Loading...
HomeMy WebLinkAboutCLE201200207 Legacy Document 2012-09-28Application for Zoning CLE # �� i 2 "� PLEASE REVIEW ALL 3 OFFICE U E ONLY Check # 406-))A4 q .24 -Q SHEETS Date: Receipt # Staff: J PARCEL INFORMATION Tax Ma and Parcel: l`� 1J© °�`p "- Un `�%Z ZiJ (.y L Map � Existing Zoning Parcel Owner: j�gg- tl�C,`1'►i1 G �p��t/Sv'� jljlpVrli t�� Parcel Address: Q 1" 1. (/i/t f 1C.�'I �� t"^City 111 G.f .0' 6• State V r, Zip �d _ (include suite or floor) PRIMARY CONTACT ,�� r Who /write y.il 6 should we call concerning this project? iyt/1 Address : �- !� ih 6_V '' city State Zip p jf "1 �I' Office Phone: 3�' �I G Cell # - VFax # E-mail _1�51'PI�i APPLICANT INFORMATION Check any that apply: Change of ownership Change of use Change of name New business Business Name /Type: ff I/K a. vit Previous Business on this site Describe the proposed business including use, number of employees, number of shifts, available parking spaces, number of vehicles, and any additional information that you can provide: t Z. tz S e tl�tQM *This Clearance will only be valid on the parcel for which it is approved. If you change, intensify or move the use to a new location, a new Zoning Clearance will be required. I hereby certify that I own or have the owner's permission to use the space indicated on this application. I also certify that the information provided is true and accurate t the b t of my o�/ledge. I hav re d the conditions of approval, and I understand them, and that I will abide by them. Signature 'G Printed APPROVAL INFORMATION [V Approved as proposed [ ] Approved with conditions [ ] Denied [ ] Backflow prevention device and /or current test data needed for this site. Contact ACSA, 977 -4511, x117. [ ] No physical site inspection has been done for this clearance. Therefore, it is not a determination of compliance with the existing site plan. [ ] This site.complies with the site plan as of this date. Notes: All Building Official �— Date 'T11- f t �. Zoning Official a Date Other Official ACR a, ACTE 0 , VOf A�b PAU " Date County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296 -5832 Fax: (434) 972 -4126 Revised 7/1/2011 Page 2 of Intake to complete the following: Reviewer to complete the following: Y / N Square footage of Use: Is use in LI, HI or PDIP zoning? If so, give applicant a Certified Engineer's Report (CER) packet. y / N I i��� Permitted as: Y/N f Will there be food preparation? Under Section: If so, give applicant a Health Departm t form. Zoning review cannot begin until w eceive approval from Health Supplementary regulations section: f ` Dept. FAX DATE ` Circle the one that applies Parking formula.- ( (•�� Is parcel on private well or p lie water? (� tre_v1 h .�� o�fjj�m If private well, provide Hea Department form. Zoning review can not be ' until we receive approval from Health Required spaces: 1 I f Dept. FAX DATE / Y / N `J Circle the one that a lies Items to be verified in the field: Is parcel on septic r public sewer? Y/N Will you be p ting up a new sign of any kind? If so, obtain proper Sign permit. Permit # Inspector • ( Date• Y / N Notes: Will th e be any new construction or renovations? If so, obtain the proper Permit. Permit # u� �vual ci`c,u - � Zoning to complete the followinLF: Violations: Y/N If so, List: Puffers: N �so, List: Variance: YIN If so, List: SP's: Y/N If so, List: Clearances: SDP's Revised 7/1/2011 Page 3 of 3 Heritage Harvest Festival 2012 Saturday, September 15, 2012 Operations and Staffing Plan Executive Summary By all standards, the 2011 Heritage Harvest Festival was a huge success. The festival will be held on the mountaintop of Monticello. The goal of this operations plan is to ensure that the 2012 festival remains engaging to the community, guest friendly to all attendees, and operationally sound and efficient, while remaining sensitive to a delicate and historical location. The plan contains the following core elements, each crucial to the ultimate success of the Festival: - Ticketing - Parking - Transportation - Vendor Operations - Visitor Flow - Communication - Safety and Security -The "regular" visitor experience - Staffing At this point, the plan is a working document and will be updated as the Festival evolves into its final form. Parking At PVCC Lots 3 and 4 at PVCC have been secured for the Heritage Harvest Festival visitors. Approximately 1000 vehicles can be parked in these lots. To effectively use these lots and reduce the strain on Monticello parking locations, the following requirements must be met: • Ample, noticeable signage will be placed on Rt. 20 directing drivers to the open lot. Advance ticket buyers have been notified to follow signs. • At 12:00 pm, Lot 2 at PVCC will be open to park additional cars (can fit approximately 200). • All advanced HHF ticket buyers will be directed to park at PVCC. o Advance communication (website, ads, HHF materials) will detail PVCC parking. • The need for overflow parking predicted in advance and traffic rerouted to prior to capacity being exceeded. At Monticello High School • Staff and vendors will be required to park at Monticello High School • Shuttles will take these people to the Visitors Center and Mountaintop all day (from 7:00 a.m. — 7:00 p.m.) • Vendor volunteers must buy a ticket to the Festival. A ticketing station will be at Monticello High School for those who need to buy tickets. Jefferson's Gravesite Field Heritage Harvest Festival vendors, exhibitors, staff, and presenters Kenwood PVCC /MHS overflow (if needed) Heidi Schubel — updated 8/29/2012 Visitor Center Parkins Lot Regular Monticello visitors Festival attendees who do not heed the advice to park at PVCC /MHS III. Transportation PVCC: 15 CTS school buses and 2 accessible buses MHS: 2 CTS school buses Jefferson's Gravesite Field: Golf carts to be used as needed Monticello Visitors Center: TJF Shuttles MHS buses with staff and volunteers will come in through main gate, drop off at road above bus boarding, and drop off at gravesite. There will be no TJF pick up at the gravesite this day. Visitors who parked at PVCC are dropped off /picked up at lower road break in the hedge. Buses will be designated to bring workshop participants to workshops to VC via signage and based . on demand throughout the day. Visitors with disabilities will be shuttled from their location and dropped off /picked up at the East Walk — East Walk staff to communicate to _ and coordinate bus pickup. IV. Ticketing - Advance ticket sales for the Festival will be available on the Monticello website, at Group reservations, and in person at the Dominion Welcome Pavilion. Advance tickets will be available at a discounted rate. -Day of event tickets will be available at PVCC, MHS, and the Ticket Office. - Tickets at PVCC will only be for HHF admission. Visitors interested in taking House Tours should be directed to buy their tour tickets at the remote ticketing station on the mountaintop. - Tickets at MHS will be for vendor assistants. This group has been told that tickets are required, and those vendors who bring more than their allotment will have to buy tickets to get onto the bus. -All tickets will be sold through the VISTA ticketing system and sold directly from the VISTA inventory. - Credit card and cash ticket sales will be available on the day of event. - Ticket prices for the HHF are: -$10 for adults in advance, $15 at the door -$8 for youth (6 -11) in advance, _ day of? - Family pass in advance $32 for 2 adults and 2 youth tickets (only available for advance sales) - Upgrade of HHF ticket to include House tour— available at remote ticketing location at mountaintop V. Visitor Flow a. Please see attached diagram VI. Communications Heidi Schubel — updated 8/29/2012 Staff will be assigned walkie- talkies and /or cell phones. The directory of phone numbers and list of walkie- talkies is attached as an appendix. Communication coordination will be overseen and coordinated by_. VII. Safety and Security The Safety and Security Administrator will coordinate all safety and security measures, to include staffing and direction of security and safety personnel, emergency crew, and law enforcement coordination, and emergency procedures. Money drops from the remote ticketing locations will be coordinated by the Safety and Security Administrator. To be at each site at 11:00 am, 1:00 pm, and 5:00 pm. VIII. The "Regular" Visitor Experience Many visitors will arrive at Monticello on the day of the HHF not knowing or expecting that any festival or special event is taking place. Our goal is to provide as near a normal experience as possible to these guests while making them feel inclusive in the Festival itself. To this end, the following will take place: Regular visitors will be provided parking spaces in the Visitor Center parking lot; spaces and lots will be reserved, based on past attendance for this Saturday, in the Visitor Center and designated for regular visitors only. The Visitor Center and its components will be open for regular operations, on a regular schedule. Regular visitors will be ticketed at the Dominion Welcome Pavilion. The general admission ticket will allow visitors to participate in all non - premium events of the HHF. Regular visitors will be provided standard tickets with tour times printed on the ticket. Tickets will be checked at the shuttle bus boarding area and at the East Walk.. A House guide will be stationed at the East Portico to ensure that visitors without timed tickets cannot enter the House tour. The shuttle bus stops at the VC and East Walk will not change: There will not be a bus stop at the cemetery on this day. Garden tours and Plantation Community tours will be offered at their standard times, although routes for each tour may be slightly altered. Garden tours.will be offered from 10:15 —4:15. VS staff will be staffed according to normal procedures to accommodate regular visitors. IX. Staff Training Two staff training and orientation sessions will be held in the VC classrooms, on September 14 at 8:00 a.m. and 5:00 p.m. The session will last thirty minutes and include the following: • General training about the event Heidi Schubel — updated 8/29/2012 • Specific, location /duty training Thursday, September 13 Evening HHF signs to be put in washroom for events to set up on Friday afternoon Friday, September 14 — HHF Programming & Grand Preview Dinner Before 9 am VS to post signs in Ticket Office: Last film in theater at 3:00 9 am — 6 pm Pre- festival workshops /programming in Woodland Pavilion and Smith Center classroom spaces. Volunteer stationed at each lecture location. 3:20 pm End of last showing of film in the theater. IT to shut off after last show 4:30 pm Joe Lamp'I lecture begins in theater 5:10 pm Last house tour 5:30 — 6 pm Guests to arrive. _ stationed at theater doors to check in for event. Saturday, September 15 5:30 am Staff and vendor shuttle beginning to run from MHS to VC and Mountaintop. 5:45 am VSers to arrive at the West Lawn and gravesite Parking to assist vendor parking 5:45 am VS to place signage on Rts. 20 & 53 6 -8 am Vendors able to arrive and begin set -up. Security to monitor parking. No car should gain access without a parking pass. VS to meet at gravesite (Trillian). 7:00 am VS and volunteers report to check in at PVCC. VS to track all ticket sales + zip codes + # of people per transaction 8:00 am GA festival parking available to public at PVCC. 8:00 am Security and VS stationed at internal gate and at roundabout /bus parking. -At internal gate: only cars with parking pass to be let through; only one car per pass (Security) -At roundabout: only speaker, combo ticket holders and day house visitors are allowed to park at VC. Please direct all others to PVCC (General admission guests) or Monticello High School (volunteers, speaker assistants /family /friends). Communicate to VS /Security at the bottom of bus parking the cars that need to leave. -At bottom of bus parking: Security to ensure that the rejected cars actually vacate and head to MHS or PVCC. 8:30 am Ticket Office prints list of premium ticketed workshops not sold out and gives to Emily. 8:30 am Ticket sales begin at PVCC and Monticello HS 8:50 am First bus leaves from PVCC and MHS for mountaintop/VC. Shuttles to run continuously all day. 9:00 am Gates open to public; general admission to Festival, and workshops /lectures begin on West Lawn and VC. 10:45 am Leslie and 10 -12 guests leave VC for special tour; will have dedicated TJF shuttle 11:00 am Leslie and group special house tour 11— 5:00 pm Beer garden is open 12:00 pm Dedicated TJF shuttle to pick up Leslie and guests at East Walk and transport them to Montalto. 1:45 pm Dedicated TJF shuttle staged at Montalto front walk to bring Leslie and lunch guests back to the VC. 4:00 pm Ticket sales end at MHS and PVCC. Staff to return cash boxes, etc. to VC. 5:00 pm Festival officially ends, breakdown begins. 5:10 pm Last house tour 5:50 pm VS to sweep festival guests to last shuttles. Heidi Schubel — updated 8/29/2012 •`.:3 ^c *: � '� h 1 j � r� �� +{, ��' 'r'R fit` /.i'�'c�JyQr,. 1 ,'+� r14, •r{�� Gveriook •, .. f�J� t, l�� R `� 9/�+� �. 'h If:���",� .l tn. `. "f'a 1 Shuttles drop • pick nocien 1 ,v L, , n_,j <SIvt111s 'w I. m.k' k r y`+ �r c k i,yy� v t13 jpy 'f s > 4� rC, i�`yF . 'ip r �' hedge s� �rl A�rI r.,n rr .; r�r,��,�j � �{ �� t ., #• ¢�S'aY��r� ,y�_�. ��rFp1Y'O sr�. ��� Q .., �p�c' ,.at � ..:. t'1A�� � v ,r'y��,,' �'•' , x r id°.r. t � s �t '..- Wdiou�hby ! • t t2t r' i�,j general admission I � a � „ 1218 {{ �„� 14un Irrll � ��1� i, s _��, •i ` t ` HHF attendees '.J�tb v a• Sr I4emGP�ryk ?�, �yi f�a'`R`L `' !, •. Ja F7 a P ednioni I .Qhr �r ' �' Cemetery roft'k CGileq�,fh ,r��",„4�y.� �+•./ � i ; 'r,��. `1�t�' + L °t ��i� s , {�'� -. ar� fr ��4�ir't'?•'"t 13'It. f'� °h��15111~1�> .r.2 x ,H a,a, �y n. r "f;Y +,� <�..�,L 3- v . J r i' q, ri/ s r • 1 �3} r � �' � -,��' '. i�,j a'y, t "e� - �.�' WII10'N I •f•rj �/v�yCr9e4tmrll� Y,;r' z 4 "`, ;'j"� 2� T, l � • • • Monticello High Lyman N all others fill u • ' School: Parking for I .., volunteers and vendors(402 •. �F`t t5 IVIHS Site Coordinator: Kailee Taylor (Red wristbands) F. Ile MHS Lots capacity: 402 Buses lined up In bus circle Kailee will have a list of volunteers. All vendor volunteers must have wristband. Those who need to buy tickets can get them from Kailee before loading bus. PVCC Site Coordinator: Marilyn Coates (blue wristbands) Heidi Schubel — updated 8/29/2012 Lower road break in hedge, HHF general admission drop off. Gravesite — mountaintop designated drop off and pick up spot for volunteers /staff ❑ ❑ ❑ I T.WMG) y ❑ ❑ = Funra�d' RetayFoods ❑ ❑ x_ms fit` /� � n ❑: Ve;etaMeGarden L_ Heidi Schubel — updated 8 /29/2012 RAF Rebecca Ragsdale From: Rebecca Ragsdale Sent: Friday, August 31, 2012 9:07 AM To: Ernie Allen; Sean Hackney; 'DeNunzio, Joel D., P. E. (VDOT)'; Robbie Gilmer; Howard Lagomarsino; Jay Schlothauer Subject: Monticello special events Hello all- Attached is a zoning clearance and detailed event management plan for Monticello's (Thomas Jefferson Foundation) gj!! annual Heritage Harvest Festival on September 14 -15. Monticello recently went through a rezoning process to allow special events at Monticello and Montalto. With approval of their rezoning, they have the following requirement according to the Monticello Historic District zoning regulations: 11.5 STANDARDS OF OPERATION All uses authorized by section 11.3.1(1)(e), 11.3.1(2), or 11.3.1(27) shall be conducted in accordance with the requirements of an approved traffic management plan on file with the department of community development, which may be reviewed on an annual basis at the discretion of the zoning administrator or county engineer, or the request of the owner. Private road and travelway access must meet standards approved by the planning commission upon the recommendation of the county engineer. Here is the general traffic management plan we have on file that was reviewed during the rezoning: http:// www. albemarle. org/ weblink8 /ElectronicFile.aspx ?docid= 79882 &dbid =3 This clearance application will serve as the annual review of their management plan under Section 18.11.5 and they are not required to submit a zoning clearance for each event they may have. (They are still required to work with your departments on an on -going basis as necessary but not apply for the separate zoning application each time.) Please keep this in mind and provide any recommended updates to their management plan with your review of the referenced documents. Please let me know if you have any questions. Monticello contact information is below if you need to be in touch with them directly regarding any additional permits (tents, etc.) your department requires. Thanks, Rebecca . Rebecca Ragsdale, Senior Planxter County of Albemarle Department of Community Developiiient Zoning 401. McIntire Read Charlottesville, VA 22902.4596 (434) 296 - 5832 Ext. 3226 Fax (434) 972.4012 E -mail: rragsdale@alhemarle.or t From: Natasha Sienitsky [ mailto :nsienitsky(aOmohticello.org] Sent: Thursday, August 30, 2012 4:02 PM To: Rebecca Ragsdale Subject: zoning clearance Resending. I checked and all the materials are there. Sorry for the inconvenience. Natasha Sienitsky Associate Director of Planning and Facilities Thomas Jefferson Foundation, Inc. .411 Application for Zoning die a CLE # OFFICE USE ONLY PLEASE REVIEW ALL 3 SHEETS Check 0 Date: Receipt fl— Staff. PARCEL INFORMATION Tax Alap and Parcel: Q 7K 00 2.a 0 Existing Zoning Parcel Owner: -rk S J 6ca-"1 on Parcel Address: q-3) State zip 721 (include suite or floor) PRIMARY CONTACT Who should ive call/write concerning this project? Address ,_'� City ----State 0 Zip Office Phone: LY2311) Cell OF,, 9 E-11inil m 'ell 1�&ONWallil'y APPLICANT INFORMATION Check any that apply. Change of myriership Change of use Change of name New bushiess I Business Name /Type: Previous Business on this site Describe the proposed business Including use, number of employees, number of shifts, available parking spaces, number of vehicles, and any additional information that you can provide, 1 6- � 0- S a-.e- a-Ank *This CWranco will only be valid on the parcel for which it is approved. If you change, intensify or move the use to a now location, a new Zoning Clearance will be required. I hereby certify that I own or have the owner's pennission to use, the space indicated on this application, I also certify that the information provided is true and accurate t the st of my nqlyledge. l liav re d the conditions of approval, and I understand them,and that I will abide by them. Signature Printed X //j?A ti k APPROVAL INFORMATION ) Approved as proposed Approved with conditions Denied ] Backflow prevention device, and/or current test data needed for this site, Contact ACSA,977-451 1, xII7. ] No physical site inspection has been done for this clearance, Therefore, it is not adetermination of compliance with the existing site plan, [ ) This site complies with the site plan as of this date, Notes: Building Official Date Zoning Official Date Other Official Date 1) County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, 'VA 22902 Voice: (434) 296-5832 Fox. (434) 972.4126 Revised 7/1/2011 Page 2 of 3 Rebecca Ragsdale kC p afftr-Mad From: Sent: To: Subject: Good Morning Rebecca, Ernie Allen Friday, August 31, 2012 10:00 AM Rebecca Ragsdale RE: Monticello special events We are good to go with this, Sgt. Sean Hackney will do a follow up with MHD just to make sure that they do not need our help. Thank you for your assistance with this. Ernie From: Rebecca Ragsdale Sent: Friday, August 31, 2012 9:07 AM To: Ernie Allen; Sean Hackney; DeNunzio, Joel D., P.E. (VDOT); Robbie Gilmer; Howard Lagomarsino; Jay Schlothauer Subject: Monticello special events Hello all- Attached is a zoning clearance and detailed event management plan for Monticello's (Thomas Jefferson Foundation) 6`h annual Heritage Harvest Festival on September 14 -15. Monticello recently went through a rezoning process to allow special events at Monticello and Montalto. With approval of their rezoning, they have the following requirement according to the Monticello Historic District zoning regulations: 11.5 STANDARDS OF OPERATION All uses authorized by section 11.3.1(1)(e), 11.3.1(2), or 11.3.1(27) shall be conducted in accordance with the requirements of an approved traffic management plan on file with the department of community development, which may be reviewed on an annual basis at the discretion of the zoning administrator or county engineer, or the request of the owner. Private road and travelway access must meet standards approved by the planning commission upon the recommendation of the county engineer. Here is the general traffic management plan we have on file that was reviewed during the rezoning: http:// www. albemarle. org/ weblinl <8 /ElectronicFile.aspx ?docid= 79882 &dbid =3 This clearance application will serve as the annual review of their management plan under Section 18.11.5 and they are not required to submit a zoning clearance for each event they may have. (They are still required to work with your departments on an on -going basis as necessary but not apply for the separate zoning application each time.) Please keep this in mind and provide any recommended updates to their management plan with your review of the referenced documents. Please let me know if you have any questions. Monticello contact information is below if you need to be in touch with them directly regarding any additional permits (tents, etc.) your department requires. Thanks, Rebecca Rebecca Ragsdale, Senior ]Tanner Cotmty of Albemarle Department of Cotrrtnunity Development - Zoning 401 McIntire Road Charlottesville, VA 22902 -4596 (434) 296.5832 Fxt. 3226 Rebecca Ragsdale Acf a- rb V From: Rebecca Morris - Fire Rescue Sent: Friday, September 07, 2012 2:47 PM To: Rebecca Ragsdale Cc: Robbie Gilmer Subject: FW: Monticello Events Please see below... Robbie meant to send this to you instead of me. O From: Robbie Gilmer Sent: Friday, September 07, 2012 2:27 PM To: Rebecca Morris - Fire Rescue Cc: Howard Lagomarsino Subject: Monticello Events Rebecca, 1 have spoken with the chiefs and they have extra staff working the events at Monticello next weekend. Fire Rescue doesn't have any other comments for the event. Thanks for checking with us. Thank you, Robbie Gilmer Albemarle County Fire Rescue Assist. Fire Marshal 460 Stagecoach Road, Suite F Charlottesville, Va 22902 o- 434 - 296 -5833 c- 434 - 531 -6606 1