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HomeMy WebLinkAboutSDP201200064 Approval - County 2014-06-09S� COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 June 4, 2014 Scott Collins, PE Collins Engineering 200 Garrett Street, Suite K Charlottesville, VA 22902 RE: SDP - 2012 -64 Briarwood Gas Station—Site Plan- preliminary Dear Sir: The Agent for the Board of Supervisors hereby grants administrative approval to the above referenced site plan. This approval shall be valid for a period of five (5) years from the date of this letter, provided that the developer submits a final site plan for all or a portion of the site within one (1) year after the date of this letter as provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and thereafter diligently pursues approval of the final site plan. An Erosion and Sediment Control Permit may be issued after the following approvals are received: 1. Approval an Erosion and Sediment Control Plan meeting the requirements of Chapter 17 of the Code of the County of Albemarle. 2. Approval of a Stormwater Management Plan meeting the requirements of Chapter 17 of the Code. 3. Approval of all easements for facilities for stormwater management and drainage control. 4. Approval of a mitigation plan and approval of Special Exception as described in Section 21.7(c). The final site plan will not be considered to have been officially submitted until the following items are received: 1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code. 2. A fee of $1,500. Please submit (12) copies of the final plans to the Community Development Department. The assigned Lead Reviewer will then distribute the plans to all reviewing agencies. Once you receive the first set of comments on the final site plan, please work with each reviewer individually to satisfy their requirements. Provide proof of each reviewer's tentative approval once received. The Lead Review will notify you when it is time to submit copies for signature. The final site plan will not be approved until the following conditions are met: The Department of Community Development shall not accept submittal of the final site plan for signature until tentative approvals for the following conditions have been obtained: Planning Division Approval of. Q Copies are required to be submitted for review) 1. [32.6] A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code. 2. [32.5.3(a)] This application was reviewed against Site Development Plan requirements only. Any subdivision related comments are provided for reference only unless necessary for final site plan approval. Prior to final site plan approval the final subdivision plat and road plan serving the commercial lots shall be approved by the County, and the plat recorded in the Clerk's Office. The deed book page information of the recorded plat shall be provided on the final site plan. [32.5.2(n) & (i)] As proposed a portion of the private road is taking place on the adjacent residential parcel zoned PRD, specifically within the 30' vegetative buffer on the residential parcel and within the area of the 20' undisturbed buffer between the residential and commercial zonings. As you know the property owner was sited for violations of the above two areas by the Zoning Department for unauthorized disturbance of these areas. The applicant is currently working to remedy the site plan violation of the 30' vegetative buffer through a mitigation plan (SDP2013 -35). Prior to final site plan approval the mitigation plan must be approved by the County, to include ARB, Planning Staff, and Zoning staff. Also, the applicant is attempting to remedy the disturbance of the 20' undisturbed buffer through a special exception as described in Section 21.7(c). The applicant intends to utilize the mitigation plan described above as an exhibit to take to the Board of Supervisors for review /approval. Prior to the special exception going to the Board of Supervisors the proposed plantings in the mitigation plan must be approved by ARB, Planning staff, and Zoning staff. Prior to final site plan approval the applicant shall receive approval of the mitigation plan, and receive the Board of Supervisors approval of the special exception. If all the above have been satisfied then the plantings shall be provided on the final site plan's landscaping plan. Staff is concerned with the current proposal, as the entrance to the site relies entirely on the above approvals. Notably the road as currently depicted relies heavily on retaining walls, staff is apprehensive about the applicant providing the required plantings as described above on these retaining walls. Verification will be required prior to final site plan approval that the retaining walls can sustain the required plantings weight and that the plantings root systems will not jeopardize the integrity of the walls. 4. [32.7.2.1, 32.5.2(m), 32.5.2(n), 32.7.9.7] Vehicular Access to the Site. The final site plan for the gas station shall include the private road which is to serve the site, to include the right -in- right -out portion of the private road which accesses Rte 29. This requirement is being predicated by the TIA which relied on the right -in- right -out to disperse traffic from the site. Also, the road plan depicts an above ground stormwater management facility near the right - in- right -out portion of the private road, which serves as the road's stormwater. Because the road is required to serve the gas station, and the stormwater facility is visible from Rte 29, the stormwater facility shall be screened per 32.7.9.7. The required landscape screening shall be provided on the landscape plan of the final site plan. 5. [32.5.2(a) & (n)] General information. The adjacent parcel, north of the site, is labeled on the site plan as Tract B, TMP 326 Parcel 1, Zoned C -l; however, the GIS and previously recorded plats depict this land as TMP 032GO- 08- 00- OOOAO, Open Space, Zoned PRD. Revise. 6. [32.5.2(a), (n) & (i)] General information. As discussed above a portion of the private road is taking place on the adjacent residential parcel TNT 032GO- 08- 00- OOOAO. As such this parcel shall be listed on the site plan. Throughout the site plan revise to include the adjacent parcel information, such as: owner information, tax map parcel number, and zoning. 7. [32.5.2(i)] All proposed off site easements will need to be submitted as a plat and be recorded prior to approval of the final site plan. 8. [32.5.2(n)] Proposed improvement. The road serving the site is proposed to be private. The applicant has chosen to move forward with the subdivision of commercial lots and the road plan for review/ approval of the private road that meets county Private Road Standards pursuant to Section 14 -412B. The private road request will need to meet the requirements of Section ' 14 -234. After the subdivision and road plan has been reviewed /approved and recorded the site plan shall depict the private road and then the final site plan can be approved (provided all other site plan related requirements have been met). 9. [32.5.6(i), 4.12.17(c)(1)] Proposed improvement. Two way vehicle access aisles are required to be 20' minimum. The plan proposes access ways of varying widths, such as 16' and 18'. This is not adequate. Revise to provide for the required 20' minimum for all two way accesses. 10. [32.5.2(n), 4.12.19(c)] Screening. Dumpsters shall be screened as required by section 32.7.9 and, where applicable, section 30.6 Assure the dumpster is appropriately screened. On the final site plan provide the material used in the enclosure and the height of the enclosure. 11. [32.5.2(n)] Proposed improvement. On sheet 3, the plan depicts a thatched area adjacent to the 6 parking spaces fronting the building. On the site plan label this improvement. 12. [32.5.2(n)] Proposed improvement. Sheet 1, general notes, under retaining walls, there is a note which reads: "no retaining walls are proposed ". The proposal utilizes retaining walls. The note shall be revised /removed on the final site plan. Also, the engineering details for the retaining walls shall be provided in the final site plan. 13. [32.5.2(n)] Proposed improvement. Dimension the full width of the retaining walls required for construction. 14. [32.5.2 (n)] Proposed improvement. What kind of walls are the retaining walls? Are they block/redi -rock walls, geogrid? Provide this information on the plan. Will these retaining walls be able to support the required plantings discussed above in comment #3? Prior to final site plan approval documentation shall be provided that proves the required landscaping can be supported by these walls. 15. [32.5.2 (n)] Proposed improvement. On the plan provide the limits of disturbance for the proposal, to include the area to construct these walls, and the private road. 16. [32.5.2 (m) & (n), 4.12.17(b)] Proposed Egress. "Entrances to parking areas from public streets or private roads shall be designed and constructed in accordance with Virginia Department of Transportation standards... " VDOT approval shall be required. 17. [32.5.2 (n)] Proposed improvement. Indicate the height of the gas canopy structure. Also provide the height the of the gas station building. Does the site propose to have a loading _____ _ space? If so,_provide the location and dimension_ of the _loading space. 18. [32.5.2(m), 14- 422(D) & 32.7.9.51 Planting Strip. Dimension the sidewalks and the plantings strips. Planting strips are required to be a minimum of 6' in width. If the applicant wishes to seek a special exception by the Board of Supervisors for the planting strip requirements per 14- 422Fplease submit the request and appropriate documentation. 19. [32.5.2(1)] Existing and proposed utilities. Provide the location of any existing utilities and utility easements including telephone, cable, electric and gas. 20. [32.5.2(p)] Landscape plan. When the landscape plan is provided assure that the proposed plantings are outside of existing and proposed easements or provide proof of authorization from the easement holder. 21. [32.5.2(e)] Landscape plan. Show the utilities on the landscape plan to ensure that plantings are not occurring overtop of easements or pipes. 22. [32.5.2(e), 32.7.9.4(c)] Existing landscape features. The site has a small stand of existing trees onsite; however, none of these trees are depicted on the existing conditions sheet. Depict these trees on existing conditions sheet of the plan. If they are to be removed, on the plan depict this. 23. [32.5.2 (b) & (n)] Information regarding proposed use. Assure that the proposed size of the building is correct throughout all sheets of the site plan. As sheet 1, under general notes, Existing/ Proposed Use and Impervious Area for the building lists 3,600 SF building; however, sheet 3 provides for a 50'x74' building, which is 3,700 SF. Revise. 24. [32.5.2 (b) & (n) & 4.12.2(a)(3), 4.12.4(a)] Maximum number of parking spaces. Sheet 1, General Notes, under Parking Required, assure the calculation utilizes the correct square footage of the building, currently it's listed as 3,600 SF. 25. [32.5.2 (b) & (n) & 4.12.2(a)(3), 4.12.4(a)] Maximum number of parking spaces. Sheet 1, General Notes, under Parking Proposed the plan lists 27 spaces; however, the number of parking spaces in a parking area may not exceed the number of spaces required more than twenty (20) percent. This site appears to be over the maximum permitted. Revise. 26. [32.5.2(a), 21.71 Setbacks. With the proposed widening of Briarwood Drive the proposed gas . station building does not appear to meet the minimum 30' setback to a public right of way. Revise appropriately. 27. [32.5.2(i)] Street names. Provide street names for all proposed streets for approval from E911. 28. [32.5.2(s)] Additional information. On the site plan provide a diagram for Fuel Truck Turning Movements. This information will aid in staff review of daily operations of the site. 29. [32.5.2(a)] Being this site is located in the Entrance Corridor (EC), approval from the Architectural Review Board (ARB) is required prior to final site plan approval. 30. [32.5.2(n)] Will a free standing sign be on the property? If so, show the location of the sign. A separate sign permit will need to be submitted, however, you will need to show the location of the sign on the site plan. 31. [32.5.2(n) & (p)] The following will be required for final site plan approval: - Outdoor lighting information including a photometric plan and location, description, and photograph or diagram of each type of outdoor luminaire [Sec. 32.7.8 & Sec. 4.17] - A landscape plan in accordance with [Sec. 32.7.9]. Engineering Division Approval Required: ,1 Copy is required to be submitted for review) See attached conditions from Engineering Architectural Review Board Approval of a Certificate of Appropriateness. (2 Copies are required to be submitted for review) 1. See ARB- 2014 -40 for ARB comments. 2. Prior to final site plan approval ARB approval is required. Virginia partment of Transportation Approval Required. ,1 Cop, is to be submitted for review See attached conditions from VDOT Albemarle County Fire & Rescue Approval Required. (1 Copy is required to be submitted for review Albemarle County Service Authority pproval Required. ,1 Copies are required to be submitted for review 1. Label the water meter "To be sized by ACSA." 2. Provide fixture counts when available. 3. Submit 1 copy of the final site plan to the ACSA for review and approval. 4. Add sewer abandonment notes on sheet 2. 5. Add the updated ACSA General Water and Sewer Conditions (attached). 6. Add the ACSA detail for lateral installation. 7. Road plan approval and utility drawing approval (water and wastewater infrastructure that will be installed under the road plan per this plan) by the ACSA is required before the ACSA recommends approval on the final site plan. E911 Approval Required. (1 Copy is required to be submitted for review) 1) The applicant should contact this office with a list of three (3) private road names for the proposed road shown on the plan ( "Road A" accessing Briarwood Drive). Building Inspections Approval Required. (1 Copy is required to be submitted for review) 1) Due to the total number of parking spaces (more than 25), there must be two barrier -free spaces. Provide one more barrier -free parking space. If you have any questions about these conditions or the submittal requirements please feel free to contact me at ext 3443, cperez @albemarle.org. Sincerely, Christopher P. Perez, Senior Planner 1* ! U �sl E. I % /iGIN�� COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, Room 227 Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4126 Project: Briarwood Gas Station — Preliminary Site Plan Plan preparer: Scott Collins [293 -3719] Owner or rep.: Woodbriar Associates Plan received date: 15 Apr 2014 Date of comments: 8 May 2014 Reviewer: Michelle Roberge RE: Preliminary Site Plans (SDP201200064) 1. It appears the topography has been updated after 2012 to show the critical slopes. Please show on the title page the date and source of topographic information. [Revision 4] Addressed. 2. Please show signs at both ends of the one way travelway to regulate traffic. [Revision 4] Site plan has changed. This is no longer necessary. 3. A WPO for E &S and S WM shall be submitted and approved prior to the approval of the final site plan. [Revision 41 Comment not addressed. 4. The landscaping within the 30' vegetation buffer and 20' land use buffer shall match SDP2013- 35. [Revision 41 Comment not addressed. It appears that the site plan has changed and now the road encroaches on adjacent property. A note on the title page under setbacks refers to a waiver that is required if construction activity including grading or clearing of vegetation is allowed closer than 20' to any residential or rural area district. I will defer to planning on the waiver requirements. This may be an issue since a portion of the vegetative buffer between the two properties has changed. New comments based on changes to the site layout plan. These can all be addressed on the final site plan. 5. Reduce pavement striping width to increase travelway from 16' to 201. 6. Our minimum for radius for curbed islands is 3'. Please revise the 1' and 2' radius near bldg. 7. MS -19 was submitted under WP02013 -72. This area was included as DA #2, but there are still pending comments under that application that have not been addressed. Please address i i Engineering Review Comments Page 2 of 2 and include with WPO submittal for this project. 8. There is a plan to amend the underground detention basin north of site. This review is pending. Either remove items on plan or label as "Review under WPO application #... and not proposed on this plan." 9. The road plan for the site is pending. Comments will be sent to applicant. 10. Under our new regulations for managed slopes, the design must meet section 30.7.5 of Albemarle County Ordinance. The wall west of site appears to have a section that is 14' tall. 11. Walls need ARB approval. 12. Per 32.6.1(e)(5), the wall needs to be dimensioned and shown on a site plan and not a road plan. Please show top and bottom elevations. 13. Per our policy, retaining wall designs shall be shown on final site plan. 14. There appears to be some contours that can be removed at the entrance. Please clarify. Sincerely, Michelle Roberge 434 - 296 -345 r�3.. � t,C i 1r' id. %"'MMONW.EALTH of 'VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper, vrg.nfa 22701 Charles A. Kilpatrick, P.E. Commissioner May 12, 2014 Mr. Christopher Perez Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Re: SDP - 2012 -00064 Briarwood Gas Station — Preliminary Site Plan Dear Mr. Perez: We have reviewed the preliminary site plan for the Briarwood Gas Station dated 11/12/12 with revisions dated 12/17/12, 6/18/13, and 4/15/14 as submitted by Collins Engineering and offer the following comments: 1. The corner clearance from Route 29 to Road "A" needs to be shown so that compliance with Appendix F of the Road Design Manual can be confirmed. 2. The impact of the outfall from the underground detention on the Route 29 drainage needs to be evaluated and provided for review. Potential erosion and capacity impacts will need to be provided. 3. Additional right -of -way should be provided along Briarwood Drive to fully include the sidewalk along Briarwood Drive within the right -of -way. 4. Road "A" should be designed to VDOT standards per County requirements. As such, the proposed entrances should be modified as described below: a. The maximum width of each entrance should be 40'. b. The minimum radius of each entrance should be 25'. The southern side of the southern -most entrance currently has a 15' radius. c. The minimum sight distance should be 280' as 25 mph is likely to be the posted speed limit of Road "A" if it were a public toad. d. The minimum separation between commercial entrances should be 50' between the ends of radii. The proposed entrance shown on Tract B would likely need to shift to the south to accommodate this spacing. 5. With the 6 lane road section of Briarwood Drive, I would recommend an additional _ _ cleanout on—the—sanitary sewer lateral_ at-the-toe-of slope, behind the sidewalk along__ Briarwood Drive. 6. The TIA for the Briarwood Commercial Development calls for an additional left turn lane on Route 29 traveling north to be added at the traffic signal. This improvement should be included on the site plan as well as the road plans. 7. The TIA for the Briarwood Commercial Development calls for modifications of the traffic signal at the intersection of Briarwood Drive and Route 29. These modifications will need to be approved by the VDOT Traffic section prior to approval of the site plan or road plans. 8. A maintenance of traffic plan for the improvements on Briarwood Drive and Route 29 needs to be added to the site plan as well as the road plans. If you need additional information concerning this project, please feel free to contact me. Sincerely, I, Troy Austin, F.E. Area Land Use Engineer Culpeper District WE KEEP VIRGINIA MOVING February 6, 2013 ACSA GENERAL WATER & SEWER CONDITIONS 1. WORK SHALL BE SUBJECT TO INSPECTION BY ALBEMARLE COUNTY SERVICE AUTHORITY (ACSA) INSPECTORS. THE CONTRACTOR WILL BE RESPONSIBLE FOR NOTIFYING THE PROPER ACSA OFFICIALS AT THE START OF THE WORK. 2. THE LOCATION OF EXISTING UTILITIES ACROSS THE LINE OF THE PROPOSED WORK ARE NOT NECESSARILY SHOWN ON THE PLANS AND WHERE SHOWN ARE ONLY APPROXIMATELY CORRECT. THE CONTRACTOR SHALL, ON HIS OWN INITIATIVE, LOCATE ALL UNDERGROUND LINES AND STRUCTURES, AS NECESSARY. 3. ALL MATERIALS AND CONSTRUCTION SHALL COMPLY WITH THE CURRENT EDITION OF THE GENERAL WATER AND SEWER CONSTRUCTION SPECIFICATIONS, AS ADOPTED BY THE ACSA. 4. DATUM FOR ALL ELEVATIONS SHOWN IN NATIONAL GEODETIC SURVEY. 5. THE CONTRACTOR SHALL BE RESPONSIBLE FOR NOTIFYING MISS UTILITY (1- 800 - 552 - 7001). 6. ALL WATER AND SEWER PIPES SHALL HAVE A MINIMUM OF THREE (3) FEET OF COVER MEASURED FROM THE TOP OF PIPE, OVER THE CENTERLINE OF PIPE. THIS INCLUDES ALL FIRE HYDRANT LINES, SERVICE LATERALS AND WATER LINES, ETC. 7. ALL WATER AND SEWER APPURTENANCES ARE TO BE LOCATED OUTSIDE OF ROADSIDE DITCHES. 8. VALVES ON DEADEND LINES SHALL BE RODDED TO PROVIDE ADEQUATE RESTRAINT FOR THE VALVE DURING A FUTURE EXTENSION OF THE LINE. 9. TREES ARE NOT PERMITTED IN THE ACSA EASEMENT. 10. THE CONTRACTOR SHALL BE RESPONSIBLE TO COMPLY WITH THE NO- LEAD REGULATION REGARDING BRASS FITTINGS EFFECTIVE JANUARY 4, 2014 (SENATE BILL 3874 WHICH AMENDS THE SAFE DRINKING WATER ACT).