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2002-03-13
N AL M A R C 00 7i00 .iMi; AUDiTORiUM C O U NTY OF F I C E B U I g D I N G 2. 3. 4. 5. 6. Call to Order. Pledge of Allegiance. Moment of Silence. From the Public: Matters Not Listed on the Agenda. Consent Agenda (on next sheet). PUBLIC HEARING to receive comments on the County Executive's Recommended Operating Budget for FY 2002~2003. PUBLIC HEARING to receive comments on the FY 2002-03~2006-07 Capital Improvements Program. Approval of Minutes: September 27(A), October 3, and December 12, 2001; January 9, January 16 and February 13, 2002. From the Board: Matters not Listed on the Agenda. Adjourn to March 18, 2002, 1:30 p.m. FOR APPROVAL: 5.1 Appropriation: Education, $242,418.53 (Form #2001058). 5.2 Authorize County Executive to execute Service Agreement with Crozet Volunteer Fire Department, Inc., advancing $234,612.50 to purchase new pumper. FOR INFORMATION: 5.3 Documentation of Local Resource Commitments for Whitewood Village Apartments. ACTIONS Board of Supervisors Meeting of March 13, 2002 March 14, 2002 AGENDA ITEM/ACTION ASSIGNMENT 1. Call to order. 4. From the Public: Matters Not Listed on the Agenda. · There were none. 5.1 Appropriation: Education, $242,418.53 (Form #2001058). · APPROVED. 5.2 Authorize County Executive to execute Service Agreement with Crozet Volunteer Fire Department, Inc., advancing $234,612.50 to purchase new pumper. · AUTHORIZED County Executive to execute Agreement. 6. PUBLIC HEARING to receive comments on the County Executive's Recommended Operating Budget for FY 2002/2003. · HELD public hearing. 7. PUBLIC HEARING to receive comments on the FY 2002-03/ 2006-07 Capital Improvements Program. · HELD public hearing. 9. From the Board: Matters not Listed on the Agenda. · Ms. Thomas said, on behalf of the Board, she will be traveling to Florida on Friday to look at a development similar to what is being planned for the Sperry site. If anyone has any particular things they would like for her to be on the lookout for, she asked that they share them with her. Mr. Rooker said he is interested in the traffic network and it might be helpful to have a conversation with someone from their Planning Department to discuss how the development fits in with the community. He also suggested getting before and after traffic counts on the road serving the development. Ms. Thomas said comments can be emailed to her prior to Friday. 10. Adjourn to March 18, 2002, 1:30 p.m. · At 8:15 p.m. the meeting was adjourned. Meeting was called to Order at 7:00 p.m., by the Chairman. All BOS members, except David Bowerman, were present. Also present were Bob Tucker, Larry Davis and Ella Carey. Clerk: Forward signed appropriation form to Melvin Breeden and copy appropriate individuals. Acknowledge donations for Chairman's signature. Clerk: Forward signed agreement to Marsha Davis for follow-up and distribution. (Attachment 1) Attachment 1 - Crozet Volunteer Fire Department Service Agreement Attachment I SERVICE AGREEMENT THIS AGREEMENT, made this __ day of March, 2002, by and between the COUNTY OF ALBEMARLE, VIRGINIA, a political subdivision, (the "County"), and the CROZET VOLUNTEER FIRE DEPARTMENT, INC., a Virginia Corporation, (the "Fire Department"). WHEREAS, the Fire Department agrees to continue to provide valuable fire protection services in Albemarle County in its delineated service area as set forth on the Response Area Maps located at the Emergency Communications Center ("Service Area"); and WHEREAS, the Fire Department desires the County to contribute Two Hundred Thirty-Four Thousand Six Hundred Twelve Dollars and Fifty cents ($234,612.50) for the purchase of a fire pumper for providing fire services. NOW, THEREFORE, for and in consideration of the above stated premises, the County and Fire Department agree, as follows: The County shall contribute to the Fire Department Two Hundred Thirty-Four Thousand Six Hundred Twelve Dollars and Fifty Cents, ($234,612.50) to be used for the purchase of a fire pumper. The funds shall be allocated from the County's Fire Fund ("Fund") and shall be made available upon execution of this agreement. The Fire Department agrees that the County will withhold Twenty-Nine Thousand Three Hundred Twenty-Six Dollars and Fifty Cents ($29,326.50) from the County's annual appropriation to the Fire Department's operating budget beginning July 2002 through July 2008 and ending after a final withholding of Twenty-Nine Thousand Three Hundred Twenty-Seven Dollars ($29,327.00) in July 2009. Thus at the end of eight (8) years, which is the term of this Agreement, a total of $234,612.50 shall be withheld. This withholding may be used by the County to replenish the Fund for so long as the County, at its discretion, continues such Fund. This withholding is in addition to the withholding for all prior advances under the prior service agreement with the Fire Department dated June 10, 1997. The Fire Department agrees that any amount of this repayment that may exceed the County's annual appropriation will be remitted to the County no later than July 31 of each repayment year. The Fire Department agrees that the Two Hundred Thirty-Four Thousand Six Hundred Twelve Dollars and Fifty Cents ($234,612.50) contribution shall be used only for the purchase of the fire pumper to be used to provide fire services in Albemarle County. The Fire Department further agrees that it shall not convey the fire pumper or any interest therein to any party other than the County without the County's prior written consent during the useful life of the fire pumper or the term of this Service Agreement, whichever is longer. For purposes of this Agreement, the useful life of the fire pumper shall be fifteen years from the date the fire pumper is placed into service. In addition, the Fire Department agrees that any insurance proceeds received from a claim related to any damage to the fire pumper shall be used entirely for the immediate repair and improvement of the fire pumper unless the County expressly authorizes in writing a different use for such funds. The Fire Department agrees that at such time as it no longer provides volunteer fire protection services in Albemarle County while operating under the jurisdiction of the County that it shall convey all of its interest in the vehicle described in paragraph 1 to the County at no additional cost to the County upon the County's request. The County and Fire Department agree that the covenants set forth in their prior agreement dated June 10, 1997, to the extent they are not in conflict with this Agreement, shall remain in full force and effect. Nothing contained herein shall be construed to prevent additional appropriations by the County to the Fire Department, at the discretion of the County Board of Supervisors, to support, enhance, or augment the services to be provided by the Fire Department. COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - Education SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation #2001058, in the Amount of $242,418.53, for various school grants, projects, and donations. STAFF CONTACT(S): Messrs. Tucker, Breeden AGENDA DATE: March 13, 2002 ACTION: CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: INFORMATION: INFORMATION: Go to Recommendation BACKGROUND: Murray Elementary School received a donation in the amount of $100.00 from Nancy Letteri and a donation in the amount of $1,000.00 from Dr. David Hamer. These donations will be used to help finance the arts and cultural enrichment programs, the chess club and the media center. Broadus Wood Elementary School received donations in the amount of $7,695.49 from the Broadus Wood PTO. These donations will be used to help with overstaffing. Broadus Wood Elementary School also received a donation in the amount of $600.00 from Elizabeth Turrisi and Coy Hawkins, III. This donation will be used to purchase instructional materials for use in the classrooms. Jack Jouett Middle School received a donation in the amount of $1,500.00 from the Jack Jouett PTO. This donation will be used to help with the purchase of a laptop computer to be used in the computer lab. Meriwether Lewis Elementary School received a donation in the amount of $11,101.00 from the Meriwether Lewis PTO. This donation will be used to pay the cost of additional teacher's assistant time for the school. Re-appropriation of $158,633.00 of school carryover funds and $27,911.00 of building rental funds. Policy DB-E allows schools to carry forward up to 10% of their operational budgets from year to year. Policy KG-R returns 40% of the base fees collected for building rental to be returned to each school. Re-appropriation of $14,000.00 from Fund Transfers. At the beginning of the 2001/02 School Year, the Department of Technology set aside $14,000.00 in fund transfers for the Information Technology Department. Through a mutual agreement, these funds were to be used in support of education personnel on the 3rd floor of the County Office Building. As the Department of Technology will be assuming support for the 3rd floor beginning at the end of January, these funds need to be re-appropriated to the department's budget. Title VI, a federally funded program of the Improving America's Schools Act of 1994, provides supplemental assistance to students considered at-risk of not meeting established performance goals. There is a local fund balance in the amount of $3,394.91 and a State retained fund balance in the amount of $6,874.96 from FY00/01 to be appropriated for FY01/02. In addition, funding for FY01/02 was increased by $7,330.00 from the original amount of $47,598.00. These funds will pay for salaries and equipment. The Eisenhower Grant provides federal assistance to improve teaching and learning through sustained and intensive high quality professional development activities in the core academic areas of the Virginia Standards of AGENDA TITLE: Appropriation - Education March 13, 2002 Page 2 Learning. There is a fund balance retained by the State in the amount of $1,526.34 from FY00/01 to be appropriated in FY01/02. These funds will be used to help with conferences for teachers. Safe and Drug Free Schools and Communities Act of 1994 provides funding to local school divisions for operating substance abuse programs to schools. There is a fund balance in the amount of $2,951.83 from FY00/01 to be appropriated for FY01/02. These funds will be used to help pay for professional services. The Center for Environmental Education of Antioch New England Institute has made a grant award in the amount of $1,000.00 to Monticello High School. The funds will help the Human-I-Tees Program to assist the Monticello High School community in the use of their land as an environmental resource, learning space and a marker of their school identity. The Virginia Department of Education (VDOE) has made a grant award in the amount of $2,500.00 to Albemarle County's Special Education/Student Services Department. These funds will be used for the Interpreter Training and Assessment Program. The Optimist Club of Blue Ridge has made a grant award in the amount of $200.00 to Woodbrook Elementary School. This grant award will be used to help fund the Woodbrook Remedial Reading Home Program. The Virginia Commission for the Arts made Teacher Incentive Grant Awards (AIETIG) to Meriwether Lewis Elementary School in the amount of $600.00, Stony Point Elementary School in the amount of $3,900.00, Woodbrook Elementary School in the amount of $3,300.00, and Henley Middle School in the amount of $300.00. The Teacher Incentive Grant Program was established to help strengthen education in and through the arts in elementary and secondary schools. RECOMMENDATION: Staff recommends approval of Appropriation #2001058, in the amount of $242,418.53, as detailed on the attached form. Return to Consent Agenda Return to Regular Agenda 02.035 APPROPRIATION REQUEST FISCAL YEAR: 2001058 01/02 NUHBER TYPE OF APPROPRIATION: ADDITIONAL TRANSFER NEW ADVERTISEHENT REQUIRED YES NO FUND: EDUCATION PURPOSE OF APPROPRIATION: VARIOUS SCHOOL GRANTS, PROJECTS AND DONATIONS. EXPENDITURE CODE DESCRIPTION AMOUNT 1 2215 61101 601200B©©ks/Subscriptiens 1 2215 61101 580000Hisc. Expenses 1 2201 61101 601300Ed/Rec Supplies 1 2201 61101 132100P/T Teacher 1 2201 61101 210000FICA 1 2253 61411 800101Hach/Equip-Rp1 1 2100 61565 ll4100Salaries-Teacher 1 2100 61565 210000FICA 1 2201 61101 601300Ed/Rec Supplies 1 2202 61101 601300Ed 1 2203 61101 601300Ed 1 2204 61101 601300Ed 1 2205 61101 601300Ed 1 2206 61101 601300Ed 1 2207 61101 601300Ed 1 2209 61101 601300Ed 1 2210 61101 601300Ed 1 2211 61101 601300Ed 1 2212 61101 601300Ed 1 2213 61101 601300Ed 1 2215 61101 601300Ed 1 2251 61101 601300Ed 1 2252 61101 601300Ed 1 2253 61101 601300Ed 1 2254 61101 601300Ed 1 2255 61101 601300Ed 1 2301 61101 601300Ed 1 2302 61101 601300Ed 1 2303 61101 601300Ed 1 2304 61101 601300Ed /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies /Rec Supplies 1 2115 93010 930000Fund Transfers 1 2115 61320 540301Lease/Rent-S©ftware 1 3102 61311 lll400Salaries-Other Hang. 1 3102 61311 210000FICA 1 3102 61311 800100Equipment $ 500 00 600 00 6,600 00 1,572 76 122 73 1,500 00 10,251 77 849 23 5,315 00 344 00 305 00 5,561 00 12,535 00 10,281 00 6,793 00 2,466 00 11,330 00 10,246 00 10,742 00 4,440 00 5,653 00 3,986 00 1,557 00 15,526 00 12,144 00 14,753 00 46,068 00 1,607 00 2,990 00 1,902 00 (14,000.00) 14,000.00 7,584.73 580.23 9,434.91 1 3203 61311 580500Staff Dev 1 3107 60000 312700Prof Services 1 3104 60604 601300Ed/Rec Supplies 1 3140 61102 580500Staff Dev 1 3104 60212 601300Ed/Rec Supplies 1 3104 60206 601300Ed/Rec Supplies 1 3104 60211 601300Ed/Rec Supplies 1 3104 60212 601300Ed/Rec Supplies 1 3104 60252 601300Ed/Rec Supplies 1,526 34 2,951 83 1,000 00 2,500 00 200 00 600 00 3,900 00 3,300 00 300 00 TOTAL $ 242,418.53 REVENUE CODE DESCRIPTION AMOUNT 2 2000 18100 181109Donation 2 2000 51000 510100Apprep Fund Balance 2 3102 33000 330105Title VI Grant 2 3102 51000 510100Apprep Fund Balance 2 3203 33000 330200Eisenhewer Grant 2 3107 51000 510100Apprep Fund Balance 2 3104 18000 181219Envir©mental Ed Grant 2 3140 24000 240358Sp Ed Interpreter Grant 2 3104 18000 189900Optimist Club Grant 2 3104 24000 240332Va Cemm AIETIG 2 3104 24000 240355Va Cemm AIETIG 2 3104 24000 240344Va Cemm AIETIG 2 3104 24000 240331Va Cemm AIETIG 21,996.49 186,544 00 14,204 96 3,394 91 1,526 34 2,951 83 1,000 00 2,500 00 200 00 600 00 3,900 00 3,300 00 300 00 TOTAL $ 242,418.53 TRANSFERS REQUESTING COST CENTER: EDUCATION APPROVALS: SIGNATURE DATE DIRECTOR OF FINANCE 19-Har-0219-Ha BOARD OF SUPERVISORS COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Service Agreement with Crozet Volunteer Fire Department, Inc. SUBJECT/PROPOSAL/REQUEST: To authorize the County Executive to sign the service agreement with Crozet Volunteer Fire Department, Inc. advancing $ 234,612.50 to purchase a new pumper. STAFF CONTACT(S): Messrs. Tucker, Foley, Davis, Pumphrey AGENDA DATE: March 13, 2002 ACTION: CONSENT AGENDA: ITEM NUMBER: INFORMATION: ACTION: X INFORMATION: ATTACHMENTS: Yes REVIEWED BY: Go to Recommendation BACKGROUND: Several years ago Albemarle County established a revolving fund to be used by the ten volunteer fire and rescue companies in the County. This fund, currently funded at two million dollars, provides the volunteer companies a means of acquiring needed fire-fighting and rescue squad equipment and buildings, interest free, with repayments being deducted from their annual County appropriation. Requests for disbursements from the fund have previously been monitored and approved by the Jefferson Country Fire and Rescue Association (JCFRA). This process has recently changed and is now being monitored by the Albemarle County Fire & Rescue Advisory Board (ACFRAB). DISCUSSION: The current amount available in the revolving fund is $ 431,761.98. Crozet Volunteer Fire Department, has requested, through JCFRA/ACFRAB, an advance of $ 234,612.50 to be used for the purchase of a tanker and has executed the standard service agreement approved by the County Attorney's office. This advance can be disbursed upon approval of this agreement by the Board of Supervisors. Repayment of the allocation will be over an eight-year period beginning in FY 02-03. JCFRA/ACFRAB has approved this request. RECOMMENDATION: Staff recommends authorizing the County Executive to execute the attached Service Agreement. View Service Agreement Return to Consent Agenda Return to Regular Agenda SERVICE AGREEMENT THIS AGREEMENT, made this ~/~] ~ day of March, 2002, by and between the COUNTY OF ALBEMARLE, VIRGINIA, a political subdivision, (the "County"), and the CROZET VOLUNTEER FIRE DEPARTMENT, INC., a Virginia Corporation, (the "Fire Department"). WHEREAS, the Fire Department agrees to continue to provide valuable fire protection services in Albemarle County in its delineated service area as set forth on the Response Area Maps located at the Emergency Communications Center ("Service Area"); and WHEREAS, the Fire Department desires the County to contribute Two Hundred Thirty-Four Thousand Six Hundred Twelve Dollars and Fifty cents ($234,612.50) for the. purchase of a fire pumper for providing fire services. NOW, THEREFORE, for and in consideration of the above stated premises, the County and Fire Department agree, as follows: The County shall contribute to the Fire Department Two Hundred Thirty-Four Thousand Six Hundred Twelve Dollars and Fifty Cents, ($234,612.50) to be used for the purc.hase of a fire pumper. The funds shall be allocated from the County's Fire Fund ("Fund") and shall be made available upon execution of this agreement. The Fire Department agrees that the County will withhold Twenty-N i ne Thousand Three Hundred Twenty-Six Dollars and Fifty Cents ($29,326.50) from the County's annual appropriation to the Fire Department's operating budget beginning July 2002 through July 2008 and ending after a final withholding of Twenty-Nine Thousand Three Hundred Twenty-Seven Dollars ($29,327.00) in July 2009. Thus at the end of eight (8) years, which is the term of this Agreement, a total of $234,612.50 s'hall be withheld. This withholding may be used by the County to replenish the Fund for so long as the County, at its discretion, continues such Fund. This withholding is in addition to the withholding for all prior advances under the prior service agreement with the Fire Department dated June 10, 1997. The Fire Department agrees that any amount of this repayment that may exceed the County's annual appropriation will be remitted to the County no later than July 31 of each repayment year. The Fire Department agrees that the Two Hundred Thirty-Four Thousand Six Hundred Twelve Dollars and Fifty Cents ($234,612.50) contribution shall be used only for the purchase of the fire pumper to be used to provide fire services in Albemarle County. The Fire Department further agrees that it shall not convey the fire pumper or any interest therein to any party other than the County without the County's prior written consent during the useful life of-the fire pumper or the term of this Service Agreement, whichever is longer. For purposes of this Agreement, the useful life of the fire pumper shall be fifteen years from the date the fire pumper is placed into service. In addition, the Fire Department agrees that any insurance proceeds received from a claim related to any damage to the fire pumper shall be used entirely for the immediate repair and improvement of the fire pumper unless the County expresslY authorizes in writing a different use for such funds. 4~ The Fire Department agrees that at such time as it no longer provides volunteer fire protection services in Albemarle County while operating under the jurisdiCtion of the County that it shall convey all of its interest in the vehicle described in paragraph 1 to the County at no additional cost to the County upon the County's request. m The County and Fire Department agree that the covenants set forth in their prior agreement dated June 10, 1997, to the extent they are not in conflict with this Agreement, shall remain in full force and effect. , Nothing contained herein shall be construed to prevent additional appropriations by the County to the Fire Department, at the discretion of the County Board of Supervisors, to support, enhance, or augment the services to be provided by the Fire Department. 2 Witness the following signatures and seals: Date Date CROZET VOLUNTEER FIRE DEPARTMENT, INC. Approved as to Form: Y COMMONWEALTH OF VIRGINIA COUNTY OF ALBEMARLE: The foregoing Service Agreement was signed, sworn to and acknowledged before me this/~day of March, 2002 by Ro~ J~..~ Notary Public My Commission Expires: ~r'~/~! COMMONWEALTH OF VIRGIN IA COUNTY OF ALBEMARLE: The foregoing Service Agreement was signed, sworn to and acknowledged before m~.~4'~March,~_~ -'-~ .2002 by My Commission Expires: 3 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Whitewood Village Apartments SUBJECT/PROPOSAL/REQUEST: Documentation of Local Resource Commitments STAFF CONTACT(S): Messrs. Tucker, White, Ms. White AGENDA DATE: March 13, 2002 ACTION: CONSENT AGENDA: ITEM NUMBER: INFORMATION: ACTION: INFORMATION: X ATTACHMENTS: Two REVIEWED BY: Go to Recommendation BACKGROUND: Local funding and other committed resources are critical in maximizing scoring for the Low Income Housing Tax Credit Program. Albemarle Housing Improvement Program (AHIP) will submit an application for tax credits requesting approximately $3.6 million in credits for the estimated $9 million project. Albemarle County has already contributed significant resources during the predevelopment phase including annual support to AHIP for development activities. In addition, the Housing Choice Voucher Program (HCV) can commit direct assistance to not more than 25% of the units in a development. This assistance, committed for 10 years, is counted toward local commitment and is contingent on future funding from HUD. DISCUSSION: As outlined in the attachment, Albemarle County has committed a variety of locally controlled resources for the acquisition and rehabilitation of Whitewood Village. Three dwelling units in each of 8 buildings will receive project-based assistance (rental assistance tied to the unit rather than the tenant). AHIP will be required to lease these units to households with incomes below 30% of the area median income. After occupying the unit for one year, the tenant can choose to move and will receive a voucher if they remain eligible and wish to continue receiving assistance. This commitment, allowed under that tax credit program, is valued at more than $1.6 million over a ten-year period. RECOMMENDATION: Staff provides this for your information. View Attachment A View Attachment B Return to Consent Agenda Return to Regular Agenda March 13, 2002 TO: Virginia Housing Development Authority 601 South Belvidere Street Richmond, Virginia 23220 ATTN: Jim Chandler RE: Commitment of Local Resources Name of Development: Whitewood Village Apartments Name of Owner/Applicant: Albemarle Housing Associates, L.P. This letter certifies that the County of Albemarle has committed the following resources for the acquisition and rehabilitation of Whitewood Village Apartments: Funding support to Albemarle Housing Improvement Program for development activities (FY 00, 01, 02) for FY03 $240,000 (1) $160,000 (2) Planning Grant (2000 County CDBG) $ 25,000 (3) Deferred Loan from Albemarle Housing Initiative Fund $ 70,000 HOME CHDO Funds for FY 2001 $125,000 (1) Tenant organizing, commumty meetings, feasibility studies, needs assessments, etc. This amount represents approximately 20% of Albemarle County's support to AHIP each of those three years. (2) Based on AHIP's annual budget and workplan, it is estimated that approximately 40% of FY03 support will be attributable to Whitewood Village. (3) Direct cost of market study and preliminary architectural and engineering study. Return to Executive Summary Return to Consent Agenda Return to Regular Agenda March 13, 2002 TO: Virginia Housing Development Authority 601 South Belvidere Street Richmond, Virginia 23220 ATTN: Jim Chandler RE: Commitment of Project-based Section 8 Vouchers Name of Development: Whitewood Village Apartments Name of Owner/Applicant: Albemarle Housing Associates, L.P. This letter certifies that, as the representative of the local housing agency in Albemarle County that is authorized by the Department of Housing and Urban Development (HUD) to commit project-based Section 8 vouchers, the County of Albemarle will commit 24 project-based vouchers to Whitewood Village Apartments for at least ten years contingent upon the future availability of appropriated funds by Congress. The project-based vouchers are valued at $1,642,325 over the ten-year period calculated on 110% FMR and an annual payment standard increase of 2.5%. Return to Executive Summary Return to Consent Agenda Return to Regular Agenda Sincerely, Ronnie L. White Chief of Housing County Fxecutive's Recommended FY 2002/2002 Operating Budget and Amended FY 2002/03 - FY 2006/07 Capital Improvements Program Albemarle County, Virginia Budget Summary March 6, 2002 Budget Calendar March 6 - County Executive's Recommended Budget Sent to the Board of Supervisors March 13 - Public Hearing on Recommended Budget March 18 - Board Work Session March 20 - Board Work Session March 25 - Board Work Session March 27 - Board Work Session April 10- Public Hearing on Board of Supervisors' Proposed FY 2002/03 Operating Budget and FY 2002/03 - FY 2006/07 Capital Improvements Program and Tax Levy April 17 - FY 2002/03 Operating and Capital Improvements Program Budgets Adopted; Calendar Year 2002 Tax Levy Set BUDGET MESSAGE This document outlines the recommended budget and fiscal plan for Fiscal Year 2002/2003~ This budget and fiscal plan has been prepared [n accordance with Title 15.2, Chapter 25 of the Code of Virginia. The Code indicates that a budget is developed for "informative and fiscal planning purposes only." The primary mission of our fiscal plan is to ensure that our County remains safe, attractive and a highly des[table place to live, work and visit. It ]sa plan for operations, maintenance, capital improvement and debt service for a one-year period. The recommended budget totals $193.85 million, which includes the General Fund, School Fund, School Self-Sustaining Funds, and other appropriated Special Revenue Funds. This is an increase of 5.14% over the FY 2002 Adopted Budget. A summary of our Recommended FY 2003 Budget is shown below: BUDGET COMPARISON COIlNIY [X[CIJTiV['$ RECOI~IlltI[HD[I) IBUDG[T FY FY 00~01 FY 01/02 FY 02J~r3 ACTUAL ADOPTED FY 02~(3 $ [NC % [NC RECOIMM REC.CADP RE-C/AD Transfers to NET O~ Exloen~a~ fo~ SPC-'QAL REVENUE TOTAL O¢.E~RAL ~V'T b-~¢=~ENDITUt~ES 129,7.58,555 i30,918,018 'I 42,627,931 139,234,116 8,3'18,100 835% -58,9211171 _ -B3,978,839 -68,308,443 :68!306,443 -4,329,604, 6.77% 70,837,3414 66,937,179 74,2'19,488 70,925,675 3,988,496 5 10,031,766 12,444,811 13,410,018 13,410,019 965,208 80,889,170 7g,38i ,990 87,62cJ,507 84,335,694 4,953,704, 8.24.% SCTKX)L FL~.D OPERATIOI~LS SEL_F-SUSTA[NIN~ F~ Ot:)ERATIONS TRANSFERS TO Oll~ FI.I~$ TOTAL ~CHOOL EXPEND1TUI~S C:~¥ T OTt~.L 89,891,955 §6,184,095 99,960,020 99,548,862 3,3~4,767 3.50'% 9,335,140 9,4,10 ,397 t 0`969,386 10 ,969,388 1,558,989 16.57% .5:15L3 ,Sx:.J6 -600,000 -1,000,O0O -1 ,O0O,000 -400,000 -66.67% 98,,~73,499 104,994,492 109,929,406 109,5t 8,24'8 4,523,756 4.31% 'I 79,342,889 184,376,482 i'97,558 ,913 193,853,942 9"?.77,460 5 .'14% FISCAL PLANNING GOALS This FY 2002/03 operating and capital budget and FY 2002/03 - 2006/07 Capital Improvements Plan was designed based on the following goals: The Personal Property tax rate is maintained at its current level of $4.28/$100 assessed valuation. The Real Property tax rate is maintained at its current level of $0.76/$100 of assessed valuation; Basic local government services are maintained; Current fiscal planning policies are maintained; Education and public safety continue to be priorities for the provision of services; Employee compensation and benefits are a major priority of the budget but will be revisited by the Board of Supervisors and School Board during our budget worksessions; Local revenues are not automatically used to replace or eliminate federal or state programs; Fiscal stability is maintained through an appropriately funded General Fund Balance; and Necessary capital infrastructure improvements are programmed for implementatiom BUDGET HIGHLIGHTS Local revenues for FY 2003 are estimated to increase by $8.4 million (8.44%) over the current year Adopted Budget, and by $6.3 million (6.2%) over the January estimate for FY 2002; State and federal revenues are estimated to increase by $0.6 million (2.15%) over the current year Adopted Budget. Our current estimate is that FY 2002 State and Federal revenues may fall about $0.5 million below the Adopted Budget amount; · School Division revenues are expected to increase by $0.4 million (1.2%) from State and Federal sources in FY 2003, and by $4.9 million (8.12%) from local revenue; I recommend that an additional $125,000 of non-recurring revenues be provided to the School Division to be used for non-recurring expenses; The Revenue Sharing Agreement with the City of Charlottesville will provide the City with an additional $0.2 million for a total payment of $6.7 million; Debt Service of $9.9 million for school construction, renovation and major maintenance projects has been funded from the General Fund; the General Fund transfer to the Capital Program will be $4.9 million to aid in the funding of the recommended $109.2 million FY 03/07 Capital Improvements Program; Community and regional agencies are recommended to receive an average funding increase of 2.5%; An Ivy Landfill Remediation Fund has been proposed with an additional amount of $0~475 million for FY 2003 to cover future remediation programs at the Ivy Landfill. Primary funding of the Rivanna Solid Waste Authority is the responsibility of the County and the City of Charlottesville to the extent that the Authority is not funded through user fees. This fund will be increased on an annual basis; With the construction of the Monticello Fire Station this calendar year and anticipated opening in FY 2003, $0.4 million has been provided for staffing and operating this new combined career/volunteer manned fire station for the last six months of FY 2003; Completion of a newly constructed Juvenile Detention Center located next to the Regional Jail (opening of this new facility may be delayed until January 2003 due to funding reductions by the State); Health care benefits are estimated to increase by 27%; Staff compensation is proposed for a 2% increase, however, the Board of Supervisors and School Board are scheduled to revisit the matter of staff compensation during budget worksessions; Development review fees are recommended to be increased by 25% in order to aid in covering county expenses for this service (Note: these fees have not been increased in 10 years and the Consumer Price Index has increased by 30% over this ten-year period); A Board of Supervisors reserve in the amount of $405,000 (recurring revenues) is provided and it is estimated that an end-of-year fund balance of approximately $0.700 million (non-recurring revenues) could be targeted for additional services or programs by the Board of Supervisors. FUNDING PRIORITIES Administration - Provide funding to the Board of Elections for anticipated precinct changes. Provide a part-time position (to be hired in January, 2003) to maintain our web site and coordinate our E-Government function; Judicial - Additional PC workstations are provided for the General District Court and the Clerk of the Circuit Court. Funding is provided to the Sheriff's Office for replacement vehicles, furniture and communications equipment. Public Safety - Funding is provided for the opening of the new Blue Ridge Juvenile Detention Center this Spring/Summer (state funding changes may delay this opening date). Funding is provided for one additional police officer and associated equipment, replacement of communication equipment and other furniture and equipment needs as well as replacement vehicles and radar equipment. With the opening of the new Monticello Fire Station later this year, 5 new firefighters and 3 fire captain positions are recommended for hiring at the beginning of October, 2002. A new Fire Department Plans Reviewer position is also recommended. Communications equipment and hazmat equipment are recommended for the Fire/Rescue Department as well as an additional thermal-imaging camera for our volunteer fire departments. Public Works - Funding is provided to continue our groundwater study and a new landfill fund is being created for future operational and capital needs to cover the County's solid waste costs and share of remediation through RSWA. One additional custodial position is recommended as well as repair and maintenance equipment for county facilities. Human Services - Department of Social Services programs are budgeted at $7.1 million, a 10.5% increase over FY 2002 Adopted Budget. A significant part of this increase is for assistance to children, families and adults in need. The General Fund transfer to the Comprehensive Services Act (CSA) Programs will be $1.476 million (up $12.28%) to cover non-discretionary increases in costs and the number of clients served. Parks and Recreation/Culture - Additional therapeutic recreation funding is provided as well as the County's share of the Mclntire Skateboard Park operations. Mowing and snow removal equipment has been funded. Increased funding is provided to our Library system as well as to the Film Festival, Festival of the Book, Ash-Lawn Highland Summer Festival, the Lewis and Clark Festival, Discovery Museum and Piedmont Council of the Arts. Community Development - A new Senior Planner position is recommended for funding for a half- year to implement the next Neighborhood Master Planning area. Additional communications equipment is provided in Zoning/ Inspections. CTS funding is supplemented to maintain bus service within the urban are& REVENUE AND EXPENDITURE SUMMARY FY 2003 Revenues_($t93_~8_S53,94_~ G/F Special Balances, Revenue 1% ~ Funds School Fund / ~"' 5% 1 7% Self- Sustainin( 6% General Fund 71% FY 2003 Expenditures ~i93,853,9¢2) 37% 'x Special Revenue Fund 7% Self- Sustaining Fund 6% School 50% FISCAL YEAR 2002/200_~3 REVENUES COUNTY EXECUTIVE'S RECOMMENDED BUDGET FY 2B02~}3 ~E~EmJ~S FY 00/0t ACTUAL FY 01 ;02 FY 02203 FY 02;03 $ INC % INC ADOPTED PROJECTED RECOMM REC/ALIP REC/AD Revenues Fund Balances Transfers In TOTAL O~ REVENUES 117,863,590 127,400,611 135,982,837 136,283,354 8,862,743 8.96% 8,447,193 2,068,781 1,1 88,604 1,186,604 -882,177 -42.64% 1,451,289 1,446,626 1,784,160 1,784,1 60 337,~34 23.33% 127,762,072 130¢918,018 138,953,601 139,234,118 8,318,100 35% SPECL~LREVENUEFUNOS Revenues Fund b~ances TOTAL OTHER FL~DS REVENUE 10,377,925 8,317,1 57 9,075,794 9,075,794 758,637 9.1 2% 1,479,238 1 ~38,098 875,984 875,984 ~962,114 -52.34% t I ¢957 J 63 10,155,255 9,951,778 9,951,778 -203,477 -2.80% SCltOOL ~,.~l]lS SCHOOL FUND REVENUES 31,501,6b--'6 32,930,812 33,324,660 33,324,880 393,848 1 20% FUND BALANCE 1,021,294 590,000 0 O -598,000 -lO0.00¢;A TRANSFERS iN 0 37~t,000 37 ~t,000 374,000 0 0.00'% SELF-SUSTAINIf~ FUND 10,743,561 9,410,397 10,969,386 10,969,386 1,558,989 16.57% TOTAL, SCHOOL FL~ND REVENUES 43,266,521 43,305,209 44,668,046 44,668,046 1,362,837 3.15% TOTAL COUNTY RIE¥'~I¢.~S 182,885,7.56 184,378,482 193,573,425 193,853,94.2 9,477,460 5.1 4% FISCAL YEAR 2002/2003 EXPENDITURES GENERAL FUND SUMMARY - EXPENDITURES GENERAL LOCAL GOVERNMENT ADMINISTRATION JUDICIAL PUBLIC SAFETY ENGINEERING & PUBLIC WORKS HUMAN SERVICES PVCC PARKS & RECREATION/CULTURE PLANNING/COMMUNITY DEVELOP FY 01.'02 FY gZ,'O3 FY OZ4Y'J $ INC % INC ADOPTED REQUEST RECOMM REC/ADP REC/AD 6.984,447 7.494,493 7,220,111 235,664 3.37% 2.587.697 2.834,296 2,697,783 130,086 5.07% 15,104,443 17,958,980 16,230,044 1,125,601 7.45% 2.962,629 3.524,071 3,254.711 292,082 9.86% 10,446.689 11,717,029 11,371,069 924,380 8.85% 22,060 22,060 22.060 0 0.00% 4.315,491 4,616,210 4,433,195 117,704 2.73% 4,018,979 4,881,507 4,087,870 68,891 1.71% 46,422,435 53.048,646 49,316.843 2,894,408 6.23% TOTAL GENERAL GOVERNMENT NON-DEPARTMENTAL REV SHRG-CITYtCOUNTYAGREEMENT REFUNDS TRANSFRTOSCHOOLOPERABONS TRANSFERTO SCHOOL OPERS-ON~BME TRANSFRTO SCHOQLDEBTSVC TRANSFER TO GEN GOVT CIP TRANSFERTO GEN GOVTDEBTSVC TRANSFER TO STORMWATER FUND TRANSFER-IW LandfillRemedFund(NEW) CONTINGENCY-BOARD RESERVE TOTAL, NON-DEPARTMENTAL COUNTYGENERALFUND, TOTAL 6,482,712 6,692,811 6,692.811 210,099 3.24% 92,100 92.100 92.100 0 0.00% 60.788,526' 65,725,202 65,725.202 4.936.676 8.12% 1,500,757 537,107 125.000 - 1,375.757 8,532,000 9,911,475 9,911.475 1,379,475 16,17% 5,290,188 4,775,590 4,945.090 -345~098 -6.52% 910,202 970.000 970.000 59,798 6.57%i 300,000 575.000 575.000 275,000 91.67% 475,000 475 000 597.098 200.000 405.597 -191,501 -32.07% 84,493.583 89.479,285 89,917.275 5,423,692 6.42% 130,916,018 142,527,931 139~34,118 8,318,100 6.35% SCHOOL DIVISION: The School Board's requested budget for FY 02/03 is $11 0,929,406. An additional $0.537 million is requested to fully fund their budget request. Their requested School Fund budget is an increase of $5,334,914 (5.05%) over the FY 2002 Adopted Budget. I am recommending an additional $0.125 million of non-recurring revenues to be used for non-recurring expenditures in opening of the Baker-Butler Elementary School. This would give the Schools a Recommended Budget of $110,518,248, a 4.66% increase over FY 02. Significant initiatives proposed for funding include the following: · Enrollment growth costs (80 students - $465,000); Baker-Butler start-up costs (recurring - $666,000 and non-recurring - $537,000); · School Operations increased by $1.4 million; and · Provision of 2% salary increase plus maintenance of existing benefits. COUNTY EXECUTIVE'S RECOMMENDED BUDGET FY 2002/03 FY 00~1 FY 01/02 FY 01/02 FY 02/03 FY 02/03 FY 02/03 $ INC % tNC ACTUAL ADOPTED REVISED REQUEST RECOMM ADOPTED REC/ADP EEC/AD SCHOOL Ol~SION EXPENDITURES SCHOOL FUf, D OPERATIONS 89.691,955 96,184,095 95,743,084 99,960,020 99,548,882 SELF-SUSTAIN~O FUND OPERATIONS 9.335,140 9~4t0,397 10,814,26'3 10,969,386 10~969,386 TOTALEXPENDITUEES 99,027,095 105,594,492 106,557,348 110,929,406 110,518,248 3,364,767 3.50% 1,558p69 16.57% 0 4,923,756 4.66% SCHOOL DIVISION REVENUES SCHOOL REVENUES I w LOCAL REV W G F TRANSFER-RECUR B G F TRANSFER- 1TIME iD STATE REV [] FEDERAL REV [] OTHER TRANSFERS LOCAL STATE FEDERAL SUBTOTAL REVENUES SELF-SUSTAININO FUNDS TRANSFERS,'FUND BALANCES C-~EN FUND TRANSFER-RE('J. JRRINO OEN FUND TRANSFER - ONE TIME OTHER TRANSFERS FUND BALANCE SUBTOTAL TOTAL REVENUES FY' 00¢01 FY 01/02 FY 01/02 FY 02/03 FY 02/03 $ Ii,lC % INC ACTUAL ADOPTED REVISED RE.JEST RECOMM RECfADP RECSAD 62'2,06t 592,470 642,261 607,140 607,1 40 14,670 2.48% 29,758,082 30,608,342 30,1It,040 30,896,020 38,896,020 287,678 0.94% 1,458,911 1,730,080 1,730,000 1,821 ,D00 1,821,508 91 ,D]0 5.29% 31,837,034 32,930,812 32,4.83,30t 33,324,660 33,324,660 393,848 1.20% 10,743,581 9,410,397 10,81 4,263 10,969,386 10,969,386 1,558,989 16.57% 56,673,555 60,708,526 60,708,526 65,724,253 65,725,202 4,9:~,676 8.12% 0 1,508,757 1,508,757 537,t07 125,080 -1,375,757 -91.67% 351,384 374,000 374,000 374,000 374,000 0 0.0~ 1,021,294 590,000 596,500 0 0 -590,000 -100,00% 58,0¢6,233 63,253,283 63,259,783 66,635,360 86,224,202 2,970,919 4..70% 100,626,827 105,594.,492 106,557,['¢,8 110,929,406 110,518,248 4,923,756 4.66% GE, GOVERNMENT GENE~L LOCAL GovERNMENT ADMINISTRATION BOARD OF SUPERVISORS COUNTY EXECUTIVE HUMAN RESOURCES DEP% COUNTY ATTORNEY FINANCE DEPT. INFORMATION TECHNOLOGY DEPT VOTER REGISTRATION & ELECTIONS Total GENERAL FUND EXPENDITURES FY 81,~8~ FY 8~J63 FY ~ iii INC % INC ADOPTED REQUEST RECOMM REC./ADP REC/AD 343,106 351,800 334,932 -8,174 -2.38% 863,253 1,079,179 931,180 67,927 7.87% 421,327 439,878 447,715 26,388 6.26% 487,196 513,351 511.351 24,155 4.96% 2,843,356 3,076,765 2,979,616 136,260 4.79% 1,698,914 1,718,841 1,718,841 19,927 1.17% 327,295 314,679 296,476 -30,819 -9.42% 6,984,447 7,494,493 7,220,111 235,664 3.37% JUDICIAL CLERK OF CIRCUIT COURT COMMONWEALTH ATTORNEY SHERIFF CIRCUIT COURT GENERAL DISTRICT COURT MAGISTRATE'S OFFICE JUVENILE COURT Total 579,145 611,303 589,730 10,585 1.83% 534,998 571,861 540,661 5,663 1.06% 1,290,562 1,544,208 1,393,328 102,766 7.96% 79,529 80,861 80,861 1,332 1.67% 21,565 38,750 22,550 985 4.57% 20,245 5,000 5,000 -15,245 -75.30% 41,653 65,653 65,653 24,000 57.62% 2,567,697 2,917,636 2,697,783 130,086 5.07% PUBLIC SAFETY POLICE DEPARTMENT FIRE/RESCUE DEPARTMENT OTHER FIRE/RESCUE SERVICES INSPECTIONS EMERGENCY COMMUNICATIONS CENTER REGIONAL JAIL JUVENILE DETENTION HOME COMMUNITY ATTENTION HOME SPCA JUVENILE COURT ASSESSMENT CTR OFFENDER AID & RESTORATION Total 8,008,387 8,585,389 8,218,893 210,506 2.63% 1,511,733 2,957,538 1,999,362 487,629 32.26% 1,880,259 2,007,945 1,721,837 -158,422 -8.43% 764,072 826,233 776,689 12,617 1 ~65% 1,191,756 1,171,509 1,171,509 -20,247 -1.70% 1,340,783 1,743,335 1,410,316 69,533 5.19% 266,210 725,399 725,399 459,189 172.49% 13,700 15,678 15,678 1,978 14.44% 44,545 174,567 84,556 40,011 89.82% 28,505 31,113 3t,113 2,608 9.15% 54,493 70,734 74,692 20,199 37.07% 15,104.443 18,309,440 16.230,044 1.125,601 7.45% ENGINEERING & PUBLIC WORKS ENGINEERING DEPT WATER RESOURCES MANAGEMENT SUBTOTAL - ENGRG & WATER RES PUBLIC WORKS/STAFF SERVICES PW STREET SIGNS PW REFUSE DISPOSAL SUBTOTAL- PUBLIC WORKS Total Total 1,437,203 1,598,487 1,483,843 46,640 3.25% 133,291 247,996 247,996 114,705 86.06% 1,570,494 1,846,483 1,731,839 161,345 10.27% 1,091,644 1.335,466 1,183,038 91,394 8.37% 84,199 85,498 85,498 1,299 1.54% 218,292 256,624 254,336 38,044 17.59% 1,392,135 1,677,588 1,522,872 130,737 9.39% 2,962,629 3,524,071 3,254,711 292,082 9.86% HUMAN SERVICES DEPT. OF SOCIAL SERVICES DSS Direct Programs CSA Fund Transfer United Way Day Care Fund Transfer Bdght Stars Transfer DSS -Subtotal 6,454,778 7,287,215 7,133,495 678,717 10.51% 1,315,000 1,476,500 1,476,500 161,500 12.28% 83,635 87,015 87,015 3,380 4.04% 290,921 290,921 290,921 0 0.00% ......... ............ ....... ..... ....... TJ HEALTH DISTRICT REGION X CSB AIDS SUPPORT GROUP COMMISSION ON CHILDREN AND YOUTH CHARLOTTESVILLE FREE CLINIC MUSIC RESOURCE CENTER SEXUAL ASSUALT RESOURCE AGENCY (SARA JEFFERSON AREA BD ON AGING (JABA) JAUNT MADISON HOUSE FOCUS- TEENSIGHT SHELTER for HELP in EMERGENCY (SHE) CALAS (LEGAL AID) BOYS & GIRLS CLUB COMPUTERS FOR KIDS SOCA WORKSOURCE ENTERPRISES CHILDREN, YOUTH & FAM SVCS TAX RELIEF Total EDUCATION PIEDMONT VA COMM COLLEGE PARKS & RECREATION/CULTURE PARKS & RECREATION DEPT. TOWE PARK J-M REGIONAL LIBRARY VIRGINIA DISCOVERY MUSEUM MUNICIPAL BAND PIEDMONT COUNCIL OF THE ARTS LITERACY VOLUNTEERS WVPT PUBLIC TV VISITORS BUREAU VIRGINIA FILM FESTIVAL VIRGINIA HERTITAGE REP THEATER VIRGINIA FESTIVAL OF THE BOOK ASH-LAWN HIGHLAND SUMMER FESTIVAL ALBEMARLE COUNTY FAIR LEWIS AND CLARK FESTIVAL Total PLANNING/COMMUNrrY DBV~LOP PLANNING & COMM DEVEL DEPT. HOUSING OFFICE ZONING SOIL & WATER CONSERVATION VIRGINIA COOP EXTENSION SVC TJ PLANNING DISTRICT COMMISSION ALBEMARLE HOUSING IMPROVM PROG PIEDMONT HOUSING ALLIANCE MACAA CHARLOTTESVILLE TRANSiT SVC SMALL BUSINESS DEVELOPMENT CTR Total NON-DEPARTMENTAL REV SHRG-CITYICOUNTY AGREEMENT REFUNDS TRANSFR TO SCHOOL OPERATIONS TRANSFER TO SCHOOL OPERS - ONE-TIME TRANSFR TO SCHOOL DEBT SVC TRANSFER TO GEN GOVT ClP TRANSFER TO GEN GOVT DEBT SVC TRANSFER TO STORMWATER FUND TRANSFER - ivy Landfill Remed Fund (NEW) CONTINGENCY- BOARD RESERVE Total 762,174 824,430 781,228 19,054 2.50% 376,360 432,939 419,060 42,700 11.35% 3,358 4,500 4,500 1,142 128,259 137,564 129,134 875 0.68% 5,570 6,000 5,709 139 2.50% 5,500 7,000 5,638 138 2.51% 24,000 24,000 24,000 0 0.00% 175,910 245,911 189,156 13,246 7.53% 389,335 428,739 418,481 29,146 7A9% 7,638 7,867 7,829 191 2.50% 25,000 30,876 25,625 625 2.50% 71,543 75,313 72,390 847 1.18% 20,698 48,783 21,215 517 2.50% 0 5,000 0 0 0 20,000 7,690 7,690 0 3,000 0 0 18,128 16,500 28,000 9,872 78,882 95,616 82,083 3,201 4.06% 210,000 161,400 161,400 ~48,600 -23.14% 10,446,689 11,717,029 11,371,069 924,380 8 ~85% 22,060 22,060 22,060 0 0.00% 1,620,036 1,750,134 1,697,598 77,562 4.79% 132,260 126,805 126,805 -5,455 -4.12% 2,109,402 2,266,113 2,162,137 52,735 2.50% 10,362 10,598 10,559 197 1.90% 15,450 15,450 15,450 0 0.00% 10,321 10,837 10,579 258 2.50% 16,635 17,134 17,134 499 3.00% 7,426 9,000 7,612 186 2.50% 352,259 358,839 352,259 0 0.00% 10,300 15,000 10,558 258 2.50% 0 10,000 0 0 10,300 12,800 10,558 258 2.50% 8,240 10,000 8,446 208 2.50% 10,000 0 0 -10,000 -100.00% 2,500 3,500 3,500 1,000 40.00% 4,315,491 4,616,210 4,433,195 117,704 2~73% 1,679,631 2,298,458 1,744,373 64.742 3.85% 443,040 455,091 455,110 12,070 2.72% 753,245 769,751 730,730 -22,515 -2.99% 60,698 64,358 62,292 1,594 2.63% 169,273 180,834 173,705 4,432 2.62% 98,393 84,727 83,797 -14,596 -14.83% 389,141 403,234 397,365 8,224 2.11% 125,466 215,150 133,185 7,719 6.15% 132,083 150,235 132,584 501 0 168,009 174,729 174,729 6,720 4.00% 0 10,000 0 0 4,018,979 4,806,567 4,087,870 68,891 1.71% 6,482,712 6,692,811 6,692,811 210,099 3.24% 92,100 92,100 92,100 0 0_00% 60,788,526 65,725,202 65,725,202 4,936,676 8.12% 1,500,757 537,107 125,000 -1,375,757 -91.67% 8,532,000 9,911,475 9,911,475 1,379,475 16,17% 5,290,188 4,775,590 4,945,090 -345,098 -6.52% 910,202 970,000 970,000 59,798 6.57% 300,000 575,000 575,000 275,000 91.67% 475,000 475,000 597,098 200,000 405,597 -191,501 -32.07% 84,493,583 89,479,285 89,917,275 5,423,692 6.42% GENERAL FUND, TOTAL EXPENDITURES 130,916,0t8 142,886,791 139,234,118 8,318,100 6.36% CAPITAL IMPROVEMENTS PROGRAM FY 2003 Capital Budget Proposed Capital Projects for FY 2003 The Recommended FY 2003 Capital Budget is as follows: For General Government Projects: Administration and Courts Public Safety Highways & Transportation Library Human Development Parks, recreation & Culture Utility Improvement ACE $1,210,000 1,865,000 1,581,000 14,000 50,000 700,000 100,000 0 Total For StormwaterManagement $5,520,000 $ 575,000 For Schools $9,730,000 ($8,699,000 from Borrowing; and 1,031,000 from Current Revenues) Grand Total, FY 2003 Projects $15,825,000 FY 2003 CAPITAL PROJECTS General Gov't 35% Schools 61% Stormwater 4% The FY 2003 proposed Capital Projects amendments are detailed on the table following this section. FY 2003/2007 Recommended Amended Capita mprovements Program GeneFa~ Government and Stormwater Proposed amendments highlights in yellow Count/ Prior FY02~O~ FY03104 FYO4~D5 Vf05~ FY06t07 GENERAL GOVERNMENT Administration & Courts CouE Squgre Enhsnceme~s 250 e - Maimenance~( flaceme~ 1,425 180 0 0 0 0 220 220 220 310 13o lOO 1oo 13o 4,946 1,210 3,493 3,543 1,095 Court Square Maintenance)Replacement J&D Court- Maintenance/Replacement Subtotal 0 330 100 ,085 Public Safety Fire/Rescue Building & Equip. Fund Fire/Rescue Training Center/Police Firing Range Police Compg~er Upgrad~ Public Safeb¢ Mobile Command Center Police Technolog/Upgrade Transport Vehicle for Arrests 800MHz Regional Communication S~tem Project Police Evidence Equipmer~ Police Video Cameras for Patrol Subtotal 4,515 !0 7,959 0 I2,637 0 476 HiRhway~ & Trans~o~en Georgetown, Road Sidewalk Neighborhood Plan Implementation Pgm Road Construction Revenue Sharing Seminole/Pepsi Place Connec~or 0 Sidewalk Construed on Program 510 Transportation Planning & Impro,cement Program 100 Route 29North Landscaping ~ 9 M/Road Landscaping 0 S'~eetlamp Program 84 Subtotal 1,18g Librar~ New-NoAhs!de h~brsr¥ New Librar¢ 29N Comdor New Crozet Library New Librapf' Neighborheod 4t5 Area New Bookrnobile Central Libra~ Renovation Expand Sco~svilie Libra~ Library ~ Maintenance/Replacement Subtgtal 486 2,669 53I 3,262 [ 10 380 550 85 850 178 0 0 0 I95 75 75 0 0 980 460 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,865 5,473 6,136 8,236 70 0 0 0 ( 550 399 415 427 500 500 500 500 500 500 0 0 0 0 29 320 387 230 641 500 100 100 100 200 390 0 0 0 0 31 0 0 0 0 217 4 '_.~ 4~2 4_4 4~5 1,581 1,428 1,289 1,813 2,213 0 0 0 0 0 0 14 0 0 0 0 0 0 0 0 0 0 0 11~ 0 0 o o o o 2_5 o 4_ 25 0 1,197 CALAS Facility' 56 0 0 0 0 0 O 0 Region Ten Facilities 4,00 5~0 5~0 5~0 0 _0 150 0 Subtotal ~ 56 ~ 60 ~0 0 0 ~ ~ 0 · s~ Recr~on a Cu~u~ Cashier 8oo~ Imp~overnen~ 0 23 46 0 0 0 69 0 County A~letJc Fie~d Stu~ Der 4~8 ~96 290 25~ ~9 250 1,166~ 1,000 Crozet Pa~ A~le~ic Fie~d Development ~8 92 0 0 0 0 92 0 ~ Land~i~ Recreaion Access Der 30 0 300 0 0 0 300 0 Recreation FaciliSes Pr~iect 50 0 ~,530 0 O 7~000 8,530 0 PVCC So~bail Field L~gh~ing 93 93 0 0 0 0 93 0 School A~hletic FieJd Imga~ion 77 77 0 0 0 0 77 0 So Albemarb Organization Pa~ Bev 200 50 50 2fi 0 0 125 0 Towe Park Lower F~eld ~?~g~on s 2 0 0 0 0 0 0 O Park Sy~em Redesign Stu6, 0 0 0 0 0 0 0~ ~00 Paramou~ ~eater 66 33 33 33 33 33 165 99 Ri~,anna 6?eenw~, Access & Pa~ 450 25 25 25 25 25 125 100 River Access improvements 30 0 ~ 35 36 37 142~ 980 Subtotal 2,311 7~ 2,3~ ~ 367 7,4~ 11~ 1,768 ili~ improvement Pec~ing Centers 0 0 0 0 0 250 250 500 Keene Landfill Cbsure I ,~6 i0~ 100 ~ ~ ~ 20~ ~ Subtotal 1,~6 1~ 100 O O 250 ~ 500 quis~on of Consema~on Easeme~ ACE Program 2,1~6 ~ ~ ~ ~ ~ ~ ~ Subtotal 0 0 0 0 O O 0 Su~o~l - General Government Proje~ - ~ 61P 5,31~ 17,892 8,~0 7,507 16,1~ 55~ ~,161 · ORMWATER PR~E~S Stonier Control Program 4,008 57~ 40~ 50~ ~5~ 65~ 2,775 2,600 Sub~l 575 400 ~ ~ 6~ 2,~5 2,600 Utilit SUbtotal- Stormwater Projects FY 2003/2007 Recommended Amended Capital Improvements Program School Division Proposed amendments highlights in yellow. County FY 05.07 ~ ~ Prior FY02~ FY~3FO4 F¥04~05 FYOr:~06 ~06~07 ~ I Out-Year ~ro~et Eii6~~ 0 Schoo S te Land Acqu s l]on O 0 0 :;? Br6ms~lle Addition 240 2,386 0 0 0 0 2,386~ 0 , Hol~mead ~'~e;~ogms 0 0 100 757 0 0 85q c ,, : No.em E ementarf 12 ~4 0 0 o ;;:( A bemade HS Re~ra~on 1586 0 0 ~9 ;/:;;: ScoE~ille Elementar¢ Librap~ AUdi, on 0 0 75 420 0 0 495~ 0 ~ WAHS W nd~ Replaceme~ 0 0 0 0 230 0 230~ 0 0::E :F InSt::iona{ Techn01o: 3,932 450 450 450 450 ':'? Adm n ~raS~ Techno o ¢ ~3 70 70 70 70 7E 350~ 280 ():?::F: $ubto~ -SchooJDiv Projec~ ~O lJ 310 11 ~ 10~1 9,~4 3,~ ~,~ ~768 16511 20,~ l~t 76~29 PLEASE SIGN BELOW IF YOU WISH TO SPEAK ON THE COUNTY EXECUTIVE'S RECOMMENDED BUDGET FOR FY 2002/2003 NAME (Please print clearly) .~,~~ ~~, ?~.~... .PHONE, NUMBER/ADDRESS (Optional) 11 12 20 21 To: From: Albemarle County Board of Supervisors Charles Trachta, 203 Westbrook Place C'Ville, VA 22901 (434) 973-6441 Date: March 13, 2002 RECEIVED AT BOS MEETING Date: ~-~*-/,.~- o;.~ Agenda Item #:.., ~ Clerk's Initials: ~ ~ My name is Charlie Trachta. I believe that the Board of Supervisors continue to lie to the people of Albemarle County. When the Supervisors designed the Urban Ring, the residents were told that for the giving up of space and accepting high density, they would receive better services and have neighborhood schools. Today, there are still residents in the Urban Ring without sewers or public water. And there are some who would be better off without them. The Raintree Community has shown the County that the developers have left the County a ½ million dollar clean up and repair bill concerning its sewers & retention ponds. What is the County is doing about it? Although gas pipes go through our neighborhoods, we are denied gas service. As for the neighborhood schools, the School Board does NOT recognize agreements made by the Supervisors. Nor will VDOT stand behind the Supervisors concerning road improvement. These same promises are being told to the families in Crozet. The Board once asked the communities of the Rio Urban Ring to work out an agreement with the developers of Still Meadows. The Board wanted this development and needed to pacify the community. The community appointed two members to negotiate with the developer's attorneys. After much hard spent time, a meeting was set up so that the two groups could publicly accept the agreement which was reached. Mr. Bowerman attended this meeting! Although there were many points to the agreement, I need to bring up only 2. The number of homes allowed would be 130, and that the developers would pay $1,000 per home. This money would go to off-set any impact upon the schools of the district. It would be used to pay for books, supplies and school equipment which some of the poorer families could not afford, the families which the Supervisors put there with its high density housing; it could be used to refurnish band, music & sports equipment, and other projects which the County could not fund. It was NOT to be used for capital improvement! At this meeting, the developers made one last request to be allowed 5 more homes BUT they offered to raise their payment to $1,500 per home. The community rejected that request and the agreement was approved as it was presented. This sounds like a happy ending BUT it's NOT! The Supervisors disregarded the community's agreement and GRANTED the developer the extra 5 homes WITHOUT taking the extra $500. That was a loss of $67,500. Then the Supervisors redirected the money into the capital improvement fund of the distriCt's schools. Now our children are being bused out of the district where the money is allocated to! I stand here saying this because I was one of those two community representatives who brokered the agreement. My 3 minutes are up so I can't bring up the true cost of the Land Fill, the Reservoir, the Roadways and ALL other matters of infrastructure. Concerned citizens can come up here for our 3 minutes, but it seems we cannot speak loud enough so that the Supervisors will hear us! What I hope they hear tonight is that it is time for the lies to STOP! RECEIVED AT BOS MEETING Comments from Brian Wheelt~ete ,,~-/_-r-oS Albemarle County Board of Supervisors n.~m~#.~ ~...~.-~- ~ - March 13, 2002 Clerk's Initials: td~"~--~- ~ My name is Brian Wheeler. I am the parent of a fourth grader at Murray Elementary. Tonight I am speaking on behalf of the Murray community as Vice President of Our PTO. I'll also point out that I am a taxpayer and voter. ~ A great deal has changed since I last spoke at this hearing two years ago. At that time, our greatest concern was class size at Murray and I was handing you a check for my self-imposed tax increase. Then my daughter was in one of the two grades at Murray with a population bubble. She had 27 students in her second grade class. [Let me just interject here that Ken Boyd's recent letter to you stating our student teacher ratios are based on a 10:1 or 15:1 ratio is a gross distortion of the ,'financial facts" as he calls them.* Regular baseline class sizes are set in the budget in the 20:1-22.5'1 range. These are the real numbers our principal has to deal with. To suggest building-level decisions is the primary factor causing class sizes to swell to 25 is ridiculous.] ~ You responded to our concerns then by raising our real estate taxes to fully fund the education budget and for that we say thank you. It alloWed, among other things, the addition of Class Size Emergency Relief to the budget for each of the last two years, something our school has been able to take advantage of to gain a few additional fractions of a teaching position. ~ It is a vicious cycle we have between Albemarle and the state. Sally Thomas and Steve Kolezar rightly challenge the state to cough up its fair share. However, it is also a vicious cycle between the Board of Supervisors and the School Board. If the School Board doesn't ask for it, you won't fund it. Imagine where we would be this year if you had not had the courage to support the school system's past two budgets, one of which required a modest tax increase? Brian WheeLer (bwheeler®aLbemarlematters.com) is a fourth grade parent at Virginia L. Murray ELementary School and a seventeen year resident of the ALbemarle County area. He maintains the website www.atbemarlematters.com alon8 with various Internet newsletters that help keep the Ivy, Virginia community and-ALbemarLe County parents and staff informed about happenings in the community, at the school board, and in the school system that impact our children. We won't settle for a second rate school system, and if the state won't pay its way, then YOU need to take revenue matters into your own hands until they do. We will pressure Richmond, but nobody thinks the state's priorities will be straightened out quickly. ~ This year's school budget has no new initiatives. What if we wanted art, music and media teachers fully funded in every school? Elementary strings, band or choir programs that would feed into a high school music program of Charlottesville's caliber? What if we wanted a laptop on every desk? What if we wanted foreign language in elementary school? ~ I am not here tonight to ask you to raise our taxes. However, if you told me that the only way we could fund an exceptional education system, would be to raise our property taxes some more, I would support you, and a LOT of taxpayers in Albemarle County would support you. Clearly, Richmond is not coming to Albemarle's rescue anytime soon. · Things are very different now than they were two years ago. The state is in worse shape and Albemarle is in better shape, because we placed a priority on funding education. ~ Don't back down on that commitment now. We have gained a lot of ground, but this should not be the year to throw things in reverse. ~ Albemarle should set its own agenda for quality of education. The state's agenda is a joke, in the form of the Standards of Quality and their lack of funding even those minimal goals. It is totally inadequate. ~ Ask not how little you can get our school board to beg for, ask if they are requesting enough of you, to put our school system well beyond its peers, in its ability to educate our children to the standard of excellence your constituents demand. ·Don't back off from the 3.3% compensation increase the school board determined would make us competitive. 3 ~' Support the school system's complete request for one-time money to open Baker-Butler Elementary. Bob Tucker's budget only provided $125,000. Please fund the full request of almost $538,000 from your reserves. '~ Don't back off the conservation easement program, as the Daily Progress recommended. Have we reached the point we have to sacrifice part of what makes Albemarle a wonderful place to live so we can pay the teachers we are entrusting with our children's future a competitive wage? I don't think we have reached that point. ~, In summary, we need you to put excellence in education on your priority list for this budget. Thank you. * Ken Boyd to BOS: "What You Heard - There are too many classes with 25 plus students in them. (Source: pages F-42 through F-47 of the 2002-03 Funding Request and parent public comments)" "Financial Facts - Schools are staffed, based on need, at a level ranging from a 10:1 student to teacher ratio, to 15:1. This does not include special education staffing or additional personnel provided through so called self-sustaining funds, which significantly lower many school ratios. According to the Superintendent, this puts Albemarle County in the top ten percent of Virginia school systems in this category. Principals, based on the philosophy of site-based management, have the option of deciding how these FTE's (full-time-equivalent positions) will be allocated inside or outside the classrooms within their school. (Source: page F-18 of the 2002-03 Funding Request)" Southwest Mountains Coalition 2003 Budget Statement The Southwest Mountain neighborhood is very fortunate to have a number of residents with large enough parcels and income to have placed their land under permanent conservation easement. To date, these landowners have placed 8,643.87 acres under easement. However, our neighbors also include farmers without the income to benefit from the tax incentives to place their land under easement. Two of these land owners have requested and received offers from the County's ACE program to place an additional 519.86 acres under easement. WithOut the program it is likely that these properties may have been pressured to subdivide off a few parcels to help support the farming activities on this acreage. The Southwest Mountains Coalition is grateful to the county for helping preserve the beauty of this neighborhood. We'd like to encourage you to continue to fund the ACE program to preserve the important agricultural and tourist attractions that are the essence of Albemarle County. RECEIVED AT BOS MEETING Date: Agenda ~em ~:_ Clerk's Initial;. iChadott~sville ~ League of Women Voters of Charlottesville - Albemarle 1928 Arlington Blvd., Room 105, Charlottesville, VA 22903 (804) 970-1707 Phone (804) 971-1708 Fax 13 March 2002 TO: Albemarle County Board of Supervisors FROM: League of Women Voters RE: Countv Executive's Recommended FY 2002/2003 Budget The County Board of Supervisors and the Water Resources staff have embraced the concept of Integrated Resource Planning (IRP), which is a comprehensive planning approach that brings water supply, environmental resource protection, and water conservation into one discussion. In keeping with the spirit of Integrated Resource Planning, we urge the Board's continued support of three community projects important to that concept. Funding for the next phase of the county groundwater study. Information from this study is telling us where there is sufficient groundwater for development and where there is not. This allows the County to develop an equitable, informed policy for land use decisions. It prevents the need to extend expensive public utilities to rural areas with adequate groundwater, and allows us to plan for appropriate densities in areas deficient in groundwater. Continued funding for the Acquisition of Conservation Easements (ACE) Program. The program is one of our most valuable tools to protect our water supply and fills a niche for people of lower income, allowing them to preserve their land. We continue to consider the program an important tool for preserving and protecting the irreplaceable natural, scenic and historical resources of our County. Funding for the ancillary programs at the Ivy Landfill such as household hazardous waste collection, tires, bulk trash, recycling and education programs. Trash disposal needs to be convenient. Steep banks along rivers are favorite trash dumps in rural areas. Much of what we see dumped in these areas is bulk trash, construction debris, old paint barrels and tires. Convenient drop points and education reduce this problem and help keep our watershed clean. Recycling helps reduce the trash burden and creates an atmosphere of conservation that can extend into other aspects of our lives. The LWV has long been an advocate of responsible waste management which places emphasis on care of the environment. Each of these programs is necessary to achieve that goal. Thank you. RECEIVED AT BOS MEETING Date:_ ,~ -/.~- O ~, Agenda Item #: Clerk's Initials:_ ';..a non-partisan organiza.*ion dedicated to the promotion of informed and active participation of citizens in government." 0 March 13, 2002 To: Mr. Tucker and the Board of Supervisors From: Marjorie Shepherd, for the Albemarle Education Association RECEIVED AT BOS MEETING Date: .., -.~-/3- ¢ ..3. Agenda Item #: Clerk's Initials: I have a few questiofis for Mr. Tucker and the board members. I know you can't m~swer them now, but I have to ask them anyway. Why is it that when the joint boards and county employee representatives finally established a way to calculate compensation, after over a year and a half of work, and after you approved of this process, you dropped 'it? As soon as any news from the state looked bad, you put it right onto your employees. No meeting, no consultation - you just dropped the process. I mean, was there a clause in there that made this optional? Are agreements optional for the rest of us? I want to know why this year, the schools had to have a 7 1/2% holdback, which turned into a 12 1/2% cutback, but county government got to go on spending as usual? In the nearly 30 years I have lived in this area, the population of Albemarle County grew by 250%, and yet you have never had a plan to fund growth in this county, and don't even have a calculation for the cost of growth, which is why we have to deal with this shortfall year after year after year. Why is that? Why is it that you don't even have a committee to work with the city to trim spending by combining redundant departments? In all this time, you haven't been keeping the revenue stream up in any realistic way. I checked on the fees in this county. You have not increased building permit fees in over 14 years. The sticker tag fee only went up $2 in 25 years. Fishing licenses haven't gone up in over 20 years. And to license your dog still costs $3.The same as 1977. It must cost twice this just to process it! How is it you can ignore economic realities on these fronts and then not fund basi~ compensation and ~lass size and benefits for our schools? And how is that, after disregarding your commitment to the compensation process, you get to act like you are all for increases in pay, so long as they come from other cuts - from increased class size, or from increases in health care? I mean, everybody knows that if you give me a 3.3% raise, and then you take half of k for insurance increases, it is no longer a 3.3% raise. And how is it you get to claim to be Family Friendly, while considering reduced benefits to employees with family insurance? And I have heard nothing of the increases for classified employees going along with benchmarks - what happened to that? There are plenty of things you can do to fully fund what is already a bare bones school budget. There are many capital improvements you could curtail or county studies or initiatives. Why do you repeatedly put the pinch on the children and teachers and educational support personnel of this county? Use the compensation process for teachers and staff. Fully fund the scho?l b~udget. I'mean, why not? /~ _~,,~~ ~ Board of Supervisors' Public Hearing, 2002 Marla Muntner Good evening Board Members. My name is Marla Mtmtner. I teach fourth grade at Stone-Robinson Elementary School. I am an Albemarle County tax payer. And this year I am Vice-President of the A E& I've spoken to you many times over the past several years about school funding issues. When I started to think about what I might say tonight, I realized I have little left to say. So, this will be short. I try daily to teach my fourth graders what it means to be part of a group and to share responsibility for the people and things around them. Frankly, sometimes I feel like I'm beating my head into the blackboard trying to teach them this lesson. And frankly, I'm afraid I'm failing. Here's why:. this community is their real classroom. Until everyone in this community gets what it means to be part of a group and to take care of the all the people and all the things around them - including those of ns who serve in the schools and the children we try to teach - I don't stand a ehanee. RECEIVED AT BOS MEETING Date: '-'~"'/~ ~ ~ n Agenda Item #: ~ Clerk's Initials: _~-"-" But, you can help. Stop pitting fair pay against class sizes, against health care, against student serviees, and against tax payers. Just stop. Lead our community. Help them to understand what it means to be part of a group and to take care of the people and things around them. And expect them to doso. I've done my part. The rest is up to you. I PLEASE SIGN BELOW IF YOU WISH TO SPEAK ON THE COUNTY EXECUTIVE'S RECOMMENDED BUDGET FOR FY 2002/2003 NAME (Please ,print clearly) , ~,,~, ~ ...... ~,- -~ 24 25 "27 ' 28 .... 29 30 32 34 36 37 38 40 41 42 PHONE NUMBER/ADDRESS (Optional) RECEIVED AT BOS MEETING Date: PIEDMONT ENVIRONMENTAL C~#:'' , ~e~'s,~ Promoting and protecting the Piedmont's rural economy~ natura~ res~, ~;;~ Suppo~ for the Acquisition of Conservation Easements Program (ACE) Statement to the Board of Supervisors - M~reh 13, 2002 The Piedmont Environmental Council For 30 years, the Piedmont Environmental Council has worked to promote and protect the countryside and neighborhoods people cherish here in Albemarle County. Working with conservation-minded landowners and the Virginia Outdoors Foundation, we have helped secure one of the largest assemblies of privately protected land in the country. Many of the landowners we work with donate rather than sell their development rights, and that is the most cost-effective way to protect land. In Albemarle County, landowners have protected over 33,000 acres using conservation easements, voluntary contracts that protect land permanently from large-scale commercial and residential development. Sometimes, though, it just doesn't make sense for a landowner, no matter how conservation-minded, to give away their development rights. Maybe several family members inherit a farm, and one wants to stay on the land, but the others need to cash in on the property's value to set up households elsewhere. Before the Acquisition of Conservation Easements (ACE) program, the only option a family had under those circumstances was to sell the land, or at least a big part of it. Nobody wins: the family loses the farm and the County often finds itself saddled with providing schools, roads and other public services to residential lots in the middle of nowhere. That's why we urge you to continue your support for ACE by allocating $1,000,000 to buy development rights, as you have done in the past two years. It's a case of spending some money now to save more money down the road. Your fiscal impact planner concluded in 1999 that buying the development rights on a hypothetical 220-acre farm would save the County over $175,000 in 20 years. That!s because residential development typically costs more in services than it brings in revenue. This program is still in its infancY, with the first batch of offers to buy easements delivered to landowners just a few short weeks ago. Even in its early stages, the program is a success by every possible standard. Here's what it will have achieved when all four landowners accept the first round of offers. ACE will have helped you meet' the goals in your Comprehensive Plan, by conserving land in areas the Plan recommends for special protection: the Southwest Mountains Rural Historic District; the watershed of the drinking water and prime agricultural VA 20110 )830 Rappahannock 12717 Lee Highway Washhsgton, VA 22747 540-987-9441 Fax: 540-987-9443 · ACE will have offered four working farmers an alternative to development. · ACE will have encouraged the donation of at least two easements, stretching your conservation dollar. ACE will have extinguished 102 development rights from areas miles away in some cases from schools and other public services. Over the long run, we'll be able to invest more in our schools and our teachers if we have to send fewer school buses to remote rural areas. Because Ace provides such significant public benefits, we recommend that you continue to fund this program at the levels authorized for 2001 and 2002. To: Members, Board of Supervisors From: Ella Washington Carey, CMC, Clerk Subject: Reading List for March 13, 2002 Date: March 7, 2002 September 27(A), 2001 October 3, 2001 December 12, 2001 January 9, 2002 January 16, 2002 February 13, 2002 Return to Regular Agenda /ewc Pls. Thomas Pages 33 (beginning Item # I I) - end - Ms. Thomas Mr. Perkins Pages I - 28(end at Item #23) - Mr. Martin Pages 28(beginning with Item 23) - end - Mr. Rooker Mr. Bowerman Ms. Thomas