HomeMy WebLinkAboutWPO201300075 Review Comments WPO VSMP 2014-11-24�pF A
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, Room 227
Charlottesville, Virginia 22902 -4596
Phone (434) 296 -5832 Fax (434) 972 -4126
Project title:
Project file number:
Plan preparer:
Owner or rep.:
Plan received date:
Date of comments:
Reviewers:
VSMP Permit plan review
Cole's Import Specialists
WP0201300075
Meridian Planning Group, LLC
KSR Investments, LLC
4 Nov 2014
8 Dec 2014
Michelle Roberge
County Code section 17 -410 and Virginia Code §62.1- 44.15:34 requires the VSMP authority to
act on any VSMP permit by issuing a project approval or denial. This project is denied. The
rationale is given in the comments below. The application may be resubmitted for approval if all
of the items below are satisfactorily addressed. The VSMP application content requirements can
be found in County Code section 17 -401.
A. Stormwater Pollution Prevention Plan (SWPPP)
The SWPPP content requirements can be found in County Code section 17 -405. A SWPPP must
contain (1) a PPP, (2) an ESOP, (3) a SWMP, and (4) any TMDL measures necessary.
1) Include the registration statement in the SWPP booklet.
For future submissions, please use the Albemarle County SWPP template. It can be found in the
following link: http:/ /www.albemarle.org /dgtforms.asp ?department =cden w o
B. Pollution Prevention Plan (PPP)
The PPP content requirements can be found in County Code section 17 -404.
1) Include an 11 "x 17" Pollution Prevention Plan map showing concrete washout, porta johns,
fueling stations, and trash containers. This will be marked up by the contractor as construction of
site progresses.
C. Stormwater Management Plan (SWMP)
VSMP Regulation 9VAC25- 870 -108 requires the VSMP authority to approve or disapprove a
SWMP. This plan is disapproved, and the reasons are provided in the comments below. The
stormwater management plan content requirements can be found in County Code section 17 -403.
1) Please provide a new VSMP application. See attached letter from Glenn.
2) Please include LOD on title page of plans. This should match the registration statement.
Engineering Review Comments
Page 2 of 3
3) Please use the redevelopment VRRM. Show a map delineating areas used for each tab in the
VRRM for quality requirement check. Note that the project site area is typically used.
4) A vehicle maintenance facility is designated as a hotspot area under table 8.10 of VA DEQ
Stormwater Design Specification No 8. The use of permeable pavers is restricted on the site.
5) Please remove note on title sheet that says "stormwater volume control is not necessary."
6) Provide channel protection analysis. See 9VAC25- 870 -66, Water Quantity. Use all contributing
drainage area to the point of analysis.
7) Please address the following for the filtering practice:
a) When looking at water quality, the area to use is the project site area. Please revise VRRM
spreadsheet.
b) When working with filtering systems you will need to submit a geotech report per spec no 12.
See section 6.2. Also, there should be a 2' separation between the bottom of the filtering
system and the seasonably high water table.
c) Please include table 12.3, Filtering Material Specifications on the plan from section 6.7.
d) The pretreatment area appears to be a forebay and the surface area is larger than required. A
25% minimum of total treatment volume is required.The rest of the required storage volume
should be within the filtering chamber /area. Please revise as the pretreatment layout shown
will more than likely bypass the filtering chamber. I recommend rotating facility and revising
layout so filtering system is after forebay. Also, show a forebay with a bypass channel to the
SCC -1. See Section 6.3.
e) The filtering facility surface area should be at a minimum 2% to 3% of contributing drainage
area.
f) The filtering system should drain within 40 hours after a storm event. See section 6.4,
Conveyance and Overflow.
g) There is a steel plate between the pretreatment area and the filtering facility. Please revise.
There should be a non - erosive spillway that distributes the flow evenly over the filtering
practice. See Section 6.3.
h) An observation wells /cleanouts should be provided within the filtering facility. See section
6.6, Maintenance Reduction Features.
i) Please label geotextile fabric as non -woven filter fabric on details. Also provide a non -woven
filter fabric between topsoil and filter media. See section 6.5, Filter Media and Surface Cover
[Surface Cover].
D. Erosion and Sediment Control Plan (ESOP)
Virginia Code §62.1- 44.15:55 requires the VESCP authority to approve or disapprove an ESCP.
1) This plan is approved.
The VSMP permit application and all plans may be resubmitted for approval when all comments have
been satisfactorily addressed. For re- submittals please provide 4 copies of the complete permit package
Engineering Review Comments
Page 3 of 3
with a completed application form. All revisions to calculations shall be resubmitted, signed, sealed and
dated.
Engineering plan review staff are available from 2 -4 PM on Thursdays, should you require a meeting to
discuss this review.
Process;
After approval, plans will need to be bonded. The bonding process is begun by submitting a bond estimate
request form and fee to the Department of Community Development. One of the plan reviewers will
prepare estimates and check parcel and easement information based on the approved plans. The County's
Management Analyst will prepare bond agreement forms, which will need to be completed by the owner
and submitted along with cash, certificates or sureties for the amounts specified. The agreements will need
to be approved and signed by the County Attorney and County Engineer. This may take 2 -4 weeks to
obtain all the correct signatures and forms.
Stormwater Management Facilities Maintenance agreements will also need to be completed and recorded.
The County's Management Analyst or other staff will prepare the forms and check for ownership and
signature information. The completed forms will need to be submitted along with court recording fees.
After bonding and agreements are complete, county staff will need to enter project information in a DEQ
database for state application processing. DEQ will review the application information based on local
VSMP authority approval. At this time, the DEQ portion of the application fees will need to be paid
directly to the state. For fastest processing, this is done electronically with the emails provided on the
application. DEQ should notify applicants with instructions on how to pay fees. When DEQ approves the
application, they will issue a permit coverage letter. This should be copied to the county.
After DEQ coverage is issued, via the coverage letter, the County can hold a pre - construction conference.
Applicants will need to complete the request for a pre - construction conference form, and pay the remainder
of the application fee. The form identifies the contractor and responsible land disturber, and the fee
remaining to be paid. This will be checked by county staff, and upon approval, a pre - construction
conference will be scheduled with the County inspector. At the pre - construction conference, should
everything proceed satisfactorily, a joint VSMP and grading permit will be issued by the County so that
work may begin.
County forms can be found on the county website forms center under engineering;
http://www.albemarle.org/deptforins.asp?department--cdengMTo
�OF AL
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road
Charlottesville, Virginia 22902
8 July 2014
Open Letter to Development Applicants and Active Projects
On July 1St, the Virginia Department of Environment Quality (DEQ) mandated that
Albemarle County become responsible for administering the Virginia Stormwater
Management Program, and specifically the General VPDES (Virginia Pollutant Discharge
Elimination System) Permit for Discharges of Stormwater from Construction Activities
(referred to as a General Permit, Virginia Code 9VAC25 -880). Within the County, the
Engineering Division is responsible for ensuring that every new and existing project have
a General Permit, and be in compliance with the terms of that permit, and with the
Virginia code.
If your project was already approved by the County, has obtained a grading permit,
and is under construction, you will need to provide a copy of your DEQ General Permit
to the county, together with evidence of DEQ approval. The County inspectors will be
requesting this of each project within the next couple of months. If your project does not
have a General Permit, you will need to obtain one by applying to the County as indicated
below. County inspectors will be following up with general inspections of the
Stormwater Pollution Prevention Plans (SWPPP). Please be aware that projects that are
active without a General Permit will be issued notices and stop work orders after this
initial grace period through July and August.
If your project was already approved by the County, and has not yet obtained a
grading permit, you will need to provide a copy of your DEQ General Permit to the
county, together with evidence of DEQ approval. In this case, the county will already
have plans for Erosion and Sediment Control, and for Stormwater Management, which
were approved under the previous County criteria. The county will not have on file a
copy of the Stormwater Pollution Prevention plans and General Permit documents. You
must supply these. If your project does not have a General Permit approved by DEQ, you
will need to apply to the county. This will be a new application and fee, with all the plans
attached. If allowed by DEQ, the County will honor the previous approvals for Erosion
Control and Stormwater, and process the permit through DEQ, enabling DEQ to issue
their General Permit. Please note, the county does not issue the permit. It is issued by
Albemarle County Community Development
County Engineer letter
Page 2
DEQ. The county is responsible for review and enforcement, but cannot issue or
terminate the permit.
If your project was under review by the County, but not yet approved, you will need
to provide a new application. Your application must contain all applicable plans and
registration documents, as well as the required fee. If you have already been issued a
General Permit by DEQ, include the DEQ approval with your application, which should
contain copies of all the required plans and documents, so that the County can administer
the permit. The DEQ approval language will tell the County what set of standards are
applicable, and if your project is grandfathered under the old standards for stormwater
management. If you have not obtained a General Permit by DEQ, the county will process
your application as new. (Grandfathering of standards may still be applicable if prior
approved site plan or zoning plans meet the criteria of the state code.)
If your project is a new submittal, you will need to provide a new application. Your
application must contain all applicable plans and registration documents and fee.
Please be aware the County only administers the state program. The county is responsible
for review and enforcement of General Permits. The county does not approve or issue
General Permits, or terminate them. The state has retained the sole authority to issue and
terminate permits. The County issues a separate grading permit to authorize construction,
after all fees are paid, bonds posted, and the General Permit issued by DEQ. There are
other important details involved with the new state implementation. Attached please find
a flow chart of the process as it is currently envisioned for new applicants. Also attached
is an information sheet provided with the request form for grading permits. This briefly
states the procedures for stabilization deadlines, overdue fees, and disturbed acreage.
Implementing the state programs is new at the County, so there will be an adjustment
period, and we ask for your patience during this transition.
Sincerely,
Glenn Brooks, P.E.
County Engineer
of
Albemarle County
County WPO WPO Application Process
application and fee
$1,700
(sample fee for site between 5 -10 acres, totals $3,650)
completeness
check
(10 days)
plan comments (2 -4 weeks)
plan revisions (I
plan comments 2 -4 weeks)
plan review plan revisions ( *)
plan comments 2 -4 weeks)
plan revisions ( *)
plan approval (2 -4 weeks)
stormwater management
maintenance agreement
and recording fee $17 Any pro -rated fees
bond request
and fee � $250
b d po ed
10sookl-
DEQ registration
of
for regional facilities
need to be paid here
(allow 1 week)
pre- construction meeting
request and permit fee
pre- construction meeting
grading permit issued
DE4j registration review
(1 week)
pa ment of DEQ fee
$952
DE issuance of GCP
( 3 days)
( *; Time for applicant revisions is
highly variable. This averages 3
revision cycles. Waivers, modification,
exceptions, and board approvals
extend time significantly.)
parcel c eck w/ easements
(allow 2 weeks)
signature nrerifications
(allow 2 weeks)
bond amount estimated
(allow 1 week)
bond agreement prepared
surety Provided
bond agreement completed
county a orney approval
(allow 1 week)
county a ineer approval
This sample timeline is for Water Protection
start work Ordinanceapplications only. Site Plans,
Subdivision Plats, Street Plans,Zoning Map
Amendmnets, Special Use Permits, and other
plans and processes which may affect reviews,
approvals, or permits are not shown.
n =
actions required
by applicant
0c)
actions required
by county
1 July 2014
Information for Permit applicants;
9 -Month Permanent Stabilization Deadline:
Code Sec. 17 -808 Duty to stabilize denuded areas with permanent vegetation within nine months after
commencing land disturbing activity
A. When permanent vegetation required. The owner shall install on all denuded areas on the site within nine (9)
months after the date the land disturbing activity commenced, except for areas that the administrator
determines are necessary parts of the construction that are subject to an active building permit and areas where
erosion is prevented by a non - erosive surface, including, but not limited to, the following surfaces: (i)
roadways and sidewalks covered by gravel, asphalt pavement, or concrete; (ii) trails or paths covered by
gravel, stone dust, or mulch; (iii) buildings and other permanent structures; and such other surfaces that the
administrator determines would adequately provide a permanent barrier to erosion.
(see code 17 -808 for information about possible extensions)
Notice to Comply and Permit Revoked for Overdue Fees
Late fees will incur interest, and enforcement actions per code section 17 -210.
(1) Owners with late payments of fees required by 17 -207C6 will be issued a Notice to Comply (NTC). The notice
gives 7 days to make payments.
(2) At the end of the NTC time period, the permit will be revoked, and a Stop Work Order will be issued for
working without a current permit.
Disturbed Area Reductions
Acreage for the purpose of fee computations will be the entire permitted acreage. This is the disturbed acreage on
approved plans. If fees are to be reduced, an application for plan amendment must be made, and areas reduced by
changes in limits of disturbance and appropriate plan changes. Such amendments must be approved prior to the fee
due date. Amendments to remove disturbed areas can only be approved when such areas are completely stabilized and
all erosion control measures (including traps and basins) removed.
Refunds
The County does not have a refund program. Fees will not be refunded based on completion within the year. Fees will
not be pro -rated at payment, other than the first year VSMP fee as indicated in code section 17 -209B.
Re- inspection Fees
Re- Inspection Fees will be charged for inspections following a Notice to Comply or a Stop Work Order. Fees are $250
per inspection, or as given in code sections 17 -207 and 17 -208.
7/1/14, Revised: 7/10/14 Page 3 of 3