HomeMy WebLinkAboutSP201400019 Review Comments Special Use Permit 2015-01-06rY,
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902 -4596
Phone (434) 296 -5832 Fax (434) 972 -4176
January 15, 2015
Alan Franklin, PE
427 Cranberry Lane
Crozet, VA 22932
RE: SP201400019: Virginia Asphalt Services, Inc.
Dear Alan,
Staff has reviewed your initial submittal for your request for a special use permit for outdoor
storage of equipment in the Entrance Corridor Overlay District. We understand that you wish to
increase the size of the equipment storage area that is currently proposed in the initial submittal.
A revised plan illustrating this expanded storage area and related changes will be required, but I
am forwarding you the comments that are available on your current plan at this time. Some of
these comments are not required to be addressed until the site plan submittal, but you may wish
to incorporate them into your revised Special Use Permit plan since you will already be making
changes. We will need the revised plan showing the expanded storage area and related changes in
order to schedule ARB review of the proposal. ARB review is required prior to review by the
Planning Commission. The revised plan will also be redistributed to the special permit reviewers.
We would be glad to meet with you to discuss our comments and scheduling if you wish.
Planning
Initial comments on how your proposal generally relates to the Comprehensive Plan are provided
below. Comments on conformity with the Comprehensive Plan are provided to the Planning
Commission and Board of Supervisors as part of the staff report.
The Comprehensive Plan shows this area as industrial service in Neighborhood 4. This
designation includes warehousing, light and heavy industry, research, office uses, regional
scale research, limited production and marketing activities, and supporting commercial
uses. The proposed use is similar in type and scale to the designated uses. The
Comprehensive Plan (Chapter 2, Natural Resources and Cultural Assets) establishes the
goals for preserving the scenic resources that are essential to the County's character,
economic vitality and quality of life. The Entrance Corridor Overlay District is intended to
support that goal by maintaining the visual integrity of the County's roadways. The
Architectural Review Board addresses potential adverse aesthetic impacts in the Entrance
Corridors by applying the County's Entrance Corridor Design Guidelines during their review
of development proposals. ARB review of the proposal for conformance with the Design
Guidelines will be scheduled when the revised plan is received.
Zoning
Comments frolm the Zoning Division will be forwarded as soon as they are available.
Current Development
Comments from Current Development will be forwarded as soon as they are available.
Engineering and Water Resources
The following comments related to engineering and water resources have been provided by Max
Greene:
No objection.
Building Official
The following comments are provided by Jay Schlothauer, the Building Official:
No objection.
Entrance Corridor
The following comments related to the Entrance Corridor Guidelines have been provided by
Margaret Maliszewski:
We understand that the applicant wishes to increase the size of the equipment storage
area from that which is shown on the current plan. ARB review of the expanded proposal
will be scheduled when a revised plan is received. It is anticipated that the revised plan will
show increased planting area corresponding to the increased storage area. Detailed ARB
comments and an ARB recommendation on the Special Use Permit will be provided at the
ARB meeting. ARB approval of the site plan will be required prior to Final Site Plan
approval.
VDOT
The following comment for VDOT have been provided by Troy Austin:
As it pertains specifically to the SUP request, I have no objection to Virginia Asphalt. My
understanding from Mark Keller's letter is that the SUP is required to have outside storage.
The entrance will need to meet VDOT standards. The entrance will be dealt with during
the site plan review.
ASCA /RWSA
The following comments from RWSA have been provided by Victoria Fort:
1. Capacity issues for sewer that may affect this proposal: None Known
2. Requires Rivanna Water and Sewer Authority Capacity Certification: No
3. Water flow or pressure issues that may affect this proposal: None Known
4. "Red Flags" regarding service provision: None Known
Fire /Rescue
The following comments from Fire /Rescue have been provided by Robbie Gilmer:
Fire Rescue is requesting a new fire hydrant be installed at the entrance to the parking lot.
This will allow the structure to meet the fire code requirements for travel distance to a
hydrant. The maximum travel distance shall be no more than 500 ft per travel way.
Health Department
The following comments from the Health Department have been provided by Josh Kirtley:
If the proposed building is to be served by public water and public sewer, I have no
concerns. If they are proposing to utilize a well and septic system, then they should submit
plans as to the location and preliminary design to ensure that the project is feasible.
While reviewing your septic permit application, I note that there is an existing well on the
property that your engineer states will need to be abandoned due to its proximity to the
proposed drainfield. This email is to inform you that the well will need to be abandoned
prior to receiving your septic approval. I have no issues with the septic design, and the
approval will be issued as soon as the well is abandoned.
Please complete the [required] application and return either in person or by email so that a
site visit can be arranged to conduct the necessary field work required to issue the
abandonment permit. It is important to note that an application fee of $350.00 applies to
the application as it is a well abandonment only.
SP Conditions
At this point in the review process, we anticipate that recommended conditions of approval for
the Special Use Permit will include those conditions recommended by the Architectural Review
Board. Those conditions will likely relate to location of equipment storage, height of equipment to
be stored, and landscaping. We will know more about the ARB's recommended conditions
following ARB review of your revised plan. Please note that reviewers' comments could change
based on your revisions to the plan, so other SP conditions could arise that are not known at this
time.
Action after Receipt of Comments
After you have read this letter, please take one of the actions identified on "Action After Receipt of
Comment Letter" which is attached.
Resubmittal
If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal.
The resubmittal date schedule is provided for your convenience.
Notification and Advertisement Fees
Recently, the Board of Supervisors amended the zoning ordinance to require that applicants pay
for the notification costs for public hearings. Prior to scheduling a public hearing with the Planning
Commission, payment of the following fees is needed:
$140.50 Cost for newspaper advertisement
200.00 Cost for notification of adjoining owners (minimum $200 + actual postage /$1 per owner
after 50 adjoining owners)
3
$ 340.50 Total amount due prior to Planning Commission public hearing
Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for the
Board hearing needed.
$ 140.50 Additional amount due prior to Board of Supervisors public hearing
$ 481.00 Total amount for all notifications Fees may be paid in advance. Payment for both the
Planning Commission and Board of Supervisors public hearings may be paid at the some time.
Additional notification fees will not be required unless a deferral takes place and adjoining owners
need to be notified of a new date.
Feel free to contact me if you wish to meet or need additional information. My email address is
mmaliszewski @albemarle.org
Sincerely,
Margaret Maliszewski
Principal Planner, Planning Division
c: Bryan Heilman, Virginia Asphalt Services, Inc., 439 Burchs Creek Rd., Crozet, VA 22932
SP201400019
enc: Action After Receipt of Comments
Resubmittal Schedule
Resubmittal Form
4
DEPARTMENT OF COMMUNITY DEVELOPMENT
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ACTION AFTER RECEIPT OF COMMENT LETTER
Within 30 days of the date of this letter, please do one of the following:
(1) Resubmit in response to review comments
(2) Request indefinite deferral
(3) Request that your Planning Commission public hearing date be set
(4) Withdraw your application
(1) Resubmittal in Response to Review Comments
If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a
resubmittal date as published in the project review schedule. The full resubmittal schedule may
be found at www.albemarle.org in the "forms" section at the Community Development page. Be
sure to include the resubmittal form on the last page of your comment letter with your submittal.
The application fee which you paid covers staff review of the initial submittal and one resubmittal.
Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.)
(2) Request Indefinite Deferral
If you plan to resubmit after 30 days from the date of the comment letter, you need to request an
indefinite deferral. Please provide a written request and state your justification for requesting the
deferral. (indefinite deferral means that you intend to resubmit /request a public hearing be set
with the Planning Commission after the 30 day period.)
(3) Request Planning Commission Public Hearing Date be Set
At this time, you may schedule a public hearing with the Planning Commission. However, we do
not advise that you go directly to public hearing if staff has identified issues in need of resolution
that can be addressed with a resubmittal.
After outstanding issues have been resolved and /or when you are ready to request a public
hearing, staff will set your public hearing date for the Planning Commission in accordance with the
Planning Commission's published schedule and as mutually agreed by you and the County. The
staff report and recommendation will be based on the latest information provided by you with
your initial submittal or resubmittal. Please remember that all resubmittals must be made on or
before a resubmittal date.
By no later than twenty -one (21) days before the Planning Commission's public hearing, a
newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached
Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an
additional newspaper advertisement is also required twenty -two (22) days prior to the Board of
Supervisors public hearing. These dates are provided on the attached Legal Ad Payments for
Public Hearings form.
Please be advised that, once a public hearing has been advertised, only one deferral prior to the
Planning Commission's public hearing will be allowed during the life of the application. The only
exception to this rule will be extraordinary circumstances, such as a major change in the project
proposal by the applicant or more issues identified by staff that have not previously been brought
to the applicant's attention. As always, an applicant may request deferral at the Planning
Commission meeting.
(4) Withdraw Your Application
If at any time you wish to withdraw your application, please provide your request in writing.
Failure to Respond
If we have not received a response from you within 30 days, we will contact you again. At that
time, you will be given 10 days to do one of the following: a) request withdrawal of your
application, b) request deferral of your application to a specific Planning Commission date as
mutually agreed to with staff, or c) request indefinite deferral and state your justification for
requesting the deferral. If none of these choices is made within 10 days, staff will schedule your
application for a public hearing based on the information provided with your original submittal or
the latest submittal staff received on a resubmittal date.
Fee Payment
Fees may be paid in cash or by check and must be paid at the Community Development Intake
Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the
Review Coordinator.
FEE SCHEDULE FOR ZONING APPLICATIONS
A. For a special use permit:
1.
Additional lots under section 10.5.2.1; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
2.
Public utilities; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
3.
Day care center; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
4.
Home occupation Class B; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Each additional resubmittal ...................... ............................... .......... ...............................
$ 500.00
5.
5. Amend existing special use permit; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Each additional resubmittal ....................................... ............................... ........................$500.00
6.
Extend existing special use permit; application and first resubmission
Fee............................................................................ ............................... ......................$1,000.00
Eachadditional resubmittal ....................................... ............................... ........................$500.00
7.
All other special use permits; application and first resubmission
Fee............................................................................ ............................... ......................$2,000.00
Each additional resubmittal ........................................................... ...............................
$1,000.00
8.
Deferral of scheduled public hearing at applicant's request
Fee............................................................................. ............................... ........................$180.00
B. For amendment to text of zoning ordinance:
Fee...................................................................................
............................... .......................$1000.00
C. Amendment to the zoning map:
1.
Less than 50 acres; application and first resubmission
Fee............................................................................ ............................... ......................$2,500.00
2.
Less than 50 acres; each additional resubmission
Fee............................................................................ ............................... ......................$1,250.00
3.
50 acres or greater; application and first resubmission
Fee............................................................................ ............................... ......................$3,500.00
4.
50 acres or greater; each additional resubmission
Fee............................................................................ ............................... ......................$1,750.00
5.
Deferral of scheduled public hearing at applicant's request
Fee............................................................................. ............................... ........................$180.00
D. Board of Zoning Appeals:
1.
Request for a variance or sign special use permit
Fee............................................................................. ............................... ........................$500.00
2.
For other appeals to the board of zoning appeals (including appeals of zoning administrator's decision) —
Fee (to be refunded if the decision of the zoning administrator is overturned) .......$240.00
N. Required notice:
1.
Preparing and mailing or delivering up to fifty (50) notices:
Fee............................................................................. ............................... ........................$200.00
plus the actual
cost of first class postage
2.
Preparing and mailing or delivering, per notice more than fifty (50):
Fee............................................................................... ............................... ..........................$1.00
plus the actual
cost of first class postage
3.
Published notice:
Fee.............................................................................. ............................... .........................Actual
cost
7
ZMA and SP Legal Ad Payments and Public Hearings
Planning Commission Public Hearing
Payment Deadline
Legal Ad Run 1
Legal Ad Run 2
PC Date
12/22/14
12/29/14
1/5/15
1/13/15
1/12/15
1/19/15
1/26/15
2/3/15
2/2/15
2/9/15
2/16/15
2/24/15
2/9/15
2/16/15
2/23/15
3/3/15
2/23/15
3/2/15
3/9/15
3/17/15
3/16/15
3/23/15
3/30/15
4/7/15
3/30/15
4/6/15
4/13/15
4/21/15
4113115
4/20/15
4/27/15
5/5/15
4/27/15
5/4/15
5/11/15
5/19/15
5/11/15
5/18/15
5/25/15
6/2/15
5125115
6/1/15
6/8/15
6/16/15
6/22/15
6/29/15
7/6/15
7/14/15
7/6/15
7/13/15
7/20/15
7/28/15
7/13/15
7/20/15
7/27/15
8/4/15
7/27/15
8/3/15
8/10/15
8/18/15
8/10/15
8/17/15
8/24/15
9/1/15
8/31/15
9/7/15
9/14/15
9/22/15
9/14/15
9/21 /15
9/28/15
10/6/15
9/28/15
10/5/15
10/12/15
10/20/15
10/19/15
10/26/15
11/2/15
11/10/15
10/26/15
11/2/15
11/9/15
11/17/15
11/16/15
11/23/15
11/30/15
12/8/15
11/23/15
11/30/15
12/7/15
12/15/15
Bold Italics denotes a change due to a County holiday
ZMA and SP Legal Ad Payments and Public Hearings
Board of Supervisors Public Hearing
Payment Deadline
Legal Ad Run 1
Legal Ad Run 2
BOS Date
12/15/14
12/22/14
12/29/14
1/7/15
12/22/14
12/29/14
1/5/15
1/14/15
1/12/15
1/19/15
1/26/15
2/4/15
1119115
1/26/15
2/2/15
2/11/15
2/9/15
2/16/15
2/23/15
3/4/15
2116115
2/23/15
3/2/15
3/11/15
3/9/15
3/16/15
3/23/15
4/1/15
3/16/15
3/23/15
3/30/15
4/8/15
4113115
4/20/15
4/27/15
5/6/15
4/20/15
4/27/15
5/4/15
5/13/15
5/11/15
5/18/15
5/25/15
6/3/15
5/18/15
5/25/15
6/1/15
6/10/15
6/8/15
6/15/15
6/22/15
7/1/15
6/15/15
6/22/15
6/29/15
7/8/15
7/13/15
7/20/15
7/27/15
8/5/15
7/20/15
7/27/15
8/3/15
8/12/15
8/10/15
8/17/15
8/24/15
9/2/15
8/17/15
8/24/15
8/31/15
9/9/15
9/14/15
9/21/15
9/28/15
10/7/15
9/21/15
9/28/15
10/5/15
10/14/15
10/12/15
10/19/15
10/26/15
11/4/15
10/19/15
10/26/15
11/2/15
11/11/15
11/9/15
11/16/15
11/23/15
12/2/15
11/16/15
11/23/15
1 11/30/15
12/9/15
Bold Italics denotes a change due to a County holiday
2015 Submittal and Review Schedule
Special Use Permits and Zoning Map Amendments
Resubmittal Schedule
Written Comments and Earliest Planning Commission Public Hearing*
Resubmittal
Dates
Comments to applicant
for decision on whether
to proceed to Public
Hearing *
Request for PC
Public Hearing,
Legal Ad
Payment Due **
Planning Commission
Public Hearing
No sooner than*
COB Auditorium
Monday
Wednesday
Monday
Tuesday
Nov 03
Dec 03
Dec 22
Jan 13
Nov 17
Dec 17
Jan 05
Jan 27
Dec 01
Tue Dec 30
Jan 05
Jan 27
Dec 15
Jan 14
Feb 02
Feb 24
Jan 05
Feb 04
Feb 09
Mar 03
Tue Jan 20
Feb 18
Feb 23
Mar 17
Feb 02
Mar 04
Mar 16
Apr 07
Tue Feb 17
Mar 18
Mar 30
Apr 21
Mar 02
Apr 01
Apr 13
May 05
Mar 16
Apr 15
Apr 27
Ma 19
Apr 06
May 06
May 11
Jun 02
Apr 20
May 20
May 25
Jun 16
May 04
Jun 03
Jun 22
Jul 14
Ma 18
Jun 17
Jun 22
Jul 14
Jun 01
Jul 01
Jul 06
Jul 28
Jun 15
Jul 15
Jul 27
Aug 18
Jul 06
Aug 05
Aug 10
Sep 01
Jul 20
Aug 19
Tue Sep 01
Sep 22
Aug 03
Sep 02
Sep 14
Oct 06
Aug 17
Sep 16
Sep 28
Oct 20
Tue Sep 01
Sep 30
Oct 19
Nov 10
Sep 14
Oct 14
Oct 26
Nov 17
Oct 05
Nov 04
Nov 16
Dec 08
Oct 19
Nov 18
Nov 23
Dec 15
Nov 02
Dec 02
Dec 21
Jan 12 2016
Nov 16
Dec 16
Dec 21
Jan 12 2016
Dec 07
Jan 06
Jan 11 2016
Feb 02 2016
Dec 21
Jan 20 2016
Feb 01 2016
Feb 23 2016
Jan 04 2016
Feb 03 2016
Feb 08 2016
Mar 01 2016
Bold italics = submittal /meeting day is different due to a holiday. 2016 dates are tentative.
Dates with shaded background are not 2015.
The reviewing planner will contact applicant to discuss comments of reviewers and advise that changes that are needed are significant
enough to warrant an additional submittal or advise that the the project is ready for a public hearing. If changes needed are minor, the
planner will advise that the project go to public hearing.
The legal ad deadline is the last date at which an applicant can decide whether to resubmit or go to public hearing. If an applicant
decides to go to public hearing against the advice of the reviewing planner, a recommendation for denial will likely result. Generally, the
applicant will will have only one opportunity to defer the PC public hearing for the project once it has been advertised for public hearing.
Additional deferrals will not be allowed except in extraordinary circumstances such as a major change in the project proposal by the
applicant or more issues identified by staff that have not previously been brought to the applicant's attention
,6-
Resubmittal of information for Special Use Permit or
Zoning Map Amendment
PROJECT NrMBER- —PRO-JEC- N.A-N(E-.
C Resubmittal Feeis Required E: Per Request E: Resubmittal Fee is Not Required
CoforunityDev-Jopmem Prcje,:t Cmdjwar Name of Applicant Phone Numbef
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FEES
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Lad ow public beari■ . by the Board Of 3UINT-6ion. Virriniz State Code reqcirei that notice for public bekriop be made by puWxjxinir
it k:jJ a4h-erdsement in the newspaper mad by mAilinw krttr-. to adjacent yroperr• ou-men.. III-erefore, at lesm too fee: for idiak notice
are required before a Zonim.w Rap Amendment- may be heard by the Board of 3q)en+ATi. The totid fee for public notice ua be
pro-vided to the applicant after the final cost is determined and mint be paid before rbeap*ariom iL beard by it public body.
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