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HomeMy WebLinkAboutCCP200900001 Legacy Document 2009-09-09�pF AL o, }-7-, L��r3 �'IRCi1y�A COUNTY OF ALBEMARLE STAFF REPORT SUMMARY Project Name: CCP 2009 -001 Staff: Rebecca Ragsdale, Senior Planner Pantops Fire Station (Station 13) Planning Commission Public Hearing: Board of Supervisors Public Hearing: September 15, 2009 N/A Ownerls: Worrell Land & Development Company Applicant: Albemarle County Fire Rescue Tax Map Parcels: 78 -31 Acreage: Approximately 1 -2 acres for the fire Location: Peter Jefferson Place station site, property is 18 acres total Zoning District: PDMC Planned District Mixed Magisterial District: Rivanna Commercial Conditions or Proffers: Yes Proposal: Compliance with the Comprehensive Comprehensive Plan Designation: Plan review for the potential Pantops Fire Station Greenspace site within Peter Jefferson Place Use of Surrounding Properties: Office Park, Use & Character of Property: Existing maintenance building and utility, open medical, wooded, open space s ace, wooded Factors Favorable: Factors Unfavorable: 1. The site is consistent with the 1. The site is located adjacent to Comprehensive Plan, including the environmental features, but the station Community Facilities Plan and Pantops will be sited in an already developed area Master Plan. and is not anticipated to be detrimental to those features. RECOMMENDATION: Staff recommends that the Commission find this potential site in substantial accord with the Comprehensive Plan. CCP 200 9-00 1 Pa Mops Fin= 5tatian site Planning Commission 9115109 Staff Report Page 1 STAFF PERSON: Rebecca Ragsdale PLANNING COMMISSION: September 15, 2009 CCP 2009 -001 PANTOPS FIRE STATION (STATION 13) Review for Compliance with the Comprehensive Plan (Va. Code 15.2- 2232) BACKGROUND The Pantops Fire Station (Station 13) is identified as the next priority station in the Capital Improvement Plan (CIP) needed in the County and would serve the Pantops urban area. The Office of Facilities Development, in conjunction with Fire Rescue have been working to find potential sites for a station within Pantops, which includes an area of 2.3 square miles based on the Development Area boundaries. A potential site in Peter Jefferson Place for public dedication has been identified and is under consideration with the landowners. The first step towards discussing the project further with the property owner is to find the site in compliance with the comprehensive plan_ Pursuant to the Virginia Code, the Planning Commission must find public facilities, including fire rescue stations, in substantial accord with the Comprehensive Plan, and in this case also the Pantops Master Plan. (See attached Location Map- Attachment A) PCAC/Community Support for Pantops Fire- Rescue The Pantops Community Advisory Council (PCAC) members have expressed their concerns, and the concerns of their neighbors, about the ability of fire- rescue and ambulance service to reach Pantops residents in a timely manner, particularly during peak traffic times. The PCAC appreciates the Board of Supervisor's continued support for the construction of the Pantops Fire - Rescue station as a critical community facility for the development area and emphasized this in their Annual Report that went to the Board on September 2, 2009. PURPOSE OF REVIEW A Compliance with the Comprehensive Plan Review (or "2232 Review") considers whether the general location, character and extent of the proposed public facility are in substantial accord with the adopted Comprehensive Plan. It is reviewed by the Planning Commission and the Commission's findings are forwarded to the Board of Supervisors for the information. No additional action is required of the Board. CCP 20( -P 00I Pa mops Fire Stition site !Mannino Gammissiar! 9,151B 1B Stiff Report Wage 2 CHARACTER OF THE SITE I AREA The site proposed for the fire station would be located on property within the Peter Jefferson Place office park, off Peter Jefferson Parkway. Peter Jefferson Place is a Planned District Mixed Commercial development with an approved application plan that includes the Martha Jefferson Hospital healthcare campus, various office buildings, hotel, and restaurant, some of which are already constructed. The area under consideration for the fire station site is developed with a maintenance building for the office park and an Albemarle County Service Authority (ACSA) pump station building, with a driveway to each of these structures. This developed area is near Hickman's Branch and wooded areas, between toe areas of the office park that are developed with within Peter Jefferson Place. (See Attachment A- Location Map) SPECIFICS OF THE PROPOSAL The proposed station is intended to be a County operated permanent facility, although smaller than others in the system, and would primarily serve the Pantops Development Area. The facility would be approximately 7,500 square feet in size providing living quarters and service space for duty crews. Two apparatus (engine and ambulance) are envisioned to be based at the station, with the possibility of additional apparatus in the future. It is expected that daytime shifts be covered by career staff and nighttime shifts may be supplemented, if not entirely covered, by volunteer staff. The proposed station would be located on about an acre of land that would eventually be dedicated to the County within Peter Jefferson Place. (See Location Map - Attachment A) Due to cost of property acquisition and availability of sites, opportunities to find a site in the development area have been limited in the Pantops Development Area. However, Fire Rescue believes the smaller station is adequate to serve Pantops and certain needs can be covered by other stations. A sketch is shown to the right to illustrate the general location of the fire station on the site, which would be off the existing access road and adjacent to the maintenance building. However, given this site has not been found r r r r r ` rr r , / r 4 i^ J r t r } I r c i 1 + l a CCP 2009 -001 Pantops Fire Station site Planning Commissicn 9115109 Staff Report Page 3 in compliance with the comprehensive plan, there is not yet a more detailed plan and features with in the developable area shown are subject to change. STAFF COMMENT The purpose of this review is to determine if the proposed location for the Pantops Fire Station (Station 13) is consistent with the Comprehensive Plan. This proposal has been reviewed based on Comprehensive Plan policy, including the Community Facilities Plan, Pantops Master Plan, and Open Space Plan. COMPREHENSIVE PLAN Community Facilities Plan According to the Community Facilities Plan, new public facilities should be within the County's Development Areas so as to support County land use policies: "Emphasis is placed on providing a level of public service delivery that will support development in, and direct development to, designated Development Areas. To accomplish this, service and facilities will be provided at a much higher level in the Development Areas than in the Rural Areas. Those persons living in the Rural Areas should not anticipate levels of public service delivery equal to services provided in the Development Areas." (amended 7111/07) Objective: Give priority to facilities which address emergency needs, health and safety concerns, and provide the greatest ratio of benefit to the population served. Objective: All sites should be able to accommodate existing and future service needs. All buildings, structures and other facilities shall be designed to permit expansion as necessary. Community Facilities Plan guidelines for Fire and Rescue service delivery and service /facilities standards are provided as Attachment B. Staff Comment: The proposed site is located within the Pantops Development Area, which is consistent with the Community Facilities Plan. Chief Dan Eggleston of the County's Fire Rescue Department has outlined how the service planning goals and objectives of the Community Facilities Plan are met in Attachment C. Staff believes the site is consistent with the Community Facilities Plan. Pantops Master Plan The Pantops Master Plan has recommendations relevant to this site in the Framework Plan /Land Use, Parks & Green Systems, and Community Facilities sections of the plan. The land use plan designates the property as Greenspace, which includes sensitive environmental features including stream buffers, flood plain, and adjacent slopes. Typically only passive recreation will occur in these areas or greenway trails. It also includes open space areas that may be managed and owned by homeowners associations. (See inset below) CCR 20U9- W 1 Pantov;s Fife Stabon Siie Plaa3nlr3c� Staff Pc-p+7-t Pal acs A The Master Plan identifies Peter Jefferson Place and the Martha Jefferson Hospital campus as an Employment Neighborhood. The Framework Plan recommended land uses for this area recognize the development plans already underway and approved for Peter Jefferson Place, while reflecting the long term vision for Pantops. The Pantops Master Plan recommends that infill should take place in undeveloped spaces that are not serving as amenities and that Infill should preserve the environmental features of the site and landscape- The Parks & Green Systems Map recommends or .r l t�. - / • In ri• ±r + I 1 t r k +' 11L'y�4 r a greenway through this section of Peter Jefferson Place, to the east of the proposed fire station site. The Community Facilities section of the master plan recommends: ■ Construct a new fire station to serve the Pantops area, which may be a joint station with the City of Charlottesville. The station should be located centrally in Pantops, close to neighborhood centers and compatible surrounding land uses. Strong consideration should be given to locating the facility on or near the State Farm Boulevard Priority Area on the Implementation Map. (see below) SITE - Priority Areas (5 -10 Years) Fantnna Csr Of}rer R�ideati�l _ ' s � ' Route20/Ri ,L—d JWd R —te250 siate Farm Blvd. ' CCP 2005 -001 Pantops Fire Station site Planning Commission 9115109 Stiff R -Oporl Page 5 Staff Comment: During the master plan process, staff had suggested areas on the land use map for infill within Peter Jefferson Place to take place. However, since that was inconsistent with the approved master plan for development of the office park, the map was revised and infill encouraged in the text and left to future planning to determine exactly where in the park it should take place. The proposed fire station site in Peter Jefferson Place is an area where development has already occurred with the maintenance building and ACSA building. While the proposed site is adjacent to critical slopes and the stream buffer for Hickman's Branch, the fire station is proposed within an area already developed and is not anticipated to have any negative impacts to these environmental resources. Also, in other master planned areas of the County, public facilities and schools have been located in areas with Greenspace designations, as in Crozet where schools have a land use designation of Development Area Preserve. Staff believes the proposed fire station site is consistent with the plan recommendations for a site near State Farm Boulevard and compatible with surrounding uses. The site will have access to Peter Jefferson Parkway, near its intersection with Route 250. Peter Jefferson Parkway will also be extended to the west with the hospital project to State Farm Boulevard. Open Space Plan The Open Space Plan is part of the Comprehensive Plan and show areas recommended for open space protection in the growth areas. This site is shown on the Growth Area Open Space Map for Urban Neighborhoods Three and Four. The site for the fire station is shown in an area identified as Important Wooded Areas adjacent to Hickmans Branch, which is a perennial stream. There is an area of Peter Jefferson Place that is already developed and potential fire station site is not expected to impact the adjacent wooded areas. Staff Comment: The proposed site is located in an area that has already been developed and is not expected to impact the stream and the adjacent wooded areas that remain. Staff believes the site is not in conflict with the open space plan. SUMMARY Factors Favorable: 1. The site is consistent with the Comprehensive Plan, including the Community Facilities Plan and Pantops Master Plan. Factors Unfavorable: The site is located adjacent to environmental features, but the station will be sited in an already developed area and is not anticipated to be detrimental to those features. CCP I Panirips Fire Slation site SI:IFf Repu31 Pagfl6 RECOMMENDATION Staff recommends that the Commission find this potential site in substantial accord with the Comprehensive Plan. ATTACHMENTS: A. Location Map B. Community Facilities Plan -Fire and Rescue Services C. E -mail from Chief Dan Eggleston, Fire Rescue, providing justification for station and addressing criteria of the Community Facilities Plan cc zOt} wi pan tops Fire Station site Plariasuiii ,':orwrias if) n 9!1 {rt7v. slaif Fage Attachment A E yan� ❑■ I I❑ I I I I i❑■N I WE] Ocr� ■■■ LL IN Q 9 5i cv 1 fir. � i l r. LL 4 GM1C , AW c AW. LL;.; J I CL 4 IJ O' C 'fi i k 4t o 4 (t a AUO;tt' _ O r .. d5B;4i CL C :t FJ: tr6 pr 0.; a'• - o V r,, :J true _ k•: 5 tp INN V! ytt yk �:ti L a �' Y Si is `p: girl f h d EM VL jw U IFr374 �• : left Attachment B FIRE AND RESCUE SERVICES The purpose of the Fire Department is to safeguard the community against the damaging effects of fire, and in some cases, provide emergency medical (EMS) first response services. The Rescue Squad is to provide both emergency and medical assistance and ready access to hospital care for those in need. The service functions of the two organizations sometimes overlap in response to distress calls and, therefore, the two services will be discussed together in this plan in regards to their major capital needs. In order to accomplish the Fire Department's primary purpose requires the training and deployment of paid and volunteer fire fighters for fire prevention and fire suppression. There are eight fire companies in the County and two in the City of Charlottesville. The Ivy station is operated by the City, but is located in the County. These companies are listed below: Ridge Street fire Department (City) Charlottesville Fire Department Headquarters 250 Bypass Fire Department (City) Station #1 East Rivanna Company #2 North Garden Company 43 Earlysville Company 44 Crozet Company 45 Stony Point Company 46 Scottsville Company 47 Seminole Trail Company #S Charlottesville /Albemarle Airport Fire Station 99 (provides airport services only) Ivy Road Fire Department (City) Station #10 Monticello Company #11 Rescue service in the County involves deployment of paid and volunteer personnel and equipment in response to emergency medical needs and provides rescue equipment as well as facilities. Due to the rescue squads' extended response time to many portions of the County, the County's career staff provide advanced life support services out of certain fire stations participating in a "First responder" program. Currently, there are three rescue squads providing services to the County, two squads are located in the County and one in the City. These rescue squads are listed below: Western Albemarle Rescue Squad (WARS) Scottsville Rescue Squad Charlottesville - Albemarle )Rescue Squad (CARS) The Regional Emergency Communications Center (ECOC), located on Ivy Road, dispatches all emergency calls to County fire departments, rescue squads and the region's police departments. SERVICE OBJECTIVES 1. Achieve an average response time (how long it takes once the call is dispatched from ECC until a fire apparatus arrives on scene) to fire emergency calls of five minutes or less in the Development Areas and thirteen minutes or less in the Rural Areas. 2. Achieve an average response time (from time the call is dispatched from ECC to time an EMS staffed vehicle arrives on- scene) to rescue emergency calls of four minutes or less in the Development ,Areas and thirteen minutes or less in the Rural Areas. 3. Construct fire and rescue stations at strategic locations throughout the County to help achieve desired response times to all emergency calls and increase the level of service. 4. Provide firefighting and rescue equipment as needed to meet the characteristics of particular service areas. 5. Encouragejoint fire and rescue stations at new locations when possible. 6. Maintain and utilize the current emergency response data collection system in order to provide the County with sound information to anticipate demand for services, subsequent staffing, and new equipment and facilities. SERVICE /FACILITY STANDARDS As stated above, the primary objectives of the County are to achieve desired response times and increase levels of service in all areas of the County. 151 Response time is defined as the amount of time between receipt of an alarm at the station and the arrival of the first engine or ambulance at the scene. The service and facility standards below help ensure that average response times can be achieved and adequate service is provided to the County. These standards should be used in conjunction with the Overall Service Objectives of the Plan and the hire /Rescue Service Objectives from the preceding page. Location of Site. • Stations are to be, located in designated Development Areas in a manner that allows desired response times to be achieved. Locating stations at or near the periphery of a Development Area will allow both the Development and Rural Areas to be better served. In certain circumstances, in order to provide adequate protection of the public, stations may be located in the Rural Area. • The location and design of the station should be consistent with the general intent for the facility as described in the Comprehensive Plan- Neighborhood Master Plans. • In general, a good location is a site that has direct access to a collector road, located within .5 mile from an arterial road, The fire and rescue departments should control any traffic signal lights located at the collector /arterial road intersection(s) during emergency calls. • A station should not be located such that its equipment would be immediately hindered during response by steep grades, crossing restricted bridges or railroad crossings. • Do not locate a facility directly on heavily traveled roads that are frequently congested due to the potential conflicts with entering traffic flow. A site close to high volume intersections may prevent equipment from leaving the station because traffic is backed up waiting for a signal to change. However, it may be possible to address these issues through the use of "station controlled" traffic signals along such road corridors. • Stations should be located in centers, or connnercial/service areas /industrial areas. Locations near or adjacent to neighborhoods may be acceptable; however, potential noise and traffic conflicts must be adequately addressed. Size of Site. The useable area for a fire station is a minimum of two acres. The useable area for a rescue squad site is a minimum of one acre. Larger sites may be needed depending on ultimate building program and perceived expansion needs. 1 Parking. Adequate parking should be provided to support the overall use of the building. Meeting room usage is potentially the single highest traffic!parking generator in the facility. On- street parking and cooperative parking with adjacent uses could be utilized to meet parking needs, particularly overflow and meeting related parking. Parking areas should not be located between the building and street, to the extent feasible. 4. Building. Each new fire and rescue station should include the following facilities. I) Living quarters (w/ kitchen, wash rooms, etc.) 2) Chief's office 3) Radio room 4) Storage area 5) Exercise area 6) Training space /Apparatus area 7) Meeting room (serving 50 -I00 persons) 8) Police Department satellite office space (500 sq. ft.) • Generally, 700 square feet of apparatus space is needed for each major fire vehicle and 350 square feet for each rescue squad vehicle to accommodate for vehicle storage and free circulation around the apparatus. • Provide satellite office space for police department within all new or renovated stations (see Police section of the Community Facilities Plan). The space should consist of a general office space and include a small, secure storage area. Separate access is desirable, but not necessary. • Provide meeting room space within all new and renovated facilities. • The station should be oriented to the street and brought forward to the extent feasible and practical. Because of unique characteristics with fire /rescue stations (bay and apron access needs, site circulation needs, etc.), the building and parking area's relationship to the street may need to be more flexible. 5. Sustainability: Structures - Community facilities should be designed and constructed with a commitment to providing facilities that are environmentally responsible. By addressing environmental responsibility in the design and development of community facilities, the County will create facilities that protect ecosystems, enhance biodiversity, improve air and water quality, reduce solid waste, and conserve natural resources. 152 Employee health - Community facilities should be designed and constructed with a commitment to occupant health and community benefits. By addressing occupant health and community benefits in the design and development of community facilities, the County will be creating facilities with improved indoor air quality, improved thermal and acoustic environments. These facilities will enhance occupant comfort and health, and contribute to the overall quality of life. 6. Pedestrian and Bicycle Access. Where appropriate, Provide sidewalks, walkways. and /or trails to connect the station site to the neighborhood(s). Consider the need to program in the CIP necessary walkway improvements within a'' /4 mile radius of the site to provide adequate pedestrian linkages between the neighborhood and the library, based on the community's potential usage ofthe station (meetings rooms, etc.). In addition, bicycle parking shall be provided. 7. Vehicle Numbers. (Fire Stations) In determining if a fire station is adequately equipped, fire fighting capability must be determined. The most common method to determine this is by calculating fire Flow and fire suppression capability. Fire flow is the estimated amount of water needed to extinguish a fire in a structure and is usually defined as needed gallons per minute (GPM). Fire suppression capability is an expression used to define how much fire fighting power can be placed into action to fight afire. It includes determining the amount of apparatus, personnel and equipment needed to effectively serve an area based on the characteristics of the service area. Other factors to consider include population characteristics (existing/potential), land uses (existing; /potential), total area covered, density of development, terrain, and threats to human life and property. Mutual aid agreements with other stations should be considered for providing certain types of specialized equipment such as aerial trucks. (Rescue Stations) The number and type of rescue vehicles shall be related to the squad's service area characteristics. The service area characteristics such as the number of calls and type of calls shall be evaluated annually to determine if each station is adequately equipped. Also total area covered, density of development, unique population and land use characteristics, and terrain should be considered. Mutual aid agreements with other stations should be considered for providing cert ain types of specialized equipment such as heavy duty rescue trucks (auto extraction) trucks, scuba units, and rescue boats. 8. Circulation. Traffic patterns within the station should be carefully considered and allow personnel to reach the apparatus room from all parts of the building with minimum confusion during an alarm. Provisions should be made to accommodate future apparatus such as aerials and platforms, which require more height than the standard pumper. Traffic circulation should be designed to allow fire or rescue vehicles to enter on one side of the station and exit on the other side in order to avoid backing. 9. Timing for New Station Construction. Construction of a new station should be based on the number of calls emanating from the proposed service area for the new station. Based on the insurance Service Office (ISO) standards, a new station may need to be constructed when 365 calls per year are received from the proposed service area for the new station and service objectives are not being met in that area. 10. Service Capacity for Existing Stations. A threshold of 1000 calls per year can be used as a benchmark indicator of full capacity of any fire/rescue station. Once this threshold is met, improvements or modifications will need to be made to provide for balanced service among all the stations (new station, revise service area, etc.) or to the allow station(s) to function effectively above 1000 calls per year. However, this is not the sole method to determine the need for upgrades or enhancements to fire /rescue services. Other factors, or unique issues /circumstances related to the station /service area, may create the need for improvements to existing stations or establishment of new stations before the 1000 call threshold is reached. 153 Attachment C From: Dan Eggleston Sent: Monday, August 03, 2009 3:34 PM To: Rebecca Ragsdale; Ron Lilley Cc: David Benish Subject: RE: Pantops Fire Sta -- compliance with Comp Plan review The justification to build the Pantops station is based on three primary goals: To support the County's Land Use policy by providing a basic level of fire rescue services in the development areas. Position county fire rescue stations so as not to rely on the City for primary fire services in 2010. [now 2013] Achieve a higher quality of service currently not provided by the City. During a previous budget work session, there appeared to be some questions regarding the need to continue planning for a fire rescue station in the Pantops development area. The questions centered around the need to adhere to 5 minute response time goal and whether timely services could be provided by Monticello FR or East Rivanna VFD. Staff has researched the issue and has determined that: 1. Based on research of national standards and like -sized communities, the 5 minute response time goal should remain a standard for development areas. The need to adhere to a 5 minute response time goal is supported based on the fact that the Pantops area is considered high risk due to age of population and facility types. 2. Response time data shows that East Rivanna VFD, Monticello FR, or the City Fire cannot adequately cover the Pantops development area as a primary service provider. Response times from the aforementioned stations to the Pantops area range from 9 -12 minutes. 3. A 2 -bay fire rescue station should be placed in the development area to meet the response time goals and backup services should be continued from East Rivanna VFD and Monticello FR. Rational — 5 Minute Urban Response Time Goal A S minute response time goal is a standard urban response time goal that was established by the National Fire Protection Association (NFPA) and the American Heart Association (AHA) for fire and EMS related calls. The NFPA and AHA standards are based on an analysis of fire growth and survival rates from cardiac arrest. Most localities of similar size to Albemarle have adopted the 5 minute goal for urban areas. National Fire Protection Association 5 minutes @ 90% American Heart Association 5 minutes @ 90% James City County 5 minutes @ 90% Spotsylvania County 5 minutes @ 90% York County 5 minutes @ 90% Additional information regarding response time standards is listed in appendix A. Pantops Risk Issues The Pantops development area is considered a high risk area primarily due to the at risk population (over 27% of the Pantops population is over 65) and at risk facilities (640 elderly care units and a future 1+ million sq. ft. hospital). For citizens 65 and older, the fire fatality rates are more than twice the national average. For those over 75, they jump to three times the national average, and for those over 85, they are four times the national average 12). The majority of the Pantops senior citizens are living in elderly care facilities that have been constructed to meet recent building codes and include fire detection or suppression systems, but still pose a risk to the occupants. In a study of fires occurring in elderly care facilities, most of the injuries and deaths were attributed to relatively small fires that produced toxic fumes before fire detection or suppression devices were activatedl3l. Additional risk information is included in appendix B. Pantops Current Call Ratio The 2006 response data shows that there were 858 emergency calls for service in the Pantops area. The ratio of the call types are listed below: Fire Company Responses Ambulance Only Responses (fires, accidents, critical EMS, etc.) (moderate to low priority EMS calls) 486 372 Current Fire Rescue Service Provided to Pantops— City Fire and East Rivanna VFD The Pantops area is currently served on a primary basis by the City of Charlottesville under a fire service contract. Backup resources are provided by East Rivanna VFD. The following table shows that East Rivanna VFD or the City Fire reach the Pantops area within 9 -10 minutes, well above our response time goal. 2 Response time goo! 1 5.0 min 1 90.0% The response time data above shows that the average speed for City fire units along Route 250 is 33 mph. The 33 mph speed is due to the fact that the City must travel through 3 controlled intersections (McIntire, Long St, and Stony Point Rd) for calls to the center of Pantops. The average speed for East Rivanna units along Route 250 is 40.8 mph. The 40.8 mph speed is due to the fact that East Rivanna must travel through 2 intersections with stop signs (Steamer Dr /Glenmore, Glenmore /Rt. 250) and must travel through 4 controlled intersections (Milton Rd, Eastern 1 -64 on /off ramp, Western 1 -64 on /off ramp, and Peter Jefferson Parkway) for calls to the center of the Pantops. Currently, the fire service contract with the City of Charlottesville cost the County approximately $600,000 annually. Based on an analysis conducted by the City /County consolidation consultant, it cost the City approximately $1,983,959 to provide fire services to the County. If the County decided to renegotiate the fire service contract with the City, it is likely that the cost will approach if not exceed $2,000,000 annually. If the Board decides to end the fire contract with the City, 350 emergency calls in the Pantops area will need to be picked up by either East Rivanna VFD or Monticello FR. Estimated Service Provided to Pantops — Monticello During the previous budget work session, the Board questioned whether Monticello FR could adequately cover the Pantops area. Because Monticello FR is not currently part of the initial or backup response to Pantops, little response data is present. However, staff measured the distance from Monticello to the Pantops development area and determined that Monticello is about 1.5 miles further from the edge of the development area as compared to East Rivanna VFD. Therefore, Monticello FR would not meet the Pantops response time standards nor would they help to reduce response times compared to East Rivanna VFD. Forecasted Service Level Based on a GIS time /distance analysis, it is estimated that a fire rescue station located on Pantops in the vicinity of State Farm Boulevard, will serve most of the area within the 5 minute response time as defined in the Comprehensive Plan. In addition, a Pantops station will also provide advanced life support services to the area (a much needed service to the elderly population) and will provide needed backup fire and rescue services to East Rivanna VFD, Stony Point VFD, and Monticello FR that will not be available when the city fire services contract ends in 2013. 2006 2007 YTD Response Ability to Ability to Meet 5 Time @ Meet 5 Response Time @ 90% Minute Goal 90% Minute Goal East Rivanna VFD 12.5 min 4.35% 11.5 min 0% East Rivanna VFD (forecast based on daytime 10.5 min 4.76% career staff) City Fire 9.0 min 25.99% 10.0 min 20.1°% Response time goo! 1 5.0 min 1 90.0% The response time data above shows that the average speed for City fire units along Route 250 is 33 mph. The 33 mph speed is due to the fact that the City must travel through 3 controlled intersections (McIntire, Long St, and Stony Point Rd) for calls to the center of Pantops. The average speed for East Rivanna units along Route 250 is 40.8 mph. The 40.8 mph speed is due to the fact that East Rivanna must travel through 2 intersections with stop signs (Steamer Dr /Glenmore, Glenmore /Rt. 250) and must travel through 4 controlled intersections (Milton Rd, Eastern 1 -64 on /off ramp, Western 1 -64 on /off ramp, and Peter Jefferson Parkway) for calls to the center of the Pantops. Currently, the fire service contract with the City of Charlottesville cost the County approximately $600,000 annually. Based on an analysis conducted by the City /County consolidation consultant, it cost the City approximately $1,983,959 to provide fire services to the County. If the County decided to renegotiate the fire service contract with the City, it is likely that the cost will approach if not exceed $2,000,000 annually. If the Board decides to end the fire contract with the City, 350 emergency calls in the Pantops area will need to be picked up by either East Rivanna VFD or Monticello FR. Estimated Service Provided to Pantops — Monticello During the previous budget work session, the Board questioned whether Monticello FR could adequately cover the Pantops area. Because Monticello FR is not currently part of the initial or backup response to Pantops, little response data is present. However, staff measured the distance from Monticello to the Pantops development area and determined that Monticello is about 1.5 miles further from the edge of the development area as compared to East Rivanna VFD. Therefore, Monticello FR would not meet the Pantops response time standards nor would they help to reduce response times compared to East Rivanna VFD. Forecasted Service Level Based on a GIS time /distance analysis, it is estimated that a fire rescue station located on Pantops in the vicinity of State Farm Boulevard, will serve most of the area within the 5 minute response time as defined in the Comprehensive Plan. In addition, a Pantops station will also provide advanced life support services to the area (a much needed service to the elderly population) and will provide needed backup fire and rescue services to East Rivanna VFD, Stony Point VFD, and Monticello FR that will not be available when the city fire services contract ends in 2013. Long Term Recommendation for Pantops Based on the Pantops' risk profile and the current level of service provided by the City Fire Department, East Rivanna VFD, or Monticello FR, staff is recommending that County continue with the planning of the Pantops fire rescue station. The final version of the City /County consolidation study concurs with staff's recommendation. Because the Pantops area is within a 10 -12 minute response from East Rivanna VFD and Monticello FR, staff believes that the scale of the Pantops station could be reduced as compared to the Hollymead station. Staff is recommending that the Pantops station be configured to mouse an engine and a future ambulance and that ladder service to the Pantops and Southern development areas be provided from the Monticello FR station. 4