HomeMy WebLinkAboutSP201000026 Staff Report 2006-04-25COUNTY OF ALBEMARLE
EXECUTIVE SUMMARY
AGENDA TITLE:
SP 201000026 Pink Ribbon Polo
SUBJECT /PROPOSAL/REQUEST:
Amend SP 2006 -00003 to remove condition
#4, which requires an extension of the special
use permit five years following the May 3,
2006, approval
STAFF CONTACT(S):
Cilimberg, McDowell
AGENDA DATE: Planning Commission --
November 30, 2010
Board of Supervisors — TBD
ACTION: X INFORMATION:
CONSENT AGENDA: N/A
ATTACHMENTS: YES
Petition:
PROJECT: SP 2010000026 Pink Ribbon Polo
PROPOSED: Amend SP2006000003 to remove condition of approval #4, which requires submittal of
application by November 3, 2010, to renew the special use permit by five years (May 3, 2011) from the date of the
approval
ZONING CATEGORY /GENERAL USAGE: RA Rural Areas - agricultural, forestal, and fishery uses; residential
density (0.5 unit/acre in development lots)
SECTION: Temporary events sponsored by local nonprofit organizations, which are related to, and supportive of
the RA, Rural Areas District (reference 5.1.27). (Added 12 -2 -87)
COMPREHENSIVE PLAN LAND USE/DENSITY: Rural Areas - preserve and protect agricultural, forestal,
open space, and natural, historic, and scenic resources/ density (.5 unit/ acre in development lots)
ENTRANCE CORRIDOR: No
LOCATION: 6640 Roseland Farm, Crozet (King Family Vineyards) south west intersection of Jarmen's Gap Rd.
( Rt. 691) and Half Mile Branch Rd. (Rt. 684)
TAX MAP/PARCEL: 05500000008000 and 05500000008100
MAGISTERIAL DISTRICT: White Hall
OX"I III OK"U
SP2006 -03 American Cancer Society Pink Ribbon Polo was approved on May 3, 2006 for an annual spectator
polo not - for - profit fundraising event held on the King Family Vineyard property to benefit the American Cancer
Society Breast Cancer Research (Attachment I). The event had been administratively approved the previous year
for the first time as a one -time event. Its success encouraged a decision to hold an annual event, requiring the
applicant to request a special use permit.
The first year the event was held, the attendance for this event was less than 1,000 people; however, anticipating
greater attendance as the event became better known, the special use permit allowed up to 2,000 attendees through a
condition of approval ( 0). The 2006 staff report has also been included as Attachment II, as reference. Note that the
conditions in this staff report have been labeled with Roman Numerals, in order to identify them from the 2006 report
which contains attachments labeled A, B, and C.
SP 2010 -26
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Concerns regarding potential impacts on the surrounding Rural Areas and on neighboring residential properties
for up to 2,000 attendees prompted a condition of approval that limited the approval to five years after the date of
the approval (May 3, 2006), in order to ascertain that the event's potential impacts would be appropriately
mitigated.
4. This permit is valid until May 3, 2011. The applicant may submit a special use permit amendment to
extend this date. This extension request shall be submitted no later than November 3, 2010. Review of the
extension request will include the impacts on traffic and noise.
DISCUSSION:
On September 20, 2010, an application was submitted to remove condition #4, to allow the Pink Ribbon Polo to
be held annually without need of further amendments to their special use permit. All other Conditions of
Approval would remain in effect.
The applicant has provided information regarding the procedures they have used to mitigate any impacts of traffic,
noise and other potential impacts (Attachment III of this report).
The County has not received any complaints during the past five years that the event has been held and no issues
regarding this application have been received from the reviewing agents. The Virginia Department of
Transportation has advised that they are not aware of any functional issues with the roads or entrance.
Additionally, they are not aware of any accident issues at this location. The Police Department has also not
received any complaints or recorded any incidents.
As the King Family Vineyard property is under a conservation easement held by the Virginia Outdoors Foundation,
VOF was provided an opportunity to review the application and have no objections to the event.
RECOMMENDATIONS: Staff recommends approval of SP 201000026, subject to the following conditions of
approval. These conditions amend conditions approved with SP 200600003.
1. Special Use Permit 2006 -03 201000026 shall be developed in general accord with the sketch plan submitted March
16, 2005, prepared by the Pink Ribbon Polo Committee, and titled "American Cancer Society, Pink Ribbon Polo,
SP2006 -03" (Attachment A -1 and A -2 [of the April 25, 2006, report]). However, the Zoning Administrator may
approve revisions to the concept application plan to allow compliance with the Zoning Ordinance;
2. The event shall be held once a year between the dates of May 30th and July 1. The event shall be limited to the
hours of 10:00 am and 6:00 pm. Amplified sounds shall be limited to the National Anthem and announcements
related to the polo game. The applicant shall arrange for traffic control personnel to be placed at all locations and
for what period of time the Albemarle County Police Department deems necessary;
3. Annual approval of a zoning compliance clearance for not more than two thousand (2,000) attendees is required
prior to commencing this use each year. The applicant shall apply for the zoning clearance no later than three (3)
weeks prior to the date for the event. Zoning approval will be contingent upon the Zoning Administrator
determining that the provisions in Section 5.1.27 of the Albemarle County Code and all conditions of this special
use permit have been satisfied and on confirmation from the Health Department, as well as the Departments of
Fire/Rescue and Police, that they have been contacted by the applicant and can recommend approval; and
4. This pefmit is valid u*fil May 3, 2011. The appheant may submit a speeial use peimiit amendment to extend this
date. This extension r-e"est shall be submitted no Wer- than November- 3, 2010. Review of an extension r-e"est.
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PLANNING COMMISSION MOTION:
A. Should a Planning Commissioner choose to recommend approval of this special use permit:
Move to recommend approval of SP 2010 -00026 Pink Ribbon Polo subject to the conditions as
recommended by staff.
B. Should a Planning Commissioner choose to recommend denial of this special use permit:
Move to recommend denial of SP 2010 -00026 Pink Ribbon Polo. Should a commissioner motion to
recommend denial, he or she should state the reason(s) for recommending denial.
ATTACHMENTS:
I Board of Supervisors May 3, 2006, Action Letter (SP 2006 -003 American Cancer Socie . 's Pink
Ribbon Polo)
II Staff Report (SP 2006 -003 American Cancer Society's Pink Ribbon Polo, dated April 25, 2006)
III Pink Ribbon Polo Event Infrastructure
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