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HomeMy WebLinkAboutSUB201400070 Correspondence Ellie Ray From: Ellie Ray Sent: Wednesday, July 16, 2014 2:15 PM To: Bryan Chambers; 'Krista' Subject: FW: TM 47-57 Approval Letter Attachments: TM 47-57 Approval Letter.pdf VDH approval attached. The plat is now ready to be signed by the owners and submitted for County signature. I will be out of the office from about 3 pm this Friday until the 29th, so if you need it before the 29th you'll need to rush and get it here tomorrow or early Friday! Thanks, Ellie Carter Ray,PL4, EED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Kirtley, Joshua (VDH) [mailto:Joshua.Kirtley(avdh.virginia.gov] Sent: Wednesday, July 16, 2014 1:58 PM To: Ellie Ray Cc: Batten,Teresa (VDH) Subject: TM 47-57 Approval Letter Good afternoon, Ellie. Hope that you're doing well. Attached you will find a PDF of the approval letter for the above mentioned subdivision. Please review and let me know if you have any questions or concerns. Have a good afternoon, Josh Josh Kirtley Environmental Health Technical Consultant Onsite Sewage and Water Programs Thomas Jefferson Health District 1138 Rose Hill Drive Charlottesville,Virginia 22903 Office(434)972-6288 1 I Ellie Ray From: Krista [krista712 @gmail.com] Sent: Tuesday, June 10, 2014 10:51 AM To: Ellie Ray Cc: Bryan Chambers; Tim Townsend Subject: Re: SUB201400070 Jennifer Levien - Rural Great! I'll do that this afternoon. Thanks again! Krista On Tue, Jun 10, 2014 at 10:49 AM, Ellie Ray<eray@albemarle.org>wrote: Krista, Yes, pay the fee at the same desk where you dropped off the plat. Give them the SUB number(SUB201400070) and tell them it's for a Tier II Groundwater Fee. Ellie Carter Ray,PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Krista [mailto:krista712Cthgmail.com] Sent:Tuesday, June 10, 2014 10:28 AM To: Ellie Ray Cc: Bryan Chambers; Tim Townsend Subject: Re: SUB201400070 Jennifer Levien- Rural Bryan and Ellie, I can pay this fee today! Do I come to the Albemarle office where I dropped off the plat? 1 Where can I get the latest and grest so I can get them signed by Jenny Lc•.ren? Thanks to you both! Krista On Mon, Jun 9, 2014 at 2:55 PM, Ellie Ray<eray@albemarle.org>wrote: Bryan, Please find attached my omments regarding the above referenced pplication. All plat related concerns have been addressed, but we s ill need VDH approval and the ground ter assessment fee. Once those two issues are resolved,the plat can b- signed by the owners and then s miffed for County signature. Feel free to contact me if you have any q estions, concerns, or need fu er clarification. Thank you, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 Krista https://www.facebook.com/KristaTownsendArtist 2 Ellie Ray From: Ellie Ray Sent: Monday, June 09, 2014 2:56 PM To: 'Bryan Chambers' Cc: 'Krista' Subject: RE: SUB201400070 Jennifer Levien - Rural Attachments: CDP2_sub_ECR_Jennifer Levien - Rural.pdf Bryan, Please find attached my comments regarding the above referenced application. All plat related concerns have been addressed, but we still need VDH approval and the groundwater assessment fee. Once those two issues are resolved,the plat can be signed by the owners and then submitted for County signature. Feel free to contact me if you have any questions, concerns, or need further clarification. Thank you, Ellie Carter Ray, PLA,LEER GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 • r Ellie Ray From: Ellie Ray Sent: Tuesday, June 03, 2014 1:49 PM To: 'Krista' Cc: Tim Townsend; chamberslandsurveying @yahoo.com Subject: RE: Rural Subdivision of Alb. TM 47-57 This works fine for both. I hope to have my review of the plat revisions done early to mid next week...so I'll send out my comments once that's complete. Ellie Carter Ray,PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Krista [mailto:krista712@gmail.com] Sent:Tuesday, June 03, 2014 12:40 PM To: Ellie Ray Cc: Tim Townsend; chamberslandsurveyingyahoo.com Subject: Fwd: Rural Subdivision of Alb.TM 47-57 Hey Ellie, Can you let me know if this is sufficient to accommodate the 5 acre rural division and the future 2 parcel subdivision with a private road? Thanks much! Krista Townsend 434-953-3952 Forwarded message From: Austin,Nathran. (VDOT) <Nathran.Austin @vdot.virginia.gov> Date: Tue, Jun 3, 2014 at 11:06 AM Subject: Rural Subdivision of Alb. TM 47-57 To: Ellie Ray<eray(cr�,albemarle.org> Cc: Krista<krista712 @gmail.com> Ellie, I have reviewed the attached division plat and have checked the proposed entrance location in the field. The proposed entrance location is adequate to serve two single family residential parcels and VDOT has no objection to the proposed division as shown. If you need additiona'_ information concerning this project, please fee' free to contact me. Troy Austin. '.�. Ellie Ray From: Bryan Chambers [chamberslandsurveying @yahoo.com] Sent: Tuesday, May 27, 2014 11:37 AM To: Ellie Ray Subject: Re: SUB201400070 Jennifer Levien - Rural Ms. Ray; I included the VDOT signature line for entrance approval per Comment#12 in your initial memo. Now that I know you are accepting a letter from VDOT in lieu of a sign off on the plat (per Krista's discussion with you), I'll remove it from the plat and give my resubmittal copies to the front desk. Hopefully everything will be in order. - Bryan On Tuesday, May 27, 2014 9:26 AM, Ellie Ray<eray @albemarle.org>wrote: I can't do a "pre-review" before you resubmit. So, I can either treat what you previously sent me as your resubmittal or, if you need to make more changes, you can make them and then resubmit paper copies through the front desk. The VDOT signature line will need to be removed, but there may be other things as well...I haven't done a comprehensive review, so I can't tell you everything until I do. Let me know how you'd like to proceed. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph:434.296.5832 x. 3432 From: Bryan Chambers[mailto:chamberslandsurveying @yahoo.com] Sent: Tuesday, May 27, 2014 9:23 AM To: Ellie Ray Cc: Krista Townsend; Tim Townsend Subject: Re: SUB201400070 Jennifer Levien - Rural Ms. Ray; I was looking for confirmation that I addressed your comments. If, for instance, the only thing you need is the deletion of the approval block for VDOT from the plat since you are receiving a letter of approval from them for the entrance, then I could do that before resubmitting to make things run smoothly. Thanks - Bryan On Tuesday, May 27, 2014 8:54 AM, Ellie Ray<eray(a�albemarle.org>wrote: Bryan, I didn't realize you were trying to do an official resubmittal...I thought you were just sending the PDFs for the meeting. Generally, revision submittals are processed through the front desk, but I will enter your project as an official resubmittal and put together my comments. Our goal is to review revision submittals within 14 days, and I currently have 12 projects in the queue, so I will get my comments to you as soon as I can. Thank, Ellie Cc PE)' PLA AIberrmar■€ ;.ornmuni.t ph:434.29E.5E L x. 343 None From: Bryan Chambers[mailto:chamberslandsurveying @yahoo.coml Sent:Tuesday, May 27, 2014 7:41 AM To: Ellie Ray Cc: Krista Townsend; Tim Townsend Subject: Re: SUB201400070 Jennifer Levien - Rural Ms. Ray; Please forward any comments to me so I can finalize the rural subdivision plat. Thanks - Bryan On Wednesday, May 21, 2014 4:01 PM, Bryan Chambers <chamberslandsurveyingpyahoo.com>wrote: Ms. Ray; The Townsends and I :ve reviewed the memo you sent. I've rev. ed the plat i.a.w. the memo and am providing you with - copy in advance of our 4:00 meeting •morrow. I've copied the Townsends with these attachments. s far as the Health Dept. approval soes, I didn't know if they needed a plat with the drain fields in fr. t since this plat shifts the buil. ng site to the front. The current plat they have shows a rear DF. - :ryan On Wednesday, May 14, 2014 1:56 PM, Ellie Ray -ray @albemarle.org>wrote: Again, see below for answers. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph:434.296.5832 x. 3432 From: Bryan Chambers [mailto:chamberslandsurve in. • aho..com Sent:Wednesday, May 14, 2014 12:24 PM To: Ellie Ray Cc: Krista; teretim @gmail.com; Jenny Levien Subject: Re: SUB201400070 Jennifer Levien - Rural Ms. Ray; - What was the date on the plat that said lat Showing Rural Subdivision 0 ax Map 47 Parcel 57 Incl. Parcel X"? -both sheets are dated March 31, 2014 - You state that "Once this plat is app .ved, you can almost immediately submit the o lot division, which will modify the setbacks to cl• e to what's shown on the plat currently under re '-w." We were told that there would be a (3 year? waiting period before a family division could be sub 'tted. Could you elaborate? -for a family division, you would ha - to wait 4 years (as JT said in his email), but your future propos- would meet the standards for a two-lot s 'division. A two-lot subdivision is just a different type of standard subdivision application, and it has o waiting period. Family divisions are often used if folks are subdividi , for a family member but either can't or don't want to, meet certain provisions in the ordinance that are exempt- for divisions meeting the definition of 'family subdivision' (usually road standards, and sometimes the provisio for one primary access point f•r all lots). In your case. ' don't nisi you'll have any issue meeting the two-lot sUbd Vision standards, though, so the family divisior optior t e's- Provide much. if any, benefit. Most peo ,le use trie . division option when they're tryin: tc �°si:)7 wit h o•' more io r= (road standards . increass ate. _ io c and the process 'nor aperc?va: :''" _ . ._ w'h'iny mere mar lot: is much mc-e ..the family division rec ".':amen 'nave c o and for the private- st:ee: approval and design. it v a° case, you would onk ce proposing a . _ .:" venior oar be approved Ellie Ray From: Krista [krista712 @gmail.com] Sent: Thursday, May 22, 2014 2:30 PM To: Troy Austin; chamberslandsurveying @yahoo.com; Ellie Ray; Tim Townsend Subject: Re: Rural Subdivision of Alb. TM 47-57 Hi Troy, Its been a while since you visited the property out in Stony Point in Albemarle Co with me. I hope you recall the situation! If not, let me know and I can help jog your memory! We assumed that the paperwork would cross your desk and you would sign at that time,but in speaking with Ellie Ray who is handling this project in the County office, all we need is an email from you. Could you send me a formal email saying that our driveway/road entrance is OKed by you? If you could include that it is approved for creation of either a single 5 acre rural driveway or a private road for a 2 parcel subdivision,that would save us from needing two separate emails for the two phases we have to go through for approval. To fill you in,we need to get our 5 acre rural property approved before we can subdivide it into two properties and include our private road in the process. But we need your approval for both steps! Could you send this email to the following recipients: • Bryan Chambers - chamberslandsurveying @vahoo.com • Ellie Ray - eray @albemarle.org • Krista Townsend - krista712 a4gmail.com • Tim Townsend - teretim4gmail.com Thank you so much. If you have questions, please call me at 434-953-3952. Krista Townsend On Wed, Mar 12, 2014 at 8:35 AM, Austin,Nathran. (VDOT) <Nathran.Austin • vdot.vir.inia..ov> wrote: Krista, 1:30 will work. If it has to be 2:00 or later,we ' need to try .r another day. Troy Austin, P.E. Area Land Use Engineer °Virginiz. Department of Transportation _;_)Pment—South Ellie Ray From: Bryan Chambers [chamberslandsurveying @yahoo.com] Sent: Wednesday, May 21, 2014 4:01 PM To: Ellie Ray Cc: Krista Townsend; Tim Townsend Subject: Re: SUB201400070 Jennifer Levien - Rural Attachments: Scan0079.pdf Ms. Ray; The Townsends and I have reviewed the memo you sent. I've revised the plat i.a.w. the memo and am providing you with a copy in advance of our 4:00 meeting tomorrow. I've copied the Townsends with these attachments. As far as the Health Dept. approval goes, I didn't know if they needed a plat with the drain fields in front since this plat shifts the building site to the front. The current plat they have shows a rear DF. - Bryan On Wednesday, May 14, 2014 1:56 PM, Ellie Ray <eray @albemarle.org>wrote: Again, see below for answers. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph:434.296.5832 x.3432 From: Bryan Chambers[mailto:chamberslandsurveying @yahoo.com] Sent:Wednesday, May 14, 201. 12:24 PM To: Ellie Ray Cc: Krista; teretim @gmail.com; Jen, Levien Subject: Re: SUB201400070 Jennif- Levien - Rural Ms. Ray; -What was the date on the plat that s-'d "Plat Show' g Rural Subdivision Of Tax Map 47 Parcel 57 Incl. Parcel X"? -both sheets are dated March 31, 2014 - You state that "Once this plat is approve., ou •-n almost immediately submit the two lot division, which will modify the setbacks to close to wh:t's shown on the plat currently under review." We were told that there would be a (3 year?) waiting pe '.od before a family division could be submitted. Could you elaborate? -for a family division, you would have to wait 4 years (a- JT said in his email), but your future proposal would meet the standards for a two-lot subdivision. A o-lot s a division is just a different type of standard subdivision application, and it has no waiting p= iod. Famil divisions are often used if folks are subdividing for a family member but either can't, or don't wan to, meet cert-'n provisions in the ordinance that are exempted for divisions meeting the definition of 'family s bdivision' (usu. ly road standards, and sometimes the provision for one primary access point for all lots). In our case, I don't t 'nk you'll have any issue meeting the two-lot subdivision standards, though, so the family division option doe 't provide much, if any, benefit. Most people use the family division option when they're t ing to create a subdivision with 3 ar more lots (road standards increase after 2 lots and the process for apo oval for private stree a serving more than 2 lots is much more complicated: the family division: requireme is have a much is we standard for the private street approval and design. it y:+'r case, you would only be proposing a twc io'. M :a - st-eet which can be approved admi"1.5_ at -io-E i0'.a e punk arin a-: . -i-e :�.F w;"`. .,"i`e-la. In other words, I believe . . �t�'.'; de-ie c ':.il' . ,fie w Dec aL st: J' c it isn't duara-i e: that ycx- c,.tr� �,c Ivy; p rc& ;•L_.. and can be Ellie Ray From: Ellie Ray Sent: Wednesday, May 14, 2014 1:57 PM To: 'Bryan Chambers' Subject: RE: SUB201400070 Jennifer Levien-Rural Again, see below for answers. Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Bryan Chambers [mailto:chamberslandsurveying @yahoo.com] Sent: Wednesday, May 14, 2014 12:24 PM To: Ellie Ray Cc: Krista; teretim @gmail.com; Jenny Levien Subject: Re: SUB201400070 Jennifer Levien - Rural Ms. Ray; -What was the date on the plat that said "Plat Showing Rural Subdivision Of Tax Map 47 Parcel 57 Incl. Parcel X"? -both sheets are dated March 31, 2014 - You state that "Once this plat is approved, you can almost immediately submit the two lot division, which will modify the setbacks to close to what's shown on the plat currently under review." We were told that there would be a (3 year?) waiting period before a family division could be submitted. Could you elaborate? -for a family division,you would have to wait 4 years(as JT said in his email), but your future proposal would meet the standards for a two-lot subdivision. A two-lot subdivision is just a different type of standard subdivision application, and it has no waiting period. Family divisions are often used if folks are subdividing for a family member but either can't,or don't want to, meet certain provisions in the ordinance that are exempted for divisions meeting the definition of'family subdivision' (usually road standards, and sometimes the provision for one primary access point for all lots). In your case, I don't think you'll have any issue meeting the two-lot subdivision standards,though, so the family division option doesn't provide much, if any, benefit. Most people use the family division option when they're trying to create a subdivision with 3 or more lots(road standards increase after 2 lots and the process for approval for private streets serving more than 2 lots is much more complicated)...the family division requirements have a much lower standard for the private street approval and design. In your case,you would only be proposing a two lot private street which can be approved administratively(3 or more lots goes to public hearing) and has a fairly simple design criteria. In other words, I believe (again, I haven't done a full review because no application has been submitted, so it isn't guaranteed)that your ultimate goal of dividing Lot A into two parcels can be handled as a 2 lot subdivision and can be submitted immediately...the only catch is that you have to record the rural division before you can record the two lot. Hope this helps...l know it can be confusing. 07 Wednesday, May 2014 11:41 AM, Ellie Ray <e7avrxaibemaris: ph:434.296.5832 x.3432 Noe From: Bryan Chambers 1mailto:chamberslandsurvevinc avahoo.coml Sent:Wednesday, May 14, 2014 9:01 AM To: Ellie Ray Cc: teretim(a.gmail.com; Krista; Jenny Levien Subject: Re: SUB201400070 Jennifer Levien - Rural Ms. Ray; Hopefully I've addressed your concerns in the following answers to your memo: 1. [14-302(A)(1)] Name of subdivision. The name of the subdivision should be the same on both sheets; revise the title on sheet 2 to match that provided on sheet 1. - I have both titles on the plats that should have been submitted as: Plat Showing Rural Subdivision Of Tax Map 47 Parcel 57, Rivanna Dist., Albemarle Co., Va., Property Of Jennifer Levien. What do you have? - In the set I received the first sheet says "Plat Showing Rural Subdivision Of Tax Map 47 Parcel 57 Incl. Parcel X, Rivanna Dist., Albemarle Co., Va., Property Of Jennifer Levien.", while sheet 2 leaves off the "Incl. Parcel X"portion. It's fine to leave that bit off of both as it's assumed that parcel x is included since it was added by boundary line adjustment and is now part of TMP 47-57, but either way the titles need to match. 2. [14-302(A)(4)] Private easements. This subdivision application proposes creating one new five acre parcel that has adequate frontage on an existing public road. Therefore, no private street should be created with this application (it isn't necessary or approvable until further division of Lot A is proposed). Please remove the `private road' from the plat and all references to the private road from the notes. -We have discussed this extensively with JT Newberry and have saved the OK from planning to show the private road so the Townsends can build in the location that they want to. Please reference the details below: - I am aware of the discussions you had with JT prior to your submittal, but as was explained during that pre-submittal process and in my email, discussions prior to submittal are not a complete or comprehensive review. That type of review is not completed until an official application is actually submitted. I also know from my involvement in those pre-submittal discussions that there were many scenarios discussed, multiple layouts and lots of adjustments along the way which makes it difficult to ensure all aspects of an idea are being addressed. It is not the role of the counter planner (which JT was at that time) to review a subdivision concept against all aspects of the ordinance....it is simply to give guidance as to which type of application should be submitted and advise generally about the types of issues that will need to be addressed. I know the ultimate goal was to create two parcels out of the proposed Lot A and that is still possible through the two-step process JT explained: the rural division now and then (after recording the rural division) a two-lot subdivision that creates the need for and ability to approve the private street. JT was likely addressing whether or not the applicant could ultimately do what they want to, which they can, just not with the rural division alone. In any case, my comments are applicable to this appiicatio+-...there is no mechanism by which to approve an unnecessary private street (in fact. the o = ,;,r o" 'rural subdivision' assumes the necessaryv rro:sage is available or: art existin; ei urinate s : at private street Trot'." changes the setbacks ,': of can almost i s- mi the two iot c. "sior which v4:I c«._ ._ what's shown or. ns currently under review, I hcbe tni €. .. .._.. . On Wed, 3/5/14, Johnathan Newberry <jnewberry@albemarle.orq> wrote: Bryan, Thanks for speaking with me on the phone this morning. A sketch that shows the proposed building envelope following the first subdivision will help ensure that it meets all of the requirements of the ordinance. My understanding is that the first dwelling is proposed to go on TMP 47-74. Also, if desired, you can provide a sketch that shows the approximate location of the proposed private street and the second proposed house location. This will confirm that the final layout will accommodate both building sites in the location and sequence they are desired to be developed. Thanks, J.T. Original Message From: Bryan Chambers [mailto:chamberslandsurveying(cr�vahoo.com] Sent: Wednesday, March 05, 2014 8:02 AM To: Johnathan Newberry Cc: Tim Townsend; Krista Subject: RE: Rural Subdivision of Alb. TM 47-57 JT; You mentioned that: "drain fields are required to be on the same lot as the dwelling they serve", and did not say that the future family lots need to EACH encompass a 2 acre area out of the 1980 kernels. So I thought I'd ask first. Also, if the Townsends designate a path for the private road now to reorient building setbacks, will they be able to build within the 2 acre portion of TM 47-74? On Tue, 3/4/14, Johnathan Newberry <jewberry a( ,albemarle.org> wrote: Subject: RE: Rural Subdivision of Alb. TM 47-57 To: "Bryan Chambers" <chamberslandsurveying @yahoo.com> Cc: "Tim Townsend" <tere.tim @gmail.com>, "Krista" <krista712(a�gmail.com> Date: Tuesday, March 4, 2014, 1:34 PM Okay, I got it. You're right - - the width is not a problem. For your own purposes, you may still want to sketch out the building envelope to make sure it encompasses where you'd like to place the house. Mat said, yaa- pia -vary to submi . Original Message From: Bryan Chambers [mailto:chamberslandsurveying eyahoo.com] Sent: Saturday, March 01, 2014 12:23 PM To: Krista; Johnathan Newberry Cc: Tim Townsend Subject: RE: Rural Subdivision of Alb. TM 47-57 JT; Why would the rear of the lots be the 136.56' dimension in the future if the private road ran along the "line of division" between TMP 47-57 & TMP 47-74? Wouldn't that make the rear of the lots opposite to the road and give plenty of room for building sites? Notes 3. Th. 6. [14-302(A)(7,9,10,11)] - The required information will be included on the plat. Notes 7. & 8. [14-302(B)(8) & 4.6.1(c)] Yards. - Please refer to the above discussion. Note 9. [14-303(0)] Signature panels. - Since the inclusion of the private road was discussed and OK'd by planning, VDOT will need to approve the entrance. Ms. Townsend had discussions with VDOT upon receiving word of planning's OK, and VDOT has already tentatively approved the entrance. Notes 10. Th. 12. [14-308.1, 14-309 & 14-310, 14-316] Groundwater assessment, Soil evaluations & Health Dir. approval, Approval of entrance onto public streets. - Ms. Townsend was informed of the groundwater review fee, hopefully the health department approval will be forthcoming, VDOT has already tentatively approved the entrance (see above) so as soon as I insert the inclusions in this plat VDOT should have no problems signing off. Sincerely; Bryan Chambers Ellie Ray From: Ellie Ray Sent: Tuesday, May 13, 2014 1:47 PM To: 'chamberslandsurveying @yahoo.com' Subject: SUB201400070 Jennifer Levien - Rural Attachments: CDP1_sub_ECR_Jennifer Levien- Rural.pdf Bryan, Please find attached my comments regarding the above referenced application.Some of this may be different than what was discussed previously; a comprehensive review often reveals things that aren't apparent when ideas are discussed before submittal. Feel free to contact me if you have any questions,concerns,or need further clarification. Thank you, Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1