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Home My WebLink About1994-05-09 FIN A L ~av 9 1994.5:30 P.M. Room 5J6 1) Call to Order. 2) Joint Meeting with School Board a) Discussion: Long Range Enrollment Projections and Capital Improvements Program Implications. b) Other Matters not Listed on the Agenda. 3) Adjourn. David P. Bo rman Charlottesv"Ie COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Charles S. Martin R ivanna Charlotte Y. H mphris Jack Joue Walter F. Perkins White Hall Forrest R. Mar hall, Jr. Scottsvill Sally H. Thomas Samuel Miller MEMORANDUM TO: Robert W. Tucker, Jr., County Executive FROM: Ella W. Carey, Clerk, CMC~ DATE: May 10, 1994 S JECT: Board Actions of May 9, 1994 (Joint Meeting with the School Board) Following is a list of actions taken by the Board at its meeting on May 9 1994 (joint meeting with the School Board) : Agenda Item No. 2a. Discussion: Long Range Enrollment Projections and C pi tal Improvements Program Implications. SUPPORTED the School Board's request to build a new 1000 student high shoal with core spaces for 1500 students. Motion carried by 4/0/2 vote. Agenda Item No. 2b. Other Matters not Listed on the Agenda. Mrs. Thomas asked the School Board to consider how it can participate in e Comprehensive Plan update because there is no section in the Plan that als with education. Since a large portion of the County's budget goes ward education, she thinks that committees such as the Blue Ribbon mmission and the Long Range Planning committee should be a part of the Plan. C/jng Richard E. Huff, II Robert W. Paskel Carole Hastings Larry Davis Roxanne White Wayne Cilimberg File * Printed on recycled paper COUNTY OF ALBEMARLE ';,.' . . I A~a " _ . . r -I.{/. It. - . ~..il; ....'.~h".U.J>. .. EXECUTIVE SUMMARY ~"""__ ",_",,,,~_"".1,,.,..,..,,......,",,"" ,,"". ~. . ITLE: /Enrollment Projections AGENDA DATE: May 9, 1994 ACTION: X INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes -------- REVIEWED BY: BACKGRO ND: On April 11, 1994, the Long Range Enrollment Committee presented its preliminary findings to the joint meeting of e Board of Supervisors and School Board. At that time, there was some discussion as to classroom capacity assumptions sed to forecast additions needed to handle capacity for our 10 year enrollment projections. At that meeting, there was also some dis ussion regarding redistricting vs. building/adding onto schools. Following th t joint meeting, the School Board directed the committee to present new capacity tables using a lower assumption of capacity as II as accommodating the need to provide similar auxiliary spaces at each elementary and middle school (parity). The following tab e represents the differences: Element Capacity School Capacities Previous Committee Recommendations 23.5 per classroom 25 per classroom minus 10% scheduling factor (effectively, 22.5/classroom) To be addressed separately 13,217 students School Board Requested Capacities 22 per classroom 22 per classroom minus 10% scheduling factor (effectively, 19.8 per classroom) To be included as part of the calculations 10,803 students Auxiliary pace Needs Overall Sc 001 Division Capacity The impact 0 the requested capacities from the School Board may include construction at Brownsville/Crozet, CalelRed Hill, Stony Point, and W brook Elementary Schools coupled with underutilization of available space at Agnor Hurt and Greer Elementary Schools. An er alternative would be to deploy 35 additional mobile classrooms at a cost of approximately $45,000 each. Other inform tion provided includes revised High School Costs for a 1000 pupil school adjusted for the School Board's requested capacities. is adjustment increases the anticipated cost of the school by approximately $2.6 million. DISCUSSIO : Settling the assumptions to be used for long range enrollment projections and the associated ClP implications is critical to an further planning by the Long Range Enrollment Committee. The Committee had attempted to eliminate three different "cap cities" for each facility and settled on an assumption that may be modified by the Boards. What capacity to be used per classroo drives all the other decisions to be made. The attachments provided assume no modular classrooms to be used anywhere in e division. At the present, mobile classrooms are being used at various locations to provide the auxiliary spaces needed/desir by many of the schools. There are then, two separate and distinct issues driving the capacity conflicts. One is the lowering of e capacity to 22/per classroom from 23.5 and the other is the provision of auxiliary spaces consistently across all schools. Agenda Titll: Space Needs/Enrollment Projections May 9, 1994 Page 2 RECOMMI NDATION: Staff present: this information as requested by the School Board. Page 12 of the attachments focuses on the decisions that need to be resolved iJ order to move forward to address redistricting issues for ultimate recommendation to the School Board. Enroll.sam 94.060 ALBEMARLE COUNTY PUBLIC SCHOOLS Office of the Superintendent 401 McIntire Road Charlottesville. Virginia 22901-4596 r " MAY L'" . I: . .' ,. ....". COUNTY Or: IUJ3EMARLE Ii",: . -'" ;',,'j ~.=i i;.:;1 ", '. ' ' "'. \ l ~! ~ 2 i~94 :; II ; 1J' qjl _.,J . i:.u...i.J EXECji'(VE OFF~CE To: Robert W. Tucker, Jr., County Executive Robert W. Paskel, Superintendent", / ~ . Long Range Planning Committee ~~ ate: May 2, 1994 Re: Materials for May 9, 1994 Joint Board Meeting At the April 11, 1994 joint meeting between the boards, the preliminary r commendations of the Long Range Planning Committee were discussed which included a resentation of classroom capacity recommendations. As you recall, the elementary r commendations included 23.5 students per classroom; auxiliary space needs were to be d alt with separately in the C1P as funds became available. Middle/high school r commendations included 25 students per classroom with 10% being subtracted to allow f r scheduling difficulties. These parameters yielded an overall capacity for the school division of 13,217 students. t the later April 11 School Board meeting, the Board requested that capacities reflect the current division average staffing ratio of 22:1 and that auxiliary space needs be accounted for in c Iculating school capacities. In order to accomplish this, Agnor-Hurt Elementary School was u ed for comparison (prorated to account for enrollment differences) with the various elementary s hools' existing auxiliary spaces. Likewise, Sutherland Middle School was used for comparison ith the other middle schools. The objective in using these comparisons was to determine parity n eds among the various schools. An examination of the elementary schools indicated that all of them, with the exception o Agnor-Hurt, required 3 separate auxiliary spaces as shown in the attachments, page 3. Middle hools would require four auxiliary spaces as shown on that same attachment. High School ace requirements would be adequately addressed in lowering the ratio to 22: 1 and subtracting % for the scheduling conflicts. By subtracting auxiliary spaces and lowering the per classroom ratio to 22, the overall d vision capacity dropped from 13,217 to 10,803 or a loss in capacity of 2,414 students. The d vision's peak enrollment is projected for 1998 and the new capacity figures would then t nslate into a shortfall of 656 seats (see attachments, page 4.) "We Expect Success" Pages 5-9 display the capacity conflicts resulting from the different classroom capacity calculations. On page 5, the previous capacity conflict is shown with only Stony Point and the r igh schools indicating problems. Page 6 of the attachments reflects that by lowering the classroom capacity to 22: 1 and subtracting auxiliary spaces, conflicts in capacity exist throughout rhost of the school division. Page 7 displays the conflicts that would exist by using the higher r~tio and subtracting the auxiliary spaces. Page 8 displays using the average per classroom ratio l etween the previous recommendation and the School Board's requested version. Page 9 ~ rovides the conflicts that would exist by lowering the per classroom ratio and continuing to treat Ci uxiliary spaces as a separate item under the Capital Improvements Plan. The effect of the newly-requested capacities on the potential new high school is displayed c n page 11. The new facility will have to house at least 1000 students in order to accommodate t~e projected high school enrollment growth. An option for building a 1000 pupil school with core space designed for 1500 pupils should expansion be needed is also presented. The peak ~ igh school enrollment will be reached in the year 2000 with an enrollment of 3,752 students and a capacity of 2,837. This translates into a need for space for 915 students and does not ~ rovide for future growth that is not addressed beyond the year 2003. In summary, the decision about school capacities has far-reaching implications for f cilities planning, capital improvements needs, redistricting and other important matters. Page 12 of the attachments outlines the various questions that need to be addressed by the boards tefore work can continue in developing recommendations to address enrollment needs of the f~ture. We look forward to addressing the boards on May 9 and, should you require further i t1formation prior to that time, please feel free to contact us. ( AH/ac 1':11-940502 cr::: Long Range Planning Committee Members ALBEMARLE COUNTY SCHOOL CAPACITY DISCUSSION MAY 9,1994 I. PREVIOUS LONG RANGE PLANNING COMMITTEE CAPACITY RECOMMENDATIONS: A. ELEMENTARY: 23.5 PER CLASSROOM B. MIDDLE/HIGH: 25 PER CLASSROOM MINUS 10% FOR SCHEDULING C. AUXILIARY SPACE NEEDS EXCLUDED D. OVERALL SCHOOL DIVISION CAPACITY: 13,217 STU DENTS II. SCHOOL BOARD REQUESTED CAPACITIES: A. ALL SCHOOLS: 22 PER CLASSROOM B. INCLUDE AUXILIARY SPACES IN CALCULATION C. OVERALL SCHOOL DIVISION CAPACITY: 10,803 STUDENTS 2 AUXILIARY SPACE NEEDS ( LEMENT ARY SCHOOL: 1. MUSIC ROOM 2. ART/MULTIPURPOSE 3. ENRICHMENT (SCIENCE, COMPUTERS OR OTHER INSTRUCTIONAL PURPOSE) TOTAL: 3 AUXI L1ARY SPACES PER SCHOOL * ~~IDDLE SCHOOL: 1. 2 HEALTH ROOMS 2. 1 COMPUTER 3. 1 EN RICHMENT TOTAL: 4 AUXI L1ARY SPACES PER SCHOOL ~~IGH SCHOOL: SPACE NEEDS ACCOMMODATED BY USE OF 22:1 AND 10% REDUCTION * WOODBROOK AND BROWNSVILLE ALSO NEED TEACHER WORK ROOM 3 ~_._._- CAPACITY COMPARISONS PREVIOUS NEW DIFFERENCE CALCULATION CALCULATION (23.5 @ ELEMENTARY 22:1 AUXILIARY 25 @ MIDDLE/HIGH SPACES SCHOOL SUBTRACTED ELEN ENTARY 6,607 5,214 1,393 SEATS MIDI bLE 3,461 2,752 709 SEATS HIG~H 3,149 2,837 312 SEATS TOTI [\L 1 3,21 7 10,803 2,414 SEATS PEAK PROJECTED ENROLLMENT: 11,459 (1998) MINU b AVAILABLE SEATS: 10.803 DIVISI bN SHORTFALL: 656 I 4 en -fen 01- Ou ::- U...J enU- z Uo ::iu ID>- :::ll- a.- ~~ zOo. :::lq: OU U~ wo .JO 'n:: n::: <<en ~cn ,W:S IDU .J << en I- Z ~m ::1- o a:: z ~~ ~- U W ~ 0,.... g:~ ..... .., ...ISl <..... ::l I- U < >- I- U < Co < U r \ l I '- ...I 8 : (,) en .~ N ~ ~ ~ ~ ~ -or ~ ~~~::~-;:!:2~J:!u;~~:S~ ...,.-.tN""'I")~It)I")N__""'M__ I!. 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