HomeMy WebLinkAboutComp Annual Financ ReportCOMPREHENSIVE ANNUAL
FINANCIAL REPORT
FISCAL YEAR ENDED
JUNE 30, 2001
COUNTY OF ALBEMARLE, VIRGINIA
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED JUNE 30, 2001
Prepared By:
Melvin A. Breeden,
Director of Finance
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 2001
TABLE OF CONTENTS
INTRODUCTORY SECTION
Title PaBe .............................................
Table of Contents ........................................
Letter of Transmittal .......................................
OrBanizational Chart ......................................
Directory of Officials ........... .. ..........................
Certificate of Achievement ........... ; ......................
FINANCIAL SECTION
Exhibit
Independent Auditors' Report .........................................
General Purpose Financial Statements:
Combined Balance Sheet-All Funds, Account Groups, and
Discretely Presented Component Unit ......................... 1
Combined Statement of Revenues, Expenditures and Chanses in Fund
BaLances-All Governmental Funds-and Discretely~-Presented
Component Unit ...................................... 2
Combined Statement of Revenues, Expenditures and Chanses in Fund
Balances-Budget and Actual-General, Special Revenue, and
Capital Projects Funds and Discretely Presented Component Unit ...... 3
Combined Statement of Revenues, Expenses and Chan~es in Retained EarninBs/
Fund Balance-Alt Proprietary and Nonexpendable Trust Funds ........ 4
Combined Statement of Cash Flows-Alt Proprietary and
Nonexpendable Trust Funds ............. _ .................... 5
Notes to Financial Statements ...............................
PaRe
iii-vi
vii-xvii
xix
xxi
XXlll
PaR~
1-2
4-5
6-7
8-9
10
11
t3-52
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCALYEAR ENDED JUNE 30, 2001
TABLE OF CONTENTS
FINANCIAL SECTION (Continued)
Combining Financial Statements:
Special Revenue Funds:
Combining BaLance Sheet ..................................
Combining Statement of Revenues, Expenditures and Changes in
Fund BaLances ..........................................
Combining Statement of Revenues, Expenditures and Changes in
Fund BaLances=Budget and Actual ............................
Debt Service Funds:
Combining Statement of Revenues, Expenditures and Changes in Fund BaLances
Combining Statement of Revenues, Expenditures and Changes in Fund BaLances
Budget and Actual - Debt Service Funds ........................
Capital Projects Funds:
Combining BaLance Sheet ..................................
Combining Statement of Revenues, Expenditures and Changes in
Fund BaLances .........................................
Combining Statement of Revenues~ ExPenditures and Changes in
Fund BaLances-Budget and Actual..' ..........................
Internal Service FUnds:
Combining BaLance Sheet ..................................
Combining Statement of Revenues, Expenses and Changes in Equity ......
Combining Statement of~Cash FLows ...........................
Fiduciary Funds:
Combining BaLance Sheet ..................................
NonexpendabLe Trust Funds-Combining Statement of Revenues,
Expenses and Changes in Fund BaLances ........................
NonexpendabLe Trust'Funds-Combining Statement of Cash Flows ........
Agency Funds-Statement of Changes in Assets and LiabiLities ...........
General Fixed Assets Account Group:
ScheduLe of Fixed Assets by Source-Primary
Government and Discretely Presented Compc~nent Unit
ScheduLe of Fixed Assets by FunCtion, and Activity-Primary
Government and Discretely Presented COmponent Unit
ScheduLe of Changes in Fixed Assets ~by Function and
Activity-Primary Government and ~DiscreteLy Presented Component Unit
iv
Exhibit
A-1
A-2
A-3
B-1
B-2
C-1
C-2
C-3
D-1
D-2
D-3
E-1
E-2
E-3
E,4
F-1
F-2
F-3
Page
56
57
58-59
63
64-65
68
69
70-71
74
75
76
78-79
80
81
8Z-83
86
87
88
COU NTYOF~AI~B£~REE~ VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 200'1
TABLE OF CONTENTS
FINANCIAL SECTION (Continued}
DiscreteLy Presented Component Unit - School Board: CombininB Ba[ance Sheet ..................................
CombininB Statement of Revenues, Expenditures and Changes in Fund
'BaLances .............................................
CombininR Statement of Revenues, ExpenditUres and ChanBes in Fund
BaLances-Budget and Actual ...............................
Exhibit
G-1
G-2
G-3
ScheduLe
Supportin8.ScheduLes:
Governmental Funds and DiscreteLy Presented Component Unit-ScheduLe of Revenues-BudBet and Actual ...................
Governmental Funds and DiscreteLy Presented Component Unit-ScheduLe of Expenditures-BudBet and Actual ...............
ScheduLe of Director of Finance's AccountabiLity ...................
ScheduLe of Director of Finance's AccountabiLity to the County-ALL County
Funds and Component Units ................................
ScheduLe of Director of Finance's AccountabiLity to the Commonweal, th ....
ScheduLe of Director of Finance's AccountabiLity to the CharLottesviLLe-
· ALbemarLe Joint Health Center Bui[dinB Fund .....................
ScheduLe of Director of Finance's AccountabiLity to the ALbemarLe-
ChaHottesvi[te Regional Jail Authority ................... - .......
ScheduLe of Director of Finance's AccountabiLity to the EmerBency
Operations Center .......................................
ScheduLe of Director of Finance's AccountabiLity to the Darden Towe
Memorial Park .........................................
4
5
7
8
9
Pa~e
90:91
93
94-95
Pa~
98-106
107-112
113
114-115
116
117
118
119
t20
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 2001
TABLE OF CONTENTS
STATISTICAL SECTION'
General Governmental Expenditures by Function-Last Ten Fiscal Years ....
General Governmental Revenues by Source-Last Ten Fiscal Years ........
General Governmental Tax Revenues by Source-Last Ten Fiscal Years .....
Property Tax Levies and Collections-Last Ten Fiscal Years .............
Assessed a'nd Estimated Actual Value of Taxable Property-Last Ten Fiscal Years
Property Tax Rates-Last Ten Fiscal Years ........................
Special Assessment Billings and Collections-Last Ten Fiscal Years ........
Computation of Legal Debt Margin, Direct and Overlapping Debt and Revenue
Bond Coverage .......... ~ ..............................
Ratio of Net General ObligatiOn Bonded Debt to Assessed Taxable Value and
Net General ObLigation Bonded Debt Per Capita-Last Ten Fiscal Years ....
Ratio of Annual Debt Service Expenditures fOr General ObUgation Bonded Debt
to Total General Governmental Expenditures-Last Ten Years ... .......
Demographic Statistics-Last Ten Fiscal Years ......................
Property Value, Construction Activity, and Bank Deposits-Last Ten Fiscal Years
Real Property Taxpayers ...................................
Miscellaneous Statistics ....................................
TabLe
1
2
3
4
5
7
8
10
11
12
13
14
Paqe
122-123
124-125
126-127
129
130-131
132
133
133
134
135
136
137
138
139
COMPLIANCE (SINGLE AUDIT SECTION)
Report on CompLiance and on Internal Control Over Financial Reporting Based
on an Audit of Financial Statements Performed in AcCordance with Government
Auditinj Standards .......................................
Report on CompLiance with Requirements Applicable to Each Major Program
and Internal Control OVer CompLiance in Accordance with OMB CircuLar A-133
Schedule of Expenditures of Federal Awards .................. ~....
Schedule-of Findings and Questioned Costs ......................
ScheduLe of Prior Year Findings and questioned Costs ................
Pa~e
141-142
143-144
145d46
147
148
vi
COUNTY OF ALBEMARLE
Department of Finance
401 Mclntire Road
Charlottesville, VA 22902-4596
.Telephone (434) 296-5855
November 28, 2001
The Board of Supervisors
County of Albemarle
Commonwealth of. Virginia
Ladies and Gentlemen:
The Comprehensive Annual Financial Report of the County of Albemarle, Virginia for the fiscal
year ended June 30, 2001, is submitted herewith. Responsibility for the accuracy and
completeness of the data presented and the fairness of the presentatiOns, including all
disclosures, rests with the County. We believe the data presented is accurate in all material
aspects and that it is designed and presented in a manner to fairly set forth the financial
position and results of operations of the County as measured by the financial activity of its
various funds. All the necessary disclosures have been included to enable the reader to gain
the maximum understanding of the County's financial affairs.
This report is presented in four sections: introduction, financial, statistical, and compliance.
The introduction section includes this transmittal letter, the County's organization chart, a list of
principal officers and-a copy of the 2000 Certificate of Achievement for Excellence in
Financial Reporting from the Government Finance Officers' Association. The financial section
includes the indeP'endent?'a0'dit0~s' report:, .general purpose financial statements..and notes,
combining and individual fund and account group financial statements, and supporting
schedules. The statistical section includes selected financial and demographic data related
to the County, generally presented on a multi-year basis. The single audit is required under the
provisions of the Single Audit Act of 1984 and U.S. Office of Management and Budget Circular
A-133, Audits of states, Local Governments and Non-Profit Or.qanizations.
The financial statements of Albemarle County are prepared in accordance with accounting
and reporting principles as determined by the Governmental Accountin.q Standards Board.
The financial statements distinguish between the primary government and its component
units. The financial reporting entity includes all the funds and account groups of the primary
government, as well as all of its component units. Component units are legally separate
entities for which the primary government is financially accountable. The Albemarle County
School Board is reported as a component unit of the-Albemarle County government.
THE REPORTING ENTITY AND ITS SERVICES
The County of Albemarle was formed from the County of Goochland in 1744- by an act of the
Virginia General Assembly. The County is named for William Anne Keppel, the Second Earl of
Albemarle, who was at that time the Governor-General of Virginia. Scottsville was the origina
County seat unti 1761 when the County Government was moved to Charlottesville. The
present boundaries of the County were established in 1777. The development of the County
and its 723 square miles is such that although it retains a large urban area, it also has a
considerable amount of agricultural, commercial and industrial land.
The County's historical heritage includes Thomas Jefferson's residence, "Monticello"; James
Monroe's home, "Ashlawn"; Dr. Thomas Walker's 1765 Plantation, "Castle Hill"; the birth site of
George Rogers Clark; Patrick Henry's family tavern, "Michie Tavern"; and Albemarle County's
1830 Court House. The University of Virginia is an impodant part of our community and
Provides outstanding educational and cultural resources. The County is also home of
Piedmont Virginia Community College, the Virginia Festival of American Film, and the Foxfield
Races.
Albemarle is governed by a popularly elected six-member Board of Supervisors representing
each of the County's. magisterial districts. A Coun.ty Executive, appointed by the Board of
Supervisors, serves as the County's chief executive officer and oversees the daily operations of
the County. The County contains the independent Town of Scottsville, which is governed by
an elected six-member town council. A seven-member School Board elected by County
voters oversees school issues.
The County provides a full range of governmental services. Major programs include
administration, judicial, public safety, public works, human development, parks and
recreation, education, and community development. The county also serves as fiscal agent
for several City/County jointly governed entities that include the Charlottesville-Albemarle
Joint Health Center Building Fund, the CharlottesVille/UVA/Albemarle County Emergency
communications Center, and Darden Towe Memorial Park. The County serves as fiscal agent
for the Albemarle-Charlottesville Regional Jail Authority and the Blue Ridge Juvenile Detention
Center.
ECONOMIC CONDITION AND OUTLOOK
Albemarle County is located in central Virginia, 100 miles southwest of Washington, 'D.C. and
less than 60 miles west of the state capital in Richmond. At the center of the County is the ten-
square mile City of Charlottesville. Albemarle County's urban areas include the development
area around Charlottesville, as well as the Town of Scottsville and the Community of Crozet.
Albemarle County is loCated within the Charlottesville Metropolitan Statistical Area, which
includes Albemarle, Fluvanna, and Greene Counties and the City of Charlottesville.
Albemarle County's rich historical heritage plays a part in the area's economic growth. Its
location, rural character, urban.conveniences, strong educational system and superior quality
of life combine to make Albemarle an attractive, vital community. The County enjoys a
healthy and stable economy characterized by a relatively high skilled and educated labor
force and very-Iow unemployment. .The predominant economic sectors are education,
service, manufacturing, toudsm and retail trade. Among the largest employers are the
University of Virginia, GE/Fanuc Automation, Albemarle County, State Farm Mutual Insurance,
Michelin, Piedmont Virginia Community College, and Crutchfield Corporation.
Based on available economic data, Albemarle
County's economy remained relatively strong
during fiscal year 2001. According to the
Virginia Employment Commission,
unemployment increased slightly from the
previous year figure of 1.2 percent to 1.4
percent. Compared to the 2.4 percent state
and 4.2 percent federal unemployment rates,
Albemarle remains in good condition.
Retail sales in the County grew in calendar
year 2000; retail sales totaled $924 million as
compared to $871 mil ion in 1999, an increase
Unemployment Rates
4
2
Year
--e-- National
+ Virginia
~-A~,.~ Albemarle
County
of six percent. Retail sales figures for the first and second quarters of 2001 were down three
percent from the same period last year, with $427 million in retail sales being reported
compared to $441 million in the first and second quarters of 2000.
In Terms of the value of new construction, activity in calendar year 2000 increased from the
prior year. Residential construction was up 8.4 percent in 2000, and the value of this
construction was up 7.6 percent from last year.' The number of new commercial units
remained steady at 43, but the value of these units increased 49 percent. Commercial
construction is down significantly from the level of the early and mid-1990s.
000 -
800
Residential Construction -
Number of New Units
600 -
4OO
2OO
Fiscal Year
Commercial Construction -
Number of New Units
25O
200
150
100
Fiscal Year
On the national level, the economy showed signs of slowing down in fisca year 2001. The
overall economy grew, but at a rate much slower than previous years. The unemployment
rate increased, energy prices went up, and consumer spending slowed. Most visibly, the stock
market dropped dramatically. The Federal Reserve cut rates several times during the first half
of 2001 to head off a recession.
Demographic Information
According to the U.S. Census Bureau, Albemarle County's population was 79,236 in 2000.
Albemarle County is, however, requesting this figure be adjusted to 84,112 due to a perceived
error in counting student housing residents. Albemarle County is the 12th most populous county
in Virginia. Median household income was estimated at $46,371 in 1997, the latest year data is
available. Albemarle County has the 16th highest median incE)me among Virginia's 95
counties.
Single-family detached housing units continued to account for the majority of the housing
units within the County, representing 66 percent of total dwellings in 2000. Multi-family homes
accounted for 17 percent, mobile homes seven percent, single-family townh0uses six percent,
single-family attached units three percent and duplexes comprised one percent of housing
units. In 2000, the average market value of owned housing units was estimated to be
$203,548, an increase of 5.7 percent over 1999.
MAJOR INITIATIVES
Current InitiatiVes
During fiscal year 2001, the County undertook initiatives in several areas including Education,
Parks and Recreation, Neighborhoods, and Transportation.
· Construction began on Butler BakerElementary School in the northern part of the
County for a September 2002 opening:. Anticipated cost of the project is $.1.3,719,544.
Construction of a 13.6 acre community park in Esmont is underway. Esmont Park, located
across from Yancey elementary-school on Route 627, will serve the many residents of the
Esmont area who are unable to use the facilities at Walnut' Creek park or Scottsville
Community Center due to a lack of transportation. When completed, the park will contain
a baseball field, soccer field, tennis and basketball, courts, a picnic shelter, a walking trail,
and the County's first "spray ground." The park is expected to open 'n the spring of 2002.
The development of the park has been funded by the Albemarle County and a grant from
the Charlottesville Albemarle Community Foundation made possible by the generosity of
the Dave Mathews Band and an anonymous donor.
A library planning study is underway to review countywide
reCommendations for future site and construction costs.
library needs 'and make'
The Neighborhood Plan Implementation Program continues to fund neighborhood
enhancements such as sidewalks, pocket parks, landscaping, etc., which are identified
through the neighborhood planning process. The Sidewalk Construction Program prO¥ides
on-going funding for the construction of sidewalks and other pedestrian related
improvements, which are not identified in neighborhood plans or planned in conjunction
with a specific road project.
A new Transportation Planning and Improvement program has been established to provide
a more consistent and flexible source for the planning and development of ma]or
transportation projects.
Future 'Initiatives
· Construction of Southern Elementary is planned for fiscal year 2003 for a September 2004
opening.
· A southern area fire/rescue station will be built jn fiscal year 2002.
A study will be conducted in fiscal year 2002 to assess community demand and the
financial commitment needed to build and operate a 35,00C)-50,000 square foot recreation
facility to include a swimming pool, gymnasium, weight room, and multipurpose room.
FINANCIAL IN FORMATION
Internal Control StruCture. The management of Albemarle County is responsible for
establishing and maintaining internal controls. Estimates and judgments by the management
are required to assess the expected benefits and related costs of internal control policies and
procedures. Internal Controls are designed to provide reasonable, but not absolute,
assurance (1) that 'County assets are safeguarded against unauthorized use or disposition' and,
(2) financial transactions are conducted properly and in accordance with Cou. nty policy.
Budgetary Controls. Budgetary C~ontrc~ls are esfabiish'~d' to ensure CompliCated'With the'annual
appropriation ordinance adopted by the Board of Supervisors. General, School, Debt Service,
and School Self-Sustaining Funds are included in this ordinance. A separate appropriation,
approved by the Board of Supervisors, is don~ for the General Government and Education
Capital Improvement Funds.
Budgetary controls are maintained at the department level. All purchase orders are reviewed
prior to issuance to confirm sufficient appropriated balances exist. Purchase orders that would
iesult in over-expenditures are not released until additional funds are appropriated. Open
encumbrances are carried forward at year-end and generally reappropriated.
General Government 'Functions. General Government Function revenues, which include
General, Special Revenue, Debt Service, Capital Projects Funds, and the Component Unit-
School Board, totaled $173,372,915 in fiscal year 2001. This rePresents a 7.8 percent increase
from fiscal year 2000.
General Government Function Revenues
Intergovemmental
35.43%
Recovered Costs
1.65%
General Property Taxes
37.47%
0.84%
Charges for Services
~%_Other LocaiTaxes
Revenues from use of ~ 18.43%
Mone'
1.65% Permit, Privilege Fees
! and Regulatory
!
Fines and Forfeitures Licenses
0.12% 0.66%
General Property Taxes $
Other Local Taxes
Permit, Privilege Fees, and
Regulatory Licenses
Fines and Forfeitures
Revenues from use of Money
nd Property
64,966,150
31,945,410
1,140,367
207,881
2,866,097
37.47
18.43
0.66
0.12
2,861,714
1.65
3.76
Charges for Services 6,516,511
Miscellaneous 1,447,750 0.84
Eecovered Costs
61,421,035
$ 173,372,915
[ntergovernmental
TOTAL
1.65
35.43
100.00
$ 1,630,881
2,404,919
31,074
(Z608)
331,337
920,884
80,041
6,199,886
16,395,260
2.57
8.14
2.80 '
(3.53)
13.07
17.50
174.79
2.88
11.23
7.81
xii
The most significant increases in General Government Function revenues can be attributed to
increases in the following categories:
General Property Tax revenue, which includes Real Property, Personal Property, Public
serVice Corporation, Mobile Home, and Machinery & Tools, increased 2.57 percent from
fiscal year 2000. Real Estate Taxes increased $3,600,000 as a result of $1 ]0,000,000 of new
construction in the County and a 12.79 percent increase in the assessed .value of real
estate effective January 1, 2001. Personal Property taxes from local sources decreased
$1,800,000 due to the third year of the Commonwealth of Virginia's Personal Property Tax
Relief Act [PPTRA). This act, enacted statewide in 1998, provides f~or the phasing out of
personal property taxes paid by individual taxpayers .for vehicles assessed under $20,000.
The phase-out is scheduled to occur over a five-year period. The PPTRA provides that
localities will be reimbursed by the state for a portion of personal property taxes levied on
personal use automobiles and truCks. Reimbursement of the tax on the first $20,000 of
assessed, value of the vehicle in the year 2000 was 47.5 percent and increased to 70
percent in 2001. The Act provider that the relief amOunt-will be paid from state revenues
and recorded by the locality as intergovernmental revenue.
Other local taxes increased 8.14 percent over last fiscal year. The largest increase
occurred in the bOsiness license tax due to a one-time adjustment. Other .significant
contributors were sales and use tax and the food and beverage tax. These increases
reflect the area's economic strength over the last fiscal year.
· Use of money and property category increased 13.07 percent, primarily from an increase
in the amount of interest received on bank deposits.
Revenue generated by charges for services rose in several areas, with an aggregate
increase of 1 7.50 percent. Significant increases were seen in fiscal agent and other related
administration fees and in School Fund charges for. tuition from private and other sources.
Miscellaneous revenues more than doubled in fiscal year 2001. A large portion of this rise
canl be..attributed to the.- Ca pitai Projects fund,.- whi.cJq showed miscellaneous revenues of
$722,312 (up $689,028 from fiscal year 2000). Miscellaneous revenues also 'rose in the
General Fund due to a rise in Virginia Public Assistance refunds.
Intergovernmental 'revenues increased by 11.23 percent in fiscal year 2001. State aid
received for the school system was up. Revenues received from the State for the third year
of the Personal Property Tax Relief Act (PPTRA) showed a significant increase due. in part to
a higher relief percentage in 2001.
General Government Functions Expenditures
Capital Projects
6,52%
Community
6.70%
Debt Service_ General Administration
5.21% -~ 3.75% Judicial Administration
~ 1.54%
Public Safety
8.91%
Public Works
1.61%
Parks, Recreation, and
Cultural
2.01%
Health and Welfare
7.91%
Education
ss.s4%
General Administration
Judicial Administration
Public Safety
Public Works
$ 6,533,463
2,685,900
15,525,811
1:54
8.91
2,801,696 1.61
Health and Welfare 13,783,033 7.91
Education 55.84
97,282,498
3,499,056 2.01
t:.t ;664,796
11,355,807_
Parks, Recreation, and
,Cultural
community Development
Capital Projects
Debt Service
TOTAL
9,081,783
$ 174,213,843
6.70
6.52
5.21
100.00
493,459
180,706
1,845,299
263,615
1,888,289
7,112,839
280,856
824,278
3,979,905
(473,986)
$ 16,395,260
8.17
7.21
13.49
10.39
15.87
7.89
8.73
7.60
53.96
(4.96)
10.39
General Government Function expenditures increased 10.4 percent over fiscal year 2000. The
most significant increases in expenditures Can be attributed to the following categories:
· Capital Project expenditures rose 53.96 percent. This increase reflected construction costs
for Baker Butler Elementary School, several school renovation projects, a County land
purchase to be used for future development, funding of the Emergency Communication
Center's regional 800 MHz communication system, and construction of a park in the
Esmont area.
xiv
Public Safety expenditures were up 13.49 percent. Correction and Detention expenditures
alone increased $1,200,000 due to a record level of inmates. 911 Service expenditures
increased $207,516, related in part to the Department's move to a new building.
Additional personnel and increased fuel cost were partly responsible for a $442,548
increase 'n Police Department expenditures.
Public Works expenditure increases were most significant in Maintenance of Highways,
Streets,-Bridges, and Sidewalks (up $180,688) and Engineering (up $151,101, in part due to
the addition of two positions - Project Manager and Civil Engineer).
Health and Welfare expenditures increased 15.87 percent overall, most noticeably in the
areas of Welfare/Social Services and Comprehensive Services. Welfare/Social Services
expenditures rose because of an increased demand for' services in mandated categories.
Comprehensive Services expenditure increases reflected the higher cost of residential care
coupled with a larger number of troubled children in need of more intensive care.
Proprietary Fund Type Operations
The County maintains an internal service fund and duplication fund for financing of goods and
services provided by one county department or agency to other departments or agencies.
An intemal service fund is also maintained for health insurance. The health insurance fund is
funded by contributions from-the County, other participating entities and their employees.
Fiduciary Fund Type Operations
The County maintains various non-expendable trust funds. These funds were created under
sPecific agreements with the County as trustee. Expenses are as specifically directed under
the various trust agreements.
Debt Administration
On November 16,' 2000, the County issued, through the Virginia Public SchOol Authority,
$2,605,000 in General Obligation School Bonds to fund several school related construction
projects. The total outstanding General Obligation School Bonds is $59,500,000. Combined
with the outstanding state literary loans, the. tota long-term obligations are $63,893,482. T. his
results in a debt per capita of approximately $794.
Cash Management
The County uses a pooled cash approach that allows a greater degree of investment flexibility
and return on investment. Investments are competitiVely bid among local banks to obtain the
highest rate available. All County funds are invested in instruments allowed by the Code of
Vir,qinia, Chapter 3, Title 26. The County utilizes the Local Government investment Pool (LGIP)
and other money market funds that hold only government securities.
Risk Management
The County participates in a public'entity risk pool that provides consolidated health care
benefits plan for. their employees. The plan is based on a service contract with a private
carrier in which bills are derived from actua expenses incurred or claims filed. The
participating entities have established that a reserve fund must meet the excess claims. Each
participating entity is responsible for payment amounts billed by the County. Accounting-is
made in an internal service fund as previously discussed.
The County and School Board contracts with the Virginia Municipal Group Self-insurance
Association to provide worker's compensation coverages. The Association may assess all
members based on the proportion that their premium bears to the total premium of all
members should the Association suffer a deficit and depletion of all its assets.
Property damage, employee crime and dishonesty, general liability, public officials, and law
enforcement liability coverages are through the Virginia Municipal League Liability Pool and
are similar to the Virginia Municipal Group Self-insurance ASsociation.
General Fixed Assets
The County undertook during fiscal year 1994 the inventorying of fixed assets. The current
policy requires only assets with an original cost of $5,000 or greater to be included. Assets, as
defined in this policy, totaled $196,345;520 as of June 30, 200t for the County and component
unit School Board. Since this figure represents the original cost it is considerably less than their
present replacement cost. Depreciation on general fixed assets is not required and has not
been recorded on the Countys accounting system or reflected in the financial statements.
OTHER INFORMATION
Independent Audit. l~he Commonwealth of Virginia requires that the financial statements of
the County be audited by an independent certified public accountant. The accounting firm
of F~obinson, Farmer, Cox & Associates has performed an audit for the County for the fiscal
year ended June 30, 2001. The auditor's op'nion is included in this report.
Certificate of Achievement. The Govemment Finance Officers Association of the United States
and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial
Reporting to the County of Albemarle, Virginia, for its comprehensive annual financial report
for the fiscal year ended June 30, 2000. In order to be awarded a Certificate of Achievement.
a government must publish an easily readable and efficiently organized comprehensive
annual financial report. This report must satisfy both'generally accepted accounting principles
and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that our
xvi
current comprehensive annual financial report continues to meet the Certificate of
Achievement Program's requirements and we are submitting it to the GFOA to 'determine its
eligibility for another certificate.
Acknowledgements
I would like to express my appreciation to the staff of the Finance Department for their
commitment and dedication to the financial management of the_ County and the
preparation of this report. I would also like to thank the County Board of Supervisors and fhe
County Executive Staff for their support of the COunty's financial operations in a responsible
· and progressive manner.
Melvin A. Breeden
Director Of Finance
This pa~e Left blank intentionaLLy
This page [eft blank intentionally
COUNTY OF' ALBE/~RLE, VIRGINIA
David P. Bowerman
Chartotte Y. Humphds
BOARD OF SUPERVISORS
SaU. y H. Thomas, Chairperson
Undsay G. Dottier, .Jr., Vice-Chair
E[[a W. Carey, Clerk
Waiter F. Perkins
Char[es S. Martin
R. Madison Cummings
Gary W. Grant
SCHOOL BOARD
Dr. Char[es M. Ward, Chairperson
Steve H. Ko[eszar, Vice-Chair
Jennifer W. Johnston, CLerk
Diantha H. McKee[
Kenneth C. Boyd
Mary C. Roddguez
Arthur Brown, Jr.
Karen Powe[[
Elizabeth Mclvor
WELFARE BOARD
:Marl~ha Ol'tOn, Chairperson
Harry Levins, Vice-Chair
Mary Timber[ake, Clerk
Donna Marshall
Roxanne White
COUNTY OF ALBEMARLE, VIRGINIA
OTHER OFFICIALS
County Executive ...................... .. - .................. Robert W. Tu. cker, Jr.
School Superintendent ......................................... Kevin C. Castner
Assistant County Executive ..................................... Roxanne W. White
Assistant County Executive ...................................... Thomas C. Foley
Clerk of the Circuit Court ...................................... She[by J. Marshall
Judge of the Circuit Court ................................... Paul M. Pea[ross, Jr.
Commonwealth Attorney .................................... James L. Camb[os, III
County Attorney ............................................... Larry W. Davis
Director of Information services ..................................... Fred Kruger
Acting Director of Engineering and Public Works ............... : ......... Jack M. Ke[sey
Extension Agent .............................................. David H. Vaden
Director of Finance ......................................... Melvin A~ Breeden
Clerk of the Generat District Court ................................. Phyt[is W. Tignor
Judge of the Genera[ District Court ............................... William G. Bark[ey
'Director of Building Codes and Zoning Services ....................... Ametia G. McCu[[ey
Director of Emergency Operations Center ........................... Thomas A. Hanson
Director of Parks and Recreation ................................ Patrick K. Mu[[aney
Director of Human Resources .................................. Michae[ R. Thompson
Director of Ptanning and Community Devetopment ................... Vincent W. Citimberg
Chief of 'Potice ...................... ' .......... - ................John F. Mi[[er
Registrar ................................................ Jacque[ynne C. Harris
Sheriff ..................................................... Edgar S. Robb
Director of Social Services .................................... Katherine A. Ralston
Water Resource Manager ...................................... David J. Hirsch'man
Certificate of
AChievement
for Excellence
in Financial
Reporting
Presented to
County of Albemarle,
Virginia
For its Comprehensive Annual
Financial Report
foi~ the Fiscal~Year Ended
June 30, 2000
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve.the highest
standards in government accounting
'~ a~nd financia}' reporting.
xxiii
This pase [eft blank intentionally
ROB [NSON, FARM R, COX ASSOC]:ATES
~2E~ T2~ ~IED 2~UB. UC A CCOU3VSr'A2VT,..c
A .PROI~SY'iONAZ .LZblT2'XD .LL4_B1Z~.I'Y COM2PA1V~
INDEPENDENT AUDITORS' REPORT
TO THE BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE, VIRGINIA
We have audited the accompanying genera[ purpose financiaL statements and the combining finanda[
statements of the County of ALbemarLe, Virginia, as of and for the year ended June 30, 2001, as Listed
in the TabLe of Contents. These financial statements are the responsib!Iity of the County's
management. Our responsibility is to express an opinion on these 'financial statements based on our
audit.
We conducted our audit in-accordance with auditing standards generaLLy accepted in the United States
of America. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant estimates
made by management, as weLL as evaluating the overaLL financial statement presentation. We believe
that our audit provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in aLL
material respects, the financial position of the County of ALbemarLe, Virginia, as of June 30, 2001, and
the results of operations and cash flows of its proprietary fund types and nonexpendable trust funds
for the year then ended in conformity with accounting principles generaLLy accepted in the United
States of.'.Amedca. ALso, in our opinion the combining and individual fund and account group financial
statements referred to above present fairly, in aLL material respects, the financial position of each of
the individual funds and account groups of the County of ALbemarLe, Virginia, as of June 30, 2001 and
the-resuLts of its operations of such funds and cash flows of individual proprietary fund types and
nonexpendable trust funds for the year then ended in conformity with accounting principles generaLLy
accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated October 15,
2001 on our COnsideration of the County of ALbemarLe, Virginia's internal control over financial
reporting and our tests of compliance with certain provisions of Laws, regulations, contracts and
grants. That report is an integra[ part of an audit performed in accordance with Government Auditing
Standards and should be read in conjunction with this report in considering the results of our audit.
Our audit was conducted for the purpose of forming an opinion on the genera[ purpose financial
statements taken as a whole and on the combining financial statements. The accompanying financial
information tis[ed as supporting schedules in the table of contents, including the schedule of
expenditures of federal awards required by the U.S. Office of Management and Budget Circular A-133,
Audits of States, Local Governments and Non-Profit Organizations, is presented for purposes of
additional analysis and is not a required part of the financial statements of the County of Albemarle,
Virginia. Such information has been subjected to the auditing procedures applied in the audit of the
general purpose and combining financial statements and, in our opinion, is fairly presented in
material respects in relation to the financial statements of each of the respective individual funds and
account groups taken as a whole.
The statistical tab[es listed in the Table of Contents are not a required par~t of the basic finanda[
statements, and we did not audit or apply limited procedures 'to such information. According[y, we do
not express any assurances on such information.
CharlotteSville, Virginia
October 15, 2001
General Purpose Financial Statements
COUNTY OF ALBEMARLE, VIRGINIA
Combined Balance Sheet - ALL Funds, Account Groups, and DiscreteLy Presented Corn ponent Unit
At June 30~ 2001
ASSETS AND OTHER DEBITS
Assets:
Cash' and cash equivalents
Receivables (net of aLLowances for
uncoLtectibLes):
Taxes
Accounts
Due from other ~overnments
Due from other funds
Inventory, at cost
Prepaid items
Advances to other entities
Restricted assets:
Investments
Fixed assets
Other Debits:
Amount available for debt service
Amount to be provided for the retirement of
~eneraL Lon~-term debt and accrued Leave
Total assets and other debits
LIABILITIES, EC~UlTY AN D OTHER CREDITS
LiabiLities:
Accounts payable
Compensation payable
Accrued LiabiLities
Due to other funds
Amounts held for others
Deferred revenues
Accrued ,~acation and sick Leave
General obligation bonds payable
State literary fund Loans payable
Notes payable
VRS early retirement incentive obU~ation
Total LiabiLities
Equity and other credits:
Investment in ~eneraL fixed assets
Retained earmn~s:
Reserved for health insurance claims
Unreserved
Fund balances:
Reserved for inventory
Reserved for prepaid items
Reserved for endowments
Reserved for advances to other entities
Unreserved:
Designated:
Subsequent year's expenditures
Debt service
Capital projects
Undesignated
Total equity and other credits
Total LiabiLities, equity and other credits
Governmental Fund Types
Special Debt Capital
General Revenue Service Projects
S 17,930,150 S 4,072,509 S 2,240,000 S 9,400,222
4,134,284
1,373,936 89,583
2,558,435 1,720,478
222,4'94
50,236
350 7,169
305,151
1,930,544
$ 26,269,885 S 5,889,73.9.$ 2,240,0oo $ 11,635,917
S 913,750 $ 440,618 S $ 976,284
609,066 64,630
25,371
4,390,857
221,517
$ 5,939,044 $ 726,765 $ S
$ S $ $
50,236
350
976~284
811,678 392,246
1,847,754
500,000 '8,729,089
18)968~577 .. 5,162,974 ~
S 20~330~841 $ 5~162,974'S 2~240~000 S 10,659,633 .
S '26,269,885 $ .5,889,739 S 2,240,000 $ 11,635,917
1,930,544
The accompanying notes to financial statements are an integral part of this statement.
Exhibit 1
Totals
Proprietary Fiduciary Account Groups "Memorandum
Funds Fund Types Genera[ Only"
Internal Trust and Fixed Lons-term Primary
Service A.~ency Assets Debt GOvernment
S"4,6o7,7o8 S 8,247,592 $
5 46,498,181
409
.294,349
38,203,551
1,847,754
Totals
Component "N~emorandum
Unit Only"
School Reporting
Board Entity
S 4,608,11$__8,541,941 .$ 38,203,551 .5 1,847,754 5 99,236,904
S 19,978 $ 664,102 $
955,851
155,604
977
7,002,726
5 14,657,741 $ 61,155,922
4,134,284 4,134,284
1,769,079 1,030,328 2,799,407
4,278,913 3,135,134 7,414,047
222,494 222,494
50,236 253,634 303,870
7,519 324,816 332,335
1,930,544 1,930,544
294,349 294,349
38,203,551 158,141,969 196,345,520
1,847,754 1,775,992 3,623,746
64~136~039 64~136~039
243,455,653 $ 342,692,557.
5 5 3,014,732 5
673,696
981,222
222,494
7,002,726
4,546,461
t,666,223 1,666,223
181,531 181,531
'1~131~433,$. 7~667~805. ~ $.~. ._!.?..:. 5. .1~847,7541.... : .. 5' .18~289~085 5
$ $ 38,203,551 5 $ 38,203,551 5
3,045,090 3,045,090
431,594 431,594
874,136
2,727,157 $ 5,741,889
9,170,376. 9~844,072
981,222
222,494
7,002,726
118,631 4,665,092
1,165,915 2,832,138
62, i 05,000 62,105,000
1,788,482 1,788,482
181,531
852~634.. 852~634
77~928~195 5 96~217~280
158;141,969 $ t96,345,520
3,045,090
431,594
50,236 253,634 303,870
350 350
874,136 874,136
1,930,544 1,930,544
1,203,924 702,414 1,906,338
1,847,754 1,775,99Z 3,623,746
9,229,089 1,380,385 10,609,474
24~131~551 3~273~064 .... 27~404~615 ..
5 3,476,684 5 874~136..$ 38~203~551 5 5 80~947~819 $ 165~527~458 5 246~475~277..
5 4,608,117...,'5 8,541,941 . $ 38,2o3,551 $ 1,847,754 $ 99 23.6 904 5 243 455,653 5 342,692,557 .
COUNTY OF ALBEMARLE, VIRGINIA
Combined Statement of Revenues, Expenditures and Changes in Fund Balances
All Governmentat Funds and Discretety Presented Component Unit
Year Ended ,June 30~ 2001
Governmental Fund Types
General
Fund
Special Debt Capital
Revenue Service Project
Funds Funds Funds
Revenues:
General property taxes
Other [oca[ taxes
Permits, privilege fees.and regulatory
Hcenses
Fines and forfeitures
Revenue from use of money and property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal Government
Total revenues
Expenditures:
Current:
Generat government administration
Judicial administration
Pub[ic safety
PubUc works
Health and we[fare
Education
Parks, recreation, and cuttura[
Community development
Capita[ projects
Debt service:
Princi pa[ retirement
Interest and other fiscal charges
Total expenditures
Excess (deficiency) of revenues
over expenditures
5 64,966,150 5
31,092,221 853,189
1,140,367
207,881
1,245,760 176,095
1,215,681 34,328
319,434 190,145
1,273,803 3,987
17,178,997 3,048,838
3,402,810 3,061,808
12..2,043,104 5 7,368,390 5__
5 6,533,463 $ $
2,626,223 59,677
14,055,609 1,470,202
2,801,696
7,850,048 5,932,985
10,250
3,499,056
9,665,042 1,999,754
5 5
67,734
387,591
.9,326
722,312
21,555
67 734 5 1,140.,784
46,505
21,229.
.5,864,366
47,041,387 5 9,462,618 $ 67,734 $ 5,864,366
75,001,717 $ (2,094,228) $ $ (4,723,582)
Other financing source~ (uses):
Proceeds from long-term debt
Operating transfers in
Operating transfers out
Transfers from primary government
Transfers to primary government
Transfers from component unit
Transfers to component unit
Total other financing sources (uses)
Excess (deficiency) of revenues E other
sources over expenditures E other uses
Fund balance at beginning of year
Fund balance at end of year
5 342,75~ $ $ 5
2,485,652 2,040,000 8,858,516
(12,672,693) (624,234) (430,000)
103,000 576,596
(65,523,555)
$ (Z7~750,489) 5 ' 2,438,014 5 2,040,000,5 ' 8;428,516
$ (2,748,772) 5 343,786 5 2,040,000 S 3,704,934
23~079,613 4~819,188 . 200,000 . 6,9547699
$ 20,330,841 $ 5,162,974 . 5 .2,240,000 . $ ~ 10,659,633
The accom panying notes to financial statements are an integra[ part of this statement.
Exhibit 2 · ~ .
Totals Totals
"/~emorandum Corn ponent "Ntemorandum
Only" Unit Only"
Primary School Reporting
Govern ment Board Entity
$ 64,966,150 $ $ 64,966,150
31,945,410 31,945,410
1,140,367 1,140,367
207,881 207,881
'1,877,180 988,917 2,866,097
1,259,335 5,257,176 6,516,511
1,231,891 215,859 1,447,750
1,277,790 1,583,924 2,861,714
20,249,390 30,885,675 -. 51.,135,065
· .6~-464~618 3~821~352 10~285~970
$ 130,620,012 $
42~752~903 ...2
173~372~9i5
6,533,463 $ $ 6,533,463
2,685,900 2,685,900
15,525,811 15,525,811
2,801,696 2,801,696
13,783,033 13,783,033
10,250 97,272,248 97,282,498
3,499,056 3,499,056
11,664,796 11,664, 796
5,864,366 5,491,441 11,355,807
46,505 5,424,714 5,471,219
21 ~229 3~589~335 3~610~564 .
$ 62~436~105
$ 111~777~738 $ 174~213~843
$ 68,183~907 S (69,024~835) $ (840~928)
3,726,927
3,726,927)
679,596
(65~523~555)
2,605,000 $ 2,605,000
320,925 14,047,852
(320,925) (14,'047,852)
65,523,555 65,523,555
(679,596) (679,596)
679,596
(65~523~555).
$ (64~843~959) $ 67~448~959 S 2~605~000
3,339,948 $ (1,575,876) $ 1,764, o72
35~053~500 8~961~365. 44~014~865
38,393,448... $ 7,385,489 $ 45,778,937
7
COUNTY OF ALBEMARLE, VIRGINIA
Combined Statement of'Revenues, Expenditures and Changes in Fund Balances--
Budget and Actua[-~Genera[, Special Revenue, Debt Service and Capital Projects Funds and Discretely Presented Component Unit
Year Ended June 30~ 2001
General Fund
Special Revenue Funds
Variance
Favorable
Budget Actual (Unfavorable) Budget Actual
Revenues:
General property taxes $ 66,643,127 $ 64,966, i50 S (t,676,977) S S
Other 'local taxes 29,287,785 31,092,221 1,804,436 860,223 853,189
Permits, privilege fees and regulatory
licenses 1,240,405 1,140,367 (100,038)
Fines and forfeitures 27i,300 207,88i (63,419)
Revenue from use of money and property 1,003,531 1,245,760 242,229 19,700 176,095
Charges for services 1,072,283 1,215,681 143,398 27,600 34,328
Miscellaneous 197,047 319,434 122,387 192,707 190,145
Recovered costs 1,108,815 1,273,803 164,988 3,987
Revenue from the Commonwealth 13,964,162 17,178,997 3,214,835 3,096,734 3,048,838
Revenue from the Federal Government 3,320,133 3,402,810 82,677 3,028,547 3,061,808
VaHance
Favorable
· (Unfavorable)
(7,034)
156,395
6,728
(2,562)
3,987
(47,896)
33~261
Totalrevenues $ 118,108,588 S 122,043,104 $ 3,934,516 5 7,225;511 $ 7,368,390 S 142,879
Expenditures:
Current:'
Genera[ government administration
Judicial administration
Public safety
PubUc works
Health and we[fare
Education
Parks; recreation, and cu[tura[
Community development
Capital projects
Debt service:
Principal retirement
Interest and other fiscal charges
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Proceeds from long-term debt
Operating transfers in
Operating transfers out
Transfers from primary government
Transfers to primary government
Transfers from component unit
Transfers to component unit
Total other financing sources (uses)
Excess (deficiency) of revenues ~ other
sources over expenditures &.other uses
Fund batance at beginning of year
Fund batance-atend of year
7,022,584 $ 6,533,463 $
2,814,796 2,626,223
14,607,741 14,055,609
3,030,754 2,801,696
8,040,296 7,850,048
10,250 10,250
3,514,146 3,499,056
10,655,094 9,665,042
489,121 S S $
188,573 76,606 59,677 16,929
552, i32 1,499,917 1,470,202 29,715
229,058'
190,248 6,051,335 5,932,985 li8,350
15,090
990,052 3,386,809 1,999,754
1,387,055
49,6951661 $ 47,041,387 S 2,654,274 $ 11,014,667 $ 9,462,618 $ 1,552,049
68,412,927 $ 75,001,717 S 6,588,790 $ (3;789,156) $ .(2~094,228) $ 1,694~928
$ $ $ $ $
342,700 ' 342,759 59 2,536,001 2,485,652 (50~349)
(12,684,346) (12,672,693) 11,653 (787,.612) - ' (624~234) 163~378
114,101 103,000 (11,101 ) 579,846 576,596 (3,250)
(65,523,555) (65,523,555)
(77,751,100) $~$ 611 $ 2,328,235 $ 2,438,014 S 109,779
(9,338,173) $ (2,748,772) $ 6,589,401 $ (1,460,921) $ 343,786 $ 1,804,707
9,338,173 23,079,613 ' 13;741,440 1,460,921 4,819,188 3,358,267.
$ 20.,330,841 .$ 20~330~841 S -- $ 5,162,974 $ 5,162,974
The accompanying notes to financial statements are an integra[ part of this statement.
Exhibit 3
S
L
S
Debt Service Funds
Budget .. Actual
Variance
Favorable
(Unfavorable)
$ S $
Component Unit
Capital Projects Funds School Board
Variance Variance
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable) '
$ S $ s
68,000 67,734 (266)
50,000 387,591 337,591 663,558 988,917 325,359
14,500 9,326 (5,174) 5,054,502 5,257,176 202,674
1,000,276 722,312 (277,964) 214,870 215,859 989
1,633,012 1,583,924 (49,088)
81,278 21,555 (59,723) 32,467,435 30,885,675 (1,581,760)
3,887,372 3,821,352 (66~020).
68,000 S 6.7.,734 $ . .(266)S. t,146~054 .S 1,.140,784 $ .' ,(5,;270)$ 43~920.749 S 42,752,903 S (1,i67,846)
s $ $ S S S S S
99,344,018 97,272,248 2,071,770
2,279,000
29,000
S 2,308,000 S
12,145,448 5,864,366
46,505 2,232,495
21,229 7,771
67,734 $ 2,240,266 $ 12,145,448 $ 5,864,366 $
6,281,082 6,904,721 5,491,441 1,413,280
5,508,184 5,424,714 83,470
3,496,603 3,589,335 (92,732).
6,281,082 $ 115,253,526. $ 111,777,738 $ 3,475,788
S (2,240,000) S
S 2,240,000 $ (10,999,394) S (4,723,582) S 6 275,812 s (71,332,777) S (69,024,835) $ 2,307,942
' ' 2,040,000 2,040,000
s $ S s
8,858,516 (514,857)
(430,000)
S 2,601,640 S 2,605,000 S 3,360
9~373,373 320,925 320,925
(430,000) (320,925) (320,925)
65,523,555 65,523,555
(699,846) (679,596) 20,250
$ 2,040,000 S 2,040,000 S
S 8,943,373 S 8,428,516 S (514 857) $ 67,425,349 S 67,448,959 S 23,610
(200,000) $ 2,040,000 S 2,240,000 S (2,056,021) S 3,704,934 $
200,300 200,000 4,018,021 4,954,699
S 2,240,000 $ 2,240,000 S 1,962,000 $ 8~659~633__$
5,760,955 S (3,907,428) S (1,575,876) S 2,331,552
936,678 5,676,027 8,961,365 3,285,338
6,697,633 _ $ 1,76~,599 $ 7,385,489 $ 5 616 890
COUNTY OF ALBEMARLE, VIRGINIA Exhibit 4
Combined Statement of Revenues, Expenses and Changes in Retained Earnings / Fund BaJance--
ALL Proprietary and Nonexpendable Trust Funds
Year Ended June 30, 2001
Operating revenues:
Charges for services
Interest/investment income (Loss)
MisceLLaneous revenue
Total revenues
Operating expenses:
HeaLth insurance claims
DupLicating costs
Education
Total operating expenses
Operating income (Lois)
Non-operating revenues (expenses):
Interest income
Net income
Retained earnings / fund balances at beginning of year
Retained eamings / fund balances at end of year
Fiduciary
Proprietary Funds
Funds Non-
Internal expendable
Service Trust
$ 8,848,647 $
(579)
- 115,450
$ 8,848,647 $ 114,871
$ 8,570,830 $
154,674
8,001
$ 8,725,504 S 8,001
S 123,143 $ 106,870
$ 187,902 $
$ 311,045
3,165,639
3,476,684
$ 106,870
767,266
$ 874,136
Totals
"Memorandum
Only'
$ 8,848,647
(579)
115,450
$ 8,963,518
$ 8,570,830
154,674
8,001
8,733,505
$ 230,013
$ 187,902
$ 417,915
3,932,905
S 4,350,820
The accompan~qng notes to financial statements are an integral part of this statement.
10
COUNTY OF ALBEMARLE, VIRGINIA
Combined Statement of Cash FLows--
At[ Proprietary and Nonexpendable Trust Funds
Year Ended June 30, 2001
Exhibit 5
Cash flows from operating activities:
Operating income
Adjustments to reconcile operating income to
net cash provided by operating activities:
Interest a nd investment (income) Losses reported
as operating income
Net unrealized (gains) Losses on investments
Changes in operating assets and liabilities:
(Increase) decrease in:
- 'Accounts receivable
InteKest receivable
Increase (decrease) in:
Accounts payable
AccFued liabiUties
Deferred revenues
Net cash provided by operating activities
Cash flows f~om investing activities:
Interest income
Purchase/acquisition of investments
Total from investing activities
Increase in cash and cash equivalents for the year
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
Total cash and cash equivalents above
~Cash and cash equivalents for Agency Funds
Combined total-cash and cash equivalents
Proprietary
Funds
Internal
Service
S 123,143
570,537
(53,793)
(13,162)
7,957
S 634,682
S 187,902
$ 187,902
S 822,584
3,785,124
S 4,607,708
4,607,708
S 4,607,708
Fiduciary
Funds
Non-
expendable
Trust
$ 106,870
579
30,000
37,449
Totals
"Memorandum
Only"
S 230,013
579
30,000
570,537
(53,793)
(13,162)
7,957
S 772,131
$ (579) $ 187,323
6,123 6,123
S 5,544
S 142,993
436,794
579,787
S 579,787
7,667,805
8,247,592
$ 193,446
965,577
4,221,918
$ 5,187,495
$ 5,187,495
7,667,805
12,855,300
The accompanying notes to financial statements are an integral part of this statement.
11
This page left btank intentionally
COUNTY OF ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001
Note 1-Summary of Significant Accounting Policies:
The County of Albemarle was formed in 1744. The County is governed by an elected six member Board
of Supervisors. The Board of Supervisors appoints the County Executive, and the School Board is
governed by seven elected members. The County provides a full range of services for its citizens.
These services include po[ice and fire protection; recreational activities; cultural events; education
and. social services.
A. Financial Reporting Entity
The basic criterion for determining whether a governmental department, agency, institution,
commission, pubUc authority, or.other governmental organization should be included in a primary
governmental Unit's repOrting~:'entitY 'for genera[ P~r~°se finanda{"St~t~ments is financial
accountability. Financial accountability includes the appointment of a voti.ng majority of the
organization's governing body and the ability of the primary government to impose its will on the
organization or if there is a financial benefit/burden relationship. In addition, an organization
which is fiscally dependent on the primary government should be included in its reporting entity.
These financial statements present the County of Albemarle (the primary government) and its
component units. Blended component units, although legally separate entities, are, in substance,
part of the government's operations and so data from these units are combined with data of the
primary government. Each discretely presented component unit, on the other hand, is reported in
a separate column in the combined financial statements to emphasize it is legally separate from
the 8overnment.
B. Individual Component Unit Disclosures
Blended Component Unit. The County has no blended components to be included for the fiscal
year ended June 30, 2001.
Discretely Presented Component Units, The School Board members are elected by the County
voters and are responsible for the operations of the County's school system within the County
boundaries. The School Board is fiscally dependent on the County. The County has the ability to
approve its budget and any amendments. The primary funding is from the General Fund of the
County. The School Board does not issue a separate financial report. The financial'statements of
the SchOol Board are presented as a discrete presentation of the County financial statements for
the fiscal year ended June 30, 2001.
C. Other Related Organizations
Included in the County's Comprehensive Annual Financial Report
None
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 7001 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
C. Other Related Organizations (Continued)
Jointly Governed Organizations
Excluded from the County's Comprehensive AnnUal Financial Report
Jefferson-Madison Regional Library
The Jefferson-Madison Regional Library provides Library services to the Counties of Albemarle,
Louisa, Madison, Greene and the City of Charlottesville. The participating Localities provide
annual contributions for operations based on book Circulation. No one Locality contributes more
than 50% of the Library's funding nor can impose its-will on the organization, and there is no
financial benefit/burden relationship. The County appropriated to the Library $2,001,300 in
operating funds in fiscal 2001. The County has no equity interest in the Library.
Albemarle-Charlottesville Jail Authoritv
The City of Charlottesville, the County and Nelson County provide the financial support for the
Authority and appoint its governing Board, in which is vested the ability to execute contracts and
to budget and expend funds. The Localities are charged on a per diem rate for their respective
prisoner days. Other Localities, the state and the federal government also reimburse the Authority
for prisoner care. The Authority is excluded from the reporting entity because the County has no
control over the Authority fiscal matters. The County has no equity interest in the Jail Authority.
Emerqency Communications Center
The University of Virginia, the City of Charlottesville, and the County provide the financial support
for the Center and appoint its governing Board, in which is vested the ability _to execute contracts
and to budget and expend funds. No one Locality or-organization contributes more than 50% of
the Center's funding nor can impose its will 'on the organization, and there is no financial
benefit/burden relationship. The County has no equity interest in the Center.
Albemarle County Service Authority
The Authority was created by the Board of Supervisors to operate the County's water and sewer
system. The County has no Control over Authority fiscal matters, board members have no
continuing relationship with the County, the Authority board approves its own budget and. appoints
management, the County is neither Legally nor morally obligated for the' Authodty S .debt, the
County has no claim on surpluses or responsibility for financing deficits, and the Authority sets its
own rates. The County has no equ!ty interest in the Authority.
14
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 1-Summary of Significant Accountin~ Policies: (Continued)
C. Other Related Organizations (Continued)
Charlottesville-Albemarle Airport Authoritv
The Authority is excluded from the reporting entity because the County has no control over
Authority fiscal matters. Board members have no continuing relationship with the County, the
Authority board approves its own budget and appoints management, the County is neither Legally
nor morally obligated for the Authodty's debt, the County has no claim on surpluses or
responsibility for financing deficits, and the Authority.sets its own rates. The County has no
equity.interest in the Authority.
Rivanna Water and Sewer Authority and Rivanna Solid Waste Authority
The Authorities are excluded from the reporting entity because the County has no control over
either Authodty's fiscal matters. Both Authority boards approve each their own budget and
appoint management; the County is not Legally or morally obligated for the Authority debt, has no
claims on surpluses, or responsibility for financing deficits, and the Authorities set their own rates.
The County has no equity interest in either Authority.
Reqion Ten Communi,tV Services Board
The Region Ten Community Services Board was created to provide Mental. Health, Mental
Retardation and Substance Abuse Services to the residents of the City of Charlottesville .and the
Counties of ALbemarle, FLuvanna, Greene, and Ne[son. The Board members are appointed by each
participating Locality. No Locality appoints a majority of the Board members. The participating
Localities contribute annual operating grants to the Board, but are not required to do so. The
participants have no ongoing financial responsibilities to or equity interest in the Board. The
County appropriated $358,435 for an operating grant to the Board in fiscal 2001.
Blue Ridqe Juvenile Detention Commission,,
The Commission was created to construct and operate a juvenile detention center for the Counties
of Albemarle, FLuvanna and Greene, and the City of Charlottesville. The COmmission is currently
in the construction phase and has not commenced operations. The Commission does not issue
separate financial statements.
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note l-Summary of Significant Accountin~ Policies: (Continued)
C. Other Related Orqanizations (Continued)
Financial reports for the jointly governed organizations that issue separate financial statements
can be obtained as follows:
Albemarle-Charlottesville Jail Authority and the
Emergency Operations Center
Director of Finance
County of Albemarle
401 Mclntire Road
Charlottesville, Virginia 22902
Jefferson-Madison Regional Library
Director of Finance
City of Charlottesville
City Hall
Charlottesville, Virginia 22902
Albemarle County Service Authority
168 Spotnap Road
Charlottesville, Virginia 22902
Charlottesville-Albemarle Airport Authority
Airport Road
Charlottesville, Virginia 22901
Rivanna Water E Sewer Authority and Rivanna
Solid Waste Authority
Franklin Street
Charlottesville, Virginia 22901
Region Ten Community Services Board
Preston Avenue
Charlottesville, Virginia 22902
D. Financial Statement Presentation
The accompanying finandal statements are prepared in accordance with pronouncements issued
by the Governmental Accounting Standards Board. The principles prescribed by GASB represent
generally accepted accounting pdndples appUcable to governmental units.
The County applies all GASB pronouncements as well as the Financial Accounting Standards Board
pronouncements issued on ~or before November 30, ~989 unless these pronouncements conflict
with or contradict GASB pronouncements.
The accounts are organized on the basis of fund classifications, each of which is considered to be
a separate accounting entity. The operations of each fund are accounted for by providing a
separate set of self-balancing accounts which comprise its assets, liabilities, fund equity,
revenues, and expenditures or expenses. The various funds are grouped in the financial
statements as follows:
16
COUNTY OF ALBENba, RLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
.JUNE 30, 2001 (CONTINUED)
Note 1--Summary of Significant Accounting Policies: (Continued)
D. Financial Statement Presentation (Continued)
Governmental Funds - account for the expendable financial resources, other than those
accounted for in Proprietary and Fiduciary Funds. The Governmental Funds utilize the
modified accrual basis of accounting where the measurement focus is upon determination of
financial position and changes in financial position, rather than upon net income determination
as W°uld apply to a commercial enterprise. The individual Governmental Funds are:
Genera[ Fund - accounts for at[ revenues and expenditures applicable to the general operations
of the County which are not accOunted for in other fUnds.
Special Revenue Funds - Special Revenue Funds account for the proceeds of specific revenue
sources (other than those derived from special assessments, expendable trusts, or dedicated
for major capita[ projects) requiring separate accounting because of legal or regulatory
provisions or administrative action. Special Revenue Funds consist of the Federal/State Grant
Fund, Enhanced 911 Fund, Courthouse Maintenance Fund and Tourism Fund. A description of
the nature and purpose of each fund follows:
Federal/State Grant Fund -~ accounts for various federal and state grant funds including the
funding for the Comprehensive Services Act program, criminal justice grants, Section 8 housing
program and other related programs.
Enhanced 911 Fund accounts for County revenues assessed for the operation and
maintenance of the Enhanced 911 emergency response system.
Courthouse Maintenance Fund - accounts for courthouse maintenance fees collected resulting
from traffic and related fines.
Tourism Fund - accounts for funds appropriated for tourism projects.
Debt Service Funds - The Debt Service Funds account for the accumulation of resources for and
the payment of general long-term debt principal, interest and related char8es.. The Debt
Service Funds consist of the Genera[ Debt Service Fund and the Visitor Center Debt Service
Fund, A description of the nature and purpose of each fund follows:
General Debt Service Fund - accounts for payments on general obligation debt of the County.
Financing is from General Fund revenues.
COUNTY OF ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
D, FinanCial Statement Presentation: (Continued)
Visitor Center Debt Service Fund - accounts for payment on the Visitor Center genera[
obligation debt. Financing is provided by rentals received from the Visitor Center.
Capital Proiects Funds - The Capital Projects Funds account for financial resources to be
used for the acquisition or construction of major capital facilities. Capital Project Funds
consists of the Fire Service Fund,, General Capita[ Improvements Fund, Storm Water Control
Fund, and the Jail Reserve Fund. A description of the nature and purpose of each fund
follows:
Fire Service Fund - accounts for advance and loans to volunteer fire and rescue organizations
which serve the County. Financing is provided from General Fund revenues and repayments
of advances and loans.
General Capital Improvements Fund -accounts for capital project expenditures for genera[
public improvements and Large equipment acquisitions. Financing is provided by
governmental grants, capital [eases and general fund revenues.
Storm Water Control Fund - accounts for expenditures for drainage and other systems for
storm water control. Financing is provided primarily from Genera[ Fund revenues.
Jail Reserve Fund - accounts for resources accumulated for the County's share of the
regional jail expansion.
Proprietary Funds - The Proprietary Funds account for operations that are financed in a
manner similar to private business enterprises. The Proprietary Fund measurement focus is
upon-determination of net, income, financial position-and'caSh flows.' The 'Proprietary Funds
consist of the Internal Service Funds.
Internal Service Funds - account for the financing of goods and services provided by one
department or agency to other departments or agencies of the County government. The
Internal Service Funds consist ~of the Health Insurance Fund and the DupUcation Fund. A
description and nature of each-fund follows:
HeaLth Insurance Fund - accounts for all activities of the County and School Board employee
health insurance program. Other jointly: 8overned organizations also partidpate in the
program.
DupLication Fund - accounts for revenues received for cOpying, printing and related services.
18
COUNTY O~ ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
.JUNE 30, 2001 (CONTINUED)
Note 1-Summary of Significant AccountinB Policies: (Continued)
D. Financial Statement Presentation: '(Continued)
Fiduciarv Funds (Trust and A.~ency Funds) account for assets held by the County in a trustee
capacity on behalf of others. Trust funds account for assets held by the government under the
terms of a formal trust agreement. A description of the nature and purpose of each'fund
follows:
Trust Funds:
H. & L. Graves Trust Fund - to account for monies provided by a priVate donor, the corpus of
which is nonexpendable. Interest earned on assets may be used by property owners in the
WaLnut Creek Park area in the event of flooding extends beyond the boundaries of an
easement.
Mclntire Trust Fund - to account for monies provided by a private donor, the corpus of which is
nonexpendable. Interest and other earnings on assets may be used for educational purposes.
Juanise Dver Trust Fund - to account for monies provided by private donors, the corpus of
Which is nonexpendable. Interest earned on assets may be used to provide for coLLege
scholarships for a graduate of one of the County high schools.
Nicole Thompson Trust Fund - to account for monies provided by private donors, the corpus of
which is nonexpendable. Interest earned on assets may be used to provide for co[[ege
scholarships for special education or economically disadvantaged students who graduate from
the County school system.
Weinstein Trust Fund - to account for monies provided by' Private donors, the corpus of which
is nonexpendable. Interest earned on assets may be used to provide for the instaLLation of
traffic control devices for a certain area of the County.
Crozet Crossings Trust Fund - to account for monies provided by private donors, the corpus of
which is nonexpendable. Interest earned on assets may be used to provide for assistance to
persons who qualify for the purchase of homes in the Crozet Crossings project.
Proffer Trust,Fund - to account for funds received for proffers for three communities located
in the CountY. Earnings on. these funds may be used for the construction of or upgrade of
certain public improvements in the communities.
COUNTY OF ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
.JUNE 30, 2001 (CONTINUED)
Note 1-Summary of Significant Accountin~ Policies: (Continued)
D. Financial Statement Presentation: /Continued)
Aqency Funds:
Special Welfare Fund - accounts for monies provided primarily through private donors for
assistance of children in foster care, needy senior citizens and others. This fund is also used to
account for monies received from other governments and individuals (i.e., social security and
child support) to be paid to special welfare recipients.
HuntinR and FishinR License Fund - accounts for funds received for state hunting and fishing
licenses. The funds are remitted to the state on a periodic basis.
Druq Fund - accounts for monies received from state and federal authorities for the prevention
of drug abuse and distribution of illegal substances.
Payroll Suspense Fund - accounts for various employee payroll withholdings and payments of
employee benefits.
Performance Bond Fund - accounts for the receipt and disbursements of performance bonds
required by the County .for erosion and sediment controL, and other items relative to
construction by private developers.
Fire Program Fund - accounts for fire program funds received from the state. The funds are
allocated to the various County volunteer fire companies.
HUD Family Self Sufficiency Fund accounts for funds received from various sources for
families participating in the County'housing programs.
Juvenile Detention Center Fund - accounts for funds received from participating localities for
the construction of a regional juvenile detention facility.
4. Account Groups are used to account for general obUgation long-term debt and general fixed
assets. The following are included in the County's account groups:
20
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note t-Summary of Significant Accounting Policies: (Continued)
D. Financial Statement Presentation: (Continued)
Genera[ Fixed Assets Account Group - This account group is established to account for ali fixed
assets of the County. Ail fixed assets in this account group are-valued at historical cost or
estimated historical cost if actual cost is not available. Donated fixed assets are valued at fair
market vague as of the date received. Fixed assets used in governmental fund type operations
(genera[ fixed assets) are accounted for in the Genera[ Fixed Assets Account Group, rather
than in the governmental funds. Public domain ("infrastructure") general fixed assets
cOnsisting of certain improvements other than buildings, including roads, bridges, and drainage
systems, are not capitalized along with other genera[ fixed assets.
Genera[ LonR-Term Ob[iRa[ions Account Group - This account group is established to account
for ail tong-term obligations of the County, which are expected to be financed from
governmental funds.
5. Component Unit SchoOl Board - A description of the nature and purpose of the School Board
fund and account groups follows:
School Fund - accounts for the operation of the County's public school system. Financing is
provided primarily by state and federal grants and appropriations from the County of
Albemarle.
School Cafeteria Fund - accounts for operations of the County's school food service program,
Financing is provided primarily by' food sales and transfer from the School Fund.
School Debt' Service Fund - accounts for debt service expenditures for the school system for
the. payments-of principal and interest on the school system's genera[ long-term debt.
~ihar~'cihg 'is provided bY ~Ppropriations from the Countyof Albemarle.
SchooL Capita[ Proiects Fund - accounts for school construction expenditures. Financir~g is
provided primarily 'from debt proceeds, construction grants and appropriations from the
County of Albemarle.
Account Groups:
GeneraL Fixed Assets Account Group - accounts for genera[ fixed assets of the school system.
GeneraL Lon~-Term Ob[iRation Account Group - accounts for alt generaL.tong-term obligations
of the school system including general obtigation debt, capital leases, and ctaims, judgements
and compensated absences.
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAl. STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note t-Summary of Significant Accounting Policies: (Continued)
D. Financial Statement Presentation: (Continued)
Combined/CombininR Format - Combined Financial Statements are referred to as General
Purpose Financial Statements and provide a summary overview of the financial position of aLL
funds and account groups and of the operating results of aL[ funds. AL[ funds and account
8roups of a specific fund classification are combined and presented as one in the financial
statements: For example, aLL funds classified as Special Revenue Funds are combined and
presented under the caption "Special Revenue Funds".
BudRetarv Comparison Statements - The-Combined Statement of Revenues, Expenditures, and
ChanBes in Fund BaLances Budset and-ActuaL, compare budBet and actual data for aLL
BovernmentaL funds for which budBets were adopted. A review of the budgetary comparisons
presented herein wiLL disclose how accurately the BoverninB body was able to forecast the
revenues and expenditures of the County.
Total Columns on the Combined Statements - Overview - The total columns on the combined
statements - Overview are captioned "Memorandum OnLy" to indicate that they are presented
only to faciUtate financial analysis. Data in these columns do not present financiaJ position,
resu[ts of operations, or chanBes in cash flow in conformity with BeneraJLY accepted accountin8
principles. Neither is such data comparable to a consolidation. Interfund eliminations have
not been made in the aBgregation of this data.
E. 'Basis of AccountinR
1. Governmental Funds - Governmental funds utiUze the modified accrual basis of accountinB
under which, revenues and related assets are recorded when measurable and avaiLabLe to
finance 'operatiOns durin~ the year. 'AccordingLy, real and personal property taxes are
recorded as revenues and receivables when biLLed, net of aLLowances for uncoLLectibLe
amounts. Property taxes not coLLected within 45 days after year-end are-refLected as deferred
revenues. Taxes coLLected durinB the year and taxes due at June 30 collected within 45 days
after that date are recoBnized as revenue in the accompanyinB financial statements. SaLes and
utility taxes, which are coLLected by the State or utilities and subsequently remitted to the
County, are recoBnized as revenueS and receivables upon coLLection by-the State or utility,
which is BeneraUy 30 to60 days preceding receipt by the County. Licenses, permits, fines and
rents are recorded as revenues when reCeived. InterBovernmentaL revenues, consistinB
primarily of Federal, State and other Brants for the purpose of fundinB specific expenditures,
are. recoBnized when earned or at the time of the specific expenditure. Revenues from
8enerat purpose grants, such as entitlement proBrams, are recoBnized in the period to which
the Brant applies.
22
COUNTY OF' ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
E. Basis of Accountin~ (continued)
Expenditures, other than compensated absences and interest on long-term debt, are recorded
as the related fund UabiUties are incurred. Compensated absences are recorded as a general
long-term obligation when incurred and recorded as an expenditure of the appropriate fund
when paid. Interest on general long-term debt is recognized when due except for the amount
due on JuLy 1, which is accrued.
Proprietary Funds The proprietary funds account for operations that are financed in a
manner similar to private business enterprises. The Proprietary Funds utilize the accrual basis
of accounting where the .measurement l~ocus i.s upon determination of net income, financial
position, and changes in financial position. The PrOprietary Fund consists of the Internal
Service Funds.
Internal Service Funds - The internal service funds account for ,the financing of goods or
services provided by one department 'or agency to other departments or agencies of the
County government.
Fiduciary Funds - The nonexpendable trust fund utilizes accounting similar to the proprietary
funds. Using the accrual basis of accounting as described above, nonexpendable trust funds
account for assets of which the principal may not be spent. The agency funds are custodial in
nature and do not present results of operations or have a measurement focus. Agency funds
are accounted for using the modified accrual basis of accounting. These funds are used to
account for assets that the government holds for others in an agency capacity.
F; Budqets and Budgetarv AccountinR
Budgets were legally' adopted and employed as a management cont¥ol device during-t'he'year':for
the following funds:
General Fund
Federal/State Grant Fund
E-911 Fund
Courthouse Maintenance Fund
Tourism Fund
General Debt Service Fund
Visitor Center Debt Service Fund
Capital Improvement Fund
Storm Water Control Fund
School Fund
School Cafeteria Fund
School Debt Service Fund
School Capital Projects Fund
Budgets were not adopted for the Fire Service, Jail Reserve, Health Insurance and Duplication
Funds, or the Trust and Agency Funds.
COUNTY OF,ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 1-Summary of Significant Accountin8 Policies: (Continued)
F. BudRets and Budqetary AccountinR, (continued)
The budgets as presented are prepared on the same basis of accounting as the basic financial
statements described above. The following procedures are used by the County in establishing the
budgetary data reflected in the financial statements:
Prior to March 30, the County Executive submits to the Board of Supervisors a proposed
operating and capita[ budget for the fiscal year commencing the follOwing July 1. The operat-
lng budget and capital budget include proposed expenditures and the means of financing
them.
2. Public hearings are conducted to obtain citizen comments.
3. Prior to June 30, the budget is Legally enacted through passage of an Appropriations
Resolution.
The Appropriations Resolution places legal restrictions on expenditures at the fund, function
and department level. The appropriation for each fund, function and department can be
revised only by the Board of Supervisors. However, the School Board may transfer budgeted
amounts within the School system's categories at the function level. The Director of Finance
is authorized to transfer amounts between line items at the department level. Supplemental
appropriations in addition to the original budget were made during the year.
5. All budgets are adopted on the modified accrual method used for' financial statement
PUrposes.
6. Appropriations lapse on June 30, for all County and School Board funds.
7. All budget data presented in the accompanying financial statements is the revised budget as of
June 30.
If budget amendments exceed 1% of the original adopted budget, or $500,000, whichever is
less, the Board of Supervisors may legally amend the budget only by following procedures used
in the adoption of the original budget. There were' four budget amendments that exceeded
the 1% or $500,000 limitation.
24
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
,JUNE 30, 2001 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
F. BudRets and BudRetary AccountinR (continued)
RecondLiation of Exhibits 2 and 3 for the Capital Projects Funds:
Exhibit 2
Total revenues ..................
Total expenditures ................
Excess (deficiency) of revenues
over expenditures ...............
Total other financing sources - net .....
Excess (deficiency) of revenues and other
financing sources over expenditures and
other financing uses ..............
Fund balance, beginning ............
1,14o,784 S
5,864,366
(4,723,582) $
8,428, 516,
3,704,934
6,954,699
Fund baLance, ending .............. $ 10,659,633,
Adjustments
Total revenues ............................. $
Fire Services Fund ..........................
Total expenditures:
FireServices FUnd .......................... $
Fund balance, beginning:
Fire Services Fund .......................... ' $
Fund balances, ending:
Fire Services Fund .......................... $
Adjustments
Exhibit 3
S 1,140,784
5,864~366
· 2~000~000,
2~000i000
S 3,704,934
(2,000,000) 4,954,699
(2,000,000) $ 8,659,633
$ (4,723,582)
8~428,516
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
.JUNE 30, 2001 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
G. Cash Equivalents - For purposes of the Statement of Cash Flows, cash equivalents are defined as
short-term highly liquid investments that are both (a) readily convertible to known amounts of Cash,
and (b) so near the maturity that they present insignificant risk of changes in value because of
changes in interest rates. Generally, on[y investments with original maturities of three months or
less meet this definition.
H. Investments- Investments, consisting of common funds, U.S. government securities, the local
government investment pool and the state non-arbitrage program are stated at fair value. These
investments are reported in the accompanying financial statements as Cash equivalents.
Investments of the Nonexpendable Trust Funds are also reported at fair value.
I. Inventory - Inventories are accounted for under the consumption method where purchases of goods
are recorded as expenditures when the goods are used. InventOries are valued at last invoice price
which approximates the first in, first out method.
J. Prepaid Items - Prepaid items consist of prepaid postage (General Fund)'and eXpenditures for goods
and services that are applicable to the subsequent year's operations. Items in which the purchase
method is used (e.g. postage) are offset by a fund balance reserve in the respective fund in which it
applies.
Compensated Absences - Vacation and sick leave expenditures are recognized in the governmental
fund types to the extent paid during the year and the unPaid vested amount which is expected to be
paid within ninety days after year-end. The liability for the amount expected to be paid within
ninety days of year-end is included in compensation payable. The liability for the remainder of the
vested vacation and sick leave is recOrded in the General Long-Term Debt Account Group.
L. Allowance for Uncollectible Accounts The County calculates its allowance for uncollectible-
accounts using historical collection data and, in certain cases, specific account analysis. The
allowance amounted to $395,000 at JUne 30, 2001 and is composed solely of property taxes.
M. Fixed Assets - Fixed assets used in governmental fund types of the government are recorded in the
general fixed assets account group at cost or estimated historical cost if purchased or constructed.
Donated fixed assets are recorded at their estimated fair value at the date of donation.'- Assets in
the general fixed assets account group are not depreciated. Interest incurred during construCtion is
not capitalized on general fixed assets.
Public domain (infrastructure) general fixed assets (e.g., roads~ bridges, sidewalks and other assets
that are immovable and of value only to the government) are not capitalized.
26
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 1-Summary of Sisnificant Accountin8 Policies: (Continued)
M. Fixed Assets (Continued)
The cost of normal maintenance and repairs that.do not-add to the value of the asset or materiatty
extend assets' [ives are not included in the 8enerat fixed assets account 8roup or capitalized in the
proprietary funds.
Retirement Ptan - Retirement Plan contributions are actuadatty determined and consist of current
service costs and amortization of prior service costs over various periods. The County's policy is to
fund pension cost as it accrues.
O. Use of Estimates - The preparation of the .County's financial statements in .conformity with 8ene~atty
accepted accountin8 pdnciptes requires manasement to make estimates and assumptions that affect
reported amounts of revenues and expenditures/expenses dudn8 the reportin8 period. Ac[ua[
resutts coutd differ from those estimates.
P. New Governmentat Accountinq Standards Board Standards (GASB) - GASB has.issued Statement No.
~34, Basic Ffnancial Statements - and Mana~ement's Discussion and Analysis - for State and Local
Governments, which estabtishes specific standards for the basic financiat statements, manasement's
discussion and anatysis (MDEA), and certain required supptementary information other than MDEA.
This statement wit[ become effective for the County in fiscat year 2002. Manasement has not yet
determined the impact of this statement on the financiat statements.
Note 2-Cash,and Investments:
Cash and cash equivatents For purposes of reportin8 cash flows for proprietary funds, cash and cash
equivatents inctude cash on hand, money market funds, certificates of deposit and investments with
maturities of three months or tess.
Deposits - Att cash of the County is maintained in accounts cottateraUzed in accordance with the
Virsinia Security for PubUc Deposits Act, Section 2.1-359 et. seq. of the Code of Virsinia or covered by
fedora[ depository insurance.
27
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, ~.O01 (CONTINUED)
Note 2-Cash and Investments: (Continued)
Investments - Statutes authorize the County to invest in obUgations of the United States or agencies
thereof, obligations of the Commonwealth of Virginia or poUticat subdivisions thereof, obUgations of
the International Bank for Reconstruction and Development-(Wor[d Bank) and Asian DeveLopment Bank,
the African' Development Bank, commercial paper rated A-1 by Standard and Poor's Corporation or P-1
by Moody's Commercial Paper Record, banker's acceptances, repurchase agreements, the state
Treasurer's Local Government Investment Pool (LGIP), and the Vir8inia State Non-Arbitrage Program
(SNAP). In addition to the County's investments, investments were included for the Nonexpendabte
Trust Fund which consists of common'funds and U. S. Government securities held in trust.
Investments are categorized into these three categories of credit risk:
(1) Insured or registered, or securities held by the government or'its agent in the government's
name.
(2) Uninsured and unregistered, with securities held by the counter-party's trust department or
agent in the government's name.
(3) Uninsured and unregistered, with seCurities held by the counter-Party or by its trust department
or agent but not in the government's name.
This space left blank intentionally
28
COUNTY OF' ALBEMARLI:', VIRGINIA
NOTES TO FINANCIAL STATEMENTS
,JUNE 30, 2001 (CONTINUED)
Note 2-CaSh and Investments: (Continued)
Investments - (Continued)
At year end, the 8overnment's investments are categorized ~nto these three categories of risk:
Primary Government:
Category 'Not Carrying ' Fair
I 2_ 3 Categorized Amount VaLue
U.S. government securities $ 15,000 $
Repurchase agreements ..
Total ............. $
$ S $ 15,000 $ 15,000
9~577~000 9~577~000 9;577~000
15~000 S__ $ 9~577~000 9,592,000 9,592,000
Common funds .............................
Virginia Local GoVernment Investment Pool ..........
Money market mutual funds .....................
Virginia State Non-arbitrage Program (SNAP) ..........
279,349 $ 279,349 $ 279,349
34,290,363 34,290,363 34,290,363
651,035 651,035 651,035
'6~762~986 6~762~986 6~762~986
Total investments. ......................... $ 41~983~733 $ 51~575~733 $ 51~575~733.
Component Unit School Board:
Virginia State Non-arbitrage Program (SNAP) ........
Virginia Local Government Investment Pool .........
Total .................................
$ 1,046,088 $ 1,046,088 $ 1,046,088
13~610~978. 13~610~978 13,610~978
$" '.14,657,066 $14~657~066',$ ;t~',657,.066
TotaL investments ....................... S 56~640~799 S 66~232~799 $ 66~232~799
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 2-Cash and Investments: (Continued)
Investments- (Continued)
The foLLowing is a reconciliation of cash and investments:
Summary of cash and investments
Cash on hand ....................... , .. $
Deposits ..............................
Invest ments .............................
Primary School
Government Board Total
5,275 $ 675 $ 5,950
(4,788,478) (4,788,478)
51,575,733 14,657,066 66,232,799
Total ............................... $. 46~792,530.$,. 14_657.741 $ 61,450,271
Per financial statements -
Cash and cash equivalents..' ............... $ 46,498,181 $ 14,657,741 $ 61,155,922
Investments- restricted .................. 294,349 294,349
Total ............................. $ 46~792,530 $ 14,657,741 $ 61~450,271
The fair value of the external investment pools is the same as the value of the pooL shares.
Investments in the Local Government Investment Pool that are not SEC registered are monitored by the
Treasurer of Virginia and other appLicabLe State agencies. Investments in °ther external investment
pools are aLL SEC registered securities or federal securities.
There was no involuntary participation in external investment pools. The County does not sponsor any
external investment pools.
Note 3-Taxes Receivable:
Taxes receivable at June 30, 2001 include:
UncolLected real and personal property taxes ..... - ..... $
Less: AlLowance for doubtful accounts ...............
Total ....................................
4,529,284
395,000
$ 4~134~284
30
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
,JUNE 30, 2001 (CONTINUED)
Note 3-Taxes Receivable: (Continued)
Property is assessed at its value on January 1. Property taxes attach as an enforceable lien on
property as of January 1. Taxes are payable in two installments for both rea[ and persona[ property on
June 5th and December 5th. The County bills and collects its own property taxes.
Note 4-Due From Other Governmental Units:
Amounts due from other governmental units are summarized as follows:
Commonwealth of Virginia:
Special Capita[ Component
General Revenue Projects Unit School
Fund Funds Funds Board
Rolling stock tax .................
LoCal sales tax ...................
State sales tax ...................
Other State aid and reimbursements .....
Public assistance and welfare administration
Comprehensive services .............
Total from Commonwealth of Virginia ...
113,227 $ $
,641,083
290,153 205,777
166,330
609.,956
$ 2,210~793 S 815,733
S
1,436,280
885,628
$ 2,321~.908.
Federal Government:
Federal categorical aid .............. $
Public assistance and welfare administration
Community development block grant .....
Planning grant ........ - ............
Criminal justice grant ...............
Public safety grants ................
Total due from Federal Government .... $
59,447 $ $
288,195 825,654
35,299
15,628
24,068
4,096
347,642 '$ 904,745 $
$ 813,226
$ 813,226
Total due from other governmental units $ 2,558,435 $ 1~720,478 $
$ 3,135~134
COUNTY OF ALBE/~ARLE, ¥1RGINIA
NoTEs To FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 5-Advances to Other Public.Entities:
The Board of Supervisors entered into various aBreements with certain volunteer fire companies and
rescue squads. These aBreements provide for the County to advance funds to these organizations, and
accordingly, these funds have been reserved and reflected as unavailable for appropriation.
Repayments of these advances are to be used to fund future advances to the volunteer fire companies
and rescue squads. The balances of these advances.at June 30, 2001 are as follows:
Crozet Volunteer Fire Company .......................
Earlysville Volunteer Fi re Company .....................
North Garden Fire Department ........................
Scottsville Rescue Squad ............................
ScottsviLle Volunteer Fire Company .....................
Seminole Trail Volunteer Fire ComPany,, .................
Stony Point Volunteer Fire Company ....................
Western Albemarle Rescue Squad ......................
East Rivanna Volunteer Fire Company ...................
c
Total advances ....................... ' .........
S 153,850
263,528
223,426
326,857
238,877
217,695
239,961
64,750
201,600
$ 1~930~544
Note 6-1nterfund Balances:
Interfund obligations at June 30, 2001 were as follows:
General Fund ................. $
Federal/State Grant Fund .........
HUD Family Self-Sufficiency Fund ....
Total .....................
Receivable
222,494
222~494
Payable
$
221,517
977
$ 222~494
32
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED}
NOte 7-Mclntire Trust Fund:
The revenues and expenses from the Mclntire Trust Fund are shown in Exhibit 4. Endowment principal
can increase or decrease depending on sales and purchases by the trustee during the year. The
principal Of the fund was held in trust as follows on June 30> 2001:
Investments (at fair value):
Common funds:
Wachovia Bank, CharLottesviLLe, Virginia, Trustee ............... $
Bank of America, Charlottesville, Virginia, Trustee ..............
Treasurer of Virginia (Series G Bonds) .......................
Total investments ..................................
170,582
108,767
t5,000
294~ 349
Note 8-Fixed Assets:
The foLLowing is a summary of changes in the general fixed assets account group during the fiscal year:
Primary Government:
Balance Balance
July 1~ 2000 Additions Deletions June 30, 2001
Land .......................
BuiLding and building improvements . .
Improvements other than buildings ...
Machinery, furniture, fixtures,
and equipment ..............
Vehicles .....................
$ 2,912,712 $ $ $ 2,9i2,712
17,329,338 439,202 i7,768,540
5,502,326 584,046 6,086,372
4,614,564 346,960 -29,872 4,931,652
6,159,498 697,980 . 353,203 6,504,275
Total ...................... $ 36,518~438 S 2~068~188 $ 383,075 $ 38,203~551
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 8-Fixed Assets: (Continued)
Component Unit-School Board: (Continued)
Land .........................
Building and building improvements ..
Improvements other than buildings ...
Machinery, furniture, fixtures,
and equipment ..............
Vehicles .....................
Balance Balance
July 1~ 2000 Additions DeLetions June 30., 2001
$ 4,185,~37 $ $ $ 4,185,737
133,030,684 1,849,959 134,880,643
2,725,313 640,534 3,365,847
5,276,223 349,705 5,625,928
9~786~323. 659~405 361 .,914 10~083~814
S 3i499,603. $ 361..914 $ 158~141,969
Total ...................... $155~004~280.
Note 9-Deferred Revenue:
Deferred reven~Je represents amounts for which asset recognition criteria have been met, but for
which revenue recognition criteria have not been met. Under the modified accrual basis of
accounting, such amounts are measurable, but not available. Deferred revenue totaling $4,665,092 is
comprised of the following:
Primary Government:
A. Deferred Propertv Tax Revenues
Deferred revenue representing uncollected tax
expenditures totaled $3,711,277 at June 30, 2001.
billings
not available for funding of current
B. Property Taxes Received in Advance
Real and personal property taxes for the second installment due December 5, 2001 were received
in the amount of $679,580 prior to June 30, 2001.
C. Other
Health insurance charges received in advance totaled $155,604, at June 30, 200.1.
Component Unit - School Board:
A. Summer School Tuition
Summer school tuition received prior to June 30, 2001 for courses to be taken after July 1, 2001
amounted to $118,631.
34
COUNTY OF ALBEMARLEs VIRGINIA
NOTES TO FINANCIAL STATEMENTS
,JUNE 30, 2001 (CONTINUED)
Note lO-Claims, Judgments and Compensated Absences:
The County has accrued the liability arising from outstanding claims and judgments and compensated
absences.
Primary Government:
County employees earn vacation and sick leave at various amounts depending on the length of service.
Benefits or pay is received for unused sick leave or retirement bonus upon termination. There are
various restrictions both for sick leave and retirement bonus upon termination of employment.
Accumulated vacation up to 36 days is paid upon termination. The County has outstanding accrued
vacation and sick Pay totaling 51,666,223 in the General Long-term Obligation Account Group.
Component Unit-School Board:
Certain School Board employees accrue vacation and sick leave.
The School Board has outstanding accrued vacation and sick pay totaling 51,165,915 in the General
Long-term Obligation Account Group.
Note 11-General Long-term Obligations: ......
Primary Government:
Annual requirements to amortize long-term obligations, other than accrual for compensated absences,
and related interest are as follows:
Notes Payable
Year Principal Interest
2002 $ 51,502 $ 16,232
2003 57,037 10,698
2004 63,166 4,569
2005 9,826 120
Total $ 181~531 $ 31,619
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
.JUNE 30, 2001 (CONTINUED)
Note 11-General Long,term Obligations: (Continued)
Primary Government: (Continued)
The following is a summary of long-term obligation transactions for the year ended June 30, 2001:
Total general long-term obligations at
July 1, 2000' . ...............
Compensated Notes
Absences Payable- Total
S 1 ~439~884 $
228,036 $ 1 ~895,956
Increases in LOng-term obUgations:
Compensated absences * ........ S
226~339 S $ 226~339
Retirements:
Capital Lease obUgation ......... $
Note payable ...............
'Total retirements ............ $
$ $
46~505 93~010
$ . 46~505 $ 93~010
Total general Long term obligations
outstanding at June 30, 2001 ..... $ 1~666~223 $
181~531 S 2~029~285
*Gross increases and decreases are not available.
A summary of general long-term obUgations outstanding at June 30, 2001 follows:
NOtes payable: -
$575,000 issued August 1~ 1984, due in monthly installments of $ 5,645,' including
interest at 10.25% through August 1, 2004, Thomas Jefferson Visitor Center
revenues pledged as collateral (Note 16) ................ ' ............ $
Amount
Outstanding
181,531
Compensated absences ................................ , ..........
1,666~223
Total long-term obligations outstanding June 30, 2001 .................. $ 1,847,754
36
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 11-General Long-term Obligations: (Continued)
Component Unit School Board:
Annual requirements to amortize long-term debt. and related interest are as follows:
Genera[ Long-Term Obligations:
Year Ending VRS Loans School BOnds
June, 30 Principal Interest Principal
Interest'
Literary Fund Loans
Principal Interest
2002 $ 225,~157 $ 70,768$ 5,040,000 $ 3,292,008
2003 243,845 52,080 4,735,000 3,006,122
2004 264,083 31,842 4,615,000 2,748,466
2005 119,549 4,862 4,715,000 2,489,234
2006 4,585,000 2,227,092
2007 4,510,000 1,678,612
2008 4,405,000 1,717,110
2009 4,395,000 1,467,624
2010 4,200,000 1,222,036
2011 3,420,000 1,008,367
2012 3,225,000 828,921
2013 2,505,000 678,791
2014 2,440,000 552,021
2015 2,355,000 427,777
2016 2,335,000 305,331
2017 1,945,000 193,274
2018 1,650,000 98,742
2019 630,000 38,565
2020 270,000 14,215
2021 130,000 3~315
410,608 S 61,654
287,258 48,336
269,758 38,718
220,858 29,626
200,000 22,000
200,000 15,000
100,000 8,000
100,000 4,000
Total $ 852~634 $ 159,552 $ 62~105~000 $ 23~997,623 $ 1~788~482 $ 227,334
Compensated absences are not inctuded in the schedule reflecting annual requirements to amortize
long-term obligations since it cannot be estimated when they wi[[ be paid,
37
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
,JUNE 30, 2001 (CONTINUED)
Note 11-General Long-term Obligations: (Continued)
Component Unit School Board: (Continued)
The following is a summary of School Board long-term ob[!gation transactions for ~he year ended June
30, 2001:
Total genera[ Long-term
obligations, JuLy 1, 2000
Compen- VRS
sated Literary School EarLy
Absences LOans Bonds Retirement
$ 1,053,821. $ 2~275,740. $ 64~225,000 $ 1~043,357
Total
$ 68~597~918
Increases in Long-term obligations:
School bonds ............ $
Compensated Absences ......
112~094
$ $ 2,605,000 S
$ 2,605,000
112~094
Total increases .......... $ 112.,094 $
$ 2~605~000 $
$ 2~717~094
Retirements:
School bonds ............
State Literary Loans ........
VRS Early Retirement ......
$ $ $ 4,725,000 $
487,258
$ 4,725,000
487,258
190~723 190~723'
Total retirements ........ $
$ 487~258 $ 4~725~000 $ 190~723. S 5~402~981
Total general Long-term
obligations, June 30, 2001 .. $ 1,165~915 $ 1~788,482 $ 62~105~000 $
852~634 $ 65~912~031
This space left blank intentionally.
38
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30~ 2001 (CONTINUED) ~ ....~;;:~.. ~
Note 11-General Long-term Oblisations: (Continued)
Component Unit School Board: (Continued)
A summary of School Board general long-term obligations outstanding at June 30, 2000 follows:
Genera[ Obligation Bonds:
Amount
OUtstandinB
School Bonds:
$20,455,000, 1997 I Series, issued November 20, 1997, maturity in various annual
instaUments through January 15, 2018, interest at rates from 4.35% to 5.35% ......
17,380,000
$5,900,000, 1996B Series, issued November 14, 1996, maturing in annual instaUments
of $295,000 through July 15, 2017, interest payable semiannually at rates from 5.1% to
6.1% ...... ~. ..... ? .........................................
4,720,000
$7,850,000, 1995C Series, issued December 21, 1995, maturing in' various annual
installments of $395,000 and $390,000 through July 15, 2015, interest payable
semiannually at rates from 5.1% to 6.1%
5,875,000
$450,000 issued November 22, 1994, due in various annual instaltments of $ 20,000
and $25,000 through July 15, 2014 interest payable semiannually at ralJes from 6.1% to
300,000
$11,900,000 genera[, obUgation school bond, 1993 series, issued November 18, 1993,
maturing in various annual installments through' December 15, 2013, interest rates
from 4.475% to 5% ............................................
5,590,000
$24,710,000 general obligation school bond, refunding series 1994A, issued January
1994 maturing in various annual installments through December 15, 2011, interest at
rates from 6.069% to 7.169% ......................................
13,350,000
$3,000,000, 1991A Series, issued May 23, 1991, maturity in various annual installments
through December !5, 2010, interest rates from 6.35% to 8.1% ...............
1,455,000
$2,885,000, 1992B Series, issued December 17, 1992, maturity in vadbus annual
installments through December 15, 2012, interest payable semiannually at various
interest rates from 5.85% to 8.1% ...................................
1,625,000
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
,JUNE 30, 2001 (CONTINUED)
Note 11-General Long-term Obligations: (Continued)
Component Unit School Board: (Continued)
General Obligation Bonds: (Continued)
School Bonds: (Continued.)
$7,245,000 1998B Series, issued November 19, 1998, maturity in various annual
installments through July t5, 2019, interest payable semiannually at rates from 3.6%
to 5.1% ....................................................
$2,835,000 1'999B Series, issued November 19, 1999, maturity in various annual
installments through July 15, 2020, interest payable semiannually at rates from 5.10%
to 6.10% ...................................................
$2,605,000 2000B Series, issued November 16, 2000, maturity in various annual
installments through July 15, 2021, interest payable semi-annually at rates from
4.975% to 5.85% .............................................
Total school bonds ..........................................
State Literary.Fund Loans:
$700,000 issued April 15, 1972, due ~'n annual installments .of $23,350 through April 15,
2002, interest at 3% ...........................................
$1,000,000 issued August 15,1981, due in annual installments of-$50,000 through
August 15, 2001, interest payable semiannually at 3% .....................
$1,000,000 issued June 15, 1982, due in annual installments of $50,000 through June
15, 2002, interest payable semiannually at 3% ..........................
$349,904 issued February 1, 1983, due 'in annual installments of $17,500 through
February 1, 2003, interest payable semiannually at 3% ........... ' .....
$977,505 issued February 15, 1984, due in annual installments of $ 48,900 through
February 15 2004, interest payable semiannually at 3% . ....................
$239,317 issued November 15, 1984, due in annual installments of $1!,900 through
November 15, 2004, interest payable semiannually at 3% ...................
40
Amount
Outstanding
6,515,000
2,690,000
2,605,000
$ 62,105,000
$ 23,350
50,000
50,000
35,000
146,700
47,600
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 11-General Long-term Obligations: (Continued)
Component Unit School Board: (Continued)
General ObLigation Bonds: (Continued)
.State Literary Fund Loans: (Continued)
S179,152 issued December 28, 1984, due in annual instaLLments of S8,958.through
January 1, 2005, interest payable semian.nUa[[y at 3% .....................
Amount
Outstandin~
$2,000,000 completed JuLy 21 ,1986, due in annual installments of $100,000 through
JuLy 21, 2006, interest payable semiannuaLLy at 3% .......................
$2,000,000 completed June 1, 1989, due in annual installments of $100,000 through
June 1, 2009, interest payable annuaLLy at 4% ..........................
Total .state literary fun d Loans ..................................
VRS EarLy Retirement Incentive Obligation:
$2,595,723 issued May 15, 1992, payable in annual instaLLments of $295,925 through
2004, interest at 8% ...........................................
Compensated Absences ..........................................
Total Long-term obligations ...... , ......... . ..... f . .
Prior Year Advance Refundin~ of Debt:
35,832
600,000
800~000
S 1~788~482
$ 852,634
$ 1,165,915
$ 65~912~031
on January 3, 1-994, the County issued $24,710,000 General Obligation Bonds, Refunding 1994A Series
to advance refund $14,095,000 of General Obligation Bonds, Series 1991 and $10,615,000 General
Obligation Bonds Series 1989B. As a result, the 1991 Series and the 1989B Series,bonds are considered
fully defeased and the liability for those bonds has been removed from the general long-term debt
account group. At JUne 30, 2001, $7,850,000 of the 1991 Series bonds are still outstanding and
$5,500,000 of the 1989B Series bonds are stilL outstanding, respectively.
COUN'T'Y OF ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 12-Contingent Liabilities (Including Federally Assisted Programs and Compliance Audits):
A. Federal programs in which the County participates were audited in accordance with the provisions
of U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments and
Non-Profit Organizations. Pursuant to the provisions of this circu[ar all major programs and certain
other programs were tested for compliance with applicable grant requirements. WhiLe no major
matters of noncompliance were disclosed by audit, nonmajor matters are disclosed in the Schedule
of Findings and Questioned Costs. Further, the Federal Government may subject grant programs to
additional compliance tests which may result in disa[[oWed expenditures. In the opinion of
management, any future disa[lowances of current grant program expenditures, if any, would be
immateriaL.
B. The County was named as a party along with the City of CharlottesvilLe and Rivanna SoLid Waste
Authority as defendants relating to the operation of the Ivy LandfiLl. 'The plaintiffs allege that
pollutants have been and are being discharged into the air, and underground and surface waters in
violation of various federal and state Laws. The plaintiffs sought injunctive relief of' $25,000 per day
in civil penalties for violations of federal and state envirOnmentaL laws and $5,000,000 in
compensatory damages, and payment of all attorneys fees. The lawsuit has been settled and
dismissed by all plaintiffs except for two. Those lawsuits were dismissed without prejudice and may
be reft[ed. The County has no identified insurance coverage for the claim if it is refiled. Counsel is
of the opinion that the lawsuit, if re-fi[ed, has potential liability fOr the County primarily arising
from the claim, which could require removal of pollutants from the Landfill if they are
contaminating adjacent properties, and for related attorney fees. Counsel is of the opinion that the
County's liability appears to be limited by the abiLity of the Rivanna Solid Waste Authority to fund
appropriate remediation and settlement of the claims.
C. Blue Ridqe Juvenile Detention CommisSion - This isa joint effort between the City of CharLottesville,
AlbemarLe, Greene and FLuvanna counties. These localities have formed a commission to finance,
construct and operate the'facility. T.he City and Albemarle County have purchased the land for the
facility. The site of the facility iS adjacent to the current regiona~ jail.
The fad[ity is currently under construction. -
42
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 12-Contingent Liabilities (Including Federally Assisted Programs and Compliance Audits):
(Continued)
ALbemarle County and the City of Charlottesville will moraLLy guarantee the debt service of the
Commission through annual continuing appropriations. - The counties of Greene and Fkuvanna wit[
be responsible for their share of the debt service through a intergovernmental agreement Which
requires them to pay for a certain number of beds in the facility, whether they use them or not.
These guarantee amounts wiLL be paid to the City of CharlottesvilLe and Albemarle County as
reimbursements for their share debt service. Per diem charges will be made to all of the
participating and other [ocaUties that require bed space as the space is utilized.
ALbemarLe County is the fiscal agent for the Commission.
Estimated construction and related costs are $8,000,000.
Financing is anticipated to occur as follows:
Revenue bonds (moraLLy guaranteed by the City of CharlottesviLLe and
Albemarle County) ................................ $
CommonweaLth of Virginia construction grants ...............
6,000,000
2,000,000
Total ......................................... $ 8~000~000
E-911 System - The City of Charlottesville, University of Virginia and Albemarle .County participate in
the Emergency 911 system. The County is the fiscal agent for the operations and capitak portion of
the system.' The City, U. Va. and County are in the process of upgrading the CAD system and plan to
upgrade .the radio communications system. The CAD system contract was awarded for $1,894,225
and most of' this:'contPact. had been' paid by June 30, 2001. The estimated cost of the
communications system upgrade is S13,000,000. Financing of the communications system upgrade
has not been finalized.
There are several matters of litigation involving .the County PoUce Department and certain police
officers. AlL of these matters have been referred to the County's insurance carders which are
handling'the matters. Counsel is of the opinion that the County has no liability in the matters other
than the financial responsibilities to the insurance carders.
43
COUNTY Of ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 13-Deferred Compensation Plan:
The County offers its employees a deferred compensation plan created in accordance with Internal
Revenue Code Section 457. The plan, available to aLL County employees, permits them to defer the
paymenl~ of a portion of their salary until future years. The deferred compensation is not avaiLabLe to
employees unti[ termination, retirement, death,-or unforeseeable emergency. ALL amounts of
compensation deferred, including the investments and earnings thereon, are vested with the individual
employees in trusteed plans, and are as such, not subject to the claims of the County's general
creditors.
Note 14-Part-Time Employee Pension Plans:
The County contributes to the County of ALbemarle Pension PLan for Permanent Part-time EmpLoyees, a
defined contribution plan for its permanent part-time employees. Under the terms of the plan
administered by Qualified Plans Services, employees are eligible to participate following five years of
service. Between five and ten years of service participants receive a contribution of five percent (5%)
of covered payroll. Between ten and fifteen years of service participants receive a contribution of
seven percent (7%) of covered payroll. Between fifteen and twenty years of service participants
receive a contribution of nine percent (9%) of covered payroll.
Participants with over twenty (20) years of service receive a contribution of eleven percent (11%) of
covered payroll. The County and School Board provide alt contributions to the plan (the employee
makes no contributions to the plan). In a defined contribution plan, benefits depend solely on
amounts contributed to the plan plus investment earnings.
The County and School Board's,contributions to the plan for fiscal year 2001 was $8,370 and $172,643,
respectively. Total payrOll: for'Covered County emplOyees was $t22,733 and School Board employees
was $2,507,912. The contribution averaged 6.82%' and 6.89% of the covered payrolls of the County and
School Board, respectively. The County and School Board had no investments with the plan at any
time during the year.
Note 15--Annexation and Revenue Sharing Agreement:
An Annexation and Revenue Sharing Agreement dated February t7, 1982.between the County and the
City of Charlottesville, Virginia was approved, in a public referendum on May 18, 1982. The agreement
requires the County and City annually to'contribute portions of their respective real property tax bases
and revenues to a Revenue and Economic Growth Sharing Fund. Distribution of the fund and the
resulting net transfer of funds shall'be made on each. January 31 While this agreement remains in
effect.
44
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30,.2001 (CONTINUED)
Note 15-Annexation and Revenue Sharing Agreement: (Continued)
During the time this agreement is in effect, the City ~ll not initiate any annexation procedures against
the County. AJso, pursuant to this agreement, a committee was created to study the desirability of
combining the governments and the services presentJy provided by them.
This agreement became effective July 1, 1982 and remains in effect until:
1. The County and City are consolidated into a single politiCal subdivision, or
2. The concept for independent cities presently existing in Virginia is altered by State law in
such a manner'that real property in the City becomes a part of the County's tax base, or
3. The County and City mutually agree to cancel or change the agreement.
During the fiscal year, the CoUnty paid $6,093,101 'to the City as a result of this agreement. Amounts
to be paid pursuant to this agre~ement are to be funded from revenues of the fiscal year in which paid.
Note t 6--Thomas Jefferson Memorial Foundation:
During 1985, the County and the City of Charlottesville jointly purchased a parcel of land from the
Commonwealth of Virginia.' The City subsequently conveyed its interest in the property to the County;
however, the County has agreed to reconvey a one-half interest in the property back to the City after
twenty years. The property has been leased to the Thomas Jefferson Memorial Foundation by the
County for a period of twenty years with periodic lease payments of $67,734 per annum. The
Foundation has assumed responsibility for Substantially all operating costs relating to the property such
as utilities, repairs and insurance. At the end of the tease term, the CoUnty will retain title to the'
property, subject to the reconveying of the one-half interest to the City.
The acquisition of the property.by the County was financed with a twenty year revenue note totaling
$575,000, which is carried as part of the County's general long-term debt and has a balance
outstanding of $181,531 at June 30, 2001. The note is payable solely from revenues generated from
the lease of prope~y to the Foundation. The related revenues and expenditures are shown in the Debt
Service Fund.
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 17-Defined Benefit Pension Plan:
The County and Component Unit School Board participate in the Virginia Retirement System defined
benefit pension plan.
Plan Description:
Name of Plan:
Identification of Plan:
Administering Entity:
Virginia Retirement System (VRS)
Agent and Cost-Sharing Multiple-EmpLoyer Defined Benefit Pension PLan
Vi rgi nia Retirement System (System)
AIL full-time,-saladed permanent employees of participating employers must participate in the VRS.
Benefits vest after five years of service. EmpLoyees are eLigibLe for an unreduced retirement benefit
at age 65 with 5 years of service. (age 60 for participating local Law enforcement officers, firefighters,
and sheriffs) or at age 50 with at Least 30 years of service if elected by the employer (age 50 with at
least 25 years of service for participating Local law enforcement officers, firefighters, and sheriffs)
payable monthly for Life in an amount equal to 1.7 percent of their average final salary (AFS) for each
year of credited service. Benefits are actuaria[ty reduced for retirees who retire prior to becoming
eligible for fuLL retirement benefits. In addit!on, retirees qualify for annual cost-of-Living increases
.Limited to 5% per year beginning in their Second year of retirement. AFS is defined as the highest
consecutive 36 months of salary. Participating local Law enforcement 'officers, firefighters, and
sheriffs may receive a monthly benefit supplement if they retire prior to age 65. The VRS also
provides death and disability benefits. TitLe '51.1 of the Code of Virginia (1950), as amended, assigns
the authority to establish and amend benefit provisions to the State'LegisLature. Actuarial valuations
are performed on annual basis.
The System issues a pubLicLy avaiLabLe comprehensive annual financial report that.incLudes financial
statements and required'suppLementary information for YRS. A copy of that report may be obtained
by writing to the System at P.O. Box 2500, Richmond, VA 23218-2500.
FundinR PoLicy:.
Plan members are required by TitLe 51.1 of the Code of Virqinia (1950), as amended, to contribute 5%
of their annual salary to the VRS. This 5% member~'contribution may be assumed by the employer. In
addition, the County and School Board are required to contribute the remaining amounts necessary to
fund participation in the VRS using the actuarial basis specified by the statute and approved by the
VRS Board of Trustees. The County and School Board non-professionaL employee contribution rates for
the fiscal year ended 2001 were 3.34% and 3.13% of annual covered payroll, respectively.
The School Board's contribution rate for the VRS statewide cost sharing pool for its professional
employees was 7.54%.
46
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 17-Defined Benefit Pension Plan: (Continued)
Annual Pension Cost:
For fiscal 2001, the County's annual pension cost of $606,293 (does not include the employee share
assumed by the County which was $907,624) was equal to the County's required and actual
contributions. The required contribution was determined as part of the June 30, 1999 actuarial
valuation using the entry age normal actuarial cost method.
In fiscal 2001, the County of' ALbemarle School Board's annual pension cost for the Board's non-
professional employees was $162,307 (does not include the employee share assumed by the Board
Which was. $259,277) which was equal, to the Board's required and actual contributions. The required
contdbul~ion was determined as a part of the June 30,' 1999 actuarial valuation using the entry age
normal actuarial cost method.
The School Board professional employees are included in the VRS statewide cost-sharing pool. The
Board's required employer and employee contributions to this pool was $3,583,859 and $2,376,564,
respectively.
The actuarial assumptions used for fiscal 2001 contributions are as follows:
Valuation date ..................
Actuarial cost method .............
Amortization method ..............
PayroLl growth rate ...............
Remaining amortization period ........
Asset valuation method .............
Actuarial assumptions:
Investment rate of return ~ ........
Non-Professional
County School Board
June 30, 1999
EntrY Age Normal
Level percent, closed
4%
10 Years
Modified market
8.00%
June 30, 1999
Entry Age Normal
Level percent, closed
4%
30 Years
Modified market
8.00%
Projected salary increases ~ Non LED Employees ............
LED EmpLoyees .... ............
Cost-of-living adjustments ..........
4.00% to 6.15%
4.25% to 6.00%
3.5%
4.00% to 6.15%
3.5%
1 IncLudes infLation'at 4%.
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
.JUNE 30, 2001 (CONTINUED)
Note 17-Defined Benefit Pension Plan: (Continued)
Annual Pension Cost: (Continued)
Trend Information
Fiscal Year
Ending
Ann ual Percentase Net
Pension of APC Pension
Cost (APC) (1) Contributed Obligation
County~
June 30, 1999 ............. $
June 30, 2000 .............
June 30, 2001 .............
913,904 100%
1,020,640 100%
907,624 100%
School Board Non-Professional:
June 30,1999 ............. S
June 30, 2000 .............
June 30, 2001 ..............
178,940 100%
213,785 100%
162,307 100%
(1) Employer portion only '
Required Supplementary Information: Schedule of Fundin8 ProSress
Actuarial Actuarial Unfunded
Value of Accrued (Excess Funded) Funded Annual
Valuation Assets Liability Actuarial Ratio Covered
Date (AVA) (AAL) Accrued Uabi[ity (2) (3) Payroll
County:
06/30/98 S 33,731,551 $ 31,186,219
06/30/99 39,518,407 35,953,423
06/30/00 46,477,421 39,.165,639
(2,545,332) 108.2% $ 15,951,0Ol
(3,564,984) 109.9% 14,871,020
(7,311,782) 118.7% 16,663,280
School Board Non-Professional:
06/30/98 $ 7,279,588
06/30/99 8,526,689
06/30/00 10,043,857
$ 6,980,628 $
7,832,901
8,130,764
UAAL
as %
of Payroll
(4)(6)
(16.0%)
(24.0%)
(43.9%)
(298,960) 104.3% $ 3,712,390 (8.1%)
(693,788) 108.9% 4,136,336 (16.8%)
(1,913,093) 123.5% 4,591,846 (41.7%)
48
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 18-Legal Compliance:
A. Expenditures in Excess of AppropriatiOns:
Expenditures did not exceed appropriations in any fund .at June 30, 2001.
B. Fund Deficits
There are no funds with deficit balances at June 30, 200i.
Note 19-Self Insurance/Risk.Management:
The County administers employee health
insurance activity has accounting in an
accounting in the General and School funds.
and unemployment insurance programs. The health
internal service fund. Unemployment programs have
Employee Health Insurance:
ALbemarle County, Albemarle County School Board, ALbemarle County Water and Sewer Authority, and
several other entities established a public entity risk pool to provide for consolidated health care
benefits plan for their employees. The plan is based on a service contract with a private carrier in
which bills are derived from actual expenses incurred or claims filed. The plan_includes a maximum
liability amount of 25% over the annual estimate provided by the carder. The participating agencies
have established a reserve fund to meet the 25% potential 'Liability. Each participating agency is
responsible for paying amounts billed by the County.
L!abiUties .for unpaid claims and .claim adjustment expenses are estimated based on the estimated
ultimate cost of settling the claims, including the effects of inflation and other societal and economic
factors.
Changes in the balances of claim liabilities during the past three years are as follows:
FisCal Year
C[ai ms Current Claims
Liability Year Claims Claims and Liability
Beginning and Changes Other End of
of Year in Estimates Payments Year
1999
2000
2001
1,142,711 $ 6,895,020$- 6,854,3-/3
1,183,358 7,380,199 7,594,544
969,013 8,560,668 8,570,830
1,183,358
969,013
958,851
49
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
,JUNE 30, 2001 (CONTINUED)
Note 19-Self Insurance/Risk Management: (Continued)
Unemplovment Insurance:
The County is fully self-insured for employment claims. The Virginia Employment Commission bills the
County for all unemployment claims. The liability for billed but unpaid claims has been accrued in the
General and School Funds. No liability has been recorded for estimated unreported claims. The
amount of estimated unreported claims is not expected to be significant.
Property and CasuaLtv Insurance:
The County and School Board contracts with the Virginia Municipal Group Self Insurance Association to
provide coverages. In the event of a loss deficit and depletion of all assets and available insurance of
the Association, the Association may assess all members in the proportion which the premium of each
bears to the total premiums of all members inthe year in which such deficit occurs.
The County and School Board contract with private insurance carders for property damage, employee
crime and dishonesty and general liability coverages. The property coverages are for specific amounts
based on values assigned to the insured properties. Liability coverages are for $2,000,000.
The County contracts with the Virginia Department of .Risk Management for public officials and Law
enforcement liability coverages. This program is similar to the Virginia Municipal Group Self Insurance
Association as described above. Liability coverages are for $1,000,000;
Other:
The County has not had reductions in insurance coverages or settlements in excess of insurance
coverages for the past three fiscal years,
This space intentionally left blank
5o
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
.JUNE 30, 2001 (CONTINUED)
Note 20-Surety Bonds:
The following County officials are covered by surety bonds in the following amounts:
Fidelity and Deposit Company of Maryland - Surety:
Shelby J. Marshall, CLerk of the Circuit Court .....................
Melvin A. Breeden, Director of Finance .........................
Edgar S. Robb, Sheriff .......................... . ...........
Director of Finance and Subordinate Employees-Blanket Bond .........
United States Fidelity and Guaranty Company - Surety:
Jennifer W. Johnston, Clerk of the Schoo[ Board ...................
All County Employees (Finance Et Social Services)':'BLanket 'Bond ........
Ella W. Carey, CLerk of the Board of Supervisors ...................
Robert W. Tucker, Jr., County Executive ........................
Salty H. Thomas, Supervisor .................................
Charlotte Y. Humphds, Supervisor .............................
Walter F. Perkins, Supervisor ...- .............................
David P. Bowerman, Supervisor ..............................
Charles S. Martin, Supervisor ................................
Lindsay G. Dorrier, Jr., Supervisor .............................
3,000,.000
750,000
30,000
500,000
100,000
5,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
Note 21-Accrued Landfill Costs:
In 1991 the County transferred its share of the joint City-County landfill operations and the related
assets and liabilities (incLuding remediation and post-closure liabilities) to the Rivanna Solid Waste
Authority. However, 'the Keene landfill site was not transferred as a part of this action.. The Keene
landfill was closed prior to October, 1993 when the federal and state regulations required more
extensive monitoring and post-closure care of the' landfill site. The County performs routine
maintenance and monitoring of the site on an annual basis. Future postclosure monitoring and
maintenance costs are not expected to be significant.
Note 22-Other Post-Employment Benefits:
Pursuant to County and School Board personnel policies, the County and School Board provide health
insurance benefits for persons who retire from County and School Board employment and meet certain
other criteria. In fiscal 2001, 102 persons were in the program and the County and School Board
combined Cost was $248,837.
COUNTY OF ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2001 (CONTINUED)
Note 23-Lease Obligations and Other Commitments:
A. Operating Leases
Effective October 1, 2000 the County entered into an operating Lease agreement for office-space
to house the County's Social Services Department. The terms of the Lease require monthly
payments for 60 months. The first twelve monthly payments are $20,522.50. Subsequent year's
rentals are to be increased based on the increase in the Consumer Price Index. The County may
terminate the lease upon six months advance written notice to the Lessor. The Lease may be
renewed by the County for three additional terms of three years each.
B. School Construction Pro~ect.
The School Board has commenced construction on its new Northern Area ELementary School and
other school building and renovation projects. The estimated remaining costs of these projects
approximate $20,332,000.
c. Fire Services Contract
The County has a ten'year fire service contract with the City of Charlottesville. This agreement is
effective July 1, 2000 with a base cost of $644,427 for the first year. Additional charges or credits
are dependent on the number of calls answered in the County by City firefighters. Annual
adjustments shall not exceed 5% per year or the published change in the Consumer Price Index,
whichever is greater.
Note 24-Subsequent Event:
On August 15, 2001 the County approved the issuance of $20,332,000 of general obligation school
bonds. The bond proceeds are to used for various school capita[ Projects and renovations of school
facilities.
52
Combining Financial Statements
This page [eft blank intentionally
SPECIAL REVENUE FUNDS
Federal/State Grant Fund - accounts for various federal and state grant funds including the
funding for the Comprehensive Services Act program, criminal justice grants, Section 8
housing program and other related programs.
Enhanced 911 Fund accounts for County revenues assessed for the operation and
maintenance of the Enhanced 911 emergency response system.
Courthouse Maintenance Fund accounts for courthouse maintenance fees collected
resulting from traffic and related fines.
Tourism Fund - accounts for funds appropriated for tourism projects.
COUNTY OF ALBEMARLE, VIRGINIA Exhibit A-I
Special Revenue Funds
Combining BaLance Sheet
At June 30, 2001
ASSETS
Cash and cash equivalents
Accounts receivable
Prepaid items
Due from other 8overnments
Total assets
Federal/ Enhanced Courthouse
State 911 Maintenance
Grant Fund Fund Fund
$ $ 2,006,215 $ 13,054
16,751 70,271 2,561.
7,169
1,720,478
Toudsm
Fund
$ 2,053,240
Totals
4,072,509
89,583
7,169
1,720,478
$ 1,744,398 S 2,076,486 $ 15,615 $ 2,053,240 S 5,889,739
LIABILITIES AND EQUITY
LiabiLities:
Accounts payable $ 126,576 $ S
Compensation payabte 64,630
Due to other funds 221,517
Tota[ [iabitities $ 412,723 S S
Equity:
Fund Balances:
Unreserved:
UndesiRnated
Total [iabi[ities and equity. $
1,331,675 2,076,486 15,615
1,744,398 $ 2,076,486 $ 15,615
$ 314,042
$ 440,618
64,630
221,517
- $ 314,042S 726,765
1,739,198 5,162,974
$ 2,053,240 $ 5,889,73
The accompanyinB notes to financial statements are an inteBra[ part of this statement.
56
COUNTY OF ALBEMARLE, VIRGINIA
Special Revenue Funds
Combining Statement of Revenues, EXpenditures and Changes in Fund Balances
Year Ended June 30, 2001
Federal
Exhibit A-2
State Enhanced Courthouse
Grant 911 Maintenance Tourism
Fund Fund Fund Fund Totals
Revenues:
Other local taxes
Revenue from use of money and property
Permits, privilege fees and regulatory
licenses
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal Government
$ 853,t89 $ $ $ 853,189
9,814 166,281 176,095
34,328 34,328
190,'145 190,145
3,987 3,987
3,048,838 3,048,838
3,061,808 3,061,808
Total revenues
$ 6,314,592 $ 1,019,470 $ 34,328 $ $ 7,368,390
Expenditures:
Current:
General government-administration
Judicial administration
Public safety
Health and welfare
Community development
$ $ S S
59,677 $ $ $ $ 59,677
692,896 777,306 1,470,202
5,932,985 5,932,985
1,594,098 405,656 1,999,754
Tota[ expenditures
8,279,656 $ 777,306 S $ 405,656 $ 9,462,618
Excess(deficiency) of revenues
over expenditures
$ (1,965,064) $ 242,164 $ 34,328 $ (405,656) $ (2,094,228)
Other financing sources (uses):
Operating transfers in
Operating transfers out
Transfers from component unit
$ 1,694,384 $ $ $ 791,268 $ 2,485,652
..(42,759) (540,475) (41,000) (624,234)
576,596 : 576,596
Tota[other financing sources (uses) $ 2,228,221 $ (540,475) $ (41,000) $
Excess (deficiency) of revenues Et other
sources over expenditures Et other uses
791,268 S 2,438,014
Fund balances at beginning of year
Fund balance at end of year
$ 263,157 $ (298,311) S (6,672) $ 385,612 $ 343,786
1,068,518 2,374,797 22,287 1,353,586 4,819,188
$ 1,331,675 $ 2,076,486 $ .15,615 $ 1,739,198 $ 5,162,974
The accompanying notes to fina nda[ statements are an integral part of this statement.
57
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changesin Fund Balances
Budget and Actual-Special Revenue Funds
Year Ended June 30, 2001
Revenues:
Other local taxes
Revenue from use of money and property
Charges for services
Miscellaneous
Recovered costs -
Revenue from the Commonwealth
Revenue from the Federal Government
Total revenues
Expenditures:
Current:
Judicial administration
Public safety
Health and welfare
Community development
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Transfers from component unit
Total other financing sources (uses) $
Excess Ideficiency) of revenu&s Et other
sources .over expenditures Et other uses $
Fund balances at beginning of year
Fund balance at end of year
Federal/State Grant Fund
Budget Actual
Vadance
Favorable
.(Unfavorable)
Enhanced 911 Fund
BudBet
Actual
Variance
Favorable
(Unfavorable)
$ - $ $ $ 860,223 $ 853,189 $ (7,034)
9,814 9,814 19,700 t66,281 146,581
182,707 190,145 7,438
3,987 3,987
3,071,734 3,048,838 (22,896)
3,028,547 3,061,808 33,261
$ 6,282,988 $ 6,314,592 $ 31,604 $ 879,923 $ 1,019,470 $ 139,547
S 76,606 $ 59,677 $ 16,929 $ $ $
724,917 692,896 32,021 775,000 777,306 (2,306)
6,051,335 5,932,985 118,350
1,867,354 1,594,098 273,256
$ 8,720,212 $ 8,279,656 $ 440,556 S 775,000 $ 777,306 $ (2,306)
S (2,437,224) $ (1,965,064) S 472,160 $ 104,923 $ 242,164 $ 137~,241
1,696,001 $ 1,694,384 S (1,617) $ $ $
(41,280) (42,759) (1,479) (705,332) (540,475)
579,846 576,596 (3,250)
2,234,567 $ 2,228,221 $ (6,346) $ (705,332) S
164,857
(540,475) $ 164,857
(202,657) $ 263,157 $ 465,814 $ (600,409) $
202,657 1,068,518 865,861 600,409
- $ 1,331,675 $ 1,331,675 $ $
(298,311) $ 302.098
2,374,797 1,774,388
2,076,486 $ 2,076~486
The accompanying notes to financial statements are an integra[ part of this statement.
58
Exhibit A-3
Courthouse Maintenance Fund
Budget Actual
Variance
Favorable
(Unfavorable)
Tourism Fund
Budget
Actual
Variance
Favorable
(Unfavorable).
Total
Budget Actual
Variance
Favorable
(U~favorable)
$ $ s
27,600 34,328 6,728
$ 27,6oo $ 34,328 $
6,728 S
S $ $
10,000
25,000
(10,000)
(25,000)
$ 860,223 $ 853,189 $ (7,034)
19,700 176,095 156,395
27,600 34,328 6,728
192,707 190,145 (2,562)
3,987 3,987
3,096,734 3,048,838 (47,896)
3,028,547 3,061,808 33,261
35,000 $
$ (35,000) $ 7,225,511 $ 7,368,390 $
142,879
S S S S S S
S S $
1,519,455 405,656 1,113,799
$ 1,519,455 S
S 76,606 S 59,677 $ 16,929
1,499,917 1,470,202 29,715
6,051,335 5,932,985 118,350
3,386,809 1,999,754 1,387,055
405,656 $ 1,113,799 $ 11,014,667 $ 9,462,618 $ 1,552,049
$ 27,600 $ 34,328 $
6,728 $ (1,484,455) $ (405,656) $ 1,078,799 $ (3,789,156) $ (2,094,228) $ 1,694,928
s S S
(41,000) (41,000)
$ (41,000) S (41,000) S
S (13,400) $ (6,672) $
13,400 22,287
S -.S.' 15615 $
$ 840,000 $ 791,268 $
$ 840,000 $ 791,268 $
(48,732) $ 2,536,001 $ 2,485,652 $ (5~349)
(787,612) (624,234) 163,378
579,846 576,596 (3,250)
(48,732) $ '2,328,235 S 2,438,014 $ 109,779
6,728 $ (644,455) $ 385,612 S "1~030,067 $ (1,460;921) '$ '343,786 $''-1,804,707
8,887 644,455 1,353,586 709,131 1,460,921 4,819,188 3,358,267
15~615 $. $ 1~73%198. S 1~73%198~$ . ' $ 5162 974 S 5~162~974.
59
This page [eft blank intentionally
DEBT SERVICE FUNDS
Generat Debt Service Fund - accounts for payments on generat obtigation debt of the
County. Financing is from Generat FUnd revenues.
Visitor Center Debt Service Fund accounts for payment on the Visitor Center
generat obtigation debt. -Financing is provided by rentats received from the Visitor
Center.
61
This page Left blank intentionaLLy
COUNTY OF ALBEMARLE, VIRGINIA
Debt Service Funds
Combinin~ Statement of Revenues, Expenditures and Changes in Fund Balances
Year Ended June 30, 2001
Exhibit B-t
Revenues:
Revenue from use of money and property
Expenditures:
Debt service:
Principal
Interest
Total expenditures
Excess (deficiency) of revenues
oveF expenditures
Other financin~ sources (uses):
Operatin~ transfers in
Excess (deficiency) of revenues Et other
sources over expenditures Et other uses
Fund balances at beginning of year
Fund balance at end of year
General
Debt
Service
Fund
$ S
S $
S 2,040,000 S
$ 2,040,000 S
200,000
$ 2,240,000 S
Visitor
Center
Debt
Service
Fund
Totals
$ 67,734 S 67,734
46,505
21,229
The accompanying', notes to 'financifil statement~'a'r~ a~ integral part of this'statement.
67,734
S 46,505
21,229
$ 67,734
$
$ 2,040,000
S 2,040,000
200,000
S 2,240,000
63
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual - Debt Service Funds
Year Ended June 30, 2001
Revenues:
Revenue from use of money and property
Expenditures:
Debt service:
Pdndpal
Interest
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Excess (deficiency)of revenues A other
sources over expenditures E other uses
Fund batances at beginning of year
Fund batance at end of year
General Debt Service Fund
Budget
Actual
$ $ $
2,240,000 $
Variance
Favorable
(Unfavorable)
2,240;000 $
$ 2,240,000
(2,240,000) $
$ 2,240,000
$ 2,,040,000 S 2,040,000
$ 2,240,000
(200,000) $ 2,040,000 $
200,000 200,000
2,240,000
$ 2,240,000 $ 2,240,000
The accompanying notes to financial statements are an integra[ part of this statement.
64
Exhibit B-2
Visitor Center Debt Service Fund
Budget
Actual
Variance
Favorable
(Unfavorable)
Total
Budget Actual
Variance
Favorable
(Unfavorable)
$ 68,000 $ 67,734 $ (266) $ 68,000 $ 67,734 $
(266)
39,000 $ 46,505 $ (7,505) $ 2,279,000 $ 46,505 $
29,000 21,229 7,771 2.9,000 21,229
68,000 $
67,734 $
266 S 2,308,000 $ 67,734 $
2,232,495
7,771
2,240,266
2,240,000
S (2,240,000) S
$ 2,040,000 $ 2,040,000
$ (200,000) $ 2,040,000 $
200,000 200,000
$ $ 2,240,000 $
2,240,000
2,240,000
65
This page [eft blank intentiona[ty
CAPITAL PROJECTS FUNDS
Fire Service Fund - accounts, for advance and Loans to volunteer fire and rescue
organizations which serve the County. Financing~iS provided from General Fund -
revenues and repayments of advances and Loans.
'Genera[ Capital Improvements Fund - accounts for capital project expenditures
for genera[ public improvements and Large equipment acquisitions~ Financing is
provided by governmental grants, capita[ [eases and general fund revenues.
Storm Water Control Fund - accounts for expenditures for drainage and other
systems for storm water control Financing is provided primarily from General
Fund revenues.
Jail Reserve Fund - accounts for resources accumulated for the County's share
of the regional :jail expansion.
COUNTY OF ALBEMARLE, VIRGINIA Exhibit C-1
Capital Projects Funds
Combining Ba[ance Sheet
At June 30, 2001
ASSETS
Cash and cash equivalents
Accounts receivable
Advances to other entities
Totai assets
LIABILITIES AND EQUITY
Liabilities:
Accounts payable
Equity:
Fund Balances:
Reserved for advances to other
entities
Unreserved:
Designated for capital projects
Undesignated
General Storm
Fire Capital Water Jail
Services Improvements Control Reserve
Fund Fund Fund Fund
$ 69,456 $ 8,197,650 $
305,151
1,930,544
$ 2,000,000 $ 8,5o2,8Ol $
1,133,116
1,133,116
$ $ 961,115 $ 15,169 $
$ 1,930,544 $
69,456
Totals
7,541,686
1,117,947
9,400,222
305,151
1,930,544
$ 11,635,917
$ 976,284
Totatfund batances $ 2,000,000' $ 7,541,686 $ 1,117,947
Total LiabiLities and equity $ 2,000,000 $ 8,502,801 $ - 1,133,116
1,930,544
8,729,089
$ 10,659,633
$ 11,635,917
The accompanyin~ notes to financiat statements are an integrat part of this statement.
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund ~alances--
Capital Project Funds
Year Ended dune 30, 2001
Exhibit C-2
General Storm
Fire Capital Water Jail
Service Improvements Control Reserve
Fund Fund Fund Fund
TOtals
Revenues:
Revenue from use of money and property
Charges for services
Miscellaneous revenue
Recovered costs
Reve hue from the Commonwealth
Total revenues
Expenditures:
Current:
Capital prOjects
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Total other financing sources (uses)
Excess (deficiency) of revenues E other
sources over expenditures El other uses
Fund balances at' beginning of year
Fund. balance at end of year
$ $ 324,951 $ 62,640 $
9,326
722,312
21,555
S S .1,068,8i8 $ 71,966 $
S 387,591
9,326
722,312
21,555
$ 1,140,784
S $ 5,568,080 $ 296,286 $
$ $ 5,568,080 $ 296,286 $
$ - $ (4,499,262) $ (224,320) $
8,205,539 $ 652,977
(130,000)
$ $ 8,075,539 $ 652,977
$ 3,576,277 $ 428,657
2,000,000 3,965,409 689,290
2;000,000 $ 7,541,686 $ 1,117,947
$ 5,864,366
$ 5,864,366
$ (4,723,582)
S $ 8,858,516
(300,000) (430,000)
(300,000) S 8,428,516
(300,000) $ 3,704,934
300,000 6,954,699
$ 10,659,633
The accompanying notes to financial statements are an integral part of this statement.
69
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances--
Budget and Actual--Capita[ Project Funds
Year Ended June 30, 200i
[Funds for Which Budgets Were Adopted)
General Capital Improvements Fund
Storm Water Control
Variance
Favorable
Budget Actual (Unfavorable) Budget Actual
Variance
Favorable
(Unfavorable)
Revenues:
Revenue from use of money and property $
Charges for services
Miscellaneous revenue
Revenue from the Commonwealth
50,000 $ 324,951 $ 274,951 $ $ 62,640 $
14,500 (14, 500) 9,326
1,000,276 722,312 (277,964)
81,278 21,555 (59,723)
Tota[revenues
$ 1,146,054 $ 1,068,818 $ (77,236) S
62,640
9,326
Expenditures:
Current:
Capita[ projects
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Total other financing sources (uses)
Excess (deficiency) of revenues Et other
sources over expenditures Et other uses
Fund balances at beginning of year
Fund balance at end of year
$ 71..966 S 71,966
S 10,899,880 $ 5,568,080 $ 5,331,800 S 1,245,568 $ 296,286'
S 10,899,880 $ 5,568,080 S 5,331,800 $ 1,245,568 $ 296,286
$ (9,753,826) $ (4,499,262) S 5,254,564 $ (1,245,568) $ (224,320) $
652,977 $ 652,97'/ $
$ 8,720,396-$ 8,205,539 S (5i4,857) $
(130,000) (130,000)
$ 8,590,396 $ 8,075,539 S (514,857) $ 652,977 $ 652,977
S (1,163,430) $ 3,576,277 $ 4,739,707 $ (592,591) $ 428,657 $
3,125,430 3,965,409 839,979 592,591 689,290
$ 1,962,000 $ 7,541,686 $ 5,579,686 $ $ 1,117,947-$
949,282
949,282
1,021,248
1,021,248
96,699
1,117,947
The accom panying notes to finanda[ statements are an integra[ part of this statement.
Exhibit C-3
JailReserve Fund
Budget
Actual
Variance
Favorable
(Unfavorable)
Totals
Budget Actual
Variance
Favorable
(Unfavorable)
S $ $ S
$ $ S
50,000 S 387,591 $ 337,591
14,500 9,326 ( 5,174)
1,000,276 722,312 (277,964)
8q,278 21,555 (59,723)
S 1,146,054 S 1,140,784 s (5,270)
$ S $
$ S S
S 12,145,448 S 5,864,366 S 6,281,082
S 12,145,448 S 5,864,366 S 6,281,082
s S s
S (10,999,394) S (4,723,582) S 6,275,812
$
(300,000)
(300,000) $
$
(300,000)
(300,000) $
S 9,373,373 $ 8,858,516 $ (514,857)
(430,000) (430,000)
S 8,943,373 S 8,428,516 $ (514,857)
(300,000)
300,000
(300,000) $
300,000
$ - (2,056,021) S 3,704,934 $ 5,760,955
4,018,021 4,954,699 936,678
- S 1,962,000 S 8,659,633 $ 6,697,633
71
This page [eft blank intentionatty
INTERNAL SERVICE FUNDS
Health Insurance Fund - accounts for all activities of the
County and School Board employee health insurance
program. Other iointly 8overned organizations also
participate in the program.
Duplication Fund accoUnts for revenues received for
copying, printing and related services.
73
COUNTY OF ALBEMARLE, VIRGINIA
Internal Service Funds
Combining Balance Sheet
At June 30, 2001
Exhibit D-I
ASSETS
Cash and cash equivalents $
Accounts receivable
Totat assets
LIABILITIES AND EC~UITY
Liabilities:
Accounts payable
Accrued liabilities
Deferred revenue
Total [labilities S
Equity:
Retained earnings:
Reserved fo r health insurance claims $
Unreserved
Total equity
Total liabilities and equity
Health
Insurance
Fund
4,156,545
4,156,545
S
955,851
155,604
Duplication
Fund
Totals
S 451.163 $ 4,607,708
409 409
$ 451,572
19,978
1,111,455 S 19j978
3,045,090 $
431,594
431,594
3,045,090
4,156,545 $ .... 451,572
S 4,608,117
$ t9,978
955,851
155,604
$ 1,131,433
$ 3,o45,o9o
431,594
3,476,684
$ 4,6o8,117
The accompanying notes to financial statements are an integral part of this statement.
COUNTY OF ALBEJ~ARLE, VIRGINIA
Internal Service Funds
Combining Statement of Revenues, Expenses and Changes in Equity
Year Ended June 30, 2001
Operating revenues:
Charges for services $
Health
Insurance Duplication
Fund Fund
8,643,509 $ 205,138 $
Operating expenses:
Health insurance claims
Duplicating costs
Total operating expenses
8,570,830 $ $
154,674
$ 8,570,830 $ !54,674
Operating income (loss)
72,679 $ 50,464 $
Non-ope~ting revenues (expenses):
Interest income
Exhibit D-:Z
Totals
8,848,647
8,570,830
154,674
8,725,504
123,143
S 187,902 $ S 187,902
Netincome S 260,581 $ 50,464 $
Retained earnings, beginning of year
2,784,509 381,130
Retained earnings, end of year
311,045
3,165,639
$ 3,045,090 $ 431,594 S 3,476,684
The accompanying notes to financial statements are an integra[ part of this statement.
75
COUNTY OF ALBEb,~RLE, VIRGINIA
Interna[ Service Funds
Combining Statement of Cash Flows
Year Ended June 30, 2001
Cash flows from operating activities:
Operating income (Loss)
Adjustments to recond[e a perating income to
net cash provided by operating activities:
Changes in operating assets and Liabilities:
(Increase) decrease in:
Accounts receivabte
Increase (decrease) in:
Accounts payable
Accrued LiabiLities
Deferred revenues
Net cash provided by operating activities
Cash flows from investing activities:
Interest ,income
Increase in cash and cash equivalents for the year
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
Exhibit D-3
Health
Insurance
Fund
Duplication
Fund
Tota Is
72,679 $
50,464
123,143
570,234
(66,036)
(13,162)
7,957
303
12,243
571,672 $ 63,010
187~902 $
759,574 $ 63,010
3,396,971 388,153
4,156,545 $ 451,163
570,537
(53,793)
(13,162)
7,957
$ 634,682
$ 187,902
$ 822,584
3,785,124
$ 4,607,708
The accompanying notes to financia[ statements are an integral part of this statement.
76
FIDUCIARY FUNDS
Trust Funds:
H. ~ L. Graves Trust Fund - to account for monies provided by a private donor, the corpus of which is
nonexpendable. Interest earned on assets may be used by property owners in the WaLnut Creek Park area
in the event of flooding extends beyond the boundaries of an easement.
Mclntire Trust Fund to account for monies provided by a private donor, the corpus of which is
nonexpendable. Interest and other earnings on assets may be used for educational purposes.
Juanise Dyer Trust Fund - to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for coLLeBe scholarships for a graduate
of one of the County hiBh schools.
NicoLe Thompson Trust Fund - to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for coLLege scholarships for special
education or economicaLLy disadvantaged students who graduate from the County school system.
Weinstein Trust Fund to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for the instaLLation of traffic control
devices for a certain area of the County.
Crozet CrossinRs Trust Fund - to account for monies provided bg private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for assistance to persons who qualify for
the purchase of homes in the Crozet Crossings project.
Proffer Trust Fund - to account for funds received for proffers for two communities Located in the County.
EarninBs on these funds may be used for the construction of or upgrade of certain public improvements in
the communities.
ARencv Funds:
Special WeLfare Fund - accounts for monies provided primarily through private-donors for assistance of
children in foster care, needy senior citizens and others. This fund is also used to account for monies
received from other governments and individuals (i.e., social security and child, support) to be paid to
special welfare recipients.
HuntinR and FishinR License Fund - accounts for funds received for state hunting and fishing LicenSes. The
funds are remitted to the state on a periodic basis.
DrUR Fund - accounts for monies received from state and federal authorities for the prevention of drug
abuse and distribution of iLLegaL substances.
PayroLL Suspense Fund- accounts for various employee payroLL withholdings and payments of employee
benefits.
Performance Bond Fund - accounts for the receipt and disbursements of performance bonds required by
the County for erosion and sediment controL, and other items relative to construction by private
developers.
Fire ProRram Fund - accounts for fire program funds received from the state. The funds are aLLocated to
the various County volunteer fire companies.
HUD FamiLy SeLf Sufficiency Fund accounts for funds received from various sources for families
participating in the COunty housing programs.
JuveniLe Detention Center Fund - accounts for funds received from various sources for the construction of
a regional juvenile detention center.
77
COUNTY OF ALBEMARLE, VIRGINIA
Fiduciary Funds
Combining Balance Sheet
At June 30, 2001
ASSETS
Cash and cash equivalents
Investment with trustees,
at fair value
Accounts receivable
Accrued interest
Total assets
Nonexpendable Trust Funds
H E~ L Juanise Nicole Crozet
Graves Mclntire Dyer Thompson Weinstein Crossings Proffer
Trust Trust Trust Trust Trust Trust Trust
Fund Fund Fund Fund Fund Fund Fund
$ 2,823 S $ 10,030 $ 18,301 $ 72,660 $ 100,206 $ 375,767
294,349
$ 2i823 $ 294,349. $ 10,03.0 $ 18,301 $ 72,660 $. 100,206 $ 375~767
LIABILITIES AND EC~UITY
LiabiUties:
Accounts payable and
accrued expenses
Due to other funds
Amounts he{d for others
$ $ $ $ S S $
Total UabiLities S S S S S $ S
Equity:
Fund Ba[anc6s:
Reserved for endowments
Total tiabiLities and equity
S 2,823 S 294,349 S 10,030 S t8,301 S 72,660 $ 100,206 S 375,767
$ 2,823 $ 294,349 S 10~030. S 18,301 $ 72,660 S 100~206 $ 375,767
The accompanying notes to financia[ statements are an integra[ part' of'[his'statement,
78
Agency Funds
Hunting Juvenile Perfor-
Special and Fishing Detention Payroll mance Fire
Welfare License Dru~ Center Suspense Bond Pro~ram
Fund Fund Fund Fund Fund Fund Fund
HUD Family
Self
Sufficiency
Fund
Totals
$ 20,747 $
1,673 $ 32,527 $ 7,062,125 $ 124,043 $ 375,779 $ 50,911 $
S 8,247,592
294,349
$ 20,747 $
1,673 $ 32}527.,5 ',7,06..2,125 $ 124,043 $ 375,_779 $ 50,911 $
S 8~541~941.
$ 1,673 $ 293 $ 538,132 $ 124,004 $ $
20,747 32,234 6,523,993 39 375,779 50,911
20,747 S 1,673 $ 32,527 $ 7,062,125 $ 124,043 $ 375,779 $ 50,911
977
(977)
$ 664,102
977
7,002,726
$ 7,667,805
$ $ $ $ $ $ $ $
$ 20,747 $ 1,673 $ 32,527 $ 7,062,125 $ 124,043 $-37.5,779.$ 50,911 .5
S 874,136
$ 8~541,941
79
COUNTY OF ALBEh~,RLE, VIRGINIA Exhibit E-2
Nonexpendable Trust Funds
Combining Statement of Revenues, Expenses and Changes in Fund Batances--
Year Ended June 30, 2001
H f+ L Juanise Crozet
Graves Mclntire Dyer Nicole Weinstein Crossings Proffer
Trust Trust Trust Thompson Trust Trust Trust
Fund Fund Fund Trust Fund Fund Fund Fund
Totals
Operating revenues:
Revenue from use of money:
Interest and investment
gains (tosses)
Misce[[aneous revenue
Donations
Total revenues
Expenses:
Education
PubLic works
Totat expenses
Net operating income (toss) $
Fund batances at beginning of
year
Fund batance at end of year
$ 54 $ (29,122) $ 588 $
902 $ 1,469 S 6,421 $ 19,109 $ (579)
3,250 29,700 82,500 115,450
$ 54 S- (29,122) S 588 $ 4,152 $ 1,469 $ 36,121 $ 101,609 $ 114,871
$ $ 7,001 $ $ 1,000 $ $ $ $ 8,001
7,001
54 $ (36,123) $
1,000 8,001
588 $ 3,152 $
1,469 S 36,121 S 101,609 S 106,870
2,769 330,472 9,442 15,149 71,191 64,085 274,158 767,266
$ 2,823 $ 294,349 $ 10,030 $ 18,301 $ 72,660 $ 100,206 S 375,767 $ 874,136
The accompanying notes to financia[ statements are an integra[ part of this statement.
8O
COUNTY OF ALBE~RLE, VIRGINIA
Nonexpendable Trust Funds
Combining Statement of Cash Flows
Year Ended June 30, 2001
Cash flows from operating activities:
Net operating income (loss)
Adjustments to reconcile net
operating income to net cash
provided by operating activities
Interest and investment (income)
tosses reported as operating
income
Net unrealized (gains) tosses
on investments
Net cash provided by operating
activities
Cash flows from investing
activities:
Interest and investment
gains (tosses)
Sale of investments
Total from (to)investing
activities
Net cash ft. ows
Exhibit E-3
H Et L Juanise N icole Crozet
Graves Mclntire Dyer Thompson Weinstein ~Crosstngs Proffer
Trust Trust Trust Trust Trust Trust Trust
Fund Fund Fund Fund Fund Fund Fund
Totals
54 $ (36,123)$ 588 $ 3,152 $ 1,469 5 36,121 5 101,609 5 106,870
(54) 29,122 (588) (902) (1,469) (6,421) (19,109) 579
30,000 30,000
5 22,999 5 5 2,250 5 $ 29,700 5 82,500 $ 137,449
54 5 (29,122)5 588 $ 902 $ 1,469 5 6,421 5 19,109 5 (579)
6,123 6,123
54 S (22',999)5 588 5 902 5 1,469 $ 6,421 $ 19,109 5 5,544
54 $ 5 588 $ 3,152 $ 1,469 5 36,121 5 101,609 $ 142,993
Cash and cash equivalents at
beginning of year 2,769
9,442 15,149 71,191 64,085 274,158 436,794
Cash and cash equivalents at
end of year 5 2,823 S 5' 10,030 5
-18,301 $ 72,660 5 1001'~06 5 375,767 5 579,787
The accompanying notes to financial statements are an integral part of this statement.
81
COUNTY OF ALBEJV~ARLE, VIRGINIA
Agency Funds
Statement of Changesin Assets and Liabilities
Year Ended June 30, 2001
Exhibit E-4
(Continued to next page)
Special Welfare Fund:
Assets:
Cash and cash equivalents
Balance Balance
July 1, June 30,
2000 Additions Deletions 2001
$ 40,207 S 16,278 $ 35,738 $ 20,747
LiabiUties:
Amounts held for others
Hunting and Fishing License Fund:
Assets:
Cash and cash equivalents
LiabiUties:
Accounts paYable
$ 40,207 $ 16,278 $ 35,738 $ 20,747
$ 560 S 7,248 S 6,135 S 1,673
560 $ 7,248 S 6,135 $ 1,673
Drug Fund:
Assets:
Cash and cash equivalents
Accounts receivable
Total assets
$ 9,589$ 123,568 $ 100,630 $ 32,527
5,181 5,181
14,770 $~ 123,568 $ 105,811 $ 32,527
Liabilities:
Accounts payable
Amounts held for others
Total liabilities
Juvenile Detention Center:
Assets:
Cash and cash equivalents
Accounts receivable
$ S 293 S $ 293
14,770 123,275 105,811 32,234
14,77.0 $ 123,568 S 105,811 S 32,527
$ 1,732,884 $ 8,804,350 $ 3,475,109 $ 7,062,125
Total assets
$ 1,732,884 $ 8,804,350 $ 3,475,109 $ 7,062,125
Liabilities:
Accounts payable
Due to othter funds
Amounts held for others
Total [iabiUties
Payroll Suspense Fund:
Assets:
Cash and cash equivalents
Accounts receivable
Total assets
Liabilities.:
Accounts payable
Due to other funds
Amounts hetd~for others
Total liabilities
$ 4!,755 $ 538,132 $ 41,755 S 538,132
1~69!,!29 8,266,218 3,433,354 6,523,993
S ,1~732,884 $ 8,804,350 $ 3,433~,354 S 7,062,125
S 233,814 $ 124,004 S 233,775 S 124,043
2,241 2,241
$ 236,055 $ 124,004S 236,016 S 124,043
S 236,016 S 124,004 S 236,016 $ 124,004
39 39
S 236,055 $ 124,004 $ 236,016 $ 124,043
82
COUNTY OF ALBEMARLE, VIRGINIA
Agency Funds
Combining Statement of Changesin Assets and LiabiUties
Year Ended June 30, 2001 (Continued)
Exhibit E-4
(Continued from previous page)
Performance Bond Fund:
Assets:
Cash and cash eq uivalents
Liabilities:
Amounts held for others
Fire Program Fund:
Assets:
Cash and cash equivalents
Liabilities:
Amounts held for others
HUD Family Self Sufficiency Fund:
Assets:
Cash and cash eq uiva[ents
Balance
July 1,
2000
Additions
$ 302,204 $ _ 157,685
$ 302,204 $ 157,685
$ 33,782 $ 99,029
$ 33,782 $ 99,029
$ 8,761 S 7,691
Liabilities:
Amobnts held forothers $ 8,761 $ 6,714
Due to other funds 977
Deletions
84,110
S 84,110
Ba[ance
June 30,
2001
375,779
$ '375,779
$ 81,900 $ 50,911
$ 81,900 $ 50,911
16,452 $
16,452
Total [iabiUties $ 8,761 7,691 16,452
Totals--All Agency Funds:
Assets:
Cash and cash equivalents $ 2,361,801 $ 9,339,853
Accounts receivable 7,422
$ 4,033,849
7,422
$ 4,041,271
283,906
3,757,365
$ 4,041,271
Total assets $ 2,369,223 $ 9,339,853
Liabilities:
Accounts payable S 278,331 $ 669,677
Due to other funds 977
Amounts held for others 2,090,892 8,669,199
Tota[ liabilities $ 2,369,223 S 9,339,853
The accompanying notes to financial statements are an integra[ part of this statement.
$ (977)
977
$ 7,667,805
$ 7,667,805
S 664,102
977
7,002,726
S 7;667,805
83
This pa~e ~eft blank intentionally
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in Proprietary Fund operations.
85
COUNTY OF ALBEMARLE, VIRGINIA Exhibit F-1
Schedule of Fixed Assets by Source - Primary Government
and Discretely Presented Component Unit
At June 30, 2001
Land
Building and building improvements
Improvements other than buildings
Machinery, furniture, fixtures, and equipment
Vehicles
Total general fixed assets
Investment in general fixed assets from:
Proceeds from indebtedness
General fund revenues
Gifts ahd other miscellaneous revenue sources
Total investment in general fixed assets
Component
Primary Unit -
Government School Board
2,912,712 $ 4,185,737
17,768,540 134,880, 643
6,086,372 3,365,847
4,931,652 5,625,928
6,504,275 10,083,814
$ 38;203,551 $ 158,141,969 $
Total
$ 7,098,449
152,649,183
9,452,219
10,557,580
16,588,089
196,345,520
$ 16,202,918 $ 55,082,182 $ 71,285,100
21,342,791 103,059,787 124,402,578
657,842 657,842
38,203,551 $ 158,141,969 $
196,345,520
The accompanying notes to financial statements are an integral part of this statement.
86
COUNTY OF ALBEMARLE, VIRGINIA
ScheduLe of Fixed Assets by Function and Activity
Primary Government and DiscreteLy Presented Component Unit
At June 30~ 2001
Exhibit F-2
Machinery,
Building E~ Improve- Furniture ~
Building ments Fixtures,
Improve- other than and
Land ments Buildings Equipment Vehicles Total
Primary Government:
General Government Administration:
Board of Supervisors
Genera[ and Financial Manasement '
County Executive
Finance
County Attorney
Information services
Board of Elections
Total 8eneraL and financial
manasement
$ 520,429 $ 8,552~066 $ 522,532
$ $ $
56,015 S $ %651~042
11,301 S $ 11,301
170,724 105,044 275,768
7,460 7,460
2,037,327 2,037,327
396,790 - 396~790
$ $ $ - $ 2,623~602 $ 105,044 $ 2,728,646
Judicial Administration:
Clerk of circuit court
Sheriff
Other courts
Total judicial administration
$ $ $ 126,328 $ $ 126,328
71,614 13,503 345,055 430,172
40,277 2,426,478 38,200 2,504~955
40,277 $ 2,498,092 $ $ 178,031 $ 345,055 $ 3,061,455
Public Safety:
Police department
Po[ice animal control
Fire and rescue
Inspections
Other public safety
Total pubUc safety
$ 6,575 $ $ $ 387,408 S 3,416,402 S 3,810,385
56,19! 56,191
97,757 127,516 1,100,149 1,325,422
15,839 154,423 170,262
191,337 1,736,943 248,110 2,176,390
$ 197,912 $ 1,834~7005 S 530,763 $ 4,975,275 $ 7,538,650
Public Works:
EnBineerin8
Staff Services
Keene landfill
Total public works
$ 266,784 $ $ $ 136,570 S 214,624 $ 617,978
683,347 226,708 910,055
220,534 - 220~534
$ 266,784 $ $ 220,534 S 819,917
S 441~332 $ 1,748,567
Health and WeLfare:
Social services
Joint health buildinB
Office of housin8
$ S 7,189 S $ 82,513 $ 205,904 $ 295,606
17,816 854,635 872,451
7~120 13,762 20~882
Total health and welfare
Parks, Recreation and CuLturaL
Community DeveLopment:
Community development
Zonin8
Total community development
Total Primary Government
CompOnent Unit - School Board:
Education
$ 17,816 5 861,824 ~ $ 89,633 $ 219,666 $ 1,188,939
$ 1,869,494 $ 4,021,858 $ 5,269,760 $ 582,244 $ 254,059 $ 11,997~415
$ $ $ S 33,894 $ 7,755 S 41,649
73,546 17,553 156,089 247,188..
$ $ 73,546 $ 51,447 $ 163,8445 28§,837.
2,912,712 $ 17,768,540 $ 6,086,372 .5 4,931,65~ .$ 6,504,275..$ 38,203,551
$ 4,185,737 $ 134,880,643 $ 3,365,84.7..$ 5,625,928_S 10,083,814 $ ,158,141,969
The accompanyin8 notes to financial statements are an inteEraL part of this statement.
87
'COUNTY OF ALBEMARLE, VIRGINIA
ScheduLe of Changes in Fixed Assets by Function and Activity
Primary Government and Discretely Presented Component Unit
Year Ended June 30, 2001
Exhibit F-3
Balance
July 1,
2000
Additions
Deletions
Balance
June 30.
2001
Primary Government:
General Government Administration:
Board of Supervisors
S 9,330,400 S 320j642
$ 9,651,042
General and Financial Management
County Executive
Finance
County Attorney
Information services
Board of ELections
Total genera[ and financial management S
11,301 $
270,199 12,787
7,460
1,981,075 56,252
386,236 10,554
7,218
2,656,271 $ 79,593 $ 7,218
11,301
275,768
7,460
2,037,327
396,790
S 2,728,646
Judicial Administration:
clerk of circuit court
Sheriff
Other courts
Total judicial administration
S 126,328 S
368,924 109,265
2,287,370 217,585
$ 2,782,622 S 326,850
S
48,017
S 48,017
S 126,328
430,172
2,504,955
$ 3,061,455
Public Safety:
Police department
Police animal control
Fire and rescue
Inspections
Other public safety
Total public safety
$ 3,666,702 S 403,676
56,191
1,179,286 146,136
170,262
2,176,390
$ 7,248,831 S 549,812
S 259,993 S
3,810,385
56,191
1,325,422
170,262
2,176,390~
S 259,993 $ 7,538,650
PubLic Works:
Engineering
Staff services
Keene landfill
Total public works
S 433,733 S 199,920
928,557 11,370.
220,534
$ 1,582,824 $ 211,290
$ 15,675 S 617,978
29,872 910,055
220,534
S 45,547 S 1,748,567
Health and WeLfare:
Social services
Joint health building
Office of housing
Total health and welfare
Parks) Recreation and Cultural
Community DeveLopment:
Community development
Zoning
Total community development
Total Primary Government
$ - 242,609 $ 52,997
872,451
!,927 18,955
$ 1,116,987 $ 71,952
$ 11,546,928 $ 465,487
$ S
295,606
872,451
20,882
$ $ 1,188,939
S 15,000 S 11,997,415
$ 34,653S 6,996
218,922 35,566
S 253,575 $ 42,562
$ 36,518,438 S 2;068,188
S $ 41,649
7,300 247,188
$ 7,300 $ 288,837
$ 383,075 '$ 38,203,551
Corn ponent Unit - School Board:
Education S 155,004,280 $ 3,499,603 $ 361,914
The accompanying notes to financial statements are an integral, part of this statement.
S 158,141,969
88
COMPONENT UNIT SCHOOL BOARD
Governmental Funds:
School Fund - accounts for the oPeration of the County's public schooL, system. Financing is provided
primarily by state and federal grants and appropriations from the County of ALbemarLe.
School Cafeteria Fund accounts for operations of the County's school food service program.
Financing is provided primarily by food sales and transfer from the School Fund.
School Debt Service Fund - accounts for debt service expenditures for the school system for the
payments of principal and interest on the school system's general Long-term debt. Financin8 is
provided by appropriations from the County of ALbemarLe.
School Capital Proiects Fund - accounts for school construction expenditures. Financing is provided
primarily from debt proceeds, construction grants and appropriations from the County of ALbemarle.
Account Groups: -
General Fixed Assets Account Group - accounts for' general fixed assets of the school system.
General Lon~-Term ObLigation Account Group - accounts for aLL general Long-term obligations of the
school system including general obligation debt, capital Leases, and claims, judgements and
compensated absences.
89
COUNTY OF ALBENIARLE, VIRGINIA
Combining Balance Sheet
DiscreteLy Presented Component Unit - School Board
At June 30, 2001
School
Fund
Governmental Funds
School Debt Capital
Cafeteria Service Projects
Fund Fund Fund
ASSETS AND OTHER DEBITS
Assets:
Cash and cash equivalents
Receivab[es (net of aLLowances for
uncoLlectib[es):
Accounts
Interest
Due from Other governments
Inventory, at cost
Prepaid items
Fixed assets
Other debits:
Amount available for debt service
Amount to be provided for the retirement of
general long-term debt and accrued leave
$ 9,741,064 $ 1,118,057 $ 1,776,167 S
945,672
2,871,442
209,992
324,816
84,656
25,821
43,642
2,022,453
237,871
Total assets and other debits
$ 14,092,986 $ 1,272,176 $ 1,776,i67 $ 2,260,324
LIABILITIES, EQUITY AND OTHER CREDITS
Liabilities:
Accounts payable and accrued expenses
Compensation payab[e
Deferred revenues
Accrued vacation and sick Leave
General obligation bonds payable
- StateUterary fund loans payable
VRS early retirement incentive obligation
$ t,789,165 $ 57,878 $ 175 $ 879,939
9,017,415 152,961
118,631
Total Uabilities
$ t0,925,211 $ 210,839 $ 175. S879,939
Equity and other credits:
Investment in general fixed assets-
Fund balandes:
Reserved for inventory
Unreserved:
Designated:
Subsequent year's expenditures
Debt service
Capital projects
Undesignated
$ $ $ $
209,992 43,642
702,414
2,255,369
1,017,695
1,775,992
1,380,385
Total equity and other credits
$ 3,167,775 S 1,061,337 S 1,775,992 $ 1,380,385
Total LiabiLities, equity and other credits
$ 14,092,986 $ 1,272,176 $ 1,776,167 $ 2,260,324.
The accompanying notes to financial statements are an integra[part of this statement.
9O
Exhibit. G- 1
Account Groups
General
Fixed
Assets
General
Long-term
Debt
Totals
$ S S
14,657,741
158,141,969
1,775,992
64,136,039
1,030,328-
3,135,134
253,634
324,816
158,141,969
1,775,992
64,136,039
158,141,969 $ 65,912,031 $ 243,455,653
$ $
$ -' $
$ 158,141,969 $
1,165,915
62,105,000
1,788,482
852,634
65,912,031
$ 2,727,157
9,170,376
118,631
1,165,915
62,105,000
1,788,482
852,634
77,928,195
158,141,969
253,634
158,141,969 $
158,141,969 $
702,414
1,775,992
1,380,385
3,273,064
65,912,03t $
S 165,527,458
243,455,653
91
This pase [eft blank intentionaUy
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, ExpenditUres and Changes in Fund Balances
Discretely Presented Component Unit - School Board
Year Ended June 30, 2001
ExhibitG-2
Revenues:
Revenue from use of money and
property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal
Government
Total revenues
Expenditures:
Current:
Education
Capita[ projects
Debt service:
Principal retire ment
Interest and fiscal charges
Total expenditures
Excess (deficiency) of
revenues over expenditures
Other financing sources (uses):
Proceeds from long-term debt
Operating transfers in
Operating transfers out
Transfer from primary
government
Transfers to primary
government
Total Other financing sources (uses)
Excess (deficiency) of revenues Et other
sources over expenditures Et other uses
Fund balances at beginning
of year
Fund balance at end of year
School School
School Debt Capital
School Cafeteda Service Projects
Fund Fund Fund Fund
Totals
S 522,180 S 42,075 S 279,608 S 145,o54 S 988,917
3,057,585 2,199,591 5,257,176
215,859 215,859
1,559,830 24,094 1,583,924
3o,196,o99 53,980 635,596 30,885,675
2,978,982 842,370 3,821,352
$ 38,530,535 $ 3,138,016 S 279,608 S 804,744 $ 42,752,903
$ 94,3o7,001 $ 2,965,247 $ S $ 97,272,248
5,491,441 5,491,441
5,424,714 5,424,714
3,589,335 3,589,335
S 94,3o7,ool $ 2,965,247 S 9,o14,o49 S 5,491,441 S 111,777,738
$ (55,776,466) $ 171,769 S (8,734,441) S (4,686,697) $ (6%024,835)
$ S S $ 2,605,000 S 2,605,000
25,000 295,925 320,925
(295,925) (25,000) (320,925)
56,673,555 8,850,000 65,523,555
(679,596) (679,596)
$ 55,723,034 $ (25,000) $ 9,145,925 S 2,605,000 S 67,448,959
S (53,432) $ 147,769 $ 41.t,484 $ (2,081,697) $ (1,575,876)
3,221,207 913,568 1,364,508 3,462,082 8,961,365
$ 3,167,775 $ 1,061,337 S 1,775,992 $ 1,380,385 $ 7,385,489
The accompanying notes to financial statements are an integral part of this statement.
93
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund BaLances--Budget and Actual
Discretely Presented Component Unit - School Board
Year Ended June 30, 2001
Revenues:
Revenue from use of money
and property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal
Government
Total revenues
Expenditures:
Current:
Education
Capital projects
Debt service:
Principal retirement
Interest and fiscal charges
Total expenditures
Excess (deficiency) of
revenues over expenditures
Other financing sources (uses):
Proceeds from long-term debt
Opera[in8 transfers in
-Operating transfers out
Transfers from primary
government
Transfers to primary
government
Total other financin~ sources (uses)
Excess (deficiency) of revenues E
other sources over expenditures
and other uses
SchooI Fund
School Cafeteria Fund
Variance Variance
Favorable Favorable
Bueget Actual (Unfavorable) Budget Actual . (Unfavorable)
283,950 $ 522,180 ~ 238,230 $ $ 42,075 $ 42,075
2,853,602 3,057,585 203,983 2,200,900 2,199,591 (1,309)
214,870 215,859 989 ;
1,624,654 1,559,830 (64,824)
31,104,564 30,196,099 (908,465) 51,000 53,980 2,980
3,107,042 2,978,982 (128,060) 780,330 842,370 62,040
S 39,!88,682 $ 38,530,535 $ (658,147) S 3,032,230 $ 3,138,016 $ 105,786
$ 96,336,788 $ 94,307,001 $ 2,029,787 $ 3,007,230 S 2,965,247 $ 41,983
$ 96,336,788 $ 94~307,001 $ 2,029,787 $ 3,007,230 $ 2,965,247 $ 41,983
S (57,148,.106) $ (55,776,466) $ 1,371,640 S 25,000 $ 172,769 $ 147,769
S $ S $ $ s
25,000 25,000
(295,925) (295,925) (25,000) (25,000)
56,673,555 56,673,555
(699,846) (679,596) 20,250
$ 55,702,784 S 55,723,034 S 20,250 S (25,000) $ (25;000) $
$ (1,445,322) $ (53,432) $ 1,391,890 $ $ 147,769 $ 147,769
Fund batances at beginning
of year
Fund batance at end of year
1,445,322 3,221,207 1,775,885 913,568 · 913,568
- $ 3,167,775 $ 3,167,775 $ $ 1,061r,337 $ 1,061,337
The accompanying notes to financial statements are an integraL part of this statement.
94
Exhibit G-3
School Debt Service Fund
Budset Actual
VaHance
Favorable
(Unfavora~le) .
$ 27g,608 $ 279,608
School Capital Projects Fund
Totals
Variance Variance
Favorable Favorable
Bud~[et Actual (Unfavorable) Budget Actual (Unfavorable)
100,000 $ 145,054 $ 45,054 $ 663,558 $ 988,917 $ 325,359
5,054,502 5,257,176 202,674
214,870 215,859 989
8,358 24,094 15,736 1,633,012 1,583,924 (49,088)
1,311,871 635,596 (676,275) 32,467,435 30,885,675 (1,581,760)
$ 279,608 ~ Z79,608 $ $ 1,420,229 $ 804,744 $
3,887,372 3,821,352 (66,020)
(615,485...~) $ 43,92~0,749 $
42,752,903 S (1,167,846)
$ $ S 99,344,018 $ 97,272,248 $ 2,071,770
6,904,721 5,491,441 1,413,280 6,904,721 5,491,441 1,413,280
5,508,t84 5,42A,714 83,470 5,508,184 5,424,714 83,470
3,496,603 3,589,335 (92,732) 3,496,603 3,589,335 (92,732)
$ 9,004,787 $ 9,014,049 $
(9,262) S 6,904,721 $ 5,491,441 $ 1,413,280 $ 115,253,526 $ 111,777,738 $ 3,475,788
$ (8,725,179) $ (8,734,441) S (9,262) S (5,484,492) $ (4,686,697) $ 797,795 $ (71,332,777) 5 (69,024,835) $ 2,307,942
$ $ $ $ 2,601,640 $ 2,605,000 $ 3,360 $ 2,601,640 $ 2,605,000 $ 3,360
295,925 295,925 320,925 320,925
(320,925) (320,925)
8,850,000 8,850,000 65,523,555 65,523,555
S 9,145,925 $ 9,145,925 S
$ 2,601,640 $ 2,605,000
(699,846) (679,596) 20,250
3,360 $ 67,425,349 5 67,448,959 $ 23,610
$ 420;746 $ 411,484 S (9,262) $ (2,882,852) $ (2,081,697) $ 801,155 $ (3,907,428) 5 (1,575,876) $ 2,331,552
1,347,853 1,364,508 16,655
$ 1,768,599 S 1,775,992 $ 7,393 $
2,882,852 3,462,082 579,230 .5,676,027 8,961,365 3,285,338
$ 1,380,385 $ 1,380,385 .$ 1,768,599 5 7,385,489 $ 5,616,890
95
This page [eft blank intentionally
Su pporting Schedules
97
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2001
Schedule 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Primary Government:
General Fund:
Revenue from local sources:
Genera[ property taxes: Rea[ property taxes
Public service corporation taxes:
Rea[ and personal
Persona[ property taxes
Mobite home taxes
Machinery and tools taxes
Penalties
Interest and costs
Total genera[ property taxes
Other local taxes:
Local sa[es and use taxes
Transient lodging taxes
Consumer utitity taxes
t~otor vehicle licenses
Bank franc hise taxes
Taxes on recordation and wi[Is
Business license taxes
Utility company licenses
Contractors licenses
Seller's tax
t~ea[s tax
Penalties and interest
Total other local taxes
Permits, privilege fees and
regulatory licenses: Animal licenses
Other permits, privilege fees and regulatory licenses
Total permitS, privilege fees and
regulatory licenses
Fines and forfeitures:
Fines and forfeitures
Budget
$ 46,4151527
1,744,200
16,595,500
76,100
1,121,800
475,000
215,000
$ 66,643,127
$ 9,750,000
1,400,000
5,867,100
1,660,885
294,700
703,500
4,731,800
439,600
782,800
270,400
3,325,000
62,000
$ 29,287,785
$ 13,400
1,227,O05
$ 1,240,405
$ 271,3OO
Actual
Variance
Favorable
(Unfavorable)
$ 47,340,300 $ 924,773
1,936,493
14,057,195
75,587
860,196
489,707
206,672
S 64,966,150 S
$ 9,558,219
1,318,781
5,940,724
1,696,047
266,782
681,760
6,257,338
512,503
863,578
272,033
3,642,225
82,231
192,293
(2,538,305)
(513)
(261,604)
14,707
(8,328)
31,092,221
11,297 $
1,129,O70
(1,676,977)
(191,781)
(81,219)
73,624
35,162
(27,918)
(21,740)
1,525,538
72,903
80,778
1,633
317,225
20,231
$ 1,804,436
(2,1o3)
(97,935)
$ 1,140,367 $ (100,038)
$ 207.,881 $
(63,419)
Revenue from use of money and prope~y:
Revenue from useofmoney
Revenue from use of prope~y
Total revenue from use of money
and property
$ 819,761
183,770
1,003,531
$ 1,097,476 $ 277,715
148,284 (35,486)
$ 1,245,760 $
242,229
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and DiscreteLy Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2001 (Continued)
Fund, Major and Minor Revenue Source
Budget Actual
Schedule 1
(Continued tonext page)
Variance
Favorable
(Unfavorable)
Primary Government: (Continued)
General Fund (Continued)
Revenue from Local sources: (Continued)
Charges for services:
Charges for Commonwealth Attorney
Police department fees
Sheriff department fees
CLerk's fees
Charges for parks and recreation
Fiscal agent and other related administration fees
Fire/rescue fees
Recycling fees
Planning and related fees
Charges for misceUaneous services
Total charges for services
,2,200 $ 2,117 $ (83)
170,800 154,749 (16,051)
123,773 152,121 28,348
253,400 245,329 (8,071)
223,705 224,898 1,193
209,980 408,711 198,731
5,625 5,972 347
2,000 85 (1,915)
73,700 13,691 (60,009)
7,100 8;0O8 9O8
S 1,072,283 $ 1,215,681 $ 143,398
Miscellaneous revenue:
Miscellaneous income
VPA refunds
Total misceLLaneous revenue
$ 45,100 $ 109,693 $ 64,593
151,947 209,741 57,794
$ 197,047 $ 319,434 .$ 122,387
Recovered costs:
E-911 costs
Health Department
Court and court services
Sheriff
Extension service
Police
Watershed'management
Administration and other
Total recovered costs
Total revenue from local sources
775,000 $ 775,000 $
27,400 (27,400)
155.,930 165,463 9,533
3,100 3,485 385
39,235 39,244 9
23,000 20,000 (3,000)
67, 550 61,997 (5,553)
17,600 208,614 191,014
$ 1,108~815 $ 1,273,803 $ 164,988
$ 100,824,293 $ 101,461,297 $ 637,004
Revenue from the Commonwealth:
Payments in lieu of taxes
S 80,900 $ 89,803 $ 8,903
Non-categorical aid:
ABC profits
Wine tax
Motor vehicle carrier tax
Mobile home titling taxes
Personal property tax relief
Leased vehicle tax
Roiling stock-raiLs
Other
S 191,900 $ 182,804 $ (9,096)
102,230 106,594 4, 364
4,900 6,613 1,713
130,000 67,884 (62,116)
6;648,300 10,200,482 3;552,182
285,000 384,477 99,477
136,400 113,227 (23,173)
990 1,022 32
Total non-categorfcal aid
$ 7,499,720 $ 11,063,103 $ 3,563,383
99
COUNTY OF ALB£MARI_E, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budset and Actual
Year Ended June 30, 2001 (Continued)
Schedule 1
(Continued to next pase)
Fund, Major and Minor Revenue Source
Primary Government: (Continued)
General Fund (Continued)
Revenue from the Commonwealth: (Continued)
Categorical aid:
Shared expenses:
Commonwealth Attorney
Sheriff
Finance
Medical examiner
Registrar/Electoral board
Clerk of the circuit court
Total shared expenses
Other categorical aid:
Police Department
Recordation fees
Virginia Housin~ Assistance Program
Public assistance and welfare administration
Forestry funds
EMS funds
Crime control
Fire program funds
Medicaid UVA~ State
Arts ~rant
Clerk's technician
Total other categorical aid
TOtal categorical aid
Total revenue from the Commonwealth
Revenue from the Federal Government:
Payments in lieu of taxes
Catesodcal aid:
HU D-moderate rehabilitation
Medicaid
COPS grant
School Resource Officers
FBI - tower rental
PubUc assistance and welfare administration
Total categorical aid
Budget
$ 425,181
619,591
491,936
8O0
50,400
388,830
S
Actual
419,137
621,015
484,131
540
67,470
374,829
Variance
Favorable
(Unfavorable)
(6,044)
1,424
(7,805)
(260)
17,070
(14,001)
$ 1,976,738 $ i,967,122 $ (9,616)
$ 1,835,022
599,844
69,000
1,485,229
1,764,201 $
564,297
53,650
1,485,734
3,295
91,104
91,688
5,000
4,058,969
6,026,091
17,178,997
34,100
28,750
95,300
156,439
5,000
98,120
$ 4,406,804
$ 6,383,542
$ 13,964,162
(7o,821)
(35,547)
(15,350)
505
3,295
(34,100)
(28,750)
(4,196)
(64,751)
(98,120)
(347,835)
(357,451)
3,214,835
10,900 S 11,763 S 863
$ 170,049
156,439
229,025
,34,339
2,800
2,716,581
S
91,687
236,725
67,865
2,741
2,992,029
3,391,047
3,309,233 $
(170,049)
(64,752)
7,700
33,526
(59)
275,448
81,814
100
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2001 (Continued)
Fund, Major and Minor Revenue Source
Budget
Primary Government: (Continued)
General Fund (Continued)
Revenue from the Federal Government: (Continued)
Total revenue from the Federal
Government
Total Genera[ Fund
Special Revenue Funds:
Federal / State Grant Fund:
Revenue from local sources:
Revenue from use of money and property:
use of money
Miscellaneous revenue:
Miscellaneous
Recovered costs:
Other recovered costs
Total recovered costs
Total revenue from local sources
Revenue from the Commonwealth:
Other categorical aid:
ComPrehensive s~rvices grant
Metro planning grant
Chesapeake Bay Restoration
Bdsht Stars grant
Emergency medical services
Community Corrections Act
Victim/witness
To[at revenues from the Commonwealth
Revenues from the Federal Government:
Metro planning grant
Community Development Block Grants
Section 8 housin8
Moderate family rehabilitation
Child care grants ~
Schedule 1
(Continued to next page)
Actual
Variance
Favorable
(Unfavorable)
$ 3,320,133 $ 3,402,810 $ 82,677
$ 118,108,588 $ 122,043,104 $ 3,934,516
$ $ 9,814 $ 9,814
$ 182,707 $ 190,145 $ 7,438
$ 3,987
$ 3,987
182,707 $ 203,946
2,253,624
1,450
158,155
17,457
564,442
76,606
2,258,324 $
2,126
3,150
154,201
6,918
564,442
59,677
$ 3,071,734 $ 3,048,838 $
3,987
3,987
21,239
S 23,600
395,989
455,944
873,928
243,911
4,700
676
3,150
(3,954)
(10,539)
(16,929)
(22,896)
15,628
168,997
688,769
914,707
194,400
(7,972)
(226,992)
232,825
40,779
(49,511)
101
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2001 (Continued)
SchedUle 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Primary Government: (Continued)
Special Revenue Funds: (Continued)
Federal / State Grant Fund (Continued):
Revenues from the Federal Government:
Transportation safety grant
Law Enforcement Block Grant
BuLletproof vests
Criminal justice grants
Substance abuse grant
United Way administration fees
Family support grant
Total revenue from the-FederaL GOVernment
Total Federal / State Grant Fund
Enhanced 91t Fund:
Revenue from local sources:
Other local taxes:
E-911 tax
Revenue from the use of money and property:
Revenue from the use of money
Total Enhanced 911 Fund
Courthouse Maintenance Fund
Revenue from local sources:
Charges for services:
Courthouse maintenance fees
Tourism Fund
Revenue from local sources:
MisceLlaneous
Contributions
Revenue from the Commonwealth:
Other categorical aid:
Tourism grant
Total To urism Fund
Total, Special Revenue Funds
Budget
S 19,110
29,481
7,658
55,640
10,025
23,550
889,711
Actual
Variance
Favorable
(Unfavorable)
17,206 S (1,904)
29,481
6,898 (760)
43,116 (12,524)
2,! 11 (7,914)
24,252 702
956,243 66,532
3,028,547 $ 3,061,808 $ 33,261
6,282,988 $ 6,314,592 $ 31,604
860,223 $ 853,189 $ (7,034)
19,700
166,281
S 879,923 $ 1,019,470 $
27,600
S lO,OOO S
25,000
$ 35,000
$ 7,225,511
146,581
139,547
34,328
6,728
$ (10,000)
7,368,390
(25,000)
$-.~ (35,ooo)
$ 142,879
102
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2001 (Continued)
Schedule 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Debt Service Funds:
General Debt Service Fund
Revenue from local sources:
Miscellaneous -
Visitor Center DebtService Fund:
Revenue from local sources:
Revenue from use of money and property:
Rent - Visitor's center
Total Debt Service Funds
Capital Proiects Fu rids:
General Capital Improvements Fund:
Revenue from local sources:
Revenue from the use of money and property:
Revenue from the use of money
Revenue from the use of property
Total Revenue from the use of money and property
Charges for services:
Miscellaneous
Miscellaneous revenue:
Miscellaneous
Total revenue from Local sources
Revenue from the Commonwealth:
Categorical aid:
VDOT
Total revenue from the-COmmonwealth
Total General Capital Improvement Fund
Budget
Actual
$ $ $
$ 68,000 $ 67,734
$ 68,000 $
$ 50,000 $
$ 50,000 S
$ 14,500 $
$ 1,ooo, z76 $
$ 1,064,776 $
Variance
Favorable
(Unfavorable)
$ (266)
67,734 $ (266).
324,951
324,951
722,312
S 274,951
274,951
(14,500)
(277,964)
1,047,263 $ (17,513)
$ 81,278 $ 21,555
$ 81,278 S 21,555
S 1~ 146,054 $
1,068,818
$ (59,723)
$ - (59,723)
$ (77,236)
i03
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and DiscreteLy Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2001 (Continued)
Schedule 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Capital Projects Funds:
Storm Water Control Fund:
Revenue from local sources:
Revenue from use of money and property
Revenue from use of money
Charges for services
Total Storm Water Control Fund
Total Capital Projects funds
Grand Total Revenues - - Primary
Government
Component Unit School Board:
Special Revenue Funds:
School Fund:
Revenue from' local sources:
Revenues from use of money and property:
Revenues from use of money
Revenues from use of property
Total revenues from use of money and property
Charges for services:
Tuition from private and other sources
Vehicle maintenance fees and fuel charges
Food se rvice
Miscellaneous Charges for services
Total charges for services
Miscellaneous revenue:
Miscellaneous
Recovered costs:
C.B.I.P. severe revenue
ED program
Personnel services
Other
Total recovered costs
Total revenue from local sources
Categorical aid:
Share of State sales tax
Basic school aid
Special' education
104
Budget
1,146,054
126,548,153
3,250
280,700
283,950
2,071,735
466,200
177,700
137,967
2,853,602
214;870
678,773
582,921
225,167
137,793
1,624,654
4,977,076
8,447,327
13,970,692
2,920,252
Actual
Variance
Favorable
(Unfavorable)
62,640 $ 62,640
9,326 9,326
71,966 $ 71,966
1,140,784 $ (5,270)
6,870
515,310
522,180 $
130,620,012
2,232,570 $
492,553
198,305
134,157
3,057,585 $
215,859 $
681,163 $
541,129
214,027
123,511
1,559,830
5,355,454
8,278,139
13,378,660
2,874,651
$ 4,071,859
3,620
234,610
238,230
160,835
26,353
20,605
(3,810)
203,983
989
2,390
(41,792)
(11,140)
(14,282)
(64,824)
378,378
(I69,188)
(592;032)
(45,601)
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Uni~
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2001 (Continued)
Schedule 1
(Continued to next page)
Fund, Major and 'Minor Revenue Source
Component Unit School Board: (Continued)
Special Revenue Funds: (Continued)
School Fund: (Continued),
Categorical aid: (continued)
Lottery funds
Fringe benefits
Other state funds
Total revenue from the Commonwealth
Revenue from the Federal Government:
TitLe 1 and migrant education
Title II - Innovatfve Education
Title II - Economic Security
Adult Education
Refugee impact grant
Literary challenge
English literacy
Vocational education
Title VI-B and related grants
Preschool program
Class size reduction
Drug education
Goals 2000
Reading excellence
School food
Other
Total revenue from the Federal Government
TotalSchool Fund
School Cafeteria Fund:
Revenue from local sources:
Revenue from the use of money and property:
Revenue from the use of money
Charges for services:
Cafeteria sales
Miscellaneous revenue:
MisceU. aneous
Total revenue from local sources
Budget
1,390,978
1,782,838
2,592,477
S 31,104,564 S
S 897,182
56,564
46,915
67,306
3,559
53,300
74,733
126,137
1,315,179
92,417
140,000
50,166
96,284
73,562
13,738
3,107,042 $
' 39,188,682 $
$
2,200,900
Actual
1,376,162
1,740,468
2,548,019
30,196,099
Variance
Favorable
(Unfavorable)
(14,816)
(42,370)
(44,458)
S (908,465)
798,983 $ (98,199)
49,499 (7,065)
45,388 (i,527)
65,456 (1,850)
3,558 (1)
48,498 (4,802)
18,050 (56,683)
126,153 16
1,301,601 (13,578)
73,459 (18,958)
156,795 16,795
45,763 (4,403)
12,493 (83,791)
200,000 200,000
33,286 (40,276)
(13,738,)
2,978,982
38,530,535
(128,o6o)
',(658,147)
42,075 $ 42,075
2,199,591 (1~309)
2,200,900 $ 2,241,666 $ 40,766
105
COUNTY OF' ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component'Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 2001 (Continued)
Fund, Major and Minor Revenue Source
Budget
Component Unit School Board: (Continued)
School Cafeteria Fund: (Continued)
Revenue for the Commonwealth:
Categodcai aid:
School food programs
Revenue from the Federal Government:
Categorical aid:
School food programs
Total School Cafeteria Fund
Total Special Revenue Funds
Debt Service Fund:
School Debt Service Fund:
Revenue from local sources:
Revenue from use of money and property:
Use of property
Capita[ Proiects Fund:
School Capital Proiects:
Revenue ~rom local sources:
Revenue from use of money and property:
Use of money
Recovered costs:
Contributions and other
Revenue from the Commonwealth:
Categorical aid:'
School construction grants
Education ~techno[ogy ~rant
Total revenue from the Commonwealth
Total School Capital Projects Fund
Grand Total Revenues - - Component
Unit - - School Board
Grand Total Revenues - - All Governmental
Funds and Discretely Presented Component Unit
Schedule 1
(Continued from previous page)
Actual
$ 51,000 S 53,980
780,330
3,032,230
42,220,912
$ 279,608
Variance
Favorable
(Unfavorable)
842,370
3,138,016
41,668,551
$ 2,980
62,040
105,786
(552,361)
$ 279,608 $
$ 100,000 $ 145,054 $ 45,054
$ 8,358 $ 24,094
S 15,736
$ 400,000 $ 394,140 $ (5,860)
911,871 241,456 (670,415)
S 1,311,871 $ 635,596 $
$ 1,420,229 S 804,744 $
$ 43,920,749 S 42,752,903 $
$ 170,468,902 $ 173,372,915 $
(676,~275)
(6,15,485)
(1,167,846),
2,904,013
106
COUNTY OF ALBI:'MARL£, VIRGINIA
Governmental Funds and Discretely Presented component unit'
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 2001
Schedule 2
(Continued to next page)
Fund, Function, Activity and Elements
Primary Government:
General Fund:
Genera[ Government Administration:
Legislative:
Board of Supervisors
Genera[ and Financial Administration:
County executive
Community Fesouroes
Personnel
Legal services
Director of finance
Data processing
Tota[ genera[ and financial administration
Board of Elections:
Electoral board and officials
Total genera[ government administration
Judicial Administration:
Courts: Circuit court
General district court
Magistrate
Juvenile and domestic relations court
Cterk of the circuit court
Sheriff
Total Courts
Commonwealth Attorney:
Commonwealth attorney
Total iudicia[ administration
Public Safety:
Law Enforcement'and Traffic Control:
Po[ice department
911 Service
Total [aw enforcement and traffic control
Fire and Rescue Services:
Fire/rescue
Fire prevention
Fire/rescue tax credit
Fire departments - volunteer
Ambulance and rescue service
Fire extinction service
City of Charlottesville
Total fire and rescue services
Budget
Actual
Variance
Favorable
(Unfavorable)
$ 333,267 S 319,799 $ 13,468
599,141 $ 578,732S 20,409
93,437 79,886 13,551
530,459 443,841 86,618
473,960 449,644 24,316
3,045,815 2,737,665 308,150
1,647,809 1,646, 319 1,490
$ 6,390,621 S 5,936,087 S
298,696 S
7,022,584 S
83,OLO S
15,490
18,995
132,567
686,522
1,330,833
2,267,417 $
54'7,379 $
2,814,796 $
7,789,833 S
1,139,208
8,929,o41 S
1,222,701 S
199,869
75,000
732,960
192,096
13,758
654,427
277,577 S
6,533,463 S
78,276 $
10,616
14,039
131,697
532,361
1,327,596
2,094,585 S
531,638 $
2,626,223 S
7,478,113 S
1,139,208
8,617,321 S
1,055,233 $
283,007
45,029
685,335
157,995
13,758
644,427
2,884,784 $
3,090,811 $
454,534
21,119
489,121
4,734
4,874
4,956
870
154,161
3,237
172,832
15,741
188,573
311,720
311,720
167,468
(83,138)
29,971
47,625
34,101
10,000
206,027
107
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
ScheduLe of Expenditures - Budget and Actual
Year Ended June 30, 2001 (Continued)
Fund, Function, Activity and Elements
Primary Government: (Continued)
General Fund: (Continued)
Correction and Detention:
Regional jail
Juvenile detention home
Offender aid and testa ration
.Total correction and detention
Inspections
Other Protection:
SPCA shelter contribution
Total public safety
Public Works:
Maintenance of Highways, Streets, Bridges and
sidewalks:
Engineering
Street signs
Water resources
Total maintenance of highways, streets, bridges
and sidewalks
Sanitation and Waste Removal:
Refuse collection and disposal
Maintenance of Buildings and Grounds:
Staff services
Total public works
Health and welfare:
Health:
Supplement to local health department
Mental Health and Mental Retardation:
Region Ten Community Services Board
Welfare / Social Services:
Welfare administration
Public assistance
Employment services program
Medicaid - University of Virginia
Property tax relief for the elderly
Other social services
Total welfare/social services
Total health and welfare
Budget
Actual
Schedule 2
(Continued to next page)
S 1,597,000 $ 1,596,509
148,940 148,940
52,400 52,400
Variance
Favorable
(Unfavorable)
S 491
$ 1,798,340 $ 1,797,849 $ 491
S 748,064 $ 714,137 $ 33,927
$ 41,485 $ 41,518 $ (33)
$ 14,607,741 $ 14,055,609 $ 552,132
$ 1,472,427 $ 1,314,188
79,543 99,408
119,769 119,539
S
158,239
(19,865)
23O
$ 1,671,739 $ 1,533,135 $ I38,604
238,378
1,120,637
$ 3,030,754 $
212,660
1,055,901
2,801,696
25,718
$ 775,890 $ 775,890 $
$ 358,435 S
64,736
229,058
358,435
547,728 $ 534,479$ 13,249
4,001,560 4,037,773 (36,213)
969,218 868,138 101,080
313,316 257,859 55,457
210,000 153,325 56,675
864,149 864,149
$ 6,905,971 $
$ 8,040,296 S
6,715,7235
7,850,048 $
190,248,
190,248
t08
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and DiscreteLy Presented Component Unit
ScheduLe of Expenditures - Budget and Actual
Year Ended June 30, 2001 (Continued)
Schedule 2
(Continued to next page)
Fund, Function, Activity and Elements
Primary Government: (Continued),
General Fund: (Continued)
Education:
Contribution to community college
Parks, Recreation, and Cultural:
Parks and recreation
Darden Towe Memorial Park
ALbemarle Charlottesville Teen Center
Total parks and recreation
Library:
Regional Library
Cultural Enrichment:
Miscellaneous contributions
Total parks and recreation and cultural
Community Development:
Planning and Community Development: PLanning
Redevelopment and housing
Zoning
-Contributions to other agencies
Revenue Sharing Agreement - City of Charlottesville
Other
Total ~lanning and'~0i:nmufiity deVelOpment
Environmental Management:
Soil and Water Conservation District
~Cooperative Extension Program:
Horticulture and Family resources
Total Community Development
Total Genera[ Fund
Special Revenue Funds:
Federal / State Grant Fund:
Jud icial Administration
Victim/witness
Drug court
Total judicial administration
Budget
Actual
$ 10,250 $ 10,250 $
Variance
Favorable
(Unfavorable)
1,252,063 $ 1,230,879 $ 21,184
128,362 127;565 797
96,541 103,432 (6,891)
1,476,966 $ .1,.461.,876 $ 15,090
2,001,300 S 2,001,300 $
35,880 $ 35,880 $
3,514,146 $ 3,499,056 $ 15,090
$ 2,084,094 $. 1,424,350 $ 659,744
430,915 373,513 57,402
619,702 583,907 35,795
869,398 869,398
6,093,101 6,093,101
351,793 122,432 229,361
$ 10;449,003 $
$ 40,427 $
$ 165,664 $
c~,466,70q S
40,000 S
158,341 $
9,665,042
$ 10,655,094 $
$ 49,695,661 $ 47,041,387
982,302
427
7,323
990,052
2,654,274
76,606 S 59,677 $ 16,929
76,606 S 59,677 $ 16,929
109
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 2001 (Continued)
Schedule 2
(Continued to next page)
Fund, Function, Activity and Elements
Budget Actual
Variance
Favorable
(Unfavorable)
Primary Government: (Continued)
Special Revenue Funds: (Continued)
Federal / State Grant Fund (Continued):
Public Safety:
Public safety grants
Criminal iustice
$ 160,475 $ 131,521 $ 28,954
564,442 561,375 3,067
Total public safety
$ 724,917 $ 692,896 $ 32,021
Health and Welfare:
Health and Welfare
Comprehensive services grant
At risk 4 year olds
$ 1,441,680 $ 1,381,229 $ 60,451
4,122,220 4,106,115 16,105
487,435 445,641 41,794
Total health and welfare
S 6,051,335 $ 5,932,985 S 118,350
Community development:
Metropolitan planning programs
Whitewood Village
AHIP
Moderate housing rehabilitation and related
programs
26,500 $ 21,268$ 5,232
25,000 25,000
370,989 166,811 204,178
1,444,865 1,381,019' 63,846
Total community development
$ 1,867,354 $ 1,594,098 $ -273,256
Total Federal / State Grant Fund
$ 8,720,212 $ 8,279,656 $ 440,556
Enhanced 911 Fund:
Public Safety:
Law Enforcement and Traffic Control:
911 Service
$ 775,000 $ 777,306 $ (2,306)
Tourism Fu nd:
Community development:
Visitors Bureau
Tourism development
Other
$ 161,938 $ 153,238 $ 8,700
164,104 164,104
1~193,413 88,314 1,105,099
Total Tourism Fund
Total Special Revenue Funds
Debt Service Funds:
General Debt Service Fund:
Principal retirement
Interest and other debt costs
1,519,455 S 405,656 $ 1;113,799 -
11,014,667 $ 9,462,648 $ 1,552,049
$ 2,240,000 $
2,240,000
Total General Debt Service Fund
$ 2,240,000 $ ' - S 2,240,000
110
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budset and Actual
Year Ended June 30, 2001 (Continued)
Schedule 2
(Continued to next pase)
Fund, Function, Activity and Elements
Primary Government: (Continued)
Debt Service Funds:
Visitor Center Debt Service Fund:
Principal retirement
Interest and other debt costs
Total Visitor Center Debt Service Fund
Total Debt Service Funds
Capital Pro~ects Funds:
Capital Improvements Fund:
Capital Projects:
Information systems
Land
Street and sidewalks improvements
PubUc works maintenance projects
Emersency Operations Center
Fire departments
PubLic safety communications system
Libraries
Parks and recreation
Social Services Department relocation
Others
Total Capital Improvement Fund
Storm Water Control Fund:
Capita[ projects
Stormwater control
Total Capita[ Projects Funds
Grand Total Expenditures - - Primary
Government
Component Unit School Board
Special Revenue Funds:
School Fund:
'Education:
Instruction
Administration, and attendance and health
Pupil transportation services
Operation and maintenance
Facilities
Other
Total School Fund
Budget
$ 39,000
29,000
$ 68,000
S 2,308,000
$ 170,485
2,106,278
1,191,956
950,576
24,110
1,015,582
731,050
283,087
1,690,444
276,000
2,460,312
$ 10,899,880~
$ t,245,568
$ 12,145,448
$ 75,163,776
75,010,521
5,075,356
6,944,732
8,983,651
154,261
168,267
96,336,788
Actual
Variance
Favorable
(Unfavorable)
46,505 $ (7,505)
21,229 7,771
67,734 $ 266
67,734 $ 2,240,266
170,256 229
2,101,123 5,155
506,220 685,736
582,813 367,763
20,433 3,677
11~247 905,335
551,397 179,653
19~904 263,183
803,292 887,152
265,685 10,315
436,710 2,023,602
5,568,080 $ 5,331,800
$ 296,286 S 949,282
$ 5,864,366 $ 6,281,082
62,436,105 $ 12,727,671
73,237,467 $ 1,773,054
4,968,013 107,343
6,879,173 65,559
8,960,383 23,268
135,054 19,207
126,911 41,356
94,307,001 $ 2,029,787
111
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedu[e of Expenditures - Budget and Actual
Year Ended June 30, 2001 (Continued)
ScheduLe 2
(Continued from previous pase)
Fund, Function, Activity and Elements
Component Unit School Board (Continued)
School Cafeteria Fund:
Education:
Operating costs
Total School Cafeteria Fund
Total Special Revenue Funds
Debt Service Fund:
School Debt Service Fund:
Principal retirement
Interest and other debt costs
Total Debt Service fund
Capital Proiects Fund:
School Capital Projects Fund:
Baker-Butler Etementary Schoo[
Monticetto High Schoo[
ADA structure changes
Technology equipment
Burley Middle School
School building renovations and related items
PREP
Total School Capital Projects Fund
Grand Total Expenditures ? - Component
Unit - - School Board
Grand Total Expenditures-All Governmental
Funds and Discretely Presented CompOnent
Unit
Budset
3,007,230
3,007,230
99,344,018
5,508,184
3,496,603
9,004,787
Actual
$ 2,965,247
$ 2,965,247
$ 97,272,248
$ 5,424,714
3,589,335
$ 9,014,049
Vadance
Favorable
(Unfavorable)
41,983
41,983
2,071,770
$ 83,470
(92,732)
$ (9,262)
3,081,997 $ 3,028,857 $ 53,130
3,217 3,217
208,488 9,972 198,516
1,310,700 455,929 854, 771
597,009 476,736 120, 273
1,474,014 1,370,999 103,015
229,296 145,721 83,575
6,904,721
115,253,526
190,417,302
$ 5,491~441 $ 1,413,280
$ 111,777,738 $ 3,475,788
$ 174,213,843 $ 16,203,459
112
COUNTY OF ALBEMARLE, VIRGINIA
ScheduLe of Director of Finance's AccountabiLity
At June 30, 2001
Schedule 3
Assets held by the Director:
Cash on hand/petty cash
Cash in banks:
Checking:
Wachovia Bank
BB E T of Virginia
Bank of America
Bank of America - DMV
Investments:
Wachovia Bank time deposit
Wachovia Bank - performance bonds
Sun Trust Bank Asset Management Account
Local Government nvestment
Repurchase agreement
Virginia State Non-Arbitra~e Prosram Bond Pool funds
Mclntire Trust Fund-Investments
Total assets
Liabilities of the Director:
Balance of County funds (Schedule 4)
Balance of CommonweaEth Credit Account (Schedule 5)
Balance of CharlottesviLLe-ALbemarLe Joint HeaLth Center BuiLding (ScheduLe 6)
Balance of ALbemarLe-CharLottesviLLe Regional Jail Authority (ScheduLe 7)
Balance of Emergency Operations Center (ScheduLe 8)
BaLance of Darden Towe Memorial Park (ScheduLe 9)
BaLance of DMV account
Other
Total LiabiLities
$ 5,950
(2,615,726)
2,819
52,530
9O4
1,200,000
375,779
651,035
47,901,341
9,577,000
7,809,074
294,349
$ 65,255,055
$ 6! ,450,271
8,662
231,961
3~581,765
(4,834)
(23,416)
(904)
11,550
65,255,055
113
COUNTY OF ALBEMARLE, VIRGINIA
ScheduLe of Director of Finance's Accountabi!.ity to the County
A~L County Funds and Component Units
Year Ended June 30, 2001
General
Balance July 1, 2000 S 20,978,674
Receipts:
General property taxes
Other Local, taxes
Permits, priviLeBe fees and
resutatory Licenses
Fines and forfeitures
Revenue from use of money and property
Charses for services
Miscellaneous
Recovered costs
Intersovernmental
Proceeds from indebtedness
Total receipts
Total available
Disbursements (net):
Warrants (checks) issued
Principal retirement
Interest and fiscal charses
Governmental Funds
Special Debt Capital
Revenue Service Projects
3,969,180 $ 200,000
S 63,771,918 $ $
31,318,157 857,520
1,140,367
207,881
1,245,760 176,095
1,215,681 58,580
319,434 223,171
1,273,803 3,987
20,491,615 5,490,806
S 120,984,616 $ 6,810,159 S
$ 141,963,290 S 10,779,339 $
$ 46,282,651 $ 9,144,844 $
Total disbursements S 46,282,651 $ 9,144,844 S
Interfund transfers:
Transfers in S 445,759 S 3,062,248 S
Transfers out (78,196,248) (624,234)
$ 17,930,150 $ 4,072,509 $
Balance, June 30; 2001
67,734
67,734
~267,734
46,505
21,229
67,734
2,040,000
2,240,000
S 5,965,157
387,591
9,326
490,631
21,555
S 909,103
S 5,974,260
S 5,00Z,554
5,002,554
8,858,516
(430,000)
$ 9,400,222
Note: This schedule is reported on the cash basis.. Revenues and
expenditures reflected in the other supplementary data and basic financial
statements are recorded on the accrual and/or modified accrual basis, except'as
otherwise noted.
1t4
Schedule 4
Proprietary
Funds
Internal
Service
Fiduciary
Funds
Trust Et
Agency
Component
Unit Total
School "Memorandum
Board Only"
$ 3,785,124 $ 3,129,067 $ 15,697,253 $ 52,824,455
S - $ $
187,902
8,848,647
$ 9,036,549 $
S 12,821,673 $
$ 8,189,965 $
$ 8,189,965 $
$ 63,771,918
32,175,677
(579)
9,339,853
1,140,367
207,881
988,917 2,985,686
5,257,176 15,389,410
215,859 10,656,682
1,559~924 2,837,714
34,417,367 60,421,343
2,605,000 2,605,000
9,339,274 $ 45,044,243 $ 192,191,678
12,468,341 $ 60,741,496 $ 245,016,133
3,926,400 $ 101,937,665 $ 174,484,079
5,424,714 5,471,219
3,589,335 3,610,564
3,926,400 $ 110,951,714 $ 183,565,862
S S
(24,000)
$ 65,868,480 $ 80,275,003
(1,000,521) (80,275,003)
$ 4,607,708 S 8,541,941 S 14,657,741 $
61,450,271
115
COUNTY OF ALBEMARLE, VIRGINIA
ScheduLe of Director of Finance's AccountabiLity to the Commonwealth
Year Ended June 30, 2001
Schedule 5
Balance
July 1,
2000
Receipts
Remittances
Balance
June 30,
2001
2001 Taxes:
Estimated income taxes
2000 Taxes:
Estimated income taxes
Other CoLLections:
Share of fees of
sheriff and deputies
TotaLs $
224,687
666
134,582
1,873
2,539 $
105,206
464,475
224,687
t35,248
98,417
8,662
458,352 $ 8,662
This schedule is presented on the cash basis.
116
COUNTY OF ALBEMARLE, VIRGINIA
Schedul. e of Director of Finance's AccountabiLity
To The Char[ottesvi(le-Albemarle Joint Health Center Buitdin8 Fund
Year Ended June 30, 2001
Schedule 6
Balance JuLy 1, 2000
Receipts
Total receipts and balance
Disbursements:
Checks issued
BaLance June 30, 2001
199,284
68,040
267,324
35,363
231,961
This schedule is presented on the cash basis of accounting.
117
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability
To The Albemarle -Charlottesville Regional Jail Authority
Year Ended June 30, 2001
Balance July 1, 2000
Receipts
Total receipts and balance
Disbursements:
Checks issued
Balance JUne 30, 2001.
Schedule 7
2,027,894
12,738,934
14,766,828
11,185,063
3,581,765
This schedule is presented on the cash basis of accountins,
118
COUNTY OF ALBEMARLE, VIRGINIA Schedule 8
Schedule of Director of Finance's Accountability
To The Emersency Operations Center
Year Ended June 30. 2001
Balance July 1, 2000
Receipts
Total receipts and balance
Disbursements:
Checks issued
Balance June 30, 2001
347,337
3,919,137
4,266,474
4,271,308
(4,834)
This schedule is presented on the cash basis of accounting.
119
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's AccountabiUty
To The Darden TOwe Memorial Park
Year Ended June 30, 2001
BaLance July 1, 2000
Receipts
Total receipts and balance
Disbursements:
Checks issued
Balance June 30, 2001
Schedule 9
(4,553)
208,744
204,191
227,607
(23,416)
This schedule is presented on the cash basis of accounting.
120
Statistical Tables
121
COUNTY OF ALBEMARLE, VIRGINIA
General Governmental Expenditures By Function (1)
Last Ten Fiscal Years
General Judicial
Fiscal Admini- Admini,
Year stration stration
1992 $ 3,720,634 S !,250,310
1993 4,100,162 1,302,764
1994 4,175,173 1,37! ,235
1995 4,525,198 1,514,116
1996 5,028,092 1,734, ~130
1997 5,,226,856 1,871,955
1'998 5,574,630 2,078,915
1999 5,558,735 2,259,053
2000 6,040,004 2, 505,194
2001 6,533,463 2,685,900
Note: (1)
Public
Safety
Public
Works
S 6,139,038 S 1,394,0'94
6,677,486 1,583,418
7,006,265 1,792,164
7j 780,936 1,989,329
8,819,633 1,950,935
11,166,096 2,234,899
11,578,473 2,299,190
12,253,913 2,724,901
13,680,512 2,538,081
15,525, 811 2,801,696
tnctudes General, Special Revenue, Debt Service, Capital Project Funds and
DiscreteLy Presented Component Unit.
Health
and
Welfare
$ 3,442,659
3,709,255
4,961,226
5,675,298
6,749,142
8,193,475
9,082,674
11,028,743
11,894,744
13,783,033
122
Table 1
Education
55,142,637 $
58,549,105
61,140,363
65,475,319
69,212,453
73,191,000
76,622,637
84,452,776
90,169,659
97,282,498
Parks,
Recreation
and
Cultural
2,337,209 $
2,492,222
2,509,508
2,630,543
2,781,119
2,903,511
2,933,075
3,082,292
3,218,200
3,499,056
Community
Development
6,168,473 $
6,992,704
7,273,781
7,717,868
8,537,897
9,090,116
9,789,023
10,301,716
10,840,518
11,664,796
Capital
Projects
15,967,658 $
8,382,828
13,170,964
5,804,471
10,838,430
19,967,723
21,946,149
19,265,117
7,375,902
11,355,807
Debt
Service
4,655,968 $
5,918,035
6,173,135
7,798,027
7,179,750
7,074,253
7,231,073
9,073,948
9,555,769
9,081,783
Total
100,218,680
99,707,979
109,573,814
110,911,105
122,831,581
140,919,884
149,135,839
160,001,i94
157,818,583
174,213,843
123
COUNTY OF ALBEMARLE, VIRGINIA
Generat Governmental Revenues by Source (1)
Last Ten Fiscat Years
General
Fiscal Property Other Local
Year Taxes Taxes
1992 $ 39,693,578 $ 14,767,928 $
1993 41,868,387 16,626,535
1994 45,814,504 17,695,347
1995 49,057,317 18,744,077
1996 (2) 70,456,150 19,287,058
1997 57,098,367 20,280,373
1998 59,736,838 23,140,529
t999 61,700,661 27,134,007
2000 63,335,269 29,540,491
2001 64,966,150 31,945,410
Notes:
(1)
Inctudes Generat, Speciat Revenue, Debt Service, Capitat Project Funds and
Discretety Presented Component Unit.
(2) First year of sp[it-bitUn8 of rea[ estate
Permit,
Privilese
Fees and
Resulatory
Licenses
694,540
716,188
815,276
794,158
782,795
945,134
999,107
1,089,241
i, 109,293
1,140,367
Fines
and
Forfeitures
112,786
169,631
189,909
155,715
169,773
247,136
216,888
243,320
215,489
207,881
124
Tab[e 2
Revenues
From Use
of Money Charges
and for
Property " Services
$ 1,232,167 $
1,054,422
1,167,332
1,8!,7,855
2,034,236
2,604,589
2,330,261
1,855,092
2,534,760
2,866,097
3,747,690
3,432,631
3,695,994
3,782,524
4,680,429
5,269,215
4,594,379
4,998,531
5,545,912
6,516,511
Miscel- Recovered Intergov-
laneous Costs ernmental
387,982 $
499,467
7i5,941
214,825
446,166
487,045
527,858
424,045
526,866
1,447,750
i,536,697 S
1,568,013
1,340,059
1,284~,197
2,304,450
3,070,269
2,571,115
3,195,492
2,781,673
2,861,714
24,917,448 $
29,132,827
30,501,342
32j580,254
35,130,486
37,355,357
38,931,191
46,924,233
55,221,149
61,421,035
Total
87,090,816
95,068,101
101,935,704
108,430,922
135,291,543
127,357,485
133,048,166
147,564,622
160,810,902
173,372,915
125
COUNTY OF ALBEMARLE, VIRGINIA
General Governmental Tax Revenues by Source
Last Ten Fiscal Years (1)
(Amounts Expressed in Thousands)
Local
Sales Transient
Fiscal Property and Use Lodging
Year Tax Tax Tax
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
NoteS:
(2)
39,694 $ 5,065 $ 277
41,868 6,046 301
45,815 6,367 335
49,057 6,999 350
70,456 7,254 358
57,098 7,786 403
59,737 8,060 887
61,701 8,557 1,385
63,335 9,462 1,328
64,966 9,558 1,319
(1) Includes all governmental funds
(2) First year of split-bilUng for real estate taxes
/~ea[s
Tax
1,137
3,124
3,367
3,642
Consumer
Utility
Tax
4,122
4,384
4,632
4,658
4,787
4,796
5,111
5,175
5,488
5,941
Motor
Vehicle
Tax
$ 1,086
1,108
169
1,204
1,225
1,222
1,323
1,373
1,628
1,696
Bank
Franchise
Tax
61
79
69
167
128
151
212
278
277
267
126
Table 3
Recordation
and Wills
Tax
335 $
352
453
314
406
427
539
65~
624
682
Business
License
Tax
Utility
Company
Tax
2,456 $
2,685
2,854
3,186
3,323
3,519
3,835
4,365
4,992
6,257
271 $
357
383
385
391
423
432
428
458
5i3
Contractors
License
Tax
433 $
441
560
526
518
643
648
723
735
864
Seller's
Tax
E-911
Tax
Other
Total
129 $
130
166
138
172
189
2O4
250
277
272
532 $
566
578
584
661
671
714
771'
816
853
S
64
51
38
54
89
81
54,461
58,317
63,381
67,568
89,743
77,379
82,877
88,835
92,876
96,911
127
This page [eft blank intentionaLLy
COUNTY OF ALBEMARLE, VIRGINIA
Property Tax Levies and Col.l.ections
Last Ten Fiscal. Years
Table 4
Delinquent Percent of
Total Current Percent Tax Total Tax
Fiscal Tax Tax of Levy Collections Total Tax Collections
Year Levy (1) Collections (3) Collected (3) Collections to Tax Levy
1992 $ 39,963,612 S 38,549,230 96.46% S 597,561 $ 39,146,791 97.96% S
1993 41,747,726 40,191,779 96.27% 992,785 41,184,564 98.65%
1994 46,269,210 44,499,274 96.17% 671,147 45,170,421 97.63%
1995 49,082,673 47,441,817 96.66% 884,225 48,326,042 98.46%
1996 (2) 70,483,330 ~69,025,719 97.93% 957,435 69,983,154 99.29%
1997 56,158,141 54,348,735 96.78% 2,096,760 56,445,495 100.51%
1998 59,986,411 57,198,574 95.35% 1,958,685 59,157,259 98.62%
1999 63,707,535 61,569,278 96.64% t,855,459 63,424,737 99.56%
2000 69,118,573 66,296,502 95.92% 2,194,807 68,491,309 99.09%
2001 74,621,141 72,085,861 96.60% -2,094,168 74,180,029 99.41%
(1) Net of tand use, tax retief, and fire / E/¢~S deferrats and exemptions
Outstanding
Delinquent
Taxes
2,910,523
2,950,092
3,809,572
3,658,270
4,495,656
3,614,212
3,574,245
3,040,451
3,037,036
4,106,378
(2)
(3)
Increase in tax' l.evy and current tax corrections resutted from imptementation of sprit bitting
of rear estate taxes in fiscat 1996
Beginning in tax year 1999 the Commonweatth of Virginia assumed a portion of the County's personal
property taxes. The amounts reimbursed to the County are as fol.tows:
1999 $ 1,826,100
2000 6,182,481
2001 10,200,482
These amounts are inctuded in both current and detinquent tax col.tection amounts for the respective years.
Percent of
Delinquent
Taxes to
Levy
7.28%
7.07%
8.23%
7.45%
6.38%
6.44%
5.96%
4.77%
4.39%
5.50%
129
COUNTY OF ALBEMARLE, VIRGINIA
Assessed and Estimated Actual Value (In Thousands) of T~able ProperLy
Last Ten Fiscal Years
Real Estate (5)
Pe~rsonal Property (2,4,6,7)
Machinery and Tools
Estimated Estimated Estimated
Fiscal Assessed Actual Assessed Actual Assessed Actual
Year Value Value (1) Value Value Value Value
1992 $ 3,725.,844 $ 4,041,149 $ 276,431$ 276,431$ 17,718 $
t 993 3,881,444 4,190,227 276,539 276,539 17,884
1994 4,278,835 4,531 ;335 313,171 313,171 20,097
1995 4,412,887 4,568,206 351,455 351,455 20,131
1996' 4, 731,824 4,868,132 398,220 398,220 21,290
1997 4,798,901 4, 952,426 434, 291 434, 291 22, 231
1998 5,072,861 5,213,629 455,627 455,627 22,917
1999 5,312,445 5,420,862 494,353 494, 353 24, 016
2000 5,703,666 5,886,136 556,589 556,589 24,509
2001 5,895,818 6,394,596 613,365 613,365 23,920
(1) Estimated actual value of real estate based on sales ratio percentages for the corresponding tax years
as computed 'by the Virginia Department.of Taxation.
Personal property includes personal property, business personal properLy and mobile homes.
Increase in tax assessment due to split bitUng and proration of personal property effe~ctive January 1, 1992.
(2)
(3)
(4) Personal property, machinery and tools, and public utility properLy is assessed as 100% fair market vmue.
(5) Rea[ estate net of exem ptions for land use deferral and tax relief for the elderly.
(6) Personal property includes exemptions for mobile home tax reUef for the elderly and the fire/rescue
tax credits which went into effect January 1992.
(7) Does not inLcude fire/rescue tax credit or mobile home tax relief after 1995
17,718
17, 884
20,097
20,131
21,290
22,231
22,917
24,016
24,509
23,920
130
Table 5
Public Utility
Assessed
Value
Estimated
Actual
Value
Assessed
Value
Total
$ 159,8495 159,849 S 4,179,842
171,429 171,429 4,347,296
176,368 176,368 4, 788,471
195,279 195,279 4,979,752
222,883 222,883 5,374,217
201,471 201,471 5,456,894
228,208 228,208 5,779,613
229,985 229,985 6,060,799
236,288 236,288 6,521,052
255,094 255,094 6,788,197
Estimated
Actual
Value
S 4,495,147
4,656,079
5,040,971
5,135,071
5,510,525
5,610,419
5,920,381
6,169,216
6,703,57.2
7,286,975
131
COUNTY OF ALBEMARLE, VIRGINIA
Property Tax Rates
Last Ten Fiscal Years
Table 6
Fiscal Real Personal Machinery
Year Property Property and Tools Real
1992 $ .72 $ 4.30 / 4.30 $ 4.30 / 4.30 $ .72/.72
1993 .72 4.30 / 4.28 4.30 / 4.28 .72/.72
1994 .72 4.28 / 4.28 4.28 / 4.28 .72/.72
1995 .72 4.28 / 4.28 4.28 / 4.28 .72/.72
1996 .72/.72 4.28 / 4.28 4.28 / 4.28 .72/.72
1997 .72/.72 4.28 / 4.28 4.28 / 4.28 .72/.72
1998 .72/.72 4.28 / 4.28 4.28 / 4.28 .72/.72
1999 .72/.72 4.28 / 4.28 4.28 / 4.28 .72/.72
2000 .72/.76 4.28 / 4.28 4.28 / 4.28 .72/.76
2001 .76/.72 4.28 / 4.28 4.28 / 4.28 .76/.72
Public Service
Personal
$ 4.30 / 4.30
4.30 / 4.28
4.28 / 4.28
4.28 / 4.28
4.28 / 4.28
4.28 / 4.28
4.28 / 4.28
4.28 / 4.28
4.28 / 4.28
4.28 / 4.28
Notes:
(1) 100% of fair market value
(2) The assessed value of mobile homes is included in persona[ property.
(3) Split billing and proration for persona[ property, machinery and tools and
public service adopted fiscal year 1992.
(4) The basis for property tax rates is $100.00 of assessed valuation.
132
COUNTY OF' ALBEMARLE, VIRGINIA
Special Assessment BiLLings and CoLLections
Last Ten Fiscal Years
Table 7
Special assessments of property taxes have not been made and, accordingly, are not presented.
The County has not utilized special assessments for public works improvements or other
purposes.
COUNTY OF ALBEMARLE, VIRGINIA
Computation of Legal Debt Margin, Direct and Overlapping Debt
and Revenue Bond Coverage
At June 30, 2001
Table 8
Legal Debt Margin:
The County of AlbemarLe is not subject to Legal debt computations per the Code of Virginia.
Computation of Direct and Overlapping Debt
The County of ALbemarLe has not issued any debt which is overlapping with other Govemments
during the last ten fiscal years.
Since there is no overlapping debt with other governments, there is no table of property tax
rates for aLL overlapping governments nor are there any computations of overlapping debt.
Revenue Bond Covera§e
The County of ALbemarle has not issued revenue bonds nor were any revenue bonds outstanding
during the Last ten fiscal years;
133
COUNTY OF ALBEMARLE, VIRGINIA Table 9
Ratio of Net Genera[ ObUgation Bonded Debt
To Assessed Taxable Value and Net General Obligation Bonded Debt Per Capita
Last Ten Fiscal Years
Less: Debt Ratio of Net
(2) Gross Payable from Net Bonded Debt
Fiscal (1) Assessed Bonded Enterprise Bonded to Assessed
Year Population Value Debt Revenues Debt (3) Value
1992 69,972 S 4,773,691,256 $ 39,293,415 S 39,293,415 0.0082
1993 71,335 4,920,818,467 39,257,526 39,257,526 0.0080
1994 72,560 5,581,065,455 50,287,511 50,287,511 0.0090
1995 75,742 5,737,717,742 46,311,072 46,311,072 0.0081
1996 76,976 6,160,785,549 48,199,772 48,199,772 0.0078
1997 77,420 6,378,332,299 50,262,514 50,262,514 0.0079
1998 78,401 6,560,'546,459 66,750,256 66,750,256 0.0102
1999 80,145 6,841,455,193 69,087,998 69,087,998 0.0101
2000 79,236 7,300,098,.140 66,500,740 66,500,740 0.0091
2001 80,487 7,330,351,524 63,893,482 63,893,482 0.0087
Net
Bonded
Debt per
Capita
562
550
693
611
626
649
851
862
839
794
Note:
(1) U.S. Census Bureau
(2) Includes [and use and tax relief
(3) Does not include VRS Early Retirement obUsation, Visitor Center notes payable and capital leases
134
COUNTY OF ALBEMARLE, VIRGINIA Table 10
Ratio of Annual Debt Service Expenditures for Genera[ Obtisation Bonded
Debt to Totat Genera[ Governmenta[ Expenditures
Last Ten Years
Total
Total General
Fiscal Debt Governmental
Year Principal Interest Service (2) Expenditures (1)
1992 $ 2,446,859 S 2,038,696 $ 4,485,555 $
1993 2,900,066 2,484,800 5,384,866
1994 3,418,317 2,645,703 6,064,020
1995 4,880,437 2,849,856 7,730,293
1996 4,454,945 2,498~317 61953,262
1997 4,129,440 2,815,519 6,944,959
1998 4,171,802 2,929,977 7,101,779
1999 5,159,236 3,785,418 8~944,654
2000 5,611,671 3,814,803 9,426,474
2001 5,471,219 3,610,564 9,081,783
(1) Inctudes at[ Governmental Funds of the Primary Government and
the Discretety Presented Component Unit
(2) Does not include capita[ teases
Ratio of
Debt Service
to General
Governmental
Expenditures
84,251,022 5.32%
91,325,151 5.90%
106,893,715 5.67%
110,911,105 6.97%
122,831,581 5.66%
140,919,884 4.93%
149,135,839 4.76%
160,001,194 5.59%
157,818,583 5.97%
174,213,843 5,21%
135
COUNTY OF ALBEMARLE, VIRGINIA
Demographic Statistics
Last Ten Fiscal Years
Table 11
Fiscal
Year Population (5)
1992 69,972
1993 71,335
1994 72,560
1995 75,742
1996 76,976
1997 77,420
1998 78,401
1999 80,145
2000 79,236-
2001 80,487
Source:
Per
Capita Median School
Income (3) Age (5) Enrollment (1)
Unemployment
Rate (2)
21,015 31.6 10,436 .4.40%
23,973 '31.6 10,581 3.20%
24,837 31.6 10,889 3.20%
24,837 (4) 31.7 11,123 2.70%
24,837 (4) 31.7 11,344 2.10%
24,837 (4) 31.7 11,626 2.20%
23,357 (4) 31.7 11,513 1.40%
29,063 (4) 31.7 12,188 1.50%
30,947 (6) 31.7 12,237 1.30%
N/A 37.4 12,140 1.70%
Above information obtained from the Weldon Cooper Center for Public Service unless otherwise
noted.
(1) Albemarle County Public Schools
(2) Virginia Employment Commission
(3) Includes City of Charlottesville
(4) Estimate by Department of Finance
(5) U.S. Census Bureau
(6) Bureau of Economic Analysis
N/A - Not available
136
COUNTY OF ALBEMARLE, VIRGINIA
Property Value, Construction Activity, and Bank Deposits
Last Ten Fiscal Years
Table 12
Fiscal Property Value (1) *
Residential Commercial
Construction Construction
Bank *
Deposits
Year Commercial Residential Exemptions Total
1992 $ 536,104 $ 4,098,437 $ 593,392 S 4,041,149 780 $ 67,153
1993 546,041 4,237,860 593,674 4,190,227 640 59,510
1994 612,664 4,689,827 771,156 4,531,335 886 88,554
1995 615,413 4,832,060 879,267 4,568,206 533 65,254
1996 692,929 5,160;724 985,521 4,868,132 541 82,761
1997 704,096 5,239,956 991,626 *¢,952,426 620 93,041
1998 729,017 5,576,068 1,091,456 5,213,629 575 95,765
1999 744,161 5,769,415 1,092,714 5,420,862 687 127,328
2000 866,193 6,313,459 1,293,516 5,886,136 51D 125,015
2001 973,035 6,787,088 %365,527 6,394,596 557 134,542
* Amounts expressed in thousands
(1) Estimated actual value from TaMe 5
(2) Source FDIC - includes financial institutions insured by the FDIC
(3) Nurn oer of commercial units for 1998, 1999, 2000 and 2001 include only new construction.
renovations or additions.
# of Units Value * # of Units Value *
(2)
218 $ 17,422 $ 349,992
'174 9,777 338,989
229 20,629 355,399
184 10,669 357,490
225 27,699 354,604
221 43,305 377,117
54 38,168 (3) 365,453
51 22,586 (3) 417,626
43 23,819 (3) 423,676
43 35,542 (3) Not Available
Does not include alterations,
137
COUNTY OF' ALBEMARLE, VIRGINIA
Principal Real Property Taxpayers
Year Ended June 30, 2001
Table 13
Taxpayer
University of Virginia Rea[ Estate
Foundation
Char[es W. Hurt
Shopping Center Associates
G[emore Associates
Westminister - Canterbury
University of Virginia Rea[ Estate
Foundation
University of Virginia Host
Properties, Inc.
Ja-Zan
First Interstate - Charlottesville
State Farm Insurance Company
Totals
Type of
Business
Office Park
Developer
Shopping Mall
Developer
Retirement village
Retirement Community -
Hotel and Sports Club
Condominiums
Shopping Mall
Insurance
(1) Based on 2001 real estate tax assessment'records.
$
Amounts are in thousands.
2001
Assessed
Valuation (1)
98,650
50,466
37,796
30,830
29,812
28,850
26,975
23,691
22,178
21,577
370,825
Percentage.
of Total
Assessed
Valuation
1.67%
0.86%
0.64%
0.52%
0.51%
0.49%
0.46%
0.40%
0.38%
O. 37%
6.29%
138
COUNTY OF ALBEMARLE, VIRGINIA
MisceLLaneous Statistics
At June 30, 2001
Table 14
Date of Incorporation
Form of Government
Area in Square Mites
Number of Traffic Lights
Number of Linear Road Miles (5)
Number of EmpLoyees (excLuding police and teachers):
Fire Protection (aLL volunteer):
PoLice Protection:
Education:
Recreation and CuLture:
FaciLities and serw'ces not included in the
reporting entity:
Board of Supervisors/County Executive
CLassified
Exempt
Number of stations
Number of calLs answered
Number Of paid firefighters
Number of stations
Number of sateLLite stations
Number of police personnel and officers
Number of patrol units
Number of [aw violations:
Physical arrests
Traffic violations
Number of elementary schools
Number of elementary school instructors
Number of secondary schools
Number of secondary school instructors
Number of community coLLeges
Number of universities
Community centers
Parks (1)
Park acreage (1)
Tennis Courts
Sewage system(ACSA) (2)
MiLes of sanitary sewers
Number of treatment plants
Number of service connections
DaiLy average treatment in ~aLLons (3) (4)
Maximum daily capaCity of treatment
plants in gaLLons (3) (4)
(1) IncLudes schools which serve as community and district parks.
(2) Source: ALbemarLe County Service Authority
(3) IncLudes the City of CharLottesviLLe, Virginia
(4) Source - Rivanna Water and Sewer Authority
(5) Source - Virginia Department of Transportation
744
723
53
955
1,363
2O4
7
5,537
12
1
7
127
102
3,760
6,643
15
468
9
518
1
1
3
32
2,800
32
185
5
13,410
11,313,000
21,750,000
139
This page left blank intentionally
ROBINSON, FARMTR, COX A££OCIATE$
C~R 71?2ED JaUBLIC A CCOU1VTA&r~is
A PROFESSIONAL ~D L£ABILIT~ COMPAi~Y
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER
FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
TO THE BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE, VIRGINIA
We have audited the financial statements of the County of Albemarle, Virginia as of and for the year
ended June 30, 2001, and have issued our report thereon dated October 15, 2001. We conducted our
audit in accordance with auditing standards.g.enerally accepted in the United States of Arnerica;
Specificati'6ns '/or ASdits o/Counties, 'Citibs :a~f 'TOWns; issued" by the Audit0~' of Public ACcounts of the
Commonwealth of Virginia; and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States.
ComPliance
As part of obtaining reasonable assurance about whether the County of Albemarle, Virginia's financial
statements are free of material misStatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct
and material effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do
not express such an opinion. The results of our tests disclosed no instances of noncompliance that are
required to be reported under Government Auditing Standards.
Internal Control Over Financial ReportinR
I~ planning and 'perf0frn'ing our audit, 'we hbnsidered the County of Albemarle, Virginia'S internal
control over financial reporting in order to determine our auditing procedures for the purpose of
expressing our opinion on the financial statements and not to provide assurance on the internal control
over financial reporting. Our consideration of the internal control over finandat reporting would not
necessarily disclose alt matters in the internal control over financial reporting that might be material
weaknesses. A material weakness is a condition in which the design or operation of one or more of the
internal'control components does not reduce to a relatively low level the risk that misstatements in
amounts that would be material in relation to the financial statements being audited may occur and
not be detected within a timely period by employees in the normal course of performing their assigned
functions. We noted no matters involving the internal control over financial reporting and its
operation that we consider to be material weaknesses.
t41
However, we noted other matters involving the'internal control over financial reporting that we have
reported to management in a separate letter dated October t5, 2001.
This report is intended solely for the information and us of the Board of Supervisors, management,
others within the organization, and federal awarding agencies and pass-through entities and is not
intended to be and should not be used by anyone other than these specified parties.
Charlottesville, Virginia
October 15, 2001
142
ROBINSON, FARMER', , 'COX ASSOCIATES
1Z~R TiF ...r~D .P UBZIC A CCO UPtTA lWTlg
A J?ROFf35;IONAJ5 LIMII~D I2'ABILI'I'Y COMPANY
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MA, JOR PROGRAM
AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
TO THE BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE , VIRGINIA
Compliance
We have audited the compliance of the County of ALbemarle, VirBinia with the types of compliance
requirements ..described in the U.S. Office of Management and Budget (OMB) Circular A-133
COmpliance Supplement that are appU'caNe to each of its major federal proBrams for the year ended
June 30, 2001. The County.of Albemarle, VirBinia's major federal prosrams are identified in the
summary of auditor's results section of the accompanyin8 schedule of findinss and questioned costs.
CompLiance with the requirements of laws, resulations, contracts and 8rants applicable to each of its
major federal proBrams is the responsibility of the County of Albemarle, Virsinia's manasement. Our
responsibility is to express an opinion on the County of ALbemarle, Virsinia's compliance based on our
audit.
We conducted our audit of compliance in accordance with auditin8 standards 8eneraLLy accepted in the
United States of America; the standards appLicabLe to financial audits contained in Government
Auditin9 Standards, issued by the ComptroLLer General of the United States; and OMB CircuLar A-133,
Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB CircuLar
A-133 require that we plan and perform the audit to obtain reasonable assurance about whether
noncompliance with the types of compliance requirements referred to abOVe that could have a direct
and material effect on a major federal proBram occurred. An audit includes examinin8, on a test
basis, evidence about the County of AlbemarLe, Virsinia's compliance with those requirements and
performin8 such.'~t'her'p~oCbdures as We'.CO'ns~dered"necessary 'in' thb.:circumstances. We believe that
our audit provides a reasonabLe basis for our opinion. Our audit does not provide a Lesat determination
on the County of AlbemarLe, Virsinia's compliance with those requirements.
In our opinion, the County of ALbemarLe, Virsinia complied, in aL[ material respects, with the
requirements referred to above that are appLicabLe to each of its major federal prosrams for the year
ended June 30, 2001.
143
Internal Control Over Compliance
The management of the County of Akbemarte, Virginia is responsible for estabUshin8 and maintaining
effective internal control over compliance with requirements of laws, regulations, contracts and grants
applicable to federal programs. In planning and performing our audit, we considered the County of
ALbemarLe, Virginia's internal control over compUance with requirements that could have a direct and
material effect on a major federal program in order to determine our auditing procedures for the
purpose of expressing our opinion on compliance and to test and report on internal control over
compliance in accordance with OMB Circular A-133.
Our consideration of the internal control over compliance would not necessarily disclose alt matters in
the internal control that might be material weaknesses. A material weakness is a condition in which
the design or operation of one or more of the internal control components does not reduce to a
reLativeLy low Level the risk that noncompliance with appUcable requirements of laws, regulations,
contracts and grants that would be material in relation to a major federal program being audited may
occur and not be detected within a timely period by employees in the normal course of performing
their assigned functions. We noted no matters involving the internal control over compliance and its
operation that we consider to be material Weaknesses.
This report is intended soLeLy for the information and us of the Board of Supervisors, management,
others within the organization, and federal awarding agencies and pass-through entities and is not
intended to be and should not be used by anyone other than these specified parties.
CharLottesvilLe, Virginia
October 15, 2001
144
COUNTY OF ALBEMARLE, VIRGINIA
ScheduLe of Expenditures of Federal Awards
Primary Government and Discretely Presented Component Unit
Year Ended June 30, 2001
Federal Granting Agency/
Recipient State Agency/
Grant Program/Grant Number
Primary Government:
Department of AgricuLture:
Pass Through Payments:
Department of Social services:
Food Stamp Administration
Total De partment of AgricuLture
Department of Health and Human Services:
Pass Through Payments:
Department of Social Services:
Tern porary Assistance to Needy FamiLies
Refugee programs
Low-Income Home Energy Assistance
ChiLd Care Assistance
ChiLd Care and DeveLopment
Foster Care i TitLe IV-E
Adoption Assistance
Social Services BLock Grant
Administrative Cost of Medicaid ELigibiLity -
University of Virginia Hospital
State ChiLdren's Insurance Program
Medical Assistance Program
Substance Abuse and Treatment BLock Grant
Total Department of HeaLth and Human Services
Department of Housing and Urban Development:
Direct Payments:
Section 8 Housing Assistance Program Special Payments
Moderate rehabiUtation program (Section 8)
Pass through payments:
Department of Housing and Community DeveLopment:
DeveLopment:
Community DeveLopment BLock Grant/States' Program
Total Department of Housing and Urban Development
Department of the Interior:
Direct payments:
Bureau of Land Management
Number 97-258 (National ForestAcreage Payments)
Federal
Cata[o![ue
Number
10.561
Expenditures
416,159
416,159
93.558 * $ 462,255
93.566 1,523
93.568 14,944
93.575 * 333,011
93.596 * 358,354
93.658 1,697,340
93.659 163,614
93.667 * 419,845
93.714 91,687
93.767 18,~82
93.778 281,698
93.959 2,111
3,844,564
14.195 $ 688,769
14.856 914,707
14.228 168,997
$ 1,772,473
10.665 $ 11,763
16.300 $ 29,481
16.607 6,898
16.710 236,725
16.579 110,981
Department of Justice:
Pass through payments:
Department of Cdminal Justice Services
Law Enforcement BLock Grant
BuLLetproof Vest Partnership Program
PubLic Safety and Community PoLicing Grants
Drug Control and System Improve ment
Total Department of Justice
145
$ 384,085
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Expenditures of Federal Awards
Primary Government and DiscreteJy Presented Component Unit
Year Ended June 30, 2001 (Continued)
Federal Granting Agency/
Recipient State Agency/
Grant Pro,~ram/Grant Number
Federal
Catalogue
Number
Expenditures
Primary Government: (Continued)
Department of Transportation:
Pass through payments:
Department of Motor Vehicles:
State and Community Highway Safety Program
Metropolitan PLanning Grants
Total Department of Transportation
Total Federal Assistance - Primary Government
Component Unit - School Board:
Department of Agriculture:
Pass Through Payments:
State Department of Agriculture:
Food Distribution
National School Breakfast Program
National School Lunch Program (SL-4) (SL-11)
Child Care Food Program (After School)
Total Department of Agricu[ture
20.600 $ 17,206
20.605 15,628
10.555
10.553
10.555
10.558
32,834
$ 6,461,878
*. $ 127,899
* 129,084
* 713,286
* 33,286
1,003,555
Department of Education:
Pass through payments
Department Of Education.-
Adult Education 84.002
English Literacy 84.002
Education Consolidation and Improvement Act of 1981:
Title h
Educationally Deprived Children 84.010
Migrant Education, Basic State Formula 84.011
Title Ih
innovative Education 84.298
Economic Security (Eisenhower Program) 84.281
Elementary and Secondary Education Act:
Title VI-B:
Assistance to States for Education of
Handicapped Children:
Handicapped-State Grants 84.027
Preschool.programs 84.173
CLass'Size Reduction 83.340
Drug Education '84.186
Goals 2000 84.267
Literary Challenge 84.318
Vocational Education
Basic Grants to States 84.048
Refugee Impact Grant 93.576
Total Department of Education
Total Federal Assistance- Component Unit-School Board
Total Expenditures of Federal Awards - (Memorandum On[y) - Reporting Entity
(*) These programs are identified as major federal assistance programs.
This schedule is prepared on the accrual basis'of accounting.
$ 65~456
18,050
* 558,751
* 240,232
49,499
45,388
1,301,601
73,459
156,795
45,763
12,493
48,498
126,153
3,558
2,745,696
3,749,251
146
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Findings and Questioned Costs
Year Ended June 30, 20001
Section ! - Summary of Auditor's Results
Financial Statements
Type of auditor's report issued:
Internal control over financial reportin8:
Material weaknesses identified?
Reportable conditions identified not considered
to be material weaknesses?
Noncompliance material to financial statements noted?
Federal Awards
Internal control over major programs:
Material weaknesses identified?
Reportable conditions identified not considered
to be material weaknesses?
Type of auditor's report issued on compliance
for major programs:
Any audit findings disclosed that are required to be
reported in accordance with Circular A-133,
Section .510 (a)?
Identification of major programs:
CFDA #
Name of Federal Pro~ram or Cluster
93.558
93.575
93.596
93.667
10.553
10.555
i0.558
84.010
84.011
Temporary Assistance to Needy Families
Child Care Assistance
Child Care and Development Fund
Social Services Block Grant
School Breakfast Program
Sch6ol Lunch Program
Child Care Fod Program (After School)
Title I
Title I - Migrant Program
Dollar threshold used to distinguish between Type A
and Type B programs
Auditee qualified as low-risk auditee?
Section II - Financial Statement Findings
There are no financial statement findings to report.
Section III - Federal Award Findings and Questioned Costs
There are no federal award findings and questioned costs to report.
Unquatified
No
None reported
No
No
None reported
UnquaLified
No
S306,334
Yes
147
COUNTY OF ALBEMALRE, VIRGINIA
Schedule of Prior Year Findinss and Questioned Costs
Year Ended June 30, 2001
There were no items reported.
148