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HomeMy WebLinkAbout1993-04-07 F I HAL 9:00 A.M. April 7, 1993 Room 7, County Office Building 1) 2) 3) 4) 5) 6) 7) Call to Order. Pledge of Allegiance. Moment of Silence. Other Matters Hot Listed on the Agenda from the PuBLIC. Consent Agenda (on next sheet). Approval of Minutes: February 5 and March 18(N), 1992; and January 6, 1993. Highway Matters: a) Revenue Sharing Program for FY 1993-;94. b) 9:15 a.m. - Appeal: Comdial Entrance onto Commonwealth Drive. c) Other Highway Matters. 10:15 A.M.: Public Bearing on an ordinance to amend and reenact the Albemarle County Code, Chapter 8, Finance and Taxation, article VII, in sections 8-26 (4)(5) and 8-27, Real Estate Tax Exemptions for Certain Elderly and Handicapped Persons, to increase the income allowance from $15,000 to $22,000 and to increase the net wotth allowance from $65,000 to $75,000. 10:30 A.M.: Public Bearing on an ordinance to amend and reenact the Albemarle County Code, Chapter 7, Motor Vehicles and Traffic, Article VI, to delete the word "public" from the following sentence to make consistent with the Code of Virginia: "It shall be unlawful for any person, firm or corporation to keep, except within a fully enclosed building or structure or otherwise shielded or screened from pyelie view, on any property zoned for residential or commercial... which is inoperative." 10:45 A.M.: SP-93-08. Crestar Bank at Forest Lakes. Public Bearing on a request for a six month extension of SP-91-08 to allow construction of 2929 sq ft bank with drive-through fac on 1.072 ac site. Property, znd PD-SC & EC, on E side of Seminole Trail (Rt 29N) approx 250 ft N of Timberwood Blvd. TM46B4,P10. Rivanna District. (This site is located in a designated growth area and is recommended for Regional Service.) Resolution supporting Earth Week. Report of the Commission on Population Growth and Development. Discussion: Earth disturbing activities in the Entrance Corridor Overlay District. Review of County Ordinances pertaining to hunting regulations. Appropriations: a) Student Assistance Program Grant. b) Hepatitis B Inoculation. Other Matters Not Listed on the Agenda from the BOARD. Recess. Reconvene at 7:00 p.m. in the Auditorium Public Beariag on 1993-94 Albemarle county Proposed Budget. Public Beariag on Proposed Real Property Tax Increase (required by Virginia Code Section 58.1-3321). Adjourn. 8) 9) 10) lOa) 11) 12) 13) 14) 15) 16) 17) 18) 19) 20) C 0 H S E H T AGEHDA FOR APPROVAL: 5.1 Resolution to adopt the Emergency Operations Plan developed by the Emergency operations Center Management Board which includes emergency operation procedures for the County, City and University of Virginia. 5.2 Appointment of section 8 Housing Advisory Committee. 5.3 Authorize Chairman to execute a revised gate and fee permit agreement with VDoT for Walnut Creek Park. 5.4 Resolution to authorize the community Policy and Management Team to enter into contracts with Region Ten Community Services Board and Children and Youth Family Services, Inc., to enter to future contracts with consent of county Executive and City Manager. 5.5 Authorize Chairman to execute service agreements for North Garden Volun- teer Fire Company and scottsville Volunteer Rescue Squad. FOR INFORMATION: 5.6 Copy of Planning Commission minutes for March 9, 1993. 5.7 Memorandum dated March 19, 1993, from Robert W. Tucker, Jr., County Executive, reI Police Department Workload Allocation Report 1992. 5.8 Memorandum dated March 24, 1993, from Robert W. Tucker, Jr., County Executive, reI Radio communications. 5.9 Letter dated March 23, 1993, addressed to Roger W. Ray, from Amelia G. McCulley, Zoning Administrator, reI Official Determination of Humber of Parcels - Section 10.3.1, Tax Map 10, Parcel 5 (property of Otis L. Collier). 5.10 Letter dated March 15, 1993, addressed to Rosa Luisa Scassa, from Hugh C. Miller, Director, Department of Historic Resources, reI Inclusion of Sunnyfields, Albemarle county, on the Virginia Landmarks Register and nomination to the National Register of Historic Places. 5.11 Copy of minutes for the Board of Directors of the Albemarle County Service Authority for February 17, 1993. 5.12 February 1993 Financial Management Report. 5.13 Letter dated March 23, 1993, addressed to Robert W. Tucker, Jr., County Executive, from J. S. Hodge, Chief Engineer, Department of Transporta- tion, reI sidewalk along Route 29 between city limits of Charlottes- ville and the South Fork Rivanna River. 5.14 Letter dated March 29, 1993, from Ray D. Pethtel, Commissioner, Depart- ment of Transportation, transmitting a more detailed tentative table showing estimated distribution of state and local revenues for the six- year period beginning in FY 1994. 5.15 Letter dated March 31, 1993, from D. S. Roosevelt, Resident Engineer, Department of Transportation, reI monthly update on highway improvement projects currently under construction and the quarterly report of projects under design. 5.16 Memorandum dated March 30, 1993, from V. Wayne Ci1imberg, Director of Planning and Community Development, reI Schuyler Area - Comprehensive Dl san lIh.....ndmAn..... Edward H. ain, Jr. Samuel M' ler COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall. Jr. Scottsville David P. Bo erman Charlottes ille Charles S. Martin Rivanna Charlotte Y. Humphris Jack Joue Walter F. Perkins White Hall MEMORANDUM TO: Robert W. Tucker, Jr., County Executive V. Wayne cilimberg, Director/Planning & Community Development FROM: Ella W. Carey, Clerk, CMC ~c:, DATE: April 9, 1993 S Board Actions of April 7, 1993 (Regular Day Meeting) Following is a list of actions taken by the Board at its eting on April 7, 1993 (day meeting): Agenda Item No.4. Other Matters Not Listed on the Agenda the PUBLIC. Wilson Cropp was present and spoke about concerns with to Route 769. He offered to make the improvements himself County would pay the cost. He is concerned about the involved with school buses. Mr. Granville Brown was also present and spoke about con- rns with regard to Rocky Hollow Road (Route 769). Agenda Item No. 5.1 Resolution to adopt the Emergency erations Plan developed by the Emergency Operations Center nagement Board which includes emergency operation procedures r the County, city and University of Virginia. ADOPTED the attached Resolution approving the Emergency erations Plan. Agenda Item No. 5.2 Appointment of section 8 Housing visory Committee. APPOINTED Linda Bachman, W. Gibson Powell, vito Cetta, Chip tes, Kathy Ralston, Bonnie Davies, Kobbie Hoffman and Wayne * Printed on recycled paper To: Robert W. Tucker, Jr. V. Wayne cilimberg April 9, 1993 2 Dc te: P. ge: C limberg to the Section 8 Housing Advisory Committee with term tcp expire November 7, 1993. Agenda Item No. 5.3. Authorize Chairman to execute a rl~vised gate and fee permit agreement with VDoT for Walnut Creek P'llrk. AUTHORIZED the Chairman to execute a revised gate and fee p~rmit agreement with VDoT for Walnut Creek Park. Original fprwarded to Patrick Mullaney. Agenda Item No. 5.4. Resolution to authorize the Community Pblicy and Management Team to enter into contracts with Region T~n Community Services Board and Children and Youth Family S~rvices, Inc., to enter into future contracts with consent of Cpunty Executive and City Manager. ADOPTED the attached resolution granting authority to Cbmmunity policy and Management Team for approval of contracts. Agenda Item No. 5.5. Authorize Chairman to execute service a~reements for North Garden Volunteer Fire Company and Scotts- v lIe Volunteer Rescue Squad. AUTHORIZED the Chairman to execute service agreements for Nprth Garden Volunteer Fire Company and scottsville Volunteer R~scue Squad. Agenda Item No.7. Highway Matters: a. Revenue Sharing Program for FY 1993-94. The Board requested $500,000 to participate in the Revenue Sharing Program. b. 9:15 a.m. - Appeal: Comdial Entrance onto Commonwealth Drive. Consensus of the Board that Planning Commission deci- sion stand. c. Other Highway Matters. D te: p ge: To: Robert W. Tucker, Jr. V. Wayne Cilimberg April 9, 1993 3 Mr. Roosevelt to meet with residents and look at the reconstruction suggestions made regarding Route 769, do research and find out what right-of-way is available. He will make an estimate of what additional right-of-way is needed, a rough estimate of cost to do this work and a recommendation of what can be done for the amount of money that would be spent. He suggested that the Board consider using Revenue sharing money because it could be used with no restrictions and VDoT would match dollar-to-dollar. The report will be brought to the Board at its May 5, 1993 meeting. Mr. Roosevelt apologized for the wrong estimated com- pletion date on the project for Barracks Road. The esti- mated completion date should be August, 1993. Mr. Bowerman asked that Mr. Huff and Mr. Roosevelt do whatever is necessary to get the parties together concerning Hillsdale Drive so this road can be put into the state sys- tem. The road has been completed for years. The Board directed Mr. Huff to draft a letter for the Chairman's signature to Secretary Milliken regarding a new terminus for the Northern end of the Route 29 bypass. Mrs. Humphris asked that Board members and staff work toward finding a way to educate people to the legal necessi- ty of stopping for a stopped school bus. Mr. Roosevelt informed the Board that VDoT will be holding a meeting on Tuesday and Wednesday, April 20 and 21, 1993, from 10:00 A.M. to 8:00 P.M., at Best Western Hotel, to make the community aware of the traffic plan for Route 29 during the project scheduled to be advertised in July. This is to receive recommendations to send to the Transportation Board and to look for input from the public that can be used to modify the plan if good ideas are brought forward. Mrs. Humphris informed the Board that she will be attending a VACo steering committee on health and human services in Richmond on June 14. She asked that if Albem- arle has any legislative issues they want the steering com- To: Robert W. Tucker, Jr. V. Wayne Cilimberg April 9, 1993 4 DCllte: Pcllge: mittee to consider in the area of health and human services to forward the information to VACo by the end of May. Agenda Item No.8. 10:15 a.m.: Public Hearing on an o~dinance to amend and reenact the Albemarle County Code, Chapter 8 Finance and Taxation, Article VII, in sections 8-26 (4) (5) a~d 8-27, Real Estate Tax Exemptions for certain Elderly and H~ndicapped Persons, to increase the income allowance from $ 5,000 to $22,000 and to increase the net worth allowance form $~5,000 to $75,060. ADOPTED the attached ordinance, as advertised, to amend and r~enact the Albemarle County Code, Chapter 8, Finance and Taxa- t on, Article VII, Real Estate Tax exemptions for certain Elderly a~d Handicapped Persons. The filing deadline for this year was a so extended at the request of staff from May to November 1, 1~93 for applications. Agenda Item No.9. 10:30 a.m.: Public Hearing on an o dinance to amend and reenact the Albemarle County Code, Chapter 1P, Motor Vehicles and Traffic, Article VI, to delete the word "public" from the following sentence to make consistent with the Cpde of Virginia: "It shall be unlawful for any person, firm or cbrporation to keep, except within a fully enclosed building or s ructure or otherwise shielded or screened from public view, on a~y property zoned for residential or commercial... which is i~operative." ADOPTED the attached ordinance, as advertised, to amend and r~enact the Albemarle County Code, Chapter 12, Motor Vehicles and T affic, Article VI, sections 12-14 to delete the word "public". Agenda Item No. 10. 10:45 a.m.: SP-93-08. Crestar Bank at Fprest Lakes. Public Hearing on a request for a six month e~tension of SP-91-08 to allow construction of 2929 sq ft bank w th drive-through fac on 1.072 ac site. Property, znd PD-SC & E~, on E side of Seminole Trail (Rt 29N) approx 250 ft N of T mberwood Blvd. TM46B4,P10. Rivanna District. APPROVED SP-93-08 to extend SP-91-08 for six months to allow cpnstruction of 2929 sq ft bank with drive-through facility on 1 072 ac site. Agenda Item No. lOa. Resolution supporting Earth Week. To: Robert W. Tucker, Jr. V. Wayne cilimberg April 9, 1993 5 Dite: Pc ge: ADOPTED the attached Resolution designating Earth Week. Agenda Item No. 11. Report of the Commission on population G~owth and Development. DEFERRED to May 5, 1993, to allow the Board time to review t~e material. The Board also requested that Kat Imhoff or a m~mber of the commission on population and Growth Development be p~esent to answer questions. Agenda Item No. 12. Discussion: Earth disturbing activi- t'es in the Entrance Corridor Overlay District. CONSENSUS of the Board to retain current policy and proce- d~res and address specific issues within the existing rezoning and special use permit process. Agenda Item No. 13. Review of County Ordinances pertaining tb hunting regulations. CONSENSUS of the Board that Mr. st. John consult with the g~me warden and others and prepare a report with a recommendation to be discussed on May 5, 1993 meeting. Agenda Item No. 14. Appropriations: a. student Assistance Program Grant. APPROVED. Appropriation form forwarded to Melvin Breeden. b. Hepatitis B Inoculation. APPROVED. Appropriation forms forwarded to Melvin Breeden. Agenda Item No. 15. Other Matters Not on the Agenda from tJ1e Board. To: Robert W. Tucker, Jr. V. Wayne Cilimberg April 9, 1993 6 Dcte: Pcge: Mrs. Humphris requested that staff determine when the C(~mmonwealth Transportation Board is going to take up the issue o~ which roads are in the National Highway System to make sure A bemarle County's interests are protected. Agenda Item No. 18. Public Hearing on 1993-94 Albemarle C(~unty Proposed Budget. The Board received comments, no action was taken. Agenda Item No. 19. Public Hearing on Proposed Real Proper- t~ Tax Increase (required by Virginia Code section 58.1-3321). The Board received comments, no action was taken. Agenda Item No. 20. Adjourn. The Board adjourned at 11:01 p.m. El~C/jnh Af-tachments (12) c(~: Robert B. Brandenburger Jo Higgins Richard E. Huff, II Amelia G. McCulley George R. st. John Bruce Woodzell File AN ORDINANCE TO AMEND AND REENACT ARTICLE VI, INOPERABLE VEHICLES of the CODE OF ALBEMARLE BE IT ORDAINED by the Board .of Supervisors of Albemarle. County, ginia, that Section 12.34, Keeping of inoper.ative motor vehicles; remov- of the Code of Albemarle, be 'amended and reenacted to read as follows: 12-34. Keeping of inoperative motor vehicles; removal. It shall be unlawful for any person, firm or corporation to keep, cept within a fully enclosed building or structure or otherwise shielded or eened from view, on any property zoned for residential or commercial or icultural purposes any motor vehicle, trailer or semi-trailer, as such are fined in Virginia Code Section 46.1-1, which is inoperative. The number of inoperative motor vehicles which any person, firm or c rporation may keep outside of a fully enclosed building or structure, but w .ch are shielded or screened from view by covers, shall be limited to two ( ). As used in this section an "inoperative motor vehicle" shall mean any m tor vehicle which is not in operating condition; or which for a period of s. ty (60) days or longer has been partially or totally disassembled by the r moval of tires and wheels, the engine or other essential parts required f r operation of the vehicle or on which there are displayed neither valid li ense plates nor a valid inspection decal. However, the provisions of this section shall not apply to a licensed siness regularly engaged in business as an automobile dealer, salvage d aler, scrap processor, or public garage, and operated in conformity with t e zoning laws of this county. The owners of property zoned for residential or commercial or agricul- ral purposes shall, at such time or times as the governing body may pre- ribe, remove therefrom any such inoperative motor vehicles, trailers or mi-trailers that are not kept within a fully enclosed building or structure. The governing body or its agent may remove any such inoperative otor vehicles, trailers or semi-trailers, whenever the owner of the premis- s, after reasonable notice, has failed to do so and may dispose of such otor vehicles, trailers or semi-trailers after giving additional notice to the wner of the vehicle; in which case the cost of any such removal and dis- osal shall be chargeable to the owner of the vehicle or premises and may e collected by the county, as taxes and levies are collected; and such cost hall constitute a lien against the property from which the vehicle was emoved, the lien to continue until actual payment of such costs have been ade to the county. \. ., RES 0 L UTI 0 N WHEREAS, the Albemarle Board of Co~nty Supervisors is ccncerned with the health, safety and well-being of its citizens and desires that the best possible emergency service be available tc them; and WHEREAS, the Commonwealth of Virginia Emergency Services and Disaster Law of 1973 requires that each city and county develop and maintain an Emergency Operations Plan which addresses its planned response to emergency situations; and WHEREAS, such a plan has been developed by County staff in ccordination with the Virginia Department of Emergency Services with input from local agencies; NOW, THEREFORE, BE IT RESOLVED that the Albemarle Board of Ccunty Supervisors, on the 7th day of April, 1993, does hereby officially adopt the City of Charlottesville, County of Albemarle, ard University of" Virginia Integrated Emergency Operations Plan, to irclude plans and procedures for both peace time and war-caused disasters. * * * * * I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a resolution unanimously adopted by the Bcard of County Supervisors of Albemarle County, Virginia, at a regular meeting held on AP:fil. , 1993. _ - Lu-/ )ij ~-~ erk, Board of countY~erViSors RES 0 L UTI 0 N Granting Authority to Community ~olicy and Management Team for Approval of Contracts BE IT RESOLVED by the Albemarle Board of County Supervisors tl at the Community Policy and Management Team, jointly established b Albemarle County and the City of Charlottesville to establish il novative services for troubled children and families under the Ccbmprehensive Services Act, is hereby authorized to enter into ccpntracts with Region Ten Community Services Board and Children, ~puth and Family Services, Inc., to provide the above-mentioned s<<ervices. This approval is conditioned upon similar approval by t~e City of Charlottesville, Virginia. BE IT FURTHER RESOLVED that the Community Policy and Manage- m<<ent Team hereinafter is authorized to enter into any contract w~ich accomplishes the purposes of the Comprehensive Services Act, p ovided such contract is executed by the County Executive and the C ty Manager, or their designees, in addition to the Community Pcblicy and Management Team, and funds are available. * * * * * I, Ella W. Carey, do hereby certify that the foregoing writing i:~ a true, correct copy of a resolution unanimously adopted by the Bcpard of County Supervisors of Albemarle County, Virginia, at a rEgular meeting held on April 7, 1993. ~W~ ~; Board of County s~rVisors ~I . _..-.J VIRGINIA DEPARTMENT OF TRANSPORTATION/ALBEMARLE COUNTY SPECIAL AGREEMENT Permission is hereby granted to the Albemarle County Board of Supervisors to construct a barrier across and to block and close Route 880 in Albemarle County. .~oute 880 is to be blocked for the p~rpose of providing security for Walnut Creek Park and its f~cilities in Albemarle County. In addition, permission is hereby granted for the County to establish a contact station at the gated location for the purpose of collecting a fee for the use of park facilities. The permission hereunder granted being subject to the following terms, conditions and restrictions: 1. The barrier is to be erected in accordance with plans or sketches submitted to and approved by the Resident Engineer of the Virginia Department of Transportation. The barrier is to be located as approved by the Resident Engineer, and its construction is to be under the supervision and direction of the Resident Engineer. The County of Albemarle agrees to bear the full cost of all such devices present and future. 2. The contact station will also be erected in accordance with plans or sketches submitted to and approved by the Resident Engineer. The contact station will be located as approved by the Resident Engineer. The County of Albemarle agrees to bear the full cost of construction and maintenance of the contact station. 3. The barrier is to be locked when closed, and keys are to be furnished to the Resident Engineer. Albemarle County Board will be responsible for other interested parties (law enforcement, fire and life saving personnel) having access when the barrier is closed. 4. Operation of the barrier and its closing and opening, is to be entirely by personnel of Albemarle County. 5. The barrier is to include reflectors and/or reflectorized signs to indicate that the road is blocked, as well as a sign indicating hours the park will be open to the public. The County agrees to bear the full cost for all such devices present and future. 6. In the operation of the contact station, it must be clearly understood that any fee collected is for use of the park's facilities only, and not for use of the access road. Should any individual wish to travel the public roadway within the park and not use the facilities for which fees are collected, that individual must be permitted entry at no cost. To ensure that the public is adequately notified of this condition, a sign shall be posted at the contact station, reading as follows: FEES ARE FOR USE OF PARK FACILITIES ONLY. NO FEE REQUIRED TO USE THIS -:-STATE ROAD. The sign shall conform to the- following standards of the Virainia Supplement to. the Manual on Uniform Traffic Control Devices for Streets & Highwavs: Color Code C-22 (Brown Field, White Message & Border) Series D Lettering, no smaller than 2 inches in height The County agrees to provide and maintain this sign. 7. During hours when the park is open to the public, entrance to or use of the road may not be restricted by the County to control the number of people or vehicles in the park. 8. The Commonwealth Transportation Board and the Virginia Department of Transportation shall not be responsible for any damage or liability arising from or out of the exercise of the privileges herein granted or from any operations in connection with the gates or park. 9. The County shall at all times give strict attention to the safety and rights of the traveling public, its employees and itself. Failure to employ proper traffic control and construction standards mandated by permit shall be cause for the Resident Engineer to order the permittee off the rights of way and/or be cause for revocation of the Permit. 10. The County agrees to carry insurance against liability for personal injury and property damage that may arise from the work performed under permit and/ or from the operation of the permitted activity, up to one million dollars ($1,000,000) each occurrence to protect the Commonwealth Transportation Board Members and Department's agents or employees; and seventy-five thousand dollars ($75,000) each occurrence to protect the Board, Department, or the Commonwealth in the event of suit. 11. This Permit is not transferable, and shall be revocable by the Virginia Department of Transportation or the Commonwealth Transportation Board upon 30 days notice. 2 12. This Permit shall be revocable without prior notice upon breach by the Permittee of any of the terms thereof. 13. This Permit shall not be construed as a grant of permanent interest or easement, or as an abandonment of use of title to the said road, or any part thereof, anything herein contained to the contrary notwithstanding. 14. Immediately upon the revocation, cancellation or expiration of tfiis Permit, the Permittee shall remove from the premises of the Virginia Department of Transportation all structures, facilities and other appurtenances installed or erected by it or used by it under the terms of this Permit, and shall restore the premises to a condition satisfactory to the Virginia Department of Transportation and the Commonwealth Transportation Board. 15. This Permit may be cancelled at the request of the Permittee upon 60 days notice subject to the terms of Paragraph 14 above. 3 . . Dated at Richmond, Virginia, this day of , 1993. Ray D. Pethtel, Commissioner VIRGINIA DEPARTMENT OF TRANSPORTATION By: Application for the foregoing Permit is hereby made and applicant hereby agrees to the terms and conditions thereof, covenanting and binding itself to keep and strictly perform the said terms and conditions, such application and covenants being made on be~lf of Albema~~~c~unty by its duly authorized officer, as of the t "-'~ day of -f-lP/LJ..J , 1993. ALBEMARLE COUNTY BOARD OF SUPERVISORS By: {jld~~// lrman (~UMJ ~.{) Clerk " 4 ... APPROPRIATION REQUEST FISC L YEAR 92/93 NUMBER 920060 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVE TISEMENT REQUIRED ? YES NO X STUDENT DRUG OF APPROPRIATION: ASSISTANCE PROGRAM GRANT. XPENDITURE CENTER/CATEGORY DESCRIPTION AMOUNT ******************************************************************* 1311 61311312700 PROF SERVICES COORDINATOR $10,335.21 $10,335.21 REVENUE DESCRIPTION AMOUNT **** ******************************************************************* 2311 33000330600 STUDENT DRUG ASST. PROGRAM $10,335.21 TOTAL TOTAL $10,335.21 **** ******************************************************************* STING COST CENTER: EDUCATION SIGNATURE DATE OF FINANCE .; _/t:: -1'.3 r/- /2 - 93 OF SUPERVISORS APPROPRIATION REQUEST PURP SE OF APPROPRIATION: T SFER TO COVER COST ASSOCIATED WITH HEPATITIS B INOCULATIONS. 92/93 NUMBER 920061 OF APPROPRIATION ADDITIONAL TRANSFER X NEW TISEMENT REQUIRED ? YES NO X SCHOOL EXPENDITURE COS CENTER/CATEGORY DESCRIPTION AMOUNT ************************************************************************ 1210061101221000 VRS RETIREMENT ($30,000.00) 1242062140311005 EMPLOYEE INOCULATIONS 22,000.00 1242062140600405 INOCULATION SUPPLIES 8,000.00 TOTAL $0.00 REVENUE DESCRIPTION AMOUNT **** ******************************************************************* $0.00 TOTAL $0.00 ******************************************************************* STING COST CENTER: EDUCATION OF FINANCE SIGNATURE //P ~ fi4fJ4-- f' (J a l() (/ ~tJ!.l ') .~! DATE OF SUPERVISORS ::i'-/6-93 ;;-- ;:~ - 93 . APPROPRIATION REQUEST 92/93 NUMBER 920062 OF APPROPRIATION ADDITIONAL TRANSFER X NEW TISEMENT REQUIRED ? YES NO X GENERAL PURP SE OF APPROPRIATION: T SFER TO COVER COST ASSOCIATED WITH HEPATITIS B INOCULATIONS. EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT ************************************************************************ 1100095000999990 CONTINGENCY FOR BUDGET ADJUSTMENTS ($27,830.00) 1100012030311000 HEALTH SERVICES-TRAINING 1,925.00 1100012030311005 EMPLOYEE INNOCULATIONS 21,575.00 1100012030600405 INNOCULATION SUPPLIES 4,330.00 TOTAL $0.00 REVENUE DESCRIPTION AMOUNT **** ******************************************************************* $0.00 TOTAL $0.00 ******************************************************************* COST CENTER: COUNTY EXECUTIVE SIGNATURE DATE OF FINANCE ~ft:~ 3-/ '7-93 1- C~-92, OF SUPERVISORS .~ . .._# , , Edward H. Bin, Jr. Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 '~FAX (804) 972-4060 M E. M 0 RAN o--U M Forrest R. Marshall. Jr Scottsvil1e David P. Bow rman Charlottesvi Ie Charles S Martin Rivanna Charlotte Y. umphris Jack Jouett Walter F. Perkins Wh;'e Hall TO: Wayne Campagna FROM: Ella W. Carey, Clerk, CMC-fj)Jt..- DATE: April 12, 1993 Board Actions of April 7, 1993 At ~its meeting on April 7, 1993, the Board of Supervi- rs adopted a resolution (copy attached) for the Emergency erations Plan developed by the Emergency Operations Center nagement Board which includes emergency operation procedures r the county, city and University of Virginia. C/jnh tachment Roxanne White . . .. RES 0 L UTI 0 N WHEREAS, the Commonwealth of Virginia Emergency Services and aster Law of 1973 requires that each city and county develop and ma'ntain an Emergency Operations Plan which addresses its planned ponse to emergency situations; and WHEREAS, the Albemarle Board of County Supervisors is cerned with the health, safety and well-being of its citizens desires that the best possible emergency service be available them; and WHEREAS, such a plan has been developed by County staff in rdination with the Virginia Department of Emergency Services h input from local agencies; NOW, THEREFORE, BE IT RESOLVED that the Albemarle Board of nty Supervisors, on the 7th day of April, 1993, does hereby icially adopt the City of Charlottesville, County of Albemarle, University of Virginia Integrated Emergency Operations Plan, to lude plans and procedures for both peace time and war-caused asters. * * * * * is Bo re I, Ella W. Carey, do hereby certify that the foregoing writing a true, correct copy of a resolution unanimously adopted by the rd of County Supervisors of Albemarle County, Virginia, at a ular meeting held on April ~' 1993. ~ J. . &~ l.__iLtL clerk, Board ) / Ii. , {; L tfL{L'J of County S~ervisors / I v ') COUNTY OF ALBEMARLE I~ ;~..z- - ;'3 /~, c7 7""~ 7 (5;/) .. - .. .'.,t.' l:~ MEMORANDUM 'OARDOP"-'i., .. uurl:ftv,v TO: Albemarle County Board of Supervisors ~ FROM: Robert w. Tucker, Jr. , County Executive Ij DATE: March 18, 1993 RE: Emergency operations Plan Resolution tached is a resolution for your approval which adopts the ergency Operations Plan developed by the Emergency Operations nter Management Board. This plan includes emergency operations ocedures for the County of Albemarle, City of Charlottesville, d the University of Virginia. A copy of the plan is located in e County Executive's Office for your review and perusal. ould you have any questions concerning this matter, please do not sitate to contact me. T,Jrjdbm .054 tachment Edward H. B in, Jr. Samuel Mil er COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall. Jr. Scottsville Charles S. Martin Rivanna Charlotte Y. umphris Jack Joue Walter F. Perkins Wh;'e Hall April 23, 1993 M . Linda Bachman V rginia Housing Development Authority 6 1 South Belvidire Street R chmond, Va 23220-6504 D ar Ms. Bachman: At the Board of Supervisors meeting held on April 7, 1993, u were appointed to the Section 8 Housing Advisory Committee th a term to expire on November 7, 1993. On behalf of the Board, I would like to take this o portunity to express the Board's appreciation for your w llingness to serve the County in this capacity. Sincerely, {2Jc/~v-- David P. Bowerman Chairman D c David Benish Chief of Community Development * Printed on recycled paper Edward H Bin, Jr Samuel Mill f David P. Bow rman Charlottesvil e Charlotte Y. umphns Jack Jouett COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall, Jr. Scottsville Charles S. Marlin Rlvanna Walter F. Perkins White Hall MEMORANDUM TO: V. Wayne Cilimberg Bonny Davies Kobbie Hoffman Kathy Ralston FROM: Ella W. Carey, Clerk, CMctWV DATE: April 23, 1993 BJECT: Board Actions of April 7, 1993 At its meeting on April 7, 1993, the Board of Supervisors pointed you to the section 8 Housing Advisory Committee with rm to expire on November 7, 1993. If you have any questions, please contact me. C/jnh * Printed on recycled paper Edward H. Ba n, Jr. Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall, Jr. Scottsville David P. Bow rman Charlo<<esvil e Charles S. Martin Rivanna Charlotte Y. umphris Jack JoueM Walter F. Perkins While Hall April 23, 1993 M . Chip Yates F'rst Virginia Bank Curt Square Office 3 5 East Jefferson C arlottesville, VA 22903 ar Mr. Yates: At the Board of Supervisors meeting held on April 7, 1993, Y u were appointed to the Section 8 Housing Advisory Committee w'th a term to expire on November 7, 1993. On behalf of the Board, I would like to take this o portunity to express the Board's appreciation for your w'llingness to serve the County in this capacity. S-!ncerely, /).-? .~/_......... ./::::::7 .., ~' /' ,>,." ;'", .,.,..,;, ..-. ~ ~~id P:/-Bowerman .. Chairman B/jnh David Benish Chief of Community Development * Printed on recycled paper Edward H. B in, Jr. Samuel Mil er COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall, Jr. Scottsville David P. Bo erman Charlottesv lie Charles S. Martin Rivanna Charlotte Y. umphris Jack Joue Walter F. Perkins Wh,te Hall April 23, 1993 . Vito Cetta Blue Ridge Lane arlottesville, VA 22901 ar Mr. Cetta: At the Board of Supervisors meeting held on April 7, 1993, Y u were appointed to the Section 8 Housing Advisory Committee w'th a term to expire on November 7, 1993. On behalf of the Board, I would like to take this o portunity to express the Board's appreciation for your w'llingness to serve the County in this capacity. $J.J.1cerely, / )~. . ,......-?) ///'c;;.' .<<~____ L/.,.c:-"David P. Bowerman Chairman Bjjnh David Benish Chief of Community Development * Printed on recycled paper Edward H. Bin, Jr. Samuel Mil r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall. Jr. Scottsville David P. Bo erman Charlottesv. Ie Charles S. Martin Rivanna Charlotte Y. umphris Jack Jouett Walter F. Perkins White Hall April 23, 1993 . W. Gibson Powell 11 Winsor Road C arlottesville, VA 22901 ar Mr. Powell: At the Board of Supervisors meeting held on April 7, 1993, Y u were appointed to the Section 8 Housing Advisory Committee w'th a term to expire on November 7, 1993. On behalf of the Board, I would like to take this o portunity to express the Board's appreciation for your w'llingness to serve the County in this capacity. Sincerely, /... .... >-,.)~ /./>"~7./ ~~?7~~~~ Davia P. Bowerman Chairman Bjjnh David Benish Chief of Community Development * Printed on recycled paper j. ,t} ~,?- ?..2- ~ ~170' ;z'..s:-~ County of Albemarle EXECUTIVE SUMMARY AGEHDA ITLE: Appoint ent of the Section 8 Housing Advisor Committee AGENDA DATE: April 7, 1993 ITEM NUMBER: ACTION: INFORMATION: SUBJECT PROPOSAL RE UEST: Request the Board appoint the committee as recomme ded CONSENT AGEHDA: ACTION: ~ INFORMATION: Brandenburger & Benish ATTACHMENTS: REVIEWED BY' ft;l BACK ROUND: At t e March 3 meeting, the Board approved the establishment of a Section 8 Housing Advi ory Committee to provide specific recommendations for actions to improve utilization of t e Section 8 program, particularly to make the Section 8 Certificate program more attr ctive to our landlords. This will be a temporary committee that should complete thei work within seven months. Staf recommends this committee include four members of the existing Section 8 Housing Advi Board plus the following four additional members who have all agreed to serve: Linda Bachman-Representative of VHDA, Richmond office W. Gibson Powell-Section 8 landlord Vito Cetta and Chip Yates-Representatives of the finance, insurance or development communities Housing Advisory Board members Kathy Ralston, Deputy Director of Social Services Bonnie Davies, Housing Office Supervisor, Department of Social Services Kobbie HOffman-Housing Resource Planner, TJPDCjAlbemar1e County Wayne Cilimberg-Director of Planning & Community Development RECO ATION: Appo'ntment of the individuals recommended above to the Section 8 Housing Advisory Comm'ttee. jbt 93.03 ~ r~'\ l \ n ~., ~ h j I p :.... _ 2 1993 I: :~ ; · t I Am ~ <- -' ' I ul l l BOARD ~8UPERVISORS j Edward H. Bai , Jr. Samuel Mille COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Vlrginia 22901-4596 (804) 296-5843 ., FAX (804) 972-4060 M E.M 0 RAN D.U M Forrest R. Marshall, Jr. Scottsville David P. Bowe man Charlottesvill Charles S. Martin Rivanna Charlotte Y. H mphris Jack Jouett Walter F. Perkins White Hall TO: Patrick Mullaney FROM: Ella W. Carey, Clerk, CMC ~0 DATE: April 12, 1993 S BJECT: Board Actions of April 7, 1993 At its meeting on April 7, 1993, the Board of Supervisors thorized the Chairman to execute the attached agreement for lnut Creek Park. Please forward a copy of the signed agreement to this fice. C/jnh tachment -R6xann~ Whl t:e , VIRGINIA DEPARTMENT OF TRANSPORTATION/ALBEMARLE COUNTY SPECIAL AGREEMENT permission is hereby granted to the Albemarle County Board of S~pervisors to construct a barrier across and to block and close Route 880 in Albemarle County. ,~oute 880 is to be blocked for the pl1rpose of providing security for Walnut Creek Park and its f~cilities in Albemarle Co~nty. In addition, permission is hereby g~anted for the County to establish a contact station at the gated location for the purpose of collecting a fee for the use of park facilities. The permission hereunder granted being subject to the fpllowing terms, conditions and restrictions: 1. The barrier is to be erected in aGcordance with plans or sketches submitted to and approved by the Resident Engineer of the Virginia Department of Transportation. The barrier is to be located as approved by the Resident Engineer, and its construction is to be under the supervision and direction of the Resident Engineer. The County of Albemarle agrees to bear the full cost of all such devices present and future. 2. The contact station will also be erected in accordance with plans or sketches submitted to and approved by the Resident Engineer. The contact station will be located as approved by the Resident Engineer. The County of Albemarle agrees to bear the full cost of construction and maintenance of the contact station. 3. The barrier is to be locked when closed, and keys are to be furnished to the Resident Engineer. Albemarle County Board will be responsible for other interested parties (law enforcement, fire and life saving personnel) having access when the barrier is closed. 4. Operation of the barrier and its closing and opening, is to be entirely by personnel of Albemarle County. 5. The barrier is to include reflectors and/or reflectorized signs to indicate that the road is blocked, as well as a sign indicating hours the park will be open to the public. The County agrees to bear the full cost for all such devices present and future. 6. In the operation of the contact station, it must be clearly understood that any fee collected is for use of the park's facilities only, and not for use of the access road. Should any individual wish to travel the public roadway within the park and not use the facilities for which fees are collected, that individual must be permitted entry at no cost. To ensure that the public is adequately notified of this condition, a sign shall be posted at the contact station, reading as follows: FEES ARE FOR USE OF PARK FACILITIES ONLY. NO FEE REQUIRED TO USE THIS .~STATE ROAD. The sign shall conform to the following standards of the Virqinia Supplement to. the Manual on Uniform Traffic Control Devices for Streets & Highways: Color Code C-22 (Brown Field, White Message & Border) Series D Lettering, no smaller than 2 inches in height The County agrees to provide and maintain this sign. 7. During hours when the park is open to the public, entrance to or use of the road may not be restricted by the County to control the number of people or vehicles in the park. 8. The Commonwealth Transportation Board and the Virginia Department of Transportation shall not be responsible for any damage or liability arising from or out of the exercise of the privileges herein granted or from any operations in connection with the gates or park. 9. The County shall at all times give strict attention to the safety and rights of the traveling public, its employees and itself. Failure to employ proper traffic control and construction standards mandated by permit shall be cause for the Resident Engineer to order the permittee off the rights of way and/or be cause for revocation of the Permit. 10. The County agrees to carry insurance against liability for personal injury and property damage that may arise from the work performed under permit and/or from the operation of the permitted activity, up to one million dollars ($1,000,000) each occurrence to protect the Commonweal th Transportation Board Members and Department's agents or employees; and seventy-five thousand dollars ($75,000) each occurrence to protect the Board, Department, or the Commonwealth in the event of suit. 11. This Permit is not transferable, and shall be revocable by the virginia Department of Transportation or the Commonwealth Transportation Board upon 30 days notice. 2 ,~ 12. This Permit shall be revocable without prior notice upon breach by the Permittee of any of the terms thereof. 13. This Permit shall not be construed as a grant of permanent interest or easement, or as an abandonment of use of title to the said road, or any part thereof, anything herein contained to the contrary notwithstanding. 14. Immediately upon the revocation, cancellation or expiration of tfiis Permit, the Permittee shall remove from the premises of the Virginia Department of Transportation all structures, facilities and other appurtenances installed or erected by it or used by it under the terms of this Permit, and shall restore the premises to a condition satisfactory to the Virginia Department of Transportation and the Commonwealth Transportation Board. 15. This Permit may be cancelled at the request of the Permittee upon 60 days notice subject to the terms of Paragraph 14 above. 3 . . Dated at Richmond, Virginia, this day of , 1993. Ray D. Pethtel, Commissioner VIRGINIA DEPARTMENT OF TRANSPORTATION By: Application for the foregoing Permit is hereby made and applicant hereby agrees to the terms and conditions thereof, covenanting and binding itself to keep and strictly perform the said terms and conditions, such application and covenants being made on beh~lf of Albemarifp.le Co~nty by its duly authorized officer, as of the Z..{~ day of _JUJ , 1993. / ALBEMARLE COUNTY BOARD OF SUPERVISORS By: ((]dPAu~4' J.rman .... /' tLLuJ Ccv{j Clerk 4 ,,- jL"'-..c -:f?3 f&, c.f/V'?, F3) County of Albemarle EXECUTIVE SUMMARY AGENDA Revised Park Fee Permit - Walnut Creek : April 7, 1993 ACTION: INFORMATION: execute the CONSENT AGENDA: ACTION:---1L- INFORMATION: ATTACHMENTS: Yes -- STAFF C Messrs. REVIEWED BY: Huff BACK In A Bowi gate Subs whic OUND: gust of 1991, the Board of supervisors authorized former Board Chairman, Rick , to sign an agreement with VDOT which allowed the County to construct a security and establish a fee collection point at the entrance of Walnut Creek Park. ent to this authorization, VDOT took exception to a portion of the agreement necessitated the addition of Items 6 and 7 on the attached draft. In 0 der to receive our reimbursement check of approximately $335,000, authority is neede for the Chairman to execute this revised agreement. DCO ATION: Staff recommends that the Board authorize the Chairman to execute the attached agree ent. 1m R n IS In1 . 2 ~ DlO . i ill b.., I . . ~OARD OF SUPERvIse COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION POBOX 2013 CHARLOTTESVILLE,22902 RAY D, PE HTEL COMMISSI NER D, S, ROOSEVELT RESIDENT ENGINEER March 17, 1993 Recreational Access 0880-002-244, N501 Mr. atrick Mullaney, Director Parks and Recreation Count Office Building 401 cIntire Road Charlottesville, VA 22902 Dear Mr. Mullaney: Enclosed you will find two copies of a revised agreement concerning the gate and gate ouse at the road leading to the Southern Regional Park. It is my understanding that you have reviewed this agreement in rough draft and feel that the Board of Supervisors can agree to the revisions enclosed. I request that you obtain the proper approvals of this agreement and return both copies to my office for processing. Once the agreement has een signed by the appropriate Department official, a signed copy will be returned to you or your records. final bill for this project has been processed by the Department. This proc ssing is based upon our understanding that the enclosed agreement will be accepted by the county. If this understanding is in error, I request that you advise me as soon as p ssible. DSRlsmk Yours truly, "ts'.4 y\~~8J~\V D. S. Roosevelt Resident Engineer a tta hmen ts cc: G. D. Lipscomb Hugh Adams, Secondary Roads TRANSPORTATION FOR THE 21ST CENTURY (~. . ,,,..: '-. F'\ M~R 1 n JOCl? ~ L",-CU;T~:' ".hili.:.;,:, COUNTY OF ALBEMARLE Parks and Recreation Department County Office Building 401 Mcintire Road Charlottesville, Virginia 22902-4596 Telephone (804) 296-5844 MF..MORANDUM Richard E. Huff, II, Deputy County Executive Patrick K. Mullaney, Director of Parks and Recreation;11J~ March 19, 1993 Revised Gate & Fee Permit - Walnut Creek Park Inl\ugust of 1991 the Board of Supervisors authorized former Board " airman, Rick Bowie, to sign an agreement with VDOT, which allowed the County construct a security gate and establish a fee collection point at the entrance Walnut Creek Park. VDOT signed this same agreement on September 4, 1991. This past surmner the Secondary Roads Engineer v isi ted the park, took e ception to the charge and decided that a review of this agreement was in order. I discussed the matter with the Secondary Roads Engineer, and assured him that t e fee charged is for use of the park facilities and not a charge to ride on the s ate road. In order to resolve the matter, I offered to post a sign which c early states this on the ticket booth. After a meeting with VDOT off icials, several phone conversations and 1 tters, we finally have reached a mutually acceptable resolution. Enclosed you w 11 find two copies of a revised agreement, which is essentially the same as the c rrent agreement with the addition of items number 6 and 7. Basically these i ems require the aforementioned sign and restrict us from closing the state road wile the park is open as a means of crowd control. These additions will not ve a significant impact on our ability to operate the park, so I would r commend the Board authorize Mr. Bowerman to sign the agreement. Our reimbursement check of some $335,000 has been processed and is being nt to Dan Roosevelt. Mr. Roosevelt will trade that check to me for a signed reernent. I would appreciate your assistance in placing this item on the ard's agenda as soon as possible. Both copies need to be signed and returned me. I will hand deliver them to Mr. Roosevelt. Isms closures .. COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall, Jr. Scottsville Edward H. B .n, Jr. Samuel Mill T Charles S. Martin Rivanna Charlotte Y. umphris Jack Jouett Walter F. Perkins White Hall April 14, 1993 M . Jeanne Cox C erk, city council P O. Box 911 C arlottesville, VA 22902 D ar Ms. Cox: Enclosed, please find a copy of a Resolution Granting A thority to Community Policy and Management Team for Approval of C ntracts which the Albemarle County Board of Supervisors adopted a its meeting on April 7, 1993. Sincerely, E~P!.OC~ C~ Clerk, CMC CJ E C/jnh (1) Printed on recycled paper ...- f~ Edward H. Bai , Jr. Samuel Mille David P. Bowe man Charlottesvill Charlotte Y. H mphris Jack Jouett COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 --FAX (804) 972-4060 M E.M 0 RAN D.U M TO: Karen Morris Forrest R. Marshall. Jr SCOlt5ville Charles S Martin Rivanna Walter F. Perkins White Hall FROM: Ella W. Carey, Clerk, CMC r:w L DATE: April 12, 1993 S Board Actions of April 7, 1993 At ~ its meeting on April 7, 1993, the Board of Supervi- s rs adopted a resolution (copy attached) Granting Authority to C mmunity Policy and Management Team for Approval of Contracts. E c/jnh c tachment Roxanne White . -.... ,. RES 0 L UTI 0 N Granting Authority to community Policy and Management Team for Approval of Contracts BE IT RESOLVED by the Albemarle Board of County Supervisors t the Community Policy and Management Team, jointly established Albemarle County and the City of Charlottesville to establish ovative services for troubled children and families under the prehensive Services Act, is hereby authorized to enter into tracts with Region Ten Community Services Board and Children, th and Family Services, Inc., to provide the above-mentioned vices. This approval is conditioned upon similar approval by City of Charlottesville, Virginia. BE IT FURTHER RESOLVED that the Community Policy and Manage- me t Team hereinafter is authorized to enter into any contract which accomplishes the purposes of the Comprehensive Services Act, pr vided such contract is executed by the County Executive and the City Manager, or their designees, in addition to the Community Policy and Management Team, and funds are available. * * * * * I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a resolution unanimously adopted by the Bard of County Supervisors of Albemarle County, Virginia, at a r gular meeting held on April 7, 1993. 6." -;? 1 f /) . . . /- ~/[~( Jc/ ( tCc:(!f_!/ 6lerk, Board of County s~rvisors V ~,,- ... fI-;2~~3 ~~C~/(.5:/J County of Albemarle EXECUTIVE SUMMARY AGENDA Communi Reso1ut and Management Team AGENDA DATE: April 7, 1993 ITEM HUMBER: ACTION: INFORMATION: SUBJECT Reso1ut Policy contrac CONSENT AGENDA: ACTION: ~ INFORMATION: ATTACHMENTS: Yes (1) a.,~ REVIEWED BY: ~&\) I - ROUND: cember, the Board of Supervisors and City Council jointly established the nity Policy and Management Team (CPMT) pursuant to the state Comprehensive ces Act for At-Risk Youth and Families. With the help of staff from the sentative agencies, the Team successfully applied for and received a $350,000 Fund Grant to establish three ,new programs for Albemarle and Charlottesvill~ s: 1) Respite Care; 2) Family-Focused Child Aide; and 3) Family Partners. projects are all aimed at developing early intervention and community services oung children at risk of developing emotional or behavior problems due to onmenta1, physical or psychological stress and for troubled youths who can be d in the home or community. Under the grant application, the Team proposed to act with Region Ten Community Services Board and Children, Youth and Family ces, Inc. to establish and operate these three programs. Comprehensive Services Act guidelines, the Team may enter into these proposed acts only upon approval of the participating governing bodies, ie. the Board of visors and City Council. SSION: hed for your approval is a resolution giving authority to the Team to enter into fied contracts with Region Ten and Children, Youth and Family Services, Inc. for bove named projects. The resolution also gives approval for the Team to enter into e contracts to be co-signed by the County Executive and City Manager or their nees. ATION: recommends approval of the attached resolution. City Council approved a similar ution on March 15. c: aren L. Morris, Director, Department of Social Services '.' ... , . jbt 93.0 5 ::;OARDOf~lS0 .' Edward H. Bai , Jr. Samuel Mille COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, V-i-rginia 22901-4596 (804) 296-5843 . FAX (804) 972-4060 M E'M 0 RAN D.U M Forrest R. Marshall. Jr. Scottsville Charles S. Martin Rivanna Walter F. Perkins White Hall TO: Carl Pumphrey FROM: Ella W. Carey, Clerk, CMC {Jj)) V DATE: April 14, 1993 S Board Actions of April 7, 1993 At its meeting on April 7, 1993, the Board of Supervisors a thorized the Chairman to execute the service agreements for N rth Garden Volunteer Fire Company an scottsville Volunteer R scue Squad (copies attached). It is my understanding that you will forward a copy of these d cuments to the fire company and rescue squad. E C/jnh A tachments (2) THIS SERVICE AGREEMENT, made for purposes of identification, t ~is /t. r'~ day of /!J.'I7':!(.:/f , 1993, by and between the COUNTY OF AI->BEMARLE, VIRGINIA (the "County"), and the SCOTTSVILLE VOLUNTEER R~SCUE SQUAD ("Scottsville"); WIT N E SSE T H: WHEREAS, the County had previously entered into service ac~reements with scottsville, dated October 15, 1987 and July 19, 1989, providing for the withholding of certain sums each year by t~e County from the County's annual grant to scottsville, as set flbrth in said agreements, copies of which are attached hereto as EVhibits A and B; and WHEREAS, as a result of said agreements, the outstanding i~debtedness now totals $16,000; and WHEREAS, scottsville now desires to receive from the County T] irty-Four Thousand Dollars ($34,000.00) to be used for the plrchase of a new ambulance; and WHEREAS, scottsville now desires to enter into an agreement cCDnsolidating its annual withholding of payments by the County; NOW, THEREFORE, for and in consideration of the operation by scottsville of a rescue squad which will protect human life and the p\rchase of ambulance vehicles during the term of this agreement, tie County shall pay to scottsville Thirty-Four Thousand Dollars (C 34,000.00), which payment shall be made when needed from the Cc unty' s f ire fund. Thereafter, the sum of Seven Thousand One H\ndred Fifty Dollars ($7,150.00) per year shall be withheld each year from the County's annual grant to Scottsville for a period of s'x (6) years beginning July 1993 and extending through July 1998, - balance of Seven Thousand One Hundred Dollars ($7,100.00) e in the seventh year (July 1999). Thus, at the end of the is the term of this service agreement, a total f Fifty Thousand Dollars ($50,000.00) will have been withheld. is withholding consolidates the balance of all prior advancements as a result of prior service agreements with scottsville dated 15, 1987 and July 19, 1989. If at any time during the term of this agreement, scottsville is no longer in the business of providing rescue squad services, scottsville covenants that it will convey its interest in the a bulances to the County at no cost to the County so long as the County or its assigns will use the property for rescue squad services. All covenants set forth in the agreements dated October 15, 1987 and July 19, 1989 remain in full force and effect. WITNESS the following signatures and seals: COUNTY OF ALBEMARLE, VIRGINIA 7~ ('~/? :.7____ ~. Bowerman, Chairman of Supervisors ( SEAL) SCOTTSVILLE VOLUNTEER RESCUE SQUAD By /' /. /:) 41.~<- C{, C 1I/9/k.'/If 411/ / ( SEAL) t)/C:. U //?;f en /?..s. ATE OF VIRGINIA UNTY OF ALBEMARLE The ~^- foregoing instrument day of /1,JrkfJ I was acknowledged before me this , 1993, by David P. Bowerman, airman of the Board of Supervisors of Albemarle County, Virginia. commission Expires: t/ The foregoing instrument was acknowledged before me this P!D,"AI.:L fl. # lJ.(,' 1- I,--f!:- day of ,1141'; ~l , 1993, by David P. Dowcrman, iJ~rc-..1orl s;.'D11.1f,-'IE- C airman of the Board of Supervisors-of Albemarle County; Virginia. ATE OF VIRGINIA UNTY OF ALBEMARLE M Commission Expires: L/.-.;o,. 7'<1 L",,/ 7 _~/A_1--:v~v~-~ (/ ? Notary Public THIS SERVICE AGREEMENT, made for purposes of identification, tpis 22 day of fV1~fJ.(A+ , 1993, by and between the COUNTY OF ALBEMARLE, VIRGINIA (the "County"), and the NORTH GARDEN VOLUNTEER F~RE COMPANY ("North Garden"); WIT N E SSE T H: WHEREAS, the County has previously entered into service a~reements with North Garden, dated July 19, 1985 and September 14, 1~88, providing for the withholding of certain sums each year by tpe County from the County's annual grant to North Garden, as set fprth in said agreements, copies of which are attached hereto as E~hibits A, and B; and WHEREAS, as a result of said agreements, the outstanding ipdebtedness now totals $61,280; and WHEREAS, North Garden now desires to receive from the County F~fty Thousand Dollars ($50,000.00) to be used for the purchase of l~nd adjacent to the current fire station, identified as Albemarle Cpunty Tax Map 99 Parcel SA, to allow for addition to the current bl1ilding; and WHEREAS, North Garden now desires to enter into an agreement cpnsolidating its annual withholding of payments by the County; NOW, THEREFORE, for and in consideration of the operation by N~~rth Garden of a volunteer fire company which will fight fires and protect property and human life from loss or damage by fire and the pl~rchase of firefighting vehicles during the term of this a( reement, the County shall pay to North Garden Fifty Thousand D(~llars ($50,000.00), which payment shall be made when needed from tIe County's fire fund. Thereafter, the sum of Fifteen Thousand Nine Hundred Dollars ($15,900.00) per year shall be withheld each y ar from the County's annual grant to North Garden for a period of six (6) years beginning July 1993 and extending through July 1998, with a balance of Fifteen Thousand Eight Hundred and Eighty Dollars 5,880.00) due in the seventh year (July 1999). Thus, at the end the seventh year, which is the term of this service agreement, Hundred Eleven Thousand Two Hundred Eighty Dollars 111,280.00) will have been withheld. This withholding c nsolidates the balance of all prior advancements as a result of ior service agreements with North Garden dated May 7, 1987 and 1988. If at any time during the term of this agreement, North Garden no longer in the business of providing fire fighting services or e firefighting vehicles are no longer used for firefighting rposes, North Garden covenants that it will convey its interest the fire-fighting vehicles, or this property known as Albemarle Tax Map 99 Parcel SA, as the case may be, to the County at cost to the County so long as the County or its assigns will use e property for fire-fighting purposes. All covenants set forth the agreements dated May 7, 1987 and September 14, 1988 remain full force and effect. WITNESS the following signatures and seals: CO.~ U . 0 . AL~. .. E, VIRGINIA Bf ~~~ ~~U7f~ L/D vid P. Bowerman, Chairman Board of Supervisors ( SEAL) NORTH GARDEN VOLUNTEER FIRE COMPANY By~d#~ (SEAL) The foregoing r tel A _--day of ~v C) :t.' den Ft'e.c: C~"'Y) instrument was acknowledged before me this l1ec,r'J eA. ~.>t='.phe-fY). PI es1tl~ nt 10,) ZitI , 1993, by J;;):l~IHI P. BOlr'Qrman, Cnalrmal'l ATE OF VIRGINIA UNTY OF ALBEMARLE Commission Expires: Uirgiftift. ) ATE OF VIRGINIA UNTY OF ALBEMARLE The foregoinlL ins:rument was aCknow.ledged be..fore me t.hiS I ~ day of ~ ' 1993, by (J OJ.A. J... ?, !3vWf.-vrnC{j} t .lCUr/YlU-JIt 01 (~/lilCL/~ (l:t1t:J ~~tt~c{cu;iel1 ~;Yt~~t;~SFlre " M Commission Expires: ;fA CUj J 7, /'1'13 [ Ii it uJ r! CUh~r Notary Publi {; . :. . .,'~ ;';'0::' ;?!?3 ;?;3, CJ.y t:l7{ S; J) County of Albemarle EXECUTIVE SUMMARY AGENDA ITLE: Service Agreement - Advanced Allocation Fund AGENDA DATE: April 7, 1993 ITEM ACTION: INFORMATION: SUBJECT PROPOSAL RE UEST: Request authorization for Chairman to execute service agreements for North Garden Volunte r Fire Company and Scottsville Vo1unte r Rescue Squad. CONSENT AGENDA: ACTION:---1L- INFORMATION: STAFF C Messrs. Huff. A~ACBMBIr<S, )):-- RBVIBWBD BYrN / BACK ROUND: Nort Garden Volunteer Fire Company has been recommended by the Jefferson Country Fire & Res ue Association to receive a draw of $50,000 from the County's Advanced Allocation Fund or the purchase of additional land adjacent to their existing building upon which they plan an expansion and $34,000 for scottsville Volunteer Rescue Squad to purchase a ne ambulance. DIS SSION: prov'ded for the Board's review is a status of the existing Advanced Allocation program in t rms of outstanding balances for each department including the attached loans as well s a status of the percentage of the County's allocation given to the departments each year which come back to the County for re-payment of these loans. Sufficient fund are available for the requests in front of the Board with $1,758,499 presently loan d for building, land, and equipment improvements. ATION: recommends the Board authorize the Chairman to execute the service agreements for Garden Volunteer Fire Company and Scottsville Volunteer Rescue Squad. 93.03 COUNTY OF ALBEMARLE Department of Finance 401 McIntire Road Charlottesville, Virginia 22902-4596 Telephone (804) 296-5855 MEMORANDUM Richard E. Huff, III, Deputy County Executive Melvin A. Breeden, Director of Finance ~ March 23, 1993 Service Agreement - North Garden Volunteer Fire Company Scottsville Volunteer Rescue Squad Attached are the above referenced Service Agreements. S gnatures have been secured from the fire company and rescue squad a d I would ask that these agreements be placed on the next Board o Supervisors' agenda. If you have any questions, please let me know. s A tachment c Carl Pumphrey ;:;('1tt~,J1' \{.(\~\t ~,;. ';;.rVlll l. ",t f H,. . i: li ~ ~ EX;~-~.~:_} ";'.,'E FAX (804) 972-4006 TOO (804) 972-4012 Deot./Sall ad 92-93 Aooroo. 92-93 Grants Adv. AlIoc. Pay. Payment! Appropriation Outstandin2 Balance East Rival ~ $45,000 $9,167 $33,600 74.67% $198,600 North Ga~ ~en $45,000 $9,167 $20,000 44.44 % $324,600 Earlysvill~ $45,000 $9,167 $29,509 65.58% $470,400 Crozet $45,000 $9,167 $40,000 88.89% $111,280 Stony POll t $45,000 $9,167 $26,900 59.78% $202,435 Scottsville $45,000 $9,167 $28,919 64.26% $214,284 Seminole' r.rail $45,000 $9,167 $30,612 68.03% $160,900 CARS $17,570 $6,284 $0 0.00% $0 WARS $45,000 $6,284 $13,000 28.89% $26,000 SVRS $45,000 $6,284 $10,000 22.22% $50,000 Totals $422,570 $83,018 $232,540 $1,758,499 ! 4/1/93 ADV ANCE.XLS i COUNTY OF ALBEMARLE .f!~..2 ~~3 ;?::3: t/Y~7tS./) ill .2 MEMORANDUM TO: FROM: DATE: Robert W. Tucker, Jr., of supervisors . ~I ~ County Executive~( Albemarle County Board March 19, 1993 RE: Police Department Workload Allocation Report-1992 have enclosed for your review a copy of the Executive Summary of fairly extensive workload allocation study recently completed by r Police Department. The copy of the entire document is on file the Clerk's Office should you wish to review the entire cument. you can see from the Summary, our Police Department has, indeed, complished a number of meaningful goals during Calendar 1992. is summary also gives the reader a better appreciation for the nds of services being requested and our response to those quests. ould you have any questions regarding this Summary or the entire port, please do not hesitate to contact me. T,Jr/dbm .055 , WORKLOAD ALLOCATION REPORT 1992 - EXECUTIVE SUMMARY : .. .... .........,.-... .-,.........,."................ ........................ .----..--...... ......",-....-...-,.......-.....................-..-....--..-.......... . ,..... ..,...~'..-...-,--..........,.....................-...................... ......... - -'. ................................................-.-......................... .,.......-.....-- --..... . ............. ..... .. .........-..-.....-..--_.. .-...,.,.-....... ..................-....................................-.....-.... . . '. -.-.-_.... ..............-..-..........-........................-....... .-............ .................-....................................... ... .--...........-.- ,- ............................... . ... '. -.-_.. . ............................. .,... ....................................,..... .... ............ -.................... . .. .... ...--...... . .f,lm::;:~il__I~~.~:~:~:N!la The r.ajor developments and changes within the Albemarle County Police Depaltment during the previous year have involved the areas of community Relations, the Youth Section, and Special Operations, a sample of which are cescribed below: . Team policing which assigns officers together under the direction of a team leader to a sector for an extended time period then rotates them as a team to other sectors . Directed assignments which involve specific tasks assigned to officers working a neighborhood to correct problems in the area . Expansion of the DARE program into middle schools . School Resource Program which assigns one police officer to each high school on a full-time basis . Continued participation in the PULSAR program involving at-risk students at Murray High School . Police Officers' Skill Proficiency Plan to increase compensation for officers with experience and specialized skills . Albemarle County Police Foundation to encourage and recognize excellence in law enforcement . Implementation of the Traffic Unit . Community-based programming including Neighborhood Watch, the Community ALERT newsletter, the COPS program for senior citizens, crime prevention for merchants, etc. . Volunteers who produced varied and valuable services to all divisions of the department 1 Ilgll.1 .........-..-......... ..................... A mavor emphasis of the patrol division has been the integration of the depa~tment's Community Oriented policing philosophy into regular patrol duti~s and contacts with the public, which has resulted in greater awar~ness of and attention to proactive problem solving on the part of individual officers. Noteworthy developments involving the department's patrpl functions include: . steady increase in calls for service since 1985, the total of 26,914 for 1992 showed a 2% increase over calls in 1991 . alarm calls have decreased dramatically since the new alarm ordinance was instituted, declining from 2055 in 1990 to 1728 last year . noncriminal calls such as assisting citizens, suspicious persons or vehicles and noise complaints far outnumber criminal calls . the ten most frequent types of calls for service in 1992 were: accident, assist citizen, suspicious vehicle/person, larceny alarm, disorderly, domestic, vandalism, DUI and moving violation . Average Response Times throughout the county have generally stayed the same, though for the western and northern areas the time has decreased slightly and for the southern section the time has increased slightly . almost 7000 calls for service in 1992 involved traffic, which was about 25% of total calls. There were 3632 accident calls, averaging almost ten per day. The most frequent summonses issued were for speeding, averaging six speeding tickets a day . the officer/population ratio in Albemarle County in 1992 was 1.17 per 1000 compared to the target ratio of 1.5 and the national average for suburban counties of 2.2 . the Tactical Unit was involved in four incidents during 1992 including two arrests of murder suspects, one raid and one incident involving an armed and barricaded subject . the K-9 Unit, comprised of three officers with dogs, conducted 68 drug searches, 54 building searches, 47 area searches, 16 standbys at critical incidents, 15 trackings and 8 suspect apprehensions !E1!I!w@II!!!! Thi~ division continues to handle crimes of a serious nature requiring any extended development or specialized investigation. Items of interest for 1992. include: · 280 cases of white collar crime (which includes fraud, forgery, embezzlement and flim-flam) were reported, 198 of these cases were investigated with a 78% clearance rate 2 . ~he main types of general crimes which were investigated were property primes as opposed to crimes against persons: grand larceny, 197 cases, 32% clearance; burglary, 164 cases, 35% clearance; larceny, 39 cases, 51% clearance; and vandalism, 19 cases, 47% clearance . among the serious crimes against persons investigated by this division ~ere assault and battery, 31 cases, 90% clearance; aggravated sexual battery, 30 cases, 67% clearance; rape, 23 cases, 54% clearance; sexual battery, 22 cases, 59% clearance and felonious assault, 10 cases, 90% clearance . the Youth Section investigates all cases involving youth as offenders or victims. Last year such cases involved missing persons/runaways, 98 cases, 97% clearance; vandalism, 19 cases, 52% clearance; child abuse and neglect, 12 cases, 50% clearance; attempted grand larceny, 5 cases, 40% clearance; and contributing to delinquency, 5 cases, 80% clearance along with cases of brandishing a firearm, auto theft, arson, weapons violations, liquor law violations, etc. IRIII,:IIIIl'.iU!E;1111 The zesponsibilities of this division include research and development of policies and procedures, developing and maintaining the central records, data management, statistical analysis and reporting, developing and procEssing the budget and providing information and referrals to citizens. Developments of note include the following: . steady increase in the amount of this division's internal activities which involve records input, processing and output; generating crime statistics and reports, running criminal histories, criminal warrant processing, telephone calls, monitoring radio traffic and relaying messages and other communications · public contact which includes about 80 telephone calls and between 30 and 40 "walk-ins" per weekday with requests ranging from requests of copies of incident and accident reports to assisting and processing requests for taxicab, alarm and solicitors permits . rapidly growing requirements for information input which include an average of 71 numbered records per day regarding calls for service, about 8,200 incident reports per year averaging six pages per report, almost 6,000 traffic summonses per year of at least two pages each, almost 1,900 accident reports per year averaging three pages per report, and about 4,000 criminal warrants per year. 3 COUNTY OF ALBEMARLE f(-,) -;Y3 /9'3. Ofi1;r~J) .- ~ MEMORANDUM TO: FROM: DATE: RE: Albemarle County Board of Supervisors ~~~ Robert W. Tucker, Jr., County Executiv~ I March 24, 1993 Radio Communications I have enclosed for your review a copy of the minutes from a recent eting between Police, Joint security Complex, Sheriff's Office, d County Executive staff regarding radio communications. As you n see from the meeting, the issue of inter-connectivity is not e main issue involved but centers more around efficient and cost e fective sharing of resources. office will continue to monitor the issue among the three a encies involved and would be glad to answer any questions which m.ght arise. T,Jr/dbm .059 closure Ms. Patricia smith Chief John F. Miller Sheriff Terry W. Hawkins Mr. Albert A. Tumminia )....... ... Meeting Notes March 10, 1993 RADIO COMMUNICATIONS COORDINATION I Attendance: Chief John F. Miller, ACPD Sheriff Terry Hawkins, ACSD Superintendent Al Tumminia, CSJSC Major Jim Yeager, CSJSC Capt. George Knight, ACSD Lt. Keith Garrison, ACSD Sgt. Richard Martin, ACPD Richard E. Huff, II, Deputy County Executive meeting was opened by Mr. Huff wi th an explanation of the equest from the Board of Supervisors to gather the three agencies to determine common communication needs and to ensure systems are developed and equipment is purchased, inter- epartmental connectivity remains a common goal. Yeager restated that the Joint Security Complex's major bjectives in requesting radio equipment in the FY 94 budget were o increase communications on site between wings of the jail and to increase the range that the Complex would have in talking with mobile units involved in transports. Sheriff Hawkins indicated that his need was also to improve the range of his radio coverage, replace old and out-dated equipment, and provide hand-held radio coverage for each of his deputies. He also expressed a real concern that after 5: 00 p. m., no one is monitoring his main operational channel should one of his deputies have a problem and need assistance. All parties in attendance agreed that the ability for the three agencies to talk to each other was not an issue and that all three currently had the capability to communicate with one another when necessary. '- - I recognizing the need to make improvements to several of the s stems, an agreement in principle was reached by all parties to ignate Sgt. Richard B. Martin, ACPD, as the main point of tact for system and equipment upgrades. Sgt. Martin will be ponsible for coordinating the licensing of frequencies with the that are compatible with the County's overall communications as well as coordinating the purchase of and making on any new radio related equipment so that the best and overall objectives are being met. All agreed that this would be a help in standardizing equ.pment, pricing and services provided. was held regarding a solution that would meet the Sheriff's immediate needs as well as the Joint Security Sgt. Martin agreed to meet with the other two to explore a sharing of a frequency pair currently to the City and County jointly for the Complex. This native would meet the stated objectives as well as provide an even. ng listening point for both agencies. Sgt. Martin will assist veloping a plan, cost estimate, and time frame for which the can agree to and pursue funding. Once the draft is ready, agreed to reconvene, review, and modify as necessary. /dbm , // .., c>~ ?L. -"",.--,,> '7 .. f'.., j~,c,i~tJ7/J.?) COUNTY OF ALBEMARLE: U . " COUNTY OF ALBEMARLE V ~I '.R ('!,~ 1('93 )\ , Department of Zoning i'~\ \ I' /-" ~<) ;'. I! '! 401 McIntire Road I I CTCr': . U' -\J-'-~1' l-' . .. . L:;::') '.:.......J .....-::1 , ..:::J _ - CharlottesvIlle, VIrginIa 22901-4596 0 . PE-R 'SO!:.)". (804) 296-5875 B .. ARO OF SU ~ \ I I;:) ND LETTER - CORRECTION TO TAX MAP NUMBER AND ATTACHMENT ADDED oger W. Ray 1717 Allied Street harlottesville, Virginia 22901 : OFFICIAL DETERMINATION OF NUMBER OF PARCELS - Section 10.3.1 Tax Map 10, Parcel 5 (Property of Otis L. Collier) he County Attorney and I have reviewed the title information you have submitted for the bove-noted property. It is the County Attorney's advisory opinion and my official etermination, that this property consists of three (3) separate parcels: 1) Approximately 8.3 acres lying mostly south of the southern private road; ) Approximately 14.5 acres lying south of the northern private road; ) Approximately 8.8 acres also lying south of the northern private road, and adjacent to the east of the parcel described in #2 above. ch of these lawfully separate parcels is entitled to associated development rights. This etermination results in two (2) additional parcels than are shown with a parcel number on the ounty tax maps. his determination considered the descriptive clauses of the last deed of record on the date of doption of the ordinance, which delineate the property as "being composed of 3 adjoining tracts f land." This consideration is based on the findings of the V A Supreme Court in the case, aison v. Union Camp 224 VA 54. arch 22, 1993 tis Collier/Roger Ray age 2 e attached sketch illustrates the property transactions after 1958. The most recent deed of ecord as of the date of adoption of the Zoning Ordinance is found in Deed Book 341, Page 253. t is dated July 11, 1958 from Lizzie S. and Sam Walker and Vessie S. and Clarence Cox, to tis L. Collier. This deed describes the following parcels: 1) A tract of 15 acres. Later, but prior to December 10, 1980, this parcel was divided to create two (2) parcel~ of 3.413 and 3.536 acres. They were recorded in Deed Book 493, Pages 135 and 141 and are now shown as parcels lA and IB on Tax Map 19. There were no off-conveyances after 1980. From the original 15 1/4 acres, there are approximately 8.3 acres remaining with four (4) theoretical development rights; 2) A tract of 23 1/2 acres. There were no off-conveyances prior to 1980. Afterwards, 14.69 acres were added to adjacent Tax Map 19, parcell, with no development rights. The remaining 8.8 acres has four (4) theoretical development rights; 3) A tract of 30 acres. Later, but prior to December 10, 1980, this parcel was divided to create a parcel of 13.398 acres. This was recorded in Deed Book 543, Page 207 and is now shown as parcel 5A. After 1980, a 2.01 acre parcel was created. This was recorded in Deed Book 1044, Page 35 and is now shown as parcel 5B. From the original 30 acres, there is approximately 14.59 acres remaining with four (4) theoretical development rights. nyone aggrieved by this decision may file a written appeal within thirty (30) days of the date f this letter. If you have any question, please feel free to contact me at your convenience. Jan Sprinkle, Planning Department Gay Carver, Real Estate Department Ella Carey, Clerk Board of Supervisors Reading Files OTE: wo (2) additional parcels e (1) by Tax Map, three (3) by determination OTI5 ,\TTt\CHMENl '\'\ \ -- f3/1 )t .,--rt'It) qp oj :3'~ /111. / t)fr 9"'P 8.<O~' 4 b\~ l, (j) ;r-/77/'1-IJf /glfI3,I/C. , /" ~~o ~",..' I.' 1.1J ~/.. . ...-~ N~ 5Me- roJ {V01lt~S'~ oJ. a '5. . ~.. ;;:::-. / c..... . 79~C J:-. ~ .-.J;; o e~' .I!' /.'~',. ,.... ,..,~.. ., .~ . P "JI""" .J~ ,<!' "".. .l.:"" .__. A ' h _ _( ~/~-'!" ~t ~ _ l "~:' ,;11' Z~. ,,'" L.~4'r"'<')~' ..~-J..L,.. . ,:<- ~ :.~'.:.\ ~'2- -::'... <, . /. , ,'0/ .1'- to/' 3~ 4aA..C!?" /~;4.c:cL ,Fc5/t!Ju~ OF :2 '3/=.- rflc,;.-:-c ~.. ,,"C'>:::. .0 ' -,. COUNTY OF ALBEMARLE Department of Zoning 401 McIntire Road Charlottesville, Virginia 22901-4596 (804) 296-5875 COUNTY OF ALBEMARLE ~ rcl2l2-lJIL1lf? rn\TII \ ';r~ 'II II ~_I\\ MAR. :i~S 1993~.\\\\\ U \\ 1 ~---:~-C;-'-~-" ."(J~ : I U ! Lb I~ L~.:JU. ~ ~ BOARD OF SUPfRV'SaqS oger W. Ray 1717 Allied Street harlottesville, Virginia 22901 : OFFICIAL DETERMINATION OF NUMBER OF PARCELS - Section 10.3.1 Tax Map 10, Parcel 5 (Property of Otis L. Collier) he County Attorney and I have reviewed the title information you have submitted for the bove-noted property. It is the County Attorney's advisory opinion and my official etermination, that this property consists of three (3) separate parcels: ) Approximately 8.3 acres lying mostly south of the southern private road; ) Approximately 14.5 acres lying south of the northern private road; ) Approximately 8.8 acres also lying south of the northern private road, and adjacent to the east of the parcel described in #2 above. ch of these lawfully separate parcels is entitled to associated development rights. This etermination results in two (2) additional parcels than are shown with a parcel number on the ounty tax maps. his determination considered the descriptive clauses of the last deed of record on the date of doption of the ordinance, which delineate the property as "being composed of 3 adjoining tracts f land." This consideration is based on the findings of the V A Supreme Court in the case, aison Y. Union Camp 224 V A 54. - . March 22, 1993 Otis Collier/Roger Ray Page 2 The most recent deed of record as of the date of adoption of the Zoning Ordinance is found in Deed Book 341, Page 253. It is dated July 11,1958 from Lizzie S. and Sam Walker and Vessie S. and Clarence Cox, to Otis L. Collier. This deed describes the following parcels: 1) A tract of 15 acres. Later, but prior to December 10, 1980, this parcel was divided to create two (2) parcels of 3.413 and 3.536 acres. They were recorded in Deed Book 493, Pages 135 and 141 and are now shown as parcels lA and IB on Tax Map 10. There were no off-conveyances after 1980. From the original 15 1/4 acres, there are approximately 8.3 acres remaining with four (4) theoretical development rights; 2) A tract of 23 1/2 acres. There were no off-conveyances prior to 1980. Afterwards, 14.69 acres were added to adjacent Tax Map 19, parcell, with no development rights. The remaining 8.8 acres has four (4) theoretical development rights; 3) A tract of 30 acres. Later, but prior to December 10, 1980, this parcel was divided to create a parcel of 13.398 acres. This was recorded in Deed Book 543, Page 207 and is now shown as parcel5A. After 1980, a 2.01 acre parcel was created. This was recorded in Deed Book 1044, Page 35 and is now shown as parcel 5B. From the original 30 acres, there is approximately 14.59 acres remaining with four (4) theoretical development rights. k\nyone aggrieved by this decision may file a written appeal within thirty (30) days of the date pf this letter. If you have any question, please feel free to contact me at your convenience. Sincerely, ~ ;1, 7'J ~ !:..fltJ 1/ .. - ~melia G. McCulley '.r ~ Izoning Administrator ~GM/ cc: Jan Sprinkle, Planning Department Gay Carver, Real Estate Department Ella Carey, Clerk Board of Supervisors Reading Files NOTE: IroWo (2) additional parcels One (1) by Tax Map, three (3) by determination . , '~., ,;. ~:';:,:." ,. ~ ., f.. :-... '_ ~14 'l~ ",' ,',.- '11' ~ . {.J _ g \~~... " ,_"71- :ft.\#..'" j ~ ,2,0, 'j. '/ .~ "i'r::-'~7!'tjl '~~~ ~~-?3 ;13,c:/~V'/.~/;J ~.' .. COMMONVFE~s.LrH of VIRGINIA --<ugh C Mill r. Director Department of Historic Resources :;:; 1 C;overnor Street Richmond. Virginia 23219 TOO: (804) 786-1934 Telephone (804) 786-3143 FAX: (804) 225-4261 arch 15, 1993 osa Luisa Scassa Sunnyfields oute 21, Box 123 C arlottesville, VA 22902 : sunnyfields, Albemarle County Ms. Scassa: For some time the Department of Historic Resources has been terested in including the above Property on the Virginia ndmarks Register and nominating it to the National Register of H'storic Places. Before this action is taken, I would like to arify for you the nature of these designations. It is the policy our department to notify property owners, owners of adjacent operties, and local city or county officials prior to such nsideration. The national and state registers provide official listing of aces in the Commonwealth judged to have local, state or national chaeological, architectural, and/or historical significance. At s next meeting in Richmond, on Tuesday, April 20, 1993, the state view Board of the Department of Historic Resources will have the portunity to consider the inclusion of Sunnyfields on the tional Register. Should the board determine the prepared mination for this property is acceptable, it will recommend the mination to the National Register of Historic Places maintained the Department of the Interior. The nomination will also be nsidered by the Virginia Board of Historic Resources for elusion on the Virginia Landmarks Register on Wednesday, April 1993. Listing in the National Register provides recognition and sists in preserving our Nation's heritage. Listing of a resource cognizes its historic importance and assures protective review of deral projects that might adversely affect the character of the source. If Sunnyf ields is listed in the National Register, rtain Federal investment tax credits for rehabilitation and other ovisions may apply. Listing in the National Register does not an that limitations will be placed on the properties by the ---/ , M rch 15, 1993 2. Rpsa Luisa Scassa R~: Sunnyfields, Albemarle County F~deral Government. Public visitation rights are not required of Orlners. The Federal Government will not attach restrictive CDvenants to the properties or seek to acquire them. You are invited to attend both the state Review Board meeting a~d the Historic Resources Board meeting at which the nomination will be considered. The state Review Board will meet at 10: 00 a m. on Tuesdav. Anril 20 1993 in Senate Room "A" of the General A:;semblv BuildinC1 in Richmond. We hope that you can come. The H~storic Resources Board will meet on Wednesday. April 21. 1993. at above time and location. Enclosed, please find a notice that explains, in greater d~tail, the results of listing in the National Register and the v'rginia Landmarks Register. The notice also describes the rights a ~d procedures by which an owner of property may comment on or opject to listing in the National Register and Virginia Landmarks R~gister. Should you have any questions about this nomination before the f I>rthcoming Board meetings, please contact James Hill or Julie Vpsmik at (804) 786-3143. S ncerely, II L L. Vl1.11--- H ~ C. Miller o rector E~closures c(~: David P. Bowerman, Chairman Albemarle County Board of suppervisors Robert W. Tucker, Jr., County Executive Phil Grimm, Chairman Albemarle County Planning Commission V. Wayne Cilimberg, Planning Director Albemarle County Nancy K. O'Brien, Executive Director Thomas Jefferson Planning District Commission Melinda Frierson Albemarle County Historical Society <(Cf)~ Zw- UO 00:::0 a:::J6 _OW >fi3o lL.O:::w O....J~ <c<C O:::~ :r:wCf) I- z ~ -J_O::: <(:2;W [i/ > ~u......J ;>0<C Z U oz. o....J :E(i5Cf) :E-w 0::::2; ()Cl<c ..., ~~ ~~ ~S r- ~ f'" V) ~ . _::,:~1'~~~-~~'~,~.t ~ .~~ -f.~'-'" _ , I cC~~~~~==~_~~ -ii ~ '~, cr. ~..'. i(. E\-j~ ; ( =k ~'o> (/ "I \) i ..... .......,"J .....\,..~,._,....'. .., I \./J . ~~ r'" , i~'~1''''./. _.~ \~~ ::::. )88 ..:.---, ., ':'.,~ ' . , ~.~=_.... ~ , -- .r/2po:' .=0 .~ - "-.'~ ........_~...,..........,,..,t~...~.-,,...--,...~'_......4.... , \. ~ -= ~ --, \t.< . ./~ .~~~~. V \..-'"' ~,--;C:J_~~ '--../~\\.;j' ,,~,i'\1 lD \"'" , \ \, . ~G.' ........ ~ 1'\'( ~ (.--J '"' "-;"';'~'~d" " C) ;~'~1!;.<~~ . ~ ~ ~ I :\.s'< ' - _---- Ii ~ !' , _ __ _ ,:::t ~\'"", L\~~~-:J'-1c, 1 :_>.~ ..____;.- - \ . ~ ~ _ o~c ~ .1 '_ ~ .. - ""'~" .. \" ~ --::. '/.'~ .. )./u,.e ". "" ~ .... 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Q\ o ~ ,-::: :::::- ,-'"~: [ .CZ~~,' / ~,' '~'\)\:s- ....~ ti- " -4""'. ./ -----... - <0 ~ .. ., ~~~ ~ ~;~., ~----:::.:.-=::--- ~=~~ ~..,)<~C':.~~\\*.\.'.\\~ ~..~;; ~ - ~ ~ J _..,J;;:~::j; ~~ \' ,-:p: '..., ~~~;~~Jt ,\~~,,~ Oi "' /- '" v-..., . ! , ; C) " ~.f .?- ...,... ..... ; ',</-, \.,/ Ij ..i.\ \; rL{ . .~.~ .,,/--,2 -f? 3 , .'?-?rt;J~~7 (5/~ , COUNTY OF ALBEMARLE Department of Finance 401 Mcintire Road Charlottesville, Virginia 22902-4596 Telephone (804) 296-5855 MEKORANDUM . . Richard Huff, Deputy County Executive Robert J. Walters, Jr., Deputy Director of Finance~ March 29, 1993 . . Monthly Financial Report tached is the February Financial Report for the General and hool Funds. ojected General Fund revenues continue to reflect the January 1993 revisions. Projected General Fund expenditures for all neral Government operations continue to be reduced by 1%. e Education holdback for certain accounts has been reduced from % to 10% in February. The Education Fund Balance deficit has en eliminated by year-end audit adjustments. ease contact me if you have any questions. py: Melvin A. Breeden ~I '''D 3 k, ~J I I I J ,BOARD OF SUPERVISORS c......!."."'l'V 01: "" ~'~:;\."'\">! c- o ~""'{\,}, \ I t r- f\,,-_..i ~j. ~ to! ;.. .......~ , ' MA.R (\ l(\Q~ FAX (804) 972-4006 TOO (804) 972-4012 , ~~ ",' , :.".;1 .,-- .- -- '<I ,.,.... Fj\[CU . i'~ L.. \..~j~ r" \Jt=.. 0 Z ~ 0 a:: i= 0 < Q", a:: W W a:: Q", ~ 0 ...J = ~ = ~ (.) .... Z Z > < a:: :;:) z < 0 u: :;:) (.) a:: W ~ a:I ...J W a:: J: u.. < ~ :E z W 0 a:I :E ...J < ~ Z W (,) a:: W Q", (1.(1. (1.(1. (1.(1. 'af. NCO 1/)0 0.....= COI/)I/)~OO.... cw)..t..tcw)ci..t~ ,..."ltCO "ltCO (1.(1.(1.(1. 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U a: .... (J) W a: z ::::> SiO ......,..... 0,..... ~ai 1.0...... <0<0 ~~ -- S o 0_ <0 ~ - N ;::::- ...,. 1.0 ...... 0 gf ~ ...... ,..... ~ ~ - - .....-........-........................................... C\l81.O......00 ...... ......0)00 C\l0(Y)0000 i8~~r~~~ C\I 1.0 (Y) --- ~~~ --- - o o 0)_ <0 ~ - (J) .... z W :::!E .... (J) ::::> ...., o <( (J) (J) W .....J (J) .... wZ u!o!:1 (J) z<lll!:. :5W b:W <(e5a: <(5: EDa:!:!:! Ww 0...- I(J) O:::!E::::>:::!E....W~ ~.....J~::::>u.a:Q u.<(OWO~::::> (J)o....U(J).....J(J)~ zWo..l::::>UW> O....<((J):::!Ez(J)1- ....WU:::!E>:::::>::::>:J <((!)O<(lJ:Oz.... a: 0.... a:WU 0::::> O"::::>a:(!)>....ED oEDWOOZa:IW a:~u.a:~OWb:~ 0.._(J) o..-:::!E IOU ~m~w~O~z>- W:>-a:a:<(WwO)<( a:lJ....... u. > 0...... C\l0 iO ~ Ll'i ,..... C\I ...,. <0 <0 <0- C\I ~ ...... ~ - ~ ...... ~ 0) ~ - o ~ 00 ...... (Y) (Y) (Y) ...... ...... ~ - I ...,. I o C\I 00 C\I 1.0 ...... en ~ (J) .... Z W :::!E .... (J) ::::> ...., o <( .....J <( .... o .... W U z :5 <( ED o Z ::::> u. o W .... U a: .... (J) W a: z ::::> o W .... (J) ::::> ...., o <( " ~-- 'z-E /'?;:3. ~ ;7(' s:/.:j) I! <j. COMMONWEALTH of VIRGINIA RAY D. PE HTEL COMMISSI NER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND. 23219 JACK HODGE CHIEF ENGINEER March 23, 1993 Route 29 prcj: 6029-002-119, C501, C502 Albemarle County Mr. Robert W. Tucker, Jr. County Executive County of Albemarle 401 McIntire Road Charlottesville, VA 22901-4596 Dear Mr. Tucker: As I indicated in my letter to you dated December 14, 1992, staff was requested to evaluate the needs for a sidewalk along Route 29 between the city limits of Charlottesville and the river. The result of the study indicates a positive need for sidewalks on each side of Route 29 and on the three interchanges now proposed at Hydraulic, Greenbriar, and Rio Road. We will provide sidewalk space initially and, pending the public hearing results for the three interchanges, advertise a separate contract to place the actual walkways when the decision is made for the actual locations. Your interest is appreciated. eer COUNTY OF AUJEMARLe. r',.'{'.:._:.;.. ,. '1 '{,; -'. '-':~ .. -~;~._~.;~.; ~ ~;;1 " \!... ~ -... "I~? C}~ lClq~ ~ I l~ '.:i;;.:" . t;~ TRANSPORTATION FOR THE 21 ST CENTURY EXf.CUl i'.[ OH-10'1i RAY D. PETI TEL COMMISSION R ""'~~.. :<r-~ <-, :~!',.':.. ,4,'.~~ f. ri:T~.' p~ . " ''f-r-\" ~:..\ ~,~~- '" \:, ~_~~. ~~_ ~ "i; ";_:;~~:'{L~-~,~* COUN.....Y (\ F /' Q,-~..I!\ J")LC ~~~~.~<.7r;;1~..; I .) .\ L L/t.t'y'fl., ...., f\ L- T:....~~~'_, ............, '"'i,...... ..--, rm rr:=. 1;-'_1 I r< "I r;, ,- , ffilll.----LL----.,.- F."-...._l ' ,n f nlN~ \\111 \11;\ COMMONWEALTH 0 VIRyl JLA i~/.I\\ .L<i~:~l. 1 1993 l(lll\ hI )\ll DEPARTMENT OF TRANSPORTATION I! ',\ P-"......-._~,. ,. ---.-(_ 11 i I 1401 EAST BROAD STREET l: w 0=l LS L:.~~ U V L-=:J ~J RICHMOND, 23219 :(I) RD OL ('I !~E'i)\IlC:Oos t3,-A.. I ,L.r .\. ~, -, ~~2-?3 fY. tf~~?(S;/~ ~ f March 29, 1993 county Boards of supervisors Uear Board Member: Enclosed with a letter sent to you on March 12, 1993, from ))eputy Secretary of Transportation Oscar K. Mabry, was a table 15howing the estimated distribution of state and local revenues for , he six-year period beginning in fiscal year 1994. Please find enclosed a more detailed, although still ~entative, table of these revenues for the same period. I hope this information will be of assistance to you. ~iJ~ Ray D. Pethtel, Commissioner ~y: Commonwealth Transportation Board Members Mr. Oscar K. Mabry County Administrators TRANSPORTATION FOR THE 21ST CENTURY . 00 I. 0 ggoo 0 N ... 0 0 . . gg 0 ... N 0 i . >- ..liIi 10. lit N N .. ~ ~~ .. ..";,,; .. ~ .; ~ ,,; Ii :g ::~liI N ... ... '" ... .. 0 .. N lit . :i~ . ~~OO .. ~ ,.; ,,; N i .. 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Cl> ID a N o t') oi a M o 'It iii N ID g a t') ~ "' .... N o .. ~ ~ o ~ ~ u a: ~ (/) o :.: ~ o u.. u.. ::) (/) RAY D. PE HTEL COMMISSIO ER ./ /_ ,,':'.. -9../ , '.-/ ~~ ~;/t/?e/[) COUNTY OF ~L.f EMAHLE r~ e~~0~li: - r)5 ..n.,~ rr; COMMONWEALTH of VIRGINIA \~K APi ,193 :\1,1 DEPARTMENT OF TRANSPORTATION '.: \ ' I ~~.,..--_..,.. ,jr{ \ L! \ P O. BOX 2013 ;; U ...'=:II,~:::J I"::~l Uu ~.:.: l_~ CHARLOTTESVILLE, 22902 bOARD OF :'J~!9E'WJlg(~li1 RESiDENT ENGINEER March 31, 1993 Current Projects Construction Schedule Ms. lla~. Carey, Clerk Boar of Supervisors Coun y Office Building 401 clntire Road Char ottesville, VA 22901 Dear Ms. Carey: DSR smk Attached find the monthly update on highway improvement projects currently construction in Albemarle County and the quarterly report of projects under Please see that this information is forwarded to the Board of Supervisors rs. I will be prepared to discuss this matter with them at the next meeting ey so desire. Yours truly, (1 ___-g 1< ;; ,~)0/ jJJ6~/Vd/ D. S. Roosevelt Resident Engineer a tt chmen t cc: R.~. Tucker, Jr. w/attachment David Benish w/attachment TRANSPORTATION FOR THE 21ST CENTURY - -r-', f- 1~=--' C' -r-r~ ,""!' ' , l:;:::...., .. \. ~t:-~,.'\ (. t. \\ .j . . p_..; \) \ 'S (Cl ~:; \ '-' p'" 'J V '\~, :::> L'- S,- f,.. RC \ N ~t os rlC:~ N<<;' E T0 t"\o -.s' N C:- ? ~rL ~W",,\ I t>.~ FRO \;'i\ \ '4 '1 ~ ,\') ND' Ntr (J~ Tt\-c ?~\tC\ - ... , PROJECT LJ:STJ:NG ALBEMARLE COmrrY APRIL 1, 1993 RTE NO. LOCATION - DESCRIPTION CtJRRENT ADV. DATE 20 3 5 MI. SOUTH RTE. 53 - SAFETY PROJECT 07-93 29 RAOLIC ROAD TO RIO ROAD - WIDER TO 8 LANES 07-93 29 R 0 ROAD TO S. FORK RIVANNA RIVER - WIDER TO 8 LANES 07-94 29 S. FORK RIVANNA RIVER TO AIRPORT RD.-WIDER TO 6 LANES 11-96 601 R UTE 250-w TO RTE. 29 BYPASS - WIDEN TO 4-LANES 07-99** 610 OM RTE. 20 TO 1.8 MI. E. RTE. 20 - PAVE GRAVEL ROAD 07-96** 627 ILROAD CROSSING SIGNALS AT WARREN 10-93 631 R UTE 29 TO ROUTE 743 - RIO ROAD WEST "'r 07-96** 631 N CHARLOTTESVILLE TO RTE 631 - MEADOWCREEK PARKWAY 01-97 637 R . 635 TO 0.55 MI.W RTE. 682-WIDER AND PAVE GRAVEL ROAD 07-99** 656 G ORGETOWN ROAD FROM RTE. 654 TO RTE. 743 - SPOT IHPROV. 10-97 671 M RMANS RIVER - BRIDGE AND APPROACHES ? 678 R UTE 250 TO .2 MI N. RTE 250 - AT IVY 10-94** 682 R UTE 250 TO 1.7 MI. S. RTE 787 - PAVE GRAVEL ROAD 08-95** 691 MI E. RTE 240 TO RTE. 240 - PARK ROAD 02-94 708 . RTE 631 - NEAR SOUTHERN REGIONAL PARK 11-94** 711 OM RTE. 29 TO ROUTE 712 - PAVE GRAVEL ROAD 07-97** 712 R UTE 29 TO ROUTE 692 WIDEN AND PAVE GRAVEL ROAD 07-96** 743 RAOLIC ROAD RTE.557 TO RTE.631 - WIDEN TO 4 LANES 01-95 760 OM ROUTE 29 TO ROUTE 712 - PAVE GRAVEL ROAD 07-97** 866 R . 743 TO GREENBRIER DRIVE - NEW ALIGNMENT 07-97** * INDI ATES NEW PROJECT ** IND CATES REVISED DATE ADV. I ICATES THAT PROJECT HAS BEEN ADVERTISED ) t.,,-LL T...L.-\,S c~ , \' j\ \2'1C>.:CC ~ C ~ l:;~ ~,C ? L.~~ ~ tJG- ~~() 12-0 l) ~ b ~ 7... PREV. ADV. DATE 07-97 07-94 07-95 07-97 02-94 07-93 .01-94 07-96 01-96 07-96 07-95 ~. EST . CONST. TIME 5 MO. 2 YRS. 2 YRS. 2 YRS. 18 MO. 9 MO. 3 MO. 12 MO. 2 YRS. 9 MO. 6 MO. 12 MO. 5 MO. 12 MO. 3 MO. 5 MO. 5 MO. 6 MO. 1 YR. 5 MO. 9 MO. PROJECTS UNDER CONSTRUCTION ALBEMARLE COUNTY APRIL 1, 1993 +------+-------------------------------------+------------------------------------+----------- + IROUTE I INO. I LOCATION STATUS ESTIMATED COMP.DATE +------+-------------------------------------+------------------------------------+----------- + I I 250 I I I ST. CLAIR AVE. TO RTE. 64 I CONSTRUCTION 78% COMPLETE SEP 93 +------+-------------------------------------+------------------------------------+----------- + I I I 20 I AT INT. ROUTE 742-AVON ST. EXT. CONSTRUCTION 34% COMPLETE AUG 93 * I I +------+-------------------------.------------+------------------------------------+----------- + I I I I 654 I BARRACKS RD. - FR. RTE. 1406 CONSTRUCTION 32% COMPLETE I MAY 93 I I TO GEORGETOWN RD. I +------+-------------------------------------+------------------------------------+----------- + I I I I 631 15TH STREET EXT. CONSTRUCTION 5% COMPLETE I DEC 93 I I S. ROUTE I-64 I +------+-------------------------------------+------------------------------------+----------- + I I I +------+-------------------------------------+------------------------------------+----------- + I I I +------+-------------------------------------+------------------------------------+----------- + * REVISED DATE ** NEW PROJECT ~ EMORANDUM P- ~'S i ~\-o ~~LC~ i-j l/l~ q1.. II) {Mi' II' .1, \ :J. ()TV I ,(~ ,/IJ),I COUNTY OF ALBEMARLE Dept. of Planning & Community Development 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 2%-5823 ; .1\I'.y U"t Ai HF :\~ARL€ I \.~.. ~ \i I .....~ Ir- _ r..;..:, r.;.:::: r~~ r:= r"j n 7.-::J l~ \ \ : i I I ,l.-d';".'~""'P' ," _,l_.'_.L...,....l~ I i 11 I I ! I L;~~- " f, ' I II \ if \! ' j ~.:.;r.:'\;;. t.PR 2 199) ili" U \\ l~~-J G-L~-J bCiPJ<D OF SU.- Albemarle County Board of Supervisors (Consent Agenda - Information Only) V. Wayne Cilimberg, Director of Planning & Community UUU(/ Development March 30, 1993 Schuyler Area - Comprehensive Plan Amendment he Board of Supervisors has directed staff and the Planning ommission to consider and make recommendations regarding ossible Comprehensive Plan amendment for the Schuyler area. The oard requested such recommendations be forwarded in March. As n update on progress to date, the Planning Commission held a orksession on this matter on March 16. They have requested a econd worksession, which will be held on April 20. Hopefully, ollowing that worksession, we will be able to proceed to public earing. C/jcw .' ''5/-. :?-:..73 93.c~C ;/../ ~~ Edward H. Bin, Jr. Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall. Jr. ScottsviJle David P. Bow rman Charlottesvi e Charles S. Martin Rivanna Charlotte Y. umphris Jack Jouett Walter F. Perkins White Hall M E M 0 RAN DUM T Board of Supervisors F OM: Ella W. Carey, Clerk, CMC f?1c;C D TE: April 2, 1993 S BJECT: Reading List for April 7, 1993 ..... ' F bruary 5, 1992 - Pages 1 - IO - Mrs. Humphris 4Q(L . Pages 11 - 21 (#13) - Mr. Martin'k.QCcL"---- Pages 21 (#13) - 32 - Mr. Bain M rch 18,1992 (N) - Pages 1 - 11 (#11) - Mr. perkins~-.0.(iCL Pages 11 (#11) - Mr. Bowerman J nuary 6, 1993 - Pages 1 - 13 (19a) - Mr. Marshall~Q..DCl./ e c:rruns * Printed on recycled paper Edward H. Bai , Jr. Samuel Mille COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 972-4060 April 14, 1993 Forrest R. Marshall. Jr Scottsville David P. Bowe man Charlottesvill Charles S. Martin Rivanna Charlotte Y. H mphris Jack Jouett Walter F. Perkins While Hall M . Dan Roosevelt R sident Engineer D partment of Transportation P O. Box 2013 C arlottesville, VA 22902-0013 D ar Mr. Roosevelt: Following are the actions taken by the Albemarle County ard of Supervisors at its meeting on April 7, 1993: Agenda Item No. 7a. Highway Matters: Revenue Sharing ogram for FY 1993-94. The Board requested $500,000 to participate in the Revenue Sharing Program. Agenda Item No. 7b. 9:15 a.m. - Appeal: Comdial Entrance o to Commonwealth Drive. Consensus of the Board that Planning Commission deci- sion stand. Agenda Item No. 7c. Other Highway Matters. Mr. Roosevelt to meet with residents and look at the reconstruction suggestions made regarding Route 769, do research and find out what right-of-way is available. He will make an estimate of what additional right-of-way is needed, a rough estimate of cost to do this work and a recommendation of what can be done for the amount of money that would be spent. He suggested that the Board consider using Revenue Sharing money because it could be used with no restrictions and VDoT would match dollar-to-dollar. The report will be brought to the Board at its May 5, 1993 meeting. Mr. Dan Roosevelt April 14, 1993 Page 2 Mr. Roosevelt apologized for the wrong estimated com- pletion date on the project for Barracks Road. The esti- mated completion date should be August, 1993. Mr. Bowerman asked that Mr. Huff and Mr. Roosevelt do whatever is necessary to get the parties together concerning Hillsdale Drive so this road can be put into the state sys- tem. The road has been completed for years. The Board directed Mr. Huff to draft a letter for the Chairman's signature to Secretary Milliken regarding a new terminus for the Northern end of the Route 29 bypass. Mrs. Humphris asked that Board members and staff work toward finding a way to educate people to the legal necessi- ty of stopping for a stopped school bus. Mr. Roosevelt informed the Board that VDoT will be holding a meeting on Tuesday and Wednesday, April 20 and 21, 1993, from 10:00 A.M. to 8:00 P.M., at Best Western Hotel, to make the community aware of the traffi.c plan for Route 29 during the project scheduled to be advertised in July. This is to receive recommendations to send to the Transportation Board and to look for input from the public that can be used to modify the plan if good ideas are brought forward. Mrs. Humphris informed the Board that she will be attending a VACo steering committee on health and human services in Richmond on June 14. She asked that if Albem- arle has any legislative issues they want the steering com- mittee to consider in the area of health and human services to forward the information to VACo by the end of May. Q~e~elY' LJ C~ E~arey, Clerk, ~:t Board of Supervisors (J EWC/jnh Edward H. Ba n, Jr Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 40 1 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall. Jr. Scottsville David P. Bow rman Charlottesvill Charles S. Martin Rivanna Charlotte Y. umphris Jack Jouett Waller F. Perkins White Hall April 7, 1993 County Primary and Secondary Road Fund (Revenue Sharing Program) Code of Virginia, Section 33.1-75.1 Fiscal Year 1993-94 County of Albemarle Mr James S. Givens Ac ing State Secondary Roads Engineer Vi ginia Department of Transportation 14 I East Broad Street Ri hmond, Virginia 23219 De r Mr. Givens: The County of Albemarle, Virginia, indicates by this letter it official intent to participate in the "Revenue Sharing Program" fo the Fiscal Year 1993-94. The County will provide $500,000 for th s program, to be matched on a dollar-for-dollar basis from funds of th Commonwealth of Virginia. The County worked with its Resident Engineer, and developed th attached prioritized list of eligible items of work recommended to be undertaken with these funds. The County also understands th t the program will be reduced on a pro-rata basis if requests ex eed available funds. Sincerely, ~~ Chairman DP : len At achment cc V. Wayne Cilimberg Dan S. Roosevelt * Printed on recycled paper ,.- REVENUE SHARING PROGRAM VIRGINIA DEPARTMENT OF TRANSPORTATION FOR 1993-94 FROM ALBEMARLE COUNTY, VIRGINIA Ta~or Street (Crozet) - improvements. Ro~te 678 - improve/realign at Route 250 in Ivy. PI an Mix Projects: - Route 684 (from Route 788 to Mint Springs Park) - Route 692 (from Route 250 to Route 691) - Route 738 (from Route 679 to Route 250) - Route 788 (from Route 789 to Route 684). Ro~te 627 - railroad crossing signals at Warren. Co~nty-wide projects (new pipe installed, signs, seeding). . , ~ ~ c;~ C;~ 8g 86 f0 ~ ~ ~ ~ ~ - -- -- -- ~ - - - - _ _ _ _ __ 01_ __ _ _ __ __ __ __ __ __ __ __ __ __ __ _ _ __ _ _ __ __ __ __ _ _ __ __ __ ____ . -- -- -- - N ~ H O::J rt :I:H f-'. ::J ()q rt ::T p; ::J 0...:;0 rt CIl rt '-cii-oJ-.=t:I- ro ::J 'i p; 0... f-'. "-' S ro rt f-'. 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C> OJ f-' o ::l ao OJ rt --------- ~I -- -- -- -- -- -- ::l ro ~ -- -- -- -- ---- -------- t3 o f-3 -- -- -- -- - - 'CO o CO ... C> _ coo C> o .. ... .., - <: d o f-3 -------- "" no .... C> - -- -- -- -- -- ~- -- -- -- -~I-- ~ if - .. ~ -- -- -- -- -- -- ---- r - lQI -- ClIo ClIo - ... c::o _ - - ... n no ... 1~/f ro rn ~ 1-'- f-' f-' (1) :>>- I-' 0"' ro _ ::1_- OJ_= ~I ~ \D CA w- no I=: 01 \.0. :; ~~ ... ...... lQI - CA - ..... ... - ... -- o ... o - - c::o - lQI CA ~ - a - IN o - II'-:' . /.~~1. //-"7- , . , ,5~=?'~)7.2 X -,' .,2..,6 COUNTY OF ALBEMARLE Dept of Planning & Community Development 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296.5823 rn q-::; ,- ,. BOARD OF SUPERVISOR::; Albemarle County Board of Supervisors ~S David B. Benish, Chief of Community Development March 29, 1993 Revenue Sharing Program ttached is a notification from Virginia Department of ransportation of the opportunity to participate in the "Revenue haring Program". The County must notify the Virginia Department f Transportation of its intent to participate in the program by pril 30, 1993. e Revenue Sharing Program provides additional funding for aintenance or improvement of the primary and secondary highway s stem and eligible additions to the systems. The value of the program is that is provides an additional infusion of funds into t e six Year Road Plans which advance the overall construction p ogram beyond what could be achieved with the annual c nstruction fund allocations. total of $10,000,000 is allocated to this program. Any County y receive up to $500,000 from the program. Those funds must be tched, dollar-for-dollar, by the County. Albemarle County has rticipated in the Revenue Sharing Program since FY1988-89. e FY93-94 Revenue Sharing Funds would be used on some or all of e following projects based on the FY92-93 approved six Year condary Road Plan: Tabor Street (Crozet) improvements. . Route 678 improve/realign at Route 250 in Ivy. Plant mix projects: Route 684 (from Route 788 to Mint Spring Park) Route 692 (from Route 250 to Route 691) ~lbemarle County Board of Supervisors :>age 2 ]~arch 29, 1993 Route 738 (from Route 679 to 250) Route 788 (from Route 789 to Route 684). Route 627, railroad crossing signals at Warren. County-wide projects (new pipe installed, signs, seeding). ~he above projects total $671,000, $335,500 of which would be the ( ounty' s obligation. ~he County has typically requested the full amount available to ocalities ($500,000 - to be matched dollar-for-dollar with local 1unds) to leverage the maximum amount of money available to 'mprove roads. However, in the approved FY93-94 Capital Jmprovements Program a total of $276,734 was allocated for local natch. If possible, staff would recommend that the full $500,000 ~e requested in order to ensure that the County receives the naximum allocation possible. If the total requests from all counties exceed the total fund amount ($10 million), Virginia repartment of Transportation will adjust downward all requests on a pro-rota basis. Requesting the maximum possible would allow the maximum allocation to the County if local requests must be adjusted downward. The County could then decide whether or not to match the total amount awarded. r: BB/blb cp: Dan Roosevelt COUNTY OF ,'!..LBEMARLE COMMONWEALTH of VIRGI illl/7 ~~? March 5, 1993 RVER, JR. DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND. 23219 rds of Supervisors of All Counties the City of Suffolk Council Re County Primary and Secondary Road Fund (Revenue Sharing Program) Fiscal Year 1993-94 Members of the Boards of Supervisors and Members of the Council: The County Primary and Secondary Road Fund, more commonly wn as the "Revenue Sharing Program", allows the Virginia artment of Transportation (VDOT) to provide state funds to match al funds for the construction, maintenance, or improvement of mary and secondary highways in your county. This money also may used for the addition of subdivision streets otherwise eligible er Section 33.1-72.1 Code of Virqinia. Such a cooperative gram between local governments and VDOT allows for an increased er of road improvements throughout the Commonwealth. In the rent fiscal year, 30 counties chose to participate in the enue Sharing Program, thereby providing $20 million for itional improvements to the primary and secondary system. The Commonwealth Transportation Board's annual allocation of te funds in this program is limited to $10,000,000 (Code of i ia, Section 33.1-75.1[C]). If your county wishes to ticipate in this program for the fiscal year ending June 30, 4, the Board of Supervisors or members of Council must notify T of its intent to participate in the Revenue Sharing Program, amount of local funds to be provided, not to exceed $500,000, a prioritized list of eligible projects with individual imated project costs. The Resident Engineer for your locality will work with you to ntify a list of one or more improvement projects to be ertaken with these funds. Your Resident Engineer will also help establish estimated project costs. VDOT must receive this ormation on the attached form by April 30, 1993 TRANSPORTATION FOR THE 21 ST CENTURY p qe 2 This package of information should be sent to: Virginia Department of Transportation Secondary Roads Division 1401 E. Broad Street Richmond, Virginia 23219 Note: A sample letter of notification is attached for your reference. In the event that localities throughout the state request a al in excess of the available matching funds, the Commonwealth's ticipation will be adjusted downwards on a pro rata basis to ain within the limits of the appropriation. The adjustment may ire that the lowest priority project or projects be dropped m the FY 93-94 program. You will be notified of the preliminary unt available to your locality in June, 1993; this amount will subject to approval by the Commonwealth Transportation Board ly in the 1993-94 Fiscal Year. Conversely, should total requests require less than the ilable funds, those counties which initially requested the 0,000 maximum may apply for a part of the remaining ropriation (Code of Virginia, Section 33.1-75.1[D]). The ocation of any remaining funds will be decided in June, 1994. ~: A set of guidelines for administering this program is losed to assist you in making these assignments. Thank you for your continued support of this effort. Sincerely, o_~c~. ~~s S. Givens Acting state Secondary Roads Engineer At achments pc Mr. CLaude D. Garver, Jr. District Administrators Resident Engineers , .... co '" .... Q.. .... oQ .... r .. p co ..... n .... .. ..... Q.. n ..... .. ..... .. p . .....- AI _....... - - - - -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- no co p ..... no .... co -....... -= 4hcrp -'" ..... .....- .... co P - - -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- ---- - I;:lI - - CI> CI> lie - ... AI I;:lI .... .... ..... .... - --=> n .. no ~P cr no ... - Q.. .... - ... P oQ -- ---- -- ---- -- -- -- ------ -- -- -- -- -- -- -- -- -- -- -- -- ---- ---- ---- .... .... "" .... .... .... en co ... ... P - .... .. ..... ... - .... -- -- -- -- -- -- -- -- -- -- -- - - -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- .... ... P Q.. ... ~..... .... ... .....- cr - - .... .. ..... .... ... P Q.. .. Q.. - _ CI> _ cr -... .... - - - - - - -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- - - -- -- -- - - -- -- -- -- -- -- -- -- co ..... c:- .... .. . .... P ...... 0 IlQ --..-. c-r .. cr n ..... - - - - -- - - -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- .. CO ... ..... ,., .... .... ... .... Q.. ..... CO ..... ...- ... cr P Q.. ~ - -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- - - -- -- .... ... .... CO CO .. - -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- """ .... '" .. cr .... .... n I;:lI AI .. - CI> - -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- r- [i ~ ~ QI .... .... CI> .... - .... """ = - .... .. .. c- I c:o ... - - C> CI> .. = C- O .... .... no - 0 - .... c::a a c::a - - ... I;:lI - CI> I T " GUIDE to the REVENUE SHARING PROGRAM of the Virginia Department of Transportation Secondary Roads Division Memorandum SR-48-92 Richmond, Virginia March, 1992 Copyright 1992, Commonwealth of Virginia .. for further information, contact Resident Engineer Virginia Department of Transportation (see local telephone directory) State Secondary Roads Engineer Virginia Department of Transportation 1401 E. Broad Street Richmond, Virginia 23219 (804) 786-2746 REVENUE SHARING GUIDELINES CONTENTS I. Purpose 1 II. Definitions A. Budget Item Number B. Construction Improvements C. County Primary and Secondary Road Fund D. Incidental Improvements E. Maintenance F. Matching Funds G. New Hardsurfacing (Paving) H. Plant Mix I. Project (eligible) J. Project Number K Secondary Six-Year Plan 1 III. Eligible Work 3 A Deficits on Completed Construction or Improvements B. Supplemental Funding for Ongoing Construction or Improvements C. Supplemental Funding for Future Construction or Improvements D. Construction or Improvements not Included in the Adopted Six Year Plan E. Construction or Improvements for the Acceptance of Subdivision Streets F. Unprogrammed Maintenance IV. Application Process 5 V. Approval Process 6 VI. Implementation Process A. VDOT Administered Work B. County Administered Work 6 Additional Allocations 8 VIRGINIA D~PARTMENT OF TRANSPORTATION SECONDARY ROADS DIVISION MEMORANDUM Subject: Revenue Sharing Program Number:SR - 48 - 92 Specific Subject: GUIDE TO THE Date: 3/10/92 REVENUE SHARING PROGRAM per Code of Virainia 33.1-75.1 Supersedes:prev. guide Directed to: Signature: LOCAL GOVERNMENTS DISTRICT ADMINISTRATORS RESIDENT ENGINEERS State Secondary Roads Engineer This revised document provides a comprehensive summary of the Revenue Sharing I rogram as established by the Code of Virginia and as governed by the policies of the (t-ommonwealth Transportation Board. It is intended to serve as a reference for local jUrisdictions and VDOT staff in the preparation and disposition of applications for program fl.mding. . This document defines eligible projects, summarizes funding limitations, and describes Ute roles of the parties involved in the application and approval process. All previous instructions regarding administrative procedures for Revenue Sharing I rojects are hereby superseded. Copyright 1992, Commonwealth of Virginia REVENUE SHARING GUIDELINES . I. PURPOSE The "Revenue Sharing Program" provides additional funding for the maintenance or improvement of the primary and secondary highway systems and eligible additions in the counties of the Commonwealth, including the former N ansemond County portion of the City of Suffolk. The program is administered by the Department of Transportation, in cooperation with the participating localities, under the Authority of Section 33.1-75.1 of the Code of Vir~nia. An annual appropriation of funds for this program is designated by the Commonwealth Transportation Board, with statutory limitations on the amount authorized per locality. Application for program funding must be made by resolution of the governing body of the jurisdiction in which the road is located. Project funding is allocated by resolution of the Commonwealth Transportation Board. Construction may be accomplished by the Department of Transportation or, where appropriate, by the locality under an agreement with the Department. II. DEFINITIONS The following terms are important in understanding the revenue sharing program. A. Budget Item Number, means a multi-digit code which identifies work to be completed; it is used for minor activities which are usually done in one year. (See incidental improvements ). B. Construction Improvements, means operations which usually require more than one fiscal year to complete, and which change or add to the characteristics of a road, facility, or structure. C. "..... County Primary and Secondary Road Fund", means the designation given to the specially funded program developed by the county government and the Department of Transportation subject to approval by the Commonwealth Transportation Board. This is more commonly referred to as the Revenue Sharing Program. 1 '" . Incidental Improvements, means' any operation, usually constructed within one year, hich changes the type, width, length, location, or gradient of a -road, facility, or structure; the addition of features not originally provided for such road, facility, or structure. . Maintenance, means activities involved in preserving or restoring the roadway, facility or s cture to its original condition, as nearly as possible. . Matching Funds, means funds provided by the Commonwealth which are allocated to e igible items of work in participating counties and the City of Suffolk to supplement, on a ollar-for-dollar basis, the locality's contribution for eligible projects. . New Hardsurfacing (Paving), means the first-time paving of a previously unpaved r adway; usually composed of a multiple course asphalt surface treatment. In order for a r ad to be eligible for paving, it must meet the minimum traffic volume criterion of 50 v hicles per day (VPD). . Plant Mix, means an asphalt-based compound used in highway construction and aintenance. For a road to be eligible for plant mix, it should: * Have an average Daily Traffic (ADT) of 500 or greater; Be a major secondary and serve as a major transportation facility in the locality; Be classified as "tolerable" in accordance with established standards for such a determination; and Consist of an overlay necessary to restore the typical section and/or riding surface of the roadway. * * * I Project (eligible), means work including construction, improvement, maintenance, and dition costs. Project Number, means a multi-digit code which identifies work to be completed; it is ed in conjunction with construction. Secondary Six-Year Plan, means the official listing of projects to be constructed, which developed jointly by the Department of Transportation and the county governments. ection 33.1-70.01, Code of Virginia. 2 III. ELIGIBLE WORK. . Revenue Sharing funds may be used to finance eligiple work on a county's primary or secondary system. Below is a list of work which could be considered eligible for Revenue Sharing funds, and examples of each. A. Deficits on Completed Construction or Improvements. When the Resident Engineer has a completed project with a deficit, the county may request that the deficit be financed with Revenue Sharing funds provided the county is willing to contribute one half of the deficit as its portion. County participation State match Revenue Sharing Funding = $120,000 = $100.000 = $ 20,000 = $ 10,000 = $ 10.000 = $ 20,000 Example:. Actual Cost Available project funding Actual deficit B. Supplemental Funding for Ongoing Construction or Improvements. When the Resident Engineer anticipates the cost to complete the construction or improvement will exceed the financing currently committed to this work, the county may request that the anticipated deficit be financed with Revenue Sharing funds provided the county is willing to contribute one half of the anticipated deficit as its portion. County participation State match Revenue Sharing Funding = $100,000 = $150.000 = $ 50,000 = $ 25,000 = $ 25.000 = $ 50,000 Example: Available project funding Estimated cost Estimated deficit 3 ... . Supplemental Funding for Future Construction or Improvements Listed in the Adopted Six-Year Plan. . When the Resident Engineer anticipates allocations (in addition to those proposed the adopted Six-Year Plan) will be required to completely finance a project, the county ay request permission to provide one half of such additional financing with the remaining ne half provided by state matching funds. This includes, but is not limited to, such things signalization, additional preliminary engineering, or acquisition of additional right-of-way. .s same procedure may be utilized to accelerate the funding of a project and thereby ermit its completion earlier than otherwise would have been possible. . Construction or Improvements not Included in the Adopted Six-Year Plan. When the Resident Engineer believes that the necessary work may be completed .thin the fiscal year, the county may request one half the funds to construct a project not ently included in the Six-Year plan. However in such cases, the county funds, together .th the state matching funds, must finance the entire estimated cost of the project within he fiscal year involved. . . Construction or Improvements Necessary for the Acceptance of Specific Subdivision Streets Otherwise Eligible for Acceptance into the System for Maintenance. The construction or improvements (widening, surface treating, etc.) necessary for the cceptance of certain subdivision streets otherwise eligible under Section 33.1-72.1, Code f Vir .nia, for acceptance into the secondary system. The work should be completed within e fiscal year involved. . Unprogrammed Maintenance Whose Accomplishment is Consistent with the Department's Operating Policies. Examples of this type of work include normal maintenance replacement activities uch as guardrail replacement, plant mix overlays, sidewalks and curb & gutter repair. 4 IV. APPLICATION PROCESS Application for Revenue Sharing Funds may be made only by the governing body of the county or the City of Suffolk in which the road is located. The following process describes the steps which occur in determining the funding available for each participating locality to finance eligible projects. 1. VDOTs State Secondary Roads Engineer sends a letter inviting all county governments to participate in the revenue sharing program for the coming fiscal year. 2. The County Government determines its intent to participate in the program, and the amount of county funds to be provided. The County Government and Resident Engineer jointly prepare a prioritized plan to recommend assignment of requested funds to eligible projects. This prioritized plan should: * list what is to be included for each project (example: length of road, width of road, estimated cost, etc.); * identify who will.administer each project (see subsection 33.1-75.1 [El, regarding when a project may be administered by a county.) While there is no limit on the amount of funds the county may contribute, the amount of funds eligible for State matching funds may not exceed the statutory limitation. 3. The Resident Engineer submits the detailed prioritized plan developed in Step 2 of the process with recommendations to the Secondary Roads Division, with a copy to the appropriate District Administrator. This prioritized plan must be received by the date specified in the invitation letter. 4. VDOTs Secondary Roads Division notifies the county governments of the amount of State matching funds available for use in their counties, subject to the approval of the r:ommonwealth Transportation Board. If the total requests exceed the amount available according to statute, each participating county will receive State matching funds on a pro rata basis, and the prioritized plan will be adjusted accordingly. 5 , . APPROVAL PROCESS The following process describes the steps which occur in securing approval of the ~ tatewide Revenue Sharing Program from the Commonwealth Transportation Board. 1. VDOTs Secondary Roads Division reviews the individual plans, and if found to be acceptable, develops the Statewide plan and recommends it be submitted to the Commonwealth Transportation Board for approval. The Maintenance and Programming and Scheduling Divisions will also review the plans as appropriate for their areas of responsibility. 2. The Commonwealth Transportation Board approves the Statewide program, . including allocations to specific projects in each county's plan. Upon approval of the plan, it constitutes the "..... county primary and secondary road fund." Any modification of the approved program must be agreed upon by the county government and VDOT and approved by the Commonwealth Transportation Board. 'rI. IMPLEMENTATION PROCESS A. VDOT administered work The following process describes the steps which occur in the implementation of the ll'evenue Sharing Program, beginning with the approval by the Commonwealth ., ransportation Board and ending with the payment by the county and subsequent state rllatch. 1. VDOTs Secondary Roads Division authorizes the Fiscal Division to reserve the State Matching funds for the approved specific projects. These monies are placed in a special VDOT account for this purpose. 2. If applicable, the Secondary Roads Division prepares county/state agreements which govern the performance of work administered by VDOT. The agreement must be executed prior to incurring any cost to be financed from the Revenue Sharing Program. 3. The Fiscal Division bills the county for its share of the estimated cost of work to be performed; the money is collected prior to the beginning of work in accordance with current billing procedures. 6 4. After the project is completed; the Fiscal Division makes a final billing to the county for its share of the actual costs incurred, in excess of those provided in Step 3. If the county's share of the actual cost is less than the estimated cost, the difference may be refunded to the county or reassigned to another Revenue Sharing project. If a County government wishes to cancel a project begun under the revenue sharing program during the Preliminary Engineering (PE) or Right of Way (R/W) phases but prior to the construction phase, it may do so by Board of Supervisors' resolution. The Department retains the sole option to require reimbursement by the county of all State matching funds spent from the time the project was begun until it is canceled.- If construction does not begin before the end of the Fiscal year involved, the county must pay the Department its share, or certify that the money is held in a special fund account specifically earmarked for the project(s). This must occur by June 30 of the fiscal year or it may result in loss of state matching funds. B. County administered work The following process describes the steps which occur in the implementation of the Revenue Sharing Program, beginning with the approval by the Commonwealth Transportation Board and ending with the payment by the county and subsequent state match. 1. VDOTs Secondary Roads Division authorizes the Fiscal Division to reserve the State Matching funds for the approved specific projects. These monies are placed in a special VDOT account for this purpose. 2. The Secondary Roads Division prepares county/state agreements which govern the performance of work administered by the county. The agreement must be executed prior to incurring any cost to be financed from the Revenue Sharing Program. 3. After all work is completed, the County makes a final billing to VDOT for its share of the actual costs incurred. If the actual cost is less than that provided by the agreement, the difference may be reassigned to another Revenue Sharing project in the county, or refunded to the VDOT Revenue Sharing account. 7 ~ If a County government wishes to cancel a project begun under the revenue sharing rogram before it is completed, it may do so by Board of Supervisors' resolution. The epartment retains the sole option to require reimbursement by the county of all State atching funds spent from the time the project was begun until it is canceled. If construction does not begin before the end of the Fiscal year involved, the county ust certify that the money is held in a special fund account specifically earmarked for the roject(s). This must occur by June 30 of the fiscal year or it may result in loss of state tching funds. I. ADDITIONAL ALLOCATIONS One month prior to the end of any fiscal year in which less than $10 million has been ocated from state funds under section 33.1-75.1 [D] of the Code of Vir~inia, those ounties requesting $500,000 may be allowed an additional allocation. The difference etween the amount allocated and $10 million shall be allocated at the discretion of the ommonwealth Tr~portation Board among the counties receiving the maximum location. 8 Edward H. Ba n, Jr. Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 972-4060 March 22, 1993 Forrest R. Marshall, Jr Scottsville David P. Bow rman Charlottes viII Charles S. Marlin Rivanna Charlotte Y. umphris Jack Jouett Walter F. Perkins White Hall M . Tammy Coffey S te Management H nters Creek Apartments 2 30-C Commonwealth Drive C arlottesville, VA 22901 D Ms. coffey: This is to acknowledge receipt of your memorandum dated M rch 17, 1993, appealing the decision of the Planning Commission o March 16, 1993 in reference to the proposed entrance from C mdial property to Commonwealth Drive. This item has been s heduled to be heard by the Board of Supervisors on April 7, 1 93, at 9:15 a.m. The meeting will be held in Meeting Room #7, S cond Floor of the County Office Building. You or your r presentative should be present at this meeting. Should you have any questions, please do not hesitate to c ntact me. C:mms Sincerely, ~UA1.{~~ . Ella W. carey, c~rk' CMC V. Wayne cilimberg Ronald S. Keeler Keith Johnstone Hunters Creek Realty Associates Orbin Carter Edwin Q. or Emmajean M. Wright John DePasquale Dan S. Roosevelt /L",,; ~~'1 , - /" ::1 9d t:~? 7._1..J7 COUNTY OF ALBEMARLE Dept. of Planning & Community Development 401 Mcintire Road Charlottesville. Virginia 22902.4596 (804) 296.5823 arch 17, 1993 eith Johnstone ice-President Operations . O. Box 7266 arlottesville, VA 22901 Easement/Entrance into Comdial Site Plan Amendment Mr. Johnstone: e Albemarle County Planning Commission, at its meeting on March 16, 1993, by vote of 6-1, approved the above-noted easement/entrance with the stipulation at the new entrance on Commonwealth Drive be limited to truck traffic only. should have any questions or comments regarding the above noted action, do not hesitate to contact me. ~ onald S. Keeler hief of Planning -" COUNTY OF ALBEMARLE Dept. of Planning & Community Development 401 Mcintire Road Charlottesville, Virginia 22902-45% (804) 2%-5823 \Ul ~@\H'~" , " '.."..',', . "i i.(~ "' UAD -". -:, l,:, :~ """" I... h "; "L : :~OAROOFSUPERV: .' M MORAN DUM T F Albemarle County Planning Commission Ronald S. Keeler, Chief of Planning ~ March 8, 1993 Proposed Entrance From Comdial Property To Commonwealth Drive -. is proposed site plan amendment is referred to you by morandum as opposed to traditional staff report due to culiarities involved. This proposal results from negotiations tween VDOT and Comdial related to the Rt. 29N improvement oject (Representatives of Comdial and VDOT will be present to scuss details with the Planning Commission) . sicall , Comdial has agreed to closure of its two entrances to R . 29N if provided with an entrance onto Commonwealth Drive by V OT. When presented with the proposal, County staff assigned M . Joseph, Design Planner, to develop a landscape/buffering plan a ong the proposed access to mitigate effects to adjoining p operties (Attachment A). Adjoining owners were notified and t e matter has been appealed to the Planning Commission for r view (Attachment B). aff recommends that the primary operative ordinance provisions al with safe and convenient access (Attachment C). General mments are offered: 1 Currently, Comdial has four established entrances - two entrances to Rt. 29N, one entrance to Greenbrier Drive adjacent to the Greenbrier Theater and one entrance to (previous) Peyton Drive (Attachment D) . A bemarle County Planning Commission Pcge 2 M rch 8, 1993 2 Due to on-site parking and circulation patterns, Comdial has stated that restricting access to Greenbrier and Peyton would not provide desirable access. 3 VDOT would prefer to construct a new access to Commonwealth Drive as opposed to continuing access to Rt. 29N. 4 The property owner objecting to the proposed access to Commonwealth Drive has raised issue of public safety. VDOT should provide the Planning Commission with analysis as to anticipated changes to traffic patterns in this regard. I~ the case of improvements to Rt. 250E, as authorized by the Panning Commission, staff had intended to administratively approve site modifications resulting from the roadway improvement p~oject. In this case, objection has been raised to the mpdification and the matter is, therefore, referred to the Panning Commission. staff would recommend that the Planning Cpmmission determine the most suitable access in terms of safety ~ tp this site in accord with Section 32.7.2 of the Zoning O"dinance. R~K/jcw cp: John depasquale Keith Johnstone AIrTACHMENTS Janice Wills, Planning and Community Develo Marcia Joseph, Zoning Departmen()h . .....;' To: From: MEMORANDUM {?i)y\ , p~ ~k q.. Q~~.~ c:L..-::U ' ~ J~ce (4<;, ~~ Re: Easement/Entrance into Comdial Date: February 25, 1993 A sixty (60) foot right-of-way owned by the Virginia Department of Transportation is located on the south side of Commonwealth Drive just west of the intersection of Peyton Drive and ~~~~J?~~b .,-,~ \ ---..,. , \ ~.J " * ~---:.,.- 0' ..~ The adjacent owners are: ~..... r....--t;-i~~J,~.;j"l,.;t; <:::::-------.-+- -, Hunter's Creek Realty Associates ~J AITN: Robin Fox Winthrop Management One International Place Boston MA 02110 Tammy Coffey 2230C Commonwealth Drive Charlottesville VA 22901 Tax Map 61 W Section 3 Parcel 16 Edwin Q. or Emmajean M. Wright P.O. Box 15026 Santa Ana, CA 92705-0026 Orbin Carter 300 Preston Suite 201 Charlottesville, V A 22902 Tax Map 61W Section 3 Parcel 76 f~c& -b ~-tv\r;Jl~ a.vt J-~ CM.. ~~ ~ 6~ ~ ~M!~~'~~ ~~~ -b ~ C~)J J ~~~~~d~s -k, ~ 'L9{\J \)- /l--t \J~~ ~ ~ ' (\>-+) ('),. ,;90 yvU/ ..____ (,1'/"\lfL\(}. ~p 01//\/ "\ \) .. '\ .., 1:+ ~~ov\ , .~-" J\ :J /~ QO~~~U\/ \j A '\i" (\ '\" . ,\{ ----,,:,- Y \"' \ \.,. 'V \' .'. I l"."J l' 1 '- Hunters Creek Apartments RECf;g\fED MAR 1 '2' 1993 AlBEMARLE COUNTY ZONING DEP/\R I March 1 , 1993 Marcia Design County 401 McI Charlot oseph l,anner f Albemarle tire Road esville, VA. 22901-4596 Rei in Comdial Site Plan Amendment Per you regardi that Hu questio request, I am responding to your letter dated March 4, 1993 g the proposed access road to Comdial. Please recognize ters Creek Realty Group has the following concerns and s: -C ncern for the safety of tbe pedestrians within our community with respect to the amount and type of traffic that will be g nerated with this change. mmonwealth Drive is a residential area congested with many families small acreage's and most certainly any commercial traffic would have a negative impact for its members to walk safely and conveniently to cross the street. pproximately 50 feet from proposed entrance (south side of Commonwealth) are several school bus stops. The closest - eing an elementary sto~ with kindcrg~rd2n thru fifth grade students tbat cross the road to ride the bus to school. can't the existing Peyton Drive entrance, which was recently ed in 1992 be used? "circulation patterns" that pose an undesirable access to Comdial will most definetly cause both a safety concern as well being med undesirable by the neighbor's here in the community. current resident of Hunters Creek that carefully selected their ap rtment home enjoy the privacy of their patio yards. The proposed private fencing will not adequately guard their privacy on the se ond and third flooring's. be present at the March 16th public meeting. This proposed I 2230-C Comm nwealth Drive, Charlottesville, Virginia 22901 804-973-6629 Hunters Creek Apartments will definetly have an negative impact on the entire community bstantial impact on 17% of the community. I look a informative meeting. Respect ully, . 6t: 1f~1' ffey U 2230-C Comm nwealth Drive, Charlottesville, Virginia 22901 804-973-6629 . . ALBEMARLE 5 51. 4 OMY[ r 10 .'2 I II .. CM-1Dw.-. .w.~ +0 W~Cl /' ~ \\--\ f.SllW ~. ~ 'ftlr"ol ,ee, .. III IliA ~ . .. . ,. o a a o .. ". III II Of .. - ICALC .. PUT - - - , CHARLOTTESVILLE DISTRICT COUNTY -~- . .. e- o (,) .., CD ~ u ~ = ~ .. ..c: (,) Lim.lfs Line '\ SECTION 61 I ATTACHMENT A RECEIVED o 8 \993 COUNTY OF ALBEMARLE Department of Zoning 401 McIntire Road Charlottesville, Virginia 22901-4596 (804) 296-5875 F!?~n~r~g Dept MEMORANDUM To: Robert Tucker, County Executive Marcia Joseph, Design Planner:<J- Proposed Entrance into Comdial From: Re: February 3, 1993 he fifty (50) foot easement that exists to serve the rear entrance of the Comdial property is djacent to two residential areas. To the north the easement runs parallel to the back yard area f the Hunters Creek apartment complex. Rear sliding glass doors provide access to this area. xi sting along the easement are a few twenty (20) foot high White Pines that have been pruned p from the ground to approximately eight (8) feet in height. These will provide no real creening from the proposed travelway. he southern most easement boundary is adjacent to the townhouse units along Commonwealth rive. The major impact of this roadway will again be to the townhouse units back yard area. his residential area currently enjoys a certain amount of privacy within the green outdoor back ard space. The privacy will be eliminated when this roadway is constructed. To maintain this rivate area, and mitigate the effects this roadway may have in this area this space should be eparated visually from the adjacent properties. This should be accomplished using an opaque ence six (6) feet in height, and screening trees. The trees should be evergreen. The plants hosen should be four to six feet in height at the time of planting and can include the following: Picea glauca White Spruce Magnolia grandiflora Southern Magnolia x Cupressocyparis leylandii Leyland Cypress Hex opaca American Holly Juniperus virginiana Eastern Red Cedar he plants proposed for this area should not include White Pine. Wayne Cilimberg Amelia McCulley John DePasquale r ATTACHMENT B -~ EDWIN Q. WRIGHT P.O. BOX 15026 SANTA ANA, CA 92705 (714) 854-6987 (Home) (213) 739-5514 (Office) January 31, 1993 Ms. Marcia Joseph Design Planner County of Albemarle 401 Mcintire Road Charlottesville, VA 22901-4596 Dear Ms. Joseph, I am responding to your letter of January 15th regarding the Comdial access to Commonwealth Drive. First, I don't see how the highway department can shut off access to Comdial from Route 29. Second, even if they do, they certainly can't make the entrance to an industrial plant through a residential neighborhood. Com dial has access to Hydraulic Road -- that's where their entrance should be, or on Route 29. There was a County Supervisors hearing on this matter back in 1984 or 1985. I went to that hearing and asked one question "How many little children do you want to kill ?". Comdial dropped the matter and was never granted permission to open up this access. I will be represented by Orbin F. Carter, Esquire of Charlottesville. All correspondence should be addressed to me at my post office box with a copy to Mr. Carter. Be advised that this matter has an extremely negative impact on the Commonwealth Drive neighborhood and on the value of my property. Please keep us informed. RECEIVED f.Ea 4 \9.~3 AlBEMARLE COUNTY ZONING. DEPARTMENT IATTACHMENT Cllpage 1 and/or other appropriate public officials of the county to ascertain if, and when, and in what manner such areas should be reserved for acquisition by the county. Nothing in th: ' provision shall be construed to preclude the dedication of any property for public use which is not included in the comprehensive plan, provided such property is acceptable to the county for dedication and maintenance. The board of supervisors may require, as a condition precedent to approval of the development, that the developer allocate space necessary for public purposes, to the extent that the same shall be reasonably necessitated by the particular development. Where the particular development contributes in part, along with other development or developments in the area, to the need for such facilities, the developer may be required to contribute lands, on a pro-rata basis, for such facilities as are reasonably attributable to the particular development. (32.5.17, 1980; Amended 5-1-87) 32.7.1.3 Where the comprehensive plan indicates a proposed right- of-way greater than that eXisting on the boundaries of a site development plan, such additional right-of-way shall be reserved for public use when the plan is approved by the measurement of setback from such proposed right-of-way line. (32.5.4, 1980; Amended 5-1-87) 32.7.2 SAFE AND CONVENIENT ACCESS; CIRCULATION; PEDESTRIAN WAYS; PARKING AND LOADING Each development shall be provided with safe and convenien ingress from and egress to one (1) or more public roads designed to: reduce or prevent congestion in the public streets; minimize conflict and friction with vehicular traffic on the public street and on-site; minimize conflict with pedestrian traffic; and provide continuous and unob- structed access for emergency purposes such as police, fire and rescue vehicles. To these ends, the commission in review of a site development plan may specify the number, type, location and design of access points to a public street together with such measures as may be deemed appro- priate to insure adequate functioning of such access points. (Added 5-1-87) 32.7.2.1 ~ Each entrance onto any public road for vehicular traffic to and from each development shall be subject to the approval of the commission upon the advice of the resident engineer of the Virginia Department of Highways and Transportation and other staff and shall be constructed in accordance with the design standards of the Virginia Department of Highways and Transportation. (32.5.8.01, 7-15-81) -219.2- (SuPp. #37, 3-18-87) 32.7.2.2 32.7.2.3 IATTACHMENT Cllpage 2J In the case of any multi-Ianed divided highway, no such entrance which is not directly opposite any crossover in the median of any such highway shall be permitted within five hundred (500) feet of any such crossover except upon find- ings by the commission that: (1) there is no other reas- onably practicable access to such development except within five hundred (500) feet of any such crossover; (2) that no reasonable means of alternative access is available to such development; and (3) that the provision of an entrance within five hundred (500) feet of any such crossover will be consistent with the public health, safety and general welfare. (32.5.8.01, 7-15-81) , Where discharge waters of the one hundred year storm could reasonably be anticipated to inundate, block, destroy or otherwise obstruct the principal means of access to a residential development or part thereof: a. The principal means of access shall be designed and constructed so as to provide unobstructed. access at time of flooding subject to the requirements of section 30.3 flood hazard overlay district; and/or b. Alternative vehicular access available to all dwellings and not subject to flooding shall be provided. (Added 5-1-87) 2.7.2.4 For a development of fifty (50) or more residential units, reasonably direct vehicular access shall be provided from all residential units to two (2) public street connections. The foregoing notwithstanding, the commission for any scale of residential development may require two (2) points of access to a public street where such access is deemed warranted due to the character of the residents of such development including but not limited to the elderly, handicapped and developmentally disabled. (Added 5-1-87) 2.7.2.5 The commission may require provision for and/or construction of travel lanes or driveways to serve adjoining properties. The pavement of vehicular travel lanes or driveways designed to permit vehicular travel on the site and from adjacent property and parking areas shall be not less than twenty (20) feet in width. (32.5.7, 1980; Amended 5-1-87) 2.7.2.6 On any site bordering a primary, arterial or interstate highway, or adjacent to an existing service road in the state highway system, the developer, in lieu of provid- ing travel lanes or driveways that provide vehicular access to and from adjacent parking areas and adjacent property, may dedicate where necessary, and construct a ... -219.3- (SuPp. #37, 3-18-87) IATTACHMENT Cllpage 3 service road in accordance with existing standards for the Virginia Department of Highways and Transportation for such roads. In no such event shall the setback requirement be greater if the service road is dedicated than the setback required without dedication, except that in no event shall a building be constructed closer than twenty (20) feet from the nearest right-of-way line. Upon satisfactory comple- tion, inspection and application by the developer, the county shall take the necessary procedural steps to have such service road accepted by the Virginia Department of Highways and Transportation for maintenance. (32.5.8, 1980) 32.7.2.7 On-site parking and circulation shall be desrgned and constructed in accordance with section 4.12, off-street parking and loading requirements, subject to county engineer approval in accordance with sound engineering practices, including but not limited to grade, drainage and paving specifications; and agent approval of the safe and conven- ient vehicular circulation patterns. (Added 5-1-87) 32.7.2.8 Provision shall be made for sidewalks and pedestrian walk- ways which will enable pedestrians to walk safely and conveniently between buildings on the site and from the site to adjacent property. When feasible, pedestrian underpasses or overpasses are to be encouraged in conjunction with major vehicular routes. Provision shall be made where appropriate for pedestrian walkways in relation to private and public areas of recreation and open space such as schools, parks, gardens and areas of similar nature. Connection shall be made wherever possible of walkways and bicycle ways with similar facilities in adjacent developments. All sidewalks and curbs and gutters proposed to ~e accepted for main- tenance by the Virginia Department of Highways and Transpor- tation shall be built in accordance with the construction standards of the Virginia Department of Highways and Trans- portation and shall conform to the provisions of section 15.1-381 of the Code. All other sidewalks and walkways shall conform to section 15.1-381 of the Code and shall be of material, specifications and design approved by the county engineer. Sidewalks and pedestrian walkways may be required on one or both sides of streets to the reasonable satisfaction of the commission in residential subdivisions of a proposed density of two (2) or more dwelling units per acre and in commercial and industrial developments whenever the commission shall determine that the same are reasonably necessary to protect the public health, safety and welfare and that the need therefor is sUbstantially generated by the proposed development. (32.5.19, 1980) -219.4- (supp. #37, 3-18-87) f/-..2-~ EDWARD BICKFORD 2234-D Commonwealth Drive Charlottesville. VA 22901 (804) 973-3394 1993 r. David Bowerman, Supervisor ffice of the Board of Supervisors 01. McIntire Road har10ttesvi11e, VA 22901 EI Comdia1 Access Road sed. ear Mr. Bowerman,~OARDOF9ERv'so. y apartment at Hunters Creek Apartments, Commonwealth Drive, faces squarely onto the Comdia1 parking lot. For 3 years I have ad ample opportunity to know the surroundings and the traffic atterns, as well as the traffic patterns within the Comdial arking lot. I understand and appreicate the need to close off entrances to Comdial from US 29N. However, the case for a new access road from Commonwealth Drive into the southern end of Comdia1's parking lot in the near-term is difficult to understand. It would seem, at this point, to be a make-work boondoggle. is is so because the proposed road is publicly stated to be used r only 8 or so truck entries and exits per day. The cost/benefit tio for this volume of traffic is most certainly out of proportion. e only justification for using this bit of urban greenbelt, now dicated for public use by the county, as an access road miqht come i the future if and when Comdial's business activities are much hiqher than they are now. r the present the low volume of tractor-trailer use could easily accomodated through the present gate off Peyton Drive, or off eenbrier which, in contrast to Commonwealth Drive, is already a mmercia1 area. If needed, the Peyton Drive gate could be widened, , if Comdia1 so desired, an additional "Trucks Only Gate" could established adjacent to it at very little cost and trouble. reach their loading docks at the south end of their main building, mdial could easilY establish a wide "trucks only" route on the w at side of their parking lot, (which is not being used presently), d'rect1y past my building to the proposed point of entry ofi the p oposed access road, and thence to the loading docks. This distance, f om the NW corner of their property at Peyton Drive to the propesed pint of entry of the "new access road" would measure less than 200 f et, I'm sure. Comdia1 would not be able to use a very minimal n mber of parking spaces; but these are not being used now in any c set 1(0] ~ Aft .. 2. e above option would have many benefits, and certainly cost Comdia1 d the taxpayers far, far less than the proposed access road. Some the benefits would bel 1. easier, less costly security for Comdia1J 2. preservation of this little greenbelt, with less visual and air pollution in that areaJ 3. safer traffic flow on Commonwealth Drivel one, NOT TWO commer- cial intersections in an otherwise residential area 4. give relief to all taxpayersJ and/or allow many county and and state (VDOT) employees time to devote to more pressing issues and projects. 5. give residents here some peace of mind regarding their child- ren's use of the p1aylot and swimming pool facilities very n~~ommonwealth Drive. i~i~~o abandon the idea of the proposed access road, or at least table it until Comdia1's business activities warrant revisiting ~,~de~Uand ~ossib1Y the ~roject. It may becom~ necessary to build ~ater,'but 1t certainlY 1sn't necessary to do 1t now. It doesn't even mak~.~ense, to me, to spend the public's money to study it any ~.~~~pbetter and cheaper option exists...the one I described Qb~~rust that others will see that as a win-win sorution. Si~C e1y, // - " Edward Bickfor Date: March 30, 1993 ~~-~ r.r.L;','.~\i nc p\' c;EMARLt ~.lJ l!'i I ! ...._ I .Ll....._' .,-- ,---,-- .', ~_.., ,.., ,- r""' ~-J r--" I. '1'.-" ,-; 1 ,-.1 '" W - ]' II \ ' ,~"._'_,__.",..,-._. -1.. II II ,t I: ,)'" . I II i I} II 11)' _\D;1 ') \l)93 Ii ll~ \\ ...'" \ f,~ - i I .! ': \ 1''--<\---,-,.". rl--"V' .; ) LU u U L~:J l.::::J b U nf:: f30ARO Or- SUPE:RV1S0r6 To: Albemarle County Board of Supervisors From: Gladys K. Powell 222.-0 Commonwealth Drive Charlottesville, Va. 22901-15.1 Re: Proposed access road for trucks only from Commonwealth Dr. to Comdial For seven years I have lived in one of the Hunters Creek apartments adjoining the proposed road, and I intend to make it my permanent residence. If you allow this road to be built, it will be within 30 feet of my living and dining room windows! Imagine the noise and fumes when these tractor- trailer trucks slow down and excelerate to enter and exit this road! A chart I have shows a daily average of 109 trucks now using the Greenbrier Dr. entrance; and just eight trucks daily will be using the proposed Commonwealth Dr. entrance. In heaven's name why can't these eight trucks use the Greenbrier Dr. and Peyton Pl. entrances which already exist? Why a new road for eight trucks? Another matter conCerns me greatly - why is the Virginia Department of Transportation paying for the construction, as well as the landscaping, of this access road into privately owned property? These are State funds and should not be used to benefit a privately owned company! Other residents of my building have expressed to me these same concerns. I hope the Board of Supervisors will consider this matter very carefully, particularly as to (1) the economy of spending State funds to accommodate just eight trucks per day when two entrances already exist which can be used, and (2) because of the noise and polution levels in a residential neighborhood; and, after such careful consideration, that you will turn down this request for an~access road from Commonwealth Dr. to Comdial. Thank you very much for your work on bema1f of our County. Sincerely, .~ j( G~lJ _ .c . pr/~.".)-,Z3 RECEJ'fED MAR 1 7 1993 AlBEMARLE COUNTY ZONING DEPAR Hunters Creek Apartments Marcia Design County of Albemarle 401 McIntire Road Charlott sville, VA. 22901-4596 COUNTY OF ALBEMARLE IrO~.l re~[2_~-']..l7l[:l rnl. III l) ", I: j 1 I Ji.lcl ",P~-{ 11903 \t:.:.' ~( I~. , 7" . ; j /i! :! 1 \ -r"-'--'- ". ._-n--, "r-n. . 'I i I U U ._, ,~ L':J d u L::l l.:.:~ BOARD OF SUPEh'VI~~O::<S March 11, 1993 Rei Easement/Entrance in Comdial Site Plan Amendment Per your request, I am responding to your letter dated March 4, 1993 regarding the proposed access road to Comdial. Please recognize that Hunters Creek Realty Group has the following concerns and questions: -Concern for the safety of the pedestrians within our community with respect to the amount and type of traffic that will be g nerated with this change. -C mmonwealth Drive is a residential area congested with many families o small acreage's and most certainly any commercial traffic would have a negative impact for its members to walk safely and conveniently t cross the street. pproximately 50 feet from proposed entrance (south side f Commonwealth) are several school bus stops. The closest eing an e18mentary stO? with ]~indcrgurden thru fifth grade tudents that cross the road to ride the bus to school. y can't the existing Peyton Drive entrance, which was recently ved in 1992 be used? -T e "circulation patterns" that pose an undesirable access to Comdial w'll most definetly cause both a safety concern as well being d emed undesirable by the neighbor's here in the community. e current resident of Hunters Creek that carefully selected their a artment home enjoy the privacy of their patio yards. The proposed ivate fencing will not adequately guard their privacy on the cond and third flooring's. I plan 0 be present at the March 16th public meeting. This proposed 2230-C Com onwealth Drive, Charlottesville, Virginia 22901 804-973-6629 .. Hunters Creek Apartments will definetly have an negative impact on the entire community bstantial impact on 17% of the community. I look orward to a informative meeting. Respect . Chu.~ ffey . U 0 2230-C Com onwealth Drive, Charlottesville, Virginia 22901 804-973-6629 .------' (;~ C' i(( L\ II cL'7) ...~ r (>. __) 0.....-- 1'.J to ';.-f;~~ . ltr . I' ,," ~ :~_ .1 ~~~ "'ri:;;r:-,--..' ~~\'l" ~~~ ~~'#" ~~ COMMONWEALTH of VIRGINIA RAY . PETHTEL COM ISSIONER DEPARTMENT OF TRANSPORTATION P O. BOX 671 CULPEPER. 22701 March 16, 1993 THOMAS F. FARLEY DISTRICT ADMINISTRATOR The Effects on Safety and Traffic of a Comdial Entrance to Commonwealth Drive Operation The reconstruction of Route 29 will drastically change the access patterns to Comdial. The north entrance on Route 29 will be closed. The remaining entrance on that road will have a grade of approximately 18%. This grade will make it extremely difficult for tractor-trailers to reach the loading bays in the front of the building. All other existing entrances will remain, but access through these to the front loading bays is circuitous and presents difficulties as well. A more direct route from public thoroughfares through the Comdial property to the loading bays is possible by the use of a strip of right of way that connects Comdial to Route 1315 (Commonwealth Drive). If this entrance is provided, the remaining access point to Route 29 would be closed. Commonwealth Drive is parallel to Route 29 (Seminole Trail) and connects Dominion Drive to the north with Route 743 (Hydraulic Road) to the south. Pavement width is 40 feet on Commonwealth Drive between Hydraulic Road and Route 866 (Greenbrier Drive), the section that would be impacted by the proposed entrance. Commonwealth Drive has a mixture of land uses between Hydraulic Road and Greenbrier Drive. Commercial land uses are clustered around the road's intersection with Route 743. This then gives way to low, medium, and high density residential land uses. In the Albemarle County Comprehensive Plan, community service land use is planned for the area around the intersection with Greenbrier Drive. Access to the residential properties is through service roads or by commercial entrances, with no residences having direct access to Commonwealth Drive. Commonwealth Drive carries almost 4200 vehicles per day. Of these, approximately 10% are trucks or buses. During the afternoon peak hour this road carries 645 vehicles, with 60% of the traffic heading south. Existing level of service on Commonwealth Drive is a "C". This level of service will be maintained if the Comdial entrance is installed. The levels of service at the intersections TRANSPORTATION FOR THE 21ST CENTURY , ' ,/ of Route 29 with Hydraulic Road and Greenbrier Drive will not be changed from present planned levels. Finally, the intersections of Commonwealth Drive with Hydraulic Road and Greenbrier Drive should not be adversely effected. If access through the proposed entrance is restricted to only several tractor-trailers per day, safety should not be detrimentally impacted on Commonwealth Drive. In addition, safety on Route 29 will be improved by the removal of the southern entrance to Comdial. This will eliminate an additional conflict point from a facility with very high traffic volumes. Vehicles turning into this site will be directed to local and collector roads instead of using a principal arterial to provide direct access. This is consistent with the functional classification of the roadways involved. tI. -,' :!!~ (Q C C ('") ...., ~ ~ ~ ::::l ...., Slco C e:. a. co < < co co ~ ~('") C'). co co(Jl (Jl ~ ~ ~. - ::::l ~(Q 5' 3 (Q 0 ~ CD a.S- co I>> ~::::l ::::l 0' (Q ~ (Jl _ ;::;:~ co co (Jl ,/ ~ ~ ()~c...co o I>> I>> ~ ~n2!~ _. -~ ~ ('") ~ ...... ':< ~ co ...... ij' iiJcococ Wco"'" ~~I\)~ ~ iiJ ~ C I ~ ~ ~ ~-I>> ...., C')' :::: N' ~. 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W - ~ (J'l 00 0 :"' - co e:. Edward H. Bai , Jr. Samuel Miller David P. Bowe man Charlottes viII Charlotte Y. H mphris Jack Jouett COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Vjrginia 22901-4596 (804) 296-5843 . FAX (804) 972-4060 M E'M 0 RAN D.U M Forrest R. Marshall. Jr. Scottsville Charles S. Martin Rivanna Walter F. Perkins White Hall TO: James L. Camblos, III Ella W. Carey, Clerk, CMC t1)J~ DATE: April 14, 1993 FROM: S BJECT: Board Actions of April 7, 1993 At its meeting on April 7, 1993, the Board of Supervisors opted the following two ordinances (copies attached): 1 An Ordinance to amend and reenact the Code of Albemarle, Chapter 8, Finance and Taxation, Article VIII, known as "Real Estate Tax Exemptions for Certain Elderly and Handicapped Persons", Sections 8-23, 8-26, 8-27, 8-28 and 8- 29; and 2 An Ordinance to amend and reenact the Code of Albemarle, Chapter 12, Motor Vehicles and Traffic, Article VI, to delete the word "public" from the following sentence to make consistent with the Code of Virginia: "It shall be unlawful for any person, firm or corporation to keep, except within a fully enclosed building or structure or otherwise shielded or screened from public view, on any property zoned for residential or commercial... which is inoperative." E C/jnh A tachments (2) --- -rD I' Charlotte Y. umphris Jack JOUe COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall. Jr. Scottsville Edward H. Bin, Jr. Samuel Mil r David P. Bo erman Charlottes lie Charles s. Martin Rivanna Walter F. Perkins White Hall M E.M 0 RAN D.U M TO: Melvin Breeden, Director of Finance FROM: Ella W. carey, Clerk, CMC ~~ DATE: April 12, 1993 Board Actions of April 7, 1993 At the Board of supervisors meeting on April 7, 1993, the oard took the following action: genda Item No.8. Public hearing on an ordinance to amend and eenact the Albemarle County Codes, Chapter 8, Finance and axation, Article VII, in sections 8-26 (4) (5) and 8-27, Real state Tax Exemptions for certain Elderly and Handicapped Per- ons, to increase the income allowance from $15,000 to $22,000 nd to increase the net worth allowance from $65,000 to $75,000. DOPTED the attached ordinance, as advertised, to amend and eenact the albemarle County Code, Chapter 8, Finance and Taxa- ion, Article VII, Real Estate Tax Exemptions for certain Elderly nd Handicapped Persons. The filing deadline for this year was Iso extended at the request of staff from May to November 1, 1993 for applications. Agenda Item No. 14a. Appropriation: student Assistance Program Grant. APPROVED the attached appropriation of $10,335.21. (Form #920060) Agenda Item No. 14b. Appropriation: Hepatitis B Inoculations. APPROVED the attached appropriation of $62,280.00. (Form #920061 & #920062) EWC/jnh Attachments cc: Richard Huff Roxanne White Tracy Holt John Baker ~ Robert Paskel ~ Ed Koonce Printed on recycled paper ~ .' ..4t o R DIN A N C E An Ordinance To Amend and Reenact Chapter 8, Finance and Taxation of the Code of Albemarle BE IT ORDAINED by the Board of County Supervisors of Albemarle County, Vi~ginia, that Chapter 8, Finance and Taxation, Article VIII, known as "Real Es~ate Tax Exemptions for Certain Elderly and Handicapped Persons, of the Code of Albemarle, is hereby amended and reenacted in Sections 8-23, 8-26,8-27, 8-~8 and 8-29, all as follows: ARTICLE VII. REAL ESTATE TAX EXEMPTIONS FOR CERTAIN ELDERLY AND HANDICAPPED PERSONS Se . 8-23. Definitions. * * * * * Total combined income. Gross income from all sources of the owners of th~ dwelling residing therein and of the owner's relatives living in the dw~lling. The following amounts shall be excluded from the calculation of grpss income: (1) The first sixty-five hundred dollars ($6500.00) of income from each relative, other than the owner's spouse, residing in the dwelling. (2) The first seventy-five hundred dollars ($7500.00) of income for an owner who is permanently disabled. (3) If a person can prove by clear and convincing evidence that the person's physical or mental health has deteriorated to the point that the only alternative to permanently residing in a hospital, nursing home, convalescent home or other facility for physical or mental care is to have a relative move in and provide care for the person, none of the relative's income shall be counted towards the income limit. * * * * * Se~. 8-26. Same--EligibilitYi restrictions. Exemption from real estate taxes permitted hereunder shall be granted supject to the following restrictions and conditions: * * * * * (4) The total combined income shall not exceed twenty-two thousand dollars ($22,000.00) for the calendar year immediately preceding the taxable year. (5) The net combined financial worth shall not exceed seventy-five thousand dollars ($75,000.00) as of December thirty-first of the calendar year immediately preceding the taxable year. (6) Same. * * * * * (Page 1) Sec. 8-27. Same--Calculation of amount; limitation. For eligible claimants, the amount of exemption from real estate tax for any taxable year shall be as follows: Amount of Income Percentage of real estate tax to be exempted $0 $13,001 $14,001 $15,001 $16,001 $17,001 $18,001 $19,001 $20,001 $21,001 $13,000 $14,000 $15,000 $16,000 $17,000 $18,000 $19,000 $20,000 S21,000 $22,000 -. . . . . . 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% Sec. 8-28. Procedure for filing claims. (a) Annually and between February first and May first of each taxable year for which the exemption is claimed, the person claiming the exemption shall file with the director of finance, in such manner as he shall prescribe, and on the forms to be supplied by the county, an affidavit setting forth the names of the related persons occupying the real estate for which the exemption is claimed, their total combined income and their net combined financial worth. If such person is under sixty-five (65) years of age, such form shall have attached thereto a certification by the Social Security Administration, the Department of Veteran Affairs, or the Railroad Retirement Board, or if such person is not eligible for certification by any of these agencies, a sworn affidavit by two (2) medical doctors who are licensed to practice medicine in the Commonwealth or are military officers on active duty who practice medicine with the United States Armed Forces, to the effect that such person is permanently and totally disabled, as defined in Section 8-23. The affidavit of at least one of the doctors shall be based upon a physical examination of the person by such doctor. The affidavit of one of the doctors may be based upon medical information contained in the records of the civil Service Commission which is relevant to the standards for determining perma- nent and total disability as defined in section 8-23. A certification pursuant to 42 U.S.C. 423(d) by the Social Security Administration, so long as the person remains eligible for such social security benefits, shall be deemed to satisfy such definition in section 8-23. If, after audit and investiga- tion, the director of finance determines the claimant to be eligible for the exemption from real estate taxes, he shall certify the claimant's eligibility to the county tax assessor, who shall exonerate the amount of the exemption from the real estate tax liability of those persons entitled to the exemption. (b) Same. (c) Same. (Page 2) ....... Sec. 8-29. Change in status. Changes in respect to income, financial worth, ownership of property or other factors occurring during the taxable year for which the affidavit is filed, and having the effect of exceeding or violating the limitations and ccnditions provided herein, shall nullify any exemption for the remainder of the current taxable year and the taxable year immediately following; except, that a change in status due to the death of a qualified spouse will result in a prorated exemption for the eligible year. * * * * * FURTHER ORDAINED that this ordinance shall be effective with the 1993 tax year. * * * * * I, Ella W. Carey, do hereby certify that the foregoing is a true, ccrrect copy of an ordinance unanimously adopted by the Board of County S~pervisors of Albemarle County, Virgini~, at a regular meeting held on A];ril 7, 1993. (f:.. . . ) . / II' f/ /l - / /l.-t_tZ /V L a~ // Clerk, Board of County su;r. visors (Page 3) I '\ , ~ ;f~~-3 i4~"';:' ;"'''' '. ~ ?;.f~J:..zii!P County of Albemarle EXECUTIVE SUMMARY AGENDA Tax Handic for the Elderly and AGENDA DATE: April 7, 1993 ITEM NUMBER: ACTION: x INFORMATION: SUBJEC Propos raise the CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes ~ REVIEWED B~( Based 0 the Board's direction at the March 3 meeting, the attached County ordinance, Article al Estate Tax Exemptions for Certain Elderly and Handicapped Persons, raises the eligible income level from $15,000 to $22,000 and the combined net worth level from to $75,000. The am unt of exemption from real estate taxes, shown on page 3 , ranges from a 100% exempti n for households with incomes ranging from $0 - $13,000 to a 10% exemption for households with incomes ranging from $21,001 -$22,000. Between these parameters, the exempti ns are set at 10% increments. The increased asset level of $75,000 is the maximum allowed by state code. It does not include the value of the house and one acre of land. other r visions in the proposed ordinance indicated by strike-outs and underlining, are based on required changes in the state Code. Althoug the ordinance stipulates that persons who have previously qualified must file .for an exe ption prior to May 1 of each taxable year, the Department of Finance will adminis ratively extend the deadline this year until November 1 to ensure that anyone who did not re ply because they believed they were over the current eligibility guidelines, will have t e opportunity to reapply under the new income and asset levels. The November 1 deadlin for new applicants should provide sufficient time for the Department of Finance and JABA to publicize the revised guidelines. RECO ATION: Staff r commends adoption of the attached ordinance. Should you have any questions on the ordinan e, please feel free to call Mr. Breeden prior to the April 7 public hearing. !~ rn 1PR-2. RWW 93.040 'iOARD~ISO. 1 '\ , , AN ORDINANCE TO AMEHD AND REENACT CHAPTER 8, FINANCE AND TAXATION, OF TIlE ALBEMARLE COUHTY CODE BE IT ORDAINED by the Board of Supervisors of Albemarle County, Virgin- ii, that Chapter 8, Finance and Taxation, Article VII, Real Estate Tax EJemptions for Certain Elderly and Handicapped Persons, of the Code of A bemarle, is hereby amended and reenacted in certain sections as follows: ARTICLE VII. REAL ESTATE TAX EXEMPTIONS FOR CERTAIN ELDERLY AND BARD I CAPPED PERSONS. S.c. 8-23. Definitions. The following words and phrases when used in this article shall, for the p\rpose of this article, have the following respective meanings, except where tIe context clearly indicates a different meaning: Net combined financial worth. All assets of the owners of the dwelling wlo reside therein, and the owners relatives living in the dwelling, including ee~itable interests, but excluding the value of the dwelling and the land, not eJceeding one acre, upon which it is situated. The value of furniture, house- held appliances and other items typically used in a home shall be excluded. Permanently and totally disabled. A person is permanently and totally d'sabled if he is so certified as prescribed by this article and state law and il found by the director of finance to be unable to engage in any substantial giinful activity by reason of any medically determinable physical or mental i~pairment or deformity which can be expected to result in death, or can be eJpected to last for the duration of such person's life. Taxable year. The calendar year for which the exemption is claimed. Total combined income. Gross income from all sources of the owners of tIe dwelling residing therein and of the owner's relatives living in the d~elling. The following amounts shall be excluded from the calculation of glOSS income: (1) The first sixty-five hundred dollars ($6L500.00) of income from each relative, other than the owner's spouse, residing in the dwelling. (2) The first seventy-five hundred dollars ($7L500.00) of income for an owner who is permanently disabled. (3) If a person has already E!'ialified fer euelllptdeR, aRd if tohe perseR can prove by clear and convincing evidence that the person's physical or mental health has deteriorated to the point that the only alternative to permanently residing in a hospital, nursing home, convalescent home or other facility for physical or mental care is to have a relative move in and provide care for the person, aRd if a relatoi~e dees t.heR me7e iR fer t.hat. p~rJ!lese, none of the relative's income shall be counted towards the income limi t . (~-15-73; 3-20-75; 11-9-77; 8-13-80; Ord. of 12-19-90) SIC. 8-24. Adainistration of article. The exemption from real estate taxes for certain elderly and handicapped pErsons shall be administered by the director of finance according to the plovisions of this article. The director of finance is hereby authorized and enpowered to prescribe, adopt, promulgate and enforce such rules and regula- tions in conformance with the provisions of this article, including the right -1- " lio , , S 8-24 FINANCE AND TAXATION S 8-26 tc require answers under oath, as may be reasonably necessary to determine e igibility for exemption. The director of finance may also require the p oduction of certified tax returns and appraisal reports to establish total ccmbined income and net combined financial worth. (,-15-73; 11-9-77; Ord. of 12-19-90) SIC. 8-25. Bxe.ption--Generally. There is hereby provided for owners and occupiers of real estate in the ccunty an exemption from taxation of such real estate or any portion thereof, wI ich is owned by, or occupied as a sole dwelling of a person or persons not 11 ss than sixty-five (65) years of age or determined to be permanently and tctally disabled, subject to the restrictions and conditions prescribed by tl is article and state law. (. -15-73; 11-9-77; Ord. of 12-19-90) S.C. 8-26. S..e--Bligibility; re.triction.. Exemption from real estate taxes permitted hereunder shall be granted s\bject to the following restrictions and conditions: (1) The head of the household occupying the dwelling and owning title or partial title thereto shall have reached the age of sixty-five (65) years prior to the taxable year for which the exemption is claimed, unless the head of the household is determined to be permanently and totally disabled as provided in subsection (2) of this section. Whenever the spouse of the head of the household is also joint owner and less than sixty-five (65) years of age, eligibility shall be determined as if the head of the household were the sole owner. (2) The head of the household occupying the dwelling and owning title or partial title thereto is determined to be permanently and totally disabled. Such determination must be certified as re- quired by section 8-28(a). Further, the director of finance must find that such person is unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment or deformity, which can be expected to result in death or can be expected for the duration of such person's life. (3) Title or partial title to the real estate for which the exemption is claimed shall be owned on January 1 of the taxable year by the person claiming such exemption. (4) The total combined income shall not exceed fifteeft twentv-two thousand dollars ($15,000.90 22.000.00) for the calendar year immediately preceding the taxable year. (5 ) The net combined financial worth shall not exceed 8ix~y fi7c seventv-five thousand dollars ($S5,OOO.OO 75.000.00) as of Decem- ber thirty-first of the calendar year immediately preceding the taxable year. (6) The person or persons claiming the exemption shall file the affi- davit required by this article no earlier than February first nor later than May first of each taxable year. 3-20-75; 11-9-77; 8-13-80; 6-12-85; 5-13-87; Ord. of 12-19-90) (~-15-73; -2- ./ " S 8-26.1 Albemarle county Code S 8-28 SIC. 8-26.1. Saae--Mobile homes; eligibility; restrictions. For purposes of this article, mobile homes shall be real estate if the o'ner's intention that it be permanently affixed is shown by the facts that: (1) It is located on land belonging in whole or in part to the owner of the mobile home, his spouse, parent or child, and is connected to permanent water and sewage lines or facilities; or Whether or not it is located on land belonging to persons de- scribed in subsection (1) of this section, it rests on a permanent foundation and consists of two (2) or more mobile units which are connected in such a manner that they cannot be towed together on a highway, or consists of a mobile unit and other connected rooms or additions which must be removed before the mobile unit can be towed on a highway. Ord. of 12-19-90) (2) ((-9-81; SIC. 8-27. Saae--Calculation of amount; liaitation. For eligible claimants, the amount of exemption from real estate tax for alY taxable year shall be as follows: Amount of Income Percentage of real estate tax to be ~ exempted $9 $9,999.99 $19,9Q9 $19,999 $11,099 $11,999 $1~,999 $1~,499 $1~,S99 $1~,999 $13,000 $13,499 $13,500 $13,999 $14,999 $14,499 $14,S99 $14,999 S 0 S13.000 S13.001 S14.000 S14.001 S15.000 S15.001 S16.000 S16.001 S17.000 S17.001 S18.000 S18.001 S19.000 S19.001 S20.000 S20.001 S21.000 S21.001 S22.000 (~-15-73; 11-9-77; 8-13-80; 9\ lS\ 25\ 36\ 46\ Ss'll 65\ 7S'll 86\ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100% ... ......... ...... ........ ........... 90% 80% 70% 60% 50% 40% 30% 20% 10% ... ............... ........ ........... ..................... ............. ... ............................. ..... ... ........................ ............. . ......... ... ........... ............. . ... ... ............ ........ ..... ..... ...................... ............... Ord. of 12-19-90) .............................. ....... SIC. 8-28. Procedure for filing claims. (a) Annually and between February first and May first of each taxable YEar for which the exemption is claimed, the person claiming the exemption slall file with the director of finance, in such manner as he shall prescribe, ard on the forms to be supplied by the county, an affidavit setting forth the nc~es of the related persons occupying the real estate for which the exemption ie claimed, their total combined income and their net combined financial werth. If such person is under sixty-five (65) years of age, such form shall have attached thereto a certification by the Ve~eraft's hamiftis~ra~ieft Social S~curitv Administration the Denartment of Veteran Affairs or the Railroad Re~irement Board, or if such person is not eligible for certification by any -3- ,; \. S 8-28 FINANCE AND TAXATION S 8-30 o these agencies, a sworn affidavit by two (2) medical doctors who are licen- sad to practice medicine in the ~ Commonwealth or are military officers on a tive dutv who nractice medicine with the United States Armed Forces, to the e feet that such person is permanently and totally disabled, B~Bft ~fta~ ~fte . . . . ,. z. ., ,. ... ... ~ ...7-." . -- -.. -:.~.. :.. ....... .. -rl" L -. . . c -..... . _~ ~ ~ .:... .. ;~ ., 'z as defined in Section 8-23. The affidavit of at least o e of the doctors shall be based upon a physical examination of the person by s ch doctor. The affidavit of one of the doctors may be based upon medical i formation contained in the records of the Civil Service Commission which is rl.levant to the standards for determining permanent and total disability as d fined in section 8-23. A certification pursuant to 42 U.S.C. 423(d) bv the S cial Security Administration so lonn as the nerson remains eliaible for s ch social security benefits. shall be deemed to satisfv such definition in S ction 8-23. If, after audit and investigation, the director of finance dl~termines the claimant to be eligible for the exemption from real estate t xes, he shall certify the claimant's eligibility to the county tax assessor, w 0 shall exonerate the amount of the exemption from the real estate tax 1 ability of those persons entitled to the exemption. (b) Persons claiming the exemption from real estate taxes for the first t me may file after May 1, but before November 1 of the taxable year in the m nner set forth in subsection (a) of this section. Further, in hardship c ses, persons claiming the exemption from real estate taxes may file after M y 1, but before November 1 of the taxable year in the same manner as set fDrth in subsection (a) of this section. For purposes of this section, a h rdship case shall include only those cases in which the person claiming the e emption was hospitalized or in a nursing home between February 1 and May 1 o the taxable year, or similar situation which in the judgment of the d rector of finance constitutes a hardship case justifying the extension of t e filing period set forth in subsection (a) of this section beyond May 1 of t e taxable year. (c) Such exemption, if granted, shall be effective only for the c rrent year and shall not be retroactive in effect. ( -15-73; 11-9-77; 8-13-80; 5-13-87; Ord. of 12-19-90) Sl c. 8-29. Change in status. Changes in respect to income, financial worth, ownership of property or o her factors occurring during the taxable year for which the affidavit is f led, and having the effect of exceeding or violating the limitations and ccnditions provided herein, shall nullify any exemption for the ~ remainder o the current taxable year and the taxable year immediately following; e cept, that a change in status due to the death of a qualified spouse will rlsult in a prorated exemption for the eligible year. ( -15-73; 11-9-77; 8-13-80; Ord. of 12-19-90) S.c. 8-30. Violations. Any person falsely claiming an exemption hereunder shall be guilty of a m'sdemeanor punishable as provided in section 1-6. (.-15-83; 11-9-77; 8-13-80; Ord. of 12-19-90) *State law reference-Authority to adopt provisions, Code of Va., SS 51.1-3210-- 58.1-3218. FtRTHER ORDAINED that this ordinance shall be effective with the 1993 tax y. ar. -4- ~;',-";~;:.':~ ;'-o<"-..-::'-.~:' 'i.) ON --4 -~(.? - 9-:] County of Albemarle EXECUTIVE SUMMARY SUBJECT March 3, 1993 93 u303. fJ't AGENDA T Tax Reli f for the Elderly and Totally and Permanen ly Disabled ACTION:--1L- INFORMATION: the inc qualify CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes (2) STAFF CO Messrs. REVIEWED BY: Zimmermann BACKG OUND: This eport is a continuation of a May 1, 1991 memorandum on tax relief for the elderly and rmanently and totally disabled, which has been updated and reexamined based upon final 1990 Census data. The following report includes information on current state guide ines, the County's existing relief program, tax relief programs offered by other local 'ties, and several possible alternatives to provide increased tax relief for the elder y and disabled. also allows localities to defer taxes for those who meet the state ility guidelines. Deferred taxes are recovered upon the sale of the dwelling or he estate of the deceased homeowner. State code allows localities to charge 8% interest on the accumulated deferral, with the total of deferred taxes and d interest constituting a lien on the property. Since 1991, state code has also ted localities to levy a different tax rate on the personal property of elderly sabled persons. The income and asset guidelines are similar to those required al estate exemption (s 58.1-3506.1 through S 58.1-3506.2). Personal property tax ions are relatively rare in Virginia. STATE TAX RELIEF POLICIES ate defines the elderly as persons 65 years of age or older. Permanently and y disabled persons are those unable to engage in any substantial gainful activity son of any certified medical impairment. Current state law enables localities e either a real estate tax exemption program, a tax deferral program, or a ation of tax exemptions and deferrals, based upon certain maximum income and guidelines. The current state guideline for assets is no more than $75,000, ing the home and up to one acre of land, with a household income level of no more 30,000. Localities may choose to exclude from taxation up to $7,500 of income for isabled persons and $6,500 per relative, other than spouse, living with the homeo nero The maximum guidelines are significantly higher for more populous local'ties and certain other localities named in the state code. ALB Albem disab to a guide scale a tot Accor Count numbe COUNTY'S CURRENT PROGRAM rle has elected to have only a tax exemption program for the elderly and ed. In December of 1990, the County increased the asset guidelines from $55,000 aximum of $65,000, excluding the home and up to one acre of land. The income ines were also increased from $12,000 to $15,000, based on the attached sliding of tax exemption. The County's tax relief for FY 1992/93 exempts 324 parcels for 1 exemption of $88,640. The average value of real property exempted was $42,700. ing to 1990 census data, there were approximately 1,378 households which met the 's income guidelines, 954 of which met the guidelines for 100% tax relief. The of property owners which meet the County's guidelines was not available. Tax Relief for the Elderly and Totally and Permanently Disabled 93-94 projections estimate that approximately 360 to 380 parcels will qualify for ax relief program, for a cost between $105,700 to $111,550. Increased program may be attributed to JABA's outreach efforts and to increased land values in the nual reassessment. TAX Most exem prin Coun exem home accu be f IEF PROGRAMS IN OTHER LOCALITIES localities focus on exemptions with approximately half offering combination tionjdeferral programs. Of the localities offering deferred property taxes, e William County cited approximately 650 exemptions and 50 deferrals, Loudoun y reported 586 exemptions and 2 deferrals, and Charlottesville reported 276 tions and no deferrals. Localities cited very low deferral rates, since most wners do not wish to have a lien on their home, nor pay interest on the total ulated deferral. Additional information regarding other localities' programs may und in the attachments. er form of tax relief offered in two localities was that of personal property tax tion or exemption. Loudoun County offers 50% relief from personal property tax e elderly or disabled person has an income of less than $40,000 and assets of less $150,000. Prince William County offers 100% relief from personal property tax if pplicant makes less than $22,000 and has assets of less than $150,000. MS ttachment provides information on the County's existing tax relief program and ossible options for consideration. Currently the County's income requirement of 00 for tax relief is 17% below the Very Low Income level as established by HUD. n one outlines a proposal to increase the maximum income level to $18,000, just the Very Low Income level for a household of two, and would increase the asset to $75,000. The number of potential applicants would rise from 1,378 to 1,685. ould effectively expand the base of the program by approximately 20-30% and allow low-income elderly and disabled households to stay in their homes without sive hardship. The number of potential applicants which could qualify for 100% f would climb from 954 to 1,209. The additional cost in lost revenue is projected to b between $42,450 and $56,300, depending upon the rates of participation and the spec'fic exempted property values. Opti n two illustrates the effect of raising the income level to $22,000, or 25% above the ery Low Income level, and raising the asset level to $75,000. The number of hous holds which could participate would rise to 1,994, and the number which may qual' fy for 100% relief would be 1,530. This option would have the effect of incr asing participation by 45-55% with a revenue cost between $102,450 and $137,800. Spec'fic costs are difficult to project since participation rates could dramatically chan e as the financial benefits of the program increase. n three illustrates the effect of raising the income level to the maximum able of $30,000 and raising the asset level to $75,000. The number of households ould qualify for an exemption would rise to 2,383, with the number qualifying for relief increasing to 2,149. This option could have the effect of doubling the r of participants at an additional cost between $199,450 and $313,300. r possible option would be to implement a personal property tax relief program for t e elderly and permanently and totally disabled. There are 4,363 households which have a member which is 65 or older. It is anticipated that a large number of the elderly and disabled would have vehicles. With an average vehicle value of $2,700, exem ion for those with income at the $15,000 range would be between $80,000 and $125, 00. Exemption for those at the $18,000 level of income would cost between $100, 00 and $155,000. The rate of vehicle ownership is significantly higher than house ownership at lower income levels. The effect would be to exempt a larger number of ci izens from a tax rate which is significantly higher. This program would require at le st one additional staff member for administration. Personal property exemption could be an extremely expensive program in terms of both revenue loss and admin'stration. AGmnA TITLE: Tax Relief for the Elderly and Totally and Permanently Disabled Marcl 3, 1993 Page 3 RECO ATION: Of t e three property tax options, staff recommends option one. Raising the income leve to that of $18,000 will aid those elderly and disabled persons who are in the grea1 est financial need. Increasing the asset levels to $75,000 would not have a sign'ficant impact on revenues, but may reduce the effect of reassessment for those who prev'ously would have qualified for tax relief. Increasing the income level to more than $18,000 raises serious equity issues for other segments of the population and dramitica1ly increases the costs of the program. staf does not recommend a personal property tax relief program at this time. The perscnal property tax relief program would not only be costly in terms of revenue and admi!istration, but it too would be highly inequitable to other needy residents of the Coun1y. 93. O. 4 .Combin~d Combined Relief . Localit? Gross Income Net Worth Plan CharlottesvillE Owners: $15,000 Owners: Owners Net Worth ~- First $5,000 of income for Disabled $35,000 $0 $8751 $17,501 $26,251 persons is excluded; First $2,500 Gross Combined to to to to of income of relative which is living Income $8,750 $17,500 26,250 $35,000 with the claiment is excluded. $0-$4,800 100% 80% 60% 40% $4,801-7,200 80% 60% 40% 30% $7,201-$9,600 60% 40% 30% 25% $9,001-$12,000 40% 30% 25% 20% Deferral Deferral Deferral . Deferral $12,001-$15,000 20% 20% 20% 20% Arlington Owners: $40,000 Owners: Owners First $6,500 of income of $150,000 Exemption is the amount by which the real estate tax exceeds relative which is living with 2% of gross combined income. Up to 100% deferral available. the claiment is excluded. Only asset levels of $75,000 or below are eligible for exemption. Asset levels for deferral are $75,001 to $150,000 James City Cpo Owners: $18,500 Owners: Owners First $4,000 of income of $50,000 100% Exemption up to $400 maximum relative which is living with the claiment is excluded. Maximum Annual Exemption = $400. Henrico Owners: $30,000 Owners: Owners Net Worth First $6,500 of income of $75,000 $0 $18,751 $37,501 $56,251 relative which is living with Gross Combined to to to to the claiment is excluded. Income $18,750 $37,500 $56,500 $75,000 $0-15,000 100% 100% 80% 60% $15,001-$19,000 100% 80% 60% 40% $19,001-$24,000 80% 60% 40% 30% $24,001-$30,000 50% 40% 30% 20% Maximum Annual Exemption = $750 Montgomery Owners: $14,000 Owners: Owners Percentage First $4,000 of income of $50,000 Gross Combined of relative which is living with Income Exemption the claiment is excluded. $0-$9,000 100% $9,001-$11,000 60% $11,001-$14,000 40% Prince William Owners: $30,900 Owners: Owners Percentage First $7,500 of income for Disabled $150,000 Gross Combined of I persons is excluded; First $6,500 Income Relief , of income of relative which is living $0-$22,000 100% Exemption with the claiment is excluded. $22,001-$26,265 100% Deferral $26,266-$27,810 75% Deferral i $27,811-$29,355 50% Deferral $29,356-$30,900 25% Deferral Personal Property tax exemption is 1 00% on one vehicle per household for both senior citizens and disabled persons with incomes at the $22,000 level or below. Loudoun Owners: $40,000 Owners: Owners First $7,500 of income for Disabled $150,000 Exemption is the amount by which the real estate tax exceeds persons is excluded; First $6,500 2% of gross combined income. Up to 100% deferral available. of income of relative which is living with the claiment is excluded. One half of personal property tax is exemption if the elderly or disabled person meets the asset and income limitations. C;;Ombjnecj Combined Relief Locality Gross Income Net Worth Plan Albemarle OWners: $15,000 Owners: Owners Percentage (cu"ent policy) First 7,500 of income for Disabled $65,000 Gross Combined of persons is excluded; First $6,500 Income Exemption of income of relative which is living $0-$9,999 100% with the claiment is excluded. $10,000-$10,999 85% $11,000-$11,999 75% $12,000-$12,499 65% $12,500-$12,999 55% $13,000-$13,499 45% $13,500-$13,999 35% $14,000-$14,499 25% $14,500-$15,000 15% Dollar Value of FY 1992/93 Exemptions given was $88,640 FY 1992/93 Number of parcels exempted was 324 Low High Estimated Value of FY 1993/94 Exemptions = $105,700 $111,550 Estimated Parcels FY 1993/94 Exempted = 360 380 Option # 1 Owners: $18,000 Owners: Owners Percentage First 7,500 of income for Disabled $75,000 Gross Combined of Move Income persons is excluded; First $6,500 Income Exemption Limits to the of income of relative which is living $0-$12,999 100% Very Low Income with the claiment is excluded. $13,000-$13,999 85% set by HUD $14,000-$14,999 75% $15,000-$15,499 65% $15,500-$15,999 55% $16,000-$16,499 45% $16,500-$16,999 35% $17,000-$17,499 25% $17,500-$18,000 15% Low Hiah r Estimated Value of Exemptions = $154,000 $162,000 I Estimated Parcels ExemDted = 445 460 Option # 2 OWners: $22,000 Owners: Owners Percentage First 7,500 of income for Disabled $75,000 Gross Combined of Move Income persons is excluded; First $6,500 Income Exemption Limits to 25% high~r of income of relative which is living $0-$16,999 100% than Very Low with the claiment is excluded. $17,000-$17,999 85% Income set by HU b $18,000-$18,999 75% $19,000-$19,499 65% I $19,500-$19,999 55% $20,000-$20,499 45% $20,500-$20,999 35% $21,000-$21,499 25% i $21,500-$22,000 15% Low High I Estimated Value of Exemptions = $214,000 $243,500 I Estimated Parcels Exempted = 535 595 Option # 3 Owners: $30,000 Owners: Owners Percentage First 7,500 of income for Disabled $75,000 Gross Combined of Move Income persons is excluded; First $6,500 Income Exemption Limits to highest of income of relative which is living $0-$24,999 100% level available with the claiment is excluded. $25,000-$25,999 85% $26,000-$26,999 75% $27,000-$27,499 65% $27,500-$27,999 55% $28,000-$28,499 45% $28,500-$28,999 35% $29,000-$29,499 25% $29,500-$30,000 15% Low High I Estimated Value of Exemptions = $311,000 $419,000 I Estimated Parcels Exempted = 635 825 .. . . ;2 -,2 tr 9 j " ." :.~ JEFFERSON AREA BOARD FOR AGING 2300 Commonwealth Drive, Suite B-1 Charlottesville, Virginia 22901 804-978-3644 FAX 804-978-3643 gency on Aging Serving the Citizens of Charlottesville, Albemarle, Fluvanna, Greene, Louisa and Nelson Albemarle: Edward Jon s, Chair. Virginia John K. Pia tz Mark Reisle Charlottes ille: Robert Boue eron David C. C rter Mary K. W' Iiams Greene: Lee Estes Mary O. H lden Louisa: Margaret Fr nklin Audrey Joh son Executive irector: Gordon Wal er February 22, 1993 David Bowerman, Chairman Albemarle County Board of Supervisors 401 McIntire Rd. Charlottesville VA 22902-4596 Dear Dave, The real estate tax credit program for the elderly and disabled is an excellent means for limiting financial hardship on peopl e wi th low fi xed incomes. However, the value of this credit is minimized and downgraded because the income eligibility criteria fails to keep pace with inflation or increasing tax liability. The current ceiling of $15,000 is too low to benefit people most adversely impacted by the increasing costs of living in Al bemarl e County. As you know, the costs of health care are growing at almost three times the rate of general inflation. The impact of this growth hits harder on people more dependent on the health care system. This is particularly true for the elderly and disabled for such items as prescription drugs, long term care and hospi tal care. The outreach program JABA has conducted over the past year has brought us face to face with taxpayers who are struggling to make ends meet but have too much income to be eligible for property tax relief. I am not recommending to the Board of Supervisors that Albemarle raise the income limits to the maximum allowable under State statute. It does make perfect sense though to increase the level annually or at least bi-annually following property reassessments. Celebrating 17 Years of Community Service to the Elderly and Their Families ~ - 2 - February 22, 1993 It is probably true that tax credits should be available, as well, to the non-elderly, poor. Unfortunately, existing law does not, to my knowledge, give jurisdictions this option to exercise. You do have the authority, however, to modify current law to make it more cost-effective for the population it is intended to benefit. The loss of tax revenue would be minimal. This would be more than offset by the gain in public good will which results from elected officials responding to constituent concerns and needs. No doubt, the County needs more revenue and the Board should not lower the real estate tax rate. The County does not need to ask lower income persons to pay more than they are able to reasonably pay to stay in their own homes. a7;IY, Gordon Walker Executive Director cc: Ed Bain Bob Tucker mn JEFFERSON AREA BOARD FOR AGING ~ 8-24 ~y,ie- 5~y E/)Q(~r/ 1~rJJ(-'-c~'f2R1 FINANCE AND TAXATfoN ~ 8-26 such rules and regulations in conformance with the provisions of this article, including the right to require answers under oath, as may be reasonably necessary to determine eligibility for exemption. The director of finance may also require the production of certified tax returns and appraisal reports to establish total combined income and net combined financial worth. (2-15-73; 11-9-77; Ord. of 12-19-90) ") Sec. 8.25. Exemption-Generally. There is hereby provided for owners and occupiers of real estate in the county an exemp- tion from taxation of such real estate or any portion thereof which is owned by or occupied as a sole dwelling of a person or persons not less than sixty-five (65) years of age or determined to be permanently and totally disabled, subject to the restrictions and conditions prescribed by this article and state law. (2-15-73; 11-9-77; Ord. of 12-19-90) Sec. 8.26. Same-Eligibility; restrictions. Exemption from real estate taxes permitted hereunder shall be granted subject to the following restrictions and conditions: (1) The head of the household occupying the dwelling and owning title or partial title thereto shall have reached the age of sixty-five (65) years prior to the taxable year for which the exemption is claimed, unless the head of the household is determined to be permanently and totally disabled as provided in subsection (2) of this section. When- ever the spouse of the head of the household is also joint owner and less than sixty-five (65) years of age, eligibility shall be determined as if the head of the household were the sole owner. (2) The head of the household occupying the dwelling and owning title or partial title thereto is determined to be permanently and totally disabled. Such determination must be certified as required by section 8-28(a). Further, the director of fin~ce must find that such person is unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment or deforIl)ity, which can be expected to result in death or can be expected to last for the duration of such person's life. (3) Title or partial title to the real estate for which the exemption is claimed shall be owned on January first of the taxable year by the person claiming such exemption. /2) (4) The total combined income shall not exceed fifteen thousand dollars ($15,000.00) for the calendar year immediately preceding the taxable year. '/S (5) The net combined financial worth shall not exceed sixty. five thousand dollars ($65,000.00) as of December thirty-first of the calendar year immediately preceding the taxable year. (6) The person or persons claiming the exemption shall file the affidavit required by this ,"".,) article no earlier than February first nor later than May first of each taxable year. (2-15-73; 3-20-75; 11-9-77; 8-13-80; 6-12-85; 5-13-87; Ord. of 12-19-90) Supp. No. 27, 1.91 . \) .'X ..(" J\ A' \ \! \ 65 ~ 8-26.1 ALBEMARLE COUNTY CODE ~ 8-28 Sec. 8.26.1. Same-Mobile homes; eligibility; restrictions. For purposes of this article, mobile homes shall be real estate if the owner's intention that it be permanently affIxed is shown by the facts that: (1) It is located on land belonging in whole or in part to the owner of the mobile home, his spouse, parent or child, and is connected to permanent water and sewage lines or facilities; or (2) Whether or not it is located on land belonging to persons described in subsection (1) of this section, it rests on a permanent foundation and consists of two (2) or more mobile units which are connected in such a manner that they cannot be towed to- gether on a highway, or consists of a mobile unit and other connected rooms or additions which must be removed before the mobile unit can be towed on a highway. (9-9-81; Ord. of 12-19-90) Sec. 8.27. Same-Calculation of amount; limitation. For eligible claimants, the amount of exemption from real estate tax for any taxable year shall be as follows: " I j../ " Amount of income er"'c-Xe.~s -i-o L r~l.oL~ $0.00-$9,999.99 ....... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10,000.00-10,999.99. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11,000.00-11,999.99.... . . ..... .... .. . ... ............ ....... . .. ..... ... .. 12,000.00-12,499.99. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12,500.00-12,999.99. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13,000.00-13,499.99. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13,500.00-13,999.99. . .. .. .. . . . ........ . .... ..... ....... .... .... ... . .. . .. 14,000.00-14,499.99. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14,500.00-14,999.99. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (2-15-73; 11-9-77; 8-13-80; Ord. of 12-19-90) iL/ {"O Percentage of real estate tax to be paid ) o 15 25 35 45 55 65 75 85 Sec. 8.28. Procedure for filing claims. (a) Annually and between February first and May first of each taxable year for which the exemption is claimed, the person claiming the exemption shall file with the director of finance, in such manner as he shall prescribe and on the forms to be supplied by the county, an affIdavit setting forth the names of the related persons occupying the real estate for which the exemp- tion is claimed, their total combined income and their net combined financial worth. If such person is under sixty-five (65) years of age, such form shall have attached thereto a certifica- tion by the Veterans' Administration or the Railroad Retirement Board or, if such person is not eligible for certification by any of these agencies, a sworn affidavit by two (2) medical doctors licensed to practice medicine in the state to the effect that such person is permanently Supp. No. 27, 1.91 66 /\'1 .,,'0 \j \ J. \ o R DIN A NeE An Ordinance To Amend and Reenact Chapter 8, Finance and Taxation of the Code of Albemarle BE IT ORDAINED by the Board of County Supervisors of Albemarle County, Vi~ginia, that Chapter 8, Finance and Taxation, Article VIII, known as "Real Es~ate Tax Exemptions for Certain Elderly and Handicapped Persons, of the Code of Albemarle, is hereby amended and reenacted in Sections 8-23, 8-26,8-27, 8-~8 and 8-29, all as follows: ARTICLE VII. REAL ESTATE TAX EXEMPTIONS FOR CERTAIN ELDERLY AND HANDICAPPED PERSONS Se~. 8-23. Definitions. * * * * * Total combined income. Gross income from all sources of the owners of th~ dwelling residing therein and of the owner's relatives living in the dw~lling. The following amounts shall be excluded from the calculation of gross income: (1) The first sixty-five hundred dollars ($6500.00) of income from each relative, other than the owner's spouse, residing in the dwelling. (2) The first seventy-five hundred dollars ($7500.00) of income for an owner who is permanently disabled. (3) If a person can prove by clear and convincing evidence that the person's physical or mental health has deteriorated to the point that the only alternative to permanently residing in a hospital, nursing home, convalescent home or other facility for physical or mental care is to have a relative move in and provide care for the person, none of the relative's income shall be counted towards the income limit. * * * * * Sep. 8-26. Same--Eligibility; restrictions. Exemption from real estate taxes permitted hereunder shall be granted supject to the following restrictions and conditions: * * * * * (4) The total combined income shall not exceed twenty-two thousand dollars ($22,000.00) for the calendar year immediately preceding the taxable year. (5) The net combined financial worth shall not exceed seventy-five thousand dollars ($75,000.00) as of December thirty-first of the calendar year immediately preceding the taxable year. (6) Same. * * * * * (Page 1) I . . . . 8-27. Same--Calculation of amount; limitation. For eligible claimants, the amount of exemption from real estate tax for taxable year shall be as follows: Amount of Income Percentage of real estate tax to be exempted $0 $13,001 $14,001 $15,001 $16,001 $17,001 $18,001 $19,001 $20,001 $21,001 $13,000 $14,000 $15,000 $16,000 $17,000 $18,000 $19,000 $20,000 S21,000 $22,000 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 8-28. Procedure for filing claims. (a) Annually and between February first and May first of each taxable y ar for which the exemption is claimed, the person claiming the exemption s all file with the director of finance, in such manner as he shall prescribe, a d on the forms to be supplied by the county, an affidavit setting forth the n es of the related persons occupying the real estate for which the exemption i claimed, their total combined income and their net combined financial w rth. If such person is under sixty-five (65) years of age, such form shall h ve attached thereto a certification by the Social Security Administration, t e Department of Veteran Affairs, or the Railroad Retirement Board, or if s ch person is not eligible for certification by any of these agencies, a s orn affidavit by two (2) medical doctors who are licensed to practice m dicine in the Commonwealth or are military officers on active duty who p actice medicine with the United states Armed Forces, to the effect that such p rson is permanently and totally disabled, as defined in Section 8-23. The a fidavit of at least one of the doctors shall be based upon a physical e amination of the person by such doctor. The affidavit of one of the doctors m y be based upon medical information contained in the records of the Civil S rvice Commission which is relevant to the standards for determining perma- n nt and total disability as defined in section 8-23. A certification p rsuant to 42 U.S.C. 423(d) by the Social Security Administration, so long as t e person remains eligible for such social security benefits, shall be deemed t satisfy such definition in Section 8-23. If, after audit and investiga- t'on, the director of finance determines the claimant to be eligible for the e emption from real estate taxes, he shall certify the claimant's eligibility t the county tax assessor, who shall exonerate the amount of the exemption f om the real estate tax liability of those persons entitled to the exemption. (b) Same. (c) Same. (Page 2) t . <II . Se~. 8-29. Change in status. Changes in respect to income, financial worth, ownership of property or ot~er factors occurring during the taxable year for which the affidavit is filed, and having the effect of exceeding or violating the limitations and co~ditions provided herein, shall nullify any exemption for the remainder of the current taxable year and the taxable year immediately following; except, that a change in status due to the death of a qualified spouse will result in a prorated exemption for the eligible year. * * * * * FURTHER ORDAINED that this ordinance shall be effective with the 1993 tax year. * * * * * I, Ella w. Carey, do hereby certify that the foregoing is a true, ccrrect copy of an ordinance unanimously adopted by the Board of county Supervisors of Albemarle County, Virgini~, at a regular meeting held on Alril 7, 1993.p '..., ~./../..", /'7. _ /~-atf{ t..t C a~ "Clerk, Board of County SUtr.visors (Page 3) AN ORDINANCE TO AMEND AND REENACT ARTICLE VI, INOPERABLE VEHICLES of the CODE OF ALBEMARLE BE IT ORDAINED by the Board of Supervisors of Albemarle. County, Vi ginia, that Section 12.34, Keeping of inoperative motor vehicles; remov- ai, of the Code of Albemarle, be amended and reenacted to read as follows: 12-34. Keeping of inoperative motor vehicles; removal. It shall be unlawful for any person, firm or corporation to keep, ex ept within a fully enclosed building or structure or otherwise shielded or sc eened from view, on any property zoned for residential or commercial or a icultural purposes any motor vehicle, trailer or semi -trailer, as such are de ined in Virginia Code Section 46.1-1, which is inoperative. The number of inoperative motor vehicles which any person, firm or poration may keep outside of a fully enclosed building or structure, but ch are shielded or screened from view by covers, shall be limited to two (2 As used in this section an "inoperative motor vehicle" shall mean any mo or vehicle which is not in operating condition; or which for a period of si y (60) days or longer has been partially or totally disassembled by the re oval of tires and wheels, the engine or other essential parts required fo operation of the vehicle or on which there are displayed neither valid lic nse plates nor a valid inspection decal. However, the provisions of this section shall not apply to a licensed bu iness regularly engaged in business as an automobile dealer, salvage ler, scrap processor, or public garage, and operated in conformity with zoning laws of this county. The owners of property zoned for residential or commercial or agricul- al purposes shall, at such time or times as the governing body may pre- ibe, remove therefrom any such inoperative motor vehicles, trailers or . -trailers that are not kept within a fully enclosed building or structure. The governing body or its agent may remove any such inoperative mo or vehicles, trailers or semi-trailers, whenever the owner of the premis- es, after reasonable notice, has failed to do so and may dispose of such mo or vehicles, trailers or semi -trailers after giving additional notice to the ower of the vehicle; in which case the cost of any such removal and dis- po al shall be chargeable to the owner of the vehicle or premises and may be collected by the county, as taxes and levies are collected; and such cost sh 11 constitute a lien against the property from which the vehicle was re oved, the lien to continue until actual payment of such costs have been ma e to the county. .. D''''"RP'UTEr Tr' ::,,);\:<D r.\GM3ERS ~~ ':'~~.~~~:;.,~i..".-----,,, County of Albemarle EXECUTIVE SUMMARY AGENDA ITLE: Inopera ive Vehicles - Code Amendment SUBJECT Request County Inopera STAFF C Messrs. March 10, 1993 .1 PROPOSAL RE UEST: to set a public hearing to amend Code (Sec. 12-34) regarding ive Vehicles ACTION:--1L- INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes (2) REVIEWED BY: St. John OUHD: Albe arle County Code, Section 12-34, regarding Inoperative Vehicles currently states "It's unlawful for any person, firm or corporation to keep, except within a fully encl sed building or structure or otherwise shielded or screened from public view, .... any m tor vehicle, trailer or semitrailer, ... which is inoperative." An amendment to Virgi ia State Code, Section 15.1-11.1, deleted the word 'public' and it now reads " . . . f om view. . . ". The County Attorney requests the Board consider this change and set a public hearing to amend the County Code by deleting the word 'public' from Section 12-34. (See attached). DIS SION: Deletion of the word 'public' from the code removes any ambiguity in defin'ng who is protected from the view of inopeative vehicles. A specific example would be the status of neighbors or other property owners to whom inoperative vehicles may b visible but who may not have had status as 'public' in the code. The proposed code endment would remove this ambiguity and thus mirror the state code. RECO 34. 93.03 ATION: Set a public hearing for April 7, 1993 to amend County Code Section 12- "' f/--.2-J? 3 ,~~ ??3/? 2?l AN ORDINANCE TO AMEND AND REENACT ARTICLE VI, INOPERABLE VEHICLES of the CODE OF ALBEMARLE BE IT ORDAINED by the Board of Supervisors of Albemarle County, Virginia, that Section 12.34, Keeping of inoperative motor vehicles; removal, of the Code of Albemar~e, be amended and reenacted to read as follows: Sec. 121-34. Keeping of inoperative motor vehicles; removal. It shall be unlawful for any person, firm or corporation to keep, except within a fully enclosed building or structure or otherwise shielded or screened from pttblie view, on any property zoned for residential or commercial or agricultural purposes any motor vehicle, trailer or semitrailer, as such are defined in Virginia Code Section 46.1-1, which is inoperative. Th~ number of inoperative motor vehicles which any person, firm or corporation may keep outside of a fully enclosed building or structure, but which are shielded or screene~ from view by covers, shall be limited to two (2). As used in this section an "inoper~tive motor vehicle" shall mean any motor vehicle which is not in operating condition; or which for a period of sixty (60) days or longer has been partially or totally disassembled by the removal of tires and wheels, the engine or other essential parts r~quired for operation of the vehicle or on which there are displayed neither valid l'cense plates nor a valid inspection decal. Ho~ever, the provisions of this section shall not apply to a licensed business regular y engaged in business as an automobile dealer, salvage dealer, scrap proces- sor, or public garage, and operated in conformity with the zoning laws of this county. Th~ owners of property zoned for residential or commercial or agricultural purpose$ shall, at such time or times as the governing body may prescribe, remove therefrom any such inoperative motor vehicles, trailers or semitrailers that are not kept wi hin a fully enclosed building or structure. Th~ governing body or its agent may remove any such inoperative motor vehicles, trailer or semitrailers, whenever the owner of the premises, after reasonable notice, has fai ed to do so and may dispose of such motor vehicles, trailers or semitrailers after g ving additional notice to the owner of the vehicle; in which case the cost of any suc~ removal and disposal shall be chargeable to the owner of the vehicle or premise and may be collected by the county, as taxes and levies are collected; and such co t shall constitute a lien against the property from which the vehicle was removed the lien to continue until actual payment of such costs have been made to the county. Di position of inoperable abandoned vehicles shall be accomplished in accordance with Ch, pter 12 of Title 46.2 of the Code of Virginia, and any regulations promulgated thereun er by the Virginia Department of Motor Vehicles. 'The zoning administrator is hereby <esignated as the official authorized to carry out the provisions of this section and the county executive, with the approval of the governing body, shall be empowerEd to enter into such contract or contracts with private persons or agencies, as shal be feasible for carrying out the provisions hereof. (Ord. of 2-7-90) Stcte law reference--Authority of the county to adopt above section, Code of Va. 99 15.1 11.1, 46.2-1201. ~ 12-31 ALBEMARLE COUNTY CODE ~ 12-34 Sec. 12-31. Display of license decal, etc. Decals or other stickers issued pursuant to this article shall be attached to the lower right-hand side of the windshield, or to such other location as the director of finance shall direct on vehicles not equipped with windshields. A decal may not be attached to any motor vehicle, trailer or semitrailer for which it has not been assigned. (Code 1967, ~ 12-99; Ord. of 2-14-90) Sec. 12-32. Transfer of license decal, etc. Any owner who sells or transfers a registered motor vehicle, trailer or semitrailer, pre- viously registered under the provisions of this article, may have the license assigned to an- other vehicle of like design and titled in such owner's name, upon application to the director of finance on forms prescribed by the director of finance. The license or evidence satisfactory to the director of finance that the license has been destroyed must be returned with the application for transfer. The fee for transfer shall be two dollars ($2.00). (Code 1967, ~ 12-100; 4-9-80; 6-7-89; Ord. of 2-14-90) Sec. 12-33. Duplicate license decal, etc. In the event that any license issued under this article shall be lost, stolen, mutilated or otherwise become illegible, the owner of the vehicle, trailer or semitrailer shall make imme- diate application on forms prescribed by the director of finance and obtain a duplicate or substitute license. The fee for a duplicate license shall be two dollars ($2.00). An owner shall ( be allowed to purchase one and only one duplicate license for a specific vehicle, trailer or semitrailer at two dollars ($2.00). Additional duplicates must be purchased at the appropriate fee for a new license. (Code 1967, ~ 12-101; 6-7-89; Ord. of 2-14-90) ARTICLE VI. INOPERABLE VEHICLES Sec. 12.34. Keeping of inoperative motor vehicles; removal. It shall be unlawful for any person, firm or corporation to keep, except within a fully enclosed building or structure or otherwise shielded or screened from F'lk>1i1l view, on any property zoned for residential or commercial or agricultural purposes any motor vehicle, trailer or semitrailer, as such are defined in Code of Virginia, Section 46.i-1, which is inop- erative. The number of inoperative motor vehicles which any person, firm or corporation may keep outside of a fully enclosed building or structure, but which are shielded or screened from view by covers, shall be limited to two (2). As used in this section an "inoperative motor vehicle" shall mean any motor vehicle which is not in operating condition; or which for a period of sixty (60) days or longer has been partially or totally disassembled by the removal of tires and wheels, the engine or other essential parts required for operation of the vehicle or on which there are displayed neither valid license plates nor a valid inspection decal. Supp. No. 27, 1-91 136 GEORGE R. ST.JOHN COUNTY A ORNEY COUNTY OF ALBEMARLE Office of County Attorney 416 Park Street Charlottesville. Virginia 22901 Telephone 296-7138 February 22, 1993 JAMES M. BOWLING, IV DEPUTY COUNTY ATfORNEY ert W. Tucker, Jr. nty Executive Al emarle County 401 McIntire Road C arlottesville, virginia 22902-4596 D Bob: I recommend that an amendment to the County Code section 12- 34 be promptly put on the Board of supervisors agenda as soon as c n be advertised (two weeks) to eliminate the word "public" f om the second line in that section. This is to track an a endment to the state enabling statute, section 15.1-11.1. T at section used to speak of screening "from public view" but n w simply speaks of screening "from view". Please turn this recommendation over to Ella Carey so the Bard can consider it, and order advertisement if they agree. Sincerely yours, [-1 Alln - / =1P-/h~'L~ BV --- Ge~~~~: ~ohn County Attorney G stJjtlh c Arrelia McCulley PDbert Brandenburger CO! II\TY Or. .,\1 ""'r. -" . ...' , ,',,- ..... ~~ I'~ .1:. . .-,-" '..-....",-, "::;_"'L,"'~~~" ., 1 FFR ~~ 19('(1 .~" r"'" C..A j_~ ~,.) -;-! \/ t.~ /' ,. ,I, .-:- \....;. j' j \....~: S 12-34 FINANCE AND TAXATION S 12-41 However, the provisions of this section shall not apply to a licensed business regularly engaged in business as an automobile dealer, salvage dealer, scrap processor, or public garage, and operated in conformity with the zoning laws of this county. The owners of property zoned for residential or commercial or agricultural purposes shall, at such time or times as the governing body may prescribe, remove therefrom any such inoperative motor vehicles, trailers or semitrailers that are not kept within a fully enclosed building or structure. The governing body or its agent may remove any such inoperative motor vehicles, trailers or semitrailers, whenever the owner of the premises, after reasonable notice, has failed to do so and may dispose of such motor vehicles, trailers or semitrailers after giving additional notice to the owner of the vehicle; in which case the cost of any such removal and disposal shall be chargeable to the owner of the vehicle or premises and may be collected by the county, as taxes and levies are collected; and such cost shall constitute a lien against the property from which the vehicle was removed, the lien to continue until actual payment of such costs have been made to the county. Disposition of inoperable abandoned vehicles shall be accomplished in accordance with Chapter 12 of Title 46.2 of the Code of Virginia, and any regulations promulgated thereunder by the Virginia Department of Motor Vehicles. The zoning administrator is hereby designated as the official authorized to carry out the provisions of this section, and the county executive, with the approval of the governing body, shall be empowered to enter into such contract or contracts with private persons or agencies, as shall be feasible for carrying out the provisions hereof. (Ord. of 2-7-90) State law reference-Authority of the county to adopt above section, Code of Va. ~~ 15.1-11.1, 46.2-1201. Sees. 12.35-12.40. Reserved. ARTICLE VII. SPEED LIMITS* Sec. 12.41. Authority to establish on certain subdivision roads. The county executive is hereby authorized to establish, increase or decrease the speed limit upon any road within a subdivision approved and platted pursuant to Chapter 11, Title 15.1 of the Code of Virginia which is open to the public but not part of the Virginia Secondary System of Highways; provided such road or roads form through connection between two (2) roads which are in the Virginia Secondary System of Highways; and provided such speed limit shall be based upon an engineering and traffic investigation; and provided such speed area or zone is clearly indicated by markers or signs. (Ord. of 6-13-90) State law reference-Authority for provisions of this article, Code of Va., ~ 46.2-1300 et seq. *Editor's note-An ordinance of June 13, 1990, added Art. VI, ~~ 12-34, 12-35 to Ch. 12. Inasmuch as an Art. VI, ~ 12-34, had been previously added to Ch. 12, the provisions added by said ordinance of June 13, 1990, have been redesignated as Art. VII, ~~ 12-41, 12-42 herein, at the discretion of the editor. Supp. No. 27, 1-91 137 I COUNTY OF ALBEMARLE. i ~ ! l '.;, j"':."\ 1 f' ~ -}.. ')i.!'~ MEMORANDUM TO: FROM: DATE: RE: Ella Carey, Clerk to the Board of Supervisors Richard E. Tarbell, Senior Planner ~ March 3, 1993 SP-93-08 Crestar Bank at Forest Lakes we discussed, this item ril 7, 1993. A draft of view by Wayne Cilimberg. quest: f/-~.~ ::3 7'-~ tfl j/ c?;( .;?.3 0 is forwarded for the Board's review on the staff report is currently under The following is a description of the P-93-08) Crestar Bank at Forest Lakes - Request for a six month tension of SP-91-08 to allow the construction of a 2,929 square ot bank with a drive-through facility on a 1.072 site. operty, described as Tax Map 46B4, Parcel 10, is located on the st side of Seminole Trail (Route 29N) approximately 250 feet rth of Timberwood Boulevard. Zoned PD-SC, Planned Development opping Center and EC, Entrance Corridor Overlay District in the vanna Magisterial District. This site is located in a. signated growth area (Hollymead) and is recommended for gional Service. ~ COUNTY OF ALBEMARLE Dept. of Planning & Community Development 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5823 M MORANDUM TO: FR M: Albemarle County Board of Supervisors V. Wayne Cilimberg, Director of Planning & Community DevelopmentLJIuu~ April 7, 1993 DA E: RE: SP-93-08 Crestar Bank At Forest Lakes ition: The applicant has requested a six month time extension for the cial use permit (SP-9l-08) approved by the Board of Supervisors on June 19, 1 which would otherwise expire June 19, 1993. cri tion: Proposal to construct a 2,929 square foot bank with a drive- ough facility on a 1.072 acre site. Property, described as Tax Map 46B4, cellO, is located on the east side of Seminole Trail (Rt. 29N) roximate1y 250 feet north of Timberwood Blvd. Zoned PD-SC, Planned elopment Shopping Center and Ee, Entrance Corridor Overlay District in the anna Magisterial District. This site is located in a designated growth a (Hollymead) and is recommended for Regional Service. Comment: opinion is no regulations have changed since the original approval which affect this proposal. The applicant has received a Certificate of ropriateness from the Architectural Review Board and the site plan is edu1ed to be signed April 1, 1993. Staff recommends approval of the six th extension request. ... AT ACHMENTS: A- pplicant's Extension Request B- P-9l-08 Action Letter C- P-9l-08 Staff Report cc John Greene Crestar Bank r"'-'-'~^l:I3dnS ::!O o l:l'ifCi 0 i I' f ~ t~l. -:-nS;:IDIWI I ATTACHMENT A I 6) Applied Technology and Engineering, P.C. 1115 5th Street S.W. Charlottesville, Virginia 22902-6465 Phone: (804) 977-1498 Fax: (804) 977-6778 ;"!"1~ ffJ";i"l 4-r1~ '~I"oY. ~ .,.....;., /;'.1_.1:\ '~".lO tl ',,~ lJ ,:;--... ;".1Iti\ U t. t~:..:~-, '<"...<' f~~r",~;i ';:9 rJr~~, ,~i.)/ February 22, 1993 1Mr. Richard Tarbell, Planner Albemarle County Planning Department 40 1 Mcintire Road Charlottesville, Virginia 22901-4596 h:f) ~~ (j '1'~J\j . -. . .. . . . (I \ ....._.:, . , - , .L~- r~.:!'.".) Re: SP-91-08, Request for Time Extension; Crestar Bank Site Plan Forest Lakes, Route 29N, Albemarle County Dear Mr. Tarbell: On behalf of Crestar Bank, I am requesting a six month time extension for Special Use Pennit #91-08. Recent economics have not been appropriate for branch bank expansions. However, Crestar now feels that the time is appropriate for the construction of a branch bank at Forest Lakes. The Special Use Pennit was approved June 19, 1991. The Certificate of Appropriateness was approved March 12, 1992. To date, all tentative approvals have been received. The Soil Erosion and Sediment Control Plan will be submitted February 26, 1993 for review on March 5, 1993. The Bank intends to start construction on or before December 19, 1993. Thank you for your help on this project. If you have questions, please call. ... Sincerely, CG~.:~ copy: Mr. Fred Thompson, Architects Dayton & Thompson Ms. Susan C. Gallienne, Crestar Real Estate Manager file: DT3. Creslar I ATTACHMENT B j i COUNTY OF ALBEMARLE D~pt. of rlo.n,ning & Communily Development , 401 McIntire Road C.harlottesville. Virginia 22901-4596 (804) 296-5823 July 1, 1991 Crestar Bank c/o Susan Gallienne, Vice-President 919 East Main Street P. o. Box 26665 Richmond, VA 23216-6665 RE: SP-91-08 Crestar Bank Tax Map 46B4, Parcel 10 (part of) Dear Ms. Gallienne: The Albemarle County Board of Supervisors, at its meeting on June 19, 1991, approved the above-noted request for a branch bank with drive-through windows on 1.0 acres zoned PD-SC, Planned Development-shopping Center and EC, Entrance Corridor Overlay. Please note that this approval is subject to the following conditions: 1. Approval is for two drive-through windows and drive-through automatic teller machine only. additional drive-through facilities require a special use permit petition; one Any separate 2. Site development shall be in general accordance with the Crestar Bank Preliminary Site Plan included as Attachment C initialed WDF and dated April 15, 1991; ~... 3. Forest Lakes Associates, a Virginia general partnership, shall construct a one way exit road on the eastern boundary of Tax Map 32, Parcel 36F,at such time as the exit-only access road to Route 29 is constructed; Crestar Bank Page 2 July I, 1991 I ATTACHMENT Bl I Page 2/ 4. Staff approval of the final site plan. If you should have any questions or comments regarding the above noted action, please do not hesitate to contact me. & Community Development VWCjjcw cc: Fred M. Thompson, AlA Forest Lakes Associates Amelia Patterson Jo Higgins .,:.... [ATTACHMENT cl I Page 11 STAFF PERSON: PLANNING COMMISSION: BOARD OF SUPERVISORS: WILLIAM D. FRITZ MAY 14, 1991 JUNE 19, 1991 SP-91-08 CRESTAR BANK Petition: Crestar Bank petitions the Board of Supervisors to issue a special use permit for a bank with drive-through windows [25.2.2.4] on 1.0 acre zoned PD-SC, Planned Development-shopping Center and EC, Entrance Corridor. Property, described as Tax Map 46B4, Parcel 10 (part of) is located on the east wide of Route 29 approximately 500 feet north of Timberwood Boulevard in the Rivanna Magisterial District. This site is located in the Community of Hollymead. Character of the Area: The Forest Lakes Shopping Center is located immediately to the east of this site. A site plan has been approved for a gas station immediately to the north of this site. APPLICANT'S PROPOSAL: The applicant is proposing to construct a bank of approximately 2,900 square feet with three drive through windows (two standard windows and one automatic teller). Attachment C is a reduced copy of the site plan. SUMMARY AND RECOMMENDATIONS: Staff has reviewed this request for compliance with Section 31.2.4.1 of the Zoning Ordinance and recommends approval subject to conditions. PLANNING AND ZONING HISTORY: January 18, 1989 - Board of Supervisors approved ZMA-88-16 which rezoned this parcel to PD-SC. A total of 13.9 acres was rezoned to PD-SC at that time. August 29, 1989 - Parcel created as an outlot on an administrative plat. ~ COMPREHENSIVE PLAN: This area is recommended for Regional Service In the Community of Hollymead. STAFF ANALYSIS: The Architectural Review Board (ARB) reviewed the applicant's request on April 2, 1991. The concerns of the ARB were about facade treatment and landscaping. A landscape plan for the Route 29 frontage of this site was approved with ZMA-88-16. The ARB recommended to the applicant a larger caliper tree and a Slightly 1 IATTACHMENT cl I Page 2/ different layout than shown on the landscape plan. The applicant has agreed to work with the ARB to address all of that Board's concerns. The applicant has submitted a preliminary site plan for review. That plan has been submitted to the members of the Site Review Committee. Staff does not foresee any issues with the site plan and is requesting administrative approval of the final site plan. Due to concerns regarding access and circulation patterns combined with high traffic volumes, uses involving a drive through facility are permitted by special use permit only. The applicant has worked with staff to address issues of access and circulation. With the approval of development immediately to the north of this site (Tiger Fuel) access points on Route 29 were established. The access points on Route 29 include an entrance only on the northern boundary of the bank site and exit only on the northern boundary of the Tiger Fuel site. The applicant has agreed to construct a one way connection at the rear of the Tiger Fuel site which will connect the bank site and the entrance-only road to the exit-only road located at the northern boundary of the Tiger Fuel site. There will be a raised median to control traffic in order to prohibit vehicles from travelling the wrong way. In addition the bank will have access through the shopping center to Timberwood Boulevard and Worth Crossing which intersects Routes 29 and 649 respectively. Staff opinion is that on-site circulation has been addressed by the layout of the site. ZMA-88-16 contained an agreement limiting traffic volumes on the area rezoned to 10,350 vehicle trips per day. The eXisting center is estimated to generate 4,850 vehicle trips per day and the proposed bank would generate 955 vehicle trips per day leaving 4,545 vehicle trips per day available for the remainder of the property covered by ZMA-88-16. That rezoning also included a 30 foot cross easement on out-parcel 2 and 3. The parcel under review at this time is out-parcel 3. The proposed bank layout would eliminate this cross easement. Staff opinion is that this easement is not neces9.-ary for circulation due to the adequate provision of access provided by the existing travelway constructed with hase I of the shopping center and that the easement may be liminated. taff opinion is that the applicant has adequately addressed ccess and circulation issues and that this request is onsistent with ZMA-88-16 and Section 31.2.4.1 of the Zoning rdinance and therefore staff recommends approval of P-91-08 Crestar Bank subject to the fOllowing conditions: 2 IATTACHMENT cl I Page 31 ECOMMENDED CONDITIONS OF APPROVAL: Approval is for two drive-through windows and drive-through automatic teller machine only. additional drive-through facilities require a special use permit petition; one Any separate Site development shall be in general accordance with the Crestar Bank Preliminary Site Plan included as Attachment C initialed WDF and dated April 15, 1991; 3. Construction of one way exit road on the eastern boundary of Tax Map 32, Parcel 36F at such time as the exit-only access road to Route 29 is constructed; Staff approval of the final site plan. --------------- ... ... 3 \..- IATTA.CHMENT cl Ipage 41 ..,..... spp..-C) 1- 08 C-R.E'=>'-,o.,,~ e.......NK.. FOREST LAKES o "'-a.. A & Tow"how,.. 0.8. 10:)2 Po. 309 ... Ie IN "IIT . RIVANNA DISTRICT SECTION 4684 I I II ~ ~ ~ ~ ~ - ~ ~ ~ ~ il :\ ~ i I , ~ -[.~.;~ ih :r~ l~ }~ '. ~ \ ~ : ~: \ I ~ \ ,;i! h :~ 11 u~""1 ;;;~~~::,. ~ ~ 1\' ~~ HI i- ~ ^ H' Q." :'t ... ~ :t HI ~"il) ". ~ V. q ,~ n ~ ~ 1< ~ '-<~:lJ II ~ }!; ~ d ~ < Q. " III il ~! ~ U' ~ ti (1 n ~ ~ ~. ~ ?: ;~ t .. ~ \0, ~. ~ '\ ~~ ~; ~ b I ~ ~ ~~ ;, . ~ ~ p~ t ~ ~ ~ . . .r,,:>~-:c~:::.;J.;, ,.~;~~.c''''''.c'.vr ~ ..... ..,..... ~ ~:." ..... ~ ~ l;) () 1<: .~ '" " ? 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'. --'-^,.7l.N.7.:-Ir? t:~.7::>Jb' ....: or-i.... .o".'~'" /.'J.';';~~' , ~L ~\;, .n~" ~ ~ ' ~ ~ ( t ~ '\ ' ~ . , ~ \. ' ~. '. \ I , , , , I ~ ; ~ , ~ \ ! --- '-l lIS ~ \.:. . ; ~ , . l ~ ( : l~ .' " !1 I. n ~i l~ ~ ,(~ l~' \ ~t IH ,~~ ~ VI ~ ~ ~o.. 'l( 0, ~ ~ .s \; ~~ .~ ~ s:t '1 g':~ ~ ~~~r < ",~;i~ ,,~>-.!;: ~~~i} Y)~cu" \tj~~ t(~1- 'V,,] "lo. !lJ~ \.; ~ ~ ~ . ~ " ~ '< ~ , 1. t '. . . " ,., ",--'..-. "......:- ,...: ::J:!~... .,""" J~' "',., ''':',.;; ;;-.: ,~'..." I I I I I I I I ~" I I .~ ~ I ~. I " ~ ~ I , I , " .: I I \...; I , '0: , I \ n. I , ~ ~ ~ ~: ~'- !I .' I ~ ~ I I I I I I I I I I , - ----- Edward H. Bai . Jr. Samuel Mille COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall. Jr Scoltsville Charles S Marlm Rivanna Charlotte Y. H mphris Jack Jouett Walter F. Perkins White Hall March 24, 1993 M . John Greene A plied Technology and Engineering 1 15 5th street, SW C arlottesville, VA 22902-6465 Re: SP-93-08, Crestar Bank at Forest Lakes Mr. Greene: This letter is to notify you that the Albemarle County Board o Supervisors will hold a public hearing on the above-referenced r quest on April 7, 1993, at 10:45 A.M., in Meeting Room 7, S cond Floor of the County Office Building. You or your representative must be present at the meeting. I you should have any questions, please do not hesitate to c ntact the undersigned. E Si~cerely, ~ ftct\ttCltW>>1 ~a w. Carey, C~~, ,,) CMC c V. Wayne Cilimberg Richard Tarbell Crestar Bank * Printed on recycled paper ...~ .. Edward H. Bin, Jr. Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall, Jr. Scottsville David P. Bow rman Charlottesvi Ie Charles S. Martin Rivanna Charlotte Y. umphris Jack Jouett Walter F. Perkins White Hall March 24, 1993 T THE UNDERSIGNED PROPERTY OWNERS This letter is to notify you as an adjacent property owner t at the Albemarle County Board of supervisors will hold a public h aring on April 7, 1993 at 10:45 A.M., in Meeting Room 7, Second F oor of the County Office Building on the following request: SP-93-08. Crestar Bank at Forest Lakes. Request for a six month extension of SP-91-08 to allow construction of 2929 sq ft bank with drive-through facility on 1.072 ac site. Property, zoned PD-SC & EC, on E side of Seminole Trail (Rt 29N) approx 250 ft N of Timberwood Blvd. TM46B4,P10. Rivanna District. Attached, for your information, is a copy of the tax map for t is property. Should you have any questions, please do not h sitate to contact the undersigned. Sincerely, "la (!: l~:eY ,a~~rk' CMC E C:mms A tachment c Tiger Fuel Company Anthony D. or Mary Katheryn Valente JWW One Land Trust; M Clifton McClure & Robert M. Callaghan, Trustees Ja-Zan Limited Partnership Forest Lakes Associates V. Wayne Cilimberg Richard Tarbell * Printed on recycled paper ., . ALBEMARLE COUNTY 31 "'A .:- / , / 10 \ \ '" \ 'DC '00 'DE lOG 10H 10I 'D. 10L SCALE IN HE T 46 HALL 8 DISTRICTS SECTION 32 Route 19, Box 07 Charlottesville VITQWa 22902 804-979-9211 Co-ChaIra John Andrea Trank Buy~ C:Inp;ign Chuck Moral Eco- Trade FaI Chace Eco-EducatIon Angela Stokes Eco-Summlt Bit Wanner UaI80n Cheryl Schnelle MuaIc VIdeo Jennie Ashbck Pubic 8Iad Eure Advteory Corm1ItIee Matt Bain Ma/t( Beckma1 Stacie Benes Bob Molly Bruner lilby Cohen RaJph Cohen Jea1ne Cox Normal DiI Chris Geling Lynne Goldman KSndra Hall ; Pearce Johnsen Usa UeweIyn . St8Y8 Melz Shay MtcheIJ Elizabeth Ogden ~ olst8i, Pete Syme Tom Aov.ta Virginia Roy Mark SchIeupner MaIjlrie Karen Tarermo ' SUsan Wildman. Lisa Wright . . . and growing! Prirted on ~ paper. What else ..............-- EartK/ J , ... 'Week~93' Task Force J EARTH WEEK RESOLUTION WHEREAS the quality .of all aspects of life in Central Virginia and around the world depends .on a healthy environment, and " 'WHERBAS the long-term maintenance and re&toration of a hea.lthy enviro,nment requires ,the informed participation of every citizen of ev~ry age, inte~est and background, and WHEREAS informed of environmental education, ,and I particip.tion depends on an understanding issues acquired through environmental , I ' '. WHEREAS effect~ve environmental education that empowers citizens to act on, their knowledge requires the cooperation and talents6~g6vernment leaders, envir6nmental- organ[iations, businesses, schools, religious institutions and other key player~ in our community, ~nd WHEREAS the six jurisdictions that make up the Thomas Jefferson Planning District bel~ng to a Piedmont bioregion, comprised of water, air, wrldlif~, people and other.. resources governed by ecological boundaries as well as ~ political boundaries, and WH~REAS establishing a sustain~ble begi ns wi th working' together -t,oday where.we live,' planet for our chilaren .to sustain ..the,community "' ) IT IS RESOLVED that Earth Week, cbmprised of Ej~thDay celebrated each April 22, 'along with. both weekends surrOtlnding it, be permanently e~tablished.in ou~ as a time for cooperativ'e enviro~mental education provides us each year with the tools necessary to environmental goals: community that reach our i/)~t?4(74#/"Z David P. Bowerman Chairman, Albemarle County Boa~d of An initiative of The Tandem Center/or the Environment, made possibie by Gentei. Supervisors Aif;'~,_ I ,d-P!LlL -1 I C('ctQ DATE 1 I , Dj.3 OLi. -'7 .~){ /\GENDA ITEM NO. () I N~~Y-/ ('~ .. ., -.,\ /\GENDA ITEM ~C): (" ,-, r(\ (Y'1 .._/~: (' "\ on <--h ~. . '--r\- \ 1 ,) \,.j '....../',1."'.,../, I : } )',;' ~-v \..'1'>i __' r.::y ~'\ .)-)\ 1/) ! "' '"', '')'Y'' /\4- \~-:/)(C. /V-tVI L.-/ .j. ,~v I,{:.. L Jp [ :. f i ......-' DEFERRED UNTIL rv~~T~ I i'~~iCl3 Form.3 7/25/86 ~ . ,~ I I I ~<d ~ ~t" . . .y.'.,7~ 'Y3 ~ t:1;~;7,.?3.J- ~. ' .v. ,'~~'~ 1) r~n~,...- County of Albemarle EXECUTIVE SUMMARY AGENDA ITLE: Earth D'sturbing Activities In the Entrance Corrido (EC) Overlay District AGENDA DATE: April 7, 1993 ITEM HUMBER: ACTION: INFORMATION: -L- SUBJECT PROPOSAL RE UEST: Provide for discussion of current policy and pro edures regarding earth disturbing activit'es in the Entrance Corridor Distric STAFF C Messrs. CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes ( 1) Cilimberg & Keeler r REVIEWED BY: ROUND: e February 17, 1993 Board meeting, staff was requested to provide information on the y and procedures governing earth disturbing activities in the Entrance Corridor (EC) ay District. The attached staff report provides background for Board consideration iscussion. The key points are: Both rural and urban zoned land is within the EC District Overlay; Land disturbing activiti~s such as forestry, fill areas and borrow are~s are treated differently based on this zoning. Specifically, more restrictive in urban areas; ARB reviews only original site plans and major site plan amendments. Minor site plan amendments are administratively approved but can be referred to the ARB if an applicant requests; Staff's opinion is that the ordinance and review procedures by staff/ARB are considered adequate to regulate earth disturbing activities in the EC District. Board decide all such activities be reviewed by the ARB, staff will prepare for consideration. A mo e effective alternative to further ARB review is for the Board to consider such issues during the Rezoning and Special Use Permit process. That is, those natural areas consi ered important for preservation should be restricted from disturbance by proffer(s) or co dition(s). RECO NDATION: Retai current policy and procedures and address specific issues within the existing Rezon'ng and Special Use Permit process. /bt 93.03 m L): J ,\I ;n f LJ l[ ,.". i:' ? lit ~8~GP8WBMSO - /' . EMORANDUM COUNTY OF ALBEMARLE Dept. of Planning & Community Development 401 Mcintire Road Charlottesville, Virginia 22902-45% (804) 296-5823 Robert B. Brandenburger, Assistant County Executive Ronald S. Keeler, Chief of Planning ~~ March 31, 1993 Earth-Disturbing Activities EC Entrance Corridor Overlay Zone his memorandum is in response to the Board's request that staff xplain and comment on earth-disturbing activities within EC istricts. The EC district overlays both rural and urban zoning istricts and certain activities are treated differentially: a. Forestry is a permitted use within the rural areas but is strictly controlled within urban zoning districts (~4.3). These provisions, amended by the Board in July, 1992, are currently under review by the County Attorney's office at Board request due to perceived over stringency. b. In a case in which the Zoning Administrator determines that ~4.3 is not violated, fill activities (~4.3.01) are permitted in urban zones. Fill activities, whether or not tree-cutting is involved, are permitted in the rural areas; c. Borrow areas (less than 50,000 cubic yards) are permitted by right in rural areas zone, whereas borrow areas (as a use) are not permitted in urban zones. erefore, zoning regulations related to earth-disturbing tivities are significantly more restrictive in urban areas than e rural areas zone (Review of past Board deliberations could veal thinking in this regard). obert Brandenburger age 2 arch 31, 1993 he current EC regulations require ARB approval for original site Ian approval and major site plan amendment. Minor site plan mendment may be approved administratively without referral to ther agencies. The activity in the case which prompted this emo (approved by Planning and the ARB design planner after field eview and other deliberation), was deemed to be a minor mendment not warranting review by the Planning Commission or B. The final activity has been investigated and the report .ndicates that the applicant has stockpiled dirt some 60 to 70 eet higher than approved (see Attachment A). he Planning staff has recently been afforded (general) dministrative approval of site development plans and ubdivisions. The process is not intended to diminish review by he ARB of any original development or major amendment to a evelopment as the same may be applicable by the language of the oning Ordinance. In the case of a minor amendment (which staff as already authorized to review), a site plan may be referred to he ARB if the applicant disagrees with aesthetic improvements equested by the design planner (The County Attorney has 'ndicated that ARB review should be limited to new construction s opposed to existing features, and therefore ARB review would e somewhat limited). staff opinion is that existing procedures and provisions are dequate and function both as written and originally intended. S ould the Board determine that all activities within an EC istrict requiring County authorization (i.e. - fill activity, b ilding renovation, etc) should be reviewed by the ARB/staff ill prepare amendments to be reviewed as part of a (summer) a endment package, unless earlier attention is desired. TACHMENTS: Trinity Church Grading Plan site Plan Amendments Visible from the Entrance Corridor " COUNTY OF ALBEMARLE MEMORANDUM 0: FROM: DATE: RE: Ronald S. Keeler, Chief of Planning William D. Fritz, Senior Planner wI' March 29, 1993 Trinity Church Grading Plan requested, I have visited the Trinity Church site to determine grading/clearing has occurred beyond the limits shown on the proved grading plan. Based on my field visit on March 26, I n offer the following comments. Grading/clearing has not curred beyond the limits shown on the approved plan. A large ount of material is currently being stockpiled on the site. is has resulted in a mound which I estimate at 60 to 70 feet gher than the proposed final grade. (This surplus material is t be used to fill another area on-site.) No revegetation of the d'sturbed area has occurred. is the large stockpile which is visible from the Entrance rridor. After removal of the stockpile and planting of the vegetation the site will be in accord with the approved COUNTY OF ALBEMARLE Department of Zoning 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296-5875 MEMORANDUM T Wayne Cilimberg, Director of Planning and Community Development Ron Keeler, Chief of Planning I response to Mr. Bain's concern with the review process for development within the Entrance C rridor I offer the following: Marcia Joseph, Design Planner ~ Site Plan Amendments Visible from the Entrance Corridor F om: March 25, 1993 T e Architectural Review Board (ARB) has followed the policy of reviewing items that require a site plan, or items that the Board of Supervisors has requested a recommendation; these items i clude rezonings and special use permits. Since the inception of the ARB there have been s veral development proposals that have been considered amendments to an existing site plan. T e ARB has not been involved in the process of reviewing these amendments to the site plans. T is includes development proposals that are considered major and minor site plan amendments. T e issue concerning review of these items was presented to the Architectural Review Board. T e Architectural Review Board met on Monday March 22, 1993, and discussed site plan a endments and the review given to minor and major amendments on sites located within the E trance Corridor Overlay District. It was revealed that currently, these proposals are a ministratively reviewed and approved by county staff and other pertinent agencies. o ten these amendments are for additional parking necessitated by expansion of the building, or u e of the property as a waste area. The use as a waste area is usually beneficial to the receiver d the giver of the soil. In establishing waste areas, the requirement for site plan submittal is u ed as a tool to help protect the environment from any erosion that can occur as the vegetation is removed prior to filling in the area, and once the soil is in place. An Erosion and Sediment C ntrol Plan is required for any waste area that redistributes 5,000 cubic feet of soil. In the past 1 S te Plan Amendment ~ emo to Ron Keeler ~ arch 26, 1993 tl e applicant has been required to plant trees around the periphery of the waste area once the ejuthwork is completed. The trees required must reflect any trees located on adjacent uhdisturbed areas in genus and species. The concept is to allow the area to heal once the d sturbance has ended. With the addition of vegetation that reflects that of the area around it, tl e area disturbed will eventually blend in with its surroundings. I the Board of Supervisors is of the opinion that additional review should be given to properties "ithin the Entrance Corridor, the ARB suggested that once it has been determined that an aadition to a site plan is a minor or major amendment, then the Design Planner would be rc sponsible to review the amendment proposed and determine if the improvements are visible fl om the Entrance Corridor. The ARB suggested that if the site improvements proposed by the a I>plicant are visible from the Entrance Corridor, then the ARB can review the amendment and i~ sue a certificate of appropriateness for the site plan amendment. c : Architectural Review Board Members 2 DATE ..)\1)(l. L' t1 ',001 A ~ i ' 1-1--/ AGENDA ITEM NO_ 43 .o4C){. 2.33 AGENDA ITEM NAME DEFERRED UNTIL );. Form.3 7/25/86 ". r' 1- eX:; (; ( ~'i/-fY Edward H. B in, Jr. Samuel Mil er COUNTY OF ALBEMARLE Office of Board of Su pervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall. Jr. Scottsville David P. Bo erman Charlottesv lie Charles s. Martin Rivanna Charlotte Y. umphris Jack Jouett Walter F. Perkins White H.II M E.M 0 RAN D~U M TO: Melvin Breeden, Director of Finance FROM: Ella W. Carey, Clerk, CMC ~~ DATE: April 12, 1993 enda Item No.8. Public hearing on an ordinance to amend and enact the Albemarle County Codes, Chapter 8, Finance and xation, Article VII, in sections 8-26 (4) (5) and 8-27, Real tate Tax Exemptions for Certain Elderly and Handicapped Per- ns, to increase the income allowance from $15,000 to $22,000 d to increase the net worth allowance from $65,000 to $75,000. OPTED the attached ordinance, as advertised, to amend and r enact the albemarle County Code, Chapter 8, Finance and Taxa- t'on, Article VII, Real Estate Tax Exemptions for Certain Elderly a d Handicapped Persons. The filing deadline for this year was a so extended at the request of staff from May to November 1, 1 93 for applications. Board Actions of April 7, 1993 At the Board of Supervisors meeting on April 7, 1993, the ard took the following action: enda Item No. 14a. Appropriation: Student Assistance Program ant. APPROVED the attached appropriation of $10,335.21. (Form 20060) enda Item No. 14b. Appropriation: Hepatitis B Inoculations. PROVED the attached appropriation of $62,280.00. (Form 20061 & #920062) tachments Richard Huff Roxanne White Tracy Holt John Baker ~ Robert Paskel '=' Ed Koonce Printed on recycled paper III' APPROPRIATION REQUEST FISC L YEAR 92/93 NUMBER 920060 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVE TISEMENT REQUIRED ? YES NO X FUND STUDENT DRUG SE OF APPROPRIATION: NT ASSISTANCE PROGRAM GRANT. XPENDITURE CENTER/CATEGORY DESCRIPTION AMOUNT ******************************************************************* 61311312700 PROF SERVICES COORDINATOR $10,335.21 $10,335.21 REVENUE DESCRIPTION AMOUNT **** ******************************************************************* 2311 33000330600 STUDENT DRUG ASST. PROGRAM $10,335.21 TOTAL TOTAL $10,335.21 **** ******************************************************************* STING COST CENTER: EDUCATION SIGNATURE DATE OF FINANCE .;-/~-?3 r/-.l2 - 93 OF SUPERVISORS APPROPRIATION REQUEST YEAR 92/93 NUMBER 920062 OF APPROPRIATION ADDITIONAL TRANSFER X NEW ? YES NO X GENERAL P T SE OF APPROPRIATION: SFER TO COVER COST ASSOCIATED WITH HEPATITIS B INOCULATIONS. EXPENDITURE COS CENTER/CATEGORY DESCRIPTION AMOUNT ************************************************************************ 1100095000999990 CONTINGENCY FOR BUDGET ADJUSTMENTS ($27,830.00) 1100012030311000 HEALTH SERVICES-TRAINING 1,925.00 1100012030311005 EMPLOYEE INNOCULATIONS 21,575.00 1100012030600405 INNOCULATION SUPPLIES 4,330.00 TOTAL $0.00 REVENUE DESCRIPTION AMOUNT **** ******************************************************************* $0.00 TOTAL $0.00 **** ******************************************************************* COST CENTER: COUNTY EXECUTIVE SIGNATURE DATE OF FINANCE ~/~/?~L~ ;ft.'fl ~ f1 / (' j l .3 -/ '7- "73 OF SUPERVISORS 7-/2-93 , APPROPRIATION REQUEST FISC L YEAR 92/93 NUMBER 920061 TYPE OF APPROPRIATION ADDITIONAL TRANSFER X NEW ADVE TISEMENT REQUIRED ? YES NO X SCHOOL SE OF APPROPRIATION: . FER TO COVER COST ASSOCIATED WITH HEPATITIS B INOCULATIONS. XPENDITURE CENTER/CATEGORY DESCRIPTION AMOUNT ******************************************************************* 61101221000 VRS RETIREMENT ($30,000.00) 62140311005 EMPLOYEE INOCULATIONS 22,000.00 62140600405 INOCULATION SUPPLIES 8,000.00 TOTAL $0.00 REVENUE DESCRIPTION AMOUNT **** ******************************************************************* $0.00 TOTAL $0.00 **** ******************************************************************* COST CENTER: EDUCATION OF FINANCE SIGNATURE ~ (l~ DATE OF SUPERVISORS :;;t-/6 -7'1::3 ~ ~- I c2 - 93 ''l_/, - ,'?--:> { J''''~''! ~ .'l"f0';( '?3~ ALBEMARLE COUN1Y PUBLIC SCHOOLS COLi NTY OF ALBHl AR .f Memorandum ~lF:~~:-;':C? C2IlD.LL I '1 I! . L: ~ \ l ~'~1 '(:~::;^' { c~:'';T-'\J'''--''''C.; , ..... ~..._,....; ....._._...J I_,~~,J t__ ,_ . E: March 12, 1993 BU!\rW OF SUPER" S"...J\S Robert W. Tucker, Jr., county Executive M: Robert W. Paskel, Division Superintendent fl-PJr Request for Appropriation At its meeting on March 8, 1993 the School Board approved the Student A sistance Program Grant. The Office of the Governor of the Commonwealth of v'rginia, using funds from the u.S. Department of Education Drug-Free Schools a d Communities Act of 1986, is funding a Student Assistance Program Grant in t e amount of $10,335.21 for Albemarle county Schools for the 1992-93 fiscal y ar. The grant monies will be used to continue our contract with Region Ten f r a student program coordinator who will head the current Student Assistance P ogram at Albemarle High School. Through this grant, the number of contacts w'th students recommended or identified through the Student Assistance Program w'll increase and the need for additional student assistance programs t roughout the County's public and private schools will be emphasized. This g ant will continue the positive effective working relationship which provides s bstance abuse expertise for the Albemarle County Schools. It is requested that the Board of Supervisors amend the appropriation dinance to receive and disburse these funds as follows: 2 3111-33000-330600 Student Drug Assistance Program $10,335.21 E PENDITURE 1 3111-61311-312700 Prof. Services Coordinator $10,335.21 R / smm x Melvin Breeden Ed Koonce vElla Carey Tracy Holt r ... ,. fI~;2- 73 ~: ?/# ~,) :JJ3 I AGENDA T Appropri - Hepatitis B Inoculations County of Albemarle EXECUTIVE SUMMARY AGENDA DATE: April 7, 1993 ITEM ACTION:---1L.. INFORMATION: SUBJECT Transfer and general inoculations requirements CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes STAFF CO Messrs. REVIEWED BY: Baker BACKG OUND: In or er to meet the County's adopted plan for bloodborne pathogens, a total of $62,280 has een spent or is anticipated to be spent by year's end for supplies and inocu ations and training related to Hepatitis B. Of this amount, $27,830 is for local gover ent and $34,340 is for the school's share of the program. The school share is being funded from existing accounts and the local government share is being transferred from n existing Board contingency in the current year's budget. approval of the appropriation. 93.03 lli IPj IS~3,:!j I I, , -.--J BOARD OF SUPERVISORS " < ~ ,.._.....~ /....., - 1'1' ~ ,..:t.~ '*' ... " Of AL~4} II) ~ ~ ~ ~1 vll/Cm.\\\', ~: , , 'J: ~ ~ r~ FXF.CUi 1\!L mnCl:. ~f"P 10C'" COUNTY OF ALBEMARLE Department of Finance 401 McIntire Road Charlottesville, Virginia 22902-4596 Telephone (804) 296-5855 MEMORANDUM TO: FROM: D~TE: R~: Richard E. Huff, III, Deputy County Executive Melvin A. Breeden, Director of Finance ~ March 18, 1993 Appropriation - Hepatitis B Inoculations Attached are two appropriation forms requesting funding of the e~penses associated with this project. Appropriation #920061 in t~e amount of $30,000 is to cover the Schools portion and Abpropriation #920062 is to cover the Local Government Portion. Allocation of the appropriations and expenses incurred are as fcbllows: Local Joint Item Total Government Schools Securi ty(2) "raining 6,840 1,925 4 , 340(1) 575 ~mp. Inoculation 48,535 21,575(3) 22,000 4,960 Supplies 12,905 4,330 8,000 575 hot a 1 62,280 27,830 34,340 6,110 (1) This amount is being funded from an existing appropriation in the School Personnel budget. (2) Joint Security's share of expenses is being charged to their existing budget. This may require an additional appropriation for them before the end of the year if it cannot be absorbed in the existing budget. This should be funded jointly by the City and County. FAX (804) 972-4006 TDD (804) 972-4012 ." P ge 2 ~ This amount included $5,310 for future inoculations, primarily in Parks & Recreation. Funding for the Local om the contingency for ntingency in the Board equate to cover the cost. Government cost is being transferred budget adjustments. The remaining of Supervisor's cost center is not Since all expenditures have been paid through the School rsonnel budget the following transfer of expenditures will be de: om: 1-2420-62140-311005 Employee Inoculations (21,222.00) 1-1000-12030-311005 1-4000-33020-311005 16,266.00 4,956.00 F om: 1-2420-62140-600000 Materials & Supplies/ Training ( 2,500.00) T 1-1000-12030-311000 1-4000-33020-311000 Health Services Health Services 1,925.00 575.00 F om: 1-2420-62140-600405 Inoculation Supplies ( 4,358.49) T 1-1000-12030-600405 1-4000-33020-600405 Inoculation Supplies Inoculation Supplies 3,784.89 573.60 By copies of this memo I am also requesting: (1) Personnel Department to properly code any future bills related to the project allocating the expense to the proper agency. All purchases to be made by requisition through the Purchasing Agent. (2) Personnel Department to follow up on the CATEC portion of this expense to ensure reimbursement. (3) Joint Security to review their FY 92/93 budget to determine if expenses to date ($6,104.60) can be absorbed in existing appropriation. If not, please request additional funding from the City and County. (4) Ed Koonce to prepare journal voucher transferring expenditures as itemized above. .. Pl:lge 3 Please contact me if you have any questions on this matter. M~B/bs A~tachment cp: Carole Hastings John Baker Tracy Holt Calvin Jones Ed Koonce A. Tumminia Pat Mullaney --/ /' _ r 0..:((. ' I~- RichnDnd Ti.rres Dispatch 4/7/93 : Nation's Woes Traceable To Decline in Education REvERsE TRENDS Years ago, Robert Penn Warren, Ameri- ca's first poet laureate, blamed Ameri- ca's public-relations (PR) approach to solving problems for what he called our "sick cities, blighted landscapes, irrational econo- my, [and] farcical educational system." As we approach a new millenni- um, it's time to drop the PR approach and face up to our long-ignored prob- lems. Unless we begin to reverse the trends of cul- tural disintegration, loss of our competitive edge in the global marketplace, and decline in educational achievement, we will BONNIE have to resign ourselves to inevitable, inexorable GUIlON national decline. No amount of PR will cover up national tragedies resulting from our social ills. There's something terribly amiss when near- ly half of Americans (48 percent) are afraid to walk alone in their neighborhoods at night America's rate of violent crime is worse than that of any other industrialized nation. The high price tag for cultural disintegration has a direct impact on our national well-being and our preparedness for international competi- tion - costs for crime now approach $100 billion, and for teen births the cost exceeds $25 billion. We can't succeed in the interna- tional economic marketplace when our na- tional budget is hemorrhaging from social ills. Economic competition is getting more and more intense and far more global than at any time in history. Fully 70 percent of our domestically manufactured goods now face competition from imports - as compared with only 25 percent two decades ago. At the same time, our Pacific Rim competitors had a 1992 overall growth rate two to three times the U.S. rate. THE CO:MPETITIVE pressure is not go- ing to go away. The labor pools in countries like South Korea, China, and India are ex- 'pected to expand at roughly twice the U.S. 'rates. Rapid economic e:>.-pansion is also : occurring in several Latin American coun- , tries and in the Indian subcontinent. Mean- 'while, here at home, domestic economic polarization exacerbates our problems. The middle class is gradually splitting into the rich and educated at one extreme and the poor and disenfranchised at the other. The taproot of our problems is the nation's educational decline. Too many American students are ill-equipped and ill-prepared to handle the challenges of the future. Statistics support iormer Secretary of Education Ter- . Bonnie Cuiton, dean of the McIntire School of Commerce at the Unit,crsity of Virginia, is one of six U'omcn.Jmsiness deans among the ~45 accredited schc.ols in the nation. c,~'~:.) reI Bell's assessment that America has been committing "unilateral educational disarma- ment." Overall SAT scores? Down 80 points since 1960. Science test scores? American students perfonn behind Japan, Canada, Aus- tralia, England, Taiwan, Korea, Israel, and France. Math? Only 5 percent of our high school seniors can handle college-level math. We must reverse these trends if we hope to meet the international economic chal- lenges. A recent Gallup poll revealed that 57 percent of American opinion leaders believe that education or training is the key to America's survival as a superpower nation. When it comes to implementing solutions to our national problems, we cannot afford to gloss over the strong connection between high educational attainment and economic viability. Nor can we use marketing slogans to obscure the reality that low educational achievement is linked to lack of producti\;ty and poor economic and physical health. Of course, we cannot expect our schools or the government to stern the tide alone. Many in Gallup's survey also listed self-reliance, belief in man's ability, and trust in the good sense and judgment of people as ways to achieve a better society. Those qualities must be instilled, as well as taught. General- ly, children learn values, self-confidence, and sociability with their family. The family pro- vides motivation and encouragement; fam- ilies model good grammar and love of reading and learning. Our schools and communities nurture and reinforce lessons taught by the family. BY TEARING AT our national fabric, our problems just may force us to puIl together to address rationaIly issues that are crucial to our economic vitality. There are some en- couraging signs - Democrats are talking about "renewal," Republicans are talking about "empowennent," and American busi- nesses are spending $7 billion annually on corporate education programs. The crisis of America's future presents us with 'equal opportunity for our nation to survive and thrive or for us to sink to second- rate status. I believe that good old American ingenuity will tip the scale in the direction of surviving and thriving. Before it's too late, business, education, and government must heed Mikhail Gorbachev's admonition - "History punishes those who come late to it." As Thomas Jefferson said, "If the chil- dren are untaught, their ignorance and vices will in future life cost us much dearer in their consequences than it would have done, in their correction, by a good education." We must build into our young people competence, excellence, and integrity in or- der to ensure the fullest possible measure of national strength and stability. Fonner Sec- retary of State George Schultz put it well: "We have a winning hand. We just have to pl;;y it." I !-",re:, '-,~^'-- ,-j I ~ - __I )', ,- " II. .) 11'1 /.; 2' //. I '1.'._ I;/i ) /"..( ('-C<'v','.~ . ALBEMARLE COALITION FOR TAX EQUITY ADDRESS TO BOARD OF SUPERVISORS APRIL 7, 1993 The FY 93-94 Budget process has been interesting at the very least. We should all be pleased to see the high level of citizen participation - It's healthy!! ! I have learned a great deal and hope to continue. I have found members of the coalition to be sincere, informed and eager to participate. Members of the Board have been helpful and considerate under what has been considerable pressure. The Coalition, however, is concerned their message is not getting through. So I will attempt to reiterate the underlying philosophy one last time before you make your final decisions. PROBLEM: Homeowners are experiencing what appears to be random and excessive assessment increases, some as high as 70% - explanations don't help! It is inequitable and we all know it. As the resulting taxes increase, for many, their standard of living falls; and for others, being forced to sell their homes is a looming reality. One's home is essential to one's being; fear of losing it, especially as a result of the Community demanding payment of unaffordable taxes, amounts to social injustice. Such a situation undermines the stability home ownership affords the Community, and damages those least capable of contributing money to the system. There is no program of sufficient value that it can rightfully demand this kind of sacrifice. ACKNOWLEDGEMENT The Coalition feels strongly that the Board needs to publicly acknowledge there is a serious problem. We feel each member of the Board should pledge to make finding a solution , his or her highest and overriding priority. OBJECTIVES & CRITICISMS The Coalition needs to see clear demonstration you have heard the message. We have to be candid here, your adding almost a million dollars to proposed spending - after - the public outcry last month, is not quite the indication we were looking for! Confidence is further undermined when we discover what appears to be misleading information. EXAMPLE: FY 92 - 93 Adopted Budget was $90,468,256- During the year, an additional $2,095,718 was spent - (we assume there were unanticipated revenues?) Revised FY 93 - 94 Proposal is $97,119,260- The "advertized" increase is 4.92%, which is correct if you add the $2,095,718- to the 92 / 93 adopted budget before you calculate the "increase". The proper measure is to compare apples to apples, or adopted budget to adopted budget. In that case the real budget increase is actually 7.4%. Whether or not this "Budgetary slight of hand" is intentional is not known, but it certainly stretches the credibility factor! The School Budget, for some well trained members of the Coalition, experienced in financial analysis, was confusing and difficult to decipher. On the other hand, the County's general budget document goes a long way towards clarity, and we applaud the staff on their effort and urge its continuance. However, disclosure of projected spending or borrowing, studies for which must surely exist, appears to be missing. SUGGESTIONS: Nothing the Coalition might be able to achieve in Richmond by way of enabling legislation for a "Homestead Tax Rate", or something comparable, can overcome the pressure created by the growth of spending. We feel your controlling the growth of programs and resulting expenditures is key to solving our originally stated "problem". In the short term, you should: Freeze spending at the current year's level. Allow department managers the discretion to make appropriate adjustments. Consider freezing current year, un-spent discretionary funds. Lower the tax rate in response to the spending freeze to provide relief to Homeowners, until a long term solution can be developed. In the Mid-term, over the next year, Create an Albemarle Equivalent to the "Grace Commission". Appoint to the "Commission" individuals in the Community who are business leaders familiar with the development and operation of efficient companies. Members should be bi-partisan and independent, with free access to information, plant and operations. Look for people who are objective, interested, and known for their ability to tackle and solve problems. The more critical, the better! If their efforts lead to greater efficiency, everyone will benefit. Examine the cost / benefit of all programs and develop a hierarchy that isolates; 1. Mandated Federal Programs / Expenditures 2. Mandated State Programs / Expenditures 3. Essential Services and Infrastructure 4. Desired Programs in descending order of priority, Eliminate public spending on all but essential programs. Entertain no new initiatives. In the Long Term, Support and work with members of the Coalition and all citizens to obtain Legislation in Richmond that will provide relief from the inequity in current assessment practice. .. . , ".. The Homestead Tax Rate is but one proposal; others may prove to be equally appropriate - all need to be explored to achieve the most equitable, positive solution. Provide the leadership necessary to convince those citizens who would continue to press for increased spending, that to do so, at the expense of a single individual's home, is not justifiable. Urge program sponsors to follow the initiative of Deborah DeCroce, President of Piedmont Virginia Community College, who, when faced with declining funds for the college, went to the Community, involved business leaders and received tremendous support. If we are able to function as a true Community, we cannot serve some residents at a ruinous cost to others. All of us will gain if we extend our help to each other as citizens and neighbors. If you will recall my quote from Thomas Jefferson in our first presentation, you will remember that the idea is to do everything possible to open government in trust to the citizens. They are sturdy and resourceful, and when called upon, know, at a basic level, what is fair. Encourage them to join you in solving the problems. Your embarking on a plan to resolve the challenges before you requires fundamental, philosophic change. While it is not without precedent, it is rare, and demands courageous leadership. \/J uj \1- \(-f -(13 Bcs - ~N 1-\ Lea ue of Women Voters of Charlottesville and Albemarle County 413 East Market Street, Room 203, Charlottesville, V A 22902 Phone: (804) 972-1795 April 7, 1993 F om: League of Women Voters Budget Hearing Board of Supervisors For a number of years, the League of Women Voters has been advocating for safe, afford- a Ie housing for low and moderate income persons at the national, state, and most importantly to u , local level. In view of the continuing housing shortage, it seem5critical that the League continue to a vocate for safe and affordable housing. In the past, the Board has spoken in terms of increasing y ly funding to meet AHIP's needs. We urge you to pass a budget that will accomodate AHIP's r uests for a full-time position to deal with emergency repairs and two half-time positions to deal w th funding requests from other organizations. \ Thank you for your continuing interest in League opinions and for your efforts to provide the needs of the Albemarle community. "oo.a nonpa tisan organization rferficaterf to tlie promotion of i1iformerf and" active participation of citizens in government. " 'C' -I~.:< -:"3 (, "', f ~\ i '-' I f'"'\ r r. -,' D~~' . _ .,:.~::::t,,'~RL'Y t7.,z.O ~ Jh ",,'~:~'l~t?l~lte;:ih~ ,~"O , "L'" .'j'J ),m%-'~:<'-" -(vtal A"u Uf oUPERI!'SO:.ru~~ :J.Sj /99'3 P ~ ~,~U~: , d ~ ~ ./.4~J ~~ ~<">"-- c2/4't.e,...~ () I ~~, -Y ft'-2!.;eL~ ;ta ~ci--~f. f~' ~ ;" tJ- ~tV' t/zpc..,v,l,4-0 ~, uL~ V a' _-f: ' --I- ~ . 1 ~ tL/V A- (!AA?c/....v ,#~~ ~"n<-e., &_~ ~ yI~cC ~ ~~.L- /d-nJ:~-J , ~!!J r /l-~Vfh ;{P 1..0 ~4. -Ii ,-1fi~ V" .,L 4.vJ ~ ~:f p-rk~~':~ rY-' ~f' , ~. t!ft,d;i<-~, wr>d& f:e, tL~J -fD (fa, a I.~f:~..h r~"'-~~' ~ ~I d Y"'l-~d;... "d ' v ~ /JV'~' tJil~-t.~ i!~ ~ ;7~ IJ ~ w;::;J;C :;:;1:~ 7f!h ~ J-vd:tlv ~A:t4>-yv ,bo, ~(!R-.t~,.:G tu 0J /Z~L fo fur &/-- ~v-u 1'0 t;;;t~ ~ r1~ Jf ~,~ ,t-:~t;; .~~~t.~'d, -/b It.~ rv-T " ~ """7) ~"-l?<:'l'.{/fv ~t ....a.a.La/ (j.#~, ci2.--- 1 / ~ /&1'1utA~~ (j ~ 1fv ~~ '--ILo, S~{c!Y ' . c3~U6</ hlL/&'-- jL-~ -?'.3 F om the Study of FRED McCORMICK r. David Bowerman, Chairman Board of County Supervisors County Office Building 401 McIntire Road C arlottesville, Va. 22901 Route 2 Box 81 C rtf~~~~.~~6 n r&~~ 1m I jJ lJA!'j. 6')9 199~ IIIII r n ~ f"1,I~~, .) !! 1 I' , --",--" II , l..~! ~J ' . ~.- ; - <:::J 1-:( would like to voice our objection to the proposed increase in the al estate property tax rate as indicated in the DAILY PROGRESS on rch 25, 1993. The public hearing of April 7 will probably border chaos, so we think that a written document would be a more fective expression of our concern than another voice among many in hectic town meeting. the sizeable increase in the assessed value of real property is year, we were expecting the tax rate to have been reduced to ep the increased tax payments in line with inflationary increases. truly were surprised to read of the proposed increase in the tax r te. are sure that the Supervisors have heard it before, but in our inion, the only way unending tax increases, year after year, can d will ever be controlled is to eliminate various public services. do not believe that the management of the Albemarle County vernmental affairs is so wasteful and inefficient that any gnificant cost reduction could be achieved by a reorganization of e delivery of services. Therefore, the only other and obvious way reduce expenditures is to "Just say NO" to continuing and new quests for non-basic public services. In our minds, the addiction providing more and broader programs to special-interest g~oups by vernmental bodies is no different than the addiction which grips dividuals in the contemporary drug culture. Perhaps the touted lution for one kind of addiction will be effective for other kinds addictions as well. No matter how many public services are ovided by a local government, there always will be other groups or dividuals knocking at your door with yet another request for an " ssential" service. know that the decisions of the Supervisors related to revenues d costs are extremely difficult and we appreciate the time, effort d abuse you take in our behalf. If there is anything that we can to lighten the burden, please do not hesitate to call on us. Sincerely, . ./} 1, a )" " ~I ..,t , 'f' '1.c. ,y ..,N"~.~ I , 10',,-.9--- j "c;;.~~, ,.", "-c- ...... Fred and Anne McCormick - ~. C8f(f- , --,-;' ..' / .l~, (~ . i' ~~.i /,-.1 / <.; :? r I . ..... "( l/"t C-,___ ..-' " . / / ",I -' Aprl1 4, 1 993 Char 1 es Mart I n Boar of Supervisors Albe arle County Dear r. Martin, I wanted to take the opportunity to share with you and the other members of the Board of Supervisors a visual repre entation of a typical grade level In an elementary school in ou County. We have used charts such as this to help In our decls on- making for staffing at the building level, and I think It ca also be used to show how much the classroom population has c anged since we all went to schooll I have been an active participant In the Task Force writing the p an for Gifted Education In Albemarle County and am also the c alrperson of the ACE Advisory Board. State mandates requl e that we have such a program In place, and I think It Is easy or you to see how these Intellectually gifted chlldrens' needs can go unaddressed In our current classroom make-up. The C unty currently has a philosophy of Inclusion for all chi ld en, and must support this choice by providing the staffing resou ces at each building to meet the needs of our diverse popul t Ion. THERE I S CURRENTLY NO STAFF AT THE ELEMENTARY LEVEL TO ADDRESS THE NEEDS OF OUR GIFTED POPULATION. The Task orce has wrItten a plan that will meet the needs of these child en for the first time In several years. Please be sure that you h ve my support In raising the Real Estate tax If that Is what t takes to get these needs addressed. I would hope that the attached diagram of a representat Ive grade level will help you maintain your support for our children and t elr schools. Thank you. Since ely, , .~ .. ONE ELEMENTARY GRADE LEVEL 51 CHILDREN 2 TEACHERS . Students ldenUf1ed for Special EducaUon Resource Servlces Students in the process of being evaluated for Special Education Services . At risk students who do not qualify for special programs . Students who are academically talented ", Students who are on medication for ADHD C Attention Defeclt- Hyperactive Disorder) . Students whose families qualify for free lunch , f tt Students whose families have been reported to CPS (ChUd Protective Services) Severe ADHD for whom medication Is not effective Severely disabled; tested at 0.1 S - Students receiving guidance services to help with the effects of divorce + Students receiving guidance services to help with the effects of fam i Iy substance abuse f/-? ~/;3 COUNTY OFALBEMA~LE rm r ~J2 :~'J..[1r,:J.. ~. 'J" ~~ 'i ~~., . MAR ~W 19~.J . '.: : ; I 11\ ~lliJ"'~ I \ '-'T-=~'r'lr U J U ~ 1.":;:.,.0 L:3 U BOARD OF SUF'ERVISO~S March 29, 1993 COALITION FOR TAX EQUITY PO Box 4835 Charlottesville, Virginia, 22905 Mr. David Bowerman A bemarle County Office Building 4 1 Mcintire Road C arlottesville, Virginia, 22902-4596 ar Mr. Bowerman: B now it should be clear to you that hundreds of Albemarle County homeowners are profoundly concerned a the fiscal path our County is taking. The recent outpouring of protest at the real property reassessment is merely a symptom of deeper alarm. e respectfully submit that you and your colleagues on the Board have failed to address the impact of the p oposed FY93-94 budget, tax rates, and assessments on the citizens who elected you to represent them. A ong important issues are: --First, we want to be absolutely clear on this point: SPENDING BY OUR COUNTY IS OUT OF CONTROL, AND MUST BE REDUCED. -- Tinkering with real and personal property tax rates does nothing to alleviate the underlying spending problem, especially when the result is a net increase in the local tax burden. --While we acknowledge the strong and persistent demand for funds from numerous worthy constituencies, we insist that we cannot afford to do all things for all people. All spending for purposes beyond the most basic and essential services must be analyzed on the basis of their cost versus the number of citizens who benefit. -- The classic government solution of "throwing money at a problem" does not work. We feel strongly that it is time to downsize government just as corporate America is doing. --While county real property assessed values are up this year by about 11%, values in individual districts range from 4.9% (Jack Jouett) to 16.9% (Rivanna). If one looks at more local areas, the differences become even more dramatic. These gyrations challenge credibilitv and impose severe hardship on many taxpayers. hundreds of whom now face tax increases of 30% to as high as 76%. You need to find a way to equitably level the process. --Spending growth in recent years has substantially exceeded the cost of living. Budgeting must be capped at the inflation rate. Managers in government should be rewarded for minimizing spending, and penalized for exceeding the cap. --No where in your public disclosures have you revealed the $35-40 million in debt undertaken by our