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Home My WebLink AboutSUB201400188 Correspondence vrr ..r Christopher Perez From: Jeremy Lynn [jlynn @serviceauthority.org] Sent: Wednesday, March 11, 2015 11:16 AM To: Christopher Perez; 'Chip Votava' Cc: Jim Bowling; Andy Herrick Subject: RE: SUB 2014-188 & 189 Glenmore Water Tank Attachments: 20150311110452768.pdf Chris, Attached are the executed deeds from Rivanna Village. Please advise when the plats (for Rivanna Village)and the County/ERVFC deed and plat can be picked up so we can have them recorded. I have spoken with Lanny Moore with the ERVFC and they are agreeable to the date revisions on the County deed. We will also be requesting the check made payable to both the County and East Rivanna. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977-4511 ext. 114 r 14-6C From: Christopher Perez [mailto:cperezCaalbemarle.orq] Sent: Wednesday, March 11, 2015 11:06 AM To: Jeremy Lynn; 'Chip Votava' Subject: SUB 2014-188 & 189 Glenmore Water Tank Jeremy, We have received County Attorney approval of the 3 deed of easements associated with the Rivanna Village LLC (see attached approval letter). Please have these documents signed/notarized by Rivanna Village LLC. Once you have accomplished this please send me a PDF of the signed/notarized copies of the deeds for the file and I can move forward with approval of the two plats (SUB2014-188 and 189). Once the plats are approved you will need to pick up the plats and record them and the deeds in the Clerks' office. After which please provide me a copy of the approved plats for the file (unless I can keep one of each of the two provided for the file). If you have any questions let me know Christopher P.Perez!Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road l Charlottesville,VA 22902 434.296. 832 ext.3443 From: Erika Castillo Sent: Monday, March 09, 2015 2:26 PM To: Christopher Perez Cc: Greg Kamptner Subject: SUB 2014-188 & 189 Glenmore Water Tank Good Afternoon, Chris: Please find attached the cover page for the review of SUB 2014-188 & 189. The documents are being returned to you this afternoon (I will walk them down hopefully before 4:00 & have them put in your box). Please let me know if you have any questions. "W' Regards, Erika Castillo Paralegal ecastillo@albemarle.org Albemarle County Attorney's Office 401 McIntire Road Charlottesville, VA (434) 972-4067 Ext. 3408 2 Christopher Perez From: Christopher Perez Sent: Monday, February 02, 2015 10:48 AM To: Jeremy Lynn; 'Votava, Chip' Subject: Glenmore Ground Storage Tank projects (deeds, plats, site plan) Attachments: CDP2_SUB2014-190_Glenmore Water Tank 1-30-15.pdf; County Attorney Conditional Approval.pdf; Andy Herrick Comments on -acsa.east rivanna fire co. easement 150130.doc Jeremy/Chip, I offer the following comments/reviews for the Glenmore Ground Storage Tank project (plats, deeds, and site plan). Plat review SUB2014-190 Attached are my comments for the revised plat(CDP2 SUB2014-190...),please make the appropriate revisions. Based on the nature of the revision County staff will accept a PDF of the revised plat to verify the owner signature is revised appropriately. SUB2014-189_County staff has no objections to the revised plat. The plat is ready for owner signature/approval. SUB2014-188_County staff has no objections to the revised plat. The plat is ready for owner signature/approval. Deed Review Attached is the County Attorney's (Greg Kamptner) conditional approval of the following 3 deed of easements, please circulate these documents for owner signatures. 1) Deed of easement between Rivanna Village LLC and ACSA—for a(9,257 SF 20' ACSA easement, and a 5,7' 10' ACSA temporary easement) associated w/ SUB2014-189 2) Deed of easement between Rivanna Village LLC and ACSA—for a(21,919 S I A easement, a 267 SF 20' ACSA ingress-egress easement, and a 18,488 SF 10' ACSA temporary Easement) asso ': ed w/ SUB2014-188 deed of easement between Rivanna Village LLC and ACSA—for a(3,570 SF 20' permanent Landscape Easemen e ..ted w/ SUB2014-188 Also, attached is the County Attorney's (Andy Herrick) review comments (in Microsoft Word Track Changes) for the following deed of easement. Andy Herrick has already sent his comments to James M. Bowling IV for revisions. 4) Deed of easement between Albemarle County, East Rivanna Vol Fire Co, and ACSA—for a(32,273 SF ACSA easement, a 6,403 SF 20' ACSA ingress-egress easement, and a 2,982 SF ACSA Temporary easement) associated with SUB2014-190. 1 Site Plan Review SDP201400054—A portion of the site plan(pgs 5-11)were revised/submitted for staff to assure the plats match the site plan. County staff has no objections to the revised site plan pages,they appear to match the plats. Engineering offers the following comment on the site plan: "Prior engineering comments addressed. WP0201400084 approved 16-Dec-14. " Please note that VDOT approval has not been obtained for the final site plan,they have one comment which still needs to be addressed(see the 12-11-14 comment letter). Also, planning staff has a couple minor items which need to be addressed prior to approval of the final site plan(see the 12-11-14 comment letter). Planning staff understands that once the plats are approved and set to record in the clerk's office the official final site plan will be submitted for review/approval. Christopher 1'. Perez Senior Planner Department of Community Development(County of Albemarle.Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 2 4101 'isro Michael Baker Innovation Done Right...We Make a Difference INTERNATIONAL January 15,2015 Mr.Christopher P.Perez Senior Planner Department of Community Development County of Albemarle 401 McIntire Road,North Wing Charlottesville,Virginia 22902-4596 RE: SUB 201400188 Glenmore Water Tank Easements Dear Mr.Perez: The following responses to County comments,dated December 9,2014,are provided. All comments are included and our responses are provided in bold text. Comments: 1. [14-302(A)(4&5)] Private and Public easements.There are several discrepancies between the easements depicted on the associated site plan currently under review and that which is shown on this easement plat.Also, there are discrepancies in labels between the site plan,the plat,and the deed.All items must be consistently labeled between all documents. -O e site plan there is only a single"proposed ACSA Temp Easement(Type 10')" ;however,on the plat re are two of these proposed easements labeled"10' ACSA Temporary Easement"? Response: All documents have been changed to be consistent with the plat. -On the s' plan there is a"proposed ACSA water line easement"(which scales out to 20' wide); how r,on the plat that easement is simply called a"20'ACSA Easement"? Response:All documents have been chair e'-to be consistent with the plat. -On the plat,the names of the -:--ments listed on sheet 1,under the Area Tabulation chart does not match the names of the easements : ed/depicted throughout the rest of the plat.Assure that the easement labels match/are identical througho . As an exam. : a.e label of the landscape easement varies from document to document. Deed- ! permanent landscape easement Are. abulation on sheet 1 of plat-ACSA Landscape Easement ' at sheet 3-20' ACSA Landscape Easement Response: E ement names revised to match in all places on the plat. This s e issue shows up for other easements as well.All items must be consistently labeled between all do ments.Revi appropriately. Respons=. Revised as indicated. 2. [14-302 )]Private and public easements.Provide the names of the owner of record for all existing easements. i.e. ,' o owns the existing 50' Access Easement?Who owns the Existing Drainfield Easement?Who owns the sting Drainfield Access Easement? Response: Owner names shown on the Plat. REIF �ma -6 KASEA4J pSALLYPORT MBAKERINTL.COM 272 Bendix Road,Suite 400 1 Virginia Beach,VA 23452 Office:757.463.87701 Fax:757.463.0503 Michael Baker INTERNATIONAL Mr. Christopher P.Perez January 15,2015 Page 2 of 3 4. . •- . e. ..: . . . ... :. _. .:. ' .. .. . . . _ . .. • • 5. [14-.i (A)]Public easements.All proposed public easements shall be labeled as"dedicated to public use". Response: No new public easements are provided. 6. [14-302(B)4]Places of buri. e location of any grave,object or structure marking a place of burial located on the property. On the • . ocate the approximate location of any cemeteries/graves.If none found please provide a note which es this on the plat. R• •onse:Added following note to plat: "Thee no know graves,objects or structures marking a lace of burial located on the proper. . 7. [14-302(B)(5)]Zoning clas ' ation.On the plat provide the zoning of the property:"Neighborhood Model District(NMD)with - 'ode of Development,Proffers associated from ZMA200100008 and ZMA201300012 and this prope • s within an Entrance Corridor(EC)overlay district" Res: : I se: Added following note to plat: "Zoning classification of property:Neighborhood Model 'strict(NMD)with a Code of Development,Proffers associated from ZMA200100008 and ZMA201300012 and this ' i[ferty is within an Entrance Corridor(EC)overlay district". 8. [14-302(B)(7)]R-. oir watershed and Agricultural-forestal district.On the plat provide a note that states that "the prope • is not within a reservoir watershed nor is it located in an agricultural-forestal district." ' 'onse:Added following note to plat:"The property is not within a reservoir watershed nor is it in an agricultural-forestal dist •. . 9. [14-303(A)] State - of consent to division. Provide the following required statement of consent:"The platting or -• cation of the following described land[insert correct description of the land subdivided] is with free c•• ent and in accordance with the desire of the undersigned owners,proprietors and trustees,if any." Response:Added following note to plat:"The platting or dedication of the following described land (GPIN 093A1-00-00-00400)is with free consent and in accordance with the desire of the undersigned owners;proprietors and trustees,if any." {r4-303(D)] Acreage of lots.Provide the acreage of the parcel. Response:Added acreage to plat. 11. [14-30 ] Signature panels.Include individual signature panels for all owners,and provide a signature panel fgr-`'The Agent of the Board of Supervisors".The signature panel for the owners shall be immediately followed by a notary panel. Response: Added signature panels to plat. 12. [1 (A)(15)] Identification of all owners and certain interest holders.Provide the owners' address on the plat. Response:Added owners and addresses to plat. 13. [14-3 (1)] General Information.When the plat is revised,please provide the date of the last revision on the at. Response:Revision date provided. 14. [Comment]The Deed of Easements associated with the plat has been sent to the County Attorney for review/ Michael Baker INTERNATIONAL Mr. Christopher P.Perez January 15,2015 Page 3 of 3 approval,comments will be provided to the applicant once received. Response:Acknowledged. 15. [General]Any engineering comments that may be forthcoming will need to be addressed before this plat can be approved. Response: Engineering comments have been addressed on the plat. Engineering Comments 1. Furnish/show endpoints for all curves and line segments,note especially curves adjacent to curves. For example:C15-C14;delineate curve endpoints Response: Endpoints have been added. 2. Sheet 2:Label 276.25' line segment which is part of Parcel"X"790.00' (total)PL boundary. Response:Modified as indicated. Thank you for assistance in this project.If you have any questions or require additional information,please do hesitate to contact me. Sincerely, MICHAEL BAKER JR.INC. Chip Votava,P.E. Project Manager CFV/rfg 1:\civiljob\2012 acsa contract\glenmore tank,ps and wm design(138025)\easement plats\2015 1 15 response to perez on plat 201400188.docx Christopher Perez From: Christopher Perez Sent: Tuesday, December 09, 2014 4:59 PM To: 'Jeremy Lynn'; Jeremy Lynn Subject: Glenmore Water Tank-easements plats revised comment letters Attachments: CDP_SUB2014-188_Glenmore Water Tank 12-9-14 Revised.pdf; CDP_SUB2014-189 _Glenmore Water Tank revised 12-9-14.pdf Jeremy, I have contacted the County Attorney's office to see if they have a template for the landscape easement maintenance doc or something comparable you can use. I'll let you know what they say. Also, after doing some additional research on the various existing easements on the property and discussing the findings with the Subdivision Agent I've since revised the comment letters for SUB2014-188 and SUB2014- 189. All changes have been denoted with lines through the comments along with a revised date on the letter. See the attached revised comments (these are also available in Countyview). Hope that helps. Christopher P. Perez Senior Planner Department of Community Development 1County of Albemarle.Virginia 401 Mclntire Road 1 Charlottesville.VA 22902 434.296.5832 ext.3443 From: Jeremy Lynn [mailto:jlynnCa�serviceauthoritv.orq] Sent: Tuesday, December 09, 2014 1:41 PM To: Christopher Perez; 'Jeremy Lynn' Subject: RE: Glenmore Water Tank- easements (associated deeds) Chris, Do you have an example of a previous landscaping deed of easement that our attorney could use as a guide? I don't believe he has prepared one of these in the past. Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977-4511 ext. 114 From: Christopher Perez [mailto:cperez@ albemarle.orq] Sent: Tuesday, December 09, 2014 1:25 PM To: Jeremy Lynn; Jeremy Lynn Subject: Glenmore Water Tank - easements (associated deeds) Jeremy, Attached is the County Attorney's comments on the draft deed from Rivanna Village LLC to ACSA—which contains the landscaping deed of easement. See his comments in items#1 and#2. Also, in the attached pdf email, below Greg's 2❑d item he also provides guidance on the draft deed from the County and ERVFC to ACSA and who shall be listed as the signature. 1 Please revise the draft deeds per his directions. Please send me all revised documents for preliminary review, after which I'll forward them to his office. Once we get the County Attorney's written approval of the deeds and the plat is up to par then you can begin obtaining signatures, until then let's work to get these dots corrected. Thanks .'hnctoimes 1 Senior Planner Department of Community Development(County of Albemarle.Virginia 401 McIntire Road I Charlottesville.VA 22902 434.296.5832 ext.3443 2 Christopher Perez From: Christopher Perez Sent: Wednesday, November 26, 2014 1:57 PM To: 'Jeremy Lynn'; Jeremy Lynn Cc: Claudette Grant Subject: 's; 4 189 190 Glenmore Water Tank- Easement Plats Attachments: = {• 4-188_Glenmore Water Tank 11-25-14.pdf; CDP_SUB2014-189_Glenmore Water Tank 11-26-14.pdf; CDP_SUB2014-190_Glenmore Water Tank 11-26-14.pdf Jeremy, Attached are Planning's comments on the Glenmore Water Tank Easement Plat SUB2014s_. ' ', 189, 190). Assure these are provided to Ryan J. Dreelin so he can make the required changed. Take a loo`at the comments as there are a few items which appear to have come up which may take some time to address. Please note Engineering was distributed these plats and their review is pending. Also,the County Attorney's Office is reviewing the deeds which were supplied to us. Their comments will be forwarded when complete. Thanks C h moolaer• P. Pe=7A! j Senior Planner Department of Community Development(County of Albemarle.Virginia 401 McIntire Road I Charlottesville.VA 22902 434.296.5832 ext.3443 1 Christopher Perez From: Jeremy Lynn [jlynn @serviceauthority.org] Sent: Tuesday, November 18, 2014 3:26 PM To: 'Votava, Chip' Cc: Christopher Perez Subject: RE: Glenmore Chip, Looks like RDA sent us the incorrect third page of the Rivanna Village Plat showing the Landscaping Easement. Can you have them send me five copies of the sheet showing the Landscaping Easement? Jeremy M. Lynn, P.E. Senior Civil Engineer Albemarle County Service Authority 168 Spotnap Road, Charlottesville, VA 22911 (434) 977-4511 ext. 114 From: Votava, Chip [mailto:cvotava@@mbakerintl.com] Sent: Wednesday, November 05, 2014 9:06 AM To: Jeremy Lynn Subject: Glenmore Jeremy, Attached are the revised plats for Glenmore. Let me know if you have any questions or comments. Also, we will be sending pdfs of the revised site plan today as well as 4 hard copies. Would you like to deliver them to Chris or would you like us to Fedex them direct to him? Would you like a hard copy of the plans? Thanks, Chip Votava I Engineer I Michael Baker International 272 Bendix Road,Suite 400 I Virginia Beach,VA 23452 I [0] 757-631-5404 I [M] 757-377-4362 cvotava( mbakerintl.com I www.mbakerintl.com Michael Baker INTERNATIONAL %j r 444101411 Af. ,k1-„3'a'u"..w ':0 Iv { `AN: .`ut; „ , )//i • S CVN. &IY\E re v'ti\c_ z_) c C6 - (j L, („ I” _ � J