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Home My WebLink About1993-08-04 FIN A L 10:00 A.M., August 4, 1993 Room 7, County Office Building 1) Call to Order. 2) Pledge of Allegiance. 3) Moment of Silence. , 4) Other Matters not Listed on the Agenda from the PUBLIC. 5) Consent Agen4a (on next sheet) . 6) Approval of Minutes: May 6 and September 9, 1992; April 14, 1993. 7) Transportation Matters: a) Other Transportation Matters. 8) 10:30 A.M. - Appeal: North Fork Business Park, use of private roads. 9) Review of County Ordinances pertaining to hunting regulations (deferred from May 5, 1993). 10) Police Department - citizen awards. 11) Recycling Ordinance (deferred from June 16). 12) Discussion: School Carryover Policy. 12a) Discussion: School Bond Referendum. 13) ~DroDriations: a) Moderate Rehabilitation Grant. b) DMV Mini Grant. c) Artists-in-Education Residency Grant and PTO Donation to Sbone Robinson School. d) Migrant Identification and Recruitment Grant. e) Award for Assessment Research and Development from the Virginia Department of Education. f) Virginia Commission of the Arts Grant. g) Comprehensive Services Act Fund/United Way Child Care Fund. h) Virginia Department of Forestry - Southern Pine Beetle Control. i) Pre-trial Diversion Grant. j) OAR Citizens Volunteers Grant. k) C!P - Gordon Avenue. 14) 1:30 P.M. - *Executive Session: Personnel Matters. 15) Certify Executive Session. 15a) Appointments. 16) 3:00 P.M., Joint Meetinq with School Board. a) Discussion: Blue Cross/Blue Shield rates. b) Status Report: Retirees Health Care. c) Other Matters Not Listed on the Agenda. 17) Other Matters not Listed on the Agenda from the BOARD. 18) Adjourn. *It is expected that the Board will hold an Executive Session under Va. Code Section 2.1-344.A.1 (personnel matters). CONSENT AGENDA FOR APPROVAL: 5.1 Resolution to take roads in Forest Lakes Phase I into the State Secondary System of Highways (deferred from July 21, 1993). 5.2 Adoption of Revised Personnel policies for General Government Employees. 5.3 Use of Jaunt FY 93/94 carryover funds to further reduce the urban fare for handicapped riders to comply with ADA requirements. 5.4 Amended Resolution to take roads in Meadowfield Subdivision into the State Secondary System of Highways. FOR INFORMATION: 5.4 Memorandum dated July 27, 1993, from Richard E. Huff, II, re: Update on Southern Pine Bark Beetle. 5.5 Arbor Crest Apartments (Hydraulic Road Apartments) Bond Program Report and Monthly Report for the month of June, 1993. 5.6 Formation of committee to study unemployed and underemployed and its implica- tions on the County's future Economic Development Policy. 5.7 Copy of Flood Proofinq Options for Virqinia Homeowners, jointly prepared by the Virginia Department of Conservation and Recreation and U.S. Army Corps of Engineers Norfolk District (on file in the Clerk's office). 5.8 Memorandum dated July 21, 1993 from Robert B. Brandenburger, Assistant County Executive, to Robert W. Tucker, Jr., County Executive, re: Update on well/septic permitting. 5.9 Copy of Planning Commission minutes for July 13, 1993. 5.10 Copy of letters to The Honorable Thomas J. Bliley, Jr., House of Representa- tives, from Carol M. Browner, Environmental Protection Agency (EPA) and Leon E. Panetta, Director, Office Management and Budget, Executive Office of the President, re: EPA proposal to regulate municipal solid waste landfills under Subtitle D, Subpart G of the Resource Conservation and Recovery Act (RCRA) . 5.11 Copy of Albemarle County Service Authority Budget for FY 1993-94. 5.12 Monthly update on highway improvement projects currently under construction. Edward H. Bin, Jr. Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall. Jr. Scottsville David P. Bow rman Charlottesvi e Charles S. Martin Rivanna Charlotte Y. umphris Jack Jouett Walter F. Perkins While Hall FROM Robert W. Tucker, Jr., County Executive v. Wayne Cilimberg, Director, Planning & Community Development Ella W. Carey, Clerk, CMC ~~ August 6, 1993 MEMO TO: DATE SUBJ CT: Board Actions from Meeting of August 4, 1993 Following is a list of the Board's actions from its meeting of August 4, 1993: Agenda Item No.4. Other Matters Not Listed on the Agenda from the PUBLIC. Ther was no one from the public to speak. Agenda Item No. 5.1. Resolution to take roads in Forest Lakes Phase I into the tate Secondary System of Highways (deferred from July 21, 1993). ADOPTED the atta hed resolution. Agenda Item No. 5.2. Adoption of Revised Personnel Policies for General Gove nment Employees. ADOPTED the policies as attached to a memorandum from Dr. Caro e A. Hastings, Director of Human Resources, dated July 29, 1993, with approval retr active to July 1, 1993. $24, requ indi info Agenda Item No. 5.3. Use of Jaunt FY 93/94 carryover funds projected to be 56 to further reduce the urban fare for handicapped riders to comply with ADA rements. Mrs. Humphris asked how the handicapped certification and how iduals are certified to ride the JAUNT bus. Mr. Tucker is to get this ation. The Board then APPROVED JAUNT retaining the additional funds to further reduce the rban fare for handicapped riders to comply with ADA requirements, since it requ res no further appropriation from this Board. Agenda Item No. 5.3a. Amended resolution to take roads in Meadowfield Subd vision in to the State Secondary System of Highways. ADOPTED the attached reso ution. Agenda Item No. 5.4. Memorandum dated July 27, 1993, from Richard E. Huff, II, e: Update on Southern Pine Bark Beetle. (1) Printed on recycled paper Date: Page 2 Robert W. Tucker, Jr. v. Wayne Cilimberg August 6, 1993 Memo To: Mr. Perkins said the Department of Forestry can furnish any professional help the County needs. In relation to the Priddy Creek property, he thinks the Board should decide what it intends to do with this property. One alternative is to ask the Game Commission if it is interested in building a lake for fishing on the property, something that would be beneficial to the whole community. Item 5.6. Formation of committee to study unemployed and underemployed and its 'mplications on the County's future Economic Development Policy. Mrs. Humphris asked that this Board see the work plan for this committee befoze it begins work, and that a list of its membership be approved by the Board. Agenda Item No. 7a. Other Transportation Matters. Mrs. Humphris referred to a headline in the Daily Progress proclaiming that fund'ng of the Route 29 North project falls short of the plan. She said that she had cifficulty in following figures from year to year with the information she has collected. In trying to reconstruct where the plan had been in relation to the intelchanges and the bypass, and found that she does not have enough information to do ttat. She has the preliminary 1993-94, but not the approved 1993-94. Mr. Bowerman suggested that the Board be given a copy of the final allocations and I representative from VDOT be invited to the september 1 meeting to explain the raticnale behind the change. (If she is talking about "Final Allocation of Funds for Fiscal Year 1993-94 for the Interstate primarv Urban and Secondarv Hiahwav Svstems, Public Transit, Ports and Airports, includino the Six Year Improvement Proalam for Fiscal Years 1993-94 thru 1998-99", this was on the agenda on July 14, 1993. Ms. Tucker said she had spoken with Mr. Roosevelt about the question Mrs. Humptris had about the Meadow Creek Parkway project, namely the total of $9.961 mill'on for one-half of mile of road construction from the Route 250 Bypass to Rio Road at the North City Limits. Ms. Tucker said Mr. Roosevelt has said the estimate for the project was $11.0 million when the project was to begin at Preston Avenue. When the project was changed to begin at the Route 250 Bypass, the price dropped to $6.4 million, which includes the interchange at the bypass which is an at-grade intelchange to be studied further. Mr. Bain asked for an explanation of this statement. Ms. Tucker said it means that if the project does not work as planned, further options will be studied. Mr. Bain asked for a written explanation saying he felt an at-grade intersec- tion is ridiculous. He feels that if the project is done at all it should be done right. He asked if the City has veto power over a project on a primary road in the City. Mr. Robert Tucker said he is not sure how the veto works. He will ask Mr. ROOSEvelt to be ready to discuss this at the september 1 meeting. Mrs. Humphris asked again about a figure concerning right of way for the Route 29 Albemarle Interchanges showing an amount of $26 million for right-of-way for the interchanges. She said the complete total was given in the FEIS as approxi- mate y $29 million for the interchanges. She asked again for the correct informa- tion. Mr. Tucker said County staff has not been able to contact the Highway right of way people in Richmond. He suggested that Ms. Tucker might be able to do this Date: Page 3 Robert W. Tucker, Jr. V. Wayne Cilimberg August 6, 1993 Memo To: easier, and provide an answer to Mrs. Humphris' question. Agenda Item No.8. Appeal: North Fork Business Park, use of private roads. APPRCVED with conditions recommended by Planning staff, adding two conditions, all as fellows: 1. Staff approval of road maintenance agreement; 2. Department of Engineering approval of road plans subject to Section 18- 36(e) Table B VDOT Mountainous Terrain Standards; 3. Roads "A" and "B" as shown on a drawing of "North Fork Business Park" prepared for University of Virginia Real Estate Foundation, Charlottes- ville, Virginia, by MCKee/carson, a copy of which was presented to the Board of Supervisors at its meeting on August 4, 1993, and dated and initialled "RSK", shall never be closed to public use; and 4. No parking on or along roads "A" and "B". Agenda Item No.9. Review of County Ordinances pertaining to hunting regulations (deferred from May 5, 1993). ORDERED an amendment to Section 13-9.2 of the Code of Albemarle advertised for public hearing on September 8, 1993. Agenda Item No. 11. Recycling Ordinance (deferred from June 16). ORDERED this ordinance advertised for yet another public hearing, with the changes as noted in tte Executive Summary written for this meeting, hearing to be on September 8. Agenda Item No. 12. Discussion: School Carryover Policy. ADOPTED a resolu- tion supporting the resolution presented by the School Board, amended by the addi- tion of the following words: "Carry-over of school-based funds is always contingent on tte Board of Supervisors' determination of the overall financial condition of the County and whether School Fund balances are needed to offset a revenue shortfall, fund a capital project, or to maintain or replinish the County's General Fund." Copy attached. Agenda Item No. 12a. Discussion: School Bond Referendum. GENERAL CONSENSUS that the Board is not ready to try for a referendum during the next general election in Ncvember, 1993. No decision made as to when, and if, a referendum will be held. Agenda Item No. 13a. Apprcpriation Form 920079. Appropriation: Moderate Rehabilitation Grant. Copy attached. APPROVED Agenda Item No. 13b. Appropriation: DMV Mini Grant. APPROVED Appropriation Form 920078. Copy attached. Agenda Item No. 13c. Appropriation: Artists-in-Education Residency Grant and donation to Stone-Robinson Elementary School. APPROVED Appropriation Form 930005. Copy attached. Date: Page 4 Robert W. Tucker, Jr. V. Wayne Cilimberg August 6, 1993 Memo To: Agenda Item No. 13d. Appropriation: Grant. APPROVED Appropriation Form 930004. Migrant Identification and Recruitment Copy attached. Agenda Item No. 13e. Appropriation: Award for Assessment Research and Deve opment from the Virginia Department of Education. APPROVED Appropriation Form 9300(6. Copy attached. Agenda Item No. 13f. Appropriation: Virginia Commission of the Arts Grant. APPR(VED Appropriation Form 930009. Copy attached. Agenda Item No. 13g. Appropriation: comprehensive Services Act Fund/United Way Child Care Fund. APPROVED Appropriation Form 930007 for Funds for Comprehensive Serv'ce Act. APPROVED Appropriation Form 930008 for Funding for United Way Child Day Care Program. Copy of both forms attached. Agenda Item No. 13h. Appropriation: Virginia Department of Forestry - Soutlern Pine Beetle Control. APPROVED Appropriation Form 930012. Copy attached. Agenda Item No. 13i. Apprcpriation Form 930010. Appropriation: Copy attached. Pre-trial Diversion Grant. APPROVED Agenda Item No. 13j. Apprcpriation Form 903311. Appropriation: Copy attached. OAR Citizens Volunteers Grant. APPROVED Agenda Item No. 13k. Appropriation: CIP - Gordon Avenue. APPROVED Appropri- atior For 920080. Copy attached. Staff is to be sure this is only the County's share of the cost of this project. Agenda Item No. 15. Certify Executive Session. At 3:05 p.m., the Board recorvened into open session and Mr. Bain offered motion, seconded by Mrs. Humphris, to certify the executive session. Agenda Item No. 15a. Appointments. Appointed Ms. Elsie Fyrer to the Regional Disability Services Board with said term ~o expire on July 1, 1995. Appointed Mr. Clark Jackson to the Community College Board of Directors with said ~erm to expire on June 30, 1997. Appointed Mr. Fred Shields to the Land Use Classification Appeals Board with said ~erm to expire on September 1, 1995. Appointed Ms. Diane Jackson to the BOCA Code Board of Appeals and Fire Prevention Code Board of Appeals with said terms to expire on August 21, 1998. Date: Page 5 Robert W. Tucker, Jr. v. Wayne Cilimberg August 6, 1993 Memo To: Appointed Mr. David Booth and Mr. Frederick Huckstep as alternate members on the OCA Code Board of Appeals with said terms to expire on August 21, 1998. Appointed Ms. Nancy Whiting Barnett to Jordan Development Corporation with said term to expire on August 13, 1994. 16b. Agenda Item No. 16a. Discussion: Blue Cross/Blue Shield rates, and Item No. status Report: Retirees Health Care. begi reex expe Approved the health care plan and rate schedule for the 1993-94 plan year ning October 1, 1993 as presented and set out on Attachment 2. Staff is to ine the retirees health insurance plan in a year to evaluate the retirees ience and determine if they should be included with the active employees. staff is to bring back to the Board an analysis on the implications of requ sting the legislators to allow local governments to join the state's health care plan. Item No. 16c. Other Matters Not Listed on the Agenda. Mr. Martin asked the Board of Supervisors and School Board to consider uling the joint meeting at a different time on alternate months. Be suggested ternate months the Boards meet at 6:00 p.m. on the Monday before the regular 1 Board meeting. Mr. Tucker and Dr. Paskel are to make a recommendation to respective Boards on this suggestion. Agenda Item No. 17. Other Matters not Listed on the Agenda from the BOARD. Mrs. Bumphris asked the Board to keep in mind the conditions at the Joint- ity Complex when it begins work on the next update of the Capital Improvements am. Mrs. Bumphris announced that the state Water Commission has started discus- sion on developing a state-wide water policy for the Commonwealth. She feels it is cruc'al for this Board to monitor and participate in the discussions to see what dire tion they are going and to know the implications to Albemarle County. Mrs. Bumphris announced that a joint subcommittee of the legislature is ing the reimbursement system of financing and operating jails. This will be impo tant to the Charlottesville/Albemarle community because the committee is talk'ng about dividing operational funding responsibilities reasonably between the stat and the localities. She feels the Board needs to prepare for that now because it m' ht find that a significant load of operational expenses for the jails will beco e the responsibility of the locality. Mrs. Bumphris discussed an article in The Dailv Proqress which indicated that ard had made a deal with the developer (Wendell Wood) which contributed to the 's decision to allow him to build a mobile home park. She emphasized that no as made by anybody on the Board and the Board had nothing to do with the ct for construction of the sewer line to the Airport. the Boar deal cont Mrs. Bumphris said she received a call from a constituent about leaf burning on 01 Forge Road and suggested that the Board take a look at the whole issue of leaves. Mr. Tucker informed the Board that Rivanna has contracted with a consultant Memo To: Date: Page 6 Robert W. Tucker, Jr. v. Wayne Cilimberg August 6, 1993 to de a study for a regional composting area for the City, and urban and growth areas of the county. Mrs. Humphris mentioned recent disturbances outside of a dance hall in ShoPler's World. Mr. Tucker indicated that he would talk with the Chief of Police to see if their policing efforts will continue. Mr. Perkins asked that the Board reconsider the issue of a service district for fire protection. After some discussion, it was the consensus of the Board that staff redo its report on the fire service contract taking into account comments made by MI. Perkins, and identifying issues and costs. The report is to come back to the Board for review. Mr. Bain announced that TJPDC has gotten access to a grant for a pollution meas~ring device to measure air quality in this region. ~:I~ Agenda Item No. 18. Adjourn. The meeting was adjourned at 4:39 p.m. Attachments (15) cc: Richard Huff, II Robert Brandenburger Jo Higgins Amelia Patterson George St. John File -- The Board of County Supervisors of Albemarle County, Virginia, i regular meeting on the 4th day of August, 1993, adopted the f llowing: RES 0 L UTI 0 N WHEREAS, the streets in Forest Lakes Phase I described on the a tached Additions Form SR-5(A) dated August 4, 1993, fully i corporated herein by reference, are shown on plats recorded in t e Clerk's Off ice of the Circuit Court of Albemarle County, V'rginia; and WHEREAS, the Resident Engineer for the Virginia Department of T ansportation has advised the Board that the streets meet the r quirements established by the Subdivision Street Requirements of t e Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of C unty Supervisors requests the Virginia Department of Trans- p rtation to add the roads in Forest Lakes Subdivision as described o the attached Additions Form SR-5(A) dated August 4, 1993, to the s condary system of state highways, pursuant to ~J3.1-229, Code of V'rginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, that the Board guarantees a clear and u restricted right-of-way, as described, and any necessary ease- m nts for cuts, fills and drainage as described on the recorded pats; and BE IT FURTHER RESOLVED, that the County of Albemarle hereby arantees to the Virginia Department of Transportation that the rigation system within the right-of-way of Timber Wood Boulevard excluded from this dedication and will be maintained at no cost the Virginia Department of Transportation; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. * * * * * Recorded Vote: Moved by: Mrs. Humphris Seconded by: Mr. Marshall Yeas: Mr. Bowerman, Mrs. Humphris, Messrs. 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"CJ"O ;: "CJ '0 ~ .eh ~Ch ~~~~~w~ ~ 8 0 ~ ~ ~ a:u:..-~u:(3.a: o .... -lJ e .,," o p... <lJ "CJ > (1j o 0 UP::: <lJ C (1j H Q) > o u <lJ U (1j H E-' Q) > o u M ~ (1j p... GJ GJ (f) '" Ol ~ :i S o .... S -<! Oi Ol II 0.. ex: C - oj Ol II c 'il U "0 C II ~- ;C .; S o ~ -lJ C ;::l o U 4-1 o "CJ H cO o I'CI ~ ~ o ~ ---.: ~ ~ .--< !! 15 ~ ~ ~ ~ '" ~ C Oi > o .D II al ij " u .S ~ .... E Z ::> w g ::; '0 I <D ~ b t 0 0( li LL a. o II Z " o ., ;::: 0( () u: ;::: ffi !2 () 15 E L ~ ., c ., o <D > " ::> - u >( .. '" ., ~ '0 a; ~ C-~ u L Ol C o E- '0 ~ ~ .. C ~ ., ::> ~ ~ .. (, L <C ":" 0:: CI) E .... o u... c => o o t; Il 0> ~ . -.J . ~ l:i ,~ 'p ~ 0> 'U . M '" 'tJ <( U 0 '" 0> ~ ~ (j] 0 0 0 S Q) w w w 0 OJ) >- (1j ~ CO If') P.. '-D N 0> If') 0 M ~ ~ Q) . I r--- OJ) P.. P.. 0 (1j P.. P.. '6 ~ P.. Z ~ ~ .. ...:x: "0 0> 0 ; 0 >:: '-D 0> 0 (1j 0 N ~ .D .--< .--< 'i r--- 0 "0 0> .. <lJ --ot .D .D ~ <lJ . "0 0 "0 "0 w 0 .~ .~ (j] --ot M 0 r--- .---1 0> '-D M 0> <r: --ot If') 0 M :t F 0 t, 0 rt 'tJ ~ r--- M 0> --ot iIi iIi ., iIi iIi iIi ili 0> 0> 0> 0> 0> 0> 0> 0"" ., ., ., ., ., ., ., S a.. a.. a.. a.. a.. a.. a.. 0> ili M ., .--< C oil 0 r--- -0 0 .--< 'tJ c "0 ., ;> ~ ~ ~ ~ ~ ~ ~ ",- .---1 ;c I:Q .; 'c "'CJ 't 't 't j j j ~ :; i 0 0 0 0 0 0 0 0 0 0 ~ I- :3: 0> '" l:i --ot 0> ~ p l-< '-D CO 'U <lJ ---. ~ 'tJ .D . '-D <: ~ 1 s 0::: .--< .,.., . ---. b E--< CI) 0 :l <J) .--< 4-< 4-< en ili iIi ., ili ili ili ili '" 0 0 .., .., .., .., .., .., .., ~ 0 0 0 0 0 0 0 c p.., p.., ~ ~ ~ ~ ~ al al c u u U 'tJ U 'tJ 'tJ ., h h h h h h h - w w ~ ~ ~ ~ ~ a: a: > h a: ~ a: ~ a: ~ a: h a: g a: 5 a: ';; 0 .., 0 .., 0 .., " .., " .., " .., " .., .2 U: >- n:: U: >- n:: U: >- n:: u. l- n:: U: l- n:: U: l- n: U: >- n: ~ OJ) >:: .,.., 1 (j] (j] b 0 en l-< 15 u '" ~ ..c: w Z l-< 0 :3: a; 0 - '" (") "7 on <D t- o: Z <lJ .---1 l-< (1j S Q) .D .---1 <r: (fJ Q) ...:x: (1j >--" .w (fJ Q) l-< o ~ c .Q '" ~ "0 .0 => (f) '0 III E III Z 0> (fJ l-l o (fJ .,.., ;> l-l ~ .w ~ ;:l 0 ili U > 0 4-< .0 ., 0 al "'CJ .., 0 l-< 'U (1j .!; 0 I:Q ?- ft Z ~ w ~ I U <( l- I- <( u.. 0 Z 0 >= <( U u: >= a: w u >- o '" <> >< '" >- " "'6 L 0> C "'6 -5 'tJ ~ a; ~ c " ., :J CJ The Board of County Supervisors of Albemarle County, Virginia, i regular meeting on the 4th day of August, 1993, adopted the f llowing amended resolution: RES 0 L UTI 0 N WHEREAS, the streets in Meadowfield Subdivision described on e attached Additions Form SR-5(A) dated August 4, 1993, fully corporated herein by reference, are shown on plats recorded in e Clerk's Off ice of the Circuit Court of Albemarle County, rginia; and WHEREAS, the Resident Engineer for the Virginia Department of ansportation has advised the Board that the streets meet the quirements established by the Subdivision Street Reauirements of e Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of unty Supervisors requests the Virginia Department of Trans- rtation to add the roads in Meadowfield Subdivision as described the attached Additions Form SR-5(A) dated August 4, 1993, to the s condary system of state highways, pursuant to 533.1-229, Code of V'rginia, and the Department's Subdivision Street Reauirements; and BE IT FURTHER RESOLVED, that the Board guarantees a clear and restricted right-of-way, as described, and any necessary ease- m nts for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. * * * * * Recorded Vote: Moved by: Mrs. Humphris Seconded by: Mr. Marshall Yeas: Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin, Perkins and Bain. Nays: None A Copy Teste: , CMC ~I 1\ ~I c CD E .c o Il:l ~ 4( :I: CI - CD - U) - 0 E CI ('") - 0) 0'\ I U) --j" I 00 CD "tJ i c ~ 0 (,) ell U) CI i .r. E - E 0 OJ - oS ~ ~ fI) 0 6 ~ :> 15 I a: S OJ -, a. "'d :> N fI) Q) '0 'r-! < "tl l.H It) ~ :3 . 0 a: EJ "'d U) Cll Q) ::E >:: ::<:: a: "6 0 <D c: 6 0 LL "0; .>< "> U) lI: =0 .s::. Z 2- ~ :J 0 !:! en ~ i 0 C E CD .s::. E C 0 ~ to < -< z c: :J o U -6 I 01 ~ . -' . N Lf"\ L1I N 6 c N 0 ~ ...j" ~ i . . 'U i 0 0 0 0 "tl -< 0 r-- ('") N ., I Ol \0 2 ('") N :: ~ :: ] (J) 0 Q) .... bI) Cll p.. ~ L1I I ...j" II 0 z ~ .. .:.:: ~ 0 i 0 'i ,..Q 0 "'d .. ~ Q) Q) "'d 0 (J) N :: :: ~ ~ g 0 -6 0 0 0 ci:. "tl L1I Lf"\ L1I ~ --j" ...j" ...j" ...... ~ ~ r-- r-- r-- I I I N N N 'r-! ...... ...... ~ S r-- r-- r-- Ii Ii Ii Ii Ii Ii Ii N 01 01 Ol CD Ol 01 Ol N CI or-! CI 'r-! CI CI CI CI CI n. n. n. n. n. n. n. . S S .,; 0 Ol L1I L1I CI c 0'\ 0 ...... Oil ...j" ~ . ...... . ~ -0 \0 00 0 00 0 00 "tl 0'\ 0'\ 0'\ c . 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"6 z .. ~ RES 0 L UTI 0 N WHEREAS, the Albemarle County School Board, in a resolution d~ted June 14, 1993, requested the Board of Supervisors to allow s~hool-based accounts to carry forward their unexpended funds f~om one fiscal year to another under the following conditions: a. A school must submit a plan for the purpose of the use of anticipated carry-over funds to the Superintendent for approval if the amount exceeds $1000; b. A school shall be allowed to carry forward no more than ten percent of ibs annual appropriation in any given year; c. A school that incurs a deficit situation in one fiscal year will have the deficit amount deducted from the ensuing year's allocation; d. Carry-over of school-based funds is contingent upon the availability of these~funds based on an analysis of the school division's financial status. If the school fund balances are needed to offset division-wide expenditures, i.e., fuel, compensation, etc., then school balances may not be available or may be prorated for carry-over purposes as determined b~ the School Board. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors o~ Albemarle County, Virginia, does hereby support, in principle, tne resolution of the School Board with the following added condition: Carry-over of school-based funds is always contingent on the Board of Supervisors' determination of the overall financial condition of the County and whether School Fund balances are needed to offset a revenue shortfall, fund a capital project, or to maintain or replenish the County's General Fund. * * * * * I, Ella W. Carey, do hereby certify that the foregoing w....i ting, is a true, correct copy of a resolution unanimously aUopted by the Board of County Supervisors of Albemarle County, V~rginia, at a regular meeting held on August 4, 1993. ~. UJ /J cYerk, Board of /, /)' ;' 4" ,I " . L(/ Ll.{,/t- County ~pervlsors I (/ APPROPRIATION REQUEST FISCAL YEAR 92/93 NUMBER 920079 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVEFTISEMENT REQUIRED ? YES NO X FUND MODERATE REHAB. GRANT PURPCSE OF APPROPRIATION: APPRCVAL OF FY 92/93 OPERATIONS. EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT ****~******************************************************************* 1122181920579001 HOUSING ASSISTANCE PAYMENTS $900,500.00 1122181920579002 VACANCY LOSS PAYMENTS 4,100.00 1122181920579003 DAMAGE/UNPAID RENT 600.00 l122181920579004 UTILITY REIMBURSEMENT 19,500.00 1122181920312800 AUDIT 400.00 41- I TOTAL $925,100.00 REVENUE DESCRIPTION AMOUNT ****~******************************************************************* 2122~3300033000l MODERATE REHAB.-FEDERAL $925,100.00 TOTAL $925,100.00 ****~******************************************************************* REQUESTING COST CENTER: FINANCE APPRCVALS: DIRECTOR OF FINANCE BOARI OF SUPERVISORS SIGNATURE DATE ~~~~ '~ ^' , i'/ ,', l/ I (( .?_ ~ Z- - ~ .3 /, If' / I /1 I. (/ I (t ,,' " f.-.- "-/ , _ -/ r I I :;/ , ,e",? -~!) / ( APPROPRIATION REQUEST FISC1L YEAR 92/93 NUMBER 920078 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVEITISEMENT REQUIRED? YES NO X FUND DMV GRANT PURP(SE OF APPROPRIATION: FUND NG OF TINT METERS. l XPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT ****,******************************************************************* 1153(31142800315 DMV-TINT METERS $1,230.50 4\0 TOTAL $1,230.50 REVENUE DESCRIPTION AMOUNT ****, ******************************************************************* 2153(33000330304 DMV GRANT-TINT METERS $1,230.50 TOTAL $1,230.50 **** ******************************************************************* REQUlSTING COST CENTER: POLICE APPR(VALS: DIRE(TOR OF FINANCE BOARI OF SUPERVISORS SIGNATURE DATE ~~~~ ~ 1 ~ ~" fl!Z- /' /J , .>, I!/(/I~'; b c. 'j :/ 7~.2-7.3 f.- -, - ,~!,3 , - ",7 . APPROPRIATION REQUEST FISCI\L YEAR 93/94 NUMBER 930005 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVERTISEMENT REQUIRED? YES NO X FUND SCHOOL PURPlDSE OF APPROPRIATION: FUND NG FOR ARTISTS-IN-EDUCATION RESIDENCY GRANT AND DONATION TO STONt-ROBINSON ELEMENTARY SCHOOL. ~XPENDITURE ' COST CENTER/CATEGORY DESCRIPTION AMOUNT ****~******************************************************************* 1211~1101312500 PROF. SERVICES-INSTRUCTIONAL $2,723.00 1221 D61101601300 INSTRUCTIONAL SUPPT'- 3,000.00 4\ ~ R " ~ ,.,1 \ \U. \ " .1 ;)vJ;- \'.~. ~ l' \' ,~~l ,,\\:' 4,' "/~'--- . .' : \. \ lJV I ( l' ~0 \.' ~ (; V. X' ',u'J ,\ vJJ . l~ . Y' , v\ (,\)'~ ;V~ Q~(; \,I ~ ) J--U \Jf\J TOTAL $5,723.00 REVENUE DESCRIPTION AMOUNT **** ******************************************************************* 2200~24000240256 VA COMM. OF THE ARTS-STATE GRANT $2,723.00 2200 H8100181135 DONATIONS 3,000.00 TOTAL $5,723.00 **** ******************************************************************* REQU~STING COST CENTER: APPR<!>VALS: EDUCATION DIREll-TOR OF FINANCE BOARI~ OF SUPERVISORS SIGNATURE ~~/?~+4 ?~ r, I' /, . 1/ P ,'. / , j" ; j c t C '1 - (/(. '. Ie "~/ / DATE 7- Z!Z.. -7..3 / t. fj APPROPRIATION REQUEST FISC1L YEAR 93/94 NUMBER 930004 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVEITISEMENT REQUIRED? YES NO X FUND MIGRANT PURPCSE OF APPROPRIATION: MIG~NT IDENTIFICATION & RECRUITMENT GRANT. 1 XPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT ****,******************************************************************* 1311L 611011!l0000 SALARIES $48,400.00 1311L 611012;10000 FICA 3,702.60 1311.161101221000 VRS 2,589.40 1311.161101550100 MILEAGE-ROUTINE TRAVEL 8,000.00 ,~ TOTAL $62,692.00 REVENUE DESCRIPTION AMOUNT ****~******************************************************************* 2311L 33000300001 MIGRANT-FEDERAL GRANT $62,692.00 TOTAL $62,692.00 ****~******************************************************************* REQUESTING COST CENTER: APPRCVALS: EDUCATION DIRECTOR OF FINANCE BOAR[ OF SUPERVISORS SIGNATURE ?P~/l~~ t,c c (.';; {lL?(j t/(CU~j J DATE -~ <:X) (13 v- /.- C) 7,) . (;" FISC1L YEAR TYPE OF APPROPRIATION APPROPRIATION REQUEST 93/94 NUMBER 930006 ADDITIONAL TRANSFER NEW X ADVE1TISEMENT REQUIRED? FUND YES NO X RESEARCH & DEVIL PURP<IlSE OF APPROPRIATION: AWARI~ FOR ASSESSMENT RESEARCH AND DEVELOPMENT FROM THE VA DEPT OF EDUC. ~XPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT **** ******************************************************************* 1311 61311111400 1311 61311115000 1311 61311160300 1311 61311210000 1311 61311221000 1311 61311231000 1311 61311232000 1311 61311270000 1311 61311312700 1311 61311550100 1311 61311601300 1311 61311601700 1311 61311520100 1311 61311520301 1311 61311520302 1311 61311580500 SALARIES-DIR/SUPV SALARIES-OFFICE CLERICAL STIPENDS FICA VRS HEALTH' INS DENTAL INS WORKERS COMP PROF SERVICES-CONSULTANTS TRAVEL MILEAGE EDUC/RECREATION SuPPLIES COPY SUPPLIES POSTAGE TELEPHONE-LOCAL TELEPHONE-LONG DISTANCE STAFF DEVELOPMENT $50,000.00 7,000.00 27,000.00 6,426.80 6,475.20 2,310.00 90.00 200.00 7,500.00 2,880.00 3,168.00 500.00 350.00 450.00 450.00 10,200.00 ,',I. TOTAL $125,000.00 2311 24000240255 REVENUE DESCRIPTION AMOUNT **** ******************************************************************* RESEARCH & DEVELOPMENT AWARD $125,000.00 **** ******************************************************************* TOTAL $125,000.00 APPR<WALS: REQU~STING COST CENTER: EDUCATION DIRE(r.TOR OF FINANCE BOAR1~ OF SUPERVISORS SIGNATURE /P~/l~ c ,~ , I //. III ~/( t....... DATE -l-d,~ CL3 ) / ' /; I ,: ''-../ ;;~" /' , ' : ",,{, i...({.' / / /, _ c;--? , I / -_// APPROPRIATION REQUEST FISCf\L YEAR 93/94 NUMBER 930009 TYPE OF APPROPRIATION FUND ADDITIONAL X TRANSFER NEW YES NO X GENERAL ADVE~TISEMENT REQUIRED ? PURPPSE OF APPROPRIATION: ADDI~IONAL FUNDING FROM VA. COMM. OF THE ARTS. ~XPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT ****~******************************************************************* 1100D79000560401 VA. DISCOVERY MUSEUM $115.00 1100D79000560410 PIEDMONT COUNCIL 115.00 41- TOTAL $230.00 REVENUE DESCRIPTION AMOUNT **** ******************************************************************* 2100 24000240418 VA. COMM. OF THE ARTS $230.00 TOTAL $230.00 **** ******************************************************************* REQU STING COST CENTER: COUNTY EXECUTIVE APPR(VALS: SIGNATURE DATE DIRE<TOR OF FINANCE BOARI OF SUPERVISORS ~~:-,f1 ~4!!'RQL-- ( ,/ I' fJ )'7/fj,'.' f f' ( >" ,'l ' r,/ {- (/,--/ UL-J 7-ei{ 7-7.::3 f' - / (::" L' -?j FISC1L YEAR APPROPRIATION REQUEST 93/94 NUMBER TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVE TISEMENT REQUIRED ? FUND YES NO X CSA PURP(~SE OF APPROPRIATION: FUND FOR COMPREHENSIVE SERVICE ACT. 930007 tXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT **** ******************************************************************* 1155 53120300205 1155 53120571211 1155 53120571212 1155 53120571213 1155 53120571214 1155 53120571215 1155 53120571216 1155 53120571217 1155 53120571218 ADMINISTRATIVE SERVICES CSA RESID. PUBLIC MANDATED CSA RESID. PRIVATE MANDATED CSA NON-RES. PUB. MANDATED CSA NON-RES. PRIV. MANDATED CSA RES. PUB. ~ON-MANDATED CSA RES. PRIV. NON-MANDATED CSA NON-RES. PUB. NON-MANDATED CSA NON-RES. PRIV. NON-MANDATED TOTAL $9,413.00 113,639.00 113,637.00 113,637.00 113,637.00 113,637.00 113,637.00 113,637.00 113,637.00 $918,511.00 REVENUE DESCRIPTION AMOUNT **** ******************************************************************* 2155 16000160521 2155 16000160522 2155 24000240109 LOCAL-ALBEMARLE COUNTY LOCAL-DEPT OF EDUCATION CSA-STATE POOL FUNDS TOTAL $403,330.00 10,000.00 505,181.00 **** ******************************************************************* $918,511. 00 REQU STING COST CENTER: SOCIAL SERVICES APPR<VALS: DIRE<TOR OF FINANCE BOARI OF SUPERVISORS SIGNATURE ~~/?-~ - /, ," ("7"""~:~"i/ // J 1/ ~ /~ /1/,"" ~ i' ( j/ lA, eLl ,AL'LC{) J DATE ?~ :I- :7--,:7..3 (" I/-')~ J ,p '/ APPROPRIATION REQUEST FISC1L YEAR 93/94 NUMBER 930008 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVEITISEMENT REQUIRED? FUND YES NO X UNITED WAY PURP(SE OF APPROPRIATION: FUND NG FOR UNITED WAY CHILD DAY CARE PROGRAM. J XPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT **** ******************************************************************* 1155(53110390055 ADM. FEE-ALBEMARLE COUNTY $5,500.00 1155(53110390056 ADM. FEE-UNITED WAY 35,612.00 1155(53110567910 UNITED WAY-DAY CARE GRANT 232,826.00 ~ TOTAL $273,938.00 REVENUE DESCRIPTION AMOUNT ****,******************************************************************* 2155(33501160502 CITY OF CHARLOTTESVILLE $67,058.00 2155(33501160503 COUNTY OF ALBEMARLE 31,200.00 2155(33501160525 UNITED WAY MATCHING FUNDS 38,711.00 2155( 33501330014 HHS UNITED WAY GRANT 136,969.00 TOTAL $273,938.00 ****~******************************************************************* REQUISTING COST CENTER: APPRCVALS: SOCIAL SERVICES SIGNATURE DATE ~~'~~e~ /~ , , (/! " i <' /' ~ \ DIRECTOR OF FINANCE BOAR[ OF SUPERVISORS 7- ;:i!-;z. - ~ 3" ! //: .' ..~ / ' ;,z.(,Ct) c: 3 L APPROPRIATION REQUEST FISCj\L YEAR 93/94 NUMBER 930012 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVE~TISEMENT REQUIRED? YES NO X FUND GYPSY MOTH PURP(bSE OF APPROPRIATION: FUND NG FOR SOUTHERN PINE BEETLE CONTROL. ~XPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT **** ******************************************************************* 1123034010390000 OTHER PURCHASED SERVICES $2,050.00 1l23034010550110 TRAVE-POOL CAR 350.00 1123 34010601400 OTHER OPERATING SUPPLIES 2,460.00 1123134010800100 MACHINERY & EQUIPMENT 3,500.00 410 TOTAL $8,360.00 REVENUE DESCRIPTION AMOUNT ****;******************************************************************* 2123C3300033000l GRANT REVENUE-FEDERAL $8,360.00 TOTAL $8,360.00 ****~******************************************************************* REQUESTING COST CENTER: APPRCVALS: DIRECTOR OF FINANCE FINANCE SIGNATURE DATE BOARC OF SUPERVISORS tff-~~~ /I/'tl /{, liii, .' 1..../ ~ \~ ",' _. '.,( . i I J j 7-;2.7-f?j ( ?. ) " / - /~) APPROPRIATION REQUEST FISC.I L YEAR 93/94 NUMBER 930010 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVEITISEMENT REQUIRED? YES NO X FUND GENERAL PURP(SE OF APPROPRIATION: OAR IRE-TRIAL DIVERSION GRANT FUNDS. ] XPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT ****.******************************************************************* 1100(39000566110 OAR PRE-TRIAL DIVERSION $62,753.00 ~ TOTAL $62,753.00 REVENUE DESCRIPTION AMOUNT ****~******************************************************************* 2100(24000240421 OAR PRE-TRIAL DIVERSION $63,753.00 TOTAL $63,753.00 ************************************************************************ REQUESTING COST CENTER: FINANCE APPRCIVALS: DIREC~OR OF FINANCE SIGNATURE ~~dF - / \/ DATE BOARD OF SUPERVISORS 7-~?-.9cY .... /., - C;-:.: ~:' - / APPROPRIATION REQUEST FISCj\L YEAR 93/94 NUMBER 930011 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVE~TISEMENT REQUIRED? YES NO X FUND GENERAL PURP~SE OF APPROPRIATION: OAR (r-ITI ZEN VOLUNTEERS GRANT. ~XPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT **** ******************************************************************* llOOl39000566120 OAR CITIZEN VOLUNTEERS $67,585.00 4\ l TOTAL $67,585.00 REVENUE DESCRIPTION AMOUNT ****~******************************************************************* 2100(24000240422 OAR CITIZEN VOLUNTEERS $67,585.00 TOTAL $67,585.00 ****~******************************************************************* REQUESTING COST CENTER: APPRCVALS: DIRECTOR OF FINANCE BOARe OF SUPERVISORS FINANCE SIGNATURE .~L-~~ 7f /'. /,;J., ' ,/r(( ,C' !tUtj DATE 7-;;Z '7.... 7.:7 {/(. C;; j \./ ,-' APPROPRIATION REQUEST FISCl L YEAR 92/93 NUMBER 920080 TYPE OF APPROPRIATION ADDITIONAL TRANSFER X NEW ADVEITISEMENT REQUIRED? YES NO X FUND CAPITAL PURPCSE OF APPROPRIATION: TRAN~FER OF FUNDS FROM JUVENILE COURT TO GORDON AVE. LIBRARY TO COVER REPA RS AND MAINTANCE. j XPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT **** ******************************************************************* 1900(73020950040 1900(21050331000 GORDON AVE. LIBRARY J&D COURT $5,705.99 (5,705.99) ~ TOTAL $0.00 REVENUE DESCRIPTION AMOUNT ****~******************************************************************* TOTAL $0.00 ************************************************************************ REQUESTING COST CENTER: FINANCE APPRO~ALS: DIREC~OR OF FINANCE SIGNATURE tf~~~~ L/ I I:: / I .,' /;' '"" . / I / t{ I" . (C'J:',t/ '" ~ '. / DATE 7- /'is -7~ . BOARD OF SUPERVISORS '1_ I. C;_) " (/ ,/:; . , .. County of Albemarle EXECUTIVE SUMMARY - '. ,??c;- -.,;:s AGENDA ITITLE: Road R~solution for Forest Lakes AGENDA DATE: August 4, 1993 ITEM NUMBER: (.1..:: /" /,~~ /. / /' ? f' {/ t. ~' "../, ACTION: INFORMATION: SUBJEC~/pROPOSAL/REOUEST: Forest ]Lakes Subdivision CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes STAFF Mr. Tu REVIEWED BY: k~ BACKjGROUND: The Resolution for specific roads within the Forest Lakes subdivision was sub~itted at a previous Board meeting. The Resolution format was reviewed by the Cou~ty Attorney. Based upon his comments, the sample format provided by VDOT was to be r~vised to include "as described on the recorded plats" after the word "drainage," in tthe fourth paragraph. With this revision, the County Attorney indicated the Reso:lution was acceptable. The Board at the previous meeting questioned the reason for a new format. I DIS SSION: VDOT provided to the County Engineering department the "GUIDE for ADDI IONS, ABANDONMENTS, AND DISCONTINUANCES" Memorandum SR-SQ-93 dated 1 February 19931. This Guide includes the Sample Resolution format dated SRD 2/1/93. The tranlsmittal memo in the front of the Guide advises that it was prepared by the Secondary Roads Division to serve as a reference for VDOT personnel throughout the COmmPnwealth. Its creation was a major effort to bring together many statutes and Commpnwealth Transportation Board policies, with a few attorneys general and court inte~pretations. No policy changes are included. Based upon discussion with Ms. Tuck~r and Mr. Roosevelt, the new format was a statewide distribution to provide unifprmity and consistency for local Board resolutions. Ms. Tucker did indicate that Albe~arle County's resolution format had been one of the better versions. Ms. Tucker will: be available at the 4 August meeting to answer any questions. ~NDATION: Adopt the resolution for the roads in Forest Lakes. , 93. /'OJ... - . The Board of County Supervisors of Albemarle County, Virginia, i regular meeting on the 4th day of August, 1993, adopted the f llowing: RES 0 L UTI 0 N WHEREAS, the streets in Forest Lakes Phase I described on the a tached Additions Form SR-5(A) dated August 4, 1993, fully i corporated herein by reference, are shown on plats recorded in t e Clerk's Off ice of the Circuit Court of Albemarle County, V'rginia; and WHEREAS, the Resident Engineer for the Virginia Department of T ansportation has advised the Board that the streets meet the r quirements established by the Subdivision Street Requirements of t e Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of C unty Supervisors requests the Virginia Department of Trans- p rtation to add the roads in Forest Lakes Subdivision as described o the attached Additions Form SR-5(A) dated August 4, 1993, to the s condary system of state highways, pursuant to ~J3.1-229, Code of V'rginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, that the Board guarantees a clear and restricted right-of-way, as described, and any necessary ease- nts for cuts, fills and drainage as described on the recorded pats; and BE IT FURTHER RESOLVED, that the County of Albemarle hereby arantees to the Virginia Department of Transportation that the rigation system within the right-of-way of Timber Wood Boulevard excluded from this dedication and will be maintained at no cost the Virginia Department of Transportation; and FURTHER RESOLVED that a certified copy of this resolution be f rwarded to the Resident Engineer for the Virginia Department of T ansportation. * * * * * Recorded Vote: Moved by: Mrs. Humphris Seconded by: Mr. Marshall Yeas: Mr. Bowerman, Mrs. Humphris, Messrs. 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'0 '0 '0 '0 '0 '0 '0 <l >:L1 >:L1 h h h h h h h 0 ~ ~ ~ ~ a: a: a: Cl> IT: IT: IT: IT: ~ IT: IT: IT: > h h h h h ~ 'OJ 0 ., 0 ., 0 ., 0 ., 0 ., 0 ., 0 c; :J .t >- a: .t >- a: .t >- a: .t >- a: .t >- a: .t >- a: It >- a: u >< Cl> >- <l ~ 00 0 >:: :c "M 0> (fJ 't: 1 (fJ 0 b 0 Eo (/) i-< '0 0 U ~ Cl> ~ ~ ..c .IJ w Z t: i-< " 0 ~ :s :J c:J a; 0 ., - N (") .. '" <D to- W a: Z 0 <1J .-j i-< ell S <1J ..0 .-j <r: (fJ H o (fJ OM :> H .IJ 1=1 ;:l 0 iIi U > 0 4-< .D <l 0 E 'U CI H 0 '0 ell ,'; 0 ~ ~ >- E z :J ~ w is :;;; u I Cl> u b ~ 0 0{ ~ ..L a. 0 <l Z ., 0 <l ,:: ~ 0{ U ~ u:: j= 0 a: ,~ 'll U The Board of County Supervisors of Albemarle County, Virginia, n regular meeting on the 4th day of August, 1993, adopted the ollowing: RES 0 L UTI 0 N WHEREAS, the streets in Forest Lakes Phase I described on the tached Additions Form SR-S(A) dated August 4, 1993, fully corporated herein by reference, are shown on plats recorded in t e Clerk's Off ice of the Circuit Court of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of ansportation has advised the Board that the streets meet the quirements established by the SUbdivision Street Reauirements of e Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of unty Supervisors requests the Virginia Department of Trans- rtation to add the roads in Forest Lakes SUbdivision as described the attached Additions Form SR-S(A) dated August 4, 1993, to the condary system of state highways, pursuant to S33.1-229, Code of rginia, and the Department's SUbdivision Street Reauirements; and BE IT FURTHER RESOLVED, that the Board guarantees a clear and restricted right-of-way, as described, and any necessary ease- nts for cuts, fills and drainage as described on the recorded ats; and BE IT FURTHER RESOLVED, that the County of Albemarle hereby arantees to the Virginia Department of Transportation that the rigation system within the right-of-way of Timber Wood Boulevard excluded from this dedication and will be maintained at no cost the Virginia Department of Transportation; and FURTHER RESOLVED that a certified copy of this resolution be rwarded to the Resident Engineer for the Virginia Department of ansportation. * * * * * Recorded Vote: Moved by: Seconded by: Yeas: Nays: A Copy Teste: Ella W. Carey, Clerk, CMC T e roads described on Additions Form SR-5(A) are: 1 Timber Wood Boulevard from edge of pavement of u.s. Route 29 0.21 mile to station 14+41, Timber Wood Boulevard, 100 foot right of way,plat recorded 10/14/88 in Deed Book 1018, page 403. 2 Timber Wood Boulevard Boulevard 0.21 mile to Parkway, 90 foot right of Book 1018, page 403. from station 14+41, Timber Wood edge of pavement of Timber Wood way, plat recorded 10/14/88 in Deed 3 Timber Wood Parkway from station 31+86 0.39 mile to station 11+25, 90 foot right of way, plat recorded 10/14/88 in Deed Book 1018, page 403. 4 Steeplechase Run from edge of pavement of Timber Wood Parkway 0.18 mile to end of cUl-de-sac, 50 foot right of way, plat recorded 10/14/88 in Deed Book 1018, page 403. 5 Crossfield Lane from edge of pavement of Steeplechase Run 0.08 mile to end of cUl-de-sac, 50 foot right of way, plat recorded 10/14/88 in Deed Book 1018, page 403. 6) Saddlebrook Lane from edge of pavement of Steeplechase Run 0.15 mile to end of cUl-de-sac, 50 foot right of way, plat recorded 10/14/88 in Deed Book 1018, page 403. 7) Sagebrush Court from edge of pavement of Jumpers Run 0.04 mile to end of cUl-de-sac, 50 foot right of way, plat recorded 10/14/88 in Deed Book 1018, page 403. 8) Jumpers Run from edge of pavement of Saddlebrook Lane 0.19 mile to end of cUl-de-sac, 50 foot right of way, plat recorded 10/14/88 in Deed Book 1018, page 403. 9) Amberfield Drive from edge of pavement of Timber Wood Parkway 0.21 mile to end of cUl-de-sac, 50 foot right of way, plat recorded 10/14/88 in Deed Book 1018, page 403. 10) Amberfield Trail from edge of pavement of Amberfield Drive 0.11 mile to end of cUl-de-sac, 50 foot right of way, plat recorded 10/14/88 in Deed Book 1018, page 403. 11 Amberfield Cout from edge of pavement of Amberfield Drive 0.03 mile to end of cUl-de-sac, 50 foot right of way, plat recorded 10/14/88 in Deed Book 1018, page 403. 12 Cove Point Road from edge of pavement of Timber Wood Parkway 0.08 mile to edge of pavement of Cove Trace, 50 foot right of way, plat recorded 10/14/88 in Deed Book 1018, page 403. 13 Cove Lane from edge of pavement of Cove Point Road 0.08 mile to ene of cUl-de-sac, 50 foot right of way, plat recorded 10/14/88 in Deed Book 1018, page 403. Cove Trace from end of cul-de-sac of Cove Lane 0.14 mile to end of cul-de-sac, 50 foot right of way, plat recorded 10/14/88 in Deed Book 1018, page 403. Worth Crossing from edge of pavement of Timber Wood Boulevard 0.39 mile to edge of pavement of state Routge 649, 70 foot right of way, plat recorded 10/16/89 in Deed Book 1071, page 493; also Deed Book 1071, pages 494 to 497 and pages 561-563; Deed Book 1069, pages 028 to 030; Deed Book 1290, pages 395 to 397. N te: Additional plats recorded in: Deed Book 1018, pages 404- 435; Deed Book 1046, pages 226-228; Deed Book 1052, pages 511-513; D ed Book 1069, pages 028-030; Deed Book 1071, pages 493-497 and pa es 561-563; Deed Book 1077, pages 335-342; Deeb Book 1111, pages 33 -339; Deed Book 1142, pages 535-537; Deed Book 1151, pages 710- 71 Deed Book 1243, pages 174-176; Deed Book 1281, pages 343-344; De Book 1283, pages 191-197; Deed Book 1290, pages 395-397; Deed Bo 1316, pages 089-090. #' C ~ , :-It' , / c'3 T~:!!;~:t!~-?'!J :~~ ~~':].~rJ:_ ,~...\~..:~.'~ ,\u,er;e,) I':;r,:-; ~13-"Q'l.?L(? /) COUNTY OF ALBEMARLE MEMORANDUM TO: Ella Carey, Board of Supervisors Clerk FROM: Peter Parsons, Civil Engineer II ~ DATE: July 15, 1993 RE: Forest Lakes Phase I r" " lr:lO rnm~oWrnN,n,1 i!UJ[ ,Ilil q ),1; .; UU i~93 j BOARD OF SUPERVISORS oads serving the above referenced subdivision are substantially omplete and are ready for a VDOT acceptance inspection. ttached are the SR-5(A) forms for the resolution which I request e taken to the Board for adoption as soon as possible. The esolution should include the following additional section in the propriate space: BE IT FURTHER RESOLVED, that the County of Albemarle hereby guarantees to the Virginia Department of Transportation (VDOT) that the irrigation system within the right-of-way of Timber Wood Boulevard is excluded from this dedication and will be maintained at no cost to VDOT. ce the resolution has been adopted, please provide me with the iginal and three copies. anks for your assistance. Please call me if you have any estions. PI tachments py: Reading File , The Board of County Supervisors of Albemarle County, Virginia, i~ regular meeting on the 21st day of July, 1993, adopted the fpllowing: RES 0 L UTI 0 N I : WHEREAS, the streets in Forest Lakes Phase I described on the a~tached Additions Form SR-5 (A), fully incorporated herein by r ference, are shown on plats recorded in the Clerk's Office of the C'rcuit Court of Albemarle County, Virginia, and I i , : WHEREAS, the Resident Engineer for the Virginia Department of T~' ansportation has advised this Board that the streets meet the r quirements established by the Subdivision Street Reauirements of t e Virginia Department of Transportation, i : NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of c~unty supervisors requests the Virginia Department of Trans- pprtation to add Timber Wood Boulevard (three sections), St:epplechase Run, Crossfield Lane, Saddlebrook Lane, Sagebrush Cpurt, Jumpers Run, Amberfield Drive, Amberfield Trail, Amberfield c!urt, Cove Point Road, Cove Lane, Cove Trace and Worth Crossing, a 1 as described on the attached Additions Form SR-5 (A) to the s condary system of state highways, pursuant to S33.1-229, Code of V~rginia, and the Department's Subdivision Street Reauirements, and I i BE IT FURTHER RESOLVED, that this Board guarantees a clear and uprestricted right-of-way, as described, and any necessary ease- m~nts for cuts, fills and drainage, and : FURTHER RESOLVED, that the County of Albemarle hereby g~arantees to the Virginia Department of Transportation (VDOT) that t~e irrigation system within the right-of-way of Timber Wood Bpulevard is excluded from this dedication and will be maintained at no cost to VDOT, and RESOLVED FURTHER that a certified copy of this resolution be f?rwarded to the Resident Engineer for the Virginia Department of Tfansportation. * * * * * Recorded Vote: Moved by: Seconded by: Yeas: Nays: A Copy Teste: Ella W. 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"0 "0 "0 "0 "0 "0 "0 II ~ ~ h h h !5 h !5 !5 '0 lI: lI: lI: lI: lI: lI: ~ GI ~ a: ~ a: ~ a: ~ a: ~ a: ~ a: ~ a: > 'w; 0 Ii 0 Ii 0 Ii 0 Ii 0 Ii 0 Ii 0 Ii :> It l- ii: It l- ii: It l- ii: It l- ii: It l- ii: It l- ii: It l- ii: (j )( GI >- II ~ 00 '0 ~ 1" OM CI tIl .C 1 tIl '0 l> 0 ~ fIl H ;:; li u 'i . ." i 5 ..c: III z .j.J C H II 0 ~ ~ :> Cl Ii d - N .., ~ II'l Ul .... ~ II: Z 0 Z ii > 0 ~ a: B '6 .5 i l- E z :> W 8 ~ "0 J: GI 0 ,s < l- e I- < i u.. Q. 0 II Z .. 0 II f= 'i <<( 0 "" u: 1; f= u a: .!! w 0 i E ~ u ~ .. II ~ .. ;:: ~ ... r: . ~ . ~ (fWNfY OF Al,.SfMARl.1 COUNTY OF ALBEMARLE Human Resources Department Albemarle County Office Building 401 Mcintire Road Charlottesville, Virginia 22902-4596 To: Robert W. Tucker, Jr., County Executive rom: Carole A. Hastings, Director of Human Resources ate: July 29, 1993 t,,_.,.'.,< /--::i'~-,~3 ~~ ....- /. 7~/r! d.t{/'L/ Re: Personnel Policy Revisions Enclosed please find the final version of the proposed ersonnel policy amendments. This material was reviewed by the oard of Supervisors at work sessions on June 2 and July 7, 1993 nd approval was requested retroactively to July 1, 1993. At the uly 7 meeting, the Board was told that the final revisions would e presented to it for adoption on a future consent agenda. I ave also enclosed an annotated index to the policies which hould assist in future reference. I would appreciate your resenting these policies to the Board for this final adoption. hould you have any questions on this matter, however, do not esitate in calling on me. AH/ac -930722 nclosure c: Richard Huff, II, Deputy County Executive COUNTY OF ALBEMARLE :b -=::-'- - ~~.._. '- - - ----- -:- --<J7>.R~ ---.~--=- :!::~.=t;;;-'o:~J ~. n. . '. ..;~--~~ ::. ~~~11",- ~r~ 1 :I,. " /f! J~ . ( ti '{ /1"'( (" ,', r.J p -€./?,s ON N .e -/; PO-/; /0/ -€s .~ COUNTY OF ALBEMARLE PERSONNEL POLICY INDEX P-80 Study P-41 lcohol/Drug Free Workplace . P-06 ssignment and Transfer . . P-36 lood Borne Infectious Conditions P-31 lassified Employee Reduction in Force Procedure P-30 Practices P-08 onditions of Employment Personnel Funded Through Other than County Budget . . . . . . . . . . . . . . . . . . . P-20 onflict of Interest P-27 Vehicle Usage Policy . P-29 Reimbursement - Classified Employees . P-40 P-89 riminal Convictions/Motor Vehicle Violations Policy P-05 efinition of Employee Status . P-02 EOC/Sexual Harassment P-21 ergency Leave . . . P-88 Discipline . P-22 Relations Principles . P-Ol P-12 rievance Policy and Procedure P-03 H. rassment . . . . . . . . . . . . . . . . . . . . P-34 Hc~zard Communications . . . . . . . . . . . . . . . . . . . P-32 Hcplidays . .. .......... . . . . P-81 I ~debtedness to the County . .. ... P-28 M litary Leave . . . . . . . . . .. ......... P-83 O~tside Employment by County Employees . . . . . . . . P-33 O~ertime/Compensatory Time Policy . . . . . . . . . . P-61, P-62 P ~rformance Review . .. ... . .. .. . P-23 P~rsonnel Records . . . . . . . . . . . . . . . P-04 P~rsonnel Policies Goals . . . . . . . . . . . . . P-07 P ofessional Leave . . . . . . . . . . . . . . . . . . P-87 R~cruitment and Selection of Personnel . .. ... P-24 R~ti.rement Pay/Payment Upon Death . . . . . . . . . . . . . P-64 S~lary Administration and Position Classification . . . . . P-60 S ck Leave/Acceptable Attendance . . . . . . . . . . . . . P-85 S~aff Representation on Committees and Task Forces . . . . P-42 Sr-aff Health . . . .. ................ P-35 Sr-andards of Conduct . . . . . .. ........ P-25 T~rmination of Employment . . . . . . . . . .. .... P-26 Tnird-Party Complaints Against Employees . . . . . . . . . P-09 U~paid Leave of Absence . . . . . . . . . . . . . . . . P-82 V~cation Leave . . . . . . . . . . . . . . P-84 Vpluntary Early Retirement Incentive Plan . . . . . P-63 COUNTY OF ALBEMARLE PERSONNEL POLICY ANNOTATED INDEX sences .. . . . . . . . . . . . . . . . . . . . . . . . p- 80 Request for Leave Notice of Unexpected Absence Failure to Give Notice Employees Returning to Work After Illness Military Leave Breaks/Lunch Time Worker's Compensation Court Duty vanced Study . . . . . Approval of Programs Release Time for Study Advanced Degree Stipends P-41 A cohol/Drug Free Workplace . . . . . . . . . . . . . . . . P-06 Employee Assistance Use of Drugs Use of Alcohol/Legal Drugs Preemployment Testing/Referral for Testing sigmnent and Transfer Assignment/Transfer Reorganization . . . . . . . . . . . . . . . . . . P-36 ood Borne Infectious Conditions . . . . . . . . . assified Employee Reduction in Force Procedure . . . P-31 P-30 P-OB onality in Personnel Practices . . . . . . . . . . . . nditions of Employment Personnel Funded Through other than County Budget . . . . . . . . . . . . .. .. . P-20 nflict of Interest Nepotism Acceptance of Gifts Annual Statement . . . . . . . . P-27 unty Vehicle Usage pOlicy Permanent Assignment . . . . . P-29 finition of Employee Status Permanent/Temporary Status Participation in Benefits . . . . . . . . P-40 P-05 P-02 urse Reimbursement - Classified Employees . iminal Convictions/Motor Vehicle VioLations Policy . . . . . . . . . loyee Discipline . . Reprimand/Dismissal loyee Relations Principles Philosophy of Management . . . . . . . . . . . . 1 Employment Opportuni. ty ISexual. Harassment . . . . . . . . . . . . . . . . . . . . . . . . . . . ievance Policy and Procedure Objective/Definition Policy/Procedure Management Rights Determination of Grievability . . . . . . . rassment . . . . . . . . . . . . . . . . . . . . . . zard Communications . . . . . . Purpose Staff Responsibilities Program Elements. Hazard Chemical Inventories Product Labels Material Safety Data Sheets Hazardous Non-Routine Tasks Unlabeled Pipes Employee Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . debtedness to the County . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . tside Employment by County Employees . . . . . . P-88 P-22 P-Ol P-21 P-12 P-03 P-34 P-32 P-81 P-28 P-83 P-33 ertime/Compensatory Time POlicy. . . Child Protective Service . . . P-61, P-62 rformance Review . . . . Probationary Terms Unsatisfactory Evaluation . . . . . . . . . . . . . . . . rsonnel Policy Goals . . . . . . . . . . . . . . . . . . rsonnel Records . . . Confidentiality of Files File Contents Review of Contents Access to Personnel Files Removal of Documents . . . . . . . . P-23 P-07 P-04 rsonnel Policies Goals . . . . . . . . . . . . . . . . . ofessional Leave . . . . . . . . . . . . cruitment and Se1ecti.on of Personnel Selection of Personnel/Recruitment Promotions/Transfers Selection Procedure . . . . . . . . . . tirement Pay/Payment Upon Death . . . . . . . . Payment to Spouse/Estate . . . . . lary Administration and Position Classification Entrance Pay Rate Pay Rate Adjustments Shift Differential Temporary Work in Higher Classification S.ck Leave/Acceptable Attendance Sick Leave Bank Enrollment Procedures Rules for Use Termination Extraordinary Sick Leave Acceptable Attendance . . . . . . . . . . . . . P-07 P-B7 P-24 P-64 P-60 P-B5 S aff Bea1th . . . . . . . . . . . . . . . . . . . . . . . P-35 Employee Assistance Program aff Representation on Camni. tteea and Task Forces Responsibilities . . . . of Employment . for Compliance ird-Party Complaints Against Employees . . . . . . . . . paid Leave of Absence . . . . 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U"l r- co \D co co co co co co co co I I I I I I I I I I Po< Po< Po< Po< Po< Po< Po< Po< Po< Po< 1 i .... .... fl .c ~ l:l Q) &l .-1 ~ << ~ ;a Q) i :> III ... ~ .... ~ Q) .-1 lO' 0 ~ Q) > ~ :> u ~ Po< Q) III .c .-1 ~ .... j ...:l ...:l 'Q) 8 t ~ .1 :> ~ fIl fIl ~ IS III o,-i Ql i fIl C .... U 't:l .,-i ...:l fIl ~ ~ 9 j '8- .... .... ~ Ql o,-i o,-i III ..... o,-i .-1 .... .-1 .-1 U 0 ~ .-1 0 Q) 0 c :E1 III .,-i ... 8. > "" ::c ~ > o:n Po< COUNTY OF ALBEMARLE PERSONNEL POLICY SP-Ol Sl -Ol EMPLOYEE RELATIONS PRINCIPLES Between the Board And its Employees The Board as employer realizes that the strength of Albemarle County G<vernment depends directly upon the contribution made by every employee in t'e organization. It knows that high productivity and efficiency result from i dividual job satisfaction. It is, therefore, the policy to be frank, fair, a d honest with personnel and to respect their rights as employees. The Board shall continue to strive to achieve mutual respect in its w< rking relationships. It will insist that its supervisors do all in their p<wer to carry out this objective. PERSONNEL ~P-Ol Eloplovee Relations Principles: A The Board will maintain a staff of competent employees by following the best possible screening procedures through the County Executive/designee. B The Board will observe and follow the established grievance procedure. C The Board will make every effort to maintain reasonable hours of work, good employee benefits, and the best possible working conditions. D Through these and other practices the Board will encourage employees to increase their growth and productivity with the organization. E Equal employment opportunity will be a guiding principle by which the board conducts its business with employees. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-02 SP-02 DEFINITION OF EMPLOYEE STATUS The Board will maintain standard definitions of employment and will classify employees in accordance with these definitions. PERSONNEL SP-02 Procedure for Compliance - Definition of Employee Status A Classified Employee - A classified employee is defined as any employee in a nonteaching position. B Definitions of Employment 1. Permanent - Employment in an approved budgeted full-time or part-time position which is meant to be part of the regular County work force. a. Full-time - Employment in an established position for not less than 40 hours per normal work week (Saturday at 12:01 a.m. to Friday at midnight)* and 52 weeks per fiscal year. b. Part-time - Employment in an established position requiring not less than 20 hours per normal work week and 36 weeks per school year or 52 weeks per fiscal year. c. Salaried Board Member - Employment as a member of the Board of Supervisors, School Board or Planning Commission which are paid on an annual salary basis. 2 Temporary - Employment in a position established for a specific period of time or for the duration of a specific project or group of assignments (or for less than 20 hours per normal work week.) Or, employment as a substitute in the absence of the incumbent a position classified as Full-time, Part-time for less than 3 months. a. Full-time - Employment in a position for not less than 40 hours per normal work week (Saturday at 12:01 a.m. to Friday at midnight.)* b. Part-time - Employment in a position requiring less than 40 hours per normal work week. * NOTE: Schedules other than those noted may be established by Principals/Department Heads provided that the alternate schedules are in writing and provided to the employees and to the Human Resources Department. PERSONNEL 5P-02 C Extent of Participation in Benefits 1 Full-time: Participate in all benefit programs. 2 Part-time: Participate in prorated medical benefit, leave benefits, and applicable retirement and life insurance programs. County employees hired prior to the implementation of this policy (i.e. October, 1985) and who received benefits, will not lose such benefits. 3 Temporary: Participate in no benefit programs. 4 Salaried Board Member: Participate in health and dental insurance programs. loyees entitled to benefits will receive such benefits from the date of e ployment or whenever such benefits can begin. All paperwork for payroll rposes for new employees must be received in human resources by the 15th of e month in order to be paid by the end of the month. r new employees who begin employment on or prior to the 15th of a month, the unty's contribution toward medical insurance may begin the first of the llowing month. For new employees who begin employment after the 15th of a nth, the County's contribution toward medical insurance may begin the first the month following the first full month of employment. In this instance, ployees may purchase medical insurance during the first full month of e ployment by paying for both the employer and employee share of the cost. M dical insurance ceases at the end of the month for those employees who t rminate on or before the fifteenth of the month and at the end of the next f 11 month for those employees who terminate after the fifteenth of the month. ployees who are married to another County employee will be eligible for two ard contributions toward medical insurance. It is the responsibility of the loyee to notify the Human Resources Department of this situation and, upon tification, the change in contribution will be made with the next payroll. no event will the county be responsible for retroactive payments to loyees who fail to provide this notification. PERSONNEL SP-02 D. Continuous service is defined as - uninterrupted employment while classified as a permanent employee. 1. Continuous service is broken by the following: a) Termination of employment; or b) Resignation by the employee; or c) Absence from work for more than five (5) consecutive working days without prior approval of the supervisor, unless caused by proven illness or injury which renders the employee incapable of working. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-03 S -03 GRIEVANCE POLICY AND PROCEDURE 01 Ii ecti ve: It is the objective of the Board of Supervisors to provide fair, e<fuitable and satisfactory working arrangements for its employees. Every e fort will be made to resolve employee grievances informally with the least ffi~unt of worry and delay. However, in some cases it becomes necessary to p oceed through a formal appeal and panel review to handle thoroughly a given g ievance. Accordingly, the following procedures and regulations are e tablished. DE finition of Grievance: A grievance shall be a complaint or dispute by an employee relating to h s employment, including but not necessarily limited to: 1. Disciplinary actions including dismissals, disciplinary demotions, and suspensions provided that dismissals shall be grievable whenever resulting from formal discipline or unsatisfactory job performance; If an appeal is made of any disciplinary action, the appealing employee should recognize that at each level of the process, a new hearing on the matter will be held and the disciplinary action rendered at subsequent levels may be either more or less stringent than that recommended at a previous level. 2. The application of personnel policies, procedures, rules and regulations, including the applicat~on of policies involving the contents of ordinances, statutes or established personnel policies, procedures, rules and regulations; 3. Acts of the retaliation as the result of utilization of the grievance procedure or participation in the grievance of another local government employee; 4. Complaints of discrimination on the basis of race, color, creed, political affiliation, age, disability, national origin or sex; and 5. Acts of retaliation because the employee has complied with any law of the United States or of the Commonwealth, has reported any violation of such law to a governmental authority, or has sought any change in law before the Congress of the United States or the General Assembly. PERSONNEL SP-D3 G ievance Policy and Procedure (continued) The Board of Supervisors of Albemarle County shall retain the exclusive r ght to manage the affairs and operations of government. Accordingly, the fpllowing complaints are nongrievable: 1. Establishment and revision of wages or salaries, position classification or general benefits; 2. Work activity accepted by the employee as a condition of employment or work activity which may reasonably be expected to be part of the job content; 3. The contents of ordinances, statutes or established personnel policies, procedures, rules and regulations; 4. Failure to promote except where the employee can show that established promotional policies or procedures were not followed or applied fairly; 5. The methods, means and personnel by which work activities are to be carried on; 6. Except where such action affects an employee who has been reinstated within the previous six months as the result of the final determination of a grievance, termination, layoff, demotion or suspension from duties because of lack of work, reduction in work force, or job abolition; 7. The hiring, promotion, transfer, assignment and retention of employees within the County of Albemarle; 8. The relief of employees from duties of the County of Albemarle in emergencies. In any grievance brought under the exception to prov~s~on 6 of this s~division, the action shall be upheld upon a showing by the local government t~at: I. there was a valid business reason for the action; and II. the employee was notified of the reason in writing prior to the effective date of the action. Grievances filed with regard to the Americans with Disabilities Act (~A) shall follow the grievance procedure established in the County's ADA Tr-ansition Plan. PERSONNEL SP-03 G I-ievance Policv and Procedure (continued) M nagement Rights: Nothing in this procedure is intended to circumscribe or modify the e isting management right of the County to do the following: 1. direct the work of its employees as well as establish and revise wages, salaries, position classification and general employee benefits; 2. hire, promote, transfer, assign and retain employees within the agency; 3. maintain the efficiency of governmental operations; 4. relieve employees from duties of the agency in emergencies; and 5. determine the methods, means, and personnel by which operations are to be carried out. D~termination of Grievability: If some question should exist concerning the grievability of a specific p oblem and if the question cannot be resolved to the satisfaction of both the eI~ployee and his/her supervisor at the departmental level, the employee may r~quest that the issue of grievability may be appealed to the Circuit Court of t is County for a hearing de novo on the issue of grievability. Within ten ( 0) days thereafter, the County Executive shall transmit to the Circuit Court o this County: a copy of the decision of the County Executive, a copy of the N(btice of Appeal and the exhibits. A list of evidence furnished to the Court s all also be furnished to the grievant. Proceedings of the review of the d~cision of the County Executive shall be instituted by filing a notice of appeal with the County Executive within ten working days after the date of the d~cision and giving a copy thereof to all other parties. Within ten days t ereafter, the County Executive shall transmit to the Circuit Court of this C(Punty: a copy of the decision of the County Executive, a copy of the notice o appeal and the exhibits. The failure of the County Executive to transmit t e record within the time allowed shall not prejudice the rights of the g ievant. The Court, on motion of the grievant, may issue a writ of c rtiorari requiring the County Executive to transmit the record on or before a certain date as provided in Section 2.l-ll4.5:1E, Code of Virginia. The C(burt may affirm the decision of the County Executive or may reverse or modify t e decision. PERSONNEL SP-03 G ievance Policy and Procedure (continued) The issue of grievability may occur at any step of the following p ocedure prior to the panel hearing, but once raised, the issue must be rl solved before further processing the grievance. In any event, the issue of g ievability must be resolved prior to the panel hearing or it shall be deemed t( have been waived. The classification of a complaint as non-grievable shall not be c(nstrued to restrict any employee's right to seek or management's right to p ovide customary administrative review of complaints outside of the scope of t1 e grievance procedure. The decision of the court is final and not alpealable. p( licv All stages of the grievance beyond the first step (see following p ocedure) shall be in writing on forms supplied by the Human Resources Dlpartment of the County. Once an employee reduces his grievance to writing he must specify on the ~propriate form the specific relief he expects to obtain through use of this p ocedure. After the initial filing of a written grievance, failure of either party t( comply with all substantial procedural requirements of the grievance p ocedure, including the panel hearing, without just cause shall result in a dl cision in favor of the other party on any grievable issue, provided the pc rty not in compliance fails to correct the non-compliance within five (5) w(rk days of receipt of written notification by the other party of the c(mpliance violation. Such written notification by the grievant shall be made t( the County Executive, or his designee. The County Executive, or his dEsignee, at his option, may require a clear written explanation of the basis f(r just cause extensions or exceptions. The County Executive, or his dEsignee, shall determine compliance issues. Compliance determination made by t e County Executive shall be subject to judicial review by filing a petition w th the Circuit Court of Albemarle County within thirty (30) days of the c(mpliance determination. PERSONNEL SP-03 Grievance Procedure Any employee wishing to file a grievance shall have the right to follow a]l the steps of this procedure as listed below with complete freedom from rEprisal. Albemarle County police officers have the right to file a grievance urder this procedure or the state law enforcement officers grievance procedure b1.:t not both. With the exception of step IV (Upper Management Level) the only pErson who may normally be present in the Management step meetings are the glievant, the appropriate official at the level at which the grievance is bEing heard, and appropriate witnesses for each side. Witnesses shall be plesent only while actually providing testimony. At the Upper Management LEvel, the grievant, at his option, may have present a representative of his croice. If the grievant is represented by legal counsel, the County Executive l"kewise has the option of being represented by counsel. If an appeal is made of any disciplinary action, the appealing employee should recognize that at ecch level of the process, a new hearing on the matter will be held and the d'sciplinary action rendered at subsequent levels may be either more or less stringent than that recommended at a previous level. 1. step I (Supervisory Level) a) Within thirty (30) calendar days after the occurrence or condition giving rise to the grievance, the employee affected may identify the grievance verbally to the employee's immediate supervisor. * Within three (3) working days of such presentation, the supervisor shall give his/her response to the employee with respect to the grievance, or shall advise the employee that additional time for such decision is needed, in which case a decision must be given the employee within three (3) working days thereafter. b) If a satisfactory resolution is not reached by this process, the employee shall produce the grievance in writing, identifying the nature of the grievance and the expected remedy on Grievance Form A. Such written grievance shall be presented to the immediate supervisor and Director of Human Resources within three (3) working days of the supervisor's verbal reply. 2 Step II (Management Level) If a satisfactory resolution is not reached at the first step, the er~loyee may so indicate on the grievance form and submit the grievance to h s/her department head within ten (10) working days. A meeting to review the g ievance shall be held between the employee and the department head within tlree (3) working days. The time between the second step submission and the SEcond step meeting may be extended by mutual agreement. PERSONNEL SP-03 Grievance Procedure (continued) * When the action being grieved was initiated by a level above the immediate supervisor, the grievance shall be presented to the person whose action is being grieved. A second step written reply to the grievant shall be provided to the errployee within three (3) working days after the second step meeting. 3. Step III (Upper Management Level) If a satisfactory resolution is not reached at the second step, the enployee may submit the grievance to the Deputy County Executive. Submission te the third step must occur within ten (lO) working days of the second step. Tte Deputy County Executive will meet with the employee within three (3) werking days or indicate an extension is necessary. Such extension shall not e>ceed three (3) additional working days except by mutual agreement. The DEputy County Executive shall render a written reply to the grievance within ttree (3) working days following the third step meeting. 4. Step IV (Upper Management Level) If a satisfactory resolution is not reached at the third step, the en~loyee may submit the grievance to the County Executive. Submission to the feurth step must occur within ten (10) working days of the third step. The Ceunty Executive will meet with the employee within three (3) working days or irdicate an extension is necessary. Such extension shall not exceed three (3) aeditional working days except by mutual agreement. The County Executive stall render a written reply to the grievance within three (3) working days fcllowing the fourth step meeting. PERSONNEL SP-03 G ievance Procedure (continued) 5 Step V (Panel Hearing) If the reply from the fourth step meeting is not acceptable to the ievant, he/she may submit the grievance to a fifth step panel hearing. The quest for a fifth step panel hearing shall be indicated by the employee on nel Hearing Form B and submitted to the County Executive. A request for nel hearing must be submitted within ten (lO) working days of the fourth ep reply. The County Executive will arrange for the panel selection and hedule the panel hearing. A panel shall be chosen which shall be composed of three members and s all be chosen in the following manner: one member appointed by the ievant, one member appointed by the County Executive and a third member lected by the first two. To ensure an objective panel, neither the grievant r supervisory personnel responding to the first four steps of the grievance y serve on the panel. Panels chosen in compliance with these requirements all be deemed to be impartial. In the event that agreement cannot be ached as to the final panel member, the chief judge of the Circuit Court of is County shall select such third panel member. To insure an impartial nel, such panel shall select such third panel member. To insure an partial panel, such panel shall not be composed of any person having direct volvement with the grievance being heard at the panel, or with the complaint dispute giving rise to the grievance. Managers who are in a direct line of pervision of a grievant and the following relatives of a participant in the ievance process or a participant's spouse are prohibited from serving as nel member: spouse, parent, child, descendants of a child, sibling, niece, phew and first cousin. No attorney having direct involvement with the ject matter of the grievance, nor a partner, associate, employee or co- loyee of such an attorney shall serve as a panel member. Panel members osen in compliance with these requirements shall be deemed to be impartial. In cases involving retaliation or employee termination, Albemarle unty retains its right to use an administrative hearing officer as a third nel member. When this option is exercised, the administrative hearing ficer shall be appointed by the Executive Secretary of the Supreme Court. e appointment shall be made from a list of Administrative Hearing Officers PERSONNEL ~P-03 G~ievance Procedure (continued) m~intained by the Executive Secretary pursuant of Section 9-6.14:l4.1 and s~all be made from the appropriate geographical region on a rotation basis. IF the local government elects to use an Administrative Hearing Officer it s~all bear the expense of such officer's services. In all cases, the third panel member shall be the chairman, set the time fpr the hearing and notify the employee. The hearing shall be held no later t~an (10) working days after the date of the request unless the selection i~volves the use of the Circuit Court. In such case, the hearing shall be h~ld as soon as practicable, but no more than ten (10) working days after the f nal panel member has been selected. The grievant may have present at this m~eting representatives of his/her choice. Copies of Form A shall be sent by t~e County Executive to the panel members. The majority decision of the panel, acting within the scope of its a~thority, shall be final, subject to existing policies, procedures and law. T~e question of whether the relief granted by the panel is consistent with w~itten policy shall be determined by the County Executive of Albemarle Cpunty, or his designee, unless such person has a direct personal involvement w th the event or events giving rise to the grievance, in which case a d~cision shall be made by the Attorney for the Commonwealth of Albemarle Cl>unty. The panel has a responsibility to interpret the application of appropriate agency policies and procedures in the case. It does not have the a~thority to formulate policies or procedures or to alter existing policies or p~ocedures. The conduct of the hearing shall be as follows: a. The panel shall determine the propriety of attendance at the hearing of persons not having a direct interest in the hearing. At the request of either party, the hearing shall be private. b. The County shall provide the panel with copies of the grievance record prior to the hearing and provide the grievant with a list of the documents furnished the panel and the grievant and his attorney, at least ten (10) days prior to the scheduled panel hearing, shall be allowed access to and copies of all relevant files intended to be used in the grievance proceeding. Documents, exhibits and lists of witnesses shall be exchanged between the parties at least five (5) days in advance of the hearing and the parties shall be under a continuing duty to disclose additional documents identified later which may be used in the respective parties' cases-in-chief. PERSONNEL SP-03 G ievance Procedure (continued) c. The panel may, at the beginning of the hearing, ask for statements clarifying the issues involved. d. Exhibits, when offered by the grievant or the County, may be received in evidence by the panel, and when so received, shall be marked and made a part of the record. e. The grievant and supervisor, or their representatives, shall then present their claims, evidence and witnesses who shall submit to the questions or other examination. The panel may, at its discretion, vary this procedure but shall afford full and equal opportunity to all parties and witnesses for presentation of any material or relevant evidence. f. The parties may offer evidence and shall produce such additional evidence as the panel may deem necessary to an understanding and determination of the disputes. The panel shall be the judge of relevancy and materiality of the evidence offered. All evidence shall be taken in the presence of the panel and of the parties. g. The panel chairman shall specifically inquire of all parties whether they have any further proofs to offer or witnesses to be heard. Upon receiving negative replies, the chairman shall declare the hearing closed. h. The hearings may be reopened by the panel chairman with the County Executive no later than fifteen (15) working days after the completion of the hearing. The decision shall be made on forms furnished by the County. The decision shall be filed in writing by the panel chairman with the Cpunty Executive no later than fifteen (15) working days after the completion o the hearing. The decision shall be made on forms furnished by the County. Copies of the decision shall be transmitted to the County Executive, the e~ployee, and the employee's supervisor. The parties to the grievance, by mutual agreement, or the panel chairman m~y extend any or all of the time periods established in this procedure. The grievant must bear any cost involved in employing representation or i~ the legal preparation of his/her case. Either party may petition the court for an order requiring i~plementation of the decision of the panel. COUNTY OF ALBEMARLE PERSONNEL POLICY 5P-04 51-04 PERSONNEL RECORDS Present and past employees shall have access to their personnel files aId records, exclusive of those items made confidential by law, which are mcintained by the County of Albemarle. No separate files shall be maintained rEgarding an employee which is not available for that employee's inspection. Infonnation determined to be unfounded after a reasonable administrative rEview shall not be maintained in any employee personnel file, but may be rEtained in a separate sealed file by the administration if such information a leges civil or criminal offenses. If information relative to employment is requested by banks or other eftablishments, written permission from the employee to release such irformation is required. PERSONNEL SP-04 A The official personnel file shall be defined as the employment file containing personal information relevant to the individual's employment which is maintained in the County Human Resources Office. The official personnel file shall be the only file which is to be considered official and complete in matters related to wage and salary, employee selection, evaluation, letters of reprimand or commendation, placement of employees shall be contained in this file. Supervisors are responsible for forwarding all such documents to the Director of Human Resources for inclusion in the official file. B Confidentiality of Files The Human Resources Office shall protect the confidentiality of personnel files, personnel references, academic credits and other similar documents. It shall establish no separate file that is not available for the employee's inspection. C File Contents Subsequent to the date of employment, no material derogatory to an employee's conduct, service, character or personality shall be placed in his or her personnel file unless the employee has had an opportunity to review the material. The employee shall be given the opportunity to acknowledge that he or she has reviewed the material by affixing his or her signature. A statement will be included on the document stating, "this signature in no way indicates agreement with the contents of this document but only that I have received a copy of it." If the employee refuses to sign the document, the supervisor shall have someone witness the fact that the document was given to the employee and sign a statement attesting to their witnessing. The document should then be forwarded to the Human Resources Office. The employee also shall have the right to submit a written answer to such material, and the Director of Human Resources shall review the answer and shall attach it to the file copy. In no instance should employees be asked to sign documents which are incomplete. References, transcripts, placement folders and other materials that are received on the basis of pledged confidentiality as a part of the preemployment procedure shall not be considered as part of the file material for purposes of this section and section D which follows: D Review of Contents An employee shall have the right, upon request, to review the contents of his or her personnel file. PERSONNEL 5P-04 E Access to Personnel Files The Director of Human Resources will be held responsible for assuring that only authorized individuals have access to the personnel files. The following individuals shall have general access to the files: (1) County Executive or designee (2) Director of Human Resources and Human Resources staff. The following individuals shall be designated as having regular access to a limited number of official personnel files: (1) Individual employees or former employees after demonstrating identity (2) Immediate supervisors shall have access to files of employees under their authority only. The Board, at its request, may review the personnel file of an employee in executive session at a Board meeting. In such instances either the County Executive or Director of Human Resources will deliver the file to the Board. There shall be no access to or dissemination of material from the official personnel files to any individual or organization not having regular access unless a Voluntary Release of Information Form has been signed by the employee and requesting individual or organization. F Only the County Executive/Designee in conjunction with the Director of Human Resources shall have the authority to remove a document from a personnel file. After a period of five years from the date on which a document was placed in a personnel file had elapsed, requests for removal of a document from an individual's file may be made in writing through the Director of Human Resources who will consult with the County Executive on the request. A decision will be rendered in writing to the employee and, if removal of the document is approved, the document will be forwarded to the employee. L~gal Reference: Code of Va., 52.1-340--2.1-346. Virginia Freedom of Information Act. see 52.1-342(b)(3). Official records to be open to inspection; exceptions. COUNTY OF ALBEMARLE PERSONNEL POLICY sP-os s P-os CRIMINAL CONVICTIONS/MOTOR VEHICLE VIOLATIONS POLICY It is the policy of Ablemarle County to seek criminal conviction and D~partment of Motor Vehicle violation information on applicants for all county ppsitions prior to their employment. It is the responsibility of the D~partment of Human Resources to determine on a case basis whether or not a cpnvicted offender will be employed considering the sensitive nature of the a fected job, the seriousness of the offense(s) and the honesty of the applicant in completing the application form. P-05 EFFECT OF CRIMINAL CONVICTION It is the policy of the board not to employ or to continue the enployment of classified, professional or administrative personnel who may be deemed unsuited for service by reason of criminal conviction. Conviction of a clime, in and of itself, is not an automatic bar to employment. Where a ccnviction relates to suitability of the individual to perform duties in a pcrticular position, such person may be denied employment or be terminated. Individuals applying for employment in Albemarle County for any position stall be required to disclose prior convictions of law other than minor tlaffic violations or juvenile offenses. Information provided by applicants mcY be verified by work history, personal reference or criminal record irquiries to determine the applicant's acceptability for employment. Where a plior conviction is ascertained, the County will consider the nature of the offense, the date of the offense, and the relationship between the offense and tte position for which application is sought. If an applicant makes any misrepresentation or willful omissions of fact regarding prior criminal history, such misrepresentation or omission shall be stfficient cause for disqualification of the applicant or termination of enployment. Acopted: , 199_ Legal Ref.: Code of Virginia, 1950, as amended, Chapter 23, Sec. 19.2-389 (7) File: P-05 EFFECT OF CRIMINAL CONVICTION Applicants for all positions, will be advised by a statement on the application form that they will be required to sign a statement before or at t e time an employment offer is made which authorizes Albemarle County to have a criminal conviction and motor vehicle violation investigation performed and t at satisfactory outcome of the investigation is a condition of employment. The following paragraph will be added to all applications for employment w th Albemarle County: "I hereby authorize the Office of Human Resources to conduct work history, personal reference or police record inquiries, and waive the right to hold liable those persons for providing any requested information. It is understood that such information is to be absolutely privileged, confidential, and used only in determining my qualifications for employment and assignment." If an applicant for employment with the Albemarle County should refuse t<~ permit a criminal history record search, that applicant will be removed f om further employment consideration. Applicants who omit convictions from t e application form will be denied employment for falsification of the application. A new application may be filed after three calendar years p ovided the person at that time lists their convictions. Once employment candidates have been interviewed, they will complete two c<ppies of the attached Criminal History Record Request. All written offers of eI~ployment will state that the execution of an authorization for Albemarle CDunty to conduct a criminal conviction/motor vehicle violation investigation a d its satisfactory outcome are conditions of employment. The Office of Human R sources will deliver such requests to the Albemarle County Police Department o Department of Motor Vehicles to conduct the search for any criminal history r ~cord. Once a criminal record has been reviewed and an administrative d~termination made concerning employment suitability, the record will be r~tained in a file separate from the official personnel file. If a criminal r~cord is obtained that would prohibit employment under Albemarle County Board p<Dlicy, the applicant will be so informed and his application for employment rE~moved from consideration. If the response to the request indicates "No C<Dnviction Record" it will be filed in the employee's personnel file. If the r sponse indicates a conviction(s), the response will be reviewed by the D rector of Human Resources. Convictions/violations which are judged not to be rE lated to the duties of the position for which application is made will not bE discussed with the employing department unless such discussion is necessary t< make the decision to employ the applicant. If the response reveals c<nvictions/violations which appear to be job related, it will be discussed w th the employing school/department to determine what action would be aJpropriate. Records of criminal conviction/motor vehicle violation i formation will not be filed in the individual/s personnel file. Conviction i formation received by Albemarle County will not be disseminated to any third pert not directly involved in the hiring process. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-06 SP-06 Alcohol/Druq Free Workplace Albemarle County has a vital interest in maintaining a safe, healthful, and productive environment for its employees. The use of alcohol or illegal drugs, or unlawful use of prescription drugs undermines the quality of job performance, endangers co-workers and brings discredit to the County. The County will not tolerate the possession or use of illegal drugs, alcohol, or the unlawful use of prescription drugs by its employees in any job-related context and is committed to the eradication of them from the workplace. This policy is not intended to prevent County employees from participating in social functions outside of County facilities or schools where alcohol may be served. Any County employee determined to have violated this policy will be subject to disciplinary action up to and including dismissal. All County employees shall be responsible for reporting any evidence of the use of drugs or alcohol by employees to their department head. All such reports shall be thoroughly investigated and reported to the County Executive/Department Head or designee and appropriate action will be taken as necessary. The board will not tolerate any violation of the law and, in accordance with the law, will fully support any employee who, in good faith and with probable cause acts to report the activities of other persons as they relate to the use of alcohol or drugs on County property. In order to comply with federal law, the County requires that an employee notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. Failure to notify the County of drug related convictions is grounds for dismissal. The County must notify any federal contracting agency within lO days of having received notice that an employee engaged in the performance of such contract has had any criminal drug statute conviction for a violation occurring in the workplace. The County will impose a sanction on any employee who is so convicted. PERSONNEL 5P-06 Procedure for Compliance - Alcohol/Drug Free Workplace I. Employee Assistance The County recognizes that alcohol and drug dependencies are illnesses and major community health problems. Early recognition and treatment of alcohol and drug abuse are essential to successful rehabilitation. The County maintains an employee assistance program (EAP) to assist employees with alcohol and drug abuse problems as well as with other personal problems and will also make referrals to appropriate treatment programs. Employees voluntarily seeking assistance for a substance abuse problem through EAP or a medical source will not be disciplined as a result of their disclosure of prior drug or alcohol use, and treatment by EAP or another source will be handled in confidence. The County shall establish a drug-free awareness program to inform all employees about the dangers of drug abuse in the workplace and that the maintenance of a drug-free workplace is the County's goal. The awareness program shall identify counseling and rehabilitation programs and shall emphasize the penalties for employees' violating this policy and its administrative procedures. II. Use of Drugs A. Controlled Substances (Illegal Drugs) 1. Any employee who enters upon County property or reports for duty while possessing or after having consumed controlled substances (illegal drugs) shall be immediately suspended until the County Executive or Department Head shall take such action as is advisable. The County Executive/Department shall investigate all charges and shall make such recommendations to the board as he judges to be appropriate which may include dismissal. 2. Any County employee who is convicted of the illegal possession, use or distribution of controlled substances (illegal drugs) either in or outside of the workplace will be relieved of his or her duties in accordance with due process. PERSONNEL SP-06 3. Upon being charged by legal authorities, the employee will be suspended without pay until the case is resolved. If the employee is convicted, the employee will be dismissed effective the date he or she was originally suspended. If not convicted, the employee will be reinstated with full pay retroactive to the date of suspension. III. Use of Alcohol/Legal Drugs A. In the Workplace If an employee enters upon County property or is caught in the workplace under the influence of or possessing alcohol or is misusing,legal drugs, the employee will be referred to the Employee Assistance Program. A determination regarding extended rehabilitation will be made by the Employee Assistance Counselor, the employee and the immediate supervisor. If the employee refuses this option for counseling/rehabilitation, disciplinary action including dismissal, may be taken. B. Driving Under Influence of Alcohol/Legal Drugs 1. Employees Who Drive as Primary Occupation If a County employee is charged with or convicted of a motor vehicle offense involving alcohol or the misuse of legal drugs whether in or outside of the workplace and their position in the County requires driving as a primary responsibility, they will be dismissed from their employment in accordance with due process. Upon being charged by legal authorities, the employee will be suspended without pay until the case is resolved. If the employee is convicted, the employee will be dismissed effective the date he or she was original~y suspended. If not convicted, the employee will be reinstated with full pay retroactive to the date of suspension. 2. Other County Employees County employees whose primary occupation does not involve driving and who are convicted of a motor vehicle violation involving alcohol or the misuse PERSONNEL SP-DE> of legal drugs will be suspended from driving a County vehicle for one year from the date of conviction. Employees convicted of such offenses must notify their immediate supervisor of the conviction and will be referred to the Employee Assistance Program for counseling. IV. Preemployment Testing/Referral for Testing A. A substance test will be given at County expense to all new persons offered permanent employment in certain safety related positions with the County. These positions will be designated on a list approved by the County Executive and will be maintained by the County Executive/Director of Human Resources. Department Heads may determine that applicants for certain positions on the designated list must undergo the preemployment substance test for temporary employment. In such instances, the Department Head is responsible for notifying the Director of Human Resources of this requirement and will be responsible for all associated costs. In addition certain positions that require annual physical examinations will have a substance test added to the examination as a requirement for continued employment. Two positive results on any substance test will result in denial of employment rights. For nonsafety - related positions a new application may be filed one year after the failing of a drug test. For safety - related positions, a three year period must elapse before a new application will be considered. B. Department Heads may require that employees undergo testing for substance usage if they suspect such usage in the workplace. Such testing will be coordinated through the County Physician services provided by Martha Jefferson Hospital. C. Department Heads may request that employees undergo a substance test at County Expense in safety-related instances where assuming a responsibility may involve the safety of staff. D. Employees in certain safety-related positions who are taking a prescribed medication which may impair performance, are required to inform the supervisor of such medication and to bring a statement from his/her physician regarding the likely effects of the medication on the employee's job performance. The positions covered under this provision will be included on a list in the Office of Human-Resources and will be made known to employees in those job classes. PERSONNEL SP-06 v. Through this program of providing every employee with the information listed above as well as alcohol/drug abuse education and training programs and the Employee Assistance Program, the County is making a good-faith effort to maintain a drug-free workplace. COUNTY OF ALBEMARLE RECOMMENDED SAFETY RELATED POSITIONS DRUG FREE WORKPLACE POLICY POSITION Local Government Pol'ce Officers Soc'al Services Social Service Aide Sr. Social Service Aide Social Worker Sr. Social Worker Sr. Employment Services Worker Social Work Supervisor Par} s and Recreation Life Guard Park Foreman Lead Groundskeeper Groundskeeper PT Bus Driver (unless already employed by schools) Joi t Communications Center Center Manager Communications Supervisor II Communications Supervisor I Communications Officer REASON FOR RECOMMENDATION Use of force/operation of emergency vehicles Frequent transportation of clients Safety of public Use of dangerous equipment Transportation of participants The planning, directing, and evaluation of the entire operation of the 91l Joint Dispatch Center 1) The superv~s~on of three communication shifts working 365 days a year, 24 hours a day. Personnel supervised are Communications Supervisor I and Communications Officers. 2) Directs all the activities of call taking, and dispatching of Police Communications and Emergency Medical Dispatch. 1) Supervises Communications Officers during assigned communications shift. 2) Conducts communication work pertaining to the receipt of emergency calls from the public and the maintenance of radio communications with Emergency Police and Rescue Units. Performs communications work pertaining to the receipt of emergency calls from the public and the maintenance of radio communications with Emergency Police and Rescue Units. COUNTY OF ALBEMARLE PERSONNEL POLICY 5P-07 Sl -07 PERSONNEL POLICIES GOALS Policies contained in this section set forth prov~s~ons for initial and ccntinuous employment of all personnel of Albemarle County. In addition to pclicies established by the Board, the County shall comply with all applicable S ate and Federal laws and regulations. In any case in which policy conflicts w'th State or Federal law, State or Federal law shall control. These policies shall be administered by the Human Resources Office which slall be responsible for the appropriate recruitment *, staffing, and employee rElations of the County and shall maintain a personnel file system for all erployees of the County. The personnel policies shall be reviewed periodically. Personnel fuployees or their representatives may be consulted and their suggestions scught in the review and revision of personnel policies. Revisions and acditions shall be subject to approval by the Board of Supervisors on t.he rE~ommendation of the County Executive/Designee. Acopted: , 199_. * Social Services employees are governed under the State of Virginia recruitment procedures. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-08 51 -08 COMMONALITY IN PERSONNEL PRACTICES The Albemarle County Board of Supervisors and School Board believe that tleir employees are all dependent on Albemarle County taxpayers and thus slould be governed by the same personnel policies, procedures and practices. Tc effect this commonality, the boards have implemented procedures through wlich communications and decisions regarding personnel matters take place bEtween the local government and the school division. PERSONNEL ~P-08 PROCEDURES 1 All personnel policies and procedures that are applicable to both local government and school division employees will be approved by both the Board of Supervisors and School Board. 2 A committee comprised of representatives from both divisions will review all proposed personnel policies and procedures that are applicable to both divisions and make recommendations to both the County Executive and Superintendent. Should changes be suggested by either board, the matter will be referred back to the County Executive and Superintendent for resolution subject to final approval by the boards. 3 Annually, a salary and benefits survey will be conducted to determine the competitiveness of the County's programs. Based on a review of these data, the County Executive and Superintendent will make joint recommendations regarding salary and benefit adjustments for inclusion in the next year's budget. 4 The boards will maintain a common salary schedule, * means of assigning positions to pay ranges and fringe benefit program for employees in both divisions. 5 Whenever a personnel matter occurs that may be applicable to both divisions, it shall be the responsibility of the County Executive and Superintendent to discuss the issue, refer it to an appropriate task force for recommendation or to the boards for approval as necessary. Through the ,above procedures, it is anticipated that personnel policies, p ocedures and practices affecting local government and school division eI~ployees shall, whenever possible, be consistently developed and a Ilministered. * excluding teachers COUNTY OF ALBEMARLE PERSONNEL POLICY P-09 P 09 Third-Party Complaints Against Employees * Prior to filing a formal complaint, individuals are encouraged to a tempt to resolve their concerns informally by addressing the matter to the p~rson with whom they have the concern. Any individual who wishes to file a f~rmal complaint regarding an employee of Albemarle County shall complete a T ird-Party Complaint Form available from the office of the County ~ ecutivejDesignee. In each instance where a complaint is filed on the appropriate form, the individual to whom the complaint is made, or who may be specifically designated to handle such complaints, shall hold a conference w thin 10 calendar days from when the complaint was received with the employee t~ consider all sides of the issue. Following the conference, a specific m~morandum shall be given to the employee indicating the nature of the c~mplaint and any specific action taken within 10 calendar days after the cpnference. Individuals affected shall acknowledge receipt of the memorandum b signing a statement on the copy to be filed, indicating the memorandum and t e orginal complaint form were received. In instances where the employee dpes not agree with the facts stated in the memorandum or the action taken, he o she shall be allowed to respond in writing and have the response filed with t e memorandum. If, after investigation by the designated individual, the cpmplaint is deemed unsubstantiated, the memorandum shall be destroyed. If t e complaint is substantiated, the memorandum shall be placed in the e ~loyees I personnel file. Individuals who utilize the complaint form in lodging a complaint shall b sent a letter noting that the complaint has been filed and is in the p ocess of being investigated. After the investigation is completed the p~rson who lodged the complaint will be notified whether or not any action was tl'-ken. The complaint must be filed within 30 days after the alleged incident a~d should be processed after a reasonable period of time, normally within 60 d ys or less. A~opted: , 199_. * A separate procedure exists for Third Party Complaints against sworn Police Department Personnel. THIRD PARTY COMPLAINT FORM Er ~loyee subject to complaint w< rk location/position Ni ture of Complaint: (Give specific times, dates and locations) D ~te complaint filed Person placing complaint address: phone: COUNTY OF ALBEMARLE PERSONNEL POLICY SP-12 5P-l2 FITNESS FOR DUTY The Board of Supervisors believes that its responsibility is to assure that all of its employees are fit for duty, physically and psychologically, in order to provide the highest level of services possible to the citizens of Albemarle County. In order to effect this assurance, the Board has charged the County Executive with the responsibility of implementing procedures that are fair to the employees involved but that also protect the basic belief that all employees must be of sound mind and body in order to carry out their responsibilities at the highest levels possible. PERSONNEL SP-12 Procedure for Compliance Fitness for Duty 1. All employees will be informed that a m~n1mUffi responsibility is to maintain their physical and emotional health to a degree required to carry out their responsibilities as employees. 2. All job descriptions will clearly state the minimum physical and emotional health requirements of the particular job. Employees are responsible for familiarizing themselves with these requirements. 3. If a supervisor suspects that an employee is not fit for duty, i.e. is unable to effectively perform his/her responsibilities due to physical or emotional health problems, the supervisor will have the right to refer the employee for a fitness for duty examination through the County physician. When such a referral is made, the supervisor shall explain to the employee the reasons for requiring the fitness for duty examination. The examination shall be at the County's expense and take place on the employee's paid work time. 4. Results of the fitness for duty examination will be shared with the employee. If the fitness for duty examination indicates that the employee requires some treatment prior to resuming their empLoyment responsibilities, the Human Resources Department shall counsel the employee on the services avaiLabLe for this treatment. If the County physician indicates that the employee is not fit for duty on a permanent basis, the employee will also have benefits such as retirement disability explained to him/her. 5. If the fitness for duty examination indicates that the employee could perform their responsibilities with some reasonable accommodation to the job, the County Executive/ Superintendent/designee will determine whether or not such modifications to the job can be made. 6. If the fitness for duty examination indicates that the empLoyee could perform his/her responsibilities by adhering to some medical treatment, it shall remain the responsibility of the employee to undergo the treatment. Failure to do so may result in dismissal from employment. 7. When employees return to work after hospitalization or prolonged absence for health reasons the County Executive/designee may require that the employee be examined by the County physician prior to allowing the employee to return to work. Th~ above-outlined procedures are designed to assure that employees are fit fo~ duty or, if problems occur, receive the treatment required in order to be able to perform their responsibilities to the extent required in the position description. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-20 SP-20 CONDITIONS OF EMPLOYMENT PERSONNEL FUNDED THROUGH OTHER THAN COUNTY BUDGET The Board recognizes the fact that additional funding is available for employees through various sources. The Board encourages its administration in the designing of projects which will enhance and stimulate its regular programs. The Board requires that the procedures utilized in employing such personnel will be consistent with policies and procedures in effect for regular County-funded employees. The Board shall, in all cases, retain control over the employment, fringe benefits and payment of all employees regardless of the source of funding, except where this is superseded by federal or state law. PERSONNEL SP-20 Procedure for Conditions of Employment: Pe~sonnel Funded Through Other Than County Budget A. All projects or grants involving requests for employment of personnel in Albemarle County shall be brought to the attention of the County Executive and Director of Human Resources. B. The Board shall be supplied with information on all projects and grants and such additional personnel employed under these projects and grants. C. All employees funded through other than County funds, inclusive of any agency for which the County is the official designated fiscal agent, shall be treated as though they were regular County employees and shall be subject to the same classification system, fringe benefits, and recruitment practices as regular County employees. D. All employment of personnel, regardless of the funding source for their salaries, shall be conducted in accordance with procedures established and coordinated under the Director of Human Resources. E. Administrators shall, in preparing a grant or project for additional personnel, build into the proposal enough funds to cover the appropriate fringe benefit package for the position{s). The classification of such positions will be determined in consultation with the Director of Human Resources. F. Under no circumstances shall the Board be held liable for funding fringe benefits for other than County funded employees unless prior approval has been received by the Board. G. The performance of employees funded through other sources shall be evaluated as that of regular County employees. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-21 S -2l EEOC POLICY STATEMENT INCLUDING SEXUAL HARASSMENT POLICY A. Generally The policies contained in this section set forth provisions for initial a continuous employment of all personnel of Albemarle County. In addition to p licies established by Albemarle County Board of Supervisors, the division s 11 comply with all applicable state and federal laws and regulations. B. Equal Employment Opportunity Albemarle County shall adhere to a policy of equal employment o rtunities for all employees. It is the policy of the board to not discriminate against any employee because of race, color, religion age, sex, disability, national origin, marital status, or physical disability except in situations where such disability will constitute an employment liability. Discrimination against any person shall be prohibited in recruitment, e amination, appointment, training, promotion, retention, discipline, and any o er aspect of personnel administration for any of the above-listed reasons, b cause of political or religious opinion or affiliation, or because of other n n-merit factors. The statement, "Albema+le County is an Equal Opportunity Employer," all be placed on all employment application forms and shall be disseminated roughout Albemarle County. The County will abide by section 504 of the ndicapped Rehabilitation Act and the American's With Disabilities Act. C. Sexual Harassment It is the policy of the Albemarle County Board of Supervisors to hibit any sexual harassment in relation to employment in Albemarle County. It is illegal for any employee, male or female, to harass another employee by (1) making unwelcome sexual advances or requests for sexual favors, or e aging in other verbal or physical conduct of a sexual nature, or (2) making s mission to or rejection of such conduct a basis for employment decisions affecting the employee, or (3) creating an intimidating, hostile or offensive w king environment by such conduct. Any employee who believes that he or she h s been subjected to sexual harassment should report the alleged act ediately to the Title IX compliance officer, and a confidential estigation of any complaint will be undertaken immediately. The questjon whether a particular action or incident is prohibited behavior or a purely sonal, social relationship without an adverse employment effect requires a ermination based on all the available facts in the matter. COUNTY OF ALBEMARLE SP-21 Page 2 PERSONNEL Any administrator, teacher or other employee who is found after appropriate investigation to have engaged in sexual harassment of another employee will be subject to appropriate sanctions depending upon the circumstances, from a warning in his or her file up to and includingUDmediate discharge. Adopted: , 199_. Legal Refs.: Civil Rights Act of 1964, as amended in 1972, Title VI, Title VII; 42 D.S.C. 2000e-z, 29 C.F.R. 1604.l1 (l987); Executive Order 11246, 1965, as amended by E.O. 11375; Equal Employment Opportunity Act of 1972, Title VII; Education Amendments of 1972, Title IX (P.L. 92-3l8); 45 C.F.R., Parts 8l, 86 (Federal Register June 4, 1975, August ll, 1975); Rehabilitation Act of 1973; Age Discrimination in Employment Act, P.L. 95-256; Constitution of Virginia PERSONNEL SP-22 Procedure for Enforcement of Administrative Regulations A Whenever an employee violates any of the Board regulations, the employee may be subject to official disciplinary action including discharge. B Disciplinary action will be taken in private by the employee1s immediate supervisor and will normally be progressive with the seriousness of the infraction: The normal 1. 2. 3. 4. course will be: Oral reprimand Written reprimand Suspension with pay (for investigative purposes) Suspension without pay a. The County Executive or designee may suspend classified personnel for just cause. All pay and benefits may be suspended concurrently if suspension without pay is utilized. 5. Dismissal a. The County Executive or designee may place on probation and dismiss employees for just cause. An employee who is dismissed may appeal the decision through the Grievance Procedure except for appointed department heads. C Any intentional violation of regulations that may endanger the safety of a fellow employee may be the cause for immediate discharge. D All official written disciplinary action, must be recorded and forwarded to the Human Resources Office for inclusion in the employee's personnel file with a copy provided to the employee. E The department head or designee, has the right to utilize any or all of the preceding steps in the disciplinary process with suspension without payor dismissal subject to approval by the County Executive or designee. All disciplinary complaints are subject to the approved grievance procedure. If an appeal is made of any disciplinary action, the appealing employee should recognize that at each level of the process, a new hearing on the matter will be held and the disciplinary action rendered at subsequent levels may be either more or less stringent than that recommended at a previous level. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-22 SP-22 EMPLOYEE DISCIPLINE The Board recognizes its continuing responsibility to develop and administer necessary regulations in a fair and consistent manner, and the obligations of all employees to conform with those regulations. The Board seeks to establish and maintain appropriate administrative policies which will provide the most efficient operation of the Albemarle County Government and to provide for proper disciplinary action whenever an employee fails to observe such regulations. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-23 SI -23- PERFORMANCE REVIEW The Board believes that the primary purpose of a performance review is tc inform employees about their abilities, contributions, level of performance ard to offer constructive help as to how they might improve. The Board endorses a regular system of performance reviews and recognizes that this system is designed to: A. Maintain or improve each employee's job satisfaction by showing an interest in his/her development. B. Serve as a systematic guide in planning further improvement in job performance. C. Assure a considered opinion of an employee's performance. D. Assist in determining and recording special talents, skills, and/or deficiencies. E. Provide an opportunity for each employee to discuss concerns about his/her job. F. Assemb,le data for use as a guide for such purposes as wage adjustments, promotions, training opportunities, disciplinary action, reassignment, and dismissal. PERSONNEL SP-23 S1-23 Procedure for Compliance for Performance Review A. Probationary Terms - The probationary term is a six month period of time in which every new employee shall demonstrate his/her ability to perform the job. Police Officers who have no previous experience in Virginia Law Enforcement and Communications Officers and Supervisors of the Emergency Operations Center serve a twelve month probationary period. If this performance is not satisfactory, the employee may be rele~sed without further obligation. During the probationary period months, the supervisor will meet with the new employee at the end of the third and sixth month in order to provide input about the employee's progress. The probationary performance review must be of an overall satisfactory rating for an employee to become a permanent staff member. Employees who are promoted into positions in higher pay ranges may be required to serve an additional probationary period. If they are not successful in completing this probationary period they will be considered for any vacancies that occur in their previous classification. B. Each permanent employee shall receive an annual performance review by May 15 of each year unless specific reasons are given to the employee in writing for an extension. The performance review will be conducted by the department head or designee. Reviews of performance may be conducted on a more frequent basis when desirable, however, in no case will the review be held less frequently than once a year. C Unsatisfactory Evaluation - A classified employee who receives an overall unsatisfactory evaluation will be reevaluated in three months in order to assess progress shown by the employee. An employee who receives two consecutive overall ratings of unsatisfactory may be subject to dismissal. It shall remain the responsibility of the department head/designee to point out in writing specific areas of weakness and to suggest constructive ways to improve job performance. D Performance reviews will be made on forms provided by the Human Resource Office, and a signed copy will be included in the employee's personnel file. A copy will also be given to the employee. COUNTY OF ALBEMARLE PERSONNEL POLICY 5P-24 5P-24 RECRUITMENT AND SELECTION OF PERSONNEL It shall be the policy of the Board to recruit and select the most suitable candidates for positions based upon established criteria. Recruitment and selection of personnel will be conducted in an affirmative manner to insure open competition and to yield the best possible candidates for each position. The entire selection process shall be done in a consistent manner in accordance with approved procedures. It will be balanced to provide open competitive entry level opportunities as well as advancement opportunities through promotion. It is the policy of the Board to seek criminal conviction information on applicants for permanent positions prior to Human Resources to determine on a case basis whether or not a convicted offender will be employed considering the sensitive nature of the affected job, the seriousness of the offense(s) and the honesty of the applicant in completing the application form. COUNTY OF ALBEMARLE PERSONNEL ~P-24 A. Procedure for Compliance for Recruitment and Selection of Personnel 1 When a vacancy occurs, the department head or designee will be responsible for forwarding a job specification to the Human Resources Office which should include the job title and specific requirements for the position. 2 Department heads shall assure that all persons involved in interviewing candidates have been trained in the legal aspects of interviewing. B Recruitment 1 The Director of Human Resources shall develop and conduct an active recruitment program designed to meet current and projected manpower needs. Recruitment will be tailored to the various classes of positions to be filled and will be directed to all sources likely to yield qualified candidates. 2 Job Announcement and Publicity - In order to attract an adequate number of candidates for present or anticipated vacancies, the Director of Human Resources will issue job announcements and publicize vacancies through such media as is deemed appropriate. Job notices will be clear and readable and include the job title, salary range, minimum qualification requirements, and other pertinent information. Publicity for job vacancies shall be conducted for a sufficient amount of time to insure reasonable opportunity for persons to apply and be considered for employment. Job vacancies shall be formally announced at least ten (10) working days prior to the closing date for filing applications. In case of emergency need, exceptions to this time limit may be authorized by the Director of Human Resources. 3 Application Form - All applications for employment shall be made on prescribed forms. All applications must be signed and the Director of Human Resources may require proof of statements made on the applications. 4 Rejection of Applications - The Director of Human Resources may reject any application which indicates that the applicant does not meet the minimum qualifications established for the position. Applications may also be rejected if the applicant: a. Has deliberately falsified his application; or b. Is physically, mentally, or otherwise unable to perform the duties of the position; or c. Has established an unsatisfactory employment record of such nature as to demonstrate unsuitability for the position. d. Has failed to meet the application deadline for a specific position. PERSONNEL S~-24 Procedure for Recruitment and Selection of Personnel (continued) Whenever an application is rejected; for one of the above reasons notice of such rejection shall be promptly mailed to the applicant, stating the reason for the rejection and his right to appeal the action. 5. Promotions/Transfers - may be open to Albemarle County employees who meet prescribed minimum requirements for the position to be advertised. All promotions that involve a vacancy or additional positions wilL be advertised externally and internally. If a reorganization occurs within a department that does not create a vacancy, an internal pos~ing within the department may take place. Internal vacancy announcements shall be posted within the affected department by the Director of Human Resources for a period of one week. Candidates for an internal transfer or promotion will notify the Director of Human Resources of their application in writing prior to the posted deadline. In the event that an internal vacancy involves the transfer of an employee from one department to another, both department heads must be in agreement regarding the specific details of the transfer before the transfer is effected. 6. Selection Procedure - After the closing date for applications has passed, the Director of Human Resources will review applications to assure that they meet minimum requirements. Interviews will be conducted from those candidates whose applications have been screened and recommended by the Director of Human Resources. Initial interviews will be conducted at the department level. The department head will recommend the employment of a finalist to the Director of Human Resources. 7. The department head will forward a list of those persons interviewed, the date, and a brief rationale for their choice of candidate. This should be in writing to the Director of Human Resources and forwarded with the files of the applicants. 8. Successful and unsuccessful candidates will be notified. Official notification in writing by the Director of Human Resources shall be the only commitment of employment. The Personnel Action Authorization signed by the Director of Human Resources and County Executive or designee must be completed in order to place an employee on the payroll. 9. Employees may be required to present satisfactory evidence of good health to the Human Resources Office prior to beginning their employment. COUNTY OF ALBEMARLE PERSONNEL SP-24 Procedure for Recruitment and Selection of Personnel (continued) 10. To avoid excessive risk exposure, the insurance carrier has requested that the County secure driving records from the Department of Motor Vehicles on all persons where the employee's position requires use of a County v~hicle. Employees who are required to drive as a responsibility of their position must maintain insurability with the County's insurance carrier. Failure to do so may result in termination of employment. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-25 5P-25 STANDARDS OF CONDUCT The Board requires that all of its employees will conduct themselves in a manner which reflects favorably upon them as a representative of local government. To this end the Board will establish and maintain certain standards of conduct designed to: 1. establish a fair and objective process for correcting and treating unacceptable conduct 2. distinguish between less serious and more serious misconduct and provide timely corrective action The standards of conduct are intended to be illustrative but not all inclusive of the type of conduct expected of local employees. PERSONNEL SP-25 Procedures for Compliance - Standards of Conduct At a minimum the following standards are expected of all employees: 1. Timely and Regular Attendance 2. Dependable Application of Time - employees are expected to apply themselves to their assigned duties during the full schedule for which they are compensated except for reasonable time provided for such things as personal hygiene. 3. Satisfactory Work Performance 4. Appropriate attire 5. Courteous and professional behavior toward the public and fellow employees The following are examples of unacceptable conduct: 1. Unsatisfactory attendance performance or excessive tardiness. 2. Abuse of County time such as unauthorized time away from the work area. 3. Obscene or abusive language. 4. Conviction of a moving violation or failure to notify supervisor of an accident while using a County vehicle. 5. Failure to follow a supervisor's instructions, perform assigned work or comply with established County policy. 6. Leaving the work site without permission during work hours. 7. Failure to report to work without proper notification. 8. Unauthorized use or misuse of County property or records. 9. Violation of safety rules to include negligent driving of a county vehicle. 10. Falsifying any records such as, but not limited to, vouchers, reports, insurance, time records, leave records or other official records. 11. Willfully or negligently damaging or defacing records, County property, or employee property. 12. Theft or unauthorized removal of County records or property. PERSONNEL SP-25 Procedures for Compliance - Standards of Conduct 13. Gambling on County' property or during work hours. 14. Threatening or coercing employees. 15. Indebtedness to the County. 16. Use of an employee's work time or work environment to promote a political candidate. 17. Inadequate or unsatisfactory job performance. * 18. Acts of physical violence or fighting on the job. * 19. Reporting to work or any work or school related activity after any consumption of alcohol or unlawful use of controlled substances. * 20. Possession or use of alcohol or controlled substances, unauthorized use of firearms, dangerous weapons qr explosives on the job. * 21. Criminal convictions for acts of conduct occurring on or off the job which are plainly related to job performance or of such a nature that to continue the employee in the assigned position could constitute negligence in regard to the County's duty to the public or its employees. * * May result in immediate dismissal. Individual departments may have additional standards of conduct as defined by the department head. These should be written, approved by the County Executive and shared with the department's employees. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-26 ~P-26 TERMINATION OF EMPLOYMENT The Board recognizes that termination of employment can be either voluntary or involuntary. In all cases, the procedures used will be of a fair ~nd consistent nature, taking into consideration the reasons for separation. The Director of Human Resources shall initiate the termination report, ~igned by the County Executive. This form will be the only official ~otification to remove an employee from the payroll. Probationary employees may be released or resign during their probationary periods without obligation on the part of the employer or ~mployee. Every employee who is separating from employment regardless of the ength of service, their position or the circumstances of their separation ~ill have the opportunity to participate in an exit interview. The Director pf Human Resources or designee will conduct all exit interviews, normally ~uring the employee's last work day. Department heads or designees have the esponsibility of notifying the Director of Human Resources as soon as they know an employee is leaving. Procedure for Compliance for Termination of Employment ~esignation is a voluntary separation from employment on the part of an rmployee for any reason. Normally an employee shall submit a formal letter of esignation to his/her immediate supervisor at least 14 days prior to the ~ffective date. This will be forwarded to the Director of Human Resources for nclusion in the personnel file. Employees who wish to be paid on their final ~ay of work must include this request in the letter of resignation and this rust provide two weeks notice. payoff: Layoff is a reduction in the work force due to budgetary restrictions ~nd/or reduced work load. In the case of a layoff, immediate supervisors will rotify affected employees as far in advance as possible. PERSONNEL SP-26 ismissal: Dismissal is an involuntary separation from employment due to isciplinary infractions or inability to perform the work. In all such cases, "t is expected that the department head or designee has thoroughly "nvestigated the incidents leading to the dismissal, documented any action aken, and has applied discipline in a fair and consistent fashion. The epartment head or designee shall keep the Director of Human Resources "nformed of any disciplinary actions in progress. The County Executive or designee may place on probation and dismiss lassified employees for just cause. An employee who is dismissed may appeal he decision through the approved grievance procedure, except for appointed epartment heads who are subject to dismissal by the Board. All salary ayments will cease at the time at which the department head makes the ecommendation for dismissal and accrued annual leave payments will be made. f the decision is grieved, health insurance benefits will, upon request of he employee, remain in effect during the course of the grievance procedure, owever if the decision to dismiss is upheld the employee shall be responsible or the full cost of the health insurance from the date on which the dismissal ook place. If the employee is reinstated, all salary and benefits will be einstated retroactively to the date on which payments ceased. In addition, he reinstated employee shall be given the choice of repaying the annual leave ayment and having the annual leave balance restored or returning to work with ~ero balance and beginning to accrue leave at his/her applicable rate. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-27 SP-27 CONFLICT OF INTEREST In accordance with the Code of Virginia section 2.1-639 the Board has established certain procedures for complying with the Conflict of Interest Act. Employees are expected to be familiar with state Code requirements that are applicable to them whether or not these requirements are specifically reflected in this policy. PERSONNEL SP-27 Conflict of Interest NEfpotism No administrator or any other person in a supervisory position shall hcve under his or her direct supervision any employee whose relationship is of tIe first or second degree, either by blood or marriage. In the event of a p omotion which brings about the conditions thus described, the employee of lcwer rank shall be transferred to another position for which he or she is qtalified when a vacancy occurs. Relationship of the first or second degree shall mean father, mother, b other, sister, spouse, son, daughter, aunts, uncles, son-in-law or daughter- iI-law, sister-in-law, or brother-in-law or step-family members. Acceptance of Gifts No officer or employee of a state or local government or advisory agency slall: accept any money, loan, gift, favor, service, or opportunity that rEasonable tends to influence them in the performance of their official dtties. Items given to a group shall be permitted if used or consumed on the Ccunty premises and not used in contravention of the above policy. This policy is not intended to abolish the exchange of gifts between erployees for birthdays, Christmas, or Retirement events, or the offering or acceptance of social invitations, providing that such exchange or invitation il understood not to influence employees in the discharge of their official dt ties. AI nual statement Employees will be required to sign an annual statement regarding to whom t ey are related within their department. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-28 SP-28 INDEBTEDNESS TO THE COUNTY The Director of Finance is prohibited by law from issuing County checks to anyone owing money to the County. County employees are therefore expected to pay taxes, licenses, and fees owed to the County on or before their due dates. In the event of delinquency, the Director of Finance will follow procedures of collection required in the State law, which provides for deductions from salaries and liens on estates. (Section 58.1-30122 and 58.1-3952, Code of Virginia) COUNTY OF ALBEMARLE PERSONNEL POLICY SP-29 SP-29 COUNTY VEHICLE USAGE POLICY The primary intent of providing vehicles for use by employees is to assist them in carrying out their official responsibilities during normal work hours. While on occasion a County vehicle may be needed for work required at other than normal work hours such times shall be limited and shall require the advanced approval of the County Executive. Abuses of this policy will be considered serious violations and will be dealt with through the normal disciplinary procedures. PERSONNEL SP-29 Procedure for County Vehicle Usage Policy A. County owned vehicles are to be furnished for use only on official county business. While using a County vehicle for official business employees may stop for meals as they would under normal working conditions. They may not however, use the County vehicle for such personal business as dropping children at child care, grocery shopping, payment of personal bills, etc. B. Personnel who are required to perform County business (including meetings) after regular working hours will be reimbursed for any approved use of their personal vehicle for such after hours work in accordance with rates as set forth by the annual appropriation ordinance. In special circumstances approved by the County Executive, County vehicles may be used for County business performed after regular working hours. C Temporary Assignment: County vehicles, may be parked at an employee's residence or other prearranged location on occasions when the department head determines that the employee has need of it for county business after normal working hours, when the employee is subject to emergency calls after normal working hours, or when the department head determines for some other reason that it would be in the best interest of the county. Such temporary assignments will be approved by the County Executive/Designee or Superintendent in conjunction with the department head. D Permanent Assignment: 1. Employees who are permanently subject to emergency after hours calls (for example-Police Department), with the approval of the department head and County Executive, may be assigned a county vehicle that can be regularly parked at his/her residence or other designated spot. 2. A department head, with the approval of the County Executive, may determine that it is in the best interest of the county for an employee in his/her department to be allowed to regularly park his/her vehicle at his/her residence or other designated spot. E County vehicles are to be operated with due regard to safety, traffic laws, courtesy, common sense, proper maintenance, and in a manner that would reflect proper conduct for a county employee. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-30 SP 30 CLASSIFIED EMPLOYEE REDUCTION IN FORCE PROCEDURE * The Director of Human Resources will notify the employee(s) being ected as soon as a potential reduction is known. The affected employee(s) will be notified of the potential reduction in wr"ting and will be given the opportunity to discuss the reduction with the Di ector of Human Resources and department head. Such notification will take pl ce prior to April 15 of a given year whenever possible. any reduction as herein above described, the performance, level of and experience of the personnel involved compared to other members of th same position will be considered. The following process will be utilized. In"tially, a list will be developed by the Director of Human Resources ac ording to the following: The Director of Human Resources will make every effort to place an ected employee in a vacant position for which he/she is qualified. A. The list will be developed from the most senior down to the le~st senior employee within certain classes. Seniority for this purpose will be defined according to length of continuous service as an employee in that class in Albemarle County. The list will be further refined to group employees according to their . respective positions: Secretary, Custodian, Police Officer, etc. B. Once the seniority list for each of the respective groups has been developed, then the evaluations for the past three years will be reviewed by the County Executive and rank ordered. In the event that unsatisfactory evaluations or disciplinary actions have occurred, the County Executive may consider this in making the decision on who will be affected by the layoff. Displaced employees who have more seniority will be eligible to assume itions within the same of lower pay classifications provided they hold ropriate qualifications or have had previous successful experience in the ticular position. In the event that two employees with the same hiring date, lifications and performance record, are being considered for a reduction, th County Executive will apply the following criteria, not neces~~r;lv in th"s order, to determine which staff to layoff: A. B. C. D. E. Additional training; Written documentation of skills and abilities; Total experience in present position; Total experience in Albemarle County; Recommendation of administrative staff. ~I PERSONNEL SP-30 Classified Employee Reduction in Force Procedure (continued) If an individual's employment is not renewed because of reduction in fcrce, that employee's name will be placed on a recall list for a period of b 0 years. If the position becomes available during that period, and the en~loyee is qualified to fill that position, the employee will be notified in wliting by registered mail, sent to the last known address, at least thirty dcys prior to the anticipated date of reemployment. In order to be maintained on the list, the employee must notify the D"rector of Human Resources annually. This notice should be sent by registered mail and received not later than March 1 of each year. In determining whether an employee is qualified for reappointment, the Ccunty Executive will apply in reverse order the same criteria he/she e~tablished to determine layoff order. The employee will accept or reject tte appointment in writing within fourteen days after receipt of the nctification. If the appointment is accepted, the employee will receive a wtitten confirmation within twenty days of receipt of the employee's reply by tte County Executive. The reemployed individual shall receive a salary equal tc his termination salary and the average percentage change in salary for Ccunty classified personnel not to exceed the maximum for the position accepted. If the employee does not respond according to procedure within fcurteen days after receipt of such notification, the name of the employee w"ll be removed from the recall list. * Social Services employees are covered under the state's reduction in force policy. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-31 SP-31 BLOOD BORNE INFECTIOUS CONDITIONS The County Executive shall determine on a case-by-case basis the attendance of employees known to be infected with a blood borne virus which may be transmitted by body fluids, such as the viruses causing AIDS and hepatitis B. The County Executive shall seek a recommendation from an advisory committee to assist him in making his determination. The committee shall be composed of a physician from the public health department and such other individuals as deemed appropriate by the County Executive. The employee may be excluded from work pending the County Executive's decision. The privacy rights of the employee involved shall be respected. The number of personnel who are made aware of the employee's condition shall be minimized but shall not serve to jeopardize the safety of the employee or other persons within the work environment. The County Executive shall adopt regulations setting forth the procedures to be followed to effect this policy. Additionally, recognizing that there will be employees infected with such viruses who have not been identified medically, all employees shall be instructed in routine precautions which shall be followed to minimize the exposure of any person to potentially infectious body fluids. PERSONNEL SP-31 Blood Borne Infectious Conditions (continued) The following procedure will be utilized in determining the attendance a work of any employee known to be infected with a blood borne virus which mcY be transmitted by body fluids, such as the viruses causing AIDS and hEpatitis B. Each such determination will be made on a case-by-case basis. Tlis procedure will not apply to persons suffering from common childhood ccnditions such as measles, chicken pox, impetigo, strep throat, scarlet fEver, head lice, etc. 1. The County Executive will establish a review committee composed of the Director of the Thomas Jefferson Health District or a public health physician designated by the Director, the employee's treating physician, and the Director of Human Resources. After reviewing all pertinent information regarding the employee and consulting with the employee and such other individuals as the review committee shall deem necessary, the review committee shall make a recommendation to the County Executive regarding the employee's attendance at work. The review committee may make such further recommendations as it deems appropriate. 2. Decisions regarding employment and working conditions of employees with blood borne infectious conditions should be based upon the employees' work assignments, whether they are physically able to complete assigned work and whether they are likely to expose other workers to open skin lesions, mucous membranes or other body secretions. In each case, risks and benefits to both the infected employee and to others in the workplace should be weighed. 3. The review committee shall confer within fourteen (14) calendar days of being established and shall make its recommendation to the County Executive as soon thereafter as practical. The County Executive will notify the employee of his decision within five (5) working days after receiving the review committee's recommendation. The employee may appeal the County Executive's decision to the Board of Supervisors. The request for such appeal must be submitted to the County Executive in writing within ten (10) calendar days of the date of the County Executive's decision. Failure to request an appeal within the specified time will constitute a waiver of the right to an appeal to the Board of Supervisors. 4. The employee's status will be re-evaluated based upon a plan for periodic review which the review committee has formulated. PERSONNEL 5P-31 Blood Borne Infectious Conditions (continued) 5. The employees may be excluded from work for a period not to exceed twenty (20) working days pending the County Executive's decision. Sick leave benefits may be used during this period. If the decision is that the employee did not have to be absent from work, all sick leave benefits used during the 20 day period will be returned to the employee. 6. All parties involved shall respect the individual's right to privacy. The number of personnel who are informed of the employee's condition shall be kept at the minimum needed to assure proper care of the employee and to appropriately handle situations in which there is a potential for virus transmission (e.g., bleeding injury). 7. If the employee is unable to return to work, application for retirement disability through the retirement system and social security will be pursued. 8. The Director of Human Resources shall assure that a training program will be provided for all employees which will include routine precautions to be followed in minimizing exposure to potentially infectious body fluids. 9. The County Executive shall be designated as the contact person for all inquiries related to an employee who has a blood borne infectious disease. ~0UNTY OF ALBEMARLE PERSONNEL POLICY SP-32 SP-32 HAZARD COMMUNICATIONS It is the intent of the Board and its County Executive to ensure that all employees have a right to know the health and safety information for all hazardous substances that they will use or handle in the course of their normal work. The expressed purpose of the Hazard Communication Program is to provide a safe environment for all individuals through procedures that will identify and evaluate all hazardous substances and subsequently provide information and training to all individuals that will allow the safe use of any hazardous substance. PERSONNEL SP-32 Hazard Communications Policy and Procedures PUrPOse I is the intent of the Board to ensure that all employees have right to know tte health and safety information for all hazardous substances that they will Ufe or handle in the course of their normal work. The expressed purpose of tIe Hazard Communication Program is to provide a safe environment for all iIdividuals through procedures that will identify and evaluate all hazardous stbstances and subsequently provide information and training to all iJdividuals that will allow the safe use of any hazardous substance. S aff ResDonsibilities T e County Executive shall oversee this program and delegates responsibilities rE lating to this hazard communication program to the Safety Coordinator. Each dEpartment head, director and supervisor, or their designee, shall be rE sponsible for implementation of the program in their work areas and related activities under their supervision. Questions concerning this program should bE~ directed to the Safety Coordinator in the Office of Human Resources. P oaram Elements 1 Hazard Communication Plan Each department shall maintain an up-to-date Hazard Communication Plan. The plan shall contain: a. An outline of the County's hazard communication program; b. Listing of hazardous chemicals located in various work places; c. Copy of Material Safety Data Sheets for hazardous chemicals; d. Copy of generic labeling information for hazardous chemicals where labeling is inappropriate. 2 Hazard Chemical Inventories T~e Hazard Communication Standard requires the establishment and maintenance o~ a hazardous chemical inventory for each work area in which hazardous c~emicals are stored or used. Any substance which is capable of producing a~verse effects on the health and safety of human beings is considered to be a hazardous chemical and shall be listed on the inventory. All chemical p~oducts produced or used in Albemarle County which have health or safety warnings on their labels shall be included on the inventory. I shall be the responsibility of the director (or designee) of an office to elsure that all hazardous chemicals in facilities under his or her supervision b~ inventoried by work location and that copies of the inventories be sent to tle Human Resources Office. PERSONNEL 5P-32 Hazard Communications Policy and Procedures (continued) The hazardous chemica~ inventories shall be updated annually by May 1 of each year. Computerized inventories shall be sent from the Office of Human Resources to all work locations using or storing hazardous chemicals. Additions, deletions, and corrections to the inventory shall be made directly on the supplied computer printout. The updated inventory shall be returned to the Office of Human Resources by the date stipulated. Updated inventory lists and applicable MSDSs will be provided for each work site to be placed in the MSDS book. 3. Product Labels At each work location, the person responsible for rece~v~ng materials shall verify that all incoming containers of chemicals or chemical substances are properly labeled by the manufacturer with the following information: a. Name of chemical/chemical substance; b. Appropriate hazard warning; c. Name and address of manufacturer, vendors, or responsible party. No hazardous chemical will be released for use until the container has been checked for the above information. Product containers with incomplete labels shall be refused and returned to the vendor. Original labels will not be removed from any container received for use; and if materials are repackaged, the new containers will be labeled with content information. Secondary containers are to be labeled with either an extra copy of the original manufacturer's label or a facsimile which clearly indicates the chemical name and the appropriate hazard warning. The only container not requiring a label shall be when the entire transferred chemical/chemical substance is to be used immediately by the preparer. If any label becomes illegible through use or spillage, a label must be added with the information required in subsection a, b, and c above. 4. Material Safety Data Sheets A Material Safety Date Sheet (MSDS) is a technical bulletin detailing health and safety information" about hazardous chemicals. An MSDS tells employees about the hazards of chemicals used in their work locations and the safety precautions that should be taken when handling them. Data sheets for all hazardous chemicals to which Albemarle County PERSONNEL SP-32 Hazard Communications Policy and Procedures (continued) and copies of applicable MSDS's shall be available at each work location in the notebook entitled Material Safety Data Sheets. The Safety Coordinator shall be responsible for obtaining MSDS sheets, verifying their completeness and distributing MSDS notebooks to work locations. The director (or designee) of an office shall be responsible for ensuring that the appropriate MSDS notebook is available to employees in work areas where hazardous chemicals are used or stored. Employees can find a list of all hazardous chemicals used or stored at their work locations in the MSDS notebook. Employees who are unable to find the notebook should contact the Safety Coordinator for assistance. Before a new chemical is introduced to a work location, an MSDS shall be made available for review by the affected employee. When hazardous chemicals are ordered it shall be spec~fied on the purchase order that the chemicals are not to be shipped without corresponding material safety data sheets. Any MSDS received that has not been verified by the Safety Coordinator will be forwarded to the Human Resources Office. a. Obtaining Material Safety Data Sheets 1. If there is a substance for which there is no MSDS available in the MSDS notebook, or if a supervisor is uncertain whether a material is hazardous, the Safety Coordinator shall be notified. The following information should be given: a. complete chemical/product name; b. manuf acturer name; c. manufacturer's complete address; d. manufacture's phone (if available). 2. A representative of the Office of Human Resources will contact the manufacturer/distributor requesting a MSDS for that chemical/product. 3. If the distributor does not respond within approximately 21 days, a follow-up letter will be sent. 4. In the event that no MSDS is sent by the distributor after repeated requests, purchasing will be requested to stop all purchases from the distributor; and, if appropriate, the Safety Coordinator will contact a Virginia Occupational Safety and Health (VOSHA) representative for further action. PERSONNEL SP-32 Hazard Communications Policy and Procedures (continued) Material Safety Data Sheets (continued) b. Information The MSDS must provide information on: 1) physical and chemical characteristics of each hazardous chemical; 2) known acute or chronic health effects; 3) exposure limits; 4) whether the chemical is considered to be a carcinogen; 5) precautionary measures; 6) emergency and first aid procedures; and 7) the identity of the organization which prepared the MSDS 5. Hazardous Non-Routine Tasks Periodically, employees are required to perform hazardous non- routine tasks. Prior to starting work on such projects, each affected employee will be given information by their supervisor about the hazardous substances to which they may be exposed during that activity. Each department will maintain a list of non- routine tasks and provide a copy to the Safety Coordinator. Information given to the employees should include: a. specific physical/chemical hazards; b. protective and/or safety measures the employees can take; and c. measures the County has taken to reduce the hazards including ventilation, personal protective equipment, administrative controls, and posted emergency procedures. d. If the supervisor/department manager or any employee has a question concerning hazardous materials they may encounter in a non-routine task, they should contact the Safety Coordinator for assistance in assessing the problem. 6. Unlabeled Pipes Occasions arise when employees must repair plumbing and pipes. No employee is to repair or replace any unlabeled pipe until the contents of the pipe are determined and precautionary steps relating to the hazardous chemical can be implemented. This does not apply to water pipes as long as no other safety hazards are apparent (such as hot water/stearn or electricity). PERSONNEL SP-32 Hazard Communications Policy and Procedures (continued) Employee Training (continued) 7) steps Albemarle County has taken to lessen or prevent exposure to hazardous chemicals; 8) General safety emergency procedures to follow if employees are exposed to hazardous chemicals; 9) Instruction in how to read labels and review Material Safety Data Sheets to obtain appropriate hazard information. b. Employee Specific Chemical Safety Training: Department heads, supervisors, or their designee, will implement a training program with emphasis on hazardous materials found in their specific work place. The employee shall receive information and training on: 1) Chemicals present in the workplace operation 2) Container labeling 3) Health hazards 4) Reduction in exposure through control/work practices and personal protective equipment 5) Chemical storage and waste management 6) Physical/chemical characteristics 7) Reactivity data 8) Fire/explosion .hazards 9) Observation techniques and methods used to determine the presence or release of hazardous chemicals/vapors in the work area 10) Emergency procedures in event of exposure and/or spill Each department head~ or director is responsible to insure that all of their personnel attend this program and to maintain accurate attendance records. After attending the general orientation training class, each employee will sign a form to verify that he/she attended the training and received written materials relating to the regulation on Hazard Communication. The form will be forwarded to the Safety Coordinator for review and placement in the person's personnel file. Prior to a new hazardous chemical being introduced into any section of Albemarle County, each employee of that section will be given information as outlined in paragraph 8.b. above. ~ I i' V ! f ~ ' 0.6 COUNTY OF ALBEMARLE PERSONNEL POLICY 5P-33 " 5P-33 OUTSIDE EMPLOYMENT BY COUNTY EMPLOYEES The State Conflict of Interest Act requires that no employee of a state or local government advisory agency shall accept any business, professional, or employment opportunity that reasonably tends to influence him in the performance of his official duties. To facilitate the County's compliance with this regulation, County employees are required to make known to their department heads any employment that is other than with Albemarle County and to receive the department head's approval to engage in such employment. Albemarle County Board members are exempt from the provisions of this policy. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-34 SP-34 HARASSMENT All employees of Albemarle County shall be tactful in their relationships with their peers and the public and shall treat them with respect and courtesy. Violent, profane, insolent or suggestive language or gestures, or language which is intended to demean a person because of their race, sex or religious affiliation, shall not be expressed. Any instances of verbal or physical harassment will be dealt with through appropriate disciplinary action. Instances of physical or verbal harassment will be treated as a major offense which could result in termination. Complaints may be initiate through the usual chain of command or may be reported directly to the County Executive/designee. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-35 S 1>-35 STAFF HEALTH As a condition of employment every new employee of the board and vCblunteer, aide, shall submit, on the prescribed form, a signed certificate by a licensed physician, stating the employee appears free of communicable t~erculosis. The certificate will be based on recorded results of those x rays, skin tests, and other examinations, singly or in combination, c< nsidered necessary by the physician. The x-rays, tests, and/or other e aminations must have been performed within the 12 month period immediately p eceding submission of the certificate. Any employee who begins duty without hiving complied with this requirement will have violated the terms of eloployment and is not entitled to compensation. Any new volunteer, aide, or eloployee who begins his/her duties without having complied with this rl quirement shall be removed from that assignment until the requirement is f lfilled. (A new employee is designated as someone hired for the first time o rehired after a one year absence.) The board may from time to time require a tuberculosis rescreening of a 1 employees. At opted: 199 - LEgal Refs.: Code of Virginia, 1950, as amended, Secs. 22.1-300, 22.1-301 C oss Refs.: EACA, Bus Driver Examination and Training SP-35 STAFF HEALTH (Employee Assistance Program) Most human health problems can be successfully treated, provided they ale identified in the early stages and referred to an appropriate type of cere. The cause of these problems may stem from substance abuse or emotional 01 family concerns. The purpose of the Employee Assistance Program (EAP) is tc offer a method for identification and referral so that division employees ard their families can take constructive action in dealing with personal ploblems. GEneral Guidelines 1. Program participation is voluntary and confidential. The employee may enter the program through self-referral or supervisory referral. In either case, all matters will be conducted on a strictly confidential and humane basis. Exceptions to this would be cases of suspected adult or child abuse, which must be reported to appropriate authorities in accordance with Virginia State Statutes and established division procedures, and other unprofessional or inappropriate conduct involving students. 2. Employees who have a problem are encouraged to seek counseling and information on a voluntary basis by contacting the designated EAP counselor. 3. No documentation regarding the employee's participation in the EAP program will become part of the employee's personnel file, and at no time shall the division discriminate against any employee in terms of job security or promotional considerations as a result of that employee participating or not participating in this program. 4. At employee request, sick leave may be granted for treatment or rehabilitation on the same basis as is granted for ordinary health problems. 5. If there are costs incurred as a result of a program referral that exceed those covered by the employee's insurance benefits, these additional costs will be the responsibility of the employee. 6. It shall be within the employee's discretion whether or not to comply with the referral or whether or not to follow the recommendations of the diagnostician or counseling agent. SP-35 (Page 2) Stlpervisorv Referrals I sued: 1. Employees are assured that if there is an indication that personal problems may be the cause of unsatisfactory job performance, the employee will receive an offer of assistance to help resolve such problems in an effective and confidential manner. In these cases, the supervisor will discuss the problem privately with the employee. 2. Supervisors will not diagnose personal problems or try to find causes. The employee will be referred through the RAP counselor to a qualified source. 3. The RAP counselor will notify the supervisor, in cases of supervisory referral, that the referent did/did not need and/or accept referral to appropriate care-giving agencies and programs. Simultaneously, the referent will also be notified that his/her supervisor knows of the employee's reporting or non-reporting to a care-giving agency. 4. Job performance standards are not being changed. The only change is the offer of a new service designed to help get employees back to an acceptable standard, and thus save valued people and jobs. , 199 COUNTY OF ALBEMARLE PERSONNEL POLICY SP-36 SE-36 ASSIGNMENT AND TRANSFER A. Assignment The County Executive shall assign all employees to positions in the local government. B. Transfer The County Executive shall have authority to transfer personnel within the local government when such transfers will serve the best interests of the division and the personnel involved. The reasons for transfer shall be reasonable and shall be fully explained to personnel involved. C. Reorganization The County Executive shall have the authority to reorganize the delivery of services within the local government subject to the concurrence of the Board of Supervisors. If such a reorganization affects an employee in that his/her position is changed or eliminated, applicable policies such as those relating to reclassification or reduction in force will apply. Acopted: , 199_ LEgal Ref.: Code of Virginia, 1950, as amended, Section 22.1-297 COUNTY OF ALBEMARLE PERSONNEL POLICY 5P-40 5 -40 COURSE REIMBURSEMENT - CLASSIFIED EMPLOYEES While the primary purpose of staff development funds is to provide t aining to groups of County employees on an internal basis, the need to take jcb related courses on an individual basis is also recognized. When i dividual course work is taken, the following criteria shall apply relative tc reimbursement: 1. The content of the course is not something that would be covered under the County's staff development program 2. The course is relevant to the individual's current position in the county and will improve skill in this position 3. The course is approved in advance by the principal or department head and Director of Human Resources 4. The course is taken outside of the normal working hours Requests for course reimbursement should be made to the Director of H~an Resources prior to the semester in which the course is to be taken. O~ly one course per semester will be approved for an individual with a~ditional courses per year being approved only as funds are available up to a m~imum of $100 per fiscal year. Upon receiving proof of a passing grade, r~imbursement will be made for the tuition cost for up to a maximum of three c edits. This policy is not meant to fund general education requirements l~ading toward a degree. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-41 SP-41 ADVANCED STUDY The Board encourages its professional staff to pursue advanced degree programs which serve to improve the skills of the staff members and enhance their employment with Albemarle County. To this end, the Board has established consistent procedures to assure the appropriateness of the course of study to the particular position and the amount of release time and payment involved in the achievement of the degree. PERSONNEL SP-41 Procedure for Compliance for Advanced study A Approval of Programs staff members whose positions require a mln1IDUID of a bachelor degree and w~o intend to pursue an advanced degree program (masters level and above) s~ould make an appointment to review this program with the Director of Human R~sources. Approval for the program will be based on the following: 1) Relevancy of the program to present position 2) Benefit to the County in meeting future staffing needs 3) Recommendation of the Department Head The Director of Human Resources will either approve or disapprove of the proposed study in writing, indicating the reasons for the decision. If the proposed program of study is disapproved, it will not lead toward payment of a stipend for advanced degrees. Appeals of these decisions may be made in writing to the County Executive whose decision will be considered final. B Release Time for Study Employees may take coursework during their regular working hours within the following conditions: 1) A written request for release time must be submitted to the County Executive outlining the number of courses to be taken, the amount of time being requested, and the specific schedule of work/study to be followed during the particular semester. 2) The salary of the individual being released will be affected as follows: 3 credit hours - 10% reduction or a plan agreed to with the County Executive/Designee or compensatory time 6 credit hours - 20% reduction 9 credit hours- 30% reduction In no event will the amount of release time be approved in excess of 9 semester hours. Employees needing more time for study should explore the possibility of a sabbatical leave or leave without pay. PERSONNEL SP-41 Procedure for Compliance for Advanced Study (continued) 3) Only (2) such proposals for release time may be approved for any particular semester during the school year. Applications should be submitted in accordance with the following: 1) By October 15 for release during the Spring semester 2) By April for release during the Summer months 3) By July 15 for release during the Fall months Decisions on release time will be made with consideration for the ability of the department to function without the person who will be on release time. c. Advanced Degree Stipends Staff who anticipate completion of an approved advanced degree should notify the Director of Human Resources by March 15 of the year preceding the year in which the degree is to be conferred. In order to receive payment, a copy of the official transcript awarding the degree must be sent to the Director of Human Resources. Stipends will be available for the following approved courses of study: A) Masters Degree B) Master + 30 (Defined as 30 graduate hours beyond the masters) C) Doctorate Stipends will be paid in the amount of $1000 per advanced degree. REQUEST FOR APPROVAL ADVANCED DEGREE PROGRAM (LEADING TOWARD STIPEND) NljME : PCSITION: DE PARTMENT: PFOPOSED COURSE OF STUDY (LIST SPECIFIC DEGREE AND PROGRAM YOU WILL PURSVE): Nl~ OF INSTITUTION: Wl~T IS THE RELEVANCE OF THIS PROGRAM OF STUDY TO YOUR PRESENT POSITION? FC R WHAT PROFESSIONAL OBJECTIVE ( S) WILL THIS STUDY PREPARE YOU? AlTICIPATED COMPLETION DATE: SIGNATURE OF APPLICANT DATE DlTE RECEIVED BY DIRECTOR OF HUMAN RESOURCES: ( ) APPROVED FOR STIPEND ( ) DISAPPROVED FOR STIPEND SIGNATURE, DIRECTOR OF HUMAN RESOURCES DATE REQUEST FOR RELEASE TIME ADVANCED STUDY (LEADING TOWARD STIPEND) NAME: POSITION: DEPARTMENT: PROGRAM OF STUDY: INSTITUTION: SEMESTER FOR WHICH RELEASE TIME IS BEING REQUESTED: NUMBER OF SEMESTER HOURS FOR WHICH YOU ARE ENROLLING: STATE HOW YOUR WORK/ SCHEDULE WILL BE ACCOMMODATED IN YOUR ABSENCE: DATE SIGNATURE OF APPLICANT DATE RECEIVED BY COUNTY EXECUTIVE: APPROVED DISAPPROVED DATE SIGNATURE, COUNTY EXECUTIVE '/0/ ~l y/ COUNTY OF ALBEMARLE PERSONNEL POLICY SP-42 SP-42 STAFF REPRESENTATION ON COMMITTEES AND TASK FORCES The following responsibilities shall be assumed by individuals who chair or represent others on committees and task forces: I. Responsibilities of Chairmen a. Chairmen should assure that the parameters of the decision making for the committee or task force are clearly outlined to include the specific charge to the committee or task force. The charge should be set by the Board or County Executive/designee. This information should also include whether the group is: 1. is advisory and, if so, .to whom; 2. has any limits on the scope of its decision making i.e. budget or other delimiting factors; 3. is ad hoc or a standing committee/task force (if standing, tha length of service on the committee should be explained.) Chairmen should assume responsibilities for: 1. recording and disseminating minutes of each meeting: Minutes should include the date and time of meetings, who was present/not present, and any major actions taken/decisions made at the meeting. 2. keeping the County Executive/designee apprised of the progress of the committee. The County Executive/designee shall make the decision as to whether the committee/task force recommendations require School Board action and also when progress reports should be made to the Board. 3. apprising the County Executive/designee of any members who do not regularly attend meetings. 4. seeking/providing information to members about the charge to the committee/task force. Responsibilities of Committee/Task Force Members: 1. regular attendance at and participation in meetings 2. regularly apprising the group that they represent about the progress of the committee/task force PERSONNEL 5P-42 3. seeking opinions of constituents about the work of the committee/task force 4. voicing opinions while the committee/task force work is progressing 5. supporting the work of the committee/task force after the work is completed 6. appr~s~ng the chairman if they will be unable to attend meetings or continue to represent their constituency. Through the above procedures is anticipated that various groups will participate and be represented in the work of the County. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-60 SP-60 SALARY ADMINISTRATION AND POSITION CLASSIFICATION The Pay Plan adopted by the Board will be directly linked to the Classification Plan and will be based on the principle of equal pay for equal work. The Board will maintain a salary administration program which will provide for payment of salaries and for recognition of and reward for differences in individual ability and performance. PERSONNEL SP-60 Procedure for Salary Administration and Position Classification A Class specifications are written descriptions of each position which include general statements of the duties, responsibilities and qualifications necessary for that position. A class specification will be developed for each position and will be reviewed on an annual basis by the department head or designee to assure that it is an accurate reflection of that position. B Like classifications will be grouped in terms of common elements such as: 1. Knowledge and training required. 2. Difficulty and complexity of duties. 3. Responsibility for supervision. This grouping will be determined by a system of point values arrived upon in the analysis of each job. C It is the responsibility of the department head/designee to maintain equitable and properly evaluated positions within his/her department. Newly created positions or major changes in the functions or responsibilities of an existing position shall be reported to the Director of Human Resources in order to initiate an evaluation study to establish a new position or reclassify an existing position. D All job evaluation ratings must be approved prior to placement on a salary range. Administrative recommendations must be jointly approved by the County Executive and Superintendent. All other recommendations must be jointly approved by the Assistant Superintendent/Designee and Deputy County Executive. E Salary ranges consisting of a minimum and maximum salary will be established for each class of positions based upon information about similar positions in the community and, where appropriate, compared with similar positions within the state as well as the policies of the Board. F The Director of Human Resources will ensure that the plan is kept current through periodic reviews and comparative studies of pertinent factors affecting levels of pay. G Entrance Pay Rate - The entrance pay rate shall normally be the m~n1mUrn rate in the pay range prescribed for the class. Under no circumstances will an employee receive an entrance pay rate below the minimum rate prescribed for the class to which he is placed unless he is on probationary status. In no case will this exceed 10% less than the minimum. When a prospective employee has relevant experience . PERSONNEL SP-60 Procedure for Salary Administration and Position Classification (continued) trat would warrant placement above the A step, the following will be used as a glide for this placement: A 0-6 MONTHS B = 6 MONTHS - 1 YEAR C OVER 1 YEAR AND UP TO 3 YEARS D OVER 3 YEARS AND UP TO 5 YEARS E = OVER 5 YEARS H. Pay Rate Adjustment - The following personnel actions shall affect the pay status of an employee in the manner described. 1. Promotion - When an employee is promoted from one class to another having a higher pay range and additional responsibilities, the employee shall receive an increase of at least ten percent or that step A-E which would be granted to a newly hired employee. Promotions can only occur if: a) There is a vacancy in the higher pay range or b) If additional position in the higher class are approved in the budget cycle for implementation in the next fiscal year. 2. Demotion - When an employee is demoted from one class to another having a lower pay range, the employee shall be placed within the lower range, providing at least a ten percent reduction in pay. When an employee is demoted for administrative purposes through no fault of the employee, his/her pay shall remain the same until the range has been adjusted to accommodate an adjustment in rate. 3. Reclassification - When an employee is reclassified from one range into another higher range the employee will move ahead on the new scale to a level equivalent to the step at which they were previously placed in their former range. This is to prevent the compression at the beginning of the scale of senior employees whose positions are reclassified upward. 4. Completion of probationary period - Upon successful complet.ion of their probationary periods, employees will vest one step (2 1/2%) on the pay scale. PERSONNEL SP-60 P ocedure for Salarv Administration and Position Classification (continued) 5. Shift differential - When an employee is assigned to work evening/midnight shifts, a pay differential will be paid as follows: Evening: 4:00 p.m. - 12:00 a.m.: 4% of base salary for the position Midnight: 12:00 a.m. - 8:00 a.m.: 5% of base salary for the position Employees must be permanently assigned to a shift to be eligible for the differential. If an employee works a shift that encompasses both daylight, evening or midnight shifts the differential will be paid based on the majority of hours worked in the respective shift. I. Temporary work in a higher classification - All permanent employees who are assigned temporary work in a higher capacity shall be paid the minimum rate of the higher classification (but no less than two steps above their regular rate) for those hours of such assignment which exceed 80 consecutive hours. These temporary assignments with higher pay may be made only in situations when the work requires the designation of an employee in the higher classification by the department head or County Executive and are not intended to be made for casual assignments of supervisory or administrative responsibility. COUNTY OF ALBEMARLE PERSONNEL POLICY P-61 P-62 OVERTIME/COMPENSATORY TIME POLICY Compensatory time is defined as leave time granted in lieu of ccmpensation for time worked over and above the regular work schedule. It is uIderstood that such additional time is worked at the direction of the dEpartment head or designee. The Fair Labor Standards Act establishes a means b, which overtime/compensatory time is administered. The County Executive w"ll approve a listing of positions that shall be considered exempt from the Fe ir Labor Standards Act. This list will be housed in the Human Resources o fice and will be updated as necessary. All other positions will be ccnsidered as covered under the Fair Labor Standards Act and shall have o'ertime hours administered as follows: 1. Compensatory time will accrue for all hours worked over the normal 7 day work week period (28 days for law enforcement). The County Executive has established the official work week as extending from Saturday at 12:01 a.m. to Friday at 12 midnight. Changes to this established schedule may be determined by departments heads to meet the needs of the department provided that the revised schedule is provided in writing to the employees and a copy is on file in Human Resources. 2. Hours that are paid, but not worked (i.e. annual leave, sick leave, holidays, etc.) count only as straight time toward the base 40 hours requirement. This provision does not apply to hours worked as contractual/reimburseable overtime. 3. Compensatory time meeting the above criteria will accrue at time and one half for each extra hour worked. 4. Compensatory time may accrue up to a maximum of 240 hours for all employees covered under the Fair Labor Standards Act other than law enforcement; law enforcement officers shall accrue up to a maximum of 480 hours. 5. Employees shall be given the choice of rece~v~ng payment or compensatory time for overtime hours worked. For contractual/reimbursable overtime, i.e. that time reimbursed to the County by outside agencies, only monetary payments will be made. 6. Department heads have the responsibility of assuring that compensatory time shall be used within one year after it has been earned. P-61 P-62 OVERTIME/COMPENSATORY TIME POLICY (continued) 7. Upon termination, employees covered by the Fair Labor Standards Act shall be paid for unused compensatory time; likewise hours accumulated over the established maximum will be compensated for monetarily. Employees who are transferring to another department or who are promoted from a nonexempt into an exempt position shall, prior to assuming the new position, reach an agreement with their department head to either take their accumulated compensatory time off or be paid for the balance. In either case their compensatory time balance must be zero when the new position is assumed. 8. Travel time: When employees are required to attend meetings or conferences that occur outside of the county and which require travel time, compensatory time/overtime shall accrue for hours involved in the actual travel and training/meeting. Department heads/principals are responsible for documenting such time. 9. Lunch Time: When nonexempt employees are required by their supervisors to work through the lunch period, such time must be considered as part of the paid work time for that day. Employees who are declared exempt from the Fair Labor Standards Act not accrue compensatory time nor will ,they be eligible for payment for urs worked over the regular work week. This does not, however, preclude partrnent heads using their discretion in granting time off to exempt e ployees in recognition of time worked beyond normal work schedules. Department heads/designees are encouraged to manage compensatory enever possible within the official 7 day work week, (28 days for Law forcement) i.e. if an employee works more than 8 hours one day, have them e off the extra time that week. When this is not feasible, department ads/designees may mandate when the compensatory time shall be utilized as ng as it is within the reasonable time period designated by the County, i.e. o e year from when it was accumulated. Department heads/designees may require that employees work overtime to et the needs of the department. Whenever possible, notice of this quirement will be provided in advance so that the employees can arrange eir personal schedules. P-61 P-62 OVERTIME/COMPENSATORY TIME POLICY {continued) Ch ld Protective Service Child protective service workers serving on-call are entitled to conpensation as approved by the County Board of Social Services; described as fo lows: 1. For all workers covering on-call responsibilities, one hour of compensatory time will be given for each eight hour shift of stand-by-duty. 2. When a worker is actually called out to provide direct door-to- door service for more than two hours in any eight hour shift, he or she will be compensated at one and one-half hours for each hour spent in the field. 3. No worker shall receive both stand-by and door-to-door compensation in anyone eight hour shift. Sf-63 A. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-63 VOLUNTARY EARLY RETIREMENT INCENTIVE PLAN Eligibility Participants in the Albemarle County VERIP must meet the following requirements: 1. Be eligible for early or full retirement under the provisions of the Virginia Supplemental Retirement System (VSRS) . 2. Have been employed by Albemarle County for 10 of the last 13 years prior to retirement, be at least 55 years of age and currently employed. 3. Employees retiring under the disability provisions of VSRS and/or Social Security shall not be eligible for the VERIP. B. Benefits 1. VERIP benefits shall be paid monthly for a period of five years after retirement or until age 65, whichever comes first. 2. Benefits under VERIP will be calculated as follows: a. Compute the annual VSRS benefit under plan A or B as indicated by VSRS. This computation shall include any reductions for early VSRS retirement if appropriate. b. Recompute the annual VSRS benefit with the addition of five more years service or the number of additional years needed to reach age 65, whichever is the lesser. c. The difference between these two calculations shall be the annual VERIP benefit to be paid on a monthly basis. PERSONNEL SP-63 Voluntary Early Retirement Incentive Plan (continued) 3. The County Executive will recommend to the board an annual adjustment to the early retirement benefit after having been apprised of the VSRS adjustment for retirees. 4. By July 30 of each year, the Board will pay the employee the amount of the Board's annual contribution toward an employee's health insurance as long as the employee is covered by VERIP benefits. 5. If the retiree returns to work in a part-time position with Albemarle County and chooses to participate in the County's health care program while receiving VERIP benefits, there will be no additional Board contribution toward the individual's health insurance. 6. VERIP stipends will continue if the retiree returns to work in a part-time position with Albemarle County. C. Application Applications for VERIP must be made to the County Executive prior to December 1st of the year preceding the fiscal year the VERIP takes effect. D. Approval The Board, on the recommendation of the County Executive, must approve all those who will participate in the VERIP. E. Duration 1. Once an employee has been approved for VERIP, t.he benefits will continue without interruption as outlined in this policy. Subsequent alterations or deletion of this policy shall not affect the benefits of those who have retired under these provisions. 2. This policy automatically continues on May 1 unless the Boards acts to discontinue the policy for the year. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-64 SP-64 RETIREMENT PAY/PAYMENT UPON DEATH In recognition of employee service to Albemarle County, employees who are eligible to retire under the Virginia Supplemental Retirement System shall be paid upon their retirement $200 per year for each year of continuous service to the County up to.a maximum payment for 25 years of service. PAYMENT TO SPOUSE/ESTATE The surviving spouse or the estate of an active employee who dies shall receive payment for the former employee's years of service at the rate of $200 per year for each year of continuous permanent employment. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-80 SP-80 ABSENCES The Board shall endeavor to keep attendance of employees at a maximum and absences at a minimum. The Board recognizes that absences are unavoidable and inevitable and, therefore, allows certain absences and absence payments. The Board will establish policies which are meant to maintain the highest possible efficiency. Allowance will be made to permit bona fide absences, and prevent employees who have been ill from becoming a hazard to other employees by returning to work too soon. PERSONNEL SP-80 Procedure for Compliance for Absences (continued) A. It will remain the right of the department head/designee and the County Executive or designee to: 1. Authorize, or refuse to authorize in exceptional cases, the advance request of an employee for permission to be absent. 2. Investigate absences. 3. Deny leave payment for absences in violation of any Board policy. 4. Impose reasonable disciplinary penalties upon employees who have abused their leave privileges and who violate the provisions of the "Responsibilities of Employees" section of this policy. B. Responsibilities of Employees Every employee of the County has the following obligations and responsibilities concerning absence. 1. Request for Leave - When the need for being absent from work is known in advance, the employee must notify his/her immediate supervisor as far in advance as possible on the Leave Request form provided by the Office of Human Resources. 2. Notice of Unexpected Absence - When an employee who has not given advance notice finds that he cannot report to 'work, the employee must notify his/her supervisor prior to starting time or within 30 minutes of the regular starting time. Police Department and Joint Dispatch Center employees are governed under a separate departmental procedure. Upon returning to work the employee must complete a Leave Request form as a record of absence. 3. Failure to Give Notice - Failure to give the notice required shall constitute cause for a reasonable disciplinary penalty including cause for denial of absence pay allowance. Unless an absence has been authorized in advance or an absence in unavoidable, every employee shall be expected for his scheduled work. PERSONNEL SP-80 Procedure for Compliance for Absences (continued) C. Employees Returning to Work After Illness When an employee returns to work after absence due to illness, the employee may be requested to submit a physician's release certifying proof of illness and/or that he/she is well enough to return to work. This requirement may be met through a referral by the department head to the County physician or the employee's physician. In such instances the employee will be advised of the requirement prior to the employee returning to work. D. Absences for urgent personal business or bereavement or illness will be granted at the discretion of the immediate supervisor and in compliance with Board policy. E. The Board recognizes the duty of every citizen to serve on a jury when requested and will allow payment for the daily rate of pay for each day of jury service. Employees are expected to give notice of jury duty and to report to work when jury is not in session. Subpoenas to court will be handled in the same manner as jury duty. F. Worker's compensation will be paid in accordance with law, i.e. at two-thirds salary after the first seven calendar consecutive days from the date of injury. These days must be covered by the employee's own leave. In the event that an employee has no leave to cover the first seven calendar days, sick leave will be advanced and paid back to the County as it is accrued. The Board will, however, pay the additional one-third of a day with no charge to the employee's sick leave for one year from the date of incident assuming the claim is compensable under worker's compensation. If the claim is deemed not compensable, the employee will reimburse the Board for the one-third of a day (i.e. through leave or leave without pay.) G. Military leave of absence will be granted by the Board in accordance with existing state and federal statutes. H. Breaks: There is no formal break time provided by Albemarle County however reasonable time shall be provided for personal care and refreshments during the working day. I. Lunch Time: A lunch period shall be provided to each employee and, unless prior approval is received, employees may not forego the lunch period in order to shorten the work day. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-81 Sl -81 HOLIDAYS All permanent employees are allowed eleven paid holidays per year. 1. New Year's Day - January 1 2. Lee-Jackson-King Day - Third Monday in January 3. President's Day (Washington I s Birthday) - Third Monday in F'ebruary 4. Jefferson's Birthday - April 13 5. Memorial Day - Last Monday in May 6. Independence Day - July 4 7. Labor Day - First Monday in September 8. Thanksgiving Day - Fourth Thursday in November 9. Friday after Thanksgiving 10. Christmas Eve - December 24 11. Christmas Day - December 25 Other holidays are granted by special proclamation of the Governor a d/ or Board of Supervisors. Permanent employees are eligible for holidays w th pay as soon as they begin work. If a holiday falls on a Sunday, the fc llowing day will be observed as a holiday. If a holiday falls on a S,turday, the previous day will be observed as a holiday. If a holiday falls w thin the employee's vacation, it is not charged to that employee's annual lEave. Hc lidav Pav Employees who are terminating employment with the County will not ~alify for holiday pay unless they work the next working day after the hc liday. N( te: The above-noted holidays, while being followed by the majority of employees, are not guaranteed as to specific dates. Under some situations, due to coverage requirements, the holidays for an individual employee or group of employees may be scheduled by the department head on alternate dates as long as the total number of holidays per fiscal year is granted to the employee. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-82 SP-82 UNPAID LEAVE OF ABSENCE The Board recognizes the fact that members of its staff may need to request leaves of absence from their regular employment. Such leaves of absence will be unpaid. The County Executive will give consideration to all requests for leave in a fair and consistent manner. The County Executive will, however, make decisions on granting or denying leave of absence requests based on the best interests of the County. Criteria for Leave of Absence A. Leave shall be granted by the County Executive for no more than one year; B. Employee requesting leave shall return to a comparable position from which leave has been granted; C. No fringe benefits shall be provided during the time for which leave is granted; however, the rate of annual leave, received at the time of the leave of absence shall be maintained once employment with the County has been resumed. D. All annual leave shall be utilized prior to the leave of absence taking effect. PERSONNEL SP-82 Procedure for Compliance - Leave of Absence (continued) The following procedure is intended to be utilized for leave requests - not covered by other Board policies. A. Leave of absence requests must be in writing and state the appropriate reasons for the leave, length of time requested, and inclusive dates. The request will be directed to the employee's immediate supervisor. B. After discussing the leave request with his/her immediate supervisor, that supervisor will develop recommendations regarding the leave addressing such matters as the implication of the leave on the department, filling the position on a substitute basis, etc. The immediate supervisor will then forward these materials, along with the employee's written request form, to the department head. C. The department head will forward the request to the Director of Human Resources and County Executive or designee along with his/her recommendation concerning the request. D. The Human Resources Director will meet the employee to discuss fringe benefits and other matters which may be affected by the leave of absence. The Human Resources Director will review the request with the department head and develop a recommendation for the County Executive or Designee. E. The County Executive's decision will be made and considered final after having revieweq all recommendations concerning the leave request. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-83 Sl -83 MILITARY LEAVE All employees of the Board who are members of the organized reserve fcrce of any of the armed services of the United States or of the National Gtard shall be entitled to leaves of absence for their respective duties w thout loss of seniority, accrued leave or efficiency rating on all days when tley are engaged in annual active duty or training or when called forth by the ~vernor of Virginia pursuant to the provisions of Section 44-75 of the Code o Virginia. There shall be no loss of pay during these leaves of absence, nct to exceed fifteen (15) days per federal fiscal year (October-September). A ter 15 days, the employee will be placed on an unpaid leave of absence. W'en relieved of this duty, the employees shall be restored to positions they hI ld when ordered to duty or to a similar position within the local gcvernrnent. Payments received for National Guard or Reserves duty beyond the 1 days must be reimbursed to the County when such payments are received while bl ing paid for County employment unless the person is on bona fide annual llave or leave without pay. Employees are requested to attempt to make a rangements for reserve duty at times other than when school is in session. Rlquests for additional duty, over and above the required duty, will be ccnsidered by department heads on the same manner as any other requests for 11 ave. All fringe benefits to which these employees were entitled prior to m litary leave shall be restored to include the rate of annual leave a cumulation and seniority. In cases of a presidential call up (not to exceed 90 days) for military r~servists, employees who are in the reserves will have the option of r~maining on the county payroll and reimbursing the county all military pay r~ceived or, after 15 days, going into an unpaid leave of absence from the c~unty. It is the responsibility of the employee to make this decision and i~form the office of Human Resources in writing of the option chosen. L~al Ref.: Code of Virginia, 44-75. Calling out militia when execution of laws obstructed or in event of disaster. Code of Virginia, 44-93. Leave of absence for State, city, county and town employees. ~~ COUNTY OF ALBEMARLE PERSONNEL POLICY SP-84 SE-84 VACATION LEAVE All permanent employees of the County shall be granted vacation leave by tte County as follows: A. One day per month for each month employed during the first five years of continuous employment. B. One and one-quarter days for each month employed during the sixth through the tenth years of continuous employment. C. One and one-half days for each month employed during the eleventh through the fifteenth years of continuous service. D. One and three-quarter days for each month employed during the sixteenth and succeeding years of continuous employment. n e maximum accumulation for annual leave is 40 days. Accumulated paid vacation will be paid to the employee upon termination of employment. Employees are required to arrange use of paid vacation in advance with treir department head or designee. In case of a conflict because of the work schedule in a particular department, leave will be granted at the discretion 01 the department head or designee. In the interest of fostering wellness and relaxation for County employees, those employees with five or more years of service must take at least 5 days of vacation leave per fiscal year. COUNTY OF ALBEMARLE PERSONNEL POLICY SP-85 i#J I SICK LEAVE/ACCEPTABLE ATTENDANCE 51-85 Albemarle County recognizes that its employees may need time away from tleir positions to remain at home due to personal illness, illness or death in tleir immediate families. The immediate family is defined as the employee's o spouse's children, parents, siblings and grandparents, which require their p esence. In such instances, it is the County's desire to provide a program o paid leave to cover such circumstances. It is also necessary, however, for ~~loyees to realize that absenteeism problems hinder the efficient operation o a County department and its delivery of services to the public. Therefore, a attendance criteria is established which emphasizes that: 1. The primary purpose of sick leave is to provide for paid time in the event of long term illnesses. Employees must accumulate sufficient balances to cover this possibility. 2. Sporadic absenteeism, i.e., time lost that is not due to long term illness, must be limited in order to maintain efficient operations. 3. Satisfactory attendance is a minimum expectation for all County employees. 4. There should be a consistent criteria upon which to make judgements about employee attendance. 5. When a unsatisfactory pattern of attendance exists, the problem must be identified and rectified. Judgements regarding absenteeism problems will be made by exam1n1ng p~tterns of usage. Abuses will be handled through the normal evaluation and d sciplinary procedures of the County. All personnel shall be given credit for sick leave days at the rate of 1 d~y* per month with no maximum on accumulation. * Employees hired prior to November, 1989 will continue to earn 1 1/4 days of sick leave (or major fraction thereof) per month. PERSONNEL SP-85 Sick Leave/Acceptable Attendance (continued) All personnel shall earn sick leave days at the rate of one-day per month (permanent full-time) of employmen~ or major fraction thereof (:permanent part-time) with no maximum on accumulation. Sick Leave Bank The County will maintain a sick leave bank to be used when a member of the bank becomes incapacitated by long-term illness or injury as long as one- third of the eligible members agree to participate in accordance with the terms contained herein. Membership in the sick leave bank shall be voluntary and open to all eligible personnel who accrue sick leave. Each employee of the Board who accumulates sick leave is eligible for membership and may become a member by donating one day of sick leave upon joining and one day thereafter whenever an assessment is required. Requests for leave time from the bank must be made in writing by the employee or his/her representative in advance of the absence for which the extra days are to be granted. Requests cannot be made retroactively. Requests must be supported by a medical doctor's certificate. The Director of Human Resources is designated as the administrator of the sick leave bank. A. Enrollment Procedures An eligible employee may enroll within the first thirty days of employment. An employee who does not enroll when first eligible may do so between any subsequent September 1 to October 15 period by making application and providing satisfactory evidence of good health to the Board. Enrollment the first year the bank is in existence will be for any eligible employee who fills out the appropriate form and submits this form to the Board within the initial enrollment period. Membership in the bank may be earned by contributing one day of sick leave upon joining and one day thereafter whenever an assessment is required. The donated days of leave will be deducted from the donor's accumulated days of sick leave. PERSONNEL SP-85 Sick Leave/Acceptable Attendance (continued) B. Rules for Use 1) The first twenty consecutive working days of illness, or disability will not be covered by the bank, but must be covered by the unit member's own accumulated leave or leave without pay. This requirement may be met in cases in which twenty days of absence, although not consecutive for the same illness/injury, occur within thirty working days. 2) Requests for use of the sick leave bank must be made in writing by the employee or designee prior to the absence for which the leave days are to be used. 3) A maximum of forty-five working days each year can be drawn by anyone member. 4) Days drawn from the bank for anyone period of eligibility must be consecutive, except additional periods of disability resulting from recurrence.or relapse of the original illness which will be covered fully on a continuing basis up to the annual maximum of forty-five days. Otherwise, members must return to work and must meet the requirements of Item B.1. before becoming eligible to utilize sick leave bank benefits again. 5) A member of the bank will not be able to use sick leave bank benefits until the employee's sick leave time declines to zero. 6) Members of the bank will be assessed additional days of sick leave at'such time as the bank is depleted to two hundred days, unless they choose not to participate further in the bank. Members who have no sick leave to contribute at the time of assessment will be assessed this day by October 1 of the following year. 7) Members utilizing sick leave days from the bank will not have to replace these days except as a regular contributing member of the bank. c. Termination Upon termination of employment or membership in the sick leave bank, a participating employee may not withdraw the days he/she has contributed to the bank. PERSONNEL SP-85 Sick Leave/Acceptable Attendance (continued) E traordinarv Sick Leave In certain circumstances such as a long period of illness or r~cuperation, an employee may not have a sick leave balance large enough to cpver the period of absence. In such a case, the employee will be placed on a~nual leave, then on leave without pay for up to one year from the date on w~ich sick leave was exhausted. Employee's insurance benefits will be treated a~ described in the Leave of Absence regulations. A ceptable Attendance Acceptable attendance is a minimal expectation of all County employees. D~partment Heads are responsible for monitoring attendance within their d ~partment . When employee absenteeism exceeds 4% of available work time for s ck leave (if a pattern exists over a three year trend), Department Heads w 11 be responsible to their evaluators for having investigated the situation a~d taking appropriate action when necessary. Nothing in the above guidelines i~ meant to limit a supervisor in exercising discretion in applying these 9 ~idelines to an individual employee's circumstances. . COUNTY OF ALBEMARLE PERSONNEL POLICY SP-87 5 -87 PROFESSIONAL LEAVE The ultimate goal of the professional development program is to provide b tter service to citizens. This can be accomplished through the improved a areness and effectiveness of the staff. Utilizing total staff involvement, t e professional development process consists of identifying the areas in w ich improvement is needed; establishing programs that are designed to a~hieve the desired results and implementing these programs with evaluation a d revision as needed. Aaopted: , 199_ SP-87 PROFESSIONAL LEAVE Th~ board authorizes the County Executive to grant professional leave without lo~s of compensation to individual employees for the purpose of participation in conferences and seminars for the improvement of job skills when, in the ju~grnent of the individual's immediate management supervisor, no interruption in the public service will occur and the employee's performance will be ennanced. The purpose of the professional leave is directly linked to the duties and responsibilities comprising the job description of the employee. Professional leave from service under this policy will not be granted on a regular and recurring basis. Al~ requests for professional leave will be made in writing, bear the en~orsement of the employee's immediate supervisor, be approved or denied by th~ County Executive or his designee, and copies will be kept on file for one yebr after the date of request. Requests for professional leave will be made as far in advance as possible prior to the event. CoMPensation received by the employee while on paid released time, up to and inpluding the employee's daily rate of compensation, will be refunded to the di~ision as reimbursement for value of services lost. I COUNTY OF ALBEMARLE PERSONNEL POLICY SP-88 SP-B8 EMERGENCY LEAVE Emergency leave is for circumstances beyond the control of the ind vidual and must be used only for this purpose. The department head or designee may grant two (2) days of emergency lea e without loss of pay to all classified and administrative employees dur ng the fiscal year. Personnel eligible for paid personal leave are not eligible for erne gency leave. Personnel SP-88 Emergency Leave It is impossible to anticipate all the circumstances that may cause a re est for emergency leave. Therefore, samples of circumstances are listed to give guidance in rendering a decision on a specific request. 1. Examples of pending circumstances for which emergency leave may be granted are: 1. Legal actions such as a subpoena or a summons to appear in court for reason other than violation of the law; 2. An order to appear for a physical examination for classification for induction into the armed forces; 3. A disaster affecting the residence of the employee. The department head or designee is authorized to grant two (2) days of e rgency leave during any fiscal year. If the circumstances in a given case ar unclear, the department head shall confer with the Director of Human R sources before granting approval. - "'- EXECUTIVE SUMMARY m ? '! 1993 County of Albemarle AGENDA ITLE: JAUNT F 93/94 Carry-over Funds SUBJECT Request 93/94 reduce riders STAFF C Messrs. BACKGRO For the on the fare fo or CTS from $2 request funded FY 94-9 DISCUSS Since t overall to be a grant f adminis funding $230,33 AGENDA DATE: August 4, 1993 ;::j? ACTION: INFORMATION: PROPOSAL RE UEST: to use $24,956 in projected FY UNT carry-over funds to further the urban fare for handicapped o comply with ADA requirements. CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: ~ REVIEWED BY: ~t ~ White fiscal year, JAUNT presented two funding options to Albemarle County based ounty's projected ridership, as well as an ADA regulation that by January 1995 the handicapped riders in the urban area may not be more than twice the public transit are. The first option, Option I requested $264,930 to lower the County's urban fare 00 to $1.50 or twice the proposed CTS fare of $.75; the second option, Option II, d $230,335 to lower the fare by $.25 to $1.75. For budgetary reasons, the County ption II, with the anticipation that the remaining $.25 would have to be lowered in and in all probability would require additional funding at that time. ON: e budget was adopted, JAUNT has revised their FY 93-94 budget for two reasons: one, projected ridership in both the urban and rural areas for FY 93-94 is now projected out 20% lower than the original estimates. Also, JAUNT recently received a federal r the purchase of their new building, thereby eliminating $66,000 in rent from their rative budget, 52% of which is paid by Albemarle county. Due to these two changes, the same Option II budget now requires a contribution of $204,837 instead of the that was appropriated, a potential savings or carry-over of $25,498. Based 0 these revised budget figures, the issue before the Board is whether JAUNT should return he unneeded FY 93-94 funds to the County or use the surplus to fund the additional $.25 fa e reduction in order to meet the ADA regulation in the current year, rather than waiting until FY 94-95. The cost of the additional fare reduction is $24,956, which would use all but $500 of the projected surplus. RECOMME Based 0 must ul retain with AD 93.098 ATION: the fact that the dollars have already been appropriated to JAUNT and that the fare imately be reduced to $1.50 in FY 94-95, staff recommends that JAUNT be allowed to he additional funds to further reduce the urban fare for handicapped riders to comply requirements. This will require no further action or appropriation from the Board. ,,;II ....". The Board of County Supervisors of Albemarle County, virginia, i regular meeting on the 4th day of August, 1993, adopted the f llowing amended resolution: RES 0 L UTI 0 N WHEREAS, the streets in Meadowfield Subdivision described on e attached Additions Form SR-5(A) dated August 4, 1993, fully corporated herein by reference, are shown on plats recorded in t e Clerk's Office of the Circuit Court of Albemarle County, v'rginia; and WHEREAS, the Resident Engineer for the virginia Department of ansportation has advised the Board that the streets meet the quirements established by the Subdivision Street Requirements of e Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of unty supervisors requests the Virginia Department of Trans- rtation to add the roads in Meadowfield Subdivision as described the attached Additions Form SR-5(A) dated August 4, 1993, to the s condary system of state highways, pursuant to S33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED, that the Board guarantees a clear and unrestricted right-of-way, as described, and any necessary ease- ents for cuts, fills and drainage as described on the recorded lats; and FURTHER RESOLVED that a certified copy of this resolution be orwarded to the Resident Engineer for the virginia Department of ransportation. * * * * * Recorded Vote: Moved by: Mrs. Humphris Seconded by: Mr. Marshall Yeas: Mr. Bowerman, Mrs. Humphris, Messrs. Marshall, Martin, Perkins and Bain. Nays: None A Copy Teste: /: ~ (l/[[i' Carey, Cler/, CMC - c CD E ~ o to ~ c( ... ell " i r: ~ 0 Co) GI rn C>> i .s= E - E 0 OJ - ..6 f ::> en 0 Ii "" ::> 15 II II: S OJ .~ 0- '"0 ::> .-l en <ll '5 "H ex: ~ 4-l It) ~ :3 . 0 a: EJ '"0 rn ell <ll ~ >; ~ a: "6 0 lD c: Ii 0 LL. oVi .x "> rn ~ '6 J;; Z ~ .0 :J 0 2 en .... i 15 c E CD J;; E C 0 ~ III ex: -< z c: :J o U -b I 01 ~ . ...J . N If) If) N Ii c N 0 .--< ..;:t "" 'i . . ;:; i 0 0 0 0 ~ -< () r--- (V) N lI> I Ol '" ~ (V) N = ~ = s UJ 0 <ll .... bJ) ell p.. ~ If) II ..;:t tl 0 z .--< .. ..!<: ~ 0 ~ 0 'i .n 0 '"0 OJ ~ <ll <ll '"0 0 UJ .-l = = <r: ~ g 0 -b 0 0 0 d: ~ If) If) If) ~ ..;:t ..;:t ..;:t .--< .--< .--< r--- r--- r--- I J I N N N "H .--< .--< .--< 13 r--- r--- r--- . . . . . iIi a; N CI CI CI CI Ol Ol Ol N .. "H .. "H .. .. .. .. .. 0.. 0.. 0.. 0.. 0.. 0.. 0.. . 13 13 oj 0 Ol If) If) .. c 0\ 0 .--< .il ..;:t .--< .--< . .-- ~ 4-l '"0 '"0 0 0 ~ 0 .-l ~ 0 .-l 0 0 0 0 0 ~ .... <ll <ll ~ Ii +J 'H oH OJ "" ~ u co 4-l ~ 00 4-l ~ co i ;:; <ll J co :3 co :3 co i ~ 13 ......... 0 ~ ......... 0 ~ ......... -< <ll i (V) '"0 (V) '"0 (V) ., 1 :> ......... ell I ......... ell I ......... ~ ell .... (V) <ll ': (V) <ll ,... (V) b p.. ~ ~ :l en ~ t t OJ 4-l a; 4-l iIi 4-l Ii a; iIi a; a; lD 0 i: ii 0 ~ ii 0 i: ii ii ii ii ii ~ 0 0 0 0 0 0 0 c <ll "i . "i . "i "i "i "i "i c bJ) ~ ~ p.., ~ ~ p.., ~ ~ ~ ~ ~ ~ II '"0 h . h . h h h h h '0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ CI> ~ II: ~ II: ~ II: ~ II: ~ II: ~ II: II: > h .;; 0 ii 0 ii 0 ii 0 ii 0 ii 0 ii 0 ii ::> It a: It a: It a: It a: It a: It a: It a: "0 .... .... .... .... .... .... .... x CI> II <ll ~ ~ :>, :>, '0 ell ell ell E H ~ ~ .C 1 '"0 '"0 '"0 '0 b .-l rl rl J;; en <ll <ll <ll i5 a "H 'H "H i 4-l 4-l 4-l lD :3 :3 :3 ~ ~ 0 0 0 .. Z '"0 '"0 '"0 C ell ell Ctl .. Ii <ll <ll <ll ::> ~ ~ ~ 'ii d - ('oj '" .. on <0 ..... II: Z ~ UJ H 0 UJ 'H :> H <ll ;:l Ct:J :>, +J ~ ;:l 0 a; u > 0 4-l D II 0 "i '"0 ii H 0 '6 ell .,; 0 i I'Q .... E ... z ;J ..!<: w 8 H ~ ~ I CI> '" () :6 ~u <( .... '0 .... ~~ <( ~ \~ . :>, u.. a. 'ZJ~ 0 .. z OJ ell 0 .. t= ~ U <( () -= u:: i t= 0 II: .!! w () >- >- Ol C) " .. "6 z . ~ The roads described on Additions Forms SR-5(A) are: Meadowfield Lane from the edge of pavement of state Route 649 0.22 mile to the end of the cul-de-sac as shown on plat recorded 3/3/88 in Deed Book 981, page 712-714 and Deed Book 1045, pages 236-237, for a 50 foot right-of-way. Meadowfield Way from the edge of pavement of Meadowfield Lane 0.05 mile to the end of the cul-de-sac as shown on plat recorded 3/3/88 in Deed Book 981, page 712-714 and Deed Book 1045, pages 236-237, for a 50 foot right-of-way. Meadowfield Way from the edge of pavement of Meadowfield Lane 0.15 mile to the end of the cul-de-sac as shown on plat recorded 3/3/88 in Deed Book 981, page 712-714 and Deed Book 1045, pages 236-237, for a 50 foot right-of-way. Addition length 0.42 mile. The Board of County Supervisors of Albemarle County, Virginia, i~ regular meeting on the 4th day of August, 1993, adopted the fpllowing amended resolution: RES 0 L UTI 0 N WHEREAS, the streets in Meadowfield Subdivision described on tpe attached Additions Form SR-5(A) dated August 4, 1993, fully incorporated herein by reference, are shown on plats recorded in tpe Clerk's Office of the Circuit Court of Albemarle County, V~rginia; and WHEREAS, the Resident Engineer for the Virginia Department of Tlransportation has advised the Board that the streets meet the r~quirements established by the Subdivision Street Reauirements of tpe virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of Cpunty Supervisors requests the Virginia Department of Trans- pprtation to add the roads in Meadowfield Subdivision as described on the attached Additions Form SR-5(A) dated August 4, 1993, to the s~condary system of state highways, pursuant to S33.1-229, Code of V~rginia, and the Department's Subdivision Street Reauirements; and BE IT FURTHER RESOLVED, that the Board guarantees a clear and unrestricted right-of-way, as described, and any necessary ease- m~nts for cuts, fills and drainage as described on the recorded p~ats; and FURTHER RESOLVED that a certified copy of this resolution be fprwarded to the Resident Engineer for the Virginia Department of Tlransportation. * * * * * Recorded Vote: Moved by: Seconded by: Yeas: Nays: A Copy Teste: Ella W. Carey, Clerk, CMC .. COUNTY OF ALBEMARL 1 ~G m MEMORANDUM BOARDOF~RS 0: FROM: DATE: RE: Ella Carey, Board of Supervisors Clerk Peter Parsons, civil Engineer II-Y~ August 3, 1993 Meadowfield Subdivision Attached for inclusion in the resolution for roads serving the above project is the completed SR-S(A) form. Since we were informed by VDOT that the resolution must be prepared in the new format, please disregard the 8-2-93 memo from Pam Shifflett on this subject and prepare a resolution according to the new requirements. Thanks for your assistance. If you should have any questions, please give me a call. PJPf Attachment COUNTY OF ALBEMARLE MEMORANDUM 0: FROM: DATE: RE: Ella Carey, Board of Supervisors Clerk Pam Shifflett, Engineering Assistant~~ August 2, 1993 Meadowfield Lane & Meadowfield Way 02/17/93 Board Resolution s discussed with you this morning, Jim Kesterson of VDOT has 'nformed me that the referenced resolution needs to be revised s follows: eadowfield Lane eginning at Station 10+10, a point common with the edge of avement of State Route 649, thence proceeding in a southerly irection 1165.36 feet to the edge of pavement of a cul-de-sac t station 21+75.36. eadowfield Wa eginning at Station 9+90, a point common with the edge of avement of Meadowfield Lane, thence proceeding in an easterly irection 278.21 feet to the edge of pavement of a cul-de-sac at tation 7+11.79; and beginning at Station 10+10, a point common ith the edge of pavement of Meadowfield Lane, thence proceeding 'n a westerly direction 812.28 feet to the edge of pavement of a ul-de-sac at Station 18+22.28. t is my understanding this can be placed on the Board's August agenda. Please call once the resolution is revised and I will ick it up. Mr. Kesterson has stated he needs the revised esolution by this Friday. Please advise if this is a problem. SI Jim Kesterson Peter Parsons -""..... ';"'~;."" ?1,.,.) :,..,'1"'1 ~;, ./' :"-,:1 ' ,~- L,/ r', . -,' COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Albemarle County Board of Supervisors Richard E. Huff, II, Deputy County Executive I~/~~ July 27, 1993 Southern Pine Bark Beetle s a follow-up to Mr. Tucker's notification of the presence of outhern Pine Park Beetle infestation on County owned land near riddy Creek, I wanted to provide the following information: (1) County staff is in the process of obtaining cost estimates from professional foresters to develop a management plan which will then tell us what areas should be harvested. (2) A site visit indicated some infestation, but not to any significant scale at this time. (3) Parks and Recreation staff will be monitoring other County owned land to detect similar problems as they arise. nce more information is available, further details will be rovided for the Board's review. Should you have any questions, lease do not hesitate to contact me. EH,II/dbm 3.091 -...... - . ,::; ." ,/ ........-.; ( .. .. AT... ;"', III P.o. Box 334 Belcamp, Maryland 410-575-7412 I..", 'I, -"-7 ~I', '/ ~:';":;;... i ";1 ,:,~,.,-" , ~::'. " . "..,~ .. ~;t'.,_l/~'<l S'dNiCES. ;1'.;,. 21017 M . Bob Richardson S vran Bank, N.A. P st Office Box 26904 R"chmond, Virginia 23261 J ly 22,1993 R Arbor Crest Apartments (Hydraulic Road Apts.) D ar Mr. Richardson: E closed please find the Bond Program Report and Monthly Report P rsuant to Section 7(a) of the Deed Restrictions for the mcnth o June 1993. ~ you have any questions, please do not hesitate to contact me a 410-575-7412. S ncerely, _~tultt '"'1/ Gl11J)t11U-Atv^-- eila H. Moynihaf{' oject Monitor ._~"j/;,i;1,tl~~';".,i_"r, . tlerk o{theBoard of Supervisors Albemarle County Office Building 401 McIntire Road Charlottesville, VA 22901 . I aONO PROGRAM REPORT Month June YMf~ PrOperty: rbor Crest Auartments (Hydraulic Road Apts. ) Pro;.ct .: 051-35371 lOC,tion: harlottesville, VA Number of Un,ls 66 Subml"td Dy, Loretta Wyatt July 6, 1993 Effective 6/30/93 Mal\A~' OaTe Total Occupied 65 LOW!" HCOIllE Bond Occupied 17 I. The '0110." g un.II 1'I1'fC be'e" de-s'g"Aled IS "\owe, Income" u",I, 1 Al bor Crest Dr 21 Eleanor Blair 41 1 6t. 2 4 A bor Crest Dr 22 Beverly T. Lane 42 62, 3 9 A bor Crest Dr 23 Virginia Burton 43 63, 4 12 A bor Crest Dr 24 G. Robert Stone ... 64. ~ 14 A bor Crest Dr 25 Evelyn Dover 4~ e$. 6 15 A bor Crest Dr 26 Jane Wood 46 ee. 7 . 20 A bor Crest Dr 27 Evelyn Mandeville 47 67, a 24 A bor Crest Dr 25 Gertrude :Breen 45 61 9 30 A bor Crest Dr 29 Mary Cox Allen 49 H, 10 76 A bor Crest Dr 30 Catherine S. Rahmin~ 70. t 1 78 Alrbor Crest Dr 31 Ernest M. Nease ~1 71. 12 84 Alrbor Crest Dr 31 Juanita Boliek 52 72 1) 90 Alrbor Crest Dr 3J Betty B. Ell iott 5J 73 14 921 rbor Crest Dr 34 Dorothy H. Reese ~ 74. 1~ 94 ~ rbor Crest Dr 3~ Sarah E. Fischer 5~ 7~, 16 102 I rbor Crest Dr 36 Anne Lee Bullard !>6 7e 11 106 1 rbor Crest Dr :17 Katherine T. Nowlen 57 77. I~ J4 ~. 7a. 19 39 59 71. ~JO 40 60 80, T nc cnl"9' s ',om pre-VIOIIS re-pOtI ,..lIrcled in the above hsllng .t. O.I.llon. Addl1lona t- 5 Ar bor Crest Dr II Fannie G. Tisdale 1 . 92 Arbor Crest Dr Dorothy H. Reese 11. Z 12 2 12. J lJ 3 13. 4 14 4, 14. 5 15 5 1S. 6 16 6 11, 7 \7 7 17. a " I ".. . It t ". \0 20 10. 20. Effective June 30, 1993 MONTHLY REPORT PURSUANT TO SECTION 7(a) OF THE DEED RESTRICTIONS TO: ABG Associates, Inc. 300 E. Lcrn.ba.rd Street Baltimore, Maryland 21202 RE. Hydraulic Road Apartments - Aroor Crest Apa.rtIrents Charlottesville, Virginia Pu suant to Section 7(a) of the Deed Restrictions (the wDeed Re:trictionsW), as defined in an Indenture of Trust dated as of Ap 11 1, 1983, between the Industrial Development Authority of Allpemarle County, Virginia (the WAuthorityW), and your bank, as tr stee, the undersigned author ized representative of Ri I-hmond-Albemarle Limited Partnership, a Virginia Limited Pa tnership (the wPurchaserW), hereby certifies with respect to th~ operation and management of Hydraulic Road Apartments, Chc rlottesville, Virginia (the WProjectW), that as of the date shcpwn be low: 1) The number of units in the Project occupied by lower income tenants is 17. 2) The number of units in the Project unoccupied and held available for Lower Income Tenants is -0- . 3) The number of units rented and the number of units held available for rental other than as described in (1) and (2) is 49 4) The percentage that the number of units described in (1) and (2) hereof constitute of the total number of units in the Project is 26% 5) The information contained in this report is true, accurate and correct as of the date hereof. 6) As of the date hereof, the Purchaser is not in default under any covenant or agreement contained in the Deed Restrictions or in an Agreement of Sale dated as of April 1, 1983, between the Authority and the Purchaser. IN WITNESS WHEREOF, the undersigned has signed this Report as of Julv 6. 1993 RICHMOND-ALBEMARLE LIMITED PARTNERSHIP, a Virginia limited partnership By: K~c-ZZ;-/ ;!f~p~--Z- Authorized Representative ~ AGENDA Unemplo Albemar SUBJECT Propose STAFF C Messrs. . ... 3 U IllS County of Albemarle EXECUTIVE SUMMARY sOARD Underemployment in AGENDA DATE: August 4, 1993 ITEM NUMBER: ____ ~3 .v-?tf'v7~~ f;,&{" ACTION: INFORMATION: unemployment CONSENT AGENDA: ACTION: INFORMATION: ---L- ,j,,;'. . ,'C::)~,:.:,:" i:~, r~, r,"!; ,"',,1 r:<\.A t~ r:~; :.., 7'30- ?,,_3 "C:,,_,,_,_ '''~'''>''~''''",...-,....-..,. -.""----.,,._.,-, ATTACHMENTS: Zimmermann REVIEWED BY: Kt: ~ ROUND: evelopment of economic policies for the Comprehensive Plan has revealed the need to ne chronic unemployment and underemployment in relation to the current workforce and job arket. A study of these areas may reveal important information about the dynamics of- the labor market and industry, which may have implications for future economic deve opment policies and their imple~entation. DISC The and not unem but SSION: ounty traditionally has very low unemployment when compared to the rest of Virginia he nation. However, the procedures used by the Virginia Employment Commission are omprehensive in examining problems with the labor market such as the chronically loyed and underemployed. Comparative general unemployment is measured by the VEC, nderemployment is not measured at all. are two forms of underemployment, visible underemployment and invisible employment. Visible underemployment is when one has work, but it is seasonal, part- or for fewer hours than the individual would prefer. Visible underemployment is cult to measure since many individuals may not want full-time employment. Invisible employment is when an individual has full-time work, but is overqualified for the job e job does not offer sufficient wages to make ends meet and offers little opportunity dvancement. Invisible underemployment is extraordinarily difficult to measure in a mean ngful way due to individual job choices and proficiencies and the skewing effect that the University may have on the educational background and experience level of the comm nity. Due is d rela uncle prev qual redu with forc unde duri Thes cens and trai o a lack of data, a valid analysis of actual underemployment and chronic unemployment fficult within the available resources. However, there are many significant issues ed to unemployment and underemployment for which data might be obtained. Is employment prevalent in Albemarle? Is underemployment and unemployment more lent in certain areas within the County? Are these issues related to educational ty, opportunity, or actual level of degree obtained? Are there ways to significantly e chronic unemployment and underemployment? What do area businesses see as problems the workforce? How has the business mix changed within the County and are market s. requiring changes to the labor force? How can the County attract good jobs for its employed citizens? These issues could be examined and the results available for use g the Comprehensive Plan review process. problems would be approached by performing statistical analyses upon representative s data, gathering comparative data from the VEC and the Center for Public Service, nterviews with local employers and community organizations involved in employment or ing. Information would also be facilitated by the formation of a workgroup composed ~ \ Unem~loyrnent and Underemployment in Albemarle County Augu$t 4, 1993 page,2 of 2 of r!presentatives of organizations such as the VEC, the Chamber of Commerce, MACCA, Jobs te, PVCC, or other interested groups. Additionally, the County is considering purc ase of an Economic Impact Modeling package. If purchased, this package may offer insi ht into employment changes caused by changes in economic forces in the County. I I RECO NDATION: Staf believes that further study of the issue could provide useful and revealing infofmation on the prevalence, causes, and solutions to chronic unemployment and undef,emPloyment. With the concurrence of the Board, staff will coordinate the collection of i formation and the formation of a workgroup to examine these issues. Once the info mation has been collected and analyzed, staff will incorporate the data into the Comp ehensive Plan reporting and review process. I I 93.111 ~ '/7 ") ." ,r~-Z-,::""-:.1'~) . ,:. . ,... , ~ , ~;7 .:;;;~ fY.2 ,'5: /1 t " ...... .... . ~ ADMINISTRATION NATURAL AREAs CONSERVATION Pl..ANNING AND RECREATION RESOURCES SOlL AND WA1ER CONSERVATION STATE PARKS COMMONWEALTH of VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATI DIVISION OF SO/LAND WATER CONSERVATION Jtu:k E. Frye, Division Dinctor 203 Governor Street, Suite 206 Richmond, VA 23219-2094 FAX: (804)786-1798 JUL 2 j I!m ill N , .I 8OMD(F~ORS! ill Phone: (804)786-2064 TDD: (804)786-2121 July 12, 1993 I am pleased to forward the recently completed publication, ood 0' t' s 0 v. ., eown s, jointly prepared by e Department of Conservation and Recreation and the Norfolk District of the Corps of Engineers. This manual underwent extensive review by national experts in oodproofing. This manual is felt to be unique in that it takes approach of discussing flood proofing not solely based on lIars and cents, but on stressing the human element of being ood prone. We intend to circulate this. publication widely. If you have meeting, display, information counter, etc., where this lication would be of value and could be distributed, please call at (804) 371-6136. Sincerely, D~/ P4..-r- Douglas J. Plasencia, P.E. Chief, Floodplain Programs NFIP State Coordinator , COUNTY OF ALBEMARLE ;7., .-3 c/. 9:3 'w, ',. __ . ~ ,.."" . . / ~-:'~...,. ,:&JJ7..(.: .c--F ,/ /' , v' /...;/ ( ..I."-'-~~:'L',-L.~ -..,., II :"'''!''' MEMORANDUM DW~rm ~ JlIL 2 . 1993 ~ . BOARD OF SUPERVISORS Robert W. Tucker, Jr, County Execut1ve A Robert B. Brandenburger, Asst. county Executiv~ Update on Well/Septic Permitting July 21, 1993 e Board and other elected officials recently received two morandums from Dr. Susan McLeod, Director of the Thomas fferson Health District, regarding the current status of affing in the Sewage and Water Programs and impacts on the suance of well and septic permits. The essence of the memos re that due to (l) increased applications, (2) turnover of s aff, and (3) a shortfall in authorized positions, the waiting t'me to receive a permit was 29 calendar days. response to this and due to citizen inquires, Senator Ed Robb quested a meeting with County and Health District presentatives to discuss this problem. The meeting on July th was attended by Senator Robb, Dr. McLeod and other presentatives of the Health District, a representative of the alth Department from Richmond, myself and other County staff. e focus of the meeting was for Senator Robb to get a more tailed understanding of the application/permitting process. ring this discussion the following facts were identified: This is the busiest time of the building year and the waiting time for a permit is now 35 calendar days. With full staff, processing by the Health District would normally take about 14 days but there is currently a 21 day backlog. From January to March 1993 there were 459 applications in the District. Albemarle County had 128, or 29% of the District. From April to June 1993, there were 564 application in the District. Albemarle County had 1'93, or 34% of the District. This represents a 23% increase in applications over the previous quarter for the District but a 51% increase for Albemarle County. ~ . The District is now authorized 9 Health Specialists positions. All 9 are filled but 3 are in a training capacity. It takes 6 months of on site training and another 6 months before new staff are at peak efficiency. The Department does not staff for peak summer demand so some delays during the summer are still to be expected. Estimate that with 9 staff the waiting period may be up to 21 calendar days during the summer. The District is taking other internal steps to reassign staff to address the problem in Albemarle County. Other process changes have been made and are being looked at for greater efficiencies but no short term relief is expected. i qther alternatives were briefly discussed. These included the need for additional staff, privatizing the process, and allowing higher fees so more of the operating costs could be recovered. ~his discussion was cursory in nature and was intended only to ~xplore some of the issues related to each alternative. I , Iin conclusion, Senator Robb appeared to have met his objective of ~aining a better understanding of the Health District's permit process and the issues related to the current waiting period. ~ttom line - there will be little change in the waiting period t is summer but if there is no further turnover among District s aff, and if applications do not exceed current levels, the iting period next summer should be no more than 3 weeks. As a c mparison, the issuing of a building permit by the County takes f~om 7 to 10 days and during peak summer loading may take up to I 1~ days. If you have ipformation I , I I cb: I I , any questions or would like any additional please let me know. Dr. Susan McLeod, Thomas Jefferson Health District ~ , '.- - I...~ .~_ ..~ ..;.... - I' -,\~I'.O sr~,.~ 0"" 0', ~. ^ "G ,<' % I~ ~f12. W 1% i!: 1 ~<": .p I 1-,. '-" -it PRO~~ UNITED STATES ENVIRONMENTAL PROTECTION AGENCY WASHINGTON, D.C. 20460 JJL 1 3 1993 ill .. ~ : ~ ffi \~! BOARD OF SUPERVISORS ~onorable Thomas J. Bliler, Jr. .S. House of Representatlves aShington, D.C. 20515 I ~ear Congressman Bliley: I I : Thank you for your letter of April 20, 1993, regarding !inancial assurance requirements for municipal solid waste landfills. You expressed concern that the local government inancial test rulemaking has not yet been made available to ocal governments, and requested that the Agency expedite ~romulgation of that rule. I 1 : As you mentioned in your letter, the local government 1inancial test is currently under review by the Office of anagement and Budget (OMB). We recognize the importance of this ule to local governments, and will continue to work with OMB to 4ssure that it is made available for public comment as soon as Rossible. I I : Additionally, we have received numerous comments from ~tates, localities, and other groups regarding the effective jates, including the effective date of the financial assurance equirements, of the municipal solid waste landfill (MSWLF) riteria promulgated under subtitle D of the Resource onservation and Recovery Act (RCRA). We have taken these views ~nto consideration and intend to issue a proposed rule and take ~ublic comment on an extension to certain effective dates in the ~CRA Subtitle D criteria (including the effective date of the ~inancial assurance requirements). This proposal would not qhange the requirements in the criteria but would provide aldditional time to allow local governments to be fully prepared tlo implement these requirements. 1 I : EPA intends to pUblish a proposed rule shortly and take P~blic comments. The Agency has not made a final decision on the specific details of the proposal. While we,believe that an ektension is necessary, the scope and conditions associated with ap extension may change based on public comments. EPA plans to i~sue a final rule by early September. Printed on Recyded Paper . .. I hope this letter provides you with a better understanding f the status of the finanical test proposal and our plans to xtend certain effective dates of the MSWLF criteria. Again, I hank you for your letter and hope this letter has been helpful. Sincerely 'fl ~........ ~JA._ --.... ... .. Carol M. Browner EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503 July 2l, 1993 onorable Thomas J. Bliley, Jr. .S. House of Representatives aShington, D.C. 20515 Congressman Bliley: Thank you for your letter of April 19, 1993, concerning a raft proposed Environmental Protection Agency (EPA) rule which ould establish alternative financial assurance mechanisms for ocal governments which own municipal solid waste landfill acillties (MSWLFs). We share your concern that many local governments find ompliance with the existing MSWLF financial responsibility equirements difficult and costly. As you discussed, the 1991 inal rule requires owners and operators to obtain third-party inancial guarantees for the closure and post-closure care of heir landfills. Many commenters to the proposed MSWLF rule nd EPA's background documents suggested that third-party uarantees are often unavailable or extremely expensive. The substantial costs of the current financial esponsibility requirement underscore the need to consider less urdensom~ alternatives for fiscally sound local governments. e are a~tively working with EPA to resolve the many complex 'ssues in this rulemaking proposal. A complete and carefully repared rulemaking proposal will inform local governments and he public as to the different policy alternatives. Once this ffort is complete, we will move expeditiously to complete our eview. --..~ ./, ;:?' ';Y. .;i ,'eon" E. Panetta . ~fector Identical Letters Sent to Honorable John D. Dingell, Honorable Al Swift, Honorable Rick Boucher, Honorable Carlos J. Moorhead, and Honorable Michael G. Oxley .J ~ DIstributed to Bo:vd: ....,.,..,....,;~;~ I 0: - ,. <:Y'3 Agenda Item ~:). ,';.;.__ .:::t...~-___ RAY D, PEtHTEL COMMISSlqNER , DEPARTMENT OF TRANSPORTATION POBOX 2013 CHARLOTTESVILLE, 22902 IroJ m & U WI ~ ~i tJlJ ..QB ~l COMMONWEALTH of VIRGINIA BOARDOF~U~RS July 29, 1993 Current Projects Construction Schedule , Ms. E~la V. Carey, Clerk Board: of Supervisors County Office Building 401 McIntire Road Charlpttesville, VA 22901 Dear Ms. Carey: ~ttached find the monthly update on highway improvement projects currently under'construction in Albemarle County. Please see that this information is forwarded to the Board of Supervisors members. I will be prepared to discuss this matte~ with them at the next meeting if they so desire. Yours truly, I I I DSR/s~k (J) r(\jc\) ~~\ V' D. S. Roosevelt Resident Engineer I attachment , cc: R. W. Tucker, Jr. w/attachment Oavid Benish w/attachment TRANSPORTATION FOR THE 21ST CENTURY .,i _. PROJECTS UNDER CONSTRUCTION ALBEMARLE COUNTY AUGUST 1, 1993 +------+~------------------------------------+-------------------------------------+----------- + I I ROUTE I I LOCATION STATUS ESTIMATED INO. I: I I COMP.DATE +------+~------------------------------------+------------------------------------+----------- + I I I I I 250 I ~T. CLAIR AVE. TO RTE. 64 CONSTRUCTION 90% COMPLETE SEP 93 I I : +------+-~-----------------------------------+------------------------------------+----------- + I I I I I 20 I ~T INT. ROUTE 742-AVON ST. EXT. CONSTRUCTION 41% COMPLETE OCT 93 * I I i I I +------+-~-----------------------------------+------------------------------------+----------- + I I : I I I 654 I ~ARRACKS RD. - FR. RTE. 1406 I CONSTRUCTION 59% COMPLETE I SEP 93 * I I : TO GEORGETOWN RD. I I I +------+-~-----------------------------------+------------------------------------+----------- + I I : I I 631 I pTH STREET EXT. CONSTRUCTION 28% COMPLETE FEB 94 I I S. ROUTE I-64 I +------+-r-----------------------------------+------------------------------------+----------- + I I : I I I I i I I I I : I I +------+-~-----------------------------------+------------------------------------+----------- + I I i I I I I : I I I I I I I I +------+-~-----------------------------------+------------------------------------+----------- + * REVISl!:D DATE ** NEW P~OJECT JJ . :7_~ tJ- ....:? u' .-..---' L--- ~~. //:P;-./f f/~7 ,..' 'O~-"y-'- __4 - )i"f'" t. <l Edward H. Bin, Jr. Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall, Jr. Scottsville David P. Bow rman Charlottesvi Ie Charles S. Martin Rivanna Charlotte Y. umphris Jack Jouett Walter F. Perkins While Hall M E M 0 RAN DUM Board of Supervisors Ella W. Carey, Clerk, CMC CwL- Reading List for August 4, 1993 \ /{ ~ ) ~A / Mfi ( ~ {J(fI! July 30, 1993 -1/ y 6, 1991 - pages 1 - 15 (#15) - Mr. Bain _ r8 ~ ptember 9, 1992 - All - Mr. Marshal 1...-----0 Ie.. ril 14, 1993 - pages 1 - 12 (#11) - Mr. perkins- 0 Ie: pages 12 (#11) - end - Mr. Martin * Printed on recycled paper ~LERK , BOARD OF COUNTY SUPERVISORS I\LBEMARLE COUNTY, VIRGINIA /" // '/"..) I _ REQUEST FOR AGENDA OF ... / .....j jI- .7 .~ ;;/' // "'/~ />/ ,. .,-) " ,.' (Note: This number does Agenda Item No. / /' (.- , , I not change if this item is deferred to some future date. This sheet is moved forward with all of the )3-aperwork. ) /~v/ /. / / /;/1-~~} / ()' /'. J //-.._</ :..:.. /; ,/j. ./C/ Item Name " /c't '-- / [.:> / "'.' t>':'': ~/ / presentor (For County Executive's information, please note name of person who will be making presentation to the Board. ) Request Made By On (Date) INSTRUCTIONS FOR USE: This form is to be used when scheduling an item for a Board .of Supervisors' agenda. This form will NOT be distributed to anyone, but is intended only for use by the Clerk in scheduling the agenda. Please fill out one copy of this work sheet (it may be handwritten) and return with the orig- inal of any paperwork you wish to have forwarded to the Board. For Clerk's Use: Appointment Confirmed with (name) On (Date) I By (Name) Telephone? Mail? Materials Received with Request? (Yes) (No) Materials Photocopied? Note: On appeal of site plans or subdivision plats, be sure to include Planning Commission minutes with paperwork. Form. 2 7/29/86 ," RECEIVED JUL 2 J 199.) CONSULTING ENGINEERS LANDSCAPE ARCHITECTS PLANNERS l L_-,./ I ,BOARD OF SUPERVISOR;':-: "1_}:: -~ .. ,...........-. 7 " . '" "'.'.'// ///. cpt.? ...I..../.~. _ ..f-. 1-'.,"- 1. /.:?~V__Tj_'1''''.,/., McKEE/CARSON 22 July 1993 Office of the Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, VA 22901 RE: North Fork Business Park Private Roads Planning Commission Appeal Dear Board Member: We are writing to appeal the Planning Commission's July 15th decision to deny the use of private roads for the North Fork Business Park. At that time the Planning Commission expressed concerns in regards to: through traffic and the public use of private roads, substandard road and development techniques resulting from privatization, and truck traffic affecting safety for drivers and pedestrians within the park. We would like to respond to each of these concerns with the following points: · Although we are not encouraging through traffic and the public use of private roads at the North Fork Business Park, we would like to assure the Board of Supervisors that public access will not be prohibited in this park. No gate structure will be installed with this project. Due to the anticipated mixed use of tenants and requirements for employee schedule flexibility, it would not be feasible to restrict access through the use of gates or other measures. · It was suggested that substandard facilties might be proposed under the private road provision. We feel that it is critical to note that the request for private roads is intended to provide a superior product, not an inferior one. The roads are designed and all construction will be in conformance with VDOT mountainous terrain standards if private roads are accepted by the Board. Pavement thicknesses and construction methods will not be compromised. The current work at the Fontaine Research Park, also done by the University of Virginia Real Estate Foundation, is evidence of the type of high quality development that is envisioned at the North Fork Business Park. · The primary difference between public and private road standards is the respective design speeds. Slowing truck movement within the park through the use of private roads with lower design speeds would more than likely improve traffic safety, rather than making it more dangerous. The proposed private roads are designed to a 35 mph minimum design speed. The ability of private roads to handle truck traffic as well as vehicular traffic associated with light industrial and office uses is more than adequate. QUEEN CHARLOTTE SQUARE 256 EAST HIGH STREET CHARlOfTESVILLE, VIRGINIA 22902 804-979-7522 FAX: 804-977-1194 Board of Supervisors 22 July 1993 Page 2 We believe that the private road ordinance was written in order to provide a road network system which limits land disturbance and earthwork activities associated with road projects, and to provide roads which are more harmonious with the rural nature of Albemarle County. We have attempted to accomplish this in our roadway designs, fitting the roads to the natural contours of the land as much as possible. The following items are additional arguments for utilizing private road design standards at the North Fork Business Park: · Private roads minimize clear cutting and regrading of existing site terrain. The "thirty percent rule" was established as a guide in determining the advantages of private versus public road earthwork disturbance. This amount was in fact achieved on the portions of roadway to be built at this time, and future road construction will likely increase this ratio. To say the environmental impacts for a project are minimal because they do not far exceed the 30% cut off amount is an unfair assessment. · Private roads allow for a more pleasing and less intrusive entrance treatment, including appropriately scaled signage, lighting and planting elements. The main entrance to the business park is located along Route 29, a major entrance corridor into the City of Charlottesville. A private road allowance would make for a more appropriate and less intrusive entrance. · Similarly, private roads would allow for appropriately scaled and/ or custom designed, on-site amenities such as crosswalks, nature trails, lighting, and plantings, directional signs and guardrails adjacent to the roadway. · Under normal circumstances, VDOT will not accept a road without at least three separate owners. Because this project is still in the early stages of development, many questions still exist in regards to tenant types and ownership of individual parcels. The University has shown interest in providing lease options for prospective tenants while maintaining ownership. Therefore, even if public road standards are required for this project, there is some question as to whether or not VDOT will accept the roads. · The North Fork Business Park is anticipated to be constructed in phases. Individual site utility requirements have not been established, and the majority of utility installations will not occur at this time. Private roads will accommodate utility location flexibility not available within a state Right-of-Way. Future construction could therefore take place within previously graded areas with no additional disturbances. Board of Supervisors 22 July 1993 Page 3 In summary, we feel that the park as a whole has been and continues to be intended as a high end, high quality business park that is integrated into the landscape as much as possible. We would like to be able to construct a roadway system that reflects the property's terrain and reduces the impact of the development on existing site features. This is the intent of the private road ordinance and the intent of our request. We look forward to discussing these issues and answering your questions about the use of private roads at the North Fork Business Park at the August 4th Board of Supervisors meeting. If you have any questions or need additional information previous to the meeting, please feel free to call upon us. RBMcK 9214 xc: D. Westby c /" "'" Edward H Bai , Jr. Samuel Mille COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall, Jr Scatlsville David P. Bow rman Charlottesvill Charles S Martin Rivanna Charlotte Y. H mphris Jack Jouett Walter F. Perkins White Hall June 18, 1993 D ar Mr. Hemenway: . Samuel Hemenway Kee/Carson een Charlotte Court 6 East High Street arlottesville, VA 22902 Your letter of June 16, 1993, appealing the decision of the Planning mmission denial of the use of private roads for North Fork Business Park, was r ceived within the time period specified in the Zoning Ordinance. This appeal w'll be placed on the Board of Supervisors's agenda for August 4, 1993, at a proximately 10:00 a.m. The meeting will be held in Meeting Room #7, Second F oor, County Office Building, 401 McIntire Road, Charlottesville, Virginia. A representative of the applicant must be present at the meeting. If for a y reason this date and time are not suitable, please call the undersigned to d'scuss the scheduling of the appeal. Ve~y truly yours, E C:mms C/ , . f /1 /:: ii R/ ll. (tXlC-{l' ~lla W. Carey, Clerk Board of County Supery'sors j, , I c V. Wayne Cilimberg Robert B. Brandenburger Bill Fritz * Printed on recycled paper . ... /"/ McKEE/CARSON CONSULTING ENGINEERS LANDSCAPEARCHITEClS pLANNERS ~ Wi i \ill 16 June 1993 Mr. Bill Fritz County of Albemarle Planning Department 401 Mclntire Road Charlottesville, V A 22901 RE: North Fork Business Park Private Roads Appeal of Planning Commission Decision Dear Bill: As I indicated to you on the phone today, we wish to appeal to the Board of Supervisors the Planning Commission's decision to deny the use of private roads for the North Fork Business Park. Please initiate the preparations for including uS on the July 7, 1993 Board agenda. Having prepared the documentation showing the differences in earthwork, and addressing other issues which we feel present specific, identifiable reasons that it is in the public interest to construct roads to the mountainous terrain standards, we feel strongly that the Planning Commission decision to deny the request is not consistent with the intent of the private road ordinance, nor is it in the interest of our client and of Albemarle County. Again, we will be providing additional documents and information to you in the days ahead for your use and for use by the Board of Supervisors. Sincerely, ~~ Samuel Hemenway, P .E.. SSH/bpm 9214 xc: D. Westby QUEEN CHARlDI'TE SQUARE 156 EAST HIGH STREET CHARlDl"TESVIUE. VIRGINIA 22902 804-979-7522 FAX: 804-977-1194 6' " ( rn COUNTY OF ALBEMARLE Dept. of Planning & Community Development 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5823 ? q 1993 M MORANDUM BOARD OF IUPERVISORS Albemarle County Planning Commission William D. Fritz, Senior Planner ~Pf June 10, 1993 North Fork Business Park Private Road Request T e attached staff report will be presented at the June 15th meting as new business. The request is to permit private roads ,w'thin the Business Park (formerly known as the UREF Airport I dustrial Park). No site plans are currently under review. free to call me if you have any questions. .' F cation: Property, described as Tax Map 32, Parcels 6 and 19 art), is located on the east side of Route 606 approximately 4 mile northeast of the Airport. This property, zoned PD-IP, anned Development-Industrial Park and RA, Rural Area and c nsists of 228 acres in the Rivanna Magisterial District. This s'te is located in a designated growth area (Community of H llymead) and is recommended for Industrial Service. AFF PERSON: ANNING COMMISSION: WILLIAM D. FRITZ JUNE 15, 1993 N RTH FORK BUSINESS PARK PRIVATE ROAD RE UEST The applicant is requesting that private roads be instead of public roads. ason for Plannin Commission Review: Request for private roads with Section 18-36(b)(3). a and Recommendation: Staff has reviewed this request for nsistency with Section 18-36 of the Subdivision Ordinance and commends approval. AFF COMMENT: This site was most recently reviewed on January , 1993 when the Board of Supervisors approved a modification to e agreements of the Planned Development - Industrial Park lowing the applicant to request private roads (ZMA-92-09 - tachment C). e applicant has submitted information to the Engineering partment in order to determine the difference in environmental pact for public versus private roads. The comments of the gineering Department are included as Attachment D. The formation reviewed by the Engineering Department indicates that e difference in earthwork for private roads versus public roads approximately 30%. The Subdivision Ordinance in Section .36(b)1 allows the Planning Commission to authorize private ads when they alleviate significant degradation (defined as an crease of thirty percent or more in the total volume of grading r construction of a public road as compared to a private road.) is provision is intended to allow a technical review to justify ivate roads for residential development. The staff has ilized this provision in this case to aid in review even though is is an industrial development and not a residential velopment. 1 , sed on the reduced grading for private roads, staff is able to pport the request. Staff also notes that this development is a anned development industrial park under unified control and erefore maintenance can be insured. ction 18-36(d)(4) states: "Except where required by the commission to serve a specific public purpose, such private road shall not be designed to serve through traffic nor to intersect the state highway system in more than one location;" I dustrial Districts are typically designed to discourage the m'xture of industrial and non-industrial traffic. The use of p ivate roads is considered consistent with the public purpose as s ch private roads can serve to discourage through usage by the g neral public. aff supports the applicant's request and recommends approval of e use of private road within the development subject to the llowing conditions: COMMENDED CONDITIONS OF APPROVAL: 1. Staff approval of road maintenance agreement; 2. Department of Engineering approval of road plans subject to Section 18-36(e) Table B VDOT Mountainous Terrain Standards. ACHMENTS: A - Location Map B - Tax Map C - Agreements for ZMA-92-09 D - Engineering Comments E - Copy of Plan Approved with ZMA-92-09 Showing Road Layout ..... 2 . I ~TTACHMENT A I II" .. ~ ~ G 11 ~ ~ ~ l! o I\' ~ c At 66' I I , t________________________ lAIN u EARL YSVILLE 'OUJI "Mil "."14 011 "'II\' G~ \ , l\ ~r" , .. . \ ' . . ' :~, I . .;>+ .{:- ~& '~ '" ~- ,~~ U",<vV .~ 'Ii \ \. \ \ " ~~ ~:,~fiiiJ ,I." \' - '.' ,..' -" C!ill ...+ . ALBEMARLE COUNTY lATTACHMENT BJ 31 .. 10 \ \ " \ lOC 100 lot :&fi ,ot '0. 'OL SECTION 32 A" \ATTACHMENT C\ COUNTY OF ALBEMARLE ~pl. of Planning & Community Development 401 McIntire Road Charlottesville, Virginia 22902-45% (804) 2%.5823 Ja uary 22, 1993 Un versity of Virginia Real Estate Foundation AT N: David Westby #2 Boar's Head Place, Suite 250 Ch rlottesville, VA 22903 RE ZMA-92-09 University Real Estate Foundation Tax Map 32, Parcels 6 and 19 (part) De Mr. Westby: Albemarle County Board of Supervisors, at its meeting on uary 13, 1993, unanimously approved the above-noted request to nd agreement #16 of ZMA-78-15 to permit use of private roads. se note that this approval is subject to the following eements: 1. Delete Parcel M; 2. Approval is for 216.6 acres and a maximum of 21 individual uses (exclusive of accessory uses such as employee cafeterias and dining facilities); 3. Approval is for Parcels C, D, E, F, G, H, I, J, K, and L with appurtenant open space; 4. Parcels C, D, E, F, G, H, K, and L are to be Category I; Parcels I and J are to be Category II; 5. Approval of the preliminary plan does not constitute approval of the proposed taxiway on Parcels A, I, and J; 6. Setbacks from adjoining properties are to be established by the Planning Commission at the time of final plan approvals consistent with the intensity of specific uses; 7. No final plan approval shall be given until a master street- tree plan has been approved by the Planning Commission; 8. Buffer areas on the perimeter of the property shall have a depth of not less than 50 feet and shall remain in natural woodland as indicated on the "Synthesis of Environmental Factors map". Where, in the opinion of the staff, existing ~ IATTACHMENT CI\page 3\ ~F ge 3 January 23, 1993 If you should have any questions or comments regarding the above- noted action, please do not hesitate to contact me. Sincerely, v. ~~mberg D'rector of Planning , munity DeVelopment Ella Carey John DePasquale Jo Higgins Amelia McCulley . I ATTACHMENT OI[Page 2) #4 Sin e more earthwork is required to build the public road, it can be assumed that there will be larger disturbed area and potential for erosion. However, erosion control measures will be esigned and constructed in accordance with the County and State regulations. These sures will prevent any increase in downstream impacts. Ro d "A & B" profiles for the two standards were compared at the entrance and access road loc tions, included in the justification. For either road, there are no significant grade dif rentials, between the standards, at these locations and therefore no impact on the en ances. #8 street sections, provided in previous submittals, did not include sidewalks along these tw roads and onsite parking will be required as each site is developed. I do not see any be efit to pedestrian safety from utilizing private road standards. Th se roads provide a direct connection between Route 29 and the Airport Bypass (Rte. 60 ), and will be subject to through traffic. By utilizing VDOT mountainous terrain s dards for private roads, the design speed may be reduced from 40 to 30 mph. From my ex erience, when it is a matter of convenience for drivers, a reduction in the speed limit alo e is little deterrent to through traffic. In he final analysis, it is the determination of this Department that construction of public ro ds will cause more environmental degradation than private roads, but the that the de radation is marginally "significant" as defined in section 18.36. However, this D artment will support this request with the following conditions: 1. The road will be owned and maintained by the abutting landowners or owners association in accordance with section l8.36(d)(3). 2. Planning Commission approval of the private road connection to the state highway system in more than one location per section 18.36(d)(4). 3. Planning commission approval of the use of mountainous terrain standards for a a private road subject to "Table B" (VDOT rolling terrain standards) per section 18.36(e). se call me if you or the applicant have any questions. J Jo Higgins - Director of Engineering '. ' ',j "c"'~"_T j' i i ~ ,,'~r ~ ~~;; -, "'O~' ,'-:.- Z." ~- ..;. .--- #' I -; I . i -I I' I:JJ ~m_ '. "'~ih',~ C ' '.' '=-~~:IJ'.'" ,,~ \~'-I-1"'!fiL' ':, -, \.L!,~.,,~ ,-- t -~';~'~\:'.~ '7.' . .,-; I .' "f..:, - '.. . '\ - !h&h' '~, .-r-t.rt:f.~.~;: t! . \1 ~ I .. ~:l . j..... "'m- xoi! ..~~'" . L I J: ~ :.~ '- _ J ..t,., ~. ~. . -1 'i\~,_: x,jJ..- . !':71 ., r...:,: ~ 'J '::-- ~~.~, \ I I ~ I i:::':;,~~)\ ' '_,- i, .~~~ - ....' , ' ,,/,/, I ,. ; . ','---, , -,i--"ui';,>,:,'/ ':; I ;"'I,~' . ," ,., . "I " '. '~.;.'_:".J ~(.; }-:..' "':~:-k i' . .'f "', .' f',e.,'r- ': )'-'~.i',~ j ~~... ~~j 11 il~ ~ ~ '. , , ---, .: r< . 6-15-93 JUNE 15, 1993 The Albemarle County Planning Commission hearing on Tuesday, June 15, 1993, Meetin Office Building, Charlottesville, Virginia. Those members present were: Mr. Phil Grimm, Chairman; Mr. Walter Johnson, Vice Chairman; Mr. Tom Jenkins; Mr. Tom Blue; and Ms. Babs Huckle. Other officials present' were: Mr. David Benish, Chief of Community Development; Mr. Bill Fritz, Senior Planner; Mr. Ken Baker, Senior Planner; and Mr. Jim Bowling, Deputy County Attorney. Absent: Commissioners Nitchmann and Andersen. The Chairman called the meeting to order at 7:00 p.m. and established that a quorum was present. The minutes of May 18, 1993 ~ere approved as amended. North Fork Business Park - Reauest for Private Roads - Mr. Fritz presented the staff report. Staff recommended approval of the request, subject to conditions. The report stated: "Based on the reduced grading for private roads, staff is able to support the request. Staff also notes that this development is a planned development industrial park under unified control and therefore maintenance can be insured." In response to Ms. Huckle's concern about control of on-street parking on private roads, Mr. Fritz explained that there is some control through the site review process, i.e. parking can be restricted to designated areas only. Mr. Fritz confirmed that the previously existing conditions on the property will remain. Mr. Johnson called attention to a statement contained in a January 22, 1993 letter to UREF, from Mr. Cilimberg. i.e. "...unanimously approved the above-noted request to amend agreement #16 of ZMA-78-15 to permit use of private roads." He interpreted this to mean "they have the authority to use private roads." Mr. Fritz stated the approval granted by the letter referred to by Mr. Johnson gave the applicant the authority of "request" private roads. Mr. Fritz called attention to a sentence which was added to condition No. 16 of the previous approval which stated: "Nothing contained in this condition will preclude the applicant from requesting private roads in the future." Mr. Johnson felt the letter was misleading. He felt condition No. 16 could be interpreted as referring to "future" roads "over and above that which was the subject of ZMA-78-15." Mr. Blue agreed that there was a lack of preciseness in the wording of the letter. However, he recalled that the former . .. 6-15-93 2 approval had granted the applicant the right to request private roads. Mr. Johnson felt that the record should show that "authority was granted to request private roads and not agreed to permit use of private roads." Mr. Blue noted that the concept of linking subdivisions together through major roads appears to have been almost abandoned. Though he agreed there was validity to the concern about eliminating thru-traffic through subdivisions where children are apt to be playing, he pointed out that this prevents the approval of, major arteries and makes it difficult to, for instance, relieve the traffic problems on Rt. 29. He felt this was a "perfect time to request that we have a good road, built to the proper standards, that would pre~ent people from having to go around Robin's barn to get to the airport." He noted that if these roads are private the owners have the right to close them off. He concluded that public roads would be beneficial. Mr. Blue also called attention to the fact that the applicant "barely" meets the 30% standard for less environmental degradation for private roads. Mr. Fritz pointed out the road which "would have the most significance between use of public vs. private." He reminded the Commission that "less" than the applicant's request could be approved, e.g. one road could be public and one private. Mr. Fritz also explained that private roads will have to be built to VDOT standards, but the difference is that the standards will be rolling terrain for public roads and mountainous terrain for private roads. Mr. Blue continued to express concern about the fact that if the roads are private, they can be "cut off" at any time. Mr. Fritz clarified: "The provision under which they are requesting private roads, in and of itself, has nothing to do with significant degradation. Merely by the fact that it is a non-residential use, they can request private roads. We simply have utilized that 30% rule that's found elsewhere in the ordinance as a guide." Ms. Huckle expressed concern about the use of private roads in an industrial development. She stated: "It just doesn't seem right for an industrial use with those huge trailers to try to use curvey, hilly roads. They'll have trouble getting up the grades; there's not going to be much room for them to manuver." Mr. Grimm asked how much of the roadway would benefit from mountainous standards. Mr. Fritz replied: "It's very few locations--a stream crossing is probably the most . . 3 6-15-93 significant place where it benefits by significantly reducing the amount of fill that's needed." The applicant was represented by Mr. Sam Heminway. His comments included the following: --There are two substantial stream crossings, and private roads will significantly reduce (30 to 40% less) the amount of work in the stream bed. --Road A, with public roads~ will include a significant amount of stream degradation. --Landscaping will be substantially different for a public road (because of VDOT restrictions on plantings in their right-of-way) . --VDOT will not allow utilities to be placed in their right-of-way. Mr. Johnsqn asked if all concerns related to the Rt. 29 intersections with these roads have been addressed by VDOT, i.e. distance between crossovers, traffic lights, etc. Mr. Fritz explained that crossover closings and locations have been set since 1978 (updated in 1990). He also stated that there is no alternative access point on Rt. 29. Mr. Heminway was unable to answer Mr. Blue's question as to the cost savings in a private vs. a public road. He did not think it would be significant. In answer to Mr. Johnson's question, Mr. Heminway explained the applicant is requesting private roads because they will involve significantly less environmental degradation. There being no public comment, the matter was placed before the commission. Mr. Grimm expressed support for the request for private roads. He felt this would make the property more attractive and, therefore, more marketable, to potential industries. Mr. Johnson made the following statement: "Section 18-36(d) states that 'no subdivision shall be approved...unless...the Commission (determines) that (4) Except where required by the Commission to serve a specific public purpose, such private road shallnot be designed to serve through traffic nor to intersect the state highway system in more than one location.' As a commercial 'business park' convenient access by the public may be an important factor effecting its success. Section 18-36(e) (1) states that private roads permitted under subsection 18-36(b) (3) shall conform to the requirements of Table B except that etc. In addition it states that mountainous terrain design standards may be authorized 'upon finding that for a specific, identifiable reason, the general public interest as opposed to the proprietary interest of the subdivider, would be better served.' The Engineering Department comments that public ......-- .. .. 6-15-93 4 roads may cause degradation which is 'marginally significant,' but 'road plans as submitted are not optimized' and 'further refinement and more efficient balancing of cut and fills would reduce the percentage increase (of earthwork).' Regarding the stream crossings, public roads may require more fill than a private road. I support your comments relative to doing anything that we can to support the success probability of the operation, but in a private road there are definitely increased costs which effect the increase of operation and these are increased costs related to maintenance, repair and liability....And this doesn't consider the possibility of ultimately the County having to take over op~ration of these roads. In this case, to me, the justification of a private road because of less impact on the area does not counterbalance the other disadvantages and I cannot support the request." Mr. Grimm'noted that in order for the development to be a success it must have convenient access. Mr. Johnson felt a public road offers more convenient access than does a private one., In response to Mr. Blue's question about roads in existing industrial developments, Mr. Benish explained that there is a mixture. He went on to explain that the decision "caters to the character of the development that is being proposed." Ms. Huckle felt that though aesthetics are important, they are not as important as safety. She expressed concern about the recent approval of Peter Jefferson Place with private roads being construed as a precedent. She concluded she could not support this proposal. (Mr. Fritz clarified that staff's recommendation had not been based on the action on Peter Jefferson Place. That development had been used only as a guideline since it is the only recent example of comparable size. Staff did not intend to set a precedent.) Mr. Jenkins felt one argument for approving the request might be based on the letter given the applicant by the Board of Supervisors saying they "would entertain making the roads private." He stated there was no doubt in his mind that the road from Rt. 29 to the airport would get a great deal of use and should, therefore, be a public road. He stated he could not support both roads being private. Mr. Blue agreed. He did not think the justification of less environmental degradation was convincing since it was a very marginal difference. He supported the road from 29 to 606 being a pUblic road. He was not opposed to the other road being private. MOTION: Mr. Jenkins moved, seconded by Mr. Blue, that Road A (from Rt. 606 to Rt. 29) be a public road and that Road B be a private road. " .. 6-15-93 5 Discussion: Mr. Johnson stated he would not support the motion because the applicant has made no claim that Road B, as a private road, would have any effect on his success. Mr. Fritz recommended the following amended conditions: NO.2: "Department of Engineering approval of road plans for Road B as shown on a plan inltialled WDF, dated 6-15-93;" and add NO.3: "Road A as shown on a plan initialled WDF and dated 6-15-93 shall be public." Ms. Huckle agreed this would, be preferable to both roads being private. However, she stated this still would not address her concerns "about somebody less responsible latching onto this because it is going to be cheaper and then we I re, going to have bad problems." The motion failed to pass (2:3) with Commissioners Blue and Jenkins voting for the motion and Commissioners JOhnson, Huckle and Grimm voting against. MOTION: Mr. Johnson moved, seconded by Ms. HUckle, that the request for private roads for North Fork Business Park be denied based on those concerns identified in the discussion. The motion passed (4:1) with Commissioner Grimm casting the dissenting vote. ~ County of Albemarle EXECUTIVE SUMMARY , Z:,3_~J:~':': AGENDA DATE: August 4, 1993 ITEM NUMBER: ~3,.:?ftP~ 4LL/ ACTION: INFORMATION: for CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: ~ STAFF C Messrs. & Miller REVIEWED BY, ~1V~ BACK ROUND: The P lice Department feels very strongly that citizens who display unusual acts of valor shou d be recognized publicly in appreciation for their willingness to "get involved". Pres ntation of these Certificates of Appreciation is viewed as the County's way of saying "tha k you" for a job well done. ENDATION: requests the Board Chairman to present the Certificates of Appreciation to the named iduals with the Board's most sincere thanks. ill' 00: I BOARD OF SUPERVISORS! , I JJL3U. 93.1 0 I ,5~ ~ ~/ _? DATE .#~. '--:... ,; " ~ AGENDA ITEM NO. - '- /G/~ , " -,,- / --.-., " .- / / , ( / ,1/ )' AGENDA ITEM NAME /. ,( -' L "/ / L " ,,- ::". ~ / ;:;. '~ ,> ~ . / - , ,. I" / .:,/ ~ . / ;,,>/ DEFERRED UNTIL ,/~ r / /,t/ "r v_ 0 - I / 1/" , . " , Form. 3 7/25/86 , , ..~.. I .' // DATE J ""J ') //',~ / ) .4',,</... AGENDA ITEM NO. ~ , , ,/ ( - , / . .( AGENDA ITEM NAME ~_..-c: l f{ ;;; .' (( ( .. , I ./ , I y ,~ /.. ! / / .J / t<-;: ' / ) :::-1" ! ;- ",r/ DEFERRED UNTIL / ....';. .;.-.rJr. / / ,/ <- f .// / .;-',/ / Form. 3 7/25/86 ,u.'" It Edward H Ba"j, Jr Sdmuel Miller; DavId p, Bowerlmarl I Chdflottesvillei COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 FAX (804) 972-4060 Forrest R Marshall, Jr Scotlsville Charles S Martin R1Vanna Charlotte Y H4mphris Jack Jouett I \Ai alter F Perkins White Hall M~MO TO: I I FItOM: Robert W. Paskel, superintendent Ella W. Carey, Clerk, CMC<f2)J<2-.. I I DA.TE: I I I SqBJECT: I , August 9, 1993 School Carry-Over Policy .11- A~tached you will S4pervisors at its c~rry-over Policy. I find the resolution adopted I by the Board of meeting on August 4, 1993, regarding the School E\fC:len I I Attachment I I , cq: Melvin A. Breeden, Director of Finance I @ Pnnted on rC'l\. cied paper . RES 0 L UTI 0 N WHEREAS, the Albemarle County School Board, in a resolution d~ted June 14, 1993, requested the Board of Supervisors to allow sphool-based accounts to carry forward their unexpended funds from one fiscal year to another under the following conditions: a. A school must submit a plan for the purpose of the use of anticipated carry-over funds to the Superintendent for approval if the amount exceeds $1000; b. A school shall be allowed to carry forward no more than ten percent of itB annual appropriation in any given year; c. A school that incurs a deficit situation in one fiscal year will have the deficit amount deducted from the ensuing year's allocation; d. Carry-over of school-based funds is contingent upon the availability of these~funds based on an analysis of the school division's financial status. If the school fund balances are needed to offset division-wide expenditures, i.e., fuel, compensation, etc., then school balances may not be available or may be prorated for carry-over purposes as determined b~ the School Board. I I I NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, does hereby support, in principle, t~e resolution of the School Board with the following added cpndition: Carry-over of school-based funds is always contingent on the Board of Supervisors' determination of the overall financial condition of the County and whether School Fund balances are needed to offset a revenue shortfall, fund a capital project, or to maintain or replenish the County's General Fund. * * * * * I I I I : I, Ella W. Carey, do hereby certify that the foregoing w:riting, is a true, correct copy of a resolution unanimously a~opted by the Board of County Supervisors of Albemarle County, V~rginia, at a regular meeting held on August 4, 1993. I a. " , ,~ /.~' , .',1 'J I ,7 U.it 0.L C erk, Board of " ~" I I {J../LL{,' County ~pervisors , ! [/ RES 0 L UTI 0 N WHEREAS, the Albemarle County School Board, in a resolution d~ted June 14, 1993, requested the Board of Supervisors to allow sfhool-based accounts to carry forward their unexpended funds from one fiscal year to another under the following conditions: I I I a. A school must submit a plan for the purpose of the use of anticipated carry-over funds to the Superintendent for approval if the amount exceeds $1000; b. A school shall be allowed to carry forward no more than ten percent of ib; annual appropriation in any given year; c. A school that incurs a deficit situation in one fiscal year will have the deficit amount deducted from the ensuing year's allocation; d. Carry-over of school-based funds is contingent upon the availability of these~funds based on an analysis of the school division's financial status. If the school fund balances are needed to offset division-wide expenditures, i.e., fuel, compensation, etc., then school balances may not be available or may be prorated for carry-over purposes as determined b~the School Board. i NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, does hereby support, in principle, t*e resolution of the School Board with the following added ccjmdition: I I I Carry-over of school-based funds is always contingent on the Board of Supervisors' determination of the overall financial condition of the County and whether School Fund balances are needed to offset a revenue shortfall, fund a capital project, or to maintain or replenish the County's General Fund. * * * * * I, Ella W. Carey, do hereby certify that the foregoing wfiting, is a true, correct copy of a resolution unanimously a40pted by the Board of County Supervisors of Albemarle County, Virginia, at a regular meeting held on August 4, 1993. I S ~ tJ! c~ric, Board of Ii If rI( . I '-- U./ (,L..{.iL.. c;unty ~pervisors I (/ / .' . .. m ~ 291993 County of Albemarle EXECUTIVE SUMMARY BOARD OF SUPERvrSORS AGENDA ITLE: Resolut'on on Carryover Funds from School Based A counts AGENDA DATE: August 4, 1993 ITEM NUMBER: 79 "C"J'v';;/ //5/ I I I SUBJECT~PROPOSAL/REOUEST: Request~from the School Board to approve the att ched resolution authorizing the carry-o er of school-based accounts from one fis al year to the other. I I I I STAFF C9NTACTlS): Messrs. Tucker I I I I ACTION: X INFORMATION: CONSENT AGENDA: ACTION: .,.Z:';Z,!::._7'..2__",.c;.," INFORMATION: ATTACHMENTS: yes (2) REVIEWED BY: UZE~ BACKGRO At its June 14 meeting, the School Board approved the attached resolution requesting authori~ation from the Board of Supervisors to allow school cost centers to carry forward their u~expended funds from one fiscal year to another, the purpose of the resolution being to elimilnate the annual process of requesting permission from the Board of Supervisors each year to icarry forward these funds. I DISCUSS ON: As you an see, the resolution supports allowing school based accounts to be carried over under f ur conditions: I o la school must justify and receive approval for any expenditure of carry-over f~nds exceeding $1,000 I o Ino more than 10% of the annual school allocation may be carried forward I o ~ny incurred deficit will be deducted from the next year's allocation I o ~arry-over is contingent on the availability of funds based on the school division's filnancial status. In resp nse to the School Board's request, the Board may want to consider the following issues: ne, although the Board may support the resolution and agree in principle that school based a counts may be carried over from year to year, approval is still required from the Board of Supervisors before the funds can be officially reappropriated and spent. Two, in addition to the availability of funds based on the school division's financial status, a further ondition may need to be the financial status of the County as a whole. In these time of econo ic instability, school based funds may be needed at some point to offset a revenue shortfall, fund a needed capital project, school or otherwise, or to maintain or replenish the Coun y's fund balance. RECOMME ATION: Based on the above considerations, the Board may wish to approve the attached resolution with two cave ts: One, that the Board in principle approves allowing the school accounts to be carried orward, but this approval does not imply a long-term, formal school division carry- over po icy and; two, that an additional condition must always be the overall financial conditio of the County, not only the School Division. language for the added condition is: "Carry-over of school-based funds is always t on the overall financial condition of the County and whether school fund balances d to offset a revenue shortfall, fund a capital project, or to maintain or replenish y's General Fund." 93.094 *' .. wHEREAs, I I WflEREAs, I I W}mREAs, ALBEMARLE COUNTY PUBLIC SCHOOLS Office of the Schoo! Board 401 Mclntire Road Charlottesville. Virginia 22902-4596 RESOLUTION The Albemarle County School Board encourages schools to develop their budgets with community and staff input; AND In order for schools to effectively address the instructional needs of their students and communities, managers need to plan wisely for each school year and for large future expenditures; AND The annual requirement to request permission for schools to carry forward funds adversely affects to process of careful planning for current and future needs; NOW THEREFORE BE IT RESOLVED that the Albemarle County School Board supports I I school-based accounts being allowed to carry forward their unexpended funds from one fiscal year to another under the following conditions: a. A school must submit a plan for the purpose of the use of anticipated carry-over funds to the Superintendent for approval if the amount exceeds $1,000.00; b. A school shall be allowed to carry forward no more than 10% of its annual appropriation in any given year; c. A school that incurs a deficit situation in one fiscal year will have the deficit amount deducted from the ensuing year's allocation; d. Carry-over of school-based funds is contingent upon the availability of these funds based on an analysis of the school division's financial status. If the school fund balances are needed to offset division-wide expenditures, i.e. fuel, compensation, etc. then school balances may not be available or may be prorated for carry-over purposes as determined by the School Board. rr We Expect S Hccess" ! ~ L L Resolution Page 2 The Albemarle County School Board requests the Board of Supervisors to authorize the carryover of school-based accounts from one fiscal year to the other without further need for approval. * * * * * * * Signed: ~, r7( !J1.~/ Patricia L. Moore Chairman, Albemarle County School Board I, Susanna C. Brent, Clerk, do hereby certify that the foregoing is a true, correct copy of a resolution unanimously adopted by the Albemarle County School Board of Albemarle County, Virginia at an adjourned meeting held on June 14, 1993. Attest: I '\ l~f\.l\a.. C _. R \.A. " yQ- ~anna C. Brent Clerk .., ~LERK , BOARD OF COUNTY SUPERVISORS I1LBEMARLE COUNTY, VIRGINIA REQUEST FOR AGENDA OF /fi/tJ3 / Agenda Item No. (Note: This number does not change if this item is deferred to some future date. This sheet is moved fo:.:ward with all of the paperwork. ) ~</ / J I /Jr: / Item Name -- .. ~ ( , ..J; ),l(. ,7'" // /' ()/i/:-" / t, ,_ presentor (For County Executive's information, please note name of person who will be making presentation to the Board. ) Request Made By On (Date) INSTRUCTIONS FOR USE: This form is to be used when scheduling an item for a Board of supervisors' agenda. This form will NOT be distributed to anyone, but is intended only for use by the Clerk in scheduling the agenda. Please fill out one copy of this work sheet (it may be handwritten) and return with the orig- inal of any paperwork you wish to have forwarded to the Board. For Clerk's Use: Appointment Confirmed with (name) On (Date) By (Name) Telephone? Mail? Materials Received with Request? (Yes) (No) Materials Photocopied? Note: On appeal of site plans or subdivision plats, be sure to include Planning Commission minutes with paperwork. I Form. 2 7/29/86 . FUNDING AND DEBT SERVICE OPTIONS FY 1994-95 - FY 1998-99 SCHOOL CAPITAL PROJECTS o SUMMARY OF SCHOOL PROJECTS o SUMMARY OF FUNDING/DEBT SERVICE OPTIONS o DETAIL OF DEBT SERVICE/FUNDING OPTIONS o DETAIL OF DEBT SERVICE RATIO TO GENERAL FUND AUGUST, 1993 ALBEMA LE COUNTY SCHOOL CAPITAL REQUESTS FY 94/95 - FY 98/99 FY 94/95 FY95-96 FY 96/97 FY 97/98 FY 98/99 TOTAL Brownsville lementary Expansion $0 $0 $200,000 $2,874,000 $0 3,074,000 Instructiona Technology $300,000 $300,000 $300,000 $300,000 $300,000 1,500,000 New High hool $2,100,000 $8,000,000 $8,540,000 $0 $0 18,640,000 Northern Ar a Elementary $1,300,000 $6,590,000 $0 $0 $0 7,890,000 Red Hill Ele entary Expansion $410,000 $2,820,000 $1,000,000 $0 $0 4,230,000 Vehicular M intenance Reconfig, $324,900 $0 $17,500 $294,000 $143,000 779,400 Western AI emarle Underground Crossing 120,000 Woodbrook Expansion/Renovation $0 $200,000 $2,646,000 iQ iQ 2,846,000 SUBTOT L 4,554,900 17,910,000 12,703,500 3,468,000 443,000 38,959,400 ADA Struct ral Changes $573,800 $425,000 $0 $0 $0 998,800 Contaminat Soil Removal/Monitoring $95,000 $0 $0 $0 $0 95,000 Emergency top Switches 18,000 Stone Robi son Renovations $25,000 $0 $10,000 $185,000 $0 220,000 Waterline I provements $122,500 $0 iQ $0 iQ 122,500 SUBTOT L 834,300 425,000 10,000 185,000 0 1,436,300 5,389,200 18,335,000 12,713,500 3,653,000 443,000 40,395,700 AHS Gym F oor Resurfacing 0 $31,000 $0 $0 $0 31,000 Burley Mid Ie School Blackboards $0 $22,000 $0 $0 $0 22,000 CATEC Re r Parking Lot Resurfacing $0 $0 $9,000 $0 $0 9,000 Chiller Repl cement $0 $15,000 $386,000 $20,000 $551,000 972,000 Energy/Mai tenance Manage. Sys $0 $0 $59,000 $0 $0 59,000 Greer Elem ntary Renovations $0 $0 $0 $25,000 $267,000 292,000 Henly Middl School Renovations $0 $0 $63,000 $0 $0 63,000 Hollymead lementaryRenovation $0 $0 $0 $22,000 $0 22,000 Mobile Cia rooms 0 450,000 Security Sy terns-All Schools $0 $0 $44,900 $0 $0 44,900 Stony Point Kitchen Renovation $0 $15,000 $135,000 $0 $0 150,000 WAHS Trac Resurfacing $0 $78,000 $0 $0 $0 78,000 Walton HV C/Renovations $0 $0 $28,700 $26,000 $283,000 337,700 Western AI emarle Roof Replacement $0 $35,000 $550,000 $0 $0 585,000 Yancey Re ovations $0 $25,000 $126,500 $0 $0 151,500 Burley Roof Replacement $0 $140,000 $0 $0 $0 140,000 CA TEC Ro Replacement iQ iQ $0 $85,000 iQ 85,000 SUBTOT L OTHER PROJECTS 0 811,000 1,402,100 178,000 1,101,000 3,042,100 $5,389,200 $19,146,000 $14,115,600 $3,831,000 $1,544,000 $43,437,800 LJNORTHERN ELEMENTAR 3,400,000 14,590,000 8,540,000 0 26,530,000 DOES NOT INCLUDE ADDITIONAL OPERATING COSTS TO OPEN SCHOOLS ROUG ESTIMATE OF COSTS FOR HIGH SCHOOL = $2.8 MILLION (16% OF $18 MILLION) ROUG ESTIMATE OF COSTS FOR NORTHERN ELEMENTARY SCHOOL = $1.3 MILLION (160AJ OF $8 MILLION) 08/04/9380 DCAL.WK1 ALBEMAF LE SCHOOL CAPITAL PROJECTS FY94/95 - FY98/99 . SUMMARY OF FUNDING AND DEBT SERVICE OPTIONS OPTIbN I - FUND ALL SCHOOL PROJECTS WITH VPSA OR GENERAL OBLIGATION BONDS Total five-year cost of projects Incre~se in total debt service over five-years Total new debt service Equi alent tax rate increase Debt service ratio to General Fund $43,437,800 From $5,6 million to $9.8 million $4.16 million $.082 over 5-year period Reaches high of almost 11 Ok in 96/97 'C:-:: '~~CJ \ \ (', , " \i) , Ii , OPTlbN II - FUND SCHOOL BOARD PRIORITY AND MANDATED PROJECTS WITH VPSA OR GO BONDS Total five-year cost of projects Incre~se in total debt service over five-years Total new debt service Equi alent tax rate increase Debt service ratio to General Fund $40,395,700 From $5.6 million to $9.5 million $3.8 million $.077 over 5-year period Reaches high of 10.6% in 96/97 OPTlhN III - FUND ONLY HIGH SCHOOL AND NORTHERN ELEMENTARY SCHOOL WITH VPSA OR GO BONDS Total five-year cost of projects Incre~se in total debt service over five-years Total new debt service Equi alent tax rate increase Debt service ratio to General Fund $26,530,000 From $5.6 million to $7.9 million $2,3 million $.046 over 5-year period Reaches high of 9,6% in 96/97 OPTIhN IV - DIRECTLY FUND PRIORITY AND MANDATED PROJECTS OVER FIVE-YEAR PERIOD Total five-year cost of projects Incre~se in total debt service over five-years Total new debt service Equi alent tax rate increase Debt service ratio to General Fund $40,395,700 No increase in debt service none $.16 over 5-year period Will be approximately 90k OPTlbN V - DIRECTLY FUND HIGH SCHOOL AND NORTHERN ELEMENTARY SCHOOL Total five-year cost of projects Incre~se in total debt service over five-years Total new debt service Equi alent tax rate increase Debt ~ervice ratio to General Fund $26,530,000 No increase in debt service none $.10 over 5-year period Will be approximately 9% OPTIbN VI -SPLIT BILLING Proje ted revenues from split billing in FY94/95 of $17 million, ~ . details of ~ebt service options and debt service ratios are on pages 3 & 4 08/04/9380 N DeAL. WK1 2 FUNDING AND DEBT SERVICE OPTIONS I, II, III, IV, V . . . bFlTlON I ALL SCHOOLHEQUESTEDPROJECTS. CURRENT 94 95 96 97 98 TOTAL INC TAX TAXI lloTAL ISSUE ISSUE ISSUE ISSUE ISSUE DEBT PRIOR YR INC PENNY 1994 5,6~8,396 5,688,396 446,000 1995 6,6~1 ,258 188,622 6,809,880 1 ,121,484 $0.024 468,300 1996 5,913,214 646,704 670,110 7,230,028 420,148 $0.009 491,715 ~~~~ 5,68f,8~ ~27 t2 2,237,528 1 ,~~3:~~ ~,025,2~8 1 ,79~,211 t8:8~ 51~,301 5,1 0,5 08: 80 2,2 0,50 134,085 ,797,9 77 ,741 54 ,116 1999 4,9~8,528 590,117 2,163,498 1,644,467 459,720 54,040 9,850,371 52,391 $0.001 569,222 TCrrAL 2,662,265 7,361,637 3,832,385 593,805 54,040 4,161,975 $0.082 >.. ./>OFITIONU PRIORITY..AND..MANDATEDPROJECTS.... CURRENT 94 95 96 97 98 TOTAL INC TAX TAXI lOTAL ISSUE ISSUE ISSUE ISSUE ISSUE DEBT PRIOR YR INC PENNY 1994 5,E188,396 5,688,396 446,000 1995 6,E~1 ,258 188,622 6,809,880 1 ,121 ,484 $0.024 468,300 1996 5,513,214 646,704 641,725 7,201,643 391,763 $0.008 491,715 1997 5,EP5,831 627,842 2,200,200 444,973 8,878,845 1,677 ,202 $0.032 516,301 1998 5, 1~0,534 608,980 2,136,028 1,525,620 127,855 9,529,016 650,171 $0.012 542,116 1999 4,9~8,528 590,117 2,071,855 1 ,481 ,123 438,360 15,505 9,535,488 6,472 $0,000 569,222 TCn-AL 2,662,265 7,049,808 3,451,715 566,215 15,505 3,847,092 $0.077 OFITIONIII ONLYHIGHSCHOOLAND NORtI-IERN ELEMENTARY CURRENT 94 95 96 97 98 TOTAL INC TAX TAXI lloTAL ISSUE ISSUE ISSUE ISSUE ISSUE DEBT PRIOR YR INC PENNY 1994 5,6~8,396 5,688,396 446,000 1995 6,6~1,258 119,000 6,740,258 1,051,862 $0.022 468,300 1996 5,913,214 408,000 510,650 6,831,864 91,606 $0.002 491,715 1997 5,6P5,831 396,100 1,750,800 298,900 8,051,631 1,219,767 $0.024 516,301 1998 5,1PO,534 384,200 1,699,735 1,024,800 0 8,239,269 187,638 $0.003 542,116 1999 4,9P8,528 372,300 1 ,648,670 994,910 Q Q 7,954,408 (284,861) ($0.005) 569,222 TOrr-AL 1,679,600 5,609,855 2,318,610 2,266,012 $0.046 1/ OFITION IV .. DIRECTLY FUND TOTAL PROJECTS OVER 5-YEAR PERIOD mCAL EQUAL REVENUE! TAX RATE YE~R PAYMENTS PENNY INCREASE FY 94-95 8,100,000 468,300 $0.17 FY 95-96 8,100,000 491,715 $0.16 NOT CUMULATIVE FY 96-97 8,100,000 516,301 $0.16 $.16 ONE- TIME A VG.lNCREASE FY 97-98 8,100,000 542,116 $0,15 FY 98-99 8,100,000 569,222 $0.14 op!nbNV DIRECTLY FUND NEW HIGH SCHOOL AND NORTHERN ELEMENTARY FI~ CAL EQUAL REVENUE! TAX RATE YE}\R PAYMENTS PENNY INCREASE FY 94-95 5,306,000 468,300 $0.11 FY 95-96 5,306,000 491,715 $0,11 FY 96-97 5,306,000 516.301 $0,10 NOT CUMULATIVE FY 97-98 5,306,000 542,116 $0.10 $.10 ONE-TIME A VG.INCREASE FY ~8- 99 5,306,000 569,222 $0.09 08/04/93BQr DCAL.WK1 3 D EST SERVICE AS A PERCENT OF GENERAL FUND REVENUES . . 0 PTION .l--FUNDALLSCHOOL PROJECTS ..... ..... POPULATION GEN FND DEBT INCREASE PERCENT RATIO DEBT! REVENUES SERVICE PRIOR YR INCREASE GEN FUND 81 /87 60,200 40,002,994 1,919,467 (133,817) -6.52% 4.80% 8 /88 61,500 42,824,558 2,102,011 182,544 9.51% 4.91% 81 /89 63,200 46,847,303 2,014,106 (87,905) -4.18% 4.30% 8~ /90 65,000 52,154,382 2,642,153 628,047 31.18% 5.07% 9( /91 68,040 55,739,666 3,399,142 756,989 28.65% 6.10% 9 /92 69,400 60,833,127 4,329,518 930,376 27.37% 7.12% 9, /93 70,800 64,544,115 5,195,385 865,867 20.00% 8.05% 9' /94 72,200 69,831,916 5,688,396 493,011 9.49% 8.15% 9' /95 73,600 72,881,946 6,809,880 1 ,121 ,484 19.72% 9.34% 9! /96 75,100 80,373,195 7,230,028 420,148 6.17% 9.00% 91 /97 76,600 83,558,514 9,025,239 1,795,211 24.83% 10.80% 9 /98 78,150 91,627,409 9,797,980 772,741 8.56% 10.69% 0 PTION11....FONDiPRIORITYANDMANDATEOPROJECTS POPULATION GEN FND DEBT INCREASE PERCENT RATIO REVENUES SERVICE PRIOR YR INCREASE DEBT/TOTAL 8E /87 60,200 40,002,994 1,919,467 (133,817) -6.52% 4.80% 8 /88 61,500 42,824,558 2,102,011 182,544 9.51% 4.91% 8~ /89 63,200 46,847,303 2,014,106 (87,905) -4.18% 4.30% 8~ /90 65,000 52,154,382 2,642,153 628,047 31.18% 5.07% 9C /91 68,040 55,739,666 3,399,142 756,989 28.65% 6.10% 91 /92 69,400 60,833,127 4,329,518 930,376 27.37% 7.12% 9~ /93 70,800 64,544,115 5,195,385 865,867 20.00% 8.05% 9~ /94 72,200 69,831,916 5,688,396 493,011 9.49% 8.15% 9" /95 73,600 72,881,946 6,809,880 1,121,484 19.72% 9.34% 9~ /96 75,100 80,373,195 7,201,643 391,763 5,75% 8.96% 9E /97 76,600 83,558,514 8,878,845 1,677,202 23.29% 10.63% 9i ~/98 78,150 91,627,409 9,529,016 650,171 7.32% 10.40% 0 I>TION III--FlJN[)ONLYNEW HIGH SCHOOL ANONOFHHERNELEMENTARY POPULATION GEN FND DEBT INCREASE PERCENT RATIO REVENUES SERVICE PRIOR YR INCREASE DEBT/TOTAL 86 1187 60,200 40,002,994 1,919,467 (133,817) -6.52% 4.80% 87 88 61,500 42,824,558 2,102,011 182,544 9.51% 4.91% 88 89 63,200 46,847,303 2,014,106 (87,905) -4.18% 4.30% 89 90 65,000 52,154,382 2,642,153 628,047 31.18% 5.07% 90 91 68,040 55,739,666 3,399,142 756,989 28.65% 6.10% 91 92 69,400 60,833,127 4,329,518 930,376 27.37% 7.12% 92 93 70,800 64,544,115 5,195,385 865,867 20.00% 8.05% 93 94 72,200 69,831,916 5,688,396 493,011 9.49% 8.15% 94 95 73,600 72,881,946 6,740,258 1,051,862 18.49% 9.25% 95 96 75,100 80,373,195 6,831,864 91 ,606 1.36% 8.50% 96 97 76,600 83,558,514 8,051,631 1,219,767 17.85% 9.64% I 97 98 78,150 91,627,409 8,239,269 187,638 2,33% 8.99% 08 tp4/93DEBTSER. WK1 4 Edward H Ba n, Jr Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 FAX (804) 972-4060 Forrest R Marshall. Jr Scollsville David P Bow rman Ch,ulolleS\!11 Charles S. Martin Rlvanna. Charlotte Y umphns Jack Jouett Walter F Perkins White Hall Melvin A. Breeden, Director of Finance Ella W. Carey, Clerk, CMct:1uc August 9, 1993 JECT: Appropriations Approved on August 4, 1993 tached you will find the ~gned app~priation forms for the following items ich were approved by the Board at its meeting on August 4, 1993. Note that propriation Form #930005 carries an incorrect Cost Cent~r code. Please send e correct number to this office for the minutes. propriation Form propriation Form propriation Form and Donation propriation Form $62,692.00 propriation Form #930006, Award for Assessment Research and Development from the Virginia Department of Education - $125,000.00 propriation Form #930009, Additional Funding from Virginia Commission of the Arts for the Virginia Discovery Museun and the Piedmont counci.l of the Arts- $230.00 propriation Form #930007, Comprehensive Service Act - $918,511.00 propriation Form #930008, United Way Child Day Care Program - $273,938.00 propriation Form #930012, Southern Pine Beetle Control - $8,360.00. propriation Form #930010, OAR Pre-Trial Diversion Grant Funds - $63,7~,3.00 propriation Form #930011, OAR Citizen Volunteers Grant - $67,585.00 propriation Form #920080, Transfer of Funds from Juvenile Court to Gordon Avenue Library to Cover Repairs and Maintenance - $5,705.99 #920079, #920078, #930005, to Stone #930004, Moderate Rehab Grant - $925,100.00 DMV Grant - $1.230.50 Artists-in-Education Residency Grant Robinson Elementary School - $5,723.00 Migrant Identification & Recruitment Grant - tachments (12) David Benish John Miller Robert Paskel Peppy Linden Cat Maguire Karen Morris Steven Meeks Pat Smith Donna Selle * ,--'.1;.', '\:'(} {'Ui)(J'" / ) County of Albemarle EXECUTIVE SUMMARY :--'" .->';;' - 9_) ';~ AGENDA ITLE: Appropr"ation Request Grant Moderate Rehab AGENDA DATE: August 4, 1993 ITEM NUMBER: C:J? ./1/: - 4( / /5 -? /,.= , { c. ACTION:--1L- INFORMATION: Payment CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: STAFF C Messrs. Breeden REVIEWED BY: );r - DISC SSION: The ttached appropriation reflects the FY 92/93 expenditures and revenues for the fede ally funded Moderate Rehab Grant administered by the County's Housing Division. NDATION: recommends approval of the appropriation. 93.0 1 oo[m &3/H.W. ~ ~I " b,Jj ::j",IJ, ! ! BOARD Of: SUPERVISORS '" APPROPRIATION REQUEST FISC L YEAR 92/93 NUMBER 920079 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVE TISEMENT REQUIRED ? YES NO X FUND MODERATE REHAB. GRANT SE OF APPROPRIATION: VAL OF FY 92/93 OPERATIONS. XPENDITURE CENTER/CATEGORY DESCRIPTION AMOUNT ******************************************************************* 1122 81920579001 1122 81920579002 1122 81920579003 1122 81920579004 1122 81920312800 HOUSING ASSISTANCE PAYMENTS VACANCY LOSS PAYMENTS DAMAGE/UNPAID RENT UTILITY REIMBURSEMENT AUDIT {\. $900,500.00 4,100.00 600.00 19,500.00 400.00 TOTAL $925,100.00 REVENUE DESCRIPTION AMOUNT **** ******************************************************************* 2122 33000330001 MODERATE REHAB.-FEDERAL $925,100.00 TOTAL $925,100.00 **** ******************************************************************* DIRE STING COST CENTER: FINANCE SIGNATURE DATE OF FINANCE ,~~~~ ?_,;! Z- - .J' ~ OF SUPERVISORS / /1 /1 'l';, // l { L~/ ;:) ,/ ..,.J '~ County of Albemarle EXECUTIVE SUMMAR Y 7- -~~/... o~3. AGENDA Approp - DMV Mini-Grant AGENDA DATE: August 4, 1993 ITEM NUMBER: '9. _ '7 J~ '1~ <;::r ;~ ACTION:-1L- INFORMATION: SUBJEC Purcha CONSENT AGENDA: ACTION: INFORMATION: Breeden, Miller A....ACHMENTS' d,~ REVIEWED BY: ~ I BAC GROUND: Hea y window tinting of vehicles reduces visibility of motorists and makes enforcement of s fety restraint violations difficult. The 1993 General Assembly provided for the use of tint meters for enforcement purposes. The use of tint meters by the Police Dep rtment should increase highway safety for all drivers, especially at night. tint meters will be 100% funded from a Division of Motor Vehicle Grant. NDATION: val of attached appropriation. 93.090 rn~@~oWf~l , , :CK( ]It.J d , ., '! !.-I I I BOARD OF SUPERVISORS I "I ,/ .. APPROPRIATION REQUEST FISC1L YEAR 92/93 NUMBER 920078 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVEITISEMENT REQUIRED? FUND YES NO X DMV GRANT PURP( SE OF APPROPRIATION: FUND NG OF TINT METERS. ] XPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT **** ******************************************************************* 1153(31142800315 DMV-TINT METERS $1,230.50 .~ TOTAL $1,230.50 REVENUE DESCRIPTION AMOUNT **** ******************************************************************* 2153(33000330304 DMV GRANT-TINT METERS $1,230.50 **** ******************************************************************* TOTAL $1,230.50 REQUl STING COST CENTER: POLICE APPR(VALS: SIGNATURE DATE ~~~-- f J:l/t. DIRE(TOR OF FINANCE BOARI OF SUPERVISORS 7-.2-,?-3 ;' i I , {-I ,?;, . ! '/". ,', f.... .A-, I '.. ' I / , ,~;:.? ,;."," ~.-' ~ - -..' .. ALBEMARLE COUNTY PUBLIC SCHOOLS Memorandum 7.30' 93 '.,' .._"-,-,..,,...... DATE: July 19, 1993 001 FROM: Robert W. Tucker, Jr., County Executive Robert W. Paskel, Division superintendent~~ BOARD OF SUPERVISORS TO: RS: Request for Appropriation At its meeting on July 12, 1993 the School Board approved the following: Zi~J'f2 ~,~~,~ grant in the amount of $62,692 from the Virginia state ~~.9E~n!._ , ,.Education Proqram-entitled "Chapter I Migrant Education - Coordination Program for State Education Agencies". George Irby and Dianne Pollard, the project Directors in the Virginia state Department, have requested that the Albemarle Regional Migrant Program serve as the fiscal agent of these funds. The grant will run for a 15 month period only, from July 1, 1993 to September 30, 1994. A local Migrant Recruiter will coordinate identification and recruitment of migrant children and families in the Commonwealth. That person will hire and train recruiters around the state to make sure all eligible migrant students are located and adequately served. ~/ffY 1:- 7Z~~ e A Artist-in-Education Residency Grant in the amount of $2,723 for stony Point Elementary School. This grant will center upon activities that develop awareness of African arts that have influenced and will continue to influence culture in America, promote a positive attitude toward African arts and culture, provide opportunities and encouragement through training in the performing arts for children and staff to expressively reflect upon our culture's connection to Africa, and share artistic performance processes and products with the community served by the school including students, parents and others. In addition to the grant funding, stony Point Elementary has committed $2,723 to this project from their building level allocation and the Stony Point PTO will contribute $500. ../' /)") .;J;Y {l.4- .t:~~"~;? -r'- /- ,-' .... ,,~__<!onation to Stone Robi~on _~_lementar'y~chool in the amount of $3, cmorrom--the Stone RobJ.nson PTO.- The money is designated for instructional supplies for the school for the 1993-94 school year. ;13- {J:J~ f'~~,t;:~ eo An award for Assessment Researc"h_ an(;LQ!!~~)~,Q2.lll~l}j:i-n the amount of _,." ' $125,000 from the Commonwealth of Virginia Department of Education. The Assessment Research and Development award is the result of an ongoing conversation during the 1992-93 school year among six school divisions and two institutions of higher learning. Participants are Albemarle, Fluvanna, Greene, Orange, and Rockingham, the City .::>f Harrisonburg, PVCC, and the OVA's Curry School of Education. This project will be used to develop alternative assessments and staff development materials as part of the World Class Education initiative. Albemarle county will serve as fiscal agent for this award. ..../ .. R~quest for Appropriation J~ly 19, 1993 Pcl.ge 2 : It is requested that the Board of Supervisors amend the appropriation oidinance to receive and disburse these funds as displayed on the attachment. I I R~P/smm x~: Melvin Breeden Ed Koonce Alla Carey ",-,"" ALBEMARLE COUNTY PUBLIC SCHOOLS FY 1993-94 APPROPRIATION REQUEST APPROPRIATION OF MIGRANT IDENTIFICATION & RECRUITMENT GRANT ~evenue 2;-3114-33000-300001 E~oenditures 11-3114-61101-110000 ~-3114-61101-210000 11-3114-61101-221000 ~-3l14-61101-SS0l00 $venue 2~2000-24000-2402S6 ~penditure ~-2211-61l01-3l2S00 Salaries FICA VRS Mileage - Routine Travel ARTISTS-IN-EDUCATION RESIDENCY GRANT VA Comm. Arts GT 94-0240 Prof. Services Instructional $62,692.00 $48,400.00 $3,702.60 $2,S89.40 58,000.00 $62,692.00 $2,723.00 $2,723.00 DONATION TO STONE-ROBINSON ELEMENTARY SCHOOL ~venue: I 2~2000-18100-18l13S E~penditure 1r22l0-61101-60l300 I I BFvenue: I 2~3113-2402SS I I i EFpenditures: 1~3ll3-6131l-111400 lr3l13-6131l-11S000 1r3113-61311-160300 lr3113-61311-2l0000 1~3113-61311-22l000 1~3113-6l311-23l000 1~3113-61311-232000 1~3113-61311-270000 1 3113-61311-312700 1 3113-61311-SS0100 1~3l13-61311-601300 1~3113-61311-601700 lr3113-61311-S20l00 lr3113-6l311-S20301 lr3l13-61311-520302 1~31l3-613ll-S80S00 I Donations Instructional Supplies ASSESSMENT RESEARCH & DEVELOPMENT AWARD Revenue Salaries-Director/Supervisor Salaries-Office Clerical Stipends FICA VRS Health Insurance Denta1 Insurance Workers Compensation Professional Svcs.-Consultants Travel Mileage Education/Recreational Supplies Copy Supplies Postage Telephone-Local Telephone-Long Distance Staff Development $3,000.00 $3,000.00 $12S,000.00 $SO,OOO.OO $7,000.00 $27,000.00 $6,426.80 $6,475.20 $2,310.00 $90.00 $200.00 $7,SOO.00 $2,880.00 $3,168.00 $SOO.OO $3S0.00 $4S0.00 $4S0.00 $10,200.00 $12S,000.00 APPROPRIATION REQUEST FISCAL YEAR 93/94 NUMBER 930004 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVE*TISEMENT REQUIRED ? YES NO X FUND MIGRANT PURP~SE OF APPROPRIATION: MIGR4NT IDENTIFICATION & RECRUITMENT GRANT. ! I ~XPENDITURE ' COST I CENTER/CATEGORY DESCRIPTION AMOUNT ************************************************************************ 1311~'61101110000 SALARIES $48,400.00 1311 611012ROOOO FICA 3,702.60 1311 61101221000 VRS 2,589.40 1311 61101550100 MILEAGE-ROUTINE TRAVEL 8,000.00 ! I I -;\ I TOTAL $62,692.00 1 REVENUE DESCRIPTION AMOUNT *****1******************************************************************* 2311433000300001 MIGRANT-FEDERAL GRANT $62,692.00 TOTAL $62,692.00 *****~****************************************************************** I I REQUE~TING COST CENTER: EDUCATION I APPRO~ALS: DIREC~OR OF FINANCE SIGNATURE //?~/l~- DATE BOARD OF SUPERVISORS .// - ,/ / j ./) c_/ '-" /\ . \ / ' ( ,. ( L (.I ;//., , I I,CCO i I ? v -1 - d~)(1 3 , Y - L> LJ' ?7 APPROPRIATION REQUEST FISCAL YEAR 93/94 NUMBER 930005 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVE~TISEMENT REQUIRED ? YES NO X FUND: I SCHOOL PURP~SE OF APPROPRIATION: FUNDtNG FOR ARTISTS-IN-EDUCATION RESIDENCY GRANT AND DONATION TO STON~-ROBINSON ELEMENTARY SCHOOL. ~XPENDITURE · COSTlcENTER/CATEGORY DESCRIPTION AMOUNT ****f******************************************************************* 1211~1101312500 PROF. SERVICES-INSTRUCTIONAL $2,723.00 1221~61101601300 INSTRUCTIONAL SUPPTT- 3,000.00 I .,1. ~ ~ f\ I I \' \ \- u \ \'1'''J \\l0 K\\ .. .. .~i~'-- \.~ "I \' \Uv ,( ~ '0 ~~ (:J,- \ ' ' (') -~,\\J i ~0v" . t"-- ") J 0 /v.l I tU~{; V \ IV ,.}v'- , \() 0J , ,~i \-" i TOTAL $5,723.00 ! REVENUE DESCRIPTION AMOUNT ****~******************************************************************* 2200q24000240256 VA COMM. OF THE ARTS-STATE GRANT $2,723.00 2200q18100181135 DONATIONS 3,000.00 TOTAL $5,723.00 *****:******************************************************************* REQU~STING COST CENTER: APPRdvALS: I I EDUCATION DIREC~OR OF FINANCE i , BOARDI OF SUPERVISORS I I I I SIGNATURE ~~A'~+4 Y f 1/ ;, //)~ /"/,."". l/ t c t (- ( l;/ d : 1,:/ DATE 7- ~ Z- -7-3 ,- F- /0 ,;/) FISCAL YEAR TYPE OF APPROPRIATION APPROPRIATION REQUEST 93/94 NUMBER 930006 ADDITIONAL TRANSFER NEW X ADVE~TISEMENT REQUIRED ? FUND. YES NO X RESEARCH & DEV'L PURP~SE OF APPROPRIATION: AWAR~ FOR ASSESSMENT RESEARCH AND DEVELOPMENT FROM THE VA DEPT OF EDUC. ~XPENDITURE COST: CENTER/CATEGORY DESCRIPTION AMOUNT ************************************************************************ 1311361311111400 I 1311~61311~15000 1311361311160300 1311361311210000 1311~61311221000 1311361311231000 1311361311232000 1311~61311270000 1311361311312700 1311361311550100 1311j61311601300 I 1311461311601700 1311361311520100 1311j61311520301 I 1311461311520302 1311361311580500 SALARIES-DIR/SUPV SALARIES-OFFICE CLERICAL STIPENDS FICA VRS HEALTH I INS DENTAL INS WORKERS COMP PROF SERVICES-CONSULTANTS TRAVEL MILEAGE EDUC/RECREATION SuPPLIES COpy SUPPLIES POSTAGE TELEPHONE-LOCAL TELEPHONE-LONG DISTANCE STAFF DEVELOPMENT $50,000.00 7,000.00 27,000.00 6,426.80 6,475.20 2,310.00 90.00 200.00 7,500.00 2,880.00 3,168.00 500.00 350.00 450.00 450.00 10,200.00 ~ TOTAL $125,000.00 REVENUE DESCRIPTION AMOUNT ****~******************************************************************* I 2311~24000240255 RESEARCH & DEVELOPMENT AWARD $125,000.00 TOTAL $125,000.00 ****~******************************************************************* REQUESTING COST CENTER: APPRqVALS: DIREdTOR OF FINANCE BOARDI OF SUPERVISORS I EDUCATION SIGNATURE ~e:L./l~ c" I ;/ 1//( lei DATE -1- ~) ,;( cL3 ,- Ij~/,! ' ( ((/(..[(. I / /, (;"C?:5 .~_./. .. @ rn 0 u,rnd ,: Ii , JUt. ;;: ! ~~,' ! i l ! BOARD OF SUPERVISORS I rn County of Albemarle EXECUTIVE SUMMARY AGENDA TiITLE: Local Government Challenge Grant - Virginia Commission of the Arts AGENDA DATE: August 4, 1993 ITEM NUMBER: /~ 71't:7.:L ~5f ACTION: X INFORMATION: SUBJECT/pROPOSAL/REOUEST: Appropriiation of $230 from Commission of the Arts grant to Council of the Arts and the Discovery Museum. Virginia Piedmont Virginia CONSENT AGENDA: ACTION: 7 3c. 7.3, INFORMATION: STAFF CONTACT(S): Messrs. ITucker, White ATTACHMENTS: Yes REVIEWED BY: RE +:k BACKGROUND: Each year the County applies for a Local Government Challenge Grant from the Virginia Commiss10n of the Arts to supplement the County's contribution to the Virginia Discovery Museum and the Piedmont Council of the Arts. In anticipation of those additional grant funds staff attempts to appropriate the full amount during the budget work sessions based on prior year grant amounts. For FY 93-94, we projected a $2000 grant and included an additional $1,000 to the local appropriation to each arts agency. DISCUSSION: The Virginia Commission of the Arts grant for FY 93-94 has been awarded in the amount of $2,230, therefore, necessitating an additional $115 appropriation to each agency. RECOMMENDATION: An additional appropriation of $230, $115 to the Virginia Discovery Museum and $115 to the Piedmont Council of the Arts is recommended per appropriation 930009. 93.093 .' ,'. '~ APPROPRIATION REQUEST FISCAL YEAR 93/94 NUMBER 930009 TYPE OF APPROPRIATION FUND ADDITIONAL X TRANSFER NEW YES NO X GENERAL ADVE~TISEMENT REQUIRED ? PURPOSE OF APPROPRIATION: ADDITIONAL FUNDING FROM VA. COMM. OF THE ARTS. !XPENDITURE COST ,CENTER/CATEGORY DESCRIPTION AMOUNT ************************************************************************ 1100$79000560401 VA. DISCOVERY MUSEUM $115.00 1100079000560410 PIEDMONT COUNCIL 115.00 41- I TOTAL $230.00 REVENUE DESCRIPTION AMOUNT ************************************************************************ 2100<1124000240418 VA. COMM. OF THE ARTS $230.00 TOTAL $230.00 ****~******************************************************************* REQU~STING COST CENTER: APPROVALS: COUNTY EXECUTIVE SIGNATURE DATE , BOAR~ OF SUPERVISORS I I I I I I ~~~~~~~ ,("", t II ;;}' {/;r,'/, r //('-{/~ L- ", / V'- ~ ~ I .. ~(/ 7-eil.. 7-"?::3 ,,"! . ~. - / C' ') c ,,,,' 1.5 DIRECTOR OF FINANCE .--- \ 00 m 0 '\!J ~lf?l f ) County of Albemarle JJL 2. J EXECUTIVE SUMMARY /' /' AGENDA ITLE: I u ., j AGENDA DATE: Appropr' ation- ~ed Way _ghil(L_DaL_~are./ August 4, 1993 Fund/Co, ~el:1e!l_l!.i:.Y~_~~_ryj.~,e51 Act Fund '1'.}, V;g:>. 4( 4/5""7 -:: /-30-'" 9.J " ,,~;:::: ACTION: x INFORMATION: SUBJECT Request $273,93 Fund an Service PROPOSAL RE UEST: Board approval to appropriate for the united Way Child Day Care $918,511 for the Comprehensive Act Fund. CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: ves (2) REVIEWED BY: f&fY White Unit d Wa Child Da Care Fund The first form authorizes the County to administer funds in the amount of $273,938 for the Fede al Day Care Pass-Through Fund, for which the county acts as the fiscal agent. This is t e second year of an agreement between the County, the City of Charlottesville, and the nited Way Child Care Scholarship Program to join together to pull down matching Fede al day-care monies for child-care scholarships. Under this agreement for FY 93/94, the ounty's General Fund contribution of $31,200, the City's contribution of $67,058 to Unit d Way, and United Way's own funds of $38,711 are pooled together to create a total fund of $136,969. This fund is then matched by $136,969 in Federal dollars for a total fund of $273,938. As f'scal agent, the County must appropriate the total fund amount of $273,938. The only y funds in the pass-through fund is $31,200, which reflects the County's FY 93-94 priation to United Way in the operating budget. nit Services Act Fund econd request is to appropriate a total of $918,511 to administer state and local ing funds for the Comprehensive Services Act (CSA) Fund. As you may remember in prior ssions, the newly formed Community Policy and Management Team (CPMT) composed of sentatives from Social Services, Region Ten, the Health Department, the schools and ourts will jointly administer a pool of funds that were previously separate funding ms managed by each individual agency. The lbemarle pool includes $413,330 in local matching funds, $319,010 from former foster care line items in the social services department, $10,000 from residential education serv'ces in the school fund, and $81,320 in supplemental matching funds approved by the Boar in the FY 93-94 budget. Based on a 45% local match ratio, $505,181 in state funds will e added for a total funding pool for Albemarle County of $918,511. By comparison, the otal actual funding pool in FY 91-92 was $769,950, $342,400 in local funds and $427,545 in state matching funds at a local funding ratio of 45%. Y 93-94 funding pool of $918,511 will be used to provide a variety of services, ding foster care, counseling, residential education programs, etc. to Albemarle youth on decisions of the Community Policy Management Team. approval of the attached appropriations, #'s 930007, 930008. 93.092 .~ " APPROPRIATION REQUEST FISCAL YEAR 93/94 NUMBER 930008 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVERTISEMENT REQUIRED ? YES NO X FUND UNITED WAY PURPQSE OF APPROPRIATION: FUNDI:NG FOR UNITED WAY CHILD DAY CARE PROGRAM. EjXPENDITURE COST :CENTERjCATEGORY DESCRIPTION AMOUNT ****~******************************************************************* 1155Q53110390055 ADM. FEE-ALBEMARLE COUNTY $5,500.00 1155Q53110390056 ADM. FEE-UNITED WAY 35,612.00 1155053110567910 UNITED WAY-DAY CARE GRANT 232,826.00 4\ TOTAL $273,938.00 REVENUE DESCRIPTION AMOUNT ************************************************************************ 2 1550'3 3 5 0 116 0 5 0 2 2155033501160503 2155033501160525 2155033501330014 CITY OF CHARLOTTESVILLE COUNTY OF ALBEMARLE UNITED WAY MATCHING FUNDS HHS UNITED WAY GRANT TOTAL $67,058.00 31,200.00 38,711.00 136,969.00 $273,938.00 ************************************************************************ REQUESTING COST CENTER: SOCIAL SERVICES APPROVALS: SIGNATURE DATE DIRECTOR OF FINANCE ~~. /9~K#$4 ['-' , , -.-:' 1/ I j j / ( " ~~ BOARDI OF SUPERVISORS 'l, " / f _ 'r'c / 1 " '~ , ! I v 7- ~Z.-;?3 .,/ " APPROPRIATION REQUEST FISCAL YEAR 93/94 NUMBER 930007 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVE~TISEMENT REQUIRED ? YES NO X FUND CSA PURPQSE OF APPROPRIATION: FUNDi FOR COMPREHENSIVE SERVICE ACT. EXPENDITURE COST: CENTER/CATEGORY DESCRIPTION AMOUNT ************************************************************************ , 1155~53120300205 ADMINISTRATIVE SERVICES $9,413.00 1155153120571211 CSA RESID. PUBLIC MANDATED 113,639.00 1155153120571212 CSA RESID. PRIVATE MANDATED 113,637.00 1155t53120571213 CSA NON-RES. PUB. MANDATED 113,637.00 1155153120571214 CSA NON-RES. PRIV. MANDATED 113,637.00 1155+53120571215 CSA RES. PUB. ~ON-MANDATED 113,637.00 1155~53120571216 CSA RES. PRIV. NON-MANDATED 113,637.00 1155153120571217 CSA NON-RES. PUB. NON-MANDATED 113,637.00 1155153120571218 CSA NON-RES. PRIV. NON-MANDATED 113,637.00 TOTAL $918,511.00 I REVENUE DESCRIPTION AMOUNT ****t******************************************************************* 2155116000160521 LOCAL-ALBEMARLE COUNTY $403,330.00 2155}16000160522 LOCAL-DEPT OF EDUCATION 10,000.00 2155~24000240109 CSA-STATE POOL FUNDS 505,181.00 TOTAL $918,511.00 ************************************************************************ REQU~STING COST CENTER: SOCIAL SERVICES APPROVALS: SIGNATURE DATE I BOAR~ OF SUPERVISORS I I I I I >~~A7~ 0.. /.' /, // !/ 1/,' /,.IJi' " .~ t H ~ \... 'yt./ - '/, ! ) /; ( , . ..' [,L'd ,{ J ?~ ~ :z.-;73 r//-c.}/; ) v DIREeTOR OF FINANCE / / ~ ~' "''-l'' -/ ../_~:) '....:;~. , I~ ~ @ ~ UU,~l lliu ~ :"'.') f'r""'-' "\t.. _../ /J"i' .'~' ,/ ) /~ L._! ~ ~~.,./ '7 . .- ('f~-~-J.~.' .f;?/ _7' /$ '- L/ L" C _/ ~v c- ./' .. . ~:~ J'- SUBJECT: Employee Health Insurance DATE: Au ust 4 UPERV SORS ENCLOSURES: 3 REASON FOR CONSIDERATION: Policy Reference N/A ACTION ~ INFORMATION I I B~ckqround , I T~e county's hospitalization insurance contract for employees of both local gpvernment and the school division is scheduled to be renewed on October 1, 1~93. As reported previously, the Health Care Advisory Committee, made up of bpth school and local government employees, was established in April to dliscuss employee concerns regarding health insurance. This committee, after m~ch consideration, has made a recommendation to change the 1993-94 health irsurance offered to all County staff. In order to provide educational o~portunities to employees as to their choices and associated costs, staff is hopeful that the rates can be set and the plan be adopted on August 4, 1993, sic that brochures can be printed and schedules set for appropriate training. ~he committee did not make extensive changes to the plans based on information flrom Blue Cross & Blue Shield that there is going to be a Health Maintenance drganization (HMO) in the Charlottesville area in early 1994. In addition, ~he Boards requested that employees be surveyed about including retirees in ~he active pool of subscribers. A recommendation on this matter will also be ~iscussed at the August 4 meeting. ~dministrative Consideration ~s reported to the two Boards earlier, the County has incurred a significant geficit in its self-funded health care program, largely due to higher than ~rOjected expenses and several very costly claims incurred during this year. his deficit was a major consideration when the Health Care Advisory Committee eveloped its final proposal with the intent of changing benefit design to gffset the majority of this deficit in a 12 month period, beginning October 1, ]993. It was the goal to change the design rather than to significantly ~ncrease premiums to cover the deficit on top of what was anticipated to be a 20% increase in premiums due to medical inflation. Staff has attached the ijealth Care Advisory Committee's endorsement for plan design (Attachment 1) ~or the 1993-94 plan year. The Committee feels very strongly that an ~mployee/spouse option should be offered to employees this year in addition to ~mployee, employee/minor, and family coverage. On the other hand, the Health qare Advisory Committee members recommend that the retiree premiums be rated ~eparately so as not to adversely affect the rates of current employees. They would like to wait a year to evaluate the retirees' experience and determine 1t that time if retirees should be included with the active employees. I ~ttachment 2 is the Committee's proposed premium schedule for the 1993--94 plan year. It includes the current rates as compared with the new rates. The ~ercentage increase without the deficit recoupment and with the deficit iecoupment are shown along with the retiree rates. Attachment 3 is included to show the increase in premiums if we were to incorporate retiree premiums with active employee premiums. In summary, the Committee proposes to continue qffering three plans, however, the KeyCare I plan would be eliminated and a ~ew KeyCare II plan would be added in its place. Modified versions of KeyCare III and Comp 500 would still be offered. It should be noted that the Health ~are Advisory Committee was given information that the KeyCare I plan ~ . p~esently offered by the County is no longer being sold by Blue Cross & Blue S~ield to new groups as it is perceived to be too all-encompassing to be cost- e!fective. In an effort to control rising costs by having the employees that u e the program participate to a greater extent proportionate to the costs, tie proposal made by the group would offer a KeyCare II, a KeyCare III, and a C~mp 500 plan for 1993-94. B!fcommendation i Awprove the proposed health insurance plan and rate schedule for the 1993-94 p+an year, beginning October 1, 1993, at the joint School Board/Board of S~pervisors meeting on August 4th. I PREPARED: I I REVIEWED: I I RtCOMMENDED: t~~~: " ITEM NUMBER: ALBEMARLE COUNTY HEALTH INSURANCE Propose~ plan design July 26, 1993 I OUTPATIENT SERVICES KCII *You m st meet your deductible before any payment will start. Doctor' Office, Urgent Care Center or Home Visit Materni office visits are covered under a global bill. copay ent Blue C oss payment I i Well Ba y Care Office vi its(through his or her 5th birthday year) copay ent Blue C oss payment Screeni g tests coinsu ance Blue C oss payment Immuni ations coinsu ance Blue C oss payment *Throu h his or her 5th birthday month i Outpatlent Radiation Therapy, Chemotherapy, Renal ~ialysis, IV Therapy coins~lrance Blue <1ross payment i Outpat ent X-rays, Tests, Therapeutic Injections, Allergy Shots coins rance Blue ross payment *One p p smear (test only) each year. I Ambul~tory Surgery Center Facility Icharges copa~ment coins rance Blue ross payment PhYSiC~' n visits copa ment Blue ross payment Home IHealth Care 90 visit~ per calendar year Aide otnurse's visits copa ment Blue ross payment PhysiCIan visits copa*ment Blue fross payment $10.00 100% $10.00 * 100% 10% 90% none 100% none 100% 10% 90% $30.00 none 100% $10.00 100% none 100% $10.00 100% ATTACHMENT 1 KCIII $15,00 100% $15.00 * 100% 10% 90% none 100% none 100% 10% 90% * $30.00 none 100% $15.00 100% none 100% $15.00 100% * COMP 500 * $0.00 80% $0,00 0% 0% 0% 0% 0% none 80% 20% 80% SO.OO 20% 80% $0.00 80% $0.00 80% $0.00 80% I INPA~IENT SERVICES I I Hospi~al Bed Patient Care 365 d~ys of care per confinement (semi-private room); 30 da~s for mental health conditions, including substance abusel treatment; 90 days per lifetime for substance abuse rehabi,itation; 60 days of care for medical rehabilitation; ancillclries. intensive care or similar unit $500 ~enalty if Hospital Admission Review not obtained for all plans 30% Aenalty if the mandatory EAP is not used for inpatient psychiatric I I Facility charges copayment . I cOIn~urance BluelCross payment Physifian visits cop~yment B1uelCross payment "UnleFs already met. Hospit~1 Facility Care F acility ~harges copayment . I cOinsurance Blue cross payment PhYSiCif, visits copay ent Blue Cross payment I I Physic,"1 Therapy Visits Facility pharges copa*ent coins rance Blue ross payment Physici?,n visits copayment Blue Gross payment "Up to ~1500/yr. I I Chirop!ractic Services Physici~n visits copa~ment coins rance Blue ross payment "Up to 1$1 ,OOO/yr. for spinal manipulation HUp tcp $500/yr. for spinal manipulation I I MentatHealth Visits(including substance abuse) All pia s have a 30% penalty for not using mandatory EAP. copa ment Blue ross payment "Up to $1500/yr. I HUp tp $1, OOO/yr. I , KCII KCIII COMP 500 $30.00 $30.00 $0.00 none none 20% 100% 100% 80% $10.00 $15,00 $0.00 100% 100% 80% $10.00 $15.00 $0.00 none none 20% 100% 100% 80% $10.00 $15.00 $0.00 1 00% * 1 00% * 80% $10.00 none 1 00% * $15.00 20% 80% H $0.00 none 80% ** $10.00 100% * $15.00 100% H $0.00 80% * * $200.00 10% 90% $300.00 20% 80% $500.00 * 20% 80% none 100% none 100% $0.00 80% r KCII KCIII COMP 500 Skilled ~ursing Home copay~ent $50.00 ** $50.00 ** $0.00 Blue Crpss payment 100% 100% 80% "100 drS per calendar year, including medical and facility- rovided services. 20 days in full then $50 daily de uctible I , MAJORIMEDICAL SERVICES Deducti~le individ~al $100.00 $100.00 $500,00 * family! $300.00 $300,00 $1,000.00 coinsu~ance 20% 20% 20% Blue Cross payment (of usual and customary rate) 80% 80% ** 80% *Unless~alreadY met. **Privat duty nursing up to $500/yr. **Ambullance services up to $3,000/yr. **Dura9le Medical Equipment up to $2,000/yr. **Therapy services up to $500/yr. , , , EXPEN~E LIMITS Annual,Out-Of-Pocket Limit individual $1,500.00 $2,000.00 $1,500.00 family! $4,500.00 $6,000.00 $4,500,00 The foll~wing services do not count toward the spending limit: : -outpatient psychiatric care over the cap; -care i~ a non-participating hospital in the state of VA,; -your iescriPtion drug copayments: -amou ts above the KeyCare Allowable Charge; -servic s for spinal manipulation over the cap; -servi s incurred for any procedure over the cap; , -the ~fopayment of the KeyCare Allowable Charge when r ceiving covered services by a non-KeyCare provide. I I OUT-~F-NETWORK PENALTY 30% 30% 0% Provid rs I Hospit~ls 30% 30% 0% , I PRESqRIPTION DRUG PROGRAM RX Alt~rnatives Gene~ic $5.00 $5.00 $5.00 Brand: $15.00 $15,00 $15.00 Mail Order Gene~ic $10.00 $10.00 $10,00 Brandi $17.00 $17.00 $17.00 HEALTH SCREENINGS I I The gro~p proposes to eliminate the health screening bonus. The gro~p feels we should not make the screenings mandatory this year but they do want to educate the employees about th~ importance of the screenings in relationship to our health insurance. The gro~p would like to recommend a mandatory (every other year) screening for the 94-95 plan year. Once the County poes to a required health screening an incentive will be given to employees who improve their lifestyle habits. I I MENTAtL HEALTH PROPOSAL I I I The gropp would like to propose using the Employee Assistance Program (EAP) for all mental health review. An employee must go through EAP for any problem and the EAP provider (Piedmont Psychiatric Professionals) will ma~e the assessment and referral. The group would like to try this for one year. I RETIREE HEALTH INSURANCE I I The groiup would like to see the retiree premiums rated separately. They would like to wait a year to evaluate the retireeslexperience and determine if they should be included with the active employees. Per Bo~rd direction all employees were surveyed in regard to including retiree premiums with active premiums. Only 2~% (534) of the surveys were returned. 389 employees were willing to pay extra premiums to lower the rates for retirfes and 145 were not willing for their premiums to increase for retirees, I EMPLqYEE/SPOUSE OPTION I I The gr9up felt that the County should add this option to our program. 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(/)a......lz>- .....(:S ~oa..(/)<: 06 U.....z::>::E ~~ m~g~LU 0< ~ -ffio3: .....0 .....~a..~zo Ww z~a:,....- ~..... W0LUO..... ~frl -, ~ z a.. LL@ ..... <:-0..J uo a..~~@LU ~g: $<;::~.....(/) ~" Cl (:S LU ~ lli ~ ''':::J -a:..... W VLU g(j)(j)O::E <5: ~w8ffi:::l W(I) <:~(/).....o g~(").....(/)0~a: ;-:1....l~~~~Wm \JmT""w z ~~6a:<iw~z (/)(/)(")..J(j)w 0 W(j)a:~05~0 ~OW3:a..(j)z~ a:a:~~O:I:ZO u..::; a:..... z WWW a..:...Jlliw' ~3~5saL5a:fb~ ~m~u~Igo> -Ie I I I I I g 0; o T"" ~ Z o ~ ::> !f! a: ..... z o U a: LU >- 9 a.. ::E W '" County of Albemarle EXECUTlVE SUMMAR Y 7 -/-i' d ~ jii'':< .of.."......,..... .....,:,..'h,~..~.".,:>i'j,.~ AGENDA ~ITLE: Appropriation of Virginia Department of Forestry AGENDA DATE: August 4, 1993 ITEM NUMBER: ACTION: -1L- INFORMATION: SUBJECTYPROPOSAL/REOUEST: Southerp Pine Beetle Project CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: (le1fV STAFF C~NTACT(S): Messrs. : Tucker, Huff, Breeden, Meeks BACKqROUND: Pres$ntly, the citizens of Central Virginia are facing the loss of tree cover as a resu~t of a major southern pine beetle outbreak. Coupled with the presence of the gypsy moth and the hemlock wooly adelgid, the small land/homeowner is in need of info~mation on alternatives for dealing with this pest. The ultimate goal of this projetct is to create and provide a video, slide presentation, brochure and other infoumation and educational tools to help educate citizens about the southern pine beet~e and its effects upon urban forestry. The education tools of this project would be m~de available to schools, libraries, homeowner associations, Extension Service and otheu interested parties in the area. DISCqSSION: The grant consists of $8,360 awarded by the Virginia Department of Forestry; $5,280 loca~ "In kind" match and $4,650 in donated services for a total of $18,290. The local matc~ is provided by funds already allocated to the Gypsy Moth Program. There will be no adlditional cost to the County. RECOM}iENDATION: Staff recommends approval of Appropriation #930012. 93.095 r~ ~ @ ~ U w m .~' ! IlUI " 1999 . ,w ! ,::,,}ARD OF SUPERVIse " APPROPRIATION REQUEST FISCAL YEAR 93/94 NUMBER 930012 TYPE. OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVE~TISEMENT REQUIRED ? YES NO X FUND: GYPSY MOTH PURPOSE OF APPROPRIATION: FUND~NG FOR SOUTHERN PINE BEETLE CONTROL. EXPENDITURE COST: CENTER/CATEGORY DESCRIPTION AMOUNT **************************************************************~.********* I 1123~34010390000 OTHER PURCHASED SERVICES ~~2,050.00 1123034010550110 TRAVE-POOL CAR 350.00 1123~34010601400 OTHER OPERATING SUPPLIES 2,460.00 1123$34010800100 MACHINERY & EQUIPMENT 3,500.00 1\0 TOTAL $8,360.00 REVENUE DESCRIPTION AMOUNT *****~****************************************************************** 21230133000330001 GRANT REVENUE-FEDERAL $8,360.00 TOTAL $8,360.00 *****~****************************************************************** REQUEpTING COST CENTER: APPROVALS: I FINANCE DIRECTOR OF FINANCE SIGNATURE tff:1.;~1~'~ l '~~I( [, ""') v DATE ?- ;2.7 - :J? j . BOARD OF SUPERVISORS ( -' /.- - <:; ~ (L' 1..-/ " County of Albemarle EXECUTIVE SUMMAR Y ~~.:30" ?3 AGENDA ITLE: Appropr'ation Request AGENDA DATE: August 4, 2993 ITEM NUMBER: 'l~./? t?,f' ~b 2- ACTION: -----2L- INFORMATION: SUBJECT PROPOSAL RE UEST: Grant: Pre-Trial Diversion CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes STAFF C Messrs. Huff, Breeden, Walters REVIEWED BY: ~ BACK ROUND: This is an on-going Grant from the Virginia Department of Criminal Justice Services. It w'll be administered by Offender Aid and Restoration (OAR). Pre-trial services are to b provided in the Albemarle County District Court, Circuit Court and in the Juve ile and Domestic Relations Court. The services to be provided include interviews and ond recommendations, post bond monitoring to ensure appearance in court, and inte sive supervision for clients demonstrating problems and great need. DISC The be administered by OAR with the County designated as fiscal agent. The Coun y will receive funds and immediately pass them on to OAR. OAR will perform the requ'red services and file all applicable State reports. The Grant is for $62,753. Ther is no local match. approval of Appropriation #930010. IOOr~ & : D~: m ~I BOARD OF SUPERVIS i ... /' ........./ ~. APPROPRIATION REQUEST FISCAL YEAR 93/94 NUMBER 930010 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X I ADVE~TISEMENT REQUIRED ? YES NO X FUND: GENERAL , PURPOSE OF APPROPRIATION: OAR FRE-TRIAL DIVERSION GRANT FUNDS. I , BXPENDITURE COST :CENTER/CATEGORY DESCRIPTION AMOUNT I ************************************************************************ 1100Q39000566110 OAR PRE-TRIAL DIVERSION $62,753.00 ~ TOTAL $62,753.00 : REVENUE DESCRIPTION AMOUNT *****~****************************************************************** 21000~4000240421 OAR PRE-TRIAL DIVERSION $63,753.00 I TOTAL $63,753.00 *****~*********************************************************,k******** REQUEpTING COST CENTER: I FINANCE APPROVALS: I I DIRECTOR OF FINANCE , SIGNATURE -1Y-L,& ~ t U (I (V IfL Ii] DATE BOARD OF SUPERVISORS 7-~?-.9.. y f-( "c)3 J County of Albemarle AGENDA TITLE: Appropriation Request EXECUTIVE SUMMARY AGENDA DATE: August 4, 1993 I' ....,.-~;:?O- ..,'~, ITEM NUMBER: ~:" //1:/~! /flf3 / SUBJECT~PROPOSAL/REOUEST: Grant: Citizen Volunteers in Virginia Jails ACTION: --1L- INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes STAFF CONTACT(S): Messrs. :Tucker, Huff, Breeden, Walters REVIEWED BY: P8fV BACKGROUND: This is an on-going Grant from the Virginia Department of Criminal Justice Services. It wtll be administered by Offender Aid and Restoration (OAR). OAR will develop programs which provide citizen volunteer services to inmates in jail. The volunteers will provide literacy, counseling, family support, transitional support and other services to inmates. These services will improve the environment of the jail and assist the inmates upon release into society. DISCUSSION: The G~ant will be administered by OAR with the County designated as fiscal agent. The Count~ will receive funds and immediately pass them on to OAR. OAR will perform the required services and file all applicable State reports. The Grant is for $67,585. There is no local match. RECO.ENDATION: Staff recommends approval of Appropriation #930011. 93.096 ~ lH~ In W r ,!n11 ,u ,,2 r ~ j 30ARD OF S' ~ I APPROPRIATION REQUEST FISC!\L YEAR 93/94 NUMBER 930011 TYPE OF APPROPRIATION ADDITIONAL TRANSFER NEW X ADVE~TISEMENT REQUIRED? YES NO X FUND GENERAL PURPDSE OF APPROPRIATION: OAR (i'ITIZEN VOLUNTEERS GRANT. ~XPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT **** ******************************************************************* 1100 39000566120 OAR CITIZEN VOLUNTEERS $67,585.00 4l- TOTAL $67,585.00 REVENUE DESCRIPTION AMOUNT ****,******************************************************************* 2100(24000240422 OAR CITIZEN VOLUNTEERS $67,585.00 TOTAL $67,585.00 ****~******************************************************************* REQUESTING COST CENTER: APPRCVALS: DIRECTOR OF FINANCE BOAR[ OF SUPERVISORS FINANCE SIGNATURE ~~~ " t', / . ,) 1. ; /. I. (' / I ,'/; , ' , .' (/ t/ (-C. .I (,. I I~C ", I~.l I , /' DATE 7- ;;? 7- 7.::7 r -( '7; ,~ ;/ \o.C. ~ ../ r .. - .... ~D~!~Gl~1 ~jll; ;;1'..' j Ji ; ...",,". ". '!: < ',,~~) t L~,;, i -ll BOARD OF SUPER~SOR,?j m ~iUL 2 County of Albemarle EXECUTIVE SUMMARY AGENDA ITLE: Appropr ation Transfer - CIP - Gordon venue AGENDA DATE: August 4, 1993 ITEM NUMBER: ~;l. ~ j>tJ ~. d~ </ SUBJECT Transfe project Library PROPOSAL RE UEST: of funds from for repairs at ACTION: ~ INFORMATION: Juvenile Gordon Court Avenue CONSENT AGENDA: ACTION: 7- ;:i'v>- ,:9 " ,~~ INFORMATION: ATTACHMENTS: -1L- BACK Repa by t REVIEWED BY: ~1< STAFF C Messrs. Huff, Breeden maintenance at the Gordon Avenue Library are taken care of administratively of Charlottesville with each locality sharing equally in this cost. DISC Repa $5,7 to c SSION: rs to the HVAC system ($3,100.41) and roof ($2,605.58) during FY 92/93 totaled 5.99. These items were unanticipated and there are no funds currently appropriated ver these expenses. RECO Appr Juve repl ENDATION: val of the attached appropriation #920080 to be funded by transferring funds from the ile Court project. Due to the favorable bid received on the Juvenile Court roof cement, excess funds of approximately $9,000 should be available. 93.0 9 / .r '''" APPROPRIATION REQUEST FISCllL YEAR 92/93 NUMBER 920080 TYPE OF APPROPRIATION ADDITIONAL TRANSFER X NEW ADVEFTISEMENT REQUIRED? YES NO X FUND CAPITAL PURPCSE OF APPROPRIATION: TRAN~FER OF FUNDS FROM JUVENILE COURT TO GORDON AVE. LIBRARY TO COVER REPAJRS AND MAINTANCE. :EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT ****~******************************************************************* 1900(73020950040 GORDON AVE. LIBRARY $5,705.99 1900(21050331000 J&D COURT (5,705.99) 11- TOTAL $0.00 REVENUE DESCRIPTION AMOUNT ****~******************************************************************* TOTAL $0.00 ************************************************************************ REQUESTING COST CENTER: APPRC~ALS: DIRECTOR OF FINANCE BOARe OF SUPERVISORS FINANCE SIGNATURE tf~~-!~ tlt" I,) /11<. ", tl.. (, , i C!.... vl i i -...... / DATE / '/- /<iI' -7~ . /' ) '-,; -l ,/ MOTION: Mr. Bain SECOND: Mr. Humphris MEETING DATE: August 4, 1993 CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Albemarle County Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provi- sions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 requires a certification by the Supervisors that such executive conformity with Virginia law; of the Code of Virginia Albemarle County Board of meeting was conducted in NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Albemarle County Board of Supervisors. VOTE: AYES: Mr. Bower.man, Mrs. Humphris, Messrs. Marshall, Martin, Perkins and Bain. NAYS: None. [For each nay vote, the substance of the departure from the requirements of the Act should be described.] ABSENT DURING VOTE: None. ABSENT DURING MEETING: None. County e Vlsors ,~' -~ i ; .. l ,) ,- 'Z ',') I 1/)( \ ~_ Li c)=<) COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Board of Supervisors Ella W. Carey Cz,c/(--/' August 2, 1993 Appointments to Various Boards and Commissions B CA Code Board of A ea1s: Two vacancies. One is an alternate position. Mr. Herman Key is currently serving as the alternate representative with term ending August 21, 1993. Mr. Key did not ish to be reappointed. Mr. Bruce Locker contacted our office on gust 2, 1993 and resigned from his position. His term would have pired August 21, 1995. Two people are scheduled to be terviewed for these vacancies on August 4, 1993 (Mr. Frederick ckstep and Mr. David Booth). Ms. Diane Jackson is currently s rving as the alternate representative and staff suggests that she b appointed to replace Mr. Bruce Locker with term ending August 21, 1998. This would leave two alternate vacancies with terms e ding August 21, 1998. F're Prevention Code Board of A ea1s: One vacancy. Mr. Bruce L cker is currently serving with term ending November 21, 1993. He d es not wish to be reappointed. Staff suggests that Ms. Diane J ckson be appointed to replace Mr. Bruce Locker with term ending A gust 21, 1998. C/jng COUNTY OF ALBEMARLE 7-./c - ~./ , ,:.-<: MEMORANDUM TO: FROM: DATE: RE: Board of Supervisors Ella W. Carey CVJC"o- July 30, 1993 Appointments to Various Boards and Commissions iona1 Disabi1it Services Board: One vacancy. This is a newly eated Board. Ms. Elsie Fyrer is scheduled to be interviewed on gust 4, 1993 at 1:30 p.m. The term for this appointment will e pire July 1, 1995. ea1s: One vacancy as an alternative member to this Board. Mr. Herman Key is currently serving with term ending Aguust 21, 1993. Mr. Key did not wish to be reappointed. o people are scheduled to be interviewed for this vacancy on gust 4, 1993 (Mr. Frederick Huckstep and Mr. David Booth) The this appointment will expire August 21, 1998. Colle e Board of Directors: One vacancy. Mr. Bruce D. rris' term expired June 30, 1993. He did not wish to be appointed. Three people were interviewed for this vacancy on ly 7, 1993 (Mr. James H. Barlow, Jr, Mr. Dennis G. DaLuiso and . William Baskerville) and Mr. Clark Jackson is scheduled for an terview on August 4, 1993 at 2: 10 p.m. The term for this pointment will expire June 30, 1997. Use Classification A ea1s Board: One vacancy. Mr. Samual is currently serving with term ending September 1, 1993. He es not wish to be reappointed. Mr. Fred Shilds is scheduled to interviewed on August 4, 1993 at 2:00 p.m. The term for this a pointment will expire September 1, 1995. R'vanna Solid Waste Citizens Advisor Committee: Two vacancies. M . William M. Colony resigned and Mr. James R. Skove is currently s rving with term ending December 31, 1993. Two people are s heduled to be interviewed on August 4, 1993 (Mr. Richard T. S urzem and Mr. Philip H. Nelson, Jr.) and one person is scheduled t be interviewed on September 1, 1993. The term for this a pointment will expire December 31, 1995. .-. 't , J Edward H B~in, Jr Samuel Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 _ FAX (804) 972-4060 Forrest R Marshal" Jr Scollsville David P. Bowhman CharJollesville , Charles S Martin RIVannd Charlotte Y Humphris Jack Jouett I Walter F Perkins While Hall August 6, 1993 M~s. Elsie T. Fyrer 3~7 Eastbrook Drive Charlottesville, VA 22901 Dear Mrs. Fyrer: At the Board of Supervisor~ meeting held on August 4, 1993, y~u were appointed to the Regional Disability Services Board, with term to expire July I, 1995. On behalf of the Board, I would like to take this opportunity to express the Board's ~ppreciation for your w~llingness to serve the County in this capacity. Sincerely, t!'J~ David P. Bowerman Chairman DPB/jng c~: The Honorable James L. Camblos, III Nancy O'Brien, Executive Director, TJPDC * Printed on recycled paper Edward H B~in, Jr. Samuel Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 FAX (804) 972-4060 Forrest R Marshall. Jr Scotlsville David P. Bowerman Charlottesvllle Charles S Martin Rlvannd Charlotte y, Humph"s Jack Jouett' Walter F PerkinS White Hdll July 30, 1993 MS,. Elsie Fyrer 307 Eastbrook Drive C~arlottesville, VA 22901 DEtar Ms. Fyrer: This letter is to confirm that you have an interview with t~e Albemarle County Board of Supervisors on Wednesday, August 4, 1993, at 1:30 p.m., for the Regional Disability Services Board. Tllie interview will be held on the fourth floor of the County O~fice Building. If you have any questions, please contact our office at 296-5843. Sincerely, [J [rl. J)V ('Lt\C.. L) j jV-"~~// 1 ' / i E la W. Carey Y Clerk, CMC EVfCjjng * Printed on recycled paper t\ - , VIRGl~\~ Office of Board of Co un!)' Supervisors 401 McIntire Road Charlottesville), VA 22902-4596 (804) .l96-5843 APPLICA nON TO SERVE ON BOARD / COMMISSION / COMMITIEE (please type or print) ~-:~~,:~:~:, r\1j ~ r~ \ , 0 \ ~, , . MAY: ' ;:iJ ,J ..l \ ~OF~R~ Board / C01$1ission / Committee 1l F G ION A I f) T ~ ART 1 T T V ~ E R V ICE.<; BOA R V , Applicant's ~ame E!.S IE TH E !.MA F YR ER Home Phone 973 - 1 0 S 7 Home Addr9ss '3 0 7 E A S T 8 R 0 (1 /( 0 R I V E 7 r H A.. 1l lOT T F ~ (/1 I I F I V A 7. 7. 9 0 1 Magisterial I]>istrict in which your home residence is located C H A R LOT T E S 1/ 1 L L E Employer : HOMFMAKFll Phone , Business Ad41ress WIL!. FLrRkfISH RfSllMF UPON llFQl1F<\T , Date of EmPloyment Qccupation / Title y ears Resid~nt in Albemarle County 1 4 Y fAR S Previous Residence 2 g 0 5 V ART M 0 U THO R I V E Spouse'sNcufne JOSEPH E. FYRER NumberofChild&IrOOMINGTON, I L NONE Education (qegrees and Graduation Dates) HIGH SCHOOL - 7 9r-,7; A~~OCTATE OF APPLIEV <\qTFNCE - 1964 HAVE TAKEN MANY EVENING AOULT EO. COMMUNITY COLLEGE & M&#lfehfh~1fnI1hfubEtE%uQjNe~4 ICh~rchqJ1atb~~6cial Groups BET A SIGMA PH I (WOMEN'.6 I NTER- ~ATIO~~L SfRVrrF n1l0/IP) - <\INCE 1966; BROOME TECHNICAL COMMUNITY COLLEGE ALUMNI iAssor j rHllRCH OF THE INCARNATION , Public, Civic land Charitable Office and / or Other Activities or Interests AM E R I CAN V I A BET E S AS SO C I A T ION; , CHARLO~TESVTLIF AllFA TRAN<\PIANT SUPPORT GROUP: USHER FOR SPORTS & SPECIAL EVENTS ~T UVa; INTEREST - FAMILY GENEOLOGIES. SEE BACK FOR OFFICES HELD. Reason{s) for: Desire to Serve on this Board / Commission / Committee I HAVE ~ FIRST-HAND KNOWLEDGE OF THE NEEDS OF THE DISABLED. I BELIEVE I , rOlll f) O:FFER GOOV INPUT AND FOLLOW THROUGH ON AN ASSIGNMENT. The information provided on this application will be released to the public upon request. tfL · --- ~, t 't-;J.~ Signature Return to: : CI,erk, BQard of County Supervisors : Aobl!~rle. County: , 41 c1ntlre RQllo Char ottesviIle, V A 22902-4596 ~~bll<t13 Date ~'1.""\"''''''"":"""_,,,,,., PAST PRESIVENjJ~V~~OARV OF VIRECTORS - PIEVMONT CHAPTER OF AMERICAN VIABETES ASS"OnATION, CHARLOTTESVILLE HELV NUMEROUS O#l:;:1CES IN BETA SIGMA PHI THROUGHOUT THE YEARS, SUCH AS PRE"S.z'12ENT ANVRECORVI NG SECRETARY OF BOTH CHAPTER & CITY COUNC I L - B'I:HJ1~io:~.~~.. "." A. NV BLOOMINGTON, I L. VOGWOOV BREAKFAST COMMITTEE :''''''~t-~:x:~iLLE MEMBER OF ALUMNI ASSOCIATION BOARV OF VIRECTORS - BROOME TECHNICAL COMMUNITY COLLEGE, BINGHAMTON, NY. /~13\ (~.;) f' Edward H Ba n, Jr Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 FAX (804) 972-4060 Forrest R Marshall, Jr Scotlsville David p, BoVJ rman CharlottesviJ e Charles 5 Martin Rlvannd Charlotte Y umphfls Jack Jouett Walter F PerkinS While Hall August 6, 1993 r. Clark C. Jackson 2503 Huntington Road Charlottesville, VA 22901 Dear Mr. Jackson: At the Board of SupervisorS meeting held on August 4, 1993r ou were appointed to the Community College Board of Directors, ith term to expire June 30, 1997. On behalf of the Boardr I would like to take this o portunity to express the Board's ~ppreciation for your illingness to serve the County in this capacity. Sincerely, (-~~ ~. David P. Bowerman Chairman DPB/jng cc: The Honorable James L. Camblos, III Deborah DiCroce ).;f~ ~0 ~ f.~J~ -ell.< f,~ (~tAJ- ~~ ~~ 7:i, ~~, L /'i 1/"" f j (~/~ (1) Printed on recycled paper ,~ Edward H Bain, Jr Samuei Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 FAX (804) 9724060 Forresl R. Marshall. Jr Scollsville David P. Bowerman Charlottesville Charles S Martin Rivannd Charlotte y H~mphrrs Jack Jouett Willter F PerkinS White Ha.ll July 30, 1993 Mr. Clark C. Jackson 2503 Huntington Road Charlottesville, VA 22901 Dear Mr. Jackson: This letter is to confirm that you have an interview with the Albemarle County Board of Supervisors on Wednesday, August 4, 1993, at 2:10 p.m., for the Community College Board of Direct.ors. The interview will be held on the fourth floor of the County Office Building. If you have any questions, please contact our office at 296-5843. Sincerely, (".. ' (' \.. U'- Ella W. Carey Clerk, CMC Cl U l\ , I '). , I\..' \ i U v' EWC/jng * Printed on recycled paper ~ ~ c:-\ VIRGl~\~ Office of Board of Coun!)' Supervisors 401 McIntire Road Charlottesville). VA 22902-4596 (804) L96-5843 APPLICA nON TO SERVE ON BOARD / COMMISSION / COM~&E.9F ~;;;;' (please type or print) -.. ission / Committee Community College Board Of Directors Applicant's ame Clark C. Jackson Home Phone 804-973-2311 Home Addr ss ?"in~ HllnH ngrnn Rmll-J Charlottesville VA 22901 Magisterial istrict in which your home residence is located Wnnc1hrnnk Employer F rm In Phone 804-978-7457 Business Ad ress716 West lHo c'hRrlottp.Rville VA 22901 Date of Em oyment 9-1-85 Occupation / Title Agent Years Resid nt in Albemarle County 8 Previou~ Residence 3316 Basie Rd Richmond V A Spouse's N eGloria S. Jackson Number of Children 1 Education ( egrees and Graduation Dates) HRmpton Hni vp.rsity 1978. Nelson County High School 1974 r~.~ ,@ ;~] j NAY 2.. Iqqi --- fE_U W fE r:: I' I Publi ust Fr' harlottesville Chamber Of C mm ssistant Coach for City Parks & Recreation bo s Central Virginia Life Underwriters irIs basketball e illS in our youths educational The informa 'on provided on this application will be released to the public upon request. ,/ l___l.::- C:. ...., ,1\... (' / . X'.--jA." :)~ / /- ,'- "- . ~ .J 1"- 'l ~ Signature Date Return to : Cl1erk, Board of County Supervisors A bm;~le County: 01 clntir R ~har ottesvi~Ie, \'1 22902-4596 COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 June 1, 1993 Forrest R. Marshall, Jr Scottsville Charles S Martin Rivanna Charlotte y, umphris Jack Joue Walter F, Perkins White Hall . Clark C. Jackson 2503 Huntington Road C arlottesville, VA 22901 Applicant: ur completed application form has been received and attached is flow-chart outlining the appointment process for all Boards and mmissions and a fact sheet on the Board or Commission for which u are applying. We appreciate your willingness to serve on the mmunit Colle e Board of Direcotrs. ur application will be distributed to the Board members for their r view; for a magisterial district appointment your application w'll be forwarded only to the supervisor of your district. D pending on the position and the number of applicants, the Board w'll decide whether to interview qualified candidates. If you are s lected for an interview, you will be notified approximately two t three weeks after the application closing date. You will also b notified at approximately the same time if you are not selected f r an interview. though it is not always possible, due to the Board's meeting hedules, or the schedule of individual members, the Board tempts to schedule interviews within 45 days and to make the tual appointment within 60 days of the application deadline. If u have any questions on the status of your application during at time period, please do not hesitate to call this office. Sincerely, E C/jng 0'o~ ( c.ix {,{ Cd, (L{L[;), Ella W. Carey, CI~k, CMC Board of County Sf~ervisors " / A tachments * Printed on recycled paper Edward H Ba n, Jr Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 _ FAX (804) 972-4060 correst R Marshall, Jr Scollsville David P. Bow rman Charlottesvlll Charles S Mart,n R\vanna Charlotte Y umphris Jack Jouel! Walter F_ Perkins While Hall August 6, 1993 Mr. Fred W. Shields, Jr. Greenmont Farm P Box 271 K ene, VA 22946 Mr. Shields: ~~ At the Board of Supervisors meeting held on August 4, 1993, Y u were appointed to the Land Use Classificatic5n Appeals Board, with term to expire September 1, 1995. On behalf of the Board, I woul~ like to take this o portunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, (i)J~?- David P. Bowerman Chairman B/jng The Honorable James L. Camblos, III Bruce Woodzell, County Assessor (1) Printed on recvc/ed paper Edward H Sam, Jr Samuel Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 2965843 FAX (804) 9724060 Forrest R Marshall, Jr SCOllsville David p, Bowerman Charlottes'Jille Charles S Martln Rivanna Charlotte Y ;Humphns Jack Jouet1l Walter F. Perkins White Hall July 30, 1993 M~. Fred W. Shields, Jr. Greenmont Farm P.O. Box 271 K~ene, VA 22946 Dear Mr. Shields: This letter is to confirm that you have an interview with the Albemarle County Board of Supervisors on Wednesday, August 4, 1993, at 2:00 p.m., for the Land Use Classification Appeals Board. The interview will be held on the fourth floor of the County Office Building. If you have any questions, please contact our office at 296-5843. Sincerely, <-_:> 11 \ ( , 'Ii _\.. '- {(,d' \ Ella W. Carey Clerk, CMC I . ' l '{t Ll ~i / /\ '} '\ ,) ij v EWC/jng * Printed on recycled paper -I . ' Edward H, Baun, Jr, Samuel Millet COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall, Jr Scottsville David p, Bowerman Charlottesville Charles S, Martin Rivdnna Charlotte y, H~mphris Jack Jouett Walter F Perkins White Hall June 14, 1993 Mr. Fred W. Shields, Jr. Greenmont Farm P.O. Box 271 Keene, VA 22946 Dear Mr. Shields: This letter is to inform you that you have been selected to be i~terviewed for the Land Use Classification Appeals Board. Since the term of the position for which you will be interviewed does not e~pire until September, the Board has decided to interview selected candidates in August. You will be contacted approximately two weeks before the day of the interview to schedule a time. If you have any questions, please feel free to contact the Clerk's office at 296-5843. Thank you for your time and your willingness to serve the County in this capacity. Sincerely, .. \ ,;7 (/.//~~- David P. Bowerman Chairman DPB: jng * Printed on recycled paper .. , ~ l~ vIRGlt<\~ Office of Board of Coun~ Supervisors 40 I Mcintire Road Charlottesville" VA 22902-4596 (804) L96-5843 APPLICA nON TO SERVE ON BOARD / COMMISSION / COMMlITEE (please type or print) mission/Committee L';(JtVD f/SL c../~~s'l/{tCi'IJV ;Of/i/O/S &C'Ali1..0 -;:;-~.e-/ W. Sfl,~I.D<: dr. Home Phone 029' - .S'tft1? Home Addr ss (J. ,e~e tV 1'10 N t "]:/0 Il.I'1 r~ I, 131 K ~? I /1'e L. AI l- Y I If t. /IV I ~ 2. .<. Q'1-6:> Magisterial istrict in which your home residence is located 5(I))H -5 V I' I I c/ Employer Phone ~ '1? - d I q .2 Business Ad ress ChbYl,lies y;/IIt, 71/'?klA//,4 ,:; ;J..lftJ,.J DateofEmpoyment /r;ts Occupation/Title -Y/~L. ;Or~s. - "':;v<:i /M5S' ' . . Years Resid nt in Albemarle ~ounty tlt"v of- '1/ S/,~...> Previous Residence .n-l. Vt/llYllII, riA G/AI/,(J Spouse's N c0 rrrc c..4 Number of Children ~ Education ( egrees and Graduation Dates) ..&n:r.r~i7 rf 7M1ffl~ e,,/I~~ ~ COUNTY OF ALBH",1A.RLf Ie- nl-1.. l'r-::l r-;;:) r:::J fl n n i"r-:"'.-.., r;:n1 '! ,)-..-l,',__Ll_, ._...~ I, . ) I' . ,I . /lr,r't MAY 281)'9} )1111 i: \ t- l II I : 1 "--, Y" -. . ,,-',' ........,...' [I II U ~; L!::J ~:J t:~~ kJ \: t!:-.::':; ~,...i.-JJ 80j\,RD OF SUPEi{'v'ISC~S f(. Z. 'l.J ,flee/ / /Q1h>/~ C/;"'S Uci. "Y<- N /;,~ ,'"., C?r/V"ll V- iO The informat on provided on this applica '0 5: -ZJ;' 93' Date Return to : CII~rk, BQard of County Supervisors A bm;~Je. Co..!!nty, 01 clntIr l{ ~har ottesvi~Ie, ~X 22902-4596 , COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296.5843 FAX (804) 972,4060 Forrest R, Marshall, Jr. 5<:ottsville Charles S, Martin Rivanna Charlotte y, Jack Joue Walter F, Perkins Whil. Hall May 17, 1993 . Fred W. Shields, Jr. P.O. Box 271 K ene, VA 22946 ar Applicant: addition to the attached application form you requested, you will find a flow- art outlining the appointment process for all County Boards and Commissions and fact sheet on the Board or Commission for which you are applying. If you are terested in serving on the Land Use Classification Appeals Board and Jefferson ea Board on A in and would like to be considered by the Board of Supervisors r this position, please return your completed application to this office by Mav 1993. ter the above closing date, your application will be distributed to the Board o Supervisors for their review; for a magisterial appointment your application w'll be forwarded only to the supervisor of your district. Depending on the p sition and the number of applicants, the Board will decide whether to interview alified candidates. If you are selected for an interview, you will be notified proximately 2-3 weeks after the application closing date. You will also be tified at approximately the same time if you are not selected for an interview. though it is not always possible, due to Board member or meeting schedules, the ard of Supervisors attempts to schedule interviews within 45 days and the tual appointment to the position within 60 days of the application deadline. you have any questions on the status of your application during that time riod, please do not hesitate to call this office for additional information. Sincerely, ~~ Y.D, CCV'LLl-f! ~ Ella W. Carey, Clerk, CM~ Board of County Supervisors A tachments * Printed on recycled paper ... Edward H, Bin, Jr. Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 June 1, 1993 Forrest R, Marshall, Jr Scottsville David p, Bow rman Charlottesvi Ie Charles S, Marlin Rivanna Charlotte y, umphris Jack Jouett Walter F, Perkins While Hall . Fred W. Shields, Jr. eenment Farm O. Box 271 ene, VA 22946 Applicant: completed application form has been received and attached is flow-chart outlining the appointment process for all Boards and mmissions and a fact sheet on the Board or Commission for which u are applying. We appreciate your willingness to serve on the nd Use Classification A eals Board. ur application will be distributed to the Board members for their view; for a magisterial district appointment your application II be forwarded only to the supervisor of your district. pending on the position and the number of applicants, the Board II decide whether to interview qualified candidates. If you are lected for an interview, you will be notified approximately two three weeks after the application closing date. You will also notified at approximately the same time if you are not selected r an interview. though it is not always possible, due to the Board's meeting hedules, or the schedule of individual members, the Board tempts to schedule interviews within 45 days and to make the tual appointment within 60 days of the application deadline. If u have any questions on the status of your application during at time period, please do not hesitate to call this office. Sincerely, c~ 0Q (J LG CiJu\J~)J) EI~ W. Carey, Clerk, CMC Board of County S e visors E C/jng A tachments (1) Printed on recycled paper Edward H Ball, .Jr Samuel Mille David P. Bowe man Charloltesvlll Charlotte Y H mphris Jack Jouel1 COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 FAX (804) 9724060 Forrest R Marshall Jr Scottsv,lIe Chorles S Martin RII..'annd Walter F Perkms I),)hile Hall August 6, 1993 . Diane Jackson 5 Milford Road rlysville, Va 22936 ar Ms. Jackson: At the Board of SupervisorB meeting held on August 4, 1993, u were appointed to the BOCA Code Board of Appeals and Fire event ion Code of Appeals, with terms to expire on August 21, 98. On behalf of the Board, I would like to take this portunity to express the Board's appreciation for your llingness to serve the County in this capacity. Sincerely, 6~/)~6~ David P. Bowerman Chairman D B/jng c The Honorable James L. Camblos, III Jesse Hurt, Director, Inspections * Printed on recycled paper Edward H. Bain, Jr Sdmuel Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 FAX (804) 972-4060 Forrest R. Marshall. Jr Scottsville David P. Bowerman Charlottesvillie ChMles 5 MMtin Rivanna Charlotte Y Humphns Jack Jouett Walter F. Perkins White Hall August 6, 1993 Mr. Frederick L. Huckstep PO Box 125 Earlysville, VA 22936 Dear Mr. Huckstep: At the Board of Superviso~ meeting held you were appointed as the alternate member on of Appeals, with term to expire on August 21, on August 4, 1993, the BOCA Code Board 1998. On behalf of the Board, I would like to take this orportunity to express the Board's ~ppreciation for your willingness to serve the County in this capacity. Sincerely, /..---) 7/:::? _ / /~~rh. ~~id P. Bowerman Chairman DPB/jng cc: The Honorable James L. Camblos, III Jesse Hurt, Director, Inspections (1) Printed Oil recycled paper Edward H Bin, Jr Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902,4596 (804) 296,5843 FAX (804) 972-4060 Forres! R Marshall. Jr Scotlsville David P. Bow rman CharlO!leSVII e Charles 5 Martin Rivanna Charlotte Y umphns Jack Jouett Walter F, Perkins While Hall July 30, 1993 M Frederick L. Huckstep P O. Box 125 E rlysville, Va 22936 D ar Mr. Huckstep: This letter is to confirm that you have an interview with t e Albemarle County Board of Supervisors on Wednesday, August 4, 1 93, at 1:40 p.m., for the BOCA Code Board of Appeals. The l terview will be held on the fourth floor of the County Office B ilding. If you have any questions, please contact our office at 2 6-5843. Sincerely, ., I 1,( . . AI ('cL\U".1 /1. j} \Ui1'- ! 0 () Ella W. Carey ./ : v Clerk, CMC (" ., ^ 'j' 1\/ , I. . ! LLl jlj J I , E C/jng * Printed on recycled paper " Edward H, Ba n, Jr Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902,4596 (804) 296,5843 ' FAX (804) 972-4060 Forrest R. Marshall, Jr. Scottsville David p, Bow rman Charlottesvill Charles 5 Martin Rivanna Charlotte y, umphris Jack Jouett Walter F, Perkins White Hail June 14, 1993 M . Frederick L. Huckstep P o. Box 125 E rlysville, VA 22936 D ar Mr. Huckstep: This letter is to inform you that you have been selected to be i terviewed for the BOCA Code Board of Appeals. Since the term of t e position for which you will be interviewed does not expire u til August, the Board has decided to interview selected c ndidates during that month. You will be contacted approximately t 0 weeks before the day of the interview to schedule a time. If you have any questions, please feel free to contact the C erk' s office at 296-5843. Thank you for your time and your w llingness to serve the County in this capacity. Sincerely, UVb~ David P. Bowerman Chairman DB: j ng * Printed on recycled paper ~. ,,!:-, ;,;'" (-,) vIRGH'~\\'- Office of Board ofCoun~ Supervisors 40 I McIntire Road Charlottesville VA 22902-4596 (804) 296-5843 1 BOARD OF SUPERVISq? APPLICATION TO SERVE ON BOARD / COMMISSION / COMMITfEE (please type or print) ission / Committee BOCA Code Board of Appeals l~ rn ~ I q 1\ } MAY 2 8 '993 ~O\Yl~'. ... Applicant's ame Home Addre s Frederick L. Huckstep Home Phone 978-4073 P. O. Box 125 Earlysville, VA 22936 Magisterial Employer Business Ad istrict in which your home residence is located 2rw Consult in En ineers, P. C. Whi te Hall Phone 296-2116 22902 800 E. Jefferson Street Charlottesville, VA Date ofEmp oyment 10/1/89 Years Resid 11t in Albemarle County 40 Spouse's N Sandy M. Huckstep Education ( egrees and Graduation Dates) Occupation / Title Engineer Previous Residence Number of Children 3 B. S. Mechanical Engineering 1<)7') T11)' r.rppk TTnirprl Mprnnrli!':r r.nllrl'n Earlysville Vol Fire Company I feel that m round could benefit the citzens of Albemarle by m involvement with this board. See attached resume. The informa 'on provided on this application will be released to the public upon request. J-.~~~ Signature '[,,7 ~ Ict'l3- Date Return to : Clerk, Board of County Supervisors Albemarle County 401 McIntire Road Charlottesville, VA 22902-4596 FREDERICK L. HUCKSTEP, PE Professional Registration Professional Engineer Commonwealth of Virginia 18199 Education MS Mechanical Engineering BS Mechanical Engineering University of Virginia University of Virginia 1977 1975 EXlJerience Zrw CONSULTING ENGINEERS, PC, Charlottesville, Virginia, 1989-present, Project Engineering Manager. * Evaluation and design of building control systems including pneumatic, electronic and automation systems HV AC, plumbing, electrical, and lighting systems design for institutional, commercial, research and residential facilities Computerized studies of building energy consumption Supervision and inspection of project construction Evaluations of existing mechanical and electrical systems Review of system designs for mechanical, plumbing, and electrical code compliance Project cost estimation * * * * * * PIEDMONT VIRGINIA COMMUNITY COLLEGE, Charlottesville, Virginia, 1983- present, HV AC Instructor II. * Developed and taught advanced level courses related to refrigeration, controls, testing and balancing, heat pumps, etc. RAY FISHER, INC., Charlottesville, Virginia, 1983-1989, Vice President - Engineering. * In-house design of HV AC, control, electrical and automation systems for commercial, institutional, and industrial applications Construction management for mechanical projects Management of service department Scheduling of construction personnel Supervision of HV AC, controls, and building automation division Estimating for commercial, institutional and industrial projects * * * * * COMMONWEALTH ENERGY CONTRACTORS, INC., Charlottesville, Virginia, 1977-1982, Partner. * Designed and installed alternative heating and cooling systems IACHETTA ASSOCIATES, PC, Charlottesville, Virginia, 1979-1980. * Design of heating, ventilating and air conditioning systems for residential and commercial projects. UNIVERSITY OF VIRGINIA, Charlottesville, Virginia, 1975-1977, Research Associate. * Managed solar energy research projects funded by the U.S. Department of Energy. Experimental programs included testing of heat transfer characteristics of active solar trickle collectors and commercial active solar panels. Professional Memberships National Fire Protection Association Edward H Bai , Jr, Samuel Mille COUNTY OF ALBEMARLE Office of Soard of Supervisors 401 McIntire Road Charlottesville, Virginia 22902,4596 (804) 296,5843 FAX (804) 972,4060 Forrest R, Marshall. Jr Scotlsville David p, Bow rman Charlottesvill Charles S Martin Rivanna Walter F, Perkins White Hall May 21, 1993 M . Fred Huckstep 8 0 East Jefferson street C arlottesville, VA 22902 D ar Applicant: I addition to the attached application form you requested, you will find a flow- c art outlining the appointment process for all County Boards and Commissions and a fact sheet on the Board or Commission for which you are applying. If you are i terested in serving on the BOCA Code Board of Appeals and would like to be c nsidered by the Board of Supervisors for this position, please return your c mpleted application to this office by May 28, 1993. ter the above closing date, your application will be distributed to the Board o supervisors for their review; for a magisterial appointment your application w'll be forwarded only to the supervisor of your district. Depending on the p sition and the number of applicants, the Board will decide whether to interview q alified candidates. If you are selected for an interview, you will be notified a proximately 2-3 weeks after the application closing date. You will also be n tified at approximately the same time if you are not selected for an interview. though it is not always possible, due to Board member or meeting schedules, the ard of supervisors attempts to schedule interviews within 45 days and the tual appointment to the position within 60 days of the application deadline. you have any questions on the status of your application during that time riod, please do not hesitate to call this office for additional information. Sincerely, t1lliL 0 iJl { OiR Ella W. Carey, Clerk, CM~ Board of County supervisJ~s A tachments * Printed on recycled paper David p, Bow rman Charlottes viiI COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 June 1, 1993 Forrest R, Marshall. Jr. Scottsville Edward H, Ba n, Jr Samuel Mill r Charles S, Martin Rivanna Charlotte y, umphris Jack Jouett Walter F Perkins While Hall M . Frederick L. Huckstep P O. Box 125 E rlysville, Va 22936 D ar Applicant: Y ur completed application form has been received and attached is a flow-chart outlining the appointment process for all Boards and C mmissions and a fact sheet on the Board or Commission for which y u are applying. We appreciate your willingness to serve on the B CA Code Board of A eals. ur application will be distributed to the Board members for their view; for ~ magisterial district appointment your application II be forwarded only to the supervisor of your district. pending on the position and the number of applicants, the Board II decide whether to interview qualified candidates. If you are lected for an interview, you will be notified approximately two three weeks after the application closing date. You will also notified at approximately the same time if you are not selected r an interview. though it is not always possible, due to the Board's meeting hedules, or the schedule of individual members, the Board tempts to schedule interviews within 45 days and to make the tual appointment within 60 days of the application deadline. If u have any questions on the status of your application during at time period, please do not hesitate to call this office. Sincerely, E Cjjng (' -) /t~ LX LA) (a~jt Ella w. Carey, Cle k, CMC Board of County su ervisors A tachments * Printed on recycled paper .~- Edward H B"In, Jr Samuel Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 FAX (804) 9724060 Forrest R Marshall. Jr Scottsvllle David P. Bowerman Charlottesville Charles S Martin Ri\'iHH1d Charlotte Y Humphris Jack Jouett Walter r _ Perkins \Vhllf' Hall August 6, 1993 M;r. David Booth Route 3, Box 188 Charlottesville, VA 22903 Dear Mr. Booth: At the Board of Supervisor~ meeting held you were appointed as the alternate member on of Appeals, with term to expire on August 21, on August 4, 1993, the BOCA Code Board 1998. On behalf of the Board, I would like to take this opportunity to express the Board's ftPpreciation for your willingness to serve the County in this capacity. Sincerely, f}aJ6~ David P. Bowerman Chairman DPB/jng cc: The Honorable James L. Camblos, III Jesse Hurt, Director, Inspections * Printed on recycled paper Edward H, Bain, Jr Samuel Mille1r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 FAX (804) 9724060 Forrest R Marshall. Jr Scotrsvdle David P. Bowsrman Charlottesville Charles S MartlO Rivanna Charlotte Y Humphris Jack Jouett Walter F. Perkins WhIle Hall July 30, 1993 Mr. David Booth Route 3, Box 188 Charlottesville, VA 22903 Dear Mr. Booth: This letter is to confirm that you have an interview wich the Albemarle County Board of Supervisors on Wednesday, August 4, 1~93, at 1:50 p.m., for the BOCA Code Board of Appeals. The idterview will be held on the fourth floor of the County Office Building. If you have any questions, please contact our office at 296-5843. Sincerely, '7 ; . 1 ,\1 / . /1 (, UL.~ )~ C;Cli'LUY i Ella W. Carey U Clerk, CMC /)\/1\..\/ I ;\ u u EWC/jng (i) Printed on recycled paper ,;' .. Edward H, Bain, Jr. Samuel Millt-r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 FAX (804) 972-4060 F arrest R, Marshall, Jr Scotlsville David p, Bowerman Charlottesville Charles S, Martin Rivanna Chari one y, Humphris Jack Jouett Walter F, Perkins White Hall June 14, 1993 Mt. David Booth Route 3, Box 188 Charlottesville, Va 22903 Dear Mr. Booth: This letter is to inform you that you have been selected to be interviewed for the BOCA Code Board of Appeals. Since the term of tl11e position for which you will be interviewed does not expire until August, the Board has decided to interview selected candidates during that month. You will be contacted approximately two weeks before the day of the interview to schedule a time. If you have any questions, please feel free to contact the Clerk's office at 296-5843. Thank you for your time and your willingness to serve the County in this capacity. Sincerely, O~p~z~~ David P. Bowerman Chairman Dl?B : j ng * Printed on recycled paper MAY-27-93 THU 3:33 ,.,' ~ UVA Faci lilies Managemnl FAX NO. 8049824628 P.01 FfLX TRc\.L'J"SNfISSION 'C.JNI'V'E.Sr.rt OF VIRGINIA. . E~CIU1IES MA4'fA(.:.c.;.V!ENT ~- ",--. FACILlT.IES p:lAJ.'U'fmG A.J.'tD CONS1:RUcnON Da!..R:I~Wrr. S7S Alc!.==z= Mad.. ~oc:tl::s'V'i1t, V"~ 2ZI03-24i6' TeL (304) 982~Z1 F..<\X (8C4) 9lIZ-;623 wc (304) 9S:Z.~ AR 0::= ,J7 mo/ ~ _.~ ...... .' '" ," ,. "'/ .... PROM; j)?1v lei 'R-n I? 'IE . "'.=.ONE NO: 'tgZ'" 5 BcB ?!tCI!:cr~ :EUNo. 97Z- '106,; 0 "OVA nama NO. NO. OF ~f.:':;'~ ~ (izd. this s.beeQ IfrJJ~q~ $v pos'--hu:., ''J!..n;JJ;,~ adr.JJ~' 'b-,J:' ~pi== sr~ OLJ~ CDI..~.......s I MA)~27-93 THU 3:33 UVA Faci lilies Managemnl ... ~ 06/27/93 09:30 FAX NO, 8049824628 P. 02 IdJ OO~ County of Albemarle r~ ~ ~~ U WI ~ i' iturMA:n i993 J BOARD OF SUPERVISORS i 'I, ~ Office ofhrd ot~ Supttvisors 401 McInIirc RDad CharioUolviUe...yJ. 22902-4596 (804) ~5843 APPLICATION TO SERVE ON BOARD I COMMISSION I COMMITl'EB ~ type or prild) Y. M~Mnhip- in Pr.afmnlll, DII.h,~ n.u~h mil lop ~BI Gm. PubI~_ C'~ ad Chftritable Mce and / or Met Activitfea at InteresbI 'R~t) ibr Degjm to S~ on thd. RlllllM J l'.nmmi!llrion I Comm~ Tho ~ provided on this appIicatiOJl will be released CO tho pUblic upon rcqUltt. Q...,(J~ ;;. 7 "70:3 SilP'llt'lIre aa..m to ~ Oerk. Board 01 Counly Supervisors Albemarle CGuat, 401 Mdntite Road Claarlottenille, VA 2~:M596 Edward H, Bin, Jr. Samuel Mil er David p, Bo erman Charlottesv lie .., COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall. Jr. Scottsville Charles S, Marlin Rivanna Charlotte y, umphris Jack Jouett Walter F, Perkins White Hall May 27, 1993 . David Booth ar Applicant: addition to the attached application form you requested, you will find a flow- art outlining the appointment process for all County Boards and Commissions and fact sheet on the Board or Commission for which you are applying. If you are terested in serving on the BOCA Code Board of Appeals and would like to be nsidered by the Board of Supervisors for this position, please return your mpleted application to this office by Mav 28, 1993. ter the above closing date, your application will be distributed to the Board Supervisors for their review; for a magisterial appointment your application 11 be forwarded only to the supervisor of your district. Depending on the sition and the number of applicants, the Board will decide whether to interview alified candidates. If you are selected for an interview, you will be notified proximately 2-3 weeks after the application closing date. You will also be tified at approximately the same time if you are not selected for an interview. though it is not always possible, due to Board member or meeting schedules, the ard of Supervisors attempts to schedule interviews within 45 days and the tual appointment to the position within 60 days of the application deadline. you have any questions on the status of your application during that time riod, please do not hesitate to call this office for additional information. Sincerely, Ella W. Carey, Clerk, CMC Board of County Supervisors A tachments * Printed on recycled paper . Edward H, Bin, Jr Samuel Mill r COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296,5843 FAX (804) 972,4060 Forrest R, Marshall, Jr ScottsviJle David p, Bo rman Charlottesvi Ie Charles S, Martin Rivanna Charlotte y, umphris Jack Jouett Walter F, Perkins White Hall June I, 1993 M . David Booth R utw 3, Box 188 C arlottesville, Va 22903 D ar Applicant: completed application form has been received. We appreciate willingness to serve on the BOCA Code Board of Appeals. y y A ter the closing date, your application will be distributed to the Bard members for their review; for a magisterial district pointment your application will be forwarded only to the pervisor of your district. Depending on the position and the mber of applicants, the Board will decide whether to interview alified candidates. If you are selected for an interview, you II be notified approximately two to three weeks after the plication closing date. You will also be notified at proximately the same time if you are not selected for an terview. though it is not always possible, due to the Board's meeting hedules, or the schedule of indi vidual members, the Board tempts to schedule interviews within 45 days and to make the tual appointment within 60 days of the application deadline. If u have any questions on the status of your application during at time period, please do not hesitate to call this office. Sincerely, C /1 () ) / Cyy 0 (Jv (v dA.tJ.....;k- Ella W. Carey, Clerk CMC Board of County Supe isors E C/jng * Printed on recycled paper Edward H Bam, Jr Samuel Mille David P _ Bow rman Charlottesvill Charlotte Y Humph"s Jack Jouett COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 ,FAX (804) 972-4060 August 6, 1993 s. Nancy Whiting Barnett Box 492 ozet, VA 22932 Forrest R Marshall. Jr Scottsvdle Charles 5 Martm Rivdnna Walter F. Perkms Whlle Hall At the Board of Supervisor~ meeting held on August 4, 1993, u were appointed to the Jordan Development Corporation, with rm to expire August 13, 1994. ar Mrs. Barnett: On behalf of the Board, I would like to take this o portunity to express the Board's ~ppreciation for your willingness to serve the County in this capacity. Sincerely, /-'1 (j/~~ David P. Bowerman Chairman B/jng The Honorable James L. Camblos, III Forest D. Kerns, Executive Director * Printed on recycled paper \~ , _,..............d I BOARD OF SUPERV~~F~" Phone Date of Emp oyment 0ccupation / Title 12e_ +, rroe.1 R ei i s kve.L )..;' u v~ Years Resid nt in Albemarle County 0 f' Previous Residence Spouse's N e G ').. y ~ e. -, f _ fY) I AJ Y N 7lNumber of Children Education ( egrees and Graduation Dates) ~ I .tV DYl 'DU~/t/ The informat on provided on this application will be released to the public upon request. "---1l "t.Jl.'LL.t...j.. LiJ', .&,(...4c.e-LC '- 0 Signature Return to: CI~rk, BQard of County Supervisors A bm;~le. COJ!nty: 01 clntIr.l{ ~har ottesvi~le, ~i 22902-4596 ~LI 1'1'73 Date Edward H, Bai , Jr Samuel Mille COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902,4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall, Jr Scottsville Charles S. Martin Rivanna Walter F, Perkins White Hall May 7, 1993 Ms. Nancy Barnett N CP P litical Action Committee P Box 492 C ozet, VA 22932 your request, I am forwarding to you several application forms for various ards and Commissions. In 'addition, I have enclosed several copies of the flow- art outlining the appointment process for all County Boards and Commissions and fact sheet on the Boards or Commissions for which we are currently advertising cancies. I am also enclosing information on the Board of Social Services. T ere is currently a vacancy for an appointee to that Board from the Rivanna D' strict. It is a district appointment and only persons from the Rivanna D'strict should apply. If you know of persons who are interested in applying for a y of these vacancies and would like to be considered by the Board of S pervisors, please make sure they return the completed application to this o fice by Mav 28, 1993. ter the above closing date, the application will be distributed to the Board Supervisors for their review; for a magisterial appointment the application 11 be forwarded only to the supervisor of that district. Depending on the sition and the number of applicants, the Board will decide whether to interview alified candidates. If the person is selected for an interview, he/she will notified approximately 2-3 weeks after the application closing date. Persons e also notified at approximately the same time if they are not selected for an terview. ar Ms. Barnett: though it is not always possible, due to Board member or meeting schedules, the ard of Supervisors attempts to schedule interviews within 45 days and the tual appointment to the position within 60 days of the application deadline. you or anyone with whom you provide an application have any questions on the atus of the application during that time period, please do not hesitate to call is office for additional information. A tachments Sincerely, ?, w-- W (' 6A~jh ~a W. Carey, Clerk, c. , Board of County Superv's rs (1) Printed on recycled paper Edward H, Bai . Jr, Samuel Mille COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 972-4060 Forrest R. Marshall, Jr. Scottsville David p, Bow rman Charlottesvill Charles S Martin Rivanna Charlotte y, H mphris Jack Jouett Walter F Perkins White Hall May 19, 1993 M . Nancy whiting Barnette P O. Box 492 C ozet, VA 22932 y y completed application form has been received. We appreciate willingness to serve on the Jordan Development Corporation. D Applicant: ter the closing date, your application will be distributed to the ard members for their review; for a magisterial district pointment your application will be forwarded only to the pervisor of your district. Depending on the position and the mber of applicants, the Board will decide whether to interview q alified candidates. If you are selected for an interview, you w'll be notified approximately two to three weeks after the a plication closing date. You will also be notified at a proximately the same time if you are not selected for an i terview. though it is not always possible, due to the Board's meeting hedules, or the schedule of indi vidual members, the Board tempts to schedule interviews within 45 days and to make the tual appointment within 60 days of the application deadline. If u have any questions on the status of your application during at time period, please do not hesitate to call this office. sincerely, ~ {;JL~~ Ella W. Carey, Clerk, Mc Board of County Sup visors E C/jnh * Printed on recycled paper