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Home My WebLink About1992-12-11 I I "~ /.-..- C/'l . '..J.' '.,.' . J_" O:strlbuled to 803m: '-.- ,-.,..--' ~-/) l~!, '75\t\ Agenda it~rn Nrj, _-!::~L.i:;;":::I-L_"-, I ," TEEN CENTER REPORT CHARLOTTESVILLE/ALBEMARLE CHILDREN AND YOUTH COMMISSION DECEMBER 11, 1992 BOARD/COUNCIL MEETING FOR On Friday, December 11th the CACY Commission in con- junction with the Teen Center Steering Committee, teens and both Parks and Recreation Departments, will present a formal proposal to the Charlottesville City Council and the Albemarle County Board of Supervisors concerning the establishment of a Teen Center in the Charlottesville/ Albemarle community to provideva dedicated space for teens that is safe, supervised and substance free. The development of the Teen Center proposal began on May 1st, 1992 at a meeting sponsored by the CACY Commission. Approximately 50 citizens, agency representatives, teens and government officials came together to discuss the creation of a local teen center. As a result of this meeting three subcommittees were formed to continue the development process. These subcommittees included the Program Committee, the Finance Committee and the Site Selection Committee, with a Steering Committee made up of the subcommittee chairs and members of the CACY Commission. Each of the subcommittees conducted research appropriate to their individual charges and submitted this information to the Steering Committee. The Steering Committee accepted the recommendations of the subcommittees and worked diligently for several months to develop these recommendations for presentation to the City Council and the County Board on December 11th. The recommendations to the Charlottesville City Council and the Albemarle County Board of Supervisors concerning the establishment of a Charlottesville/Albemarle Teen Center are: 1) That a Teen Center be established at the Park Street site that is currently owned by the YMCA but may soon be purchased by MACAA. a) Although alternative sites have been researched, the Park Street site is the first choice. 2) That the Teen Center pay rent to occupy the designated space at fair market value, to be negotiated at a later date with the YMCA or MACAA. 3) That the City and County Parks and Recreation Depart- ments Jointly supervise and administer the Teen Center with oversight from a Board of Directors with teen participation (see attached Organizational Structure). I 4) That there be a Teen Council to provide input into the operation and activities of the Teen Center to develop a sense of ownership by the teens. 5) That the Teen Center be staffed by a full-time Director with a part-time Assistant, making full use of volunteers. 6) That the Teen Center provide recreational and educa- tional activities targeted primarily towards high school students with some involvement by middle school students hosted by the older students (see attached Fact Sheet for program activities). 7) That the Teen Center be funded Jointly by the City and the County with in-kind donations of time, materi- als and dollars from local citizens, businesses and organizations to offset costs (see attached Budgets). 8) That the teens pay a nominal membership fee with the possibility of some revenue producing activities in the future. 9) That the Park Street site be upgraded to accomodate the Teen Center with CATEC involved in the repairs, if schedules permit, and with involvement by teens as much as possible. As stated previously, the Teen Center proposal has enJoyed a broad base of support from the Charlottesville/ Albemarle community. Many teens as well as adults from a wide variety of agencies and organizations have participated in this process. The need for a local Teen Center has most recently been documented by the Needs Assessment and Comprehensive Plan completed by the CACY Commission in July, 1992, which stated that a safe place for teen socialization and recreation was the maJor gap identified for teens in this community. Teens have participated in all aspects of the development of this proposal, including a survey to determine appropriate program activities and the canvasing of the Park Street neighborhood to answer questions regard- ing the Teen Center and to develop support for the Park Street site. In the process of coordinating this proposal, it has become clear to the CACY Commission that the time for action is at hand. If we do not move forward with this opportunity to establish a Teen Center now, and create this kind of positive environment for our youth, we may not get another chance. Respectfully Submitted By, Rory Carpenter, Director CACY Commission I TEEN CENTER REPORT ATTACHMENTS 1) 15 STEPS TO A SUCCESSFUL TEEN CENTER 2) CHARLOTTESVILLE/ALBEMARLE TEEN CENTER FACT SHEET 3) TEEN CENTER SURVEY 4) TEEN CENTER ORGANIZATIONAL STRUCTURE 5) LETTER FROM MACAA DIRECTOR ABOUT PARK STREET SITE 6) PARK STREET NEIGHBORHOOD CANVASING MAP 7) PROPOSED TEEN CENTER BUDGET (FEBRUARY 1-JUNE 30, 1993) 8) PROPOSED TEEN CENTER BUDGET (JULY 1, 1993-JUNE 30, 1994) I 15 STEPS TO A SUCCESSFUL TEEN CENTER by Ernie Willnoit President of the Connecticut Teen Life Center The Teen Center is a non-profit or profit organization dedicated to teenagers and to improving their quality of life by providing substance-free ent~rtainment and social programs, encouraging teenagers to become more active in ~heir community, and fostering positive values and skills in teens with the int~nt of developing capable young people. So yOU want to start a Teen Center! Do you realize that most teen centers go out of business within 14 months? Obviously knowing what to do to prevent this fro~ happening is paramount. A step-by-step plan to keep organized and on the rigpt track is absolutely necessary. Based on our experience in Stamford, Con~ecticut and on the input from several teen centers around the country, the fol owing is a 15-step checklist that is a thorough and realistic look at what is ~eeded to create and sustain the operation of a successful Teen Center. 1. Know whom YOU are servina. The one thing that has prevented most Teen Cen ers from succeeding is a lack of understanding of the teenage environment in ~he community. More than anything else, decide who is to benefit. The obv ous answer is teenagers in grades 7-12. However, being more specific than tha , so that all actions will be targeted towards specific populations, is req~ired. We recommend not mixing Middle School and High School teenagers. Ins ead plan separate functions on separate evenings. It is important to define the geography to be covered - where teens live and where they go to school. Know the schools in the area and establish strong reI tionships with the administrators of each. In addition, know your competition! What other forms of entertainment and activity are available to tee s in your area? These can include functions sponsored by the city, schpols, churches, . clubs, and businesses for the benefit of teenagers. Coo dinating schedules is important. 2. "Owned and Run" by Teenaaers. If you can't get teenagers interested, don't go ny farther! The Teen Center must be organized so the teens it is serving are also running it. The best way to accomplish this is to create two separate Boa ds of Directors that can work together. The Student Board of Directors can sha e with the organization its knowledge of what their peers want in a Teen Cen er and should assume the majority of the responsibility for the operations and decision making. The Adult Board of Directors can give the Teen Center the pro essional background and experience it needs to be a successful Student Boa d of Directors. With the help of volunteers and possibly paid staff, the StUI ent Board of Directors and the Adult Board of Directors can offer the Teen Cen er the balance it needs to be a well-rounded and successful organization. 3. "Quality of Life" Vision. It won't matter how many people there are in the orgcnization if there isn't a sincere commitment from each to improving the qua ity of life for teenagers. Just as important are the attitude towards the individual teenage members and an unwavering commitment to helping them improve their quality of life. Memters have to feel needed, no matter how big or little their roles are in the I org~nization. The more needed the members feel, the bigger their commitment wil~ be and the more value they will receive. 4. Know "What it is Not". A Teen Center is not a panacea for all teenage proplems. But it must give the teens in your community needed substance-free ent~rtainment, activities, and programs. The Teen Center cannot be a substitute for other teen-oriented programs traditionally offered by community schools, chu ches and clubs. 5. "Quality" Multi-Faceted Facility. Teen Centers have survived all types of fac lities. The important thing is that the teenagers need to have a place tha~ is strictly "Theirs." The facility should have the equipment and services - D booth, lights, theatre, cafe, lounges, games and delicatessen - that fill the teenager's unique wants and needs and be big enough to accommodate all dif erent types of teens who want to use it. 6. The "Riaht" Music. As any teenager can tell you, no Teen Center will be suc essful if it does not have the "right" music. However, what is called the "ri ht" music depends upon which teenage group is asked. 7. Excitina Promotions. The schools in the area provide the easiest and most extEnsive contact with teens. Find key individuals in each school who will be ablE to determine what to promote, where to promote it and to whom. If your comlunity has access to a radio station or cable television facility, the use of he radio or videos is an excellent way to show your community what the Teen Cen er has already done and what it plans to do. Incentives, such as trips, givE -aways and contests, will also help draw the teens to events. 8. loorooriate Security. The thing that can destroy a Teen Center the quickest is he lack of security. It is important to have enough off-duty policemen, adu t chaperones, and/or bouncers to patrol all the areas occupied by the teers, including the parking lots. However, the teens themselves are the best seclrity. Pick individuals who are proud of the Teen Center, are responsible and who have the energy and drive to interfere in any wrong doing that might OCCl r. 9. "Turned On" Oroanization. Enthusiasm is contagious! Find people who are entlusiastic self-starters and have the initiative to come up with new ideas and then put those ideas into action. In addition, find people who are tou~h-minded and will not give up easily when the Teen Center encounters obst acles. 10. Relationship Buildino Approach. Each teenager must be treated as an indjvidual and with dignity and respect, In order to help them develop their valles and skills, adults must "earn the right to be heard" by first building a relctionship with each teenager and being faithful in every commitment made to then - large and small. Remember, you are a role model! Whether you are a positive or negative role model is up to you! 11. Love for Teenaaers. It is desirable for each individual working with the teen~gers to have a loving and compassionate attitude towards them. One of the best statements I've heard about the attitude to have in working with teen~gers is to "accept teenagers where they are today with a vision of what they can become!" I 12. Plan for "Excellence", It is important to make long range plans (more tha one year in advance) so that you can start preparing for them now. How ver, near term results are required in order to keep those involved in your Tee Center motivated. 13. Investment Strateoy. Even though the Teen Center is probably a non-profit orgcnization, to succeed treat it as a business that needs to be financially hea thy. Knowing the costs of running a successful Teen Center and finding the bes way in your community of meeting those costs is basic. A first priority ShOlld be programs that are self-sustaining as much as possible. At the same timE, an aggressive fundraising strategy should be implemented. 14. Community Aooroach. The Teen Center will be a powerful community service! However, those who will gain the most in learned skills, self-esteem and sel -actualization will be the teenage and adult volunteers who are involved in pro\iding the service to the community. Success will depend upon broad community support as well as the ind~vidual talents and skills of volunteers that step forward. Network with other community organizations early, especially those who sup~ort the teenage community and can assist in breaking down all the barriers that will be encountered. 15. "Go for it. Attitude. Teenagers need caring people who will dedicate their time, efforts and lives to them. If you like challenges, you will find working with teenagers to start a Teen Center one of the most challenging thin~s you have done. At the same time, it can be one of the most rewarding For ~ore information contact the Connecticut Teen Life Center at (203) 357-1900 or write to Teen Life Associates, One Landmark Square, Stamford, Connecticut 06901. .Thi~ article was reproduced from the "Youth Scene" newsletter published by the Conn~cticut Teen Life Center. I "Unsupervised parties where kids drink are out of control. And the per- ception among parents that drinking is OK is out of control. We're going to lose a whole generation if we don't pay attention." -The Surgeon General FACTS The mission of the proposed Teen Center for youth from the Charlottesville/Albemarle area is to provide a dedicated space and location for teens that is safe, supervised, and substance free. This location,will be utilized for recreation as well as educational programs. There will be included: 1. a game room 2. TV lounge 3. snack bar 4. access to gym for basketball, volleyball 5. organized field trips and outdoor activity 6. educational and performing arts programing 7. teen volunteer center 8. off-site teen center sponsored dances ~afety and maintaining a substance free environment ,is addressed hrough the following means: 1. ID's for teens to maintain residency and age eligibility 2. upgrade of teen center facility to he used 3. enforcement of polici~s regarding the possession or use of substances or threatening behavior on site 4. maintenance of adult supervision on site during hours of operation bhe CACY Commission and representatives of many human service agen- ~ies as well as city and county departments of Parks and Recreation re involven with teen representatives from local area schools in he formulation of the plan and design of the teen center. A ~eighborhood advisory committee composed of concerned neighbors nd parents is proposed for input in the continued planning and ~rograming. Personnel from the following organizations have been nvolved: (~ACY Commission Albemarle Parks and Rec. Dept. " ~egion 10 Community Services Charlottesville Parks and Rec. (~ffice for Children & Youth/ Inst. for Substance Abuse Studies Runaway Emergency Shelter Pro. Charlottesville Police Dept. J~onticello Area Community Action Albemarle Police Dept. Agency (MACAA) Community Attention (~ADRE League of Women Voters MCA Family Services, Inc. (~harlottesville Housing Authority Charlottesville Off. of Drug Prevo J~embers Alb. Co. Board of Supervisors r~embers of the Charlottesville City Council rany Interested Citizens, Parents and Teens I TEEN CENTER SURVEY Summary Spring 1992 Fo lowing is a summary of the survey conducted by the program committee for the Ch~rlottesville/ Albemarle Teen Center. Approximately 10% of the student body of 5 local schools were surveyed 1) to ~etermine student interest in programs for the teen center and 2) to identify those stL dents who are interested in serving on a teen center youth committee. Schools included were Charlottesville High School, Buford Middle School, Albemarle High School, Murray School, and Western Albemarle High School. The total number of su veys returned was 200. When the results of each school was tabulated separately there were only slight dif erences found. For a more detailed analysis bv school see the attached pages. Th ~ following activities were identified most often among the top 3 responses (presented in order). Game Room Dances Field Trips Lounge Snack Bar Tat ulating the total number of responses regardless of their rank order suggest that the following activities are most popular: Game Room Snack Bar Field Trips Lounge Dances Outdoor Adventure Wh~n asked to add activities in a column marked "other" many were suggested by the students. Those activities are listed below. roller skating/blading skating rink pool tables volleyball 24-hour basketball basketball archery/kendo putt-putt music lessons riding computers swimming job searching teen help line prevention/education town beautification TEE CENTER ORGANIZATIONAL STRUCTURE " - ,. - ,- - ... '" . ,--- -. ,. ",. ,'--','-','-'-' ,'," -..-", ",- - -. .-......' '.. ...",. --...._----. jJIII_~1r~TII~~11 . -" ...._-.. - ...,.... j~~ft~t~~~iJ~~n_Ut~~~~~f~llli!li * one representative from the City of Charlottesville and one representative from the County of Albemarle MONTICELLO AREA COMMUNITY ACTION AGENCY 215 East High Street Charlottesville, Virginia 22901 (804) 295-3171 HEAD START NELS N COUNTY CHILD CARE CENTER PARE. TS IN EDUCATION PROJ CT DISCOVERY DRE ARY J. BROWN JOB TRAINING CENTER COM UNITY PROGRAMS CHIL HEALTH PARTNERSHIPS HENR B. MITCHELL HOPE HOUSE August 19, 1992 TO FROM RE John Dawson, CACY f~~ Ken Ackerman, MACAA. Facility for the Teen Center Base unde pert curr on our telephone conversation of this past Monday, it is my standing that the following concepts have been developed ining to the location and operution of a local teen center at the nt YMCA site: Use of some dedicated space for a snack bar, lounge and quiet area for study (the former kitchen and library area in lower level of the far left building may be suitable for these functions). Scheduled use of the gym to be coordinated with other groups that may potentially be involved with that facility (e.g. the YMCA) . Activities anticipated from afterschool to 10:30 pm on a Monday through Friday or Tuesday through Saturday basis. 4. A governing board comprised of representative students will be established to develop much of the details of this initiative. It is my understanding that another Board with adult participants will also be involved for oversight purposes. 5. Activities will be targeted primarily towards high school students, with some involvement of middle school students as hosted by the high school students. 6. Rental costs will be established on a square footage basis and proposed for funding through joint City/county support. 7. A full-time staff position will be established to supervise the site potentially through support from both Charlottesville and Albemarle Parks and Recreation resources. Teachers and volunteers (e.g. from Madison House) will be recruited to augment staff. Breaking the Cycle of Poverty TO: John Dawson, CACY Augu t 19, 1992 Page Two Renovation requirements will be approached through student initiatives. It appears that the kitchen area (and probably other areas discussed) will be in need of substantial upgrading, including electrical and plumbing work. The ADA requirements will also need to be considered in planning any improvements. Estimates for initial participation levels are for approximately 20 to 30 students per day, with larger groups expected for special events (e.g. dances). This consideration will require monitoring to ensure sufficient supervision and a level of activities that the site can bear. 1. Transportation may be arranged with area schools or through other means but, for the most part, students will be responsible for their own arrangements. 1. The initial effort will be for a one year period with an evaluation to then occur regarding a continued and long-term site. 1. The idea of naming the facility "The Darden Towe Teen Center" will be considered. 13. Consideration is being given to having Teen Center representatives canvass the neighborhood to determine resident concerns and to work to develop support for the initiative. I suggest that we discuss the format for making such contacts and that we coordinate efforts in this regard. We will be using the above concepts in our efforts to develop our plan for the YMCA site. Please let me know if additional information develops. Than you for your involvement. KA: ih cc: ory Carpenter, CACY l . ~eo.J CVM 0-1'\5 tU ex- en lJ,..:e~i1~ oY1 l~ .e.t' C v.vn-...- ~ unJt...t ' . .;}. G:,~v,- ~-t- sheV-. .+-.& no on-e... v...oYi'\ e. leA,.Je. ;.., ~e....doo{. 1)0 NO+ l~\Ie "Y'\ Y'ha.~\~c.s. 3. L -& '-l D u. Gt:( e.... lAo.. u~ ~ C{. Y"\'l pro ~le~ ea.,l( -&:or Y6U Y C\,o\u"Ci- \e.ecAe..r to h.e..lf' 'Be.. pol:+-c..j oto'nl~~r-g~~_. ~. F: Vl L s~ ~ou. r O<..ss:,"q h ed; 5~+i on ~(\ j f""ttu...cy\ ~()U( F-f.en: 4-0 -Fh.-e- Y.iYl.~.A-. ~~3 '3V 'f Mc.A I Proposed Teen Center Operating Budget February 1 - June 30, 1993 SatLaries Prbf. Services / Entertainment Fobd Security Servic8s $10,085 675 200 900 $11,860 T Proposed Teen Center Budget Starting February 1 - June 30, 1993 Salaries (R) Full-Time Director 5 mos. x $2,017/mo. P of. Services / Entertainment ~unds budgeted for the hiring bf DJ's to pr.ovide music at special events. ~ events @ $225 Fpod bunds budgeted for food and cbther related items for special Events. S(curity Services lunds for off-duty police officers 10 provide supervision during special Events. ~ events x 5 hrs. each x 3 officers/event x $20/hr. $10,085 $ 675 :I: 200 $ 900 I Proposed Teen Center Operating Budget Salaries / Regular and Part-Time Postal Tel~phone Elef:trical Healting Wat~r and Sewer Janlitorial Medlical Supplies Foo~ / Concession Services Edupational and Recreational Supplies Off~ce Supplie,s Sec~rity Services Adv~rtising / PUblicity Pri~ting and Copies Ren Cab e T.V. Rep'jl..ir and Maint.enance Pro . Services / Entertainment Ref 11 se Tote 1: $34,884.00 400.00 913.00 2,400.00 2,700.00 1,080.00 1,000.00 150.00 1,500.00 1,000.00 400.00 3,600.00 750.00 1,000.00 32,340.00 278.00 1,000.00 2,700.00 1,016.00 $89,111.00 Proposed Teen Center I Operating Budget S laries - Re ular and Part-Time F - 21% Full-Time Director Part-Time Employee 30 hrs./wk. x 52 wks. x $5.66 Postal Charges for transmitting mail for all activities. e hone rges for (1) phone for the staff's use (1) pay phone. Phone: tallation - $81.55 th1y Service - $33.78 .78/mo. x 12 mos. = $405.36 gle Line (Office Phone): tallation - $70.85 thly Service $32.08 .08/mo. x 12 mos. = $384.96 $3 4.96 0.85 $4 5.81 ctrical ds budgeted for the electrical power of two buildings. $2 0.00 monthly service x 12 mos. He Fu gas. $2 S.OO/mo. x 12 mos. (Alg. monthly charge.) Wa er and Sewer Fu s budgeted for water and sewer service. $90.00/mo. x 12 mos. (Au. monthly charge.) $20,000.00 8,829.60 $28,829.60 6,054.22 $34,883.82 $ 400.00 $ 913.00 $ 2,400.00 $ 2,700.00 $ 1,080.00 P nitorial arges for cleaning supplies, disinfectants, ilet paper, light bulbs and other related pplies. $ 1,000.00 lies Charges for medical and first aid supplies employees and participants. $ 150.00 d/Concession Services ds budgeted for food and other related ms for special events, snack bar, etc. $ 1,500.00 Ed cational and Recreational Su lies Th"s code provides funds for equipment, ma erials and supplies used for programs, sp cial events and athletic activities. $ 1,000.00 supplies. $ 400.00 urit Services ds for off duty police officers to vide supervision during special activities events. $ 3,600.00 events x 5 hrs. each x 3 officers per event 20.00/hr. ertisin /Publicit rges for advertising via newspaper and io for general information, activities, and cial events. $ 750.00 Printin Charges for for general printing and bulk copies special events. $ 1,000.00 ding rental fees @ $7.00 per ft. $32,340.00 ding A - 2nd floor only - ding B - snack bar, restrooms and mechanical room - 2,160' 0' x $7.00 = $32,340 Total: 2,480' 4,620 sq. ft. ormation received from the Charlottesville Real Estate Office. ) I c' PJGE 3 Ccble T.V. F1.nds budgeted for cable service. $ 278.00 Irstallation - $35.00 Mcnthly Service - $20.50 $.0.50/mo. x 12 mos. = $243 + $35 installation = $278.00 RElpair and Maintenance $ 1,000.00 Ctarges for building material and supplies. Prof. Services/Entertainment . $ 2,700.00 Funds budgeted for the hiring of DJ's to provide music at special events. 12 events x $225.00 Relfuse Contract for regular dumpster service with the Ci~y's Public Works Division. $ 1,016.00 Purchase Option: D~pster $ Y~arly Service 500.00 516.00 $1,016.00 Proposed Teen Center / Capital Expenditures Room/Loun e @ $1,500.00 @ 450.00 @ 470.00 @ 2,500.00 @ 350.00 @ 1,000.00 $1,500.00 450.00 470.00 2,500.00 350.00 1,000.00 nge Furniture airs @ 220.00 x 4 880.00 fa @ 400.00 x 2 800.00 d Tables @ 150.00 x 4 600.00 ffee Table @ 200.00 200.00 ding Tables - 6' @ 90.00 x 4 360.00 ding Chairs @ 10.00 x 50 500.00 ir Caddy @ 275.00 275.00 ivity Board -4'x 12' @ 105.00 105.00 -Total: $9,990.00 les - 3611 Round @ $ 90.00 x 6 $ 540.00 irs - Folding @ 10.00 x 24 240.00 rowave @ 400.00 400.00 corn Machine @ 800.00 800.00 te Cans w/lid-32 ga. @ 10.00 x 4 40.00 -Total: $2,020.00 k ir e Cabinet ewriter ier -Total: @ $ 250.00 @ 150.00 @ 125.00 @ 230.00 @ 1,000.00 $ 250.00 150.00 125.00 230.00 1,000.00 $1,755.00 $13,765.00 I Proposed Teen Center / Capital Improvements / Building & Grounds Improvements Buildinq A - Downstairs - Lounge ~uildinq B - Snack Bar and Restrooms Roof Repairs - $10,000 B - $10,000 ~he removal of existing shingles and replacement. Replacement of cny damaged sheathing on B and a tar and gravel on flat portion. ~) Restrooms - $15,000 Converting existing shower area to restrooms that will meet ADA compliance. Mens' 1 urinal 1 water closet 1 sink Womens'- 2 water closets 1 sink 3) Heating and AC / Gas Operated -$8,000 Building A - $2,000 Building B - $6,000 Tpe enclosure of existing furnace with 1 sprinkle head, additional sUpply lines, returns and insulation may be required. Ihstalling a gas/ac unit with supply lines, returns, insulation, etc., for Building B. 4~ General Repairs - A & B - $10,000 I~cludes all painting, carpentry, soffitt and fascia board r~placement, tile and carpet, interior changes, window replacement. 5 ADA - A & B - $20,000 I~cludes ramps, walkways, enlarging entrances, counter replacement ill snack bar, signs. AGE 2 Electrical - $15,000 'ervice change, upgrading existing panel boxes and service, 'nstalling exit lights, smoke detectors, etc. Basketball Court - $8,200 e-pave existing macadam and install four new basketball goals. aving - approximately 480 sq. yds. @ $10 = 4) Basketball Goals@ $600 = Painting = $4,800 2,400 1,000 $8,200 oof Repairs - estrooms - eating!AC - eneral Repairs - DA - lectrical - asketball Court Re-Paving - $10,000 15,000 8,000 10,000 20,000 15,000 8,200 $86,200