HomeMy WebLinkAbout1993-01-06
FINAL
9:00 A.M.
Januarv 6. 1993
Room 7. County Office Buildin!!
1) Call to Order.
2) Pledge of Allegiance.
3) Moment of Silence.
4) Election of Chairman.
5) Election of Vice-Chairman.
6) Appointment of Clerk and Chief Deputy Clerk.
7) Set Meeting Times, Dates and Places for Calendar Year 1993.
8) Set Dates for Hearing Zoning Text Amendments Requested by Citizens.
9) Rules of Procedure, Readoption of.
10) Other Matters Not Listed on the Agenda from the PUBLIC.
11) Consent Agenda (on next sheet).
12) Approval of Minutes: February 19 and August 21, 1992.
13) Highway Matters:
a. Routes 708/631 Intersection Improvements.
b. Other Highway Matters.
14) 9:30 A.M.: SDP-92-079 - Auto America Preliminary Site Plan, Reviewof.
15) Jefferson Area Board for Aging, Presentation of Three-Year Plan.
16) MACAA - Request for Supplemental Funding.
17) Deed of Correction - Rivanna Park.
18) Discussion: Towers for Cellular Phones.
19) Appropriations:
a. Literature/Science Project Grant.
b. Title II Grant.
c. Title II D & E Grant.
d. GE Elfun Grant.
e. Carl D. Perkins Grant.
f. Northside Library.
g. Stormwater Projects.
h. High School Feasibility Study.
1. Child Day Care Funds.
j. Drug Seizure Assets.
20) Other Matters Not Listed on the Agenda from the BOARD.
21) Executive Session: Personnel.
22) Certify Executive Session.
23) Adjourn.
CONSENT AGENDA
FOR INFORMA nON:
11.1 Letter dated December 9, 1992, from D. S. Roosevelt, Resident Highway Engineer, to Ellen S. Harris, re:
reduction in speed limit on Barracks Road between Charlottesville and White Hall.
11.2 Letter dated December 9, 1992, from D. S. Roosevelt, Resident Highway Engineer, to Marion L. Morrison, re:
additional speed limit signs on Owensville Road.
11.3 Letter dated December 21,1992, from Ray D. Pethtel, Commissioner, Department of Transportation, stating that
Bentivar Drive (Route 1033) was added to the State Secondary System, effective December 23, 1992.
11.4 Letter dated December 22, 1992, from D. S. Roosevelt, Res!dent Highway Engineer, forwarding the monthly update
on highway improvement projects currently under construction and the quarterly report of projects under design.
11.5 Quarterly Report from Jefferson-Madison Regional Library Board, as prepared by Chris Baker, Board Trustee.
11.6 Copy of Planning Commission Minutes for December 1 and December 8, 1992.
11. 7 Notice of Application tiled with the State Corporation Commission by Appalachian Power Company for approval
of Experimental Demand Side Management Programs and Residential Rate Design Experiment.
11.8 Memorandum dated December 21, 1992, from Department of Taxation, Railroad & Pipeline Appraisal Section,
Office of Taxpayer Services, re: CSX Transportation, Inc., and Richmond Fredericksburg & Potomac Railway Co.
(RFP), Plaintiffs, v. William H. Forst, Tax Commissioner, Virginia Department of Taxation, his successors in
office, et aI., Defendants, indicating that on December 10, 1992, judgment was entered in favor of Defendants.
.
11.9 Notice of Entry of Order, filed on December 18, 1992, under 11 U.S.C. Sec. 1129(a) and (b) Confirming, Third
Amended and Restated Joint Plan of Reorganization of Ames Department Stores, Inc., and other members of the
Ames Group.
11.10 Avon Street/Route 20 Connector Road, memorandum give current status.
11.11 Copy of Comprehensive Annual Financial Report for the Rivanna Solid Waste Authority, for Fiscal Year Ended
June 30, 1992 (on file in Clerk's office).
11.12 Copy of Comprehensive Annual Financial Report for the Rivanna Water & Sewer Authority, for Fiscal Year Ended
June 30, 1992 (on file in Clerk's office).
11.13 Financial Management Report for November, 1992.
11.14 VPI Extension Office Space. Status report concerning progress of fmding office space for the Extension Service
in other quarters.
11.15 Memorandum dated December 21, 1992, from Robert W. Paskel, Superintendent, entitled IIDivision Level
Staff Analysis. II
, , .
Edward H. 5 in. Jr.
Samuel Mill r
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R. Marshall. Jr.
Scottsville
David P. 50 rman
Charlottesvi Ie
Charles S. Martin
Rivanna
Charlotte Y. umphris
Jack Jouett
Walter F. Perkins
White Hall
MEMORANDUM
TO: Robert W. Tucker, Jr., County Executive
V. Wayne Cilimberg, Director/Planning & Community Development
FROM: Ella W. Carey, Clerk, CMC::)_.0--(~
DATE: January 8, 1993
S JECT: Board Actions of January 6, 1992 (Day Meeting)
Following is a list of actions taken by the Board at its meeting on
uary 6, 1993 (day meeting):
Agenda Item No.4. Election of Chairman.
The Board ELECTED David P. Bowerman as Chairman for calendar year 1993.
Agenda Item No.5. Election of Vice-Chairman.
1993.
The Board ELECTED Edward H. Bain, Jr. as Vice-Chairman for calendar year
Agenda Item No.6. Appointment of Clerk and Deputy Clerk.
The Board APPOINTED Ella W. Carey as Clerk, Lettie E. Neher as Chief,
uty Clerk and Jill N. Hill as Deputy Clerk for calendar year 1993.
Agenda Item No.7. Set Meeting Times, Dates and Places for Calendar
1993.
The Board set the meeting times and dates as follows:
The first Wednesday of the month the Board will meet at 9:00 a.m., and
th second and third Wednesday's of the month the Board will meet at 7:00
p. ., in the Albemarle County Office Building.
The Clerk will advertise this schedule as set out by the Code.
*
Printed on recycled paper
I
To:
Robert W. Tucker, Jr.
V. Wayne Cilimberg
January 8, 1993
2
Date:
Page:
Agenda Item No.8. Set Dates for Hearing Zoning Text Amendments
REquested by Citizens.
The Board specified June 16 and December 15, 1993, to hear Zoning Text
Anendments Requested by Citizens. The Clerk will advertise this schedule, as
rEquired by Section 33.10.2 of the Zoning Ordinance.
The Board also ADOPTED the attached Resolution of Intent to amend the
Zening Ordinance to consider hearing Zoning Text Amendments from citizens
qtarterly.
Agenda Item No.9. Rules of Procedure, Readoption of.
The Board READOPTED the Rules of Procedure (copy attached).
Item 11.14. VPI Extension Office Space. Status report concerning
plogress of finding office space for the Extension Service in other quarters.
Mr. Perkins requested staff do a comprehensive study of office space to
irclude the most efficient use of buildings owned by the County, i.e. Rose
H"ll School and Crozet Elementary School.
Agenda Item No. 13. Highway Matters:
a. Routes 708/631 Intersection Improvements.
DEFERRED until October 6, 1993, to allow VDoT to provide
additional traffic data. If the information is received earlier the
Board would like to discuss it as soon as it is available.
The Board again requested that VDoT consider installing guard
rails on Route 708.
b. Other Highway Matters.
The Board requested a status report of the intersection of
Commonwealth and Greenbrier Drives.
The Board requested information on the financial plan for
secondary roads as soon as possible.
The Board requested that when a date is revised on the project
listing provided by Mr. Roosevelt, an additional asterisk be added at
the bottom of the page to state reason for the revised dates.
Mr. Marshall informed staff and Mr. Roosevelt that the stop sign
and road name sign at the intersection of Route 20 and Avon Street are
down.
I
Iro:
Robert W. Tucker, Jr.
V. Wayne Cilimberg
January 8, 1993
3
DaiLe:
Pa~e:
Agenda Item No. 14. SDP-92-079 - Auto America Preliminary Site Plan,
Re~iew of.
APPROVED SDP-92-079 with the conditions recommended by the Planning
Co~ission and a third condition that vehicular access shall be limited to
Dominion Drive as shown on the attached preliminary site plan showing Tax Map
61M, Parcel 012-1D, Auto America, Charlottesville Magisterial District,
AI~emarle County, Virginia, prepared by B. Aubrey Huffman and Assoc., Ltd. and
re~eived by Planning Department on November 23, 1992.
The conditions of approval are set out in full below:
1. The Planning Department shall not accept submittal of the final
site plan for signature until tentative approvals for the
following conditions are obtained. The final site plan shall not
be signed until the following conditions are met:
a. Department of Engineering approval of grading and drainage
plans and calculations;
b. Department of Engineering approval of stormwater detention
plans and calculations;
c. Department of Engineering approval of an erosion control
plan;
d. Virginia Department of Transportation approval of right-of-
way improvements to include a commercial entrance;
e. Albemarle County Service Authority approval of ten foot wide
easement along the southwest border of the property and
water meter location; and,
f. Architectural Review Board issuance of a final Certificate
of Appropriateness.
2. Administrative approval of final site plan.
3. Vehicular access shall be limited to Dominion Drive as shown on
the preliminary site plan showing Tax Map 61M, Parcel 012-1D, Auto
America, Charlottesville Magisterial District, Albemarle County,
Virginia, prepared by B. Aubrey Huffman and Assoc.. Ltd. and
received by Planning Department on November 23, 1992.
Agenda Item No. 1~. Jefferson Area Board for Aging, Presentation of
Th~ee-Year Plan. Received no action.
Agenda Item No. 16. MACAA - Request for Supplemental Funding.
The Board expressed general support for MACAA's request, but requested
th~ following information before moving forward:
1. MACAA provide complete financial information on the agency;
I
~o:
Robert W. Tucker, Jr.
V. Wayne Cilimberg
January 8, 1993
4
Da e:
Pa~e:
2. Provide copy of financing arrangements made with the banking
institutions and loan requirements;
3. Staff, County Attorney and MACAA meet to work out legalities
of funding and repayment if Board approves request;
4. What, if any, conflict there would be for County in
approving this request, since the County is subsidizing the
Teen Center which is renting space in the YMCA Building.
5. Staff to review other alternatives to fund the request such
as a line item in the CIP.
Agenda Item No. 17. Deed of Correction - Rivanna Park.
The Board AUTHORIZED Mr. Bowerman to sign the deed. Deed forwarded to
Cil~y for filing.
Agenda Item No. 18. Discussion: Towers for Cellular Phones.
Consensus of the Board to DEFER to February 3, 1993 to allow staff to
lopk at drafting some language that would allow a simpler form of approval,
ot~er than the SUP process, given certain guidelines for towers if located in
an area established for towers.
Agenda Item No. 19. Appropriations:
a. Literature/Science Project Grant. APPROVED. Appropriation form
forwarded to Melvin Breeden.
b. Title II Grant. APPROVED. Appropriation form forwarded to Melvin
Breeden.
c. Title II D & E Grant. APPROVED. Appropriation form forwarded to
Melvin Breeden.
d. GE Elfun Grant. APPROVED. Appropriation form forwarded to Melvin
Breeden.
e. Carl D. Perkins Grant. APPROVED. Appropriation form forwarded to
Melvin Breeden.
f. Northside Library. APPROVED. Appropriation form forwarded to
Melvin Breeden.
I
. r 0:
Robert W. Tucker, Jr.
V. Wayne Cilimberg
January 8, 1993
5
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g. Stormwater Projects. APPROVED. Appropriation form forwarded to
Melvin Breeden.
h. High School Feasibility Study. APPROVED. Appropriation form
forwarded to Melvin Breeden.
i. Child Day Care Funds. APPROVED. Appropriation form forwarded to
Melvin Breeden.
j. Drug Seizure Assets. APPROVED. Appropriation form forwarded to
Melvin Breeden.
Agenda Item No. 20. Other Matters Not Listed on the Agenda from the
BO~.
Consensus of the Board that the tour of Waynesboro's bailing facility be
se up for February 3, 1993. Mr. Bain to confirm that this date is suitable.
The Board requested that a status report on solid waste issues be
pr~sented on January 13, 1993.
The Board requested a staff report of the VACO ISTEA workshop held on
Ja~uary 11, 1993.
APPOINTED Mr. Michael Brown to the Social Services Board as
representative for the Scottsville District, with said term to expire on
12/31/95.
APPOINTED Ms. Betty Schwartz to the Social Services Board as
representative for the White Hall District, with said term to expire on
121i31/95.
Agenda Item No. 23. Adjourn. 2:10 p.m.
EW~/jnh
Atltachments (4)
cc: Robert B. Brandenburger
Richard E. Huff, II
Roxanne White
Bruce Woodzell
Amelia McCulley
Jo Higgins
George R. St. John
File
I
RES 0 L UTI 0 N
o F
I N TEN T
BE IT RESOLVED that the Board of Supervisors of Albemarle
Ceunty, Virginia, does hereby state its intent to amend Section
33.10.2 of the Albemarle County Zoning Ordinance to consider zoning
text amendment petitions by property owners at specified intervals
of three months; and
FURTHER requests the Albemarle County Planning Commission to
held public hearing on said intent to amend the Zoning Ordinance,
and does request that the Planning Commission send its recommenda-
tion to this Board at the earliest possible date.
* * * * *
I, Ella W. Carey, do hereby certify that the foregoing
writing, is a true, correct copy of a resolution of intent
uranimously adopted by the Board of Supervisors of Albemarle
Ccunty, Virginia, at a regular meeting held on January 6, 1993.
bJ1/\J! a~
Clerk, Board of County Supervisors
RULES OF PROCEDURE
ALBEMARLE COUNTY BOARD OF SUPERVISORS
A. Officers
1. Chairman. The Board shall, at its first meeting after
election, elect one of its number as Chairman, who, if
present, shall preside at such meeting and at all other
meetings during the term for which so elected. (Virginia
Code Section 15.1-528)
2. Vice-Chairman. The Board shall, at its first meeting
after election, also elect one of its number as Vice-
Chairman, who shall preside at meetings in the absence of
the Chairman and shall discharge any other duties of the
Chairman during his absence or disability. (Virginia
Code Section 15.1-528)
3. Term of Office. The Chairman and Vice-Chairman shall be
elected for one-year terms; but either or both may be
re-elected for one or more additional terms.
B. Clerk and Deputy Clerks
The Board shall, at its first meeting after election, desig-
nate a Clerk and one or more Deputy Clerks, who shall serve
at the pleasure of the Board and whose duties shall be those
set forth by Virginia Code Sections 15.1-531 and 15.1-532 and
resolution of the Board as adopted from time to time.
C. Meetings
1. Annual Meeting. The first meeting held after the newly
elected members of the Board shall have qualified, and
the first meeting held in the corresponding month of each
succeeding year shall be known as the annual meeting. At
such annual meeting, the Board shall establish the days,
times, and places for regular meetings of the Board for
the ensuing twelve months. (Virginia Code Section
15.1-536)
2. Regular Meetings. Except as otherwise provided by law,
the Board shall meet in regular session not less often
than once each month upon such day or days as has been
established. Provided, however, that the Board may
subsequently establish different days, times, or places
for such regular meetings by passing a resolution to that
effect in accord with Virginia Code Section 15.1-536.
Provided, also, that when the day established as a
regular meeting day falls on a legal holiday, the meeting
shall be held on the next following regular business day,
without action of any kind by the Board. (Virginia Code
Section 15.1~536)
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3. Special Meetings. A special meeting of the Board shall
be held when requested by two or more members thereof,
such request to be made in writing, addressed to the
Clerk of the Board, specifying the time and place of the
meeting and the matters to be considered thereat. Upon
receipt of such request, the Clerk shall transmit this
information in writing to each member of the Board and to
the County Attorney, by registered mail, not less than
five days before the day of such meeting. Provided, that
in lieu of registered mail, such notice may be served by
the Sheriff of the County. Provided, further, that no
matter not specified in the notice shall be considered at
such meeting unless all members of the Board are present
and agree to such action by a majority vote. (Virginia
Code Section 15.1-538; Virginia Code Section 15.1-9.1:1)
The Clerk shall also notify the general news media of the
time and place of such meeting and the matters to be
considered.
~. Order of Business
The agenda for all meetings shall be established by the Clerk
of the Board in consultation with the Chairman, with the
first two items on the agenda for each regular meeting of the
Board being the pledge of allegiance and a moment for silent
meditation.
~ . Quorum
A majority of the members of the Board present at the time
and place established for any regular or special meeting
shall constitute a quorum for the purpose of adjourning such
meeting from day to day or from time to time, but not beyond
the time fixed for the next regular meeting. (Virginia Code
Section 15.1-536)
b
Voting
1. All questions submitted to the Board for decision shall
be presented by appropriate motion of a member, seconded
by another member, and determined by a voice vote of a
majority of the members present and voting; except that
in the case of any matters involving the appropriation of
any sum exceeding $500.00, a majority of the total
membership shall be required. The Clerk shall record the
name of each member voting and how he voted. Whenever
any member wishes to abstain from voting on any question,
he shall so state and his abstention shall be announced
by the Chairman and recorded by the Clerk. (Article VII,
Section 7, Virginia Constitution)
2. Since the Board has elected not to provide for the
appointment of a tie-breaker, any tie vote shall defeat
the motion, resolution or question voted upon. (Virginia
Code Section 15.1-540)
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3. Matters requiring public hearings shall not be subject to
vote by the Board before such public hearing has been
held; provided that nothing herein shall be construed to
prevent the deferral or continuance of consideration of
any matter prior to the holding of such public hearing.
4. Amendments to a motion, unless accepted by the member
making the original motion and the member seconding the
same, shall be subj ect to vote by the Board before any
action is taken on the original motion.
5. Discussion of any motion may be terminated by any member's
moving the previous question, whereupon the Chair shall
call for a vote on the motion and, if carried by a
majority of those voting, shall then call for a vote on
the original motion under consideration. A motion of the
previous question shall not be subject to debate and
shall take precedence over any other matter.
6. After a vote has been taken on a matter before the Board,
any member may move for its reconsideration, provided
such motion is made at the same meeting or an adjournment
thereof at which the matter was originally acted upon.
The effect of the motion to reconsider, if adopted, shall
be to place the original question in the exact position
it occupied before it was voted upon.
7. Any vote previously taken by the Board, with the exception
of zoning matters (which shall be subject to reconsidera-
tion only as above stated) and ordinances, may be rescin-
ded by a majority of total membership of the Board.
G. Amendment to and Suspension of Rules of Procedure
These Rules of Procedure may be amended by a majority vote of
the Board at the next regular meeting following a regular
meeting at which the motion to amend is made. By majority
vote of those Board members present and voting, these rules
may be suspended on any matter before it.
H. Any rules of procedure not covered by these sets of rules
will be governed by Robert's Rules of Procedure.
* * * * *
(Adopted 2-15-73; Amended and/or Readopted 9-5-74, 9-18-75;
2-19-76; 1-3-77; 1-4-78; 1-3-79; 1-2-80; 1-7-81; 1-6-82; 1-5-83;
1-3-84; 1~2-85; 1-3-86; 1-7-87; 1-6-88; 1-4-89; 1-3-90; 1-2-91;
1-2-92; 1-6-93.)
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!ISen;}", !t:,:rr, f,J. .1.;..L~_)IQ.(f_:_J (
COUNTY OF ALBEMARLE
Parks and Recreation Department
County Office Building
401 McIntire Road
Charlottesville. Virginia 22901-4.S96
TelprnCHH' (H04l 296,S84')
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MEMORANDUM
Richard E. Huff, II, Deputy County Executive
Patrick K. MUllaney, Director of Parks and Recreation/~hJ
December 28, 1992
Deed of Correction
In 1990, the City Attorney's office recorded a Certificate of
showing various easements and dedicating the Rivanna Park
cess road to the Virginia Department of Transportation.
cently, VDOT officials claimed they could not find any record of
e plat in the Clerk's Office. As it turns out, the plat was
dexed under the names of former Mayor, Bitsy Waters, and former
ard of Supervisors Chairman, Rick Bowie, because their names were
ed before the names of the localities. Therefore, the plat is
t indexed under the City of Charlottesville or Albemarle County
it needs to be.
Attached is a deed of correction, which will allow the City
d County to record a revised Certificate of Plat to correct the
dexing error. Jim Bowling has reviewed this and found it to be
proper legal order and it has been signed by the City. I would
quest that the County Board authorize Mr. Bowerman to sign both
e Deed of Correction and the Corrected Certificate of Plat.
Please have the fUlly executed deed and certificate returned
Barbara Ronan in the City Attorney's office for recordation. If
u prefer, please return the documents to me and I will deliver
em to the City. Please call me if you have any questions.
Isms
tachments
THIS DEED OF CORRECTION made and entered into this g'~ day of
[)(ljj7.A'11~, 1992, by the CITY OF CHARLOTTESVILLE, a municipal
corporation, P. O. Box 911, Charlottesville, Virginia 22902, and
the COUNTY OF ALBEMARLE, a political subdivision of the
Commonwealth of Virginia, 401 McIntire Road, Charlottesville,
Virginia 22901.
WITNESSETH:
WHEREAS, a plat made by Roudabush, Gale & Associates, Inc.,
dated June 1, 1989 and revised January 18, 1990, dedicating the
Rivanna Park access roadways to the virginia Department of
Transportation, was recorded on March 16, 1990, of record in the
Clerk's Office for the County of Albemarle in Deed Book 1091, page
284; and
WHEREAS, the certificate of plat is indexed in the aforesaid
Clerk's Office under the names of Elizabeth Waters, former Mayor of
Charlottesville, and F. R. Bowie, former Chairman of the Albemarle
County Board of supervisors; and
WHEREAS, all parties concerned wish to have the plat indexed
under the City of Charlottesville and the County of Albemarle;
NOW, THEREFORE, the City of Charlottesville and the County of
Albemarle hereby submit the attached corrected certificate of plat
for recording in the Clerk's Office of the Circuit Court for the
County of Albemarle.
WITNESS the following signatures.
CITY OF CHARLOTTESVILLE, VIRGINIA
BY: 11.- j: 'Lt---"
Thomas J. Vandever, Mayor
. .
.
COUNTY OF ALBEMARLE, VIRGINIA
BY:
David Bowerman, Chairman, Albemarle
County Board of Supervisors
SPATE OF VIRGINIA
C TY OF CHARLOTTESVILLE
I~~ The foregoing instrument was acknowledged before me on this
D. day of l)('~ h-e-r , 192eL by Thomas J. Vandever, Mayor
OF the City of Charlottesville.
My commission expires:
,.JR-J,.-, 24>. I? 93
,
Y1dAL'-CVI.A. k. ag-~
Notary Public
srrATE OF VIRGINIA
C TY/COUNTY OF
The foregoing instrument was acknowledged before me on this
day of , 19___ by David Bowerman, Chairman
o the Albemarle County Board of Supervisors.
My commission expires:
Notary Public
2
CORRECTED
CERTIFICATE OF PLAT
The attached plat, and courses and distances descriptions made by Roudabush, Gale &
Associates, Inc., Certified Land Surveyor, Charlottesville, V A, dated June 1, 1989 and revised
January 18, 1990, previously recorded in the Albemarle County Clerk's Office at Deed Book
1091, page 284, is of the lands of the City of Charlottesville and the County of Albemarle,
Virginia, situate in the Rivanna District of the County of Albemarle, being the same land
acquired by the said City and County by deed dated February 19, 1986, from the Estate of Mary
Mahanes, of record in the aforesaid Clerk's Office in Deed Book 872, page 1. This corrected
certificate of plat is hereby confirmed and submitted for record in the aforesaid Clerk's Office
in order to correct an indexing error in the original certificate of plat.
GIVEN under my/our hand(s) this fi~ day of JJECE.AA6EJ<.. , 1992.
CITY OF CHARLOTT SVILLE, VIRGINIA
S ~~~
J
s J. Vandever, Mayor
COUNTY OF ALBEMARLE, VIRGINIA
BY:
David Bowerman, Chairman, Albemarle
County Board of Supervisors
STATE OF VIRGINIA
AT LARGE, TO-WIT:
I, SAR.f3A-12J1 u. RDtJA-,.) , a Notary Public, in the State of Virginia, do hereby
certify that Thomas J. Vandever, whose name is signed to the foregoing corrected certificate of
confirmation of owners and Plat, bearing date of June 1, 1989, revised January 18, 1990, has
acknowledged the same before me.
Given under my hand this i 11-.. day of ]) ae..m ber, 19'1~
i3tVLlL~'- K G?b-IUUJ
Notary Public
My commission as Notary expires: ..deb. olIP. 1113
.
-
of. - ....
SATE OF VIRGINIA
T LARGE, TO-WIT:
I, , a Notary Public, in the State of Virginia, do hereby
c rtify that David Bowerman, whose name is signed to the foregoing corrected certificate of
c nfirmation of owners and Plat, bearing date of June 1, 1989, revised January 18, 1990, has
a knowledged the same before me.
Given under my hand this
day of
19
Notary Public
My COffiIIllssion as Notary expires:
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HE PL.AT BY T"~AS 0 BLUE, C ... 5 QAHL' MAP 13.1ge:.
~,FQR CURRENT R/IN OF ROUTES 208 loQ2 t
:~- :~~-:- '"
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p..gf~;:d., ~~--:-;n f'~~'; ~i:::i:_(Ji{?L2...[;)/. /
December 9. 1992
Routes 676/614
Ms. Ellen
Route 2.
Charlotte
Harris
x 340
ille, A 22901
The
existing
speed us
would be
exceed.
rris:
Dear Ms.
Refe
reduction
nce is made to your letter and petition dated October 8. 1992, requesting
On the speed limit on Barracks Road between Charlottesville and Yhitehall.
As
eight 10
This is m
result of your request the Department has monitored the speeds along this road at
tions and reviewed the reported accidents from June 1. 1989. through May 31. 1992.
report to you of our findings.
epartment sets speed limits along major roads based on radar monitoring of the
traffic speeds. This is a procedure which is used and accepted nationally. The
ally used to determine the speed limit is the speed at which 85% of the motorists
in compliance. Stated another way. it is the speed which 15% of the motorists will
his speed is called the 85th percentile speed.
At
percentil
mph. Th
study te
accepted
even of the eight locations monitored along Barracks Road/Garth Road the 85th
speed was 52 mph or above. One station recorded an 85th percentile speed of 49
s station. however. was in a section having an advisory speed sign of 35 mph. This
ls us that traffic is comfortable traveling above 50 mph and. using our nationally
arrants. should be posted for 55 mph.
A r
accidents
a 10 1/2
these ac
view of the accident data indicates that over the three year period studied. 122
occurred. Yhile at first glance this may seem high, these accidents occurred over
mile section of road spread over a three year period of time. A closer review of
dents indicates no concentration of accidents at anyone location.
Our
Tha t s t
been co
Police
monitori
had litt
recently completed study expands upon a study undertaken in the
y indicated traffic was traveling close to or above 55 mph and
irmed by this study. Upon completion of that study I made the
partment aware of our findings and I know they have undertaken
along this route. I believe our recent findings indicate that
affect upon motorists' driving habits_
winter of 91-92.
these speeds have
Albemarle County
some additional
their effort has
Bas
speed li
upon our review of all of this data we cannot recommend reduction
t at any locations along this route.
of the posted
I
.. .. . ,.
Ms. Ellen S. Harris
Routes 676 624
Page 2
December 9, 1992
As a part of our study we also reviewed the current maximum safe speed postings on many
of the hor zontal curves along this route. Our study has confirmed that those curves needing
a reduced speed posting are posted and that the current posting accurately reflects the
maximum sa e speed. We will, therefore, not be undertaking any additions or modifications to
this signil1g.
I am ~ware of the interest your request for reduced speed has generated in this area. I
am by cop of this letter advising the Albemarle County Police Department and the Board of
Supervisor~ of our findings. We certainly stand ready to work with either of these groups to
investigatp further any safety improvements which might be feasibly implemented along this
route.
Yours truly,
D. S. Roosevelt
Resident Engineer
cc: Jeff ~ores
J. H. Shifflett, Jr.
Deleg te Peter Way
Senat~r Ed Robb
Chief John Miller
Miss ~ettie E. Neher
Secre ary Milliken
T. F. Farley
.. \,
COUNTY OF ALBEMARLE
Office of County Executive
401 McIntire Road
Charlottesville, Virginia 22901-4596
(804) 296-5841
March 5, 1993
Se at or Edgar S. Robb
25 h Senatorial District
10 Court Square Terrace,
Ch rlottesville, Virginia
Suite B
22901
Traffic Enforcement on Barracks Road and Garth Road
De Ed:
As result of Mrs. Ellen Harris' concern and request for a reduction in the
sp ed limit along Barracks and Garth Roads through the Virginia Department of
Tr nsportation, our police department increased their patrol and traffic
en orcement efforts along these roads starting in October, 1992. The results of
th se efforts are shown in the attached memorandum from Capt. Scott Hambrick of
th Albemarle County Police Department.
ou can see from the attached data, 18.7% of the traffic violations identified
e from speeding. Out of the 48 traffic summons issued, six were due to
ffic accidents. Our Police Department continues to provide an increase in
ffic enforcement along this roadway which I believe will result in a safer
dition.
to your suggestion for a public hearing, I believe it would be
dent to meet with Messrs. Roosevelt and Farley in lieu of a hearing at this
e. I would be happy to host such a meeting if you concur. Please feel free
contact me on this matter.
Sincerely,
~,1-
Robert W. Tucker, Jr.
county Executive
RW ,Jrjdbm
93 039
At achment
cc Mrs. Ellen S. Harris wjattachment
D~egate Peter T. Way wjattachment
\~bemarle County Board of Supervisors wjattachment
Mr. Daniel S. Roosevelt wjattachment
Mr. Thomas F. Farley wjattachment
~-.
ALBEMARLE COUNTY POLICE DEPARTMENT
MEMORANDUM
Tb:
FROM:
D~TE:
R8:
Captain S. M. Hambrick
Officer S. M. Parker
26 February 1993
Barracks / Garth Road Enforcement Efforts
Over the past four months (October 20, 1992 to February 20, 1993) the Department has
is ued a total of 48 summonses on Barracks / Garth Road. This includes summonses issued
dl ring routine patrol and selective enforcement efforts.
Traffic Offenses by Month of Occurance
October 0 0.0%
November 7 14.6%
December 7 14.6%
January II 22.9%
February 23 47.9%
Total 48
Traffic Offenses by Type
Speeding 9
Other Moving Offense 9
Non - Moving Offense 29
Othcr 1
Total 48
18.7%
18.7%
60.4 %
2.1%
There were two selective enforcement efforts conducted by the Traffic Unit. Only 6 of
th€ summonses (12.5%) resulted from traffic crash investigations.
Due to the volume of traffic, the traffic unit will continue to periodically conduct selective
traffic enforcement on Barracks / Garth Road.
.
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December 9, 1992
Route 676/678
Ms. Marion L. Morrison
1710 Owens ille Road
Charlottes ille, VA 22901
Dear
is made to your letter dated October 4, 1992, and my response of October 14,
esting additional speed limit signing on Owensville Road. I indicated in my
October 1 th letter that the Department would study 676/678 between Route 250 and Route 614
to determ'ne what additional signing was justified. This study is complete and this is my
report to ou.
The
was done
be exceedi
exceeding
found tha
posting.
epartment undertook a speed study along this route. Radar monitoring of traffic
t three locations. At all three locations half the traffic monitored was found to
g 47 mph and 15% of the traffic (a point at which we usually set speed limits) was
52 mph. The entire length of Owensville Road is currently posted for 40 mph. We
in the "best" case, 88% of the motorists monitored were exceeding the 40 mph
We a so reviewed traffic accident data for Owensville Road for a 3 1/2 year period
beginning with January 1, 1989. We found record of a total of 44 accidents. While no
accident 's unimportant, this total for this length of road over that period of time is not
considered to be unusual. Based upon our monitoring of traffic and our review of accident
data, we annot recommend reduction of the existing posted speed limit. Our experience has
shown tha motorists travel at the speed with which they are comfortable regardless of speed
limit unl ss extensive long term enforcement exists. While I know the Albemarle County
Police De artment has increased its surveillance of this route, I do not believe this has
existed f r a long enough period of time to change drivers' habits. I am making the County
Police De artment aware of our findings and we will monitor speeds on this route in the
future if 'ncreased enforcement appears to be making a difference.
As a
route to
installati
these cur
and will
informatio
these sig
Departmen t
part of our review the Traffic Engineer's Office monitored all curves along this
determine if additional warning signs were warranted. He has recommended
n of additional maximum safe speed signing and special delineators on a number of
es. I have directed my Sign Crew to install these signs. This work is under way
e completed as soon as all signs can be fabricated and delivered. For your
I have enclosed a copy of the schematic sign layout which we will use to install
s. This sketch also shows the locations of the three stations used by the
to monitor speeds as a part of our speed study.
I
Ms. Marion L. Morrison
Page 2
Routes 676/678
December 9, 1992
I am sure that my letter will raise questions concerning details of this study. If you
wish addit onal information, please give me a call.
DSR/smk
cc:
Jeff
J. H.
Chief
Miss
Yours truly,
D. S. Roosevelt
Resident Engineer
ores
Shifflett, Jr.
John Miller
ettie E. Neher
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COMMONWEALTH of VIRGINIA
RAY O. PE HTEL
COMMISSI NER
OEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND. 23219
December 21, 1992
Secondary System
Addition
Albemarle County
ard of Supervisors
unty of Albemarle
I McIntire Road
ar1ottesville, VA 22901
M MBERS OF THE BOARD:
As requested in your resolution dated November 4,
a dition to the Secondary System of Albemarle County
e fective December 23, 1992.
1992, the following
is hereby approved,
DITTON
LENGTH
(Bentivar Drive) - From Route 643 to 1.01 miles South-
643. 1.01 Mi
Sincerely,
Q Chj lllllW
Ray D. Pethtel
Commissioner
(C
C'
, l ^jt.uk "';)
t) I C-Lf"\ ni ')'0
,) ,'/
(" L <:....-'--
:7
'UlA-~AJ
TRANSPORT A liON FOR THE 21 ST CENTURY
RAY D. PE HTEL
COMMISSI NER
, ..
Distributed to B~IJrd. LLJJ.::..2.1/
4gend~ Item Notj'3.cYf;;f,p.(t/ ,if)
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
P,O BOX 2013
CHARLOTTESVILLE. 22902
December 22, 1992
Current Projects
Construction Schedule
Miss Lettie E. Neher, Clerk
Boar of Supervisors
Co un y Office Building
401 cIntire Road
Char ottesville, VA 22901
Dear Miss Neher:
unde
unde
Supe
the
DSR/ mk
Attached find the monthly update on highway improvement projects
construction in Albemarle County and the quarterly report of
design. Please see that this information is forwarded to the
visors members. I will be prepared to discuss this matter with
ext meeting if they so desire.
Yours truly,
P Jd-~\S~ l.)~~:S /
D. S. Roosevelt
Resident Engineer
a tta hmen t
cc: R. Y. Tucker, Jr. w/attachment
David Benish w/attachment
TRANSPORTATION FOR THE 21 ST CENTURY
D. S. ROOSEVELT
RESIDENT ENGINEER
currently
proj ec ts
Board of
them at
-.4 .-/ .. '"
PROJECTS UNDER CONSTRUCTION
ALBEMARLE COUNTY
JANUARY 1, 1993
+------~-------------------------------------+------------------------------------+-------------
IROUTE I
INO. I
LOCATION
STA'l'US
EST.COMP i
DATE
+------+~------------------------------------+------------------------------------+-------------
I
I 250
I
I
I ST. CLAIR AVE. TO RTE. 64
I
CONSTRUCTION 64% COMPLETE
SEP 93
+------+~------------------------------------+------------------------------------+-------------
I
I 20
I
AT INT. ROUTE 742 {AVON ST. EXT.}
CONSTRUCTION 32% COMPLETE
MAY 93 "
+------+ ------------------------------------+------------------------------------+-------------
I
I 654
I
BARRACKS RD. - FR. RTE. 1406
TO GEORGETOWN RD.
CONSTRUCTION 18% COMPLETE
MAY 93 ~~
+------+ ------------------------------------+------------------------------------+---------
+------+ ------------------------------------+------------------------------------+-------------
+------+ ------------------------------------+------------------------------------+-------------
REVI: ED DATE
** NEW ROJECT
*
~
~.. .,.~
PROJECT LISTING
ALBEMARLE COUNTY
JANUARY 1, 1993
TE
O.
LOCATION - DESCRIPTION
3.5 MI. SOUTH RTE. 53 - SAFETY PROJECT
HYDRAULIC ROAD TO RIO ROAD - WIDEN TO 8 LANES
RIO ROAD TO S. FORK RIVANNA RIVER - WIDEN TO 8 LANES
S. FORK RIVANNA RIVER TO AIRPORT RD.-WIDEN TO 6 LANES
ROUTE 250-w TO RTE. 29 BYPASS - WIDEN TO 4-LANES
FROM RTE. 20 TO 1. 8 MI. E. RTE. 20 - P AVE GRAVEL ROAD
RAILROAD CROSSING SIGNALS AT WARREN
ROUTE 29 TO ROUTE 743 - RIO ROAD WEST
NCL CHARLOTTESVILLE TO RTE 631 - MEADOWCREEK PARKWAY
RTE. 635 TO 0.55 MI.W RTE. 682-WIDEN AND PAVE GRAVEL ROAD
GEORGETOWN ROAD FROM RTE. 654 TO RTE. 743 - SPOT IMPROV.
MOORMANS RIVER - BRIDGE AND APPROACHES
ROUTE 250 TO .2 MI N. RTE 250 - AT IVY
ROUTE 250 TO 1.7 MI. S. RTE 787 - PAVE GRAVEL ROAD
.4 MI E. RTE 240 TO RTE. 240 - PARK ROAD
INT. RTE 631 - NEAR SOUTHERN REGIONAL PARK
FROM RTE. 29 TO ROUTE 712 - PAVE GRAVEL ROAD
ROUTE 29 TO ROUTE 692 WIDEN AND PAVE GRAVEL ROAD
HYDRAULIC ROAD RTE.657 TO RTE.531 - WIDEN TO 4 LANES
FROM RTE. 515 TO FLUV. CO LINE - PAVE GRAVEL ROAD
FROM ROUTE 29 TO ROUTE 712 - PAVE GRAVEL ROAD
RTE. 743 TO GREENBRIER DRIVE - NEW ALIGNMENT
* :NDICATES NEW PROJECT
* INDICATES REVISED DATE
V. INDICATES THAT PROJECT HAS BEEN ADVERTISED
ADV.
DATE
07-93
07-93
07-94
11-96**
07-97
07-94
10-93
07-95
01-97
07-97
10-97
?
02-94
07-93
02-94
01-94
07-96
01-96
01-95**
07-97
07-96
07-95
EST.
CONST.
TIME
6 MO.
2 YRS.
2 YRS.
2 YRS.
18 MO.
g MO.
3 MO.
12 MO.
2 YRS.
9 MO.
6 MO.
12 MO.
6 MO.
12 MO.
3 MO.
S MO.
6 MO.
6 MO.
1 YR.
5 MO.
S MO.
9 MO.
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,
Jefferson-Madison Regional Library
201 E st Market Street · Charlottesville, Virginia 22901-5287. (804) 979-7151 · FAX (804) 971-7035
("
The Jefferson-Madison Regional Library Board having recognized its mission as
being an active and d)'namic community resource for the library needs of aU individuals,
commits itself to accomplish the following long-range goals to be accomplished within the
next five )'ears:
Continued and increased resources devoted to staff
development acth'ities.
Identify the needs of the unserved and underserved populations
and plan for programs, materials, etc. to increase library usage
by these members of the public.
Maintain current physical facilities in excellent condition and
assess the need for additional physical facilities.
Monitor advancement of Technology as it relates to library
usage and maintain and update ]-:MR Librar)"s use of
computer/electronic technology and its a,'aiJability to the
public.
Maintain J-MRL's library collection to meet current needs and
anticipates new technological de,'elopment and unmet needs of
the public.
Expand Board and staff partnerships with public agencies and
private indh'iduals to increase coordination/cooperation, to
stretch public resources and identif)'/see resources to reach
unmet needs and implement pilot programs to test J'a)'s to
meet needs.
Analyze needs of branches, draft plans for expansion
(building/staff/programs), build coalitions to deYelop resources
to implement those plans.
Assess the demographics and needs of its public and administer
its programs to foster the perception in both the public of the
Library and the J-MRL Board and staff of the public that the
Library represents a unique renection of the dh'ersity and
complexity of the community it senes.
PMcI:dlg
11/4/92
(
Serving Charlottesville, Albemarle Coun~'. Greene County, Louisa Coun~', and Nelson County
'.
~
\
'\
THEMES
c
1. Electronic hookups.
2. Libraries aggressively reach out - to those who don't come.
3. Full-service branches.
4. Libraries hooked together.
S. More and increasingly trained staff.
6. Strong collections everywhere.
7. More library buildings needed.
8. Reflect, involvement in community (and equally accessible to all). Diversity
9. Computer use/resource center for public use.
o. Board level partnerships as well as' staff coalitions.
1. Non-public fund raising.
(-
2. Plan for merchandising.
Goals - annually pegged to themes.
S-year technological access plan by April 1. Steps to take in February 1993 to do
some of 1, 4 and 9.
Plan for how branches could achieve Cull-service branches - due in May.
Collection Development Plan - February 1.
evised
0/27/92
(
;.
WOODS, ROGERS &. HAzlEGROVE
Roanoke Orrice
:lu",-.r~il q;..r~, l,";I''\
;f"\, 5-" \ ~, . '" - .'
;.', 3i
/'.(,~. ,'{
[~( Ii
1/"" ,
. ,') \
fYs~flbl_~~c-: tc
Dominion Tow r . Suite 1400
10 South Jeffers n Street. P.O. Box 14125
Roanoke. Virgi ia 24038.4125
Telephone 703 983-7bOO
Facsimile 703- 83-7711
WRITER'S DtRECT DIAL TELEPHONE
Oanville Office
530 Main Street. P.O. Box 5bO
Danville. Virginia 24543-05bO
Telephone 804-791-1350
Facsimile 804-799-3527
(703) 983-7636
December 10, 1992
In re:
Application of Appalachian Power Company
for Approval of Experimental Demand Side
Management Programs and Residential Rate
Desiqn Experiment; Case No. PUE920072
Madam or Sir:
On behalf of Appalachian Power Company, and pursuant to the
tate Corporation Commission's Order entered on November 10, 1992
in this proceeding, we serve you with a copy of that Order.
Sincerely,
WOODS, ROGERS & HAZLEGROVE
~ ~o~~ f
AGjr:mbh
nc.
132141
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COMMONWEALnlOFVlR.GINIA Y~J 11 030
STA1l! CORPORATION COMMISSION 9 '4lI
..
. ,
AT RICHMOND, NOVEMBER 10, 1992
APPL CATIONJijJt;:}V I 0 !,~.l 10: G I
APP CHIAN POWER COMPANY
pproval of Experimental
d Side Manaqe.ent Programs
and esidential aate Design
Ixpe i.ent
CASE NO. PUE920072
QRDER REOUIRING NOTICE ~Q OPPORTUNITY FOR HEARING
On OC~ober'15, 1992, Appalachian Power Company
(WAp alaohianw orwCompany.) filed an application requesting
val of six demand side Ilanag_ent (WDO.) pilot pro~Uls,
one f which it designated as a residential rate design
il'llent. These programs include:
Ca> Residential Hiqh Rtt1ciency LiVht B~IQ
~. The Company will otfer its
r.sidential ousto.ere a discount: of $5.00 per
bulb on the purchase of up to three high
efficiency 'light bulbs. Appalachian proposes
to m~ke available rebates on up to 25,000
high efficiency bulbs in its Roanoke
Division. '
(b) Lov Income Weatherization. The Company
seeks authority to provide up to $1,000 in
weatherization servioee to owner-occupied
dwellings of 150 low income residential
customers in its Roanoke Division.
Weath.~iaation improvements will include such
services as the installation of insulation,
electric furnace repairs and air infiltration
reduction.
(0) Wa~Ar ~ea~~r Wraa and Ener9Y Savins
S~overhead Ins~allatiqD. The Company
proposes to inetall 1n owner-occupied homes
of residential customers water heater wrap,
water pipe wrap and low flow showerhead and
to set baCk the water heater thermostat where
applicable. This program will be limited to
2,500 Virginia customers in the Company's
Bluafield DiviSion who presently use electric
water heatinq. .
(d) Storage w~ter .Heater proqram. Tbe
Company seeks authority to implement a
storage water heatinq rat. available to
residential customers who use Company-
approved electric thermal storage water
heaters having tlme-ditt.rentiated load
characteristics. Under thia p~ogram, which
will be limited to 500 custo.ers in Virginia,
qualit~ed customers who heat water during off-
peak times will have the opportunity to
purchase electricity for water heating at
reduced time-of.day rat... The Company
designate. this progr-. .. a residential rate
experiment.
(e) Hobil. Home Heatinq ~,te. qnarade.
The Company proposes to otter up to $700
towards the installation cost of high
efficienoy heat pumps in 375 mobile bomes in
its Abing40n Division for custo..rs who
elect to change froa electrio central
furnaces to high effi~iency heat pQmps which
exceed minimum efficiency standards.
(f) Commercial ~nd Industrial ~~uorescent
Liahtin9 Uparade. 'lbe Company proposes to
assist up to 20 co~ercial and six industrial
customers in its PulaSki and Lynchburg
Divisions in converting existing standard
fluorescent lighting unite to systeas using
high efficienoy fluorescent lamps and
ballasts.
The Company believes that: (a) the proposed pilot DSM
pro rams are reasonably oalculated to promote the maximum
eff ctive conservation and use of energy and capital resources in
the provision ot energy services; and, (b) the experimental DSH
pro rams are necessary in order to acquire information in
erance of the pUblic interest.
Appalachian asserts that it has conducted preliminary
.anal ses which indicate that the proposed progra_ will be cost-
on the results of the Total Resource Cost test
onservation impacts and the Ratepayer Impact M~asure test
alley tilling impacts. The Company expects ~o U8e the
2
res fromtbe pilot programs to p~ovide custoaer specific
int rmation for the virginia jurisdictional eusto.era which will
be further evaluate the cost-effectiveness of each
Company proPOses, after implementation of the programs,
to tend the programs until the maximum number ot customers are
on each progra. or for 12 months, whichever comes first.
conclusion of this period, ~. programs vill enter a phase
rther data collection and analYSis, estimated to last an
addi iona1 period of between 12 and 24 lDon't:h8. After the data
completed, Appalachian will evaluate the overall
tiveness of the programs and recommend for or against
ded imple:mentaition ot the prD9l"us. The COllpany intends to
supp y the Commission with a written summary of the results of
valuation.
The Company estimates the direct cost ot the programs to be
$896 100 and the cost for data collection, .onitoring and
eval'ation to be 'an additional $207,375, for total program costs
ot $ ,103,475. The Company is not ..eking recovery of any costs
iated with the proposed programs .t tbis time, but indicates
it m y seek recovery of its total program cos~s and lost revenue
iated with the proposed programs in its next rate case.
In its Pinal Order in Case No. PUB900070, In re:
C of v
, the eommission dlreated utillti..
to file formal applications for review of their conservation ahd
3
management (-eLM-) prograas, 8t.&tin9 that .[f]ormal review
approval of CLM programs is appropriate at t.his juncture.
proceeding$ may focus on each new program prior to its
imp ementation, or involve periodic review of a utility'. entire
dem nd-side package.- Furthermore, under the Commission'. Rules
Gov rning Utility Promotional Allowances, the Commission may
gra t approval of programs offering promotional allowances it the
ission finds the proqram to be in the PUblic interest.
NOW THE COMMISSION, having considered this matter, finds
Appalachian's application should be docketed and assigned
No. PUE920072; that the Company should provide notice of its
sed proqrams; that the CODmission Staff should investigate
reasonableness at the Company's request; and that a period of
wherein interested persons may comment upon or r&quest a
Ing should be established. Accordingly,
IT IS ORDERED:
(1) That AppalaChian's application shall be 40cketed and
Case No. PUE920072;
(2) That Appalaohian's prop08ed rates for ita Storage Water
Hea er Program be, and hereby are, suspended until furt.her orcler
of he Commission;
(3) That on or before November 16, 1992, Appalachian sball
copies of ita application and supporting information
available for public inspection during regular business hours at
all of i~s otfices in the affected service territories where
cust .er ):)1118 may be paid;
4
r
(4) Tha~ within five (5) busine.. days of the receipt of a
wri1ten request tor a copy ot the application, Appalachian shall
8.r~fe upon any person making 8uch request a copy of 1 ts
app ioation and all relevant materials now or hereafter tiled in
sUPlort thereof with the Commi..ioft. Requests for copies of the
app'ication shall be served upon Appalachian Power, through its
couJsel" H. Allen Glo~er, Esquire, Woo~s, Rogers' Bazleqrove,
P.O Box 14125, Roanoke, Virginia 24038-4125;
(5) That on or before November 27, 1992, AppalaQhian shall
comllete notice by publishing as di8play advertising once in
new'papers of general circulation through ~e affected service
terl1tory, the following notice of the proposed proqrams:
HOTICE TO THB PUBLIC OP AN
APPLICATION TO IMPLDIEN'l'
DEMAND SIDI MANAGEMBHT PROGRAMS
FILED BY APPALACHIAN POWER COMPANY
CASB NO. PUB920072
On October 15, 1992, Appalachian Power
Company (-Appalachian- or'-Company.) filed an
application requesting approval of six demand
side mana9eaent (DSK) pilot programs,
inoluding:
(.) Resi~.ntial Hiq~ Eff~iency Liaht Bulb
~roaram. The Company propoaes to offer it.
residential oustomers a discount or $5.00 per
bulb on the purchase of up 1:0 three hiqh
efficiency light bulbs. Appalachian proposes
to make available rebates on up to 25,000 high
effiCiency bulbs in its Roanoke Division.
(b) LowJIncome Weath,~iza1:1o~. The Company
seeks autho%'lty to prOVide up to $1,000 in
weatherization services to owner-occupied
dwellinq8 of 150 low income residential
customers 1n its Roanoke Division.
Weatherization improvements will include such
services as the installation of inSUlation,
electric furnace repairs and air infiltration
reduction.
5
(c) Heater Heater ,";[8; and El'\_l"~.Savl~g
Show.r~ead. Instal1lltlon. Th. COllpany
propos.. to install in owner-occupied home.
at re.idential customera water heater wrap,
water pipe wrap and low fIo" showerhead and
to set back the water heater thermostat where
applicable. This program will be limite4 to
2,500 Virginia customere in the Company's
81uetield Division who presently us. electric
wat~r heating_
Cd) storagA Wa.ter Heater Proaram. The
Company ..eks authority to implement a
stora98 water heatinq rat. avallable to
residential customers wbo use Company-
approved electric thermal storage water
heaters haVing time-differen~iated load
characteristics. Under thi. proqram, which
will be limited to 500 customers in Virginia.
qualified customers who heat water during
otf-peak time. will have the opportunity to
purchase electricity for water bea~inq a~
reduced time-of-day rate.. The Company
desiqnates this program .s a residential rate
experiment.
Ce> Ho~ila Home HQatinq ays'tem Uparade. The
Company proposes to otfer up to $700 towards
the installation cos~ ot high efficiency heat
pumps in 375 mobile homes in its Abinqdon
Division for customera who elect to change
from eleotric cen~ral furnac.. to hi9h
efficiency heat pump. which exceed minimum
effioiency standards.
(t) CQmmeraial and Indu.~~~al Fluorescent
Liahting Ul;)qrad-.. The Company proposes to
assist up ~o 20 commercial and six industrial
oustomers 1n its Pulaski and Lynchburq
Divisions in converting eXlstinq standard
fluorescent lightlnq unit. to systems using
high effiCiency fluorescent lamps and
ballasts.
Appalachian believes that: (a) the
proposed pilot DSM programs are. reasonably
calculated to promO~e the maximum effec~iv.
conservation and use of energy and capital
resources in the provision of energy
service.; and, (b) the experimental DSM
programs are neces~ary in order ~o acquire
information Which is in furtherance of the
pUblig interest.
6
I
,,#.
I
The CODlpany propose., after
implementation ot the prQ9raas, 1:.0 extend the
proqrau until the llaxilDUIl n\mber of
customer. are pla~.d on each program or tor
12 montha, whichever co.e. first. At the
conclusion of thi. period, the programs will
enter a phase of further data collection and
analysis, estimated to'last an additional
period of between 12 and 24 llon~.. After
the data collection is completed, Appalachian
will evaluate ~e overall effectivene.. ot
the programs and reC01lUU:nd tor or a9ainst
expanded implementation of the Pl'oqrams. The
Company intends to .UPply the CODi..ion with
a written summary ot the evaluation.
The Company estiaate. the direct COst of
the programs to be $896,100, and the C:08t for
data colleotion, Ilonitorin; and evaluation to
be an additional $207,375, for total program
costs of $1,103,475. The Company is not
seekinq recovery of any cost. associated with
the proqrams at this time, but aay seek
recovery at its total prograa costs and lost
revenue associated with the proposed programs
in its next rate cas..
A copy ot Appalachian's application is
available for pUblic inspection durin; regular
business hours at all of its offices 1n the
affected service areas where customer billa
may be paid, and, from 8:is .... to
5:00 p.m., Monday through Friday, at the
state Corporation Commission's Document
Control Center, located on Floor 8-1 of the
Jefterson Building, 1220 Bank Street,
Richmond, Virvinia 23309.
within five (5) buaines. days of reoeipt
ot a written request tor a copy of its .
application, Appalachian .hall ..rve upon any
interested 'person'makinq such request a copy
of the application and all relevant materials
now or )ter.after filed' with the Commission in
support thereof. Requests for copies of the
application shall be ..rved upon Appalachian,
through its attorney, H. Allen Glover,
Esquire, Woods, Rogers , Hazl.grove, P.O.
Box 14125, Roanoke, Virginia 24038-4125.
Any interested person who wisbes to tile
comments or request a hear1nq on the proposed
proqra.. shall file an original and fifteen
(15) copies ot his comments or request with
7
,
the Clerk ot the Coamission in writing on or
before ~anuary 13, 1993, and shall also ..rve
· copy of such request or comment. upon
Appalachian Power. It no request. for
bearing are raeeiV_d, the Co..i..lon,..y act
on 1:118 papers filed in this case 1fithout
convening a hearing.
All written communications to the
Commi8sion regarding thi. p~oceedin9 shall
identity Case No. PUE920072 and be directed
to:
William J. Bridge, Clerk
State Corporation Commission
DOCWRent Control Center
P.O. Box 2119
RiChmond, Virginia 23216
APPALACHIAN POWER. COMPANY
(6) That, on or before December 23, 1992, Appalachian shall
serlre a oopy of this order on the Chairman of the Board of
Suplarvisors of each affeoted county and on the Mayor or 'Manager
of ~.v.ry affected oity and town (or equivalent ofticials in
cou~~ties, towns, and oities having alternate forms of government)
in 1 hieh the Company intends to offer any of the proposed
pro~rams. Service shall be made by first-class llail, to the
cus10mary place ot business o~ re.idence of the person served;
(7) That, on or before January 13, 1993, any person
desjring to commen~ on the Company's application or to request a
heating shall tile with the Commission an original and fifteen
(15) oopies of such oomments or request as provided in
Rule 5:12(e) of the Commission's.Rulea of Practice and Procedure
(.SC~ Rule ---land aery. a copy upon Appalachian throuqh it.s
counlsel, H. Allen Glover, Esquire, Woods, Roqers It Hazleqrove,
P.O. Box 14125, Roanoke, Virginia 24038-4125;
8
I
(7) That the Commission Staff shall inve8~i9at. the
reasonableness ot the Company's request and tile a report on or
befpre January 21, 1993; and
'(8) That, discovery in this matter shall be governed by
Par~ VI of the see Rules, except that the company shall make
res~onse to interro9atories and request. tor prOduction of
dOQ~ents within 10 days of receipt of aame;
AN ATTESTED cOpy hereof shall be .ent by the Clerk at the
Co~bisslon to H. Allen Glover, Esquir., Woods, Rogers'
Haz egrove, P.O. SOx 14125, Roanok., ~lr9inia 24038-4125,
Edward L.. Petrini, Esquire, Office of the Attox;pey Genera.l,
Div.sion of ConsWIler Counsel, 101 North 8th street, RiChmond,
V1r~inia 23219; and to the COmqiS8ion'8 Divisions ot Bconomics
and Finance and Energy Regula~ion.
ATnltCOPY~ s. a .:1-
Teste: "~
. . Clerk of the . .~
" Itett GorpOrltioft ~m""on' ~
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I:gs~' L. U-::r.) !-;;) ;i3.,0...{ C~7..:. II. () ..
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emorandum
COMMONWEALTH of VIRGINIA
Department of Taxation
Richmond, Virginia 23282
Localities Containing Taxable Railroad Property
Railroad & Pipeline Appraisal Section
Office of Taxpayer Services
December 21, 1992
CSX Transportation, Inc.; and Richmond Fredericksburg & Potomac Railway Co.,
Plaintiffs
Y.
William H. Forst, Tax Commissioner, Virginia Department of Taxation,
His Successors in Office, et al., Defendants.
o December 10, 1992, the United States District Court for the Eastern District of Virginia, the
H norable Robert R. Merhige, Jr. presiding, issued an order that judgment be entered in favor of
D fendants. Accordingly, the Court dissolved the prior preliminary injunction entered in this
m tter, and plaintiffs shall remit to defendant all unpaid taxes for the 1988, 1989, 1991 and 1992
ta years. Please see the copy of the order attached for additional details.
is memorandum is to provide notice of this action to all interested parties. Those interested in
m re information may contact the following individuals:
Mr. Pat Griffin, Assistant Attorney General
Office of the Attorney General
Supreme Court Building
101 North Eighth Street
Richmond, Virginia 23219
(804) 786-5889
Mr. H. Keith Mawyer, Supervisor
Railroad & Pipeline Appraisal Section
Office of Taxpayer Services
Department of Taxation
P. O. Box 565
Richmond, Virginia 23204
(804) 367-8020
, ..~
.
IN THE UNITED STATES DISTRICT COUR Fr I L
EASTERN DISTRICT OF ViRG~NIA
IHCBMOND DIVISION ; DEe, 092
E
,n
,
TRANSPORTATION, INC.1 et al.,
Pla.intiffs
)
)
)
) Civil ~~ion Nos.
)
)
)
i
c:~','~<:~"0 ~;:.j::.:':.,::.:' "".-J" '-~
r"/'I' " .. ~'''-' WI\ j
______..-,1., 'L:_' l~.:~. 'Iii
. .---.-----...
LLIAM H. FORST, at al.,
Defendants.
91-CV-488
91-CV-S84
91-CV-6S0
92-cv-722
Pin~l Ord~r
For the reasons stated in the accompanying Memcr~ndum, it is
rehy ADJUDGED and ORDERED that judgment be entered in favo~ ot
Accordingly, the Court dissolves the prior preliminAry
junction entered in thi5 matter and p14intiff5 shall remit to
iandcUlt 011 taxes owed frcm the 1988, 19a9, 1991 and 1992 tax
dB we 11 as ttny interest and penal ties that. would have
tram nonpayment of said amo~nt8.
Let the Clerk send a copy of this Order ~nd the accompanying
morandum to all counsel of record.
$rklLt; /~f
~UHITBD STAT2S DISTRICT JUDGE
'/~ - J.)
o te
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.
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~}?">r!h.ute{j to / ,;-. -,' / -)
/f/."l" !..;. " If C/)
AB;~'ndil Ii~m ;.,. _~!..:....'" L- f L ,.
UNITED STATES BANKRUPTCY COURT
SOUTHERN DISTRICT OF ~EW YORK
- - - x
In re
AMES DEPARTMENT STORES, INC.;
EASTERN RETAILERS SERVICE
CORPORATION; AKD, INC.; AMD,
INC.; AMI HOLDING CORPORATION;
A-M-K CORPORATION; AMWV CORPORA-
TION; AMES - G.C. COMPANY,
INC.; AMES REALTY I, INC.; AMES
REALTY II, INC.; AMES REALTY
III, INC.; AMES TRANSPORATION
SYSTEMS, INC.; ANH CORP.; AT-
LANTIC ZAYRE, INC.; BARKER'S OF
WATERFORD, INC.; CHICAGO TRAD-
ING CORP.; CLINTON TRADING
CORP.; CORNWALL-KING'S
EQUITIES, LIMITED; COURT HOUSE
VILLAGE COMPANY; FIXTRON, INC.;
GCM HOLDINGS, INC.; GAYLORDS,
INC.; GAY LORDS NATIONAL CORPO-
RATION; GAYLORDS OF FAYETTE-
VILLE, INC.; GEORGIA PURCHASING,
INC.; JBA MANAGEMENT, INC.;
JOSEPH LEAVITT, INC.; KING'S
DEPARTMENT STORES, INC.; KING'S
DEPARTMENT STORES OF LANDSDALE,
INC.; M&L REALTY COMPANY, INC.;
MATHEWS & BOUCHER, INC. (n/k/a
BKC, INC.); MURPHY DEVELOPMENT
CORPORATION; NETCO, INC.; NEW
ENGLAND TRADING CORPORATION; PA
TRADING CORPORATION; PLANT CITY
TRADING CORP.; SEMA DIS-
TRIBUTION, INC.; SPOTSYLVANIA
REALTY COMPANY;~AYRE 16th
REALTY CORP.; ZAYRE 17th REALTY
CORP.; ZAYRE BLOOMFIELD REALTY
CORP.; ZAYRE CENTRAL CORP.;
ZAYRE EIGHTH REALTY CORP.;
ZAYRE ELEVENTH REALTY CORP.;
ZAYRE FIFTH REALTY CORP.; ZAYRE
FLORIDA CORP.; ZAYRE FOURTH
REALTY CORP.; ZAYRE ILLINOIS
Chapter 11
Reorganization Cases
Nos. 90 B 11233
through 90 B 11285 (JAG)
CORP.; ZAYRE NEW ENGLAND CORP.;
ZAYRE REALTY CORPORAXION; ZAYRE
SECOND REALTY CORP.; ZAYRE SEV-
ENTH REALTY CORP.; ZAYRE THIRD
REALTY CORP.,
. ;!' -!.
Debtors.
- - - - - - - - x
NOTICE OF ENTRY OF ORDER UNDER II U.S.C. S l129(a)
and (b) CONFIRMING THIRD AMENDED AND RESTATED JOINT
PLAN OF REORGANIZATION OF AMES DEPARTMENT STORES, INC.
AND OTHER MEMBERS OF THE AMES GROUP
TO ALL CREDITORS, EQUITY SECURITY HOLDERS AND OTHER PARTIES IN
INTEREST OF THE ABOVE-NAMED DEBTORS:
PLEASE TAKE NOTICE that, on December 18, 1992, the
United States Bankruptcy Court for the Southern District of New
York (the "Bankruptcy Court") entered the Findings of Fact and
Conclusions of Law Relating to, and Order Under 11 U.S.C.
S 1129(a) and (b) Confirming, Third Amended and Restated Joint
Plan of Reorganization of Ames Department Stores, Inc. and Other
Members of the Ames Group, Citibank, N.A., as Agent, the Parent
Creditors' Committee, the Subsidiaries' Creditors' Committee,
the Bondholders' Committee and the Employees' Committee As Modi-
fied (such plan of reorganization being the "Plan," and such
order being the "Order") (Capitaliz~d terms not defined in this
notice have the meanings ascribed to them in the Order).
PLEASE TAKE FURTHER NOTICE that, subject to the Con-
summation Date occurring, the provisions of the Plan bind the
above-captioned debtors (together, the "Ames Group Members"),
any entity issuing securities under the Plan, any entity acquir-
ing property under the Plan, and any creditor or equity security
holder, whether or not the claim or interest of such creditor or
equity security holder is impaired under the Plan and whether or
not such creditor or equity security holder has accepted the
Plan.
PLEASE TAKE FURTHER NOTICE that, pursuant to the Plan,
Other Priority Claims, Convenience Claims and Unimpaired Secured
Claims are unimpaired and will be paid in full in accordance
with their terms. Impaired Secured Claims, Citibank Group
Claims, Parent Unsecured Claims, Subsidiary Unsecured Claims,
TJX Claims, Zayre Landlord Claims, Reset Notes and Subordinated
2
lit
Debentures Claims, Convertible Debentures Claims and General
Claims Against BKC are impaired and will receive only those
distributions provided under the Plan. Fines, Penalties, and
Punitive Damages Claims, Debt Securities Claims, Stock Securi-
ties Claims, Intercompany Claims, Old Preferred Stock Interests,
Old Common Stock Interests and Old Subsidiary Common Stock In-
terests will receive no distribution under the Plan.
PLEASE TAKE FURTHER NOTICE that, the Order provides
that all parties to these Chapter 11 Cases and all persons hold-
ing claims against or interests in any of the Ames Group Members
(whether or not they receive or retain any distribution under
the Plan) or in the partnership to be created under Article
IV.D. of the Plan (the "Partnership") and all other persons are
enjoined and restrained from interfering in any way, directly or
indirectly, with the exercise by (i) the Agent or the Lenders
under (and as defined in) the Citibank Credit Agreement, or any
Collateral Trustee therefore (as defined in the Collateral Docu-
ments (as defined in the Citibank Credit Agreement)) or (ii)
Republic National Bank of New York ("RNB") under the Letter of
Credit Facility or Letter of Credit Agreements of any right,
remedy or procedure with respect to the Loan Documents (as de-
fined in the Citibank Credit Agreement), or the Letter of Credit
Facility or the Letter of Credit Agreements or to enforce the
obligations or liabilities of the Borrower(s) or any other Loan
Party (as defined in the Citibank Credit Agreement), including
but not limited to the exercise of rights in respect of (a) the
letters of credit issued under the Letter of Credit Facility,
(b) the cash collateral or certificates of deposit securing the
Letter of Credit Facility (the "LC Collateral") or (c) the Col-
lateral (as defined in the Citibank Credit Agreement). The
right (i) of the Agent or the Lenders under (and as defined in)
the Citibank Credit Agreement, or any Collateral Trustee there-
fore (as defined in the Collateral Documents (as defined in the
Citibank Credit Agreement)) or (ii) RNB under the Letter of
Credit Facility or the Letter of Credit Agreements to exercise
any such right, remedy, procedure or such enforcement, as the
case may be, shall not be affec~ed by Sections 105, 362 or 363
of the Bankruptcy Code, or by any other power of the Court to
enjoin the exercise of any such right, remedy, procedure or
enforcement. The paragraph referring to this matter in the
rder shall survive, and be enforceable in, any case, proceeding
r matter under any bankruptcy or insolvency law of any nature
hatsoever, including but not limited to any subsequently filed
hapter 7 or Chapter 11 case under the Bankruptcy Code whether
onunenced in this, or any other court; provided, however, that
ny entity affected by or subject to such injunction may apply
o this Court for relief therefrom, provided that no action may
3
be taken that will impair or adversely affect the LC Collateral
or the rights or remedies of RNB under the instruments, docu-
ments and agreements relating to the LC Collateral or under the
other Letter of Credit Agreements.
PLEASE TAKE FURTHER NOTICE that, any party in interest
wishing to obtain a copy of the Order may request such copy at
their own expense by contacting Margaret E. Wyrwas, Investor &
Vendor Relations, Ames Department Stores, Inc., 2418 Main
Street, Rocky Hill, Connecticut, at (203) 257-2659. Copies of
the Order may also be reviewed during regular business hours at
the United States Bankruptcy Court for the Southern District of
New York, The Alexander Hamilton Custom House, One Bowling
Green, New York, New York 10004.
Dated: New York, New York
December 18, 1992
BY ORDER OF THE BANKRUPTCY COURT
James A. Goodman, Bankruptcy Judge
4
EXHIBIT A
I
LIST OF DEBTORS. CASE NUMBERS. AND TAX IDENTIFICATION NUMBERS
Set forth below is a list of the members of the Ames Group and corresponding chapter 11 case numbers and tax identification num-
bers. We.~ aye also listed the names under which the members have formerly done business or are currently doing business.
Name/FonneriJI or CurrentiJI Doing Business As Case No. Tax Iii. No.
AKD, Inc. 90-8-11241 06-1078190
Ames
King's
AMD, Inc. 90-B-11239 06-1240252
AMI Holding Corporation 90-8-11242 06-1188643
A-M-K Corporation 90-8-11243 06-1160195
Ames
AMWV Corporation 9O-B-11244 06-1271521
Ames
ANH Corporation 90-8-11236 06-1002044
Ames Department Stores, Inc. 90-8-11234 04-2269444
Ames
Gils
Zayre
Ames - G.c. Company, Inc. 90-8-11240 25-0681470
Ames
Ames Distribution Services
Bar,in World
CrQ s & More
G. . MurpJ:l Company, Inc.
Murph~'s art
Office hop Warehouse
Terry Ferris
Ames Realty I, Inc. 90-8-11245 06-1255412
Ames
A mes Realty II, Inc. 90-8-11246 06-1255413
Ames
Ames Realty Ill, Inc. 90-8-11247 06-1255414
Ames
Ames Transportation Systems, Inc. 90-8-11248 06-1073258
Northmst Olrriers, 1m:.
Atlantic Zayre, Inc. 90-8-11237 ~2283022
Ames
Zayre
Barkers of Waterford, Inc. 9(}..8-11249 13-2672830
Ames
Barker's
King's
Chicago Tradin~ Corp. 90-8-11250 04-2456387
Ames Distnbution Serv~es
Zayre
Clinton Trading Corp. 9(}..8-11251 04-2668429
Ames Distribution Services
Zayre
Cornwall King's Equities Limited 90-8-11252 ~2709888
Ames
King's
Court House Village Company 90-8-11253 25-1304189
Eastern Retailers Service Corporation 90-8-11233 16-0566173
Ames
BigN
Neisner Bros.
Sunshop
Fixtron, Inc. 90-8-11254 04-2303941
GeM Holdings, Inc. 9(}..8-11255 06-1267386
Gaylords, Inc. 9(}..8-11256 13-1989330
Ames
Gaylords
Zayre
Name/FormerlJl or Currently DoilCl Business As Case No. Ta% Iii No. T
-.
Gaylords National Corporation 90-8-11235 1~759400
Ames
Gaylord$
Zayre
Gaylords of Fayetteville, Inc. 90-B-11257 1~191242
Ames
Gaylords
Zayre
Georgia Purchasing, Inc. 90-B-11258 04-2275856
JBA Management, Inc. 90-B-11259 04-2850090
JBA
Joseph Leavitt, Inc. 90-B-I1262 06-1255416
Ames Distribution Services
Eastern Retailers Service Corporation
Joseph Leavitt
Neisner Bros.
King's Department Stores, Inc. 90-B-1126O 04-2732292
Ames
King's
King's Department Stores of Lansdale, Inc. 90-B-11261 23-1692295
Ames
King's
M &t L Realty Company, Inc. 90-B-11263 25-1114842
Mathews &t Boucher, Inc. :t/k/ a BKe, rnc. ) 90-8-11264 06-1255415
Eastern Retailers Service Corporation
Mathews & Boucher
M&B
Murphy Development Corporation 90-8-11265 25-1202101
Netco, Inc. 90-8-11266 04-2281093
Zayre
New England Trading Corporation 90-8-11267 04-1666100
Ames Distribution Services
Zayre
PA Trading Corporation 90-8-11268 04-2963236
Ames Distribution Services
Zayre
Plant City Trading COI'J'. 90-8-11269 04-2963234
Ames Distribution Services
Zayre
Serna Distribution, Inc. 90-8-11270 06-0963634
Ames Distribution 5ervias
Sema Distribution
Spotsylvania Realty Company 90-8-11271 25-1239949
Ames Distribution Servias
G.c. Murphy Company
Zayre 16th Realty Corp. 90-8-11280 04-2427578
Zayre 17th Realty Corp. 90-8-11281 04-2690105
Zayre Bloomfield Realty Corp. 90-8-11282 04-2471224
Zayre Central Corp. 90-8-11238 04-2398476
Ames
Zayre
Zayre Eighth Realty Corp. 90-8-11278 04-2398478
Za yre Eleventh Realty Corp. 90-8-11279 04-2398475
Zayre Fifth Realty Corp. 90-8-11276 04-2303323
Zayre Florida Corp. 90-8-11283 04-2400306
Ames
Zayre
Zayre Fourth Realty Corp. 90-8-11275 04-2387238
Zayre Illinois Corp. 90-8-11284 04-2444357
Ames
Zayre
Zayre New England Corp. 90-8-11285 04-2398477
Ames
Zayre
Zayre Realty Corporation 90-8-11272 04-6114258
Zayre Second Realty Corp. 90-8-11273 04-2387236
Zayre Seventh Realty Corp. 90-8-11277 04-2398479
Zayre Third Realty Corp. 90-8-11274 04-2387237
n;:r:',',-" .,';, .'
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! ' (;.,'; ..~U""'tp_?...,""""'i""--
County of Albemarle
AGENDA
Avon St
20 Connector
EXECUTIVE SUMMARY
AGENDA DATE:
January 6, 1993
ITEM NUMBER:
/f'-"" f'_ I ~,' ,. ('
e, /) ('If/-' i, I ' ::
t '_/ .- '",j._,' . l ~, //
ACTION:
INFORMATION:
the
CONSENT AGENDA:
ACTION: INFORMATION:~
ATTACHMENTS: No
STAFF C
Messrs.
REVIEWED BY:
Rztr>
Brandenburger, Ms. Higgins
BACKGRO
The Avo street/Route 20 connector road is identified in the Comprehensive Plan and is part
of the ounty's six-year secondary road plan as a County funded project. A general alignment
study h s been completed and the next step in the process is to contract for final design
plans. Funding in the amount of $77,000 has been appropriated for this but design work has
been pu on hold pending confirmation by the Board to proceed.
DISCUSS ON:
The roa could be constructed with County funds or with developer participation if and when
develop ent along the alignment were to occur. There are no known plans for development in
this ar a since the Virginia Forestry Department ultimately decided to build at their
propert near the intersection of Fontaine Avenue/Route 250. Whether constructed with
develop r contribution or totally by County funds, the final alignment and design plans will
be the ext step. When the Board decides the design phase should go forward, staff estimates
10 to 1 months to acquire right-of-way, design the road and get VDoT to approve the plans.
Based 0 this estimate and the availability of funding, the earliest advertisement date for
constru tion as a County project is early 1994.
The pro'ect is identified in the current CIP at an estimated cost of $1,497,800. The project
is curr ntly identified in the 1994-95 funding year for planning purposes; however, the
project may well have to be delayed due to a lack of local funds for the project. The
estimat d cost of this project would consume the entire General Fund Transfer for capital
project in any given year unless additional funds are made available.
ATION:
ate on the status of this project is provided for the Board's information.
92.187
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RIVANNA SOLID WASTE AUTHORITY
P.O. BOX 979 . CHARLOTTESVILLE, VIRGINIA 22902-0979 . (804) 977-2976
December 29, 1992
Ms Estelle Neher
CI rk of the Board
Al emarle County
40 McIntire Road
Ch rlottesville, V A 22902
De r M~er: {i{~
En losed is the audited financial report for the Rivanna Solid Waste Authority for fiscal
ye r 1992 for your files, as required by the operating agreement.
Sincerely,
~'((
William Sessoms
Director of Administration
W Isg
E closure
PRINTED ON RECYCLED PAPER
.'\ "b'J<"t\ t" [)""",-;1' ~ __"
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RIVANNA WATER & SEWER AUTHORITY
p, 0, BOX 18 . CHARLOTTESVILLE. VIRGINIA 22902-0018 . (804) 977-2970
December 29, 1992
s. Estelle Neher
lerk of the Board
lbemarle County
1 McIntire Road
C arlottesville, V A 22902
ear Ms~er: ~
E closed is the audited financial report for the Rivanna Water and Sewer Authority for
fi cal year 1992 for your files, as required by the operating agreement.
Sincerely,
/lo; l!
William Sessoms
Director of Administration
W /sg
E closure
SERVING CHARLOTTESVILLE & ALBEMARLE COUNTY
plsmmUTl T9 DO',~',RD MG, /'\"B, ERS
ON_ ! .3L:12<
County of Albemarle
AGENDA T TLE:
November Financial Report
EXECUTIVE SUMMARY
AGENDA DATE:
January 6, 1992
. )
( '. , :j "/;;;
fj . lJ I (,ii) , { (I ~
ACTION:
INFORMATION:
SUBJECT
November
the Gene
for
CONSENT AGENDA:
ACTION:
INFORMATION:~
White
ATTACHMENTS: Yes
REVIEWED BY'~
BACKGRO
The atta hed financial report reflects November figures for total County operations, and
individu lly for the General Fund and the School Fund. The overall increase in the operating
budget f om $91.4 in October to $92.4 in November reflects the reappropriation of the 1991/92
School F nd balance of $775,000, in addition to the appropriation of several school division
grants.
In the G neral Fund, November revenue collections of $7.5 million reduced the negative cash
flow of 8.3 million reported in last month's report to ($494,252). A negative cash flow of
($764,32 ) in the Self-Sustaining Funds, normal for these types of reimbursement funds,
contribu es to the overall negative cash flow of ($834,752).
The Fund Balance report, which is being finalized with final audit figures, will be included
in next onth's report.
any questions prior to the meeting, please do not hesitate to call me.
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County of Albemarle
EXECUTIVE SUMMAR Y
Office Space
AGENDA DATE:
January 6, 1992
ITEM NUMBER: )
13, (//Xt. (I! I III
ACTION:
INFORMATION:
of finding
Division.
CONSENT AGENDA:
ACTION:
INFORMATION:~
ATTACHMENTS:
STAFF C
Messrs.
Huff
REVIEWED BY:
BACKGRO
Followi g the Board's decision not to proceed with construction of additional office space
adjacen to the County Office Building, staff evaluated options and notified the Board that
the Sta e and Federal agencies who leased space from the County would be asked to find space
in anot er location. In June, 1992, the County gave notice to the Federal and State agencies
renting space in the County Office Building that their lease would not be renewed in July,
1993.. his action came as part of the County's plan for finding additional office space to
allevia e what our architect has identified as a 30,000 square foot space shortage for County
departm nts. The bulk of this shortage (approximately 18,000 sq. ft.) is in the Police
Departm nt. The County's agreement with the Extension Division requires the County to
provide office space for their operations. They presently occupy approximately 3,900 square
feet. ids were received to provide rental space in other quarters for both the Federal
agencie (for which we have no obligation) as well as Extension. It presently appears that
office pace will cost approximately $10.50/sq. ft. to lease space for Extension at an annual
cost of approximately $41,000 per year. This will be a new line item in the FY 94 budget as
part of our obligation to tne Extension Division and is presented as a status report for the
Board's information.
RECOMME ATION:
Present d for the Board's information.
92.189
ol '..
,
;',
ALBEMARLE COUNTY PUBLIC SCHOOLS
Memorandum
To: Robert W. Tucker, County Executive
Robert W. Paskel, superintendent~
December 21, 1992
Re: Division-level Staff Analysis
we discussed at our December 17, 1992 meeting, I am
to forward to you an analysis of the school division's
administrative staff. Since 1986, the school division has
reduced its central administrative staff by 15 positions (42.9%).
ring that same period of time, the number of students in the
ivision has risen from 8994 to 10,514, an increase of 1,520
students or 16.9%. In addition, the number of teachers served has
increased from 650.5 to 763.9, an increase of 113.4 or 17.4%.
e savings from the reduction of administrators from 29.9 in
1991-92 to 20 in 1992-93 translated into 24 full-time equivalent
teaching assistant positions in the schools (one per elementary
a d middle school, two at each of the large high schools.)
I would appreciate your sharing this information with the
ard of Supervisors and your department heads. I would be happy
answer any questions on this matter or to provide further
formation if you would find this helpful. I am proud of the
ficiency that this analysis demonstrates and would welcome the
portunity to discuss this further at your convenience.
COUtHY Of ALBEMAflL,I
EXECUTIVl OfFICI
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D:,~tributed to B.oard: jL....~J..:.... 9-Z
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Edward H, Ba n. Jr,
Samuel Mill r
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R Marshall. Jr.
Scottsville
David p, Bow rman
Charlottes viI e
Charles S, Martin
Rivanna
Charlotte y, umphris
Jack Jouett
W~lt"r F, Perkins
V!hile Hall
M E M 0 RAN DUM
F
Board of Supervisors
Lettie E. Neher, Clerk,
1
CMcll11/
December 31, 1992
S
Reading List for January 6, 1993
F bruary 19, 1992 - pages 1 - 10 - Mr. Bowerman
pages 11 - 22 - Mr. Bain
pages 23 - end - Mr. Perkins
A gust 12, 1992 - pages 1 - 11 (#10) - Mrs. Humphris
pages 11 (#10) - Mr. Marshall
L N:ec
*
Printed on recycled paper
Edward H, Ba'n. Jr,
Samuel Mill
David P. Bow rman
Charlonesvill
Charlotte y, umphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R Marshall, .Jr
Scottsville
Charles S Martin
Rivanna
Walter F, Perkins
White Hall
January 12, 1993
Mr Dan Roosevelt
Re ident Engineer
De artment of Transportation
P . . Box 2013
Ch rlottesville, VA 22902-0013
De r Mr. Roosevelt:
Following are the actions taken by the Albemarle County
rd of Supervisors at its meeting on January 6, 1993:
Agenda Item No. 13. Highway Matters:
a. Routes 708/631 Intersection Improvements.
DEFERRED until October 6, 1993, to allow VDoT to
provide additional traffic data. If the information is
received earlier the Board would like to discuss it as soon
as it is available.
~,
The Board again requested that VDoT consider installing
guard rails along Route 708.
b. Other Highway Matters.
The Board requested a status report of the intersection
of Commonwealth and Greenbrier Drives.
The Board requested inform~tion on the financial plan
for secondary roads as soon as possible.
The Board requested that when ~ date is revised on the
project listing provided by Mr. Roose~elt, an additional
asterisk be added at the bottom of the page to state reason
for the revised dates.
*
Printed on recycled paper
>ATE -gn /11 Wl;lF if / . i qqS
/ r I, (': ,/ , -; . (f
,." ,{. ,,' , ,
~GENDA ITEM NO. 'I/>i'" '.\ I '. \
-.GENnA ITEM Nl\IlE j2;w1L<L~ '706 j I, 3/ JDUAS tttujn JrY'c p\.C1^ffW'lbJ
)EFERRED UNTIL OC,t-DL~h Lc l IQQ.3
Form. 3
7/25/86
\,
"
Edward H, Bain. Jr
Samuel Mille
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R Marshall. Jr
Scotlsville
David P. Bow rman
CharlottesviJl
Charles S, Martin
Rivanna
Charlotte Y H mphris
Jack Jouett
Walter F, Perkins
White Hall
M E M 0 RAN DUM
TO:
v. Wayne Cilimberg, Director
Department of Planning and Community
Development
Lettie E. Neher, Clerk, CM~~~t
D December 18, 1992
F
JECT: SDP-92-079 - Auto America Preliminary Site Plan
In accordance with Section 32.3.10 of the Zoning Ordinance,
Mr. Bowerman is requesting Board review of the Planning
Co ission's decision of December 15, 1992, on SDP-92-079 - Auto
erica Preliminary Site Plan.
This item has been scheduled for review by the Board on
Ja uary 6, 1993, at 9:30 a.m. If you have any questions, please
call me.
cc: Robert B. Brandenburger
Yolanda Hipski
*
Printed on recycled paper
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COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296.5823
ecember 16, 1992
mbree Construction Group, Inc
TTN: Allen Baron
050 Airport Road
eorgetown, TX 78628
Auto America Preliminary site Plan
Tax Map 61M, Section 12, Parcel 10
Mr. Baron:
he Albemarle County Planning Commission, at its meeting on
ecember 15, 1992, unanimously approved the above-noted
relimianry site plan. Please note that this approval is subject
o the following conditions:
The Planning department shall not accept submittal of the
final site plan for signature until tentative approvals for
the following conditions are obtained. The final site plan
shall not be signed until the following conditions are met:
a. Department of Engineering approval of grading and
drainage plans and calculations;
b. Department of Engineering approval of stormwater
detention plans and calculations;
c. Department of Engineering approval of an erosion
control plan;
d. Virginia Department of Transportation approval of
right-of-way improvements to include a commercial
entrance;
e. Albemarle County Service Authority approval of ten (10)
foot wide easement along the southwest border of the
property and water meter location;
f. Architectural Review Board issuance of a final
Certificate of Appropriateness;
Allen'
Page
Decem
v
1992
2. dministrative approval of final site plan.
In er to be eligible for administrative approval by the agent,
a fin 1 site development plan shall be submitted on a submittal
deadl'ne with the appropriate fee within six (6) months of
Planning commission approval of the preliminary plan. In any
case, the final site development plan shall be submitted within
one (1) year of the Planning Commission's approval of the
prel'minary plan or the approval shall expire.
Duri
the
The
Depa
met.
g the above time period, the applicant shall work to satisfy
onditions of preliminary site development plan approval.
pplicant shall have the appropriate agency notify this
tment in writing that the applicable conditions have been
To 0 tain tentative approvals for the final site development plan
from the agencies represented on the site Review Committee, the
appl'cant shall submit the appropriate plans and materials to
each agency, individually, for their review. Once the plans have
been tentatively approved by each agency, the applicant shall
have each agency notify the Planning Department in writing, that
tentative approval has been secured.
tentative approvals are secured, the final plan shall be
itted to this Department, as stated above. The final plan
r can be signed at the scheduled site Review Meeting if after
f review, the final plan meets all ordinances and conditions
pproval.
have any questions or comments regarding the above-
please do not hesitate to contact me.
e:]O- ~~
Hipski
YHjjcw
cc: Amelia McCulley
Jay Schlothauer
Angela Tucker
B. Aubrey Huffman & Associates
Joseph M. & David J. Wood
Jo Higgins
John De Pasquale
Pete Gorham
~
... ..' I
TAFF PERSON:
LANNING COMMISSION:
YOLANDA HIPSKI
DECEMBER 15, 1992
(SDP-92-079) AUTO AMERICA PRELIMINARY SITE PLAN:
sal: The applicant is proposing to locate a 9,000 square
oot building with 50 parking spaces on 0.923 acres zoned PD-SC,
lanned Development Shopping Center (see Attachment A).
Plannin Commission Review: Site Plan.
ocation: Property, described as Tax Map 61M, Section 12, Parcel
1D, is located at the northwest corner of Dominion Drive and
eminole Trail (Rt. 29N). Zoned PD-SC, Planned Development-
hopping Center and EC, Entrance Corridor Overlay District. This
site is located in a designated growth area and is recommended
for Community Service in Neighborhood One (see Attachment B).
AFF COMMENT: This site plan has been reviewed by the Site
view Committee with all comments addressed. This plan was also
viewed by the Architectural Review Board (see Attachment C).
e Virginia Department of Transportation (VDOT) has determined
equate sight distance exists onto Dominion Drive (see
tachment D). Access has been a major issue during previous
views. On September 10, 1980, on appeal, the Board of
pervisors approved a proposal which allows access to Dominion
ive. Section 32.7.2.2 of the Zoning Ordinance prohibits
trances within five hundred (500) feet of any multi-Ianed
ossover and therefore access cannot be established to Route 29N
nsistent with the Zoning Ordinance. As to other issues related
access, see Attachment E. Staff opinion is this preliminary
an is consistent with the Zoning Ordinance and recommends
proval subject to the fOllowing conditions:
COMMENDED CONDITIONS OF APPROVAL:
1. The Planning department shall not accept submittal of the
final site plan for signature until tentative approvals for
the fOllowing conditions are obtained. The final site plan
shall not be signed until the following conditions are met:
a. Department of Engineering approval of grading and
drainage plans and calculations;
b. Department of Engineering approval of stormwater
detention plans and calculations;
c. Department of Engineering approval of an erosion
control plan;
1
I
.. '
d. Virginia Department of Transportation approval of
right-of-way improvements to include a commercial
entrance;
e. Albemarle County Service Authority approval of ten (10)
foot wide easement along the southwest border of the
property and water meter location;
f. Architectural Review Board issuance of a final
Certificate of Appropriateness;
g. Abandonment of all access easements connecting the
Shoppper's World property and this property.
2. Administrative approval of final site plan.
-1----__________
AtrTACHMENTS:
A - 11 x 17 Reduction
B - Location Map
C - Architectural Review Board Letter
D - Virginia Department of Transportation letter
E - Site Plan appeal
2
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ALBEMARLE
COUNTY
ATTACHMENT B
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OFFICE:.S PH' O.B. 747 pg.176-207
PHZ D,B. 820 pg 351-356
SDP-92-079
Auto America
..
BERKELEY COMMUNITY SEC. I, 0.B.337, Pgs.336,337
.BERKELEY COMMUNITY SEC,2, D,B.
BERKELEY COMMUNITY SEC. 3, OB. 360,Pgs,I44A,1448
61U - 0
o
BERKELEY COMMUNITY SEC.4 D.B373Pg.79
BERKMAR D.B.398 1'9.501
BERKMAR CENTER 0.B.5B9 Pg.229
CHARLOTTESVLLE
SECTION
61-M-U
DISTRICT
IATTACHMENT cl
November 24, 1992
COUNTY OF ALBEMARLE
Department of Zoning
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5875
Embree Construction
8050 Airport Road
Georgetown, Texas
78628
Re: Auto America site Plan
ARB-P(SDP)-92-10
Tax Map 61M, Parcel 12-10
Dear Mr. Baran:
The above noted item was reviewed by the Albemarle County
Architectural Review Board at its meeting on November 23, 1992.
The Board made the following suggestions:
(1) Use a uniform brick color for the building.
(2) Submit a photometric plan with the lights directed on site.
(3) Sign issues to be addressed separately.
(4) Work on treatment of doors to the entrance bays.
(5) Replace the proposed pediment with a more elaborate cornice
treatment; submit a sketch for the Board's review.
(6) Provide an evergreen hedge along Dominion Drive.
(7) Landscape requirements adjacent to the two Virginia Department
of Transportation Right-of-Ways on Route 29 Nor'th and Dominion
Drive to be determined after receipt of Virginia Power's plans
for relocating the power lines.
The Certificate of Appropriateness can be administratively approved
by staff once the above conditions have been satisfied.
Sincerely,
1\ ~f Iii I~
IJ~UJ-- l'---/
Marcia '3:oseph
Design Planner
MJ/st
cc: B. Audrey HUffman & Associates
C. Timothy Lindstrom
7-92 MON 15:5~ C~VILLE RESIDENCY
P.01
'. ," " .", '.\ ..!~.,~.i .',' :
I ATTACHMENT 0 ,
COMMONWEALTH of VIRGINIA
RAY D. Pfi HTEL
COMMtSSI NE"
DEPARTMENT OF TRANSPORTATION
P. O. lOX 2013
CHARLOTTESVille. 22902
D. S. ROOSEVELT
RESIOENT ENGINEeR
December 7, 1992
Auto America
Route 29 N.
Albemarle County
Hs. olanda Hipski
Albe arle County Planning
Coun y Office Building
401 clntire Road
Char ottesville, VA. 22902
Dear Ms. Hipski:
. This is in reference to your transmittal regarding the above subject, dated
Dece ber 4, 1992.
Our office has reviewed the location of the proposed commercial entrance and
has etermined that adequate commercial sight distance exists. Trimming of
vege ation aloni this area must be properly maintained.
Ve would like to note that this entrance could be shifted several feet east to
alig with the commercial entrance across the street. Drainage and frontage
impr vements shall be reviewed by site plan at the VDOT Culpeper Office. Should you
have any questions, please contact this office.
Sincerely,
dJiy'
A. . Tucker
Assistant Resident Engineer
AGT/ldw
cel Robert Hofrichter
OAVIO.J. 000 (1897-1968)
OAVIO.J. 000. .JR.
.JOSEPH . WOOD. II
P. O. BOX 471
~O U NTY OF ALBEMARLE:
71 r? t~ f? nil n r=- "'.--
IUiV-- ~I!i,
If,('l' AU G 21 19ao Ji: It-
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LAW O.I"FlCES
WOOD, WOOD AND WOOD
230 COURT SQUARE
CHARLOTTESVILLE, VXRGlN:tA
2;;t90;;t
TEL.EPHONE Z9El-6I1B
August 21, 1980
Board of Supervisors
County of Albemarle
Charlottesville, Virginia 22901
Dear Sirs and Madam:
..
Re: Site plan Dominion Drive and
Route 29 North
On August 19, 1980, the Albemarle County Planning Com-
mission reviewed the site plan for the development of the corner
of Dominion Drive and Route 29 North for the location of a
restaurant. The Albemarle County Planning staff recommended
the approval of the site plan with certain acceptable conditions.
The Planning Commission, after hearing the presentation, denied
approval of the site plan on a vote of three to two.
This letter is to respectfully appeal the decision of
the Planning Commission and ask for a rehearing of the same by
you.
The Planning Commission denied approval of the site plan
because of its access to Dominion Drive, indicating that it felt
that the access to Dominion Drive caused a safety hazard and that
this property should be served only by an access through the
Shoppers World parking lot, a right which had been reserved by
the owners when Shoppers World was purchased.
Our reasons for requesting the rehearing are as follows:
1. In 1956, when the Berkeley Subdivision was developed,
the front 40 acres were designated on the plat for future com-
ercial development, and all purchasers in Berkeley have always
been aware that this property could someday be commercial, with
access to Dominion Drive. This property has always been zoned
commercial, and the residents of Berkeley could not have expected
anything but commercial development, with access to Dominion Drive.
2. In 1977, a site plan was presented to the Planning
ommission and to you with access to 29 North or Dominion Drive,
T
r ATTACHMENT E I
I Page 2\
Board of Supervisors
Page 2
August 21, 1980
and both were denied. Since that time, approximately 30 commercial
developers have contacted us concerning the development of this
property for their uses but, upon learning that only access through
the shopping center is available, all have indicated such access
is unacceptable.
3. There is a 16 foot difference in elevation between the
corner of 29 North and Dominion Drive and the diagonal corner of
the subject property. This is equivalent to a two-story building,
and a ramp to the said diagonal corner would be at an approximate
17% grade and totally unacceptable to a commercial venture. If
an entrance to the parking lot could be obtained through a re-
vision of the parking lot site plan to the other two corners, it
would still be so inaccessible as to be unacceptable to a com-
mercial developer. Therefore, although legally this property
enjoys an access right of way through the parking lot, physically
it is an unacceptable solution to the access problem.
4. Since 1977, two commercial lots have been developed
on the south side of Dominion Drive, one of which serves the
Pizza Inn. Dominion Drive has been widened to a three-lane road,
the traffic situation has been much improved and Pizza Inn has
resulted in very little inconvenience to the residents of the
Berkeley Subdivision, and I would submit no additional traffic
hazard.
5. At the hearing on August 19th, Mr. Roosevelt, the
Highway Engineer, noted that the site plan offered an additional
turn lane on 29 North and an additional lane on Dominion Drive,
both of which were very desirable and both of which would probably
never have been achieved through public funds if not accepted in
conjunction with this site plan. Mr. Roosevelt noted that any
access to any public road had certain detrimental effects to the
road, but the advantages of the new lanffion 29 North and Dominion
Drive far, far outweighed the disadvantages of a new access on
Dominion Drive which would certainly serve only a limi.ted <=ullount
of traffic.
I
fATTACHMENT EJ
/Page 3/
Board of Supervisors
Page 3
August 21, 1980
6. It is wise planning to make every effort to restrict
additional access to Route 29 North, but every corner lot on 29
North in this vicinity, to-wit: Hydraulic Road, Greenbrier Drive,
Westfield Road, Berkmar Drive, Rio Road, and Dominion Drive have
access to the side street entering 29 North, and to deny this one
lot access would certainly appear to be discriminatory.
For the reaSOns above stated, we respectfully ask that
you hold a hearing on the site plan and approve the same.
YO,U r7? ~r~rUIY J /J
Mt4(;~!,a/~.
David J. ood, Jr.~~
a d
---.
~- ""'" . ~ -=-
JO~ M. Wood, II
DJW, Jr/jfs
CC: Mr. William Tucker
Mr. James Cosby
Mr. Daniel S. Roosevelt
Mr. Thomas N. Sinclair
T
September 10, 1980 (Regular Day Meetin~)
WHEfEAS a citizen has agreed to purchase these signs through the
office 0 the County Executive and to conform to standards set by the State
Departmert of Highways and Transportation;
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Albemarle
County, V rginia, that the Virginia Department of Highways and Transportation
be and th~ same is hereby requested to install and maintain the above
mentioned street signs.
';YES:
:;AYS:
~,3SE:iT:
Roll was aIled and the motion carried by the following recorded vote:
Messrs. Fisher, Iachetta, Lindstrom and McCann.
None.
Mr. H nley and Miss Nash.
Agenda It
l'eques t for a
approximately
land north of
soil and mater
and a hydro log
requested on N
m No. 3G) Other Highway Matters. Mr. Dan Roosevelt said he had received a
tatus report on the acceptance of the earth dam in Hollymead. He said
ne year ago, subsequent to a request from Virginia Land Company to rezone
he dam to R-3, requests were made of Dr. Charles Hurt to supply data on
als used in the dam (completed by Mr. E. L. Gooch and received July, 1978)
c analysis, which has not yet been received. This hydrologic analysis was
vember 30, 1979.
Nr. Fishe said he thought Mr. Jim Hill of Virginia Land Company should be requested
to be present ct the day meeting, and this item be placed on the agenda for discussion to
determine whetrer the rezoning (ZMA-79-33 Albemarle Land Corporation) will be pursued or
hithdrawn. Mr. Fisher added that the acceptance of the road over the dam is extremely
important, and ~ust be dealt with at e rezoning stage of approvals. Mr. St. John asked
;I;r. Roosevelt t~e Highway Department's position on maintaining the road if accepted. Mr.
Roosevelt said ~efore the road can be accepted into the system, there must be an alterna-
tive access to he property which is also state maintained. Mr. Roosevelt said if the dam
here to wash ou , the State's responsibility would be to replace the road bed and road
surface to its priginal condition, but that the replacement of the dam itself would be
so"-eone elses r~sponsibility. Mr. St. John said that if a subdivision plat is put to
record, the fee to that roadway over the dam vests in the County, and unless there is a
specific statem~nt on the plat that replacement costs to rebuild the dam are covered under
homeowner agree~ents, then it becomes the responsibility of the County to replace that
Jam.
Hotion was
votober 8, 1980
discussion. Th
';ote:
offered by Dr. Iachetta that this item be placed on the agenda of the
and that Virginia Land Company be properly notified to be present for the
motion was seconded by Mr. McCann and carried by the following recorded
~Yt:S: Messrs. isher, IaChetta, Lindstrom and McCann.
,;r..YS: None.
A3SENT: Mr. He ley and Miss Nash.
Nr. Fisher
'.; i th Nr. Tomlin
road at the edg
told ;'lr. Tomlin
'.-Iould visit the
asked about an erosion problem on Route 682. Mr. Roosevelt said he spoke
who indicated he was going to place some stone in the ditch line of the
of his property in an attempt to stop the erosion. Mr. Roosevelt said he
that the next time it rained following the placement of the stone, he
site to determine where ditching needed to be done.
Nr. Lindst om said he spoke with Mr. Jim Bergold in Canterbury Hills who requested
r::aintenance on t he road edges along Westminister Road, Woodhurst Road and Woodhurst Court.
;.lr. Bergold saie the edge of the road is crumbling and causing drainage problems and that
~ither gravel o. resurfacing is required.
Dr. Iachett~ asked the status of the culvert replacement for Commonwealth Drive. Mr.
c.cosevelt said t~e pipe is on order, the easements from property owners, both up and
~ownstream, have been obtained, the utility companies have reviewed the plans, and now the
~ipe must be plaped. Mr. Roosevelt said if the pipe arrives before mid-November, it will
ce laid this yea, if it does not arrive before that date, it will be done in the early
Spring.
Mr. Fisher hanked Mr. Roosevelt for completing the Ivy Landfill Road. He complimented
~im on a very nipe job which is sensitive to the area and properties it crosses.
11r. Lindstr m said that in June a permit was approved for the Fairfield Bridge Company
or ~ork on the lechum River Bridge. Mr. Lindstrom said he went out to view the work
ollowing rains ast week and wished to note that he considered this site the best example
' soil erosion ontrol he has ever seen.
Agenda Item No.5. Appeal: David and Joseph Wood Site Plan. (Plan showing the site
evelopment of P reel B-2, 0.924 acres near Berkeley Community on U.S. Route 29 and Dominion
rive, Charlotte ville Magisterial District, drawn by B. Aubrey Huffman & Assoc., Ltd.,
ated July 14, 1 80, and revised August 12 and August 18, 1980.) Mr. Robert Tucker,
irector of Plan ing read the planning staff report and Planning Commission action as
ollows:
ATTACHMENT E 1
rPa'ge 41
I
S~tember 10.1980 (Rel!ular Dav Meetinl!)
I ATTACHMENT E I Page 51
2. ~) ~~
Location: At the corner of Dominion Drive and Route 29 North (southbound
lane). Property described as Tax Map 61M, Parcel ID in Charlottesville
District.
I
l
Acrea~e: 40,237 square feet.
Zoning: B-1, Business
History: August 16, 1977 - The applicant withdrew the proposed Pizza Inn
Site Plan.
September 27, 1977 - The Planning Commission approved the Pizza Inn/
Mr. Donut Site Plan.
October 12, 1977 - On appeal, the Board of Supervisors reviewed the
Pizza Inn/Mr. Donut Site Plan and requested that this item be recon-
, sidered by the Planning Commission.
October 25, 1977 - The Planning Commission deferred the Pizza Inn/Mr.
Donut Site Plan in order that a representative of the Virginia Depart-
ment of Highways and Transportation could be present.
November 1, 1977 - The Planning Commission deferred the Pizza Inn/Mr.
Donut Site Plan again in order that a Virginia Department of Highways
and Transportation study of the Dominion Drive and Route 29 North
intersection be completed in order to determine if a traffic signal
would be needed.
November 15, 1977 - The Planning Commission resolved to forward the
Pizza Inn/Mr. Donut Site Plan to the Board of SuperVisors for their
consideration. The resolution came about as a result of a stalemate
in the voting after various motions failed.
December 21, 1977 - The Albemarle County Board of SuperVisors approved
the Pizza Inn/Mr. Donut Site Plan with access and egress limited to
Shopper's World.
Proposal: A request to locate a restaurant with 4,140 square feet of gross
building area.
Topography of Area: Slopes gently from the northwest corner to the pro-
posed stormwater detention pond.
Condition of Roads Servin~ Proposal: Route 29 North (southbound lane)
accommodates 15,000 vehicle trips per day and is considered tolerable.
Dominion Drive accommodates 4,139 vehicle trips per day and is con-
sidered tolerable.
Comprehensive Plan Recommendation: Commercial in Neighborhood #1 of the
Urban Area.
Type Utilities: Public facilities are available. Plans will not be
Ii necessary since the water and sewer lines are existing.
Staff Comment: The Highway Department recommends an additional 12 foot
lane be established on the northeast side of Dominion Drive allowing a
bypass lane similar in design to that constructed with the Pizza Inn
Site Plan. This will allow four lanes of traffic from the inter-
section with Route 29 to the entrances and will allow left turn lanes
into the restaurant site from Dominion Drive. A grading easement
should be shown in the area from the existing right of way line on
Route 29 to the curb line at the parking area for the future regrading
necessary at this intersection in conformance with the Route 29 North
Corridor Study. Adequate sight distance can be obtained through the
removal of the vegetation along Dominion Drive on State right of way.
The applicant has conformed with the State Highway's recommendations.
Staff feels that if the applicant has access to Shopper's World
Shopping Center that the site plan should incorporate the access; this
will have to be worked out with staff.
This site plan will meet the requirements of Article 17 of the Zoning
Ordinance and Staff recommends approval subject to:
RECOMMENDED CONDITIONS OF APPROVAL:
1. No building permit will be issued until the fOlloWing conditions
are met:
a. Compliance with the Stormwater Detention Ordinance;
b. Grading Permit;
c. Virginia Department of Highways and Transportation approval
of the commercial entrance;
d. Fire Official approval of the marking of fire lane and fire
flow of 1000 gpm and hydrant location;
e. County Attorney approval nf the maintenance agreement of
stormwater detention facilities;
f. Albemarle County Service Authority approval of extending the
water line for relocation of fire hydrant if needed.
26(J
I
September 10 1980 (Regular Day Meetin~)
Mr. T cker said that on August 19, 1980, the Planning Commission denied the site plan
on the bas s that the site should only have access to Shopper's World Shopping Center.
rIr. F sher next noted receipt of the following letter of appeal dated August 21,
1980:
"Boare of Supervisors, County of Albemarle
Charlettesville, Virginia 22901
Re: 'ite plan Dominion Drive and Route 29 North
Dear ~irs and Madam:
On AUEust 19, 1980, the Albemarle County Planning Commission reviewed the
site plan for the development of the corner of Dominion Drive and Route 29
North for the lQcation of a restaurant. The Albemarle County Planning
staff recommended the approval of the site plan with certain acceptable
conditions. The Planning Commission, after hearing the presentation,
denied approval of the site plan on a vote of three to two.
This letter is to respectfully appeal the decision of the Planning Commis-
sion ard ask for a rehearing of the same by you.
The Pl~nning Commission denied approval of the site plan because of its
access to Dominion Drive, indicating that it felt that the access to
Dominipn Drive caused a safety hazard and that this property should be
served only by an access through the Shoppers World parking lot, a right
which ras been reserved by the owners when Shoppers World was purchased.
Our reasons for requesting the rehearing are as follows:
1. lr 1956, when the Berkeley Subdivision was developed, the front 40
acres ~ere designated on the plat for future commercial development, and
all purchasers in Berkeley have always been aware that this property could
somedaw be commercial, with access to Dominion Drive. This property has
always been zoned commercial, and the residents of Berkeley could not have
expect~d anything but commercial development, with access to Dominion
Drive.
<. lp 1977, a site plan was presented to the Planning Commission and to
you wi h access to 29 North or Dominion Drive, and both were denied. Since
that t me, approximately 30 commercial developers have contacted us con-
cernin~_ the development of this property for their uses but, upon learning
that orly access through the shopping center is available, all have indicated
such a cess is unacceptable.
3. Trere is a 16 foot difference in elevation between the corner of 29
North nd Dominion Drive and the diagonal corner of the SUbject property.
This i equivalent to a two-story bUilding, and a ramp to the said diagonal
corner would be at an approximate 17% grade and totally unacceptable to a
cow~er ial venture. If an entrance to the parking lot could be obtained
througp a revision of the parking lot site plan to the other two corners,
it wou d still be so inaccessible as to be unacceptable to a commercial
developer. Therefore, although legally this property enjoys an access
right pf way through the parking lot, physically it is an unacceptable
solutipn to the access problem.
4. S nee 1977, two commercial lots have been developed on the south side
of Dom nion Drive, one of which serves the Pizza Inn. Dominion Drive has
been w dened to a three-lane road, the traffic situation has been much
improv d and Pizza Inn has resulted in very little inconvenience to the
residepts of the Berkeley Subdivision, and I would submit no additional
traffi hazard.
5. A the hearing on August 19th, Mr. Roosevelt, the Highway Engineer,
noted hat the site plan offered an additional turn lane on 29 North and an
additi~nal lane on Dominion Drive, both of which were very desirable and
both 0 which would probably never have been achieved through public funds
if not accepted in conjunction with this site plan. Mr. Roosevelt noted
that a y access to any public road had certain detrimental effects to the
road, ut the advantages of the new lanes on 29 North and Dominion Drive
far, f r outweighed the disadvantages of a new access on DominiOn Drive
which ould certainly serve only a limited amount of traffic.
6. I
to Rou
wit:
Road,
and to
is wise planning to make every effort to restrict additional access
e 29 North, but every corner lot on 29 North in this vicinity, to-
ydraulic Road, Greenbrier Drive, Westfield Road, Berkmar Drive, Rio
nd Dominion Drive have access to the side street entering 29 North,
deny this one lot access would certainly appear to be discriminatory.
For th reasons above stated, we respectfully ask that you hold a hearing
on the site plan and approve the same.
Yours ery truly,
(signe ) David J. Wood, Jr. and Joseph M. Wood, II"'
ATTACHMENT E I
fPage 6J
J
. .
"
September 10, 1980 (Regular Dav Meeting)
Motio was then offered by Mr. Henley to approve this site plan with the conditions
as recomme ded by the staff and additionally that the road improvements stated by the
applicant e completed prior to occupancy and that the entrance through Shoppers World be
eliminated The motion was seconded by Mr. McCann who stated that he wished to make clear
to the app icant that road improvements included curb and gutter as stated by Mr. Roosevelt.
Mr. Wood s id he would agree to those conditions but wished that the condition requiring
the closin of the Shoppers World easement state only vehicular traffic be denied access.
ne said he would like to build a stairway for pedestrian access to Shoppers World. Dr.
Iachetta s,id he would be vehemently opposed to a pedestrian access, since Shoppers World
does not h,ve parking spaces available for this parcel. Mr. Lindstrom said a pedestrian
access wou d lessen traffic, allowing people to walk from Shoppers World to this site
rather thar having to drive. Mr. Henley said he had no problem with a pedestrian walkway,
and Hr. l'lc (ann agreed.
Mr. L ndstrom said he would support the motion with the conditions as amended because
or. the who e, this site plan will improve the traffic situation at this intersection. Mr.
Henley saie he felt the residents of Four Seasons and Berkeley were making out very nicely
on this vo e. Dr. I~chetta said he does not agree with the Highway Department that the
turn lanes this site plan makes available will improve the traffic situation and create
safer cond tions.
Roll ,as called and the motion to approve this site plan, with the conditions which
follow, carried by the following recorded vote:
AYES: Messrs. Fisher, Henley, Lindstrom and McCann.
NAYS: Dr. Iachetta.
ABSENT: Miss Nash.
1. Np building permit will be issued until the following conditions are
m t:
a.
b.
c.
d.
e.
f.
g.
h
Agenda
County's pI'
road policy
dead end an
sight and s
now be 25 f
another cha
per mile, i
to $2,400 p
Mr. Fi
with capaci
remains 30
and gutter
will greatl
dary System
Mr. Fi
the new sta
regulations
('..;hich repr
as those fo
alignment.
fIe noted th
exception 0
~lr . Ro
past year,
involved wi
There were
miles and 3
far too man
suggested t
concluded b
II county, the
must be don
11 Dr. Ia
,I roads, and
,
Compliance with the Stormwater Detention Ordinance;
Grading Permit;
Virginia Department of Highways & Transportation approval of the
commercial entrance;
Fire Official approval of the marking of fire lane and fire flow
of 1,000 gpm and hydrant location;
County Attorney approval of the maintenance agreement of stormwater
detention facilities;
Albemarle County Service Authority approval of extending the
water line for relocation of fire hydrant, if needed.
There will be no vehicular access to Shoppers World property, and
the easement will be abandoned.
All road improvements shown on this site plan will be completed
prior to occupancy of the building.
Item No.4. Discussion: Highway Department's new subdivision road policy and
vate road ordinance. Mr. Dan Roosevelt said basically, this new subdivision
has reduced the horizontal and vertical curvature requirements for low volume,
fixed volume roads. Mr. Roosevelt said the change is in the design speed for
opping distance, indicating that where the distance had been 15 feet, it will
et and where is had been 20 feet it will now be 25 feet. Mr. Roosevelt said
ge made is in the bonding and maintenance fees; where bonding had been $5,000
is now $15,000 per mile, maintenance fees have increased from $600 per mile
I' mile.
her asked if there was any reduction in the right of way required for roads
y of 250 vtd. Mr. Roosevelt said there is no right of way reduction, which
eet for up to 250 vehicle trips per day with curb and gutter. Without curb
he minimum right of way is 40 feet. Mr. Roosevelt said these new regulations
improve the chances of many rural roads being accepted into the State Secon-
her then asked Mr. J. Ashley Williams, Assistant County Engineer, to compare
e regulations with the County's private road standards. Mr. Williams said
are based on the number of lots served. He noted that for 13 lots or more
sents 251 vehicle trips a day or more) private road requirements are the same
the State Highway Department, however there is no vertic Ie or horizontal
Mr. Williams noted that right of way for private roads is 30 feet. Finally,
t the maximum percent of grade allowed for private roads is 15%, with the
roads less than 300 feet in length, which are allowed grades of 18%.
ert Tucker presented figures showing that 112 subdivisions were approved this
o of which were on existing state roads. There were 56 subdivision plats
h private roads, and 740 lots equalling about 16 miles of private roads.
6 subdivision plats approved with 463 lots using state roads, equalling seven
streets. Mr. Fisher said he was very much concerned that there are becoming
private roads, and that this will cause great problems in the future. He
e possibility of a "middle ground" standard for 10 lots or more. Mr. Fisher
stating that judging from the preliminary census figures received by the
e has been a population increase of 71% in housing units, and that something
soon to assure properly maintained roads for future use.
hetta said there should be a definite cut-off point for use of the private
nything above that certain number of lots should be state maintained.
Mr. Fi her said that time was running out for further discussion of this matter, and
suggested d, ferring the discussion to October 8, 1980. Motion was offered to defer to
October 8th by Dr. Iachetta, seconded by Mr. McCann, and carried by the following recorded
vote:
AYES: Mess s. Fisher, Henley, Iachetta, Lindstrom and McCann.
i,JAYS: None.
,':;~F1I'r, r^~~~ N8Sh.
ATTACHMENT E I
IPage 81
i/),?". (;)
'~:"",'<l..~ ....; .J.)~.j .-!;"?'.i..~'
ct.. '..,. III
'.' ). -i" .. '/:?~.!::/_C(I' S., '
JEFFERSON AREA BOARD FOR AGING
2300 Commonwealth Drive. Suite B-1
Charlottesville, Virginia
22901
804-978-3644
FAX 804-978-3643
Your gency on Aging Serving the Citizens of Charlottesville. Albemarle, Fluvanna, Greene, Louisa and Nelson
Board of D rectors
Albemarle:
Edward Jane, Chair.
Virginia Lee
John K. Pia tz
Mark Reisle
Charlottesv lie:
Robert Boue eron
David C. C er
Inez C, Rod ers
Mary K, Wi Iiams
Fluvanna:
Angella Hus ed
Ryland Watt
Greene:
Lee Estes
Mary 0, Ho den
Louisa:
Margaret F r nk! in
Audrey John on
Nelson:
Sara U, Bu ett
J. Carson H tier
Executive irector:
Gordon Wal er
November 23, 1992
Robert Tucker, County Executive
County of Albemarle
401 McIntire Road.
Charlottesville VA 22902-4596
Dear Mr. Tucker,
The Jefferson Area Board for Aging (JABA) has developed a three
year plan to address current and future needs of our elderly
population. We believe implementation of this plan will enable JABA to
best serve your constituency.
The rising population of the elderly will have faro-reaching
implications for local government programs, police and services. When
JABA was created in 1975, by the local governments in Planning District
Ten, part of our mission was to work with city and county officials to
meet the challenges and opportunities of an aging society.
While services such as health care, transportation, housing,
recreation, employment and fire and rescue serve a broad segment of
the population, they have a significant impact on the quality of life for
Older Americans. The aging of our population will also affect local
revenues, as retirees move to the area and stabilize tax revenues
resulting from a higher incidence of retired persons on fixed incomes.
As Albemarle County appointees to JABA's Board of Directors, we
are herein requesting the opportunity to meet with the Board of
Supervisors. At such time, we would present an overview of our three
year plan and discuss the likely impact an aging population will have on
your community. This presentation would take 20-30 minutes and can
be arranged to best meet your schedule.
cC';:.:
. t:~
.Le.
[<(IV 3 ) 1992
""
Celebrating 17 Years of Community Service to the Elderly and Their FamiMs..' ',. ,
PREPARING FOR THE FUTURE - JABA'S THREE YEAR PLAN
Mission
The principal mission of the Jefferson Area Board for Aging (JABA) is to
m bilize and coordinate resources for home and community based care for older
a d disabled persons at risk of losing their self-sufficiency. JABA believes,
a ove all else, that a person, no matter his or her age or economic status, is
w rthy of dignity and respect, and that he or she should be recognized as
h ving the same needs and wants as others in the community. The development
o a tangible continuum of long term care, emphasizing support for the family
c regiver, will assure services are equitably distributed, with adequate access
a d quality ensured for all those requiring assistance.
Since 1975, the major responsibilities of the Jefferson Area Board for Aging
ve been twofold. First, JABA plans and administers a range of social and
alth services to a targeted elderly population, mandated by the Federal Older
A ericans Act. The other responsibility involves active and sustained
volvement in the community as an advocate, facilitator and developer of a
mprehensive assortment of services to the older citizens and their families of
e City of Charlottesville and the counties of Albemarle, Fluvanna, Greene, Louisa
a d Nelson.
Under the prOVlSlons of the Older Americans Act, JABA provides services
those in greatest social or economic need with particular attention to low
corne minority individuals. This mandate does not preclude provision of
rvices to other persons, but it does require a resource allocations focus on
rvices to older persons in greatest need.
"Individuals in greatest social need" is defined by Virginia's General
A sembly as "those impaired elderly who are most at risk of institutionalization."
w thin the context of this Plan, this definition covers persons aged 60 and over
w 0 are in need of one or more services within a range of long-term care
s rvices, including:
1. information referral and consultation
2. case management
3. home care and home health
4. home delivered meals
5. home safety
6. checking services, such as telephone reassurance, visiting, etc.
7. ad ult day health care
8. health screening
9. suitable housing, and
10. necessary transportation (shopping, medical appointments, social
service access)
Historically, there have been insufficient resources and capacities to fulfill
a equately the unmet needs of both elderly individuals and the community, in
g neral. Further, JAB A is increasingly called on to offer our services to the
n n-elderly disabled adult, unable to obtain adequate supportive services
el ewhere.
.1
JABA has confronted, over the years, an increasingly complex and changing
environment. Shifts in funding priorities, caps on financial resources, changing
demographics, heightened demand and other internal and external factors have
altered the framework of JABA's existence. In addition to addressing the service
requirements of our target population, persons of low income and minorities at
risk of institutionalization, JABA has attempted to respond to the unmet needs of
family caregivers, other individuals of advanced age and the disabled adult.
Consequently, JABA has evolved into a multi-faceted organization committed to:
1. delivering high-quality and cost-effective services to older and
disabled adults, their families and other informal caregivers;
2. ensuring the health and social well-being of the elderly to function
independently for as long as possible;
3. recognizing the productive capabilities of all older adults, as employees
and volunteers;
4. advocating for the rights of older citizens;
5. developing a variety of high quality, reliable and cost effective
resources;
6. improving public understanding and appreciation of the
diversity of the aged population;
7. contributing to the stability and well-being of families coping with elder
care issues; and
8. mobilizing as many citizens and organizations as possible to fulfill all of
the above priorities.
JABA's capacity to accomplish these goals 13 influenced by several
broad factors. They include:
1. Designation as the lead elderly-serving agency at the local level by
State and local government. This contributes to JABA's long-term
viability, stability, and legitimacy.
2. The positive impact of the Older Americans Act mandates to
address the full range of needs and issues of older persons.
3. The flexibility of the Act to use funds to respond to local
needs and priorities and to serve a diverse population of older
persons. This encourages a decentralized, community-based program
with no stringent eligibility criteria to apply.
4. JABA is not asked to assume an enforcement role. This helps
preserve our credibility and effectiveness as an advocate.
5. Existing relationships. Over the past 17 years, JABA has had the
opportunity to forge close working relationships with a wide variety of
key organizations in both the public and private sectors. These include
human service agencies, businesses, churches, civic organizations, and
other volunteer organizations.
1
6. Ability to respond quickly to new challenges and. oppor;tunities. JAB A
has the ability and knowledge to adapt to changmg social needs. Few
other publicly funded agencies possess or exhibit this flexibility to such
a high degree.
7. Reputation as having a well-trained and motivated staff. Perhaps most
important is the community's expectation that JABA be willing and
capable of working with diverse organizations. The staff of JABA has
developed an experienced pragmatism regarding the needs and resources
of the elderly and their families.
In the years ahead, JABA must acquire additional strengths to be an
effective leader, planner, advocate and service provider. For example, the
growth of managed care systems will require knowledge about issues of
capitation, risk, fiscal control, quality assurance and utilization management.
JABA must, therefore, further build the resources and capacities necessary to
meet the challenges of the 1990's and beyond.
It is important to retain a spirit of innovation. Every community needs an
agency which can invigorate its citizens, introduce new ideas and support an
environment receptive to experimentation. JABA is uniquely positioned to fulfill
this role by encouraging and supporting creative initiatives designed to serve
our rapidly growing and aging elderly population.
GOAL STATEMENT
When asked to define a singular goal, JABA's Board and management staff
described the agency's principal responsibility in these terms:
"JABA will serve effectively as the point of access to information and
services for persons over the age of 60, their family caregivers and others
needing long term care, within the Thomas Jefferson Planning District."
This statement recognizes JABA's roles as being multi-dimensional, yet
focused sufficiently to achieve specified results. Furthermore, it clearly allows
for implementation of both the mandated and elective objectives of an
organization dedicated to responding adequately and timely to an aging society.
Embodied in the spirit and intent of this goal are numerous attributes that
will guide program development. Collectively, these principles work to mobilize
the resources necessary to fulfill JABA stated objectives.
First and foremost, agency operations must be client oriented, empowering
the individual and/or family to be active participants in decision-making. A
logical and necessary extension of this principle entails development of diverse
resources, both formal and natural. Strengthening the family unit, and
cultivating neighbor and community support as complements of public and
foundation funding are essential to the delivery of a continuum of care.
Coordination among other human service organizations will mobilize cost-effective
utilization of these varied resources.
~
I
Planning and marketing is absolutely essential for responsible resource
development to occur. This requires doing business, not just being in business.
WE need to identify clearly the current and future needs and desires of our
ta get population. with this information in hand, JAB A will collaborate with other
providers to then promote equal and adequate access. Being highly visible and
crledible as a provider of quality assistance will engender consumer and donor
confidence and use of JABA services.
OE JECTIVES
The long range planning activities of JABA's management staff have
resulted in a realistic assortment of strategies to chart program growth and
development. Many of these tasks are already in motion, while others intended
to spur further innovation will require enhancement.
These planned activities can be catalogued into three broad areas -
or~anizational, services and resource development - each having its own
01: jectives and activities. All require equal pursuit, and coordination to achieve,
st:ccessfully, JABA's primary goal.
DEPARTMENT CODE KEY
ADM Administration
AHC Adult Healthcare Center
BD Board
BUS Business Office
CM Case Management
CP Community Programs
DEV Develop ment
ED Executive Director
JEC Jefferson ElderCare
MT Management Team
OMB Ombudsman
TTE Trustees
.1
10/92
I
1. ORGl NIZATIONAL ISSUES
ObjE ctive: To create and maintain the infrastructure necessary
to continue and enhance JABA's programs and services
A. Perc onnel Development
1. All employees understand, accept and articulate JABA's
goal and mission statement
2. Establish an education and training plan
necessary to perform job responsibilities
3. Develop team management and supervisory patterns that
support the implementation of desired activities
4. Write and distribute a comprehensive, definitive and
easy to use employee handbook
5. Upgrade the personnel evaluation methodology and
process
6. Improve coordination and resource development among
the various program divisions
7. Schedule semi annual planning retreat for management
staff
8. Identify need for upgrading clerical and secretarial
staff
9. Develop an action plan for promoting top of the line
"esprit de corps"
O. Evaluate immediate and long term conditions for pro-
viding comparable salaries with similar organizations
(e.g. education and experience standards, salary range
adjustments and ceilings)
B. Board Development
1. Ensure Board composition is heterogenous, providing a
representative mix of social and economic backgrounds
2. Fill all vacancies in a timely and responsible manner
3. Provide orientation to new members
4. Develop leadership qualities and willingness to accept
election as board officers
5. Promote greater involvement in policy making, program
evaluation and fund raising
6. Make effective utilization of committees and Advisory
Council
7. Improve communication and coordination with Advisory
Council
8. Schedule retreats to review programs and develop
future directions
9. Increase board and staff interaction to engender
greater awareness and involvement of board in
carrying out JAB A liritiatives
(SEE PAGE 4 FOR DEPARTMENT CODE KEY)
5
Department Date
10/92 &
ALL On-going
ALL 11/92,
May ,ann ually
ALL 10/92
10/92 &
ADM,MT May,annually
ADM 10/92
10/92 &
MT On-going
MT Apr ,Nov
annually
ADM On-going
MT Jan,annually
ADM
1/93
ED On-going
ED On -going
ED On-going
ED On-going
ED,BD,DEV On-going
BD,MT On-going
ED,BD On-going
10/92 &
BD,MT annually
BD,MT On-going
C. B u~iness Office Operations
1. Assume maintenance and purchase responsibilities
for all buildings owned and rented by JABA
2. Work with program managers to improve the linking
of financial, program data, client tracking and
donor tracking
3. Develop jurisdictional budgets and financial statements
and share this information with appropriate program
directors, including the Development Office
4. Develop budgets and financial statements for vanous
cost centers and subprograms, including the annual
report
5. Create an improved format for sharing audit informa-
tion with Board of Directors and Development Office
6. Identify specific need and staff for payroll backup
7. Maintain line of credit, at an appropriate level
8. Develop a fundraising financial statement that details
income sources, amounts, distributions and expenditures
9. Develop equipment depreciation/capital fund
10. Schedule monthly budget review sessions with appro-
priate program managers and Finance Committee
11. Work with Finance Committee to develop a strategy of
safe investments which yield maximum interest income
(e.g. endowment)
12. Include a contingency account in the annual budget
13. Provide backup to the fee collection and recording
procedures of the healthcare center
14. Develop an annual expenditure plan that provides for
the timely use of fundraising dollars and other funds
D. CUptomer Service & Public Relations
1. Improve process for providing information, referral and
consultation services to persons calling and walking in
2. Engender a marketing mindset among all JABA staff that
encourages active participation in promoting and
improving service delivery and contributor support
3. Promote Elder Care locator service
4. Develop a plan for regularly distributed public service
announcements, press releases and other means for
informing the public with careful targeting to specific
sub-populations (e.g. churches, civic groups)
5. Develop and implement campaign to promote greater
usage of 800 #
6. strengthen communication among service divisions
7. Develop an internal mechanism for tracking clients and
providing coordinated services
8. Enlarge Silver Linings mailing list and number of
advertisers and identify staff responsibilities for its
publication, including contracted labor
9. Work with Daily Progress to publish "Silver Linings"
(SEE PAGE 4 FOR DEPARTMENT CODE KEY)
6
Department Date
BUS 10/92
12/92 &
BUS,DEV On -going
BUS 1/93,annually
BUS,MT 1/93
ADM,DEV 1/93
BUS 12/92
BUS On -going
BUS,DEV 1/93,annually
ADM,BUS 10/92
ADM,BUS 1/93
ADM,ED On -going
ADM 10/92
BUS 10/92
DEV,ADM May,annually
CP
12/92
10/92 &
On -going
12/92
MT
CP
CP,MT 1/93
CP 1/93
MT On-going
ADM,CM 1/93
CP On-going
ED,CP On -going
I
10. Update and maintain community serVlCe resource
guides (e.g. CH1SS)
II. Develop and publicize focal points within each
jurisdiction for delivery of I&R services
12. strengthen relationship and resource coordination
among other service providers
13. Share appropriate client information with Development
Office, for potential donor ppurpose
E. Ec uipment & Software
--------------------
1. Analyze existing computer resources and identify areas
for immediate and future improvement or replacement
2. Develop a replacement schedule and three year
purchase plan
3. Initiate an equipment reserve fund and begin to budget
4. Budget sufficient funds to meet equipment needs
5. Update inventory of all JABA equipment and assign
staff responsibility, for maintenance and use
6. Develop a plan for implementing necessary computer
data networking between departments
7. Implement #6
F. Plfj.nning, Monitoring & Evaluation
1.
Assess progress, at least quarterly, the achievement of
program objectives and strategies as described in this
plan and in conjunction with the planning and evaluation
committee performing this function, semi-annually
Meet the monitoring criteria of VDA and other funding
sources
Develop and implement a plan to receive consumer
feedback on service usage and quality
Monitor the quality of JABA services, direct and
contracted (Meals on Wheels, JAUNT, etc.)
Comply with the Virginia Dept. for Aging and other
state agency reviews of JABA's service
Promote active staff participation in quality control
2.
3.
4.
5.
6.
II. SERVI(:ES
-----1---
Objecjtive: To provide JABA's customers with those services
nece~ sary to sustain the dignity, well-being and independence
of tht> individual and family caregiver
A. S~nior Centers
-1-------------
1 Develop community focal points in a centralized and
accessible location, appealing to a broader range of
individuals, involving churches, civic groups, etc.
2 Design a plan to increase participation in program
activities, including congregate meals
(SEE PAGE 4 FOR DEPARTMENT CODE KEY)
7
Department Date
CP 3/93
CM,CP On -going
CM,CP On-going
CM,CP,DEV On-going
MT
ADM
BUS
BUS
ADM,BUS
1/93
10/92
10/92
10/92
10/92,annually
ADM,CP,DEV 1/93
ADM,MT 6/93
CM,DEV
MT,BD
On -gOL.T1g
Quarterly
MT
ADM,MT ,DEV On -going
4/93
ADM,CP
ADM,CM,CP
MT
CP
CM,CP
4/93,ann ually
On-going
On -going
On-going
2/93
I
3
Design an outreach and publicity campaign to include
posters and brochures
Provide a comprehensive offering of recreational,
educational and health screening activities
Explore alternative modes of transportation, including
greater use of volunteers (e.g. church and civic groups)
Schedule four staff meetings per year for senior center
managers
Keep local government officials, community leaders and
JABA Board informed of center happenings
Develop community resources to support Center programs
Evaluate opportunities for program expansion (Le. more
days/ week) and recommend changes to Board
4
5
6
7
8
9
B. Hbme Care
I ncludes Medicaid, Title III, Respite, State Supplemental,
Ie cal government, Hospice, United Way and private pay
I
Identify methods for improving wages and benefits of
nursing assistants
Create opportunities for professional growth and
enhancement among all home care staff
Regularly schedule in -service trainings necessary to
maintain and upgrade performance
Assist with development of regularly scheduled training
and certification opportunities for prospective workers
Maintain evaluation and monitoring of service delivery
to include client and referral source feedback and
meeting DMAS standards
Review and recommend feasibility of becoming Medicare
certified
Improve coordination with adult healthcare center
Pursue appropriate collaboration with other home care
providers
Establish a workable system in cooperation with JABA's
I&R services, an efficient means for handling inquiries
and referrals
Evaluate need for increasing administrative support
within the home care program
Develop plan for marketing private pay services
Develop respite care service program for all
potential customers
2
3
4
5
6
7
8
9
10
11
12
C. JE fferson Elder Care
Department Date
CM,CP ,DEV
CP
CP,CM
CP
CP ,ADM
CP ,CM,DEV
CP
HC,ADM
HC,ADM
HC
HC,ED
HC
HC,ADM
HC,AHC
HC,ADM
HC,CP
ADM,HC
HC,CP ,ADM
HC
1 Cultivate linkage with UVA Center on Aging & Health JEC,ED
2 Develop a quarterly newsletter for local businesses,
emphasis on service and corporate giving opportunities JEC,DEV
3. Develop a plan for promoting insurance and other
consultation services JEC,ED
(SEE PAGE 4 FOR DEPARTMENT CODE KEY)
8
On -going
On -going
Quarterly
Semi-ann ual
On-going
I/Q....
-,-,)
1/93
On -going
On-going
9/92
3/93
9/93
8/92
On-going
11/92
12/92
12/92
11/92
4/93
6/93
11/92
I
Department Date
4 Establish permanent family support groups, accessible
to urban and rural residents JEC,CP
5 Initiate community education services for new residents
of the Planning District (e.g. Open House, Welcome Wagon)JEC,DEV
6 Develop a marketing plan for selling services to
individuals and businesses (i.e. public/private
partnership) JEC ,ED
7 Develop an annual budget for each of the next three years
8 Maintain an effective working relationship with national
contractors, to include annual evaluation of each con-
tracted service JEC
9 Create a pool of contracted consultants JEC
10 Work with Business Office to develop a billing procedure ADM,BUS,
where billing emanates from Business Office JEC
11 Develop and implement a plan for presentations to
businesses, professional and civic organizations .JEC,ED
12 Notify Development Office and Older Worker Program
of business contacts JEC
D. Vplunteer Recruitment Training & Retention
1
Evaluate, at least semi-annually, the volunteer needs
of JABA programs and prepare a report
Develop plan to strengthen and implement necessary
activities to increase volunteer pool, telephone
reassurance and friendly visiting programs, particular
emphasis on senior centers involvement
Create and maintain a productive volunteer base to meet
JABA's program needss and those of other organizations CP
Develop and implement plans for active recruitment
activities within retirement communities, businesses,
churches, etc.
Continue to monitor volunteer stations
Recommend feasibility for implementing and funding a
service credit program ("earn" credits by volunteering
and then "spend" credits when help is needed)
Identify additional ways for recognizing volunteers,
regionally and locally
Initiate a plan for inter-generational programs,
with emphasis on senior center development
Maintain regular and easy access to LD. program and use
this program to distribute JABA information CP ,CM
Develop a volunteer pool to assist new residents to be-
come knowledgeable about local services (e.g. welcome
wagon)
CP
2
CP
3
4
5
6
CP ,DEV
CP
CP,ED
7
CP,MT
8
CP
9
10
CP ,CM,DEV
E. ldlult Healthcare Center
1 Further develop consistent client base and higher
attendance
2 Develop, a plan for improving coordination with JABA
home care and case management and other JAB A services
ADM,DEV
CP,AHC,
HC,CM
AHC,HC,CM
(SEE PAGE 4 FOR DEPARTMENT CODE KEY)
9
10/93
3/93
4/93
On -going
4/93
11/92
On-going
On -going
1/93
11/92
On -going
3/93
On-going
1/93
1/93
2/93
On -going
3/93
10/93
On-going
1/93
Department Date
AHC,HC On-going
AHC,ADM,CP 1/93
3. ctively market to potential referral sources
visits, brochures, etc.)
4. evelop a promotional campaign and budget
5. valuate need for weekend and overnight respite care
nd recommend program alternatives
6. evelop a fee payment rate that best meets costs
nd the financial needs of the Center
7. I entify specific needs for administrative support from
usiness Office and secretarial pool
8. ecure land for a new Center
9. esign plans for a new Center
10. uccessfully complete a capital fund campaign for a new
enter
11. evelop a quarterly financial statement for each
'urisdiction that contributes funds to day care
12. eview present policies and procedures and revise as
ecessary
13. oordinate student internship programs
14. urther strengthen and develop the Center's Advisory
oard and promote on-going communication with JABA
oard
15. eet DSS and Medicaid monitoring and evaluation
equirements
16. onduct an annual program satisfaction survey of
lients and caregivers
10/92
AHC,HC
1/93 & annuall
AHC,ADM
10/92
6/93
9/93
1/95
1/93
1/93
on-going
AHC,ADM
AHC,ED,DEV
AHC,ED,DEV
DEV,ED,BD
TTEES
BUS,AHC
AHC
AHC
On-going
AHC,CP ,ED
on-going
AHC
4/93, annually
AHC
worker Recruitment, Training & Retention
F.
-----------------------------------------
Annual
CP
1. eet placement goals for Title V and JTPA
2. ecommend pros and cons for development of an older
worker job service
3. evelop an older \o10rker advocacy plan
4. eet with potential employers
5. repare a plan to pursue in-service education sessions
or businesses on recruiting and rebrining older
workers, and notify JEC of business contacts
4/93
6/93
On-going
CP ,ED
CP
CP
8/93
CP
Safety & Repair
G.
06/93
xpand service area to include all jurisdictions HS
ollaborate service delivery with appropriate rehab
programs to maximize resource efficiency
(FmHA, CECP, housing foundations, etc.) HS
ecommend a plan for best approach for meeting minor
home repair needs of elderly HS,ADM
oordinate a fire prevention services plan with local fire
departments and plan for dissemination HS,CP
romote greater program usage by hospiblls and those
rehab agencies serving recently hospitalized clients HS,CP
1.
2.
10/92
4/93
01/93
10/92
3.
4.
5.
(SEE PAGE 4 FOR DEPARTMENT CODE KEY)
10
I
6. Identify and pursue additional funding sources
(FmHA, grants, etc.)
7. Promote community awareness of the value of avoiding
accidents by using home safety equiment and by
making home safety improvements
8. Coordinate crime prevention, program activities, with
local police and sheriff departments
H. C~se Management
1.
Locate case managers' offices in each jurisdiction,
schedules
Develop plan and phone answering system for establish-
ing rapid networking between Central and field offices
Develop a plan to provide the training necessary for
case managers to be excellent, multi -type, customer-
oriented case managers in a changing service milieu
Consider all clients potential supporters and communicate
to them, during the service delivery process, the oppor-
tunity to give, develop plan for implementation
Identify areas for improvement and develop a plan for
strengthening coordination with referral and provider
sources, including the Rural Elderly Outreach Project,
DSS and Health Department
Identify need for R.N. participation in case management
services and best way to meet need
Establish staff assignments for case management,
access/acquisition and client tracing
Develop plan for monitoring staff skills and
responsibilities (e.g. annual evaluation)
Design and implement the forms to be used for all three
levels of case management services and client tracking
Develop a computerized client tracking system that can
interface with other divisions of JABA, monitor use and
recommend modifications
Identify staff needed to maintain client tracking
Analyze and recoIflmend need for expanded hours and
plan accordingly
Develop plan for staff to cultivate community resources,
including churches and civic organizations
Maintain accurate reporting of unmet need data in a
manner that is readily available for monitoring and
development activities
2.
3.
4.
5
6.
7
8
9
10
II
12
13
14
1. He meward Bound House and other Housing
I
1
Maintain discussions and opportunities to establish a
continuing care and overnight respite facility
Identify and pursue potential funding sources
study and advocate for the short and long term housing
needs of the elderly and their family caregivers
Develop home sharing program, with FOCUS
2
3
4
(SEE PAGE 4 FOR DEPARTMENT CODE KEY)
11
HS,DEV
Department Date
On-going
HS,CM
HS,CM
CM
CM
CH
On -going
On -going
10/92
10/92
3/93
CM,DEV,ADM 1/93
CM,ADM
CM,HC
CM
CM
CM,ADH
CM,ADM,CP
CM,ADM
CM
CP ,CM,DEV
ADM,CM,CP,
DEV
ED,AHC,CP
ED,DEV
ED ,CM
CP
7/93
On-going
6/93
Quarterly &
ann ually
6/93
6/93
4/93
7/92
2/93
Quarterly
On-going
On -going
On -going
10/92
I
r
Department Date
Advocate for increase in low to moderate income housing
and necessary services in congregate setting ED,CM
On -going
J. Bome Delivered Meals
1. Pursue alternative meal preparation and deliver y options
particularly provision of special diets CP ,ADM On -going
2. Continue to recruit volunteers and strengthen creative
recognition of their contributions CP ,CM On -going
3. Develop additional funding sources to allow program
expansion, including a stronger, consistent appeal to all
meal clients to contribute to the program CP ,DE V ,ADM 1/93 & on -goin~
4. Coordinate client participation with Senior Center
services (e.g. information and referral, outreach) CP On-going
5. Acquire necessary meal carrier replacements and vehiclesADM,CP 10/93
6. Evaluate, at least annually, quality of service ADH,CP July,annually
7. Develop a budget and financial statement for each
jurisdiction ADM,SUS,CP 8/92
8. Develop and implement a public information plan CP ,CM 5/93
9. Involve churches and other civic organizations
with identifying potential clients CP ,CM On -going
O. Explore alternative menus and meal vendors, with a
recommendation due by April 1, 1993 CP 4/93
K. C mbudsman Program
1. Develop and maintain capacity to respond to complaints
resulting from nursing home, adult home and in-home
care OMB
2. Publicize the program on a regular basis to include hard
copy and audio-visual materials distribution OMS,CM
3. Assist with development of family support groups OMB,CM
4. Develop and maintain volunteer ombudsman activities OMB,CP
5. Provide for the continuation of a committee of long
term health care providers OMS
6. Presentations to civic organizations, nursing and OMS
aides classes, staff meetings, churches, etc.
On - going
On-going
On-going
10/92
On-going
On-going
III. RESO~RCE DEVELOPMENT
ObjE ctive: To strengthen the policies, systems and strategies
of J~BA's development efforts in order to secure financial
stal:iili.ty which allows adequate funding for a new health care
center, general operations, protection against unforeseen
DTla 1cial difficulties and advances growth potential through
end( wments
A. Planning and Marketing
1. Develop a case statement that promotes a three year
capital campaign for an adult health care center
DEV,AHC,ED 10/92
(SEE PAGE 4 FOR DEPARTMENT CODE KEY)
12
I
I
2. Develop case statements that describe and justify
ann ual campaign
3. Review, for input and evaluation, case statement with
Board of Directors and Trustees
4. Identify staff and other resources needed to complete
capital and annual campaigns
5. Work in cooperation with Business Office to identify
fundraising requirements for annual budgdets and fiscal
data for grants
6. Work with appropriate staff to design and implement
a comprehensive informational promotional campaign
which includes assessment of public image and
consumer needs
7. Establish fundraising support systems within each
retirement community to build donor and volunteer
support
8. Produce annual report for JABA and JABA,Inc.
9. Develop planned giving brochure
10. Refine JAB A video and a plan for its use
11. Produce an adult health care center video for capital
campalgn
12. Improve (replace, if necessary) fundraising software
13. Networking with Management Information System
B. Dh ersification of Income Sources
1. Determine a percentage of total development funds from
each revenue source (e.g. direct mail, major donor,
special events, grants, etc.) and place for their
procurement
2. Establish a resource library and tracking system
3. Identify special fundraising events planned for each
year
4. Prepare annual United Way funding proposals
5. Provide adequate staff support for the "Twice Is Nice
Thrift Shop"
6. Encourage and coordinate staff submission of grant
proposals for review and evaluation of new funding
opportunities
7. Collaborate fundraising efforts to the extent feasible,
with UVA's Center on Aging and Health, i.e. grants)
8. Monitor staff compliance with fundraising policies
9. Promote fundraising awareness and support of
development activities among JABA Board and stff
10. Identify and coordinate ';)'rant proposal opportunities
11. Develop and implement plan to market and increase
service contributions
12. Develop and implement cost-sharing plan for
designated services
(SEE PAGE 4 FOR DEPARTMENT CODE KEY)
13
Date
DEV,ED
DEV,ED
DEV,ED
DEV,BUS,
ADM
CP ,DEV ,ED
DEV ,CP ,ED
BUS,DEV,
ADM
DEV
DEV
DEV,AHC
DEV,ADM
DEV,ADH
DEV
DEV
10/92 &
Aug,annually
11/92 &
Sept,ann ually
11/92 &
Sept,ann ually
On-going
3/93
6/93
Jan,annually
1/93
3/93
1/94
1/94
On -going
10/92 &
May,annually
1/93& on-going
D EV May ,ann ually
DEV,ADM,CP Mar,annually
DEV
DEV,ED
DEV,ED
DEV,ED
DEV
DEV
DEV,MT
DEV,MT
On-going
On -going
On -going
On -going
On -gOiIlg
On-going
1/93
1/93
T
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County of Albemarle
EXECUTIVE SUMMAR Y
MACAA - Supplemental Funding
January 6, 1992
ACTION:--1L-
INFORMATION:
SUBJECT
Request
funding
facilit .
PROPOSAL RE UEST:
from MACAA to approve supplemental
for the purchase of the YMCA
CONSENT AGENDA:
ACTION:
INFORMATION:
White
ATTACHMENTS: Yes
REVIEWED BY:.#;
"'T
BACKGRO
Attache
supplem
turn, b
As you
MACAA f
County
for your approval is a request from the Monticello Area Community Action Agency for
ntal funding for their ongoing operating budget. These additional funds will, in
used to offset MACAA's additional debt service costs for the YMCA building purchase.
ill note in the letter from James Murray, the additional funds will supplement what
els is a small contribution relative to the number of services provided to Albemarle
esidents and relative to contributions to other community agencies.
information, the attached chart shows a breakdown of MACAA's programs with County,
other funding, as well as the number of County and City residents served by each
program. Albemarle County currently funds 2% of MACAA's operating budget with the bulk of
their f nding (94%) coming from other sources, mostly federal and state funding. Of the
total clients served, MACAA provides 17% of their services to Albemarle County residents and
45% of heir services to City residents.
The seco d chart shows several other agencies that receive County funding for their operating
budgets. In contrast to MACAA's 2%, County funding to these agencies reflects a percentage
share r nging from 4% to 21%, excluding AHIP, which receives 37% County funding. However,
in cont ast to MACAA, some of these other agencies are more limited in their ability to pull
down fe eral and state dollars, as reflected in the 74% share of funding from other sources.
Althoug the County's share of funding is greater for these agencies, the share of County
residen s served ranges from 22% to 48%, as opposed to MACAA's share of 17% for County
service .
Althoug this chart may put MACAA's funding in perspective with several other agencies, the
informa ion does not present any conclusive correlations with which to document their need
for sup lemental funding. Agencies vary so significantly in the types of services they
provide, their ability to draw down other funds, and the cost of services for each locality
that it is difficult to make any broad funding generalizations from this data.
If you
do not
any questions on MACAA's request or wish additional information, please
call me prior to Wednesday's meeting.
92.191
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(LERK. BOARD OF COUNTY SUPERVISORS I ";~,, 'j / ' : /.-
J LBEMARLE COUNTY. VIRGINIA ' .
REQUEST FOR AGENDA OF JANU/.\RY 6... 1993
Agenda Item No. (Note: This number does
not change if this item is deferred to some future date.
This sheet is moved forward with all of the paperwork.)
Item Name ELEC~fjN
presentor
(For County Executive's information, please note name of
person who will be making presentation to the Board.)
Request Made By
On (Date)
, INSTRUCTIONS FOR USE:
This form is to be used when scheduling an item for a Board
of Supervisors' agenda. This form will NOT be distributed
to anyone, but is intended only for use by the Clerk in
scheduling the agenda. Please fill out one copy of this
work sheet (it may be handwritten) and return with the orig-
inal of any paperwork you wish to have forwarded to the Board.
,
,
I For Clerk's Use:
Appointment Confirmed with (name)
On (Date)
By (Name)
Telephone? Mail?
Materials Received with Request? (Yes) (No)
Materials Photocopied?
Note: On appeal of site plans or subdivision plats, be sure
to include Planning Commission minutes with paperwork.
Form.2
7/29/86
\ 'J. '1. (. .~ri
'.' /-). .,/~
I tLERK. BOARD ot COUNTY SUPERVISORS 1 ~'_l
,//~' I .~}
I\LBEMARLE COUNTY, VIRGINIA _.~:- LL
REQUEST FOR AGENDA OF JANUARY 6... 1993
Agenda Item No. (Note: This number does
not change if this item is deferred to some future date.
This shee'~ is moved forward with all of the paperwork.)
Item Name FI FrTTON nF VTrF-rHI\TRMAN
I
I
presentor
(For County Executive's information, please note name of
person who will be making presentation to the Board. )
Request Made By
On (Date)
INSTRUCTIONS FOR USE:
This form is to be used when scheduling an item for a Board
of Supervisors' agenda. This form will NOT be distributed
to anyone, but is intended only for use by the Clerk in
scheduling the agenda. Please fill out one copy of this
work sheet (it may be handwritten) and return with the orig-
inal of any pap~r~ork you wish to have forwarded to the Board.
For Clerk's Use:
Appointment Confirmed with (name)
On (Date)
By (Name)
Telephone? Mail?
Materials Received with Request? (Yes) (No)
Materials Photocopied?
Note: On appeal of site plans or subdivision plats, be sure
to include Planning Commission minutes with paperwork.
Form.2
7/29/86
I ,.
( LERK. BOARD OF COUNTY SUPERVISORS r ':'. JLO:~~
~-~"
')/7," ; l.'. !',;..-;.c'
1 LBEMARLE COUNTY, VIRGINIA f<, ' ' I :;;._(,c i.l.\L..:..~ )
REQUEST FOR AGENDA OF JANUJ\RY 6... 1993
Agenda Item No. (Note: This number does
not change if this item is deferred to some future date.
This sheet is moved forward with all of the paperwork. )
Item Name APPOINTMENT OF CLERK AND DEPUTY CLERK
presentor
(For County Executive's information, please note name of
person who will be making presentation to the Board. )
Request Made By
On (Date)
INSTRUCTIONS FOR USE:
This form is to be used when scheduling an item for a Board
of Supervisors' agenda. This form will NOT be distributed
to anyone, but is intended only for use by the Clerk in
scheduling the agenda. Please fill out one copy of this
work sheet (it may be handwritten) and return with the orig-
inal of any paperwork you wish to have forwarded to the Board.
For Clerk's Use:
Appointment Confirmed with (name)
On (Date)
By (Name)
Telephone? Mail?
Materials Received with Request? (Yes) (No)
Materials Photocopied?
Note: On appeal of site plans or subdivision plats, be sure
to include Planning Commission minutes with paperwork.
Form.2
7/29/86
I
"' ,,'-;
D .~i
I ~LERK. BOARD OF COUNTY SUPERVISORS "/.1 . r, 'I
( ,....;, i l i , .. ,f (-
I LBEMARLE COUNTY, VIRGINIA "::. ',;; .-1--....)_(_.l.lr"..j...-',,-~.~' ~
REQUEST FOR AGENDA OF JANUARY 6... 1993
I Agenda Item No. (Note: This number does
not change if this item is deferred to some future date.
This sheet is moved forward with all of the paperwork.)
Item Name SET MEETING DATES... TIMES AND PLACE
presentor
(For County Executive's information, please note name of
person who will be making presentation to the Board.)
Request Made By
On (Date)
INSTRUCTIONS FOR USE:
This form is to be used when scheduling an item for a Board
of Supervisors' agenda. This form will NOT be distributed
to anyone, but is intended only for use by the Clerk in
scheduling the agenda. Please fill out one copy of this
work sheet (it may be handwritten) and return with the orig-
inal of any paperwork you wish to have forwarded to the Board.
For Clerk's Use:
Appointment Confirmed with (name)
On (Date)
By (Name)
Telephone? Mail?
Materials Received with Request? (Yes) (No)
I Materials Photocopied?
I
Note: On appeal of site plans or subdivision plats, be sure
to include Planning Commission minutes with paperwork.
I
Form. 2
7/29/86
r I 0-
.' -
1<" " ,," / {
( LERK. BOARD OF COUNTY SUPERVISORS t: ,:' t
(../> ,
LBEMARLE COUNTY, VIRGINIA __u_ - . (.!, c' .
.'
i
REQUEST FOR AGENDA OF JANUARY 6... 1993
I
I
Agenda Item No. (Note: This number does
not change if this item is deferred to some future date.
This sheet is moved forward with all of the paperwork.)
Item Name SET DATES TO HEAR ZONING TEXT AMENDMENTS
(JUNE 16 & DECEMBER 15... 1993)
presentor
(For County Executive's information, please note name of
person who will be making presentation to the Board.)
Request Made By
On (Date)
INSTRUCTIONS FOR USE:
This form is to be used when scheduling an item for a Board
of Supervisors' agenda. This form will NOT be distributed
to anyone, but is intended only for use by the Clerk in
scheduling the agenda. Please fill out one copy of this
work sheet (it may be handwritten) and return with the orig-
inal of any paperwork you wish to have forwarded to the Board.
For Clerk's Use:
Appointment Confirmed with (name)
On (Date)
By (Name)
Telephone? Mail?
Materials Received with Request? (Yes) (No)
Materials Photocopied?
Note: On appeal of site plans or subdivision plats, be sure
to include Planning Commission minutes with paperwork.
Form. 2
7/29/86
,
Af~.:~:j~ ~'t:~~rn ;.~,;)
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{)/;tri~jU7.~_~d tc
RULES OF PROCEDURE
ALBEMARLE COUNTY BOARD OF SUPERVISORS
A. Officers
1. Chairman. The Board shall, at its first meeting after
election, elect one of its number as Chairman, who, if
present, shall preside at such meeting and at all other
meetings during the term for which so elected. (Virginia
Code Section 15.1-528)
2. Vice-Chairman. The Board shall, at its first meeting
after election, also elect one of its number as Vice-
Chairman, who shall preside at meetings in the absence of
the Chairman and shall discharge any other duties of the
Chairman during his absence or disability. (Virginia
Code Section 15.1-528)
3. Term of Office. The Chairman and Vice-Chairman shall be
elected for one-year terms i but either or both may be
re-elected for one or more additional terms.
B. Clerk and Deputy Clerks
The Board shall, at its first meeting after election, desig-
nate a Clerk and one or more Deputy Clerks, who shall serve
at the pleasure of the Board and whose duties shall be those
set forth by Virginia Code Sections 15.1-531 and 15.1-532 and
resolution of the Board as adopted from time to time.
C. Meetings
1. Annual Meeting. The first meeting held after the newly
elected members of the Board shall have qualified, and
the first meeting held in the corresponding month of each
succeeding year shall be known as the annual meeting. At
such annual meeting, the Board shall establish the days,
times, and places for regular meetings of the Board for
the ensuing twelve months. (Virginia Code Section
15.1-536)
2. Regular Meetings. Except as otherwise provided by law,
the Board shall meet in regular session not less often
than once each month upon such day or days as has been
established. Provided, however, that the Board may
subsequently establish different days, times, or places
for such regular meetings by passing a resolution to that
effect in accord with Virginia Code Section 15.1-536.
Provided, also, that when the day established as a
regular meeting day falls on a legal holiday, the meeting
shall be held on the next following regular business day,
without action of any kind by the Board. (Virginia Code
Section 15.1-536)
-1-
3. Special Meetings. A special meeting of the Board shall
be held when requested by two or more members thereof,
such request to be made in writing, addressed to the
Clerk of the Board, specifying the time and place of the
meeting and the matters to be considered thereat. Upon
receipt of such request, the Clerk shall transmit this
information in writing to each member of the Board and to
the County Attorney, by registered mail, not less than
five days before the day of such meeting. Provided, that
in lieu of registered mail, such notice may be served by
the Sheriff of the County. Provided, further, that no
matter not specified in the notice shall be considered at
such meeting unless all members of the Board are present
and agree to such action by a majority vote. (Virginia
Code Section 15.1-538; Virginia Code Section 15.1-9.1:1)
The Clerk shall also notify the general news media of the
time and place of such meeting and the matters to be
considered.
D. Order of Business
The agenda for all meetings shall be established by the Clerk
of the Board in consultation with the Chairman, with the
first two items on the agenda for each regular meeting of the
Board being the pledge of allegiance and a moment for silent
meditation.
E. Quorum
A majority of the members of the Board present at the time
and place established for any regular or special meeting
shall constitute a quorum for the purpose of adjourning such
meeting from day to day or from time to time, but not beyond
the time fixed for the next regular meeting. (Virginia Code
Section 15.1-536)
F. Voting
1. All questions submitted to the Board for decision shall
be presented by appropriate motion of a member, seconded
by another member, and determined by a voice vote of a
majority of the members present and voting; except that
in the case of any matters involving the appropriation of
any sum exceeding $500.00, a majority of the total
membership shall be required. The Clerk shall record the
name of each member voting and how he voted. Whenever
any member wishes to abstain from voting on any question,
he shall so state and his abstention shall be announced
by the Chairman and recorded by the Clerk. (Article VII,
Section 7, Virginia Constitution)
2. Since the Board has elected not to provide for the
appointment of a tie-breaker, any tie vote shall defeat
the motion, resolution or question voted upon. (Virginia
Code Section 15.1-540)
-2-
'"
3. Matters requiring public hearings shall not be subject to
vote by the Board before such public hearing has been
held; provided that nothing herein shall be construed to
prevent the deferral or continuance of consideration of
any matter prior to the holding of such public hearing.
4. Amendments to a motion, unless accepted by the member
making the original motion and the member seconding the
same, shall be subj ect to vote by the Board before any
action is taken on the original motion.
5. Discussion of any motion may be terminated by any member's
moving the previous question, whereupon the Chair shall
call for a vote on the motion and, if carried by a
majority of those voting, shall then call for a vote on
the original motion under consideration. A motion of the
previous question shall not be subject to debate and
shall take precedence over any other matter.
6. After a vote has been taken on a matter before the Board,
any member may move for its reconsideration, provided
such motion is made at the same meeting or an adjournment
thereof at which the matter was originally acted upon.
The effect of the motion to reconsider, if adopted, shall
be to place the original question in the exact position
it occupied before it was voted upon.
7. Any vote previously taken by the Board, with the exception
of zoning matters (which shall be subject to reconsidera-
tion only as above stated) and ordinances, may be rescin-
ded by a majority of total membership of the Board.
G. Amendment to and Suspension of Rules of Procedure
These Rules of Procedure may be amended by a majority vote of
the Board at the next regular meeting following a regular
meeting at which the motion to amend is made. By majority
vote of those Board members present and voting, these rules
may be suspended on any matter before it.
H. Any rules of procedure not covered by these sets of rules
will be governed by Robert's Rules of Procedure.
* * * * *
(Adopted 2-15-73; Amended and/or Readopted 9-5-74, 9-18-75;
2-19-76; 1-3-77; 1-4-78; 1-3-79; 1-2-80; 1-7-81; 1-6-82; 1-5-83;
1-3-84; 1-2-85; 1-3-86; 1-7-87; 1-6-88; 1-4-89; 1-3-90; 1-2-91;
1-2-92.)
-3-
Edward H. Ba n, Jr,
Samuel Mill r
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R Marshall, Jr.
Scottsville
David P. Bow rman
Charlottesvil
Charles S, Martin
Rivanna
Charlotte y, umphris
Jack Jouett
Walter F: Perkins
White Hall
MEMORANDUM
Members of the Board of Supervisors
Lettie E. Neher, Clerk, CMC ~
DATE: January 4, 1993
TO:
FROM:
SUBJECT: Agenda for Annual (Organizational) Meeting on January 6, 1992
Agenda Item No.7. Should the Board wish to continue with the schedule adopted
last year for its regular meetings, the Board needs to adopt a motion to set the
meeting times, dates and places for Calendar Year 1993 as follows: first
Wednesday of the month - 9:00 a.m., second Wednesday of the month - 7:00 p.m.,
and third Wednesday of the month - 7:00 p.m., with said meetings to be held in
the County Office Building.
Agenda Item No.8. Section 33.10 of the Zoning Ordinance states that the Board
of Supervisors shall consider zoning text amendment petitions by property owners
at specified intervals of six months. The dates requested for these hearings
for 1993 are June 16 and December 15, 1993. A motion is required to set these
dates which are then advertised in the newspaper.
LEN:ec
*
Printed on recycled paper
;
Edward H, Bin, Jr
Samuel Mill t
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R. Marshall. JL
Scotlsville
David p, Bow rman
Charlottesvi Ie
Charles S Martm
Rivanna
Charlotte y, umphris
Jack Jouett
Walter F. Perkins
While Hall
January 12, 1993
Ms. Barbara Ronan
Ci y Attorney's Office
ci y Hall
P. . Box 911
Ch rlottesville, VA 22902
Dear Ms. Ronan:
At its meeting on January 6, 1993, the Board of Supervisors
a thorized the Chairman to sign a deed of correction for the
R"vanna Park. Attached is the originial document.
It is my understanding that you will have this document
r corded in the clerk's office. Please provide this office with
a copy of the recordation receipt.
If you have any questions, please contact me.
Sincerely,
,,::'LL~ W ~-~~-
Ella W. Carey, Cler ~ CMC
Board of supervisor
E C/jnh
c Richard Huff
Pat Mullaney
'-- \.> ~
*
Printed on recycled paper
. - ..
THIS DEED OF CORRECTION made and entered into this i~ day of
1992, by the CITY OF CHARLOTTESVILLE, a municipal
P. O. Box 911, Charlottesville, virginia 22902, and
COUNTY OF ALBEMARLE, a political subdivision of the
mmonwealth of Virginia, 401 McIntire Road, Charlottesville,
V rginia 22901.
WITNESSETH:
WHEREAS, a plat made by Roudabush, Gale & Associates, Inc.,
d ted June 1, 1989 and revised January 18, 1990, dedicating the
R vanna Park access roadways to the Virginia Department of
T ansportation, was recorded on March 16, 1990, of record in the
C erk's Office for the County of Albemarle in Deed Book 1091, page
2 4; and
WHEREAS, the certificate of plat is indexed in the aforesaid
C erk's Office under the names of Elizabeth Waters, former Mayor of
arlottesville, and F. R. Bowie, former Chairman of the Albemarle
unty Board of Supervisors; and
WHEREAS, all parties concerned wish to have the plat indexed
der the City of Charlottesville and the County of Albemarle;
NOW, THEREFORE, the City of Charlottesville and the County of
A bemarle hereby submit the attached corrected certificate of plat
f r recording in the Clerk's Office of the Circuit Court for the
C unty of Albemarle.
WITNESS the following signatures.
"0;',
....- " .".
::~y ~~T~, VIRGI~IA
Thomas J. Vandever, Mayor
CORRECTED
CERTIFICATE OF PLAT
The attached plat, and courses and distances descriptions made by Roudabush, Gale &
A sociates, Inc., Certified Land Surveyor, Charlottesville, VA, dated June 1, 1989 and revised
uary 18, 1990, previously recorded in the Albemarle County Clerk's Office at Deed Book
1, page 284, is of the lands of the City of Charlottesville and the County of Albemarle,
ginia, situate in the Rivanna District of the County of Albemarle, being the same land
a quired by the said City and County by deed dated February 19, 1986, from the Estate of Mary
ahanes, of record in the aforesaid Clerk's Office in Deed Book 872, page 1. This corrected
c rtificate of plat is hereby confirmed and submitted for record in the aforesaid Clerk's Office
order to correct an indexing error in the original certificate of plat.
GIVEN under my/our hand(s) this tfH.. day of lJECEMt3EJ<.. , 1992.
.-/
s J. Vandever, Mayor
COUNTY OF ALBEMARLE, VIRGINIA
B~/~A'--
avid Bowerman, Chairman, Albemarle
County Board of Supervisors
SATE OF VIRGINIA
A LARGE, TO-WIT:
I, SII-/? 8Af2A U. RDIJA-,J , a Notary Public, in the State of Virginia, do hereby
c rtify that Thomas J . Vandever, whose name is signed to the foregoing corrected certificate of
c nfirmation of owners and Plat, bearing date of JUne 1, 1989, revised January 18, 1990, has
a knowledged the same before me.
Given under my hand this i ~ day of .D6C~ ber, 1 gq~
&M-~ K G?tHuuJ
Notary Public
My commission as Notary expires: -.::k.b. cl& , 1113
,
S'" A TE OF VIRGINIA
Air LARGE, TO-WIT:
I, [7 10. tv {'?arfJ_ , a Notary Public, in the State of Virginia, do hereby
c<: rtify that David Bowerman, rrhose name is signed to the foregoing corrected certificate of
cc nfirmation of owners and PIa' , bearing date of June 1, 1989, revised January 18, 1990, has
ac knowledged the same before me.
Given nnder my hand this / I i-h w.y of J~, 19 93
-fi(btVNq~ff.bliC
My commission as Notary expires: /~ 2Q, 199-')
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COUNTY OF ALBEMARLE, VIRGINIA
BYt~)#~
David Bowerman, Chairman, Albemarle
County Board of Supervisors
S'lATE OF VIRGINIA
C TY OF CHARLOTTESVILLE
~~ The foregoing instrument was acknowledged before me on this
l~/I-- day of D("~h-e-r , 19~ by Thomas J. Vandever, Mayor
o the City of Charlottesville.
My commission expires:
,g~" 2-h 1'113
,
Y1dALt.cUA- k" a~
. Notary Public
sr~ATE OF VIRGINIA .
.e:~.p.y /COUNTY OF,tJ{ bPlVl/irk
I'~ The forego~ng instrument was acknowledged before me on this
day of ~~~ ' 19 ~3 by David Bowerman, Chairman
o the Albemarle Cou y Board of Superv1sors.
My commission expires: ,i~ ZQ,/9v3
@4lM\ryf
Not y Public
v
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COUNTY OF ALBEMARLE
Parks and Recreation Department
County Office Building
401 Mcintire Road
Charlottesville. Virginia 22901-4596
Telppnnrw (~()4) 29f),SH4:)
MEMORANDUM
Richard E. Huff, II, Deputy County Executive
Patrick K. Mullaney, Director of Parks and Recreation/~hJ
December 28, 1992
Deed of Correction
In 1990, the City Attorney's office recorded a Certificate of
at showing various easements and dedicating the Rivanna Park
cess road to the Virginia Department of Transportation.
cently, VDOT officials claimed they could not find any record of
e plat in the Clerk's Office. As it turns out, the plat was
dexed under the names of former Mayor, Bitsy Waters, and former
ard of Supervisors Chairman, Rick Bowie, because their names were
ped before the names of the localities. Therefore, the plat is
t indexed under the City of Charlottesville or Albemarle County
it needs to be.
Attached is a deed of correction, which will allow the City
d County to record a revised Certificate of Plat to correct the
dexing error. Jim Bowling has reviewed this and found it to be
proper legal order and it has been signed by the City. I would
quest that the County Board authorize Mr. Bowerman to sign both
e Deed of Correction and the Corrected Certificate of Plat.
Please have the fully executed deed and certificate returned
Barbara Ronan in the City Attorney's office for recordation. If
u prefer, please return the documents to me and I will deliver
em to the City. Please call me if you have any questions.
Isms
A tachments
:.'
THIS DEED OF CORRECTION made and entered into this frU day of
1992, by the CITY OF CHARLOTTESVILLE, . a municipal
P. o. Box 911, Charlottesville, Virginia 22902, and
COUNTY OF ALBEMARLE, a political subdivision of the
of Virginia, 401 McIntire Road, Charlottesville,
WITNESSETH:
WHEREAS, a plat made by Roudabush, Gale & Associates, Inc.,
1989 and revised January 18, 1990, dedicating the
Park access roadways to the Virginia Department of
nsportation, was recorded on March 16, 1990, of record in the'
rk's Office for the County of Albemarle in Deed Book 1091, page
and
WHEREAS, the certificate of plat is indexed in the aforesaid
rk's Office under the names of Elizabeth Waters, former Mayor of
rlottesville, and F. R. Bowie, former Chairman of the Albemarle
nty Board of Supervisors; and
WHEREAS, all parties concerned wish to have the plat indexed
er the City of Charlottesville and the County of Albemarle;
.
NOW, THEREFORE, the City of Charlottesville and the County of
emar1e hereby submit the attached corrected certificate of plat
recording in the Clerk's Office of the Circuit Court for the
ty of Albemarle.
WITNESS the following signatures.
,;
CITY OF CHARLOTTESVILLE, VIRGINIA
BY: 11.- j: 'It---
Thomas J. Vandever, Mayor
""!~.
,.~
COUNTY OF ALBEMARLE, VIRGINIA
ByQ#~-M~
David Bowerman, Chairman, Albemarle
County Board of Supervisors
TE OF VIRGINIA
Y OF CHARLOTTESVILLE
The foregoing instrument was acknowledged before me on this
'11-. day of Dt"~ I:.u.r , 19.1a.. by Thomas J. Vandever I Mayor
of the City of Charlottesville.
My commission expires: ,g~, 2-~/ /'9''13
Y1~A~L~4L ~. aJ-~
Notary Public
ST TE OF VIRGINIA
Y/COUNTY OF .fit hRMlirk
/'1' The foregoing instrument was acknowledged before me on this
day of VQ..A..b_{hL:!4 , 19 <13 by David Bowerman, Chairman
of the Albemarle Cou~y Board of Supervisors.
My commission expires: i~j zq, /C;~3
, .J
l!lLll4JC~. <..
Not(f y Public
....,....
2
CORRECTED
CERTIFICATE OF PLAT
The attached plat, and courses and distances descriptions made by Roudabush, Gale &
A sociates, Inc., Certified Land Surveyor, Charlottesville, V A, dated June 1, 1989 and revised
uary 18, 1990, previously recorded in the Albemarle County Clerk's Office at Deed Book
1, page 284, is of the lands of the City of Charlottesville and the County of Albemarle,
V' ginia, situate in the Rivanna District of the County of Albemarle, being the same land
ac uired by the said City and County by deed dated February 19, 1986, from the Estate of Mary
anes, of record in the aforesaid Clerk's Office in Deed Book 872, page 1. This corrected
. lcate of plat is hereby confirmed and submitted for record in the aforesaid Clerk's Office
rder to correct an indexing error in the original certificate of plat.
GIVEN under my/our band(s) this &H.. day of JJcCBI.1t36/C!.. , 1992.
CITY OF CHARL,SVILLE, VIRGINIA
BY:~S ~4V- -
Tho as J. Vandever, Mayor
C~, VIRGINIA
B: . ~. ~t7:~~~
avid Bowerman, Chairman, Albemarle
County Board of Supervisors
ST TE OF VIRGINIA
AT ARGE, TO-WIT:
I, i3AR 8A-JeA J.<. RolJA-~ , a Notary Public, in the State of Virginia, do hereby
ce . ~t Thomas J. Vandever, whose name is signed to the foregoing corrected certificate of
co tion of owners and Plat, bearing date of June 1, 1989, revised January 18 1990 has
adm wledged the same before me. ' ,
"'1.....
Given under my hand this ,{'tt.. day of J)ecvnbe.r, Igq~
x1a-L!(.tL.-V~ k. Ci?~
Notary Public
My commission as Notary expires: ..::kJ,. el/.?,. /113
:
s ATE OF VIRGINIA
A LARGE, TO-WIT:
I, t7/a tv t. r , a Notary Public, in the State of Virginia, do hereby
. that David Bowerman, ( hose name is signed to the foregoing corrected certificate of
innation of owners and PIa, bearing date of June 1, 1989, revised January 18, 1990, has
owledged the same before me.
Given under my hand this II'I-h day of , 19 r.1
. ;fiil. )1./ (lOAf!.!
~ Notary /f'lic
My commission as Notary expires: ~ 21, J 99:3
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COMMONWEALTH OF VIRGINIA
,A
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DFFICIAL RECEIPT
ALPEHARLE CIRCUIT COURT
DEED RECEIPT
DATE: 02/17/93 TI~E: 12:20:29 ACCOUNT: 003CLR9300I921 RECEIPT: 93000Q024~6
CASHIER: peG REG: AB05 TYPE: DEED PAYMENT: FULL PAYMENT
HISTRUHENT : 93001821 BOOK: I) PAGE: 0 RECDR~ED: 02/17/9~ AT 12:20
SR~NTOR >>AXE : CITY OF CHARLOTTESVILLE EX: N LOCALITY: CO
GRANTEE NAME: COUNTY OF ALBEMARLE EX: N PERCENT: IOCr.
AND ADDRESS : N/A
RECEIVED OF: CITY OF CHARLOTTESVILLE
CHECK : S 17 .00
DESCRIPTION 1: DEED OF CORRECTION
2:
CONS I DERA TI orl:
CODE DESCRIPTION
301 DEEDS
.00
DATE OF DEED: 12/08/92
ASSUMPTION: .00
PAID CODE DESCRIPTION
Ib.OO 145 VSLF
PArD
1.00
/lAP:
TENDERED: 17.00
AMOUNT PAID: 17.00
CHANGE AMT : .00
!l
CLERK OF COURT: SHELBY J. MARSHALL
OC.18 (4192)
DATE (1 /IWa/U,,I (jJ / /19 '3
Y tI
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AGENDA ITEM NO.
JJ/5('uJ,5/;" IN(1)[(J/ ~
'1 l)
<r:bllLt {L lLll OJ /993
. J '
AGENDA ITEM NAME
DEFERRED UNTIL
Form. 3
7/25/86
(' C lLUl(]/~ . MtJ-,{u.Y"
Edward H, Bin, Jr,
Samuel Mill r
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296.5843 FAX (804) 972-4060
Forrest R. Marshall. JL
Scotlsville
David P. Bow rman
Charlottes vii e
Charles S Martin
Rivanna
Charlotte Y. umphris
Jack Jouett
Walter F, Perkins
While Hall
M E M 0 RAN DUM
TO
Melvin Breeden, Director
Finance Department
Ella W. Carey, Clerk,
CMC fJJ'\JG.-
January 8, 1993
Appropriation Requests
At its meeting on January 8, 1993, the Board of Supervisors approved the
fo lowing appropriation requests:
Agenda Item No. 19a.
Agenda Item No. 19b.
Agenda Item No. 19c.
Appropriation:
Appropriation:
Appropriation:
Literature/Science Project Grant.
Title II Grant.
Title II D & E Grant.
APPROVED a request to reappropriate funds received in FY 1991-92 from the
ab ve listed grants. Attached is the signed appropriation form (#920027).
Agenda Item No. 19d. Appropriation: GE Elfun Grant.
to reappropriate $10,565.39 received from GE Elfun Grant.
si ned appropriation form (#920030).
APPROVED a request
Attached is the
Agenda Item No. 1ge. Appropriation: Carl D. Perkins Grant. APPROVED a
uest to appropriate $105,399.00 received from Carl D. Perkins Grant.
ached is the signed appropriation form (#920031).
Agenda Item No. 19f. Appropriation: North~ide Library. APPROVED a
uest to transfer $448.98 form renovations o~ th~Northside Library to reflect
pletion of the project. Attached is the signed appropriation form (#920024).
Agenda Item No. 199. Appropriation: Stormwater Projects. APPROVED a
uest to appropriate $19,000.00 for drainage repairs to Lloyd and Strickland
perties'. Attached is the signed appropriation form (#920032).
---<!)- .
Printed on recycled paper
.
,/ 10
o To: Melvin Breeden
e: January 8, 1993
e 2.
Agenda Item No. 19h. Appropriation: High School Feasibility Study.
ROVED a request to transfer $25,000.00 from Murray High School to fund a high
001 feasibility study. Attached is the signed appropriation form (#920028).
Agenda Item No. 19i. Appropriation: Child Day Care Funds. APPROVED an
ropriation request for $69,000.00 for additional day care funds. Attached is
signed appropriation form (#920029)
Agenda Item No. 19j. Drug Seizure Assets. APPROVED an appropriation
uest for $111,725.13 to reflect drug seizure assets. Attached is the signed
ropriation form (#910063).
achments (8)
cc Richard E. Huff, II
Roxanne White
Robert W. Paskel
Tracy Holt
Jack M. Kelsey
Jo Higgins
Kathy Ralston
John Miller
File
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COUNTY OF ALBEMARLE
Department of Finance
401 Mcintire Road
Charlottesville, Virginia 22901-4596
Telephone (804) 296-5855
MEMORANDUM
Richard E. Huff, II, Deputy County Executive
OM: Melvin A. Breeden, Director of Finance ~
TE: December 22, 1992
Appropriation
Attached, per Dr. Paskel's request, is the appropriation form
thorizing expenditure of the balance of several grants not
mpleted in FY 91/92.
Approval of this appropriation by the Board of Supervisors is
quested.
Bibs
tachment
CCLH'iTY C:r- ['.L
r.
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Df.C ;;>R 1~C\?
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E.>,......;'-,:..;-~ :'/E C::.-FiCE
FISC L YEAR
~/
APPROPRIATION REQUEST
92/93
NUMBER
920027
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW X
ADVE TISEMENT REQUIRED ?
FUND
YES
NO X
PROC APP (PAL)
SE OF APPROPRIATION:
OVER OF PAL GRANTS FROM FY 91/92.
XPENDITURE
CENTER/CATEGORY DESCRIPTION AMOUNT
*******************************************************************
1320 61101160300 INSTRUCTIONAL STIPEND $4,000.00
1320 61101210000 FICA 306.00
1320 61101601300 EDUC/REC SUPPLIES 1,622.00
61101152100
61101160300
61101210000
61101312500
61101601300
61101350000
SUB WAGES-TEACHER
INSTRUCTIONAL STIPEND
FICA
PROF SERVICES
EDUC/REC SUPPLIES
PRINTING & BINDING
4,095.00
2,000.00
313.00
2,205.00
9,300.00
600.00
61101160300
61101210000
61101312500
61101601300
INSTRUCTIONAL STIPEND
FICA
PROF SERVICES
EDUC/REC SUPPLIES
6,646.00
623.00
1,500.00
974.00
TOTAL
$34,184.00
REVENUE DESCRIPTION AMOUNT
**** *******************************************************************
2320 24000240500 ILSC GRANT $5,928.00
2320 33000330208 TITLE II GRANT 100291 18,513.00
2320 33000330209 TITLE II/D & E GRANT 9,743.00
TOTAL
$34,184.00
************************************~~*l***************************
STING COST CENTER:
EDUCATION
SIGNATURE
DATE
/~ir/ /'2
/ /
j-,f --t?3
TOR OF FINANCE
/C5~&;.
OF SUPERVISORS
ALBEMARLE COill'lTI PUBLIC SCHOOLS
Memorandum
November 18, 1992
Robert W. Tucker, Jr., County Executive
FROM: Robert W. Paskel, Division superintenden~
RE: Request for Appropriation
,
~
At its meeting on November 9, 1992, the School Board
authorized the reappropriation of the following:
. At its April 8, 1991 meeting, the School Board accepted
funds for the Literature/Science project Grant in the
amount of $13,660.00. since these funds were not fully
expended during the 1991-92 fiscal year, the remaining
funds of $5,928.00 were approved for reappropriation to
the 1992-93 fiscal year. This Grant will help teachers
integrate the use of the science curriculum, existing
kid materials, children's literature and appropriate
technology. The result will be a more interdisciplinary
program with strong connections between science, math ,
technology and language development.
. At its April 6, 1992 meeting, the School Board
approved the Title II Grant for $22,620.00. Since
these funds were not fully expended during the 1991-92
fiscal year, the remaining funds of $18,513.00 were
approved for reappropriation to the 1992-93 fiscal year.
The grant is used to develop packet of math/science
assessment tools at each grade level K-8 including
evaluation/scoring guidelines.
,
. At it April 6, 1992 meeting, the School Board accepted
funds for the Title II D & E Grant in the amount of
$16,000.00. Since these funds were not fully expended
during the 1991-92 fiscal year, the remaining funds of
$9,743.00 were approved for reappropriation to the
1992-93 fiscal year. This grant will continue
longitudinal data collection and analysis for program
evaluation purposes, include assessment plans for the
mathematics program in an overall math/science plan,
and use desktop publishing to prepare professional-
looking assessment instruments, reports and workshop
materials.
'.
R~quest for Appropriation
Npvember 12, 1992
Pfige 2
It is requested the Board of Supervisors amend the
appropriation ordinance to receive and disburse these funds as
dlisplayed below.
LITERATURE/SCIENCE PROJECT GRANT
Revenue:
2~3203-24000-240500
ILSC Grant
$5,928.00
Ebcoenditures:
1-3203-61101-160300
1-3203-61101-210000
1-3203-61101-601300
Instructional Stipend
FICA
Educational/Recreational Sup.
$4,000.00
$306.00
51. 622.00
$5,928.00
TITLE I I GRANT
i evenue:
.-3203-33000-330208
Title II Grant #00291
$18,513.00
] xoenditures:
-3203-61101-152100
-3203-61101-160300
-3203-61101-210000
-3203-61101-312500
-3203-61101-601300
-3203-61101-350000
Sub Wages - Teacher
Instructional Stipend
FICA
Professional Services
Educational/Recreational Sup.
Printing & Binding
$4,095.00
$2,000.00
$313.00
$2,205.00
$9,300.00
5600.00
$18,513.00
TITLE II D & E GRANT
Revenue:
~-3203-33000-330209
Title II/D & E Grant
$9,743.00
l;oxoenditures:
-3203-61101-160300
~-3203-61101-210000
~-3203-61101-312500
~-3203-61101-601300
Instructional Stipend
FICA
Professional Services
Educational/Recreational Sup.
$6,646.00
$623.00
$1,500.00
5974.00
$9,743.00
Vsmm
~c: Melvin Breeden
Ed Koonce
Lettie Neher
Tracy Holt
l"~L
ALBEMARLE COUN1Y PUBLIC SCHOOLS
Memorandum
December 28, 1992
Robert W. Tucker, Jr., County Executive
Robert W. Paskel, Division superintendent~
Request for Appropriation
At its meeting on December 14, 1992, the School Board
proved the reappropriation of $10,565.39 for the G.E. Elfun
ant and accepted the Carl D. Perkins Grant in the amount of
05,399.00. The attachments display background information on
ese grants and the requested revenue and expenditure
propriations.
It is requested that the Board of Supervisors amend the
propriation ordinance to receive and disburse these funds as
quested.
Thank you.
tachments
Melvin Breeden
Ed Koonce
Lettie Neher
Tracy Holt
,~-'.t"__" .
COUNTY OF Al8EMARl.E
I"r
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- ",.", ....'~;. .. ',''''
EXi\J r;"/E (:;:7fiCE
.
G.E. ELFUN GRANT
Albemarle County Schools received a $20,000.00 grant from
the G.E. Elfun Society in FY 1990-91. A portion of the grant was
Expended in FY 1990-91 and in FY 1991-92. A balance of
~10,565.39 remains to be disbursed as follows:
Revenue
2-3204-51000-510100 Appropriation Fund Balance
Exoenditure
1-3204-61311-601300 Instructional Supplies
$10,565.39
$10,565.39
FISC L YEAR
92/93
NUMBER
, ' .".12.31>17-
'. ....... ('''~'
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Agend~ Item NO.1),O(Ot.J; ,/ -
920030
. .
APPROPRIATION REQUEST
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW X
ADVE TISEMENT REQUIRED ?
YES
NO X
FUND
G E ELFUN
PURP SE OF APPROPRIATION:
FY 9 /93 GRANT FUNDS
XPENDITURE
CENTER/CATEGORY DESCRIPTION AMOUNT
*******************************************************************
61311601300 INSTRUCTIONAL SUPPLIES $10,565.39
TOTAL
$10,565.39
REVENUE DESCRIPTION AMOUNT
**** *******************************************************************
2320 51000510100 FUND BALANCE $10,565.39
TOTAL
$10,565.39
************************************,*~*.f'***************************
COST CENTER:
EDUCATION
OF FINANCE
DATE
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OF SUPERVISORS
Carl Perkins Grant
The Carl D. Perkins Vocational and Applied Technology
lducation Act of 1990 provides federal assistance for secondary,
Iostsecondary, and adult vocational programs with emphasis on
'special populations" (i.e., students with handicaps,
Educationally and economically disadvantaged, and individuals
~ith limited English proficiency). Albemarle County Schools has
leceived a grant in the amount of $105,399 for the 1992-93 school
~ear. The funds may be used for activities such as:
a) upgrading of curriculum
b) purchase of equipment, including instructional aids
c) inservice training of both vocational and academic
instructors working with vocational education students
for integrating academic and vocational education
d) guidance and counseling
e) remedial courses
f) adaptation of equipment
g) tech-prep education programs
h) supplementary services designed to meet the needs of
special populations
i) special populations counselors paid in whole or in part
from such funds who shall be a qualified counselor or
teacher to ensure that individuals who are members of
special populations are receiving adequate services and
job skills training
j) apprenticeship programs
k) programs that are strongly tied to economic development
efforts in the state
1) programs which train adults and students for all aspects
of the occupation in which job openings are projected or
available
The money will be used to implement the applied academic
courses and the TECH PREP Program at AHS, WASH, Murray High
School and CATEC. The funds will be disbursed as displayed on
the attached.
ALBEMARLE COUNTY PUBLIC SCHOOLS
FY 1992-93 APPROPRIATION REQUEST
PERKINS VOCATIONAL EDUCATION GRANT (Administration)
enditure:
3207-61190-112100
3207-61190-114100
3207-61190-115000
3207-61190-210000
3207-61190-221000
3207-61190-231000
3207-61190-232000
3207-61190-241000
3207-61190-312500
3207-61190-350000
3207-61190-520100
3207-61190-520301
3207-61190-550100
3207-61190-580100
3207-61190-600100
Salaries - Teacher
Salaries - Teacher Aide
Salaries - Office Clerical
FICA
VRS
Health Insurance
Dental Insurance
Life Insurance
Professional Services
printing & Copying services
Postal Services
Telephone-Long Distance
Travel-Routine
Dues & Membership
Office Supplies
$16,688.00
5,681.00
10,388.00
2,506.00
3,076.00
635.00
60.00
230.00
775.00
800.00
300.00
300.00
1,500.00
300.00
500.00
$43,739.00
L PERKINS VOCATIONAL EDUCATION GRANT (Applied Academics)
enditure:
3207-61191-152100
3207-61191-210000
3207-61191-350000
3207-61191-580500
3207-61191-601300
3207-61191-800101
Salaries - Substitute Teacher
FICA
Printing & Copying Services
Staff Development
Instruct/Recreational Supplies
Machinery/Equipment-Replacement
$ 925.00
75.00
1,500.00
2,500.00
2,000.00
18.917.00
$25,917.00
PERKINS VOCATIONAL EDUCATION GRANT (Tech - PREP)
enditure:
3207-61192-152100
3207-61192-210000
3207-61192-350000
3207-61192-420100
3207-61192-580500
3207-61192-601300
3207-61192-800101
Salaries - Substitute Teacher
FICA
Printing & Copying Services
Field Trip Mileage
Staff Development
Instruct/Recreational Supplies
Machinery/Equipment-Replacement
TOTAL
R ENUE:
2 3207-33000-330107 Carl Perkins - Voc. Ed.
$ 925.00
75.00
500.00
900.00
2,000.00
2,800.00
28.543.00
$35,743.00
$105,399.00
$105,399.00
FISC
Distributed to Board: I :1-" SI -92"
APPROPRIATION REQUEST A!';endil item No.0oDI00,_i0
NUMBER 920031
YEAR
92/93
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW X
ADVE TISEMENT REQUIRED ?
FUND
YES
NO X
CARL D PERKINS
SE OF APPROPRIATION:
/93 GRANT FUNDS
XPENDITURE
CENTER/CATEGORY DESCRIPTION AMOUNT
*******************************************************************
1320 61190112100
1320 61190114100
1320 61190115000
1320 61190210000
1320 61190221000
1320 61190231000
1320 61190232000
1320 61190241000
1320 61190312500
1320 61190350000
1320 61190520100
1320 61190520301
1320 61190550100
1320 61190580100
1320 61190600100
1320 61191152100
1320 61191210000
1320 61191350000
1320 61191580500
1320 61191601300
1320 61191800101
1320 61192152100
1320 61192210000
1320 61192350000
1320 61192420100
1320 61192580500
1320 61192601300
1320 61192800101
REVENUE DESCRIPTION AMOUNT
*******************************************************************
33000330107 CARL PERKINS-VOC ED GRANt $105,399.00
TOTAL $105,399.00
*******************************************************************
REQU STING COST CENTER: EDUCATION
APPR VALS: SIGNATURE
~L-~k/-
f~JvVloJ."l
BO
SALARIES-TEACHER
SALARIES-TEACHER AIDE
SALARIES-OFFICE CLERICAL
FICA
VRS
HEALTH INSURANCE
DENTAL INSURANCE
LIFE INSURANCE
PROFESSIONAL SERVICES
PRINTING & COPYING
POSTAL SERVICES
TELEPHONE-LONG DISTANCE
TRAVEL-ROUTINE
DUES & MEMBERSHIP
OFFICE SUPPLIES
SALARIES-SUBSTITUTE TEACHER
FICA
PRINTING & COPYING
STAFF DEVELOPMENT
INSTRUCT/RECREATIONAL SUPPLIES
MACHINERY/EQUP-REPLACEMENT
SALARIES-SUBSTITUTE TEACHER
FICA
PRINTING & COPYING
FIELD TRIP MELEAGE
STAFF DEVELOPMENT
INSTRUCT/RECREATIONAL SUPPLIES
MACHINERY/EQUP-REPLACEMENT
TOTAL
TOR OF FINANCE
OF SUPERVISORS
$16,688.00
5,681.00
10,388.00
2,506.00
3,076.00
635.00
60.00
230.00
775.00
800.00
300.00
300.00
1,500.00
300.00
500.00
925.00
75.00
1,500.00
2,500.00
2,000.00
18,917.00
925.00
75.00
500.00
900.00
2,000.00
2,800.00
28,543.00
$105,399.00
DATE
~d~Z-
/
/-~-tl.3
; 't
D':';'r:~..t"rJ tr '8'-a1'(!' 12 ,3i ~ C)7
),.}~ rUlJ........ ~V " J .... _.___'J_~___
'>'('. Q2zl:{ QfJ:~J7
COUNTY OF ALBEMARLE
Department of Finance
401 McIntire Road
Charlottesville, Virginia 22901-4596
Telephone (804) 296-5855
)
MEMORANDUM
Richard E. Huff, II, Deputy County Executive
Melvin A. Breeden, Director of Finance ~
December 11, 1992
Northside Library - Appropriation Adjustment
Adjustments to CIP revenues and a reduction in the total
propriation of $448.98 are requested as detailed on the attached
propriation form.
During FY 90/91 and 91/92, the County appropriated $1,043,588
establish the Northside Library. This project has been
mpleted with expenditures totaling $1,043,139.02 leaving a
lance of $448.98.
All revenues anticipated for this project have been received
w'th the exception of $32,633.53 from the Friends of Jefferson
dison Regional Library which is in process.
B/bs
tachment
Donna Selle
· ""1)' 0- ,q ''''''k',~ "I r::
COUr~ i' Jr I'..d....~_..:~,nl' \a \~_1-
~:
t
~
,DEe 1 ;)
""
[)<C~~'" . l ~-~Sc
."./ ...
APPROPRIATION REQUEST
FISC L YEAR
92/93
NUMBER
920024
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER X
NEW
ADVE TISEMENT REQUIRED ?
YES
NO X
FUND
CAPITAL
PURP
ADJU
APPROPRIATION:
TO REFLECT COMPLETION OF NORTHSIDE LIBRARY RENOVATIONS.
XPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
**** *******************************************************************
1900 73020950076 NORTH SIDE LIBRARY ($448.98)
TOTAL
($448.98)
REVENUE DESCRIPTION AMOUNT
**** *******************************************************************
2900 18100181110 DUMBARTON PROPERTIES LEASE/IMP $3,205.49
2900 18100181120 LIBRARY DONATIONS -3654.47
TOTAL
($448.98)
**** ************************************~~*****************************
COST CENTER:
FINANCE
SIGNATURE
DATE
~/~~9'
I~ P--9.3
OR OF FINANCE
BOARD OF SUPERVISORS
~: ~,-,
....~.--,...,.~_.l'~":~l-'.- '. J" ,"
G,~'II,,"U" .,2.,.q 1,
~..., .:.>! .....'
,. .....", .... . L-. ' . ' . '" '.' ,,__".-"
v1" ' .... 1"'~ ",'
I,,"""
County of Albemarle
STAFF C
Messrs.
- Stormwater Improvements
EXECUTIVE SUMMARY
AGENDA DATE:
January 6, 1993
ITEM NUMBE :
0:3 c ( CG;, .. i b
ACTION:-----2L-
INFORMATION:
stormwater
CONSENT AGENDA:
ACTION:
INFORMATION:
ATTACHMENTS:
Yes (1)
Ms. Higgins
REVIEWED BY:
Pztf
BACKGRO
The att
which a
subdivi
are out
the ea
improve
ched staff report identifies two stormwater drainage problems on private property
e created by runoff from public roads. The parcels are located in the Northfield
ion and in the Rio Heights subdivision. In both cases, the drainage channelsjswale
ide the VDoT right-of-way and have permanent easements but the plat does not dedicate
ement for public use. Engineering staff has determined permanent drainage
ents are necessary to prevent the continued erosion from the stormwater runoff.
DISCUSS
Continu
outside
owners
ON:
d deterioration of the channeljswale warrants this request for reappropriation
the normal CIP submittal process. This approval is contingent upon the property
ompleting an agreement accepting responsibility for future maintenance and repairs.
ATION:
commends that the attached appropriation be approved with funds coming from revenues
e in the stormwater Fund.
92.186
"
..
COUNTY OF ALBEMARLE
Department of Engineering
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5861
AGENDA ITEM EXECUTIVE SUMMARY
Date: December 8, 1992
rmwater runoff from Vegas Court and Woodmont Drive is piped
oss this lot and discharged into a natural swale at the rear.
ce there is no defined channel and the area is unstable, the
Ie is eroding. Channel improvements made by the City stopped
the County line, approximately 100' downstream of this lot.
ers along this swale have attempted to control the water with
eshift structures, however they have been unsuccessful.
manent drainage easements were recorded on the pipes and along
swale but the plat does not dedicate them to public use. The
hway Department maintenance ends at the pipe outlets.
Discussion: According to Zoning Ordinance Section 32.7.4.1, a
de eloper is responsible for utilizing stormwater management
pra tices that will not adversely affect downstream properties.
In y opinion, the County should have a responsibility for runoff
dis harged from public right-of-ways.
Item
.
.
Lloyd / Strickland Property - Channel Erosion & Flooding
Stormwater discharged from a public right-of-way is
causing erosion and flooding of these properties.
TMP 62A3-1A Northfield SUbdivision:
rmwater runoff from Carrsbrook Drive is collected in concrete
ches from both sides of the road, the flows combined, then
ned 90 degrees and discharged into a steep channel on the Lloyd
perty. The channel discharges into a natural valley that
sses the lot. Since there is no defined channel, flooding
urs frequently. The Owner had constructed a rip-rap channel on
steep bank at his expense, but the force and velocity of the
er have washed out the channel and embankment several times. A
manent drainage easement was recorded on the steep channel,
ever the plat does not dedicate the channel to public use. The
hway Department maintains the channel only to the right-of-way
e (approx. 5').
ickland
TMP 61A-1-32 Rio Hei hts:
FAX (804) 972-4060
I
~
Re~ommendation: Recommend the Board consider elP Funding in the
ampunt of $19,000.00 to provide the required corrective work on
th~ two properties. On the Lloyd property this work shall include
in~tallation of a drop inlet, approximately 100' of stormpipe to
th~ bottom of the steep grade, and construction of a rip-rap
ch~nnel to the Northfield Road culvert. On the Strickland
pr~perty approximately 205' of rip-rap lined channel must be
co~structed and grouted rip-rap placed at the two pipe outlets.
stlff Contactls): Jack M. Kelsey, PE
,
.
..
APPROPRIATION REQUEST
FISCPL YEAR
92/93
NUMBER
920032
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW X
ADVEBTISEMENT REQUIRED ?
YES
NO X
FUND
PURPCSE OF APPROPRIATION:
LLOyr/STRICKLAND DRAINAGE REPAIRS
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
****~*******************************************************************
1910041052800975 STORM WATER CONTROL IMP $19,000.00
STORM DRAINAGE
TOTAL
$19,000.00
REVENUE DESCRIPTION AMOUNT
************************************************************************
29100451000510100 FUND BALANCE $19,000.00
TOTAL
$19,000.00
* * * * ** * * * * * * * * ** * * * * * * * * * * * ** * * * * ** * * * * * **-.'* *"* * * * * * * * * * * * * * * * * * * * * * *** * *
REQUE~TING COST CENTER:
APPROjvALS:
DIREC~OR OF FINANCE
BOARD OF SUPERVISORS
ENGINEERING
SIGNATURE
~,,:. ~~,~---/~
,-4/-1. 4),[(7 flAr
DATE
/ ~ hl",,4 L...
/ I'
/ - F -93
r--
...
D;S.~T~~-;,,:':':=D T:', ~~ -:' ':.;-';) :\",'~I-',....~-.~:.~
c.
\ L .3l -'~:YL
County of Albemarle
EXECUTIVE SUMMARY
AGENDA ITLE:
Appropr'ation - FY 92/93 capital Funds for
High Sc 001 Feasibility study
AGENDA DATE:
January 6, 1992
I~ ~.
'13 cICJ& ,I(
ACTION:--1L-
INFORMATION:
-
CONSENT AGENDA:
ACTION:
INFORMATION:
ATTACHMENTS: Yes (2)
REVIEWED B~~~/~
BACKGRO
Attached for your approval is an appropriation form transferring $25,000 in current elP funds
from Mu ray High School to fund a High School Feasibility Study. The Murray High School
funds we e originally intended to replace a ceiling and repair water damage, but the project
has been delayed until the roof is replaced. Funds for the replacement are in the FY 93/94
elP.
01 Division will use the $25,000 to begin the High School Feasibility Study in
1993, in order to have a recommendation for the next elP process, which begins in
ATION:
curs with the School Board's request to begin the High School Feasibility Study and
s transferring $25,000 from Murray High School to this project.
92.188
,-,"
-
ALBEMARLE COUNTY PUBLIC SCHOOLS
Memorandum
December 21, 1992
TO: Robert W. Tucker, Jr., County Executive
Robert W. Paske1, Division superintenden~
RE: Capital Improvement Projects Transfer of Funds
At its meeting on December 14, 1992, the Albemarle County
chool Board voted to request the Board of Supervisors to
ransfer $25,000 from the existing Murray High School CIP fund to
llow for the funding of a High School Feasibility Study to be
completed during this fiscal year (see attached board agenda
item.) This would allow the project to be completed one year
sooner than scheduled.
The Long Range Planning Oversight Committee needs to make a
recommendation to the School Board concerning additional high
school capacity prior to the preparation of the CIP budget, which
is usually due in June. Therefore, in order for the study to be
completed in time, we need to begin the work in January 1993.
oth Albemarle High and Western Albemarle are projected to exceed
t eir effective capacity by 1996. Also, if a new school were to
e constructed it would take a minimum of 4 years to complete,
i.e., land acquisition, planning, design and construction.
I am, therefore, requesting that this item be placed on the
Bard of Supervisors earliest appropriate agenda for approval.
Y ur consideration of this matter is appreciated and should you
r quire further clarification, please do not hesitate in calling
Al Reaser or myself.
P/LAR/sjc
tachments
Ci~; ~..Jr ~T'{ or /\L, ,"
\;.~,E
L. Reaser, Building Services
M. Breeden, Finance
C. Hastings, Human Resources
. DEe 22 1992
i.... "..:
E:.\ ~.~.~; J'I ./ .-~ :,-.: i' i -1 'oJ'::
APPROPRIATION REQUEST
FISC~L YEAR
92/93
NUMBER
920028
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER X
NEW
ADVERTISEMENT REQUIRED ?
YES
NO X
FUND
CAPITAL
PURPOSE OF APPROPRIATION:
TRANSFER OF FUNDS FROM MURRAY TO NEW HIGH SCHOOL STUDY.
~XPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
****~*******************************************************************
1900D60304312350 NEW HIGH SCHOOL-PLANNING $25,000.00
1900D60216999999 MURRAY SCHOOL (25,000.00)
TOTAL
$0.00
REVENUE DESCRIPTION AMOUNT
****~*******************************************************************
$0.00
TOTAL
$0.00
****~************************************~~*t***************************
REQU~STING COST CENTER:
APPRlbVALs:
EDUCATION
DIREI~TOR OF FINANCE
BOARl~ OF SUPERVISORS
SIGNATURE
~-jA7~
f---llf'.-t1. (!J1'f.!.ij
DATE
/;I~~/?.2-
/
/-1'-45
"
, . I~).:;'<; "rit', ,~!--V r,-
to ooard: _.L;;;.:....c;~~ 'u,'1Ii \...1"
1~LQl(~:~ ,2, I
i\L~j[T,\
:.. ;~..'t -/ ~
! NOV 3) 1992
ie" " !"'1'-" 1...,- roo.,--
L
COUNTY OF ALBEMARLE
Department of Social Services
401 McIntire Road
Charlottesville, Virginia 22902-4596
PH. (804) 972-4010
TOO (804) 972-4012
FAX (804) 972-4060
f"'1 t~. !"i CJ F~ (, [",-,j D I, j r";
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I
/
APPROPRIATION REQUEST
FISC~L YEAR
92/93
NUMBER
920029
TYPE OF APPROPRIATION
ADDITIONAL x
TRANSFER
NEW
ADVE~TISEMENT REQUIRED ?
YES
NO X
FUND
PURPOSE OF APPROPRIATION:
ADDlfIONAL DAY CARE FUNDS.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
****~*******************************************************************
1100053013571005 TRANSITIONAL DAY CARE $34,500.00
1100D53013571007 JOBS DAY CARE 34,500.00
GENERAL
TOTAL
$69,000.00
REVENUE DESCRIPTION AMOUNT
**** *******************************************************************
2100( 24000240102 VPA PAYMENTS $62,100.00
2100(51000510100 GENERAL FUND BALANCE 6,900.00
TOTAL
$69,000.00
'.,
****~************************************~***~**************************
REQUISTING COST CENTER:
APPReVALS:
DIRECTOR OF FINANCE
BOARI OF SUPERVISORS
SOCIAL SERVICES
SIGNATURE
DATE
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County of Albemarle
EXECUTIVE SUMMARY
Appropri
- Drug Assets
January 6, 1992
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ACTION:--1L-
INFORMATION:
SUBJECT
Request
from se
Joint
activiti
CONSENT AGENDA:
ACTION:
INFORMATION:
ATTACHMENTS: Yes
STAFF CO
Messrs.
Breeden.
d~!
REVIEWED BY: /(;IVvI
--r
BACKGRO
Request
Force re
Force an
or appropriation for FY 91-92 to cover funds disbursed mainly to the Joint Drug Task
ulting from drug assets seized by the Task Force. Funds are used solely by the Task
University and County Police for drug enforcement activities.
Task Force was originally established, it was agreed that seized funds would be
accounte for by the County and the Task Force would be administratively supported by the
City. his appropriation covers overtime expenses, operating expenses, and drug related
activiti s of the Task Force itself and those of the University Police and County Police
outside f the Task Force.
RECOMME
Recommen
92.192
COUNTY OF ALBEMARLE
Department of Finance
401 Mcintire Road
Charlottesville, Virginia 22901-4596
Telephone (804) 296-5855
MEMORANDUM
F
Richard E. Huff, II, Deputy County Executive
Melvin A. Breeden, Director of Finance ~
December 14, 1992
T
Appropriation - Drug Assets
Based on an agreement between the City, County, and
iversity, a separate fund was established in FY 91/92 to account
r the monies received from seized assets by the Joint Drug Task
rce. A separate fund was established due to the requirement that
is money be expended on drug enforcement activity and that
terest earned on unexpended funds be used for the same purpose.
Total receipts in this fund during FY 91/92 were $102,827.85
us $8,897.28 transferred from the General Fund for a total of
11,725.13. The amount transferred from the General Fund was the
expended amount received by Albemarle County in prior years.
Expenditures during FY 91/92 totaled $98,172.45. The majority
this, $89,350.13, was the transfer of funds to the Task Force,
ty of Charlottesville and University of Virginia, based on the
reement.
An appropriation for FY 91/92 as detailed on the attached form
requested.
COUNTY OF f\LBEry1AF:U~
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APPROPRIATION REQUEST
FISC L YEAR
91/92
NUMBER
910063
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW X
ADVE TISEMENT REQUIRED ?
YES
NO X
FUND
DRUG ASSETS
PURP SE OF APPROPRIATION:
APPR VAL OF FY 91/92 EXPENDITURES.
XPENDITURE
CENTER/CATEGORY DESCRIPTION AMOUNT
*******************************************************************
1123 39000580902 DRUG ASSETS $111,725.13
TOTAL
$111,725.13
REVENUE DESCRIPTION AMOUNT
**** *******************************************************************
2123 15000150101 INTEREST $942.11
2123 18000330200 MISC. FEDERAL 21,702.45
2123 33000330205 EQUITABLE SHARE AGR POLICE 80183.29
2123 51000510111 TRANS FROM GEN'L FUND . 8,897.28
TOTAL
$111,725.13
-...
**** ************************************~******************************
COST CENTER:
FINANCE
FINANCE
DATE
BO
OF SUPERVISORS
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Edward H, am. Jr
Samuel iller
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R. Marshall. Jr
Scottsville
Charles 5, Marlin
Rivanna
Walter F, Perkins
White Hall
January 11, 1993
M . Michael Brown
1 84 Gristmill Drive
C ar1ottesville, VA 22902
ar Mr. Brown:
At the Board of Supervisors meeting held on January 3, 1993,
u were appointed to the Social Services Board with a term to
pire on December 31, 1995.
On behalf of the Board, I would like to take this opportuni-
to express the Board's appreciation for your willingness to
rve the County in this capacity.
Sincerely,
O#~
Dav~d P. Bowerman
Chairman
D B/jnh
c Karen Morris, Director
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Edward H. Bin, Jr.
Samuel Mill r
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22902,4596
(804) 296-5843 FAX (804) 972-4060
Forrest R, Marshall, Jr
Scottsville
David p, Bow rman
CharJotlesvi Ie
Charles S Martin
Rivanna
Charlotte y, umphris
Jack Jouett
Walter F. Perkins
White Hall
January 11, 1993
. Betty Schwartz
te 3, Box 366
rlottesville, VA 22901
r Mrs. Schwartz:
At the Board of Supervisors meeting held on January 3, 1993,
were appointed to the Social Services Board with a term to
ire on December 31, 1995.
On behalf of the Board, I would like to take this opportuni-
to express the Board's appreciation for your willingness to
ve the County in this capacity.
o~~-
David P. Bowerman
Chairman
DP /jnh
cc: Karen Morris, Director
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