HomeMy WebLinkAboutARB201500041 Checklist - Project Closeout 2015-05-18
5/29/2012 – Revised 11/19/2012
ARCHITECTURAL REVIEW BOARD
FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action, place in folder and forward to CDA for QC and
status label. CDA will forward to the Imaging Center for digital closeout. Imaging Center will return the
file to the Planning Division once documents are in the Laserfiche Repository.
ARB# Name: ARB-2015-41; Old trail Village Block 27 Initial Plan
LEAD REVIEWER FULL NAME: Margaret Maliszewski FINAL ACTION DATE: 5/18/2015
CountyView: the following items must be available in CountyView
Staff report, actions, final approval letter, updated status on Application 1 page
Hardcopy – File Folder Closeout: All items listed should be placed in project folder, in reverse
chronological order (latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file, place an “N/A”
next to the check box. The Lead Reviewer has the discretion to include any item deemed necessary to provide
clarity to the file. Please indicate those items on the “Other” lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the
document; or, if the document is already in digital format, note that it can be saved to LaserFiche. Please provide
the digital location (path/name) of the document in the space provided.
Application
Scan Saved location
Notification letter
Scan Saved location
Applicant Correspondence (to/from – including emails; do not include duplicate emails)
Scan Saved location
Review comments
Scan Saved location
Approved plan (site, architectural and/or sign plan that is marked “Approved”)
Scan Saved location
Action Letter(s), including final approval letter (Certificate of Appropriateness letter)
Scan Saved location In RMS
ARB presentation display documents (in separate, labeled envelope)
Scan Saved location see plans with lable “To Scan”
Review history form
Scan Saved location n/a
Other Items (Please explain) Staff Report
Scan Saved location In RMS
Other Items (Please explain)
Scan Saved location
Other Items (Please explain)
Scan Saved location
At the planner’s discretion, copies of unapproved plans may be placed in the file if they lend clarity to the
review/file. If such plans are included, they should be clearly marked as unapproved and contain a
note clarifying why they were included.
Scan Saved location
NOTES: ARB project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Documents are Acco-fastened (except plats/plans), and in chronological order (latest documents on top);
with Review History Form on top;
3) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete, Imaging Center staff will circle the incomplete item and return folder to the
appropriate Division Head.