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HomeMy WebLinkAboutSP201400002 Review Comments Special Use Permit 2015-06-01AN"11n . COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4126 May 8, 2015 Eugene Ryang Water Street Studio 418 East Main Street Charlottesville, VA 22902 RE: SP 2015- 00011: Montessori Community School Dear Mr. Ryang: Staff has reviewed your initial submittal for the above - referenced application to amend special use permits SP2006 -3 8 and SP2009 -001 for revisions to site layout, concept plan and conditions. We have a few questions and comments which are listed below: PlanninE Comments on conformity with the Comprehensive Plan are provided to the Planning Commission and Board of.Supervisors as part of the staff report. Initial comments on how your proposal generally relates to the Comprehensive Plan are provided here: The land use designation for this property is Urban Density Residential and Urban Mixed Use in Urban Neighborhood 3- Pantops. Urban Density Residential — Uses are intended for densities of 6.01— 34 residential units per acre with support uses and some non - residential uses. Urban Density Residential areas accommodate all dwelling types as well as institutional uses such as places of worship, public and private schools, and early childhood education centers including day care centers and preschools. Urban Density Residential areas accommodate small areas of non - residential land uses on the scale of Neighborhood Service, to serve residential uses. This may include corner stores, less than 4,000 square feet; live /work units above office and /or retail; small office buildings less than 20,000 square feet; and studios /cottage occupations. Urban Mixed Use — Uses allowed in this designation include retail, commercial services, office, and a mix of residential types with density of 6.01— 34 units /acre. The proposed amendment of this existing school is similar in type and scale to the designated uses and to other such established uses in the immediate area. The revised layout for this site is in many ways similar to the existing school site. The applicant proposes revisions to address: parking, travelway circulation,'outdoor play and learn areas, stormwater management concerns and special use permit conditions. Neighborhood Model: The following describes how the proposed development meets or does not meet the principles of the Neighborhood Model: Pedestrian Orientation — Will there be walking paths throughout the campus? Some walking paths /sidewalks are shown but not throughout the site. For example, how will you go from the main office to the amphitheater? This principle is not fully addressed. Neighborhood Friendly Streets and Paths — A travelway is shown at the rear of the campus. Some landscape is shown on the plan, but there is not a lot of detail regarding whether there will be street trees or landscape in the parking areas. The travelways serve as access through the site and also to various parking areas on the campus. Landscaping of the proposed site is not described on the plan. This principle is partially addressed. Interconnected Streets and Transportation Networks — This property is primarily accessible from Rolkin Road and there is a proposed exit only access onto Route 250 west from the site. Transit service is available in the nearby vicinity, (Social Security Office). This principle is addressed. Parks and Open Space — The plan shows several outdoor fields and spaces for recreation. This principle is addressed. Neighborhood Centers —There are many neighborhood centers located in the nearby vicinity, such as the Martha Jefferson Hospital. This principle is met. Buildings and Spaces of Human Scale — Details and descriptions of the proposed buildings were not provided with this special use permit request. There are some new buildings on the site, currently under construction per an approved site plan that are one to two stories in height. The existing main building is 21/2 stories in height and appears to be the tallest building on the campus. Buildings in the nearby vicinity are generally not more than three stories in height. With the topography of the site, the existing buildings along with those currently under construction appear to be in keeping with the scale of surrounding buildings in the nearby vicinity. However, it is unclear what the scale ofthe proposed buildings will be on this site. This principle is not addressed. Relegated Parking — The parking shown on the plan is for the most part relegated behind buildings. However, as you enter the site from Rolkin Road there is a parking area located to the south in which a portion of the parking area may be visible from Route 250 and Rolkin Road. Due to the layout of the site, the topography and the location of existing buildings it would be difficult to relegate all of the parking on the site. This principle is addressed. Mixture of Uses — This is not applicable. Mixture of Housing Types and Affordability — This is not applicable. Redevelopment —This is not applicable. Site Planning That Respects Terrain — Managed slopes are located throughout portions of the site. Managed slopes may be developed if Design Standards are adhered to. Minimal disturbance to the terrain is suggested. The existing wooded area along the northern perimeter of the site should remain as is, as it serves as a screen to the adjacent townhouse development. 2 Clear Boundaries with the Rural Areas —Not Applicable. More detailed comments may be provided after more detailed plans are provided. Planning 1. Do you plan to subdivide the two parcels into one? 2. Conditions shown on the plan will need to be the new proposed conditions. 3. It appears a layer needs to be turned off of the plan that was provided because in the parking lot that is located northeast of the Arts and Gymnasium buildings there are two rectangle shapes. What are these? Zoning The following comments related to zoning issues have been provided by Ron Higgins: 1. Actual parking proposed totals 67 spaces instead of 65. This is a reduction from the 72 spaces now on the combined sites. 67 spaces is deemed to be sufficient for the use. Engineering and Water Resources l The following comments related to engineering and water resources have been provided by Justin Deel: 1. The proposed right turn only exit only onto US 250 cannot be reasonably enforced. Generally, right turn only exits are only feasible where there is a median preventing left turns. The existing median ends just beyond the proposed exit. 2. Stormwater management facilities (BMPs) must outfall into an adequate channel. Based on surround topography, this does not seem easily feasible given the locations of the proposed BMPs. Architectural Review Board: The following comments related to ARB issues have been provided by Margaret Maliszewski: 1. Some trees on the Existing Conditions plan that are located outside the area where new construction would occur are deleted on the Master Plan. Please explain why. VDOT Comments provided by Troy Austin from VDOT are attached. Fire/Rescue The following comments related to Fire - Rescue issues have been provided by Robbie Gilmer: 1. All new proposed travel lanes shall be 20 ft unobstructed travel ways. 2. Radii shall be a minimum of 25 ft. ASCA/RWSA The following comments related to water utility issues have been provided by Alex Morrison of ACSA: 1. During the permitting for the last building it was determined that a future waterline extension would be required to provide 2 feeds to the site. This is required for fire flow purposes. The ACSA would like the applicant to show a future water main extending from the FHA located in front of the Arts & Gymnasium building, along the connector road to the middle school, to the existing water main along the frontage of the middle school property. 3 This connection, unlike previous ones discussed, would loop the site without the need for offsite easements through another development. Water utility plans will be required for the new water main, as well as the reconfiguration of the drive aisles in front of the Arts & Gymnasium building. The following comments related to water and sewer issues have been provided by Victoria Fort of RWSA: 1. Capacity issues for sewer that may affect this proposal None Known 2. Requires Rivanna Water and Sewer Authority Capacity Certification Yes X No 3. Water flow or pressure issues that may affect this proposal None Known 4. "Red Flags" regarding service provision (Use attachments if necessary) None Known SP Conditions Revisions to the conditions relating specifically to the fencing around the old playground area are currently under review with SP201400002. Additional information will be forthcoming regarding SP conditions. Action after Receipt of Comments After you have read this letter, please take one of the actions identified on "Action After Receipt of Comment Letter" which is attached. Resubmittal If you choose to resubmit, please use the attached form. There is no fee for the first resubmittal. The resubmittal date schedule is provided for your convenience. Notification and Advertisement Fees The Board of Supervisors amended the zoning ordinance to require that applicants pay for the notification costs for public hearings. Prior to scheduling a public hearing with the Planning Commission, payment of the following fees is needed: . $157.85 Cost for newspaper advertisement $200.00 Cost for notification of adjoining owners (minimum $200 + actual postage /$1 per owner after 50 adjoining owners) $357.85 Total amount due prior to Planning Commission public hearing Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for the Board hearing needed. $157.85 Additional amount due prior to Board of Supervisors public hearing $515.70 Total amount for all notifications Fees may be paid in advance. Paymentfor both the Planning Commission and Board of Supervisors public hearings may be paid at the same time. Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. 4 Feel free to contact me if you wish to meet or need additional information. My email address is egrantQalbemarle.org . Sincerely, Claudette Grant Senior Planner, Community Development Department cc: Wendy Fisher enc: Action After Receipt of Comment Letter Resubmittal Schedule Resubmittal Form VDOT comment letter 5 k"Xi'MMONWEALTH of 1 A DEPARTMENT OF TRANSPORTATION 1601 orange Road Culpeper Wpnta 22701 Charles A. Kilpatrick, F.E. Commissioner April 21, 2015 Ms. Claudette Grant Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902' Re: SP- 2015 -00011 Montessori Community School Dear Ms. Grant: We have reviewed the request to amend SP2006-38 and SP -2009 -001 and the amendment plan dated February 17, 2015 as submitted by Waterstreet Studio and offer the following comments: I . Route 250 at this location is a principal arterial. For the 35 mph to 45 mph speed limit range, the minimum spacing between the proposed partial access connection to the nearest commercial connection is 305 feet center to center. It appears that the exit only entrance shown may meet this requirement, but the distance to the closest commercial entrance should be.shown on the plan to determine whether an Access Management spacing exception is required or not. 2. The existing connection to Route 250 is proposed to be modified to right -turn exiting maneuvers only. However, detail to how this will be accomplished has not been provided. Signage alone tends to. not be effective, so an entrance median/island should- be considered. 3. Generally, VDOT does not have an objection to the proposed request provided that items 1 and 2 area addressed. These items may be addressed during the site plan review process. If you need additional information concerning this project, please do not hesitate to contact me at (434) 422 -9782. Sincerely, Troy Austin, F.E. Area Land Use Engineer Culpeper District WE KEEP VIRGINIA MOVING DEPARTMENT OF COMMUNITY DEVELOPMENT AL &LJt? ACTION AFTER RECEIPT OF COMMENT LETTER Within 30 days of the date of this letter, please do one of the following: (1) Resubmit in response to review comments (2) Request indefinite deferral (3) Request that your Planning Commission public hearing date be set (4) Withdraw your application (1) Resubmittal in Response to Review Comments If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a resubmittal date as published in the project review schedule. The full resubmittal schedule may be found at www.albemarle.org in the "forms" section at the Community Development page. Be sure to include the resubmittal form on the last page of your comment letter with your submittal, The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.) (2) Request Indefinite Deferral If you plan to resubmit after 30 days from the date of the comment letter, you need to request an indefinite deferral. Please provide a written request and state your justification for requesting the deferral, (Indefinite deferral means that you intend to resubmit /request a public hearing be set with the Planning Commission after the 30 day period.) (3) Request Planning Commission Public Hearing Date be Set At this time, you may schedule a public hearing with the Planning Commission. However, we do not advise that you go directly to public hearing if staff has identified issues in need of resolution that can be addressed with a resubmittal. After outstanding issues have been resolved and /or when you are ready to request a public hearing, staff will set your public hearing date for the Planning Commission in accordance with Page 1 of 6 Revised 4 -25 -11 eke the Planning Commission's published schedule and as mutually agreed by you and the County.. The staff report and recommendation will be based on the latest information provided by you with your initial submittal or resubmittal. Please remember that all resubmittals must be made on or before a resubmittal date. By no later than twenty -one (21) days before the Planning Commission's public hearing, a newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an additional newspaper advertisement is also required twenty -two (22) days prior to the Board of Supervisors public hearing. These dates are provided on the attached Legal Ad Payments for Public Hearings form. Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning Commission's public hearing will be allowed during the life of the application. The only exception to this rule will-be extraordinary circumstances, such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. As always, an applicant may request deferral at the Planning Commission meeting. (4) Withdraw Your Application If at anytime you wish to withdraw your application, please provide your request in writing. Failure to Respond If we have not received a response from you within 30 days, we will contact you again. At that time, you will be given 10 days to do one of the following: a) request withdrawal of your application, b) request deferral of your application to a specific Planning Commission date as mutually agreed to with staff, or c) request indefinite deferral and state your justification for requesting the deferral. If none of these choices is made within 10 days, staff will schedule your application for a public hearing based on the information provided with your original submittal or the latest submittal staff received on a resubmittal date. Fee Payment Fees may be paid in cash or by check and must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. Page 2 of 6 Revised 4 -25 -11 eke FEE SCHEDULE FOR ZONING APPLICA'P1ONS A. Fora special use permit: 1. Additional lots under section 10.5.2.1; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... :.......................$500.00 2. Public utilities; application and first resubmission Fee............................................................................ ...................I........... ......................$1,000.00 Eachadditional resubmittal ....................................... ............................... ........................$500.00 3. Day care center• . application and first resubmission Fee........................................................................... ............................... ......................$1,000.00 Eachadditional resubmittal ....................................... ............................... ........................$500.00 4. Home occupation Class B; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Each additional resubmittal ........................................ ............................... .......................$500.00 5. 5. Amend existing special use permit; application and first resubmission Fee............. ............................... ............................ ............................... ......................$1,000.00 Each additional resubmittal ....................................... ............................... ........................$500.00 6. Extend existing special use permit; application and first resubmission Fee............................................................................ ............................... ......................$1,000.00 Eachadditional resubmittal ....................................... ............................... ........................$500.00 7. All other special use permits; application and first resubmission Fee............................................................................ ............................... ......................$2,000.00 Each additional resubmittal ........................................................... ............................... $1,000.00 8. Deferral of scheduled public hearing at applicant's request Fee............................................................................. ............................... ........................$180.00 B. For, amendment to text of zoning ordinance: Fee.................................................................................... ............................... .......................$1000.00 C. Amendment to the zoning map: 1. Less than 50 acres; application and first resubmission Fee.................................................................................................. ............................... $2,500.00 2. Less than 50 acres; each additional resubmission Fee............................................................................ ............................... ......................$1,250.00 3. 50 acres or greater; application and first resubmission Fee............................................................................ ............................... ......................$3,500.00 4. 50 acres or greater; each additional resubmission Fee..................... ............................... ................... ............................... ......................$1,750.00 5. Deferral of scheduled public hearing at applicant's request Fee.............................................................................. ............................... ........................$180.00 D. Board of Zoning Appeals: 1. Request for a variance or sign special use permit Fee............................................................................. ............................... ........................$500.00 2. For other appeals to the board of zoning appeals (including appeals of zoning administrator's decision) — Fee (to be refunded if the decision of the zoning administrator is overturned) .......$240.00 N. Required notice: 1. Preparing and mailing or delivering up to fifty (50) notices: Fee............................................................................. ............................... ........................$200.00 plus the actual cost of first class postage 2. Preparing and mailing or delivering, per notice more than fifty (50): Fee............................................................................... .....I......................... ..........................$1.00 plus the actual cost of first class postage 3. Published notice: Fee.............................................................................. ............................... .........................Actual cost Page 3 of 6 Revised 4 -25 -11 eke 2015 Submittal and Review Schedule Special Use Permits and Zoning Map Amendments Resubmittal Schedule Written Comments and Earliest Planning Commission Public Hearing* Resubmittal Comments to Request for PC Planning Commission Dates applicant for Public Hearing, Public Hearing decision on whether Legal Ad No sooner than* to proceed to Public Payment Due ** COB Auditorium Hearing * Monday Nov 03, Nov Dec 15 Jan 05 Tue Jan 20 Feb 02 Tue Feb 17 Mar 02 Mar 16 Apr 06 Apr 20 May 04 May 18 Jun 01 Jun 15 Jul 06 Jul 20 Aug 03 Aug 17 Tue Sep 01 Sep 14 Oct 05 Oct 19 Nov 02 Nov 16 Dec 07 Dec 21 Jam04201&, .i Wednesday Dec 03 Dec 17 Jan 14 Feb 04 Feb 18 Mar 04 Mar 18 Apr 01 Apr 15 May 06 May 20 Jun 03 Jun 17 Jul 01 Jul 15 Aug 05 Aug 19 Sep 02 Sep 16 Sep 30 Oct 14 Nov 04 Nov 18 Dec 02 Dec 16 Jan 06 Jan 20.20:16: Feb 03,2016 Monday Dec 22 Jan 05 Jan 05 Feb 02 Feb 09 Feb 23 Mar 16 Mar 30 Apr 13 Apr 27 May 11 May 25 Jun 22 Jun 22 Jul 06 Jul 27 Aug 10 Tue Sep 01 Sep 14 Sep 28 Oct 19 Oct 26 Nov 16 Nov 23 Dec 21 Dec 21 Feb.0.1 2016: Feb 08 2016 Bold italics = submittal/meeting day is different due to a holiday. Dates °:witfi shadbd.background, are not 2015' 2016 dates are tentative. Tuesda, Jan 13 Jan 27 Jan 27 Feb 24 Mar 03 Mar 17 Apr 07 Apr 21 May 05 May 19 Jun 02 Jun 16 Jul 14 Jul 14 Jul 28 Aug 18 Sep 01 Sep 22 Oct 06 Oct 20 Nov 10 Nov 17 Dec 08 Dec 15 J an 2: :;Jan 12 2016 Feb 23 Mar- 01 ,2016 * The reviewing planner will contact applicant to discuss comments of reviewers and advise that changes that are needed are significant enough to warrant an additional submittal or advise that the the project is ready for a public hearing. If changes needed are minor, the planner will advise that the project go to public hearing. ** The legal ad deadline is the last date at which an applicant can decide.whether to resubmit or go to public hearing. If an applicant decides to go to public hearing against the advice of the reviewing planner, a recommendation for denial will likely result. 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Receipt # Ck# By: Resubmittal of information for Special Use Permit or-� y Zoning Map Amendment PROJECT NUMBER:S•l of c71i PROJECT NAME: 11/10 3st" 1 &Vy� Sh'U'J ❑ Resubmittal Fee is Required ❑ Community Development Project Coordinator 11, / t l /.!U�l�. �. a •,. Sir u Per Request C' Resubmittal Fee is Not Required Name of Applicant Signature FEES Phone Number Date Resubmittal fees for Special Use Permit -- original Special Use Permit fee of $1,000 First resubmission FREE ❑ Each additional resubmission $500 4.Jt, �,3+ 6 f,� � i�: .. 4, °M�,�i � ;LZ� d..*' SS `; �1�•i }tA E J_�. t"�A � }.. ,�, 5. x�" �v�' y qk fitk �, t ♦t.. 'h s LL . ��t.�h.. '9f .:._.. �4 �3.�j} t } i �.. �i' },y42�g.�.,�#M1: �x l \;£, 3 \ t 4 ,xz .. .... �. -; .... .4 �:`. .k ,.. 2.:�i�` .. ... JN��;.i•*�.�, {fie prC: w� S 1 Resubmittal fees for original Special Use Permit fee of $2,000 ❑ First resubmission FREE ❑ Each additional resubmission $1,000 v.�'. : -� t t {.. d j l�' �✓. 5,,'.�PiY`r..,. ::: g�? �e �A:$�,f �y 'YAW Y ;..� fYf4FY fJSLT '� 1) �i Resubmittal fees for original Zoning Map Amendment fee of $2,500 ❑ First resubmission FREE ❑ Each additional resubmission $1,250 Resubmittal fees for original Zoning Map Amendment fee of $3,500 ❑ First resubmission FREE ❑ Each additional resubmission $1,750' fi i i ,i } 11'S# �: ,5 i}1t"t lii.t.iw�. f:� i fl t �`�li,?,., .av,� iX;. 2'x.'.. <;.,. r. ,..,} Fv• t yrr ; f:.3.£•G tR4 S, 7f >. 1., �, Y�. iCa T id" ❑ Deferral of scheduled public hearing at applicant's request —Add'] notice fees will be required $180 To be Daid after staff review for public notice: Most applications for- Special Use Permits and Zoning Map Amendment require at least one public hearing by the Planning Commission and one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore, at least two fees for public notice are required before a Zoning Map Amendment may be heard by the Board of Supervisors. The total fee for public notice will be provided to the applicant after the final cost is determined and must be paid before the application is heard by a public body. MAKE CHECKS TO COUNTY OF ALBEMARLE /PAYMENT AT COMMUNITY DEVELOPMENT COUNTER Preparing and mailing or delivering up to fifty (50) notices $200 + actual cost of first -class postage i1 Preparing and mailing or delivering each notice after fifty (50) $1.00 for each additional notice +actual cost of first -class postage > Legal advertisement (published twice in the newspaper for each public hearing) Actual cost (minimum of $280 for total of 4 publications) County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296 -5832 Fax: (434) 972 -4126 6/7/2011 Paae I of 1