HomeMy WebLinkAbout1992-09-02
I
FINAL
9:00 A.M.
September 2, 1992
Room 7, County Office Building
1 Call to Order.
2 Pledge of Allegiance.
3 Moment of Silence.
4 Other Matters Not Listed on the Agenda from the PUBLIC.
5 *Consent Agenda (on next sheet).
6 Approval of Minutes: October 2, November 13, and December 18, 1991;
January 2, January 8 and July 15, 1992.
7 Highway Matters:
a) Route 691 (Project: 0691-002-234,C501, Tabor Street), Request for
Resolution.
b) Other Highway Matters.
8 Public Hearing: Request to amend the Albemarle County Service Authority
service area boundaries for "water service only" to include a new
single-family dwelling on Tax Map 60A, Parcel 9-4 (continued from
August 12).
9 Informational report on request from David Booth to amend the Albemarle
County Service Authority service area boundaries for water service to
Tax Map 78, Parcel 19.
lC) Ben Tayloe, National Association for a Balanced Federal System.
1]) Our Lady of Peace Tax Exemption Request.
12) Thomas Jefferson Planning District Commission's Work Program, presentation.
1) The Ridge (The Galerie) Restaurant request to amend the service area
boundaries for sewer service.
14) Community Facilities Plan Revision.
15) Bargamin Suit (ZMA-90-03, Barclay development), discussion of.
16) Strategic Plan - Information Services.
17) Policy for Board and Commission Appointments.
18) Earlysville Forest Park Committee, Discussion of.
19) Public Information Options.
20) VPSA Bond Issue Resolution.
21) FY '93-94 Budget Priorities.
22) Appropriations:
a) Federal Day Care Pass-Through Fund.
b) Virginia Commission for the Arts Local Government Challenge Grant.
c) Virginia Commission for the Arts Grant for Stony Point Elementary
School.
d) Special Education Preschool Program.
e) Capital Improvements Program Transfer - Broadus Wood.
f) Shelter for Help in Emergency.
g) EMS Recruitment and Retention Mini Grant.
h) FY '91-92 Year End Adjustments.
i) FY '91-92 Reappropriations.
230 Schedule next Joint City Council/Board of Supervisors' meetings.
240 11:00 a.m. - Scottsville Boundary Line Adjustment - Mayor Thacker.
25~ 11:30 a.m. - PVCC Update, Dr. DiCroce
26~ Recycling Program Review.
27 Executive Session: Personnel, Legal Matters and Sale/Disposition of Property.
28 Certify Executive Session.
3:00 P.M. - Joint Meeting with School Board.
a) 1992-93 Employee Health Insurance Rates, report.
b) Other Matters not Listed on the Agenda.
3) Other Matters not Listed on the Agenda from the BOARD.
3) Adjourn.
CON S K N T
A G K N D A
F R INFORMATION:
5.1 Letter dated August 21, 1992, from D. S. Roosevelt, Resident Engineer,
Virginia Department of Transportation, enclosing copy of "Current Projects-
Construction Schedule."
5.2 Letter dated August 17, 1992, from H. W. Mills, Department of Transporta-
tion, stating that the Department intends to repair the existing structure
over Priddy's Creek (Route 641) from August 31 through September 4, 1992.
5.3 Letter dated August 18, 1992, from Richard C. Lockwood, Transportation
Planning Engineer, Department of Transportation, concerning changing the
description in the FY '92-93 Six Year Improvement Program for the UVA North
Grounds Connector Road to match the description in the Charlottesville-
Albemarle FY '93 Transportation Improvement Program.
Monthly Bond Program Report and Monthly Report for Arbor Crest Apartments
(Hydraulic Road Apts.) for the Month of July, 1992.
Financial Management Report for June, 1992 (second preliminary).
Copy of Minutes of the Planning Commission for August 4, August 11 and
August 18, 1992.
Letter dated August 19, 1992, from James Christian Hill, National Register
Assistant, Department of Historic Resources, stating that Maxfield, Albe-
marle County (DHR File No. 02-48) appears to meet the criteria for listing
on the Virginia Landmarks Register and the National Register of Historic
Places, but they do not plan to prepare the national register nomination
because their work program is fully scheduled for the remainder of the
year.
s. Letter dated August 20, 1992, from Hugh C. Miller, State Historic Preserva-
tion Officer, Department of Historic Resources, stating that Southwest
Mountains Rural Historic District, Albemarle County was entered in the
National Register of Historic Places on February 27, 1992.
S. Status Report on Merger Negotiations between Outreach Counseling Services,
Inc., and Region Ten Children's Services Team.
5. 0 Semi-Annual Summary of Activities for the Jefferson Area Board for Aging
Advisory Council, dated August 20, 1992.
5. 1 Memorandum dated August 28, 1992, from Robert W. Tucker, Jr., County Execu-
tive, re: HUD Grant Application for Section 8 Housing.
Edward H. Ba n, Jr.
Samuel Mill r
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 972-4060
MEMORANDUM
Forrest R. Marshall, Jr.
Scottsville
David P. Bow rman
Charlottesvil
Charles S. Martin
Rivanna
Charlotte Y. umphris
Jack Jouett
Walter F. Perkins
White Hall
TO:
Robert W. Tucker, Jr., County Executive
V. Wayne Cilimberg, Director IPlanning & Community
Development
Lettie E. Neher, Clerk, CMC ~
September 4, 1992
Board Actions of September 2, 1992 (Day Meeting)
FROM:
DATE:
S
Following is a list of actions taken by the Board at its
meting on September 2, 1992 (day meeting):
The meeting was called to order at 9:00 a.m.
Agenda Item No.4.
f om the PUBLIC.
Other Matters Not Listed on the Agenda
Mr. Steve Savid rose from the public and distributed pictures
o Schuylar Enterprises. He also asked what the policy is
c ncerning a board member's request to defer a vote in his absence.
T e Board advised him that it had to be a consensus of the Board to
e'ther go on with it or defer it. Mrs. Humphris asked that in the
f ture, the Planning Department give a history of application in
t eir report. In addition, any forthcoming petitions from Clark
s ould be clear of all zoning violations.
Agenda Item No. 7a. Highway Matters: Route 691 (Project:
0691-002-234,C501, Tabor Street), Request for Resolution.
ADOPTED, the attached resolution which has been forwarded to
t e Highway Department. Motion carried by a vote of 6/0.
To:
Robert W. Tucker, Jr.
V. Wayne Cilimberg
September 4, 1992
2
ate:
age:
Agenda Item No. 7b. Highway Matters: Other Highway Matters.
The Board requested the Highway Department to contact all
bcontractors involved with the Barracks Road project, near
nterbury Hills, to make sure they are not parking their vehicles
ar the storm drains. Apparently, grease from the vehicles is
nning into the storm drains.
Mr. Perkins asked that VDOT look into the possibility and cost
putting a double solid line in front of the Crozet Volunteer
Department building on Route 240.
Agenda Item No.8. Public Hearing: Request to amend the
A bemarle County Service Authority service area boundaries for
" ater service only" to include a new single-family dwelling on Tax
p 60A, Parcel 9-4 (continued from August 12).
DENIED, Mrs. Humphris made motion and Mr. Bain seconded.
tion carried by a vote of 5/1.
Agenda Item No.9. Informational report on request from David
Both to amend the Albemarle County Service Authority service area
b undaries for water service to Tax Map 78, Parcel 19.
NO ACTION. Mr. Martin stated that he would contact Mr. Booth
a d explain the process for submitting an application. If a
r quest comes from Mr. Booth, the Board wants to know the affect on
a jacent properties and all information on where the line will run
a d what properties it would cross. The Board also requested a
c py of their minutes regarding water service for the Village of
R'vanna.
Agenda Item No. 10. Ben Tayloe, National Association for a
Balanced Federal System.
There was a consensus of the Board that this matter be put on
th agenda for discussion November 4, 1992, to allow Mr. st. John
ti e to study the ramifications and the legalities of this
co stitutional amendment.
To:
Robert W. Tucker, Jr.
v. Wayne Cilimberg
September 4, 1992
3
D te:
P ge:
Agenda Item No. 11. Our Lady of Peace Tax Exemption Request.
NO ACTION. Requested Board minutes on previous discussion be
nt to the Board and requested Staff to see if they can set up
iteria or standards for tax exempt requests. Also, requested a
port on the implications of this tax exemption to the County.
Agenda Item No. 12. Thomas Jefferson Planning District
mmission's Work Program, presentation.
NO ACTION. Nancy O'Brian gave presentation.
Agenda Item No. 13. The Ridge (The Galerie) Restaurant
quest to amend the service area boundaries for sewer service.
Set public hearing for October 7, 1992 with the clear
derstanding that there is no message being sent to the Health
partment that there will be any particular outcome on the
cision.
Agenda Item No. 14. Community Facilities Plan Revision.
NO ACTION. Prior actions stand.
Agenda Item No. 15. Bargamin Suit (ZMA-90-03, Barclay
velopment), discussion of.
DEFERRED until October 7, 1992. Board requested Staff to
r ort back on implications of re-zoning the property to R-2.
Also, asked the applicant if helshe is willing to consider R-2
zo ing for the property knowing that some units will need to be
dr pped from their Plan.
Agenda Item No. 16. Strategic Plan - Information Services.
ACCEPTED the report. Motion carried by vote of 6/0.
Agenda Item No. 17.
Ap ointments.
Policy for Board and Commission
DEFERRED, until October 7, 1992. Board asked staff to look at
po icy and make changes that were discussed during the meeting.
To: Robert W. Tucker, Jr.
V. Wayne Cilimberg
September 4, 1992
4
Agenda Item No. 18.
D'scussion of.
Earlysville Forest Park Committee,
APPROVED the Committee as recommended by Staff.
rried by vote of 6/0.
Motion
Agenda Item No. 19. Public Information Options.
DEFERRED, to September 9, 1992.
Agenda Item No. 20. VPSA Bond Issue Resolution.
ADOPTED the attached resolution. Mr. Bain made motion and
M s. Humphris seconded. Motion carried by vote of 6/0.
Agenda Item No. 21. FY '93-94 Budget Priorities.
DEFERRED to September 9, 1992.
Agenda Item No. 22. Appropriations:
a) Federal Day Care Pass-Through Fund.
APPROVED. Appropriation form sent to Melvin Breeden
under separate cover. Mr. Martin made motion and Mr.
Bain seconded. Motion carried by vote of 6/0.
b) Virginia Commission for the Arts Local Government
Challenge Grant.
APPROVED. Appropriation form sent to Melvin Breeden
under separate cover. Mr. Bain made motion and Mr.
Martin seconded. Motion carried by vote of 6/0.
c) Virginia Commission for the Arts Grant for Stony Point
Elementary School.
APPROVED. Appropriation form sent to Melvin Breeden
under separate cover. Mr. Martin made motion and Mr.
Bain seconded. Motion carried by vote of 6/0.
To:
Robert W. Tucker, Jr.
V. Wayne Cilimberg
September 4, 1992
5
D te:
P ge:
d)
Special Education Preschool Program.
DEFERRED to September 9, 1992 to get
information. Mr. Bain made motion and Mrs.
seconded. Motion carried by vote of 6/0.
further
Humphris
e) Capital Improvements Program Transfer - Broadus Wood.
APPROVED. Appropriation form sent to Melvin Breeden
under separate cover. Mr. Bain made motion and Mrs.
Humphris seconded. Motion carried by vote of 6/0.
f) Shelter for Help in Emergency.
APPROVED. Appropriation form sent to Melvin Breeden
under separate cover. Mr. Martin made motion and Mrs.
Humphris seconded. Motion carried by vote of 6/0.
g) EMS Recruitment and Retention Mini Grant.
APPROVED. Appropriation form sent to Melvin Breeden
under separate cover. Mr. Perkins made motion and Mr.
Bain seconded. Motion carri~d by vote of 6/0.
h) FY '91-92 Year End Adjustments.
APPROVED Appropriation #910060. Mr. Bain made
motion, Mr. Martin seconded. Motion carried by vote of
6/0. APPROVED Appropriation #910061. Mr. Bain made
Motion, Mr. Martin seconded. Motion carried by vote of
6/0. Appropriation forms sent to Melvin Breeden under
separate cover.
i) FY '91-92 Reappropriations.
APPROVED Appropriation #920013. Mr. Bain made
Motion, Mrs. Humphris seconded. Motion carried by vote
of 6/0. APPROVED Appropriation #920014. Mr. Bain made
motion, Mr. Martin seconded. Motion carried by vote of
6/0. APPROVED Appropriation #920015. Mr. Bain made
motion, Mrs. Humphris seconded. Motion carried by vote
of 6/0. Appropriation forms sent to Melvin Breeden under
separate cover.
To: Robert W. Tucker, Jr.
V. Wayne Cilimberg
September 4, 1992
6
Agenda Item No. 23. Schedule next Joint City CouncillBoard of
pervisors' meetings.
NO ACTION. The Board asked Mr. Tucker to supply a memo
dicating the suggested date and agenda.
Agenda Item No. 24. Scottsville Boundary Line Adjustment _
yor Thacker.
Set Public Hearing for October 14, 1992.
Agenda Item No. 25. PVCC Update, Dr. DiCroce.
NO ACTION.
Agenda Item No. 26. Recycling Program Review.
Set work session for September 16, 1992, in Room 7 from 4:30-
6 00 p.m.
Agenda Item No. 29. Joint Meetinq with School Board:
a) 1992-93 Employee Health Insurance Rates, report.
APPROVED a request to shift VSRS funds to absorb
additional $6.00 for hospitalization insurance for
General Government. School Board also approved.
Agenda Item No. 30. Other Matters not Listed on the Agenda
the BOARD.
Requested deed for Joint Security Complex be put on the
C nsent Agenda for September 9, 1992.
Mrs. Humphris requested that the Zoning Department look into
alleged violation at the Colonnades.
Mr. Marshall requested a report from the Albemarle County
vice Authority on water supply at Oak Hill and Oak Hill
division be put on future consent agenda.
Consensus of the Board to consider extending bus service to
tops Shopping Center during FY '92-93 budget session.
To: Robert W. Tucker, Jr.
v. Wayne Cilimberg
te: September 4, 1992
ge: 7
The Board announced that it would retain the County Attorney
til his retirement date in 1994 and would also hire a Deputy
unty Attorney to be trained to take over the position of County
torney upon Mr. st. John's retirement.
Nljnh
tachments (14)
Robert B. Brandenburger
Richard E. Huff, II
Roxanne White
Bruce Woodzell
Amelia McCulley
George R. st. John
File
0.:) tf
J
i
Edward H Bain Jr.
Samuel Miller
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804"972-4060
Forrest R. Marshall. Jr
Scottsville
David P. Bower an
Charlottesville
Charles S Martin
Rivanna
Charlotte Y. Hu phris
Jack Jouett
Walter F. Perkins
While Hall
.'
M E M 0 RAN DUM
TO: Melvin Breeden, Director of Finance
Lettie E. Neher. Clerk, CM~
September 4, 1992
Board Actions of September 2, 1992
At the Board of Supervisors meeting on September 2, 1992, the Board took
the following actions: ~
Agenda Item No. 20. VPSA Bond Issue Resolution. ADOPTED the attached
lution.
Agenda Item No. 22a. Appropriation: Federal Day Care Pass-Through Fund.
OVED the attached appropriation authorizing the County to administer funds
in he amount of $259,934 for the Federal Pass-Through Day Care Program, with
the County acting as fiscal agent. (Form #~016)
Agenda Item No. 22b. Appropriation: Virginia Commission for the Arts
I Government Challenge Grant. APPROVED the attached appropriation of $2000
eflect a Virginia Commission for the Arts Local Government Challenge Grant
rec ived for Piedmont Council of the Arts and the Virginia Discovery Museum.
(Fo m #920008)
Agenda Item No. 22c. Appropriation:
t for Stony Point Elementary School.
3290 to reflect a Virginia Commission
t Elementary School. (Form #920010)
Virginia Commission for the Arts
APPROVED the attached appropriation
for the Arts Grant received for Stony
Agenda Item No. 22d. Appropriation: Special Education Preschool Program.
DEF to September 9, 1992.
Memo To:
Date:
Page 2.
Melvin Breeden
September 4, 1992
Agenda Item No. 22e. Appropriation: Capital Improvements Program Trans-
fer - Broadus Wood. APPROVED the attached appropriation transferring $1,173,047
from existing Capital Improvements projects to provide additional funding to
the Broadus Wood construction prpj~ct (Form #920018)
Agenda Item No. 22f. Appropriation: Shelter for Help in Emergency.
APPROVED the attached appropriation transferring $6415 from the Board's Contin-
gency Fund to the Shelter for Help in Emergency to fund the County's share of a
new counselor position. (Form #920017)
Agenda Item No. 22g. Appropriation: EMS Recruitment and Retention Mini
Grant. APPROVED the attached appropriation for a 1992/93 EMS Recruitment and
Retention Mini Grant. (Form #920009)
Agenda Item No. 22h. FY '91-92 Year End Adjustments. APPROVED the
attached appropriations to reflect departments or p~ojects that incurred over-
expenditures in FY 1991-92. (Forms #910060, #910061)
.
Agenda Item No. 22i. FY '91-92 Reappropriations.
appropriations to reflect FY 1991-92 reappropriations.
#920014, #920015)
APPROVED the attached
(Forms #920013,
Agenda Item No. 29a. 1992-93 Employee Health Insurance Rates, report.
APPROVED shifting benefit dollars from VRS to hospitalization to cer the
$6/month shortfall at the Key Care III level.
LEN:ec
Attachments
cc: Robert W. Tucker, Jr.
Robert B. Brandenburger
Roxanne White
Richard E. Huff, II
Kathy Ralston
Robert W. Paskel
Tracy Holt
Mike Schlemmer
Carole Hastings
Shelby Marshall
Terry Hawkins
Al Waugaman
James L. Camblos, III
Gordon Yaeger
Jim Heilman
John Miller
Jo Higgins
Pat Mullaney
Wayne Cilimberg
Amelia McCauley
Fred Kruger
..
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Update on Schuyler Enterprises
(Submitted by Steven Savitt, neighbor on Route 602)
b;~
8 13
8 14
8 '15
8 '16
8'17
8'18
8'19
8'20
8'21
8'22
Number of Trucks
Number of Junked Trucks
5
4
4
5
8
6
7
7
5
8
1
1
1
1
1
1
1
1
1
1
81/23** 9
(~unday--garage was open and operating.)
1
81/24
8[/25
8/26
8/27
8/28
8/29
8/30
8/31
9/1
9/2
1
1
1
8
9
4
?
?
9
9
5
?
?
1
1
1
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COMMONWEALTH of VIRGINIA
RAY D, PE HTEL
COMMISSI NER
DEPARTMENT OF TRANSPORTATION
POBOX 2013
CHARLOTTESVILLE, 22902
'o.\r--
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D, S: ROOSE.v~L'f
RES)DENT ENGINEER '
; ~ )
August 21, 1992
Current Projects
Construction Schedule
Dear
ettie E. Neher, Clerk
of Supervisors
Office Building
Intire Road
ttesville, VA 22901
iss Neher:
under
forwa
matte
ttached find the monthly update on highway improvement projects currently
construction in Albemarle County. Please see that this information is
ded to the Board of Supervisors members. I will be prepared to discuss this
with them at the next meeting if they so desire.
Yours truly,
-~ ~'----="<'-'N''''''\-/
L.~' J. ' ~ -> c ,_ V
D. S. Roosevelt
Resident Engineer
DSR/s
Tucker, Jr. w/attachment
Benish w/attachment
cc:
TRANSPORTATION FOR THE 21 ST CENTURY
..
.
PROJECTS UNDER CONSTRUCTION
ALBEMARLE COUNTY
AUGUST 1, 1992
+------+- -----------------------------------+------------------------------------+------------+
'ROUTE I LOCATION I STATUS EST.COMP I
INO. I I DATE ,
+------+-- ----------------------------------+------------------------------------+------------+
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'250 'S. CLAIR AVE. TO RTE. 64 I CONSTRUCTION 46% COMPLETE SEP 93
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, 20** I A INT. ROUTE 742 (AVON ST. EXT.) I CONSTRUCTION STARTED JULY 92 JAN 93
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* REVISE DATE
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COMMONWEALTH of VIRGINIA.:
RAY D, PE HTEL
COMMISSI ER
DEPARTMENT OF TRANSPORTATION
P O. BOX 2013
CHARLOTIESVILLE, 22902
,i' ~.
0, S, ROOSEVELT
RESIDENT ENGINEER
August 17, 1992
Route 641
Albemarle County
ettie E. Neher
rle County Board of Supervisors
Office Building
Intire Road
ttesville, VA. 22902
Dear iss Neher:
he Virginia Department of Transportation intends to repair the existing
ure over Priddy's Creek during the period of August 31, 1992 through September
2.
ttached is a sketch indicating the location of the bridge. Signs will be up
ist traffic while the road is closed.
hould you have any questions, please call this office.
Yours Truly,
-7
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H. V. Mills
M. O. M.
cc: Farley, R. H. Connock, Jr.
Edens
of Supervisors, R. V. Tucker, Jr.
tony Point Fire Dept.
eswick Fire Dept.
'ville.-Alb. Rescue Squad
C 'ville. Post Office
Alb. Co. Police
V . State Police
A b. County Schools
S hool Transp. Officer
K. V. Staton
J. R. Howe, S. C. Dean
Attac
TRANSPORTATION FOR THE 21 ST CENTURY
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COMMONWEALTH of VIRGINl~:,
RAY D, PE HTEL
COMMISSIO ER
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND,23219
RICHARD C, LOCKWOOD
TRANSPORTATION PLANNING ENGINEER
August 18, 1992
FY 92-93
six Year Improvement Program
r. V. Wayne Cilimberg
irector of Planning
and Community Development
County of Albemarle
401 McIntire Road
Charlottesville, VA 22902-4596
ear Mr. Cilimberg:
Your letter dated August 6, 1992 requested a description
change in the Final FY 92-93 Six Year Improvement Program. The
change would make the Six Year Improvement Program's description
for the UVA North Grounds Connector Road match the description in
the Charlottesville-Albemarle's FY-93 Transportation Improvement
rogram.
As you noted, the Commonwealth Transportation Board has
pproved the Final Six Year Improvement Program for Fiscal Year
992-93; however, the Final Fiscal Year 1993 Transportation
Improvement Program for the Charlottesville-Albemarle Area has not
een received. Once the final TIP is received, we will send the
escription for the connector to the Programming and Scheduling
ivision. Personnel in that division will make the change in the
Y 1993-94 Six Year Improvement Program.
Sincerely,
/) .. /. (
. < r;::<.c!<_ct-<.c'\
" . -
Richard C. Lockwood
Transportation Planning Engineer
Mrs. Nancy K. O'Brien
AUG 1 9 1992
E:'(F:C.:i'/~ Offlat
TRANSPORTATION FOR THE 21 ST CENTURY
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111 SouthCal~~~-tjU~e~t: .'~4)
Suite 1540
Baltimore, Maryland 21202
410-659-7500
\'.
A gust 13, 1992
. Bob Richardson
vran Bank, N.A.
st Office Box 26904
chmond, Virginia 23261
Arbor Crest Apartments (Hydraulic Road Apts.)
Mr. Richardson:
closed please find the Bond Program Report and Monthly Report
rsuant to Section 7(a) of the Deed Restrictions for the month
July 1992.
you have any questions, please do not hesitate to contact me
410-659-7500.
f:,MfJ.. Leetie<Neher '
Clerk of the Board of Supervisors
Albemarle County Office Building
401 McIntire Road
Charlottesville, VA 22901
II
. . . BONO PROGRAM R~PORT
Monlh July Y..(~
Proptrty: Arbor Crest Apartments (Hydraulic Road Apts.) Pro;.c:t .: 051-35371
localion: Charlottesville, VA Number or Units 66
Subm.". CI by: Loretta Wyatt August 6, 1992 Effective 7/31/92
M'r\A~r O.Te
Total Occupied 66
~ INCOME Bond Occupied 15
I. LOw(
The 10110" Ing units h.~ ~n dt's'gnaled .s "lower Incom'" untls
1 1 f\rbor Crest Dr. 21 Eleanor Blair 41 61.
2 4 ~rbor Crest Dr. 22 Margaret Q. Sandford42
62,
3 5 ~rbor Crest Dr. 23 Fannie G. Tisdale 43
63,
.. 9 ~rbor Crest Dr. 24 Virginia Burton 44
&4,
5 12 ~rbor Crest Dr. 25 G. Robert Stone 45
8~.
6 14 ~rbor Crest Dr. 26 Evelyn Dover 46
ee.
15 ~rbor Crest Dr. Jane Wood -
7 . 21 41 61. -
a 20 ~rbor Crest Dr. 25 Evelyn Mandeville 4a 6&
9 24 Arbor Crest Dr. 29 Gertrude Breen 49 6Q.
'0 78 Arbor Crest Dr. 30 Ernest M. Nease 50
70.
11 84 Arbor Crest Dr. 3t Juanita Boliek ~1
11.
12, 90 Arbor Crest Dr. 32 Florence Wheeler ~2
72
13 94 Arbor Crest Dr. 33 Sarah E. Fischer ~J
73.
14 102 Arbor Crest Dr. 34 Anne l.ee Bullard 54 14.
15 106 Arbor Crest Dr. 35 Katherine T. Nowlen ~5
75,
16 36 ~ 78.
11 :\1 !> 1. 77.
III . 38 !>a. 18.
19 39 59 11,
~IO 40 60 10,
I T /'\e cn.n ges from pft'v1ous repOft tf'lIected in ltIe above h~hng Ite
Oelellonl Addl1lone
'I- H l' 102 Arbor Crest Dr. 1,. Anne Lee Bullard
2 12 2 12.
3 13 3, 13,
4 '4 4, 14.
5 '5 5 15.
6 16 6 18,
7 17 7 17.
I 18 8. 18,.
, 19 9 1t.
10 20 10. 20,
I
II
Effective July 31, 1992
MONTHLY REPORT PURSUANT TO
SECTION 7(a) OF THE DEED RESTRICTIONS
TO: ABG Associates, Inc.
300 E. I..cmbard Street
Baltimore, Maryland 21202
RE: Hydraulic Road Apartments - Aroor Crest Apa.rtrnents
Charlottesville, Virginia
Pursuant to Section 7(a) of the Deed Restrictions (the "Deed
Restrictions"), as defined in an Indenture of Trust dated as of
ApI ill, 1983, between the Industrial Development Authority of
Altemarle County, Virginia (the "Authority"), and your bank, as
tn stee, the undersigned author ized representative of
Rie hmond-Albemar Ie Limited Partner ship, a Virg inia Limited
Pal tnership (the "Purchaser"), hereby certifies with respect to
thE operation and management of Hydraulic Road Apartments,
Charlottesville, Virginia (the "Project"), that as of the date
shewn below:
1) The number of units in the Project occupied by
lower income tenants is 15 .
2) The number of units in the Project unoccupied and
held available for Lower Income Tenants is -0-
3) The number of units rented and the number of units
held available for rental other than as described in
(I) and (2) is 51
4) The percentage that the number of units described in
(1) and (2) hereof constitute of the total number of
units in the Project is 23%.
5) The information contained in this report is true,
accurate and correct as of the date hereof.
6) As of the date hereof, the Purchaser is not in
default under any covenant or agreement contained
in the Deed Restrictions or in an Agreement of Sale
dated as of April 1, 1983, between the Authority and
the Purchaser.
IN WITNESS WHEREOF~ the unde,~ned has signed this Report as of
August 6,1~92
RICHMOND-ALBEMARLE LIMITED
PARTNERSHIP, a Virginia
limited partnership
~_ J _
By: . ~"La-.- 1r~/~
Au horized Representative
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.
COUNTY OF ALBEMAR~~!f\';
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MEMORANDUM
TO:
FROM:
DATE:
RE:
Robert W. Tucker, Jr., County Executive
/'
Melvin A. Breeden, Director of Finance ~J?
August 28, 1992
FY 91/92 Year End Financial Report
Considering the economic conditions the County of Albemarle
s completed FY 91/92 in an outstanding financial position. Much
the credit for this I feel is due to efforts of County employees
o tightened their belts based on the possibility of revenue
ortfalls. Albemarle County has been fortunate not to incur the
venue shortfalls experienced by many Virginia localities.
Highlights of significant revenue or expenditure variances are
emized below:
General Fund
Variance
1
al Estate Tax
rsonal Property Tax
les Tax
tor Vehicle Licenses
terest on Bank Deposits
$417,788
390,561
(282,057)
(125,125)
(252,703)
1. 61
4.00
(5.27)
(10.32)
(26.54)
enditures
Unexpended
lice Department - Salaries and Vehicle Insurance
$ 188,382
aff Repairs - Repairs and maintenance, also
ubstantial reduction in insurance cost
129,831
A Benefits - Salaries and fringe benefits
90,181
FY 91/92 Year End Financial Report
Page 2
rks and Recreation - Part-time wages due to off
eason
85,147
anning Department - Salaries and fringe benefits
61,181
bt Service - Primarily due to reduced interest rate
388,240
As shown on the attached schedules revenues exceeded
penditures by $1,560,878; of this amount $234,212 is requested
r reappropriation and $888,315 was scheduled to balance the
92/93 Budget. The remaining $438,351 will increase the
restricted Fund balance to $9,146,505. This represents an actual
crease in Fund Balance since July 1, 1991 of $272,525 after
justment for appropriations made during FY 91/92.
Capital Improvement Fund
The only significant variance in the Capital Improvement Fund
a shortfall in interest income in the amount of $341,000. This
ount will be made up from unexpended balances on various
mpleted projects and a portion of the Fund Balance. Please note
at the remaining Fund Balance is only $32,664 for any future
ojects.
other Funds
Final information for the School Fund and Self Sustaining
F nds will be completed in time to be reported at the next Board
meting.
Please contact me if you have any questions on the above.
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COMMONWEALTH of VIRGIN1A
;. r
A gust 19, 1992
Department oj Historic Resources
221 Governor Street
Richmond. Virginia 23219
- - ,
TDD: (&Q4) 7..e6t19~
Telepllone{~()4 )1~'6L3143
FAX: (S04)?25-~~1
Hugh C Miller, Director
D vid P. Bowerman, Chairman
A bemarle County Board of Supervisors
4 1 McIntire Road
C arlottesville, V A 22901
Maxfield, Albemarle County (DHR File Nil 02-48)
A its August 18 meeting, the State Review Board determined that Maxfield appears to meet the
c teria for listing on the Virginia Landmarks Register and the National Register of Historic
PI ces. The staff of the Department of Historic Resources does not plan to prepare the national
re ister nomination which is the required next step in the registration process, as our work
pr gram is fully scheduled for the remainder of the year and we normally limit our preparation
of nominations to those properties for which the Department is accepting an easement.
S ould the preparation of a nomination go forward you will be notified prior to any formal
ac ion by the Department or the Board. Thank you for your interest in the register program.
S ould you have any questions or concerns regarding the registration process, please do not
he itate to contact me.
Si cerely,
~~
Ja es Christian Hill
N tional Register Assistant
..
CHECKLIST FOR STATE AND NATIONAL REGISTER PROCESS IN VIRGINIA
(lllI denotes completed step in the process)
Evaluation of EIUribilitv
IllI Preliminary Information Form received and
reviewed, additional information requested if
necessary
IllI Pre~ Information Form reviewed and
rated by RegISter Evaluation Team at semi-monthly
meeting
o Information on properties potentially affected by
federal undertakings reviewed and rated by Register
Evaluation Team at semi-monthly meeting
IllI Preliminary Information Form mailed to
members of State Review Board for review two
weeks prior to meetinB' Board makes
recommendation of eligibility at bi-monthly
meeting, Section 106 evaluations are not taken
before the board.
ListilU! on the Resristers
If applicant elects to pursue registration, applicant
consults with Department staff regarding cnteria,
areas of significance, period of significance and
boundaries.
o Department staff reviews nomination drafts upon
request and provides technical assistance
o Department staff reviews completed nomination
o Copies of nomination sent to members of both
Boards two weeks prior to meeting
o Owner(s), officials, and consultant notified of
Boards' decisions
o Property is logged in at National Register office
o Owner, consultant and local officials notified of
Keeper's decision
IllI Owner(s) and officials notified of receipt of
Preliminary Information Form. Department of
Historic Resources archives checked for property
file and any additional information
IllI Owner(s) and officials informed of team
recommendation. notified of pending consideration
by State Review Board. Additional information
requested if necessary, In the case of historic
districts, public informational meetings may be held
at the request of the applicant or the locality
o Officials notified of review team
recommendations regarding Section 106 projects
IllI Owner(s) and officials notified of Board's
decision
o COMPLETE nomination due to Department of
Historic Resources by first day of the month prior
to the month of the State ReVIew Board and
Virginia Board of Historic Resources meetings at
which the nomination is to be considered
o Owner(s), adjacent property owners, consultant
and local officials notified by letter no less than 30
days prior to State Review Board meeting to initiate
30-day comment period
o In the case of a historic district, De~nt of
Historic Resources holds a public heanng within
the locality not less than thirty days prior to the
Board meetings and publishes legal notice in the
local paper to initiate 30-day comment period
o Nomination presented at State Review Board
meeting. If approved, State Review Board
recommends that nomination be forwarded to
Keeper of the National Register; nominations
presented to Virginia Board of Historic Resources
If approved without owner objection will be listed
on ilie Virginia Landmarks Register on day of
presentation
o Nomination is forwarded to the Keeper of the
National Register in Washington, D.C.
o Following 45 day review period, Department is
notified of decision. If approved without owner
objection, property is listed on National Register. If
owners object, Keeper declares p~ eligible.
Subsequest owners may rescind objection.
.//~I. . /. '"J. c~
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~ ' ,_ , . ,', /', c (
(.".,-.,,,,'" i','ff! r~", _. .. ..-.....,,,
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COMMONWEALTH of VIRGINIA
1992
. . . '. '\' '
Department of HIstOriC Resour_c~s
221 Governor Street
Richmond. Virginia 23219;
!,
TDD (804) 786-1934
T e ephone (804) 786-3143
FAX (804) 225-4261
Hugh C Miller Director
D vid P. Bowerman, Chairman
A bemarle County Board of Supervisors
4 1 McIntire Road
C ar1ottesville, VA 22901
.
,
\:-
. " .. ~
Date of Listinq
02-27-92
Re: Sout.hwest. Mount.ains Rural Hist.oric District, Albemarle County
Mr. Bowerman:
We were notified on July 27, 1992 that the above-referenced historic
trict has been entered in the National Register of Historic Places. I am sure
this news is gratifying to you, and we share in your pleasure.
If you have any questions about the National Register, we would like to
from you.
cerely,
l~ ~if;e~.lku
~ec1istoric Preservation Officer
c: Robert W. Tucker, Jr., County Executive
Albemarle County
Phil Gramm, Chairman
Albemarle County Planning Commission
V. Wayne Cilimberg, Planning Director
Nancy K. O'Brien, Executive Director
Thomas Jefferson Planning District Commission
Land and Community Associates, Consultants
The Honorable Edgar S. Robb
Member, The Senate of Virginia, 25th District
The Honorable Mitchell Van Yahres
Member, House of Delegates of Virginia, 57th District
The Honorable Peter T. Way
Member, House of Delegates of Virginia, 58th District
,
':}j
'I /', i, ('r
"""",,4 '/1>-'.1:.4-, ." ,.,
"
County of Albemarle
I I ~
EXECUTIVE SUMMARY
AGENDA
Outreac
Region
ITLE: Merger Negotiations -
Counseling Services, Inc. and
en's Children's Services Team
AGENDA DATE:
September 2, 1992
ITEM NUMBER: '
(.:'./) (/~'{"/) {~.:. (If'
If....>!'" (, (./1 . '.~' ')
ACTION:
INFORMATION:
SUBJECT
merger
referen
CONSENT AGENDA:
ACTION:
INFORMATION:
x
STAFF C
Messrs.
Huff & Ms. White
'ATTACHMENTS: Yes
REVIEWED BY,A;t
BACKGRO
others,
Service
a full
certain
situati
As a follow up to the urging of the County's Program Review Committee and
staff and Boards of Outreach Counseling Services, Inc. and Region Ten's Children's
Team are joining service forces for now and will be working through two obstacles to
erger in the near future. One hurdle involves Region Ten's eligibility to receive
funds which support Outreach's operations and the second is Outreach's deficit budget
n.
Staff ill continue to monitor the progress of the discussions and provide updates as
appropr'ate.
For the Board's information.
jbt
92.122
. gion tEn
munity sErvicES
.
r-
AJ~marll'
Lloyd E. arrett
W. Dimm k Buxton, M,D.
Ralph R s
Lots Ann rown
Greene
Robert P. Dwoskin
Nelson
JJhc l.
RIchard
James R. Peterson, ACSW
EX8Cutive Director
Caruso 8 own, Director
Administr rive Services
E. Downi g R. Miller, M.S., Direc/or
Substanc Abuse Services
~/8ni.~ ( , i~r$. nirFfCtor
Mental R larder/on Services
413 East arke. Street
Suite 103
Charlotte ville, VA 22901-5213
(804) 972 1800
FAX (804 972-1719
COUNTY OF ALBEN1!\;~Li
board
August 17, 1992
^"""1'{~
.~ ,~,:
E>:~CUT,./t (~f"'r:i(j~
(., 'I'
To Persons Interested in Childrens' Services :
We are pleased to announce that Outreach
Counseling Services, Inc. and the Children's Services
Team of the Region Ten Community Services Board are
joining forces to better serve children and their
families in Planning District 10. Effective August
14, Outreach Counseling staff began operating from
their new home, with Region Ten's Children's Services
Team, at the Maclin Building, 408 E. Market st.
(across from Region Ten's central office at the
Worrell Building). OCS and Region Ten children's
staff can be reached at 972-1735.
You may have heard that discussions of merging
Outreach and Region Ten have been taking place over
the past few months. While we are effectively
joining service forces now and have full merger as a
goal for the near future, the two organizations will
remain legally separate and distinct until two
barriers to a full merger can be removed. One
problem which must be solved is that Region Ten
currently is ineligible to receive certain of the
funds which support Outreach's operations. The
necessary legal and other steps are being taken now
to remove this hurdle. A second barrier to full
merger is Outreach's deficit budget situation. The
cooperative program we are undertaking will help OCS
reduce its debt, restoring OCS to full health and
strength and allowing a complete merger without costs
to the public. If all goes well it is anticipated
that a complete merger could be accomplished by the
end of this fiscal year.
Although the organizations will still be legally
separate during this interim period, services to
children will be integrated to the maximum extent
possible. We hope to offer to the community the best
of what both agencies do, unchanged except by the
improvement that increased collaboration might bring.
OCS will still offer outreach services in the exact
form and style that families and agencies have needed
and supported for years. As always, Outreach
Counseling Services is totally dependent on fee-for-
service support from local departments of social
services, court services, local governments, United
Way, etc. Funding sources thus remain the same for
OCS and continued or increased support is needed for
Providing Mental Health, Mental Retardation, and Alcohol and Drug Abuse Services
to Charlottesville, Albemarle, Fluvanna, Greene, Louisa, Nelson
CS to continue to serve the community. Region Ten has no
ssible way to pick up or fund OCS' services and has no capacity
o expand its own services without additional external funding.
ost of you know that Region Ten's total Children's Services Team
onsists of only 6.75 FTEs and faces reduced funding and
'ncreasing serv1ce loads. We are hopeful that this collaboration
ill reduce overall costs to both agencies and afford maximum
fficiency, but OCS will need the continuing support of area
ublic agencies in order to preserve and refine the unique and
aluable services that this pioneering agency has offered over
he years.
While this collaboration will save the community money and
'mprove efficiency, even more important is the improvement in
ervices it will bring. Outreach and Region Ten have always
ooperated on outreach cases, but now we will jointly plan and
'ntegrate all of our services. By putting our heads together and
lending our resources and strengths, we are confident that we
an increase the quality, diversity, and quantity of services
vailable to children and families. We think this merger will
reate a synergism which is certain to make some new and exciting
hings happen for kids.
This letter and the enclosed fact sheet are attempts to help
ou, as a member of the children's services community, understand
he challenges and opportunities of this collaborative effort.
e hope you will support this effort. Soon, Bob Taibbi, Region
en's new Children's Services Team Leader, and we will be
ontacting area agencies to discuss our services and look for
ays to improve them. Please call anyone of us to ask questions
nd offer suggestions. We are all very excited about this
ollaboration. We hope you join us in this excitement and
onfidence that we will all serve the community better, together.
Sincerely,
hn pflEl.
irector, Mental Health
gion Ten Community Services Board
Alan Segar
Executive Director
Outreach Counseling, Inc.
~ C'.'
FACT SHEET
REGION TEN COMMUNITY SERVICES BOARD
AND
OUTREACH COUNSELING SERVICES, INC
MERGER PLANS
1 Will Region Ten and Outreach Counseling merge?
Yes. Both organizations have agreed to merge as soon as
gion Ten becomes legally able to receive all funding necessary
r continuation of Outreach's services and when Outreach has
tisfactorily resolved its debts. until merger is effected
xpected by or before June 30, 1993) Region Ten and Outreach will -
nsolidate and integrate staffing and programs at Region Ten's
clin Building site while maintaining separate legal
ganizational auspices. By officing at Region Ten and receiving
ceptionist and secretarial services at no cost, OCS has a chance
reduce its debt during this interim period.
Until the merger, what is the governance structure?
OCS and RTCSB are legally separate, intact, autonomous
o ganizations. RTCSB is public; OCS, Inc. is private, non-profit.
OS's employees work for the OCS Board. Alan Segar will bill
f nding sources and collect fees on behalf of OCS, with checks
p yable to OCS. Recently, the OCS Board adopted as its own all of
R CSB's personnel, confidentiality, and client service policies.
B low the level of corporate and legal structures the two staffs
will be fully integrated, with shared services and joint
consultation.
2 Why merge?
While the most recent impetus for merger came from the
bemarle County Program Review Committee, actually Region Ten and
treach have frequently discussed merger over the years. The main
ason to merge is to unify and strengthen mental health services
r children. We feel we can do more together than we can
parately. A merger reduces administrative duplication, putting
re time and talent into direct service. Both agencies see
rengths and unique skills in the other which, when blended
gether, will make powerful and creative new opportunities for
ildren. By combining, two rather small services become one
rger one, bringing the potential for greater efficiency and
creased specialization.
4. will Outreach's services change?
Not unless service consumers and funding sources want them to.
Ex ctly what has always been offered will continue to be offered.
Co laboration with Region Ten will augment Outreach's services by
providing clinical consultation including psychiatric services, and
integration with adult services, substance abuse services, and
mental retardation services. OCS's long history of excellence,
flexibility, and innovation will help Region Ten.
5. Why must we pay for Outreach's services if OCS is merging with
Region Ten?
OCS has always been a fee-for-service agency. Nearly all of
its budget is fee based. Whether during the interim period of co-
location and service integration or after full merger with Region
Ten there is no way to change the fact that these services must be
funded. Region Ten has no money to pay OCS' salaries and other
costs. A large part of Region Ten's budget depends on fees, yet -
perhaps because Region Ten is required by law to serve people
regardless of ability to pay - some referral sources think that-
Region Ten is or should be free. As has been the case recently, if
OCS does not receive sufficient referrals and produce enough
service revenues it will have to further reduce staffing. The
merger does, however, open the possibility that Region Ten's and
outreach's support from local governments might be combined - but
not reduced - and that together we might make use of Medicaid,
consortium, or the upcoming "pool" funds under the Comprehensive
Services Act for At Risk Youth and Families.
6. Why should we "buy" outreach Counseling services, Inc.' s
outreach service when we can get Region Ten's outreach services for
free?
Agencies want to buy Outreach's services because they are
clinically excellent and responsive to childrens' needs. Agencies
also value the services of Region Ten's outreach program. It is
true that the two outreach or home-based service models are similar
and they are closely coordinated (for example, Outreach and Region
Ten often consult with each other and local DSS staff to stretch
the public dollar and allocate cases based on needs and agency
strengths) . This is part of what makes the merger easy and
natural. But the feeling that one costs and the other is free is
a myth. OCS, Inc. is a vendor which uses DSS, court services,
united Way and local government funds. Region Ten could receive
most of these funds. But Region Ten has unique access to some
other funds (DMHMRSAS, federal block grant, Medicaid, etc.).
Region Ten has a very small capacity for outreach, which tapped
grant funds available at one time, and is offered without charge to
families or other agencies or funding streams, a requirement of
this funding source. Region Ten offers other services, both
office-based and outreach, some of which are offered on a sliding
scale basis. By working together, OCS and RTCSB have, in fact,
demonstrated excellent leveraging and cooperation in taking
advantage of the limited available funds. The merger will improve
efficiency and effectiveness even more, but it cannot change these
fundamental funding realities.
..,. .. II
7. How can I reach Outreach Counseling, Inc.?
The office is located at 408 East Market street - the Maclin
B ilding, second floor, directly across from the main Region Ten
s 'te, the Worrell Building at 413 E. Market st. Mail to OCS should
g to:
Outreach Counseling Services, Inc.
c/o Region Ten Community Services Board
413 East Market Street - suite 103
Charlottesville, Virginia 22901-5213
T lephone:
(804) 972-1735
24 hour emergency (804) 972-1800
8 I've heard of telephone problems at Region Ten. Won't OCS
s aff be hard to reach?
Region Ten is painfully aware that equipment and procedural
obI ems have led to some problems with telephone reception,
pecially for staff at the Maclin Building. Region Ten has made
me personnel, equipment, and organizational changes to respond to
ese problems. It is essential for Region Ten and OCS to have
liable, courteous telephone coverage and we expect to have it.
you ever have any access problem of any sort, please call John
zzoli, Director, Mental Health Services at 972-1735 or at home,
5-9008.
9 Will I have to go through Region Ten Intake to refer a child?
No. Immediate, personal access to Alan Segar, Executive
D rector of OCS has been a feature of OCS that must be retained.
I you want OCS services, just dial 972-1735 and ask for Alan.
S'nce we are integrating services some referrals may come through
o her sources, including intake.
This is a good opportunity to explain intake at Region Ten.
gion Ten is a large, complex organization with three disability
eas, in six jurisdictions, with 39 programs at 19 separate sites.
r the convenience of the public we have a central intake service.
o people handle all the calls and do a terrific job, especially
nsidering the complexity of the organization and the emotional
ntent of many of the calls. Occasionally, we hear that some
ople find Region Ten "hard to get into". We track down every
ch concern - when we hear about them. We think that some
c ncerns about "intake" actually reflect the telephone problems
discussed above, still others relate to confidentiality issues, and
so e concerns center on service shortages and waiting lists which
a e a budget and service demand issue. Still, we cannot tolerate
an problems or concerns about accessing the essential public
se vices of Region Ten (now augmented by OCS'services). If you
ev r have any concern or suggestion about "intake", please call
Jo n Pezzoli, at the numbers listed above.
10. Is the merger willing and amicable?
Yes. The board and staff of OCS, Inc. addressed merger
questions in a posi ti ve , service-centered way. No "takeover"
pressures were felt from Region Ten. After a careful process
characterized by mutual respect and a concern for children, both
Region Ten's and Outreach's board and staff are posi ti ve and
optimistic about the interim collaboration and eventual merger.
11. Who are the staff involved?
Current outreach Counseling staff are Alan Segar, MSW,
Executive Director, Jody Gilbert, LCSW, Rebecca Ricardo, MSW, Cary
Collins, M.Ed., Melissa Hirsch, M.Ed., and other part time, hourly
staff. Region Ten's children's Services Team is lead by Bob
Taibbi, LCSW, and includes Phyllis Colman, LCSW, Sue Zimmerman, -
M.Ed., Becky Minor, M.Ed., Lynne wright, M.Ed., Laura Koch, MSW,
and Linda Turi, M.A. (ABD - clinical psychology). David Moody,
M.D. consults to the team. While in the interim affiliation status
OCS staff will still be OCS employees, reporting to Alan, overall
program supervision and coordination of Region Ten/Outreach
Counseling activities will be Bob Taibbi's responsibility. Upon
full merger, all OCS staff will become RTCSB employees: Alan will
become a Clinician IV, supervising outreach services and reporting
to Bob Taibbi, and the direct service staff will be Clinician IrIs,
reporting to Alan. Bob reports to John Pezzoli.
12. Is there room for new clients?
OCS now has service vacancies and referrals are welcome.
Region Ten has worked hard to reduce its waiting lists, but service
demand is expected to exceed availability once again when school
starts. We will be investigating ways that OCS staff can help meet
this demand, but, of course, some funding must follow these
clients.
13. What about confidentiality?
until the final, full merger is complete, there should be a
release to both agencies for each client, and, of course, all
clients will be fully informed of the collaboration.
14. Who can I go to for more information?
In the immediate future most questions should be addressed to
Alan Segar or John Pezzoli, but after the inevitable bugs and
unforeseen problems are worked out, Bob Taibbi and Alan will handle
all client-related questions.
JJP
August 14, 1992
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20, 1992
vid P. Bowerman, Chair
bemarle County Board of Supervisors
1 McIntire Road
arlottesville, VA 22902-4596
Jefferson Area Board for Aging Advisory Council
have been appointed by the County of Albemarle as
presentatives to the Advisory Council. We try to. submit brief
mi-annual summaries of activities in an effort to keep the
ard of Supervisors informed of issues.
e Advisory council consists of individuals who are active as
vocates for the elderly in various community organizations.
e Council meets the third Tuesday of each month, usually in the
unty Office Building. We try to conduct Public Forums at least
ce a year at a meal site located in each of the 6 localities
ich make up JABA. Additionally, most members act as individual
visors to JABA staff in various capacities.
issues faced by the Board since December include:
Joint JABA Board, Advisory Council, Trustees, and Staff
treat. A retreat was held June 23 from 3pm to 9pm at the
glish Inn in Charlottesville. The Virginia Department of Aging
nducted sessions on the mission of an area agency on aging,
mprehensive and coordinated community based services, and the
sponsibilities of an area agency governing board. The 1992/93
dget was discussed. The Three Year Plan for the Agency was
oroughly reviewed and accepted. The JABA Goal Statement is:
"JABA will serve effectively as the most visible point of
access to long term health care information and services for
persons over the age of 60, family caregivers and others,
within the Thomas Jefferson Planning District."
T is statement recognizes JABA's role as being multi-dimensional,
y t focused sufficiently to achieve specified results. It allows
f r implementation of both the mandated and elective objectives
o an organization dedicated to responding adequately to an aging
s ciety. Embodied in the spirit and intent of this goal are
n merous attributes that will guide program development. First
a d foremost, agency operations must be client oriented,
e powering the individual andlor family to be active participants
i decision making. Strengthening the family unit while
c Itivating neighbor and community support is essential to the
d livery of care. Coordination among other human service
o ganizations will mobilize cost-effective utilization of varied
r sources.
J Area Board for Aging Advisory Council Report
p
<~
Carver Meal Site. The nutrition site will likely continue to
main at Carver. It had previously been temporarily closed by
e Health Department for Code violations and fumigation. The
ty of Charlottesville and anonymous donors are contributing
s stantial funds to renovate the facility to meet current needs.
Old McIntire Library. It appears that The Library will not
come available for the downtown nutrition site. That is
fortunate. It would have been an excellent site.
Older Workers Program. A public hearing was conducted in June
the Albemarle County Office Building. The hearing is required
Federal law.
Transportation. Transportation for the elderly is now
cognized as a major problem. The Advisory Council will be
cusing on this issue for the next year.
Free Union. A new nutrition site will open in Free Union in
ptember. It will be open one day a week and should provide
als to 30 participants.
e Council conducted additional Public Forums at the Cedar Grove
urch of the Brethren in Stanardsville and the Shipman Nutrition
te in Nelson. We plan to visit the Fluvanna site soon. The
eld visits allow us to meet with the participants and discuss
rvices. Senior JABA staff members participate. We have all
ceived a new awareness of the problems the elderly face with
verty, health, accessibility and lack of transportation.
closed is a summary of the Jefferson Area Board for Aging
ghlights for the last 17 years. I believe it will present a
od overview of what JABA is really about.
e Advisory Council is mandated by the Older Americans Act.
rmerly, it was passive in its approach to its mandate. Today,
is taking a stronger and more active role in carrying out its
sponsibilities.
/
/
22901-7527
, /
Id~~f.j con~~f . /
656/Brighton Drive
Earlysville, VA 22936
Gordon Walker, Executive Director
Leicester Handsfield, Chair Advisory Council
~ r, j '.
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l '-1" /07
):;{,( ('if ,,'j. (Sill )
COUNTY OF ALBEMARLE
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MEMORANDUM
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Robert W. Tucker, Jr.,
of Supervisors ~ ~
County Executive~~/
--
TO:
FROM:
DATE:
Albemarle County Board
August 28, 1992
RE: BUD Grant Application for section 8 Bousinq
or your information, we recently learned that the Department of
ousing and Urban Development is offering the state of Virginia
pproximately 300 section 8 rent subsidy units. The application
eadline for filing was Friday, August 28th, and I have applied for
ur locality's allowable maximum, which is 50 units. As you may
now, the number of families on our waiting list is very extensive
nd I feel that this application is needed to help address the
ousing needs of our community.
hile there is an outside chance that local funding may be needed
o supplement this grant, no additional appropriation is
nticipated for this fiscal year. Grant applications nationwide
hould be awarded sometime during the month of October and I will
eep you apprised of our success in pursuing this Section 8 Housing
rogram.
hould you have any questions concerning this matter, please do not
esitate to contact me.
'\?'^"',-Io 3 ~;<l.q~
ft,gcndJ il;:i';';:~~ 71JJ;iijaji,='5?-h
Edward H. Ba' , Jr.
Samuel Mille
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R. Marshall. Jr.
Scottsville
David P. Bow rman
Charlottesvil!
Charles S. Martin
Rivanna
Charlotte Y. H mphris
Jack Jouett
Walter F. Perkins
White Hall
M E M 0 RAN DUM
TO:
Board of Supervisors
F
Lettie E. Neher, Clerk,
CMCj;,v
August 28, 1992
Reading List for September 2, 1992
ober 2, 1991 - All - Mr. Bain
,gmbe~,"l'3-,"19~H:"'-'--pa-ges'--'Z6-"i-ti~ ) 58- ( # 1 G )
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--.Mr. PcrkiI15 1 (} c:C J
r.-y,,'2-,-''"l:-99-Z-'-----A-l-i' Mr. Martin (h (l....J
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Mr. Bowe rman ,7.;, a...,c!
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Ll
Edward H. Bai , Jr
Samuel Mille
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (80~ 972-4060
I'orrest R. Marshall, Jr.
Scottsvil1e
Charles S. Martin
Rivanna
Charlotte Y. H mphris
Jack Jouett
Walter F. Perkins
White Hall
~
September 3, 1992
. Dan S. Roosevelt
sident Engineer
partment of Transportation
Box 2013
arlottesville, VA 22902
ar Mr. Roosevelt:
At the Board of Supervisors' meeting on September 2, 1992,
Board took the following actions ~~ highway matters:
Agenda Item No. 7a. Route 691 (Project: 0691-002-234,C501,
bor Street), Request for Resolution. ADOPTED the attached
solution.
Agenda Item No. 7b. Other Highway Matters.
The Board requested the Highway Department to contact all
s bconstractors working on the Barracks Road project, near Canter-
b ry Hills, to make sure that they are not parking their vehicles
near the storm drains. Apparently grease from the vehicles is
r nning into the storm drains.
Mr. Perkins asked the Highway Department to look at the cost
o painting a double solid line, instead of a passing zone, in
font of the Crozet fire station on Route 240.
V~?~~
~~ E. Neh~~b'CMC
N:ec
tachment
Robert W. Tucker, Jr.
Robert B. Brandenburger
II
RES 0 L UTI 0 N
WHEREAS, the Virginia Department of Transportation held a
Location and Design Public Hearing to consider the improvements to
thE intersections of Route 691 (Tabor Street) with Route 240 and
Ro\te 1204 (High Street) in the community of Crozet, Albemarle
Co\nty (Project #0691-002-234, C501); and
WHEREAS, approximately 15 people were in attendance at the
pulDlic hearing of v.lhich four people spoke in opposition to the
prcposed improvements, and two written comments in opposition were
received; and
WHEREAS, after review of the comments and discussions with the
prcDperty owners, Virginia Department of Transportation's proposed
imlI>rOVements will consist of rebuilding the intersections to
pnI>vide for 50 foot radii at Route 240 and on the south at Route
12( 4 and for a 30 foot radius on the north at Route 1204; minor
chcnges in roadway grade; a four foot sidewalk on the north side of
TaDor Street at the intersection with Route '240; and sight distance
imDroved by grading and cutting back vegetation;
NOW, THEREFORE, BE IT RESOLVED b~ the Board of Supervisors of
A1Demarle County, Virginia, that the Board does hereby endorse the
pr<Dject as proposed by the Virginia Department of Transportation.
* * * * *
I, Lettie E. Neher, do hereby certify that the foregoing
wr ting is a true, correct copy of a resolution adopted by the
Bo~rd of Supervisors of Albemarle County, Virginia, at a regular
me~ting held on September 2, 1992.
~~~~perVisors
"
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. c'-; ~'!;;i""'J,'J~~:2d('03~~537
COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5823
,
EMORANDUM
Albemarle County Board of Supervisors
v. Wayne cilimberg, Director of Planning and communit~()4D l~ .
Development '()J"--.../
August 25, 1992
Route 691 - VDOT Recommendation
he attached summarizes VDOT's public hearing on Route 691 (Tabor
treet) improvements in Crozet. This project is recommended by
he Comprehensive Plan and is intended to provide for better
ccess, particularly emergency access, to residential areas east
f Route 240 and south of downtown. The project as proposed with
evisions at the High Street intersection seems to meet project
eeds and at the same time address significant resident concerns.
taff has asked VDOT to minimize intrusion into landscaped areas
n developing this project. This proposal seems to accomplish
hat. Staff supports VDOT's recommendation.
C/mem
Dan Roosevelt
I
, .
Project: 0691-002-234, C501
Rebort to the Board of Supervisors on the Location & Design Public Hearing
This project was initiated to improve the intersections of Route 691 (Tabor
St eet) with Route 240 and Route 1204 (High Street). These intersections
cu rently have limited horizontal sight distance and substandard radii. At a
pu lic hearing held on June 16, 1992, a single alternative to improve the radii
anc sight distance at these intersections was presented by the Department. A
hardout which discussed the project location and design was made available at the
hecring and during the two week period prior to the hearing.
The hearing was attended by approximately 15 people, Four people spoke
corcerning the proposed improvements, All four who spoke were opposed to the
prcposal as presented. We also received two letters, both of which were in
op~osition to the project,
After a review of the comments we received and discussions with the property
owners, we are recommending that Route 691 at its intersection with Route 240
pro~eed as presented. We are recommending the Route 691 at its intersection with
Route 1204 (High Street) be revised to minimize the impact to the landscaping
adj~cent to this intersection. This will be accomplished by shortening this
int~rsection improvement to cover only the radii and placing power, telephone and
cab~e TV lines underground. This will minimize tree trimming and damage to
shr~bs, I request a resolution from the Board of Supervisors supporting our
recpmmendations.
D. S. Roosevelt
Resident Engineer
DSR yrm
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COMMONWEALTH of VIRGINIAJi)
'.; \'i: ~"7 ._..,
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. I. '. ~,'SID~~T~~~~JER
RAY D, PE HTEL
CDMMISSI NER
DEPARTMENT OF TRANSPORTATION
P. O. BOX 2013
CHARLOTTESVILLE, 22902
August 18, 1992
,""\
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Rou te 691
Project: 0691-002-234, C501
Tabor Street
Albemarle County
Lettie Neher, Clerk
d of Supervisors
McIntire Road
lottesville, VA 22901
Ms. Neher:
Attached is a report on the results of the public hearing held on the above
ioned project. I request that this report be forwarded to the Board of
rvisors and be included in their agenda for the September 2, 1992 meeting.
Yours truly,
AfJ xl %~2~~t(
D. S. Roosevelt
Resident Engineer
I'll
a tt chmen t
cc: J. A. DePasquale
V. Vayne Cilimberg
TRANSPORTATION FOR THE 21ST CENTURY
I
'. .
Project: 0691-002-234, CS01
R~port to the Board of Supervisors on the Location & Design Public Heating
This project was initiated to improve the intersections of Route 691 (Tabor
S reet) with Route 240 and Route 1204 (High Street). These intersections
clrrently have limited horizontal sight distance and substandard radii. At a
Plblic hearing held on June 16, 1992, a single alternative to improve the radii
ard sight distance at these intersections was presented by the Department. A
hcndout which discussed the project location and design was made available at the
hEaring and during the two week period prior to the hearing.
The hearing was attended by approximately 15 people. Four people spoke
c(ncerning the proposed improvements. All four who spoke were opposed to the
ploposal as presented. Ve also received two letters, both of which were in
OIPosition to the project.
After a review of the comments we received and discussions with the property
o~ners, we are recommending that Route 691 at its intersection with Route 240
proceed as presented. Ve are recommending the Route 691 at its intersection with
Rcute 1204 (High Street) be revised to minimize the impact to the landscaping
acjacent to this intersection. This will be accomplished by shortening this
irtersection improvement to cover only the radii and placing power, telephone and
ccble TV lines underground. This will minimize tree trimming and damage to
strubs. I request a resolution from the Board of Supervisors supporting our
rEcommendations.
D. S. Roosevelt
Resident Engineer
DSR/yrm
I
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Edward H. Bal , Jr.
Samuel Miller
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
CharlottesviUe, Virginia 22901-4596
(804) 296-5843 FAX (804~972-4060
September 4, 1992
Forrest R. Marshall, Jr
Scollsville
David P Bowe man
Charlottesville
Charles S Marlin
Rivanna
Charlotte Y. H mphris
Jack Jouett
Walter F. Perkins
White Hall
Dr Benjamin H. Word, Jr.
18 4 Yorktown Drive
Ch rlottesville, VA 22901
De r Dr. Word:
At its meeting on September 2, 1992, the Board of Supervisors
de ied your request to amend the Albemarle County Service Authority
se vice area boundaries for "water service only" to include a new
si gle-family dwelling on Tax Map 60A, Parcel 9-4.
1
Sincerely,
dff&t: Clerk,
CMC
:ec
V. Wayne Cilimberg
"
,
C,{-i',~:"-:T ~ \".~~'" f\l r.
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COUNTY OF ALBEMARLE ! \../~' ,.~ ~':=:
Dept. of Planning & Community Developm# \ '.
401 Mcintire Road . . '"
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Charlottesville, Virginia 22902-4596
(804) 296-5823
August 17, 1992
Benjamin H. Word, Jr
1834 Yorktown Drive
Charlottesville, VA 22901
RE: Request to Amend ACSA Service Areas To Provide Public Water
(Limited service For One Single Family House) 'To Tax Map
60A, Parcel 9-4
Dear Mr. Word:
he Albemarle County Board of Supervisors, at its meeting on
ugust 12, 1992, deferred the above-noted request to its meeting
f September 2, 1992. The Board requested the Albemarle County
ervice Authority to verify the location of the waterline
asement.
f you should have any questions or comments regarding the above
oted action, please do not hesitate to contact me.
incerely,
-~~
onald S. Keeler
hief of Planning
SK/jjYl
c: utettie E. Neher
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ALB MARLE COUNTY SERVICE AUTHORITY
MEMO
To:
FRO
DATE:
RE:
li
J. W. Brent, Executive Director
Paul A. Shoop, Director of Enqineerinq~~ ~~
August 14, 1992
Benjamin & Elizabeth Word - utility Location
staff field located the property pins on the subdi vided
parcels adjoining Ben Word's property on Georgetown Road.
The attached sketch shows the waterline location relative
to these pins.
We also reviewed the waterline along Georgetown Road and found
it to be within highway right-of-way. Neither of these lines
are on TM 60A, Parcel 9-4 that belongs to the Words.
Apparently there was also some confusion concerning water
servlce to proposed Lot 1. The waterline shown on a
subdivision plat dated April 30, 1990 of Roudabush, Gale &
Associates is a private line serving the existing residence on
Lot 1 and predates the subdivision.
PAS: dmg
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COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, Virginia 22902-45%
(804) 296-5823
EMORANDUM
Albemarle County Board of Supervisors I \
V. Wayne Cilimberg, Director of Planning & community\juJlJ
Development
E:
August 3, 1992
Request to Amend Albemarle County Service Authority
Areas to Provide Public Water (Limited Service for One
Single Family House) To Tax Map 60A, Parcel 9-4
he Board of Supervisors received the above-noted request at its
uly 1 meeting (see staff report, Attachment A). Several
uestions were raised by the Board regarding this request.
Is the water line serving Hessian Hills located on Dr.
Word's property? Bill Brent has responded that the easement
for that water line is located on separate lots adjacent to
Dr. Word's property (Attachment B).
2. What is the history of the Terrell SUbdivision
Jurisdictional Area designation? Terrell is currently
designated for water only. The preliminary plat application
for Terrell was made April 15, 1980. The underlying
property ("Lee" property) was in the jurisdictional area for
water only. The subdivision was signed on July 1, 1982.
Comprehensive revisions to the jurisdictional area to
reflect Zoning and the Comprehensive Plan were made October
1, 1982 and July 10, 1983. Terrell was kept as water only.
A 1984 request for public sewer for certain lots in Terrell
was denied by the Board of Supervisors on August 8.
3. Has the Board of supervisors granted any exceptions for
water service when a need was not demonstrated? Research of
past actions of the Board indicate that Tax map 60A, Parcels
9-6A, 9-6B, 9-6C, 9-5, 9-6 and 9-7 (adjacent parcels to Dr.
lbemarle County Board of Supervisors
age 2
ugust 3, 1992
Word) were granted water only on November 14, 1984. In
consideration of that request, the applicant indicated a
concern about their future water supply and the salability
of their homes. Staff recommended amendment of the
jurisdictional area to include the parcels within the water
only to existing structures designation. All lots except
one had structures at the time. A Board member indicated
"he has had trouble approving extending water lines in the
watershed area, however, in this case, with the location of
these parcels, and the fact that all surrounding land is
basically developed, inclusion will not have any influence
on the size of the lots or the number of dwelling units that
can be built" (November 14, 1984 Regular Day Meting
minutes). The request was approved. Other requests for
jurisdictional area designation in the watershed have either
been granted for health, safety, or hardship reasons or
denied.
c: Bill Brent
Dr. Word
~.
.
ALBEMARLE
COUNTY
...
~
i
L.
BENJAMIN H. WORD, JR.
Request for ACSA Limited Service
'I
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"'- I('''OI..CTO...
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",EAGES /
o HESSIAN HILLS
SECTION ~ 0,8,400 "'-.277
D.a 40:5 Pg,I03
Q HESSIAN HILLS
e HESSIAN HILLS
SECTION 6 DB. 417, f>9. 1:59
SECTION 7 0,8. 622,PQ.565-566
o KNOLLWOOD
(MEADOW CREEK)
0,6,272, Pg,e
rf8\\ KNOLLWOOD
~ ADDITION
HESSIAN HILLS - SEC. 2.
O,B,327, 1"9,317
~ HESSIAN HILLS - SEC,:5
~ 0,6 370, Pg.14~ - 0,6.379 Pg,36~
"" HESSIAN HILLS-SEC,4
~ 0,6,378, Pq.I07
JACK JOUE TT
AND
CHARLOTTESVILLE
DISTRICT
SECTION 60-A
,
~
I ATTACHM ENT A [I pa~; 11
COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 Mcintire Road
Charlottesville, Virginia 22902-4596
(804) 296-5823
MEMORANDUM
TO:
Albemarle County Board of Supervisors
and;)~
FROM:
V. Wayne Cilimberg, Director of Planning
community Development
..
DATE:
June 25, 1992
RE:
Request To Amend ACSA Service Areas To Provide
Public Water (Limited Service For One Single
Family House) To Tax Map 60A, Parcel 9-4
The subject property is currently designated for water only
to existing structures (house, tool sheds). The applicant,
Benjamin H. Word, Jr., proposes to subdivide the parcel and
build a second house. Dr. Word has received a variance from
the minimum lot size requirement for the new parcel. The
subdivision is on hold awaiting a decision regarding the
provision of water. A new building site exists with a
primary and secondary drainfield, but the existing well
would have to be discontinued due to its location next to
the proposed drainfields. Another well site is available on
the parcel, but would require running a water line from the
well under the Virginia Power high tension lines to the
house. In lieu of this, Dr. Word requests public water for
the new house. Public water is available to the existing
house on this property. This property was designated for
water only (unlimited service) prior to downzoning to Rural
Area and subsequent jurisdictional area changes in 1980.
COMPREHENSIVE PLAN
This property is located in the Rural Areas as designated by
the Comprehensive Plan and within the south Fork Rivanna
River Reservoir watershed. Regarding provision of public
1
~
II
!
I ATTACHMENT A II Page 21
Albemarle County Board of Supervisors
Page 2
June 25, 1992
utilities, the Comprehensive Plan is intentionally specific
in objective and strategies as to where and under what
circumstances public utilities should be made available (p.
146) :
OBJECTIVE: Provide public water and sewer services to
the Urban Area and Communities.
STRATEGIES
o Follow the boundaries of the designated Growth
Areas in delineating jurisdictional areas.
..
o Only allow changes in jurisdictional areas outside
of designated Growth Area boundaries in cases
where the property is: (1) adjacent to existing
lines; and (2) public health or safety is
endangered.
There are no identified quality or quantity problems with
water on this property. Further, the Comprehensive Plan
warns that "such utilities are not to be extended to the
Rural Areas as these services can increase development
pressures" (p. 146).
RECOMMENDATION
This request is inconsistent with Comprehensive Plan
objective and applicable strategies for provision of public
water and sewer service. Public utility capacities should
be reserved to support development of designated growth
areas. Allowance for expanded water service to this
property would be inconsistent with past actions by the
Board to limit utility service outside the designated growth
areas, particularly in a water supply watershed. Staff
recommends that expanded public water service not be made
available to this property.
Should the Board choose to approve the applicant's request,
service should be limited to one additional dwelling on Tax
Map 60A, Parcel 9-4.
VWC/jcw
cc: Bill Brent
2
f
ALBEMARLE
COUNTY
I ATTACHMENT Allpage 3\
\"
...
..
i
,
i
if
BENJAMIN H. WORD, JR.
Request for ACSA Limited Service
"
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.
ACREAGES ./
{;) HESSIAN HILLS
SECTION ~ D,S. 400 ~.277
D.B. 40:5 PQ,I03
Q HESSIAN HILLS
e HESSIAN HILLS
SECTION 6 DB, 417, PQ.159
SEC TION 7 O.B. 622, P<l ~65 - 568
o KNOLLWOOD
\:.Jl (MEADOW CREEK) ~
0,8, 2n. PQ,8
~ KNOLLWOOD
~ ADDITION
JACK JOUETT AND
CHARLOTTESVILLE DISTRICT
HESSIAN HILLS - SEC, I
0,8.316, PQ.2.54
2 HESSIAN HILLS - SEC. 2
0,6,327, f'9,317
~HESSIAN HILLS - SEC,3
s" .{V'''O 'CAr 0 0.8370, PQ.14!5 - 0.8.379 PQ.36!5
0.03......3" HESSIAN HILLS - SEe, 4
o 0,8.378, 1'q.I07
SECTION 60-A
" . ~ jATTACHMENT allpage 11
ALB MARLE COUNTY SERVICE AUTHORITY
p,O, 80 1009 401 MciNTIRE Ro, CHARLOTTESVILLE, VA. 22902 (804) 296-5810
July 7, 1992
RECEIVED
JUl 0 7 1992
PLANNING DEPT.
Mr. Wayne Cilimberg
Director of Planning and
Community Development
County of Albemarle
County Office Building
Charlottesville, VA 22902
Re: Property of B. H. Word, Georgetown Road
.
Dear Wayne:
In March, 1986 the Authority installed a water line to
serve six lots off Georgetown Road in the vicinity of
property owned by Dr. B. H. Word. As is indicated on the
enclosed plat, the utility easement obtained by the Au-
thority runs along the properties of those customers who
petitioned the Authority for public water service.
The four deeds of easement are recorded in the Circuit
Court of Albemarle as instrument number 01/LR86*1441-1444,
1\,'
recorded March 12, 1986.
Please let us know if we can provide further informa-
tion regarding this matter.
Very truly yours,
Ikst
cc: J. W. Brent
.
I ATTACHMENT B II Page 21
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PLAT tOItN
OF IiOAlD
20' UTILITY EASEMENT (~O'Ii/...~
DEDICATED TO .r)
ALBEMARLE COUNTY SERVICE AUTHORITY
.........
~
SCALEI,".60'
ALBEMARLE COUNTY,
FEIRUARY 12,1986
VIRGINIA
PREPARED BY
ALBEMARLE COUNTY SERVICE AUTHORITY
ENGINEERING DEPARTMENT
r
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,
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COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, Virginia 22902-45%
(804) 2%-5823
MEMORANDUM
TO:
FROM:
Albemarle County Board of Supervisors
v. Wayne Cilimberg, Director of Planning
Community Development
and;}~
DATE:
June 25, 1992
RE:
Request To Amend ACSA Service Areas To Provide
Public Water (Limited Service For One Single
Family House) To Tax Map 60A, Parcel 9-4
The subject property is currently designated for water only
to existing structures (house, tool sheds). The applicant,
Benjamin H. Word, Jr., proposes to subdivide the parcel and
build a second house. Dr. Word has received a variance from
the minimum lot size requirement for the new parcel. The
subdivision is on hold awaiting a decision regarding the
provision of water. A new building site exists with a
primary and secondary drainfield, but the existing well
would have to be discontinued due to its location next to
the proposed drainfields. Another well site is available on
the parcel, but would require running a water line from the
well under the Virginia Power high tension lines to the
house. In lieu of this, Dr. Word requests public water for
the new house. Public water is available to the existing
house on this property. This property was designated for
water only (unlimited service) prior to downzoning to Rural
Area and subsequent juriSdictional area changes in 1980.
COMPREHENSIVE PLAN
This property is located in the Rural Areas as designated by
the Comprehensive Plan and within the South Fork Rivanna
River Reservoir watershed. Regarding provision of public
1
9.
Albemarle County Board of Supervisors
Page 2
June 25, 1992
utilities, the Comprehensive Plan is intentionally specific
in objective and strategies as to where and under what
circumstances public utilities should be made available (p.
146):
OBJECTIVE: Provide public water and sewer services to
the Urban Area and Communities.
STRATEGIES
o Follow the boundaries of the designated Growth
Areas in delineating jurisdictional areas.
o Only allow changes in jurisdictional areas outside
of designated Growth Area boundaries in cases
where the property is: (1) adjacent to existing
lines; and (2) public health or safety is
endangered.
There are no identified quality or quantity problems with
water on this property. Further, the Comprehensive Plan
warns that "such utilities are not to be extended to the
Rural Areas as these services can increase development
pressures" (p. 146).
RECOMMENDATION
This request is inconsistent with Comprehensive Plan
objective and applicable strategies for provision of public
water and sewer service. Public utility capacities should
be reserved to support development of designated growth
areas. Allowance for expanded water service to this
property would be inconsistent with past actions by the
Board to limit utility service outside the designated growth
areas, particularly in a water supply watershed. Staff
recommends that expanded public water service not be made
available to this property.
Should the Board choose to approve the applicant's request,
service should be limited to one additional dwelling on Tax
Map 60A, Parcel 9-4.
VWC/jcw
cc: Bill Brent
2
i..' ;;-:79(,)
'V ,jG~ :,1 ~', ~:;'7 ,e,;;.'? (1
, . -",'~ Ite'~i j'in, 1tJ!..()c.~.;;z. 'i31
...
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,
.
COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, Virginia 22902-4596
(804) 296-5823
EMORANDUM
Albemarle County Board of Supervisors
v. Wayne Cilimberg, Director of Planning
Development
& communitycj!u)<:/
August 24, 1992
Booth Water Service Request
he attached summarizes the history of requests for water service
n the Booth property in Shadwell. The parcel is zoned C-1 and
eveloped with one structure. The water line crossing this
arcel will serve the Glenmore development and the Rivanna growth
rea. The parcel is not in the jurisdictional area and
pplication would need to be made for inclusion (fee of $130.00).
C/jcw
TTACHMENT
Bill Brent
, I
.
I
ALBEMARLE COUNTY SERVICE AUTHORITY
MEMO
To:
FROM:
DATE:
RE:
Board of Directors
Director 9,JD
J. W. Brent, Executive
August 7, 1992
Request of Frank Kessler to Condemn Easement Across
Property-of Andrews/Booth
Frank Kessler has been able to negotiate all but one
of the easements needed for the water line to Glenmore. A
request is attached asking the Authority to condemn an
easement across property owned by Sandra Booth Andrews and
David Booth. I have spoken with Mr. Booth and find that he
1S not opposed to the water line and will not appear before
you to protest the action being requested. Mr. Booth's
land is zoned commercial but not within our jurisdictional
area. Groundwater in this area 1S contaminated, he be-
lieves, with petroleum products and he wants to tap onto
the water main. I have explained the procedure he must
follow to be included in the jurisdictional area and he is
pursuing that now. Mr. Booth 1S also having his own ap-
praisal of the easement made so he can evaluate
Mr. Kessler's offer but that appraisal won't be ready for
several more weeks.
Mr. Kessler 1S anxiou.s to proceed with the construc-
tion project but cannot begin with a soil erosion permit
which the County won't issue until all easements are ac-
quired.
Mr. Kessler has made a reasonable effort to obtain
this easement through negotiations and his offer has been
rejected. I recommend that the Board authorize condemna-
tion of this easement upon execution of an agre~ment by Mr.
Kessler indemnifying all associated costs.
A resolution authorizing this action is attached for
your consideration.
J. W. Brent
.
I
RESOLUTION
WHEREAS, it is necessary f or the Albemar le County Service
Authority (the "Authority") to provide public water service to the
Glenmore community in the vicinity of Shadwell, Virginia, such
service to include the installation of water lines and
appurtenances thereto in accordance with plans, specifications and
plats on file in the office of the Executive Director of the
Authority; and
WHEREAS, it is necessary to acquire both construction and
permanent easements for the installation of such water line; and
WHEREAS, the O'Nners of properties affected as shown on the ..'
plans and plats may be unwilling to convey the needed easements;
NOW, THEREFORE, BE IT RESOLVED by the Authority that the
Executive Director of the Authority be, and he hereby is,
authorized and instructed to acqu~re, pursuant to authority
contained in Virginia Code section 15.1-1250 (f), the necessary
water line easements, both permanent and temporary construction
easements, for the installation of water lines and appurtenances
thereto across properties as shown on plat of Roudabush Gale &
Associates, Inc., entitled "Plat Showing Proposed Water Line
Easement Across Parcel 19 Tax Map 79 at Shadwell, Albemarle County,
Virginia and dated November 19, 1991. Reference is made to the
Plat for the location of the easement as it crosses the aforesaid-
property.
Director.
The plat is on file in the office of the Executive
.
I
The Executive Director is further authorized and directed to
take such action as may be authorized by law to obtain possession
for the Authority of such water easement at the earliest possible
date.
",>
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
certified to be a true copy of a Resolution adopted by the
Albemarle County Service Authority Board of Directors at a
regularly scheduled meeting on August 20, 1992 by a vote of to
J. W. Brent, Secretary-Treasurer
.
WATER '_"", EASEMENT CONSISTS OF:
i) 20' PERMANENT EASEMENT FOR WATER
LINE LYING 10' ON EACH SIDE OF
CEN TERLlNE OF PIPE.
2) ADDITIONAL 10' TEMPORARY CONSTRUCT
EASEMENT LYING ADJACENT TO EACH
SIDE OF PERrMNENT ESMT,
31 METES 8 BOUNOS SHOWN DESCRIBE
CENTER OF EASEMENT,
To V,S
, ROUle 250
-----------
STATE
ROUTE
~6.&!....62'
L :/02,3/
22
To Keswict--
-.
SANDRA BOOTH ANDREWS
a DAVID WILSON BOOTH
T. M, 79 Por,I9
W,B,69pl03
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______ ~~\\..~~i
C\)O C,O~?"
\ C. S.'#..
PLAT SHOWING
PROPOSED WATER LINE EASEMENT
ACROSS PARCEL 19 TAX MAP 79
AT SHADWELL
ALBEMARLE COUNTY, VIRGINIA
SCALE
I" = 50'
A Profossionol Corporation
CERTIFIED LAND SURVEYOR - ENGINEER
Charlottolville, Virginia
.
DATE NOV,/9 1991
FILE
387
FRANK A KESSLER
POBOX 5207
CHARLOTTC:SVILLE, VIRGINIA 22905
July 28, 1992
A2C--.
1::/ \/,-,
JUL? ':'f:::U
. v 0 19Y2
ACSA
Mr. Bill Brent
~lbemarle County Service Authority
401 E. McIntire Road
Charlottesville VA 22901
.
RE: Booth Property, Tax Map 78, Parcel 19
Dear Mr. Brent:
I have made every attempt to obtain an easement from
the above referenced property along Route 250 East for the
purpose of constructing the off-site waterline to our
Glenmore Project.
As we discussed, I have gotten the appropriate
appraisal and have offered the owner $200.00 for the
easement through his property with no accomplishment to
date. Therefore, I am hereby requesting that you start the
condemnation proceedings as soon as possible so that we can
proceed with construction for the waterline.
If you have questions,
e to contact. me.
cc: David Booth
Gary McGee, McGuire Woods Battle and Boothe
Bill Roudabush, Roudabush and Gale
..
II
. t
. .
ALBEMARLE COUNTY SERVICE AUTHORITY'
P.O BC x 1009 401 Mclf\ITIRE RO CH/\r~!_ 11[::)VIUL VA 22902 (804) 296-5810
June 10, 1992
(~ (,..1 t ) r ,1 ~ \1 ('J r' ;~',:. ;~ :'. ~. ~'.,~ ,;\;'~ ': ~ ;~.:
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David W. Booth
Tattershall Farm
Route 3, Box 188
Charlottesville, VA
i:',(:,':"\:, :,": ':..:,
-"' ...:"' \.;:
22903
Re: Glenmore Water Line
Dear Mr. Booth:
You have requested a tap onto the water line which is
proposed to cross your property at Shadwell. Although this
pipeline is capable of serving your property the Authority
is not empowered to grant you a tap. The Authority lS a
public utility created by the County Board of supervisors
and can only operate ln areas designated for water and/or
sewer service by the governlng body. Your property is not
located ln the Authority's jurisdictional area. Before we
could grant you a connection to the water line you would
have to have this property designated for water service by
the Board of Supervisors. You will need to contact the
Clerk of the Board of Supervisor~ with your request.
If you have any additional questions about the plpe-
line please let me know.
v;2ery trU1Y~Yours, r
~ '.(/ .~-
'Pv '
~. Brent
Executive Director
JWB/lbt
JC'c: Estelle Neher, Clerk, Board of supervisors
..
ALEEMARLE COUNTY SERVICE AUTHORITY
MEMO
To:
FROr\~ :
DATE:
RE:
Board of Directors
Director tJv 13
J. W. Brent, Executive
August 7, 1992
Request of Frank Kessler to Condemn Easement Across
Property-of AndrewslBooth
Frank Kessler has been able to negotiate all but one
of the easements needed for the water line to Glenmore. A
request is attached asking the Authority to condemn an
easement across property owned by Sandra Booth Andrews and
David Booth. I have spoken with Mr. Booth and find that he
is not opposed to the water line and will not appear before
you to protest the action being requested. Mr. Booth's
land is zoned commercial but not within our jurisdictional
area. Groundwater in this area is contaminated, he be-
lieves, with petroleum products and he wants to tap onto
the water main. I have explained the procedure he must
follow to be included in the jurisdictional area and he is
pursuing that now. Mr. Booth is also having his own ap-
praisal of the easement made so he can evaluate
Mr. Kessler's offer but that appraisal won't be ready for
several more weeks.
Mr. Kessler is anxiou.s to proceed with the construc-
tion project but cannot begin with a soil erosion permit
which the County won't issue until all easements are ac-
quired.
Mr. Kessler has made a reasonable effort to obtain
this easement through negotiations and his offer has been
rejected. I recommend that the Board authorize condemna-
tion of this easement upon execution of an agreement by Mr.
Kessler indemnifying all associated costs.
A resolution authorizing this action is attached for
your consideration.
J. W. Brent
RESOLUTION
WHEREAS, it is necessary for the Albemarle County Service
Au~hority (the "Authority") to provide public water service to the
GI~nmore community in the vicinity of Shadwell, Virginia, such
se rvice to include the installation of water lines and
appurtenances thereto in accordance with plans, specifications and
pllits on file in the office of the Executive Director of the
Au~hority; and
WHEREAS, it is necessary to acquire both construction and
pe~manent easements for the installation of such water line; and
WHEREAS, the owners of properties affected as shown on the
pl~ns and plats may be unwilling to convey the needed easements;
NOW, THEREFORE, BE IT RESOLVED by the Authority that the
Ex~cutive Director of the Authority be, and he hereby is,
au horized and instructed to acquire, pursuant to authority
co ~tained in Virginia Code Section 15.1-1250 (f), the necessary
wa f-er line easements, both permanent and temporary construction
ea~ements, for the installation of water lines and appurtenances
th41!reto across properties as shown on plat of Roudabush Gale &
AS:$ociates, Inc., entitled "Plat Showing Proposed Water Line
Eaf ement Across Parcel 19 Tax Map 79 at Shadwell, Albemarle County,
Vi ginia and dated November 19, 1991. Reference is made to the
PI,t for the location of the easement as it crosses the aforesaid-
pre perty. The plat is on file in the office of the Executive
Dilector.
The Executive Director is further authorized and directed to
take such action as may be authorized by law to obtain possession
for the Authority of such water easement at the earliest possible
date.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
certified to be a true copy of a Resolution adopted by the
Albemarle County Service Authority Board of Directors at a
regularly scheduled meeting on August 20, 1992 by a vote of to
J. W. Brent, Secretary-Treasurer
DATE NO .19 1991
To (J S.
' . RO/Jle ~5()
---------
..
WATER LINE DETAIL
WATER '_Il~t: EASEMENT CONSISTS OF:
II 20' PERM.ANENT EASEMENT FOR WATER
LINE LYING 10' ON EACH SIDE OF
CEN TERLlNE OF PIPE.
2) ADDITIONAL 10' TEMPORARY CONSTRUCT
EASEMENT LYING ADJACENT TO EACH
SIDE OF PERMANENT ESMT,
3) METES a BOUNDS SHOWN DESCRIBE
CENTER OF EASEMENT,
STATE . ROUTE
22
To Kesw;ci ....
SANDRA BOOTH ANDREWS
a DAVID WILSON BOOTH
T. M. 79 Par. "19
W. 8. 69 p'103
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ROUDABUSH, GALE lASSO .,
A Professional Corporation
CERTIFIED LAND SURVEYOR - ENGINEER
Charlottesville, Virginia
1\ ,
SCALE 1 = 50
FILE 387
FRANK A. KESSLER
P O. Box S207
CHARLOTTESVILLE. VIRGINIA 22905
July 28, 1992
A~C€'l ".-..
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Mr. Bill Brent
Albemarle County Service Authority
401 E. McIntire Road
Charlottesville VA 22901
RE: Booth Property, Tax Map 78, Parcel 19
Dear Mr. Brent:
I have made every attempt to obtain an easement from
the above referenced property along Route 250 East for the
purpose of constructing the off-site waterline to our
Glenmore Project.
As we discussed, I have gotten the appropriate
appraisal and have offered the owner $200.00 for the
easement through his property with no accomplishment to
date. Therefore, I am hereby requesting that you start the
condemnation proceedings as soon as possible so that we can
proceed with construction for the waterline.
If you have questions,
e to contact me.
cc: David Booth
Gary McGee, McGuire Woods Battle and Boothe
Bill Roudabush, Roudabush and Gale
FRANK A, KESSLER
P 0, Box S207
CHARLOTTESVILLE. VIRGINIA 22905
Iy~c
.I(j( .J ~/V~D
'10. 0 ~9<
. S4
'July 28, 1992
Mr. David ~Booth
Route 3, Box 188
Charlottesville VA 22903
RE: Booth property, Tax Map 78, Parcel 19
Dear Mr. Booth:
As you are aware through conversations with Bill
Roudabush of Roudabush and Gale Associates, Inc., we have
attempted to obtain an easement through your property for
construction of an off-site waterline to serve the Glenmore
project.
An appraisal of your property has been acquired and we
are ready to proceed with the condemnation process. By this
letter, I am confirming that you have been offered by Bill
Roudabush and refused $200.00 for the executed agreement.
Please feel free to call me if you wish to alter your
decision or if you have questions.
cc:
Bill Roudabush, Roudabush & Gale
Gary McGee, McGuire, Woods, Battle & Boothe
Bill Brent, Albemarle County Service Authority
11
..
ALBEMARLE COUNTY SERVICE AUTHORITY'
p,O, Be x 1009 401 MciNTIRE RD, CHARLOTIESVILLE, VA. 22902 (804) 296-5810
June 10, 1992
David W. Booth
Tattershall Farm
Route 3, Box 188
Charlottesville, VA 22903
Re: Glenmore Water Line
Dear Mr. Booth:
You have requested a tap onto the water line which is
proposed to cross your property at Shadwell. Although this
pipeline is capable of serving your property the Authority
is not empowered to grant you a tap. The Authority is a
public utility created by the County Board of Supervisors
and can only operate in areas designated for water andlor
sewer service by the governing body. Your property is not
located in the Authority's jurisdictional area. Before we
could grant you a connection to the water line you would
have to have this property designated for water service by
the Board of Supervisors. You will need to contact the
Clerk of the Board of Supervisors with your request.
, .
If you have any additional questions about the pipe-
line please let me know.
v(rY7~:lYZ'~:
;t ':rent
Executive Director
JWB/lbt
~iC.C: Estelle Neher, Clerk, Board of supervisors
TEj~pti rY\.J~c (q /C1Cf:~
(/.'/'j /) C.lt'.! /. -J....:~ LJ. ,i'.)
ENDA ITEM NO. :A ,{, {....c '--1' j I ( .
Form. 3
7/25/86
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EXECUTIVE SUMMARY
......
County of Albemarle
Our Lady of Peace Tax Exempt
~~~~~~, ~~92
t!!;Li(Jr:~~1
54(
Request for
hearing to consider resolution of
for tax exempt status for Our Lady
e, Inc. in exchange for a service
unting to 20% of the total real
taxes due.
ACTION: X
INFORMATION:
CONSENT AGENDA:
ACTION:
INFORMATION:
STAFF
Messrs
ATTACHMENTS: Yes
/l_!~
REVIEWED BY: ~
~
BACKGR
The Ch
reques
asked
irman and other members of the Board have been contacted by staff of Our Lady of Peace
ing reconsideration of their real estate tax exemption proposal. The Chairman has
hat staff provide information concerning their proposal for discussion.
Our La y of Peace does not feel that the differences between their request, in December,
1990, nd the request made by Westminster Canterbury were clearly articulated. Specifically,
Our La y of Peace is suggesting that a 20% service fee be paid in lieu of real estate taxes
to cov r essential services such as fire, rescue, police, solid waste, etc. This 20% service
fee wo Id total $10,975 per year based on current assessments. The real estate tax generated
by the property presently amounts to $54,874 creating a loss in revenue of $43,899 at current
assess ents. Our Lady of Peace makes the point that a service fee arrangement is currently
in eff ct for similar facilities in Roanoke County, Richmond, and Virginia Beach. The City
of Roa oke has recently adopted an ordinance which would require a service fee of 20% for all
newly reated tax exempt entities seeking real estate tax exemption.
DISCUS
Our La
assist
not ch
conjun
referr
stated
annual
$14,44
presen
ION:
y of Peace, Inc. feels that their facility is clearly distinguishable from other
d living facilities in Albemarle County in that theirs would be the only one that does
rge an "up front entrance or founder's fee" and would be providing scholarships, in
tion with the Virginia Auxiliary Grant Program, to 10 eligible grant recipients
d by the Department of Social Services with a maximum income of $ 666.00/month.' The
level of contribution for these 10 scholarships by Our Lady of Peace would be $58,260
y and would require a yearly local match through the Social Services Department of
irrespective of whether the real estate exemption is granted. Indigent care is
ly unavailable at other similar facilities in Albemarle County.
ntatives of Our Lady of Peace have indicated that they will offer scholarships to the
t who receive up to 130% of the maximum income allowed under the State Auxiliary Grant
in order to allow some assistance for those living just over poverty. This would
maximum monthly income of $866.00 to be eligible. Our Lady of Peace has further
to commit to restricting 20% of their available assisted living beds (41) to these
ship recipients. They presently have 20 applications pending for such assistance.
Repres
indige
progra
allow
offere
schola
the Board of Supervisors be interested in pursuing this matter, a public hearing to
r the tax exemption, is required. After public hearing, the required procedure
s a recommendation to the Virginia General Assembly either in support of or opposition
request.
/bt
92.099
I
II
l.).fiiii..\\ 1'~.2
Our .!Lady of 1Peace
A Ouing Retirement Community
1. Our Lady of Peace, Inc. is a not-for-profit Virginia non stock
corporation created by the Catholic Diocese of Richmond for the
purpose of helping meet the physical, social and emotional needs
of the elderly. As a charitable institution controlled under the
auspices of the Roman Catholic church, it is exempt from Federal
income taxation under Section 501 (c)(3) of the Code. It has also
been awarded a Sales and Use Tax Certificate of Exemption by the
Commonwealth of Virginia Department of Taxation.
2. Real estate tax exemption is essential for Our Lady of Peace to
provide financial assistance to frail, indigent elderly who are
unable to live independently and who would otherwise be unable to
afford to live at'Our Lady of Peac'e. '
All of the other Diocesan retirement facilities in Virginia (St.
Mary's Woods in Richmond, Our Lady of the Valley in Roanoke and
Marian Manor in Virginia Beach) have been granted real estate
tax exemption by their local governments. Each of these three
tax exempt properties provides care for 10 to 15 indigent elderly
in their assisted living units. Our Lady of Peace would offer
this same service to allow the indigent elderly of Albemarle
County to remain in their own community. At present, according
to the Director of the Albemarle Department of Social Services, 15
Albemarle County residents have been forced to leave their
families and friends to find affordable assisted living outside
the area.
3. Albemarle County already provides real estate tax exemption to
older persons who reside in their own homes. We are asking for
tax exemption to assist persons unable to afford a home and who
are no longer able to live without assistance with the activities
of daily 1 iving.
4. If real estate tax exemption is approved by the Albemarle County
Board of Supervisors, Our Lady of Peace agrees to:
Pay Albemarle County 20% of assessed taxes as a service fee
for essential County services such as fire protection.
Provide annual documentation to the County concerning the
amount of financial assistance provided to indigent
residents.
751 HillsdaIe Drive
Charlottesville, Virginia 22901
804/973-1155
I
Page 2
Accept up to ten (10) eligible local Virginia Grant
recipients referred by the Departments of Social Services for
admission to the assisted living units of Our Lady of Peace
(please see Attachment A).
5. Unlike Westminster Canterbury and the Colonnades, Our Lady of
Peace is attempting to provide a facility for low, moderate,
and middle income older residents.
In contrast to Westminster Canterbury and Colonnades, Our Lady of
Peace does not require a Founders Fee or Entrance Fee. Fees
of $50,000 to $200,000 are standard in these types of lifecare .
communities. Large entry or purchase fees place such retirement
facilities out of reach for many of the very people Our Lady of
Peace is trying to serve.
6. Our Lady of Peace is a local facility developed through the
efforts of a local citizen--Board of Directors serving local
residents. At other comparable Diocesan properties, 94% to
96% of the residents or their immediate family members live
within a 10-mile radius of the facility. Our Lady of Peace
expects to serve the needs of local residents rather than
drawing upper income people from outside the area.
lADY OF PEACE
PROPO AL TO HOUSE 10 INDIGENT ALBEMARLE COUNTRY ELDERLY PERSONS
NEEDI G ASSISTED LIVING
$6,993,000 = $51,748.20
422~400 = 3,125.76
$54,873.96
X .80*
ount of taxes requested to be exempted $43.899~17
0% Service Fee in lieu of taxes to be pa1d to County of
A bemarle by Our Lady of Peace.
1990 COST OF ASSISTED LIVING CARE AT COMPARABLE TAX EXEMPT DIOCESAN FACILITIES
TYPE OF COST PER
FACIL TY LOCATION SQ. FOOTAGE OCCUPANCY PERSON
V1rg1n1a Beach 336 sq. ft. Double $ 887.00
Occupancy
Roanoke 295 sq.ft Double $ 817.00
Occupancy
St. Ma I s Woods Richmond 253 sq. ft. Single $1,021.66
Occupancy
Charlottesville 325 sq. ft. Double $1,087.50
Occupancy
VIRGINIA OUR LADY
GRANT OF PEACE
PROGRAM CONTR IBUTI ON
Cost 0 Care per
Person per Month $602.00 + $485.50 $1,087.50
Annual Contribution per Person $5,826.00
Annua 1 Contribution for 10 Persons $58,260.00
**THE OVE FIGURES DO NOT INCLUDE THE COST OF CLOTHING OR FURNITURE WHICH OUR lADY OF
PEACE I PREPARED TO PROVIDE. ON AN AS HEEDED BASIS. OUR lADY OF PEACE IS PREPARED TO
PROVID ASSISTED LIVING FOR 10 ELIGIBLE VIRGINIA GRANT RECEIPIENTS REFERRED THROUGH THE
DEPAR S OF SOCIAL SERVICES. THIS SAME PROGRAM IS CURRENTLY IN OPERATION AT EACH OF
THE 0 C(JCpARABLE DIOCESAN FACILITIES.
10/23/9
OLOP.2
COUNTY OF ALBEMARLE
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MEMORANDUM
TO:
FROM:
DATE:
RE:
Albemarle County Board
July 10, 1992
of Supervisors ~I
County Executive ~~
Robert W. Tucker, Jr.,
TJPDC Work Program
August 5th, Ms. Nancy K. O'Brien, Executive Director of the
omas Jefferson Planning District Commission, will make a brief
esentation regarding the work program items of the Planning
strict commission for FY 92 and future items contemplated for FY
For background information, I have attached a copy of current
rk items and those contemplated for next year.
you have any questions, please do not hesitate to contact
, Jrldbm
.124
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17 113 f;J' ~ ~ ;fM'Zj }t1.2
(~-) tJ~~101-52f3
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MEMO
TO:
FROM:
RE:
DATE:
Chairman and Members of the Board
Nancy K. O'Brien, Executive DirectorAJb~
Current, future, on-going work items
May 29, 1992
Follo~ing are the work items being completed in Fiscal Year 1992, the
items being carried over from FY 92 to FY 93, and the planned or
pending items for FY 93. The items are grouped according to general
categories and include information on funding sources.
ADMINISTRATION.
continuous.
Assure funds are accounted properly accounted for,
meeting agendas, packets, and minutes are prepared
and distributed in a timely manner, relationships
with the member localities are maintained (elected
officials and staff), liaison with state agencies is
provided, funding possibilities are explored, and
regional aspects of activities are tracked.
FUNDED BY STATE/FEDERAL/LOCAL/PRIVATE SOURCES
~ontinuous. Maintain computer hardware and software support for
PDC programs and local government contract
activities.
FUNDED BY UNCOMMITTED PDC FUNDS
HOUSING.
~ompleted.
Completed.
Housinq Seed Grant. PDC staff, acting as Executive
Director on a part time basis, provided two years of
administrative support (grant writing, monitoring,
bookkeeping, research, development of board
capacity, program delivery) provided to Fluvanna
County Community Development Foundation.
FUNDED BY STATE SEED GRANT, LOCAL GOVERNMENT AND
FOUNDATION MATCH
Albemarle County Housinq Strateqy developed for
Albemarle, working with advisory committee
appointed by Board of Supervisors. Public hearing
on June 3rd.
FUNDED BY CONTRACT WITH ALBEMARLE COUNTY
1
A~r~L C~, ~~~J J~rWU{/CQtu_f' i~(~. Z~ C~, Nd.mvC~
I
Completed.
Completed.
On-going.
Carryover.
~
Planning Grant. stage Junction planning grant was
completed: area survey, in-house survey, analysis of
surveys, 5 community meetings, engineering study,
and preparation of CDBG grant.
FUNDED BY STATE/FEDERAL, LOCAL MATCH
Planninq Grant. Piney River planning grant
completed with the writing of a 1.25 million dollar
CDBG grant for Piney River.
FUNDED BY STATE/FEDERAL, LOCAL MATCH
Indoor Plumbinq Proqram implemented through the
Thomas Jefferson Housing Improvement Corporation
(TJHIC) working with local housing foundations in
Nelson and Louisa, by itself in Fluvanna. 30
projects will have been completed by June 30; funds
are pending for FY 93.
FUNDED BY CONTRACT WITH TJHIC USING INDOOR
PLUMBING PROGRAM FUNDS FROM STATE HOUSING
PARTNERSHIP FUND.
Reqional Comprehensive Housing Affordability
Strateqy (CHAS). Resolution approved by all six
jurisdictions, approval of regional designation by
HUD pending, agreement to circulate to six
localities for approval in June and July,
exploration of pooling Section 8 certificates for
emergency needs underway. In FY93 the CHAS document
will be developed, public hearings held, grant
submission to HUD. TJHIC has initiated a fund
raising effort to help with necessary match for HOME
funds for local housing non-profits.
FUNDED BY LOCAL AND STATE FUNDS.
Not funded. CDBG Community Development Grant. A $770,000 grant
was prepared by PDC staff for the Stage Junction
community in Fluvanna County. It is anticipated the
PDC will administer the grant.
FUNDING THROUGH STATE/FEDERAL GRANT, LOCAL MATCH
Awarded. CDBG Community Development Grant. Prepared a $1.25
million grant for Piney River in Nelson County. It
is hoped the PDC will administer the grant.
FUNDING THROUGH STATE/FEDERAL GRANT, LOCAL MATCH
Pending. Farmer's Home Housinq Improvement. A grant was
written by PDC staff for housing rehab in West
Bottom area of Fluvanna County. Funding requested
of $106,500, to be combined with Virginia Water
Project, local Foundation, and SEED funds to
leverage an Office of Community Services grant of
2
I
~
$135,000. This will provide a total of $270,000 for
housing rehab. It is hoped the PDC will administer
the grant.
FUNDING FROM STATE, FEDERAL, LOCAL, PRIVATE
SOURCES
ENVIRONMENT. (All environmental projects are part of TJSPARE, see
attached matrix for how each fits in to the total
project)
Completed.
Completed.
Completed.
Carryover.
Carryover.
~arryover.
~arryover.
Well testinq proqram in Nelson County completed
using PDC staff and student interns. Report
provided to county, the health department, and Va.
Tech.
FUNDED BY STATE GRANT AND LOCAL MATCH (including
housing two students in PDC director's and county
administrator's homes)
Groundwater Pollution Potential. DRASTIC mapping in
Greene County and Louisa County has been completed,
submitted to planning commissions and boards in both
jurisdictions. Greene County adopted program in
Comprehensive Plan: pending in Louisa County.
FUNDED BY STATE/FEDERAL GRANT WITH POC MATCH
Historic Resources proiect. Technically not
completed until June 30, 1992, this project has
identified all historically significant structures
and archaeologically significant sites (600) in
Nelson and provided a preservation plan for
consideration by Nelson County planning commission
and board.
FUNDED BY STATE GRANT, LOCAL, AND PDC MATCH
Priority Watersheds. Area watersheds will be
prioritized and digitized to rank the importance of
the watersheds. Public forums will be held
throughout the region to develop consensus on the
criteria used to set priorities.
FUNDED BY STATE GRANT, PDC MATCH
Air Qualitv Assessment. Project being undertaken by
individual in community for TJSPARE.
FUNDED BY FEDERAL GOVERNMENT
Groundwater Pollution Potential. DRASTIC map and
pollution prevention program will be developed for
Nelson County in early FY 93. This project has been
held up waiting for the updated soils map.
FUNDED BY STATE/FEDERAL GRANT, PDC MATCH
Pesticide Proiect.
Areas of groundwater
3
I
Pending.
Pending.
Pending.
Planned.
Planned.
~
SOLIb WASTE.
susceptible to pollution from pesticides will be
identified in Louisa and Albemarle Counties. This
is the first project of this type in Virginia.
FUNDED BY STATE/FEDERAL GRANT, PDC MATCH
Wellwater Testinq. Similar to the Nelson County
project, an application has been submitted to
conduct testing in Louisa County.
FUNDING BY STATE GRANT, LOCAL MATCH
Historic Resources. Proposals have been submitted
for Louisa and Fluvanna Counties to conduct historic
and archeological studies similar to the Nelson
project.
FUNDING BY STATE GRANT, LOCAL MATCH
TJSPARE Build-out. Project submitted to W. Alton
Jones, awaiting decision. Requesting $220,000 for
development of digitized tax maps, existing and
planned land use throughout region.
FUNDING BY PRIVATE FOUNDATION, VEE MATCH
Wellhead Protection. Proposal to be developed for
Nelson County which will identified potential
well fields for future water supply, examine land
uses around the supply, and recommend protection
strategies.
FUNDING FROM FEDERAL/STATE, LOCAL MATCH
Watershed Assessment. Regional computer model which
will predict the impacts of land use changes on
streams throughout the PDC.
FUNDING FROM FEDERAL/STATE/PDC
Completed. Reqional Plan Follow-Up. Convened meeting of
Regional Task Force who listened to updates on
proposals in plan from local agencies and
authorities. Outcome included suggestion PDC
facilitate exploration of role of Rivanna Solid Waste
Authority and region.
FUNDING FROM PDC UNCOMMITTED FUNDS
Completed. Recvclinq Data. Gathered recycling quantities from
area industries, localities and submitted to state.
18% recovery rate reported.
FUNDING FROM PDC UNCOMMITTED FUNDS
Carryover. Student Environmental Forum. with UVA, will sponsor
a forum for 200 area high school students on
recycling.
FUNDING FROM PDC UNCOMMITTED FUNDS
4
I
.. ,
Pending.
Purchasinq aqents. Met once, should be reconvened as
there was interest to explore joint purchasing and
conduct a recycling purchasing fair. Fair not
conducted due to poor vendor response, but expect a
second time around to increase interest.
FUNDING FROM PDC UNCOMMITTED FUNDS
Ecm OMIC DEVELOPMENT.
Carryover. Strateqic Planninq. Have met several times with an
ad hoc group interested in pursuing a regional
economic development strategy. Group now appears to
be ready to submit a proposal to state for assistance
in developing strategy.
FUNDED THROUGH PDC UNCOMMITTED FUNDS
HUM] N SERVICES.
Carryover. Gaps and Overlaps Report. Area social service
agencies are being reviewed to determine where gaps
and overlaps in services exist and recommend changes
to address both gaps and overlaps. Report being
written for United Way, and hopefully to be of use to
local governments who fund the same agencies.
FUNDED BY UNITED WAY GRANT
Possible.
Health Forums. Possibility exists to contract with
the University to conduct forums on health care in
the region.
FUNDING WOULD BE CONTRACT WITH UVA
~
TRANSPORTATION.
Complete.
Elderlv and Disabled Population.
selected population to determine
transportation needs, costs, and
FUNDED BY FEDERAL/STATE, PDC
Study of
future
impacts.
MATCH
trends in
Carryover. Traffic Reduction Strateqy. Completed strategy to
reduce traffic on congestion local roads, working
with Chamber of Commerce, local governments and VDOT.
Work with employer groups to implement strategy
continues. Worked with Lung Association for Give Air
a Brake Day.
FUNDED BY FEDERAL/STATE, PDC MATCH
Carryover. MPO. Continue to provide administrative support,
research, and program development to Charlottesville
Albemarle Metropolitan Planning Organization, the
regional transportation planning agency for the
urbanized area.
5
I
, .
FUNDED BY FEDERAL/STATE, PDC AND LOCAL MATCH
LOCiL ASSISTANCE.
Carryover. Comprehensive Plans. Plans are scheduled for Nelson
and Fluvanna Counties. Nelson is a complete rewrite,
Fluvanna is an update. Nelson is under contract,
Fluvanna is pending. Lake Monticello has made
inquiries concerning a plan for the Lake.
FUNDED THROUGH CONTRACT WITH LOCALITY
Carryover. Grant applications. Working on a Farmer's Home grant
for Nelson County and the Fork Union Sanitary
District.
FUNDED THROUGH CONTRACT WITH LOCALITY
MIS(ELLANEOUS.
Carryover. Software Documentation. The staff is writing the
documentation and a sample project for the GIS
software from Tech.
FUNDED BY CONTRACT WITH TECH
Ongoing.
Data Center. Continue to answer requests for Data
contained in the 1990 census and other reports
received in the office; update the PDC Fact Sheet;
develop products using 1990 Census.
FUNDED WITH UNCOMMITTED LOCAL/STATE FUNDS
.
6
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County of Albemarle
'-'
EXECUTIVE SUMMARY
AGENDA ITLE:
Communi y Facilities Plan - Revision
AGENDA'DATEI
September 2, 1992
" ; \
~TE'M. Nl1M8!:.it: , ,
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ACTION:-1L-
INFORMATION:
SUBJECT PROPOSAL RE UEST:
Reconsi eration of CPA-92-03
Communi y Facilities Plan
Governm nt Administration.
STAFF C
Messrs.
BACKGRO
At the
Adminis
include
The ori
changes
for the
.County
CONSENT AGENDA:
ACTION:
INFORMATION:
ATTACHMENTS: Yes (1)
Brandenburger, Cilimberg
REVIEWED BY:
2nd meeting, the Board approved CPA-92-03 for the County Government
section of the Community Facilities Plan. The staff report for that meeting
two versions for discussion: (1) The Planning Commission recommended plan, and (2)
inal staff proposal. Board minutes indicate the staff proposal was adopted with
to the language on guidelines for square footage and parking spaces.
DISCUSS ON:
Some Pl nning Commission members expressed concern that the presentation and discussion by
staff f cused on these guidelines and did not adequately present the other differences
recomme ded by the Planning Commission. While staff and the County Executive support the
need fo these guidelines, they can reasonably be incorporated within the Planning Commission
recomme ded language. The attached Planning Commission recommendation for the County
Governm nt Administration section has been amended with the Board approved changes on square
footage and parking space guidelines. Staff and the County Executive support the Planning
Commiss on recommendation, as modified, for your reconsideration.
92.119
ATION:
of CPA-92-03 as amended in attachment.
STAFF PERSON:
PLANNING COMMISSION MEETING:
BOARD OF SUPERVISORS:
KENNETH BAKER
MAY 5, 1992
JUNE 3, 1992
CPA-92-03 COMMUNITY FACILITIES PLAN--COUNTY GOVERNMENT
ADMINISTRATION
INTRODUCTION
The Albemarle County Office Building is the focal point for
general governmental business in Albemarle County. As such,
attention must be given to providing adequate space and
establishing an environment which creates efficiency in
operation and a sense of pride and ownership in local
government for the people of Albemarle County.
SERVICE OBJECTIVES
1. Centralize government administrative services near
population/employment centers in the City and/or in
Growth Areas of the County to effectively provide
efficient operations and convenient locations for the
general public.
2. Evaluate existing space in the current building to
determine if remodeling of present space is sufficient
or if additional space is required to handle projected
County Government growth.
3. Prioritize needs of space improvement based upon their
importance to the health, safety and welfare of the
County.
4. Maximize flexibility in space design to maximize
opportunities to use/modify/expand/reduce internal
space.
5. If additional space is deemed necessary, ensure that
the proper amount of primary and ancillary office space
needed is provided for in a cost efficient manner.
6. If additional space is deemed necessary, provide
adequate space to allow departments that relate closely
in responsibility and activities to locate in the same
structure.
7. Architecturally design any new facilities constructed
on the existing site to be functionally and
aesthetically complimentary to the existing structure.
SERVICE/FACILITY STRATEGIES
The strategies below help ensure that the office space is
available to meet the needs of County employees/public and
is provided in a cost effective and efficient manner.
1. Office Space Needs: Consider 250 square feet net (315)
square feet gross of office space for each employee
working in an office setting. Conduct a detailed study
of each department's space needs utilizing the
Procedural Strategies in the following section.
2. Other Space Needs: Evaluate and determine ancillary
space needs. The needs of the public and employees
shall both be considered. Below is a list of possible
ancillary features to meet public needs:
- large meeting room/
auditorium
- interior office
meeting rooms
- public area to review
office material (files,
plats, plans, etc.)
- storage areas
In addition, consideration should be given to ancillary
space to meet employee needs. These should be
representative of County personnel programs approved by
the Board of Supervisors (i.e. day care, wellness
programs, traffic reduction programs).
3. Additional Space: Needs may be met by one or more of
four options:
* Construct additional space at the existing central
site.
* Provide satellite facilities in one or more highly
populated Growth Areas of the County.
* Lease nearby office space.
* Purchase another building.
4. Off-site Facilities: When leasing, purchasing and/or
constructing off-site office facilities, locate such
facility on a major thoroughfare within a Growth Area.
The building shall be clearly visible and easily
accessible by automobile, bicycle, pedestrians, or mass
transportation. Walkways directly connecting the
parking areas to the building, bike paths, and bus
stops shall be incorporated into the design of the
building. Off-site signage shall be provided to assist
the public in locating and gaining access to the
facility. Appropriate screening and buffering shall be
implemented. Factors such as building placement,
traffic volumes and circulation, and surrounding
structures shall be considered when locating to a new
structure.
5. New Buildings (Existing Site): Any new buildings
constructed on site shall have similar architectural
characteristics as the existing building. These
structures shall be independent of, but subordinate to
the existing building. Design standards listed in item
#3 of this section shall also apply to new buildings on
the existing site. MUlti-story building(s) should be
considered for efficiency purposes.
6. Parking: Consider a minimum of 4.0 spaces for each
1000 square feet of gross space, plus an adequate
area for all pool vehicles expected on the site. In
the interest of serving the public, ample visitor
parking shall be provided. In addition, overflow
visitor parking areas should be provided as available
on site. As an example, such overflow areas could be
provided in a well drained flat field adjacent to the
existing visitor parking area. Parking shall meet the
regulations established in the Zoning Ordinance for the
City of Charlottesville or the Albemarle County Zoning
Ordinance (whichever applies to the site).
7. Bicycle Parking: Provide bicycle parking in a manner
consistent with the recommendations of the "Bicycle
Plan for the City of Charlottesville and Albemarle
County".
PROCEDURAL STRATEGIES
1. Maximize Use of Existing Space: Maximize existing
office space to the greatest extent possible. All
alternatives to improve space efficiency such as a
central filing system, microfilming of records,
reducing furniture size, etc. shall be considered
before additional space is deemed necessary. Before
additional office space is deemed appropriate, an
independent evaluation should be conducted to justify
the need for new space. This should be accomplished by
studying employee space and storage needs. If it is
determined that a new facility is needed and cannot be
provided for in existing space, the space that is
vacated should be assigned a new user and renovation
should take place if needed. When evaluating the cost
of new construction, the cost of renovating vacated
space should be considered.
2. Office Space Demand: Utilize the findings of an
independent evaluation to determine if additional
office space is required.
3. New Office Space Development: Before a new facility is
constructed, analyze the costs vs. benefits of leasing
or purchasing nearby office space in lieu of new
construction. Those departments that function
independently and are not closely related to other
departments or are non-County departments shall be
considered first for leased space. Also, the
construction of government satellite facilities in high
population centers within the County shall be
considered for certain government functions.
NEEDS ASSESSMENT (PRELIMINARY)
DEPARTME T 1990 CURRENT SPACE REQ. DIFF.
EMPLOYEES NSF 1990 (BASED +1-
FT/PT ON 250 NSFI (1990)
EMPLOYEE)
Alb. Co. Service Auth. 21 5,031 5,250(21) -219
Board of Supervisors 4/1 882 1,000(4)1 -118
County A torney N/A N/A N/A N/A
County E ecut i ve 7 2,179 1,750(7) +429
Credit U ion 1 200 250(1) -50
Educatio 53 13,218 13,250(53) -32
Engineer ng 10 1,654 2,500(10) -846
Finance 45/3 9,406 12,000(48) -2,594
Informat on Services 16 3,243 4,000(16) -757
Inspect i n 19 2,846 4,750(19) -1,904
MlI1icipa Band 1 690 250(1) +440
Parks & ecreation 17/111 1,799 1,250(5)2 +549
Persome 14 2,300 3,500(14) -1,200
Plaming Conm. Dev. 15/5 4,412 5,000(20) -588
Pol ice 0 partment 84/10 4,789 23,500(94) -18,711
Registra 213 588 750(3) -162
Social S rvices 51/6 8,982 14,250(57) -5,268
Soil Con . Service 5/1 808 1,500(6) -692
Staff Se vices 14/2 2,462 1,500(6) +962
USDA-ASC 2/1 628 750(3) 3 -122
USDA-FHA 5 1,242 1,250(5) -8
Va. Coop Ext. 10/11 3,036 5,250(21) -2,214
Zoning 8 1,352 2,000(8) -648
TOTALS
404/154
71,747
105,500(422) [33,753]* 517/119
125,500(502)
PROJECTED
STAFF/2000#
FT/PT
SPACE REQ.
2000 (BASED
ON 250 NSF I
EMPLOYEE
30
4/1
6
8
1
64
15
50
20
22
1
19/111
17/2
18/3
125
4
58
6
18
3
5
12/2
11
7,500(30)
1,000(4)
1,500(6) 4
2,000(8)
250(1)
16,000(64)
3,750(15)
12,500(50)
5,000(20)
5,500(22)
250(1)
2,000(8) 5
4, 750( 19)
5,250(21)
31,250(125)
1,000(4)
14,500(58)
1,500(6)
1,750(7)6
750(3)
1,250(5)
3,500(14)
2,750(11)
1 Does nc t include 1 eq:>loyee at home.
2 Only 5 of the employees listed work in the building.
3 Only s aff assigned to office spaces have been included.
4 It is xpected that the County Attorney's Office will move to the main
bui ding by the end of the decade.
5 Only 8 of the employees are expected to work in the office.
6 Only 7 of the eq:>loyees are expected to work in the office.
( ) Numb r of employees requiring office space.
FT/PT - ull TimelPart Time Employees
[ ]* Inc icates the estimated 1990 office space deficiency based on providing 250 NSF per Employee
[ ]** II\dicates the projected 2000 office space deficiency based on providing 250 NSF per Employee
# projec staff for 2000 is based on a survey conduced by the County Executive's Office.
DIFF.
+ I -
(2000)
-2,469
- 118
-1,500
+179
50
-2,782
-2,096
-3,094
-1,757
-2,654
+440
-201
-2,450
-838
-26,461
-412
-5,518
-692
+712
-122
-8
-464
-1,398
[53,753] **
In 1990, there were 422 occupants requiring office space in
the building. According to the staffing needs assessment
conducted by the County Executive's Office, the building
population could reach as many as 502 occupants by the end
of the decade. The existing net area of the building is
71,747 square feet and using the recommended standard of
providing 250 SF net per employee, an additional 33,753 SF
net was needed in 1990 to accommodate the current building
population. By the end of the decade, 125,500 SF net, or an
additional 53,753 SF net, will be needed to accommodate the
building population.
The preliminary needs assessment indicates that, in 1990,
the Police Department was deficient 18,711 SF net and it is
projected by 2000 that this department will be deficient
26,461 SF net. Office space for the Police Department is
the bulk of the new space needed. By the end of the decade
all other departments, excluding POlice, will require an
additional net area of 27,292 SF. Therefore, the Police
Department space needs represent approximately 49% of the
needed square footage by 2000.
Further analysis indicates that the Social Services, Finance
and Inspections Departments are experiencing a substantial
deficiency in office space. The Social Services Department
has a current office space deficiency of 5,268 SF net and
the Finance and Inspection Departments have a current office
space deficiency of 2,594 SF net and 1,904 SF net,
respectively. The Virginia Cooperative Extension Office has
a current office space deficiency of 2,214 SF net; however,
it is expected that their part-time work force will decrease
during the next few years, thereby decreasing office space
demand.
Also, by 2000 if new office space is not provided, it is
projected that 20 of the 23 departments will be deficient in
office space and 8 of the 23 departments will be deficient
by at least 2,000 square feet net.
RECOMMENDATIONS
*
On an ongoing basis, provide office space need in a
manner consistent with the Procedural Strategies.
*
If deemed necessary by the findings of an independent
evaluation, provide altered and/or additional space in
accordance with this assessment.
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County of Albemarle
EXECUTIVE SUMMARY
I'
AGENDA AGENDA DATE:
Informa strategic Plan September 2, 1992
ACTION:
for
Board's
CONSENT AGENDA:
ACTION:
ATTACHMENTS: Yes
STAFF C
Messrs. Huff & Kruger REVIEWED BY:
iTEM"' ER:
((p. am.' 340
INFORMATION: X
INFORMATION:
to understand the direction of the County's Information Services Department, the
quested that staff prepare a summary to be reviewed by a committee made up of Mr.
and Mr. Bain. This report is intended, in very general terms, to outline the
n and focus of technology related issues facing General Government and Schools and
ee of interaction between the two.
The Boa d's committee has reviewed two drafts of the report and is forwarding this final
report 0 the full Board for its review.
As part of the FY 93-95 initiatives, staff has provided a separate report on the status of
the Dev lopment Tracking System (DTS) with more detail regarding the implementation of this
system oftware being developed in-house.
Staff recommends that the Board accept the report as presented.
jbt
92.123
.
, ,
REPORT ON TECHNOLOGY PLANS FOR FY 93 THROUGH FY 95
SEPTEMBER 2, 1992
PURPOSE
The purpose of this report is to provide the Board of Supervisors
with a statement of the direction for technology being planned
within Albemarle County. It will also comment on how recent
changes in responsibility will affect Information Services. These
new responsibilities will accelerate the need for organizational
changes within Information Services and the need to learn now
about technologies which will be needed for future County wide
projects. Furthermore, Information Services will be able to
provide common direction and vision for technology development to
the entire County.
NEW RESPONSIBILITIES
During August 1992, Information Services received additional
responsibilities for supporting all of the School Division's
administrative automation, instructional automation and
instructional technology. The administrative area includes
support for all computer equipment used by administrative staff in
both the Central Office and in the schools, plus support for the
"Schools Administrative Student Information" system. This area
had been supported by Information Services during FY 92 on a
temporary basis. The instructional area includes support for the
school library system, the instructional computer labs, all other
instructional computer equipment and support for instructional
technology within the classroom. We will be working with School
administrators responsible for curricula and with teachers on
technology for the classroom.
This new responsibility represents a WIN - WIN opportunity for
both the School Division and for General Government. Schools gain
because there will be:
1. more staff to support Schools' automation requests and
problems;
2. backup staff who will become knowledgeable in School
automation areas; and,
3. experience and expertise in additional areas to enhance
School Division environments.
The County General Government gains because Information Services
will:
1. learn about technology now being used by the School Division
which will benefit County departments in the future; and,
2. be able to learn from the experience and expertise of
the 3 new employees who are now in the Support Team.
PAGE 1
"
EORGANIZE INFORMATION SERVICES
nformation Services will be reorganizing in order to meet the
eeds of the new responsibilities previously mentioned and the
emands created by connecting computers throughout the County to
he County Office Building ("COB") ,computers.
his reorganization is now under evaluation and is focusing on
ptimizing the talents of current staff to help us meet these new
hallenges.
ONNECT COMPUTERS THROUGHOUT THE COUNTY
uring the next three years Information Services will attempt to
mprove connection of the "COB" to all school buildings and
elated facilities. Current applications will be modified to
rovide improved access from the schools and from all departments.
ote - see next section, "APPLICATIONS BEING DEVELOPED AND
ODIFIED", for explanations about these software changes.
oday, schools send data on paper documents to Personnel, Payroll
nd Finance via the School Division's "pony" courier system for
ntry into the various computer systems. When data reaches the
'COB" it is distributed to the departments with the mail. In
ssence, the data is entered twice. First it is entered onto a
aper "input" document and later "re-entered" onto the computer by
he departments' staff. After reports are printed, they are
istributed to the schools' mail box in the "COB" mail room, and
hen, to the schools themselves by the "pony". Because of the
arious manual steps, receipt of data and reports may take from 2
o 3 days to arrive at the intended destination. With technology
ow available, the same information can be delivered in seconds,
ot days. If schools could access the computer systems directly a
umber of reports could be viewed electronically and, in fact, may
ot need to be printed as frequently.
access by the schools to "COB" computers is by slow (by
oday's standards) dial up modem lines. Many of the schools
equire use of a phone line for each employee attempting this
ccess. This environment is not the most efficient way to
perate. Use of newer technology offers faster and more reliable
ommunications.
summary of advantages for connecting County facilities include:
1. elimination of redundant activity because employees at each
school and department will be able to enter data themselves
rather then sending it to "COB". offices on paper to be
entered;
2. immediate availability of information at the schools and
departments eliminating need for a number of reports;
PAGE 2
3. improved financial and personnel management by school and
department supervisors since they will be able to obtain
needed data quickly about their own budgets and staff; and,
4. improved management over data lines.
s part of the project to connect corinty facilities to the "COB",
he computers in the "COB" will be connected together. This will
rovide increased ability to exchange information within the
"COB".
he results of the above activities should be: tighter cost
scrutiny over data lines and related equipment and reduced work
load through more efficient distribution.
PPLICATIONS BEING DEVELOPED AND MODIFIED
II applications are being developed -by the Information Services'
evelopment staff. The new responsibilities recently assigned to
Information Services are under the s~pport staff. support's
xpanded work load will not affect applications development.
EVELOPMENT TRACKING SYSTEM ("DTS") -
ork on the Development Tracking System ("DTS") is continuing.
oday, if a citizen is involved in the development of a piece of
roperty within Albemarle County, he..or she may have to
ommunicate with all 4 development departments (Planning,
ngineering, Zoning and Inspections) to find out the current
tatus of a project. The purpose of "DTS" is to simplify this
rocess. No longer will the citizen have to visit many offices to
et their answers. Our ultimate goal is to provide efficient
utomation for a centralized permit and application processing
ffice. "DTS" will provide development departments and other
epartments with access to key information needed. In the future,
hese same citizens may be able to directly access their own data.
ote: Part of "DTS" has been in operation for about one year.
ost of Inspection's permit processing has been completed.
ermits for buildings, electrical and plumbing are now in
peration. Plus, a data base on contractors is being maintained
hich integrates with all Inspection permits. It is anticipated
hat the "DTS" Status System will be ready for testing by the
epartments involved before the end of December, 1992.
MPLOYEE MANAGEMENT ("EMS") -
major project involves enhancements to the Employee Management
ystem ("EMS"), Albemarl,e's Personnel and Payroll system, to
mprove "ease of use" while creating.more functionality. Further
utomation to the merit performance system to allow administrators
he ability to fill in the "forms" on-line, instead of filling out
aper forms, would save time and paper and simplify the entire
rocess. Other potential enhancements to "EMS" may involve
PAGE 3
I
automation of manual check processing. "EMS" will provide schools
and departments with the ability to enter their own leave data
more simply and to enter some of their department's payroll data.
GEOGRAPHIC INFORMATION SYSTEM ("GIS") -
In the future, a Geographic Information System ("GIS") may need to
be implemented within the County. It will allow for automated
~apping, the pinpointing of various types of data for development
staff (such as environmental conditions) and for public safety
personnel (such as the location of hazardous materials). "GIS"
offers an opportunity to become more efficient in both our daily
and long term operation. This technology continues to be under
~eview by Information Services. But, today the cost is too high
for us to request funding.
IKEEPING THE COMPUTER AVAILABLE (UP TIME)
~s more staff begin to access data on the mainframe and other
"COB" computers, Information Services must provide higher levels
pf performance and up time (available) for these environments.
During FY 93, an Uninterruptible Power System ("UPS") will be
installed. This will allow the mainframe and other key processing
~quipment to continue to run during brief electrical outages.
~esides supporting the goals for better service with improved up
ltime, an "UPS" will also help protect equipment from problems
breated by electrical fluctuations."
PAGE 4
I
PLANNED ACTIVITIES FOR TECHNOLOGY
IFY 93:
. Complete Development Tracking System ("DTS") Status System
. Reorganize the Department of Information Services
. Connect (network) "COB" computers" together
. Connect "COB" computers to a school as a demo, then, to
additional schools
Modify applications, such as Personnel/Payroll, to work in
County wide environment
. Modify the Media Center Reservations System to provide better
access and new functions
. Install County wide Electronic Mail ("E-MAIL")
. Install an uninterruptible Power System ("UPS")
FY 94:
. Modify the Financial Management to include On-line Purchase
Orders
. Connect "COB" computers to additional schools
. Test products which reduce paper.storage and filing
(" imaging")
i;ty 95:
. Connect "COB" computers to remaining schools
. Evaluate the costs/benefits for a Geographic Information
System ("GIS")
PAGE 5
COUNTY OF ALBEMARLE
MEMORANDUM
Robert W. Tucker, Jr., County Executive ^~
Robert B. Brandenburger, Assistant County Executiv~/\4}
August 20, 1992
Information Services Supported Development Initiatives
e development department heads and I have been looking at
merous ways to improve the services we provide to the public,
e development community, other staff, other interest groups,
d the Planning Commission/Board of Supervisors. These have run
e gamut from policy issues to the more specific details of our
rious administrative and technical processes. The following
ocess issues were identified as areas for improvement:
o Communications and information dissemination
o Responsiveness to public and/or applicant inquiries
o Training and staff development
o Streamlining to achieve higher quality, accuracy,
quicker turnaround
o Staff participation in our problem solving and
improvement efforts
o Identification of customer service as a primary objective
LOPMENT INFORMAT 0 REVIEW
ese discussions have lead to some specific tasks for further
view and study. One of these was the formation of a
velopment Information Review Committee made up of myself and a
presentative from the departments of Planning/community
velopment, Zoning, Inspections, Engineering, Water Resources,
al Estate, Information Services, and the Albemarle County
rvice Authority. This group initially undertook an examination
the following:
o Establish flowcharts for all our major processes
o Identify current inventory of computer hardware/software
o Identify our non-computer information resources within
each department
o Establish a baseline understanding of the Development
Tracking System ,
o Identify all applications and other development related
paperwork required by applicants and staff in performing
our functions
o Establish a working knowledge of the potential of state
of the art technology that may be applied to our
processes/services
o Establish a baseline of our technology/computer
proficiency among all staff members
o Identify information needs within each department
o Identify cross-department information needs
looking at ways to improve our processes, the DIRC focused on
derstanding the current capability of DTS and then identifying
ture applications for DTS.
C rrent Status: DTS is online with three files: Building Permit
F'le, Plumbing Permit File, and the Contractors File. Only the
B ilding Permit File and Contractors File are extensively used at
t is time. The Plumbing Permit File is inactive and the
M chanical Permit File and Electrical Permit File have been on
h ld. This decision was based on the need to refine the
B ilding Permit File which is the parent file for the others.
T is involves re-evaluation of the purpose for each file and then
r fining the structure of the files before investing considerable
p ogrammer manhours. This re-evaluation is in progress and
s ould be completed by September 29th. These will then be
p ioritized with other needed applications and a schedule will be
c ordinated with Information Services.
w Applications: In the past three months the DIRC developed a
te Plan File that is due to go online on September 1, 1992.
is file will show the real-time status of all site plans with
levant information from all affected departments. Information
n be retrieved by any staff member with computer access in
sponse to either internal questions or more importantly to any
plicant questions.
ditional DIRC Projects: The DIRC has also identified the
llowing projects to potentially begin during the remainder of
1992:
o Develop a Subdivision File similar in concept to the site
Plan File
o Begin to update the needs assessment and feasibility of a
GIS in conjunction with Information Services staff
o Develop a detailed plan for a centralized filing system
to be shared by all development departments
o Develop a feasibility plan for a central permit and
information office
o Identify equipment, space, and training needs to support
the above
F ture projects for the DIRC:
o Re-evaluate the Building Permit File and then
prioritize the development of the plumbing, electrical,
and mechanical permit files.
o Examine automation to support cost effective efficiencies
in reducing labor intensive processes such as:
Application intake, data entry, building inspection
scheduling and tracking, complaint recording and
investigation.
o DTS modules for ZMA, Special Use Permits, Comprehensive
Plan Amendments
o Review of the Bond database for possible enhancements
o Identification and improvement of mapping processes
o Automation of inspection scheduling and tracking
o Automation of complaint processing
o Streamlining data entry processes
e goal of any automation is to improve our processes and the
timate quality of what we do at an acceptable cost to the
xpayers. All too often computer files/databases are created
d become self serving. Our goal is for any automation of our
ocesses to be flexible, maintainable, accurate, responsive and
ilized. The focus is to develop systems that support our
c rrent and future daily needs and not create a data intensive
f'le that doesn't improve the quality of our services.
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County of Albemarle
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EXECUTIVE SUMMARY
TITLE: strategic Plan -
tion Services
AGENDA DATE:
June 3, 1992
ITEM NUMBER:
~;~~' c { c: ~;. ::,:> ,7(;'
Presentation of
Computer Plans and
School System
ACTION:
INFORMATION: ----X-
CONSENT AGENDA:
ACTION:
INFORMATION:
ATTACHMENTS: X
REVIEWED BY:
With the Board's concurrence, Mr. Bain and Mr. Bowerman were chosen to form a
ee to review the direction of our Information Services Department, specifically as it
to several large projects in progress, as well as the ability of the schools to
and share information with the County's mainframe. The attached report is presented
onse to the specifics identified by the committee.
DISCUS ION: During 1992-93, much emphasis will be given to connecting the County's and
School's computer equipment together so as to share information, as well as efficiencies in
preven ing redundancy. One of the primary goals is to permit data to be entered directly by
users 0 as to reduce paper flow, hard copy storage, and data entry personnel requirements.
The te hnology involved in accomplishing the goals is changing almost daily and is being
closel monitored for cost effective solutions.
RECO ATION: Staff will be happy to respond to further questions, comments, and/or
sugges ions from the Board.
/bt
92.072
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REPORT TO THE BOARD OF SUPERVISORS ON AUTOMATION
JUNE 3, 1992
BACKGROUND
The purpose of this report is to provide the Board of Supervisors
with an automation plan or statement of direction for automation
within Albemarle County. Before the future can be adequately
understood; however, it is important to provide some information
about the past and how the current automation originated.
In 1981, the Department of Information Services was formed. At
that time the only automation in Albemarle County were reports
from batch systems provided by two outside companies for tax
billing and payroll. Initially Information Services was charged
with replacing these two applications with in-house systems. These
tasks were accomplished. In addition, application systems were
implemented on the County's mainframe for personnel, budget,
planning, finance and others. Departments who were responsible
for each application had on-line access to maintain and manage
their own data. Other departments who needed access to the data
in these applications received it.
In 1984, software was installed to provide departments with the
ability to easily create their own on-line queries and reports
without requiring programming efforts. Other software was
installed to improve efficiency of Information Services and user
staff. These software purchases normally reduced, or at least
delayed, the need for additional staff.
Departments began to acquire microcomputers to use word processing
and spreadsheet software. A number of these computers were
connected to the mainframe so that the same staff could access the
various mainframe files. Information Services installed software
which allowed data from the mainframe to be transferred to the
department's microcomputers for use in their software.
In the late 1980's, needs were identified to provide applications
at remote sites (away from the County Office Building, "COB").
These included: 1) delinquent tax information in the Clerk of the
Circuit Court's records room within the County Courthouse; 2)
Sheriff activity reporting within the County Courthouse; and, 3)
school building hands-on access to the School Media Center's
Reservation System. Applications were enhanced and created to
fulfill all 3 needs and the physical connection was made to the
Courthouse in 1989 and was phased into the County's Schools from
1990 through 1992. Librarians and teachers have reserved media
directly from the mainframe system and the Media Center has made
deliveries based on "pull lists" provided to the Media Center
daily. This provided the first link between the schools and the
"COB" and demonstrated the need for further connections for
exchange of computer related information.
PAGE 1
. ... I
Information Services has constantly evaluated the opportunities
which new technology offers. However, the latest technology has
usually been very expensive. In order to provide the County with
the best value for our dollar, many options have been weighed.
What Information Services has been guided by is "right costing".
To achieve this, older equipment has frequently been purchased
within the mainframe area to save hundreds of thousands of
dollars.
The history of Information Services and automation within the
County shows an evolutionary pattern, based on the balancing of
current and future needs with technology and available dollars.
THE FUTURE
The plan of direction for the next three years focuses around
improved connection of the "COB" to all school buildings. Current
applications will be enhanced to provide improved access for staff
at the school building and at the department level. Providing
connectivity between these facilities to access data on the School
Central Office Local Area Network or LAN*, school building LAN's,
and the mainframe is the major task at hand. Yet, eleven years
ago at the beginning of our department, the plan, then as now, was
to take advantage of current technology, where cost effective, to
provide better access to data.
The plan is evolving from departments having sole access and
maintenance of data within their systems; then, expanding access
to other departments so that those departments can view their own
data; and now, to other departments and schools participating in
the actual maintenance of their data within those systems. By
redistributing the work load to the end user some activities which
now are redundant can be eliminated. Today, schools complete
paper forms and, then, send them to Personnel, where the same data
would be entered by Personnel staff onto the computer. In the
future, schools will be able to enter data directly into the
computer themselves. The potential exists to, at least, delay
staff growth.
Applications for Personnel, Payroll and Finance will be modified
to reflect this distributed access of data. Schools and
departments will be able to enter their own leave data. Certain
payroll data and purchase requisitions may be entered directly
into the computer instead of filling in paper forms to be later
reentered on the computer. New functions will be added to these
and other applications by Information Services to give county
staff better paths to their information while retaining a secure
environment.
* - LAN's are groups of microcomputers connected by cable to a
centralized microcomputer running specialized software. This
software allows both software and data files to be shared.
PAGE 2
.
.. I
Work on the Development Tracking System ("DTS") is continuing.
Today, if a citizen is involved in the development of a piece of
property within Albemarle County, he or she may have to
communicate with all 4 development departments (Planning,
Engineering, zoning and Inspections) to find out the current
status of a project. The purpose of "DTS" is to simplify this
process. No longer will the citizen have to visit many offices to
get their answers. Our immediate task is to concentrate on
automation for a centralized permit and application processing
office. "DTS" will provide development staff and other
departments with access to key information needed. In the future,
these same citizens may be able to directly access their own data.
Note: Part of "DTS" has been in operation for about one year.
Most of Inspection'S permit processing has been completed.
Permits for buildings, electrical and plumbing are now in
operation. Plus, a data base on contractors is being maintained
which integrates with all Inspection permits. It is anticipated
that development of the "DTS" status System will be ready for
testing by the departments involved before the end of December,
1992.
A major project involves enhancements to the Employee Management
System ("EMS"), Albemarle's Personnel and Payroll system, to
improve "ease of use" while creating more functionality. Further
automation to the merit performance system to allow administrators
the ability to fill in the "forms" on-line, instead of filling out
paper forms, will save paper and simplify the entire process.
Other potential enhancements to "EMS" may involve automation of
manual check processing. And, as previously stated, "EMS" will
provide schools and departments with the ability to enter their
own leave data more simply and to enter some of their department's
payroll data.
There are numerous advantages to interconnect the school buildings
to the "COB". Improving communications and elimination of
redundant activities have been mentioned. This effort will also
provide an opportunity to lay the groundwork for better control of
resources. Our goal is to improve the operation of our various
software applications and to provide management over data lines.
The results should be: tighter cost scrutiny, reduced work load
(via redistribution of data entry) and greater data security.
The interconnection between county buildings will involve
utilization of several technologies including those within
telecommunications, mainframe architecture, LAN's and Wide Area
Networks or WAN's**. The exact details about how this
connectivity will take place are still being formulated. For over
a year Information Services has investigated numerous options.
** - WAN's are 2 or more LAN's, sometimes located in different
buildings, which are connected to each other to allow access
to software programs and data on different LAN's.
PAGE 3
.
..I
Frequently choices have been eliminated because they were too
complex or too costly to either acquire or to maintain.
Information Services is planning on the County's new telephone
switch helping with some part of the connectivity solution.
Integral to the tasks are routers and gateway hardware/software
which help the various networks (mainframe and LAN's) speak with
each other.
Because this technology is changing so fast and can be expensive,
the process will be a fairly slow, deliberate and carefully
evaluated one. To this end, the first efforts will be considered
trials and only when we are fully satisfied with the results will
a complete county wide project be targeted. Nevertheless, the
expectation is that this would take approximately three to four
years for a completed implementation. It is anticipated that
current or similar CIP funding requested for the next four years
should provide for the hardware and software required by these
efforts. Details within the CIP requests will have to be
re-prioritized.
The process will involve replacing a number of connections now in
place. This includes telephone lines used by the school libraries
to access the Media Center's Inventory on the County's mainframe,
with lines which would allow more staff on more computers access
capability. (Library lines can now be used only by a single
microcomputer within that library.)
As more staff begin to access data on both the mainframe and the
"COB" LAN, Information Services must provide higher levels of
performance and up time of these environments.
To meet these future demands, Information Services will be laying
the groundwork for a high performance WAN to handle an expanding
number of users. (The WAN will give staff on one LAN access to
data on another LAN. In essence, staff who are on many LAN's are
joined together to become one big LAN. The major objective is to
provide improved access to the "COB" LAN and mainframe.)
In addition, the mainframe is being prepared to accept a far
greater load. At this moment a new mainframe operating system
(VSEjESA) is being tuned after its mid April 1992 installation.
Mainframe software products have been upgraded to run under this
operating system and have been re-installed. A number of
mainframe hardware and software products have been eliminated and
replaced by fewer products for greater performance, simplicity and
reduced maintenance costs.
During FY 93, an Uninterruptible Power System ("UPS") will be
installed. This will allow access to the mainframe and other key
processing equipment during brief electrical outages. Besides
supporting the goals for better service with improved up time, a
"UPS" will also help protect equipment from problems created by
electrical fluctuations.
PAGE 4
.
In the future, a Geographic Information System ("GIS") may need to
be implemented within the County. It will allow for automated
mapping, the pinpointing of various types of data for development
staff (such as environmental conditions) and for public safety
personnel (such as the location of hazardous materials). "GIS"
offers an opportunity to become more efficient in both our daily
and long term operation. This technology continues to be under
review by Information Services. But, today the cost is too high
for us to request funding.
During FY 92, the current school administration has been
discussing ways in which Information Services can provide
additional support and management over the school administration
computer applications. As always, our staff looks forward to any
opportunity to provide greater service to the entire County. If
the role of Information Services is expanded, the new
interconnectivity will offer an excellent environment from which
to begin the process of providing common direction and oversight
for school and general government computer development.
Thus, the future Automation Plan for Albemarle County involves
connecting County buildings together so that information can be
shared by many members of the County staff. The plan will require
that old technology and new technology work together to provide a
satisfactory solution. It ultimately will be accomplished by a
lot of hard work. And, of course, it must have followed our
guiding principle of "right costing".
PAGE 5
I .. I
AUTOMATION PLAN FOR ALBEMARLE COUNTY
1991-1992: MODIFY MAINFRAME HARDWARE AND SOFTWARE FOR FUTURE
COUNTY CONNECTIVITY.
1. Simplify environment for increased performance
and reduced maintenance cost.
ACTIONS REQUIRED -
Eliminate the need for: the IBM 3720 front end
processor, NCP and SSP mainframe communications
software by changing the way that the Courthouse
and schools connect to the mainframe.
STATUS -
Completed.
2. Expand mainframe capability for increased
performance and improved reliability.
ACTIONS REQUIRED -
Upgrade mainframe operating system to VSEjESA.
STATUS -
Installation is complete. Tuning has begun and
is normally an on-going activity.
1992-1993: UPGRADE "COB" LAN ENVIRONMENT AND START COUNTY WIDE
CONNECTIVITY.
1. Create a Token Ring backbone to provide better
LAN host interconnectivity. Create a "COB" LAN
which includes access by all "COB" departments.
Note: This activity will provide a platform for
better reliability and faster performance for
today's and tomorrow's work load. In addition,
costs for microcomputer software can be reduced
by allowing microcomputers to share software on
the LAN.
ACTIONS REQUIRED -
Replace NOVELL SNA gateway software with NOVELL
SAA software. Add Token-Ring cabling throughout
"COB". Install file server with NOVELL
NETWARE 3.11 software.
STATUS -
Plan to begin 08/92. Estimated target is 12/92.
2. Enhance building to building connectivity.
ACTION REQUIRED -
Install routers onto the "COB" LAN backbone and
at the first school buildings. Modify
telecommunications lines.
STATUS -
PAGE 6
~
Plan to begin 10/92. Estimated target for trial
to start around 11/92. Once a trial has
successfully been completed, the new connection
methodology will be spread to about 6 additional
schools by 06/93.
3. Upgrade applications (software systems).
ACTION REQUIRED -
Enhance the Personnel/Payroll system ("EMS" -
Employee Management System) to provide
distributed leave and payroll input by Schools.
STATUS -
Plan to begin 07/92. Estimated target is 07/93.
ACTION REQUIRED -
Create the "DTS" Status System.
STATUS -
Planning sessions began 02/92 and staff will
continue design specifications until about 07/92
when programming will begin. Estimated target is
01/93.
4. Add county wide communication's system.
ACTION REQUIRED -
Install an Electronic Mail ("E-MAIL") software
package onto our computer which could be accessed
by all employees including access from other
buildings and, eventually, from employees' homes.
STATUS -
Various products have been evaluated and several
have been tried. Estimated target for
installation is 12/31/92.
1993-1994: UPGRADE APPLICATIONS AND CONTINUE COUNTY WIDE
CONNECTIVITY.
1. Upgrade applications (software systems).
ACTION REQUIRED -
Create an on-line purchase order system allowing
departments and schools to key their own purchase
requests onto the mainframe directly. This
automation will reduce paper and eliminate delays
due to the transfer of paper (source) documents
to the purchasing department.
STATUS -
Plan to begin 07/93. Estimated target is 06/94.
2. If cost effective, create a county imaging
system. (Imaging provides integrated access to
various types of medium such as mainframe,
microcomputers, LAN's and source documents.)
ACTION REQUIRED -
PAGE 7
Install imaging software and an optical storage
device.
STATUS -
Plan to begin 01/94. Estimated target is 08/94.
3. Enhance building to building connectivity.
ACTION REQUIRED -
Install routers at the next group of school
buildings. Modify the telecommunications lines.
STATUS -
This is a continuation of the effort from 06/93
and will be on-going throughout the entire Fiscal
Year. About 8 more schools should be connected
by 06/94.
1994-1995: COMPLETE COUNTY WIDE CONNECTIVITY.
1. Enhance building to building connectivity.
ACTION REQUIRED -
Install routers at the remaining group of school
buildings. Modify the telecommunications lines.
STATUS -
This is a continuation of the effort from 06/94
and will be on-going throughout the entire Fiscal
Year. Target for completion is 06/95.
NOTE - There will be hundreds of small to moderate projects
completed during the 92/93 through 94/95 period. Only major
efforts have been listed.
PAGE 8
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Form. 3
7/25/86
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Edward H. Bal , Jr
Samuel Miller
David P. Bowe man
Charlottesville
Charlotte Y H mphris
Jack Jouett
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COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-584"3 FAX (804l972-4060
M E~M 0 RAN DUM
Forrest R. Marshall. Jr.
Scottsvil1e
Charles S Martm
Rivanna
Walter F. Perkins
While Hall
TO
Patrick K. Mullaney, Director
Department of Parks and Recreation
Lettie E. Neher, Clerk, C~
September 4, 1992
M:
E:
JECT: Earlysville Forest Park Committee
At its meeting on September 2, 1992, the Board approved formation
of the Earlysville Forest Park Commiteee and authorized the
COI ittee to proceed with developing a master plan for an 8.56 acre
pa cel located near Earlysville Forest.
Th Board approved the following persons for appointment to the
Co ittee:
Mr. Walter F. Perkins
Mr. Thomas Jenkins
Dr. Andrew MacFarlan
Mr. Stan Tatum
Mr. Patrick Mullaney
Ms. Marcia Joseph
LE :ec
cc Robert W. Tucker, Jr.
Richard E. Huff, II
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EXECUTIVE SUMMARY
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AGENDA ITLE:
Earlysv lIe Forest Park Area
AGENDA DATE:
September 2, 19~2
~'rBM . NUMBER':
q,} . (rjlij 'fStll
ACTION:--1L-
INFORMATION:
SUBJECT
Request
Departm
an 8.5
Earlysv
PROPOSAL RE UEST:
for the Parks
nt to proceed with
acre piece of
lIe Forest
and Recreation
a master plan on
property near
CONSENT AGENDA:
ACTION:
INFORMATION:
STAFF C
Messrs.
ATTACHMENTS: Yes
Huff, Mullaney
REVIEWED BY:
BACKGRO
The Cou ty presently owns 8.56 acres of park property near Earlysville Forest. There appears
to be c nsiderable interest by local residents to develop a plan for this property's use as
well as several offers to provide labor to assist in its cleanup. Money has been
appropr ated for design of a master plan, survey work and other related costs.
DISCUSS ON:
Staff i requesting that the Board of Supervisors give approval to develop a master plan for
the sit to be brought back to the Board for approval.
ATION:
commends that a committee made up of the Board member and Planning Commissioner from
e Hall District be appointed as well as Dr. Andrew MacFarlan, Mr. stan Tatum, Mr.
Patrick Mullaney, and Ms. Marcia Joseph. This Committee's purpose would be similar to the
process used to develop the Whitewood Road Committee in that a master plan would be developed
and pro osed that would involve a great deal of community input into the final product.
92.lls
,,' "'lY OF A L8''-~ ' "'.. '-
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1992
COUNTY OF ALBEMARLE
Parks and Recreation Department
County Office Building
401 Mcintire Road
Charlottesville. Virginia 2290 14~)()6
Telephone (R04) 296~)S4h
MEMORANDUM
Richard E. Huff II, Deputy County Executive
Patrick K. Mullaney, Director, Parks and Recreation/~/J.7
.
.
County Park Property near Earlysville Forest
August l7, 1992
Enclosed please find a letter from Dr. Andrew Macfarlan
r questing the County to consider developing a master plan for the
8 56 acre County park property near Earlysville Forest.
Dr. Macfarlan feels that if a plan is developed there would be
gnificant amount of interest by the community to help implement
e plan. I envision that this property will be developed similar
the Whitewood Road property in which case the community can
ovide the labor to clear trails and underbrush.
We already have appropriated $5,000 in our CIP from 91-92 for
e purpose of developing a master plan. I think we can receive
blic input and develop a plan using County staff and volunteers
d use these funds for any survey information we might need or
wards actual construction. I would recommend that Marcia Joseph
asked to work with me on this project.
I recommend one of two methods for receiving input to develop
a master plan. One would be the formation of a formal committee
1 ke the Whitewood Road Committee. The second would be for County
s aff to hold two public meetings at Broadus Wood School, one
b fore developing a draft of the plan, and one to review the draft
t fine-tune it prior to submitting it to the Board. I think
e'ther method would work; please advise me on which is preferred.
I
R chard E. Huff II, August 17, 1992
Page 2
I the Board does decide on a formal committee I would like to
s~ggest two persons as potential volunteers. One of course would
be Dr. Macfarlan, the other would be Stan Tatum, a local land
p anner. Both have been interested in the project for some time
now.
I would recommend that this item be scheduled for discussion
bJT the Board of Supervisors so we can receive direction on how to
p oceed. Enclosed also is a plat showing the location of the
p operty at the entrance to Earlysville Forest.
C(~: Andrew Macfarlan
Stan Tatum
Marcia Joseph
Amelia G. McCulley
David Benish
m'
F~mily Care
nI
Infants &
Children
g
Elderly
B
Womens
He~lth
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Hospital
Care
.
Injuries &
Accidents
a
Preventive
Medicine
r;
Counseling
JJ
Industrial
Medicine
III
Health
Maintenance
& Promotion
Earlysville Family Health Center, Inc.
O. Andrew Macfarlan, M.D.
Timothy B. Short, M,D.
July 14, 1992
Patrick K. Mullaney
Albemarle County Parks
and Recreation
Albemarle County Office Bldg,
401 McIntire Road
Charlottesville, VA 22902
RE:
County Property near Earlysville Forest
jor possibie developmem of Park site.
Dear Pat:
My thanks to you, Amelia, David, and Marsha for coming out and reviewing the
ideas that we have had for development of this area. To summarize the situation again
for you, there are a group of individuals who have been interested in trying 10 get this
corner of the entrance of Earlysville Forest developed into a community gathering and
recreation site.
Our idea has been the land which has been designated as future county park
property could be developed into a very nice combination of a hike and jog trail,
simple playground facility, small shelters and picnic tables. Some clearing of the
undergrowth in this area would also be necessary but would not be too difficult. This
would leave a very pretty natural site with undulating land, lots of large trees, and
access to the area from both Stillwater drive and possibly from Bent Oaks Drive.
As we discussed, I would also recommend that the County approach the Craigs
about the possibility of granting their remaining land on the commercial area 10 the
County to attach to this Park or perhaps offer to sell it to the County for a reduced
price.
I am certain thai if the County was able to present a landscape and park plan
for this area but could only fund a portion of it that the community would be willing
to put ill sigllificallt hours of work in order to make this a useful area. Thank you for
being willing to come out and to hear uur ideas. I am very much willing to be involved
ill a committee as are numerous other people in the area. If I can provide any
information to you, the Planning Department, the Board or whoever else might be
appropriate, I would be happy to do this. Please let me know what ever else 1 can do
at this point. Thanks for your concern.
S incerel y,
D. An~U'lan, M. D.
DAM: dr
Routes 743 & 660, Earlysville, Virginia 22936 804.978.2126
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No further subdivision permitted without
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GLOECKNER. LINCOLN. A OSBORN" DIe
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COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R, Marshall, Jr.
Scolt5vil1e
Edward H, Bai , Jr.
Samuel Miller
David p, Bower an
Charlottesville
Charles S, Martin
Rivanna
Walter F, Perkins
White Hall
September 9, 1992
Ms. Marcia Joseph
11 0 Fox Ridge Drive
Ch rlottesville, Virginia 22901
r Ms. Joseph:
At the Board of Supervisors meeting held on September 2,
2, you were appointed to the Earlysville Forest Park
ittee. All future correspondence, inCluding scheduling of
tings, will be forthcoming from Mr. Pat Mullaney, Director of
ks and Recreation.
On behalf of the Board, I would like to take this
ortunity to express the Board's appreciation for your
lingness to serve the County in this capacity.
Sincerely,
O~
David P. Bowerman
Chairman
DP /jnh
cc: Pat Mullaney
Lester A. Wilson, III
David p, Bower an
Charlottesville
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R, Marshall. Jr.
Scottsville
Edward H. Bai , Jr,
Samuel Miller
Charles S, Martin
Rivanna
Walter F, Perkins
White Hall
September 9, 1992
Mr. Stan Tatum
P . . Box 1606
C rlottesville, Virginia 22902
Dear Mr. Tatum:
At the Board of Supervisors meeting held on September 2,
1992, you were appointed to the Earlysville Forest Park
C ittee. All future correspondence, including scheduling of
m etings, will be forthcoming from Mr. Pat Mullaney, Director of
P rks and Recreation.
On behalf of the Board, I would like to take this
o portunity to express the Board's appreciation for your
w'llingness to serve the County in this capacity.
Sincerely,
0:/
David P. Bowerman
Chairman
Pat Mullaney
Lester A. Wilson, III
Edward H, Bai , Jr,
Samuel Mille
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R, Marshall, Jr.
Scottsville
David p, Bowe man
Charlottesvill
Charles 5, Martin
Rivanna
Charlotte y, H mphris
Jack Jouett
Walter F, Perkins
While Hail
September 9, 1992
Dr. Andrew MacFarlan
43 0 Saddle Court
Ea lysville, Virginia 22936
r Dr. MacFarlan:
At the Board of Supervisors meeting held on September 2,
1992, you were appointed to the Earlysville Forest Park
Co ittee. All future correspondence, including scheduling of
me tings, will be forthcoming from Mr. Pat Mullaney, Director of
Parks and Recreation.
On behalf of the Board, I would like to take this
o ortunity to express the Board's appreciation for your
willingness to serve the County in this capacity.
Sincerely,
O~~
David P. Bowerman
Chairman
D
c Pat Mullaney
Lester A. Wilson, III
Edward H, Sai , Jr.
Samuel Miller
David p, Sowe man
Charlottesvill
Charlotte y, H mphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R, Marshall, Jr.
Scottsville
Charles S, Martin
Rivanna
Walter F, Perkins
White Hall
September 9, 1992
M . Thomas Jenkins
P O. Box 122
C ozet, Virginia 22932
Mr. Jenkins:
At the Board of Supervisors meeting held on September 2,
92, you were appointed to the Earlysville Forest Park
rnmittee. All future correspondence, including scheduling of
etings, will be forthcoming from Mr. Pat Mullaney, Director of
rks and Recreation.
On behalf of the Board, I would like to take this
portunity to express the Board's appreciation for your
llingness to serve the County in this capacity.
Sincerely,
c[)~
David P. Bowerman
Chairman
c Pat Mullaney
Lester A. Wilson, III
Edward H, Bain Jr.
Samuel Miller
David P. Bower an
Charlottesville
Charlotte y, Hu phris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 972-4060
Forrest R, Marshall, Jr.
Scottsville
Charles S, Marlin
Rivanna
Walter F, Perkins
White Hall
September 9, 1992
Mr. Walter F. Perkins
Ro te 3, Box 79
Cr zet, Virginia 22932
r Mr. Perkins:
At the Board of Supervisors meeting held on September 2,
2, you were appointed to the Earlysville Forest Park
ittee. All future correspondence, including scheduling of
tings, will be forthcoming from Mr. Pat Mullaney, Director of
ks and Recreation.
On behalf of the Board, I would like to take this
ortunity to express the Board's appreciation for your
lingness to serve the County in this capacity.
Sincerely,
CJ4~
David P. Bowerman
Chairman
DP /jnh
cc Pat Mullaney
Lester A. Wilson, III
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Form. 3
7/25/86
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V:ST,;;:l,U::"::', , , ' -.
ON --i:?:3Z.::t)'
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County of Albemarle
EXECUTIVE SUMMARY
AGENDA
VPSA Bo
Resolution
AGENDA DATE:
september 2, 1992
J:~M, HUMBJa:
tfr1{x!i;;{ ,550
ACTION:-1L-
INFORMATION:
CONSENT AGENDA:
ACTION:
INFORMATION:
STAFF C
Messrs.
Breeden
REVIEWED BY:
ATTACHMENTS:
BACKGRO
The atta hed resolution will set into motion the process necessary to borrow $1,710,000 from
the Vir inia Public School Authority for projects already approved in the 1992-93 Capital
Improve ents Plan budget plus an additional $1,173,047 to move the remainder of the work
planned at Broadus Wood Elementary School for 1993-94 into the 1992-93 year in order to take
advanta e of some contractor savings and to make several portable classrooms at Broadus Wood
availab e for other sites thus eliminating the need to purchase additional classrooms. (See
attache memo from Dr. Paskel to Mr. Tucker dated 8-19-92.) The additional debt service
payment (interest only) due in June, 1993 will amount to approximately $40,000 which can be
covered in the current year's budget from the fund balance. Currently, bond interest rates
are sti 1 very attractive with an anticipated rate of 6.5-7%. The acceleration of this
project will allow a completion of August, 1993 rather than during the school year as
previou ly planned (December, 1993).
RECOMME
Staff r
that the attached resolution be adopted.
92.121
-
At a regular meeting of the Board of Supervisors of Albemarle
C unty, Virginia, held on the 2nd day of September, 1992, at which
t'me the following members were present and absent:
PRESENT:
Mr. Edward H. -Bain, J~._ Mr. David P. Bowerman,
Mrs. Charlotte Y. Humphris, Messrs. Forrest R. Marshall, Jr
Charles s. ~artin and Walter F. Perkins.
ABSENT:
None.
t e following resolution was adopted by the following vote:
AYES:
Mr. Edward H. Bain, Jr., Mr. David P. Bowerman,
Mrs. Charlotte Y. Humphris, Messrs. Forrest R. .
Marshall, Jr., Charles S. Martin and Walter F. Perklns.
NAYS:
None.
RESOLUTION RATIFYING AN APPLICATION MADE TO THE
VIRGINIA PUBLIC SCHOOL AUTHORITY FOR A LOAN IN AN
APPROXIMATE AMOUNT OF $2,885,000
WHEREAS, the Board of Supervisors (the "Board") of Albemarle
C nty, Virginia (the "County"), in collaboration with the County
S ool Board, has determined that it is necessary and desirable for
t e County to undertake capital improvements for its public
sc ools;
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ALBEMARLE
Y, VIRGINIA:
1. The Board ratifies the filing of an application by the
nty Executive and the County School Board to the Virginia
lic School Authority for a loan to the County in an approximate
unt of $2,885,000 to finance capital projects for public
ools.
2. This resolution shall take effect immediately.
The undersigned Clerk of the Board of Supervisors of Albemarle
Co nty, Virginia, certifies that the foregoing constitutes a true
an correct extract from the minutes of a regular meeting of the
Bo rd held on the 2nd day of September, 1992, and of the whole
-
t ereof so far as applicable to the matters referred to in such
e tract.
WITNESS my signature and the seal of the Board of Supervisors
o Albemarle County, Virginia, this 2nd day of September, 1992.
..
c~-~~~
Albemarle County, Virginia
( EAL)
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UNTIL
Form. 3
7/25/86
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APPROPRIATION REQUEST
FISC L YEAR
92/93
NUMBER
920016
TYPE OF APPROPRIATION
ADDITIONAL X
TRANSFER
NEW
ADVE TISEMENT REQUIRED ?
YES
NO ' X
FUND
DAY CARE
.-
PURP
FUND
OF APPROPRIATION:
OF JOINT UNITED WAY, COUNTY AND CITY DAY CARE PROGRAM.
XPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
**** *******************************************************************
1155 53110390055 ADMIN. FEE-ALB. COUNTY $5,199.00
1155 53110390056 ADMIN. FEE-UNITED WAY 33,791.00
1155 53110567910 UNITED WAY DAY CARE GRANT 220,944.00
1
$259,934.00
REVENUE DESCRIPTION AMOUNT
************************************************************************
2155033501160502 CITY OF CH'VILLE $65,105.00
2155033501160503 COUNTY OF ALBEMARLE 23,450.00
21550 3501160525 UNITED WAY MATCHING FUNDS 41,412.00
21550 3501330014 PASS THRU GRANT 129,967.00
TOTAL
TOTAL
$259,934.00
******************************************************************
COST CENTER:
VPA
SIGNATURE
DATE
OF FINANCE
/~~
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BOARD OF SUPERVISORS
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County of Albemarle
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lq92
EXECUTIVE SUMMARY
Federal Day-Care Pass-
AGENDA DATE:
September 2, 1992
ITEM NUMBER:
O~}, (iqO.X ;:,,:>;:1
./,-., "'1
ACTION:----1L-
INFORMATION:
CONSENT AGENDA:
ACTION:
INFORMATION:
STAFF C
Mr. Tuc
ATTACHMENTS: Yes (1)
/1/----
REVIEWED BY'/cyVV /
BACKGRO
Attache is an appropriation form authorizing the County to administer funds in the amount
of $259,934 for the Federal Day Care Pass-Through Fund, for which the County will be the
fiscal gent.
You may emember that with your approval, an administrative support agreement was signed back
in June, which authorized the County, the City of Charlottesville and the United Way Child-
Care Sc olarship Program to join together in order to pull down matching federal day-care
monies or child-care scholarships. Under this agreement, the county's contribution of
$23,450 0 United Way, the City's contribution of $65,105 to United Way and United Way's own
funds of $41,412 are pooled together to create a total fund of $129,967. This fund is then
matched y $129,967 in federal dollars for a total fund of $259,934 for fee-based child-care.
As fiscal agent for the total fund, the County needs to appropriate the total fund amount of
$259,93 All revenues from other sources, Le., United Way, the City and the federal
governm nt will be collected by the County in order to reimburse United Way for all child-
care sc olarship expenses. The only County revenue in the Pass-Through fund is $23,450,
which r fleets the County's prior appropriation to United Way in the FY 92-93 operating
budget.
RECOMME DATION:
Staff re ommends the appropriation of $259,934 as fiscal agent for the Federal Day-Care Pass-
Through Fund. Please feel free to call me or Ms White if you have questions on the
appropr'ation prior to the meeting.
92.113
cc: Wa e Trembley, United Way Child-Care Scholarship Program
Ka hy Ralston, Albemarle County Social Services Dept.
Li da Peacock, City of Charlottesville
I
.". 'It r
APPROPRIATION REQUEST
FISCl'L YEAR
92/93
NUMBER
920008
TYPE OF APPROPRIATION
ADDITIONAL X
TRANSFER
NEW
ADVEITISEMENT REQUIRED?
YES
NO " X
FUND
GENERAL
.
PURPC SE OF APPROPRIATION: ~,
VIRG NIA DISCOVERY MUSEUM AND PIEDMONT COUNCIL FOR THE ARTS.
I XPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
****;*******************************************************************
1100(79000560401 VA. DISCOVERY MUSEUM $1,000.00
1100(79000560410 PIED. COUNCIL OF THE ARTS 1,000.00
~
TOTAL
$2,000.00
REVENUE DESCRIPTION AMOUNT
****i*******************************************************************
2100(51000510100 GENERAL FUND BALANCE $2,000.00
TOTAL
$2,000.00
****i*******************************************************************
REQUISTING COST CENTER:
APPRC VALS :
DIRECTOR OF FINANCE
BOAR[ OF SUPERVISORS
COUNTY EXECUTIVE
SIGNATURE
~~
DATE
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County of Albemarle
EXECUTIVE SUMMARY
.'1 ~j \-~~ J ;q92
AGENDA ITLE:
Appropr ation - Virginia Commission for the
Arts Lo al Government Challenge Grant
AGENDA DATE:
september 2, 1992
''.,.-.' '. :. " c' i'<~/'; .c..,) ,
ITEM NUMBER:'''-
(,~?/] ,(~Ll/, :'; ~r:l '::>
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SUBJECT
Appropr
Challen
Commiss
Council
Discove
BACKGRO
Attache
for the
which s
respons
Commiss
evenly
92.110
ACTION:----1L-
INFORMATION:
PROPOSAL RE UEST:
ation of a $2,000 Local Government
e Grant from the V~rginia
on for the Arts to the Piedmont
for the Arts and The Virginia
y Museum
CONSENT AGENDA:
ACTION:
INFORMATION:
ATTACHMENTS: ( 1 )
White
REVIEWED BY:
D:
for your approval is an appropriation form allocating $1,000 to the Piedmont Council
Arts and $1,000 to The Virginia Discovery Museum. This additional appropriation,
pplements the County's local contribution to these two arts organizations, is in
to a $2,000 Local Government Challenge Grant awarded to the County from The Virginia
on for the Arts. Since receipt of the first grant in FY 88-89, the funds have been
ivided between these two local arts groups.
ATION:
appropriation request of $2,000 Local Government Challenge Grant for the Piedmont
of the Arts and the Virginia Discovery Museum.
.
APPROPRIATION REQUEST
FISC1L YEAR
92/93
NUMBER
920010
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW X
ADVElTISEMENT REQUIRED?
YES
NO X
FUND
SCHOOL
.
PURP( SE OF APPROPRIATION: 1>'
VA. (OMMISSION FOR THE ARTS GRANT FOR STONY POINT SCHOOL.
~XPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
**** *******************************************************************
1221 61101312500 PROF SERVICES-INSTRUCTIONAL $3,290.00
1 ~
TOTAL
$3,290.00
REVENUE DESCRIPTION AMOUNT
****,*******************************************************************
2200(24000240424 VA COMM ARTS GT #93-0242 $3,290.00
TOTAL
$3,290.00
****,*******************************************************************
REQUISTING COST CENTER:
APPRCVALS:
DIRECTOR OF FINANCE
BOARI OF SUPERVISORS
EDUCATION
SIGNATURE
DATE
~-~
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AUG 1 7 1992
"
ALBEMARLE COUNTY PUBLIC SCHOOLS
Memorandum
DEPT. OF FINANCE
August 12, 1992
0: Robert W. Tucker, Jr., County Executive
Robert W. Paskel, Division superintenden~
E: Request for Appropriation
At its meeting on August 10, 1992, the School Board accepted
he following two grants:
. A $3,290.00 grant for stony Point Elementary School from
the Virginia Commission for the Arts. This grant is
designed to center upon activities that will facilitate
student appreciation of the arts and development of a
variety of forms of self-expression that relate arts to
cognitive, emotional, and psychomotor growth. In addition
to the grant funding, Stony Point has committed $1,289.00
from their operating budget, $1,500,00 has been committed
from the Central Office Instructional Fund and the Stony
Point PTO will contribute $500.00. The objective of
this project is to promote a positive attitude towards
theatrical arts as a way of communication and to share
these processes and projects with the community.
. A $72,490.00 grant to continue the Special Education
Preschool Program in conjunction with the Westminister
Child Care Center and the UVA Curry School. The goal is
to continue quality preschool programming at Woodbrook and
Murray Elementary Schools for special need students.
It is requested the Board of Supervisors amend the
ppropriation ordinance to receive and disburse these funds as
isplayed on the attachment.
\smm
c: ~ Breeden
Lettie Neher
Tracy Holt
#
Rlevenue:
2~2000-24000-240424
Elxnenditure:
1~2211-61101-312500
Rlevenue:
2~3205-33000-330111
Elxnenditures:
1~3205-61108-112100
1~3205-61108-l14100
1~3205-6ll08-210000
1~3205-61108-221000
1~3205-61108-232000
1~3205-6ll08-312700
1~3205-6ll08-342000
1~3205-61108-390l00
1~3205-61108-601300
1~3205-6l108-800100
ALBEMARLE COUNTY PUBLIC SCHOOLS
1992-93 APPROPRIATION REQUEST
ARTISTS-IN-EDUCATION RESIDENCY GRANT
VA. Comm. Arts GT #93-0242
Prof. Services Instructional
SPECIAL EDUCATION PRESCHOOL GRANT
Special Education - Preschool
Salaries - Teacher
Salaries - Teaching Aide
FICA
Retirement
Dental
Professional Services - Consultant
Transportation - Private Carrier
Pupil Tuition - Private
Instructional Supplies
Machinery/Equipment
$3,290.00
$3,290.00
$72,490.00
$41,725.00
$ 2,250.00
$ 3,364.00
$ 3,241.00
$ 42.00
$ 1,880.00
$ 1,500.00
$13,680.00
$ 2,008.00
S 2.800.00
$72,490.00
.
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COUNTY OF ALBEMARLE
Department of Finance
401 McIntire Road
Charlottesville, Virginia 22901-4596
Telephone (804) 296-5855
MEMORANDUM
Robert W. Tucker, Jr., County Executive
Melvin A. Breeden, Director of Finance ~
August 24, 1992
Appropriation
Attached are the appropriation forms requested in Dr. Paskel's
dated August 12, 1992 (copy attached).
COUNTY OF ALBEr\~i~HLE
EXECUTIVi: OfFlC'E
D~TE
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APPROPRIATION REQUEST
FISC L YEAR
92/93
NUMBER
920018
TYPE OF APPROPRIATION
ADDITIONAL X
TRANSFER
NEW
ADVE TISEMENT REQUIRED ?
YES
NO X
FUND
- -
CAPITAL
..-
SE OF APPROPRIATION: ~,
IONAL FUNDING FOR BROADUS WOOD CONSTRUCTION PROJECT.
XPENDITURE
CENTER/CATEGORY DESCRIPTION AMOUNT
*******************************************************************
60201800605 BROADUS WOOD-CONSTRUCTION $1,271,567.00
60201999999 BROADUS WOOD-CONTINGENCY 94,000.00
60100950089 FIRE ALARM UPGRADE (37,520.00)
60202800902 BROWNSVILLE-MASONRY (10,000.00)
60215999999 AGNOR HURT-CONTINGENCY (145,000.00)
~
TOTAL
$1,173,047.00
REVENUE DESCRIPTION AMOUNT
**** *******************************************************************
2900 41000410500 LOAN PROCEEDS $1,173,047.00
TOTAL
$1,173,047.00
*******************************************************************
COST CENTER:
EDUCATION
SIGNATURE
DATE
OF FINANCE
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COUNTY OF ALBEMARLE
/iEf1i!t:.::
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MEMORANDUM
TO:
FROM:
DATE:
RE:
Robert W. Tucker, Jr., County Executive
Melvin A. Breeden, Director of Finance~
August 28, 1992
Capital Improvements - Broadus Wood
Based on Dr. Paskel's attached memo dated August 19, 1992, I
ve completed the attached appropriation form to accomplish his
quest.
This action would move funding from FY 93/94 in the amount of
$1,173,047 into FY 92/93. This would be accomplished by increasing
t e Fall 1992 VPSA Bond Sale and equal amount. This action has
b en requested by separate memo. In addition, the total project
w uld increase by $192,520 which would be funded by transfers from
o her projects as detailed in Dr. Paskel's memo.
Please contact me if you have any additional questions.
c Dr. Robert Paskel
COUNTY OF ALBEMARU-
';,.,~'
ALBEMARLE COUNTY PUBLIC SCHOOLS
!nCUTIVI 0"'01
Memorandum
August 19, 1992
TO: Robert W. Tucker, Jr., County Executive
Robert W. Paskel, Division Superintendent
RE: Capital Improvement Projects Transfer of Funds
At the meeting on August 10, 1992, the School Board voted to
equest the Board of Supervisors to transfer $192,520.00 from
xisting CIP projects to the Broadus Wood Project. This request
s being made because bids for the Broadus Wood project exceeded
he available construction funds. The firm of R. E. Lee and Sons
f Charlottesville is the apparent low bidder with a base bid of
1,864,720. This exceeds the available construction funds by
149,000. Additionally, we will require $94,000 (5%) for
onstruction contingency which creates a budget shortage of
243,612. We have "Value Engineered" the project to reduce the
riginal bid price by $51,092.00. After auditing existing and
ompleted projects, we have determined that funds are available
rom the fOllowing projects:
Brownsville Masonry Repairs..................$10,OOO
Fire Alarm Replacement.......................$37,520
Agnor-Hurt Elementary.......................$145.000
Tota 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $192 , 520 . 00
The contractor has offered us a reduction of $5,300. to
ccelerate the project by 4 months with a new completion date
pproaching August 20, 1993. In addition to reducing the project
osts, the advanced schedule would be a great advantage to the
chool Division, as four mobile classrooms will be available to
tilize at other locations during the 1993-94 school year, with a
otential savings of $120,000 should we be required to purchase 4
dditional units. If the new classroom space is available for
he beginning of the school year, we may be able to redistrict
nd reduce the overcrowding at Hollymead Elementary, which
urrently has an enrollment of 615 students. By advancing the
ompletion schedule, we will also reduce the time of disruption
o the school, caused by the construction, by 4 months.
Robert W. Tucker
~apital Improvement Projects
I\.pril 19, 1992
bage 2
The School Board would also like to request that
~onstruction funds be made available in the 1992-93 CIP Budget to
~ccelerate the project. The bid price is valid for 60 days and
iill expire on September 18, 1992. Therefore, we would like to
equest that these items be placed on the Board of Supervisors
~arliest appropriate agenda. Al Reaser, Director of Building
,Services, has conferred with Melvin Breeden, Director of Finance,
i nd they have determined that the most appropriate way to handle
he advance completion of this project is to have the $1,173,047
cppropriated this year, rather than in the 1993-94 CIP.
We appreciate your consideration of this matter, please do
lot hesitate to contact me, or Al Reaser at 973-3677, should you
equire further clarification of the matter.
I WP/LAR/sjc
1 ttachments
(c: L. Reaser, Building Services
M. Breeden, Finance
C. Hastings, Human Resources
I
I
BROADUS WOOD ELEMENTARY SCHOOL
VALUE ENGINEERING BID REDUCTIONS
~lectrical
Fixture Package................................... .$8,500.00
Change parabolic lens to standard lens
Change lamps from warm white to cool white
Virginia Power CTVT compartment at switchboard.......$800.00
Change feeders from copper to aluminum.............$6,342.00
Revise A.r.C.(Amp Interrupter Capacity)
spec. based on 100,000, this could be
reduced to 42, 000. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 6 , 000 . 00
~asonrv
Substitute rowlock sills for precast sills.........$2,625.00
~ .
site walls........................................ .$2,300.00
~ .
Glazed block and revise back up block..............$7,225.00
Change flashing specification to 50z asphalt
laminated copper................................... $1, 300 . 00
It .
~echanical
Minor insulation changes...........................$1,000.00
~. Controlls modification.............................$3,800.00
IUscellaneous
Ceramic wall tile in girls toilet Room A13 and boys
toilet room....................................... .$1,300.00
~ .
Change bollards from schedule 80 pipe to standard
schedule 40 pipe..................................... $500.00
~ .
Advance construction completion of the project and
allow alternate #1, (cafeteria, kitchen), to begin
sooner than shown on owner schedule................$5,300.00
1* .
Change bookcases and casework from prefinished red
oak to oak MCP (melemine) with plastic laminate
banding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $4,100.00
~OTAL: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 51 , 092 . 00
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.
. ,{l. E. ~e end Son,lnc.
1- BROADUS WOOD ELEMENTARY SCHOOL
CUMULATIVE MONTHLY BILLS - BASE BID ONLY
PROJECT START 9/15/92
Bill Due Payment
Bi 1 Date Amount
1b/1/92 10/25/92 S 71,000
1~/1/92 11/25/92 212,500
1~/1/92 12/25/92 354,000
1/1/93 1/25/93 496,500
2/1/93 2/25/93 744,000
3/1/93 3/25/93 908,500
4/1/93 4/25/93 1,089,500
5/1/93 5/25/93 1,222,500
6/1/93 6/25/93 1,364,000
7/1/93 7/25/93 1,453,000
/~sc:jakI3. 718
c ,
APPROPRIATION REQUEST
FISC f\L YEAR 92/93 NUMBER 920017
TYPE OF APPROPRIATION ADDITIONAL
TRANSFER X
NEW
ADVE ~TISEMENT REQUIRED ? YES
NO X
FUND GENERAL
..
PURP PSE OF APPROPRIATION: ~,
FUND NG FOR SHELTER FOR HELP IN EMERGENCY.
~XPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
****~*******************************************************************
1100~59000566600 SHELTER FOR HELP IN EMERGENCY $6,415.00
1100p11010999999 BOS-CONTINGENCY (6,415.00)
~
TOTAL
$0.00
REVENUE DESCRIPTION AMOUNT
**** *******************************************************************
$0.00
TOTAL
$0.00
****,*******************************************************************
REQUl STING COST CENTER:
APPR(VALS:
DIRECTOR OF FINANCE
BOAR[ OF SUPERVISORS
COUNTY EXECUTIVE
SIGNATURE
DATE
~.~
S?-.2?72
;?-f/'~~
.
,. ." , ' -" "J 2'" ,
..'.' 'd <<',n ",' , ,_ ,'"'>
, <' '- ..'). __ (.j I ,.-.",...'
ON ---"_ ~l--,,---:'--
County of Albemarle
EXECUTIVE SUMMAR Y
AGENDA ITLE:
Appropr'ation
Emergen y
Shelter
for Help in
AGENDA DATE:
September 2, 1992
'llTEt4!~J "
O/J / ~'()) c'':'-7
,/.~ . \.../ <' '_-:-~ ) ~
ACTION:---1L-
INFORMATION:
for l1elp in
share of a
CONSENT AGENDA:
ACTION:
INFORMATION:
ATTACHMENTS:
Yes (1)
REVIEWED BY:
l
92-93 budget worksessions, an additional $6,415 was approved for the Shelter for
Emergency (SHE) to fund the County's share of a new staff position, the Shelter
These funds were not appropriated to the Shelter at that time, but were placed in
d's account contingent on the City's funding for the position.
DISCUSS
During
$6,200
additio
funds,
ON:
inal worksessions, the City of Charlottesville awarded the Shelter an increase of
ver the City Manager's recommended 3% increase, with no stipulation as to how the
al money was to be spent. The Shelter intends to use Charlottesville's supplemental
Ius increased fund-raising monies, to fund the position.
ATION:
ipulations of the budget allocation have been met, staff recommends the transfer of
rom the Board's contingency account to the Shelter for Help in Emergency for the new
manager position.
92.116
-
APPROPRIATION REQUEST
FISC1L YEAR
92/93
NUMBER
920009
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER
NEW X
ADVE~TISEMENT REQUIRED?
YES
NO X
FUND
..'
GRANTS
PURP(~SE OF APPROPRIATION: ~
EMS ~ECRUITMENT AND RETENTION MINI GRANT.
~XPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
**** *******************************************************************
1550p10503500000 PRINTING & BINDING $1,341.40
1155~51050360000 ADV~RTISING 1,500.00
1155~51050600100 OFFICE SUPPLIES 1,998.60
"
~
TOTAL
$4,840.00
REVENUE DESCRIPTION AMOUNT
****~*******************************************************************
2155p24000240425 CATEGORICAL AID-STATE $4,840.00
TOTAL
$4,840.00
****~*******************************************************************
REQU~STING COST CENTER:
APPRDVALS:
FIRE/RESCUE
DIREPTOR OF FINANCE
BOARD OF SUPERVISORS
SIGNATURE
~y~
DATE
)5 ,-20-92-
~~~~
,
T :
F
D
.
.
LO doaur ____".n"=,'"',,,.<-.',.--,
,f"" \"1 fh /y;7/),-; ,'1,'-58
< ~ ~ ,-I I. _' ~Li;(_!J..,I.::"J,/~, _....~
COUNTY OF ALBEMARLE
Department of Finance
401 Mcintire Road
Charlottesville, Virginia 22901-4596
Telephone (804) 296,5855
MEMORANDUM
Robert W. Tucker, Jr., County Executive
Melvin A. Breeden, Director of Finance ~
August 20, 1992
EMS Recruitment and Retention Mini-Grant
tached is an appropriation request for funds for the 1992/93
S Recruitment and Retention Mini-Grant. The funds will be used
purchase brochures, inserts, posters, slide materials, VCR
pes, display board, print advertising, audio tapes and interest
rms.
is from the Virginia Department of Health, Division of
Medical Services.
is for $4,840. There is no required local match.
C py: Mike Schlemmer, Fire Rescue Coordinator
COUNTY OF ALBEMAF{Lfu.
'~:~
APPROPRIATION REQUEST
FISC L YEAR
91/92
NUMBER
910060
TYPE OF APPROPRIATION
ADDITIONAL X
TRANSFER
NEW
ADVE TISEMENT REQUIRED ?
FUND
YES
NO X
GENERAL
.'
SE OF APPROPRIATION: ~,
/92 YEAR END ADJUSTMENTS FOR OVER EXPENDITURES.
XPENDITURE
CENTER/CATEGORY DESCRIPTION AMOUNT
*******************************************************************
12030 PERSONNEL $8,300.00
21010 CIRCUIT COURT 1,000.00
21060 CLERK OF COURT 4,300.00
22010 COMMONWEALTH ATTORNEY 4,000.00
31020 SHERIFF 4,200.00
59000563000 DISTRICT HOME 1,100.00
81030 REDEVELOPMENT & HOUSING 1,100.00
.-
82030 SOIL & WATER 3,300.00
92010 REFUNDS 25,000.00
43000 STAFF SERVICES (4,200.00)
i _
TOTAL
$48,100.00
REVENUE DESCRIPTION AMOUNT
**** *******************************************************************
2100 51000510100 FUND BALANCE $48,100.00
BO
TOTAL
$48,100.00
*******************************************************************
STING COST CENTER:
FINANCE
SIGNATURE
DATE
OF FINANCE
hP~ ~n.4-
~,~
8-;;Z 7-:1' '--
;?~~/L-
OF SUPERVISORS
APPROPRIATION REQUEST
FIS 91/92
NUMBER 910061
TYP OF APPROPRIATION
ADDITIONAL X
TRANSFER
NEW
?
YES
NO '
X
CAPITAL
.'
SE OF APPROPRIATION: ..'
/92 YEAR END ADJUSTMENTS FOR OVER EXPENDITURES.
XPENDITURE
CENTER/CATEGORY DESCRIPTION AMOUNT
*******************************************************************
60203800650 CONSTRUCTION CROZET ELEM $2,440.43
60211800200 FUNR & FIXTURES STONY POINT 3,296.45
60213312300 PROF SER-ARCHITECTUAL YANCEY ELEM 694.00
60214580000 MISC EXP CALE ELEM 16,947.00
i ~
TOTAL
$23,377.88
REVENUE DESCRIPTION AMOUNT
**** *******************************************************************
2900 51000510100 FUND BALANCE $23,377.88
TOTAL
$23,377.'88
**** *******************************************************************
COST CENTER:
FINANCE
SIGNATURE
DATE
OF SUPERVISORS
~:~
go' ~ .,;z 7 - 9' .A!-
7-~~';'--
DIRE OF FINANCE
n;A
.,;,. li_
/).... "
, 1.__r:J[? - Yd
j,' ~?t1-(.)!ic)jj:3 51
COUNTY OF ALBEMARLE
rl', L.';
MEMORANDUM
TO:
FROM:
DATE:
RE:
Robert W. Tucker, Jr., County Executive
Melvin A. Breeden, Director of Finance ~
August 28, 1992
FY 91/92 Year End Adjustments
Additional appropriations are requested as follows for those
partments or projects that incurred overexpenditures in FY 91/92:
neral Fund
Appropriation Form #910060
1 Personnel
$ 8,300.00
UnemplOYment claims and staff development related to testing of
police job applicants.
2 Circuit Court
1,000.00
Expenditure for postal services related to juror survey.
3 Clerk of Court
4,300.00
Increased cost of deed book indexing service.
4 Commonwealth Attorney
4,000.00
Payoff of accumulated leave time associated with change of
staff due to election results.
5 Sheriff
4,200.00
Replacement of automobile during the year. This amount was
intended to be funded from excess funds in Staff Services and
as shown on appropriation form funds are being transferred from
Staff Services.
I
FY 91/92 Year End Adjustments
Page 2
E. District Home
1,100.00
Increased usage and actual billings from District Home.
7. Redevelopment and Housing
1,100.00
Settlement of lawsuit.
8. Soil & Water
3,300.00
Increased usage of overtime and determination that
employee was eligible for retirement and life insurance
benefits.
9. Refunds
25,000.00
Tax refunds resulting from personal property tax proration.
Also excess fees of Clerk's Office which are paid to the State.
Clerk Fee Revenue was over budget by a similar amo~nt.
Canital Imnrovement Fund
Appropriation Form #910061
1~ School Construction Projects
$23,377.88
Overexpenditures were incurred on the four projects detailed on
the appropriation form. These amounts represent last minute
corrections necessary to complete these projects.
Approval of these appropriations by the Board of Supervisors
i~ requested.
I
FISC L YEAR
TYPE OF APPROPRIATION
92/93
APPROPRIATION REQUEST
NUMBER
ADVE TISEMENT REQUIRED ?
FUND
PURP SE OF APPROPRIATION: ~,
REAP ROPRIATIONS FROM FY 91/92.
ADDITIONAL X
TRANSFER
NEW
YES
NO X
GENERAL
920013
XPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
**** *******************************************************************
1100 12010350001
1100 12010800700
1100 12140350000
1100 12140800700
1100 13020520100
1100 21020800200
1100 31013120310
1100 31013601100
1100 31013800100
1100 31013800101
1100 31040950054
1100 34000800100
1100 34000800300
1100 41000312700
1100 41000331901
1100 41000550400
1100 41000800200
1100 42040390001
1100 42040390011
1100 42040510430
1100 43000331200
1100 43000332100
1100 43000332200
1100 43000800100
1100 43000800201
1100 53012800200
1100 53013800201
1100 71000130000
1100 71000210000
1100 71011580411
1100 81010130000
1100 81010312700
1100 81010312701
1100 81010800201
1100081040800700
1100083000800700
ANNUAL REPORT
ADP EQUIP
PRINTING
ADP EQUIP
POSTAL SERVICES
FURN & FIXTURES
OVERTIME/SPEC EVENTS
UNIFORMS
MACH & EQUIP
MACH & EQUIP-REPLACE..
E911 IMPLEMENTATION ~ ~
MACH & EQUIP
COMM EQUIP
PROF SER-CONSULTANTS
MAINT-DETENTION BASIN
TRAVEL-EDUC
FURN & FIXTURES
KEENE LANDFILL
RECYCLING
TIPPING FEES
R&M-BUILDINGS
MAINT CONTRACT-EQUIP
MAINT CONTRACT-BLDG
MAC & EQUIP
FURN & FIXTURES-REPLACE
FURN & FIXTURES
FURN & FIXTURES-REPLACE
PART-TIME WAGES
FICA
ADA COMPLIANCE'
PART-TIME WAGES
CONSULTANTS
D/P CONSULTANTS
FURN & FIXTURES-REPLACE
ADP EQUIP
ADP EQUIP
CO EXEC
CO EXEC
FINANCE
FINANCE
ELECTIONS
GEN DIST CT
POLICE
POLICE
POLICE
POLICE
JT DISPATCH
INSPECTIONS
INSPECTIONS
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
SOLID WASTE
SOLID WASTE
SOLID WASTE
STAFF SER
STAFF SER
STAFF SER
STAFF SER
STAFF SER
VPA
VPA
PARKS
PARKS
PARKS
PLANNING
PLANNING
PLANNING
PLANNING
ZONING
VPI
TOTAL
$3,500.00
2,500.00
500.00
16,000.00
950.00
1,900.00
50,000.00
4,600.00
4,300.00
800.00
3,474.30
10,200.00
1,100.00
5,000.00
1,893.30
1,250.00
2,300.00
28,929.30
2,437.60
4,252.64
19,050.00
800.00
8,800.00
25,000.00
7,000.00
500.00
500.00
2,475.00
190.00
5,000.00
3,140.00
2,520.00
5,000.00
850.00
4,000.00
3,500.00
$234,212.14
I
REVENUE DESCRIPTION AMOUNT
****~*******************************************************************
2100P51000510100 FUND BALANCE $234,212.14
TOTAL
$234,212.14
**** *******************************************************************
.
REQU~STING COST CENTER:
~,
VARIOUS
APPR(PVALS :
SIGNATURE
DATE
DIRE(t-TOR OF FINANCE
~;/~;h-
'i5 -~7 -5',,2
f?-.~/t-
BOARID OF SUPERVISORS
1 _
FISC L YEAR
APPROPRIATION REQUEST
92/93
NUMBER
920014
TYPE OF APPROPRIATION
ADDITIONAL
TRANSFER X
NEW
YES
NO X
CAPITAL
.~
ADVE TISEMENT REQUIRED ?
FUND
SE OF APPROPRIATION: ~,
ROPRIATIONS FROM FY 91/92.
XPENDITURE
CENTER/CATEGORY DESCRIPTION AMOUNT
*******************************************************************
12200800700 ADP EQUIPMENT INFO SERVICE $75,200.40
21050331000 REPAIRS & MAINTENANCE JUV COURT 7,705.83
31040312703 E-911 LOCATOR SYSTEM JOINT DISP 118,763.00
31040312705 E-911 STREET SIGNS JOINT DISP 100,349.65
31040950085 E-911 JOINT-CITY/COUNTY JOINT DISP 862,477.75
33020700002 REGIONAL JAIL CORRECTIONS 144,449.19
41000800960 STREET LIGHTS ENGINEERING 40,000.00
41000800961 ST. LTS.HYDRAU./COMMONWEAENGINEERING 16,000.00
41000800962 ST.LTS. HYDRAU/GEORGETOWNENGINEERING 16,000.00
41000800963 ST LTS-WHITEWOOD/GEqRGTN.ENGINEERING 12,000.00
41000800964 ST LTS-GEORGTN/COMMGNWEA.ENGINEERING 16,000.00
41000950011 HYDRAULIC ROAD SIDEWALK ENGINEERING 33,211.39
41000950035 NORTH BERKSHIRE ROAD ENGINEERING 3,800.00
41000950037 KEENE TRANSFER STATION ENGINEERING 221,836.92
41000950039 MEADOWCREEK PARKWAY ENGINENGINEERING 70,346.38
41000950059 KEENE LANDFILL CLOSURE ENGINEERING 1,989,349.32
41000950072 PARK ROAD EXTENSION ENGINEERING 41,000.00
41000950073 SIDEWALK-FIFTH STREET ENGINEERING 78,000.00
41020950032 PEYTON DRIVE STREET IMP 25,000.00
41020950036 BERKMAR DRIVE EXTENDED STREET IMP 966,473.91
41020950051 AVON ST RT 20 CONNECTOR STREET IMP 70,700.00
41020950065 COMMONWEALTH DRIVE STREET IMP 252,071.02
41020950081 REVENUE SHARING-ROADS STREET IMP 29,800.00
41020950082 TIMBERWOOD PARKWAY STREET IMP 75,000.00
43100800301 COMMUNICATION EQUIP-REPL COUNTY OFF 1,290.69
43100800901 BUILDING RENOVATIONS COUNTY OFF 103,305.12
51020800901 BUILDING RENOVATIONS HEALTH DEPT 21,000.00
60100800675 PAVING SCHOOL BOARD 4,882.35
60100950042 UNDERGROUND TANKS SCHOOL BOARD 122,386.17
60201312350 PLANNING SERVICES BROADUS WOOD 660.26
60201580000 MISCELLANEOUS EXPENSES BROADUS WOOD 4,257.00
60201800605 CONSTRUCTION BROADUS WOOD 209,173.14
60201800950 ROAD IMPROVEMENTS BROADUS WOOD 119,461.00
60202312400 PROF. SER. ENGINEERING BROWNSVILLE 1,567.50
60202800673 HVAC IMPROVEMENTS BROWNSVILLE 13,659.23
60202800902 ROOF/MASONRY REPAIRS BROWNSVILLE 10,000.00
60203800650 CONSTRUCTION CROZET 5,000.00
60205312300 PROF. SER. ARCHITECTUAL HOLLYMEAD 5,600.00
60205800650 BUILDINGS-CONSTRUCTION HOLLYMEAD 25,700.00
60210800902 ROOF/MASONRY REPAIRS STONE ROBI 737.00
60210800901 BLDG-RENOVATIONS STONE ROBI 18,135.01
1900060212800901
19000 0215312300
1900060215312365
19000 0215580000
19000 0215800200
19000 0215800605
19000 0215800670
19000 0215999999
19000 0216312350
19000 0216580000
19000 0216800200
19000 0216999999
19000 0251312300
19000 0251800901
19000 0251999999
19000 0255312350
19000 0301312350
19000 0301312375
19000 0301390005
19000 0301580000
19000 0301800200
19000 0301800670
19000 0301800901
19000 0301800903
19000 0301999999
19000 0303800660
19000 0303800903
19000 1000950003
19000 1000950004
19000 1000950009
19000 1000950010
19000 1000950018
19000- 1000950027
19000 1000950047
19000 1000950074
19000 1000950075
19000 1000950077
19000 1000950078
19000 1000950080
19000 1000950084
19000 1002312400
19000 1002800650
19000 1002800680
19000 3020312350
19000 3020950040
19000 3020950062
19000 3020950076
BUILDING RENOVATIONS WOODBROOK
PROF. SER. ARCHITECTUAL AGNOR-HURT
PROJECT COORDINATION AGNOR-HURT
MISCELLANEOUS EXPENSES AGNOR-HURT
FURNITURE & FIXTURES AGNOR-HURT
CONSTRUCTION AGNOR-HURT
UTILITIES-NEW AGNOR-HURT
CONTINGENCY FUNDS AGNOR-HURT
PLANNING SERVICES V L MURRAY
MISCELLANEOUS EXPENSES V L MURRAY
FURNITURE & FIXTURES V L MURRAY
CONTINGENCY FUNDS V L MURRAY
PROF. SER-ARCHITECTUAC BURLEY MID
BUILDING RENOVATIONS BURLEY MID
CONTINGENCY FUNDS BURLEY MID
PLANNING SERVICES URBAN AREA
PLANNING SERVICES ALBEMARLE
CONCRETE/STEEL TESTING ALBEMARLE
RELOCATING FURNITURE/EQUIALBEMARLE
MISCELLANEOUS EXPENSES ALBEMARLE
FURNITURE & FIXTURES ALBEMARLE
UTILITIES-NEW ALBEMARLE
BUILDING RENOVATIONS ALBEMARLE
ASBESTOS REMOVAL ALBEMARLE
CONTINGENCY FUNDS ALBEMARLE
BUILDING ALTERATIONS MURRAY EDUC
ASBESTOS REMOVAL MURRAY EDUC
CROZET PARK IMPROVEMENTS PARKS & REC
MINT SPRINGS VALLEY ~ARK PARKS & REC
SCOTTSV COMMUNITY CENTER PARKS & REC
CHRIS GREENE LAKE PARKS & REC
WHITEWOOD ROAD PARKS & REC
GREENWOOD COMM CENTER PARKS & REC
BEAVER CREEK PARK PARKS & REC
RECREATION FACILITIES PARKS & REC
RIVANNA-FIVE SENSES TRAILPARKS & REC
EARLYSVILLE COMM PARK PARKS & REC
CHRIS GREENE-ENT. BOOTH PARKS & REC
P&R-SWIM AREA IMPROVEMENTPARKS & REC
MURRAY ELEM.-REC PARKS & REC
PROF. SER. ENGINEERING RIVANNA PARK
BUILDINGS-CONSTRUCTION RIVANNA PARK
CONSTRUCT - ACCESS ROAD RIVANNA PARK
PLANNING SERVICES LIBRARIES
GORDON AVE LIBRARY LIBRARIES
LIBRARY RENOVATIONS LIBRARIES
NORTH BRANCH LIBRARY LIBRARIES
TOTAL
2,740.51
30,750.00
40,352.00
3,505.34
200,500.81
303,574.79
15,016.00
151,802.13
10,000.00
13,375.00
1,569.57
29,491. 01
921. 48
7,889.17
30,634.62
34,089.68
17,717.60
4,151.30
12,582.17
8,639.55
191,833.14
9,486.48
1,288,330.12
29,918.05
85,583.16
76,192.89
5,474.64
2,044.57
44,571. 66
905.83
18,000.00
10,000.00
5,900.00
45,000.00
25,143.08
10,423.80
5,000.00
3,375.92
29,371. 57
3,263.56
2,414.90
36,892.63
14,068.44
8,019.00
16,357.63
55,998.90
80,654.49
$8,955,876.42
I
REVENUE DESCRIPTION AMOUNT
************************************************************************
2900C15000150101 INTEREST $400,000.00
2900018100181110 DUMBARTON PROP 62,057.75
2900018100181120 LIBRARY DONATIONS 36,288.00
2900019000120605 E-911 SERVICE TAX 1,081,590.40
2900019000199922 AHS FIELD HOUSE COMM 240,000.00
2900024000240000 DEPT OF CORRECTIONS 25,900.00
2900024000240404 VDOT-WALNUT CREEK 335,275.41
2900024000240414 DEPT OF CO~CTIONS 300,000.00
2900024000240750 RECREATION ACCESS FUN~ 126,139.50
2900041000410306 VPSA BOND~SSUE-1991B 5,697,614.94
2900051000510100 FUND BALANCE 651,010.42
TOTAL
$8,955,876.42
************************************************************************
REQUESTING COST CENTER:
APPRCWALS:
DIREC~OR OF FINANCE
FINANCE
SIGNATURE
DATE
BOARD OF SUPERVISORS
~~~
$ -;.';-7~
f?--;:/~ 1---
1
FISC L YEAR
92/93
APPROPRIATION REQUEST
NUMBER 920015
ADDITIONAL
TRANSFER X
NEW
YES
NO ' X
STORM WATER
.'
TYPE OF APPROPRIATION
ADVE TISEMENT REQUIRED ?
SE OF APPROPRIATION:
~,
ROPRIATIONS FROM FY 91/92.
XPENDITURE
CENTER/CATEGORY DESCRIPTION AMOUNT
*******************************************************************
1910 41039800975 STORM WATER CONTROL IMP LICKINGHOL $1,886,099.32
1910 41040800975 STORM WATER CONTROL IMP BERKELEY S 170,308.62
1910 41036800975 STORM WATER CONTROL IMP BIRNAM/WYN 85,100.00
1910 41035800975 STORM WATER CONTROL IMP FOUR SEASO 75,085.70
1910 41050800975 STORM WATER CONTROL IMP WINDHAM/JA 53,549.60
1910 41049800975 STORM WATER CONTROL IMP WOODBROOK 26,000.00
1910 41043800975 STORM WATER CONTROL IMP FOUR SESON 20,000.00
1910 41046800975 STORM WATER CONTROL IMP SERKSHIRE 17,000.00
1910 41034800975 STORM WATER CONTROL IMP BERKMAR DE 15,506.21
1910 41035312400 PROF. SER. ENGINEERING FOUR SEASO 14,914.54
1910 41041800975 STORM WATER CONTROL~IMP LYNCHBURG 8,000.00
1910 41036800750 PURCHASE OF LAND ~ BIRNAM/WYN 3,000.00
1910 41051800975 STORM WATER CONTROL IMP FIELDBROOK 1,850.00
1910 41036312400 PROF. SER. ENGINEERING BIRNAM/WYN 1,546.45
1910 41036360000 ADVERTISING BIRNAM/WYN 300.00
TOTAL
$2,378,260.44
REVENUE DESCRIPTION AMOUNT
**** *******************************************************************
2910 51000510100 FUND BALANCE $2,378,260.44
TOTAL
$2,378,260.44
**** *******************************************************************
COST CENTER:
FINANCE
SIGNATURE
DATE
OF FINANCE
~~
. ~
/
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OF SUPERVISORS
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COUNTY OF ALBEMARLE
MEMORANDUM
TO:
FROM:
DATE:
RE:
Robert W. Tucker, Jr., County Executive
Melvin A. Breeden, Director of Finance ~
August 28, 1992
FY 91/92 Reappropriations
Request for the following reappropriations have been received.
ese requests primarily are based on items or projects budgeted in
91/92 which had not been purchased, paid for or completed as of
ne 30, 1992.
neral Fund
Appropriation Form #920013
$ 6,000.00
1
County Executive
Funding for annual report and computer purchase.
2
Finance
16,500.00
Forms on order and purchase of computers and printers for
collection system.
3
Board of Elections
950.00
Postal service for mailing of election notices not completed
until July 1992.
4
General District Court
1,900.00
This request is based on state approval of one-half time
position in FY 92/93 requiring additional need for office
furniture.
5
Police
59,700.00
This request is to continue initiatives began in FY 91/92
related to DUI and Safety Checkpoints. Equipment on order at
June 30, 1992 represents $9,700 of this request.
FY 91/92 Reappropriations
Page 2
6. Joint Dispatch
3,474.30
Remaining funds appropriated for miscellaneous expenses
associated with implementation of E-911.
7. Inspections
11,300.00
Filing system and radio equipment on order as of June 30,
1992.
8. Engineering
10,443.30
Consulting services in relation to rural road additions,
maintenance of detention basins, training related to solid
waste/recycling and office furniture/equipment.
9. Solid Waste
35,619.54
Work at Keene Landfill and uncompleted projects related to
recycling and tipping fees.
1 . Staff Services
60,650.00
Uncompleted projects related to repair and maintenance of
County Office Building including exterior painting. Purchase
of printing equipment on order at June 30, 1992 and furniture
for conference room.
Virginia Public Assistance
1,000.00
Equipment on order as of June 30, 1992.
Parks and Recreation
7,665.00
This request is based on additional needs for FY 92/93.
Primarily related to the American Disabilities Act and
temporary help to replace an employee on sick leave.
1 . Planning
11,510.00
All related to projects began in FY 91/92 and uncompleted at
June 30, 1992.
1 . Zoning
4,000.00
Computer equipment needed for additional workload.
.. I ., .-
I
I
FY 91/92 Reappropriations
Page 3
1~. Extension Service
3,500.00
video equipment used by Agents in training sessions.
Canital Imnrovement Fund
Appropriation Form #920014
$8,955,876.42
V~rious projects
This amount represents the unexpended balance on all uncompleted
projects as detailed on the appropriation form.
S~orm Water Detention Fund
Appropriation Form #920015
$2,378,260.44
V~rious Projects
This amount represents the unexpended balance of all uncompleted
projects as detailed on the appropriation form.
Approval of these reappropriations by the Board of Supervisors
i~ requested.
D~TE
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..
Edward H Bin, Jr
Samuel Mill r
David p, Bow rman
Charlottesvil e
Charlotte y, umphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlott~sville, Virginia 22901-4596
(804) 296-5843 FAX (80LU 972-4060
Forrest R, Marshall, Jr
Scotlsville
Charles S, Martm
Rivanna
Walter F, Perkins
White Hall
Se~tember 3, 1992
Mrs. Christine K. Baker
P. O. Box 266
Crozet, Virginia 22932-0266
Dear Mrs. Baker:
At the Board of Supervisors meeting he+d on September 2, 1992,
were appointed to the Jefferson Madison Regional Library Board
Trustees with a term to expire on June 30, 1996.
I have been informed by Donna M. 'selle,Library Director, that
Library Board's annual retreat is scheduled for Thursday,
tember 10th from 8 AM - 3 PM. You may wish to contact Ms. Selle
ediately (979-7151, ext 206, at the Library, or at home,
-1663)) concerning attendance at this retreat.
Let me take this opportunity to express the Board's apprecia-
n for your willingness to serve the County in this capacity. It
only through the efforts of citizens such as yourself that the
nty maintains its high quality of representation on its boards
conunissions.
Sincerely,
{;)vN3~
~vid P. Bowerman
Chairman
DP :len
cc Ms. Donna Selle
The Honorable James Camblos, III
Reason(s) for Desire to Serve on This Board/Commission/Committee
)J +;f!J1 J
~yYI
~'Y\ .e.
be released to the
ftc;?:G~E ~k'u
/'1 00~/ /99'd--
{/ DATE
Return to: Lettie E. Neher, Clerk of Board of Supervisors
County of Albemarle
County Office Building
40l McIntire Road
Charlottesville, Virginia 22902-4596
Phone: 296-5843
r:' : ,-
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COUNTY OF ALBEMARLE
OFFICE OF BOARD OF SUPERVISORS
401 MciNTIRE ROAD
CHARLOTTESVILLE. VIRGINIA 22901-4596
MEMORANDUM
TO: Members of the Board of Supervisors
Lettie E. Neher. Clerk. CMC /;I
July 10, 1992
FIRE PREVENTION CODE BOARD OF APPEALS: The term of William C. Thacker expired
He is eligible for reappointment.
Appointments to Various Boards/Commissions/Committees
CHIL REN AND YOUTH COMMISSION: The term of the student representative has
expir d. Two more interviews scheduled for August 5.
UNITY SERVICES BOARD REGION 10: The term of Dr. W. D. Buxton expired on
He is not eligible for reappointment. This vacancy will be
JORD N DEVELOPMENT CORPORATION: The terms of Thomas F. Stephens and D. James
First r expire on August 13, 1992. They will be contacted to see if they wish
to co tinue serving.
LIBR RY BOARD: The term of Mary V. Mikalson expires on June 30, 1992. She does
'sh to be reappointed. This vacancy will be advertised.
In order to fill the unexpired term of Valdrie Walker, a public
heari g must be held. One ten day notice is required. If the public hearing
held on August 5, the appointment could be made on August 12, otherwise, it
ave to wait until August 19.
e
~"'t~ OF
(jOU
COUNTY OF AL8EMARLe
&1~:~::1~2 ~
BOARD OF SUPERV'SO~
OFFICE OF BOARD OF SUPERVISORS
COUNTY OFFICE BUILDING
CHARLOTTESVILLE. VIRGINIA 22901
APPLICATION TO SERVE ON BOARD/COMMISSION/COMMITTEE
(Please type or print)
Commission/Committee Rf,GfDl\lAL /'1~R"(tY BOV\~D
ant's Name HE"luA L. BENNETT
Home RT, ,) 1>ox "q I SCI.fUYLER, VA. :Z~/bq
erial District in which your home residence is located SeD TTS V I LL(
Phone J3/ - :l. 4 ~3
Occupation/Title TRA/JSU4TOR
7fu~ rRlh
Birthdate/Place WJ.'1llJO VIE.NNA I
Previous Residence E05TON, MA Ss;
,
Address
---
eBusin
Emplo
SELF
f Employment
/'
Resident of Albem3.rle County ~ 5
BENN ETT
Number of Children
;}..
19
OF VIl3tJNA;
.... V A 1'16t\
Membeships in Fraternal, Business, Church and/or Social Groups
Public, Civic and Charitable Offices and/or Other Activities or Interests
N
A
ANI> AS 1-
Reason(s) for Desire to Serve on This Board/Commission/Committee
r tlAVE.. LIveD HERE FoR. :l~ YRS AN]) HAV~ EN]OY~D BE.tNq A MEMBER.
OF THIS:. [OMMVNIT,Y, SINCE NY CHlLDRE~ ARE NOW ALHoST 6ROtJN tJJro
A:tJULTSAI WOVLb LIv{E TO 1>ECOMG OFSfJME. SER.VICE r BEL/EVt:?:: [ C-OUL'[) bO
~l') A~ M~ HBER OF 71IE LIB, 6D/tR]),
The information provided on this ,application will be released to the
public upon request.
~ . ~~e;;r-
SIGNATURE
30 ~E/H;z_
Return to: Lettie E. Neher, Clerk of-Board of Supervisors
County of Albemarle
.County Office Building
'401 McIntire Road
Charlottesville, Virginia 22902-4596
Phone: 296-584~
-<;;-.
A
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OF ALS121\1
~"'~~ A,:li~~ ~J?(~
t~ ~1?'!';TYI.n,<<"FALBEMARlE
~ ,,''''''''',~-<<,
OFFICE OF BO:::~\:F SUPERVISORS/!li)\f'C~~~~~:2d@
COUNTY OFFICE BUILDING U \ k
CHARCOTTESVICCE, VIRGINIA ",., B L -:" 1!51:!; .
,_' ' OARO OF SUPERVISORS,
APPLICATION TO SERVE ON BOARD/COMMISSION/COMMITTEE
(Please type or print)
Board ilCommission/Commi ttee Jefferson-Madison Regional Library Board
Appli~ant's Name
M. Jane Williamson
Home f\.ddress 570, Arrowhead Court, Earlysvi1le; VA 22936
Magisverial District in which your home residence is located
8; vtVlll"'-
.Busin~ss Address
Emploller self
same
Phone 974-7783
Occupation/Title Attorney/Consultan
Date bf Employment
January 1993
Birthdate/Place 10/18/58 Syracuse, NY
Years Resident of Albemarle County
1
Previous Residence Arlington, VA
Spous e 's Name Stephen Van R. Winthrop
Number of Children none
,
Educa~ion (Degrees and Graduation Dates)
Ha vard University, A.B. cum laude, 1980
Du~e University, J.D. 1984
Membe~ships in Fraternal, Business, Church and/or Social Groups
Thpmas Jefferson Memorial Church-Unitarian Universalist (Social Action Committee)
Public, Civic and Charitable Offices and/or Other Activities or Interests
Am~rican Association of University Women (member)
. Li eracy Volunteers of America (grant writing)
I "
Reason(s) for Desire to Serve on This Board/Commission/Committee
Because I grew up in 2 small towns that had great library systems and because my
parents served on library boards in those communities, I' learned first hand what an
important and positive impact a good library system can have on a community.
The information provided on this .application will be released to the
public upon request.
~\~~
SIGNA TURE ---
July 29, 1992
DATE
Return to : "Lettie - E . Neher, Clerk of Board of Supervisors
County of Albemarle
County Office Building
401 McIntire Road
Charlottesville, Virginia 22902~4596
Phone: 296-584~
.~
.
~~~ OF
600
COUNTYOFALBEMARlE
o '~='~,'_I:2..,.' ~~I
'I n \ J U L 27 1992 j I j
u ~ ~7J I~TSTrU-rr; U
SOARD OF SUPERVISO~S
OFFICE OF BOARD OF SUPERVISqRS
COUNTY OFFICE BUILDING
CHARLOTTESVILLE. VIRGINIA 22901
APPLICATION TO SERVE ON BOARD/COMMISSION/COMMITTEE
(Please type or print)
.
/ Commi s s i on/ Commi t tee ~~lJJlADts o~tl}]Tt~ '2mJ AI- Ll'8R-Af2^/
cant's Name L:f\D~ lXS'IU;
Address 50(') ~Rb, c~f) ie \/A 2-'~62-
: 91ct'105~ ) ~ c-__. LI7
terial District in which your home residence is located-~L)~~ I ~
Address
~/k
,
Phone -.-
-
Occupation/Title
Date of Employment Birthdate/Place
Years Resident or Albemarle County ~~~e~~s Residence ~~C\ {I~yv.s.
Spouse's Name ~ 'KJ)\jf..]~Y D6'fL8Nurnber of Children ~
Education (Degrees and Graduation Dates)
.
Reason(s) for Desire to Serve on This Board/Commission/Committee
released
Law ~ LO I~ 1sL
'SIGNATURE
U~ ~ nC}d-
DAT
,
Return to: Lettie E. Neher, Clerk of Board of Supervisors
County of Albemarle
County Office Building
40l McIntire Road
Charlottesville, Virginia 22901-4596
Phone: 296-5843
, ,
OF ~lBEM~~l! _ 0~'{'(
~ :llUil\ Ini vO
UL 2 3~iUt
\ . '\ ' 'I, :>11 it _ 1111
.\ l... :.::";. '_::: ';: UJ ~:::::l \9
'OARD Of SI.tP.'E.l1!.WU$OliS
OF
OFFICE OF BOARD OF SUPERVISORS
COUNTY OFFICE BUILDING
CHARLOTTESVILLE, VIRGINIA 22901
APPLICATION TO SERVE ON BOARD/COMMISSION/COMMITTEE
(Please type or print)
Commission/Committee Jefferson-Madison Regional Library Board
Home
ant's Name
Sidney "Mack" Tate
Rt. 10, Box 128, Charlottesville VA 22903
erial District in which your home residence is located Samuel Miller
eBusin ss Address Rt. 1, Box 285, Esmont VA
Emplo Albemarle County Schools
Date f Employment
September 1, 1977
22937 Phone 286-3768
Elementary
Occupation/Tit le Sr-hnnl' Pr; n('; prll
May 10, 1949
Birthdate/Place Albemarle County
of Albemarle County 43
Previous Residence
's Name
June A. Tate
Number of Children
one
ion (Degrees and Graduation Dates) High School Diploma from Albemarle High
.
Schoo - 1967, Bachelor of Science in Education from UVA - 1977, Masters in Administration
and S pervision from UVA - 1981
Membe ships in Fraternal, Business, Church and/or Social Groups
Unive
Virginia Alumni Association
Virgi
Student Aid Foundation
Public, Civic and Charitable Offices and/or Other Activities or Interests
e
, .,
Reason(s) for Desire to Serve on This Board/Commission/Committee
Please see below.
, .f/!
The information provided on this application will be released to the
public upon request.
~ ~~/#
~ . SIG ATURE
1-;1;;- :7A,
DATE
r J
J
Lettie E. Neher, Clerk of Board of Supervisors
County of Albemarle
County Office Building
40l McIntire Road
Charlottesville, Virginia 2290~-4S96 J r
~~tUr'Jl1 to:
\ .
r Phone: 296-5843
r, r r J
R~asons for D€sire to Serve on this board:
" . . ' J , J
1. I believe I hav'e knowledge, skills, and talents that will
help in a leadership position on the Library Board.
2. As a life long resident of Albemarle County, I would like to
give something back to a community from which I believe I
have received so much. J
3. I believe that my experiences with the educational system
may be an important link in helping the library system look
at it's services to the students of the area.
, ,
.
~~~ OF
c,OU
Ct~~~tm
. . ~ /l/N 241992 )~
SOARD Of SUPERVISORS
OFFICE OF BOARD OF SUPERVISORS
COUNTY OFFICE BUIL.DING
CHARLOTTESVILLE. VIRGINIA 22901
APPLICATION TO SERVE ON BOARD/COMMISSION/COMMITTEE
(Please type or print)
Commission/Committee JefferJon-(/JadISOJ1. -I!e7Io;lal J./bmn! ~a/d
ant's Name e h r"<;. 7:/;10 ;e ~a Ker J
1:&. -go>,- ;(&6. t!rd~e i. ,/lIf,
~ ,
Home
Orrices and/or Other Activities or Interests
Reason(s) for Desire to Serve on This Board/Commission/Committee
)} -f;rmJbe-iJe JL one shcuJJ. Ude- ,~1;./vr,tS to h~!
C&n1Y>1YI \ t ~-vt 'ta 111 \'1 Yl1:f badC.')fOU'YIvG
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The information provided on this ,application will be released to the
public upon request.
I!~~~
SIGN RE
If ~ 199'~
{/ DATE
Return to: Lettie E. Neher, Clerk of Board of Supervisors
County of Albemarle
.County Office Building
401 McIntire Road
Charlottesville, Virginia 22902-4596
Phone: 296-584,
Edward H, Bai Jr
Samuel Mille
David p, Bowe man
Charlottesvill
Charlotte y, H mphris
Jack Jouett
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
CharlottesvUle, Virginia 22901-4596
(804) 296,5843 FAX (80~ 972-4060
Forrest R, Marshall. Jr
Scollsville
Charles S, Martin
Rivanna
Walter F, Perkins
White Hall
Sep~ember 3, 1992
Ms. Julie Stone
300 Terrell Road, West
Cha lottesville, VA 22901
DPB len
Ms. Stone:
At the Board of Supervisors meeting held on September 2, 1992,
were appointed to the Children & Youth Commission with a term
xpire on November 14, 1993.
Let me take this opportunity to express the Board's apprecia-
for your willingness to serve the County in this capacity. It
nly through the efforts of citizens such as yourself that the
ty maintains its high quality of representation on its boards
commissions.
Sincerely,
()~~
David P. Bowerman
Chairman
cc: Mr. John Dawson
The Honorable James Camblos, III
Mr. Bain
Mrs. Humphris
EETING DATE: September 2, 1992
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Albemarle County Board of Supervisors has
c nvened an executive meeting on this date pursuant to an
firmative recorded vote and in accordance with the provi-
sons of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
r quires a certification by the Albemarle County Board of
S pervisors that such executive meeting was conducted in
c nformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Albemarle County
Bard of Supervisors hereby certifies that, to the best of
e ch member's knowledge, (i) only public business matters
la ully exempted from open meeting requirements by Virginia
la were discussed in the executive meeting to which this
c rtification resolution applies, and (ll) only such public
b siness matters as were identified in the motion convening
t e executive meeting were heard, discussed or considered by
t e Albemarle County Board of Supervisors.
Mrs. Humphris, Messrs. Marshall, Martin, Perkins, Bain
and Bowerman.
None.
[F r each nay vote, the substance of the departure from the
re uirements of the Act should be described.]
SENT DURING VOTE: None.
SENT DURING MEETING: None.
Cw'"
/' ,
I; '(\ l. \/ (\
Senior Deputy Clerk, Albemarle
County Board of Supervisors
Mr. Bain
Mrs. Humphris
EETING DATE: September 2, 1992
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Albemarle County Board of Supervisors has
c nvened an executive meeting on this date pursuant to an
firmative recorded vote and in accordance with the provi-
sons of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
r quires a certification by the Albemarle County Board of
S pervisors that such executive meeting was conducted in
c nformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Albemarle County
Bard of Supervisors hereby certifies that, to the best of
e ch member's knowledge, (i) only public business matters
1 wfully exempted from open meeting requirements by Virginia
1 w were discussed in the executive meeting to which this
c .rtification resolution applies, and (ll) only such public
b siness matters as were identified in the motion convening
t e executive meeting were heard, discussed or considered by
t e Albemarle County Board of Supervisors.
or each nay vote, the substance of the departure from the
r quirements of the Act should be described.]
TE:
ES: Mrs. Humphris, Messrs. Marshall, Perkins, Bain and
None.
SENT DURING VOTE: Mr. Martin.
SENT DURING MEETING: None.
(~"
.._- '
(I
,I "
. \; ,C-l J.e'
Deputy Clerk, Albem
Board of Supervisp
County
Senior
I
!
c, - (I~ J? R~<J,~
,,~-- .' ._. ~-...~
/
County of Albemarle
EXECUTIVE SUMMARY
AGENDA
1992-93
Health Insurance Rates
AGENDA DATE:
September 2, 1992
ITEM NUMBER:
c;~?Lll(j ~ ,%?
SUBJECT
Notific
insuran
October
ACTION:---1L-
INFORMATION:
dental
renewal
CONSENT AGENDA:
ACTION:
INFORMATION:
ATTACHMENTS:
STAFF C
Messrs.
REVIEWED BY:
;fkI
Huff, Brandenburger
BACKGRO
Followi formal bid process, Blue Cross/Blue Shield has offered the best proposal for the
County' medical insurance coverage for 1992-93. During budget deliberations, an increase
of 16% w s projected with the goal of the County covering the increase for the employee only
plan at the Key Care III level. The proposal submitted by Blue Cross/Blue Shield actually
reflect a 21.1% increase which will mean a $6.00/month increase for those with single
policies.
The rat
Approxi
have in
current
claims,
s for the Key Care I plan have increased dramatically due to high utilization.
ately 75% of those participating in the insurance plan have chosen Key Care I and
urred 90% of the claims including an estimated $100,000 deficit by the end of the
Ian year. In order to allocate the increase proportionately to those generating the
ey Care I employees will experience a 40.2% increase in the employee-only plan.
act for dental insurance was also bid for 1992-93 with Delta Dental submitting the
best pro osal. The rates have increased approximately 10% with a guarantee that rates will
remain onstant for two years and a reduction in the deductible that has to be met per
individu 1 from $50 to $25 per year and for families from $150 to $75 per year,
reflects the medical and dental insurance rates for 1992-93.
To meet he intent of the County to cover the employee only cost of the Key Care III plan,
an additional $6 per month contribution by the County will be needed. General Government
feels a though this cost can be absorbed by shifting benefit dollars from Virginia
Retireme t System Contribution to hospitalization made possible by our recent notification
of a rat decrease for the employer share of VRS. The School Division may need to use carry-
over fun s to cover this additional contribution. The approximate cost to General Government
would be $20,000 and approximately $70,00Q for Schools.
ATION:
rmation is provided for the Board's information. Staff recommends that the Board
the shifting of benefit dollars from VRS to hospitalization to cover the $6/month
at the Key Care III level.
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