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Home My WebLink AboutSP201500021 Review Comments Special Use Permit 2015-07-02Short Review Comments Report for: SP201500021 SubApplication Type: Tandem Friends School - Middle School Expansion Amend Existing Special Use Permit Date Completed:07/02/2015 Reviewer:Scott Clark CDD Planning Review Status:Requested Changes Reviews Comments: Division: Date Completed:06/15/2015 Reviewer:Troy Austin VDOT Review Status:No Objection Reviews Comments: Division: Date Completed:05/21/2015 Reviewer:Francis MacCall CDD Admin Zoning Review Review Status:QC OK Reviews Comments: Division: Date Completed:06/04/2015 Reviewer:Jay Schlothauer CDD Inspections Review Status:No Objection Reviews Comments: Division: Date Completed:06/09/2015 Reviewer:Margaret Maliszewski CDD ARB Review Status:No Objection Reviews Comments:The proposed building is not expected to be visible from the Entrance Corridor. Division: Date Completed:06/06/2015 Reviewer:Robbie Gilmer Fire Rescue Admin Review Status:See Recommendations Reviews Comments:Based on SP dated 5/18/15 Fire Rescue is not opposed to the approval of the SP, but something to keep in mind when moving forward with this project. The fire hydrant located behind the Math and Science building will need to be relocated, to a usable location on the northwest corner of the fire department turn around. Division: Date Completed:06/26/2015 Reviewer:John Anderson CDD Engineering Review Status:See Recommendations Reviews Comments:All comments are Minor- 1. Special Permit –Engineering Div. does not object to proposed request to expand Tandem Friends School middle school. 2. Site Plan Amendment –Advance comments a. Ensure paved traffic circle in front of 3-story middle-grades building meets ACDSM, F. Street Standards, concentric cul-de-sac with unpaved center design standard; R =30’ Min., Unpaved Area (Attached). b. ‘Proposed parking lot islands and striping are shown per Approved Site Plan Amendment SDP 1998-00119’ label is confusing. GIS shows parking lot is existing. It may be better to revise label for clarity: Exist. Parking Lot. Islands and striping per Approved…’ c. It appears that Tandem Lane, which intersects Mill Creek Drive at two points, will be discontinuous, with south entrance dedicated to fire/rescue access. T-type turnarounds and branch-type turnarounds have been discontinued. Please revise proposed Fire Department turnaround (ref. Attached –ACDSM, F. Detail). d. Show Managed Steep Slopes (ref. County GIS). e. Site Plan Amendment approval requires Approved WPO/VSMP Application. 3. (VSMP Advance comment) – Ensure that change in ground cover and runoff characteristics are properly addressed. It may be possible to demonstrate WPO Part IIB compliance using single proposed ‘Potential SWM Area’ shown east of new building on the Concept Plan, but drainage divide directs gym expansion runoff west; it will not reach the SWM Area. Applicant discussion of ‘Impacts on Environmental Features’ is comprehensive. No objection. janderson2 6/26/2015 4:29 PM Division: Page:1 of 2 County of Albemarle Printed On:December 07, 2016 discontinuous, with south entrance dedicated to fire/rescue access. T-type turnarounds and branch-type turnarounds have been discontinued. Please revise proposed Fire Department turnaround (ref. Attached –ACDSM, F. Detail). d. Show Managed Steep Slopes (ref. County GIS). e. Site Plan Amendment approval requires Approved WPO/VSMP Application. 3. (VSMP Advance comment) – Ensure that change in ground cover and runoff characteristics are properly addressed. It may be possible to demonstrate WPO Part IIB compliance using single proposed ‘Potential SWM Area’ shown east of new building on the Concept Plan, but drainage divide directs gym expansion runoff west; it will not reach the SWM Area. Applicant discussion of ‘Impacts on Environmental Features’ is comprehensive. No objection. janderson2 6/26/2015 4:29 PM Date Completed:06/25/2015 Reviewer:Francis MacCall CDD Zoning Review Status:See Recommendations Reviews Comments:1. It appears that in their narrative they mention using TMP 91-8 for the school as well. I am not sure if this was discussed at the preapp. If not then that should not be part of this application. I am only seeing Parcel 2A referenced in the legal ad. Use of Parcel 8 would need further amendment to the Tandem SP. 2. No objection to the use proposed for middle school building. Only a small revision to the concept plan is recommended. a. The concept plan with SP2013-19 had specifics regarding the parking and landscaping near the field house and some HC parking. Please make sure that the proposed concept plan reflects those changes from SP-2013-19 concept plan. If the note on the plan is OK by Planning then it should be revised to reference the landscaping from the 1998 site plan. Division: Page:2 of 2 County of Albemarle Printed On:December 07, 2016 A �jRGIl`IlA COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4176 July 2, 2015 Mr. Michael Myers, P.E. Dominion Engineering 172 South Pantops Drive Charlottesville VA 22911 RE: SP201500021 Tandem Friends School — Middle School Expansion Dear Mike -- Thank you for the recent application for this special use permit. Please find review comments included in this letter. Please see the attached re- submittal schedule for a list of dates on which you can submit your revisions and responses to review comments (below and attached), as well as for possible Planning Commission dates. (Please note that the listed dates are the earliest possible, but actual dates need to be selected to suit the revision schedule for each project.) Review Comments Planning (Scott Clark) The conceptual plan shows a building envelope, but the narrative does not give a proposed maximum building footprint. Please provide what information you have on that size. Please confirm that the maximum three stories shown in the note on the building envelope include the basement, and that three stories above ground are not proposed. This note should be clarified on the plan. Note that there is a maximum structure height of 35 feet in the R1 zoning district. Rather than the "preservation/conservation area" that is currently shown (with the accompanying note containing several possible exceptions), it would be better to show the existing and approximate proposed tree line after development. We appreciate the effort to retain as much tree cover as possible. Please note that I have contacted VDOT and addressed the first question included in their comments. Please note that the outstanding notification fees ($405.30) must be paid before this application can be scheduled for public hearings. Zoning (Francis MacCall) 1. It appears that in their narrative they mention using TMP 91 -8 for the school as well. I am not sure if this was discussed at the preapp. If not then that should not be part of this application. I am only seeing Parcel 2A referenced in the legal ad. Use of Parcel 8 would need further amendment to the Tandem SP. 2. No objection to the use proposed for middle school building. Only a small revision to the concept plan is recommended. a. The concept plan with SP2013 -19 had specifics regarding the parking and landscaping near the field house and some HC parking. Please make sure that the proposed concept plan reflects those changes from SP- 2013 -19 concept plan. If the note on the plan is OK by Planning then it should be revised to reference the landscaping from the 1998 site plan. Historic Resources /Architectural Review Board (Margaret Maliszewski) The proposed building is not expected to be visible from the Entrance Corridor. Engineering (John Anderson) All comments are minor: 1. Special Permit — Engineering Div. does not object to proposed request to expand Tandem Friends School middle school. 2. Site Plan Amendment — Advance comments a. Ensure paved traffic circle in front of 3 -story middle - grades building meets ACDSM, F. Street Standards, concentric cul -de -sac with unpaved center design standard; R =30' Min., Unpaved Area (Attached). b. `Proposed parking lot islands and striping are shown per Approved Site Plan Amendment SDP 1998 - 00119' label is confusing. GIS shows parking lot is existing. It may be better to revise label for clarity: Exist. Parking Lot. Islands and striping per Approved...' Fire /Rescue (Robbie Gilmer) Fire Rescue is not opposed to the approval of the SP, but something to keep in mind when moving forward with this project. The fire hydrant located behind the Math and Science building will need to be relocated, to a usable location on the northwest corner of the fire department turn around. Virginia Department of Transportation (Troy Austin) Please see attached memo. If we have not received a response from you within 30 days, we will contact you again. At that time, you will be given 10 days to do one of the following: a) request withdrawal of your application, b) request deferral of your application to a specific Planning Commission date as mutually agreed to with staff, or c) request indefinite deferral and state your justification for requesting the deferral. If none of these actions is taken, staff will schedule your application for a public hearing based on the information provided with your original submittal. Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning Commission's public hearing will be allowed during the life of the application. The only exception to this rule will be extraordinary circumstances, such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. As always, an applicant may request deferral at the Planning Commission meeting. Please feel free to contact me if you wish to meet or need additional information. I would be happy to meet with you to discuss the issues raised by this application. Sincerely, Scott Clark Senior Planner, Planning Division AIL [ IRCI*« County of Albemarle Department of Community Development Memorandum To: Scott Clark, Senior Planner From: Francis MacCall, Principal Planner Division: Zoning Date: June 25, 2015 Subject: SP 2015- 0121Tandem Friends School Amendment - initial zoning comments Please consider the following comments. 1. No objection to the use. Only a small revision to the concept plan is recommended. a. The concept plan with SP2013 -19 had specifics regarding the parking and landscaping near the field house and some HC parking. Please make sure that the proposed concept plan reflects those changes from SP- 2013 -19 concept plan. If the note on the plan is OK by Planning then it should be revised to reference the landscaping from the 1998 site plan. AIL [ IRCI*« County of Albemarle Department of Community Development Memorandum To: Scott Clark, Senior Planner From: Francis MacCall, Principal Planner Division: Zoning Date: June 25, 2015 Subject: SP 2015- 0121Tandem Friends School Amendment - initial zoning comments Please consider the following comments. 1. It appears that in their narrative they mention using TMP 91 -8 for the school as well. I am not sure if this was discussed at the preapp. If not then that should not be part of this application. I am only seeing Parcel 2A referenced in the legal ad. Use of Parcel 8 would need further amendment to the Tandem SP. 2. No objection to the use proposed for middle school building. Only a small revision to the concept plan is recommended. a. The concept plan with SP2013 -19 had specifics regarding the parking and landscaping near the field house and some HC parking. Please make sure that the proposed concept plan reflects those changes from SP- 2013 -19 concept plan. If the note on the plan is OK by Planning then it should be revised to reference the landscaping from the 1998 site plan. 4 a , % COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION i6II1 Orange Road Culpeper,,tiirg n a 2270 Charles A.Kilpatrick,F.E. Commissioner June 15,2015 Mr.Scott Clark Senior Planner County of Albemarle 401 McIntire Road Charlottesville,VA 22902 Re: SP-2015-00021 Tandem Friends School--Middle School Expansion Dear Mr.Clark: We have reviewed the special use permit request and plan for the proposed middle school expansion at Tandem Friends School and offer the following comments: 1. We need clarification on the use of the proposed new building. The narrative indicates that the new building will have a maximum enrollment of 130 students and teachers. If that is the case,how is total enrollment/trips generated not going to increase? 2. Tandem lane currently loops around the school complex with an ingress/egress entrance onto Mill Creek Drive to the north and a egress only entrance to the south. The proposed building is shown to break this loop,resulting in all traffic being forced to use the northern entrance. Is that entrance adequate to accommodate all generated trips of the school? If you need additional information concerning this project,please do not hesitate to contact me at (434)422-9782. Sincerely, 1 /1141: 4 Troy stip,P.E. Area Land Use Engineer Culpeper District WE KEEP VIRGINIA MOVING 1 40 IMF COMMON W EALI if of VIRq NIA SPPwt R♦CA OF , MNaPuRi,9i UR Orange Road Cd—n V .fmi- 22701 Charles A. KIlpa,rlcR, P.E. C;omRRiz;z;ieRzP June 15, 201 a M,. Scott ClarK Senior P[a,,er County of Aloemr.HC 401 McIntire Road Charlottesville_ VA 22902 Re: SP- 2015 -00021 Tandem, Friends Schaal Middle School Expansion Dear Mr. Clark: We nave reviewed the special use permit request and plan for the proposed middle scnuul %,Xpansion at Tandem Friends School and Otte, the fullvwi,,g comments: I . We need clarification on the use of tnz; proposed vic,ry building. Tne narrative i„dicates ,hat the new building will have a maximum enrollment ur 130 student3 and teaches. It that is the cabe, how is to,al e,uollment/trips generated not going to increase: 2. Tan5cm [tine curre „t[y maps around the school cumplex with an ingress ?egress entrance onto Mill CreZK Drive to the north and a egress only unt,a„ce to the bumh. The proposed building is shown to break this loot,, ,Z3.1ting in an traffic being turced tu u5e the northeut entrance. Is that entrance adequate to accomn,zdatz all generated trips ut the SLnool'i if you need addition,.i inmrmation cv „xerning this p,nject, please do no, hesitate to contact me at (434) 422 -9782. Si„ce,ely, I Troy sti,,, P.E. Aru Land Uac Engineer Culpeper District vv= K =EP vjRGINIA MOVING y}.� r i `lui -A :.�c t, 1 7131 COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,North Wing Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 Memorandum To: Mr. Paul Erb From: Scott Clark, Senior Planner Date: March 9, 2015 Subject: Mandatory pre-application meeting for Tandem Middle School Expansion The following are County staff comments regarding the above noted pre-application meeting. This meeting satisfies the requirement for a pre-application meeting prior to submittal of your zoning map amendment application ("rezoning") and/or a special use permit application. The purpose of for the meeting is summarized below: The purposes for a pre-application meeting are to:(i)provide the applicant and the county a common understanding of the proposed project; (ii)inform the applicant about the proposed project's consistency with the comprehensive plan, other relevant policies, and county regulations; (iii) broadly identify the planning, zoning and other issues raised by the application that need to be addressed by the applicant; (iv) inform the applicant about the applicable procedure;and(v) allow the director to identify the information the applicant must submit with the application, including the supplemental information delineated in subsection (c). Receiving the relevant supplemental information will allow the application to be comprehensively and efficiently reviewed. As we understand it, your plan is to remove an existing school building and build a new, larger one for middle- school students, without changing the permitted enrollment. The following are staff comments: (ii) Consistency with the Comprehensive Plan: • Given that enrollment would not expand and the character of the use would not change, we feel that Comprehensive Plan issues have been sufficiently addressed in prior approvals. (iii) applicable procedures • Community Meeting—the applicant is required by ordinance to undertake a community meeting process as part of the review of the SP request. This meeting should be held, if possible, within 30 days from the date the rezoning application is submitted, and can be held prior to the submittal of the rezoning application.Adjacent property owners and neighborhoods(and the Coordinating Reviewer/planner) should receive advance notification of this meeting (date/time/location). • If the applicant knows of any of any waivers or modifications that are needed to implement the proposed plan, staff recommends that those requests be submitted with the initial application. Staff will then determine if the waivers should be approved with the rezoning action or deferred for action with site plan and/or subdivision plat approval. 2 (iv) Identify the information the applicant must submit with the application, including the supplemental information • A conceptual plan should be submitted with the special use permit application. ■ As discussed in the meeting, a building envelope would be an acceptable alternative to specific building design/location on the plan, provided that the application narrative includes proposed limits on building size and height. • The conceptual plan should include the parking design shown in the last approved site plan. • Unless you definitely plan to discard the recently-approved gym design for some other approach, it would be better to include that design on the plan, rather than the old one. • Attached SP Checklist—please see the checklist for items to be included on the conceptual plan If you have any further questions, please contact me. Sincerely, Scott Clark Senior Planner