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HomeMy WebLinkAboutSDP201500003 Review Comments Initial Site Plan 2015-07-08• COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4176 July 8, 2015 Marcia Joseph 481 Clarks Tract Keswick, VA 22947 RE: SP2015 -00007 All Saints Chapel = Special Use Permit Ms. Joseph: All comments from all reviewers are provided in this letter: Planning (Christopher P. Perez) 1. Prior to final site plan approval the entrance to the site shall be located entirely on the Church property, TNT 04800- 00 -00- 01600, this shall be accomplished through a Boundary Line Adjustment between the two parcels. Or an access easement shall be granted by /recorded on the neighboring parcel TNT 04800-00-00 - 019E0 to permit the entrance as depicted on the initial site plan. This shall be a condition of the Special Use Permit. 2. Also, being the proposed entrance traverses a portion of TMP 04800- 00- 00- 019E0, the landowners of this property, Dovedale LLC, shall also be involved in the SP application. As such the following information shall be provided for the adjacent property prior to the public hearing for the project taking place: • One (1) copy of the most recent recorded plat, that shows the Deed Book/Page Number, of the parcel(s) composing the proposed project, or a boundary survey if a portion of one or more parcels compose the proposed project, both of which shall include a metes and bounds description of the boundaries. • One (1) copy of ownership information (if applicant is not also the owner). If ownership of the property is in the name of any type of legal entity or organization including, but not limited to, the name of a corporation, partnership or association, or in the name of a trust, or in a fictitious name, a document acceptable to the County must be submitted certifying that the person signing has the authority to do so. • Please attach the owner's written consent in the form of an additional Special Use Permit application signature sheet with signature by owners having authority to sign on behalf of Dovedale LLC. Architectural Review Board Planner (Margaret Maleszewski) The second ARB meeting for the project took place on July 6, 2015. A formal action memo or letter has yet to be prepared but is forthcoming. Below I offer the following regarding the Special Use Permit: Motion: Mr. Lebo made a motion that the ARB forward the following recommendation to the Planning Commission and Board of Supervisors regarding ARB- 2015 -12, All Saint's Chapel. The ARB has no objection to the request for the Special Use Permit with the following conditions: 1. Materials and colors of the addition shall be compatible with the materials and colors of the historic chapel. 2. Except for repair and maintenance of the fence where there is no substantial change in design, and except for renovation of the fence to accommodate a gate to provide access from the parking area to the existing front entrance of the chapel where the gate design is compatible in form and materials with the existing fence design, the fence and its end posts shall be retained without change. 3. If it is determined that site conditions allow, switch the locations of the primary and secondary drainfields. 4. If trees are removed or die as a result of drainfield installation, the trees shall be replaced with 2" caliper trees. 5. If clearances between the edge of the entrance drive and the property line allow, relocate the stone pier on the east side of the entrance drive. The above conditions of the Special Use Permit have been slightly reworded in the conditions provided below for clarity. Also, additional conditions for the initial site plan approval are attached. Zoning (Francis MacCall) 1. No objections VDOT (Shelly Plaster) 1. No objections Virginia Department of Health (Joshua Kirtley) 1. The Health Department has no objections at this time. Soil work was not provided for the new drainfield locations. Prior to final site plan approval soil work shall be submitted and approved. Building Inspections (Jay Schlothauer ) 1. No objections Fire and Rescue (Robbie Gilmer) 1. No objections Engineering (Michelle Roberge) . 1. No objections to the Special Use Permit. Conditions for the initial site plan approval are attached. Below staff has provided recommended conditions for the Special Use Permit. Additional or modified conditions may be warranted once the County Attorney and Zoning Administrator reviews the following. Anticipated SP Conditions 1. Development and use shall be in general accord with the conceptual plan titled "Special Use Permit " prepared by and dated _ (hereafter "Conceptual Plan"), as determined by the Director of Planning and the Zoning Administrator. To be in accord with the Conceptual Plan, development and use shall reflect the following major elements within the development essential to the design of the development, as shown on the Conceptual Plan: • limits of disturbance • building orientation • building mass, shape, and height • location of huildings and structures • location of parking areas • relation of buildings and parking to the street Minor modifications to the plan which do not conflict with the elements above may be made to ensure compliance with the Zoning Ordinance. 2. The area of assembly shall be limited to a maximum 1,400 square feet. 3. Side and rear setbacks shall be commercial setback standards, as set forth in Section 21.7(b) of the Albemarle Zoning Ordinance, and shall be maintained adjacent to residential uses or residentially zoned properties. Front yard setbacks associated with parking shall be commercial setback standards, as set forth in Section 21.7(a) of the Albemarle. Zoning Ordinance. 4. There shall be no day care center or private school on site without approval of a separate special use permit; 5. VDOT approval of commercial entrance. 6. Virginia Department of Health approval of well and/or septic system. 7. New construction shall not commence prior to approval of the final site plan. 8. Materials and colors of the addition shall be compatible with the materials and colors of the historic chapel. 9. Except for repair and maintenance of the fence where there is no substantial change in design, and except for renovation of the fence to accommodate a gate to provide access from the parking area to the existing front entrance of the chapel where the gate design is compatible in form and materials with the existing fence design, the fence and its stone end piers shall be retained without change. 10. Relocate the stone pier at the east end of the gate to the east side of the entrance drive. 11. If it is determined that site conditions allow, switch the locations of the primary and secondary drainfields. 12. If trees are removed or die as a result of drainfield installation, the trees shall be replaced with 2" caliper trees. The location of replacement trees shall be shown on a revised landscape plan to be approved by the Director of Planning or his designee. 13. Prior to final site plan approval the entrance to the site shall be located entirely on the Church property, TNT 04800- 00 -00- 01600, this shall be accomplished through a Boundary Line Adjustment between the two parcels. Or an access easement shall be granted by /recorded on the neighboring parcel TNT 04800- 00- 00 -019EO to permit the entrance as depicted on the initial site plan. End of Anticipated SP Conditions Action after Receipt of Comments After you have read this letter, please pay the fees mentioned below and specify when you would like to go to the Planning Commission for public hearing. Planning staff is currently awaiting a response from the Director of Planning as to the availability of the August 181 PC meeting for the public hearing. Notification and Advertisement Fees Prior to scheduling a public hearing with the Planning Commission, payment of the following fees is needed: $134.80 Cost for newspaper advertisement $200.00 Cost for notification of adjoining owners (minimum $200 + actual postage /$1 per owner after 50 adjoining owners) $334.80 Total amount due prior to Planning Commission public hearing Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for the Board hearing needed. $134.80 Additional amount due prior to Board of Supervisors public hearing $469.60 Total amount for all notifications Fees may be paid in advance. Payment for both the Planning Commission and Board of Supervisors public hearings maybe paid at the same time. Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. Feel free to contact me if you wish to meet or need additional information. My email address is cperez @albemarle.org. Sincerely, i Christopher P. Perez Senior Planner enc: Draft - Conditional Approval letter for the Initial Site Plan, to be finalized after Special Use Permit is acted on at the Board of Supervisors public hearing. • B us: R COUNTY OF ALBEMARLE Department of Community Development - 401 McIntire Road, Room 227 Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4126 July 8, 2015 Marcia Joseph 481 Clarks Tract Keswick, VA 22947 RE: SDP - 2015 -00003 All Saints Chapel _ Site Plan- Initial Dear Ms. Joseph: Department of Community Development has reviewed the above referenced site plan (dated 6 -1 -15) comments are provided below: 1. [Comment] What is the current status of the "Stones" / "Possible burial stones" listed on the plan? Has an archeologist made a determination as to whether these are truly headstones and to what extent of the property is impacted by the potential grave sites? The location of these stones are within relative close proximity to the proposed construction work to include the proposed drainfield locations. As a condition of initial site plan approval the location and extent of the potential gravesites shall be provided protective fencing before any site disturbance occurs. This shall be a condition of Initial Site Plan approval. 2. [Comment] Currently the initial site plan depicts the proposed entrance to the site traversing a small portion of the neighboring property's front yard (TNT 04800- 00- 00- 019E0); however, the entrance to the site shall be located completely on the Church property or an easement shall be granted by /recorded on the neighboring parcel. Prior to final site plan approval an offsite easement shall be granted by the owners of TNT 04800- 00- 00 -019EO for the Church's proposed entrance, OR a Boundary Line Adjustment shall take place between the two properties to relocate the entire entrance on the Church property while maintaining a minimum of 130' of frontage for TNT 04800-00-00 - 019E0 as required in the VR district. This shall be a condition oflnitial Site Plan approval. 3. [Comment] The ARB has recommended that the stone pier at the east end of the gate be relocated to the east side of the entrance drive. On the final site plan assure that this is correctly depicted to meet the ARB requirement. This shall be a condition oflnitial Site Plan approval. 4. [17 -1003] Groundwater Tier I Assessment. Per direction from County Engineering staff a Tier I Groundwater Assessment is required prior to approval of final site plan. This shall be a condition of Initial Site Plan approval. 5. [32.5.2(n),17 -403] The site plan depicts the septic site location as not to cause trees to be taken down. If trees are removed or die as a result of drainfield installation, the trees shall be replaced with 2" caliper trees. The location of replacement trees shall be shown on a revised landscape plan to be approved by the Director of Planning or his designee. This shall be a condition of the Special Use Permit. 6. [Comment] Virginia Department of Health approval of septic permit is required prior to final site plan approval. This shall be a condition oflnitial Site Plan approval. 7. [Comment] VDOT approval of the proposed entrance to the site shall be required prior to final site plan approval. This shall be a condition oflnitial Site Plan approval. 8. [4.12.16(c)1] As depicted the aisle widths adjacent to the parking spaces scale out at 19' wide; however, they truly need to be 20' wide at a minimum. Assure this is corrected on the final site plan. Also, the parking spaces proposed scale out to be 9' wide; however, for a 20' aisle with they are required to be 10' wide. This shall be a condition oflnitial Site Plan approval. 9. [Comment] On the site plan TNT 48 -19E is listed as AG /forest; however, this property is not located in an Ag Forestal District. Please remove this labeling, or provide proof it is located in this district. This shall be a condition oflnitial Site Plan approval. 10. [32.5.2(n) & (p)] The following will also be required for final site plan approval: - If any outdoor lighting is proposed - Outdoor lighting information including a photometric plan and location, description, and photograph or diagram of each type of outdoor luminaire [Sec. 32.7.8 & Sec. 4.17] ARB — Margaret Maliszewski The second ARB meeting for the project took place on July 6, 2015. A formal action memo or letter has yet to be prepared but is forthcoming. Below I offer the following regarding the initial site plan design: Motion: Mr. Missel moved that the ARB forward the recommendations outlined in the staff report to the Agent for the Site Review Committee, as follows: Regarding recommended conditions of initial plan approval: 1. A Certificate of Appropriateness is required prior to final site plan approval. 2. Indicate existing and proposed materials and colors on the elevation drawing. New materials and colors shall be compatible with those of the historic chapel. 3. Add the standard equipment note to the architectural plan: "Visibility of all mechanical equipment from the Entrance Corridor shall be eliminated." 4. If site or exterior building lighting is proposed, show it on the' plan and ensure that all related ordinance requirements are met. • Regarding conditions to be satisfied prior to issuance of a grading permit: 1. Include the signed conservation checklist on the site plan. Check the boxes that apply. 2. No grading shall begin until all trees to be saved are marked and protected with fencing. Mr. Lebo seconded the motion. The motion carried by a vote of 3:0. (Chambers absent) The above items shall be conditions oflnitial Site Plan approval. Engineering — Michelle Roberge 1) Is the entrance encroaching another property? Please provide an access easement if it is on another property. 2) The edge of parking near the stub out is 533:25. Show a 2:1 or 3:1 slope to the 532 contour line. If steeper than 3:1 is used, show low maintenance groundcover (not grass) on the landscaping plan. 3) Delineate the limits of disturbance and label to match the 8,085 SF on notes. 4) Show unobstructed sight distance lines at the entrance. 5) Shift handicap parking sign to be behind bumper block so it's in front of parking space. Remove the sign in front of the handicap access aisle with striping. 6) Label trees "to be removed" within travelway and parking area. The above items shall be conditions oflnitial Site Plan approval. Health Department - Josh Kirtley 1. The Health Department has no objections at this time. Soil work was not provided for the new drainfield locations. Prior to fmal site plan approval soil work shall be submitted and approved. VDOT— Shelly Plaster No objections Building Inspections — Jay Schlothauer 1) No objections Fire and Rescue — Robbie Gilmer 1. No objections E911— Andrew Slack Previously Approved Zoning — Francis MacCall No objections. Please contact Christopher P. Perez in the Planning Division by using ccperez a,albemarle.org or 434 -296- 5832 ext. 3443 for further information or ifyou have questions.