HomeMy WebLinkAboutZTA201500004 Checklist - Project Closeout 2015-05-06 TEXT AMENDMENT
FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action, place in folder and forward to CDA for QC and status
label. CDA will forward to the Imaging Center for digital closeout.
FILE #ZTA 2015-4 PROJECT TITLE Phase I Route 29 Solutions Business Signage
FULL NAME OF LEAD REVIEWER: Amanda Burbage FINAL ACTION DATE: 5/6/15
Hardcopy — File Folder Closeout: All documents listed should be placed in project folder in reverse
chronological order(latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file, place an "N/A"
next to the check box. The Lead Reviewer has the discretion to include any item deemed necessary to provide clarity
to the file, please indicate that item on the "Other" lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the document;
or, if the document is already in digital format, can be saved to LaserFiche. Where applicable, please provide the
digital location (path/name) of the document in the space provided.
n Application, if applicable (to include the Applicant Recommended "Draft" ordinance)
Scan n Saved location
n Any do uments submitted by an applicant(letters, maps, planning goals, etc.)
n Scan ❑ Saved location
® R solution of Intent
Scan ® Saved location CV
(T Staff's initial recommended draft ordinance (if amendment is initiated by staff)
n Scan n Saved location
PC White Envelope (Staff Report, PC Minutes, Action Letter, etc.)*
Scan ❑ Saved location CV
• BOS lhite Envelope(Executive Summary/Staff Report,BOS Minutes,Action Letter,Copy of the Approved
Pr.'nance certified by the Clerk of the Board of Supervisors, etc.)*
V Scan ® Saved location CV
n Property owner notification records/correspondence(to and from)
n Scan ❑ Saved location
n Public notification records—INCLUDE LEGAL AD
I Scan n Saved location
n Review comments (Engineering, Zoning, to/from applicant, etc.)
n Scan Saved location
❑ At the Lead Reviewer's discretion, copies of unapproved text documents may be placed in the file if it is
referenced in the staff report or minutes and may lend clarity to the review at a later date. If such text is
included, it will be clearly marked as "unapproved" or "draft" and contain a note clarifying why it was
included.
n Scan n Saved location
• Other Items (Please explain emails with VDOT indicating signs to be removed
❑ Scan /;' Saved location CV
• Other Items (Please explain 2 letters to businesses whose signs will be removed
n Scan ► Saved location CV
*Closeout of this file may have occurred prior to receipt of approved PC and/or BOS Minutes. If you are reviewing this
file and need the approved minutes, please contact the PC Recording Secretary or Clerk of the Board of Supervisors for
assistance. You may also view approved minutes via the County Web @www.albemarle.org.
NOTES: TEXT AMENDMEND folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Folder has a typed status label(same font& label color as project label) placed under the project label to
reflect current project status and date;
3) Documents are Acco-fastened (except plats/plans),and in chronological order(latest documents on top);
Issued 7/17/2008,Revised 5/10/10,Revised 4/18/2012,Revised 4/20/2012,Revised 11/13/2012