HomeMy WebLinkAboutARB201500086 Checklist - Project Closeout 2015-08-13 ARCHITECTURAL REVIEW BOARD
FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action,place in folder and forward to CDA for QC and
status label. CDA will forward to the Imaging Center for digital closeout. Imaging Center will return the
file to the Planning Division once documents are in the Laserfiche Repository.
ARB#415-000n PROJECT TITLE_j f c en 1 E n i n Q ;,
LEAD REVIEWER FULL NAME(! A 04-- FINAL ACTION DATE: —13--j
Co,. View: the following items must be available in CountyView
Staff report, actions, final approval letter, updated PP u p status on Application 1 page
Hardcopy— File Folder Closeout: All items listed should be placed in project folder, in reverse
chronological order(latest on top).
Please check each item included in this folder. To indicate that an item is not applicable to this file, place an"N/A"
next to the check box. The Lead Reviewer has the discretion to include any item deemed necessary to provide
clarity to the file. Please indicate those items on the "Other" lines provided.
Digital Closeout Instructions: Below each item please indicate if Imaging Center is to scan the
document; or, if the document is already in digital format, note that it can be saved to LaserFiche. Please provide
the digital loc ion (path/name)of the document in the space provided.
2 Appli
Scan ❑ Saved location
❑ Notification letter
❑ Scan n saved location 1\1/4-
R/Applicant Correspondence( •/=..m—including emails; do not include duplic ' )
n Scan i Saved location C -
n Review comments NA-
C Scan n Say location
r'�Approved plan(site, architec ur and/or sign plan that is marked "Ap.roves"...�
❑ Scan Save. location .�.., 4
2/Action Letter(s), including fina pproval letter(Certificate of Appropriatene -.er
n Scan I' Saved location -,,,,_ M_VR�„
+ J\
n ARB presentation display documents (in separate, labeled envelope)
n Scan n Saved location
❑ Review history form
❑ Scan n Saved location /'I//r-
Q Other t (Please explain) Al ,C.vteC k h S
Scan ❑ Saved location
n Other Items (Please explain)
I-1 Scan ❑ Saved location
El Other Items (Please explain)
n Scan n Saved location
At the planner's discretion, copies of unapproved plans may be placed in the file if they lend clarity to the
Y tY
review/file. If such plans are included, they should be clearly ma ked as u prov d a contain a
note clarifying why they re included. '- �i /\i' S � ;
n Scan Saved location CO / $17/,0.,_O
iT/7— ()S
NOTES: ARB project folders will be accepted by the Imaging Center when t e following items are complete:
1) Checklist is completed and included in folder;
2) Documents are Acco-fastened(except plats/plans),and in chronological order(latest documents on top);
with Review History Form on top;
3) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete, Imaging Center staff will circle the incomplete item and return folder to the
appropriate Division Head.
5/29/2012—Revised 11/19/2012