HomeMy WebLinkAboutSDP201500003 Action Letter 2015-09-24COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902 -4596
Phone 434 296 -5832
September 24, 2015
Trustees of St. Johns Missions Church
3929 Stony Point Road,
Albemarle County VA 22911
RE: SDP - 201500003 AD Saints Chapel — Initial Site Plan
Dear Sir,
The Agent for the Board of Supervisors hereby grants administrative approval to the above referenced site
plan.
This approval shall be valid for a period of five (5) years from the date of this letter, provided that the
developer submits a final site plan for all or a portion of the site within one (1) year after the date of this
letter as provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and thereafter
diligently pursues approval of the final site plan.
The final site plan will not be considered to have been officially submitted until the following items are
received:
1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code.
2. A fee of $1,500.
Please submit 11 copies of the final plans to the Community Development Department. The assigned
Lead Reviewer will then distribute the plans to all reviewing agencies. Once you receive the first set of
comments on the final site plan, please work with each reviewer individually to satisfy their requirements.
The Department of Community Development shall not accept submittal of the final site plan for signature
until tentative approvals for the attached conditions from the following agencies /reviewers have been
obtained:
SRC Members:
Albemarle County Planning Services (Planner) - 3 copies
Albemarle County Planning Services (Architectural Review Board) - (2 Copies)
Albemarle County Engineering Services (Engineer) - 1 copy
Albemarle County Building Inspections (Building Official) - 1 copy
Albemarle County Information Services (E911) - 1 copy
Albemarle County Department of Fire Rescue - 1 copy
Virginia Department of Transportation - 1 copy
Virginia Department of Health - 1 copy (+ 3 copies of the Soil Work for proposed drain fields)
If you have any questions about these conditions or the submittal requirements please feel free to contact
me at Extension 3443, cperezWbemarle.org.
Sincerely,
Senior Planner
Albemarle County Plannina Services Planner - 3 co aes
1. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code.
2. [Comment] The location of the stones (possible grave stones) are within relative close proximity to
the proposed construction work. On the final site plan assure these areas are protected by protective
fencing.
3. [Comment] Currently the initial site plan depicts the proposed entrance to the site traversing a small
portion of the neighboring property's front yard (TMP 04800- 00- 00- 019E0); however, the entrance to
the site shall be located completely on the Church property or an easement shall be granted
by /recorded on the neighboring parcel. Prior to final site plan approval an offsite easement shall be
granted by the owners of TMP 04800- 00- 00 -019EO for the Church's proposed entrance, OR a
Boundary Line Adjustment shall take place between the two properties to relocate the entire entrance
on the Church property while maintaining a minimum of 130' of frontage for TIT 04800-00-00 -
019E0 as required in the VR district.
4. [4.12.16(c)1] As depicted the aisle widths adjacent to the parking spaces scale out at 19' wide;
however, they truly need to be 20' wide at a minimum. Assure this is corrected on the final site plan.
Also, the parking spaces proposed scale out to be 9' wide; however, for a 20' aisle with they are
required to be 10' wide.
5. [32.5.2(a)] Zoning. On sheet 3 of the final site plan under the gravel parking waiver note, please add
the following note for the other waiver that was approved:
" 1$' wide access aisle near the entrance has been permitted for the site pursuant to Section 4.12.2c
of the County Code as it has been determined the modification would equally or better serve the
public health, safety or welfare. "
6. [Commentl On the site plan TMP 48 -19E is listed as AG/forest; however, this property is not located
in an Ag Forestal District. Please remove this labeling, or provide proof it is located in this district.
7. [32.5.2(a)] Prior to final site plan approval assure the approval date of SP2015 -7 is provided on the
site plan, as well as the following conditions of approval:
"On September 2, 2015 the Board of Supervisors approved Special Use Permit (SP2015 -7) subject to the following conditions.
1. Development and use shall be in general accord with the conceptual plan titled "till Saints Chapel SP201500007" prepared by Joseph
Associates LLC and dated June 1, 2015 (hereafter "Conceptual Plan'), as determined by the Director of Planning and the Zoning
Administrator. To be in accord with the Conceptual Plan, development and use shall reflect thefollowing major elements within the development
essential to the design of the development, as shown on the Conceptual Plan:
• building orientation
• building mass, shape, and height
• location of buildings and structures
t location of parking areas
• relation of buildings and parking to the street
Minor modifications to theplan which do not conflict with the elements above may be made to ensure compliance with the Zoning Ordinance.
2. Side and rear setbacks shall he commercial setback standards, as set forth in Section 21.7(b) of the Albemarle County Zoning Ordinance, and
shall be maintained adjacent to residential uses or residentially zoned properties. Front yard setbacks associated with parking shall be
commercial setback standards, as set forth in Section 21.7(a) of the Albemarle County Zoning Ordinance.
3. There shall be no day care center or private school on site without approval of a separate special use permit;
4. 7%e applicant shall obtain VDOT approval of a commercial entrance, if required by VDOT, prior to approval of the final site plan.
5. The applicant shall obtain Virginia Department of Health approval of well and/or onsite sewage system prior to approval of the fmal site plan.
6. The drainfelds shall be placed in the areas shown on Exhibit A dated September 2, 2015 illustrating the drainfleld locations in the southern
portion of the parcel.
7. Materials and colors of the addition shall be compatible with the materials and colors of the historic chapel.
8. Except for repair and maintenance of the fence where there is no substantial change in design, and except for renovation of the fence to
accommodate a new gate to provide access from the parking area to the existingfront entrance of the chapel where the gate design is compatible
inform and materials with the existingfence design, thefence and its stone end piers shall be retained without change, provided that the
easternmost stone pterforming the existing gate edge need not be retained if the applicant determines that the cost of retention is cost prohibitive
as provided in Condition 9.
9. If the applicant determines that relocating the easternmost stone pier to the east side of the new entrance drive is cost prohibitive, prior to its
removal the applicant shall document the stone pier in photographs and a to- scale, annotated line drawing. Copies of the documentation shall be
Provided to the County's Design Plannerfor the County's files and for fonvarding to the Virginia Department of Historic Resources.
10. Prior to,ftnal site plan approval, the entrance to the site shall either be located entirely on the Church Property (TMP 04800 - 00-00- 01600)
by adjusting the property line between TMP 04800-00 -00 -01600 and TMP 04800- 00- 00- 019E0, or the applicant shall obtain an easementfrom
the owner of TMP 04800- 00- 00 -019EO to allow the portion of the entrance to be located on teat parcel.
11. The construction of any structure required for the use must commence within 5 years from the approval of the Special Use Permit. "
8. [17 -1003] Groundwater Tier I Assessment. Per direction from County Engineering staff a Tier I
Groundwater Assessment is required prior to approval of final site plan.
9. [Comment] Virginia Department of Health approval of septic permit is required prior to final site
plan approval. Please submit 3 copies of the soil work to Planning Staff and these will be forwarded
to the Health Department for review with the final site plan.
10. [32.5.2(a)] Being this site is located in the Entrance Corridor (EC), approval from the Architectural
Review Board (ARB) is required prior to final site plan approval.
11. [32.5.2 (m) & (n), 4.12.17(b)] Entrances. VDOT approval shall be required prior to final site plan
approval.
12. [32.5.2(n) & (p)] The following will also be required for final site plan approval:
- If any outdoor lighting is proposed - Outdoor lighting information including a photometric plan
and location, description, and photograph or diagram of each type of outdoor luminaire [Sec.
32.7.8 & Sec. 4.17]
A complete landscape plan in accordance with [Sec. 32.7.9]
Albemarle County Planning Services (Architectural Review Board) - Q Copies)
Regarding recommended conditions of initial plan approval:
1. A Certificate of Appropriateness is required prior to final site plan approval.
2. Indicate existing and proposed materials and colors on the elevation drawing. New materials and
colors shall be compatible with those of the historic chapel.
3. Add the standard equipment note to the architectural plan: "Visibility of all mechanical equipment
from the Entrance Corridor shall be eliminated."
4. If site or exterior building lighting is proposed, show it on the plan and ensure that all related
ordinance requirements are met.
Regarding conditions to be satisfied prior to issuance of a grading permit:
1. Include the signed conservation checklist on the site plan. Check the boxes that apply.
2. No grading shall begin until all trees to be saved are marked and protected with fencing.
Albemarle County Engineering Division I Copy is required to be submitted for review
1) Is the entrance encroaching another property? Please provide an access easement if it is on
another property.
2) The edge of parking near the stub out is 533.25. Show a 2:1 or 3:1 slope to the 532 contour line. If
steeper than 3:1 is used, show low maintenance groundcover (not grass) on the landscaping plan.
3) Delineate the limits of disturbance and label to match the 8,085 SF on notes.
4) Show unobstructed sight distance lines at the entrance.
5) Shift handicap parking sign to be behind bumper block so it's in front of parking space. Remove the
sign in front of the handicap access aisle with striping.
6) Label trees "to be removed" within travelway and parking area.
Albemarle County Building Inspections 0 Copy is required to be submitted far review
No objections
Albemarle County Information Services E911 Approval (I Cove is required to be submitted for
review
No objections
Fire Rescue Approval (1 Copy is required to be submitted for review)
No objections
Virginia Department of Transportation (1 Copy is required to be submitted for review)
No objections
Vir inia Department of Health - 1 Copy is re uired to be submitted for review + 3 copies o the Soil
Work for Proposed drain fields.
1. The Health Department has no objections at this time. Soil work was not provided for the new
drainfield locations. Prior to final site plan approval soil work shall be submitted and approved.
if you have any questions about these conditions or the submittal requirements please feel free to contact
me at Extension 3443, cperez @albemarle.org.
Sincerely,
Christopher P. Perez
Senior Planner