HomeMy WebLinkAboutSDP201500040 Review Comments Final Site Plan and Comps. 2015-10-19Christopher Perez
From: Christopher Perez
Sent: Monday, October 19, 2015 1:24 PM
To: 'Alan Franklin, PE'
Cc: Max Greene; Justin Deel
Subject: SDP2015 -40 Virginia Asphalt Services - final site plan
Attachments: VDOT Comments SDP - 2015 -00040 VA Asphalt -Final 10- 19- 15.pdf
Alan,
SDP2015 -40 Virginia Asphalt Services - final site plan
Let this email serve as a status update on the above referenced site plan to include all recent comments. It appears VDOT has a
substantial comment, please work with VDOT to assure you revise the plan per their guidance. Once you get VDOT's approval and
the WPO plan is approved/you get Engineering's sign off, it appears we'll be ready for signatures. Also, please assure my 2
remaining comments are addressed — I do not need to re- review the site plan prior to sign copies just assure the two comments are
addressed on the plans. Thanks
Planning Comments — Christopher P. Perez
The only two items I see which were not correctly addressed on the latest submittal are comment #11 and #14 (see below). Alan,
assure these two items /comments are corrected and provided on the 4 signature copies you submit for approval.
11. [Conditon of initial site plan approval] On sheet 1, assure the approval date of the SP is also provided as well as any conditions
of approval (see the following):
"On July 8, 2015 the Board of Supervisors took action on your Special Use Permit application (SP2014 -19) and is subject to the
following conditions:
1. The development of the site shall be in general accord with the plan entitled "Virginia Asphalt Services
Landscape /Screening Plan " revised 2 -17 -2014 and prepared by Terra Concepts, PC /Alan Franklin PE, LLC, (hereafter referred to as
the "Concept Plan') as determined by the Director of Planning and the Zoning Administrator, and subject to the following
conditions. To be in general accord with the Concept Plan, development and use shall reflect the following major elements within the
development essential to the use, as shown on the Concept Plan:
a. Building location
b. Sales, storage and display area size and location
Minor modifications to the plan that do not conflict with the elements listed above may be made to ensure compliance with the Zoning
Ordinance and ARB requirements.
2. Equipment shall be sold, stored, or displayed only in areas indicated for sales, storage, or display on the Concept Plan.
3. The site shall be landscaped in general accord with the Concept Plan, except that:
a. Evergreen screening tree height shall be eight (8) to ten (10) feet minimum at planting.
b. Shade trees along Avon Street Extended shall be three and one -half inches (3Y2') caliper minimum at planting.
C. Shade trees along the entrance drive shall be two and one -half inches (2Y2') caliper minimum at planting.
d. A staggered row of evergreens shall be provided along the south side of the sales /storage/ display area or the south side of
the parcel.
e. A staggered row of evergreens shall be provided along the north and west sides of the entrance drive and asphalt paved
area.
f The ARB may require landscaping that is in excess of its design guidelines, Albemarle County Code § 18- 32.7.9, or both, in
order to mitigate the visual impacts of the proposed use on the Entrance Corridor.
4. Maximum height of equipment to be sold, stored or displayed shall not exceed twelve (12) feet. This height includes
equipment sold, stored or displayed on parked vehicles. Other than equipment sold, stored or displayed on parked vehicles, equipment
shall not be elevated. "
#14: [Comment] On sheet 1, under Waivers /Special exception requests note #1 incorrectly lists the SP as SP2015 -19. Revise to
assure the correct SP # is provided: SP2014 -19.
Engineering — Max Greene
VSMP plan #WP0201500063 has been submitted for review. Please see WPO201500063 for date of approval. VSMP plan will need
to be approved prior to final site plan approval.
Engineering — Justin Deel
WP0201500063 revisions submitted on 10 -6 -15, review pending.
ARB - Margaret Maliszewski
October 15' approval letter from Margaret
VDOT — Shelly
See attached comments dated 10 -19 -15
Previous approvals received by the following:
Building inspections — Jay Schlothauer 8 -14 -15
E911 - Andrew Slack 7 -30 -15
Zoning — Rebecca Ragsdale 9 -3 -15
Fire and Rescue — Robbie Gilmer 8 -15 -15
ACSA — Alex Morrison 8 -17 -15
Health Dept — Josh Kirtley 9 -4 -15
Christopher P. Perez I Senior Planner
Department of Community Development I County of Albemarle, Virginia
401 McIntire Road I Charlottesville, VA 22902
434.296.5832 ext. 3443
•
f " ii]1 "11 \.
SIX
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, North Wing
Charlottesville, Virginia 22902 -4596
Phone (434) 296 -5832 Fax (434) 972 -4126
Memorandum
To: Alan Franklin
From: Christopher P. Perez, Senior Planner
Division: Planning
Date: September 8, 2015
Subject: SDP - 2015 -40 Virginia Asphalt Services — Final Site Plan
The County of Albemarle Planning Division will recommend approval of the plan referenced above once
the following comments have been satisfactorily addressed (The following comments are those that have
been identified at this time. Additional comments or conditions may be added or eliminated based on
further review.): [Each comment is preceded by the applicable reference, which is to the
Subdivision/Zoning Ordinances unless otherwise specified.]
Conditions of Initial Plan Approval (from approval letter dated July 27, 2015:
1. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code.
Final: Comment still valid.
2. [32.5.2 (m) & (n), 4.12.17(b)] Entrances. "Entrances to parking areas from public streets or private
roads shall be designed and constructed in accordance with Virginia Department of Transportation
standards... " VDOT approval shall be required prior to final site plan approval.
Final: Comment still valid. See VDOT's attached comments dated 8- 25 -15.
3. [32.5.2(a)] Being this site is located in the Entrance Corridor (EC), approval from the Architectural
Review Board (ARB) is required prior to final site plan approval.
Final: Comment still valid. See ARB comments from their Sept 81h meeting below.
Q
5.
Gol
7.
8. [32.5.2(n) & (p)] The following will be required for final site plan approval:
- Outdoor lighting information including a photometric plan and location, description, and
photograph or diagram of each type of outdoor luminaire [Sec. 32.7.8 & Sec. 4.17]
Final: Comment not clearly addressed. Is there to be any outdoor lighting onsite, such as
wallpacks on the building? If so, their location shall be depicted and labeled on the site plan.
Either provide a photometric plan or photometric diagrams for the proposed building -
mounted light fixtures to show that spillover does not exceed .5 fc at the property line.
Assure that these items are included in the site plan.
Q
10.
11.
4.
Additional Comments on the Final
12. [Comment] On sheet 1 assure the final site plan number is provided on the plans in place of
SDP2014 -73. The final SDP# is: "SDP2015 -40"
13. [32.6.2(h)] Signature panel. Update the required signature panel to include the Health Department.
14. [Comment] On sheet 1, under Waivers /Special exception requests note #1 incorrectly lists the SP as
SP2015 -19. Revise to assure the correct SP # is provided: SP2014 -19.
15. [SP2014 -19 Condition of Approval 3(d)] It appears there is a gap in screening near the 2 parking
spaces fronting the proposed septic location. Add evergreen plantings to fill the gap in screening on the
south side of the storage area. Revise appropriately.
16. [Comment] Approval from all SRC reviewer is required prior to final site plan approval.
VDOT— Troy Austin
- Comments attached dated August 25, 2015
ARB — Margaret Maliszewski
Sept 8th meeting
Motion: Mr. Lebo moved for approval of the Certificate of Appropriateness for ARB- 2015 -92: Virginia
Asphalt Services, Inc. Final Site Plan with the conditions listed in the staff report, amended as follows:
1. Add evergreens to fill the gap in screening on the south side of the storage area either directly at
the storage lot or on the south side of the property, avoiding conflicts with the septic system.
2. Add the standard equipment note to the architectural drawings. "Visibility of all mechanical
equipment from the Entrance Corridor shall be eliminated."
3. Provide a photometric plan or photometric diagrams for the proposed building- mounted light
fixtures to show that spillover does not exceed .5 fc at the property line.
4. Eliminate the "supplemental planting" note from the landscape plan.
5. Increase the number of shrub species to help ensure the health of the landscape.
6. Revise elevations to identify all building colors, for staff review. White trim should be revised to
match siding.
7. Eliminate white pines from the evergreen mix.
Mr. Missel seconded the motion.
The motion carried by a vote of 3:0. (Chambers absent)
Engineering — Max Greene
1. VSMP plans will need to be approved prior to final site plan approval. No VSMP plans have been
submitted at this time.
Health Department — Josh Kirtley
- Approved August 13, 2015
Zoning - Rebecca Ragsdale
No objections
E911— Andrew Slack
No objection
Building Inspections — Jay Schlothauer
No objection
Fire and Rescue — Robbie Gilmer
No objection
ACSA — Alex Morrison
Approved
If you have any questions about these comments please feel free to contact me at Extension 3443,
cperez@albemarle.org.
Sincerely,
Christopher P. Perez
Senior Planner
Short Review Comments Report for:
SDP201500040
SubApplication Type:
Virginia Asphalt Services Inc - Final
Final Site Development Plan
Date Completed:09/08/2015
Reviewer:Christopher Perez Planning
Review Status:Requested Changes
Reviews Comments:Pending ARB review before sending out comments.
Division:
Date Completed:08/14/2015
Reviewer:Jay Schlothauer Inspections
Review Status:No Objection
Reviews Comments:Based on plans revised July 27, 2015, and Alan Franklin LLC letter of July 27, 2015.
No further comments or conditions.
Division:
Date Completed:08/25/2015
Reviewer:Shelly Plaster VDOT
Review Status:Requested Changes
Reviews Comments:
Division:
Date Completed:07/30/2015
Reviewer:Andrew Slack E911
Review Status:Approved
Reviews Comments:Approved.
Division:
Date Completed:08/10/2015
Reviewer:Max Greene Engineering
Review Status:See Recommendations
Reviews Comments:VSMP plans will need to be approved prior to final site plan approval. No VSMP plans have been
submitted at this time.
Division:
Date Completed:09/03/2015
Reviewer:Rebecca Ragsdale Zoning
Review Status:No Objection
Reviews Comments:
Division:
Date Completed:08/15/2015
Reviewer:Robbie Gilmer Fire Rescue
Review Status:No Objection
Reviews Comments:Based on plans dated 7/27/15.
No objections or comments.
Division:
Date Completed:08/20/2015
Reviewer:Margaret Maliszewski ARB
Review Status:Requested Changes
Reviews Comments:This proposal will be reviewed by the ARB on September 8, 2015. Comments will be provided after
that meeting.
Division:
Date Completed:08/17/2015
Page:1of4 County of AlbemarlePrinted On:January 06, 2016
Reviewer:Alexander Morrison ACSA
Review Status:Approved
Reviews Comments:I have reviewed the above referenced plan and the applicant has addressed all ACSA comments. I
have no additional comments and hereby recommend approval of SDP201540.
Division:
Date Completed:09/04/2015
Reviewer:Josh Kirtley Health Department
Review Status:Approved
Reviews Comments:
Division:
Date Completed:10/19/2015
Reviewer:Shelly Plaster VDOT
Review Status:Requested Changes
Reviews Comments:
Division:
Date Completed:10/15/2015
Reviewer:Christopher Perez CD
Review Status:See Recommendations
Reviews Comments:10-15-15
The only two items I see which were not correctly addressed is comment #11 and #14.
11. [Conditon of initial site plan approval] On sheet 1, assure the approval date of the SP is also
provided as well as any conditions of approval (see the following):
On July 8, 2015 the Board of Supervisors took action on your Special Use Permit application
(SP2014-19) and is subject to the following conditions:
1.The development of the site shall be in general accord with the plan entitled “Virginia Asphalt
Services Landscape/Screening Plan” revised 2-17-2014 and prepared by Terra Concepts, PC/Alan
Franklin PE, LLC, (hereafter referred to as the “Concept Plan”) as determined by the Director of
Planning and the Zoning Administrator, and subject to the following conditions. To be in general
accord with the Concept Plan, development and use shall reflect the following major elements within
the development essential to the use, as shown on the Concept Plan:
a.Building location
b.Sales, storage and display area size and location
Minor modifications to the plan that do not conflict with the elements listed above may be made to
ensure compliance with the Zoning Ordinance and ARB requirements.
2.Equipment shall be sold, stored, or displayed only in areas indicated for sales, storage, or
display on the Concept Plan.
3.The site shall be landscaped in general accord with the Concept Plan, except that:
a.Evergreen screening tree height shall be eight (8) to ten (10) feet minimum at planting.
b.Shade trees along Avon Street Extended shall be three and one-half inches (3½”) caliper
minimum at planting.
c.Shade trees along the entrance drive shall be two and one-half inches (2½”) caliper minimum
at planting.
d.A staggered row of evergreens shall be provided along the south side of the sales/storage/
display area or the south side of the parcel.
e.A staggered row of evergreens shall be provided along the north and west sides of the
entrance drive and asphalt paved area.
f.The ARB may require landscaping that is in excess of its design guidelines, Albemarle
County Code § 18-32.7.9, or both, in order to mitigate the visual impacts of the proposed use on the
Entrance Corridor.
4.Maximum height of equipment to be sold, stored or displayed shall not exceed twelve (12)
feet. This height includes equipment sold, stored or displayed on parked vehicles. Other than
equipment sold, stored or displayed on parked vehicles, equipment shall not be elevated.
#14: [Comment] On sheet 1, under Waivers/Special exception requests note #1 incorrectly lists the
SP as SP2015-19. Revise to assure the correct SP # is provided: SP2014-19.
Division:
Page:2of4 County of AlbemarlePrinted On:January 06, 2016
Alan, assure these two items/comments are corrected and provided on the 4 signature copies you
submit for approval.
Date Completed:10/07/2015
Reviewer:Max Greene Engineering
Review Status:See Recommendations
Reviews Comments:VSMP plan #WPO201500063 has been submitted for review. Please see WPO201500063 for date
of approval. VSMP plan will need to be approved prior to final site plan approval.
Division:
Date Completed:10/15/2015
Reviewer:Margaret Maliszewski ARB
Review Status:Approved
Reviews Comments:
Division:
Date Completed:10/29/2015
Reviewer:Shelly Plaster VDOT
Review Status:No Objection
Reviews Comments:
Division:
Date Completed:10/29/2015
Reviewer:Christopher Perez CD
Review Status:See Recommendations
Reviews Comments:
From: Christopher Perez
Sent: Thursday, October 29, 2015 12:25 PM
To: 'Alan Franklin, PE' <alan@alanfranklinpe.com>
Cc: 'Bryan Heilman' <bryan_heilman@yahoo.com>; Margaret Maliszewski
<MMaliszewski@albemarle.org>
Subject: SDP2015-40 VA Asphalt - final site plan
Alan,
SDP2015-40 Virginia Asphalt – Final Site Plan
Thank you for coordinating the revisions with VDOT and myself so quickly, both were adequately
addressed.
I was in a meeting with a citizen today, but I heard that the owner came into the office asking about
locating his equipment on the site now. This is not possible yet, as the site plan is not approved.
Below I am providing a status update of the project.
All comments on the final site plan are addressed, except that of Engineering’s. Max’s last comment
was: “VSMP plan #WPO201500063 has been submitted for review. Please see WPO201500063 for
date of approval. VSMP plan will need to be approved prior to final site plan approval.”
I pulled the review for that plan in Countyview and spoke to Justin and it appears the WPO plan was
recently resubmitted and the review has yet to take place. Once that plan and the VSMP is approved
then the final site plan can be approved.
When the above takes place you’d need to submit the signature copies of the final site plan to the
County for approval. The applicant is required to submit a minimum of four (4) print copies of the
plan. One (1) copy is retained by the Planner for the file, two (2) copies are passed on to Zoning, and
one (1) copy is returned to the applicant. If you would like more than one copy returned to you please
provide extras.
If you would like to submit the signature copies of the final site plan now, please do so, assure you
sign and seal it on every page. The approval will be held till the WPO is approved. On the off chance
the WPO review has a ripple affect which requires revisions to the site plan, the site plan would have
Division:
Page:3of4 County of AlbemarlePrinted On:January 06, 2016
to go through another review. Speaking with Justin Deel he does not believe this will happen based
on the nature of last WPO comments.
Christopher P. Perez | Senior Planner
Department of Community Development |County of Albemarle, Virginia
401 McIntire Road | Charlottesville, VA 22902
434.296.5832 ext.
Date Completed:12/28/2015
Reviewer:Christopher Perez CD
Review Status:Approved
Reviews Comments:
Division:
Page:4of4 County of AlbemarlePrinted On:January 06, 2016
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August 25, 2015
Mr. Christopher Perez
Senior Planner
County of Aioem...10
Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
ice: Sur -zu i a- 000zFU v :. b:..:.. A.rhalt Services Final Site Plan
Dear Mr. Perez:
We have reviewed the Final site plan for Virginia Asphalt Services dated .ruly z /, 201 J, latest f
ruly z t, z0 i :), as suumittota ny 10,.,.. Concerts, F.C. and offer the followinb continents:
I. Raiher than restriping the existing meaian 10 a u ion M... t mr, it shall be restriped as a
two -riay -left -turn ( TWLTL). Essentially the TWLTL should siart at the Charlottesville Area
Transit (CAT) Facility entrance (north of proposed entrance) and continue to wne.o inc
left turn Lane (CKI a.d,...oc to tnr, south of the proposed entrance) has a zero taper! full width of
the left turn lane. See attachment.
II .,a ..vra additional information concerninb this project, please do not hesitate to contact me at (434)
422 -9894.
Sincerely,
asa�Z
Shelly Plaster
Land Development Engineer
Culrope. u:strict
WE KEEP VIRGINIA MOVING
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
July 27,2015
Alan Franklin
427 Cranberry Lane
Crozet VA 22932
RE: SDP-2014-73 Virginia Asphalt Services,Inc_Site Plan-Initial
Dear Mr.Franklin:
The Agent for the Board of Supervisors hereby grants administrative approval to the above referenced site
plan.
This approval shall be valid for a period of five(5)years from the date of this letter,provided that the
developer submits a final site plan for all or a portion of the site within one(1)year after the date of this
letter as provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle,and thereafter
diligently pursues approval of the final site plan.
- An Erosion and Sediment Control Permit may be issued after the following approvals are received:
1. Approval an Erosion and Sediment Control Plan meeting the requirements of Chapter 17 of the
Code of the County of Albemarle.
2. Approval of a Stormwater Management Plan meeting the requirements of Chapter 17 of the
Code.
3. Approval of all easements for facilities for stormwater management and drainage control.
4. Approval of a mitigation plan for the disturbance of Water Protection Ordinance buffers.
5. Submittal of a tree conservation checklist,if applicable.
The final site plan will not be considered to have been officially submitted until the following items are
received:
1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code.
2. A fee of$1,500.
Please submit 20 copies of the final plans to the Community Development Department,8 of the 20
copies are for ARB review.The assigned Lead Reviewer will then distribute the plans to all reviewing
agencies. Once you receive the first set of comments on the fmal site plan,please work with each
reviewer individually to satisfy their requirements.Provide proof of each reviewer's tentative approval
once received.The Lead Review will notify you when it is time to submit copies for signature.
The Department of Community Development shall not accept submittal of the final site plan for signature
until tentative approvals for the following conditions have been obtained:
1
Now
Planning Division(3 copies)
1. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code.
2. [32.5.2(m)&(n),4.12.17(b)]Entrances. "Entrances to parking areas from public streets or private
roads shall be designed and constructed in accordance with Virginia Department of Transportation
standards..."VDOT approval shall be required prior to fmal site plan approval.
3. [32.5.2(a)]Being this site is located in the Entrance Corridor(EC),approval from the Architectural
Review Board(ARB)is required prior to fmal site plan approval.
4. [4.12.6]Based on discussions with Zoning,revise the required parking note on sheet 1 to•provide
13 required spaces for employees;rather than for facility vehicles.The logic behind this
determination: if the employees are coming to the site to get work equipment and leaving their
vehicles then that is "assigned to work at the site".Revise appropriately.
5. [Comment]Throughout the plan it is noted that an adjacent parcel,TMP 76M2-1-D is listed as being
located in the"City of Charlottesville".This is incorrect,as the parcel is located in Albemarle
County. Revise appropriately.
6. [Comment] On the plan please depict and label the four or five existing deciduous trees on TMP 77-8
which are located along the creek and halfway up the slope down to the creek.While these plantings
do not provide adequate,screening the site plan should reflect the existing conditions onsite.
7. [32.7.9.6]Landscaping within a parking area.An area of at least five percent of the paved parking
and vehicular circulation area shall be landscaped with trees or shrubs with at least one large or
medium shade tree per ten parking spaces or portion thereof This requirement appears to have been
met with the landscaping shown on the initial site plan.Please provide calculations to show this
requirement has been met with the fmal site plan.
8. [32.5.2(n)&(p)]The following will be required for final site plan approval:
- Outdoor lighting information including a photometric plan and location,description,and
photograph or diagram of each type of outdoor luminaire [Sec.32.7.8&Sec.4.17]
- A complete landscape plan in accordance with[Sec.32.7.9]
9. [4.12.15(g),4.12.15(a),4.12.16(d)] On sheet 1,under waivers and special exceptions,please omit
note#4 and#5 as these waivers have been denied by the County Engineer(see Max's comments
below under Engineering conditions).Also,because these waivers have been denied assure the final
site plan is revised to depict the required paved parking surface and the required curb&gutter.Also,
assure the required parking spaces are delineated onsite through either striping or signage.
10. [32.5.2(a)] On sheet 1,under Waiver/Special Exception Request assure that the approved Special
Exception to modify the requirements of Section 5.1.52 from providing a fence to providing
landscaping per ARB guidance is listed on the sheet.On July 8,2015 the Board of Supervisors
approved the special exception and placed a condition of this approval on the plan: "a staggered row
of evergreens, eight(8)to ten (10)feet minimum at planting, shall be provided along the west side of
the equipment sales/storage/display area."Assure this condition is listed and addressed on the Final
Site Plan.
11. [32.5.2(a)] On sheet 1,under Zoning assure the Special Use Permit number is listed(SP2014-19)for
Outdoor Storage within an entrance corridor.Prior to final site plan approval assure the approval date
of the SP is also provided as well as any conditions of approval(see the following):
On July 8,2015 the Board of Supervisors took action on your Special Use Permit application
(SP2014-19).and is subject to the following conditions:
2
1. The development of the site shall be in general accord with the plan entitled"Virginia Asphalt Services
Landscape/Screening Plan"revised 2-17-2014 and prepared by Terra Concepts,PC/Alan Franklin PE,
LLC,(hereafter referred to as the"Concept Plan")as determined by the Director of Planning and the
Zoning Administrator,and subject to the following conditions.To be in general accord with the Concept
Plan,development and use shall reflect the following major elements within the development essential to
the use,as shown on the Concept Plan:
a. Building location
b. Sales,storage and display area size and location
Minor modifications to the plan that do not conflict with the elements listed above may be made to ensure
compliance with the Zoning Ordinance and ARB requirements.
2. Equipment shall be sold,stored,or displayed only in areas indicated for sales,storage,or display on the
Concept Plan.
3. The site shall be landscaped in general accord with the Concept Plan,except that:
a. Evergreen screening tree height shall be eight(8)to ten(10)feet minimum at planting.
b. Shade trees along Avon Street Extended shall be three and one-half inches(3%i")caliper minimum
at planting.
c. Shade trees along the entrance drive shall be two and one-half inches(2%z")caliper minimum at
planting.
d. A staggered row of evergreens shall be provided along the south side of the sales/storage/display
area or the south side of the parcel.
e. A staggered row of evergreens shall be provided along the north and west sides of the entrance
drive and asphalt paved area.
f. The ARB may require landscaping that is in excess of its design guidelines,Albemarle County
Code§ 18-32.7.9,or both,in order to mitigate the visual impacts of the proposed use on the
Entrance Corridor.
4. Maximum height of equipment to be sold,stored or displayed shall not exceed twelve(12)feet.This height
includes equipment sold,stored or displayed on parked vehicles.Other than equipment sold,stored or
displayed on parked vehicles,equipment shall not be elevated.
Albemarle County Architectural Review Board Annroval of a Certificate of Anuropriateness.
(8 Copies are required to be submitted with a new ARB application.)
At the March 16,2015 ARB meeting,the ARB voted unanimously to forward the following
recommendations to the agent for the Site Review Committee. (Note that some of these conditions may
have been superseded by updated conditions of the Special Use Permit.)
•Regarding requirements to satisfy the design guidelines as per§ 18-30.6.4(2),(3)and(5):
1.Increase the height of the Leyland cypress to 8'and 10',depending on location,for increased screening
at planting.
2.Increase the size of the scarlet oaks to 31/2"caliper minimum at planting.
3.Increase the size of the sugar maples along the entrance drive to 21/2"caliper minimum at planting.
4.Provide a staggered row of evergreens 8-10'tall minimum along the south side of the storage area.
5.Provide a staggered row of evergreens 8-10'tall minimum along the north and west side ofthe
entrance drive/asphalt paved area.
6.Any screening fence required on site requires ARB approval. Chain link fence and chain link with
vinyl slats shall not be approved.
•Regarding recommendations on the plan as it relates to the guidelines: None.
•Regarding recommended conditions of initial plan approval:
1.A Certificate of Appropriateness is required prior to final site plan approval.
2.Provide to-scale elevation drawings for review.Identify proposed materials/colors on the drawings.
Provide material/color samples for review. Consider compatibility with the existing context of the Avon
Street corridor in the building design.Any appearance of blankness resulting from building design should
be relieved using design detail or vegetation,or both.
3.Confirm that proposed window glass meets the EC specs,and include the specs on the architectural
drawings: "Window glass shall meet these criteria:Visible light transmittance(VLT)shall not drop below
40%.Visible light reflectance(VLR)shall not exceed 30%."
4.Increase the height of the Leyland cypress to 8' and 10',depending on location,for increased screening
3
Nifty
at planting.
5.Add the standard equipment note to the plan: "Visibility of all mechanical equipment from the
Entrance Corridor shall be eliminated."
6.If site and/or exterior building lights are proposed,submit a complete lighting plan for review.If no site
or exterior building lights are proposed,indicate this on the plan.
7.Increase the size of the scarlet oaks to 3%2"caliper minimum at planting.
8.Without reducing the quantity of plants proposed,adjust the power pole or plant locations to eliminate
the conflict between the scarlet oak and the overhead line from the relocated power pole.
9.Increase the size of the sugar maples along the entrance drive to 2%z"caliper minimum at planting.
10.Reverse the position of the rows of Leyland cypress and cherry laurel on the south side of the
building.
11.Add the plant health note to the landscape plan: "All site plantings of trees and shrubs shall be
allowed to reach,and be maintained at,mature height;the topping of trees is prohibited. Shrubs and trees
shall be pruned minimally and only to support the overall health of the plant."
12.Provide a staggered row of evergreens 8-10'tall along the south side of the storage area.
13.Provide a staggered row of evergreens 8-10'tall along the north and west side of the entrance
drive/asphalt paved area.
14.Any screening fence required on site requires ARB approval.Chain link fence and chain link with
vinyl slats shall not be approved.
•Regarding conditions to be satisfied prior to issuance of a grading permit:None
Albemarle County Building Inspections(1 Conv is required to be submitted for review)
1.Provide a van-accessible,barrier-free parking space as close as practicable to the main building
entrance. (This comment may be modified based on other determinations regarding clearly dedicated
parking spaces.)
Albemarle County Zoning(1 Cony is required to be submitted for review)
1)Parking space requirements appear to be addressed on the plan.although.parking note on the cover
sheet should be revised to be 13 required spaces for employees.If they are coming to the site to get work
equipment and leaving their vehicles then that is"assigned to work at the site
Contractor's(construction office,shop, equipment storage and materials yard): One (1)space per
employee assigned to work on-site plus one(1)space per facility vehicle.
2)Delineation of parking spaces.Parking spaces shall be delineated in a manner that identifies and
preserves the required dimensions by paint striping,signage,or by another means approved by the zoning
1 administrator.The zoning administrator may authorize that bumper-blocks or posts be used to delineate
parking spaces on surfaces that are not conducive to paint striping.The wheel stops shown are adequate to
meet this requirement as long as the County Engineer grants the 4.12.15 waivers.
Al axle County Engineering Division(1 Cony is required to be submitted for review)
. [18-4.12.15.a] County Engineer is not inclined to approve a waiver for gravel for commercial parking
areas.
[18-4.12.15.g] County Engineer requests curb be extended to the Stormwater facility.
i-3'SWM facility needs a pre-treatment due to potential contaminants from stored vehicles and the
steepness of slope and lack of sheet flow to stream.
4. [18-4,12.15.f]Parking spaces should be protected with a minimum 3'wide island
5. [18-4.12.17.a]Entrance slope appears to exceed 10%on the inside of the exit lane. proposed contours
/ will need to be moved around to meet the 10%requirement.
4
Nee
Albemarle County Service Authority Approval(3 Copies are required to be submitted for review)
I have reviewed the plan and hereby recommend approval with the following final site plan requirements:
-• Update the ACSA General Water and Sewer Conditions(attached document dated Feb 6,2013).
• Per the Fire Marshall(3/11/15)no FHA will be required for this project.
• No utility construction review submittal is required for the ACSA due to the removal of the FHA
requirement.
• A The ACSA is unable to locate the note for backflow protection.Update the note so it is located on
Sheet 3 where the waterline enters the proposed building.
• Remove the proposed flowering dogwood located 6' north of the proposed water meter.No trees
shall be located within 10'of the proposed water meter.
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E911 Approval(1 Copy is required to be submitted for review)
No objections/conditions
Virginia Department of Transportation(1 Copy is required to be submitted for review)
1. See attached March 9,2015 comment letter,these shall be addressed with the final site plan.
Fire Rescue Approval(1 Copy is required to be submitted for review)
No objections/conditions
If you have any questions about these conditions or the submittal requirements please feel free to contact
me at Extension 3443,cperez@albemarle.org.
Sincerel ,
Christopher P.Perez
Senior Planner
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COMMONWEALTH of VIRGINIA
DEPARTMENT OFTRANSPORTATION
4601 Orange Raw
;Cow;Vitginla 22701
Charles A.:Kilpatrick,P.E.
Commissioner
March 9,2015
Mr.Christopher:Perez
:Senior Planner
County of Albemarle
Department of Community Development
• 40,1 McIntire Road
Charlottesville,VA 22902
Re: SDP-2014410073 Virginia Asphalt Services Initial Site Plan
Dear Mr.Perez:
We have reviewed the:initial site plan for Virginia Asphalt Services dated 1211114 with revisions dated
2117114:as'submitted by Terra Concepts,P.C.and Offer the folloWing comments:
„ _On sheet,3.Of6.,there1s anote4tferencing al2:1:taper for;the proposedentrance. Thataper,is
actually drawn as a 4:1 taper.
2. On sheet 3 of 6,there is note referencing a VDOT GM end treatment,however,the plan does
not appear to show the-end treatment in plan-view.
3. The proposed trees to be added as part of the landscape plan should be located 5 feet behind the
guard rail and.at a minimum,outside of the deflection area for the guard rail.
4. A guard rail warrant should be provided for-this site plan.
5. There is a note on sheet 3 of 6 indicating that the striped median will be restriped as a left turn
lane. This will need to be approved by NWRO. The proposed left turn.lane Will have a short
storage area and will Share a taper-with a left turn lane traveling south on.Avon Street Ext. This
request has been forwarded to NWRO.and I am awaiting comment from the Area Traffic
Engineer.
6. It needs to be demonstrated that the longest vehicle combination,i.e.a truck and trailer,that will
use the entrance can stop in the entrance-to open the gate without Impacting the traffic of Avon
Street Ext. It may be necessary to move the gate further into the site.
If you need additional information concerning this project,please do not hesitate to contact me ar(434)
422,9782.
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Sincerely,
1•1°Ai
Troy Austin,P.E.
Area Land Use Engineer
Culpeper District
WE KEEP VIRGINIA:MOVING
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