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Home My WebLink About1991-04-10 COUNlY OF ALBEMARLE Edward H. Bain, Jr. Samuel Miller Charlotte Y. Humphris Jack Jouett David P. Bowerman Charlottesville Board of Supervisors Walter F. Perkins White Hall F. R. (Rick) Bowie Rivanna AGENDA Peter T. Way Scottsville FIN A L April 10, 1991 9:00 A.M. Room 7, County Office Building 1) Call to Order. 2) Pledge of Allegiance. 3). Moment of Silence. 4) Other Matters Not Listed on the Agenda from the PUBLIC. S) *Consent Agenda (on back of sheet). 6) Approval of Minutes: February 6(N) and February 20, 1991. 7) Highway Matters: a) Rec~nsideration of Federal Express Site Plan (Applicant requests deferral.) b) Request to set a public hearing to vacate right-of-way known as Doe Road. c) Discussion: Route 671 (Millington Bridge) Project. d) 9:30 A.M. - Public Hearing: An ordinance to vacate a portion of a plat of Marshall Manor Subdivision by vacating a restricted street designated Reva Ridge Road, and the division of Lots 11, 12 and 13, Block A. e) Discussion: Desert Storm Parade Route. f) Statement: Preallocation Hearing for Interstate, Primary, etc. Highways. g) Other Highway Matters. 8) Discussion: Architectural Review Board. 9) Work Session: Community Facilities Plan. 10) Discussion: Letter dated March 29, 1991, addressed to F. R. Bowie, Chairman, Board of Supervisors, from H. Larkin Goshorn, Jr., Director, Multi-Family Development, Virginia Housing Development Authority, re: Wilton Glen Apartments being financed by VHDA. 11) Resolution in Support of the Mobility Assistance Act of 1991. 12) Discussion: Acceptable Attendance Policy Revision. 13) Appropriation: Brownsville Elementary Masonry Repairs. 14) Authorize Chairman to sign Sales Agreement on Fourth Street Property. 1S) Authorize Chairman to sign Lease Agreement for Old Crozet Elementary School. 16) Appointments: a) TJSPARE Committee (1) b) GTE-GIS Road Naming Committee 17) Other Matters Not Listed on the Agenda from the Board. 18) Recess. Reconvene at 7:00 P.M. in the Auditorium. NIGHT AGENDA ON ANOTHER SHEET .... flll:.}! OT./ r~ WI \~~/ ~) U U COUNTY OF ALBEMARLE OFFICE OF BOARD OF SUPERVISORS 401 MciNTIRE ROAD CHARLOTTESVILLE, VIRGINIA 22901-4596 M E M 0 RAN DUM TO: Robert W. Tucker, Jr., County Executive FROM: Lettie E. Neher, Cler~ DATE: Apr il 11, 1991 SUBJECT: Board Actions of April 10, 1991 At the Board of Supervisors meeting held on April 10, 1991, the following actions were taken: Agenda Item No. 7a. Highway Matters: Reconsideration of Federal Express Site Plan. DKFKRRKD to May 8. Agenda Item No. 7b. Request to set a public hearing to vacate right-of-way known as Doe Road. DKFKRRKD to May 8. Agenda Item No. 7c. Discussion: Route 671 (Millington Bridge) Project. READOPTED a resolution originally adopted on October 11, 1989, and changed the word "repaired" in the last two paragraphs to "replaced". A copy of the resolu- tion was faxed to Secretary Milliken and Fred Payne. A copy of the resolution will also be sent to the Virginia Outdoors Foundation. Agenda Item No. 7d. a plat of Marshall Manor Reva Ridge Road, and the attached ordinance. The Circuit Court's office. Public Hearing on an ordinance to vacate a portion of Subdivision by vacating a restricted street designated division of Lots 11, 12 and 13, Block A. ADOPTED the Clerk will file the ordinance in the Clerk of the Agenda Item No. 7e. Discussion: Desert Storm Parade Route. The Board authorized the closing of Hydraulic Road from Sperry Marine to Albemarle High School in totality from traffic for the two hours scheduled for the Desert Storm Parade on May 25. The Board requested that notification be sent to the home- owner's associations and businesses along the route informing them that the road will be closed. ". ...... Memo To: Date: Page 2. Robert W. Tucker, Jr. April 11, 1991 Agenda Item No. 7f. Statement: Preallocation Hearing for Interstate, Primary, etc. Highways. DELETED the introduction of other Board members from the statement and asked that the language in the bullets be consistent. Agenda Item No. 7g. Other Highway Matters. ADOPTED the attached resolution for construction of a concrete sidewalk along the north side of Barracks Road. The original resolution has been forwarded to the Highway Department. Mr. Bowerman requested a traffic count of the intersection of Hillsdale Drive and Rio Road following the completion of construction of Rio Road from Fashion Square Mall to the bridge. Mr. Perkins asked for the standards to determine passing/no passing zones, specifically, Route 692, one mile from Batesville, going up the mountain. Mr. Bowie requested the status on paving of Route 61S between Routes 231 and 22. Agenda Item No.8. Discussion: Architectural Review Board. ADOPTED the Proposed Interim Guidelines for the Albemarle County Architectural Review Board, dated April 4, 1991, with the following change: For consistency have all trees "measured 6" above the ground instead of the "measured 18" above the ground as stated in certain places. These guidelines are to supplant the previous stand- ards adopted by the Board of Supervisors. Agenda Item No.9. Work Session: Community Facilities Plan. The Board made the following changes to Page 1 of the Introduction: First paragraph, fourth sentence, change the word "intellect" to "achievement" and change the word "their" to "student's". Delete the fourth paragraph concerning Murray High School in its entirety. (It should be noted that the third paragraph references Murray High School separately from the other two high schools.) Delete the last sentence in the last paragraph and add language "The schools will pay for those items that are essential to the school system. Additional items required for general recreation will be paid for by the Parks and Recreation Department." The Board set a public hearing for the Community Facilities Plan for June 5. Non-Agenda Item. The Board confirmed its action of March 13 that staff investigate the possibility of fire hydrants for Watterson Farms. . Memo To: Date: Page 3. Robert W. Tucker, Jr. April 11, 1991 Agenda Item No. 10. . Discussion: Letter dated March 29, 1991, addressed to F. R. Bowie, Chairman, Board of Supervisors, from H. Larkin Goshorn, Jr., Director, Multi-Family Development, Virginia Housing Development Authority, re: Wilton Glen Apartments being financed by VHDA. ADOPTED the Certification of Approval. The Certification has been forwarded to VHDA. Agenda Item No. 11. Resolution in Support of the Mobility Assistance Act of 1991. ADOPTED the attached resolution and directed that it be forwarded to The Honorable Jolm W. Warner, The Honorable Charles S. Robb and The Honorable D. French Slaughter, Jr. Roxanne will complete work on this item. Agenda Item No. 12. Discussion: Acceptable Attendance Policy Revision. ADOPTED the policy as proposed with the following additional language: "When the guidelines are waived due to an extenuating circumstance, the supervisor must provide a written explanation as to why this was done." Agenda Item No. 13. Appropriation: Brownsville Elementary Masonry Repairs. APPROVED the appropriation request. Original form forwarded to Melvin Breeden. Agenda Item No. 14. Authorize Chairman to sign Sale~ Agreement on Fourth Street Property. AUTHORIZED the Chairman to sign the sales agreement for the Fourth Street property. When the original is received, send it in here for signature by the Chairman. Agenda Item No. 15. Authorize Chairman to sign Lease Agreement Crozet Elementary School. AUTHORIZED the Chairman to sign the lease for the Old Crozet Elementary School with Crossroads Waldorf School. will forward the agreement to Crossroads Waldorf for their signature. for Old agreement Ray Jones Agenda Item No. 16a. Appointments: TJSPARE Committee (1). DKFKRRKD to May 8. Agenda Item No. 16b. GTE-GIS Road Naming Committee. The Board made the following appointments: Mrs. Jean Wheby; Mr. Steven Meeks; Mr. Howard Newlon; Mr. Charles E. Moran, Jr.; Mr. George S. Howard; Mr. Richard Martin and Mr. Lawrence M. Rogers. Letters have been sent from the Clerk informing them of their appointment. '-.. Memo To: Date: Page 4. Robert W. Tucker, Jr. April 11, 1991 Agenda Item No. 17. Other Matters Not Listed on the Agenda from the Board. AUTHORIZED the County Executive to sign the agreement with GTE-GIS and the County for implementation of the building locator system. The Clerk will forward the agreement to GTE-GIS for their signature. The Board asked staff to look at the possibility of tax relief for the disabled veteran. The Board asked staff to look at the possibility of deferring taxes for certain elderly persons with said taxes to be paid at the sale of the property. The Board requested the staff to report at the May 8 meeting on the fiscal impact, legal ramifications and procedures in consideration of the Town of Scottsville annexing a portion of the County. The Board asked for a report at the May 8 meeting to discuss whether to request a referendum on the meals tax for the November 8 general election. The Board set a joint meeting with the School Board for the afternoon of May 8 and asked the staff to prepared an interim report on the following items for discussion: 1. 2. or high 3. school; 4. S. 6. The long range planning for schools; A bond referendum for the November general election for a new middle school; Cooperation with the City of Charlottesville for a possible joint high The amount of space actually available in the school buildings; Consider adding to the schools instead of building new schools; The possibility of year-round school. LEN:ec Attachment cc: Ray B. Jones Peyton Robertson Roxanne White Robert Brandenburger -... COUNTY OF ALBEMARLE OFFICE OF BOARD OF SUPERVISORS 401 MciNTIRE ROAD CHARLOTTESVILLE, VIRGINIA 22901-4596 MEMORANDUM TO: V. Wayne Cilimberg, Director of Planning and Community Development Lettie E. Neher, Clerk /J~ April 11, 1991 If FROM: DATE: SUBJECT: Board Actions of April 10, 1991 At the Board of Supervisors meeting held on April 10, 1991, the following actions were taken: Agenda Item No. 7a. Highway Matters: Reconsideration of Federal Express Site Plan. DEFERRED to May 8. Agenda Item No. 7b. Request to set a public hearing to vacate right-of-way known as Doe Road. DKFKRRKD to May 8. Agenda Item No. 7c. Discussion: Route 671 (Millington Bridge) Project. READOPTED a resolution originally adopted on October 11, 1989, and changed the word "repaired" in the last two paragraphs to "replaced". Agenda Item No. 7d. a plat of Marshall Manor Reva Ridge Road, and the attached ordinance. Public Hearing on an ordinance to vacate a portion of Subdivision by vacating a restricted street designated division of Lots 11, 12 and 13, Block A. ADOPTED the Agenda Item No. 7e. Discussion: Desert Storm Parade Route. The Board authorized the closing of Hydraulic Road from Sperry Marine to Albemarle High School in totality from traffic for the two hours scheduled for the Desert Storm Parade on May 25. The Board requested that notification be sent to the home- owner's associations and businesses along the route informing them that the road will be closed. ,r Memo To: Date: Page 2. v. Wayne Cilimberg April 11, 1991 Agenda Item No. 7f. Statement: Preallocation Hearing for Interstate, Primary, etc. Highways. DELETED the introduction of other Board members from the statement and asked that the language in the bullets be consistent. Agenda Item No. 7g. Other Highway Matters. ADOPTED the attached resolution for construction of a concrete sidewalk along the north side of Barracks Road. The original resolution has been forwarded to the Highway Department. Agenda Item No.8. Discussion: Architectural Review Board. ADOPTED the Proposed Interim Guidelines for the Albemarle County Architectural Review Board, dated April 4, 1991, with the following change: For consistency have all trees "measured 6" above the ground instead of the "measured 18" above the ground as stated in certain places. These guidelines are to supplant the previous stand- ards adopted by the Board of Supervisors. Agenda Item No.9. Work Session: Community Facilities Plan. The Board made the following changes to Page 1 of the Introduction: First paragraph, fourth sentence, change the word "intellect" to "achievement" and change the word "their" to "student's". Delete the fourth paragraph concerning Murray High School in its entirety. (It should be noted that the third paragraph references Murray High School separately from the other two high schools.) Delete the last sentence in the last paragraph and add language "The schools will pay for those items that are essential to the school system. Additional items required for general recreation will be paid for by the Parks and Recreation Department." The Board set a public hearing for the Community Facilities Plan for June S. Please provide us with a copy of the revised Plan so that we may advertise it for public hearing. Non-Agenda Item. The Board confirmed its action of March 13 that staff investigate the possibility of fire hydrants for Watterson Farms. Memo To: Date: Page 3. V. Wayne Cilimberg April 11, 1991 Agenda Item No. 10. Discussion: Letter dated March 29, 1991, addressed to F. R. Bowie, Chairman, Board of Supervisors, from H. Larkin Goshorn, Jr., Director, Multi-Family Development, Virginia Housing Development Authority, re: Wilton Glen Apartments being financed by VHDA. ADOPTED the Certification of Approval. Agenda Item No. 16b. GTE-GIS Road Naming Committee. The Board made the following appointments: Mrs. Jean Wheby; Mr. Steven Meeks; Mr. Howard Newlon; Mr. Charles E. Moran, Jr.; Mr. George S. Howard; Mr. Richard Martin and Mr. Lawrence M. Rogers. The Clerk has notified these people of their appointment. LEN:ec Attachment cc: Robert W. Tucker, Jr. Robert Brandenburger Bruce Woodzell Amelia Patterson Richard Moring J. W. Brent George R. St. John File ;. \ <-_.', ~...,. \-~.... W l \ i i'\ \ . ( .. ~ ~ I. '.."'~\..... l.tl' 0 v "\II\L t \) 3 \.:) '",......1 Edward H Bain, Jr Samuel Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 979-1281 April 15, 1991 Charlotte Y Humphris ,Jack Jouell David P. Bowerman Charlottesville Walter F Perkins White Hall F. R. (Rick) Bowie Rivanna Peter T Way Scottsville Mr. Dan S. Roosevelt Resident Engineer Department of Transportation PO Box 2013 Charlottesville, VA 22902 Dear Mr. Roosevelt: At the Board of Supervisors meeting held on April 10, 1991, the following actions were taken: Agenda Item No. 7a. Highway Matters: Reconsideration of Federal Express Site Plan. DEFERRED to May 8. Agenda Item No. 7c. Discussion: Route 671 (Millington Bridge) Project. READOPTED a resolution originally adopted on October 11, 1989, and changed the word "repaired" in the last two paragraphs to "replaced". Agenda Item No. 7e. Discussion: Desert Storm Parade Route. The Board authorized the closing of Hydraulic Road from Sperry Marine to Albemarle High School in totality from traffic for the two hours scheduled for the Desert Storm Parade on May 25. The Board requested that notification be sent to the homeowner's associations and businesses along the route informing them that the road will be closed. Agenda Item No. 7g. Other Highway Matters. ADOPTED the attached resolution for construction of a concrete sidewalk along the north side of Barracks Road. Mr. Bowerman requested a traffic count of the intersection of Hillsdale Drive and Rio Road following the completion of construc- tion of Rio Road from Fashion Square Mall to the bridge. J . Mr. Dan S. Roosevlet April l5, 1991 Page 2 Mr. Perkins asked for the standards to determine passing/no passing zones, specifically, Route 692, one mile from Batesville, going up the mountain. Mr. Bowie requested the status on paving of Route 615 between Routes 231 and 22. Very truly yours, ~~~~ Clerk LEN:ec cc: Robert W. Tucker, Jr. . & RES 0 L UTI 0 N WHEREAS, the Virginia Department of Transportation held a location and design public hearing to consider the proposed location and design of Barracks Road (Route 654), Project Number 0654-002-2424,C501 from West Park Drive (Route 1406) to Huntwood Lane; and WHEREAS, this design provides for a concrete sidewalk on the north side of Barracks Road from Georgetown Road to West Park Drive; and NOW, THEREFORE BE IT RESOLVED, that the Albemarle County Board of Supervisors recommends that the Department of Transportation construct a concrete sidewalk along the north side of Barracks Road; BE IT FURTHER RESOLVED, that the Albemarle County Board of Supervisors agrees to pay its share of the above improvement costs in the amount of $10,000 with the remainder of improvement costs to be borne by the Virginia Department of Transportation. * * * * * I, Lettie E. Neher, do hereby certify that the foregoing writing is a true, correct copy of a resolution adopted by the Board of Supervisors of Albemarle County, Virginia, at a regular meeting held on April 10, 1991. ~.~ ~ ~ c~~ard of COU~~~isors . .. Edward H Bain. Jr Samuel Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 979-1281 August 8, 1991 Charlotte Y Humphns ,Jack JOlJl'1I David P. Bowerman Charlottesville Walter F Perkins While Hall F. R. (Rick) Bowie Rivanna Peter T Way ScolIsville Mr. George A. Koger Deputy Commissioner for Enterprises Virginia Department for the Visually Handicapped 397 Azalea Avenue Richmond, Virginia 23227-3697 Dear Mr. Koger: Thank you for your letter dated March 19, 1991. The staff of Albemarle County informs me that the Purchasing Manual permits the Purchasing Agent to do business with you without competitive bidding. Therefore, our County policy was revised several years ago when the Code of Virginia was changed to permit non-bid purchases from the Virginia Industries for the Blind. In fact, Albemarle County's purchasing agent was chairman of the State Association of Purchasing Agents Legislative Committee when this was done. The County has been buying mattresses, pillows, latex gloves, brooms, mops, etc. from VIB for sometime. Your Director of Marketing, Jerry Campbell calls on us about once per month to take orders. In view of the above, I do not feel any further action is necessary. We are pleased to be able to do business with your agency above. Sincerely, F. R. Bowie Chairman FRB/RBJ/gs 04 cc: Audrey Moore .. , <-1 i "o'-liO(S.~/) 4, S-'9{ .".. .,~. ........' ~", ~ ",... DONALD L COX COMMISSIONE.R COMMONWEALTH of VIRGINIA Virginia Department for the Visually Handicapped 397 AZALEA AVENUE RICHMOND, VIRGINIA 23227-3697 \" ", ;:J',/\;\-( ;.~;;! March 19, 1991 " ,; 1 , F.R. Bowie, Chairman Board of Supervisors Albemarle County 401 McIntire Road Charlottesville, VA 22901 Dear Mr. Bowie: Attached is a letter from Audrey Moore, Chairman, Fairfax County Board of Supervisors, and a copy of a purchasing resolution passed by that Board. I am writing to you to ask that you consider mtroducing a similar resolution in your locale. The statement in the Code is permissive rather than mandatory and does not change the way in which we do business with local government. Demonstration of support for the Virginia Industries for the Blind and nonprofit sheltered workshops through such a resolution or change to your code would certainly be beneficial to us in getting the support of your local purchasing personnel. The resolution will also help to ensure the contmued employment of blind workers in our facilities and the continued employment of many other handicapped individuals in sheltered employment. Please feel free to use the Fairfax language as an example. You may want to go one step further and make purchases mandatory as the Commonwealth of Virginia does. Please let me know what action you take. Sincerely, /' / {r-c~;';;~ George A. Koger Deputy Commissioner for Enterprises GAK.:bcs Attachment (804) 371-3140 VOICE/TDD TOLL FREE 1-8ClO-622-2155 VOICE/TDD -, COMMONWEALTH OF VIRGINIA COUNTY OF FAIRFAX BOARD OF SUPERVISORS FAIRFAX, VIRGINIA 22030 AUDREY MOORE CHAIRMAN 4100 CHAIN BRIDGE ROAD FAIRFAX. VIRGINIA TELEPHONE: 246-2321 January 25. 1991 Gerard Campbell Virginia Dept. for the Visually Handicapped 397 Azalea Avenue Richmond. VA 23227 Dear Mr. Campbell: Thank you for your letter - I'm sorry we didn't have a chance to talk at the VACO Conference and I appreciate hearing from you. These are hard times for all of us and I understand the problems that VIB is facing. On December 10. 1990. the Fairfax County Board of Supervisors adopted a purchasing resolution which does allow the County to enter into contracts with VIB whenever possible. I'm enclosing a copy of the relevant paragraph for your information. I am forwarding a copy of your letter to the Director of Purchasing. Larry Wellman. and I'm sure he'll contact you if he needs more information or has any questions. Thanks again for writing. With warm regards. I am Sincerely. ~ Audrey Moore IWh/743 900/14104/3 enclosure cc: Larry Wellman. PurChasing (w/letter) @ RECYCLED PAPER ~. . ~ y- . . > 10 (c) The COWlty Purchasing Agent shall maintain a record of all emergency purchases supporting the particular basis upon which the emergency purchase was made. Such records shall be available for public inspection during regular COWlty business hours in the office of the COWlty Purchasing Agent. The COWlty Purchasing Agent shall also provide the County Executive with a quarterly report regarding emergency purchases containing such information as the COWlty Executive may deem appropriate. 5. Any Fairfax County contract for the purchase or lease of goods, nonprofessional services, or for the purchase of insurance, construction, design-build or construction management when the estimated cost thereof shall be less than $15,000 in value, shall be deemed an open market transaction and shall not be subject to the rules governing competitive sealed bidding or competitive negotiation. However. the County Purchasing Agent shall. wherever possible, secure at least three written or oral competitive bids on all open market transactions estimated to exceed $500 in value. The rules and regulations adopted pursuant to Section 4 of Article I of this resolution shall prescribe in detail the procedures to be observed in giving notice to prospective bidders. in tabulating and recording bids, in opening bids. in making purchases from the lowest r.esponsi ve and responsible bidder, and in maintaining records of all open market transactions for public inspection. 6. Any purchase or lease of goods, nonprofessional services, or for the purchase of insurance, construction, design-build or construct~on management, when the estimated cost thereof shall not exceed $500, shall be deemed a small purchase and shall not be subject to the rules governing open market transactions. However, the COWlty Purchasing Agent shall, wherever possible, attempt to place small purcr..ases with ....endOi:'s having an existing contract with the COWlty or who have registered on the County Bidders List. 7. The County Purchasing Agent may enter into contracts without competition for the purchase of goods or services which are produced or performed by persons or in schools or workshops under the supervision of the Virginia Department for the Visually Handicapped; or which are produced or performed by nonprofit sheltered workshops or other nonprofit organizations which offer transitional or supported employment services servicing the handicapped, provided that the goods or services can be purchased within ten percent of their fair market value, will be of acceptable quality and can be produced in sufficient quantities and within the time required. Approved by the Board of Supervisors on Decemhpr 10 100n P \ S ~ ~-v bo c."U~ L\ ' ( 0" c::~ l STATEMENTS OF EXPENSES To: State Compensation Board For: Month of .4tu04 /;?fi' / / DEPARTMENT: DEPARTMENT OF FINANCE: County Share State Share Total _:? cJt:i3, 7 / 1/f!;:7~ r/f't/c7 ;7 :f1-) .... 51:1 {/7 5,f1:-iJ?j? / /t~fr 4;//1- I ( //fLl57 //%_S/ / SHERIFF: COMMONWEALTH'S ATTORNEY: REGIONAL JAIL: Note: Expenses listed above are only those office expenses in which the State Compensation Board has agreed to participate, and are not the total office expenses of these departments. ~ UNITED STATES POSTAL SERVICE PO. Box 701 Columbia, MD 21045-0701 TEL (301) 997-6200 FAX (301) 596-4163 <!.i-, 7j - 9;, t1_1/~'(~~~ ) Facilities Service Office . i ;~ ~- ~. i r. ;\.'l :'~. ~'-.~ r. f T'_' ~1arch 28, 1990 , .; t.. " .'... ." n A~- , \ .'. , "., .." -,", ,,' '", l i ,_7iC~! u,j Executive Director Thomas Jefferson Planning District Commission 413 East Market Street, Suite 102 Charlottesville, Virginia 22901 Gentlemen: ~..: :~ L >~ ':: i/l . _:; :':~:. The United States Postal Service wishes to advise you of the following proposed postal facility project: (1) Name of Facility - Main Post Office - Earlysville, VA 22625-9998 (2) Location - The preferred area would be in vicinity of present post office and/or within the Earlysville zip code area. New facility should be located in vicinity of State Route 743, between Routes 660 and 663. (3) Purpose - To increase the workroom area, to provide lockboxes and parking for the customers. (4) Approximate size - Site size: 22,140 square feet (Postal minimum) Building size: 3,054 net square feet (5) Number of employees - Four (4) While a specific site for the proposed project has not been selected at this time, we would appreciate any comments or data which would assist us in the timely planning and development of this project. Upon selection of a site or building, further notification will be forwarded to you for such additional comments as may be appropriate. Sincerely, 0)) F;4~/~';-y I~Jl-' ,,' D. w. Tokasz Real Estate Specialist (301-997-6214) cc: Mr. Frederick Bowie, Chairman ~bemar1e County Board of Supervisors 1 McIntyre Road harlottesvil1e, VA 22901 OFFICIAL OLYMPIC SPONSOR . . . "._ J.s.:",ZL,. c; I. (1'1/" ('.s. -;.3 ).' ~'~-_.- - .. . WALTER J, KUCHARSKI AUDITOR COMMONWEALTH of VIRGINIA Auditor of Public Accounts POST OFFICE BOX 129S RICHMOND, VIRGINIA 23210 (B04) 225-3350 ., March 28, 1991 '-" :'," ;~/ .. (:~ (-, [,) ,', , \0 The Honorable Members of the Board of Supervisors County of Albemarle 401 McIntire Road Charlottesville, VA 22901 Dear Members: We have received copies of the audited financial statements of the County of Albemarle, Virginia, for the year ended June 30, 1990. Section 15.1-167, Code of VirQinia, provides that the audits of local govern- ments be conducted in accordance with the specifications of the Auditor of Public Accounts. The Uniform Financial Reporting Manual for Virginia Counties and Municipal ities issued in 1980, effective for years ending on and after June 30, 1981, requires that financial reports of Virginia localities be prepared in accordance with generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB). The only deviation from generally accepted accounting principles allowed by this Office is that we do not require the capitalization of general fixed assets. In addition to the reporting requirements by the GASB, the Uniform Financial Reporting Manual prescribes certain supplemental information which must be included in 1 oca 1 government fi nanc i a 1 reports. Th is i nformat ion is prescri bed to provi de local officials and other readers with more detailed audited information to increase the meaningfulness of the reports. Upon the completion of each audit, reports are submitted to this Office for review and approval as being presented in accordance with our specifications. Our review is limited to proper financial reporting and our approval of reports only provides the governing body with assurance that such reports are presented in accordance with the specifications of the Auditor of Publ ic Accounts. Our review does not consist of a review of the auditor's working papers to determine the quality of audit work. .". . Board Members March 28, 1991 Page Two We have reviewed the financial report of the County of Albemarle, Virginia, and find that it is prepared in accordance with the specifications of the Auditor of Public Accounts and, therefore, the report is accepted by this Office. ;ze:y, fdL wal~~~rSki Auditor of Public Accounts WJK:slm cc: McGladrey and Pullen Certified Public Accountants Fidelity and Deposit Company of Maryland RAY D, PETHTEL COMMISSIONER \ \ i i "I ,:. ~~ :'.~ .':: , , , i,' \ COMMONWEALTH of VIRGINIA(':<. t ~ '.. ; ,'" ;"\ t.; f:~' r ~ DEPARTMENT OF TRANSPORTATION P. O. BOX 2013 CHARLOTTESVILLE. 22902 ,II..09( q (,6+((J(~:"1- ) \~ ,1 j' " ,I" .,. ,', ..\ ! l. .' D. S. ROOSEVELT RESIDENT ENGINEER March 29, 1991 Current Projects Construction Schedule Miss Lettie E. Neher, Clerk Board of Supervisors County Office Building 401 McIntire Road Charlottesville, VA 22901 Dear Miss Neher: Attached find the monthly update on highway improvement projects currently under construction in Albemarle County and the quarterly report of projects under design. Please see that this information is forwarded to the Board of Supervisors members. I will be prepared to discuss this matter with them at the next meeting if they so desire. Yours truly, ~. ~~.~u..tL( ~ D. S. Roosevelt Resident Engineer DSR/smk attachments cc: R. V. Tucker, Jr. w/attachment TRANSPORTATION FOR THE 21 ST CENTURY RTE NO. 20 20 29 29 29 250 610 631 631 631 637 649 654 671 678 682 691 708 712 729 743 743 866 PROJECT LISTING ALBEMARLE COUNTY APRIL 1,1991 LOCATION - DESCRIPTION AT AVON ST. EXTENDED (RTE. 742)-CONSTRUCT TURN LANES 3.5 MI. SOUTH RTE. 53 - SAFETY PROJECT HYDRAULIC ROAD TO RIO ROAD - WIDEN TO 8 LANES RIO ROAD TO S. FORK RIVANNA RIVER - WIDEN TO 6 LANES S. FORK RIVANNA RIVER TO AIRPORT RD.-WIDEN TO 6 LANES ST. CLAIR AVE. TO ROUTE 64 - WIDEN TO 4 LANES FROM RTE. 20 TO 1.8 MI. E. RTE. 20 - PAVE GRAVEL ROAD NCL CHARLOTTESVILLE TO RTE 631 - MEADOWCREEK PARKWAY ROUTE 29 TO ROUTE 743 - RIO ROAD WEST 1.33 MI. S. RTE' 64 TO 0.1 MI. S. RTE. 64 - 5TH ST. EXT. RTE. 635 TO 0.55 MI.W RTE. 682-WIDEN AND PAVE GRAVEL ROAD (AIRPORT ROAD) ROUTE 29 TO ROUTE 606 RTE.1406 TO GEORGETOWN RD-(BARRACKS RD.) WIDEN TO 4 LANES MOORMANS RIVER - BRIDGE AND APPROACHES ROUTE 250 TO .2 MI N. RTE 250 - AT IVY ROUTE 250 TO 1.7 MI. S. RTE 787 - PAVE GRAVEL ROAD .4 MI E. RTE 240 TO RTE. 240 - PARK ROAD INT. RTE 631 - NEAR SOUTHERN REGIONAL PARK ROUTE 29 TO ROUTE 692 WIDEN AND PAVE GRAVEL ROAD INT. RTE 250 - INT. IMPROVEMENT NEAR SHADWELL INT. RTE. 606 (NEAR AIRPORT) - REALIGN INTERSECTION HYDRAULIC ROAD RTE.657 TO RTE.631 - WIDEN TO 4 LANES RTE. 743 TO GREENBRIER DRIVE - NEW ALIGNMENT * INDICATES NEW PROJECT ** INDICATES REVISED DATE ADV. DATE 11-91 ** 07-93 07-93 07-94 07-95 02-91 07-93 07-95 07-94** 07-92** 03-95 07-95 04-92 05-91** 12-92** 07-92 02-94** 03-93** 01-95** 09-91** 04-91 05-93 07-95** EST. CONST. TIME 5 MO. 6 MO. 2 YRS. 2 YRS. 2 YRS. 2 YRS. 6 MO. 2 YRS. 12 MO. 18 MO. 9 MO. 12 MO. 6 MO. 12 MO. 6 MO. 6 MO. 3 MO. 5 MO. 6 MO. 4 MO. 9 MO. 1 YR. 9 MO. PROJECTS UNDER CONSTRUCTION ALBEMARLE COUNTY APR. 1, 1991 +------+-------------------------------------+------------------------------------+------------+ IROUTE I INO. I LOCATION EST.COMP I DATE I STATUS +------+-------------------------------------+------------------------------------+------------+ I 1631 I I I I RIO ROAD FROM FASHION SQ. TO RT. 6501 CONSTRUCTION 75% COMPLETE I I MAY 91 +------+-------------------------------------+------------------------------------+------------+ I 1660 I I 1 BRIDGE OVER S. FORK RIVANNA RIVER I CONSTRUCTION 20% COMPLETE NOV 91 +------+-------------------------------------+------------------------------------+------------+ I 1880 I I I ENTRANCE TO SOUTHERN REGIONAL PARK I CONSTRUCTION 20% COMPLETE MAY 91 +------+-------------------------------------+------------------------------------+------------+ +------+-------------------------------------+------------------------------------+------------+ +------+-------------------------------------+------------------------------------+------------+ * REVISED DATE ** NEW PROJECT I'. ." . . ~~ -', - - - - .! (.-.c; i 'c;,~~, '1 (, /),It () (5)~ s"] - " ), COMMONWEALTH of VIRGINfA' RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION P. O. BOX 2013 CHARLOTTESVILLE, 22902 f.P,,:? '.... I .rt \ f .:.. j..:np. S. ~O~SEVELT . '- RESI9~~TIEt'GINEER . - , ..' : i ;r . -. l.::.~~:" / (.'!. :'\.: t:..l L> C?..~ April 1, 1991 . , ~, -'.\ l..:<."i"t"lif. L.,' Route 712 Albemarle County Ms. Lettie Neher, Clerk Albemarle County Board of Supervisors County Office Building 401 McIntire Road Charlottesville, VA. 22901 Dear Ms. Neher: The Virginia Department of Transportation intends to repair the existing superstructure over Beaver Creek during the period of April 15, 1991 through April 19, 1991. Attached is a sketch indicating the location of the bridge. Signs will be up to assist traffic while the structure is closed. Should you have any questions, please contact this office at 804-296-5102. Yours truly, /J/ fIlM, ~: Mills Maintenance Manager HWM/ldw Attachments cc: T. F. Farley; R. H. Connock, Jr. D. B. Sprinkel; F. L. Edens R. W. Tucker, Jr. Board of Supervisors Charlottesville Post Office Ch'ville/Alb. Rescue Squad Scottsville Fire Dept. Scottsville Rescue Squad North Garden Fire Dept. VA. State Police Alb. County Police School Transportation Officer Alb. County Schools T. G. Kennedy J. R. Howe; S. C. Dean TRANSPORTATION FOR THE 21ST CENTURY ~-iD .-~,y ~ .;~~o:; ~/ r:~ -9;..-.(.....(;",-,____ ... \~r '"9 .. 1;';" I . ,,,"\ 1>-'" , ~OV r:j<,V </-\>-G '..:::;/- VILLI: , ~~''';::' ,<;,</-\>-'<-'- ~ ~' ' - ~;' l745l ,X~ !:f~:;;'~ ," ~ '95 I /' I ~\>-'" c ",-"'. ~ "" ~ ~ ~ ~ ~ v <<. ~ '\ c N G H A 111\ e. \.l c K J .~-i'~ 1 // 0(/!.< Is, 9 I 9/,Of/ot...s;x. ) 0-:;' ~,.i [~:nl No. April 2, 1991 (,It:'~' :'.,'.~I;' ;' T:' Co F '/"'. C' i: iVied: :. t~ .. < ....~.i ~'''. 'f'" "Pl~.1' r"'--~'. ..-...... .1 . "t..... ,.....f I ! I j'L ,........ t I !r ,I I.. \ ; i i I; 1:;.',1 A,D?, r: IOGI I! I If'. I:, \, .j ".,,) 111/ ; . \'j ....i1.......,....."'.I t! /",1 ..; i... "'. _ . -,' ," ~'I' { ! c. .! <.' ...... -:J .~, .,'\ ; ::.' . ...\, "..~.~. :,"~ t, , I ' ., I ' . ~ .. ':.'1 ,,} ~':. :.~ \ ': v . S ~J ,l? S Albemarle Co. Sheriff's Dept. P. O. Box 203 Charlottesville, VA. 22901 0660-002-187, CS01, B644, CS02 Bridge Over South Fork Rivanna River Dear Sir: This is to advise that the bridge on Route 660 over the South Fork Rivanna at the upper end of the reservoir will be closed sometime the week of April 8, 1991. The bridge is located on Route 660 between Route 676 and Route 743 will be closed until sometime this fall. The existing bridge has to be removed before construction of the new bridge can continue on the south end of the river. Through traffic will be detoured by signs placed along Routes 743 & 676. The design and alignment being constructed was supported by the Albemarle County Board of Supervisors. Si~rel~. ~ J. A. Echols Ass't. Resident Engineer JAE/ldw A ttachmen t cc: T. F. Farley Lettie Neher & Board Members J. H. Shifflett " I~ ~. I" !i.. ~~ t~ if' r ~ ~ ~ ,,> ~ G 11 ~ ~ '" ~ c o lJ <:y- J ~e.dtJ.u(j E.. ""," ~~ l \..- I I I I I Charlottesville I Reserve i r I I I ~ 91. O~;(:?f .J .. --'-7 COUNTY OF ALBEMARLE Department of Zoning 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296-5875 April 01, 1991 Roger W. Ray Roger Ray & Associates, Inc. 1717 Allied street Charlottesville, VA 22901 RE: OFFICIAL DETERMINATION OF NUMBER OF PARCEL(S) - section 10.3.1, Tax Map 121, Parcel 46 Dear Mr. Ray: The County Attorney and I have reviewed the chain of title you have submitted for the above-noted property. It is the County Attorney's advisory opinion and my official determination, that this property consists of three (3) separate parcels. Each of these lawfully separate parcels is entitled to associated development rights. This' determination considered the descriptive clauses of the deeds, which delineate and enumerate the property as consisting of three (3) parcels. This consideration is based on the findings of the Virginia Supreme Court in the case, Faison v. Union Camp 224 VA 54. The property was acquired by two current deeds of record is found 8, 1936 from Johns to Joe Agee. parcels: separate deeds. One of the most in DB 231 page l07, dated April This deed describes the following 1. Tract containing 11 acres, more or less (5 development rights) ; 2. Tract containing 4 45/100 acres, more or less (2 development rights) ; The other deed 1S found in DB 163, Page 205 dated January 21, 1915 from Gemminger to James Agree. This deed describes the following parcel: 3. Tract containing 19 l/10 acres, more or less (5 development rights) . April 01, 1991 Roger Ray Page 2 Anyone aggrieved by this decision may file a written appeal within thirty (30) days of the date of this letter. I recommend that your clients not take further action based on this decision until it becomes final and unappealable. If you have any questions, please feel free to contact me. Sincerely, /l '1 () rl WhV&'ct m .1~ ~-q..ee-;.}O-r--- Amelia M. Patterson Zoning Administrator AMP/sp cc: Jan Sprinkle Clerk, Board of Supervisors Gay Carver :'.1 {n _L-s-; 9 1_ j!.'.!'~if c' (.c ff ) (\ {" (i . t' I >.'t-. \ I ..~ r- '.' ......dJ t\j I { l) r- i~, i ::~,...... ~ ,If. ,.~, ~"'; , i riiC"0jj':.rriil:~,' '. t . , APR 3 1991 ; ~ \ \\ . , , ./ ~.: : ' ;r:.;'T~~~ T~:;;rr[r'!_;~':~', ;~'>~)/~~::r) 1~1~- COUNTY OF ALBEMARLE Department of Zoning 401 McIntire Road Charlottesville, Virginia 22901-4596 (804) 296-5875 ,:";'v. :~/s April 01, 1991 Roger Ray 1717 Allied street Charlottesville, VA 22901 RE: OFFICIAL DETERMINATION OF NUMBER OF PARCEL(S) - section 10.3.1 - Tax Map 33, Parcel 6 Dear Mr. Ray: The County Attorney and I have reviewed the chain of title you have submitted for the above-noted property. It is the County Attorney's advisory opinion and my official determination, that this property consists of two (2) separate parcels. Each of these lawfully separate parcels is entitled to associated development rights. . This determination considered the description clauses of the deed, which delineate and enumerate the property as consisting of two (2) parcels. This consideration is based on the findings of the Virginia Supreme Court in the case, Faison v. Union Camp 224 VA 54. The most recent deed of record as of the date of adoption of the Zoning Ordinance is found in DB 362, Page 263, dated September 22,1960 from Bruce, Dudley, Marsh and Harlow to Herring. This deed describes the following parcels: 1. Tract containing 10 acres (5 development rights) . 2. Tract containing 10 acres (5 development rights). April 01, 1991 Roger Ray Page 2 Anyone aggrieved by this decision may file a written appeal within thirty (30) days of the date of this letter. I recommend that your clients not take further action based on this decision until it becomes final and unappealable. If you have any questions, please feel free to contact me at your convenience. Sincerely, Cv~tv," \rI9~~lu.rv- Amelia M. Patterson Zoning Administrator AMP/sp cc: Jan Sprinkle Gay Carver Clerk, Board of Supervisors ':__0!..C!..' 7' L 91 ' ,:1~~.(J~ 10) " COIJNTY OF ALBEMARLE t<' ("\ .' \' 'I ..} ri~Lr~, I' ':, >. ,t,.\ ;' ! t' ;:i 1991 r ;-; j' ,:; ! .1 , ! , MEMORANDUM i "J ] ; / , \ " TO: Albemarle County Board of Supervisors ~ FROM: Robert W. Tucker, Jr. , County Executive I DATE: March 29, 1991 RE: NEW MIDDLE SCHOOL and HIGH SCHOOL Last fall you will recall that the Planning Commission, based upon recommendation from the School Board, proposed a new middle school and high school in the Capital Improvement Program for scheduled openings in 1995 and 1996, respectively. The middle school was estimated to cost approximately $10 million and the high school approximately $26 million. Both were deleted from the CIP due to lack of funding and discussions that projects of this magnitude should perhaps be placed before the citizens through a general obligation bond referendum. As the long range planning committee for schools continues its work, the committee was provided recently with a memorandum from Ms. Higgins, Capital Projects Coordinator, which outlines the time schedule necessary for these types of projects (attached) . I bring this to your attention at this time for your information; however, I think it is important for us to start thinking about this matter and perhaps begin considering possible funding sources other than property taxes, e.g., meals tax. When work is completed by the school long range planning committee, hopefully in April or May, we can better determine, at that time, our course of action. RWTJr/bat 91-l.31 Attachment COUNTY OF ALBEMARLE ,; ! J''; f\? t\ i EXECUTIVE OFFICE MEMORANDUM TO: FROM: DATE: RE: Long Range Planning Committee I I" -J t1 1...1-- ~ ('\ <-'1'1 "''). Jo Higgins, Capib~l Projects Coordinator March 14, 1991 Long Range Project Planning This memo is provided to give you a perspective of the time schedule for initiating a project the size and complexity of a new middle school or new high school. Site Designation, Acquisition Allocate Planning & Design Funds Up to 1 year A/E Advertisement, Selection A/E Contract Negotiations 4 months Site Plan Design and Approval Building Schematic Designate Design Committee 5 months Allocate Construction Funds Final Design OWner/State Approval Complete Contract Documents Easement Acquisition 12 months Bid Advertisement & Award 3 months Construction 2 years Total Time 48 months 4 years A schedule to allow sufficient time for each of these steps will mitigate cost overruns during construction and facilitate the overall quality of the project. 'Memo March 14, 1991 Page Two Middle School With a site designated and design funds allocated, authorization to start should be given by July 1991 to open a new middle school by Fall 1995. High School To open a new high school by Fall 1996, site evaluation and acquisition should start now but in no event later than July 1991. JH/vlh Copy: David Papenfuse Robert Tucker 1- /o,ci I COUNTY OF ALBEMARLE OFFICE OF BOARD OF SUPERVISORS 401 McINTIRE ROAD CHARLOTTESVILLE, VIRGINIA 22901-4596 M E M 0 RAN DUM FROM: Board of Supervisors I. ! Lettie E. Neher, Cler?/I-,J April 5, 1991 TO: DATE: SUBJECT: Reading List for April 10, 1991 February 6, 1991 - Pages 12 - 23 (#8) - Mr. Bain February 20, 1991 - Pages 1 - 10 (#8) - Mr. Bain LEN:ec DATE UilAJ.L 10, / '7 '7/ I AGENDA ITEM NO. ct (). ~ 91;) , ;<:5 ~ AGENDA ITEM NAME ~ e <J'- 5<d ~A_.,-At/Y) a ( 7e~ 2 'hj'JA.La4< ~k ? /a 'J DEFERRED UNTIL M u--q t3 " / Form. 3 7/25/86 ,- " UNITED LAND CORPORATION OF AMERICA P.O. BOX 5548 CHARLOTTESVILLE, VIRGINIA 229 05 TELEPHONE (804) 979-3334 March 27, 1991 Mr. Rick Bowie, Chairman Albemarle County Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22901 Re: Express Center Entrance Dear Mr. Chairman and Members of the Board: Please use this letter as a request to defer the hearing scheduled April 10, 1991 regarding the entrance at the Express Center. During a meeting with Amelia Patterson, Wayne Cilimberg, Ron Keeler and Dan Roosevelt a redesign of the entrance was discussed. I have engaged Huffman Engineering to redesign the entrance and they expect to have the plan completed approximately April 15, 1991. We appreciate your consideration and assistance in attempting to resolve this issue. Sincerely, ~~&:4Y Wendell W. Wood President WWW:mss cc: Amelia Patterson V. Wayne Cilimberg Dan Roosve1t .~ t'(t/:C//-?7-9":/ --~- THE LAW OFFICES OF MCCLU RE, CALLAGHAN, CARTER & ATKI NS SUITE 200 41S FOURTH STREET, N. E. P. O. BOX 1333 CHARLOTTESVILLE, VIRGINIA 22902 M. CLIFTON MCCLURE ROBERT M. CALLAGHAN RICHARD E. CARTER D. MICHAEL ATKINS GREGORY M. JOHNSON March 6, 1991 '" TELEPHONE (801) 9:P-6222 TELECOPIER (804) 977-8190 Lettie Neher, Clerk Albemarle County Board of Supervisors 401 McIntire Road Charlottesville, VA 22901 BY HAlIJD Re: Federal Express Site Plan Route 29 N Permit #7-7341 Action by Albemarle Board of Supervisors on 11/14/90 Agenda Item #7A (Reaffirmation of Original Condition on Federal Express Site Plan) Dear Ms. Neher: This law firm represents Wendell W. Wood and hereby requests that the above-referenced action be placed on the agenda at the next meeting of the Board of Supervisors for the purpose of moving to suspend the rules so that this matter may be reconsidered. For your reference, I enclose a copy of the pertinent minutes of the Board of Supervisors meeting on November 14, 1990, along with a copy of my letter of February 15, 1991 to Amelia Patterson" Additionally, I have, and will present to the Board, the original drawing showing the service road envisioned originally and relied upon by my client and his tenants. Kindly advise this office of the date and time of the meeting when this matter will be on the agenda. Thank you for your cooperation in this matter. Sincerely yours, Z/ff~ Richard E. Carter REC/asw cc: Wendell W. Wood Daniel S. Roosevelt TH& LAW O"IC;U 0' MCCLU RE, CALLAGHAN, CARTER & ATKI NS eUITC 100 41. 'OUItTH eTltC&T, N, &. ~,O. .OX laaa CHA..LOTTESVILLE. VI..OINIA az.oz M. CLIFTON MCCLUltC IlI0.&IlIT M. CALLAGHAN- IlIICHAIlIO C. CAIlITIEIlI O. MICHAIEL ATIUNe GIlIIEGOlllY M. ..I0HNSON TIELI:~HONIE <<.~I .77-4111 TIELI:CO~I&IlI <<.041.77-e1.0 February 15, 1991 Amelia Patterson, Zoning Administrator Albemarle County 401 McIntire Road Charlottesville, Virginia 22901 RE: Closing of Access to Federal Express Center Dear Ms. Patterson: In regards to the condition of site plan approval for the Federal Express Center which as adopted and affirmed by the Board of Supervisors is "Access as approved on the Federal Express Site Plan shall be deemed as temporary to Route 29. At such time as alternative access is provided (i.e., service road) the temporary access to Route 29 shall be modified, subject to Virginia Department of Highways and Transportation approval, to. permit egress only to Route 29 or to close it permanently. Should the property owner fail to comply with this condition within ninety (90) days of the provision of such alternative access, the Zoning Administrator shall request the Highway Department to close the temporary access entirely." Please be advised that it is the position of the owner, whom I represent, that no alternative access has been provided. It is clear that the alternative access to be provided is a service road. That service road as shown on all the plats, plans, sketches and drawings at the time of approval is to run from the Federal Express Center .to a point at or near land owned by A.P. Williams. At that point a traffic light would control traffic north and south on u.S. Route 29 and across Route 29 to the Walmart location. A study of the November 14, 1990 Board meeting reflects that the Board did not directly address this issue. There is no dispute that the present entrance is temporary until the service road can be built. The fact is the service road promised and relied on by my client and tenants of the Federal Express Center has not been built. To force them to use any other access would be contrary to the Board's express direction. I think this matter needs more discussion and study prior to you notifying VDOT to close the entrance. Such a search for a solution in a nonjudicial atmosphere where all parties can freely exchange ideas could be beneficial to everyone. My client and I , ~ \ Ms. Amelia Patterson February 15, 1991 are available to you, Mr. Roosevelt, staff andlor the board at any time. z~ REelll ~ DATE d~ r/ / I ! 0) (99 / DEFERRED UNTIL 9/ tJ<!/o, f u {;;~JLk / J)"e /';J<Lc/ /({7 P, /79/ AGENDA ITEM NO. AGENDA ITEM NAME Form.3 7/25/86 .. ~ COUNTY OF ALBEMARLE ..... -- ., f'"..).."", . .' .,' )1 '-' ;'" MEMORANDUM TO: FROM: DATE: RE: Albemarle County Board of supervisors V. Wayne Cilimberg, Director of Planning Community Development and ~w April 3, 1991 Request for Vacation of Dedicated Public Right-of-Way - Doe Road (request attached) The road identified as "50' Doe Road" was dedicated to public use and recorded in Deed Book 693 Page 122 as part of the Buck Mountain P.U.D. This was to be the access for a section containing 23 lots. However, this area for lots was never developed. The original developer divided the land into four large parcels and they have since been downzoned to Rural Areas. The land containing the dedicated area remains as part of the platted open space for the recently downzoned Buck Mountain P.U.D. and is owned by "Buck Mountain Homeowners Association" (Southern Capital address in Richmond). Due to the past action, it is obvious there is no longer the need for a public road in this alignment. In fact, the current owner (George Allen) of the land beyond this road area is pursuing a 3-lot subdivision and requesting private road status in this same alignment. There is only one other parcel (Tax Map 17, Parcel 66, or Lot 22 on. attached plat) that uses any portion of this road area. Staff sees no public purpose served by retaining this right-of-way. Staff recommends that the Board of supervisors proceed to public hearing on the requested vacation with necessary notification and advertisement. JDS/VWC/mem ATTACHMENT ~ . " .P?.P-cf/~/ ~ tf.e><U cftJ// s~ S':~, 9~ ~d~ /tJ.P ~&d ~ <~ -e~dk. ~ .?.?.9tJ/ . _:. :' ::~.; '. .~. - ~ :.1 March 14, 1991 Ms. Lettie Neher, Clerk Albemarle County Board .of Supervisors 401 McIntire Road Charlottesville, Virginia 22901 Re: Request for vacation of dedication of rights - Doe Road Dear Ms. Neher, Mr. Chairman and Members of the Board of supervisors: I have spoken with the County Planning Staff and County Attorney over the past few years concerning Tract Four (42.6 acres) Tax Map 17, parcel 26E and IIDoe Roadll. PREMISE By a Plat of Lots 22-30, Section C, Buck Mountain Planned Community dated 08/20/79, prepared by R. o. Snow, and duly recorded in Deed Book 693, page 122 in the Clerk's Office of the Circuit Court of the County of Albemarle, Virginia (copy attached), it appears possible that a 50' strip designated as Doe Road was dedicated to the County of Albemarle for public road purposes. The only actuav clear dedication is a 25' strip along Rte. 667 for road purposes. Tax Maps have shown this Doe Road which, with the creation of said Tract Four, would only serve as an appurtenance or right of way easement for this Tract Four. It is not clear whether Lot 22 (Tax Map 17, parcel 66) actually uses any of this "Doe Road" right of way easement; although it does appear that Lot 22 does continue to have a right to use it. Lot 22, which is improved by a dwelling,.at most only uses a few feet and probably not any portion of the Doe Road easement. (Attached is a Plat of Tracts Three, Four, Five and Six of Buck Mountain Planned Community, dated 02/09/88 by R. o. Snow, Inc., recorded in Albemarle Deed Book 986, page 55.) Doe Road has not been constructed, nor has any improvement been made to this 50' easement. ... page two eMs. Lettie Neher March 14, 1991 REQUEST On behalf of the owners of Trdct Four (Susan M. and. George F. Allen), I request the county vf Albemarle by requisite ordinance, vacate the rights of the County of Albemarle (and public use) to this 50 foot wide right of way easement known as Doe Road as referenced above. a) There have been no improvements to Doe Road. b) There are no public purposes or uses for this right of way, thus divestiture would not harm the public. c) Such divestiture and vacation would not harm any property owners or secured interests. d) The effect of such vacation is to allow the owners of Tract Four to construct, maintain, use and protect a private road to their property within this "Doe Road" 501 'right of way as a appurtenance to Tract Four. Thank you for your care and consideration of this request. c Sin~:;'a George F. Allen ~ ! GFA:gss Enclosures c ! . . I . \ . -- / '. . i.. v~w f I i"i!i ~~!~~~~ II ,"'I. ! I. l . 11 h~1 iil 'I ,I,... I~ Iti!ill' UII e !Vi~ lI.il I . 9 . . ~ ~ l ~ :. 91') 2 . ;f!ii ! . ;~!ii I' ~Ia! .. ~~~. 'g lltiR .:' i S~ i ) ~ ~ ---------. n O.Wt.Y NO.2 SEE SHEET 2 ~OR DETAIL LOT S4 ;~: ~~~:oy Ool.d 6-11-06 , N7~'OO'03"C l (' 605.41 0.0 606-400 Pial ". /.. Common I N66'34'20"C ~pen Space' [' 2S0.SS LOT 70 110.11 " ( Common ::.Jt / ' _ Open Spoco - -'-NS3'\0'40"C ISO.OO - ~ / . SOl 2616 7f . \""NlS'2S'26"W 93.40 Go. L;;;:-- "--700330.37.r- .... Nl7'02'26"E 100.22 'J .I / -. -J' " NSI'13'W"E - 230.91 .:_ -I / \ ~ , -''''''",\ .\' '.: '.' ...... '':''-... ,":...1 --. .:\ ......... TRACT TWO I1Icho,d r. &. floln. n. MIDer D.O. 074 . 3 R. O. SNOW C;:!\IIFtC.'\TE ~:3. ~4.17.3:~1~13 S.1-I7.3(Uj 10\ VI :-< ":\ "S2'1010"C \: 02.01 '_ : NOI'30'OS-W J \ 340.lS.....'>< " LOT~' R.O.VlAY NO. I '>- SEE SHEET 2 / ., fOR DETAIL...... ,. " -(- R.O.Woy soo) , "'/ Dud Ootod ;' .... (2-16-0S .:: Cl Lo.T IS : ~ r--<:~. I ) -/ ..~..,~ . l..OT 19 ) ~"': . ~ )! --""'l: J Lo.T 20. ....N24.40.2S..C 132.0.0. : Nl2'4s1S"W 1I2.So. _ __~. NSO'S910-"W 116.62 " .'. ..... "'1 I.A Nil ~\~:~~.~:~ >- :0 LOT 2\ se' .-1 Corner In PUt J \,19" co. <l'l of O.brls >J7<.... .........,,0.. Q \ \ / ,~/ \,!lWo.O'32"C t'j-'t::---" ,,~~ / so..Oo. .-Ie, -----~:>"J) N30.'24'4rW -........ (-t-- I 4aL36 \ \ ODE RallO , SO' WId. ' ~\ "':::n~ ; Lo.T 23 \~'-: ~ ~.2 : ~ ~ LOT~~'~ ~ t10TES: I. oc=: OENo.TES 1R00N Fo.UNO 2, = DENOTES IRo.N SET 3. TRACTS THREE,FCUIl,FIVE l SIX ARE DESIGNATED Otl T .M, 17 "'5 PAnCEL 26, ,.i 4, PRo.PERTY Zo.NEO PUO. S, fo.R so.' R,o..WAY THRo.UGH Lo.T 27 "'NO PARCCLS X l Z sEt PLATOI' B. AUOREY HUFFMAN DATED 4-20.-S7 l REVrSED 12-3-S7. APPROVED FOR REeDI/DA nON ;Je&~(J~~-BB OIREC TOR o.r PLANNING Oft!p ~54'1312"E -' 196.04 ? I TRACT THREE 56,71 AC, ~ '" ... ... ClI ptJ o .., o~ ..; TRACT ONE Wll1Iom Donald CIOIk O.D. S35 - 26S <;;O'0'?-- ~C'\ \).C" '\'?-- 0.,?-,60 ------ \:'~., ~':'Jr.~ In Rock PUt T .M. 17 - PARCEL 3:> Hudson R. Fait Elals O.B. 943 - 312 O.D. 70.7 - 740 ~34'SO'20"W ~ 314.71 ..... Iron Set in Rock ~ ci Cllvlce on Top ot Mounlaln m "'! o " "l ,.; Iron S.I In o.ok Slump Halo VI .... ... N .... Q ,.; ~~ c.,-<'" ~V' <<..<yo rJ..~'O . '" en .... o in .... Iron Fovnd at base at Rock Oulcrop .-\1 .,' .0" .<}o ron, F aund' , I ' ~Hans E. L Sandra S. Natte'" - O.B. 717 - 40.6 -- pX.. \ Hans E. L SandrQ S. Nolhrer D.O. G90-00 PLA T OF TRACTS THREE I FOUR , FIVE &. SIX . BUCK MOUNTAIN PLANNED COMMUNITY THE PROPERTY OF SOUTHERN CAPITAL FUND,INC. . LOCATED IN THE WHITE HALL MAGISTERIAL DISTRICT ALBEMARLE COUNTY , VIRGINIA SCALE : I" = 400' DA TE : 2-9-88 / -~- \ '- OET AIL - R.O.W A'f NO. I SCALe: : f' - 100' (Iron found NI"l''ZrI"l''C 155.01 '_J-_. . .... " '.. ~ (' ~ a .. ;:, ~ ell . 'r. "..J. "J> 0 o -' .... "1- 0;. '.~ ." " <;. .... 1;, ~ ~ '" rJ o-a' 0 ~~ ... .... ~ '" '!;, \ T' ~ N \ \ \ ~ U' )' \ \ ~- ",."", ",. \) S04'0'Z'06"C 109.55 ./ \ \ ...'l~C~ 4 o'i~"" \ /"'l.'>' // ~\^O\\ \ /~ . __.-./ r;.0 ~~:"" -/~ ~...~o~..,. o---S1~,06'0 TRAC T Tl-IREE 1.0' 10 '. SECTION 0 Iron FOUl' . ~ ~'l. \ . ~~' . "'- Iron Found ~Ct. (, -. . ...'i ,,/,,\~..::. N6S''ZG'OS-W >-\lron ~.- "", <,..... ".,,' ,.... . ~ ,.." . ".~. ""." ---- -- ,.... \ '" \' cO' " - ",,- · C$'q.. \ \ TRjl,C T FI,IIC \ Tlll.C T SIX Co 'It~'0", \ S:>O'09'4S'C 0,,'---.. ~ ~S.OG 1:"." s" ""0-... Iron S30'09'4'~-C 'Z0.:>'Z N3;;~~"l~_ .~:;:! -; ~~~~0:2:'0~ i I I ('j/ COI,\lol~~E N3"l'4"l'3r't . ' I I rJ'f!i;'OS3fo"W ,," ~;.~J 11~'~':},~ cO' " - :::w:' %.~,: i:/( : o / / I.OT 2B - SECTION C // /,/ / 3 .. /.i~llo / /o~<r 'ri 00 I Iron /%/'1" \ \ ..'" // / ' ~ 'Io~' ",r../ Iron ' '" : ' /..~'r " S75'33'04'"VI ~ / ' /L.i.:~ ~ '- S6.75 'iI. ","'- / /'o/~ Iron " ' , II';"> //",/ 0 f4\ ~L' '17\ ... / '" ,1.::./ ~ olV// ........~-- .- Iron _-/, - __------J -- _'------G6f _-2!:---l3!-.----- ~ \ I.OT 54 SECTION F CD A- 44'45'11" R' 40.58 1..37,94 C. 36.99 CO- 56\'59'9''(. CD jl,. 4\'54'1.9" R- 348,34 V 254.79 C- 249.15 CO. 1154'40'46"(. CD jl,- 41'54'1.9- R- 398.34 L. 'Z9l36 C. 284.91 CO- S:;4'40'46"W o jl,- 150'52'"lT' R' 28,72 L. 75.63 C- 55.60 ~_ iPnn.-t,"4'2.""W OET AIL - R,O.W A 'f NO. '3 SCALe: : \" - 100' .:.....;,.":. . ;..': :~~:~)~ - .~),. 1:. fJ. ~:; I;'~. :! -:' ~ C'.:,',;,!. . ~.~4'S8 lPJnp ;' ~I\.r;..j;:.f.""~ .~:'.\ 54.ll.:\".,lm .:- '.'t':"."" .{.~.' .,...~.. '.A NU $\)\\ ..: .-,..-............-.......-:... \ ,.\ \~\ (J ~) N \ LOT 70 - sEC nON r Iron oETAIL - R.O,WA'f NO. '2. SCALe: : r . 100' DE T AILS OF R,O.W A 'fS 6UC\< MOUNT AIN PLANNED COMMUNIT'f R,O, SNOW , INC. CHjl,RLOTTESIII\.\.E , "tJ.. SHEET 'Z OF 2 6'280jl, '1 ~ I ! "",..'...-, u F R. (Rick) Bowie Rivanna COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 979-1281 April 17, 1991 Charlotte Y Humphns ,Jack Jouett Edward H. Bain, Jr Samuel Miller David P. Bowerman Charlottesville Walter F Perkins White Hall Peter T Way Scollsville Mr. Tyson B. VanAuken Director, Virginia Outdoors Foundation 221 Governor Street Richmond, VA 23219 Dear Mr. VanAuken: At its meeting on April 11 the Board of supervisors readopted a resolution it originally adopted on October 11, 1989, to support the repair of the bridge over the Moorman's River on State Route 671 at Millington. Attached is a copy of the resolution. ~l~?~~ Lettie E. Neher, Clerk LEN:ec Attachment l. RESOLUTION ALB EMARLE COUNTY BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors supports the repair of the bridge over the Moorman's River on State Route 671 at Millington, and WHEREAS, the Board of Supervisors has not supported changing the alignments at the approaches to this bridge as proposed by the Virginia Depart- ment of Transportation because of the following: 1. its concern over the negative aesthetic impact on the Moorman's River and its environs, the Moorman's being both a state and county scenic river with land at Millington through which the so-called improvements will pass having recently been covered by open space easements donated to the Virginia Outdoors Foundation; 2. its concern over the negative impact upon land in actual agricultural use in the Moorman's River Agricultural/Forestal District and the negative impact upon adjoining properties; 3. its concern that such realignment and widening of the approaches as proposed by the Virginia Department of Transportation will encourage vehicular traffic to travel faster than is safe for State Route 671, given the sharp curves and narrow pavement at either end of the proposed improvement; and 4. its concern that the proposed improvements are inconsistent with the character of State Route 671 and the surrounding environs; and WHEREAS, the Board of Supervisors did evidence its concerns over these impacts, and its belief that more critical secondary road safety improvements existed in the County other than the realignment of the approaches to said bridge, by unanimously voting to remove said bridge project from the Six Year Secondary Road Improvement Budget in April 6, 1988, allocating such funds to other secondary road safety improvements, and WHEREAS, the Board of Supervisors was later notified that its entire Six Year Budget had been rejected by the Virginia Department of Transportation as a result of the Board's deletion of this project, and WHEREAS, the Board of Supervisors appealed this action to the Commission- er of the Virginia Department of Transportation, and WHEREAS, the Board of Supervisors, after the hearing of its appeal by the Commissioner, reasonably believed its appeal would be denied and the improvements constructed as originally proposed by the Virginia Department of Transportation, and \. - 2 - WHEREAS, believing that such improvements were inevitable and would be excessively damaging, the Board of Supervisors agreed to support an alterna- tive alignment to that originally proposed by the Virginia Department of Trans- portation, called the "Green Line" alignment, believing such alternative to be less damaging than the project originally proposed by the Virginia Department of Transportation, although the Board of Supervisors still prefers that no change in the alignment of the bridge be constructed and that the bridge be replaced in place, for all of the reasons hereinabove stated, NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that it continues to prefer that no change in the alignment and design of the approaches to said bridge be undertaken and that said bridge be replaced in place for all of the reasons stated previously. However, if the Virginia Department of Transportation continues to reject this alternative, then the Board of Supervisors believes the "Green Line" alignment with a 30 mile per hour design, 18 feet of pavement and shoulders and ditching to conform as nearly as possible to the existing State Route 671, with aggregate treatment of the bridge and parapet surfaces and an anodized bronze aluminum rail to be the least damaging alternative. * * * * * I, Lettie E. Neher, do hereby certify that the foregoing writing con- stitutes a true, correct copy of a resolution originally adopted by the Board of County Supervisors of Albemarle County, Virginia, at a meeting held on October 11, 1989, and readopted on April 10, 1991, changing the word "repaired" in the last two paragraphs to "replaced'~ ,~ ~.~,/ . Clerk, Board of . ounty Supervisors RESOLUTION ALBEMARLE COUNTY BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors supports the repair of the bridge over the Moorman's River on State Route 671 at Millington, and WHEREAS, the Board of Supervisors has not supported changing the alignments at the approaches to this bridge as proposed by the Virginia Depart- ment of Transportation because of the following: 1. its concern over the negative aesthetic impact on the Moorman's River and its environs, the Moorman's being both a state and county scenic river with land at Millington through which the so-called improvements will pass having recently been covered by open space easements donated to the Virginia Outdoors Foundation; 2. its concern over the negative impact upon land in actual agricultural use in the Moorman's River Agricultural/Forestal District and the negative impact upon adjoining properties; 3. its concern that such realignment and widening of the approaches as proposed by the Virginia Department of Transportation will encourage vehicular traffic to travel faster than is safe for State Route 671, given the sharp curves and narrow pavement at either end of the proposed improvement; and 4. its concern that the proposed improvements are inconsistent with the character of State Route 671 and the surrounding environs; and WHEREAS, the Board of Supervisors did evidence its concerns over these impacts, and its belief that more critical secondary road safety improvements existed in the County other than the realignment of the approaches to said bridge, by unanimously voting to remove said bridge project from the Six Year Secondary Road Improvement Budget in April 6, 1988, allocating such funds to other secondary road safety improvements, and WHEREAS, the Board of Supervisors was later notified that its entire Six Year Budget had been rejected by the Virginia Department of Transportation as a result of the Board's deletion of this project, and WHEREAS, the Board of Supervisors appealed this action to the Commission- er of the Virginia Department of Transportation, and WHEREAS, the Board of Supervisors, after the hearing of its appeal by the Commissioner, reasonably believed its appeal would be denied and the improvements constructed as originally proposed by the Virginia Department of Transportation, and - 2 - WHEREAS, believing that such improvements were inevitable and would be excessively damaging, the Board of Supervisors agreed to support an alterna- tive alignment to that originally proposed by the Virginia Department of Trans- portation, called the "Green Line" alignment, believing such alternative to be less damaging than the project originally proposed by the Virginia Department of Transportation, although the Board of Supervisors still prefers that no change in the alignment of the bridge be constructed and that the bridge be replaced in place, for all of the reasons hereinabove stated, NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Albemarle County, Virginia, that it continues to prefer that no change in the alignment and design of the approaches to said bridge be undertaken and that said bridge be replaced in place for all of the reasons stated previously. However, if the Virginia Department of Transportation continues to reject this alternative, then the Board of Supervisors believes the "Green Line" alignment with a 30 mile per hour design, 18 feet of pavement and shoulders and ditching to conform as nearly as possible to the existing State Route 671, with aggregate treatment of the bridge and parapet surfaces and an anodized bronze aluminum rail to be the least damaging alternative. * * * * * I, Lettie E. Neher, do hereby certify that the foregoing writing con- stitutes a true, correct copy of a resolution originally adopted by the Board of County Supervisors of Albemarle County, Virginia, at a meeting held on October 11, 1989, and readopted on April 10, 1991, changing the word "repaired" in the last two paragraphs to "replaced'~ '-c<.. ~.~/ ~. Clerk, Board of. ounty Supervisors r:- . ~, . . "'.,'. ~ -., S. -c; J r:Z;~'.'L;u3~? e) (!;', ). ) COMMONWEALTI-I of VIRGINIA ," ....: i L..;- JOHN G, MILLIKEN CHAIRMAN COMMONWEALTH TRANSPORTATION BOARD '401 EAST BROAD STREET RICHMOND. 23219 March 11, 1991 , r....: ~ " ."' ....., .'. ....... . I , "\ : '. . r\::;.\:~ i:~~iS91 r::. " ".. .-..~ .- , , : , \ I \. ~:~:. ....::. County Boards of Supervisors Dear Board Members: In my earlier letter to you, I promised I would get back to you with further information on the estimate of funds available for transportation improvements for FY 1991-92. I should emphasize that our best estimate of available revenue is subject to change based on the final actions of the Governor and General Assembly in the upcoming April session. The Department has received approval from the Federal Highway Administration to increase the Interstate Cost Estimate prOviding increased Interstate funds to specific projects, however, we do not have federal legislation for the other highway systems. This authorization could come late this fall, but more than likely it will not be available until calendar year 1992. Thus, we are not in a position to do more than speculate on the availability of federal funding increases. However, we do know that as the recession has taken hold in the Commonwealth, declining car sales and gasoline consumption have reduced available State transportation revenues. The Department of Transportation has reduced its administrative and maintenance budget substantially in order to make the maximum dollars available to the construction program. But the program will be affected. Currently, funds anticipated to be available for projects in the 1991-92 fiscal year on the primary System are 16.0 percent less than available this year; on the Urban System 16.0 percent less; and, on the Secondary System 15.9 percent less. Transit funds are down 2.8 percent. .. County Boards of Supervisors page 2 - March 11, 1991 I urge you to review the program in your jurisdiction very critically and to present to us your priorities, including recommendations on which projects can be delayed or deleted. For the Secondary System, resident engineers will work directly with the counties in reviewing the program. The Governor's direction to me is to bring the Six-Year Improvement program into line with available revenues. To do that I need your help. Later this year I will present to the Governor a list of priority transportation projects that cannot be financed out of presently available transportation funds and some recommendations to him of how they might be financed. In the meantime, we must live with what we have. I look forward to hearing from you at the preallocation hearing and stand ready to work with you to move our transportation program forward in these difficult times. clnCerelY, )Ub G~ cc: Commonwealth Transportation Board County Administrators District Administrators ORDINANCE TO VACATE A PORTION OF A PLAT OF MARSHALL MANOR SUBDIVISION BY VACATING A RESTRICTED STREET DESIGNATED REVA RIDGE ROAD, AND THE DIVISION OF LOTS ll, 12 AND 13, BLOCK A BE IT ORDAINED by the Board of Supervisors of Albemarle County, Virginia, pursuant to Virginia Code Section 15.1-482(b), that so much of the plat of Marshall Manor Subdivision, of record in the Clerk's Office of the Circuit Court of Albemarle County in Deed Book 573, Pages 248 and 249, as shows a restricted street designated Reva Ridge Road and the division of Lots 11, 12 and 13, Block A, into three separate parcels, be and the same is hereby vacated. Title to the land designated as "Reva Ridge Road" shall revert to the present owner of the lands which are shown on said plat as Lots 11, 12 and 13, Block A, inasmuch as the said road lies totally within the boundaries of those lots. Henceforth, the lands shown on said plat as "Reva Ridge Road" and as Lots 11, 12 and 13, Block A, Marshall Manor, are one parcel of. land. A certified copy of this ordinance shall be delivered to the Clerk of the Circuit Court of Albemarle County for recordation, and indexed in the name of JWK Properties, Inc., the current owner of the lands which are subject of this ordinance. Pursuant to Section 15.1-485 of the Code of Virginia (1950) as amended, the Clerk of the Circuit Court of Albemarle County, Virginia, shall write in plain legible letters across the vacated portion of the aforesaid plat the word "VACATED", and shall also make reference to the same on the same to the volume and page in which the instrument of vacation is recorded. And this ordinance shall be effective upon such recordation by the said Clerk. * * * * * I, Lettie E. Neher, do hereby certify that the foregoing writing is a true, correct copy of a resolution adopted by the Board of Supervisors of Albemarle County, Virginia, at a regular meeting held on April 10, 1991. ~. ~ ~~~ ~~Board o~~~~upervisors Distrib!;td to ~oard: 4, (0. 9/_ t.". '.. . _._~'--L_o1Io. 81 o R DIN A N C E BE IT ORDAINED by the Board of Supervisors of Albemarle County, Virginia, pursuant to Virginia Code Section 15.1-482(b), that so much of the plat of Marshall Manor Subdivision, of record in the Clerk's Office of the Circuit Court of Albemarle County in Deed Book 573, Pages 248 and 249, as shows a restricted street designated Reva Ridge Road and the division of Lots 11, 12 and 13, Block A, into three separate parcels, be and the same is hereby vacated. Title to the land designated as "Reva Ridge Road" shall revert to the present owner of the lands which are shown on said plat as Lots 11, 12 and 13, Block A, inasmuch as the said road lies totally within the boundaries of those lots. Henceforth, the lands shown on said plat as "Reva Ridge Road" and as Lots 11, 12 and 13, Block A, Marshall Manor, are one parcel of land. A certified copy of this ordinance shall be delivered to the Clerk of the Circuit Court of Albemarle County for recordation, and indexed in the name of JWK Properties, Inc., the current owner of the lands which are subject of this ordinance. Pursuant to Section 15.1-485 of the Code of Virginia (1950) as amended, the Clerk of the Circuit Court of Albemarle County, Virginia, shall write in plain legible letters across the vacated portion of the aforesaid plat the word "VACATED", and shall also make reference to the same on the same to the volume and page in which the instrument of vacation is recorded. And this ordinance shall be effective upon such recordation by the said Clerk. * * * * * Edward H. Bain, Jr. Samuel Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 979-1281 March 22, 1991 Charlotte Y. Humphris Jack Jouett David P. Bowerman Charlottesville Walter F. Perkins White Hall F. R. (Rick) Bowie Rivanna Peter T. Way Scottsville To The Property Owners Addressed: The Albemarle County Board of Supervisors will conduct a public hearing on April 10, 1991, at 9:30 a.m., in Meeting Room 7, County Office Building, 401 McIntire Road, Charlottesville, Virginia, on an ordinance to vacate a portion of a plat of Marshall Manor Subdivision by vacating a restricted street designated Reva Ridge Road and the division of Lots 11, 12 and 13, Block A, into three separate parcels, as recorded in the Office of the Clerk of the Circuit Court in Deed Book 573, Pages 248 and 249. Since you are one of the adjoining property owners to this plat, you are invited to attend the Board meeting to express your views. If additional information is needed, please contact the Clerk of the Board of Supervisors, Fourth Floor, County Office Building, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. Sincerely, ~~~~~ LEN:ec Enclosure: Ordinance cc: JWK Properties, Inc. Charles H. or Beatrice N. Ammons Forrest R. and Reva B. Marshall J. Kaye or Sharon Petro Halsey Ronald R. or Eda Bloes Monti V. Wayne Cilimberg Frederick W. Payne ,..J , ALBEMARLE COUNTY '-\.- , '_/ ......... '- ------l \..- fUJlSMALL MANOR - 5E: t. . D.....' ,.,.2..,. ...... '~. 100 "aU .. 'liT .00 .00 fOO .xl SCOTTSVILLE DISTRICT SECTION 90B ORDINANCE OF VACATION Pursuant to Virginia Code Section 15.1-482(b) it is hereby ordained that so much of the plat of Marshall Manor Subdivision, of record in the Clerk's Office of the Circuit Court of Albemarle County in Deed Book 573, Pages 248 and 249, as shows a restricted street designated Reva Ridge Road and the division of Lots 11, 12, and 13, Block A, into three separate parcels, be and the same is hereby vacated. Title to the land designated as "Reva Ridge Road" shall revert to the present owner of the lands which are shown on said plat as Lots 11, 12, and 13, Block A inasmuch as the said road lies totally within the boundaries of those lots. Henceforth, the lands shown on said plat as "Reva Ridge Road" and as Lots 11, 12, and 13, Block A, Marshall Manor, are one parcel of land. A certified copy of this ordinance shall be delivered to the Clerk of the Circuit Court of Albemarle County for recordation, and indexed in the name of JWK Properties, Inc., the current owner of the lands which are subject of this ordinance. And this ordinance shall be effective upon such recordation by the said Clerk. -'/) ~/ DistriiY;': !] 2.::d: .s.. ~ ~- ",_ " . .", q/ c3-JC. {''l i,_,'~,.: .~\,J. f ' -- COUNTY OF ALBEMARLE OFFICE OF BOARD OF SUPERVISORS 401 MciNTIRE ROAD CHARLOTTESVILLE, VIRGINIA 22901-4596 M E M 0 RAN DUM TO: Members, Board of Supervisors FROM: David P. Bowerman t>17f-){<ti,.PG DATE: March 15, 1991 SUBJECT: Desert Storm Welcome Home Parade A parade to welcome the troops home from the Persian Gulf is being organized for Saturday, May 25. The Parade Committee is requesting the Board's support of the following items: 1) partici- pation by both the Police Department and Sheriff's Department in controlling the traffic; 2) a proclamation from the Board proclaim- ing the week of May 20 - 26 as Welcome Home Troops Week; and 3) coordination with the School Board to have the middle and high school bands perform in the parade. The Parade Committee plans to make a presentation to the Board on April 3. If the Board members are in agreement, I would like for the proclamation to be presented to the Committee at that time. r will be happy to discuss this further at the March 20 meeting. DPB:ec > , STATEMENT OF F. R. (RICK) BOWIE, CHAIRMAN ALBEMARLE COUNTY BOARD OF SUPERVISORS ~OMMONWEALTH TRANSPORTATION BOARD PRE-ALLOCATION HEARING ON INTERSTATE AND PRIMARY SYSTEMS CULPEPER DISTRICT APRIL 11, 1991 GOOD MORNING, 11M RICK BOWIE, CHAIRMAN OF THE BOARD OF SUPERVISORS OF ALBEMARLE COUNTY. WE APPRECIATE THE OPPORTUNITY TO MAKE A FEW BRIEF COMMENTS THIS MORNING ABOUT OUR PRIMARY ROAD NEEDS. TO BEGIN WITH, THE BOARD OF SUPERVISORS PLACES ITS HIGHEST PRIORITY ON UNDERTAKING THOSE CHARLOTTESVILLE AREA TRANSPORTATION STUDY (CATS) PROJECTS ELIGIBLE FOR THE PRIMARY PROGRAM. WE ARE ENCOURAGED BY THE 1991 SCHEDULE FOR WIDENING AND RECONSTRUCTING FREE BRIDGE AND U.S. ROUTE 250 EAST TO ITS INTERCHANGE WITH INTERSTATE 64. THIS IS A VITALLY NEEDED IMPROVEMENT FOR ONE OF OUR MOST DEFICIENT ARTERIALS, AND WE HOPE IT CONTINUES ON ITS CURRENT $ CONSTRUCTION SCHEDULE. WITH THE COMPLETION OF THE ROUTE 29 CORRIDOR STUDY ENVIRONMENTAL IMPACT STATEMENT. WE ARE EQUALLY ANXIOUS TO SEE THE WIDENING OF ROUTE 29 NORTH FROM I ~ t , THE CORPORATE LIMITS OF CHARLOTTESVILLE TO THE SOUTH FORK RIVANNA RIVER TAKE PLACE AS SOON AS POSSIBLE. THIS PROJECT SHOULD INCLUDE INTERCHANGES AT HYDRAULIC, GREENBRIER AND RIO ROADS AS CONSIDERED NECESSARY IN THE ROUTE 29 CORRIDOR STUDY. WE SUPPORT CONSTRUCTION OF THE MEADOW CREEK PARKWAY FROM THE ROUTE 250 BYPASS TO ROUTE 29 NORTH. AS THE ROUTE 29 CORRIDOR STUDY INDICATES, THIS ROAD IS ESSENTIAL TO REDUCING TRAFFIC ON ROUTE 29 NORTH. THE FIRST PHASE OF THIS PROJECT WILL BE FUNDED IN THE COUNTY'S SECONDARY PROGRAM. ULTIMATELY, WE BELIEVE THE PARKWAY WILL MEET THE CRITERIA FOR INCLUSION IN THE PRIMARY SYSTEM AND WANT TO WORK WITH VDOT STAFF TO EVALUATE COMPLETION OF SUBSEQUENT PHASES AS A PRIMARY ROAD. THERE ARE SEVERAL OTHER IMPROVEMENTS THAT WE OFFER FOR YOUR CONSIDERATION. THESE ARE ADDRESSED MORE DEFINITIVELY IN A REPORT WE WILL LEAVE WITH YOUR STAFF: o WE CONTINUE TO SUPPORT THE WIDENING OF U.S. ROUTE 250 WEST FROM EMMET STREET TO ROUTE 637 IN IVY. o THE BOARD AGAIN RECOMMENDS THAT A ROADWAY ANALYSIS BE CONDUCTED FOR SAFETY IMPROVEMENTS TO U.S. 250 EAST FROM ITS INTERCHANGE AT INTERSTATE 64 EASTWARD TO THE FLUVANNA COUNTY LINE. PARTICULAR ATTENTION SHOULD BE GIVEN TO THAT SEGMENT FROM THE INTERSTATE TO THE RIVANNA VILLAGE. . , o WE CONTINUE TO SUPPORT THE PROCESS OF CLOST~G CROSSOVERS ALONG U.S. 29 NORTH AS RECOMMENDED IN A VDOT STUDY ADOPTED BY THE BOARD OF SUPERVISORS ON MAY 10, 1979 AND REAFFIRMED BY THE BOARD ON NOVEMBER 8, 1989. o WE SUPPORT THE CONTINUED EFFORT IN FINALIZING THE FUNCTIONAL CLASSIFICATION PLAN FOR ROUTE 20 SOUTH IN ORDER TO PROVIDE GENERAL ALIGNMENT IMPROVEMENTS TO THIS ROADWAY. o AS RECOMMENDED IN THE FUNCTIONAL PLANS DEVELOPED FOR ROUTE 240, WE SUPPORT THE IMPROVEMENT OF THE ALIGNMENT OF ROUTE 240 FROM ROUTE 250 NORTHWARD TO ROUTE 810, INCLUDING IMPROVEMENTS TO THE CSX RAILROAD UNDERPASS. o WE SUPPORT DEVELOPMENT OF FUNCTIONAL PLANS FOR ROUTE 20 NORTH WHICH SHOULD IDENTIFY ROAD IMPROVEMENTS THAT ADDRESS SITE DISTANCE AND CURVATURE DEFICIENCIES. o THE COUNTY CONTINUES TO SUPPORT THE CONSTRUCTION OF AN INTERCHANGE ON INTERSTATE 64 AT AVON STREET (ROUTE 742). WE AGAIN THANK YOU FOR THIS OPPORTUNITY AND IF QUESTIONS ARISE, OR IF ADDITIONAL INFORMATION IS NEEDED REGARDING OUR RECOMMENDATIONS, PLEASE DO NOT HESITATE TO CONTACT ME OR MEMBER OF OUR COUNTY STAFF. April 10, 1991 Edward H. Bain. Jr. Samuel Miller David P. Bowerman Charlottesville F. R. (Rick) Bowie Rivanna COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville. Virginia 22901-4596 (804) 296-5843 FAX (804) 979-1281 Charlotte Y. Humphr!s Jack Jouett Walter F. Perkins While Hall Peter T. Way Scoltsville ALBEMARLE COUNTY SIX YEAR PRIMARY ROAD PLAN RECOMMENDATIONS AND SUPPORTING INFORMATION The County Board of Supervisors submits the following comments and recommendations for projects to be considered by VDOT in its six Year Primary Allocation Plan: 1. The County continues to support the widening of and reconstruction of Free Bridge and Route 250 East to the Interstate Route 64 interchange. The Commonwealth Transportation Board has approved road plans for this project. Construction is scheduled to begin in the summer of 1991. Staff has been involved in reviewing construction plans for consistency with County recommendations. This is a high priority project and the County strongly recommends this project be constructed under its current schedule. 2. The County supports the widening of Route 29 North from the northern corporate limits of Charlottesville to the South Fork, Rivanna River. This project should include interchanges at Hydraulic, Greenbriar and Rio Roads as considered necessary in the Route 29 North Corridor D.E.I.S. This project is considered a high priority. In relation to Route 29 North improvements and as considered necessary in the D.E.I.S., the County supports the construction of Meadow Creek Parkway. The first phase of this project from the City corporate limits to Rio Road is currently scheduled for funding in the Countyls secondary program. The County believes the Parkway will ultimately meet necessary criteria to qualify as a primary road. The County requests that the Virginia Department of Transportation staff work with County staff to evaluate completion of subsequent phases of the Meadow Creek Parkway as a primary road and construct it in accordance with the recommendations of the Countyls Comprehensive Plan. s '-- 3. The County supports closing Route 29 crossovers consistent with the previously endorsed priorities. (Attachment 1). This priority list of closings is based on "Route 29 North Corridor study," adopted by the Board on May 10, 1979 and reaffirmed by the Board of Supervisors at its meeting on November 8, 1989. The original study recommended closing a total of eighteen crossovers from the City corporate limits to the Greene County line. To date four crossovers have been closed. Five additional crossovers are being closed and one turn lane is being constructed this year with stop gap safety funds. 4. The County recommends continuance of functional planning work on Route 20 South. Initial functional plans are under a second review by VDOT staff. Particular emphasis should be placed on the impact of improvements to the Route 20 South corridor as it is designated as a State Scenic Byway and County Scenic Highway. 5. The County recommends improving the alignment of Route 240 from Route 250 northward to Route 810 in Crozet including improvements to the CSX railroad underpass. In response to previous requests by the County, functional plans have been developed for Route 240 from Route 250 north to Crozet and east to Route 250. The plans call for improving the horizontal and vertical alignment of the road for both north-south and east-west segments. Both segments would be 24 feet wide with two lane roads. 6. The County recommends widening Route 250 West from Emmett Street to Route 637 in Ivy. The Charlottesville Area Transportation Study (CATS) recommends that Route 250 be widened to a four lane divided road from the Route 29/250 Bypass to Route 688, and four lane undivided from Route 677 to Route 637. The Plan also calls for Route 250 Business (Ivy Road) to be widened to four lanes with a flush median (center turn lane) between the Bypass and Emmett Street. The final design of the improvements in this area is important as a gateway to the County, city, and University and should reflect the design priorities as outlined in the Comprehensive Plan and the Lewis Mountain Neighborhood Study. This segment is the highest priority of the Route 250 West improvements. These improvements are recommended as Phase II improvements in CATS. Strong consideration should be given for the inclusion of these projects in the Six Year Primary Plan for ultimate funding and construction. All projects in the County recommended as Phase I improvements in CATS are already programmed for development in either the six Year Primary or Secondary Road Plan. , 7. The County recommends that a systematic study be conducted of Route 250 East from the Interstate Route 64 interchange to the Fluvanna County line, with particular attention given to the segment from the interchange to the Rivanna Village. Due to the potential for increased growth in this area and the designation of the Rivanna Village that would be served by this road, there will be increasing traffic demands on Route 250. This study should provide recommendations for road improvements that will be needed to maintain an adequate level of service. 8. The County recommends that a systematic study be conducted of Route 20 North from Route 250 East to the Orange County line. Current traffic counts indicated that there are 3,100 vehicle trips per day on this road. There are numerous locations with substandard design including intersections with insufficient site distance, and where the existing alignment does not meet vertical and/or horizontal curvature standards. This study should provide functional plans with recommendations for road improvements that will be needed to improve safety and maintain adequate level of service. 9. The County continues to recommend the construction of an interchange on Interstate Route 64 at Avon street. ATTACHMENT 1: Recommended priority for crossover closings: 1.* 2.* 3.* 4. 5.* 6.* 7. 8. 9. 10. 11. 12.* 13.* Dominion Drive, #9 Better Living Furniture, #16 Keglerls, #15 South of Rivanna Industrial Park, #33 (being closed) South of Holly Memorial Garden, #26 (being closed) North of Rt. 643 crossover, #21 (being closed) Fabrics Unlimited, #35 Near County Line, #45 North of Rt. 763 Crossover, #41 (being closed) North of Rt. 763 Crossover, #42 (being closed) North of Rt. 763 Crossover, #43 North of Rt. 643 Crossover, #20 Crossover at Maupin1s Store, #27 (closed) Notes: *Along section of Route 29 North to be reconstructed. ~ :~((") '/ I / () '9// ().7 (~I s- l.- . -..Ld' ..~) (~, '\,.1 \\~ ~'\' . , f,. .- ," "~,' \\ , /~\ '; \\ .\ 11, .,,' COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION P. O. BOX 671 CULPEPER, 22701 THOMAS F. FARLEY DISTRICT ADMINISTRATOR March 5, 1991 PREALLOCATION HEARING Culpeper District Miss Lettie E. Neher, Clerk Albemarle County Bd. of Supervisors 401 McIntire Road Charlottesville, Virginia 22901 Dear Miss Neher: The Department of Transportation has scheduled a Preallocation Hearing for the Interstate, Primary, and Urban Systems to be held in the Culpeper District Auditorium on April 11, 1991 at 10:00 a.m. Comments received at this hearing will help the Commonwealth Transporta- tion Board in revising and updating the Six-Year Improvement Program. I hope it will be possible for you to attend the allocation hearing for this highway district. If you are unable to attend, I would welcome your written comments and see that they are included in the record of the hearing. In order to assist you in determining your schedule for making a request, we will recognize the legislative members present and then call on the counties in the following order: Albemarle, Culpeper, Fauquier, Fluvanna, Greene, Louisa, Madison, Orange, and Rappahannock. As required by State law, requests for secondary system allocations should be discussed separately in the annual public hearings conducted by the county boards of supervisors and our resident engineers. Sincere y, TFF:lcs cc: Mr. D. L. Eure Appropriate Resident Engineer TRANSPORTATION FOR THE 21ST CENTURY Cf:~. ., . : " i"::JfI:l: _21 ~'7.L 1/ ,() -, /3/ S"- 'u_ ---...---Z-___2_ COUNTY OF ALBEMARLE c: ('-' t...~ ;\ \; ();: t\ L l~<~' E. ,r\ MEMORANDUM !",.'-'\ i [-\;: : 1\ l\ ; \ \1 \ I!! :_~:~~; TO: FROM: DATE: RE: Robert W. Tucker, Jr., County Executive 1)86 ~ "y.JC V. Wayne Cilimberg, Director of Planning and Community Development March 8, 1991 six Year Primary Road Plan Attached please find the Planning Departmentls recommendations for projects to be considered by the Board of Supervisors in their comments at the Virginia Department of Transportationls annual preallocation hearing for improvements to the interstate and primary system. It is my understanding that this hearing will be held on April 11, 1991, at 10:00 a.m., at the Culpeper District Office. If you have any questions, please do not hesitate to contact me. VWC/DBB/j cw 6. A systematic study be conducted of Route 250 East from the Interstate Route 64 interchange to the Fluvanna County line, with particular attention given to the segment from the interchange to the Rivanna Village. Due to the potential for increased growth in this area and the designation of the Rivanna Village that would be served by this road, there will be increasing traffic demands on Route 250. This study should provide recommendations for road improvements that will be needed to maintain an adequate level of service. 7. Continue to recommend the construction of an interchange on Interstate Route 64 at Avon street. 8. A systematic study be conducted of Route 20 North from Route 250 East to the Orange County line. Current traffic counts indicated that there are 3,100 vehicle trips per day on this road. There are numerous locations with substandard design including intersections with insufficient site distance, and where the existing alignment does not meet vertical and/or horizontal curvature standards. This study should provide functional plans with recommendations for road improvements that will be needed to improve safety and maintain adequate level of service. -9. Develop a priority list of spot safety improvements for primary routes. This list would be developed by County staff and VDOT resident engineer and would be used to request improvements in future Six Year Primary road plans. SIX YEAR PRIMARY ROAD IMPROVEMENT PLAN On April 11, 1991, the Virginia Department of Transportation (VDOT) will conduct its annual preallocation hearing in Culpeper for improvements to the interstate and primary system for the Culpeper District. For your information, all roads with route numbers below 600 are primary roads (i.e., Route 29, Route 240). The six Year Primary Road Plan process is different from the Secondary Road Plan in that while a specific amount of funds are set aside for secondary road projects in the County, funds for primary road projects are allocated for each construction district, and all road projects proposed within all localities of the district compete for those funds. The Culpeper District includes Albemarle, Culpeper, Fauquier, Fluvanna, Greene, Louisa, Madison, Orange and Rappahannock Counties. The purpose of this review process by the Board of Supervisors is to determine the recommendations for County projects to be included in the primary plan for the District. You will find attached to this report a copy of the projects listed for the urban and primary system for the Culpeper District in the existing Six Year Primary Road Plan (Attachment 1). The staff submits the following recommendations for projects to be considered by the Board in their comments for the VDOT public hearing. 1. Continue to support the widening of and reconstruction of Free Bridge and Route 250 East to the Interstate Route 64 interchange. The Commonwealth Transportation Board has approved road plans for this project. Construction is scheduled to begin in the summer of 1991. Staff has been involved in reviewing construction plans for consistency with County recommendations. This is a high priority project and the County strongly recommends this project be constructed under its current schedule. 2. Support the widening of Route 29 North from the northern corporate limits of Charlottesville to the South Fork, Rivanna River. This project should include interchanges at Hydraulic, Greenbriar and Rio Roads as considered necessary in the Route 29 North Corridor D.E.I.S. This project is considered a high priority. In relation to Route 29 North improvements and as considered necessary in the D.E.I.S., support the construction of Meadow Creek Parkway. Request that the Virginia Department of Transportation evaluate development of the Meadow Creek Parkway as a primary road and construct it in accordance with the recommendations of the County's Comprehensive Plan. 3. Close Route 29 crossovers consistent with the previously endorsed priorities. (Attachment 3). This priority list of closings is based on "Route 29 North Corridor Study, II adopted by the Board on May 10, 1979 and reaffirmed by the Board of Supervisors at its meeting on November 8, 1989. -The original study recommended closing a total of eighteen crossovers from the City corporate limits to the Greene County line. To date four crossovers have been closed. Five additional crossovers are being closed and one turn lane is being constructed this year with stop gap safety funds. 4. Improve the alignment of Route 240 from Route 250 northward to Route 810 in Crozet including improvements to the CSX railroad underpass. In response to previous requests by the County, functional plans have been developed for Route 240 from Route 250 north to Crozet and east to Route 250. The plans call for improving the horizontal and vertical alignment of the road for both north-south and east-west segments. Both segments would be 24 feet wide with two lane roads. 5. Widen Route 250 West from Emmett Street to Route 637 in Ivy. The Charlottesville Area Transportation Study (CATS) recommends that Route 250 be widened to a four lane divided road from the Route 29/250 Bypass to Route 688, and four lane undivided from Route 677 to Route 637. The Plan also calls for Route 250 Business (Ivy Road) to be widened to four lanes with a flush median (center turn lane) between the Bypass and Emmett Street. The final design of the improvements in this area is important as a gateway to the County, City, and University and should reflect the design priorities as outlined in the Comprehensive Plan and the Lewis Mountain Neighborhood Study. This segment is the highest priority of the Route 250 West improvements. These improvements are recommended as Phase II improvements in CATS. While currently not considered a high priority by the County, strong consideration should be given for the inclusion of these projects in the six Year Primary Plan for ultimate funding and construction. 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ATTACHMENT 2: Recommended priority for crossover closings: 1.* 2.* 3.* 4. 5.* 6.* 7. 8. 9. 10. 11. 12.* 13.* Dominion Drive, #9 Better Living Furniture, #16 Keglerls, #15 South of Rivanna Industrial Park, #33 (being closed) South of Holly Memorial Garden, #26 (being closed) North of Rt. 643 crossover, #21 (being closed) Fabrics Unlimited, #35 Near County Line, #45 North of Rt. 763 Crossover, #41 (being closed) North of Rt. 763 Crossover, #42 (being closed) North of Rt. 763 Crossover, #43 North of Rt. 643 Crossover, #20 Crossover at Maupinls Store, #27 (closed) Notes: *Along section of Route 29 North to be reconstructed. ~ Dif.:trit'~"'d h -'d ,5 ,qr..... q9:~~( STATEMENT OF F. R. (RICK) BOWIE, CHAIRMAN ALBEMARLE COUNTY BOARD OF SUPERVISORS COMMONWEALTH TRANSPORTATION BOARD PRE-ALLOCATION HEARING ON INTERSTATE AND PRIMARY SYSTEMS CULPEPER DISTRICT APRIL 11, 1991 GOOD MORNING, 11M RICK BOWIE, CHAIRMAN OF THE BOARD OF SUPERVISORS OF ALBEMARLE COUNTY. WE APPRECIATE THE OPPORTUNITY TO MAKE A FEW BRIEF COMMENTS THIS MORNING ABOUT OUR PRIMARY ROAD NEEDS, BUT FIRST lID LIKE TO INTRODUCE SEVERAL MEMBERS OF OUR BOARD WHO HAVE JOINED ME HERE TODAY. (INTRODUCTION) TO BEGIN WITH, THE BOARD OF SUPERVISORS PLACES ITS HIGHEST PRIORITY ON UNDERTAKING THOSE CHARLOTTESVILLE AREA TRANSPORTATION STUDY (CATS) PROJECTS ELIGIBLE FOR THE PRIMARY PROGRAM. WE ARE ENCOURAGED BY THE 1991 SCHEDULE FOR WIDENING AND RECONSTRUCTING FREE BRIDGE AND U.S. ROUTE 250 EAST TO ITS INTERCHANGE WITH INTERSTATE 64. THIS IS A VITALLY NEEDED IMPROVEMENT FOR ONE OF OUR MOST DEFICIENT ARTERIALS, AND WE HOPE IT CONTINUES ON ITS CURRENT CONSTRUCTION SCHEDULE. WITH THE COMPLETION OF THE ROUTE 29 CORRIDOR STUDY ENVIRONMENTAL IMPACT STATEMENT. WE ARE EQUALLY ANXIOUS TO SEE THE WIDENING OF ROUTE 29 NORTH FROM THE CORPORATE LIMITS OF CHARLOTTESVILLE TO THE SOUTH FORK RIVANNA RIVER TAKE PLACE AS SOON AS POSSIBLE. THIS PROJECT SHOULD INCLUDE INTERCHANGES AT HYDRAULIC, GREENBRIER AND RIO ROADS AS CONSIDERED NECESSARY IN THE ROUTE 29 CORRIDOR STUDY. WE WOULD ALSO ASK THAT MEADOW CREEK PARKWAY FROM THE ROUTE 250 BYPASS TO ROUTE 29 NORTH BE DEVELOPED AS A PRIMARY ROAD. AS THE ROUTE 29 CORRIDOR STUDY INDICATES, THIS ROAD IS ESSENTIAL TO REDUCING TRAFFIC ON ROUTE 29 NORTH. THERE ARE SEVERAL OTHER IMPROVEMENTS THAT WE OFFER FOR YOUR CONSIDERATION. THESE ARE ADDRESSED MORE DEFINITIVELY IN A REPORT WE WILL LEAVE WITH YOUR STAFF: o WE CONTINUE TO SUPPORT THE WIDENING OF U.S. ROUTE 250 WEST FROM EMMET STREET TO ROUTE 637 IN IVY. o THE BOARD AGAIN RECOMMENDS THAT A ROADWAY ANALYSIS BE CONDUCTED FOR SAFETY IMPROVEMENTS TO U.S. 250 EAST FROM ITS INTERCHANGE AT INTERSTATE 64 EASTWARD TO THE FLUVANNA COUNTY LINE. PARTICULAR ATTENTION SHOULD BE GIVEN TO THAT SEGMENT FROM THE INTERSTATE TO THE RIVANNA VILLAGE. o CONTINUE THE PROCESS OF CLOSING CROSSOVERS ALONG U.S. 29 NORTH AS RECOMMENDED IN A VDOT STUDY ADOPTED BY THE BOARD OF SUPERVISORS ON MAY 10, 1979 AND REAFFIRMED BY THE BOARD ON NOVEMBER 8, 1989. o CONTINUED EFFORT IN FINALIZING THE FUNCTIONAL CLASSIFICATION PLAN FOR ROUTE 20 SOUTH IN ORDER TO PROVIDE GENERAL ALIGNMENT IMPROVEMENTS TO THIS ROADWAY. o AS RECOMMENDED IN THE FUNCTIONAL PLANS DEVELOPED FOR ROUTE 240, IMPROVE THE ALIGNMENT OF ROUTE 240 FROM ROUTE 250 NORTHWARD TO ROUTE 810, INCLUDING IMPROVEMENTS TO THE CSX RAILROAD UNDERPASS. o DEVELOP FUNCTIONAL PLANS FOR ROUTE 20 NORTH WHICH SHOULD IDENTIFY ROAD IMPROVEMENTS THAT ADDRESS SITE DISTANCE AND CURVATURE DEFICIENCIES. o THE COUNTY CONTINUES TO SUPPORT THE CONSTRUCTION OF AN INTERCHANGE ON INTERSTATE 64 AT AVON STREET (ROUTE 742) . WE AGAIN THANK YOU FOR THIS OPPORTUNI~Y AND IF QUESTIONS ARISE, OR IF ADDITIONAL INFORMATION IS NEEDED REGARDING OUR RECOMMENDATIONS, PLEASE DO NOT HESITATE TO CONTACT ME OR MEMBER OF OUR COUNTY STAFF. .. Edward H. Bain, Jr. Samuel Miller David P. Bowerman Charlottesville F. R. (Rick) Bowie Rivanna Charlotte Y. Humphris Jack Jouett COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 979-1281 Walter F. Perkins White Hall Peter T. Way Scottsville ALBEMARLE COUNTY SIX YEAR PRIMARY ROAD PLAN RECOMMENDATIONS AND SUPPORTING INFORMATION The County Board of Supervisors submits the following comments and recommendations for projects to be considered by VDOT in its Six Year Primary Allocation Plan: 1. The County continues to support the widening of and reconstruction of Free Bridge and Route 250 East to the Interstate Route 64 interchange. The Commonwealth Transportation Board has approved road plans for this project. Construction is scheduled to begin in the summer of 1991. Staff has been involved in reviewing construction plans for consistency with County recommendations. This is a high priority project and the County strongly recommends this project be constructed under its current schedule. 2. The County supports the widening of Route 29 North from the northern corporate limits of Charlottesville to the South Fork, Rivanna River. This project should include interchanges at Hydraulic, Greenbriar and Rio Roads as considered necessary in the Route 29 North Corridor D.E.I.S. This project is considered a high priority. In relation to Route 29 North improvements and as considered necessary in the D.E.I.S., the County supports the construction of Meadow Creek Parkway. The County requests that the Virginia Department of Transportation evaluate development of the Meadow Creek Parkway as a primary road and construct it in accordance with the recommendations of the Countyls Comprehensive Plan. 3. The County supports closing Route 29 crossovers consistent with the previously endorsed priorities. (Attachment 1). This priority list of closings is based on "Route 29 North Corridor Study," adopted by the Board on May 10, 1979 and reaffirmed by the Board of Supervisors at its ~ meeting on November 8, 1989. The original study recommended closing a total of eighteen crossovers from the City corporate limits to the Greene County line. To date four crossovers have been closed. Five additional crossovers are being closed and one turn lane is being constructed this year with stop gap safety funds. 4. The County recommends continuance of functional planning work on Route 20 South. Initial functional plans are under a second review by VDOT staff. Particular emphasis should be placed on the impact of improvements to the Route 20 South corridor as it is designated as a State Scenic Byway and County Scenic Highway. 5. The County recommends improving the alignment of Route 240 from Route 250 northward to Route 810 in Crozet including improvements to the CSX railroad underpass. In response to previous requests by the County, functional plans have been developed for Route 240 from Route 250 north to Crozet and east to Route 250. The plans call for improving the horizontal and vertical alignment of the road for both north-south and east-west segments. Both segments would be 24 feet wide with two lane roads. 6. The County recommends widening Route 250 West from Emmett Street to Route 637 in Ivy. The Charlottesville Area Transportation Study (CATS) recommends that Route 250 be widened to a four lane divided road from the Route 29/250 Bypass to Route 688, and four lane undivided from Route 677 to Route 637. The Plan also calls for Route 250 Business (Ivy Road) to be widened to four lanes with a flush median (center turn lane) between the Bypass and Emmett Street. The final design of the improvements in this area is important as a gateway to the County, City, and University and should reflect the design priorities as outlined in the Comprehensive Plan and the Lewis Mountain Neighborhood Study. This segment is the highest priority of the Route 250 West improvements. These improvements are recommended as Phase II improvements in CATS. Strong consideration should be given for the inclusion of these projects in the Six Year Primary Plan for ultimate funding and construction. All projects in the County recommended as Phase I improvements in CATS are already programmed for development in either the six Year Primary or Secondary Road Plan. ~ 7. The County recommends that a systematic study be conducted of Route 250 East from the Interstate Route 64 interchange to the Fluvanna County line, with particular attention given to the segment from the interchange to the Rivanna Village. Due to the potential for increased growth in this area and the designation of the Rivanna Village that would be served by this road, there will be increasing traffic demands on Route 250. This study should provide recommendations for road improvements that will be needed to maintain an adequate level of service. 8. The County recommends that a systematic study be conducted of Route 20 North from Route 250 East to the Orange County line. Current traffic counts indicated that there are 3,100 vehicle trips per day on this road. There are numerous locations with substandard design including intersections with insufficient site distance, and where the existing alignment does not meet vertical and/or horizontal curvature standards. This study should provide functional plans with recommendations for road improvements that will be needed to improve safety and maintain adequate level of service. 9. The County continues to recommend the construction of an interchange on Interstate Route 64 at Avon street. . . ATTACHMENT 1: Recommended priority for crossover closings: 1.* 2.* 3.* 4. 5.* 6.* 7. 8. 9. 10. ll. 12.* 13.* Dominion Drive, #9 Better Living Furniture, #16 Kegler's, #15 South of Rivanna Industrial Park, #33 (being closed) South of Holly Memorial Garden, #26 (being closed) North of Rt. 643 crossover, #21 (being closed) Fabrics Unlimited, #35 Near County Line, #45 North of Rt. 763 Crossover, #41 (being closed) North of Rt. 763 Crossover, #42 (being closed) North of Rt. 763 Crossover, #43 North of Rt. 643 Crossover, #20 Crossover at Maupinls Store, #27 (closed) Notes: *Along section of Route 29 North to be reconstructed. 1 (~''''''''''''''j. .. " I r 1 "'"'m ~~: "'""'" . "'" ~-r .... i: 1.i ~ :; :. . ~; " j ......c~, ..' ,,'. . .n. "~. J.' 'f · 7 ~ ~ ~ ,. ,)'1 "':.J \ ~ f, ,1 Ij iJ Ii )! L. l V .' '. 'l'~;. . I ~ I 'r.' i';.: '.,1 r-". f ;~~ 1. ',.~ ) j l ' "'~~., ,. I ""'. ,." Edward H. Bain, Jr. Samuel Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 979-1281 April 15, 1991 Charlotte Y Humph"s Jilek ,Jouell David P Bowerman Ch,ulottesville Walter F. Perklr1s While Hall F. R. (Rick) Bowie Rivanna Peter T Way Scollsville Mr. H. Larkin Goshorn, Jr. Director, Multi-Family Development Virginia Housing Development Authority 601 South Belvidere Street Richmond, VA 23220 Dear Mr. Goshorn: At its meeting on April 10, 1991, the Board of Supervisors adopted the attached Certification of Approval for the proposed Wilton Glen Apartments, a multi-family residential housing development located on the east side of Route 20 North. Also attached is a certified extract of minutes from that meeting. ~y-~, ~ Lettie E. Ne~ Clerk LEN:ec Attachments cc: Ronald D. Wiley, Jr. Robert W. Tucker, Jr. V. Wayne Cilimberg .. CERTIFICATION OF APPROVAL In accordance with Virginia Code Section 36-55.39(B), the Board of Supervisors of the County of Albemarle, Virginia, hereby certifies to the Virginia Housing Development Authority its approval of the proposed multi-family residential housing develop- ment called Wilton Glen Apartments, as expressed in its resolution duly adopted on April 10, 1991, a certified copy of which is attached hereto. ~(Ad~(eP ~.i3~-Uf~ Frederick R. Bowie, Chairman Board of Supervisors of Albemarle County, Virginia , 4 EXTRACT OF MINUTES Agenda Item No. 10. Discussion: Letter dated March 29, 1991, addressed to F. R. Bowie, Chairman, Board of Supervisors, from H. Larkin Goshorn, Jr., Director, Multi-Family Development, Virginia Housing Development Authority, re: Wilton Glen Apartments being financed by VHDA. Motion was offered by Mr. Perkins, seconded by Mr. Way, to adopt the Certification of Approval for the proposed Wilton Glen Apartments. Roll was called and the motion carried by the following recorded vote: AYES: Messrs. Bain, Bowerman, Bowie, Mrs. Humphris, Mr. Perkins and Mr. Way. NAYS: None. * * * * * I, Lettie E. Neher, do hereby certify that the foregoing writing is a true, correct copy of an extract of minutes of the Board of Supervisors of Albemarle County at a regular meeting held on April 10, 1991. visors -' -~ TELEOOPY COVER SHEET TREMBLAY , SMITH P.O. Box 1585 Charlottesville, Virginia 22902 105-109 East High street Telephone (804) 977-4455; Facsimile (804) 979-1221 SEND To: Robert w. Tucker, Jr., county Executive FAX No.: 979-1281 CommentS/Instructions: Client/Matter: Amurcon Corp./Wilton Attorney Number: 10 - ROW Date: April 12, 1991 Time: 2:10 p.m. Total No. Pages including cover) : 2 ..' JOlIN K. TAGGART, m: M, U. GIBSON, JR, 'f'1iOKAS E. ALBRo RONALD 0 WIUlY. JR. LAw Ot'flCJ!S TREMBLAY 8: SMITH POBox 158G CHARLOTTESVIlJ.E, Vn~GINlA 22902 103'109 I::'.4S1' HIGJI STReET TI!:LEPl10NI! (804) 977-443G PACSIMILf: (804l 079'1221 e, GERALD TR~BlAY LI-OYD T. SMITH. JR. Of COllN"EI. VIA FACSIMILE 979-1281 C.IJfISTINE Q, THOMSOr< Blmq C. PHILl.IPS ROBERT J.INGRAl'I, JR, GLEN M,Ro8nkTSON April 12, 1991 Robert w. Tucker, Jr., County Executive Albemarle County, Virginia County Executive Building 4011 MCIntire Road Chiarlottesville, Virginia 22901 Re: Wilton Glen Apartments; Amurcon Corporation Dear Bob: Thanks for your help with the resolution of the Board of Supervisors for VEDA. Jim Swafford of Amurcon asked me to confirm that the Board will be sending a "Certification of Approval" to VHDA. It might also be appropriate to send copies of the April 4, 1990, rezoning resolution by the Board; February 26, 1991, preliminary site plan approval by t:.he Planning Commission; and April 8, 1991, approval of a Certificate of Appropriateness by the Architectural Review Board, but We understand that just sending those copies will not suffice for VHDA purposes. We really need the "Certification of Approval" and I understand that the Board's action on Wednesday contemplated sending that certification to VHOA. Please let me know if I have misunde:J:'stood.. sg;:' Ronald D. Wiley, Jr. RDW/ka cc: James W. Swafford, Jr. Mf:MBE~, COl'lMON'Wl.ALtti LA.w GROUP r.' Ddri~::~;d tJ t:i:'rd: _1., $', 9 / f',gend:; 1;';;;1 rIo. 9(, o,-//d. .~L - - ~..... \ lllJA March 29, 1991 F. R. Bowie Chairman, Board of Supervisors Albemarle County County Office Building 401 McIntire Road Charlottesville, VA 22901 C' : .!~\.l-r~{ c.; ( J\Lt3E,f\Ii1.\F;>!L,t N : ,; \ APR ! .--~''\ i (; t I'i I) I' , I 1991 : i 11 ~ i : ~ .., ~,.,'.:',:.': L:';,:') RE: wilton Glen Apartments Albemarle County, VA ~ " ~- " f ! Dear Chairman Bowie: Pursuant to Section 36-55.39(B) of the Code of Virginia, a copy of which is enclosed, you are hereby notified that the Virginia Housing Development Authority is considering the financing of the mUlti-family residential housing development described in the enclosed Attachment "A", which is to be situated in your locality. Should you desire additional information regarding the development proposal, please contact George C. Howell, Attorney- at-Law, Hunton & Williams, PO Box 1525, Richmond, VA 23212. If you desire to disapprove the development proposal, you may do so by certifying to the Authority in writing within sixty days of the date hereof. A certified copy of any resolution disapproving the development proposal should accompany the above certifi- cation. We would ask that any such certification be in the form attached hereto though the statement of any reasons for your action is optional. You will note that Section 36-55.39(B) also provides that the governing body of a locality may, by resolution, approve the proposed housing development. If you desire to approve the development, we would ask that such approval be in the form attached hereto. A certified copy of the resolution approving the development must accompany the approval form. V7f!MY /,'urs, p~A~L j H. Larkin Goshorn, Jr. Director, MUlti-Family Development cc: Howard E. Gordon Robert W. Tucker, Jr. County Executive VmpnlJ Nouslf7g Deve!oprnenr ATTACHMENT IIAII The proposed development will consist of approximately 144 units of rental housing to be financed under Virginia Housing Development Authorityls Conventional Multi-Family Loan Program and situated on approximately 14.4 acres located on the east side of Route 20 north, 1/4 mile north of the intersection of Route 250 and Route 20 north, near Rivanna Park in Albemarle County, Virginia. CERTIFICATION OF APPROVAL In accordance with Virginia Code Section 36-SS.39(B), the Board of Supervisors of the County of Virginia, hereby certifies to the Virginia Housing Development Authority its approval of the proposed mUlti-family residential housing development called as expressed in its resolution duly adopted on 19 ____, a certified copy of which is attached hereto. , Board of Supervisors of , Virginia By: Its Chairman ~ 36-55.39. Procedure prior to financing of housing developments undertaken by housing sponsors. - A. Notwithstanding any other provision of this chapter, HDA is not empowered to finance any housing development undertaken by a housing sponsor pursuant to ~~ 36-55.31, 36-55.33:1 and 36-55.34:1 of this chapter unless, prior to the financing of any housing development hereunder, HDA finds: 1. That there exists a shortage of decent, safe and sanitary housing at rentals or prices which persons and families of low income or moderate income can afford within the general housing market area to be served by the proposed housing development. 2. That private enterprise and investment have been unable, without assistance, to provide the needed decent, safe and sanitary housing at rentals or prices which persons or families of low and moderate income can afford or to provide sufficient mortgage financing for residential housing for occupancy by such persons or families. 3. That the housing sponsor or sponsors undertaking the proposed housing development in this Commonwealth will supply well-planned, well-designed housing for persons or families of low and moderate income and that such sponsors are financially responsible. 4. That the housing development, to be assisted pursuant to the provisions of this chapter, will be of public use and will provide a public benefit. 5. That the housing development will be undertaken within the authority conferred by this chapter upon HDA and the housing sponsor or sponsors. B. HDA shall also find, in connection with the financing of the new construction or substantial rehabilitation of any proposed multi-family residential housing-development, that the governing body of the locality in which such housing development is to be located has not, within sixty days after written notification of the proposed financing has been sent the governing body by HDA, certified to HDA in writing its disapproval of the proposed multi-family residential housing development. If the governing body of the locality has so certified its disapproval to HDA, the governing body may revoke such certification of disapproval at any time by written notice to HDA, and upon receipt of such written notice, HDA shall, for the purpose of making the finding required by this subsection, disregard such certification of disapproval. Furthermore, no finding need be made under this subsection if HDA shall have received from the governing body its certified resolution approving the proposed housing development. (1972, c. 830; 1975, c. 536; 1978, c. 297; 1982, c. 175; 1990, c. 461.) . .- CERTIFICATION OF DISAPPROVAL In accordance with Virginia Code Section 36-55.39(B), the Board of Supervisors of the County of Virginia, hereby certifies to the Virginia Housing Development Authority its disapproval of the proposed multi-family residential housing development called as expressed in its resolution duly adopted on 19____, a certified copy of which is attached hereto. Optional: Such development is disapproved for the following reasons: Board of Supervisors of , Virginia By: Its Chairman 's COUNTY OF ALBEMARLE OFFICE OF BOARD OF SUPERVISORS 401 MciNTIRE ROAD CHARLOTTESVILLE. VIRGINIA 22901-4596 (~ (;1n. .!,'~P. n, ,\l,~' I"'.' , ,',. , II '.', i' ~ ... (-'-'~ , , t: i ': ',,- )' \,,!,,:.\ ,'J l ' M E M 0 RAN DUM FROM: Melvin Breeden, Director of Finance Lettie E. Neher, Clerk~ April 15, 1991 TO: DATE: SUBJECT: Appropriation - Brownsville Elementary Masonry Repairs At its meeting on April 10, 1991, the Board of Supervisors approved the transfer of $483,000 from the Capital Improvements Program to Brownsville Elementary School for masonry repairs. Attached is the signed appropriation form reflecting this action. LEN:ec Attachment cc: Ray B. Jones John J. English "" APPROPRIATION REQUEST FISCAL YEAR 90/91 NUMBER 900027 TYPE OF APPROPRIATION ADDITIONAL TRANSFER X NEW ADVERTISEMENT REQUIRED ? YES NO X FUND CAPITAL PURPOSE OF APPROPRIATION: TRANSFER OF FUNDS FOR MASONRY REPAIRS AT BROWNSVILLE ELEM. EXPENDITURE COST CENTER/CATEGORY DESCRIPTION AMOUNT ************************************************************************ 1900060202800902 BROWNSVILLE-MASONRY $483,000.00 1900060303800660 MURRAY EDUCATION CENTER (135,000.00) 1900060201800605 BROADUS WOOD ELEMENTARY (348,000.00) TOTAL $0.00 REVENUE DESCRIPTION AMOUNT ************************************************************************ TOTAL $0.00 ************************************************************************ REQUESTING COST CENTER: EDUCATION APPROVALS: SIGNATURE DATE DIRECTOR OF FINANCE ff~~ ,:r'- z., - 9/ Y;;:y BOARD OF SUPERVISORS .. {, f' ~ c'. "; ':'__~~~_, ;:, ,-_91rq4~L_<-{ COUNTY OF ALBEMARLE : I t ~ ! I i ~..... ' il,ly , '.J II i'.It 1'/'1' 'I' ' f :: ( \ ,,[, ".-t...' \. " . ,:', \ ' , I 11'1'.- i :' U \, L n:"-;:';'''i~'~.rj''''-'''i'' ' !: U I-=:) \'_....1 ....-.1 $..1. tl :'L'.::::. L~~:j BOARD OF SUPEftV1S09s MEMORANDUM TO: Albemarle County Board of Supervisors FROM: Robert W. Tucker, Jr., County Executive DATE: March 27, 1991 RE: Brownsville Elementary - Masonry Repairs Capital Improvement Program - Transfer of Appropriation Architectural and structural engineering reports have recently revealed that extensive deterioration is occurring to the structural masonry of Brownsville Elementary. In order to prevent any further structural problems from occurring in the building, the School Board has requested a transfer of funds from the Capital Improvement Program projects entitled Murray Education Center and Broadus Wood Elementary to Brownsville Elementary for masonry repairs. The amount totals $483,000. The attached appropriation form provides the details of the transfer. It should be noted that the Broadus Wood transfer will require additional funding in the future. Should you have any questions, please feel free to contact me. RWTJr/gs 91-57 Attachment ALBEMARLE COUNTY PUBLIC SCHOOLS Office of the Superintendent 401 McIntire Road Charlottesville, Virginia 22901-4596 (,-.- MEMORANDUM '-~, !~_.: TO: Robert Tucker,~~ Executive John J. EngliS~Acting Superintendent Emergency Repairs to Brownsville Elementary FROM: RE: DATE: March 13, 1991 At their meeting on March 11, 1991 the School Board voted to request the Board of Supervisors to re-appropriate funding in the CIP for the Murray Education Center and Broadus Wood projects for repair to the masonry at Brownsville Elementary School. Brownsville Elementary School has experienced extensive masonry deterioration. After careful review of architectural and structural engineering reports, the School Board feels that the repairs should proceed as quickly as possible in order to maintain the structural integrity of the building. The Board requests that $135,000.00 be transferred from the Murray Education Center CIP, code 1-9000-60303-800660, and $348,000.00 be transferred from the Broadus Wood Elementary CIP, code 1-9000-60210-800605. It is unlikely that Murray or Broadus Wood would need the previously approved construction funds before June of 1992. A copy of all supporting documentation for this project is available in my office; and Al Reaser, Director of Building Services, can be reached at 973-3677 to answer any questions you may have concerning this matter. Thank you for your attention to this matter. JJR/cs cc: Mr. David Papenfuse Mr. Melvin Breeden Ms. Estelle Neher "We Expect Success" .". . .. ... /i/1/l0 ~//~//?.:9 / THIS DEED, made and entered into this 20th day of May, 1991, by and between THE CITY OF CHARLOTTESVILLE, VIRGINIA, a municipal corporation, and the COUNTY OF ALBEMARLE, VIRGINIA, Grantors, and KATHARINE F. GRIFFIN, feme sole, Grantee, whose address is 418 4th Street, N.E., Charlottesville, Virginia 22901. WITNESSETH: That for and in consideration of the sum of EIGHTY SEVEN THOUSAND AND NINE HUNDRED DOLLARS ($87,900.00), cash in hand paid, the receipt of which is hereby acknowledged, Grantors do hereby GRANT, BARGAIN, SELL and CONVEY with GENERAL WARRANTY AND ENGLISH COVENANTS OF TITLE unto Grantee, her successors and assigns, as her sole and separate equitable estate, free from the control and marital rights of any present or future husband and free from any curtesy rights or inchoate curtesy rights of any present or future husband of the said Grantee, all of which are expressly excluded, and with the full and complete authority in the said Grantee to alien, convey, encumber and otherwise deal with and dispose of the same without necessity of joinder by or with any present or future husband of the Grantee, any and all right, title and interest it may possess in and to the following described real estate, to-wit: All that certain lot or parcel of land with the improvements thereon and appurtenances thereto, si tuated in the Ci ty of Charlottesville, Virginia, known as 418 4th Street, N.E., fronting seventy (70) feet and three (3) inches on the east side of Fourth Street, N.E., its northern boundary extending in an easterly direction from Fourth Street, N.E. a distance of one hundred and sixty-eight (168) feet to an alley, its rear boundary extending in a southerly direction along said alley for a distance of sixty-seven (67) feet, and its southern boundary extending in a .- westerly direction from said alley a distance of one hundred and sixty-nine (169) feet and six (6) inches to the southwest corner of said property on Fourth street, N.E. together with all right, title and interest of the Grantors in and to said alley adjacent to the rear of the property as set forth and described in a certain contract between J. E. Irvine, et ale dated June 15, 1905 and recorded in the Charlottesville Clerk's Office in Deed Book 16, page 371; being in all respects the same property conveyed to the City of Charlottesville, Virginia and the Board of Supervisors of Albemarle County, Virginia, by deed of C. C. Sours dated February 5, 1971 and recorded in the aforesaid Clerk's Office at Deed Book 324, page 133. The property conveyed hereby is subject to the easements, conditions, restrictions and reservations contained in duly recorded deeds, plats and other instruments constituting constructive notice in the chain of title ot the property hereby conveyed which have not expired by a limitation of time contained therein or have not otherwise become ineffective. This deed is exempt from grantor's tax pursuant to Virginia Code ~58.1-811(C)(3). IN WITNESS WHEREOF, the City of Charlottesville, Virginia has caused this deed to be executed by its duly authorized official, and the County of Albemarle, Virginia has caused this deed to be execut~d by its duly authorized official; and WITNESS the following signatures and seals. THE CITY OF CHARLOTTESVILLE, ~~- N4tt()~ VIRGINIA BY Title: 2 .;.-' . I. STATE OF VIRGINIA CITY OF CHARLOTTESVILLE The foregoing deed was acknowledged before me by Alvin E. Edwards, Mayor of the City of Charlottesville, on this 2D~ day of N..A1 , 19~. My commission expires: c:(J;2/P J 1, I 13~ k Q~--- Notary Public THE COUNTY OF ALBEMARLE, VIRGINIA BY ,kluur,ll g~v':_P Ti tIe: ChtZ,rmtU7, /30{LIJ 0/ Sv..~U{/I.5VY5 STATE OF VIRGINIA~/b / _~ ~ :/COUNTY OF It ef/(A/ Ie. 3 .. ':IlE!:'fl'Ji: 1728887 ~restar Bank lichmond. Virginia :ashier's Check May 22 19 -.2.! 68-186/514 ,- __.........._*-rJ..... ..L... - '-. "'ll ,'~'...L -.-.r"~-~--""""'_ -. w....... _._.~.:- ....' '-:A'-':":.:' I -'('__~>J'-'''<-.,'''''.'.,.''~'' . $t*37,900.00~ ""~''-'~''''v",, N,_'" 'ay To The Order Of City of Charlottesvi11e ilia 1.? 2BBB?.'!j' 1:051~D.Bb 51: OOOOO~ 3 32..1 / sf.RerrA j;i~, ~_ __ __ i,tl. :restar Bank lichmond, Virginia ::ashier's Check 1728886 May 22 199L- 68-186/514 ay To The Order Of '>'-i<;4 $~i{t,1>.QQ. 90~ County of Albemarle ilia 1.? 2BBB b~I:95"it.()<~~8b,51: ooooo~ 33 2ftl · ~ ~ . ,,,.:~:~'T;;j*:>_!-: Dollars 'urchaser Buck, Hogshire and Ltd. Ddrib:ltad to Boar& </. (0.7/_, .. ;' - '; '~~!, -g,1uLt.J.JAt;;- COIJNTY OF ALBEMARLE \.; ~ ' ,-->" \.... i', ,~p' -..', MEMORANDUM TO: Albemarle County Board of Supervisors FROM: Robert W. Tucker, Jr., County Executive DATE: April 4, 1991 #i(~ lip RE: Sale of Fourth Street Property The City and County have been offered $87,900 for the Fourth Street property. Based on prior offers and the values established by the County and City assessors, the Building Committee has negotiated with the City for $50,000 as the County share if the property is to be sold for that offer of $87,900. The County has been informed by the City Attorney that due to conditions required by the City being accepted by the purchaser, the City is willing to sell and meet the Building Committee's request for $50,000, less closing costs, as the County's share. You are requested to authorize the chairman to sign the sales agreement and the final deed after review by the County Attorney. A copy of the sales contract is on file in the County Executive's office. RWTJr/RBJ/bat 91-1.33 , RESIDENTIAL CONTRACT OF PURCHASE AND SALE THIS CONTRACT OF PURCHASE AND SALE: is made as of March 28, 1991 between both the City of Charlottesville (City Council or their representatives) and The County of Albemarle (Board of Supervisors or their representatives), whose address is respectively; City Hall and the County Office Building, owner of record of the property sold herein (the "Seller"), and Katharine M. Griffin & Katharine F. Griffin whose address is 712 Lexington Avenue, Chartottesville, Va. 22901 (the "Purchaser"). There are no Real Estate Agents or Brokers representing either party in this sale. 1. REAL PROPERTY. Purchaser agrees to purchase and Seller agrees to sell the land and all improvements thereon and appurtenances thereto, including the use of the alley connecting the rear of the property to Hedge Street, as described in City Deed Book 16; Page 37, proving adequate access thereto (the "Property"), located in the City of Charottesville, Va. and described as: 418 4th Street NE with the Legal Description reference in City Deed Book 324; page 133. 2. PERSONAL PROPERTY: It is understood by the Purchaser that there will be no personal property included in this sale. However, any items remaining in the bUildings at the time of settlement will become the property of the Purchaser. 3. PURCHASE PRICE: The purchase price is EIGHTY-SEVEN THOUSAND AND NINE HUNDRED DOLLARS ($87,900.00), payable as follows: A. $5,000.00 - earnest money by a check to be held in escrow by Mr. Terry Tereskerz of Buck Hogshire & Tereskerz, attorneys at law, 211 East High Street Charlottesville, Va. 22901 until Settlement and then credited to Purchaser, or until this contract is terminated and it is disbursed in accordance with Paragraph A of the Standard Provisions. B. $82,900.00 - the balance of the purchase price in cash or by cashier's check or certified check at settlement; for a total purchase price of $87,900.00. 4. SETTLEMENT AND POSSESSION: Settlement shall be made at City Hall. The date of settlement will be determined and agreed in writing by the parties as follows: A date not more than 60 days after the final approval of both the City and the County. Possession shall be given at settlement, unless otherwise agreed in writing by the parties, notwithstanding the provisions of Paragraph 7, Subsections (a) and (b) regarding conditions of this Contract, or Paragraph C of the STANDARD PROVISIONS regarding title matters, and notwithstanding any other provisions herein. 5. APPROVAL DEADLINE: It is understood that this Contract will be void, and that Purchaser will have no responsibility hereunder, if the Seller has not approved this Contract on or before April 15, 1991 at 5:00pm. 6. REAL ESTATE COMMISSION: There are no real estate comissions or fees to be paid in this contract. 7. CONDITIONS: This Contract is contingent on the following: (a) Purchaser shall have obtained a written commitment for a combination permanent and construction, first deed of trust loan in the amount of $118,000 on the property and the projected renovations with a term of 15 years, bearing interest at a fixed rate not exceeding 12% per year, and requiring not more than 2.5 discount points (excluding a loan origination fee of not more than 1.5%). (b) Purchaser agrees to accept the Property at Settlement in its present physical condition, and understands and agrees that no warrenty can be given on the structure. Purchaser may have these elements inspected, at Purchaser's expense, provided such inspections are completed within 14 days after Seller signs this Contract. Seller agrees to exercise reasonable and ordinary care in the maintenance and upkeep of the Property between the date this Contract is executed by Seller and at Settlement or Purchasers' occupancy, whichever occurs first. Purchaser and her representatives shall have the right to make further inspections immediately before Settlement or occupancy. This contingency 6.(b) shall replace lettered items E. and G. under the STANDARD PROVISIONS Attatchment. 8. ARCHITECTURAL REVIEW BOARD RESTRICTIONS: Purchaser agrees that any exterior improvements which are visable from a public street, shall be subject to the review of the City's Board of Architectural Review as if this property were within the Historical District. The Deed of Conveyance will record this restriction. 9. OTHER RESTRICTIONS: The Purchaser agrees that the property will not be used solely as a commercial parking lot and that the Deed of Conveyance will record this agreement. 10. STANDARD PROVISIONS SEPERATELY ATTATCHED HERETO: All of the Standard Provisions are on Exibit A and are incorporated by reference and shall apply to this contract with the three following exceptions: - the lettered item E. and G. is replaced with 6.(b); - the lettered item L. is hereby deleted; - there is no lettered item J. 11. ACCEPTANCE: This contract when signed by Purchaser shall be deemed an offer and shall remain in effect, unless withdrawn, until 5:00pm on Monday April 15, 1991. If not accepetd within that time, by the Seller by delivery of a signed copy of this Contract to the Purchaser or Purchaser's Attorney, it shall become null and void. The City of Charlottesville accepts this contract at (time), , 1991., The County of Albemarle accepts this contract at ( time) , , 1991. SELLER/AGENT SELLER/AGENT +6z7i;d~ ~. &fw~ tffiCHASER (This form has been adapted from the Real Estate Section of the Virginia Bar's Residential Contract of Purchase form for use in sale and purchase of existing residential property) EXHIBIT A STANDARD PROVISIONS A EARNEST MONEY: (n the cvcnt thi~ Conlr:lcl Is t('rlllin:ll('d llS providec! herein, or in the evont uf II hf(~llCh of t1tl~ COllltllct hy Sdlcr, th(' ('/lIIICSt 1l1OIIt'Y 11111111 II(" u'tulllcd to !'llIdlll'WI, Iltll '111 ell return shall not affect any other remedies available to Purchaser for Seller's breach. In the cvcnt Pur- chaser brc."Ichc'l this Contract, the c."Irnest money shall be paid to Seller, but such payment shall not preclude any othcr remedies available to Scllcr for Ruch brc/lch, The deposit shall be held in conformily with the regulations of the Virginia Real Estate Commission and other applicable law. If this Om tract is not consummated and a ,dispute exists between Scllcr alld Purchascr, the deposit will bc held In escrow by thc L1sthlR Ihoker until the Sdler Ulld Purchaser have agreed to the disposition thereof, or a court of competent jurisdiction orders disbursement. B. EXPENSES AND PRORATIONS: Seller agrees to pay the expensc of preparing the dced, and certificate.'; for, non-foreign status and the recordation tax applicahle to Arantms. Except as otherwise agreed herein, all other expenses incurred by Purchaser in connection with this purchasc, including, without limitation, title examination, insurance premiums, survey costs, recording costs, loan document preparation costs and fees of Purchascr's attorncy, shall be borne hy Purchaser. All taxes, assessments, Interest, rent and mortgage im;urnncc, If any, shall he prorated as of Settlement. In addition to the Purchase Price, Purchascr shall pay Scllcr (i) Cor all Cucl oil remaining on the Property (if any) at the prcvailing market price as of Scttlement and (ii) any escrow deposits made hy Sellcr which are credited to Purchaser by the holders thcrcoC. C. TITLE: At Settlement, Scllcr shall convey to Purchaser good and marketable fee simple title to the Property by deed of general warranty containin~ En~lish Covcnants of tille, hee of all liens, deCects and encumbrancc.'l, except as otherwise indicated hereill, IlIld suhject only to sllch f('sIrictiolls alld casements as shall then be of record which do not alfect the use of the Property for residential purposes or rendcr the title unmarkctable, If a defcct is found which can be rcmcdicd oy legal action within a reasonaole timc, Scller shall. at Scller's expcnse, promptly take such action :ts is necessary to cure thc defect. If Sellcr, acting in good faith, Is unahle to havc Sill'll Ikkl't ("Olll'Ctcll wllhin (,II t1ayo; allt'l lIotke of such defect is given to Seller, then this Contract may he terminated hy dther Seller of 1'1lIl'haser. Purchascr may extend the date for Settlement to the extent necessary for Scller to comply with this Paragraph, In the evcnt thc Property is taxed mlder laml ust" assessment and this sale results in disqualification from l:tnll use e1igihility, Scllcr shall pay allY rollhack laxes asst"ssed. If thc Property continues to he cligible for land usc IlSSeSSIlH'llt, 1'1IIcha<;t'I al',II'I'<; to make "!,plicatloll, at 1'1IIl'hao;l'r's expense, Cor continuation undcr land use, and to pay any rollhack taxes resulting 110m lailure to lile Of to qualify. D. RISK OF LOSS: All risk of loss or damage to the Property hy lire, willdstorm, casualty or other cause, or taking by eminent domain, is assumcd hy Seller until Settlemcnt. In the cvent of substantial loss or damage to the Propcrty hcfore Settlemcnt, Purchascr shall havc thc option of either (i) terminating this Contract, or (ii) affirming this Ollltract, in which evcnt Seller shall assign to Purchascr all of Sellcr's rights under any applieablc poliey or policies oC insurance and allY condemnation awards and pay over to Purchaser any sums received as a rcsult of such loss or damage. 5 of 7 E. EQUIPMENT CONDITION AND INSPECTION: Purchaser agrees 10 accepl Ihe PlOperly at Settlement in its present physical condilion, excepl as otherwise specilicllly provided herein. Seller warrants that any appliances listed in Paragraph 2, Ihe healinp, :Jnd cooling equipmenl, plumhing syslems (including well and septic syslems), e1eclric syslems and roof will he in working order al Selllen\('nl or at Purchaser's occupancy, whichever occurs lirsl. Purchaser may have these clemenls illspeclcd, at Purchaser's expense, provided such inspections arc {'oml'lcled wilhin ::\11 days aller Seller signs Ihis Contract. If defects arc found by such inspections, Seller shall, al Seller's expcnse, promplly repair Ihe defects. Seller ngrces to deliver thc Properly in hf{)om-c1e:t1l cOllllilioJl nnd 10 exercise reasollahle alld ordinary care in the maintenance :tllll upkeep of the Propcr Iy hetw('cn the date this ('ontract is executed by Seller at Settlement or at Purchaser's OCCUP:IIICY, whkhev/'! OCClITS firs!. PUlehaser all(1 his representatives shall havc the right to make a lurther insp"clioJl immedialely hclore Selllcmellt or occupanc..)', Purchaser shall also have Ihe righl wilhin such JO (bvs to 1II';I':'t'I, al l'urchaSl"'s expense, for radon, ashestos and urea-formaldehyde lind, If discoveled, Sclln shall limely nllc such delecl. F. WELL AND SEPTIC: If the Properly is on well allll/or seplk syslems, Seller agrees 10 furnish Purchaser with a certificate from an appropriatc governmenlal aUlhorily, or mutually acccplahle private company, indicating that the well watcr is frcc from waIn nllllamillalillg haclclia a 11I1 Ihal Ihcl(' Is no evidence of malfllnction of the seplic syslem, AllY olllf'l h";p('('tiolls whkh 1'lIlcha';('r may make 01 Ihe sewer or wllter system must he mnde wilhin Ihhly (JII) days from Ih(' dal(' 01 this ('onllacl al Purchaser's expense. If either system is found defective, Seller shall tnke immediale slep~ to repair all defects at Seller's cxpcllse. G. WOOD INFESTATION INSPECnON AND I~FP( )frl': Seller shall deliver to I'tIIchaser :1 reporl from n qualified licensed eXlerminator, dated not calli('r than ~II day~ hclille S('lth-mcnl, that the principal dwelling on Ihe Property is flee of inlt'stalion and Sllllcllllal danI:lJ~(' from tcrmilcs :Ind olher wood-deslroying insects. If such insecls arc found, Seller shall, al Sell('r'~ expell~e, havc Ihe dwelling trcntcd and damnge repaired and shall furnish a one-year hond on slIch treatmcnt WOl k. I I. SELLER'S AND PURCIIASI.:H.'S OPTION: In the ('\,('lIt thai 1he lolal cost 01 IIIHilling Seller's ohligations in Paragraphs C, E, F and (j ahove exceeds $ 7511.110, Seller shall havc the Opl ion 10 (a) pay the total costs or (h) pay $750.00 to Purchaser and lellIS(' 10 pay any excess ovn Ihat amounl. If Seller elects (h), Purchaser shall havc the option 10 (X) accepl Ihe I'lopelly in its plescnl condition in which casc Seller shall pay $750.00 to Purcha~cr at Settlemcnt, or (y) terminate the ('onllact. I. AFFIDAVITS AND CERTIFICATFS: Sellel shall ddiv('f to 1'lIll'has('1 :III :IIIielavil 10 th(' elfect that IlO lahor or n\:ltcrials have heen IUlllished 10 Ihe 1'lOll('lly wilhill Ihl' stalullllY !,cliod lor the filing of mcchaniL"\' or mater iallllcn's liens al',ainsl 1111' 1'101'1'1 ty 01, il lahol 01 l\IalCI ials hav(' IlITII furnished, thnt the costs thereof have h('cn paid. Seller shall a (0;(, IlclivCl 10 PlIIchas('( 1h(' ('erlilkates required hy Section~ 1445 (FIRPTA) and 6().lS (Folm IOIN.B) ollhl' IlItclnal H.<:velllle ('ode. K. V NFIIA LOAN: If VA or FIlA lin:\IIdlll~ is 51'1('('lell ill Palaglaph (I(a), 1I0twilhslanding any other provi~ions of this Contract, Purchaser shall 1101 illnll any pen:llly hy IOIJcit\lJ(~ of <Ieposit or any other penalty, or be further obligated under this ('onlmc1 IIl1les~ thele has hcell delivercd 10 Purchaser a certilic:lle i~sucd hy VA or PII A (whklln'('1 is a ppl kahlc), sell ing lOll h t hc appl aiscJ value of lhc Property (exclusive of closing costs if FilA) of not less Ihall Ih(' I'lIlchase I'rke 01 $----..--. Purchaser lIIay pro(,(Td wilh this ('ollllacl wilholll tI"',alel rn thc applai';('d \'alllc, ali(I Seller may alter thi~ Contracl to reduce the Pllrchase 1'1 ice 10 Ihe applaisl'd valuc, plOvidilll~ olle or Ihe other option is cxcrcised in writillg Wilhill 72 hOllrs of 1(,(Tipl of thc (Tllilil'ale 01 valllc. No appeal of lhe appraised value may be malic wilhoUI wriltcll llIulual rollsellt of 1'1IIchaser and Seller. Seller shall not be required to make any repairs required hy VA or FIlA II II less I'lovidcd for ill Paragraph (i(h), Seller, ill addition to payillg the loan discollnt I'oillls )llovid('d 101 ill /':II:II',I:I)lh (;(:1), al~II'('S to pay all other Ices rcquiled hy VA or FIlA to he paid hy IIIl' Sdlcl pl(l\idnl IIIl' lolal :1111011111 01 slll'h In's docs not exceed $ HXWO. If IIUD/FIIA FINANCINCi APPLIES, 'II IE AI'I'I~I\ISFIJ V AU JAIION IS ARRIVED AT TO DETERMINE TilE T\'IAXIT\llJT\1 1\IOIU{iA(;E WI 11<.'11 IIlJlJ!I-'IIA WILl. INSURE. IIUD/FIIA DOES NOT W AI~H.ANT TilE VALl IF ()I~ '/I IF ('UND/lIONS OF TilE PROPERTY. THE PlJRCllASER SllOlJLP SATISF'l' 1111\ISEI.F/IIFI~SFI,F TIIAT TilE I'IUCE AND CONDITION OF THE PROPERTY ARE ACCEPTAIlI.E. () of 7 L. CONDOMINIUM RFS^I,F: If this is a wlldolllillilllll 1("::11(', thi-; ('ollllac' is slJhjl'('1 10 the Virginia Condominium Act (Section 55-7lJ.:N, et seq., Code of Vilgillia) which r('qtlill's Sl'lJer '0 llllnish ccrtain financial and othcr disclosures to Purchaser hclll/c ('III("1i",~ illlo :1 hi'lIlill/~ nllll':lI't of salc, If the rClluired disclosuf(~s nre not yet nvailahlc, Sl'Ilcr :II~I('('S 10 1('11111";1 S:lIIl1' 1'ICIIIII',Iy from all IIl1it owncrs nssocintions and deliver them to PlIIchaser who :ll~/('("-; to :l('I(/lo\\'I('('/~(' I('('('il't "I'on ddivl'ry. If Seller fails to furnish Purchaser such disclosules within lil'l'('n (15) days altl'r the date of I'XITtI'ion of this Contract hy Seller or the disclosures are found to he IIn:H'ITptahlc hy the I'llIchaser ul'on receipt, Purclwser may terminate this Contract hy lIotke thl'Il'of to Sdkl ;11 111(' add,('~;s S(" fo,'h h(',!'ill provil.ll:d Purchaser does so within 72 hout suiter I eceil't or s\lch 15 day 1'<'1 iod ~f 110' f('('l'iVl'11. M. ASSIGNARILlTY: This Contract nwy not he assi/~lIed hy either Seller or PlIIchascr without the written consent of the other. N. MISCELLANEOUS: The parties to this Contract :lglee that it shall he hilldinp, IIl'on them, and their rcspective personal representalives, sllen'ssms :llId :l';';i/',II<;: Ihat ils plOvisions shall he nH'lged into the deed delivered Ht Settlemcnt allll shall not slllviv(' S('llkllll'lI'. nn'l'l fOI IIIf' Il/o\i',ioll~; Idalillg to rollback taxes in paragraph C; that unless alllelllJcd ill WI iting alld sigllcd hy Sellct alld Buyn, this Contract contains the final agreement he tween the parties hereto, and that they shall not be boulld by any terms, conditions, oral statements, warrantie.c; or representations not herein containcd; nnd that It shall be construed under the laws of the Commonwcnlth of Vir gillia, ... EN D --- '7 or 7 D:~,kt"':,.: ': r__<j.:.._~, '1 L C U YOF BEM EI-..,;,:";,, 0.0/tZIZ.j?:,' o NT AL ARL I\i:,..~., ",.:: o,~, ------'---.-.-~ (' ;'~, . MEMORANDUM TO: Albemarle County Board of Supervisors . County Executive~~ FROM: Robert W. Tucker, Jr. , DATE: April 4, 1991 RE: Lease of Old Crozet Elementary School The Building Committee and Staff recommend the lease of the Old Crozet Elementary School to Crossroads Waldorf School. A lease document which was prepared by the County Attorney for the Building Committee is on file in the County Executive's office. This agreement was reviewed with the Crossroads Waldorf School officials and their attorney. Some of the pertinent conditions in the sixteen (16) page lease are: o The lease term is for three with two one-year renewal options beginning July 15 o The annual rent is $25,250 annually and based on $1 per square foot o The annual rent shall be increased each year based on CPI of prior year, but not to exceed 6% o A security deposit of $2500 to be held by County for duration of lease o Tenant (Crossroads Waldorf School) shall pay all utilities o Tenant is to apply for Special Use Permit o Tenant shall pay for all maintenance and repairs costing less than $1000, but not exceed a $2500 in anyone year o County will fund major repairs o Tenant will carry a $2 million liability insurance policy " Albemarle County Board of Supervisors April 4, 1991 Page 2 of 2 o County or property owner will provide fire insurance which currently costs $1200 annually o County has the right to lease back any unused classrooms o Tenant shall allow use of grounds to neighborhood organizations and the Little League You are requested to take official action authorizing the chairman to sign the lease upon receipt of the deposit. RWTJr/RBJ/bat RBJ91-1.4 AGREEMENT OF LEASE THIS February VIRGINIA, non-stock LEASE AGREEMENT, is dated 26, 1991, by and between ("Landlord") and CROSSROADS corporation ("Tenant"); for identification as of the COUNTY OF ALBEMARLE, WALDORF SCHOOL, a Virginia ARTICLE I. PREMISES AND IMPROVEMENTS In consideration of the rents and covenants herein set forth, Landlord hereby leases to Tenant, and Tenant hereby rents from Landlord, the premises known as the Old Crozet Elementary School, Albemarle County, Virginia, as described on Exhibit A attached hereto and made a part hereof together with any and all improvements thereon (the "Property"). ARTICLE II. QUIET ENJOYMENT So long as Tenant is not in default hereunder, Tenant shall have peaceful and quiet enjoyment, use and possession of the Property without hindrance on the part of the Landlord or anyone claiming by, through or under Landlord except as set out herein. ARTICLE III. TERM Section 3.1. Commencement and Expiration. The term of this Lease shall commence at 12:01 A.M. on July 15, 1991 (the "date of commencement") and shall expire at 12:00 Midnight on July 14, 1994, unless sooner terminated as provided herein. All references to the "term" of this Lease shall, unless the context indicates a different meaning, be deemed to be a reference to the term described herein. The term "Lease Year" as used herein shall mean the period from July 15 of any year to July 14 of the following year. Section 3.2. Renewal Option. Tenant shall have an option to renew this Lease for two additional one-year periods, by giving written notice to Landlord at least six (6) months prior to the end of the three-year term and at least six (6) months prior to the end of the first one-year renewal term. If renewal notice is not given, this lease shall terminate. In no event shall the lease continue for a period of greater than five years. ARTICLE IV. RENT Section 4.1. Annual Rent. Commencing July 15, 1991, Tenant agrees to pay to Landlord "Annual Rent" of TWENTY FIVE THOUSAND TWO HUNDRED FIFTY Dollars ($25,250.00), payable in equal monthly 1 installments of TWO THOUSAND ONE HUNDRED FOUR and 17/100 Dollars ($2,104.17), in advance, on the first day of each month during the term hereof. For each of the lease years two and three for any renewal terms as set out in Section 3.2 of this lease, the rentals shall be increased annually, each year above the preceding year, by an amount equal to the annual percentage increase in the cost of living (CPI) Index, as defined herein, for the preceding lease year, but not greater than six percent (6%) per year during years two and three and any renewal years. The CPI Index shall be the U. S. Bureau of Labor Statistics Consumer Price Index (all items, all urban consumers 1982-84 equal 100). If the CPI Index shall be discontinued, Landlord shall designate an appropriate substitute index or form having the same general acceptance as to use and reliability as the CPI Index and such substitute shall be used as if originally designated herein, but no retroactive adjustments shall be made. Rent for the first year is calculated based upon One Dollar ($1.00) per square foot. Section 4.2. Address for Rent Payments. All payments of rent due Landlord pursuant to Section 4.1 shall be made to Landlord at the address specified in Section 17.4 or to such other party or at such other address as hereafter may be designated by Landlord by written notice delivered to Tenant at least ten (10) days prior to the next ensuing monthly rental payment date. ARTICLE V. DEPOSIT Tenant agrees to pay the sum of Two Thousand Five Hundred Dollars ($2,500.00) as a security deposit. This sum will be due when the lease is signed by Tenant. Prior to the termination or expiration of this lease, if Landlord makes any deduction from this security deposit for charges arising under this lease or by law, Tenant agrees to pay Landlord such sums as may be necessary to offset such deductions to replenish and maintain the security deposit in the amount set forth above. The security deposit will be held by Landlord to secure Tenant's full compliance with the terms of this Lease. Within thirty (30) days after the termination of this Lease, Landlord may apply the security deposit and any interest required by law to the payment of any damages Landlord has suffered due to Tenants failure to maintain the property, to surrender possession of the property thoroughly cleaned and in good condition (reasonable wear and tear excepted) or to fully comply with the terms of this Lease and any balance, if any, to unpaid rent. 2 Landlord shall provide Tenant with an itemized accounting, in writing, showing all such deductions. Within this thirty day period, Landlord will give or mail to Tenant the security deposit, with any interest required by law and minus any deductions. To assist Landlord, Tenant shall give Landlord written notice of Tenant's new address before Tenant vacates the property. During the term of occupancy under this Lease, if Landlord determines that any deductions are to be made from this security deposit, Landlord will give written notice to Tenant of such deduction within thirty days of the time Landlord determines that such deduction should be made. This provision applies only to deductions made thirty days or more before the termination of this Lease. If Landlord sells or otherwise transfers all or any interest in the property during the term of this Lease, Tenant agrees that Landlord may transfer this security deposit, plus any interest required by law, to the purchaser who in such event shall be obligated to comply with the provisions of this section. ARTICLE VI. UTILITIES AND SERVICES Tenant shall pay for all gas, heat, light, water, sewer service, power, telephone, janitorial, garbage disposal service and all other utilities supplied to the Leased Premises. ARTICLE VII. USE OF PROPERTY Section 7.1. Permitted Use. Tenant shall have the right to use the Leased Premises as a school and for any other use permitted under the Albemarle County Zoning Ordinance. Section 7.2. Fire Alarms and Extinguishers. Tenant agrees to maintain in good condition and repair (including replacements when necessary) all fire alarms and extinguishers as required by current local zoning and building authorities, to be inspected at least annually and recharged as necessary, and to bear a tag or tags indicating the date of each such inspection and servicing. Section 7.3. Sidewalks and Parking Lot. Tenant shall not store or maintain any equipment on any portion of the parking area on the Property. Tenant agrees to immediately clean up any spillage of trash or debris which shall occur in connection with the use of any dumpster or other trash collection container. Tenant shall maintain all sidewalks adjacent to the Property in a broom-clean condition at all times, and shall promptly arrange for the removal of snow or ice on such areas. 3 ARTICLE VIII. ALTERATIONS, IMPROVEMENTS, FIXTURES AND SIGNS Section 8.1. Installation by Tenant. (a) Tenant may, from time to time, make or cause to be made any interior non-structural alterations, additions or improvements which do not damage or alter the structures located on the Property provided that Landlord's consent shall have first been obtained in writing, and provided that Tenant shall obtain all required governmental permits for such alterations, additions or improvements. (b) Tenant may, from time to time, make interior structural and exterior structural or non-structural alterations, additions or improvements, only with Landlord's prior written consent to detailed plans and specifications therefor. Upon the expiration or sooner termination of this Lease, Landlord shall have the option (exercisable upon sixty (60) days' notice to Tenant except in the case of a termination of this Lease due to a default by Tenant, in which case no such notice shall be required) to require Tenant to remove at Tenant's sole cost and expense any and all improvements made by Tenant to the Property or to elect to keep such improvements as Landlord's property. In the event Tenant is required to remove any improvements, (i) Tenant shall be responsible for the repair of all damage caused by the installation or removal thereof, and (ii) if Tenant fails to properly remove such improvements or provide for the repair of the Property, Landlord may perform the same at Tenant's cost and expense. Section 8.2. Signs. Tenant shall have the right to place signs on the interior or exterior of the Property only in conformity with all local regulations and with the prior written approval of Landlord. ARTICLE IX. MAINTENANCE OF PROPERTY Section 9.1. Maintenance by Tenant. Landlord shall deliver the property to Tenant at the beginning of the term in its present condition. Tenant shall be responsible for all repairs and maintenance for the Property and the improvements located thereon, whether ordinary or extraordinary, structural or non- structural, foreseen or unforeseen, including but not limited to, roof, walls, plumbing, heating, electrical, air-conditioning, plate glass and windows, it being understood that Landlord shall have no obligation or responsibility for any maintenance or repairs to the Property or the improvements located thereon that is less than $1,000.00. Landlord shall pay one hundred percent (100%) of any repair costing more than $1,000.00" provided that all repairs over $1,000.00 shall require prior approval of the 4 Landlord. Tenant's obligation to pay for repairs shall not exceed $ in anyone year. Landlord's obligation to pay for repairs over $1,000.00 shall only apply to repairs to the building and not to any equipment in the building or the grounds. Tenant shall keep the Property clean, neat, orderly, presentable and in good repair at all times. Section 9.2. Surrender of Property. At the expiration of the tenancy hereby created, Tenant shall surrender the Property and all keys for the Property to Landlord at the place then fixed for the payment of rent and shall inform Landlord of all combinations on locks, safes and vaults, if any, which Landlord has granted permission to have left in the Property. At such time, the Property shall be broom clean and in good condition and repair, commensurate with its age and present condition. Nothing herein shall require the Tenant to make any permanent improvements in the property. If Tenant leaves any of Tenant's personal property in the Property, Landlord, at its option, may remove and store any or all of such property at Tenant's expense Or may deem the same abandoned and, in such event, the property deemed abandoned shall become the property of Landlord. Section 9.3. Condition of Premises on Date of Commencement. Tenant accepts the Property "as is" on the effective date hereof. Landlord makes no representations Or indemnities as to the condition of the Property. ARTICLE X. INSURANCE AND INDEMNITY Section 10.1. Liability Insurance of Tenant. Tenant covenants and agrees that it will, at all times during the term of this Lease, keep in full force and effect a policy of 'public liability and property damage insurance with respect to the property and the business operated by Tenant and any sub-tenants of Tenant on the Property in which the limits of public liability fOr bodily injury and property damage shall not be less than Two Million Dollars ($2,000,000.00) per accident, combined single limit. The policy shall name Landlord and any mortgagees of Landlord as additional insureds. The policy shall provide that the insurance thereunder shall not be cancelled until thirty (30) days after written notice thereof to all named insureds. Section 10.2. Fire and Extended Coverage. Landlord agrees that it will, during the initial and any r~newal term of this Lease, insure and keep insured, for the benefit of Landlord and its respective successors in interest, all buildings and improvements on the Property, or any portion thereof then in being. Such policy shall contain coverage against loss, damage Or destruction by fire and such other hazards as are covered and protected against, at standard rates under policies of insurance commonly referred to and known as "extended coverage, n as the same may exist from time to time. Landlord agrees to name Tenant 5 as an additional insured on such policy, as its interest may appear. Section 10.3. Evidence of Insurance. Copies of policies of insurance (or certificates of the insurers) for insurance required to be maintained by Tenant and Landlord pursuant to Sections 9.1 and 9.2 shall be delivered by Landlord or Tenant, as the case may be, to the other upon the issuance of such insurance and thereafter not less than thirty (30) days prior to the expiration dates thereof. Section 10.4. Waiver of Subrogation. Landlord and Tenant each hereby releases the other from any and all liability or responsibility to itself or anyone claiming through or under it by way of subrogation or otherwise for any loss or damage to property caused by fire or any of the extended coverage or supplementary contract casualties, even if such fire or other casualty results from the negligence of itself or anyone for whom it may be responsible, provided, however, that this release shall be applicable and in force and effect only with respect to loss or damage occurring during such time as any such release shall not adversely affect or impair the releasor's policies of insurance or prejudice the right of the releasor to recover thereunder. Section 10.5. Indemnity By Tenant. Tenant hereby agrees to indemnify and hold harmless Landlord from and against any and all claims, losses, liabilities, damages and expenses, including attorney's fees incurred or suffered by Landlord which (a) arise from or in connection with Tenant's possession, use, occupation, management, repair, maintenance or control of the Property, or any portion thereof which arise from or in connection with any negligent or wrongful act or admission of Tenant or Tenant's agents, employees, licensees, or invitees, or (b) result from any default, breach, violation or non-performance of this Lease or any provision of this Lease by Tenant. Tenant shall, at its own cos t and expense, def end any and all ac tions, su its or proceedings which may be brought against Landlord with respect to the foregoing or in which Landlord may be impleaded. Tenant shall pay, satisfy, and discharge any and all judgments, orders, and decrees which may be recovered against Landlord in connection with the foregoing and shall pay all costs, expenses, and reasonable attorney's fees incurred by Landlord in connection with such litigation. ARTICLE XI. WASTE, NUISANCE: COMPLIANCE WITH GOVERNMENTAL REGULATIONS Section 11.1. Waste or Nuisance. Tenant shall not commit or suffer to be committed any waste or any nuisance upon the Property. 6 Section 11.2. Governmental Regulations. During the term of this Lease, Tenant shall, at Tenant's sole cost and expense, comply with all of the requirements of all county, municipal, state, federal and other applicable governmental authorities, now in force, or which may hereafter be in force, pertaining to the Property or Tenant's use and occupancy thereof. ARTICLE XII. FIRE OR OTHER CASUALTY Section 12.1 (a) Damage To Premises: If all or any portion of the Property shall be damaged or destroyed by fire or other casualty, this Lease shall not be terminated or otherwise affected unless Landlord elects not to rebuild in accordance with the following provisions. Tenant hereby waives any and all rights to terminate this Lease by reason of damage to the Property by fire, or other casualty pursuant to any presently existing or hereafter enacted statute or pursuant to any other law. In the event of any damage to the Property by fire or other casualty which renders the Property untenantable in whole or in part, there shall be an abatement of the rent payable hereunder during the period of such untenantability but only if and so long as Tenant is not engaged in the conduct of its business operations in the Property and only to that extent which the Property is rendered untenantable, prorata. Section 12.2 (b) Election To Rebuild: If all or any portion of the Property is damaged or destroyed by fire or other casualty, then all insurance proceeds under the policies referred to in the preceding sections hereof that are paid to Landlord on account of any such damage by fire or other casualty shall be paid to the Landlord or made available for the payment for repair, or replacing, or rebuilding, and the Landlord may elect as soon as practical after the damage has occurred (taking into account the time necessary to adjust the loss with the insurance company or companies), whether or not to repair or rebuild the Property or any such portion thereof to its condition immediately prior to such occurrence, providing, however, that the foregoing provisions shall not require the Landlord to repair or rebuild any part of the Property, or of Tenant's fixtures, equipment, or appurtenances not constituting a part of the Property owned by the Landlord. If an election to replace or rebuild is made by the Landlord, then this Lease shall remain in force and effect. If an election not to rebuild is made by the Landlord or if no election is made within ninety (90) days after such damage has occurred, then the Lease shall be deemed terminated ninety (90) days following the occurrence. ARTICLE XIII. CONDEMNATION If the whole or any part of the Property shall be taken under the power of eminent domain, then this Lease shall 7 terminate as to the part so taken on the day when Tenant is required to yield possession thereof. The Landlord shall make such repairs and alterations as may be necessary in order to restore the part not taken to useful condition; and the rent payable under Section 4.1 shall be reduced proportionately as to the portion of the Property so taken. If the amount of the Property so taken is such as to impair substantially the usefulness of the Property for the purposes for which the same are hereby leased, then either party shall have the option to terminate this Lease as of the date when Tenant is required to yield possession. ARTICLE XIV. DEFAULT OF TENANT Section 14.1. Insolvency or Bankruptcy. The occurrence of any of the following: (a) The appointment of a receiver or trustee to take possession of all or substantially all of the assets of Tenant, or (b) a general assignment by Tenant for the benefit of creditors, or (c) any action or proceeding commenced by or against Tenant under any insolvency or bankruptcy act, or under any other statute or regulation having as its purpose the protection of creditors and not discharged within ninety (90) days after the date of commencement, shall constitute a breach of this Lease by Tenant. Upon the happening of any such event, this Lease shall, at Landlord's option, terminate ten (10) days after written notice of termination from Landlord to Tenant. Section 14.2. Default. The occurrence of any of the following: (a) Tenant fails to pay when due any amount of rent, additional rent, or other monies due under this Lease, including Sections 4.1 and 4.2, and such payment is not received by Landlord within ten (10) days after written notice of such failure is received by Tenant, or (b) a default in any of the other provisions of this Lease, and such default continues uncured for a period of thirty (30) days after written notice thereof from Landlord, shall be deemed a "default" under this Lease. Section 14.3. Remedies. In the event of any defaul t or breach hereof by Tenant, Landlord shall have the right (in addition to all other rights and remedies provided by law) to 8 terminate this Lease or to re-enter and take possession of the Leased Premises, peaceably or by force, and to remove any property therein without liability for damage to and without obligation to store such property, but may store the same at Tenant's expense, and to collect from Tenant all rent then due and which would accrue for the unexpired portion of the term hereof, together with reasonable attorney's fees. In addition, in the event of a failure to pay rent, additional rent, or other money within five (5) days of its due date, Tenant shall pay to Landlord the greater of One Hundred Dollars ($100.00) or one-half (1/2) of one percent (1%) of such sum for each day after the fifth day such rent or other money is late. ARTICLE XV. HOLDING OVER, SIGNS, SUCCESSORS Section 15.1. HOlding Over. Any holding over after the expiration of the term hereof, with the consent of Landlord, shall be construed to be a tenancy from month-to-month at double the rents herein specified (prorated on a monthly basis) and shall otherwise be on the terms and conditions herein specified as far as applicable. Section 15.2. For Rent Signs. Tenant hereby permits Landlord during the last ninety (90) days of the term hereof, to place for rent or for sale signs in a prominent window and elsewhere on the Property. Tenant will also allow Landlord, or its agents, during said period to show the Property to prospective tenants or purchasers at such times as Landlord may reasonably desire. Section 15.3. Successors. All rights and liabilities herein given to, or imposed upon the respective parties hereto, shall extend to and bind the heirs, executors, administrators, successors and permitted assigns of the parties. All covenants, representations and agreements of Landlord shall be deemed the covenants, representations and agreements of the fee owner from time to time of the Property and Landlord shall be automatically released of all liability under this Lease from and after the date of any sale by Landlord of the Property. All covenants, representations and agreements of Tenant shall be deemed the covenants, representations and agreements of the occupant or occupants of the Property. ARTICLE XVI. ASSIGNMENT OR SUBLET Tenant will not assign this Lease or sublet all or a portion of the Property without Landlord's or Landlord's County Executive's prior written consent. Assignment or sublease can only occur for purposes permitted under the zoning regulations of the County of Albemarle, Virginia. 9 ARTICLE XVII. MISCELLANEOUS Section 17.1. Lease Back. Landlord reserves unto itself and its assigns the absolute right to lease back a portion of the Property not being used by Tenant for classrooms or administrative purposes upon six (6) months prior to July 1 notice to Tenant. If such occurs during the term of this Lease, Tenant's rent shall be reduced proportionately for the loss of square footage. Sections 17.2. Use of Grounds. Tenant is responsible for the upkeep of the grounds of the Property, including, but not limited to, grass cutting and snow removal, except that Landlord shall bushhog the field at least twice per year. Notwithstanding anything in this Lease to the contrary, Landlord shall have the right to use the grounds for its parks and recreation program at no cost to Landlord at times not inconsistent with such use by Tenant. Tenant shall allow the use of the grounds by such neighborhood organizations as little league baseball and soccer without charge to these organizations. Section 17.3. Right of First Refusal. Landlord shall notify Tenant of any intent to sell the Property during the term of this Lease. Tenant shall have two months after receipt of notice of intent to sell to accept or reject Landlord's offer. Upon the expiration of this time period, this right of first refusal shall expire. Section 17.4. Waiver. The waiver by Landlord or Tenant of any breach of any term, covenant or condition contained herein shall not be deemed to be a waiver of such term, covenant, or condition or any subsequent breach of the same or any other term, covenant or condition contained herein. The subsequent acceptance or payment of rent hereunder by Landlord or Tenant, respectively, shall not be deemed to be a waiver of any breach by Tenant or Landlord, respectively, of any term, covenant or condition of this Lease regardless of knowledge of such breach at the time of acceptance or payment of such rent. No covenant, term or condition of this Lease shall be deemed to have been waived by Tenant or Landlord unless the waiver be in writing signed by the party to be charged thereby. Section 17.5. Entire Agreement. This Lease, and the Exhibits attached hereto and forming a part hereof, set forth all the covenants, promises, agreements, conditions and understandings between Landlord and Tenant concerning the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between them other than as herein set forth. Any former lease is hereby expressly cancelled and terminated. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition 10 to this Lease shall be binding upon Landlord or Tenant unless reduced to writing and signed by them. Section 17.6. Notices. Any notice, demand, request or other instrument which may be, or are required to be given under this Lease, shall be in writing and delivered in person or by United States certified mail, postage prepaid, and shall be addressed: (a) if to Landlord, to Robert W. Tucker, Jr., County Executive, County of Albemarle, 401 McIntire Road, Charlottesville, Virginia, 22901 or at such other address as Landlord may designate by written notice; (b) if,to Tenant, to George H. Gilliam, Esquire, Box 2737, Charlottesville, Virginia, 22902 or at such other address as Tenant shall designate by written notice. Section 17.7. Captions and Section Numbers. The captions and section numbers appearing in this Lease are inserted only as a matter of convenience and in no way define, limit, construe or describe the scope or intent of such sections of this Lease nor in any way do they affect this Lease. Section 17.8. Partial Invalidity. If any term, covenant or condition of this Lease, or the application thereof, to any person or circumstance shall to any extent be invalid or unenforceable, the remainder of this Lease, or the application of such term, covenant, or condition to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby and each term, covenant or condition of this Lease shall be valid and be enforced to the fullest extent permitted by law. Section 17.9. Recording. Upon request of either party, a memorandum of lease will be executed and recorded. Such memorandum shall contain any provisions of this Lease which either party requests except for the provisions of Article IV which shall not be included. The cost of recording such memorandum of lease or a short form hereof shall be borne by the party requesting such recordation. Section 17.10. Governing Law. This Lease Agreement shall be governed by and construed in accordance with the laws of the State of Virginia. Section 17.11. Counterparts. This Lease Agreement may be executed simultaneously in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. 11 ARTICLE XVIII. BROKER'S FEES Tenant and Landlord hereby warrant that there are no brokerage commissions due in connection with this Lease. In the event a claim for real estate commissions is made, the party through whom such claim is made shall indemnify the other party hereto. ARTICLE XIX. SUBORDINATION OF LEASE This Lease and all rights of Tenant hereunder are and shall be subject and subordinate in all respects to (1) all mortgages, deeds of trust and building loan agreements affecting the Property, including any and all renewals, replacements, modifications, substitutions, supplements and extensions thereof, and (2) each advance made or to be made thereunder. In confirmation of such subordination, Tenant shall promptly upon the request of Landlord, execute and deliver an instrument in recordable form satisfactory to Landlord evidencing such subordination; and if Tenant fails to execute, acknowledge or deliver any such instrument within ten (10) days after request therefor, Tenant hereby irrevocably constitutes and appoints Landlord as Tenant's attorney-in-fact, coupled with an interest, to execute, acknowledge and deliver any such instruments on behalf of Tenant. Tenant further agrees that in the event any such mortgagee or lender requests reasonable modifications to this Lease as a condition of such financing, Tenant shall not withhold or delay its consent thereto. ARTICLE XX. NONRECOURSE Notwithstanding any breach by Landlord of any of the terms of this Lease, or any claim by Tenant arising hereunder, in no event shall Landlord or any of the officers, agents and employees of Landlord have any personal liability hereunder and Tenant's only remedy in the event of such breach, default or claim shall be to proceed against Landlord's interest in the Property. IN WITNESS WHEREOF, Landlord and Tenant have signed and sealed this Lease as of the date first above written. LANDLORD: COUNTY OF ALBEMARLE, VIRGINIA By \~~~lA~~~U;' (Seal) 12 TENANT: CROSSROADS WALDORF SCHOOL By (Seal) STATE OF VIRGINIA. C~Y / COUNTY OF AI bUrial / r!- The fOregO~ig i.nstrument was acknowledged before me this L't:Yh .-,'1 d D D . v day of 0/(,(..../ , 1991, by Fre er/'cL (C, I;:';>C"V;-(... My commission expires: EXPIRES MAY 29 i 993 STATE OF VIRGINIA CITY/COUNTY OF The foregoing instrument was acknowledged before me this day of , 1991, by My commission expires: Notary Public 13 EXHIBIT A PARCEL ONE: All that certain lot or parcel of land in Albemarle County, Virginia, near Crozet, with all improvements thereon and appurtenances thereto, containing 3 acres, more or less, and bounded on the east by the road from Crozet to White Hall and on the north by the school house lot, shown and described in deed and plat recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia, in Deed Book 186, page 361, with said plat at page 3627 AND BEING in all respects the same property conveyed unto County School Board of Albemarle County, Virginia, by deed of Willie L. Wood and Nealie F. Wood, his wife, dated February 14, 1945, and recorded in the aforesaid Clerk's Office in Deed Book 262, page 3027 and, PARCEL TWO All that certain lot or parcel of land in Albemarle County, Virginia, in the vicinity of Crozet, with all improvements thereon and appurtenances thereto, containing one and seventeen- hundredths (1 17/100) acres, more or less, as shown and described by plat and survey of Hugh F. Simms, S.A.C., dated February, 1924, of record in the aforesaid Clerk's Office in Deed Book 186, page 3627 AND BEING in all respects the same property conveyed unto County School Board of Albemarle County, Virginia, by deed of J. M. Ballard and Laura Ballard, his wife, dated February 18, 1924, and recorded in the aforesaid Clerk's Office in Deed Book 186, page 3617 and, PARCEL THREE All that certain lot, tract or parcel of land, in the White Hall Magisterial District of Albemarle County, Virginia, in the vicinity of Crozet, with all improvements thereon and appurtenances thereto, containing 4 55/100 acres, more or less, as shwon and described by plat and survey of Hugh F. Simms, S.A.C., dated November, 1922, of record in the aforesaid Clerk's Office in Deed Book 182, page 2707 AND BEING in all respects the same property conveyed unto Trustees of the County School Board of Albemarle County, Virginia, by deed of J. M. Ballard and Laura Ballard, his wife, dated December 18, 1922, and recorded in the aforesaid Clerk's Office in Deed Book 182, page 2697 Being in all respects the same property conveyed unto The County of Albemarle, Virginia, by deed from The County School Board of Albemarle County, Virginia, dated November 12, 1990 and recorded in the aforesaid Clerk's Office at Deed Book 1132, page 262. AGENDA ITEM NO. {L -/c - 9/ 91 tJ/t:/?! /~ AGENDA ITEM NAME t:~m~ ~~ DEFERRED UNTIL ~ ~r~-~ t/ I DATE Form.3 , 7/25/86 COUNTY OF ALBEMARLE OFFICE OF BOARD OF SUPERVISORS 401 MciNTIRE ROAD CHARLOTTESVILLE, VIRGINIA 22901-4596 [t3 tfl")roJ '"\7 ~ f] 111 IlJl~ L,' l' ,'.. i \J , ~~- "-.........J M E M 0 RAN DUM TO: Dr. Carole A. Hastings, Director of Personnel/Human Resources Lettie E. Neher, Clerk )-/ April 15, 1991 ' FROM: DATE: SUBJECT: Acceptable Attendance Policy At its meeting on April 10, 1991, the Board of Supervisors adopted the attached proposed revisions to the Acceptable Atten- dance Policy with the following additional language: "When the guidelines are waived due to an extenuating circumstance, the supervisor must provide a written explanation as to why this was done." LEN:ec Attachment PERSONNEL 5 P-85 Sick Leave (continued) Extraordinary Sick Leave In certain circumstances such as a long period of illness of recuperation, an employee may not have a sick leave balance large enough to cover the period of absence. In such a case, the employee will be placed on annual leave, then on leave without pay. Employee's insurance benefits will be treated as described in the Leave of Absence regulations. Bea~ft-~ft-~fte-~mmeaia~e-Family B~-~e-~ftree-~aia-werkift~-aaY8-~er-fi8ea~-year-ta~ly---a~fte7-eaft-be eftar~ea-a~aift8~-8iek-~eave-wfteft-fteee88ary-beea~8e-ef-aea~ft-ift-~fte-immeaia~e familY7--Ab8eftee-ift-eXee88-ef-~ftree-aaY8-~er-fi8eal-year-8ftall-be-aea~e~ea frem-aftft~al-leavefeem~eft8a~ery-~ime7 Acceptable Attendance Acceptable attendance shall be defined as not missing more than 2% of one's available work time in any fiscal year for reasons of personal illness or illness in family. For monitoring purposes the following standards will apply: 1) Up to 2% of available work time: satisfactory (for full- time employees this is 5 days. 2) Over 2% and up to 4% of available work time: monitor the situation for possible problem/determine whether a pattern exists/counsel with employee. 3) Over 4% of available work time (if a pattern exists): unsatisfactory attendance. Employees shall have the reasons for absences in excess of 4% of available work time documented on their final evaluations in order to provide the basis for whether a pattern exists in ensuing years. A pattern will consist of a review of the employees's leave usage over a three year period, i.e. the current and two previous fiscal years. It is understood that in a particular year several illnesses, illness of an employee's children, of a death in the family may result in a loss of more thanL4% Qf available work time. Employees should be informed by their supervisors on a regular basis of the amount of time that has been used for sick leave. Nothing in the above guidelines, however, is meant to limit a supervisor in exercising discretion in applying these guidelines to an individual employees's circumstances. Amended: November 13, 1989 Distribul2d to B8Jrd: _ 4, S-. 9 ( "C1 "1, j '(;)( IlI2~~ COUNTY OF ALBEMARLE Personnel/Human Resources Department Albemarle County Office Building 401 McIntire Road Charlottesville, Virginia 22901 COUNTY OF ALBEMARLE EXECUTIVE OFFfa; t-iEMORANDUM From: Dr. Carole Resources w. Tucker, Jr., County Executive ~ Director of Personnel/Human To: Mr. Robert Date: March 19, 1991 Re: Acceptable Attendance Policy Revision Enclosed please find a proposed revision to the County's Sick Leave/Acceptable Attendance policy. The proposed revision would eliminate the current restriction on the amount of days that can be granted for death in the immediate family. It also retains the guideline for acceptable attendance, however it clarifies that the guidelines are not meant to limit supervisory discretion in handling individual employee cases where there were extenuating circumstances. At its March 11 Board meeting, the School Board adopted this revision with the understanding that when the guidelines were waived due to an extenuating circumstance, the supervisor would provide an explanation as to why this was done for inclusion in the personnel file. I recommend that the Board of Supervisors take similar action and, should you need further information, would be happy to meet with you. CAH/ac m-910319 COUNTY OF ALBEMARLE PERSONNEL POLICY 5P-85 5P-85 SICK LEAVE/ACCEPTABLE ATTENDANCE Albemarle County recognizes that its employees may need time away from their positions to remain at home due to personal illness or illness OR DEATH in their immediate families. The immediate family is defined as the employee's or spouse's children, parents, siblings and grandparents, which require their presence. In such instances, it is the County's desire to provide a program of paid leave to cover such circumstances. It is also necessary, however, for employees to realize that absenteeism problems hinder the efficient operation of a County department and-its delivery of services to the public. Therefore, an attendance criteria is established which emphasizes that: 1) The primary purpose of sick leave is to provide for paid time in the event of long term illnesses. Employees must accumulate sufficient balances to cover this possibility. 2) Sporadic absenteeism, i.e. time lost that is not due to long term illness, must be limited in order to maintain efficient operations. 3) Satisfactory attendance is a minimum expectation for all County employees. 4) There should be a consistent criteria upon which to make judgements about employee attendance. 5) When an unsatisfactory pattern of attendance exists, the problem must be identified and rectified. Judgements regarding absenteeism problems will be made by examining patterns of usage. Abuses will be handled through the normal evaluation and disciplinary procedures of the County. rr,i' ,,- -:~:~LP , , ~.J' ,\ j 1\ " j; 1,; COUNTY OF ALBEMARLE Personnel/Human Resources Department Albemarle County Office Building 401 Mcintire Road Charlottesville, Virginia 22901 (,.j \,,:'1' ' "; ,....<.' C;...) (" ' f\:~' .! 12,1,9c! ". _._---~-~.,,-_..~ ; '.' ..2.~d2 (021J IvIEMORANDUM TO: Guy B. Agnor, Jr. County Executive N. Andrew Overstreet, Superintendent FROM: Dr. Carole A. Hastings, Assistant Sup Director of Personnel/Human Resources DATE: December 4, 1990 RE: Acceptable Attendance Attached please find a revision to the Sick Leave/Acceptable Attendance policy. As you know, the current policy was approved in November of 1989 and was the first time that attendance standards were defined. In June, 1990, classified and administrative employees were evaluated for the first time on their attendance. The 1990 - 1991 school year would have been the first year that career ladder teachers were affected by the attendance standard. In September, the School Board removed acceptable attendance as a sole criteria that could disqualify a teacher from the career ladder. Thus no career ladder teachers were removed from the career ladder due to attendance problems. On September 25, the School Board referred the policy back to the Joint Personnel Policy Committee with the purpose being to address concerns raised by teachers. Classified employees, also, expressed concern about having attendance factored into their evaluations and thus affecting their score. The attached revision is the result of the Joint Personnel Policy Committee's work on this issue. Essentially, the change does the following: 1) deletes the present standards that specify acceptable attendance, a monitoring range, and unacceptable attendance Memo December 4, 1990 Page 2 2) deletes the current limitations on leave granted for death in the immediate family 3) places the responsibility for monitoring attendance on the principal/department head. If an employee misses more than 4% of their available work time due to sick leave over a three year trend, the principal or department head will have to assure their evaluator that they have investigated the situation and taken appropriate action if necessary. Finally, although this is not a policy decision, the Committee recommends that attendance not be factored into the final evaluation score. Rather a question should appear on the evaluation "Is this employee's attendance acceptable?" If it is not, a plan should be developed to address the problem. I would appreciate your placing this on a Board agenda for initial reading and would be happy to answer any questions on this matter. CA/ac m-901204 enclosure COUNTY OF ALBEMARLE PERSONNEL POLICY SP-85 SP-85 SICK LEAVE/ACCEPTABLE ATTENDANCE Albemarle County recognizes that its employees may need time away from their positions to remain at home due to personal illness or illness OR DEATH in their immediate families. The immediate family is defined as the employee's or spouse's children, parents, siblings and grandparents, which require their presence. In such instances, it is the County's desire to provide a program of paid leave to cover such circumstances. It is also necessary, however, for employees to realize that absenteeism problems hinder the efficient operation of a County department and its delivery of services to the public. Therefore, an attendance criteria is established which emphasizes that: 1) The primary purpose of sick leave is to provide for paid time in the event of long term illnesses. Employees must accumulate sufficient balances to cover this possibility. 2) Sporadic absenteeism, i.e. time lost that is not due to long term illness, must be limited in order to maintain efficient operations. 3) Satisfactory attendance is a minimum expectation for all County employees. 4) There should be a consistent criteria upon which to make judgements about employee attendance. 5) When an unsatisfactory pattern of attendance exists, the problem must be identified and rectified. Judgements regarding absenteeism problems will be made by examlnlng patterns of usage. Abuses will be handled through the normal evaluation and disciplinary procedures of the County. PERSONNEL 5 P-85 Sick Leave (continued) Extraordinary Sick Leave In certain circumstances such as a long period of illness of recuperation, an employee may not have a sick leave balance large enough to cover the period of absence. In such a case, the employee will be placed on annual leave, then on leave without pay. Employee's insurance benefits will be treated as described in the Leave of Absence regulations. Beaeh-fn-ehe-fmmediaee-Family Hp-eo-eh~ee-paid-wo~king-dayg-pe~-figeal-yea~-fdtlly---dtlnet-ean-be eha~ged-againge-giek-lea~e-when-neeegga~y-beeatlge-of-deaeh-in-ehe-immediaee family~--Abgenee-in-exeegg-of-eh~ee-dayg-pe~-figeal-yea~-ghall-be-dedtleeed f~om-anntlal-lea~e/eompengaeo~y-eime~ Aeeepeable-Aeeendanee Aeeepeable-aeeendanee-ghall-be-defined-ag-noe-migging-mo~e-ehan-~%-of one~g-a~ailable-wo~k-eime-in-any-figeal-yea~-fo~-~eagong-of-pe~gonal-illnegg o~-illnegg-in-family~--Abgeneeg-whieh-a~e-fo~-exeended-illnegg-i~e~-mo~e-ehan 1-eongeetlei~e-dayg-and-ee~eified-by-a-phygieian,-a~e-exeltlded-f~om-ehig-eoeal~- Fo~-monieo~ing-ptl~pogeg-ehe-foliowing-geanda~dg-wiii-appiy~ It--Hp-eo-~%-of-a~aiiabie-wo~k-eime~--gaeigfaeeo~y-ffo~-ftlli--eime employeeg-ehig-ig-5-dayg~ ~t--e~e~-~%-and-tlp-eo-4%-of-a~ailabie-wo~k-eime~-monieo~-ehe gietlaeion-fo~-pogsible-p~oblem/deee~mine-wheehe~-a-paeee~n exigeg/eotlngel-wieh-employee~ 3t--e~e~-4%-of-a~aiiabie-wo~k-~ime-fif-a-pa~~e~n-exig~st~ tlngaeigfaeeo~y-a~~endanee~--Employeeg-ghall-ha~e-~he-~easons-fo~ abgeneeg-in-exeegg-of-4%-of-a~ailable-wo~k-~ime-doetlmeneed-on-ehei~ finai-e~altlaeiong-in-o~de~-eo-p~o~ide-the-basis-fo~-whethe~-a paeee~n-existg-in-engtlin9-yea~g~ A-paeee~n-will-eongige-of-a-~e~iew-of-ehe-employeeg~s-lea~e-tlSage-O~e~-a-th~ee yea~-pe~iod,-i~e~-ehe-etl~~ene-and-ewo-p~e~iotls-figeal-yea~s~ fe-ig-tlnde~seood-ehae-in-a-pa~eietlla~-yea~-se~e~al-illnesses,-illness-of an-employee~g-ehild~en,-of-a-deaeh-in-ehe-family-may-~estlle-in-mo~e-tha~ days-abgenee~--Employeeg-shotlld-be-info~med-by-thei~-stlpe~~iso~g-on-a-~egtlla~ bagig-of-the-amotlne-of-~ime-~hae-hag-been-tlged-fo~-giek-lea~e~- Amended: November 13, 1989 PERSONNEL SP-8S Sick Leave (continued) SP-8S SICK LEAVE/ACCEPTABLE ATTENDANCE ACCEPTABLE ATTENDANCE IS A MINIMAL EXPECTATION OF ALL COUNTY EMPLOYEES. PRINCIPALS/DEPARTMENT HEADS ARE RESPONSIBLE FOR MONITORING ATTENDANCE WITHIN THEIR SCHOOLS/DEPARTMENTS. WHEN EMPLOYEE ABSENTEEISM EXCEEDS 4% OF AVAILABLE WORK TIME FOR SICK LEAVE (OVER A THREE YEAR TREND), PRINCIPALS/DEPARTMENT HEADS WILL BE RESPONSIBLE TO THEIR EVALUATORS FOR HAVING INVESTIGATED THE SITUATION AND TAKING APPROPRIATE ACTION WHEN NECESSARY. RES 0 L UTI 0 N WHEREAS, Albemarle County provides public transportation to its elderly, disabled and low-income residents through a regional para-transit system; and WHEREAS, sixty-eight percent of the County's population lives outside the urban area and relies upon public transporta- tion to meet medical, economic, family and social needs; and WHEREAS, the elderly population who are dependent upon public transportation in Albemarle County has increased ninety- five percent in the past twenty years and is projected to in- crease by another twenty percent within the next decade; and WHEREAS, public transportation is a vital link in creating economic independence for poor and disabled County residents who have no other means of transportation to get to work; and WHEREAS, the demand for public transportation, which in- creased eighty-seven percent in the urban area and one hundred percent in the rural areas in the past two years, has placed an increasing financial burden on Albemarle County; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, strongly supports the Mobility Assistance Act of 1991 which increases the share of Federal transportation assistance to rural and small urban areas in an effort to provide increased transportation services to meet the needs of the elderly and the disabled; and DIRECTS that copies of this resolution be forwarded to The Honorable John W. Warner, The Honorable Charles S. Robb, and The Honorable D. French Slaughter, Jr. * * * * * I, Lettie E. Neher, do hereby certify that the foregoing writing is a true, correct copy of a resolution adopted by the Board of Supervisors of Albemarle County, Virginia, at a regular meeting held on April 10, 1991. J c~ :~~Visors COIJNTY OF ALBEMARLlf' Di$trib'/,?:d h I1J3rd: clio, 'tL_ , _ C(I,_IJ{/o; f3 (".:(>LJ r~~ T'y" \.~~.l~ "':\L t..,~i.. LA li\l~ j t~ MEMORANDUM (;:::1 r,:,:~':~(~i:~~I::~,n;J n:::;:; i ';:1 i: tl,.l "'I.. i : , ! ~(~Apr~ ~ 1991 \! ~ 1 I' ''o i ' , ( h .I : ,: ~ TO: Albemarle County Board of Supervisors FROM: Robert W. Tucker, Jr., County Executive DATE: April 3, 1991 RE: Resolution in Support of the Mobility Assistance Act of 1991 Attached for your approval is a resolution in support of the Mobility Assistance Act of 1991, which Congress will be voting on in the next several months. The bill increases transportation funding for rural areas from 4% to 7.5% and for small urban areas from 8.6% to 10% of the total Federal transit budget. Should this legislation pass, Section 9 transportation funds for the Charlottesville urban area will increase by $706,000; Section 18 funds for rural areas across the state will increase by $6,823,000. If approved, the resolution will be sent to Representative French Slaughter, asking him to be a co-sponsor of the bill and to Senators Robb and Warner, asking that they support the bill when it gets to the Senate floor. A copy of the bill and a brief synopsis are attached for your information~ RWTJr/RWW/bat 91-1. 32 Attachments (2) RES 0 L UTI 0 N WHEREAS, Albemarle County provides public transportation to its elderly, disabled and low income residents through a regional para-transit system; and WHEREAS, sixty-eight percent of the County's population lives outside the urban area and relies upon public transportation to meet medical, economic, family, and social needs; and WHEREAS, the elderly population who are dependent upon public transportation in Albemarle County, has increased ninety-five percent in the past twenty years and is projected to increase by another twenty percent within the next decade; and WHEREAS, public transportation is a vital link in creating economic independence for poor and disabled County residents who have no other means of transportation to get to work; and WHEREAS, the demand for public transportation, which increased eighty-seven percent in the urban area and one hundred percent in the rural areas in the past two years, has placed an increasing financial burden on Albemarle County; NOW, THEREFORE, BE IT RESOLVED that the Albemarle County Board of Supervisors strongly supports the Mobility Assistance Act of 1991, which increases the share of Federal transportation assistance to rural and small urban areas in an effort to provide increased transportation services to meet the needs of the elderly and the disabled. * * * * * I, Lettie E. Neher, do hereby certify that the foregoing writing is a true, correct copy of a resolution adopted by the Board of Supervisors of Albemarle County, Virginia, at a regular meeting held on April 10, 1991. Lettie E. Neher Clerk, Albemarle County Board of Supervisors COMMUNITY TRANSPORTATION ASSOCIATION OF AMERICA (CTAA) The Mobility Assistance Act of 1991 The proposed Mobility Assistance Act of 1991 increases the amount of transit funding available to rural and small urban areas to assist in financing increased mobility, and to support efforts designed to address the transportation needs of the elderly and disabled. Presently, roughly half of our nation's rural counties and almost one-third of our small cities are not served by public transit. Rural areas, which account for nearly 40% of the nation's population, currently receive less than 4% of federal transit funding. Small urban areas account for roughly 11% of the population, yet today receive less than 6% of federal transit dollars. The proposed Mobility Assistance Act of 1991 is designed to correct this inequity in the allocation of transit assistance, without reducing funding to transit systems in major cities. The unmet mobility needs of elderly and disabled citizens, who are largely transit dependent, is a concern that falls heavily on the shoulders of rural communities in which a disproportionate portion of elderly, low income, and disabled people reside. Targeted funding is critically needed to fully implement the vehicle accessibility and expanded paratransit requirements under the Americans with Disabilities Act (ADA). The proposed Mobility Assistance Act of 1991 has six major provisions: 1. It changes the name of the Urban Mass Transportation Administration (UMTA) to the Federal Public Transportation Administration in recognition that public transit programs are critical to all Americans in all geographic areas. 2. It restores overall federal transit funding to a level more reflective of its economic and social importance to the nation. 3. It increases funding for rural areas to 7.5%, and for small urban areas to 10% of the total federal transit budget. 4. It establishes a Mobility Assistance Program to help finance the nation's renewed commitment to accessible transportation under ADA, and coordination of federal human service and public transit programs. - 2 - 5. It creates a State Initia~~ve Slock Grant Frogram for rural and small urban areas to provide assistance for It ne~11 starts" in communities that currently lack public transit services or have suffered a decline in service. 6. 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'" ... ... ~ g ~ ~ .~ - ~ :; ~ = cr. :r. -, ..... ... .:: fi ~ 5 --1~ .:: -= - .. ~ ~- T .~ -E' - E -1 -- ----~ ---- .- ---- --------- ------ - - ~- j ,- >, --;.~ ..... ~ .::; .. :: 0 - --.-- -- ~ z ~ - .i ~ .. ~ .. .. ... z ~ .. $ - - ... ~ ,- .. - .. - ..= ::"l .::; '. - ";j "S ... - .~ ~ - ..- .~ - -< .. ... .. ~ ~ t: cr. - ~ - '" cr. ... ~ ... :: .- :r. :" -: .~ -= c ..... i .. c: ~ s i E .. ;.. :c ~ '" :r. :r. - ::"l - ~ i.."': - 1- . ' 1;-- ~_.., ;.-"; '. 'l.. ~ t ,11~'-"" ! " 'i ~ t, r ~i f.;t f . , " I ,~ ' , " \ ., w ,: ~,: ' "; /' ',~ ; J ,'> l' ; fth'fTotte Y'i 'iu, mplms Vii,::,) U Jack ~t -\......-rr.'..' Walter F. Perkins White Hall Edward H, Bain, Jr Samu(>1 Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296.5843 FAX (804) 979.1281 April 16, 1991 Peter T Way Scottsville David p, Bowerman Charlottesville F, R, (Rick) Bowie Rivanna The Honorable John W. Warner United States Senator 425 Russell Senate Office Building Washington, D.C. 20510 Dear Senator Warner: On April 10 the Albemarle County Board of Supervisors unanimously adopted the attached resolution, which declares the County's support for the Mobility Assistance Act of 1991. For all the reasons outlined in the resolution and the overall benefit to Albemarle County's para-transit system for the poor, elderly and handicapped, we are asking for your support when this bill comes before the Senate. With continuing cutbacks in State and Federal funds for transportation, Albemarle County is facing serious financial difficulty in meeting the increasing demand for urban and rural transportation. We believe that your backing of this legislation will make a difference, and on behalf of all the County residents who are dependent on public transportation, we hope that this important legislation will receive your full support. Thank you for your consideration and attention to this request. I have attached a copy of the legislation for your review. Sincerely, ,:/tf!&tLU' F. R. Bowie Chairman FRB/ 6 Attachments "" J .. Co RES 0 L UTI 0 N WHEREAS, Albemarle County provides public transportation to its elderly, disabled and low-income ,residents through a regional para-transit system; and WHEREAS, sixty-eight percent of the County's population lives outside the urban area and relies upon public transporta- tion to meet medical, economic, family and social needs; and WHEREAS, the elderly population who are dependent upon public transportation in Albemarle County has increased ninety- five percent in the past twenty years and is projected to in- crease by another twenty percent within the next decade; and WHEREAS, public transportation is a vital link in creating economic independence for poor and disabled County residents who have no other means of transportation to get to work; and WHEREAS, the demand for public transportation, which in- creased eighty-seven percent in the urban area and one hundred percent in the rural areas in the past two years, has placed an increasing financial burden on Albemarle County; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, strongly supports the Mobility Assistance Act of 1991 which increases the share of Federal transportation assistance to rural and small urban areas in an effort to provide increased transportation services to meet the needs of the elderly and the disabled; and DIRECTS that copies of this resolution be forwarded to The Honorable John W. Warner, The Honorable Charles S. Robb, and The Honorable D. French Slaughter, Jr. * * * * * I, Lettie E. Neher, do hereby certify that the foregoing writing is a true, correct copy of a resolution adopted by the Board of Supervisors of Albemarle County, Virginia, at a regular meeting held on April 10, 1991. _ c~ :~~Visors '. . , .. .. Edward H Bain, Jr Samuel Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 979-1281 April 16, 1991 Walter F Perkms While Hall David P Bowerman Charlottesville F, R. (Rick) Bowie Rivanna Peter T Way Scottsville The Honorable Charles S. Robb United States Senator 493 Russell Senate Office Building Washington, D.C. 20510 Dear Senator Robb: On April 10 the Albemarle County Board of Supervisors unanimously adopted the attached resolution, which declares the County's support for the Mobility Assistance Act of 1991. For all the reasons outlined in the resolution and the overall benefit to Albemarle County's para-transit system for the poor, elderly and handicapped, we are asking for your support when this bill comes before the Senate. With continuing cutbacks in State and Federal funds for transportation, Albemarle County is facing serious financial difficulty in meeting the increasing demand for urban and rural transportation. We believe that your backing of this legislation will make a difference, and on behalf of all the County residents who are dependent on public transportation, we hope that this important legislation will receive your full support. Thank you for your consideration and attention to this request. I have attached a copy of the legislation for your review. Sincerely, de ~tL:..o F. R. Bowie Chairman FRB/ 6 Attachments >> . RES 0 L UTI 0 N WHEREAS, Albemarle County provides public transportation to 'its elderly, disabled and low-income residents through a regional para-transit system; and WHEREAS, sixty-eight percent of the County's population lives outside the urban area and relies upon public transporta- tion to meet medical, economic, family and social needs; and WHEREAS, the elderly population who are dependent upon public transportation in Albemarle County has increased ninety- five percent in the past twenty years and is projected to in- crease by another twenty percent within the next decade; and WHEREAS, public transportation is a vital link in creating economic independence for poor and disabled County residents who have no other means of transportation to get to work; and WHEREAS, the demand for public transportation, which in- creased eighty-seven percent in the urban area and one hundred percent in the rural areas in the past two years, has placed an increasing financial burden on Albemarle County; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, strongly supports the Mobility Assistance Act of 1991 which increases the share of Federal transportation assistance to rural and small urban areas in an effort to provide increased transportation services to meet the needs of the elderly and the disabled; and DIRECTS that copies of this resolution be forwarded to The Honorable John W. Warner, The Honorable Charles S. Robb, and The Honorable D. French Slaughter, Jr. * * * * * I, Lettie E. Neher, do hereby certify that the foregoing writing is a true, correct copy of a resolution adopted by the Board of Supervisors of Albemarle County, Virginia, at a regular meeting held on April 10, 1991. _ c~ :~~Visors ... .. ot ~',~ ~ ;: , I r~, ~ :< ~ i ~ I \ L~:~ '~;'.:, ' C~arlotte ~_IHumphris '\~"'.'''''> ....'"'^~_:.__:.' .. -v-<ooi" ,Jack".MA.H:''' Edward H, Bain, Jr. Samuel Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296.5843 FAX (804) 979-1281 April 16, 1991 Walter F Perkins White Hall David P Bowerman Charlottesville F, R, (Rick) Bowie Rivanna Peter T Way Scnllsvil1e The Honorable D. French Slaughter u.s. House of Representatives 1404 Longworth House Office Building Washington, D. C. 20515 Dear Representative Slaughter: On April 10 the Albemarle County Board of Supervisors unanimously adopted the attached resolution, which declares the County's support for the Mobility Assistance Act of 1991. For all of the reasons outlined in the resolution and the overall long-term benefit to Albemarle County's transportation system for the poor, elderly and handicapped, we are asking that you show your support by becoming a co-sponsor of this bill. With continuing cutbacks in State and Federal funding for transportation, Albemarle County is having serious financial difficulty in meeting the increasing demand for urban and rural transportation. We believe that your sponsorship of this legislation will make a difference, and hope that you will honor this request. Please do not hesitate to call upon me, should you have any questions. I have attached a copy of the legislation for your review. Sincerely, / FRB/ 6 Attachments :iil! .' RES 0 L UTI 0 N WHEREAS, Albemarle County provides public transportation to its elderly, disabled and low-income residents through a regional para-transit system; and WHEREAS, sixty-eight percent of the County's population lives outside the urban area and relies upon public transporta- tion to meet medical, economic, family and social needs; and WHEREAS, the elderly population who are dependent upon public transportation in Albemarle County has increased ninety- five percent in the past twenty years and is projected to in- crease by another twenty percent within the next decade; and WHEREAS, public transportation is a vital link in creating economic independence for poor and disabled County residents who have no other means of transportation to get to work; and WHEREAS, the demand for public transportation, which in- creased eighty-seven percent in the urban area and one hundred percent in the rural areas in the past two years, has placed an increasing financial burden on Albemarle County; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Albemarle County, Virginia, strongly supports the Mobility Assistance Act of 1991 which increases the share of Federal transportation assistance to rural and small urban areas in an effort to provide increased transportation services to meet the needs of the elderly and the disabled; and DIRECTS that copies of this resolution be forwarded to The Honorable John W.Warner, The Honorable Charles S. Robb, and The Honorable D. French Slaughter, Jr. * * * * * I, Lettie E. Neher, do hereby certify that the foregoing writing is a true, correct copy of a resolution adopted by the Board of Supervisors of Albemarle County, Virginia, at a regular meeting held on April 10, 1991. c~ :~~Visors AGENDA ITEM NO. ~ 101/79/ 91. () ~d j, }/0 AGENDA ITEM NAME 7/ sf? a-d...- DATE DEFERRED UNTIL ,M a 1 f, /7;; / I . Form.3 7/25/86 DEFERRED UNTIL (lJJ-<J--/ /0 / fl, oj Zo; {; f G T[' (7/S rL(/Yn/JU !Liv (1;uJ- 17 DATE AGENDA ITEM NO. AGENDA ITEM NAME Form.3 7/25/86 -:<J', '\, . . ~ tJ F, R, (Rick) Bowie Rivanna COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 979-1281 April 15, 1991 Charlotte Y Humphns Jack Jouell Edward H, Bain, Jr, Samu(>[ Miller David p, Bowerman Charlottesville Walter F Perkins While Hall Peter T, Way SCOllsville Mr. George S. Howard Red Brook Route 6, Box 70 Charlottesville, VA 22902 Dear Mr. Howard: At the Board of Supervisors meeting held on April 10, 1991, you were appointed to the GTE-GIS Road Naming Committee. All future correspondence, including scheduling of meetings, will be forthcoming from Mr. Tex Weaver of the Department of Planning and Community Development. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, ~&l~LLP F. R. Bowie Chairman FRB:ec cc: Tex Weaver V. Wayne Cilimberg Lester A. Wilson, III ("'~~"~ f~;'\ f L,., \ '.' , '~t) t~) '''''-, '"' '0"'7 ' I ,-, \~ "i . i. '.: ~",~ ,,' j \" ,:' " \" ,- I (' U F, R, (Rick) Bowie Rivanna COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296.5843 FAX (804) 979.1281 April 15, 1991 Charlotte Y Humphns .Jack Jouett Edward H, Bain, Jr. Samuel Miller David p, Bowerman Charlottesville Walter F, Perkins White Hall Peter T Way Scottsville Mr. Steven Meeks PO Box 39 Crozet, VA 22932 Dear Mr. Meeks: At the Board of Supervisors meeting held on April 10, 1991, you were appointed to the GTE-GIS Road Naming Committee. All future correspondence, including scheduling of meetings, will be forthcoming from Mr. Tex Weaver of the Department of Planning and Community Development. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, PJ1M~ 'F. 1 ~e CMirman FRB:ec cc: Tex Weaver v. Wayne Cilimberg Lester A. Wilson, III f i. !; ""':1 1 ,7 David p, Bowerman Charlottesville COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 979-1281 April 15, 1991 Charlotte Y Humphns .Jack Jouett Edward H Bain, Jr SaffiUE>] Miller Walter F Perkins White Hall F, R (Rick) Bowie Rivanna Peter T Way SCOll5ville Mr. Charles E. Moran, Jr. PO Box 95 Free Union, VA 22940 Dear Mr. Moran: At the Board of Supervisors meeting held on April 10, 1991, you were appointed to the GTE-GIS Road Naming Committee. All future correspondence, including scheduling of meetings, will be forthcoming from Mr. Tex Weaver of the Department of Planning and Community Development. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, ,/ tf!~~ F. R. Bowie Chairman FRB:ec cc: Tex Weaver V. Wayne Cilimberg Lester A. Wilson, III David p, Bowerman Charlottesville COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 979.1281 April 15, 1991 Charlotte Y Humphris Jack .Jouett Edward H, Bain, Jr SamuE>] Miller Walter F, PerkinS White Hall F, R, (Rick) Bowie Rivanna Peter T, Way Scollsville Mr. Howard H. Newlon 113 Bollingbrook Drive Charlottesville, VA 22902 Dear Mr. Newlon: At the Board of Supervisors meeting held on April 10, 1991, you were appointed to the GTE-GIS Road Naming Committee. All future correspondence, including scheduling of meetings, will be forthcoming from Mr. Tex Weaver of the Department of Planning and Community Development. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, J~~~ F. R. Bowie Chairman FRB:ec cc: Tex Weaver V. Wayne Cilimberg Lester A. Wilson, III ". , .. Edward H, Bain, Jr Samuel Miller COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 979.1281 April 15, 1991 Charlotte Y Humphns ,J~ck ,Jouett David P Bowerman Charlottesville Walter F, PerkinS Whit!! Hall F, R, (Rick) Bowie Rivanna Peter T Way Scollsville Mr. Lawrence M. Rogers 329 Key West Drive Charlottesville, VA 22901 Dear Mr. Rogers: At the Board of Supervisors meeting held on April 10, 1991, you were appointed to the GTE-GIS Road Naming Committee. All future correspondence, including scheduling of meetings, will be forthcoming from Mr. Tex Weaver of the Department of Planning and Community Development. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, //Z~{~U/ F. R. Bowie Chairman FRB:ec cc: Tex Weaver V. Wayne Cilimberg Lester A. Wilson, III , ''/ David p, Bowerman Charlottesville COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mcintire Road Charlottesville, Virginia 22901-4596 (804) 296-5843 FAX (804) 979.1281 April 15, 1991 Charlotte Y Humph"s Jack Jouett Edward H, Bain, Jr Samuel Miller Walter F, PerkinS White Hall F, R, (Rick) Bowie Rivanna Peter T Way Scotl5ville Mrs. Jean C. Wheby 3660 Colston Drive Charlottesville, VA 22901 Dear Mrs. Wheby: At the Board of Supervisors meeting held on April 10, 1991, you were appointed to the GTE-GIS Road Naming Committee. All future correspondence, including scheduling of meetings, will be forthcoming from Mr. Tex Weaver of the Department of Planning and Community Development. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, /&~t~ F. R. Bowie Chairman FRB:ec cc: Tex Weaver V. Wayne Cilimberg Lester A. Wilson, III .f INTERIM GUIDELINES Albemarle County Architectural Review Board The following guidelines are supplemental to the mJ.nJ.mum standards found in Section 32.7 of the Albemarle County Zoning Ordinance and elsewhere in the Albemarle County Code. Furthermore, where these guidelines specify sizes, dimensions, or quantities, such specifications are the minimum acceptable for development in the designated corridors and the Architectural Review Board (ARB) may, where justified by the nature of the site or proposed development, require different specifications in order to achieve the objectives set forth in the General Statement. I. GENERAL STATEMENT A. Purpose of architectural review of development in the designated corridors: Albemarle County is endowed with a beautiful landscape and a uniquely significant history. These valuable legacies, renowned throughout the world, are accessible by a number of transportation corridors which are also important as sites of conunercial and residential activity. While such activity and the expansion of such activity is important to the conununi ty, the law of the Conunonweal th recognizes that these approaches to Albemarle's significant historic sites and to the City of Charlottesville are worthy of protection as an important part of the cultural experience of the many persons who visit the area annual- ly to enjoy its significant beauty and history. It is to protect these approaches that the Board of Supervisors enacted the Entrance Corridor (EC) Overlay District (Sections 30.6 et seq. of the Albemarle County Zoning Ordinance) and charged the Albemarle County Architectural Review Board (ARB) with the responsi- bility for reviewing development within the corridors designated in the ordinance to insure that such development is compatible with the important historic sites to which these corridors lead. The Albemarle County Board of Supervisors has stated the intent of the EC Overlay District to be as follows: The entrance corridor overlay district is intended to implement the comprehensive plan goal of protecting the county's natural, scenic and historic, architectural and cultural resources including preservation of natural and scenic resources as the same may serve this purpose; to ensure a quality of development compatible with these resources through architectural control of development; to stabilize and improve property values; to protect and enhance the county's attractiveness to tourists and other visitors; to sustain and enhance the economic benefits Architectural Review Board Interim Guidelines Page 2 accruing to the county from tourism; to support and stimu- late complimentary development appropriate to the promi- nence afforded properties deemed to be of historic, archi- tectural or cultural significance, all of the foregoing being deemed to advance and promote the public health, safety and welfare of the citizens of the county and visitors thereto. (Section 30.6.1 of the Albemarle County Zoning Ordinance) B. Requirement of compatibility with historic structures: Many of the designated corridors are either undeveloped or only partially developed. A few are almost completely developed. While one objective of architectural review might be to require structure designs which would be compatible with nearby or adjacent existing structures, that is not the charge to the ARB given by the statute, or the ordinance. The enabling statute and the ordinance provide that new development in the designated corridors should be compatible with the historic structures to which the designated corridors lead rather than to adjoining structures which mayor may not meet this standard of compatibility. For this reason, while designs which demonstrate sensitivity to nearby existing structures are encouraged by these guidelines, these interim guidelines establish compatibility with the historic places in this area as the primary standard for review of designs for new development within the designated corridors. This standard of compatibility with local historic places is not intended to impose a rigid design solution for new development. Replication of the design of the important historic places in the Albemarle area is neither intended, nor desired. The standard of compatibility can be met through building scale, materials, and forms which may be embodied in architecture which is contemporary as well as traditional. C. Requirement of CODDOn landscaping elements: In order to respect the unity implied in the term "corridor" and to provide visual order, these interim guidelines provide for certain common elements to be repeated in the landscaping of each individual parcel. Such repeated common elements allow for more flexibility in the design of structures because common landscape features tend to harmonize the appearance of each individual parcel as seen from the EC street. D. Structural design and the relation of structure and setting are both subject to review: Visitors to the important historical sites in this area experience these sites not just as free floating structures, but as an ensemble of structure, land, and vegetation. The EC Overlay District recogniz- es this fact and calls upon the ARB to review development within such districts as an ensemble of structure and setting. Architectural Review Board Interim Guidelines Page 3 E. General design standards: New structures and substantial additions to structures shall reflect the traditions of classical architecture in Albemarle County since the early 18th century as reflected in the important historical buildings for which this area is internationally known. Each new building or structure shall contribute to establishing an overall coherence and visual order in the designated corridor. It is an important objective of these guidelines to establish a pattern of compatible architectural characteristics throughout a designated corridor in order to achieve unity and coherence while allowing individuality in design to reflect both varying tastes as well as special functional requirements. Where a designated corridor is already substantially developed, the standards contained in the preceding paragraph will require striking a careful balance between the importance of harmonizing new structures with existing nearby structures, and the goal of reflecting the traditional architecture of the area in the design of new structures. Supporting structures (e.g., parking areas, mechanical systems, refuse disposal facilities, lighting, retaining walls and the like) shall contribute to the objectives of these guidelines. The landscaping of individual parcels along the edges of EC streets shall contribute to the establishment of a continuous, unified, and harmonious corridor. The design of the landscape (meaning the ensem- ble of buildings, outdoor spaces, site development, land, and vegeta- tion) for each parcel shall contribute to the accomplishment of this goal. Site development shall be sensitive to the existing natural landscape and shall contribute to the creation of an organized plan which supports the unity and harmony of the designated corridor as a whole: trees and rolling terrain typical of the area shall be preserved to the extent possible; new trees shall be planted along streets and pedestrian ways which reflect native forest elements; grading shall blend new conditions with surrounding topography and create a continu- ous landscape; river and stream valleys shall remain open and unimped- ed by development and should be incorporated into the design of surrounding development; building mass and height shall be limited to a scale which does not overpower the natural setting of the site or the entrance corridor itself. II. DESIGN SPECIFICS The specifics which follow are characterized either as "Requirements" or "Reconnnendations. " This distinction is for the guidance of the applicant and should not be cons idered binding upon the ARB. The ARB may, where justified by the nature of the site or proposed development, waive some "Requirements" or mandate some "Reconnnendations." Architectural Review Board Interim Guidelines Page 4 A. Structure design: Requirements The design of structures shall reflect the Albemarle County setting and shall use forms, shapes, materials, colors, and textures derived from the architectural tradition embodied in the important historic buildings for which the area is known. Structures shall incorporate elements and details which lend human scale. Large or long buildings shall be designed with divisions and details which relieve blankness. Window treatment shall contribute to the human scale requirement. The predominant character of roof lines shall be sloped or pitched using gabled, hipped, and shed roof forms. Where such sloping roof forms are predominant in a roof line, some flat roof segments may be acceptable. "Trademark buildings" and related features shall be modified to meet the requirements of these guidelines. Recoome.ndations Arcades, colonnades and other architectural connecting devices should be used between groups of buildings within a development to unify the overall design. Within the limits allowed by federal or state re- quirements for handicapped access, accommodations for handicapped persons should be integrated with the architectural form of the structures to which those accommodations pertain and should avoid being overly conspicuous. B. Treatment of accessory structures and equipment: Requirements Loading areas, service areas, refuse areas, storage yards, mechanical equipment, utilities, and the like shall be located or screened with vegetation (or in the case of equipment located on roofs, hidden by roof lines) so that they are not visible from the EC street. Walls, screens, and fencing shall be compatible with historic places in the area. Chain link fencing, barbed wire, razor wire and similar security fencing or devices shall not be visible from the EC street. RecoDlllelldations Surface runoff structures and detention ponds should be designed to fit into the natural topography so as to avoid the need for the screening of such structures. Architectural Review Board Interim Guidelines Page 5 c. Lighting: Requirements All exterior lighting shall be incandescent in quality, be shielded or otherwise designed or located so as not to create glare, and shall not spillover onto adjacent properties or streets. D. Signs: Specific regulations regarding signs are contained in Section 30.6.5 of the Albemarle County Zoning Ordinance. E. Preservation of existing features: Requirements Existing trees, wooded areas and natural features shall be preserved except as necessary for location of improvements as described in Section 32.5.6.n. of the Albemarle County Zoning Ordinance. Such improvements shall be located so as to maximize the use of existing features in screening such improvements from EC streets. F. Site layout: Recoumendations Site development should be well related to nearby properties and should include provisions for connections to pedestrian and vehicular circulation systems, extension of open spaces and should provide for overall continuity with adjacent and surrounding conditions. Where topography permits, a grid pattern of roads, service lanes, and pedestrian walks should guide the layout of the site. Important natural features, such as creek valleys, steep slopes, or significant trees or outcroppings should alter the grid system of organization and in such cases such natural features should dictate site layout. Structures should align with the pattern of streets and walkways thus established, front on roads and streets abutting the site where possible, and be parallel to or at right angles with the EC street. There should be variation in building setbacks from the roads or streets upon which they front. Structures should accommodate views and vistas related to the site, including views across the site from EC streets to surrounding land- scape features or historic sites and be located to relate visually and functionally with other structures in the designated corridor to achieve continuity and a clear hierarchy of circulation, structures and open spaces. Architectural Review Board Interim Guidelines Page 6 Insofar as possible, structures should fit the natural topography and be oriented to special natural features of the site, or distant views of the surrounding hills or mountains. G. Grading: Requirements Site grading shall blend with and fit the topographic characteristics of the site and adjacent properties. Site grading shall not change the basic relationship of the site to surrounding conditions. Steep cut or fill sections are generally unacceptable. Cut and fill slopes shall be rounded (minimum ten foot [ 10'] radius) to meet adj acent conditions. No grading or other earth-disturbing activity (including trenching or tunnelling), except as necessary for the construction of tree wells or tree walls, shall occur within the drip line of any trees or wooded areas designated for preservation or intrude upon any other existing features designated in the Certificate of Appropriateness for preser- vation. Areas designated on approved plans for preservation of existing features shall be clearly and visibly delineated on the site prior to commencement of any grading or other earth-disturbing activity (in- cluding trenching or tunnelling) and no such disturbing activity or grading or movement of heavy equipment shall occur within such area. The visible delineation of all such existing features shall be main- tained until the completion of development of the site. RecoDDeIldations Natural drainage patterns should be incorporated into the finished site to the extent possible. H. Trees: 1. Treatment of frontage along EC streets: Requirements The EC street shall be clearly defined by large shade trees common to the area which shall be planted to align the entire frontage of developing parcels along EC streets. In most cases, a three- or four-board fence typical of the Albemarle area shall also be required to align this frontage. Where warranted by existing conditions elsewhere within a designated corridor, low stone walls may be required instead of fencing. A planting area ten feet (10') wide to accommodate such trees, fencing, or walls and such shrubs, grass, or groundcover as may be required, shall be established along such frontage, but out of the area of road rights of way and utility easements. Architectural Review Board Interim Guidelines Page 7 Frontage trees shall be at least three inches (3") minimum caliper (measured six inches [6"] above the ground) when planted, and shall be spaced no more than thirty-five feet (35') on center. Native flowering ornamental trees shall be interspersed among required shade trees. 2. Treatment of interior roads and pedestrian ways: RecODIDeDdations Trees should align interior roads spaced no more than forty feet (40') on center and measuring at least two inches (2") in caliper (measured six inches [6"] above the ground). Trees spaced no more than twenty-five feet (25') on center and measuring at least two inches (2") in caliper (measured six inches [6"] above the ground) should align pedestrian ways. 3. Treatment of parking areas: Requirements Within parking areas, trees shall be planted in planters or medians protected by curbing and shall be evenly spaced and planted at the rate of one (1) tree for every ten (10) parking spaces. Such trees shall measure at least two inches (2") in caliper (measured six inches [6"] above the ground). Recoomendations Trees should align the perimeter of parking areas, spaced forty feet (40') on center and measuring at least two inches (2") in caliper (measured six inches [6"] above the ground), except for any portion of the perimeter which fronts on an EC street, in which case the requirements for treatment of frontage along EC streets shall be complied with instead. 4. Treatment of long exterior walls: Requirements Trees shall be planted to relieve the appearance of long exterior walls. The spacing, size and type of such trees shall depend upon the length, height and blankness of such walls. 5. Tree species: Requirements Tree plantings required shall conform to the "Generic Landscape Plan Recommended Species List" adopted by the County of Albemarle. . Architectural Review Board Interim Guidelines Page 8 I. Shrubs: 1. Treatment of parking areas: Requirements Parking areas fronting on EC streets shall, in addition to tree plantings as required for such frontage, be screened by the planting of shrubs sufficient in quantity and size to minimize the view of the parking area from the EC street. Parking areas effectively hidden from view from the EC street by vegetated earth berms located behind required plantings of frontage trees shall require no further screening. 2. Treatment of other areas: RecoDllleDdations Shrubs in other areas should be planted as necessary to integrate structures properly into the site. 3. Shrub species: Requirements Shrub plantings required shall conform to the "Generic Landscape Plan Recommended Species List" adopted by the County of Albemarle. III. ADMINISTRATION A. Preliminary Conference: The ARB strongly recommends that persons who will be required to obtain a Certificate of Appropriateness from the ARB request a Prelim- inary Conference with the ARB prior to undertaking any substantial work in the formulation of development plans. A list of materials which should accompany any request for a Preliminary Conference is attached to these Guidelines. The Preliminary Conference is an informal discussion between a poten- tial applicant and the ARB. No participant in such a conference is bound by the conference. However, a written summary of suggestions resulting from the conference will be provided to the potential applicant. An application for a Certificate of Appropriateness which incorporates such suggestions is more likely to receive prompt approv- al and result in the least expense for the applicant. Architectural Review Board Interim Guidelines Page 9 B. Application for Certificate of Appropriateness: An application for a Certificate of Appropriateness must be filed for any project within a designated EC which requires site plan approval. Such an application (as opposed to a request for a Preliminary Confer- ence) cannot be filed until preliminary site plan approval has been obtained. A list of materials which should accompany any request for an Application for Certificate of Appropriateness is attached to these Guidelines. Issuance of a Certificate of Appropriateness is a prerequisite to obtaining final site plan approval for projects within a designated EC. C. Who to contact: Requests for Preliminary Conferences and Applications for Certificates of Appropriateness should be made to the Albemarle County Department of Planning and Community Development or, in the case of sign permits, the Office of the Albemarle County Zoning Administrator. D. Appeals: An applicant for a Certificate of Appropriateness aggrieved by a decision of the ARB may appeal to the Albemarle County Board of Supervisors and the Albemarle County Circuit Court in accordance with Section 30.6.8 of the Albemarle County Zoning Ordinance. * * * * * I, Lettie E. Neher, do hereby certify that the foregoing is a true, correct copy of the "Interim Guidelines for the Albemarle County Architectural Review Board" adopted by the Albemarle Board of County Superviso s at a regular meeting held on April 10, 1991. ~ ~ ~ Clerk, Board of Co y superv~ .. n~"lID~.' 1P W' 'i i 1 ; .. , \,./ S "'-" F, R, (Rick) Bowie Rivanna COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22901-4596 (804) 296.5843 FAX (804) 979.1281 April 15, 1991 Charlotte Y Humphns .Jdck ,Jouett Edward H, Bain, Jr Samuel Miller David p, Bowerman Charlottesville Walter F, Perkins White Hall Peter T, Way Scotlsville Mr. C. Timothy Lindstrom Chairman, Architectural Review Board Route 7, Box 228 Charlottesville, VA 22901 Dear Mr. Lindstrom: At its meeting on April 11 the Board of Supervisors adopted the attached Proposed Interim Guidelines for the Albemarle County Architectural Review Board, dated April 4, 1991. Please note that the Board recommended, for the purpose of consistency, that all trees be measured six inches above the ground instead of the proposed 18 inches above ground. These guidelines are to supplant the previous standards adopted by the Board of Supervisors. V~,y trU~lY,Yours, t?f~. ~ Lettie E. Neher, Clerk LEN:ec Attachment cc: V. Wayne Cilirnberg Robert W. Tucker Amelia Patterson ,I INTKRIK GUIDELINES Albemarle County Architectural Review Board The following guidelines are supplemental to the m1n1mum standards found in Section 32.7 of the Albemarle County Zoning Ordinance and elsewhere in the Albemarle County Code. Furthermore, where these guidelines specify sizes, dimensions, or quantities, such specifications are the minimum acceptable for development in the designated corridors and the Architectural Review Board (ARB) may, where Justified by the nature of the site or proposed development, require different specifications in order to achieve the objectives set forth in the General Statement. I. GENERAL STATEMENT A. Purpose of architectural review of development in the designated corridors: Albemarle County is endowed with a beautiful landscape and a uniquely significant history. These valuable legacies, renowned throughout the world, are accessible by a number of transportation corridors which are also important as sites of commercial and residential activity. While such activity and the expansion of such activity is important to the community, the law of the Commonwealth recognizes that these approaches to Albemarle's significant historic sites and to the City of Charlottesville are worthy of protection as an important part of the cultural experience of the many persons who visit the area annual- ly to enjoy its significant beauty and history. It is to protect these approaches that the Board of Supervisors enacted the Entrance Corridor (EC) Overlay District (Sections 30.6 et seq. of the Albemarle County Zoning Ordinance) and charged the Albemarle County Architectural Review Board (ARB) with the responsi- bility for reviewing development within the corridors designated in the ordinance to insure that such development is compatible with the important historic sites to which these corridors lead. The Albemarle County Board of Supervisors has stated the intent of the EC Overlay District to be as follows: The entrance corridor overlay district is intended to implement the comprehensive plan goal of protecting the county's natural, scenic and historic, architectural and cultural resources including preservation of natural and scenic resources as the same may serve this purpose; to ensure a quality of development compatible with these resources through architectural control of development; to stabilize and improve property values; to protect and enhance the county's attractiveness to tourists and other visitors; to sustain and enhance the economic benefits ,.t Architectural Review Board Interim Guidelines Page 2 accruing to the county from tourism; to support and stimu- late complimentary development appropriate to the promi- nence afforded properties deemed to be of historic, archi- tectural or cultural significance, all of the foregoing being deemed to advance and promote the public health, safety and welfare of the citizens of the county and visitors thereto. (Section 30.6.1 of the Albemarle County Zoning Ordinance) B. Requirement of compatibility with historic structures: Many of the designated corridors are either undeveloped or only partially developed. A few are almost completely developed. While one objective of architectural review might be to require structure designs which would be compatible with nearby or adjacent existing structures, that is not the charge to the ARB given by the statute, or the ordinance. The enabling statute and the ordinance provide that new development in the designated corridors should be compatible with the historic structures to which the designated corridors lead rather than to adjoining structures which mayor may not meet this standard of compatibility. For this reason, while designs which demonstrate sensitivity to nearby existing structures are encouraged by these guidelines, these interim guidelines establish compatibility with the historic places in this area as the primary standard for review of designs for new development within the designated corridors. This standard of compatibility with local historic places is not intended to impose a rigid design solution for new development. Replication of the design of the important historic places in the Albemarle area is neither intended, nor desired. The standard of compatibility can be met through building scale, materials, and forms which may be embodied in architecture which is contemporary as well as traditional. C. Requirement of CODmOn landscaping elements: In order to respect the unity implied in the term "corridor" and to provide visual order, these interim guidelines provide for certain common elements to be repeated in the landscaping of each individual parcel. Such repeated common elements allow for more flexibility in the design of structures because common landscape features tend to harmonize the appearance of each individual parcel as seen from the EC street. D. Structural design and the relation of structure and setting are both subject to review: Visitors to the important historical sites in this area experience these sites not just as free floating structures, but as an ensemble of structure, land, and vegetation. The EC Overlay District recogniz- es this fact and calls upon the ARB to review development within such districts as an ensemble of structure and setting. ... Architectural Review Board Interim Guidelines Page 3 E. General design standards: New structures and substantial additions to structures shall reflect the traditions of classical architecture in Albemarle County since the early 18th century as reflected in the important historical buildings for which this area is internationally known. Each new building or structure shall contribute to establishing an overall coherence and visual order in the designated corridor. It is an important objective of these guidelines to establish a pattern of compatible architectural characteristics throughout a designated corridor in order to achieve unity and coherence while allowing individuality in design to reflect both varying tastes as well as special functional requirements. Where a designated corridor is already substantially developed, the standards contained in the preceding paragraph will require striking a careful balance between the importance of harmonizing new structures with existing nearby structures, and the goal of reflecting the traditional architecture of the area in the design of new structures. Supporting structures (e.g., parking areas, mechanical systems, refuse disposal facilities, lighting, retaining walls and the like) shall contribute to the objectives of these guidelines. The landscaping of individual parcels along the edges of EC streets shall contribute to the establishment of a continuous, unified, and harmonious corridor. The design of the landscape (meaning the ensem- ble of buildings, outdoor spaces, site development, land, and vegeta- tion) for each parcel shall contribute to the accomplishment of this goal. Site development shall be sensitive to the existing natural landscape and shall contribute to the creation of an organized plan which supports the unity and harmony of the designated corridor as a whole: trees and rolling terrain typical of the area shall be preserved to the extent possible; new trees shall be planted along streets and pedestrian ways which reflect native forest elements; grading shall blend new conditions with surrounding topography and create a continu- ous landscape; river and stream valleys shall remain open and unimped- ed by development and should be incorporated into the design of surrounding development; building mass and height shall be limited to a scale which does not overpower the natural setting of the site or the entrance corridor itself. II. DESIGN SPECIFICS The specifics which follow are characterized either as "Requirements" or "RecoIlUllendations. II This distinction is for the guidance of the applicant and should not be cons idered binding upon the ARB. The ARB may, where justified by the nature of the site or proposed development, waive some "Requirements" or mandate some IRecoIlUllendations." J Architectural Review Board Interim Guidelines Page 4 A. Structure design: Requirements The design of structures shall reflect the Albemarle County setting and shall use forms, shapes, materials, colors, and textures derived from the architectural tradition embodied in the important historic buildings for which the area is known. Structures shall incorporate elements and details which lend human scale. Large or long buildings shall be designed with divisions and details which relieve blankness. Window treatment shall contribute to the human scale requirement. The predominant character of roof lines shall be sloped or pitched using gabled, hipped, and shed roof forms. Where such sloping roof forms are predominant in a roof line, some flat roof segments may be acceptable. "Trademark buildings" and related features shall be modified to meet the requirements of these ~uidelines. Recommendations Arcades, colonnades and other architectural connecting devices should be used between groups of buildings within a development to unify the overall design. Within the limits allowed by federal or state re- quirements for handicapped access, accommodations for handicapped persons should be integrated with the architectural form of the structures to which those accommodations pertain and should avoid being overly conspicuous. B. Treatment of accessory structures and equipment: Requirements Loading areas, service areas, refuse areas, storage yards, mechanical equipment, utilities, and the like shall be located or screened with vegetation (or in the case of equipment located on roofs, hidden by roof lines) so that they are not visible from the EC street. Walls, screens, and fencing shall be compatible with historic places in the area. Chain link fencing, barbed wire, razor wire and similar security fencing or devices shall not be visible from the EC street. Recommendations Surface runoff structures and detention ponds should be designed to fit into the natural topography so as to avoid the need for the screening of such structures. , ' Architectural Review Board Interim Guidelines Page 5 c. Lighting: Requirements All exterior lighting shall be incandescent in quality, be shielded or otherwise designed or located so as not to create glare, and shall not spillover onto adjacent properties or streets. D. Signs: Specific regulations regarding signs are contained in Section 30.6.5 of the Albemarle County Zoning Ordinance. E. Preservation of existing features: Requirements Existing trees, wooded areas and natural features shall be preserved except as necessary for location of improvements as described in Section 32.5.6.n. of the Albemarle County Zoning Ordinance. Such improvements shall be located so as to maximize the use of existing features in screening such improvements from EC streets. F. Site layout: Recounendations Site development should be well related to nearby properties and should include provisions for connections to pedestrian and vehicular circulation systems, extension of open spaces and should provide for overall continuity with adjacent and surrounding conditions. Where topography permits, a grid pattern of roads, service lanes, and pedestrian walks should guide the layout of the site. Important natural features, such as creek valleys, steep slopes, or significant trees or outcroppings should alter the grid system of organization and in such cases such natural features should dictate site layout. Structures should align with the pattern of streets and walkways thus established, front on roads and streets abutting the site where possible, and be parallel to or at right angles with the EC street. There should be variation in building setbacks from the roads or streets upon which they front. Structures should accommodate views and vistas related to the site, including views across the site from EC streets to surrounding land- scape features or historic sites and be located to relate visually and functionally with other structures in the designated corridor to achieve continuity and a clear hierarchy of circulation, structures and open spaces~ Architectural Review Board Interim Guidelines Page 6 Insofar as possible, structures should fit the natural topography and be oriented to special natural features of the site, or distant views of the surrounding hills or mountains. G. Grading: Requirements Site grading shall blend with and fit the topographic characteristics of the site and adjacent properties. Site grading shall not change the basic relationship of the site to surrounding conditions. Steep cut or fill sections are generally unacceptable. Cut and fill slopes shall be rounded (minimum ten foot [10'] radius) to meet adjacent conditions. No grading or other earth-disturbing activity (including trenching or tunnelling), except as necessary for the construction of tree wells or tree walls, shall occur wi thin the drip line of any trees or wooded areas designated for preservation or intrude upon any other existing features designated in the Certificate of Appropriateness for preser- vation. Areas designated on approved plans for preservation of existing features shall be clearly and visibly delineated on the site prior to conunencement of any grading or other earth-disturbing activity (in- cluding trenching or tunnelling) and no such disturbing activity or grading or movement of heavy equipment shall occur within such area. The visible delineation of all such existing features shall be main- tained until the completion of development of the site. Recoomendations Natural drainage patterns should be incorporated into the finished site to the extent possible. H. Trees: 1. Treatment of frontage along EC streets: Requirements The EC street shall be clearly defined by large shade trees conunon to the area which shall be planted to align the entire frontage of developing parcels along EC streets. In most cases, a three- or four-board fence typical of the Albemarle area shall also be required to align this frontage. Where warranted by existing conditions elsewhere wi thin a des ignated corridor, low stone walls may be required instead of fencing. A planting area ten feet (10') wide to acconunodate such trees, fencing, or walls and such shrubs, grass, or groundcover as may be required, shall be established along such frontage, but out of the area of road rights of way and utility easements. . , Architectural Review Board Interim Guidelines Page 7 Frontage trees shall be at least three inches (3") minimum caliper (measured six inches (6"] above the ground) when planted, and shall be spaced no more than thirty-five feet (35') on center. Native flowering ornamental trees shall be interspersed among required shade trees. 2. Treatment of interior roads and pedestrian ways: Reconmaendations Trees should align interior roads spaced no more than forty feet (401) on center and measuring at least two inches (2") in caliper (measured six inches (6"] above the ground). Trees spaced no more than twenty-five feet (25') on center and measuring at least two inches (2") in caliper (measured six inches (6"] above the ground) should align pedestrian ways. 3. Treatment of parking areas: Requirements Within parking areas, trees shall be planted in planters or medians protected by curbing and shall be evenly spaced and planted at the rate of one (1) tree for every ten (10) parking spaces. Such trees shall measure at least two inches (2") in caliper (measured six inches (6"] above the ground). Reconmaendations Trees should align the perimeter of parking areas, spaced forty feet (40') on center and measuring at least two inches (2") in caliper (measured six inches (6"] above the ground) ,except for any portion of the perimeter which fronts on an EC street, in which case the requirements for treatment of frontage along EC streets shall be complied with instead. 4. Treatment of long exterior walls: Requirements Trees shall be planted to relieve the appearance of long exterior walls. The spacing, size and type of such trees shall depend upon the length, height and blankness of such walls. 5. Tree species: Requirements Tree plantings required shall conform to the "Generic Landscape Plan Recommended Species List" adopted by the County of Albemarle. Architectural Review Board Interim Guidelines Page 8 I. Shrubs: 1. Treatment of parking areas: Requirements Parking areas fronting on EC streets shall, in addition to tree plantings as required for such frontage, be screened by the planting of shrubs sufficient in quantity and size to minimize the view of the parking area from the EC street. Parking areas effectively hidden from view from the EC street by vegetated earth berms located behind required plantings of frontage trees shall require no further screening. 2. Treatment of other areas: RecOIIIIleIldations Shrubs in other areas should be planted as necessary to integrate structures properly into the site. 3. Shrub species: " Requirements Shrub plantings required shall conform to the IIGeneric Landscape Plan Reconunended Species List" adopted by the County of Albemarle. III. ADMINISTRATION A. Preliminary Conference: The ARB strongly reconunends that persons who will be required to obtain a Certificate of Appropriateness from the ARB request a Prelim- inary Conference with the ARB prior to undertaking any substantial work in the formulation of development plans. A list of materials which should accompany any request for a Preliminary Conference is attached to these Guidelines. The Preliminary Conference is an informal discussion between a poten- tial applicant and the ARB. No participant in such a conference is bound by the conference. However, a written sunnnary of suggestions resulting from the conference will be provided to the potential applicant. An application for a Certificate of Appropriateness which incorporates such suggestions is more likely to receive prompt approv- al and result in the least expense for the applicant. .. . Architectural Review Board Interim Guidelines Page 9 B. Application for Certificate of Appropriateness: An application for a Certificate of Appropriateness must be filed for any project within a designated EC which requires site plan approval. Such an application (as opposed to a request for a Preliminary Confer- ence) cannot be filed until preliminary site plan approval has been obtained. A list of materials which should accompany any request for an Application for Certificate of Appropriateness is attached to these Guidelines. Issuance of a Certificate of Appropriateness is a prerequisite to obtaining final site plan approval for projects within a designated EC. C. Who to contact: Requests for Preliminary Conferences and Applications for Certificates of Appropriateness should be made to the Albemarle County Department of Planning and Community Development or, in the case of sign permits, the Office of the Albemarle County Zoning Administrator. D. Appeals: An applicant for a Certificate of Appropriateness aggrieved by a decision of the ARB may appeal to the Albemarle County Board of Supervisors and the Albemarle County Circuit Court in accordanc~ with Section 30.6.8 of the Albemarle County Zoning Ordinance. * * * * * I, Lettie E. Neher, do hereby certify that the foregoing is a true, correct copy of the "Interim Guidelines for the Albemarle County Architectural Review Board" adopted by the Albemarle Board of~tY Supervisors at a regular meeting held on April 10, 1991. ~ ~ ~~ Clerk, Board of County Supervisors t'j~::r:t"",j'! t. t/,S' 9/_, 1~.[;>Sild:J ilcin Ho, q I, u 31 '3, ')L, PROPOSED INTERIM GUIDELINES Albemarle County Architectural Review Board April 4, 1991 NOTE: The following guidelines are supplemental to the m~n~mum standards found in section 32.7 of the Alb~marle County Zoning Ordinance and elsewhere in the Albemarle County Code. Further- more, where these guidelines specify sizes, dimensions, or quantities, such specifications are the minimum acceptable for devlopment in the designated corridors and the Architectural Review Board may, where justified by the nature of the site or proposed development, require different specifications in order to achieve the objectives set forth in the General statement. I. GENERAL STATEMENT A. Purpose of architectural review of development in the designated corridors: Albemarle County is endowed with a beautiful landscape and a uniquely significant history. These valuable legacies, renowned throughout the world, are accessible by a number of transportation corridors which are also important as sites of commercial and residential activity. While such activity and the expansion of such activity is important to the community, the law of the Commonwealth recognizes that these approaches to Albemarle's significant historic sites and to the City of Charlottesville are worthy of protection as an important part of the cultural experience of the many persons who visit the area annually to enjoy its significant beauty and history. It is to protect these approaches that the Board of Supervisors enacted the Entrance Corridor Overlay District (sections 30.6 et seq. of the t!lb~mgrle County Zoning Ordinance) and charged the Albemarle County Architectural Review Board with the responsibility for reviewing development within the corridors designated in the ordinance to insure that such development is compatible with the important historic sites to which these corridors lead. The Albemarle County Board of Supervisors has stated the intent of the Entrance Corridor Overlay District to be as follows: The entrance corridor overlay district is intended to implement the comprehensive plan goal of protecting the county's natural, scenic and historic, architectural and cultural resources including preservation of natural and scenic resources as the same may serve this purpose; to ensure a quality of development compatible with these resources through architectural control of development; to stabliize and improve property values; to protect and enhance the county's attractiveness to tourists and other visitors; to sustain and enhance the economic benefits accruing to the county from tourism; to support and stimulate complimentary development appropriate to the prominence afforded properties deemed to be of historic, architectural or cul tu ral significance, all of the foregoing being deemed to advance and promote the public health, safety and welfare of the citizens of the county and visitors thereto. (Section 30.6.1 of the ~lb~mar le County Zoninq Ordinance.) B. Requirement of compatibility with historic structures: Many of the designated corridors are either undeveloped or only partially developed. A few are almost completely developed. While one objective of architectural review might be to require structure designs which would be compatible with nearby or adjacent existing structures, that is not the charge to the Architectural Review Board given by the statute, or the ordinance. The enabling statute and the ordinance provide that new development in the designated corridors should be compatible with the historic structures to which the designated corridors lead rather than to adjoining structures which mayor may not meet this standard of compatibility. For this reason while designs which demonstrate sensitivity to nearby existing structures are encouraged by these guidelines, these interim guidelines establish compatibility with the historic places in this area as the primary standard for review of designs for new development within the designated corridors. This standard of compatibility with local historic places is not intended to impose a rigid design solution for new development. Re21ication QX th~ Q~gign QX th~ iID2QLtsnt higtQLi~ 21s~~g in th~ Albemarle area is neither intended, nor desired. The standard of compatibility can be met through building scale, materials, and forms which may be embodied in architecture which is contemporary as well as traditional. 2 c. Requirement of common landscaping elements: In order to respect the unity implied in the term "corridor" and to provide visual order, these interim guidelines provide for certain common elements to be repeated in the landscaping of each individual parcel. Such repeated common elements allow for more flexibility in the design of structures because common landscape features tend to harmonize the appearance of each individual parcel as seen from the entrance cor r idor st reet. D. Structural design and the relation of structure and setting are both subject to review: Visitors to the important historical sites in this area experience these sites not just as free floating structures, but as an ensemble of structure, land, and vegetation. The Entrance Corridor Overlay District recognizes this fact and calls upon the Architectural Review Board to review development within such districts as an ensemble of structure and setting. E. General design standards: New structures and substantial additions to structures shall reflect the traditions of classical architecture in Albemarle County since the early 18th century as reflected in the important historical buildings for which this area is internationally known. Each new building or structure shall contribute to establishing an overall coherence and visual order in the desig- nated corridor. It is an important objective of these guidelines to establish a pattern of compatible archi- tectural characteristics throughout a designated corridor in order to achieve unity and coherence while allowing individuality in design to reflect both vary- ing tastes as well as special functional requirements. Where a designated cor r idor is already substantially developed the standards contained in the preceding paragraph will require striking a careful balance between the importance of harmonizing new structures with existing nearby structures, and the goal of re- flecting the traditional architecture of the area in the design of new structures. Supporting st ructu res (e.g. park ing areas, mechanical systems, refuse disposal facilities, lighting, retaining walls and the like) shall contribute to the objectives of these guidelines. The landscaping of individual parcels along the edges of entrance corridor streets shall contribute to the 3 establishment of a continuous, unified, and harmonious corridor. The design of the landscape (meaning the ensemble of buildings, outdoor spaces, site development, land, and vegetation) for each parcel shall contribute to the accomplishment of this goal. Site development shall be sensitive to the existing natural landscape and shall contribute to the creation of an organized plan which supports the unity and harmony of the designated cor r idor as a whole: trees and rolling terrain typical of the area shall be preserved to the extent possible; new trees shall be planted along streets and pedestr ian ways which reflect native forest elements; grading shall blend new conditions with surrounding topography and create a continuous landscape; river and stream valleys shall remain open and unimpeded by development and should be incorporated into the design of surrounding develop- ment; building mass and height shall be limited to a scale which does not overpower the natural setting of the site or the entrance corridor itself. II. DESIGN SPECIFICS NOTE: The specifics which follow are characterized either as "Requirements" or "Recommendations." This distinction is for the guidance of the applicant and should not be considered binding upon the Architectural Review Board. The Architectural Review Board may, where justified by the nature of the site or proposed development, waive some "Requirements" or mandate some "Recommendations." A. Structure design: Requirements The design of structures shall reflect the Albemarle County setting and shall use forms, shapes, materials, colors, and textures derived from the architectural tradition embodied in the important historic buildings for which the area is known. Structures shall incorporate elements and details which lend human scale. Large or long buildings shall be designed with divisions and details which relieve blankness. Window treatment shall contribute to the human scale requirement. The predominant character of rooflines shall be sloped or pitched using gabeled, hipped, and shed roof forms. Where such sloping roof forms are predominent in a roofline some flat roof segments may be acceptable. 4 "Trademark buildings" and related features shall be modified to meet the requirements of these guidelines. Recommendations Arcades, colonnades and other architectural connecting devices should be used between groups of buildings within a development to unify the overall design. Within the limits allowed by federal or state requirements for handicapped access, accommodations for handicapped persons should be integrated with the architectural form of the structures to which those accommodations pertain and should avoid being overly conspicuous. B. Treatment of accessory structures and equipment: Requirements Loading areas, service areas, refuse areas, storage yards, mechanical equipment, utilities, and the like shall be located or screened with vegetation (or in the case of equipment located on roofs, hidden by rooflines) so that they are not visible from the EC street. Walls, screens, and fencing shall be compatible with historic places in the area. Chainlink fencing, barbed wire, razor wire and similar secur ity fencing or devices shall not be visible from the EC street. Recommendations Surface runoff structures and detention ponds should be designed to fit into the natural topography so as to avoid the need for the screening of such structures. C. Lighting: Requirements All exterior lighting shall be incandescent in quality, be shielded or otherwise designed or located so as not to create glare, and shall not spillover onto adjacent properties or streets. D. Signs: Specific regulations regarding signs are contained in see t ion 3 0 .6 .5 0 f the l!lQ.~m~.rl~ ~Q1!n.ty !Qnin9.. Ordinance. 5 E. Preservation of existing features: Requirements Existing trees, wooded areas and natural features shall be preserved except as necessary for location of improvements as descr ibed in sect ion 32.5.6 .n. of the Albemarle County Zoninq Ordinance. Such improvements shall be located so as to maximize the use of existing features in screening such improvements from EC streets. F. Site layout: Recommendations Site development should be well related to nearby properties and should include provisions for connections to pedestrian and vehicular circulation systems, extension of open spaces and should provide for overall continuity with adjacent and surrounding conditions. Where topography permits, a grid pattern of roads, service lanes, and pedestrian walks should guide the layout of the site. Important natural features, such as creek valleys, steep slopes, or significant trees or outcroppings should alter the grid system of organization and in such cases such natural features should dictate site layout. Structures should align with the pattern of streets and walkways thus established, front on roads and streets abutting the site where possible, and be parallel to or at right angles with the EC street. There should be variation in building set backs from the roads or streets upon which they front. Structures should accomodate views and vistas related to the site, including views across the site from EC streets to surrounding landscape features or historic sites and be located to relate visually and functionally with other structures in the designated corridor to achieve continuity and a clear hierarachy of circulation, structures and open spaces. Insofar as possible, structures should fit the natural topography and be oriented to special natural features of the site, or distant views of the surrounding hills or mountains. 6 G. Grading: Requirements Site grading shall blend with and fit the topographic characteristics of the site and adjacent properties. Site grading shall not change the basic relationship of the site to surrounding conditions. Steep cut or fill sections are generally unacceptable. Cut and fill slopes shall be rounded (minimum 10' radius) to meet adjacent conditions. No grading or other earth disturbing activity (including trenching or tunnelling), except as necessary for the construction of tree wells or tree walls, shall occur within the drip line of any trees or wooded areas designated for preservation or intrude upon any other existing features designated in the certificate of appropriateness for preservation. Areas designated on approved plans for preservation of existing features shall be clearly and visibly delineated on the site prior to commencement of any grading or other earth-disturbing activity (including trenching or tunnelling) and no such disturbing activity or grading or movement of heavy equipment shall occur within such area. The visible delineation of all such existing features shall be maintained until the completion of development of the site. Recommendations Natural drainage patterns should be incorporated into the finished site to the extent possible. B. Trees: 1. Treatment of frontage along EC streets: Requirements The Entrance Corridor street shall be clearly defined by large shade trees common to the area which shall be planted to align the entire frontage of developing parcels along EC streets. In most cases, a three or four board fence typical of the Albemarle area shall also be required to align this frontage. Where warranted by existing conditions elsewhere within a designated corridor, low stone walls may be required instead of fencing. A planting area 10' wide to accommodate such trees, fencing, or walls and such shrubs, grass, or groundcover as may be required, shall be 7 established along such frontage, but out of the area of road rights of way and utility easements. Frontage trees shall be at least 3" minimum caliper (measured 6" above the ground) when planted, and shall be spaced no more than 35' on center. Native flowering ornamental trees shall be inter- spersed among required shade trees. 2. Treatment of interior roads and pedestrian ways: Recommendations Trees should align interior roads spaced no more than 40' on center and measuring at least 2" in caliper (measured 18" above the ground). Trees spaced no more than 25' on center and measuring at least 2" in caliper (measured 18" above the ground) should align pedestrian ways. 3. Treatment of parking areas: Requirements Within parking areas, trees shall be planted in planters or medians protected by curbing and shall be evenly spaced and planted at the rate of 1 tree for every 10 parking spaces. Such trees shall measure at least 2" in caliper (measured 18" above the ground). Recommendations Trees should align the perimeter of parking areas, spaced 40' on center and measuring at least 2" in caliper (measured 18" above the ground), except for any portion of the perimeter which fronts on an EC street, in which case the requirements for treatment of frontage along EC streets shall be complied with instead. 4. Treatment of long exterior walls: Requirements Trees shall be planted to relieve the appearance of long exterior walls. The spacing, size and type of such trees shall depend upon the length, height and blankness of such walls. 8 5. Tree species: Requirements Tree plantings required shall conform to the "Generic Landscape Plan Recommended Species List" adopted by the County of Albemarle. I. Shrubs: 1. Treatment of parking areas: Requirements Parking areas fronting on EC streets shall, in addition to tree plantings as required for such frontage, be screened by the planting of shrubs sufficient in quantity and size to minimize the view of the parking area from the EC street. Parking areas effectively hidden from view from the EC street by vegetated earth berms located behind required plantings of frontage trees shall require no further screening. 2. Treatment of other areas: Recommendations Shrubs in other areas should be planted as necessary to integrate structures properly into the site. 3. Shrub species: Requirements Shrub plantings required shall conform to the "Generic Landscape Plan Recommended Species List" adopted by the County of Albemarle. III. ADMINISTRATION A. Preliminary Conference: The Architectural Review Board strongly recommends that persons who will be required to obtain a Certificate of Appropriateness from the ARB request a Preliminary Conference with the ARB prior to undertaking any substantial work in the formulation of development plans. A list of materials which should accompany any request for a Preliminary Conference is attached to these Guidelines. 9 The Preliminary Conference is an informal discussion between a potential applicant and the ARB. No participant in such a conference is bound by the conference. However, a written summary of suggestions resulting from the conference will be provided to the potential applicant. An application for a Certificate of Appropriateness which incorporates such suggestions is more likely to receive prompt approval and result in the least expense for the applicant. B. Application for Certificate of Appropriateness: An application for a Certificate of Appropriateness must be filed for any project within a designated Entrance Corridor which requires site plan approval. Such an application (as opposed to a request for a Preliminary Conference) cannot be filed until preliminary site plan approval has been obtained. A list of materials which should accompany any request for an Application for Certificate of Appropriateness is attached to these Guidelines. Issuance of a Certificate of Appropriateness is a prerequisite to obtaining final site plan approval for projects within a designated Entrance Corridor. c. Who to contact: Requests for Preliminary Conferences and Applications for Certificates of Appropriateness should be made to the Albemarle County Department of Planning and Community Development or, in the case of sign permits, the Office of the Albemarle County Zoning Administration. D. Appeals: An applicant for a Certificate of Appropriateness agg r ieved by a dec is ion of the ARB may appeal to the Albemarle County Board of Supervisors and the Albemarle County Circuit Court in accordance with s e c t ion 3 0 .6 .8 0 f the 8.l.Q.~.mS!Il.~ ~Q.Y.n.ty ZQn.ing Ordinance. 10 f County Of Albemarle ARCHITECTURAL REVIEW BOARD Checklist for CERTIFICATE OF APPROPRIATENESS For Site Plans ARB File # Date Submitted Action Deadline ARB Meeting Corresponding File # Department of Zoning 401 McIntire Road * Charlottesville, VA 22901 * 80'1-296-5868 Please note that. these items are to be submitted with the application for Certificate of Appropriateness. In addition to these items, submit items required for preliminary conference. Approval of site plan does not constitute review or approval of signs. Within the Entrance Corridor Overlay District, signs require a separate application and review for Certificate of Appropriateness. o EXHIBIT A (Eight (8) copies required): Scaled drawings of items requiring Certificate of Appropriateness. Include the following elevations: - Front of new building(s) - Sides of new building(s) - Rear of new building(s) o EXHIBIT B (Eight (8) copies required): A three dimensional drawing or sketch of proposed building forms showing basic character. There shall be no landscaping or other embellishments shown. o EXHIBIT C (Eight (8) copies required): Cross section(s) from centerline of Entrance Corridor street and perpendicular to rear property line to continue 200 feet beyond rear property line. Show the following items along the section line: - Existing Topography _ Proposed topography and building _ Effects of development on the site (show areas with most intensive development and areas of most interest; include new buildings and proposed topography). o EXHIBIT D (One (1) submittal required): Submit samples of finishes, materials, colors, and key as to where they are proposed. o EXHIBIT E (One (1) set required): Provide current photographs of site and environs as outlined in the attached sketches. Provide one (1) or two (2) photos of properties across the EC street. o EXHIBIT F: Applicant description of compliance with entrance corridor design guidelines (attached) . o EXHIBIT G (Eight (8) copies required): Preliminary site plan (checklist attached). In addition to checklist items, please submit the following items: Show the following. in different colors: _ Boundaries of proposed disturbed areas _ Footprint of structures and parking - Finished contours ,. , .'_ _ _1__ __~.\... .....~~,..... .:.....t-"..p.;: ~nr1 ~ sni110ver diarrram. c::l 0 .... .... u QJ 'J) w ~ a: Iii CJ w CJ g: ~ en X () W w y . ~ . < ~ CI'J 0 ~ CI'J ~ ~ ~ ~ ~ ~ ...-l ~ ~~ ~ 0 ~ u~ t+oI ..... ' e ~ ;.c 0 0 C4 ~> 'e~ ~ 0 ~~ d~ u ;.c ~'e ~ C4 g~ ~ d ~ C4 ~ ~ ~< ..... ~ Cl'Jt+oI ~ CI'J '0 ..... 0 ..... C~ ~ . .... ;.c ~ ~ ~~ dE-4 ~ u =U ~ u CI'J ~ O~ I CI'J ..... U~ CI'J ~ 0 ;.c >-( ~ = ;.c U U U ~ r.tJ ~ 0 '~ QJ ;i; E-i "'0 " E-i .... ~ r.tJ JoaoC ;> JoaoC 0 ~ ~ ~ .... 0 JoaoC 0 JoaoC ~ .:: ~ r.tJ ~ 0 .... 0 ~ ~ .:: ~ CIl CI [] ~ 'lii cD -s 1II 1II Z e S 0 ~ z <z E 0 g~ ,g I-~ ...Jz <( - ~o () :s 1II 0 0 o a. Z 0 ..J Z .c ~ 0 a. 0 0 z ~ ~ 0 ~ cD c: Q. COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Applicant for Certificate of Appropriateness Albemarle County Architectural Review Board February 15~ 1991 ENTRANCE CORRIDOR DESIGN STANDARDS Attached please find in checklist format the ENTRANCE CORRIDOR DESIGN STANDARDS as adopted by the Albemarle County Board of Supervisors. As required by Section 30.6.4.1, the Architectural Review Board will review your proposed development for consistency with these design guidelines. To aid the Architectural Review Board in such review and to ensure your familiarity with the design guidelines please adhere to the following: 1. Place a check in the box adjacent to each design guideline for which you believe your project complies. 2. Provide a brief written narrative describing how your project is consistent with the intent of the Entrance Corridor district generally (Section 30.6.1) and with the design guidelines specifically. 3. Submit eight ($) copies of the materials in 1. and 2. above at time of application. RSK/mem ATTACHMENT " . ENTRANCE CORRIDOR DESIGN STANDARDS INTENT - BOARD OF SUPERVISORS These standards apply to all EC street corridors in Albemarle CO'.1r1.ty and are intended to provide a framework for design of development as may be visible from such corridors to ensure such development will be harmonious to and consistent with the statement of intent together with the regulations of Section 30.6 ENTRANCE CORRIDOR OVERLAY DISTRICT (EC) of the Albemarle County Zoning Ordinance. The Architectural Review Board, in reviewing a development for consistency with the standards shall be particularly mindful of the Board's intent that these standards be employed as guidelines only, not mandatory regulation. These standards are presented as recommendations by employing the term Itshouldlt in their text. This permits substitution of alternative measures in a particular situation; however, an alternative should only be accepted upon demonstration that the public purpose and intent of the EC district would be satisfied to an equivalent degree. The following GENERAL STANDARDS should be used to preserve scenic quality: [ ] A. Give priority to maintenance of existing vegetation adjacent to roadways when wooded areas are developed. . [ ] B. Locate development on the edge of, or adjacent to, a wood line where it is less obtrusive than in an open area. [ ] C. Adapt development to the topography rather than unnecessarily modifying the topography and natural setting to accommodate development. [ ] D. When development occurs, retain trees on hillsides and ridge lines for screenings so as not to alter the visual character of the ridges. [ ] E. Locate structures at levels so as not to exceed the tree line of hillsides and ridges. [ ] F. Incorporate significant landscape features, both natural and man-made, into new site designs. [ ] G. Use plant species native to the region and best adapted to the climate to blend in with the surrounding landscape. H. Plant street trees along public roads. [ ] I. Protect vistas to and from historical buildings and areas when development occurs. -1- A [ ] J. Design public utility corridors to fit the topography. Corridors should be shared by utilities, when possible. Distribution lines should be placed underground. The following GENERAL STANDARDS should be used in areas of critical slopes: [ ] A. Adapt development to the topography and natural setting of the County rather than modifying the topography and natural setting to accommodate development. Excessive grading, cutting, and filling should be discouraged while imaginative and sensitive design should be encouraged. [ ] B. Design public utility corridors to fit the topography. "Straight line" and "up and over" alignment in areas sensitive to such routing should not be permitted. The following GENERAL STANDARDS should be used in wooded areas: [ ] A. Protect wooded or partially wooded areas subject to development by limiting clearance of trees on the site to approved building site and access roads. [ ] B. Provide the equivalent of ten trees per gross acre in open areas subject to development. Unless otherwise . required for purposes of screening or ornamentation, plantings should be indigenous species as recommended by the Virginia Division of Forestry. The following GENERAL STANDARDS are recommended to guide commercial development: [ ] A. Concentrate and cluster highway-oriented commercial activities to minimize traffic hazards and adverse visual impacts. [ ] B. Provide linear landscaped area along public roads and property lines. [ ] C. As a method of historic preservation and to utilize federal tax credits, make any conversion of qualifying historic buildings to commercial uses compatible to their historic character. The following GENERAL STANDARDS are recommended to guide industrial development: [ ] A. Locate industrial uses adjacent to compatible uses (commercial, public or other industrial, etc.) as opposed to residential or other sensitive area. '" Locate agricultural and forestal industries convenient to the uses they support. Where an industrial use desires a location near a sensitive area, consideration should be given to transitional uses such as commercial offices. [ ] B. Address objectionable aspects of an industrial use through a combination approach including realistic performance standards, buffering and special setback regulations. This approach should be flexible so as to accomplish the objective without creating burdensome and arbitrary regulations. At the time of rezoning, the applicant should submit proposals to mitigate objectionable aspects. The following RESIDENTIAL STANDARDS are a basic framework in I which to guide future development proposals. In application of these standards, it should be recognized that substantial changes in the economy, housing market and housing industry warrant frequent review of these standards. A. Residential Densities [] It is intended that gross or overall housing densities be compatible with the local environment, the scale of public facilities and utilities available or planned, and the character of development in the vicinity. Net densities should be significantly higher than gross densities when feasible (i.e., clustering) in order to provide usable open space and visual amenities, and to protect the County's natural resources. B. Residential Development Design [] 1. [] 2. [] 3. Preserve sensitive areas as open space; maintain trees and vegetation; consider siting for solar orientation; and orient residential development to the natural setting. These are virtual "no cost" factors which tend to provide a more workable, efficient and pleasing living environment. Base design on a rational use of land reflecting topographic and other physical features and natural boundaries of the site, rather than imposing a rectilinear layout intended solely to satisfy minimum ordinance requirements. In larger developments, vary building orientation and setback, facade treatment, and lot size to avoid repetitiveness. [] 1. C. Residential Land Use Relationships Natural screening/buffering is preferable to artificial screening/buffering. Use of natural site features is the highest priority for providing screening/buffering. " County Of Albemarle ARCHITECTURAL REVIEW BOARD EXHIBITG (SITE DEVELOPMENT PLAN) CHECKLIST FOR ISSUA1~CE OF CERTIFICATE OF APPROPRIATENESS PROJECT NAME: -------------------------------------------------- TAX MAP{S) AND PARCEL NUMEER(S):________________________________ --------------~------------------------------------------------- PLAN TITLE: __________________________~_________________________ ---------------------------------------------------------------- FIRM OR INDIVIDUAL PREPARING THE SUBMITTAL: -------------------- ---------------------------------------------------------------- In representing the above referenced firm submitting this site plan for preliminary approval, I hereby certify that I have reviewed the attached plan and find it complete as to submittal criteria. Da te: . -------------- ------------------------------------------ Signature of Submittal Agent The following information shall be provided by the applicant. A. Elkl~~_8g9~18g~g~I~~ 1. Minimum accuracy standards: Eoundary, setback, zoning lines - 1 foot:1,OOO feet Existing contours - 1/2 contour interval ."Proposed contours - 5 feet horizontally & vertically Existing structures- and features - 5 feet Proposed improvements - 5 feet 2. EIGHT(S)' c I ear I y leg i b 1 e blue or b 1 ac k line cop i es for initial submittal. 3. Seven (7) full-sized revised copies and one (l) reduced copy no larger than 11"x17" at revision deadline. .. 4. Written waiver request<s) clearly stating the specific item being requested for waiver and justification therefor. 5. Plan scale of 1 inch equals 20 feet or larger. No sheet to be larger than 42 inches by 36 inches. If more than 1 sheet, match lines must be indicated. 6. Letter from owner of any off-site easements necessary for the development of the property stating they are willing to grant or C0nvey the easements required. B. I1I~g_~bQ~~_1~g~I1Elg~I1Q~1 1. Name of development. 2. Name of owner/developer. 3. Name of individual who prepared the plan. 4. Tax map and parcel number. 5. Zoning. 6. Description of variances, zoning proffers and bonus factors which are applicable to the site. 7. Magisterial district. 8. County and state. 9. North Point. 10. Scale. 11. Datum used and a benchmark reference. 12. Source of the topography. 13. Source of the survey. 14. Sheet number and total number of sheets. 15. Date of drawing. 16. Date and description of latest revision. 17. Owner, zoning, tax map, parcel number, departing lot lines and present use of adjacent parcels. 18. Minimum setback lines, yard and building separa- tion requirements. 19. \ Vicinity map at scale of 1 inch equals 2,000 feet~ \ . 20. Boundary dimensions by metes and bounds. c. EgQJ~~I_Q~~~81EIIQ~1 1. Proposed uses and maximum acreage occupied by each use. 2. Maximum number of dwelling units by type. 3. Gross residential density. 4. Square footage of recreation area. 5. Percent and acreage of open space. 6. Maximum square footage for commercial and indus- trial uses. 7. Maximum number of employees. 8. Maximum floor area ratio and lot coverage if industrial. 9. Maximum height of all structures. 10. Schedule of parking including maximum amount required and amount provided. 11. Maximum amount of impervious cover o~ the site. 12. If landscape plan is requjred, maximum amount of paved parking and vehicular circulation areas. D. ~;1~Il~~_~Q~QlIlQ~~LE8QEQ~~Q_1~EgQ~~~~~I~1 1. Proposed phase lines and time of development. 2. Existing topography (5 foot contours up to 20% slope, 10 foot contours over 20% slope) for entir~ site and a minimum of 200 feet outside the site. 3. Proposed grading (maximum 5 foot contours) sup- plemented where ne~essary by spot elevations. 4. Areas noted with slope of 25% of greater. 5. Existing landscape features (32.7.9.4C). 6. Name and location of all watercourses and other bodies of water adjacent" to or on the site. 7. Indicate if the site is located within a reservoir watershed and, if so, the name of the watershed. . 8. Locatio~ of septic setback lines from watercourse and other bodies of water. 9. 100 year flood plain limits according to official flood insurance maps for County of Albemarle. 10. Existing and proposed s~l.eets, access easements and travelways, street names, state route numbers, right-of-way lines and widths, centerline radii. pavement widths. 11. Location and size of: existing water and sanitary sewer facilities and easements, storm sewer facili- ties, drainage channels and drainage easements. 12. Proposed conceptual layout for water and sanitary sewer facilities and storm drainage facilities, including storm det"ention ponds or structures, indicating direction of flow in all pipes and watercourses with arrows. 13. Location of other existing and proposed utilities -'--and utility easements. 14. Location of existing and proposed ingress to and egress from ~he site, showing the distance to the centerline of the nearest existing street intersec- tion. 15. Location and dimensions, including height where applicable, of all existing and proposed improve- ments including: buildings (maximum footprint) and other structures, walkways, fences, walls, trash containers, outdoor lighting, landscaped areas and open space, recreational area ?nd faci!__~.ties, park- ing lots and other paved areas, loading and service areas together with proposed paving material types for all walks, parking lots, driveways, and signs. 16. Area dedicated or reserved for public use. 17. Landscape plan (32.7.9). 18. Traffic generation figures if required. \ \ \ \ . County Of Albemarle ARCHITECTURAL REVIEW BOARD Checklist for PRELIMINARY CONFERENCE For Site Plans ARB File # Date Submitted ARB Meeting Corresponding File # Planning and Community Development 401 McIntire Road * Charlottesville, VA 22901 * 804-296-5823 An informal meeting and discussion between the applicant and the Architectural Review Board should be held prior to the formal application for a Certificate of Appropriateness. To schedule a session, contact the Planning Department at 296-5823. This review of the Site Plan does not cover signs. The applicant should present the following items: o EXHIBIT A (8 copies): Boundary lines of subject property and vicinity map. o EXHIBIT B (8 copies): Site analysis sketch or drawing. Show the following items: - Existing natural and man-made features; - Existing topography at a maximum of five (5) foot contour interval; - Wooded areas indicated by general type (evergreen or deciduous) and location of tree line; - Small group of trees and individual trees. of six (6)inch caliper or greater, or ornamental trees of any size, indicated by common name, approximate caliper and location; - Natural features which distinguish the site, such as prominent ridge lines, rock outcroppings or water features; '0 EXHIBIT C (8 copies): Schematic layout of proposal (buildings, parking, and other improvements) on a scale not smaller than one (1) inch equal 100 feet. Show limits of disturbed area and proposed topography. o EXHIBIT D: Provide current photos of the site and environs as outlined in the attached sketches. Provide one (1) or two (2) photos of properties across the EC street. D EXHIBIT E: Provide a sketch of building design or provide photos of building designs similar to this proposal. These examples should provide a basic understanding of the design style, materials and color. , ..... (3 ::) <>> ~ ~ o "0 =r o 0" Ul ~ i5 0"" ~ m -,... ~g ~ > -EJ z (3 3 III () (3 (J) 1II :T <>> ~' CD en "0 t:l'" t!j ~ ~ o ~ ~ ~ -< ~ .... ~ c.. ('V t='j o (/l . Cj ~ lo1 .-+- ~. =n n ~S (ti lo1 o ~. ~~ >= "C ~ "C ~ lo1 (') o ~ "C 0 lo1 ~. ~ ~ .-+- (ti ~ (ti (J) (J) ~ Cj () lo1 ~ o >-< ""'" (J) ~ 0) ~ ~ ~ ~ ~ ~ = ::to & "C~" gg:~O ~ f"'l- ~ ~ &~ ~ ~ JoO ~ r" ~Q.ag g. Cj L....J P o ~ e; ~ eorb OQ 0 (r > 6 ~ ; ~. t'!j ~ ~ ... ,~ ~ ~ o )000( (/l ~ t!j ~ !); t- <. o ~ ~ r- u 0 r- () ?: )> - .... o <. \' I . \,1' "1' ~ rJ) (b r'l .... .... o ~ m o C/J ;J m ~ I". .' ,,~,~.,:~I I).'I~ B~~Q:t f"/ : ~- ',"", t;Ctiu : "IN'" l~t r~~: ,~I"'ill. H} [] PUBLIC HEARING FISCAL YEAR 1991-92 ALBEMARLE COUNTY BUDGET AUDITORIUM, COUNTY OFFICE BUILDING APRIL 10, 1991, 7:00 P.M. The Board of Supervisors particularly desires that all citizens who desire to speak have an opportunity to do so. In order to insure this, we have adopted the following procedural rules for this public hearing: MEETING FORMAT: A. Overview of the budget by the County Executive. B. One hour devoted to general comments on the budget, tax rates, etc. C. Comments on specific budget items. The Chair will ask for comments on the budget by budget section. PROCEDURAL RULES: In order to insure that all persons have an opportunity to speak, we ask that you comply with the following rules: o Individual comments be limited to 2 to 3 minutes. o Organization comments be limited to 5 minutes. Note: Any individual or organization that does not complete their presentation reasonably close to the allotted time will be allowed to complete their presentation at the end of the meeting. However, in fairness to others who are waiting, the Chair will ask that they terminate reasonably close to their time limit. If you wish to speak, please do not wait until the microphone is empty. We ask that at least two or three speakers be lined up at the microphone so that we are not losing time. o If there is written input, turn all copies in to the Clerk. They will be distributed to the Board and read by them later. Please do not read material that you have turned in. Summa- rize this written material in your presentation instead of reading it to the Board. 1 COUNTY OF ALBEMARLE PROPOSED FY 1991-92 BUDGET OVERVIEW EXPENDITURE HIGHLIGHTS SUMMARY OF APPROPRIATIONS (MILLIONS OF DOLLARS) o Provides an increase of $474,990 (16.95%) for City Revenue Sharing. BUDGETED PROPOSED DOLLAR PERCENT % OF FY 90-91 FY 91-92 CHANGE CHANGE TOTAL GENERAL GOVERNMENT ADMIN, 3.77 3,67 -0,10 -2.75% 4,28% JUDICIAL 1.29 1.23 -0,06 -4.52 % 1.44% PUBLIC SAFETY 5,69 5.95 0,26 4.68% 6,95% PUBLIC WORKS 2,34 1.52 -0,82 -35.11 % 1.77% HUMAN DEVELOPMENT 3,57 3,79 0,22 6.07% 4.42 % PARKS. RECREATION, AND CULTURE 2.07 2,41 0.34 1.65% 2,81 % COMMUNITY DEVELOPMENT 1.57 1.67 0,10 6,34% ~ SUBTOT AL GENERAL GOVT. 20.30 20,25 -0,05 -0.30% 23,64% SCHOOL OPERATIONS 54.63 56,59 1.96 3,58% 66,06% SCHOOL DEBT SERVICE 3.40 4,48 1.08 31.83% ~ SUBTOTAL SCHOOL SYSTEM 58.03 61.06 3,04 5,23% 71.28% CAPITAL PROGRAM 1.00 1.00 0,00 0.00% 1.17% CITY REVENUE SHARING 2,80 3,28 0.48 16.95% 3,83% REFUNDS 0,06 0.07 om 12,50% ~ TOTAL OPERATING BUDGET 82.19 85.66 3.46 4.21% ~ SPECIAL CAPITAL PROGRAM ALLOCATION 5.08 na GRAND TOTAL $87.27 $85.66 -1.61 -1.84% o Totals $85,656,705 for the FY 91-92 budget, an increase of $3,460,262 (4.21 %) over FY 1990-91 o Provides level funding of general government operations (.30 % decrease). o Provides an increase of $2.5 million (8.6%) in local funds to the School Division for a total school budget of $56,585,420. This reflects an overall increase of $1.96 million (3.6%) over FY 90-91. o Maintains a $1 million contribution to the Capital Improvement Fund. o Provides only $150,000 in reserve funds for debt service in FY 91-92. REVENUE HIGHLIGHTS o Provides $38.93 million in property taxes to the FY 91-92 budget, an increase of $4.65 million (13.56%) over FY 90-91. SUMMARY OF REVENUES (MILLIONS OF DOLLARS) o Local revenues provide 65.7% of the operating revenues for FY 91-92. BUDGETED ESTIMATED DOLLAR PERCENT % OF FY 90-91 FY 91-92 CHANGE CHANGE TOTAL LOCAL REVENUES PROPERTY TAXES 34.28 38.93 4.65 13.56 % 45.45 % OTHER LOCAL REVENUE 17.32 17,36 0,04 0.26% ~ TOTAL LOCAL REVENUES $51.60 $56.29 4.69 9.10% 65.71% STATE REVENUES GENERAL FUND 4,25 3,84 -0.41 -9.63% 4.48% SCHOOL FUND 20.16 19,61 -0.55 -2.72% ~ TOTAL STATE REVENUES $24.41 $23,46 -0,95 -3.93% 27.39% FEDERAL REVENUES GENERAL FUND 0.16 0.16 0.00 0.00% 0.19% SCHOOL FUND 1.49 1.57 0.08 5.72% ~ TOTAL FEDERAL REVENUES $1.65 $1. 73 0.08 5,02% 2.02% OTHER REVENUE 3.74 3.80 0,06 1.37% 4.44% CARRY OVER BALANCE 0.79 0.38 -0.41 -51.68% 0.44% TOTAL REVENUES $82.19 $85.66 3.46 4.21~ 100.00% SPLIT TAX COLLECTION 5.08 GRAND TOTAL $87.27 $85.66 -1.61 -1.84% o Reduces the real estate tax rate from .74 to .72 cents/$1 00 of assessed valuation, which decreases local tax revenues by $755,186. o Reduces the personal property tax rate from $4.40 to $4.30/$100 of assessed value, which decreases local tax revenues by $242,500. o State revenues decreased by $0.96 million (3.93%) from FY 90-91, which reflects a $0.55 million (2.7%) decrease in the School Fund and a $0.41 million (9.6%) decrease in the General Fund. o The FY 91-92 budget uses $242,498 from the general fund balance. I GENERAL FUND EXPENDITURE SUMMARY GENERAL GOVERNMENT ADMINISTRATION Board of Supervisors County Executive Data Processing Elections Finance Legal Services Personnel TOTAL GENERAL ADMINISTRATION 341,395 369,925 749,190 109,459 1,781,179 184,301 235.825 3,771,274 290,353 359,303 756,571 124,555 1,652,734 189,782 222,870 3,596,168 287,480 367,523 784,241 127 ,235 1,689,479 191,472 220,140 3,667,570 (53,915) -15.79% (2,402) -0.65% 35,051 4.68% 17,776 ~ (91,700) -=5.15% 7,171 3.89% (15.685) -6.65 % (103,704) -2.75% 0.34% 0.43% 0.92% 0.15% 1.97% 0.22% 0.26% 4.28% JUDICIAL Circuit Court 49,627 52,585 53,280 3,653 7.36% 0.06% Clerk Circuit Court 404,259 394,875 394,875 (9,384) -2.32 % 0.46% Commonwealth Attorney 301,586 293,619 293,619 (7,967) -2.64% 0.34% General District Court 9,990 9,990 9,990 0 0.00% 0.01 % Juvenile Court 34,005 37,542 36,542 2,537 7.46% 0.04% Magistrate 4,155 4,265 4,265 110 2.65% 0.00% Sheriff 484,174 470.131 437,041 (47,133) -9.73 % 0.51 % TOTAL JUDICIAL 1,287,796 1,263,007 1,229,612 (58,184) -4.52% 1.44% PERCENT OF TOTAL PUBLIC SAFETY Animal Control 95,271 88,010 91,835 (3,436) -3.61 % 0.11% Community Attention 37,810 57,700 50,200 12,390 ~ 0.06% Emergency Medical Communication 240 240 240 0 0.00% 0.00% Fire Department - City 506,685 537,595 537,595 30,910 6.10% 0.63% Fire Department - Volunteer 412,535 904,855 415,920 3,385 0.82% 0.49% Fire/Rescue Volunteer Coordinator 35,000 33,865 33,865 (1,135) -3.24% 0.04% Forest Fire Extinction 13,595 13,595 13 ,595 0 0.00% 0.02% Inspections 642,644 628,580 612,375 (30,269) -4.71 % 0.71 % Joint Dispatch Center 346,604 326,000 370,132 23,528 6.79% 0.43% J oint Security Complex 69,898 107,225 107,225 37,327 ~53.40%) 0.13% Juvenile Detention 28,980 62,190 45,509 16,529 57.04% 0.05% Offender Aid and Restoration 27,825 40,610 32,140 4,315 15.51 % 0.04% Police Department 3,291,206 3,744,788 3,494,869 203,663 6.19% 4.08% Drug Seizure Assets 46,599 0 0 (46,599) -100.00% 0.00% Rescue Squads 108,380 124,307 121,385 13,005 12.00% 0.14% SPCA 11,835 14,010 14,010 2,175 18.38% 0.02% T .J. Emergency Medical Service 11.685 12.007 12.035 350 3.00% 0.01 % TOTAL PUBLIC SAFETY 5,686,792 6,695,577 5,952,930 266,138 4.68% 6.95% I GENERAL FUND EXPENDITURE SUMMARY (Cont.) I I I PERCENT PERCENT INCREASE OF TOTAL PUBLIC WORKS Engineering 539,786 538,518 550,483 10,697 1.98% 0.64% Refuse Disposal 872,348 100,000 100 , 000 (772,348) -88.54 % 0.12% Souths ide Transfer Station 46,535 35,940 0 (46,535) -lOO.OO % 0.00% Staff Services 873,653 880,802 860,217 (13,436) -1.54 % 1.00% CAC3 Grant 8,000 8,000 8 , 000 Q 0.00% 0.01 % TOTAL PUBLIC WORKS 2,340,322 1,563,260 1,518,700 (821,622) -35.11% 1.77% DOLLAR PERCENT PERCENT INCREASE INCREASE OF TOT AL HUMAN DEVELOPMEt AIDS Support Group ..... 1, nla 9,805 5,000 5,000 na 0.01 % Central V A Child Development Assoc. 7,060 7,340 7,340 280 3.97% 0.01 % Ch 'villel Albemarle Legal Aid 10,005 11 ,945 10,405 400 4.00% 0.01 % Children and Youth Commission -ill nla 15,215 15,215 15,215 na 0.02% District Home 30,000 31,200 31,200 1,200 4.00% 0.04% Employment Services Program 51,236 57,372 58,157 6,921 13.51 % 0.07% Family Services - (V nla 5,100 5,100 5,100 na 0.01 % Energy Assistance 19,417 17,505 17,505 (1,912) -9.85 % 0.02% Health Department 489,403 496,000 496,000 6,597 1.35 % 0.58% Jefferson Area Board for the Aging 85,915 93,570 89,350 3,435 4.00% 0.10% Jefferson Area United Transportation 86,820 160,910 140,340 53,520 C.61~ 0.16% Madison House 3,785 3,785 3,785 0 0.00% 0.00% MedicaidlUV A Program 154,576 151,741 152,806 (1,770) -1.15 % 0.18% Mental Health - Region Ten 189,420 198,890 197,000 7,580 4.00% 0.23% Northwestern V A Health Systems Agency ~ 0 4,045 0 0 0.00% 0.00% Outreach Counseling 20,605 21,170 21,430 825 4.00% 0.03% Sexual Assault Resource Agency 12,770 12,500 12,500 (270) -2.11 % 0.01 % Shelter for Help in Emergency 30,900 34,435 32,135 1,235 4.00% 0.04% Senior Center 0) nla 9,675 0 0 0.00% 0.00% Social Services 2,347,213 2,424,482 2,454,340 107,127 4.56% 2.87% United Way Scholarship Program 33,855 60,500 40,250 6,395 18.89% 0.05% TOTAL HUMAN DEVELOPMENT 3,572,980 3,827,185 3,789,858 216,878 6.07% 4.42% REQUESTED PROPOSED DOLLAR PERCENT PERCENT 1991-92 1991---92 INCREASE INCREASE OF TOTAL PARKS, RECREATION AND CULTURE 364,650 (36.04o/~ Library 1,011,755 1,401,405 1,376,405 1.61 % Literacy Volunteers 8,845 10,740 9,200 355 4.01 % 0.01 % Parks & Recreation 859,088 858,950 846,760 (12,328) -1.44% 0.99% Piedmont Council of the Arts 7,500 5 ,000 5 ,000 (2,500) -33.33% 0.01 % Rivanna Park 84,950 86,235 82,175 (2,775) -3.27% 0.10% Virginia Discovery Museum 25 ,000 20,000 20,000 (5,000) -20.00% 0.02% Visitors Bureau 76,180 75,922 75,922 (258) -0.34 % 0.09% WVPT Public Television Q 4,500 0 Q 0.00% 0.00% TOTAL PARKS,RECREATIONICULTURE 2,073,318 2,462,752 2,415,462 342,144 16.50% 2.82% T GENERAL FUND EXPENDITURE SUMMARY (Cont.) COMMUNITY DEVELOPMENT Albemarle Housing Improvement 251,835 275,905 275,430 23,595 9.37% 0.32% Bus Service/Route 29N 21,087 31,490 31,491 10,404 ~ 0.04% Gypsy Moth Program 3,290 57,695 9,695 6,405 94.6 0 0.01 % Housing and Redevelopment 143,159 141,550 154,535 11,376 7.95% 0.18% Monticello Community Action Agency 30,000 36,820 36,085 6,085 ~ 0.04% Planning 630,280 653,143 648,615 18,335 2.91 % 0.76% Soil/Water Conservation 18,238 19,523 20,283 2,045 11.21% 0.02% VPI Extension Service 84,917 89,015 89,449 4,532 5.34% 0.10% Watershed Management 39,603 40,415 41,575 1,972 4.98% 0.05% Zoning 300,351 313,982 313,542 13,191 4.39% 0.37% Thomas Jeff. Planning District Comm. 44.068 45.485 45,485 1,417 3.22% 0.05% TOTAL COMMUNITY DEVELOPMENT 1,566,828 1,705,023 1,666,185 99,357 6.34% 1.95 % BUDGETED REQUESTED PROPOSED DOLLAR PERCENT PERCENT ...... ....... 1990-91 1991-92 1991-92 INCREASE INCREASE OF TOTAL NON-DEPARTMENTAL Debt Service 3,398,075 4,629,518 4,329,518 931,443 27.41 % 5.05% Debt Service Reserve n/a n/a 150,000 150,000 n/a 0.18% County/City Revenue Sharing 2,802,360 3,277 ,350 3,277,350 474,990 16.95% 3.83% Refunds 60,000 78,500 67,500 7,500 12.50% 0.08% Capital Improvements 6,075.200 1.000,000 1 ,000,000 (5.075,200) -83.54% ~ TOTAL NON-DEPARTMENTAL 12,335,635 8,985,368 8,824,368 (3,511,267) -28.46% 10.30% BUDGETED REQUESTED PROPOSED DOLLAR PERCENT PERCENT 1990-91 1991-92 1991-92 INCREASE INCREASE OF TOT AL EDUCA nON Transfer to School Operations 28,967,485 29,700,465 31 ,463, 182 2,495,697 8.62% 36.73 % School Fund (other than local) 25,662,613 24,458,378 25,122,238 (540,375) -2.11 % 29.33% Piedmont Va. Community College 6,600 6,600 6,600 Q 0.00% 0.01 % TOTAL EDUCA nON 54,636,698 54,165,443 56,592,020 1,955,322 3.58% 66.07% BUDGET SCHEDULE March 6, 1991 Recommended Budget Delivered to Board of Supervisors March 13, 1991 Public Hearing on Recommended Budget March 18, 20, 25, & 27 Board of Supervisors' Budget Work Sessions Apri110, 1991 Public Hearing on Proposed Budget and Tax Levy Apri117, 199 ~ /~ -------------- Board of Supervisors' Adoption of Budget -'. .,--'..._._- "'-' ....--..'..-.."','........ ,.... ~~/tf_// April 9, 1991 Dear Editor: In reference to cut backs in funding and its effect on CA TEC, many students have come together to discuss this issue. One student stated, "People discriminate against vocational education students, because they are not considered college preparatory or academic bound." We feel that CA TEC provides us with an education of a specific trade and prepares us for careers directly out of high school. In order for CATEC to progress and grow, we need support - for not only maintaining programs, but introducing new programs - including career counseling and applied academics, as recommended in the Long Range Planning Committee's report. With the levels of technology today, you need training. You just can't be hired off the street, and there aren't places that you can get the "hands on" experience that we get at CA TEC. Vocational/technical education gives students choices and opens doors to many roads in life. The students of CA TEC want those choices and we feel that we have a right to that education. THE STUDENTS OF CA TEC FROM ALBEMARLE, CHARLOTTESVILLE, WESTERN ALBEMARLE, AND MURRAY HIGH SCHOOLS ... ALBEMARLE BOARD OF SUPERVISORS ~ ~/t7~/ PUBLIC HEARING ~ WEDNESDAY, APRIL 10, 1991 - 7:00 P.M. COMMENTS ON BEHALF OF THE SHARE COALITION BY NAHE IS ED JONES AND I AM THE SPOKESPERSON FOR THE SHARE COALITION WHICH INCLUDES IN ITS MEMBERSHIP TWENTY-THREE AGENCIES AND GROUPS THAT ARE A BROAD REFLECTION OF CITIZEN CONCERNS RELATED TO MEETING THE STILL UNMET NEEDS OF COUNTY RESIDENTS. THE t1EMBERSHIP IN SHARE INCLUDES VOLUNTARY ORGANIZATIONS, SERVICE PROVIDERS AND INDIVIDUALS. FIRST, I WISH TO PRESENT TO THE BOARD OF SUPERVISORS PETITIONS IN SUPPORT OF RETAINING THE EXISTING TAX RATE AND THE ALLOCATION OF THE INCREASES GAINED FROM INCREASED PROPERTY ASSESSMENTS TO MEET HUMAN RESOURCE, EDUCATIONAL AND RELATED 5zvC ,j \-' t ~7(.l. s ev e~ NEEDS. ~ HUNDRED AND ~KTY EI~~ COUNTY RESIDENTS HAVE SIGNED THESE PETITIONS. MANY HAVE EXPRESSED THE BELIEF THAT THE FUTURE OF OUR COUNTY AS WE MOVE INTO THE NEXT CENTURY WILL BE INTIMATELY TIED TO THE QUALITY OF OUR HUMAN RESOURCE PROGRAMS. ~ SECOND, SHARE ENCOURAGES THE BOARD OF SUPERVISORS TO DEVELOP A STRATEGIC PLAN DESIGNED TO IDENTIFY AND ADDRESS PROJECTED HUMAN SERVICES NEEDS. THIS PLAN, IN CONJUNCTION WITH THE BLUE RIBBON COMMISSION ON EDUCATION'S REPORT, COULD BE ESPECIALLY VALUABLE AS A GUIDE TO FUTURE ACTION IN THE 5 TO 10 YEAR RANGE. THIRD, WE ENCOURAGE THE COUNTY TO CONTINUE TO EXPLORE ALTERNATIVE REVENUE SOURCES THAT WILL HELP MEET THE EXPANDED DEMANDS THAT INEVITABLE GROWTH WILL BRING TO OUR COUNTY. WE HAVE A COMPETENT AND MOTIVATED WORK FORCE THAT WE BELIEVE HAS STRONG CITIZEN SUPPORT. I THANK THE MEMBERS OF THE BOARD FOR THE COURTESY AND ATTENTION THAT HAS BEEN ACCORDED US IN THESE MEETINGS AND IN INDIVIDUAL DISCUSSIONS. ~ f/-/t/'- :Y ~ Testimony of William J. Kehoe, Chairman Fiscal Resource Advisory Committee to Board of Supervisors County of Albemarle April 10, 1991 Mr. Chairman, members of the Board -- good evening and thank you for providing this opportunity to testify on the Albemarle County budget proposal. I testify here this evening as Chairman of the Albemarle County Fiscal Resource Advisory Committee. As you are aware, the Board of Supervisors established the Fiscal Resource Advisory Committee in July 1989. The Committee presented a report to the Board in December 1989. That report contained twenty-nine recommendations, of which eleven were revenue-enhancement recommendations, ten were cost-reduction recommendations, and eight were recommendations requiring enabling legislation. The Committee's report is the basis for my testimony this evening concerning the current budget proposal. Concerning revenue enhancement,in its report, the Fiscal Resource Advisory Committee recommended that: . The real property tax rate remain at .72C/$lOO valuation. The Board maintained the property tax rate at .72C, except for .02C that was added, as I understand, to fund school debt due to failure of the meals tax, thereby bringing the tax to .74C/$100 valuation. We support the Board's decision to reduce the real property rate from 74C to 72C/$100 valuation. The 72C rate was and is the recommendation of the Fiscal Resource Advisory Committee and we applaud your decision to return to 72C/$100 valuation. . Concerning personal property tax: the Committee recommended and the Board implemented personal property tax proration. We support reducing the personal property tax from $4.40/$100 to $4.30/$100 valuation. . Concerning the meals' tax: a meals' tax was considered by the Committee. I believe this County needs a meals' tax and I would ask area restaurant owners and managers to seize the opportunity to support such a tax and thereby provide a valued service to the County. Opposition to such a tax does a disservice to the County, to education, to teachers, and to children. Therefore, I believe the time is at hand to request a referendum on the meals' tax. I recommend also that the County request and expect our legislators to seek legislation to eliminate the referendum requirement. . Land use tax was considered by the Committee. Approximately 68% of Albemarle County's land is under land use, representing an annual loss in tax revenue of approximately $2.5 million. We recommend that land use tax be restricted to land in AFDs, land under conservation easement, or land subject to an agreement with the County not to develop the land for some specified period of time. In brief, the Committee felt there are abuses in land use. The County can ill afford such abuses and resultant loss of tax revenue. Several recommendations on cost reduction that I believe are important to be considered during the examination of the budget proposal are: . Privatization: wherever possible we recommend privatization when the benefits exceed the cost. Testimony of William J. Kehoe April 10,1991 Page 2 . School Budget: with the advent of a new Superintendent, it is appropriate to ask whether the growth in school spending is compatible with growth in enrollment? The Committee recommended an audit of the school budget in order to answer that question. If the audit determines that school spending has outdistanced enrollment, the Committee recommended that spending be reduced. Here I will comment that I am not advocating taking monies from the classroom, from teachers, or from children. Rather, it seems to me, that it is the time to zero-base school administration. I hope the new superintendent will elect to reduce administrative overhead. The way to do this is to zero base each administrator, where possible to return administrators to the classroom, and utilize the monies saved to support and enhance teachers in salaries, benefits, and professional development. This, it seems to me, is an imperative. It is not only an imperative, it should be a top priority The Committee's recommendation requiring enabling legislation that I will highlight here included, among others: . The Committee supports the concept of a local-option income tax. . The Committee supports the concept of a local- option sales tax. i The Committee recommended enabling legislation be sought to allow the transient tax to be increased from 2% to 4%. As I mentioned at the outset, the basis of my testimony is the "Report of the Fiscal Resource Advisory Committee." A copy of that report is attached. In conclusion, the Fiscal Resource Advisory Committee supports a real property tax rate of $.72C/$100 valuation, a personal property tax rate of $4.30/$100 valuation, the consideration of a meals' tax, and reforms in land-use tax. The Committee encourages privatization and feel it is an imperative that education be supported by reducing substantially administrative overhead and putting the monies that are saved into support and enhancement of teachers. Finally, the Committee supports seeking enabling legislation for local-option income and sales tax and for an increase in the transient tax. I want, on behalf of the Fiscal Resource Advis ~y Committee, to thank the Board for its outstanding work during the consideracion of the budget proposal. We stand ready to be of assistance to you and to the citizens of Albemarle. WJKjFRAC.BOARD Attachment:Report of the Fiscal Resource Advisory Committee . , Report of the Fiscal Resource Advisory Committee County of Albemarle December 7, 1989 \ REPORT December 7, 1989 of the PISCAL RESOORCB ADVISORY COMXITTEB In A Tale of Two cities is the verse, "it was the best of times, it was the worst of times...". It was the best of times in the County of Albemarle. Times of pastoral beauty in the verdant countryside, times of gentle growth and restrained development, and times of a high-quality life style. But, do we now move toward a much different tomorrow and tomorrows beyond-- do we move toward the worst of times? Times of despoiled beauty in a ravaged countryside, times of accelerated growth and expanded development, times of a diminishing life style as the County and its citizens struggle to absorb and pay for an accelerating level of growth? PISCAL RESOURCB ADVISORY COKMITTEB The Board of Supervisors, at the suggestion of the League of Women Voters, established the Fiscal Resource Advisory Committee in late July, 1989. The need for the Committee grew from the recognition of several problems including: . the County1s presently-used fiscal resources will be stressed in meeting the fiscal needs in coming years, . the methods presently used to balance the budget cannot be used indefinitely, . the perception of an apparent lack of public understanding of comprehensive fiscal issues and no mechanism for developing a public consensus, and . the perception of the need for a forum for discussion of fiscal resource issues. CHARGB - The charge of the Committee was to: . assess current revenues, . identify immediate and long-range fiscal needs, . investigate all possible alternative methods of meeting needs, including reduced expenditures as well as increased revenues and including approaches to the General Assembly, and . advise the Board on a fiscal resources plan for Albemarle County MEMBERSHIP - The membership to the Committee included six magisterial district appointees, two at-large members, and a chairperson. .. Committee Member District . John H. Birdsall, III . Jason I. Eckford, Jr. . F. Anthony Iachetta . Dwight B. Johnson . Vernon W. Jones, Jr. . William J. Kehoe . Forrest H. Marshall, Jr. . shirley A. Munson . A.L. Yancey Jack Jouette At Large Rivanna At Large White Hall Chairperson Scottsville Charlottesville Samuel Miller In orienting itself to its work, the Committee considered its organization and process. Organizationally, the Committee elected a Vice Chairperson, F. Anthony Iachetta. As to process, the Committee decided to work as a Committee-of-the-whole, but did establish one subcommittee, the Fiscal Needs Subcommittee which included: . John H. Birdsall, III . William J. Kehoe . shirley A. Munson (subcommittee chair) The Committee received excellent staff support from Roxanne W. White and Robert J. Walters, Jr. COMMITTEE MEETINGS - The Committee met August 2, 16, 30; September 6, 20; October 4, 11; November 1, 8, 15, and 29. BRIEFINGS - In responding to its charge to assess current revenues and to identify fiscal needs, the Committee received briefings from County staff and other members of the community. These included: Date staff or Community Member Tocic August 2 Guy B. Agnor, Jr. overview of fiscal resources and needs August 16 Wayne C. Cilimberg Robert W. Tucker, Jr. Report on the Com- prehensive Plan Report on the Capital Improvement Program Roxanne White Report on the operating Budget - Revenues and Expenditures Report on Legislative Options August 30 Roxanne White 2 . September 8 Robert W. Tucker, Jr. Review of long-range fiscal needs in the Capital Improvement Program November 1 Sally Thomas C. Timothy Lindstrom League of W~men Voters Piedmont Environment Council-report on fiscal impact of University's proposed Research Park November 8 Leonard Sandridge David Westby University of Virginia- Role of the University in the County1s growth and fiscal management policies BACKGROUND INFORMATION - In addition to staff briefings, the Committee was supplied with a wealth of background information. Exhibit 1 presents a listing of information reviewed in the Committee. NEEDS ASSESSMENT ASSUMPTIONS - Faced with the complex 'task of assessing the current and future needs of the County, a task that the Planning commission and the Board of Supervisors perform on a yearly basis as they review the Capital Improvement Program (CIP) and the yearly operating budget, the Committee felt its own analysis must begin with the following assumptions: that the County will implement the growth management policies adopted in the Comprehensive Plan, as amended from time to time, that the Planning commission has identified appropriately the long range needs for the next five years in the CIP budget, and that the County will implement the CIP as presented, that the long range needs will change each year and that the five year total is only a projection, that it will be necessary to provide the general fund with revenues to cover inflation/salary adjustments. It is assumed that operating costs will increase at a rate greater than inflation due to expanded capital facilities (e.g., additional school buildings, library, and other capital projects) which carry expanded operating and maintenance costs, 3 . that growth will increase the demand and cost of County services (e.g., education, waste disposal, fire and safety services) above the rate of inflation, that Albemarle County spends less per capita compared with other more urban counties and state per-capita avarages. Based on the experience and comparison with other more urban counties, it is assumed that the per-capita expenditures may increase with an increasing urban population, that reducing expenditures, although efficiency and cost- effective management should be pursued, will not create significant revenues, that the Board of supervisors examines revenues on an annual basis. NEEDS - Given the assumptions, the following needs were identified: . Long-range needs identified in the capital budget are: FY 1989-90 FY 1990-91 FY 1991-92 FY 1992-93 FY 1993-94 $ 15,092,155 15,401,398 13,456,148 21,286,490 20.561. 469 85.797.660 38.860.000 (school projects) $124,657,660 FY 1995-98 Grand Total =--=- . Other long-range needs not reflected in the current capital or operating budgets: Solid Waste Disposal - large capital investment will be required to fulfill new state/federal regulations for solid waste/landfill/recycling facilities -- potential cost as high as $40 million. Radio Communication - future need for improved, coordinated radio communication for police, fire and rescue - as much as $5-7 million Increased Fire and Rescue Services - growing population and lack of available volunteers may require increased county appropriations for staff and equipment Increased Police Protection - growing population will bring a need for increased police services Southern Park - operating expenses for Southern Park 4 . must be appropriated. Expanded Transportation system - increasing need for public transportation in the urban areas of Albemarle County. Eastern Park/Eastern Library - as population grows in the eastern section of the County, services may require additional capital expenditures. Joint Security Complex - increased operating costs of the expanded Joint Security Complex. Health Insurance - escalating costs for health insurance. RECOMMENDATIONS Based on the long-term needs identified in the previous section and the assumption that the County will continue to grow at the present rate, the Fiscal Resource Advisory Committee makes the following recommendations. The first set of recommendations pertain to options currently available to the Board of supervisors, separated into revenue enhancement and cost reduction recommendations. The second set of recommendations would require state enabling legislation. Each of the recommendations was very carefully considered and, at times, debated by the Committee. The Committee also voted on each recommendation. The results of the voting are shown with each recommendation as "majority favored" or "majority opposed.1I . RECOMMENDATIONS POSSIBLE NOW . Revenue Enhancement aecommendations: 1. Semi-Annual Collection of Real Property Tax - Real property taxes are now collected on an annual basis. It is recommended that the collection period be changed to a semi-annual basis. It is further recommended that the one-time windfall resulting from the accelerated collection period be used exclusively for Capital Improvement Projects. (Majority Wavored) 2. Real Property Tax Rate - It is recommended that the real property tax rate remain at .72/$100 value provided that the accelerated collection period recommended above is implemented. (Majority Wavored) 3. Annual Assessment of Real Property - Having identified a strong need to keep assessment values current with market value, it is recommended that the county look at an annual 5 . property assessment as a means of increasing tax revenues. In making this recommendation, the Committee asks that the County undertake a cost effectiveness study to determine if the benefit of an annual assessment would exceed the cost. (Majority Opposed) 4. Personal Property Tax Proration - With the understanding that proration of personal property tax is currently being considered by the County for January, 1991, the Committee supports proration as an equitable way of collecting tax revenues. (Majority Pavored) 5. Land Use Tax - Since 68% of Albemarle County's land is under land use, which represents an annual loss in tax revenues of approximately $2.5 million, the Committee recommends that the land use tax should be restricted to land in AFCs, under conservation easement, or subject to an agreement with the County not to develop the land for some specified period of time, such as five years. All land under land use taxation within the boundaries of areas designated in the County Comprehensive Plan for growth, such as villages, communities, or the urban area should be disqualified from land use and excluded from AFCs, easements or contracts, unless the land is a producing farm. Subsidizing taxes in such areas is counterproductive to the Comprehensive Plan's strategy of discouraging development in rural areas and encouraging development in growth areas. Revision of the land use tax as suggested above will likely generate substantial additional funds as the deferral is reduced. These funds should be earmarked for use in the capital budget for acquisition of open space easements in critical historic or environmental areas, for the acquisition of rights of way for bike and pedestrian trails, for "green corridors" along rivers and streams such as the Rivanna, Meadowcreek, etc., and for acquisition of parkland in the developing areas. Because these funds would be generated by a source now in use for the preservation of rural land and open space, their use should be limited to capital programs which would support rural and open space preservation. (Majority pavored) 6. Proffered Zoning - The Committee took no position on Proffered Zoning. The Committee, however, acknowledges that conditional or proffered zoning applies only to rezonings and will, therefore, not generate significant revenues. (Undecided) 7. Meals' Tax - A meals' tax was considered by the Committee. (Majority pavored) 6 . 8. Franchise Tax on Cable TV - We recommend a franchise tax on cable TV. (Majority pavored) 9. Service Districts - We recommend that the concept of establishing service districts in the urban areas of the county be investigated. (Majority pavored) 10. Tipping Fees - The Committee discussed the concept of establishing tipping fees and awaits the report of the Solid Waste Task Force. (Undecided) 11. Recordation Fees - Additional revenue from state recordation fees will be available to localities beginning July, 1990. The Committee acknowledges this additional source of revenue to the County. (Majority pavored) . Cost Reduction Recommendations 1. Capital Improvement Projects - A restudy of proposed capital projects should be carried out with careful attention to the bricks and mortar requirement of the school system. The School Board should exert every effort to utilize simple school buildings designed for low future maintenance and to utilize similar cons~ruction plans for buildings which are essentially duplicates in terms of service to be provided. {Majority pavored} 2. Privatization - A study of the benefit/cost of privatization of school bus transportation, school cafeterias, automotive maintenance, and building maintenance should be undertaken and these areas privatized if the benefit exceeds the cost. (Majority Favored) 3. Volunteers - The Committee supports the use of administrative volunteers in the Police Department and in other areas where volunteers are appropriate. (Majority Favored) 4. Financial Plan/Forecast - We recommend that the County develop a five-year financial plan. We further recommend that financial forecasting be used more extensively by the County to assess the fiscal impact of implementing the Comprehensive Plan for long term needs as well as yearly operating costs. Forecasting should not be done by outside groups, but should be consistently performed by County staff. If necessary, County staff should be expanded to include this forecasting capacity. (Majority Favored) 5. Incentive Program - The implementation of an incentive program to encourage cost savings in all areas of county 7 4 government is highly recommended. (Majority Pavorad) 6. Self-Supporting Programs - Areas such as planning, zoning, and parks/recreation should be operated on as near a self- supporting basis as possible. (Majority pav.orad) 7. Audit Function - The committee strongly recommends the development of an internal audit function. (Majority pavorad) 8. Budget Advisement - The committee expresses concern about the process of budget advisement. We suggest that budget guidance encourages expenditure reduction in all areas of county government, as well as encouraging departments to return surpluses. We further recommend that some form of zero-based budgeting be implemented. (Majority pavored) 9. School Budget - The Committee requests an audit of the school budget to determine if the growth in school spending is compatible with growth in enrollment. If spending has greatly outdistanced enrollment, the Committee recommends that spending be appropriately reduced. (Majority pavor.d) 10. Fiscal Resource Advisory CommIttee - We recommend that the Board of Supervisors consider establishing a standing Fiscal Resource Advisory Committee. (Majority pavored) . RECOMMENDATIONS REOUIRING BNABLING LEGISLATION 1. Intangible Tax - An intangible tax on securities, stocks, and bonds should be available to local governments. (Majority pavor.d) 2. Local Income Tax - The committee supports the concept of a local income tax and recommends that the county seek enabling legislation to support such a tax, as well as legislation that would return a portion of income taxes back to localities. (Majority pavor.d) 3. Impact Fees - Acknowledging that impact fees are an equitable means of placing the costs of growth on new residents, thus relieving some of the tax burden on current residents, the Committee recommends that the County pursue state legislation that will allow impact fees on development. (Majority pavor.d) 4. Lottery Profits - We recommend that the County seek enabling legislation to allow that a share of lottery profits be returned to localities to be used for capital projects. (Majority Pavored) 8 . 5. Local Option Sales Tax - We support the concept of local option sales tax and recommend the County seek enabling legislation to allow such a tax. (Majority Favored) 6. Property Tax Equity- We support legislation that would allow localities to resolve inequities which may exist in property taxation. (Majority Favored) 7. Equal Taxing/Borrowing Powers - The Committee strongly supports legislation that will allow counties to have equal taxing and borrowing powers as currently allowed to cities. (Majority pavored) 8. Transient Occupancy Tax - We recommend the transient occupancy tax be increased from 2% to 4%. (Majority Favored) CONCLOSION will it be the best of times or will it be the worst of times as a new decade dawns in the county of Albemarle? That is the question the Fiscal Resource Advisory Committee has considered throughout the course of its work. Our conclusion is that we are indeed facing changing times, perhaps change at a rate and in a magnitude deleterious to the County and the life styles of its citizens. In such an environment of change, the County is approaching a decade of difficult choices. To understand the context of the difficult choices ahead, the Fiscal Resource Advisory Committee examined the coanty1s needs and resources. As a result of that examination, the Committee developed a set of twenty-nine recommendations. These included: . Twenty-one recommendations possible now, including - eleven revenue enhancement recommendations, and - ten cost reduction recommendations. . Eight recommendations requiring enabling legislation. In an era of change--a time in which it seems that everything that was is changing, a time in which that not changed appears sure to change--great strain will be placed on fiscal resources. Our great concern is that additional taxes will be placed upon the citizens to pay for a level of growth that will change the fabric of the County for all of time. It is an interesting time, this time of change in the County of Albemarle. A time of difficult choices, a time for citizens to be actively involved in shaping the future of their County. The Fiscal Resource Advisory Committee is pleased to have been given the opportunity to be involved in considering the present and making recommendations for the future. The future we want, and we daresay the future desired by all citizens of the County, is a future of the best of times. 9 - EXHIBIT 1 BACKGROUND INFORMATION FOR FISCAL RESOURCE ADVISORY COMMITTEE Distributed at 8/2/89 meetinq . Albermarle County Information Sheet . Summary of FY88-89 and FY89-90 Revenues and Expenditures . Comparision of FY88-89 and FY89-90 Revenues . Expenditure Summary for FY88-89 and FY89-90 . pie Charts - comparison FY84-85 and FY89-90 . FY89-90 Real and Personal Property Tax Summary . Revenue Sharing Agreement - FY82-83 to FY89-90 Payments . 1989-1994 CIP Program - Approved for first half 1989-90 Distributed for 8/16/89 meetina . Introduction to CIP . CIP Calendar . Approved Projects 1989-90 thru 1993-94 . Revenue Sources for CIP 1989-90 thru 1993-94 . Approved CIP projects and funding sources for 7/89 to 1/90 . Long-range school capital projects * Individual copies available at the meeting . FY 1989-90 Operating Budget . Albemarle County Comprehensive Plan 1988-2010 I ** single copies available at the meeting: . Capital Improvement Program - 1991-1993 . FY 1987-88 Audit . Albemarle County Public Schools Capital Improvements Budget FY 1988-89 thru 1992-93 . The Long Range Plan - Albemarle County Schools Distributed for the 8/30 meetinq . Trends in Local Taxation . Comparative Report of Revenue Sources . Comparative Report of Inter-Governmental Revenue . Comparative Report of Local Revenue . Description Real Property Tax Rates . Comparative Report Real Property Tax Rates and Assessment . 1978/79 - 1987/88 Assesed Valuation of County Property . 1980/81 - 1987/88 County Revenues by Source/Expenditures by Function . Description Personal Property Tax Rates . Comparative Report of Personal Property . Description of Personal Property -Machinery & Tools . Comparative Report on Machinery and Tools . Description and table of other Tax Provisions . Real Property Relief Plans/ Elderly and Handicapped . Description Land Use Value Assessments 10 4 . County Land Use/Real Estate Tax Analysis FY85/86-FY88/89 . Description Utility License Taxes . Description Taxation of Cable Television Systems . Description utility Consumers' taxes . Description Business and occupational Taxes . comparative Report on Business and Occupational taxes . Description Merchants Capital Tax . Description/Estimate Motor Vehicle License Taxes . Description and Table of Miscellaneous Taxes EXPENDITURES . Comparative . Comparative . Comparative . Comparative . comparative MISCELLANEOUS . Statistical reports/ household and per capital income . Report on other revenue options . Copy of Service District enabling legislation . Example from Chesterfield County - basis for cash proffers Report Report Report Report Report Expenditures by Function of General Gov't Administrative Expenditures of Judicial Function Expenditures of Public Safety Expenditures of Community Development Expenditures DISTRIBUTED AT 8/30/89 MEETING . Comparative Report Public Works Expenditures . Comparative Report Health & Welfare Expenditures . Comparative Report Parks, Recreation, culture Expenditures . Comparative Report Education Expenditures . School Budget - Revenue Sources FY 1989-90 . Comparative Report Source of Capital Project Funds . Comparative Report Use of Capital Project Funds . Comparative Report Outstanding Debt . Comparative Report outstanding Debt by Function DISTRIBUTED AT 9/6/89 MEETING . Summary of Albemarle County Revenue Sources ** Single copies available at the meeting: . 1987 Virginia Assessment/Sales Ratio Study . Tax Rates in Virginia's Cities, Counties, and Selected Towns . Report on the Comparative Revenue Capacity, Revenue Effort and Revenue Stress of Virginia Counties and Cities, 1985/86 and 1986/87 DISTRIBUTED AT 9/20/89 MEETING . Capital Improvement Budget (2nd half 89/90 through 1994-95) . Letter from Mr. Tom Galloway, Virginia Extension Service on land use taxation . 1988 Legislation on open-space land-use classification . Standards for Classification of Real Estate as Devoted to Open Space Use . TJPDC Legislative Newsletter on Upcoming Legislative Issues 11 .. DISTRIBUTED FOR 11/1/89 MEETING ' . Memorandum - Alternatives to Reduce the Impact of Escalati~g Residential Assessments, ie.Homestead Exemption, Circuit Breaker . Report by C. Timothy Lindstrom, " An Analysis of the Fiscal Impact of the University of Virginia Real Estate Founda- tion's Proposed Research Park" DISTRIBUTED FOR 11/15/89 MEETING . Letter from Tim Lindstrom in response to David Westby's pre- sentation to the Committee . 1984 piedmont Environmental Council study on the "Fiscal Impact of Major Land Uses" DISTRIBUTED FOR 11/29/89 MEETING . Descriptive summaries on conditional zoning vs. impact fees . Cost breakdown of Sheriff's Department vs Police Department . Summary Spreadsheet on County Executive CIP Funding Recommen- dation 12