HomeMy WebLinkAbout1991-05-08
COUNTY OF ALBEMARLE
Edward H. Bain, Jr.
Samuel Miller
Charlotte Y. Humphris
Jack Jouett
David P. Bowerman
Charlottesville
Board of Supervisors
Walter F. Perkins
White Hall
Rivanna
AGENDA
Peter T. Way
Scottsville
F. R. (Rick) Bowie
FIN A L
May 8, 1991
9:00 A.M.
Room 7, County Office Building
YOUTH
I N
GOVERNMENT DAY
1) Call to Order.
2) Pledge of Allegiance.
3) Moment of Silence.
4) Other Matters Not Listed on the Agenda from the PUBLIC.
5) *Consent Agenda (on back of sheet).
6) Approval of Minutes: February 6, February 20, March 13, March 18, March 20(A),
& April 3(A), 1991.
7) Highway Matters:
a) Reconsideration of Federal Express Site Plan.
b) Discussion: Six-Year Secondary Improvement Plan and 1991-92 Secondary
Improvement Budget. Resolution to adopt list of Highway Projects
for State Revenue Sharing Funds.
c) Discussion: Letter dated April 19, 1991, from John G. Milliken,
Secretary of Transportation, re: Route 29 North project.
d) Request to abandon the public rights in a road running from Route 717
through the lands of Charles Clinton Morris and Coleman R. Morris
and Sarah L. Smith to State Route 712.
e) Other Highway Matters.
8) Aspden Preliminary Plat, Discussion of Planning Commission Action and
request for appeal.
9) Crozet Recycling Center, Funding Request.
10) FY 1991-92 Partial Year Budget Appropriations, Discussion.
11) Request for Appropriation of Grant Funds: Title II, Infusion of Literature
into Science Curriculum.
12) Job Description Approval, Police Department.
13) Medical Insurance for Early Retiree, Approval of.
14) Employee Safety Policy, Approval of.
15) Proclamation: Police Week.
16) Noon: Recess for lunch.
17) 1:30 P.M. - County Office Building Master Plan, Presentation of.
18) Clean Water Week: Slide Presentation.
19) Best Management Practices Manual Advisory Committee, Report.
20) Revised Regional Library Agreement.
21) Meals Tax Referendum Report.
22) Elderly/Handicapped Tax Relief, Discussion.
23) Scottsville Annexation Proposal, Discussion.
24) Crozet Crossing Subdivision: Status Report.
25) Appointment: GTE-GIS Road Naming Committee.
26) Other Matters Not Listed on the Agenda from the Board.
27) 3:30 P.M. - Joint Meeting with School Board to discuss Long Range Planning.
28) Recess. Reconvene at 7:00 P.M.
29) Public Hearing: Redistricting.
30) Adjourn.
CON S E N T
AGE N D A
FOR APPROVAL:
5.1 Resolution to request that Hawkwood Court in Laurel Ridge Subdivision be
taken into the State System of Secondary Highways, and guaranteeing the
road against defective materials and/or workmanship for one year up to a
maximum of $3750.00.
5.2 Resolution to request that Westfield Road Extended in Wynridge Subdivision
be taken into the State System of Secondary Highways.
5.3 Request from Frederick County Board of Supervisors for resolution of
support re: repeal of the Dillon Rule.
5.4 Memorandum dated May 3, 1991, from Robert W. Tucker, Jr., County Executive,
re: Shenandoah National Park - Related Land Studies.
FOR INFORMATION:
5.5 Letter dated April 15, 1991, from D. S. Roosevelt, Resident Engineer, re:
Route 615. Mr. Roosevelt said it is impossible to determine exactly when
funding would be available if this route were added to the Six Year Plan.
5.6 Letter dated April 22, 1991, from Ray D. Pethtel, Commissioner, Virginia
Department of Transportation, stating that roads in Hickory Ridge were
added to the Secondary System effective April 23, 1991.
5.7 Letter dated April 25, 1991, from John G. Milliken, Secretary of
Transportation, in reply to the Board's resolution concerning the
replacement of the Moormans River Bridge at Millington.
5.8 Letter dated April 30, 1991, from D. S. Roosevelt, Resident Engineer,
giving monthly update on Current Projects, Construction Schedule.
5.9 1991 First Quarter Building Report, as prepared by the County Department of
Planning and Community Development.
5.10 Copy of the Planning Commission's Minutes for April 9, 1991.
5.11 Notice dated April 16, 1991, from the State Corporation Commission re:
application of Commonwealth Gas Services, Inc. for a rate increase.
.
I
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COUNTY OF ALBEMARLE
OFFICE OF BOARD OF SUPERVISORS
40 1 MciNTIRE ROAD
CHARLOTTESVILLE, VIRGINIA 22901-4596
MEMORANDUM
FROM:
Robert W. Tucker, Jr., co~.unt E~xee~cutive
Lettie E. Neher, Clerk~
May 9, 1991
TO:
DATE:
SUBJECT:
Board Actions of May 8, 1991
At the Board of Supervisors meeting held on May 8, 1991, the following
actions were taken:
Agenda Item No. 5.3:
for resolution of support,
Request from Frederick County Board of Supervisors
re: repeal of the Dillon Rule.
Adopted the attached resolution. Copies of the resolution have been
forwarded to the Frederick County Board of Supervisors, Governor Wilder, Senator
Michie, and Delegates VanYahres and Allen.
Agenda Item No. 5.4.
Jr., County Executive, re:
Memorandum dated May 3, 1991, from Robert W. Tucker,
Shenandoah National Park - Related Land Studies.
Designated Messrs. Thomas H. Jenkins and V. Wayne Cilimberg as the County
representatives to the Related Lands Project, a study being undertaken by the
University of Virginia on behalf of the National Park Service to identify land
resources within and near the Shenandoah National Park which may be worthy of
further protection. A letter has been sent to Mr. Wade, Superintendent of
Shenandoah National Park, informing him of the appointments.
Agenda Item No. 7b. Discussion: Six-Year Secondary Improvement Plan and
1991-92 Secondary Improvement Budget. Resolution to adopt list of Highway
Projects for State Revenue Sharing Funds.
The Board requested the following items of the County Executive:
1. Correspond with the City Manager to find out if the City intends to fund
its-section of the Meadow Creek Parkway as originally planned and on sche-
dule. The Board emphasized that a three-year delay in the project is not
acceptable and that the project should remain in 1994. If the City does
-
Memo To:
Date:
Page 2.
Robert W. Tucker, Jr.
May 9, 1991
not plan to proceed with the project as scheduled, the Board intends to
request the Commonwealth Transportation Board to allow it to proceed with
construction of the portion of the project that is located in the County.
2. That the staff begin the process of having the Meadow Creek Parkway
designated as a primary road and asked if there is a need for the City to
also make that request.
3. Prepare the information necessary to introduce to the General Assembly to
make the Meadow Creek Parkway, all the way to Route 29, a private toll
road.
The Board requested that the above information be reported to the Board in
60 to 90 days.
The Board set a public hearing on the 1991-92 Secondary Improvement Budget
for the day meeting of June 12.
The Board adopted the attached resolution requesting revenue sharing funds
in the amount of $435,200 for Fiscal Year 1991-92. The resolution has been
forwarded to Dan Roosevelt.
,
Agenda Item 7c. Discussion: Letter dated April 19, 1991, from John G.
Milliken, Secretary of Transportation, re: Route 29 North project.
The Board agreed to send a letter to Secretary Milliken requesting a copy
of the written legal opinion in which its appeal for a rehearing of the Common-
wealth Transportation Board's decision on Route 29 North was denied. The Board
will discuss this item further at its June 12 meeting.
Agenda Item No. le. Other Highway Matters.
The Board authorized the County Executive to correspond with the City
Manager to find out the status of a connection between Hillsdale Drive and the
Seminole Square Shopping Center.
Agenda Item No.9. Crozet Recycling Center, Funding Request.
Authorized funding of up to $240 for the Crozet recycling center. The
Board requested an update on the operation in six months.
Agenda Item No. 10. FY 1991-92 Partial Year Budget Appropriations, Discus-
sion.
The Board requested a report on implementation of the three items outlined
in your memorandum (attached) to aid in effective fiscal management and more
intensive program evaluation.
Memo To:
Date:
Page 3.
Robert W. Tucker, Jr.
May 9, 1991
Agenda Item No. 11. Request for Appropriation of Grant Funds: Title II,
Infusion of Literature into Science Curriculum.
Approved the requested appropriation. The signed appropriation form has
been forwarded to Melvin Breeden.
Agenda Item No. 12. Job Description Approval, Police Department.
Approved the attached job descriptions for a Property Clerk and Administra-
tive Services Division Commander, effective July 1, in the Police Department.
The Board also authorized the County Executive to approve necessary changes in
position descriptions in the future.
Agenda Item No. 13. Medical Insurance for Early Retiree, Approval of.
Approved the payment of $1026 for one year towards medical insurance for an
employee, between the age of 62 and 65, retiring under the State's Early Retire-
ment Plan.
Agenda Item No. 14. ,Employee Safety Policy, Approval of.
The Board requested the following changes in the draft and that the policy
be brought back for review on June 5:
On the first page, second asterisk, delete the second sentence and replace
with the following: "Request for funds to implement health and safety programs
will be considered in normal budgetary process."
Clarify the language on the second page in the second paragraph of the
section on "Environmental Considerations".
Agenda Item No. 17. County Office Building Master Plan, Presentation of.
The Board took no action, but requested information on the following:
1. A way to provide an incentive for car pooling, such as parking closer to
the building; and
2. the costs involved and effect on services of moving non-departmental agen-
cies out of the County Office Building.
Agenda Item No. 19. Best Management Practices Manual Advisory Committee,
Report.
The ~oard set a public hearing for June 19 on a Water Resource Protection
Areas Ordinance and requested the following information:
Memo To:
Date:
Page 4.
Rober~ W. Tucker, Jr.
May 9, 1991
1. Section 10. Appeals - The suggestion that there be someone with more tech-
nical knowledge to which to appeal decisions of the Water Resources Mana-
ger, other than the Board of Supervisors.
2. The proposed ordinance provides for a buffer of not less than 25 feet. How
would the ordinance accommodate a situation where there is only 20 feet
available next to a stream where that 20 feet is higher than any of the
surrounding land on the crop side. Where in the proposed language can
discretion be used?
3. A suggestion that a paragraph be added listing all of the various agencies
and other federal, state and local regulations that apply or will apply to
this ordinance.
The County Attorney added the following language in Section 15 before the
stated paragraph: "Violation of this ordinance shall be a misdemeanor subject
to the general penalty and the other provisions of Section 1-6 of the Albemarle
County Code."
Agenda Item No. 20. Revised Regional Library Agreement.
Approved the revised ~egional Library Agreement and authorized the Chairman
to sign the Agreement. The Agreement has been forwarded to Donna Selle for
further signatures.
Agenda Item No. 21. Meals Tax Referendum Report.
The Board requested an update on the estimated figures at the June 12
meeting.
Agenda Item No. 22. Elderly/Handicapped Tax Relief, Discussion.
Requested staff to bring back a report in the Fall after new information is
received from the Census Bureau that will more clearly define how many people
may be eligible for such relief.
Agenda Item No. 23. Scottsville Annexation Proposal, Discussion.
Deferred to July 10 and requested the staff to work more closely with the
Town of Scottsville.
Agenda Item No. 24. Crossing Crossing Subdivision, Status Report.
Received as information, no action taken.
Memo To:
Date:
Page 5.
Robert W. Tucker, Jr.
May 9, 1991
Agenda Item No. 25. Appointment: GTE-GIS.
No name was brought forward.
Agenda Item No. 26. Other Matters Not Listed on the Agenda from the Board.
At the recommendation of the Audit Committee, the Board appointed the firm
of Robinson, Farmer & Cox for a five year contract as the County's Auditors
beginning with the audit for fiscal year 1990-91.
Agenda Item No. 27. Joint Meeting with School Board to discuss Long Range
Planning.
Discussed, no action taken. Regarding CA-TEC, no actions were taken, but
it was agreed that a long-range plan should be ready for CA-TEC within six
months, and this will be discussed again at that time.
LEN:ec
Attachments
cc: Ray B. Jones
Peyton Robertson
Roxanne White
Robert Brandenburger
George R. St. John
r
COUNTY OF ALBEMARLE
OFFICE OF BOARD OF SUPERVISORS
401 MciNTIRE ROAD
CHARLOTTESVILLE, VIRGINIA 22901-4596
MEMORANDUM
TO:
V. Wayne Cilimberg, Director of Planning
and Community De~velo~ment
"f
Lettie E. Neher, Clerk
May 10, 1991
FROM:
DATE:
SUBJECT:
Board Actions of May 8, 1991
At the Board of Supervisors meeting held on May 8, 1991, the following
actions were taken:
Non-Agenda Item. Authorized staff to proceed with a request from Jim
Clarke and Schuyler Enterprises for a zoning text amendment to amend the RA
district to allow contractor's office and equipment storage yard by special
permit. The Board agreed to hear this request out of the established sequence.
Agenda Item No. 5.4.
Jr., County Executive, re:
Memorandum dated May 3, 1991, from Robert W. Tucker,
Shenandoah National Park - Related Land Studies.
Designated Messrs. Thomas H. Jenkins and V. Wayne Cilimberg as the County
representatives to the Related Lands Project, a study being undertaken by the
University of Virginia on behalf of the National Park Service to identify land
resources within and near the Shenandoah National Park which may be worthy of
further protection. A letter has been sent to Mr. Wade, Superintendent of
Shenandoah National Park, informing him of the appointments.
Agenda Item No. 7a. Highway Matters: Reconsideration of Federal Express
Site Plan.
The Board approved the concept and modifications as shown on map entitled
"Plan Showing Revised Entrance to Federal Express, Charlottesville Magisterial
District, Albemarle County, Virginia", as prepared by B. Aubrey Huffman &
Assoc., Ltd., initialled "RSK" and dated May 8, 1991. The Board authorized the
plan to be approved administratively by the staff and stated that the deadline
for closTfig the existing entrance is November 1, 1991. The Board also requested
that it be informed prior to the November 1 deadline if the applicant is not
proceeding with the approved plans.
,
Memo To:
Date:
Page 2
V. Wayne Cilimberg
May 10, 1991
Agenda Item No. 7b. Discussion: Six-Year Secondary Improvement Plan and
1991-92 Secondary Improvement Budget. Resolution to adopt list of Highway
Projects for State Revenue Sharing Funds.
The Board requested the following items of the County Executive:
1. Correspond with the City Manager to find out if the City intends to fund
its section of the Meadow Creek Parkway as originally planned and on sche-
dule. The Board emphasized that a three-year delay in the project is not
acceptable and that the project should remain in 1994. If the City does
not plan to proceed with the project as scheduled, the Board intends to
request the Commonwealth Transportation Board to allow it to proceed with
construction of the portion of the project that is located in the County.
2. That the staff begin the process of having the Meadow Creek Parkway
designated as a primary road and asked if there is a need for the City to
also make that request.
3. Prepare the information necessary to introduce to the General Assembly to
make the Meadow Creek Parkway, all the way to Route 29, a private toll
road.
The Board requested that the above information be reported to the Board in
60 to 90 days. '
The Board set a public hearing on the 1991-92 Secondary Improvement Budget
for the day meeting of June 12.
The Board adopted the attached resolution requesting revenue sharing funds
in the amount of $435,200 for Fiscal Year 1991-92. The resolution has been
forwarded to Dan Roosevelt.
Agenda Item No. 7d. Request to abandon the public rights in a road running
from Route 717 through the lands of Charles Clinton Morris and Coleman R. Morris
and Sarah L. Smith to State Route 712.
The Board set a public hearing on this item for July 10. The Clerk will
attend to all advertising and public notices for this proceeding.
Agenda Item No. 7e. Other Highway Matters.
The Board authorized the County Executive to correspond with the City
Manager to find out the status of a connection between Hillsdale Drive and the
Seminole Square Shopping Center.
Agenda Item No.8. Aspden Preliminary Plat, Discussion of Planning
Commissi~ Action and request for appeal.
In accordance with Section 18-4b of the Subdivision Ordinance, the Board
granted a hearing of an appeal of the Aspden Preliminary Plat for June 12.
.IlK' '"
Memo To:
Date:
Page 3
V. Wayne Cilimberg
May 10, 1991
Agenda Item No. 24. Crossing Crossing Subdivision, Status Report.
Received as information, no action taken.
Agenda Item No. 25. Appointment: GTE-GIS.
No name was brought forward.
LEN:ec
cc: Robert W. Tucker, Jr.
Robert Brandenburger
Charlie Steinman
Bruce Woodzell
Amelia Patterson
George R. St. John
File
.....
'4'
@@(PW
R (Rick) Bowie
Rivanna
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 979-1281
Charlotte Y Humphns
Jack "~Uell
Iward H. Bain. Jr
Samuel Miller
~'JVid P. Bowerman
Charlottesville
Walter F. Perkins
While Hall
Peter T. Way
Scottsville
May 10, 1991
Mr. Dan S. Roosevelt
Resident Engineer
Department of Transportation
PO Box 2013
Charlottesville, VA 22902
Dear Mr. Roosevelt:
At the Board of Supervisors meeting held on May 8, 1991, the following
actions were taken:
,
Agenda Item No. 7a. Highway Matters: Reconsideration of Federal Express
Site Plan.
The Board approved the concept and modifications as shown on map entitled
"Plan Showing Revised Entrance to Federal Express, Charlottesville Magisterial
District, Albemarle County, Virginia", as prepared by B. Aubrey Huffman & Assoc.,
Ltd., initialled "RSK" and dated May 8, 1991. The Board authorized the plan to
be approved administratively by the staff and stated that the deadline for
closing the existing entrance is November 1, 1991. The Board also requested
that it be informed prior to the November 1 deadline if the applicant is not
proceeding with the approved plans.
Agenda Item No. 7b. Discussion: Six-Year Secondary Improvement Plan and
1991-92 Secondary Improvement Budget. Resolution to adopt list of Highway
Projects for State Revenue Sharing Funds.
The Board requested the following items of the County Executive:
1. Correspond with the City Manager to find out if the City intends to fund
its section of the Meadow Creek Parkway as originally planned and on sche-
dule. The Board emphasized that a three-year delay in the project is not
acceptable and that the project should remain in 1994. If the City does
not plan to proceed with the project as scheduled, the Board intends to
request the Commonwealth Transportation Board to allow it to proceed with
construction of the portion of the project that is located in the County.
'\lo.
RES 0 L UTI 0 N
WHEREAS, pursuant to Code of Virginia Section 33.1-75.1, the Virginia
Department of Transportation can provide state funds to match county funds for
the construction, maintenance or improvement of primary and secondary highways
in the county; and
WHEREAS, Albemarle County requests $435,200 from the Primary and Secondary
Fund Revenue Sharing Program;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Albemarle
County, Virginia, requests the Department of Transportation participate in
matching Revenue Sharing Funds for FY 1991-92 for the following projects:
Route 660, bridge replacement project
$360,000
Route 692, plant mix project
$ 44,450
Route 729, plant mix south of Stone Robinson School
$ 30,750
* * * * *
I, Lettie E. Neher, do hereby certify that the foregoing writing is a true,
correct copy of a resolution adopted by the Board of Supervisors of Albemarle
County, Virginia, at a regular meeting held on May 8, 1991.
~v;<7//~
Clerk, Board of County Supervisors
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COUNTY OF ALBEMARLE
OFFICE OF BOARD OF SUPERVISORS
40 1 MciNTIRE ROAD
CHARLOTTESVILLE, VIRGINIA 22901-4596
M E M 0 RAN DUM
FROM:
Melvin Breeden, Director oJinance
Lettie E. Neher, Clerk I JA
May 10, 1991 JUC
TO:
DATE:
SUBJECT:
Board Actions of May 8, 1991
At its meeting on May 8, 1991, the Board of Supervisors took
the following actions:
Approved an appropriation in the amount of $13,660 received
from a federal grant'to support the elementary science curriculum.
Attached is the signed appropriation form reflecting that action;
Requested staff to bring back a report in the Fall after new
information is received from the Census Bureau that will more
clearly define how many people may be eligible for elderly/handi-
capped tax relief;
At the recommendation of the Audit Committee, the Board
appointed the firm of Robinson, Farmer & Cox for a five year
contract as the County's Auditors beginning with the audit for
fiscal year 1990-91.
LEN:ec
Attachment
cc: Robert W. Tucker, Jr.
Dr. Robert W. paskel
FISCAL YEAR
90/91
APPROPRIATION REQUESf;OU f\ilY 0 f- /\Ll:;E;'.'1i~,r.,)~.~.
f7-1'~ rf":''::l (C"---:J r;:J r; r\ r'! r~I:'-~] J--;':~~
NUMB ~~: i >.-.... ----'--'--'.'''-........,.J'9 6 P b 3 0
I ;_/ ( ~ '. i Ii;
, :. 1'\ MAY 29 1991 :: : : j
ADDI~~Q~AL ! : ! ;
TRANSF1ER"'-:-:-'-::--'-_"-;--~""-_' : i i
".-. ,~::::'j ;\,::~_; ~.::.:; ~j t./ t t.-.. L'~,
NEW Ai':: C:X~!.FF ;'~-:>:-'.
TYPE OF APPROPRIATION
ADVERTISEMENT REQUIRED ?
YES
NO
x
FUND
GRANT
PURPOSE OF APPROPRIATION:
FEDERAL GRANT (ILSC) FOR SCIENCE CURRICULUM.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
************************************************************************
1320361101160300 INSTRUCTIONAL STIPENDS $5,171.60
1320361101210000 FICA 428.40
1320361101601300 INSTRUCTIONAL SUPPLIES 7,200.00
1320361311600100 MATERIALS & SUPPLIES 260.00
1320361311601700 PRINTING & COPY SUPPLIES 600.00
TOTAL
$13,660.00
REVENUE DESCRIPTION AMOUNT
************************************************************************
2320333000330008
REVENUE OF (ILSC) GRANT
$13,660.00
TOTAL
$13,660.00
************************************************************************
REQUESTING COST CENTER:
EDUCATION
APPROVALS:
SIGNATURE
DATE
DIRECTOR OF FINANCE
,~;td;
.::r~::<. -7/
5: 3()-? /
BOARD OF SUPERVISORS
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COUNTY OF ALBEMARLE
OFFICE OF BOARD OF SUPERVISORS
401 MciNTIRE ROAD
CHARLOTTESVILLE. VIRGINIA 22901-4596
M E M 0 RAN DUM
TO:
Dr. Carole A. Hastings, Director of Personnel/Human
Resources
FROM:
Lettie E. Neher,
Cler~1\../
DATE:
May 10, 1991
SUBJECT:
Board Actions of May 8, 1991
At its meeting on May 8, 1991, the Board of Supervisors took
the following actions:
,
Approved the attached job descriptions for a Property Clerk
and Administrative Services Division Commander, effective July 1,
in the Police Department. The Board also authorized the County
Executive to approve necessary changes in position descriptions in
the future.
Approved the payment of $1026 for one year towards medical
insurance for an employee, between the age of 62 and 65, retiring
under the State's Early Retirement Plan.
Deferred action on the proposed Employee Safety Program until
June 5 and requested the following changes:
On the first page, second asterisk, delete the second sentence
and replace with the following: "Request for funds to imple-
ment health and safety programs will be considered in normal
budgetary process."
Clarify the language on the second page in the second para-
graph of the section on "Environmental Considerations".
LEN:ec
Attachment
cc: Robert W. Tucker, Jr.
Chief John Miller
'.Cr'''.'''''"' /....,.,.,., rDJ WI.
IJQ ill) ~ U
COUNTY OF ALBEMARLE
OFFICE OF BOARD OF SUPERVISORS
401 MciNTIRE ROAD
CHARLOTTESVILLE. VIRGINIA 22901-4596
M E M 0 RAN DUM
FROM:
Hoyt B. Alford, III, CiVJ"l ngineer
Engineering Departmen~l
Lettie E. Neher, ClerJlZ'
May 10, 1991
TO:
DATE:
SUBJECT:
Acceptance of Roads into the State System of Secondary
Highways
At the Board of Supervisors meeting on May 8, 1991, the
following actions were taken:
Agenda Item No. 5.1. Resolution to request that Hawkwood
Court in Laurel Ridge Subdivision be taken into the State System of
Secondary Highways, and guaranteeing the road against defective
materials and/or workmanship for one year up to a maximum of
$3750.00.
ADOPTED the attached resolution.
Agenda Item No. 5.2. Resolution to request that Westfield
Road Extended in wynridge Subdivision be taken into the State
System of Secondary Highways.
ADOPTED the attached resolution.
LEN:ec
Attachments
RES 0 L UTI 0 N
BE IT RESOLVED by the Board of Supervisors of Albemarle
County, Virginia, that pursuant to Virginia Code Section 33.1-229,
the Virginia Department of Transportation be and is hereby
requested to accept into the Secondary System of Highways, the
following road in Laurel Ridge Subdivision:
Hawkwood Court:
Beginning at Station 0+25, a point common to the edge
of State Route 676 and the centerline of Hawkwood
Court, thence in a northeasterly direction 798.79
feet to Station 8+23.79, the end of the cul-de-sac.
BE IT FURTHER RESOLVED that the Virginia Department of Trans-
portation be and is hereby guaranteed a 50 foot unobstructed right-
of-way and drainage easements along this requested addition as
recorded by plats in the Office of the Clerk of the Circuit Court
of Albemarle County in Deed Book 838, page 635 and Deed Book 949,
page 155; and
FURTHER RESOLVED that the Board of Supervisors of Albemarle
County, Virginia, hereby guarantees, for a period of one year from
the date of acceptance into the Secondary System of Highways,
Hawkwood Court in Laurel Ridge Subdivision, against defective
materials and/or workmanship up to a maximum of $3,750.00.
* * * * *
I, Lettie E. Neher, do hereby certify that the foregoing
writing is a true, correct copy of a resolution adopted by the
Board of Supervisors of Albemarle County, Virginia, at a regular
meeting held on May 8, 1991.
y~ ~~X7~
/)/~~/t(/. c: y 4~L...
Clerk, Board of County Supervlsors
, \
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S'1'CIL.
0,. O~i()H."ij I)
r
RES 0 L UTI 0 N
BE IT RESOLVED by the Board of Supervisors of Albemarle
County, Virginia, that pursuant to Virginia Code Section
33.1-229, the Virginia Department of Transportation be and is
hereby requested to accept into the Secondary System of High-
ways, the following road in Laurel Ridge Subdivision:
Hawkwood Court:
Beginning at Station 0+25, a point common to the edge
of State Route 676 and the centerline of Hawkwood
Court, thence in a notheasterly direction 798.79
feet to Station 8+23.79, the end of the cul-de-sac.
BE IT FURTHER RESOLVED that the Virginia Department of
Transportation be and is hereby guaranteed a 50 foot unob-
structed right- of-way and drainage easements along this re-
quested addition as recorded by plats in the Office of the Clerk
of the Circuit Court of Albemarle County in Deed Book 838, page
635 and Deed Book 949, page 155; and
FURTHER RESOLVED that the Board of Supervisors of Albemarle
County, Virginia, hereby guarantees, for a period of one year
from the date of acceptance into the Secondary System of High-
ways, Hawkwood Court in Laurel Ridge Subdivision, against
defective materials and/or workmanship up to a maximum of
$3,750.00.
* * * * *
. .
COUNTY OF ALBEMARLE
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MEMORANDUM
'-', ~,'
I ;;
TO:
Lettie E. Neher, Board of Supervisors Clerk
FROM:
Hoyt B. Alford III, Civil Engineer Ut34..3
Apr i 1 24, 1991
DATE:
RE:
Laurel Ridge Subdivision - Hawkwood Court
Road Description
We request the Board of Supervisors adopt a resolution for
acceptance of Hawkwood Court in Laurel Ridge Subdivision based
on the following description:
Beginning at Station 0+25, a point common to the edge of
State Route 676 and the centerline of Hawkwood Court,
thence in a northeasterly direction 798.79 feet to
Station 8+23.79, the end of the cul-de-sac.
This road has a fifty (50) foot right-of-way. The deed book
references are deed book 838, page 635, and deed book 949, page
155.
As you are aware, VDOT requires a performance bond be posted for
one year from the date of road acceptance to ensure against
defective materials and/or workmanship. Since the completion of
Hawkwood Court was a joint effort between the Board of
Supervisors and the property owners along the roadway, we
request the Board guarantee this road construction for the
required one year period. Wording similar to the following
could possibly be included as part of the resolution:
"The Board of Supervisors hereby guarantees, for a
period of one year from the date of acceptance into
the Secondary System of Highways, Hawkwood Court in
Laurel Ridge Subdivision against defective materials
and/or workmanship up to a maximum of $3,750.00."
If you should have any questions, please contact me.
HBA/ps
"
COUNTY OF ALBEMARLE
OFFICE OF BOARD OF SUPERVISORS
401 MciNTIRE ROAD
CHARLOTTESVILLE, VIRGINIA 22901-4596
November 3, 1986
Mr. Thomas D. Lanahan
Lanahan Construction, Inc.
Route 13, Box l54-A
Pantops Mountain
Charlottesville, Virginia 22901
Re: Laurel Ridge Subdivision
Dear Mr. Lanahan:
Your letter of October 31, 1986, requesting that Laurel Ridge
Subdivision located on Route 676 in Ivy, Virginia, be taken into
the State Secondary System has been received. This request is
being forwarded to the County Engineer. When he certifies that all
work has been completed in accordance with approved plans, this
request will be placed before the Board of Supervisors for adoption
of the necessary resolution.
;;;;:~y;;~ ~
(Miss) Lettie ~. Neher~/
Clerk, Board of Supervisors
LEN/ec
cc: Mr. Tom Trevilians
.
. ...
LANAHAN CONSTRUCTION INC.
-cou\~. '. or ALBEMARLE
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October 31, 1986
Ms. Lettie E. Neher, Clerk
Albemarle County Board of Supervisors
County Office Building
401 McIntire Road
Charlottesville, VA 22901
Dear Ms. Neher:
Please consider this letter a request on my behalf as
developer of Laurel Ridge Subdivision for acceptance of my
subdivision ro~d into the State Highway System. Laurel
Ridge Subdivision is located on Route 676 in Ivy, Virginia.
Thank you for your assistance in this matter. If you
have any questions or need further information please do not
hesitate to call me.
Sincerel y,
~lc~~ V ~Q./\A-c~'~
Thomas D. Lanahan
RT. 13 BOX 154-A. PANTOPS MOUNTAIN. CHARLOTTESVILLE, VIRGINIA 22901 . TELEPHONE (804) 296-3947
01, ~
RES 0 L UTI 0 N
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BE IT RESOLVED by the Board of Supervisors of Albemarle
County, Virginia, that pursuant to Virginia Code Section 33.1-229,
the Virginia Department of Transportation be and is hereby
requested to accept into the Secondary System of Highways, subject
to final inspection and approval by the Resident Highway Depart-
ment, the following road in Wynridge Subdivision:
Westfield Road Extended:
Beginning at Station 22+82.80, the centerline of
Westfield Road Extended and the edge of state
maintenance on Route 1452, thence in a westerly
direction 950 feet to Station 32+32.61, the end of
the cul-de-sac.
BE IT FURTHER RESOLVED that the Virginia Department of Trans-
portation be and is hereby guaranteed a 50 foot unobstructed right-
of-way and drainage easements along this requested addition as
recorded by plats in the Office of the Clerk of the Circuit Court
of Albemarle County in Deed Book 740, page 423; Deed Book 787, page
684; Deed Book 843, page 93.
* * * * *
I, Lettie E. Neher, do hereby certify that the foregoing
writing is a true, correct copy of a resolution unanimously adopted
by the Board of Supervisors of Albemarle County, Virginia, at a
regular meeting held on MaY~8' 1991./ ~
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Cl k, Board of C nty Su~visors
..
COUNTY OF ALBEMARLE
.... ~
MEMORANDUM
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DATE:
Lettie E. Neher, Board of Supervisors Clerk
Hoyt B. Alford III, Civil Engineer .1{-l). elf~
May 3, 1991
TO:
FROM:
RE:
Wynridge Subdivision - Westfield Road Extended
On behalf of Republic Homes, Inc., we request the Board of
Supervisors adopt a resolution for acceptance of Westfield Road
Extended based on the following description:
Westfield Road Extended
Beginning at Station 22+82.80, the centerline of Westfield Road
Extended and the edge of State maintenance on Route 1452, thence
in a westerly direction 950 feet to Station 32+32.61, the end of
the cul-de-sac.
The above described road has a fifty <50) foot right-of-way and
drainage easements included with the dedication. Deed book
references are as follows: 1) D.B. 740, page 423; 2) D.B. 787,
page 684; and 3) D.B. 843, page 93.
If you have any questions, please give me a call.
HBA/ps
". ,
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_t}!.!.gc50S'( ':.7! 1 )
RES 0 L UTI 0 N
BE IT RESOLVED by the Board of Supervisors of Albemarle
County, Virginia, that pursuant to Virginia Code Section
33.1-229, the Virginia Department of Transportation be and is
hereby requested to accept into the Secondary System of High-
ways, subject to final inspection and approval by the Resident
Highway Department, the following road in Wynridge Subdivision:
Westfield Road Extended:
Beginning at Station 22+82.80, the centerline of
Westfield Road Extended and the edge of state
maintenance on Route 1452, thence in a westerly
direction 950 feet to Station 32+32.61, the end of
the cul-de-sac.
BE IT FURTHER RESOLVED that the Virginia Department of
Transportation be and is hereby guaranteed a 50 foot unobstruct-
ed right- of-way and drainage easements along this requested
addition as recorded by plats in the Office of the Clerk of the
Circuit Court of Albemarle County in Deed Book 740, page 423;
Deed Book 787, page 684; Deed Book 843, page 93.
* * * * *
I, Lettie E. Neher, do hereby certify that the foregoing
writing is a true, correct copy of a resolution unanimously
adopted by the Board of Supervisors of Albemarle County, Virgin-
ia, at a regular meeting held on May 8, 1991.
Clerk, Board of County Supervisors
@@LrU
F. R. (Rick) Bowie
Rivanna
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 979-1281
November 14, 1990
Charlotte Y. Humphris
Jack Jouett
Edward H. Bain, Jr.
Samu~1 Miller
David P. Bowerman
Charlottesville
Walter F. Perkins
White Hall
Peter T. Way
Scoll5ville
Mr. Scott Williams
Assistant Project Manager
Republic Homes
2788 Hydraulic Road
Charlottesville, virginia 22901
Dear Mr. Williams:
Your request to have Westfield Road in Wyndridge Subdivision
taken into the State Secondary System of Highways has been received
and referred to the County Engineer. When he has certified that
all work has been completed in accordance with approved plans, this
request will be placed before the Board of Supervisors for adoption
of the necessary resolution.
;;&~:;;r ,
Lettie E. Neher, Clerk
Board of Supervisors
len/roms
cc: Richard Moring, County Engineer
REPUBLIC HOMES
RHIC
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2788 Hydraulic Road
Charlottesville, Virginia 22901
804-973-3377
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November 12, 1990
Ms. Lettie Neher
Clerk of the County Board of Supervisors
401 McIntire Road
Charlottesville, VA 22901-4596
RE: Wynridge Subdivision-Phase II
Dear Ms. Neher:
I would like to request that Westfield Road ~n Wynridge
Subdivision be taken into the State Secondary System of highways.
I am requesting that the Board of Supervisors adopt the necessary
resolution to accomplish this. We are presently working on
correcting a few items, we hope to have ail work completed this
week.
Should
know.
you
have any questions or comments, please
let
me
Sincerely,
g~lA)~
S cot t Will i am s
Assistant Project Manager
SW/pam
RES 0 L UTI 0 N
l(~): .~~H(-o~ \'~{:;
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WHEREAS, Governor L. Douglas Wilder recently announced that
serious consideration should be given to relaxing the Dillon Rule
as it relates to local government; and
WHEREAS, it has been the desire of Virginia's counties to
become more self-sufficient and independent; and
WHEREAS, with declining revenues from the Commonwealth,
localities are finding it exceedingly difficult to manage their
fiscal priorities;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Albemarle County, Virginia, does hereby strongly encourage the
leadership of the Commonwealth of Virginia to abolish the Dillon
Rule in order to allow all of Virginia's localities to become more
fiscally independent.
* * * * *
I, Lettie E. Neher, do hereby certify that the foregoing
writing is a true, correct copy of a resolution adopted by the
Board of Supervisors of Albemarle County, Virginia, at a regular
meeting held on May 8, 1991.
.~?~
of County supervisors
r
FR. (Rick) Bowie
Rivanna
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 979-1281
May 10, 1991
Charlotte Y Humphris
Jd(~ JOUf;'tt
Edward H. Bain. Jr
Samuel Miller
David P. Bowerman
Charlottesville
Walter F Perkins
White Hall
Peter T Way
Scotlsville
The Honorable Kenneth Y. Stiles
Chairman, Frederick County Board of Supervisors
9 Court Square
PO Box 601
Winchester, VA 22601
Dear Mr. Stiles:
At its meeting on May 8, 1991, the Albemarle County Board of
Supervisors adopted the attached resolution supporting the
abolishment of the D~llon Rule, and requested that th~ same be
forwarded to the Governor and local members of the General
Assembly.
Vy;;:~~
(ktE. Ne~ 1
Clerk
LEN:ec
Attachment
F. R. (Rick) Bowie
Rivanna
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 979-1281
May 10, 1991
Charlotte Y Humph"s
,Jack .Jouett
Edward H. Bain. Jr.
Samuel Miller
David P Bowerman
Charlottesville
Walter F. Perkll1s
White Hall
Peter T Way
Scottsville
The Honorable L. Douglas Wilder
Governor
The Capitol
Richmond, VA 23219
Dear Governor Wilder:
At its meeting on May 8, 1991, the Albemarle County Board of
Supervisors adopted the attached resolution supporting the
abolishment of the Dillon Rule.
Very truly yours,
Lettie E. Neher
Clerk
LEN:ec
Attachment
David P. Bowerman
Charlottesville
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 979-1281
May 10, 1991
Charlotte Y Humphri,
,jncl<. JOU121t
Edward H Bam. Jr.
Samu~l Miller
Walter F. PerklT1s
While Hall
F. R. (Rick) Bowie
Rivanna
Peter T Way
Scotlsville
The Honorable Thomas J. Michie, Jr.
500 Court Square
Charlottesville, VA 22901
Dear Senator Michie:
At its meeting on May 8, 1991, the Albemarle County Board of
Supervisors adopted the attached resolution supporting the
abolishment of the Dillon Rule.
~u~rs~ .~
Lettie E. N~
Clerk
LEN:ec
Attachment
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David P Bowerman
Charlottesville
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 979-1281
May 10, 1991
Charlotte Y Humph"s
Jack ,Jouett
Edward H. Bain. Jr
Samuel Miller
Walter F Perkins
While Hall
F. R. (Rick) Bowie
Rivanna
Peter T. Way
Scottsville
The Honorable Mitchell VanYahres
223 W. Main Street
Charlottesville, VA 22901
Dear Delegate VanYahres:
At its meeting on May 8, 1991, the Albemarle County Board of
Supervisors adopted the attached resolution supporting the
abolishment of the Dillon Rule.
~~;fS'
Lett1.e E. N er
Clerk
LEN:ec
Attachment
,.
David P. Bowerman
Charlottesville
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 979-1281
May 10, 1991
Charlotte Y Humphns
Jack Jouett
Edward H. Bain. Jr.
Samuel Miller
Walter F. Perkins
White Hall
F. R. (Rick) Bowie
Rivanna
Peter T Way
Scollsvil1e
The Honorable George F. Allen
109 E. Jefferson Street
Charlottesville, VA 22901
Dear Delegate Allen:
At its meeting on May 8, 1991, the Albemarle County Board of
Supervisors adopted the attached resolution supporting the
abolishment of the Dillon Rule.
Very truly yours,
~~?t~~
Clerk
LEN:ec
Attachment
5- iJ ,01/
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COUNTY of FREDERICK
Board of Supervisors
Kenneth Y. Stiles - Chairman
703/665-5666
Robert M. Rhodes - Vice Chairman
Back Creek District
Dudley H. Rinker
Opequon District
April 26,
Roger L. Crosen
Gainesboro District
W. Harrington Smith, Jr.
t , Shawnee District
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Dear Chairman:
The County of Frederick was very pleased to recently
learn of Governor Wilder's interest in looking into the repeal
of the Dillon Rule. At its meeting on April 24, 1991, the
Board of Supervisors passed the enclosed resolution supporting
the repeal and forwarded same to the Governor and local
members of the General Assembly.
We would appreciate your Board passing a similar
resolution and likewise forwarding it to the Governor and
General Assembly members.
Thank you.
,J:r~ <<OJ
Kenneth Y. stiles
Chairman
KYSjtjp
Enclosure
9 Court Square
P.O. Box 601
Winchester, Virginia
22601
At a Regular Meeting of the Board of Supervisors for the
County of Frederick, Virginia, held on the 24th day of April,
1991, 7:15 P.M., in the Bqard of Supervisors' Meeting Room,
Frederick County Courthouse, Loudoun Street Mall, Winchester,
Virginia, the following action was taken:
Upon motion made by W. Harrington Smith, Jr., seconded by
Dudley H. Rinker and passed unanimously, the following
resolution was approved:
WHEREAS, Governor Douglas Wilder recently announced that
serious consideration should be given to relaxing the
provisions of the Dillon Rule as it relates to local
government; and
WHEREAS, it has been the desire of Virginia's counties to
become more self-sufficient and independent; and
WHEREAS, with declining revenues from the Commonwealth,
localities are finding it exceedingly difficult to manage
their fiscal priorities.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors for the County of Frederick, Virginia strongly
encourages the leadership of the Commonwealth of Virginia to
repeal the Dillon Rule in order to allow all of Virginia's
localities to become more independent and fiscally
responsible.
RESOLVED, this 24th day of April, 1991.
A COPY TESTE:
-~..," ....~.
Edward H. Bain. Jr.
Samuel Miller
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 979-1281
May 10, 1991
David P Bowerman
Charlottesville
Walter F. Perkins
White Hall
F. R. (Rick) Bowie
Rivanna
Peter T. Way
Scottsville
Mr. J. W. Wade
Superintendent
Shenandoah National Park
Route 4, Box 348
Luray, VA 22835-9051
Dear Mr. Wade:
At its meeting on May 8, 1991, the Board of Supervisors
designated Messrs. Thomas H. Jenkins and V. Wayne Cilimberg as the
County representatives to the Related Lands Project, a study being
undertaken by the University of Virginia on behalf of the National
Park Service to identify, among other things, land resources within
and near the Shenandoah National Park which may be worthy of
further protection.
Lettie
LEN:ec
cc: Mr. Thomas H. Jenkins
PO Box 122
Crozet, VA 22932
Mr. V. Wayne Cilimberg
Director, Department of Planning
and Community Development
401 McIntire Road
Charlottesville, VA 22901
..;, ,.:. _.5~2:..!LL-.
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COUNTY OF ALBEMARLE
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MEMORANDUM
TO:
FROM:
DATE:
RE:
Albemarle County Board of Supervisors
Robert W. Tucker, Jr., County Executive~
May 3, 1991
Shenandoah National Park - Related Lands Study
Several departments at the University of Virginia will be
undertaking a study on behalf of the National Park Service to
identify, among other things, land resources within and near the
Shenandoah National Park which may be worthy of further
protection. This study would be beneficial to the Thomas
Jefferson Planning District Commission's regional land resource
analysis as well as our own open space planning.
Mr. J. W. Wade, Superintendent of the Shenandoah National
Park, has requested that one or two persons be designated as
contacts for them to discuss various phases of the study as it is
developed. I would suggest that Mr. Tom Jenkins, Planning
Commissioner from the White Hall District and Mr. Wayne Cilimberg
of our staff be designated as appropriate County contacts.
This matter has been discussed with Mr. Walter Perkins,
since the entire study would take place in his district, however,
if you should have any questions concerning this matter, please
feel free to contact Walter or me.
RWTJr/bat
91-1.43
Attachment
UNITED STATES DEPARTMENT OF THE INTERIOR
NATIONAL PARK SERVICE
IN REPLY REFER TO
Shenandoah Kational Park
Route 4, Box 348
Luray, Virginia 22835-9051
L14
May 2, 1991
Mr. Bob Tucker
County Executive
County of Albemarle
401 McIntire Road
Charlottesville, Virginia 22901
Dear Mr. Tucker:
Attached is a copy of the summary of the related lands project which we expect
the University of Virginia to undertake for Shenandoah National Park. As
Sandy Rives explained on the phone, we would like to have the University study
Albemarle County as one of the pilot areas starting in 1991. There are only
enough funds to do two counties in 1991. The other county we will study is
Rockingham.
We believe that the related lands project will be quite beneficial to
Albemarle county since the Thomas Jefferson Planning District 10 is conducting
a similar analysis for the entire region, and your county is in the process of
developing its open space plan this year. The related lands project informa-
tion will certainly be shared with these two planning groups.
We request that you or the Albemarle County Board of Supervisors appoint one
or two persons who will be contacts for us during the study. They will attend
the meetings to ensure that your interests are represented.
Please make this information available to the Albemarle County Board of
Supervisors on their consent agenda. We would be pleased to attend the May 15
meeting to answer questions on the study or to make a presentation if you or
the board so desire.
Please contact Mr. Sandy Rives at 703-999-3300 to let us know as soon as
possible so that we can notify the University of Virginia. We would like very
mcch to begin the effort on or about May IS. Thank you for your assistance in
this matter.
Attachment
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IT'D .J~.":' ~ .:., \n.,!'r~~:~: ;":
COMMONWEALTH of Vlil~i^ 1/ <"B! \
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'J. _.C[I!...~~Of( S::.~-)
RAY D. PETHTEL
COMMISSIONER
DEPARTMENT OF TRANSPORTATIciN:") 3,:~ .::; C' F
P. O. BOX 2013
CHARLOTTESVILLE. 22902
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D. S. ROOSEVELT
RESIDENT ENGINEER
April 15, 1991
Route 615
Albemarle County
Mr. F. R. Bowie, Chairman
Board of Supervisors
County Office Building
401 McIntire Road
Charlottesville, VA 22901
Dear Mr. Bowie:
Reference is made to the letter from your constituent concerning Route 615
which you mentioned at the Board of Supervisors' meeting on April 10, 1991.
Right of way to improve Route 615 from Route 639 to the Louisa County line has
been donated by the property owners along that section. This right of way was
recorded in June 1990. Vhile the recordation date for this right of way is after
the date set by the Board of Supervisors when they revised their priorities for
hard surfacing projects, it is my intent to recommend this road be added to the six
year plan as a gravel road to hard surfacing improvement when that plan is next
revised. Revision of the plan is now scheduled for late this year or early in
1992 .
As you are aware the current six year plan contains a number of gravel road
improvements which are to receive the County's first consideration for hard surface
funding. Of the fifteen projects currently listed in the plan, only nine have some
funding within the life of the financial plan which runs through June 1996. The
other projects are anticipated to be financed after that date. I would anticipate
that funds for Route 615 would also be considered for after July 1, 1996. At this
moment it is impossible to determine exactly when funding would be available if
that route were added to the plan.
If you need additional information to respond to your constituent, please
contact me and I will be glad to discuss it with you.
Yours truly,
~ At ~tXr$ cV!--! 1
D. S. Roosevelt
Resident Engineer
DSR/smk
cc: Miss Lettie E. Neher
V. Vayne Cilimberg
TRANSPORTATION FOR THE 21 ST CENTURY
tj,3'91
91, OS"OYr !>--,~)
COMMONWEALTH of VIRGINIA
\ :':': i,
RAY D. PETHTEL
COMMISSIONER
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND,23219
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April 22, 1991
Secondary System
Additions
Albemarle County
Board of Supervisors
County of Albemarle
401 McIntire Road
Charlottesville, VA 22901
MEMBERS OF THE BOARD:
As requested in your resolution dated October 31, 1990,
the following additions to the Secondary System of Albemarle
County are hereby approved, effective April 23, 1991.
ADDITIONS
LENGTH
HICKORY RIDGE
Route 1070 (Pelham Road) - From Route 665
to 0.58 mile Northwest Route 665
0.58 Mi
Route 1071 (Martingale Lane) - From Route
1070 to 0.08 mile Southwest Route 1070
0.08 Mi
~;""""QrQl"
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~~4Ht::-
'-R,)f D. Pethtel, Commissioner
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TRANSPORTATION FOR THE 21 ST CENTURY
JJ-'~,1(
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COMMONWEALTH of VIRGINIA
John G. Milliken
Secretary of Transportation
Office of the Governor
Richmond 23219
(804) 786-8032
TOO (804) 786-7765
April 25, 1991
Ms. L. E. Neher, Clerk t..;".!,; ,
County of Albemarle
Office of Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 22901-4596
Dear Ms. Neher:
Thank you for the telefax transmittal of April 10 which
included the resolution by the Albemarle County Board of
Supervisors concerning the replacement of the Moorman's River
Bridge at Millington.
The Virginia Department of Transportation does not believe
that rebuilding the bridge at its current location will provide a
safe approach to the new facility. The Department believes the
proposed alternative location is the least damaging alternative.
I understand from the Department that the Commonwealth
Transportation Board considered and voted on this matter in
December 1989.
However, the Department of Transportation will incorporate
those agreed-upon modifications to the "Green Line" alignment and
the proposed bridge structure as stated in the last paragraph of
the resolution by the Albemarle County Board.
I appreciate your providing m~ with the Board of
Supervisors' resolution.
l'1AA~
iken....
JGM/mwc
cc: Mr. Ray D. Pethtel
'" .5'1' 'I (
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RAY D. PETHTEL
COMMISSIONER
COMMONWEALTH of VIRGIA.I'1l"; A\., I' ',': (') ,e .. : ~...( \.. r 0 f i'i
l~_.l\(il.: .-Il. '_' f_ t \ill 1'"\ .~, 1...1
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L U U::.:l \:.:!.J l.~::l lI1.rrc:: L
FlC,Nn.) OF Si IPFRVISOqc"
DEPARTMENT OF TRANSPORTATION
P. O. BOX 2013
CHARLOTTESVILLE, 22902
April 30, 1991
Current Projects
Construction Schedule
Miss Lettie E. Neher, Clerk
Board of Supervisors
County Office Building
401 McIntire Road
Charlottesville, VA 22901
Dear Miss Neher:
Attached find the monthly update on highway improvement projects currently
under construction in Albemarle County. Please see that this information is
forwarded to the Board of Supervisors members. I will be prepared to discuss this
matter with them at the next meeting if they so desire.
Yours truly,
-~ 3~~~-\\'~\ y--
D. S. Roosevelt
Resident Engineer
DSRlsmk
attachment
cc: R. Y. Tucker, Jr. w/attachment
TRANSPORTATION FOR THE 21 ST CENTURY
.
PROJECTS UNDER CONSTRUCTION
ALBEMARLE COUNTY
MAY 1, 1991
+------+-------------------------------------+------------------------------------+------------+
IROUTE 1
INO. I
LOCATION
EST.COMP 1
DATE I
STATUS
+------+-------------------------------------+------------------------------------+------------+
I
1631
I
I I
I RIO ROAD FROM FASHION SQ. TO RT. 6501
I I
CONSTRUCTION 80% COMPLETE
I
I * JUN 91
I
+------+-------------------------------------+------------------------------------+------------+
I
1660
I
I
I BRIDGE OVER S. FORK RIVANNA RIVER
I
CONSTRUCTION 25% COMPLETE
NOV 91
+------+-------------------------------------+------------------------------------+------------+
I
1880
I
I
I ENTRANCE TO SOUTHERN REGIONAL PARK
I
CONSTRUCTION 25% COMPLETE
MAY 91
+------+-------------------------------------+------------------------------------+------------+
+------+-------------------------------------+------------------------------------+------------+
+------+-------------------------------------+------------------------------------+------------+
* REVISED DATE
** NEW PROJECT
1991
FIRST QUARTER
BUILDING REPORT j{" \,:0 C
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County of Albemarle
Department of Planning and Community Development
401 McIntire Road
Charlottesville, Virginia 22901-4596
(804) 296-5823
INDEX
I. Comparison of New Residential Dwelling Units by Month (Charts A . B)
II. Comparison of New Residential Dwelling Units by Type (Charts C . D)
III. Comparison of All Building Permits (Chart E)
IV: Comparison of Certificates of Occupancy (Charts F . H)
Key to Types of Housing Used in this Report
SF
SFA
SFfTH
DUP
MF
MHC
Single Family (Includes Modular)
Single Family Attached
Single Family Townhouse
Duplex
Multi-Family Residence
MobileHomes in County
-2-
During the first quarter of 1991, 142 permits were issued for
152 dwelling units. In addition, 9 permits were issued for mobile
homes in existing parks at an average exchange value of $2,500 for a
total of $22,500.
I. COMPARISON OF NEW RESIDENTIAL DWELLING UNITS BY MONTH
Chart A. Nine Year Comparison of New Residential Dwelling
Units by Month
YEAR 1983 1984 1985 1986 1987 1988 1989 1990 1991
JAN 37 86 46 37 38 22 93 56 64
FEB 29 39 29 43 35 40 172 68 31
MAR 86 78 94 37 62 91 61 92 57
APR 131 60 48 78 70 71 49 82
MAY 65 78 121 73 73 83 89 75
JUN 100 66 60 92 56 83 220 85
JUL 113 63 57 159 80 30 67 42
AUG 57 47 86 32 46 49 74 87
SEP 73 52 35 49 45 46 72 90
OCT 59 41 40 52 60 52 56 48
NOV 72 33 45 50 49 60 301 37
DEC 241 82 53 35 40 46 55 42
TOTAL 1063 725 714 737 654 673 1309 804 l52
Chart B. Three Year Comparison of New Residential Dwelling
Units by Month
320
300
280
260
240
220
200 l
180
160
140
120
100
80
60
40
20
0
JAN
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
[ZZ] 1989
cs::sJ 1990
E22ZJ 1991
Prepared by Albemarle County Planning and Community Development
,. ,
-3-
FIRST QUARTER 1991
II. COMPARISON OF RESIDENTIAL DWELLING UNITS
Chart C. Breakdown of New Residential Dwelling Units by
Magisterial District and Dwelling Unit Type
MAGISTERIAL DWELLING UNIT TYPE TOTAL % TOTAL
DISTRICT SF SFA SF/TH DUP MF MHC D.U. D.U.
CHARLOTTESVILLE 1 0 6 0 4 0 11 7%
JACK JOUETT 3 0 0 0 12 0 l5 10%
RIVANNA 36 l6 12 0 9 0 73 48%
SAMUEL MILLER 15 0 0 0 0 3 18 12%
SCOTTSVILLE 23 4 0 0 0 1 28 l8%
WHITE HALL 6 0 0 0 0 1 7 5%
TOTAL 84 20 18 0 25 5 152 lOO%
Chart D. Breakdown of New Residential Dwelling Units by
Comprehensive Plan Area and Dwelling Unit Type
DWELLING UNIT TYPE TOTAL UNITS
COMP PLAN AREA SF SFA SF/TH DUP MF MHC URBAN RURAL
URBAN NEIGHBORHOOD 1 0 0 0 0 4 0 4
URBAN NEIGHBORHOOD 2 0 0 18 0 9 0 27
URBAN NEIGHBORHOOD 3 0 0 0 0 0 0 0
URBAN NEIGHBORHOOD 4 16 4 0 0 0 0 20
URBAN NEIGHBORHOOD 5 0 0 0 0 0 0 0
URBAN NEIGHBORHOOD 6 1 0 0 0 0 0 1
URBAN NEIGHBORHOOD 7 1 0 0 0 12 0 13
CROZET COMMUNITY 1 0 0 0 0 0 1
HOLLYMEAD COMMUNITY 25 0 0 0 0 0 25
SCOTTSVILLE COMMUNITY 0 0 0 0 0 0 0
EARLYSVILLE VILLAGE 0 0 0 0 0 0 0
NORTH GARDEN VILLAGE 1 0 0 0 0 0 1
PINEY MOUNTAIN VILLAGE 0 16 0 0 0 0 16
RIVANNA VILLAGE 0 0 0 0 0 0 0
GROWTH AREA SUBTOTAL 45 20 18 0 25 0 108
RURAL AREA 1 8 0 0 0 0 1 9
RURAL AREA 2 9 0 0 0 0 0 9
RURAL AREA 3 15 0 0 0 0 1 16
RURAL AREA 4 7 0 0 0 0 3 10
RURAL AREA SUBTOTAL 39 0 0 0 0 5 44
TOTAL 84 20 18 0 25 5 l52
Prepared by Albemarle County Planning and Community Development
-4-
FIRST QUARTER 1990
III. COMPARISON OF ALL BUILDING PERMITS
Chart E. Estimated Cost of Construction by Magisterial District and Construction Type
MAGISTERIAL NEW *NEW NON-RES. NEW COMMERCIAL FARM BUILDIN~
DISTRICT RESIDENTIAL & ALTER. RES. & NEW INSTlTUT. & ALTER. COMM. TOTAL
No. Amount-$ No. Amount-$ No. Amount-$ No. Amount-$ No. Amount-$
CHVILLE 11 633,500 20 2l4,190 1 8l,630 2l 464,150 53 l,393,470
JOUETT 5 605,000 II l79,275 1 8,000 2 18,000 19 810,275
RIVANNA 73 4,449,724 41 402,130 6 l,148,500 l5 8l8,400 135 6,818,754
S. MILLER 18 1,998,650 30 458,373 0 0 9 225,300 57 2,682,323
SCOTTSVILLE 28 1,819,199 26 376,538 2 3,984 4 74,85l 60 2,274,572
WHITE HALL 7 985,53l 34 769,625 0 0 4 l6,300 45 l,77l,456
TOTAL 142 lO,49l,604 l62 2,400,131 10 l,242,l14 55 1,6l7,00l 369 15,750,850
* Additional value of mobile homes placed in existing parks is included in Residential
Alteration category.
IV. CERTIFICATES OF OCCUPANCY
Chart F. Breakdown of CO's for Residential Dwelling Units by
Elementary School District and Dwelling Unit Type
SCHOOL DWELLING UNIT TYPE TOTAL PERCENT
DISTRICT SF SFA SF/TH DUP MF MHC D.U. TOTAL D.U.
Broadus Wood/Henley 3 0 0 0 0 0 3 2.31%
Broadus Wood/Jouett 4 0 0 0 0 0 4 3.08%
Brownsville 6 0 0 0 0 0 6 4.62%
Crozet 3 0 0 0 0 1 4 3.08%
Greer 1 0 1 0 7 0 9 6.92%
Ho11ymead 19 5 1 0 0 0 25 19.23%
Meriwether Lewis l5 3 0 0 0 0 18 13.85%
Red Hi11jWalton 2 0 0 0 0 0 2 1.54%
Ca1e/Burley 1 0 7 0 0 0 8 6.l5%
CalejWalton 19 0 4 0 0 1 24 18.46%
Scottsvil1e 3 0 0 0 0 0 3 2.31%
Stone Robinson/Burley 5 0 0 0 0 0 5 3.85%
Stone RobinsonjWalton 6 0 0 0 0 3 9 6.92%
Stony Point 6 0 0 0 0 0 6 4.62%
Woodbrook 1 0 2 0 0 0 3 2.31%
Yancey 0 0 0 0 0 1 1 0.77%
TOTAL 94 8 l5 0 7 6 130 100.00%
Prepared by Albemarle County Planning and Community Development
. ~.. ..
-5-
FIRST QUARTER 1990
IV. CERTIFICATES OF OCCUPANCY (continued)
Chart G. Breakdown of CO's for Residential Dwelling Units by
Magisterial District and Dwelling Unit Type
(
MAGISTERIAL DWELLING UNIT TYPE
DISTRICT SF SF SF/TH DUP MF MHC TOTAL
CHARLOTTESVILLE 1 0 3 0 7 0 II
JACK JOUETT 2 0 0 0 0 0 2
RIVANNA 34 5 8 0 0 0 47
SAMUEL MILLER 14 3 0 0 0 0 17
SCOTTSVILLE 28 0 4 0 0 5 37
WHITE HALL 15 0 0 0 0 1 16
TOTAL 94 8 15 0 7 6 130
Chart H. Breakdown of CO's for Residential Dwelling Units by
Comprehensive Plan Area and Dwelling Unit Type
DWELLING UNIT TYPE TOTAL UNITS
COMP PLAN AREA SF SFA SF/TH DUP MF MHC URBAN RURAL
URBAN NEIGHBORHOOD 1 0 0 1 0 0 0 1
URBAN NEIGHBORHOOD 2 2 0 9 0 0 0 11
URBAN NEIGHBORHOOD 3 0 0 0 0 0 0 0
URBAN NEIGHBORHOOD 4 17 0 4 0 0 0 2l
URBAN NEIGHBORHOOD 5 0 0 0 0 0 0 0
URBAN NEIGHBORHOOD 6 1 3 0 0 0 0 4
URBAN NEIGHBORHOOD 7 0 0 0 0 7 0 7
CROZET COMMUNITY 1 0 0 0 0 0 1
HOLLYMEAD COMMUNITY 18 0 1 0 0 0 19
SCOTTSVILLE COMMUNITY 0 0 0 0 0 0 0
EARLYSVILLE VILlAGE 0 0 0 0 0 0 0
PINEY MTN. VILlAGE 0 5 0 0 0 0 5
NORTH GARDEN VILlAGE 0 0 0 0 0 0 0
RIVANNA VILlAGE 1 0 0 0 0 0 1
GROWTH AREA SUBTOTAL 40 8 15 0 7 0 70
RURAL AREA 1 12 0 0 0 0 1 13
RURAL AREA 2 11 0 0 0 0 0 II
RURAL AREA 3 19 0 0 0 0 0 19
RURAL AREA 4 12 0 0 0 0 5 17
RURAL AREA SUBTOTAL 54 0 0 0 0 6 60
TOTAL 94 8 l5 0 7 6 130
Prepared by Albemarle County Planning and Community Development
D;~",:~:"",,'i ~(' Pr.;."rl' 5';}..,1/
\~tll;",..:;;>-...,L...-..I v~;,-,l'u. __.,_.~_
Acend,; !:GiTI No. 911~s-Of~..f:./ I)
COMMONWEALTH OF VIRGINIA
BEFORE THE
STATE CORPORATION COMMISSION
Application of
COMMONWEALTH GAS SERVICES, INC.
Case No. PUE
For an Expedited Increase in Gas Rates
APPLICATION
Pursuant to 956-237 of the Code of Virginia and to t.he
commission's Rules of Practice and Procedure, Commonwealth Gas
Services, Inc.
("Services" or "Company") hereby makes this
application for an expedited increase in its rates for natural gas
service.
The tariff revisions proposed herein are designed to
develop additional jurisdictional annual operating revenues of
$3,292,375, representing an increase of 2.5%. This application is
submi tted in accordance with the Commission's Rules Governing
utility Rate Increase Applications and Annual Informational Filings
(the "Rate Case Rules") adopted by the Commission by Final Order
issued August 21, 1985 in Case No. PUE850022, as they apply to
expedited rate cases.
In support of its application, Services would respectfully
show the following:
1. Services, a public service corporation organized and
existing under the laws of the Commonwealth of virginia, is a
natural gas distribution company providing natural gas service at
retail to some l34,500 customers in Central and Souths ide Virginia,
the Piedmont and most of the Shenandoah Valley, as well as portions
of Northern and Southwest Virginia.
2. The gas distribution service and operations of Services
and the rates it charges for gas service are regulated by the State
Corporation commission.
3. Analysis of the Company's operations during the test
period of twelve months ended December 31, 1990 indicates that
Services is not earning sufficient annual revenues to cover its
cost of service, including the rate of return authorized in its
last rate case. The Company's test period jurisdictional
operations under current rates, after pro forma adjustments allowed
by the Rate Case Rules in expedited rate cases, produced operating
revenues of $129,694,644, adjusted operating income of $10,898,470,
and resulted in an overall rate of return of 9.13% on rate base and
9.01% on common equity capital.
4. The return on common equity capital authorized in the
Company's last rate case, No. PUE900034, was 12.75% which, when
applied to the end of test period capital structure of Services
authorized in the last rate case, would call for an overall return
on rate base of 10.89%. Application of this overall rate of return
to the Company's jurisdictional adjusted end-of-period rate base
produces an annual revenue requirement of $132,987,019. A
comparison of this annual revenue requirement with the adjusted
test period revenues produced from Company operations makes it
apparent that Services is experiencing a jurisdictional revenue
2
deficiency in the amount of $3,292,375, which is the amount of the
revenue increase applied for herein.
5. In accordance with the Rate Case Rules for expedited rate
cases, Services respectfully makes application to the Commission
for approval of the proposed revised tariff sheets contained in
Schedule 32 to be sponsored by Services' witness Robert E. Horner.
The rates contained in these proposed revised tariff sheets are
designed to develop additional annual revenues of $3,292,375,
representing an increase of 2.5% over the annualized test period
revenues experienced by Services during the test period.
6. The proposed increase in revenue is required to offset
increases in rate base, costs of labor and materials, and other
administrative and general expenses associated with the operation
of the gas distribution system of Services so as to provide
continued quality service to its customers. A rate increase in
this amount would produce revenues not in excess of the aggregate
total costs incurred by Services in serving its customers within
the jurisdiction of the Commission, subject to normalization for
nonrecurring costs and adjustments for known future increases in
costs, and a fair return on the Company's rate base used to serve
those customers, all as such costs, normalization, adjustments and
return are calculated, allowed and prescribed in the Rate Case
Rules for expedited rate cases.
7. Evidence in support of this application will be provided
through the testimony and supporting exhibits of the following
individuals:
3
Robert B. Wemyss, Jr., Vice President - Administration,
Commonwealth Gas Services, Inc.
Richard A. Newbold, Vice President
Commonwealth Gas Services, Inc.
Operations,
Penny L. Koehl, Manager
Commonwealth Gas Services, Inc.
Regulatory Services,
Robert G. Kriner, Manager - Corporate Taxes, Commonwealth-
Gas Services, Inc.
Roger D. Vari, Director - Financial services, Columbia
Gas System Service Corporation.
william J. Lavelle, Controller
Services, Inc.
Commonwealth Gas
John F. Litzinger, Assistant Controller - Columbia Gas
System Service corporation.
william L. Payne, Director - Regulatory Support Services,
Commonwealth Gas Services, Inc.
Robert E. Horner, Director Rates and Regulatory
Affairs, Commonwealth Gas Services, Inc.
In accordance with the Rate Case Rules, the prepared direct
testimony of these individuals and supporting exhibits is attached
to and included as part of this application.
8. Services further requests that these proposed revised
tariff sheets be made effective thirty days after the date this
application is filed.
9. In accordance with the Rate Case Rules, Services has this
day served a true copy of this application without the accompanying
testimony and exhibits (together with a statement that a copy of
the complete application may be obtained at no cost by making a
request therefor orally or in writing to a specified Company
official or location) by placing same in the United States first
4
class Certified Mail, return receipt requested, addressed to the
customary place of business or residence of the following:
(a) The Commonwealth's Attorney and Chairman of the Board of
supervisors of each county (or equivalent officials in the counties
having alternate forms of government) in this state affected by
the proposed increase; and
(b) The Mayor or Manager and the Attorney of every city or
town (or an equivalent official in towns and cities having
al ternate forms of government) in this state affected by the
proposed increase.
In further satisfaction of the notification requirement,
Services has served by means of personal delivery, a true copy of
the complete application upon the Division of Consumer Counsel of
the Office of the Attorney General of Virginia.
10. The name, post office address and telephone number of
Services and its counsel are as follows:
Commonwealth Gas Services, Inc,
Post Office Box 117
Columbus, Ohio 432116-0117
Attention: Andrew J. Sonderman, General Counsel
Marjorie H. Brant, Counsel
Rodney W. Anderson, Attorney
(614) 460-4645
Stephen H. Watts, II
Jacquelyn E. Stone
McGuire, Woods, Battle & Boothe
One James Center
Richmond, Virginia 23219
(804) 644-4131
5
Respectfully submitted,
COMMONWEALTH GAS SERVICES, INC.
(///; if /J' \ , \)
B ~/-\.-'/ ~ . / t-r>t/11 vy.-/
y ( . Lr ~. '//
Robert B. ~emyss, Jr. ~
Vice President - Admin~stration
Richmond, Virginia
April ft., 1991
6
. VERIFICATION
STATE OF VIRGINIA
COUNTY OF CHESTERFIELD, to-wit:
Robert B. Wemyss, Jr., being first duly sworn, deposes and
says that he is Vice President -- Admini9tration of Commonwealth
..
Gas Services, Inc., that he has read th_ foregoing document and
.
~
knows the contents thereof, that the same are true as stated,
except as to those matters and things, if any, stated on
information and belief, and that, as to those matters and things,
he believes them to be true, and that he has executed the same on
behal f of Commonwealth Gas Services, Inc. with full power and
authority to do so.
Robert B. Wemyss,
Vice President - Admi
Commonwealth Gas Servi
Subscribed in my presence, and sworn to before me, by the
-rjJ /1
officer above named, this i1-- day of /'1jO.~/L
, 1991.
N'1~i~' v:)d.. ~
My Commission expires:
~ c9tf/ /993
/
7
CERTIFICATE OF SERVICE
I hereby certify that I have this day served a true copy of
this application, without accompanying testimony and exhibits,
together with a statement that a copy of the complete application
may be obtained at no cost by making a request therefor orally or
~
in writing to a specified company official or location, by placing
same in the united states first class certified Mail, return
receipt requested, addressed to the customary place of business or
residence of those persons required to receive such service under
the Commission's Rules Governing utility Rate Increase Applications
and Annual Informational Filings and that a true copy of the
complete application was served, by means of personal delivery,
upon the Division of Consumer Counsel of the Office of the Attorney
General of Virginia.
Dated at Columbus, Ohio, this
~ay of , 1991.
R~d!t:~
8
.
COMMONWEALTH
Gas Services
April 16, 1991
(~~ () l,,] f\J 1 \/ (~~ ;:--- /\ t" F:: ._ /.\ F: t
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VIA CERTIFIED MAIL - RETURN RECEIPT REQUESTED
Chairman, Board of Supervisors
Albemarle County
401 McIntire Road
Charlottesville, VA 22901
Dear Sir or Madam:
Enclosed is the Application filed on April 16 with the Virginia
State Corporation commission for a rate increase for Commonwealth
Gas Services, Inc.
If you need any additional information, please feel free to contact
me.
Stse1Y, t1~
~~!f1
Attorney
(614) 460-4645
RWAjjm
Enclosure
Commonwealth Gas Services, Inc., 200 Civic Center Drive, P.O. Box 117, Columbus, Ohio 43216-0117
.,
Hugh C. Miller. Director
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COMMONWEALTH of VIRGI1\.~t\~~~'t~>'."',~'" . T.TJ'.'..~-, :..':J
l~f:fAl;\.j !,' 1..111-F"" ""'S
Department of Historic Resources .' . ~D'D: (t~o~; 7~~:1~34
221 Governor Street Telephone (804) 786-3143
Richmond, Virginia 23219 FAX: (804) 225-4261
'. S',,?, '1 ! .
9/, (jS-OV (Si/2)
March 6, 1991
Frederick R. Bowie, Chairman
Albemarle County Board of Supervisors
401 McIntire Road
Charlottesville, V A 22901
Date Entered
01-25-91
RE: BLUE RIDGE FARM, ALBEMARLE COUNTY
Dear Mr. Bowie:
This is to inform you officially that the above property has been entered in the National
Register of Historic Places. I am sure that this news is gratifying to you, and we share in your
pleasure.
If you have any questions about the National Register, we would like to hear from you.
Sincerely,
}J., L L. ~.IL
Hu;;t. Miller
State Historic Preservation Officer
~~t7L
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April 17, 1991
COMMONWEALTH of VIRGIJY~A.' "~I i r.';,<.i';:"~~
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Department o~ HIstoric Resources r::' '-.'. 1--' r';::--, ,.:...\.(..TqDr;(~t ~\.'934
'J '("I t r~' \ r \""_L...:~(~~'786-3143
221 Governor Street : \ Ii V'---......-- FAX (804j"~~44261
Richmond, Virginia 23219 . .)t-' APR -I'\~"'" \\ i ili.
t ,. 'I . .......,\ .,..." I'
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\, 1-, ,.-, .....! '.: :: 1 I' :_', :~ ~,',' \ ;' , .::. t} r~..(-
{~)\.)~:,l"".:) \.}i..-l.l L.\V ...... .
Hugh C. Miller, Director
Frederick R. Bowie, Chairman
Albemarle County Board of Supervisors
401 McIntire Road
RE: ARROWHEAD; W A VERTREE HALL FARM, ALBEMARLE COUNTY
Dear Mr. Bowie:
On behalf of the Commonwealth, it gives me great pleasure to inform you that the
state Board of Historic Resources has placed the above named properties on the Virginia
Landmarks Register and has endorsed their being nominated to the National Register of
Historic Places. We will be forwarding the nominations to the National Park Service
following final review by Department staff.
The Virginia Landmarks Register was established by an act of the General Assembly
in 1966 and includes "the buildings, structures, and sites which are of statewide or national
significance." It is our judgement that Arrowhead and Wavertree Hall Farm richly deserve
this official recognition as two of the Commonwealth's historic resources.
The National Register of Historic Places is maintained by the National Park Service of
the Department of the Interior. I am hopeful that the Keeper of the National Register will
approve our nominations and place Arrowhead and Wavertree Hall Farm on this official list
of the nation's historic places.
The protection of registered Virginia landmarks is of immediate concern to this office.
It is our hope that you will let us know if we can be of any assistance in the preservation of
these properties. Many times our staff can offer advice to owners who contemplate
alterations or renovations of their properties, and we welcome the opportunity to serve.
Sincerely,
J~~~~~/L
Director
. ~ ~
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9/IJS-.tJR (S/~; )
April 22, 1991
COMMONWEALTH of VIRGINi4,~~) :~\:_~~',it:_,_~~~~i_:
j ; I; ; \>..,__.L..i,,".._~~,J. ,,,..LU...L.Ltf ~--~. 1 i.~~;
Department of Historic Resources ;. ~ i/' TD6:'~41 f78~-1934
221 Governor Street !~/\ ,l\PR 23 lQ~lfPhorif!(~q4) 786-3143
R' h d V . . 23219 . , 'f)1,* (8011 ~H-4261
Ie man, Ifglnta \ i"f'__.. _.',. . . ' . I i I
\ " r. ". .-...,. .-T,..'........ . '.
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Hugh C. Miller, Director
;. ,:: '.::, eiF .::.(!
I ~.:; (.1 i:{' c.,
Frederick R. Bowie, Chairman
Albemarle County Board of Supervisors
401 McIntire Road
Charlottesville, VA 22901
RE: OLD RECTORY, ALBEMARLE COUNTY (DHR 02-1831)
Dear Mr. Bowie:
At its April 16 meeting, the State Review Board determined that the above-referenced property
appears to meet the criteria for listing on the Virginia Landmarks Register and the National
Register of Historic Places. The staff of the Department of Historic Resources does not plan to
prepare the national register nomination which is the required next step in the registration
process, as our work program is fully scheduled for the remainder of the year and we normally
limit our preparation of nominations to those properties for which the Department is accepting
an easement.
Should the preparation of a nomination go forward you will be notified prior to any formal
action by the Department or the Board. Thank you for your interest in the register program.
Should you have any questions or concerns regarding the registration process, please do not
hesitate to contact me.
Sincerely,
~~
James Christian Hill
National Register Assistant
to ~-'1'j-L
i\~cri:~J ---.-if ,_~_:::.__t?f{S""J 'f)
April 22, 1991
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COMMONWEALTH of VIRGtNlA:~~ r:::: ;:.~ l;"!'(~'H't ~,:.f
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Department of Historic Resources .1 Lf./ TD~~'('Q,ol~ ti6-1934
221 Governor Street ; !:" A P R 23 .19lMlePh~lbfa,1 4) 786-3143
R. h d V' . . 23219 ' :. FAX (8 4~" 5-4261
Ie man, lrgmm I ; :::'"iC";;" :r""/'r-' '"'^_ .-' i! T 1
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Hugh C. Miller, Director
Frederick R. Bowie, Chairman
Albemarle County Board of Supervisors
401 McIntire Road
Charlottesville, V A 22901
RE: KENWOOD, ALBEMARLE COUNTY (DHR 02-862)
Dear Mr. Bowie:
At its April 16 meeting, the State Review Board determined that the above-referenced property
appears to meet the criteria for listing on the Virginia Landmarks Register and the National
Register of Historic Places. The staff of the Department of Historic Resources does not plan to
prepare the national register nomination which is the required next step in the registration
process, as our work program is fully scheduled for the remainder of the year and we normally
limit our preparation of nominations to those properties for which the Department is accepting
an easement.
Should the preparation of a nomination go forward you will be notified prior to any formal
action by the Department or the Board. Thank you for your interest in the register program.
Should you have any questions or concerns regarding the registration process, please do not
hesitate to contact me.
s;:~
James Christian Hill
National Register Assistant
" ,:: -53...:.2. <_
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COMMONWEALTH of VIRGINIA
Hugh C. Miller, Director
Department of Historic Resources
221 Governor Street
Richmond, Virginia 23219
.TDD:.($p4) 786-1934
Teleph~e (804) 786-3143
FAX (804) 225-4261
April 22, 1991
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Frederick R. Bowie, Chairman
Albemarle County Board of Supervisors
401 McIntire Road
Charlottesville, V A 22901
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RE: SOUTHWEST MOUNTAINS RURAL HISTORIC DISTRICT, ALBEMARLE
COUNTY (DHR 02-1832)
Dear Mr. Bowie:
At its April 16 meeting, the State Review Board determined that the above-referenced area
appears to meet the criteria for listing on the Virginia Landmarks Register and the National
Register of Historic Places. The board concurs with the recommendation of the Department staff
that the Southwest Mountains Rural Historic District is an eligible historic district.
We are pleased to be pursuing the nomination of this area to the Virginia Landmarks Register
and the National Register of Historic Places. When we have received a completed nomination
for the proposed district we will schedule a public hearing to be held in the county. If you have
any questions or concerns regarding the registration process, please do not hesitate to contact me.
Sincerely,
~~
James Christian Hill
National Register Assistant
WASHtNGTON OFFtCE:
1404 LONGWORTH HOUSE OFFtCE BUtLDING
TELEPHONE: (202) 225-6561
~ongre55 of tbe 1!tnittb ~tatt5
"OU~t of l\tprt~tntattbt~
.hl~bingtont m€ 20515
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f) , ri'~"E REPLY To: \
.7 !"~~~~~i.tl~"~tCT:
o 100 COURT SOUARE ANNEX
(P.O. Box 136)
CHARLOTTESVtLLE, VA 22902-0136
TELEPHONE: (804) 295-2106
D. FRENCH SLAUGHTER, JR.
7TH DtSTRtCT. VtRGINIA
COMMtTTEES:
JUDICIARY
SCIENCE, SPACE, AND TECHNOLOGY
SMALL BUSINESS
o
121 W. LOCUST STREET
(P.O. Box 1075)
CULPEPER, VA 22701-3032
(703) 825-3495
April 24, 1991
i. \) i it, I , " '. ", 0 SUtTE 203. 904 PRINCESS ANNE STREET
. ., ; U?' i:" R' (P.O. Box 336)
.,:" I""~: ,",,- . . 'I.U'.I~~dp;J!t/(S8URG, VA 22401-6149
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I' ,I J" ."W.;,:j ," , ?r'j....!ELE...l<<1NE: (703) 373-0536
I !!.J '~" ~J..^'''!'~t'~iNp~TH CAMERON STREET
I j': : AP,'r 2n . II '<1'.0. Box 714)
.i ii ! .,k '.. ,..1;1 1991 ~~' 't; ',"'ER, VA 22601-4730
l...: :.J' l.:''''''':~:' "",', . l' ,PltflNE: (703) 667-0990
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fT 095
The Honorable F. R. Bowie
Chairman, Board of Supervisors
County of Albemarle
401 McIntire Road
Charlottesville, Virginia 22901-4596
Dear Rick:
Thank you for your letter of April 16, 1991, and the enclosed
resolution adopted by the Albemarle County Board of Supervisors.
I am pleased to know of your support for H.R. 1079, the Mobility
Assistance Act of 1991.
As I am sure you are aware, H.R. 1079 is currently under
review by the House Committee on Public Works and Transportation.
There is a possibility that this proposal may be incorporated as a
provision of the Surface Transportation and Relocation Act
reauthorization bill.
I have noted your comments concerning the importance of this
legislation to many residents of Albemarle County, and I will
give every consideration to your request for cosponsorship. I am
always glad to hear from you.
with kindest regards.
Sincerely,
D.~aughter.
Member of Congress
Jr.
DFS:phb
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COUNTY OF ALBEMARLE
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MEMORANDUM
TO: Albemarle County Board of Supervisors
FROM: Robert W. Tucker, Jr., County Executive
DATE:
RE:
April 29, 1991
CAC3 Funding
During the budget work sessions CAC3 identified a potential
shortfall in funding through October 31, 1991. As a result of
greater demands for information, the CAC3 staff was working
approximately 33 hours per week when the budget was based on
20 hours per week. To sustain these operations CAC3 estimated a
funding shortfall of $7,727 and requested consideration for
additional funding.
Subsequent to the work session, CAC3 has modified their
staffing/service requirements and will no longer require
additional funding as originally requested.
CAC3 is also working with the Rivanna Solid Waste Authority
to consider shifting the recycling operations to RSWA. Staff
will keep you informed of those discussions and whether any
funding or in-kind services may be necessary from the County or
City.
RWTJr/RBB/bat
91-1. 36
-
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3
April 26, 1991
Rick Bowie, Chairman
Albermarle County Board of Supervisors
County Office Building
Ridge/McIntire
Charlottesville, VA 22901
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Dear Board Members,
We would like to call the Board's Attention to the relation-
ship of CAC3 to the County, which is purpose of this letter.
Recently, through Bob Tucker's efforts we were able to avert
an extreme cut back in our services. The Parks and Recreation
Department, where our office is located, share the phone system.
They also provide certain administrative and advisory aid which
adds to our success. Charlotte Humphris is a member of our
Board and has been an invaluable resource and source of advice.
Bill Fusselman, a County employee, has kept our school programs
alive. Last year, we had to conform to federal and state wage
and tax mandates (FICA, VEC, etc.) Robert Walters in Finance
has very graciously set us up in the system, performed the
necessary paper work and has made himself available to us for
help in the future.
I can truly say that one of the greatest reasons CAC3 has
existed as a viable organization is because of the support
and help of the County Administration, staff and Board of
Supervisors.
Keep up the good work!
~... .... U~'~'M"'U' ~.~ ."..............w...,,"w..,."'.....~~.........................u... ...........uu.... ..."............., ..... .........,.........d .... . .......L<~...."........~ .. .................M..."w~. ~u...........~..... " 'It- . .~..-11~
Charlottesville - Albemarle Clean Community Commission
P. O. Box 922 Charlottesville, Va. 22902 (804) 296-5846
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COUNTY OF ALBEMARLE
Department of Finance
401 Mcintire Road
Charlottesville, Virginia 22901-4596
Telephone (804) 296-5855
COUNTY Of AlBEMARLE
MEMORANDUM
EXiCUT1Yi OffiCIi
TO: Robert W. Tucker, Jr. , County Executive
FROM: Melvin A. Breeden, Director of Finance ~
DATE: April 26, 1991
RE: March 1991 Financial Reports
Attached are the County's financial reports for the period
of July 1, 1990 to March 31, 1991. Listed below are the cost
centers that are above the normal spending level of 75%. These
cost centers should be within normal levels by year end.
General Fund
Board of Supervisors
Police
Sheriff
Fuel Assistance
Soil & Water Conservation
77.04%
76.55%
80.38%
80.63%
77.15%
The total percent of obligated appropriations for the School
Fund as of March 31 is listed below.
EXDenditure/Obliqation Year to Date
1991
1990
1989
School Fund
66.81%
67.47%
68.20%
REKIII/MAB/bs
Attachments
COUNTY OF ALBEMARLE FINANCIAL MANAGEMENT SYSTEM
BOARD OF SUPERVISORS BUDGET REPORT
FOR THE PERIOD OF JULY 1, 1990 TO MARCH 31, 1991
** GENERAL FUND **
REVENUES
1990/91
EST. REVENUE
LOCAL SOURCES
COMMONWEALTH
FEDERAL GOVERNMENT
TRANSFERS
56,672,233
4,285,269
166,900
490,135
TOTAL
61,614,537
EXPENDITURES
90/91
APPROP
GENERAL GOV'T ADMINISTRATION
JUDICIAL ADMINISTRATION
PUBLIC SAFETY
PUBLIC WORKS
HUMAN DEVELOPMENT
EDUCATION
PARKS, RECREATION AND CULTURAL
COMMUNITY DEVELOPMENT
TRANSFERS
NONDEPARTMENTAL
3,771,276
1,287,796
5,692,600
2,344,922
3,572,977
28,974,085
2,073,318
1,561,928
9,476,565
2,859,070
TOTAL
61,614,537
RECEIPTS
YTD
42,824,532
2,690,586
54,328
o
45,569,446
EXP/OBLIG
YTD
2,615,031
962,385
4,354,204
1,352,347
2,459,427
21,546,983
1,405,110
1,075,149
4,055,372
2,839,217
42,665,225
BALANCE
YTD
13,847,701 -
1,594,683 -
112,572 -
490,135 -
16,045,091 -
BALANCE
YTD
1,156,245 +
325,411 +
1,338,396 +
992,575 +
1,113,550 +
7,427,102 +
668,208 +
486,779 +
5,421,193 +
19,853 +
18,949,312 +
COLLECTED
YTD
75.57%
62.79%
32.55%
0.00%
73.96%
EXP/OBLIG
YTD
69.34%
74.73%
76.49%
57.67%
68.83%
74.37%
67.77%
68.83%
42.79%
99.31%
69.25%
COUNTY OF ALBEMARLE FINANCIAL MANAGEMENT SYSTEM
BOARD OF SUPERVISORS BUDGET REPORT
FOR THE PERIOD OF JULY 1, 1990 TO MARCH 31, 1991
** SCHOOL FUND **
1990/91 RECEIPTS BALANCE COLLECTED
REVENUES EST. REVENUE YTD YTD YTD
LOCAL SOURCES 702,995 254,615 448,380 - 36.22%
COMMONWEALTH 20,006,716 13,538,248 6,468,468 - 67.67%
FEDERAL GOVERNMENT 431,775 134,080 297,695 - 31.05%
TRANSFERS-IN 29,114,923 21,540,006 7,574,917 - 73.98%
TOTAL 50,256,409 35,466,949 14,789,460 - 70.57%
90/91 EXP/OBLIG BALANCE EXP/OBLIG
EXPENDITURES APPROP YTD YTD YTD
INSTRUCTION 39,394,013 25,655,106 13,738,907 + 65.12%
ADMIN. , ATTENDANCE, & HEALTH 1,853,376 1,403,888 449,488 + 75.75%
PUPIL TRANSPORTATION 4,211,544 3,063,362 1,148,182 + 72.74%
FACILITIES OPERATION & MAINT 4,632,968 3,360,939 1,272,029 + 72.54%
FACILITIES 164,508 94,469 70,039 + 57.43%
TOTAL 50,256,409 33,577,764 16,678,645 + 66.81%
COUNTY OF ALBEMARLE FINANCIAL MANAGEMENT SYSTEM
BOARD OF SUPERVISORS BUDGET REPORT
FOR THE PERIOD OF JULY 1, 1990 TO MARCH 31, 1991
** CAPITAL IMPROVEMENT FUND **
1990/91 RECEIPTS BALANCE COLLECTED
REVENUES EST. REVENUE YTD YTD YTD
LOCAL SOURCES 291,800 185,260 106,540 - 63.49%
COMMONWEALTH 802,040 0 802,040 - 0.00%
NONREVENUE RECEIPTS 11,904,082 4,867,683 7,036,399 - 40.89%
FUND BALANCE 924,330 0 924,330 - 0.00%
TRANSFERS-IN 6,500,000 1,500,000 5,000,000 - 23.08%
TOTAL 20,422,252 6,552,943 13,869,309 - 32.09%
90/91 EXP/OBLIG BALANCE EXP/OBLIG
EXPENDITURES APPROP YTD YTD YTD
GENERAL GOV'T ADMINISTRATION 99,747 36,404 63,343 + 36.50%
JUDICIAL ADMINISTRATION 1,403 0 1,403 + 0.00%
PUBLIC SAFETY 592,351 555,268 37,083 + 93.74%
PUBLIC WORKS 3,039,413 734,296 2,305,117 + 24.16%
HUMAN DEVELOPMENT 7,000 0 7,000 + 0.00%
EDUCATION 12,532,318 8,585,705 3,946,613 + 68.51%
PARKS, RECREATION AND CULTURAL 2,348,086 1,075,465 1,272,621 + 45.80%
COMMUNITY DEVELOPMENT 301,356 56,272 245,084 + 18.67%
TRANSFERS 1,500,578 0 1,500,578 + 0.00%
TOTAL 20,422,252 11,043,410 9,378,842 + 54.08%
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COUNTY OF ALBEMARLE
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MEMORANDUM
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TO:
FROM:
DATE:
RE:
Albemarle County Board
of Supervisors /1' .
County Executive ~
Robert W. Tucker, Jr.,
May 1, 1991
Rivanna Water & Sewer Authority Water Line - Review
for Compliance with the Comprehensive Plan
Attached is the Albemarle County Planning Commission's
findings that the above referenced water line is in compliance
with the County's Comprehensive Plan. Executive staff recommends
that no change in the Planning Commission's review is necessary.
In the future, as these types of reviews for compliance with
the Comprehensive Plan come before you, I will add them to your
consent agenda for approval. In the event that the Executive staff
disagrees with the findings of the Planning Commission I will
bring that to your attention for further discussion as a regular
item on your agenda.
Should you have any questions or would like discuss this
matter further, please do hesitate to contact me.
RWTJr/bat
91-1.38
Attachment
COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, Virginia 22901-4596
(804) 296-5823
COUNTY OF ALBEMARLE
I
MEMORANDUM
EXECUTIVE OFFICE
FROM:
Robert W. Tucker, Jr., County Executive
David B. Benish~hief of community Development
TO:
DATE:
April 26, 1991
RE:
Rivanna Water & Sewer Authority Water Line
Installation - Review for Compliance with the
Comprehensive Plan (15.1-456 Review)
The Albemarle County Planning Commission, at its meeting on
April 23, 1991, found the above-noted item to be in
compliance with the Comprehensive Plan. Attached please
find a staff report which outlines this review.
If you should have any questions, please do not hesitate to
contact me.
DBBjjcw
ATTACHMENT
.." , ---
STAFF PERSON:
PLANNING COMMISSION:
KENNETH M. BAKER
APRIL 23, 1991
REVIEW FOR COMPLIANCE WITH THE COMPREHENSIVE PLAN (15.1-456
REVIEW): RIVANNA WATER & SEWER AUTHORITY (RWSA) WATER LINE
INSTALLATION
The Rivanna Water & Sewer Authority proposes the
construction of a new urban transmission water line (See
Attachment A). This project requires Planning Commission
review for compliance with the Comprehensive Plan in
accordance with Section 15.1-456 of the Code of Virginia.
The purpose of the new water line is to provide sufficient
treated water to the northern Urban Area, City and
University to satisfy projected water demand and to improve
transmissibility in conjunction with the proposed expansion
of the South Rivanna Water Treatment Plant. Water demand
for the area was determined in 1990 by the consulting firm
of Whitman, Requendt & Associates and was based on the
recommended land use densities in the County Comprehensive
Plan and population projections received from the City,
County and University. .
The proposed water line will be 6.6 miles long and extends
from the South Rivanna Water Treatment Plant to an existing
line in the vicinity of the 9th Street and Main Street
intersection in the City (See Attachment B). The line
diameters will be 36", 30" and 24". This water line will
provide an interconnection with the Observatory Mountain
Water Treatment Plant and in the future will ensure that if
either the Observatory Mountain.Water Treatment Plant or the
South Rivanna River Water Treatment Plant is shut down,
service can still be provided to the City, University and
County Urban Areas.
The portion of the water line between Route 659 (Woodburn
Road) and Route 29 will utilize an existing utility
right-of-way. That portion east of Route 29 will utilize
existing road right-of-way and private property.
The Comprehensive Plan recommends the following for utility
improvements:
1. Provide public water and sewer service to the Urban Area
and Communities (Objective p. 146).
2. Build all public water and sewer facilities to ultimate
design capacity consistent with the recommended
land use densities in the Comprehensive Plan and
coordinate with the timing of development (Strategy
under Objective #3, p. 152).
Staff believes this project complies with the intent of the
Comprehensive Plan and staff recommends favorable action.
("
Wiley & Wilson
AI~CHITFCTS ENG1NEEf~5 PI.ANNERS
IATTACHMENT AI
p~W'~~'
MAR 4 1991
March 1, 1991
Mr. David Benish
Chief of Community Development
Albemarle County
401 McIntire Road
Charlottesville, VA 22901-4596
PLANNJNG D.IVIS10lt
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Re: Rivanna Water & Sewer Authority
Comm. No. 91051.00
Dear Mr. Benish:
As we discussed, we have been retained by the Rivanna Water & Sewer Authority
to provide construction documents (plans and specifications) for a new urban
transmission water line. The line will be approximately 35,000 feet long and
extend from the South Rivanna Water Plant to an existing line in the vicinity
of 9th and Main Street. The line diameters will be 36", 30" and 24". See the
enclosed map. The proposed route is shown in yellow as "proposed Revised
Location for Alternative D".
The purpose of this new line is to provide sufficient treated water to the
Urban System to satisfy projected water demands and to "...improve
transmissibility..." in conjunction with the proposed expansion of the South
Rivanna filter plant.
Advertisement and subsequent construction is anticipated to begin in late fall
of 1991.
We are requesting your office review this request as to conformance with the
Albemarle County Comprehensive plan as per State Code 15.1-456.
Please call if there are questions.
Very truly yours,
WILEY & WILSON
Tom E. Crush, P.E.
Associate
TEC : j n
Enclosure
cc - Gene Potter, Rivanna Water & Sewer Authority
2310 Langhorne Road. Lynchburg, Virginia 24501 . (804) 947-1901
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ALBEMARLE COUNTY PUBLIC SCHOOLS
Office of the Superintendent
401 Mcintire Road
Charlottesville, Virginia 22901-4596
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MEMORANDUM
FROM:
Robert W. Tucker, Jr.
County Executive ^
John J. Englis.[J(1 /
Assistant Sup~~~ndent
for Instruction
TO:
RE:
CA TEC Budget Information and Direction
DATE:
May 3, 1991
The April 26th letter from you requested information regarding two issues:
1. CA-TEC's future plans
2. Allocation of FY 91-92 funds
For your information I am attaching the following documents:
1. Three CA TEC budget scenarios with funding levels of $975,358, or
$903,945, or $834,513.
2. The proposal submitted by Cliff Haury to the Albemarle County School
Board to increase the CATEC budget to comply with Carl Perkins' mandates
regarding applied academics and to compensate for $61,000 in reduction of
state funding for FY 91-92. A $100,000 increase in CATEC funding was
approved by the Albemarle County School Board.
3. Five year trend analysis on CATEC funding and enrollments.
In summary, the basic issue is whether or not CA TEC will remain a trades
and vocational school or evolve into a career development center. This decision
involves a shift of expected student outcomes from simple vocational competency
to outcomes which include academic mastery, vocational competency,
communications skills, problem-solving abilities, decision-making skills, and work
ethic.
The Federal Government (Le., Carl Perkins Act Amendments) and the
Virginia State Department of Education are requiring that CATEC have a plan to
integrate applied academics into all vocational education. Educators from
Albemarle County and Charlottesville City have been meeting to collaborate on
this work. A complete study of this concept has culminated with site visits
"We Expect Success"
. .
Robert W. Tucker, Jr.
May 3, 1991
Page 2
to regional vocational centers in Virginia which have been using these concepts
for several years. There are courses planned in each home high school to
support the applied academics concept in mathematics. This program represents
the beginning of a long-term initiative.
There is a long-term goal that each student who completes the CATEC
program will graduate with a diploma, a transcript, and a resume which indicates
that the following basic skills have been mastered.
. technical reading, calculation, and writing
. computer keyboarding
. data management
. problems solving
. using systems of technology
. resource management
. economics of the workplace
. human relations
4) applied academics
Students who graduate from CA TEC are likely to remain in our community as
lifelong citizens, and there is a need for these students to acquire the skills to
become contributing members of our society.
JJE:dd
Attachments
cc: Robert W. Paskel
/
C.ATEC
FY 1991-92 Budget Scenarios
Scenario I
I. $975,358
County
City
Follow Through
Attachment 1
618,292.00
252,541.00
104,525.00
Possible elimination of positions and programs such as:
Administrative position
.5 Applied Academics position
1 vocational program (Culinary Arts) and associated
program costs
1 custodial position
Extended contracts
Additional reductions in expenditures
Scenario II
II. $903,945
County
City
Follow Through
Additional reductions could include:
568,260.00
231,160.00
104,525.00
1 Career Counselor
.5 Applied Academics
1/2 Vocational Program (possibly Auto Body)
Scenario III
III. $834,513
County
City
Follow Through
Additional reductions could include:
Additional 1.5 Vocational Programs
No field trips
Defer equipment purchases
518,292.00
211,696.00
104,525.00
. ,
Attachment 2
CATEC BUDGET
1991-1992
The Carl D. Perkins Vocational and Applied Technology
Education Act Amendments of 1990 mandate the integration of
academic basic skills into occupational programs. By July 1991,
CATEC must show its plan for integrating communication and
mathematics into its occupational/technical programs. The basic
concept is that academic education and vocational education
should grow out of and complement each other. CATEC had planned
to meet this expectation with:
Aoolied Academics
Applied academics - math and english - will provide
approximately 150-180 students at CATEC the opportunity to
learn basic skills:
1 . Teachers:
{1.5 positions).............................43,073.00
FI CA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4, 127 . 00
VSRS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7, 219 . 00
Health. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2,052.00
Dental. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 . 00
'VRS Li f e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 7 . 00
Total 57,108.00
2. Career Counseling/Job Placement Position:
All CATEC students will have assistance in career
counseling, job application, resume construction, as
well as personal counseling.
(1 position)................................2S,73S.00
FI CA. . . . . . . . . -. . . . . . . . . . . . . . . . . . . . . . . . .. 2, 2 4 2 . 00
VSRS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 I 816 . 00
Health................................. 1,026.00
Dental. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 . 00
Total 36,879.00
3. Instructional materials/textbooks:
Applied academic supplies
{150 students x 2.29).......................
Texts - books, videos, computer
tutorials in math and communication.........
Total
1,843.00
2.050.00
3,893.00
.,..
4. Books, subscriptions, supplies:
Applied academics and counseling
B & S - Applied academics..............
B & S - Counseling.....................
Supplies - career counseling office....
computer supplies...........
Total
1,190.00
150.00
750.00
250.00
3,060.00
Summary:
1-
2.
3.
4.
Teachers (1.5).........................57,108.00
Career Counselor (1)...................36,879.00
Instruction material................... 3,893.00
Book, Supplies........................ 3.060.00
Grand Total 100,940.00
Tucker - Enqlish ProDosal: $50,000 not $100,000
Funding: 1991 - 1992......................904,937 = (3,576)
1990-1991........................908,513 = (current)
Reason:
Loss of 61,000 in state funds in the day program.
Consequences: 1 program additional cut....(40,297)
1 applied academics/counselor cut possible
Day cuts............................. 61,000
Night apprenticeship program.........63.000
Total 124,000
Attachment 3
CATEC FUNDING AND ENROLLMENT 1986-1991
SOURCE 86-87 87-88 88-89 89-90 90-91
STATE 183,848 191,143 1 71 ,882 1 95,885 172,097
CITY 1 92,925 183,425 1 95,465 204,963 203,515
COUNTY 442,951 452,425 478,522 51 0,439 518,292
MISC. REV. "It 1 4,890 36,450 7,210 43,959 18,600
FUND ALLOCATION 1 00,000 149,139 0 35,000 0
TOTAL
OPERATING BUDGET
* building rentals, sale of surplus equipment
program con sum er services
ENROLLMENT
YEAR
COMBINED
HS ENROLLMENT
CATEC
ENROLLMENT
1986-87
1987-88
1 988-89
1989-90
1 990- 91
4,062
3,784
3,685
3,488
3,670
372
412
394
326
362
CA TEC TOTAL OPERATING BUDGET OVER A FIVE YEAR PERIOD
1986-1991
1200
1000 - XXX
XX) ocxx
1YY'x xxx xxx
XX)( [)(XX WX
IX X X xxx ~W
800 I'IN XX)( xx ~
- xxx xxx xxx
r,I xxx XX) xx ~xx
"d IX X X xxx xxx xxx
xxx XX) xx ~)lX ~)x'l.
C 1% % XX)( ~\V
~ xx xxx
r,I 600 - IX X X xxx I X X )( ~x."y. X 'I. )(
= XXX XX)( XX )(xx
IX X X xxx xxx xxx m
0 1m XX)( xx ocxx
.c xxx xxx xxx Hi
~ xxx XX) xx rj,M
400 IX x X xxx xxx M'j,
- xxx XX)( xx :0
1% % XX) .;;.;
xx
IX x X xxx X)()( )( )( )( 'I. 'I. )(
xxx XX) X)( ~)(X XX)
IX X X xxx )( )( )( )( )( )( 'j, 'j, )(
200 - 1m x X)( X)( ~ 'j, )( ) ) )
x x x )( )( )( rj.,\\" )( )( )(
xxx XX) )( )( ),))('j,
IX )( )( X)()( )( )( )( :~~~
xxx XX) )( )( ~'1.'j,
1)( )( )( X)()( XXX
0 xxx XX) )( )( X '1. )(
IV V V vvv vvv vv 'V
1986-87 1987-88 1988-89 1989-90 1990-91
YEARS
1200
1000
~
"d
d
11
~ 600
=
o
.c
~ 400
CA TEC TOTAL OPERATING BUDGET OVER A FIVE YEAR PERIOD
1986-1991
800
200
o
1986-87
1987-88
1988-89
YEARS
1989-90
1990-91
t)
Sd.9L
C,3 ' 9 1_.__
t'; ./' __.,
COUNTY OF ALBEMARLE
OFFICE OF BOARD OF SUPERVISORS
401 MciNTIRE ROAD
CHARLOTTESVILLE, VIRGINIA 22901-4596
M E M 0 RAN DUM
TO: Board of Supervisors
FROM: Lettie E. Neher, Clerk
DATE: May 3, 1991
SUBJECT: Reading List for May 8, 1991
February 6, 1991 Pages 12 -.-2-~(#8)-~. Mr. Ba-i-n---9.Q{:~~
februi'lry 2Q, 1991 Pages +--ro-tlst~'-;:;;--Mr: . Bain -, (~(c-(1
March 13, 1991 - Pa~~s 1 - 1n - Mr, Bowerman ~C2~~J'
Pa~es: 17 2G (#19) Mr. BaJ.n.-- \ZQ,~-J
Pages 26 (#19) - End - Mr. Bowi~
\ (.QA-~
March 18, 1991 - Pages 1 - 8 Mrs. Humphrls
Pages 9 - end - Mr. Perkins
March 20 (A), 1991 - All - Mr. Way
April 3 (~), 1991
All - Mr. B.J.in
~~
LEN:ec
Distributed to Board: S" 3.!...'ij
Aspn:.; ,,~;\ 1~Q. . ~().(J,&.?-t 23 f#
{"
,
-, ~,
COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, Virginia 22901-4596
(804) 296-5823
.. . ,
MEMORANDUM
TO:
Albemarle County Board of Supervisors
FROM:
V. Wayne Cilimberg, Director of Planning
Community Development
and~
DATE:
May 2, 1991
RE:
Federal Express Entrance
I can provide the following status report on new information
regarding this matter. Wendell Wood, property owner,
submitted three (3) alternatives for modifying the existing
northern access to the frontage road along Route 29 North.
Mr. Dan Roosevelt, in his letter of April 17,1991, found
each to be unacceptable (attached). On May 2, 1991, Mr.
Wood's consulting engineer, Arthur F. Edwards, submitted a
new alternative in response to minimum design standards
provided in Mr. Roosevelt's letter. Staff, on the same day,
hand delivered this alternative to VDOT for review and
comment. Staff does not know if VDOT will have completed
review and be prepared to comment by the Board of
Supervisor's May 8, 1991 meeting. Staff has no further
information to report to the Board of Supervisors at this
time.
VWCjjcw
cc: Wendell Wood
Rick Carter
"\r
COMMONWEALTH of VIRGINIA PLANNING .JVtSION
RAY D. PETHTEL
COMMISSIONER
DEPARTMENT OF TRANSPORTATION
P. O. BOX 2013
CHARLOTTESVILLE, 22902
.',-. ...~..,-..-. .'J.:G..._,~_#
D. S. ROOSEVELT
RESIDENT ENGINEER
April 17, 1991
Frontage Road
Route 29
Mr. Ron Keeler
Assistant County Planner
County Office Building
401 McIntire Road
Charlottesville, VA 22901
Dear Mr. Keeler:
Reference is made to the three alternatives for modification of the proposed
frontage road along Route 29 which have been submitted by Wendell W. Wood. These
three alternative designs were hand delivered to my office on April 15, 1991.
I have reviewed all three designs and find them unacceptable as an alternative
to the currently approved design for the frontage road. The concern I have
consistently expressed regarding the access between the frontage road cul-de-sac
and Route 29 is that traffic entering from Route 29 has to cross over the exit lane
for traffic leaving the frontage road onto Route 29. This conflict occurs at a
point where neither vehicle can adequately see the other vehicle approaching and
there is no feasible procedure for determining who has the right of way.
At our meeting on March 19, 1991, I was under the impression that Mr. Wood's
engineer was to contact my office concerning design standards for an alternative
design. To my knowledge no such contact has been made. Let me, therefore, outline
the minimum design standards which should be considered if a permanent entrance is
to be constructed in the vicinity of the frontage road cul-de-sac.
The permanent entrance will serve as both access to Federal Express and to the
frontage road which leads north from this entrance. Therefore, the intersection of
the frontage road and the Federal Express entrance should be sufficiently removed
from Route 29 to allow proper control of these two movements. The entrance at
Route 29 should meet normal commercial entrance standards and have a minimum
entering radius of 50'. This would allow large trucks to properly exit the
roadway. The radius from the entrance into the frontage road should also be 50' to
allow these same trucks to make the 90 degree turn into the frontage road. Adding
these two radii together the curb line or the distance between the edge of pavement
on Route 29 and the edge of pavement on the frontage road should be 100'. The
entrance to the Federal Express property could then be designed as a direct
TRANSPORTATION FOR THE 21 ST CENTURY
.
.. ,.
Mr. Ron Keeler
Frontage Road, Route 29
Page 2
April 17, 1991
extension of the entrance off Route 29 or as a direct extension of the frontage
road depending on which design best meets the needs of the developer. Such a
design as outlined above will require redesign of the frontage road to place a
reverse curve on the approach to this intersection. The design of this reverse
curve should meet a minimum 25 mph design speed.
I am sure my response will raise questions in yours and the developer's minds.
Please contact me if those questions arise.
Yours truly,
_.~j,5--Jf ~o ~ z~ r r.--
D ~ ~ ~oosevel t
Resident Engineer
DSR/smk
cc: Amelia Patterson
COUNTY OF ALBEMARLE
Dept. of Planning & Community Development
401 McIntire Road
Charlottesville, Virginia 22901-4596
(804) 296-5823
i
April 17, 1991
'l.' )-'.
"
Wendell Wood
P. O. Box 5548
Charlottesville, VA 22905
RE: Federal Express Site Plan - Reconsideration
Dear Mr. Wood:
The Albemarle County Board of Supervisors, at its meeting on
April 10, 1991, deferred the above-noted reconsideration to
its meeting of May 8, 1991. This meeting will be held in
Meeting Room #7, Second Floor, County Office Building. YOU
OR YOUR REPRESENTATIVE MUST BE PRESENT FOR
THIS MEETING.
If you should have any questions or comments regarding the
above noted action, please do not hesitate to contact me.
Sincerely,
(j. (jJ ~
v. wayn~mber
Director of Plann ng
Community Development
VWCjjcw
cc: ~ettie E. Neher
Amelia Patterson
Richard Moring
..i~:"CZJ_,
_ 90 ._~_~g ...2} k,
UNITED LAND CORPORATION OF AMERICA
P.O. BOX 5548 CHARLOTTESVILLE, VIRGINIA 22905
TELEPHONE (804) 979- 3334
March 27, 1991
Mr. Rick Bowie, Chairman
Albemarle County Board of Supervisors
401 McIntire Road
Charlottesville, Virginia 2290l
Re: Express Center Entrance
Dear Mr. Chairman and Members of the Board:
Please use this letter as a request to defer the
hearing scheduled April lO, 1991 regarding the entrance at
the Express Center. During a meeting with Amelia Patterson,
Wayne Cilimberg, Ron Keeler and Dan Roosevelt a redesign of
the entrance was discussed. I have engaged Huffman
Engineering to redesign the entrance and they expect to have
the plan completed approximately April l5, 1991.
We appreciate your consideration and assistance in
attempting to resolve this issue.
Sincerely,
~~~C-?Y
Wendell W. Wood
President
WWW:mss
cc: Amelia Patterson
V. Wayne Cilimberg
Dan Roosvelt
(i'(&~c/' /~;7_?~/
-~~I
"/
l- ~.
I"';;
COUNTY OF ALBEMARLECOUNTY OF ALBEMARLE
MEMORANDUM
TO:
FROM:
Robert W. Tucker, Jr., County Executive
Amelia M. Patterson, Zoning Administrator
~~p
DATE: March 08, 1991
RE: Federal Express Access to Route 29 - Request for Board
Reconsideration of Condition
Mr. Rick Carter, acting on Mr. Wood's behalf, requests that the
Board reconsider the action of November 14th which required that
the existing two-way access at Federal Express be modified to
exit-only. This action included explicit language directing the
Zoning Administrator to request that the Virginia Department of
Transportation close the entrance entirely, should the owner fail
to comply within ninety (90) days.
At issue is whether this multi-use commercial site enjoys
"alternative access... i.e., service road." When alternate access
is provided, the Federal Express entrance is to be modified to
exit-only, or to be closed permanently. It is the owner's
position that provision of the service road has historically meant
the completed service road. Once the road is complete, a new
entrance will provide access to a crossover.
A brief history is as follows:
. Federal Express (Phase I) site Plan was approved by the Board on
December 19, 1984. (See attachment with relevant conditions
marked by asterisk.)
. Phase II and III site Plans were approved 1n December, 1987 and
December, 1988.
. The owner was notified 1n August, 1990 that the entrance
required modification.
. The owner requested that the Board clarify that intent of the
site plan condition. On November 14, 1990, the Board reaffirmed
the prior condition.
.f
j- f!.8.?f
.J~:. ~_9.(}. 7:jh
f(c':'
THE LAW OF"F"ICES OF"
MCCLU RE, CALLAGHAN, CARTER &~:TKI:NS
SUITE 200
415 F"OURTH STREET, N. E.
P. O. !lOX 1333
CHARLOTTESVILLE, VIRGINIA 22902
M. CLIF"TON MCCLURE
ROBERT M. CALLAGHAN
RICHARD E. CARTER
D. MICHAEL ATKINS
GREGORY M. .JOHNSON
March 6, 1991
TELEPHONE
J ~jr S0r~'L.~\f~~.1):&Z7-6222
TELECOPtER
(B041 977-Bt9D
Lettie Neher, Clerk
Albemarle County Board
of Supervisors
401 McIntire Road
Charlottesville, VA 22901
BY HAND
Re: Federal Express Site Plan Route 29 N Permit #7-7341
Action by Albemarle Board of Supervisors on 11/14/90
Agenda Item #7A (Reaffirmation of Original Condition
on Federal Express Site Plan)
Dear Ms. Neher:
This law firm represents Wendell W. Wood and hereby requests
that the above-referenced action be placed on the agenda at the
next meeting of the Board of Supervisors for the purpose of moving
to suspend the rules so that this matter may be reconsidered. For
your reference, I enclose a copy of the pertinent minutes of the
Board of Supervisors meeting on November 14, 1990, along with a
copy of my letter of February 15, 1991 to Amelia Pattersono
Additionally, I have, and will present to the Board, the
original drawing showing the service road envisioned originally and
relied upon by my client and his tenants.
Kindly advise this office of the date and time of the meeting
when this matter will be on the agenda.
Thank you for your cooperation in this matter.
Sincerely yours,
Zfff~
Richard E. Carter
REC/asw
cc: Wendell W. Wood
Daniel S. Roosevelt
DATE ~J 8 I 1"1"1 (
AGENDA ITEM NO.
0/;(J5^D~.13
AGENDA ITEM NAME 'S,~ G,r"" .Yc.Ko<1d f:,ud '!r+
DEFERRED UNTIL Xb l1rj Ju N... (.;l
Form.3
7/25/86
..
RES 0 L UTI 0 N
WHEREAS, pursuant to Code of Virginia Section 33.1-75.1, the Virginia
Department of Transportation can provide state funds to match county funds for
the construction, maintenance or improvement of primary and secondary highways
in the county; and
WHEREAS, Albemarle County requests $435,200 from the Primary and Secondary
Fund Revenue Sharing Program;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Albemarle
County, Virginia, requests the Department of Transportation participate in
matching Revenue Sharing Funds for FY 1991-92 for the following projects:
Route 660, bridge replacement project
$360,000
Route 692, plant mix project
$ 44,450
Route 729, plant mix south of Stone Robinson School
$ 30,750
* * * * *
I, Lettie E. Neher, do hereby certify that the foregoing writing is a true,
correct copy of a resolution adopted by the Board of Supervisors of Albemarle
County, Virginia, at a regular meeting held on May 8, 1991.
~~,/ -/P0/ /
;/)i!~?:ttf' 0 1//{tf~l
Clerk, Board of County Supervisors
.,. . .2..t.,9/
ql,~,jJ7i;, 93-
COMMONWEALTH of VIRGINIA
RAY D. PETHTEL
COMMISSIONER
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND. 23219
GERALD E. FISHER
STATE SECONDARY ROADS ENGINEER
April 15, 1991
County Primary and Secondary Fund
(Revenue Sharing Program)
Code of Virginia, section 33.1-75.1
1991-92 Fiscal Year
Albemarle County
Mr. F. R. Bowie, Chairman
Albemarle County
Board of Supervisors
401 McIntire Road
Charlo~esville, VA 22901-4596
t~
Dear ~:
This will acknowledge and thank you for the recent
notification that the Albemarle County Board of Supervisors has
designated $500,000 of its funds for participation in the Revenue
Sharing Program.
Attached is a list of all counties electing to participate in
the program and the amount of funds requested. You will notice
that the total request for state matching funds exceeds the $10
million available. Therefore, it is necessary to adjust the state
matching amount for each county on a pro rata basis. For your
county, this adjusted emount is $435,200. You may wish to either
reduce Albemarle's contribution accordingly, or provide additional
funds with the understanding that no state matching funds will be
available for any amount over $435,200.
Your Resident Engineer, Mr. Daniel Roosevelt, will contact you
in the near future to assist you in assigning these funds to
specific eligible items of work. Attached is a form to be used in
completing information on the specific eligible items. This
information should be submitted to this office through the Resident
Engineer. The deadline for the submission of this information is
May 31, 1991.
These recommendations will be evaluated by our staff, and we
will request that the Commonwealth Transportation Board approve the
allocations to specific items. You will be advised of the status
of your request following the July 18, 1991 Board meeting.
TRANSPORTATION FOR THE 21ST CENTURY
page 2
We appreciate your continued interest and assistance in the
improvement of transportation facilities in Albemarle County.
Sincerely,
J~ f.c!l~
Gerald E. Fisher
State Secondary Roads Engineer
Attachments
pc: Mr. J. G. Ripley
Mr. T. F. Farley
Mr. D. S. Roosevelt
Mr. Guy B. Agnor, Jr.
COUNTY
COUNTIES ELECTING TO PARTICIPATE
COUNTY PRIMARY AND SECONDARY FUND
(REVENUE SHARING PROGRAM)
SECTION 33.1-75.1 CODE OF VIRIGINIA
FISCAL YEAR 1991-92
AMOUNT REOUESTED
BY COUNTY
Albemarle
Arlington
Augusta
Bedford
Buchanan
Campbell
Chesterfield
Dickenson
Dinwiddie
Fairfax
Goochland
Hanover
Henry
Isle of Wight
James City County
King George
Lee
Loudoun
Nelson
New Kent
Prince William
Roanoke
Rockingham
Russell
Scott
spottsylvania
Stafford
Suffolk
Surry
Tazewell
Wise
York
Total
$500,000
$500,000
$500,000
$500,000
$500,000
$500,000
$500,000
$500,000
$ 30,500
$500,000
$ 14,350
$500,000
$500,000
$300,000
$500,000
$250,000
$500,000
$500,000
$ 5,000
$ 15,420
$500,000
$500,000
$162,900
$500,000
$ 10,000
ADJUSTED AMOUNT .
ELIGIBLE FOR MATCHING FUNDS
ROUNDED TO THE NEAREST S100
$435,200
$435,200
$435,200
$435,200
$435,200
$435,200
$435,200
$435,200
$ 26,600
$435,200
$ 12,500
$435,200
$435,200
$261,200
$435,200
$217,700
$435,200
$435,200
$ 4,400
$ 13,500
$435,200
$435,200
$141,800
$435,200
$ 8,800
$500,000
$500,000
$ 25,000
$ 50,000
$500,000
$435,200
$435,200
$ 21,800
$ 43,600
$435,200
$500,000
$125,000
$435,200
$108,900
$11,488,170
$10,000,000
*Adjusted amount resulting from application of reduction factor
Derivation of factor: $10.000.000
$11,488,170 = 0.87046
AGENDA ITEM NAME
;1A4 ~1111J
qo. I/Z~.37::;-
Lf(L d~d 4/10,/1/
.
Ju.iU- Ill/991
-
t-rom IA/(U k;. j,-
DATE
AGENDA ITEM NO.
DEFERRED UNTIL
Form. 3
7/25/86
DATE ':111 WJ ~,I c; 11
AGENDA ITEM NO. 9/, LJ5of. 7 4
AGENDA ITEM NAME vaA~ a.-k IL -0 -~J JU.? I ~ ~ Ki I / 1
DEFERRED UNTIL Ph I+J J~ 'j (J
Form. 3
7/25/86
I
DATE ';uW-J II I / ~') I
AGENDA ITEM NO. 91, O.so~, 7~-
AGENDA ITEM NAME <)speJen 7 ~,~
DEFERRED UNTIL U-~. (..2....-
(~ I cot Ap/x,j)
,
Form. 3
. 7/25/86
h "':""/;' !)"j, 9 /
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COUNTY OF ALBEMARLE
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\...j' .' l..., ; 'I '.A'........ ;" ~ \_ ....... _ . . i
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MEMORANDUM
TO:
FROM:
DATE:
RE:
Albemarle County Board of Supervisors
Robert W. Tucker, Jr., County Executive
May 1, 1991
Crozet Recycling Funding
A group of volunteers from the Crozet community have started
a local recycling campaign where citizens can bring their
recyclable material to a central area once a month where a
private waste hauler will pickup the material.
The group is coordinating the manpower requirements through
volunteers from various Crozet organizations, citizens and other
service groups. The only costs involved are for the private
haulers which are estimated at $40 per month, or $480 for the
year. While the first drop-off resulted in more recyclables than
could be removed in one trip by the hauler it is expected that
the amount of future material will be covered in one trip.
As there are no recycling centers in the Crozet area this
material has generally been going to the landfill with its
attendant costs to the hauler as well as using landfill space.
In an effort to encourage new recycling initiatives you approved
a $20,000 fund in 1991-1992 for these type of activities.
If the Board is receptive to providing funding for this
program, I would recommend that you authorize funding up to $240
to support the Crozet initiative for the first six months of
operation. During this time the program will be reviewed along
with other programs being considered by the Rivanna Solid Waste
Authority. Based on this review further funding may be requested
at that time. Finally, coordination with the Rivanna Solid Waste
Authority is a condition of staff's support for this recycling
program in Crozet.
RWTJr/RBB/gs
91-74
cc: Mrs. W. D. Buxton
George A. Williams
:J ;.Yd: 5' 1. 71 '
',; ::1}, 9ft f!..S7J~U
COUNTY OF ALBEMARLE
''"'-
MEMORANDUM
\;, '
"..>
'..""
", .j
TO:
FROM:
DATE:
RE:
Board of Supervisors
Robert W. Tucker, Jr.
May 1, 1991
Partial Year Budget Appropriation
In response to a request from the Board at its April 17 meeting,
staff has looked at the feasibility of a bi-annual or a partial
appropriation of the adopted budget, and after reviewing the
implications of such a change, feels that this approach to fiscal or
program control is not an effective management tool. Rather than
helping the county to more efficiently monitor and evaluate programs
and spending, it would create significant problems for the County's
budgeting and financial management system and would reduce the
efficiency of departments, the School Division, and particularly the
Department of Finance. For the reasons cited below, staff recommends
against partially appropriating the FY 1991-92 operating budget:
o The County has contractual obligations for the fiscal year that
require a commitment of funds through an offical appropriation
ordinance. Teacher contracts, lease purchase agreements, insurance
contracts, debt service, and other contracts, such as the revenue
sharing agreement and the city fire contract, cannot be entered into
unless backed by appropriated funds. Purchase orders for capital
equipment such as school buses, police vehicles, etc. require
appropriated funds before purchases can be ordered or encumbered.
o Community agencies have contractual obligations for the fiscal year
that depend on the commitment of County funds. They also must contract
for personnel, pay vendors and sign insurance contracts and leases
based on an approved annual budget. More importantly, many of these
agencies, such as Region Ten and the Health Department, need a firm
commitment of County funds in order to draw down matching state and
federal grants for the upcoming fiscal year. A six-month appropriation
of funds would not insure this commitment and would create needless
apprehension and uncertainty among community programs.
o County departments and the school division could not take advantage
of volume discounts or price breaks, if they occured in the first half
of the year before full funding was available. Funds can not be
encumbered unless the funds are backed by an official appropriation.
o outside of contractual and committed funds, there is very little
discretionary money. The following is a breakdown of the FY 90-91
budgeted expenditures:
1 Salaries
2 Fringes
3 Contracted services
4 outside services
5 utilities,travel,contributions
6 Office supplies, vehicle costs, etc
7 Joint operations
8 Ca?ital
40,140,706
10,655,291
2,033,943
128,247
10,330,927
3,013,595
4,286,641
2.618.362
$73,207,712
54.83%
14.55%
2.78%
0.18%
14.11%
4.12%
5.86%
3.58%
100.00%
Looking at number 5, over 50% of the 14.11% allocated for utilities,
etc. is committed to outside agencies and revenue sharing; over 30% is
committed to obligated expenditures, such as insurance, utilities,
refunds and mandated local costs of social service programs. Combining
the remaining 20% or approximately $2 million with $3 million in
office supplies, etc. (number 6) provides only $5 million in
discretionary funds. Holding back six months of these discretionary
funds would free up $2.5 million or less than 3.5% of the total
budget.
o The automated Financial Management System (FMS) is currently used by
departments and the County Executive's office to monitor monthly and
year-to-date expenditures and encumbrances relative to the total
annual budget. Since program managers and department heads review
their budgets by analysing percentages and remaining balances based
on the fiscal year, reducing the budgeted or appropriated amount on
the FMS system will not only be confusing to department heads, but
will reduce the benefit of long term fiscal planning.
o Revising all the adopted budget numbers that have been entered into
the computer system over the past three months will require an
enormous amount of staff time for very little benefit. Since there is
no computer program in place to automatically calculate the reduction,
each line item (over 2000) must either be manually entered prior to
being downloaded into the FMS system or DP staff will need to spend
additional time writing a program to effect the change. This seems to
be an inefficient use of staff time for minimal benefit.
o Aside from practical reasons, this funding restriction may have a
negative effect on departments and community agencies that is
unintended by the Board. As previously mentioned, community agencies,
having gone through the rigors of the budget process, may feel
undercut by the new uncertainty of their fiscal year funding.
Departments that have consistently underspent their budgets each year
through careful management may interpret a hold back on the annual
appropriation as an implicit lack of confidence in their ability to
manage their budgets, particularly departments that have already made
significant reductions to bring in a bottom line way below the 4%
allocation set by the Board.
It is understandable in a time of dwindling resources and
increasing demands from departments, schools and agencies that the
Board feels a need for more program monitoring and evaluation during
the year, not just during the budget when time is limited. However,
restricting or reducing the appropriation does not address this
problem. If effective fiscal managment and more intensive program
evaluation is the goal, then there are alternative ways to effect this
change without disrupting the financial management process and
creating a climate of confusion and fiscal uncertainty.
staff suggests that the following changes may address this need:
o Begin to investigate and develop a stronger program evaluation
component in the budget process that will not only help the County
Executive's Office to review budgets, but will help departments to
evaluate the effectiveness and efficiency of their own programs. Such
a program would include the development of more clearly defined
evaluation procedures and program measures for service delivery in
County departments, as well as outside agencies. As it is developed,
this type of program information can be used to supplement current
financial reports that are distributed to the Board.
with the new approved position in the County Executive's Office, staff
can begin to explore the feasibility of an expanded program evaluation
component. If better fiscal and program management are the ultimate
goals, this is a more direct and long term approach to the problem.
o Request that the Board provide direction to staff on specific areas
of concern in fiscal management or program implementation. If problem
areas are identified early in the fiscal year, staff can concentrate
their efforts on those specific areas of concern and provide a more in
depth evaluation to the Board.
o Fully appropriate the FY 91/92 adopted budget, but have the County
Executive direct departments and agencies at the beginning of the
fiscal year to hold back a 5% reserve on spending due to the
uncertainty of the economic climate and a possible revenue shortfall.
This action should encourage departments and agencies early on in the
funding cycle to closely monitor their expenditures in light of a
possible funding reduction at the end of the year.
RWTJr/RWW
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ALBEMARLE COUNTY PUBLIC SCHOOLS,
Office of the Superintendent ..((A {( ,
401 Mcintire Road ", ",/
Charlottesville, Virginia 22901-4596
','
.... /:
, /
MEMORANDUM
'~ "
'I ',j ~
SUBJECT:
Robert W. Tuck~r., County Executive
John J. EngliWY~ctting Superintendent
I,V
i i
Request for an )(ppropriation Amendment to the
Education Budget
TO:
FROM:
DATE:
April 16, 1991
The school division has received federal funding for a grant
to support the elementary science curriculum through purchase of
children's books. The $13,600 grant will enable the division to
purchase books and train teachers to integrate their use into the
science curriculum.
At their meeting on April 8, 1991, the School Board approved
the addition to the 1991-92 budget of $13,600 for the Literature/
Science Project and requests the Board of Supervisors to amend
the current budget to receive and disburse funds according to the
attached budget.
JJE/cs
cc: Tracy Holt
Melvin Breeden
Estelle Neher
"We Expect Success"
~
APPROPRIATION
REQUEST /"'lU {i'm' '\~
NUMBER .r} uJ 1 PJ ol 30
\.~.~., t r 'r
ADDITIONAL - ~J
TRANSFER
NEW X
FISCAL YEAR
90/91
TYPE OF APPROPRIATION
ADVERTISEMENT REQUIRED ?
YES
NO
x
FUND
GRANT
PURPOSE OF APPROPRIATION:
FEDERAL GRANT (ILSC) FOR SCIENCE CURRICULUM.
EXPENDITURE
COST CENTER/CATEGORY DESCRIPTION AMOUNT
************************************************************************
1320361101160300 INSTRUCTIONAL STIPENDS $5,171.60
1320361101210000 FICA 428.40
1320361011601300 INSTRUCTIONAL SUPPLIES 7,200.00
1320361311600100 MATERIALS & SUPPLIES . 260.00
1320361311601700 PRINTING & COPY SUPPLIES 600.00
TOTAL
$13,660.00
REVENUE DESCRIPTION AMOUNT
************************************************************************
2320324000240500 REVENUE OF (ILSC) GRANT $13,660.00
TOTAL
$13,660.00
************************************************************************
REQUESTING COST CENTER:
EDUCATION
APPROVALS:
DIRECTOR OF FINANCE
SIGNATURE
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DATE
BOARD OF SUPERVISORS
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COUNTY OF ALBEMARLE
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MEMORANDUM
TO:
FROM:
DATE:
RE:
Albemarle County Board of Supervisors
Robert W. Tucker, Jr., County Executive
April 29, 1991
Position Description Approvals
Attached for your approval are the position descriptions for
the newly funded Police Department positions of Property Clerk
and Administrative Services Division Commander effective July 1,
1991. You will recall that these positions will be filled by
civilians and will allow the officers currently filling these
positions to return to the field.
Position descriptions (P.D.) are a management tool that are
an internal part of our Personnel Management practices for the
County. They define the typical tasks, knowledge, skills,
abilities, education and experience required of employees. The
description is used not only for pay classification but they are
the basis for the annual performance appraisal/merit review each
May. Because the requirements of a particular position can
change as the result of market forces (such as technology
changes), internal restructuring, or realignment of tasks there
is a need to be responsive to these situations and make
adjustments to P.D.'s on an as occurring basis. Past practice
has been to do these reviews every three years in conjunction
with the Pay and Classification Study. As Albemarle County now
has the ability to do classification reviews internally I
envision more frequent changes, typically an annual review each
fall and a verification prior to advertising vacant positions.
In view of the dynamic nature of potential changes and since
these are primarily administrative in nature I suggest allowing
the County Executive to approve necessary changes in position
Descriptions. I will keep you informed of significant position
changes as they occur.
RWTJr/RBB/gs
91-72
.
,
COUNTY OF ALBEMARLE
POSITION DESCRIPTION
JOB TITLE
LOCATION
Administrative Services Division Commander
Police Department
IMMEDIATE SUPERVISOR
Chief of Police
GENERAL DEFINITION OF WORK
Responsible for planning, directing and evaluating the entire operation of the
Administrative Service Division.
TYPICAL TASKS
Directs, reviews and coordinates the work of personnel assigned to the
Division;
Performs personnel functions to include making recommendations for hiring,
transfer, promotion and termination of Division staff;
Monitors and evaluates performance of division personnel, identifies
deficiencies and implements or recommends remedial action;
Receives and reads or prepares and transmits communications and instructions;
Coordinates and manages a variety of special projects or task forces as
assigned by the Chief of Police;
Oversees and coordinates the preparation of the annual departmental budget;
Analyses departmental budget on a periodic basis, coordinates fiscal
management of departmental resources, and prepares periodic budget
reports for the Chief of Police;
Researches and evaluates existing and proposed administrative or operational
policies, practices and techniques according to accreditation standards;
Conducts or directs analytical studies;
Consults with officials of other divisions and Departments on matters of
mutual interest;
Represents the Chief of Police as delegated;
May develop, review and assist in the design of computer applications;
Identifies facility, equipment, personnel and training needs;
Prepares and administers grant applications;
Performs related work as required.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the principles, practices and techniques of public or
business administration; thorough knowledge of departmental objectives;
procedures, and organization; ability to plan, organize and direct the work of
others; ability to communicate complex ideas effectively, both orally and in
writing; ability to establish and maintain effective working relationships
with officials, other employees and the general public.
~
ADMINISTRATIVE SERVICES DIVISION COMMANDER
POSITION DESCRIPTION
PAGE 2
EDUCATION AND EXPERIENCE
Any combination of education and experience equivalent to graduation from an
accredited four year college or university with major work in public or
business administration, considerable experience of a responsible nature in
the area assigned, including supervisory experience.
EVALUATION
Performance will be evaluated on ability and effectiveness in carrying out the
above responsibilities.
Date Approved:
,COUNTY OF ALBEMARLE
POSITION DESCRIPTION
DRAFT
JOB TITLE
LOCATION
Property C1 erk
Police Department
IMMEDIATE SUPERVISOR
Police Sergeant
GENERAL DESCRIPTION OF WORK
Maintains an orderly system for storing property and evidence received by the
Police Department and for issuing uniforms and equipment supplies. Responsible
for maintaining the chain of evidence and custody. The work requires handling
property that has been recovered or taken from trash, sewers, potenti ally
diseased people and handling narcotics.
The work is performed under the general supervision of a Police Sergeant.
TYPICAL TASKS
Receives, logs, packages and maintains property and evidence;
Maintains a current inventory of property and evidence;
Disposes of or destroys all evidence and property according to established
procedures;
Stocks and issues uniforms and equipment to Police Personnel;
Performs re1 atedwork as required.
KNOWLEDGE, SKILLS AND ABILITIES
Good knowledge of methods of property and evidence storage and of Department,
County and State procedures regarding chain of custody; basic knowledge of
arithmetic and English; ability to read and follow written instructions and pro-
cedures; abi 1 i ty to work independently \'ii th accuracy and neatness.
EDUCATION AND EXPERIENCE
Any combination of education and experience equivalent to graduation from high
school; some experience working with inventory and control systems and with
office machines; and completion of high school level courses in arithmetic and
English; or any equivalent combination of experience and training which provides
the required knowledge, skills and abilities.
EVALUATION
Performanc-.e will be evaluated on the ability and effectiveness in carrying out
the above responsibilities.
DATE APPIWVEO:
,
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COUNTY OF ALBEMARLE
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MEMORANDUM
TO:
FROM:
DATE:
RE:
Albemarle County Board of
Robert W. Tucker, Jr., County Executive
May 1, 1991
Medical Insurance, Early Retirees
Attached is a memorandum from Dr. Carole A. Hastings
regarding the School Board's approval on April 23, 1991 of
medical insurance benefits to those retiring school employees who
are between the ages of 62 and 65. The benefit provides for a
$1,026 payment toward medical insurance for those early retirees.
Local government only has one employee who would benefit
from this type of proposal should it be adopted by the Board.
This payment would be only for one year for this employee and
would be offset by the savings in salaries in future years. In
order to maintain commonality with school employee benefits,
staff recommends your approval of this payment.
Should you have any questions concerning this matter prior
to our May 8 meeting, please feel free to contact me.
RWTJr/bat
91-1.37
Attachment
-,
"
COUNTY OF ALBEMARLE
Personnel/Human Resources Department
Albemarle County Office Building
401 McIntire Road
Charlottesville, Virginia 22901
COUNTY OF ALBEMARLE
MEMORA..1\IDUM
EXiCUTIVi OffiCE
'1'0 :
Robert W. Tucker, Jr., County Executive
,^, I f~
Resources ~ U
From:
Dr. Carole A. Hastings, Director of Personnel/Human
Date: April 25, 1991
Re: Medical Insurance Options, Early Retirees
At its meeting on March 26, 1991, the School Board requested that
options be brought to them for consideration regarding providing some type of
medical insurance benefit or assistance for persons choosing to retire under
the state's Early Retirement Plan. The State's plan will provide $100 per
month ($1,200 annually) for retirees under this plan until they reach age 62.
The County's Early Retirement Plan pays individuals the same amount that it
pays toward active employees' medical insurance with a maximum of five years
(projected for 1991-92 to be $1,026). Thus the early retiree under the
State's plan, who may be retiring at 50 years of age could receive the $100
supplement for a period of twelve years, a benefit which I believe in light of
what the Board is paying for retirement, to be a extremely favorable. While
the Board could choose to allow retirees to r~~ain on the County's medical
insurance, this would have an unfavorable impact on active employees who have
been faced with increasing insurance costs each year. The Board could also
choose to provide the same $1,026 toward medical insurance that it pays toward
retirees under its own early retirement plan. This, however, would be
providing an offsetting amount toward medical insurance twice since the state
is paying $100 per month. The group of individuals that will not receive any
type of offset are those who retire under the state plan but who are at least
62 years of age. Therefore, I stated that the Board may want to consider
providing its Early Retirement contribution toward medical insurance, i.e. the
$1,026 annual contribution, to those persons who do not qualify for the $100
monthly supplement from the state. The School Board has five potential
retirees who would qualify for this proposal which would constitute an annual
cost of $6,156 for next year or $10,260 total over the next three years (Note:
Since the benefit would cease at age 65, not all individuals would receive the
benefit for three years).
'.
MEMO - R. TUCKER
APRIL 25, 1991
PAGE 2
While this amount is not large, I believe that it would mean a great deal to
those individuals who are caught in this age span. It also appears to present
a reasonable approach to the Board's concern of doing what is fair for its
employees who are retiring. I recommended this proposal to the Board on April
23, 1991 and it was approved.
Local government has one employee who could benefit if
were adopted by the Board of Supervisors. The cost for next
$1,026 and I recommend that the Board approve this payment.
any questions, feel free to call me.
this proposal
year would be
Should you have
CAH/ac
m-910425
DATE
~ 19? /
I
AGENDA ITEM NO.
DEFERRED UNTIL
Form.3
7/25/86
CLERK, BOARD OF COUNTY SUPERVISORS
ALBEMARLE COUNTY, VIRGINIA
REQUEST FOR AGENDA OF
7?~
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. I
p
Agenda Item No. (Note: This number does
not change if this item is deferred to some future date.
This sheet is moved forward with all of the paperwork.)
Item Name '7M~;if(iZc4?y7; ~.-cf U~-c~
presentor r ,t3 t/ '/1// e.'
(For County Executive's information, please note name of
person who will be making presentation to the Board.)
Request Made By
On (Date)
INSTRUCTIONS FOR USE:
This form is to be used when scheduling an item for a Board
of Supervisors' agenda. This form will NOT be distributed
to anyone, but is intended only for use by the Clerk in
scheduling the agenda. Please fill out one copy of this
work sheet (it may be handwritten) and return with the orig-
inal of any paperwork you wish to have forwarded to the Board.
For Clerk's Use:
Appointment Confirmed with (name)
On (Date)
By (Name)
Telephone? Mail?
Materials Received with Request? (Yes)
(No)
Materials Photocopied?
Note: On appeal of site plans or subdivision plats, be sure
to include Planning Commission minutes with paperwork.
Form. 2
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COlJNTY OF ALBEMARLE
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MEMORANDUM
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TO:
FROM:
DATE:
RE:
Albemarle County Board
of Supervisors
. /l~
County Executlve~1
Robert W. Tucker, Jr.,
May 2, 1991
Albemarle County Office Building - Master Plan Proposal
Attached is an Executive Summary of the needs assessment
phase of the Master Plan for the Albemarle County Office
Building. This proposal, while schematic in design, does provide
for a campus-like complex which will accommodate our space needs
over the next twenty years.
Phase I of the Master Plan calls for the construction of a
35,000 square foot building in FY 93-94. Staff is exploring
various financing mechanisms to fund such a building but prior to
proceeding any further in the Master Plan process, we wanted to
provide you a status report and seek any guidance or comments you
may have.
Mr. Kirk Train, architect for the project will be present at
your May 8 meeting to make a brief presentation, for your
information. Should you have any questions concerning this
matter prior to May 8, please feel free to contact me.
RWTJr/gs
91-77
Attachment
1
1.0 Executive Summary
The present facility is severely overcrowded. The existing building does
not allow adequate area for expansion without high cost and disfigurement
of the structure's architectural character. At present the County is still
experiencing strong growth in population which requires continued growth
in government and services.
The site has adequate area to accept the expansion of the existing County
Office Building and its accompanying parking requirements. Due to the
difficulty and cost of piecemeal additions to the existing building it is
proposed to develop the site into a campus-like complex. This will
accommodate the projected future growth and the present space deficiencies
over the next twenty years. The Master Plan lays out how this can be
accomplished physically. The problem presented was to add additional
office area to accommodate growth over the next decade. The response
refines this by review and evaluation of the existing needs, to project
growth, and to physically address these in a holistic manner to maximize
long-term assets and accomplish orderly growth.
This document is intended to establish the needs of the Albemarle County
Office Building and to project a feasible plan for the long-range
implementation of construction to fulfill those needs. The Master Plan
presented here is a proposed guide to base future decisions upon; related to
the where and why of the physical needs. It is not intended as a static
document but one which serves to evolve a direction. It is critically
important that the entire document be kept current and completely reviewed
by 1998, the mid-point of the physical construction proposed. Events and
decisions, taken in the context of the future, will effect various components.
The Master Plan has established the following points.
*
The County Office Building is critically short of proper
office space. At present levels in 1991 there should be an
additional 29,404 Sf net to meet normal office standards.
*
The existing building has a low rate of efficiency based on net to
gross ratios -- 64 - 69%.
The present users of the building have become acclimated to the
gross deficiency of office space and the accompanying inefficiency
this creates.
*
2
*
At present the occupants occupy space on a ratio of 180 Sf net or
261 Sf gross. Standards are 250 and 315 respectively.
*
The Police Department is the most grossly deficient in space,
approximately 79% behind prior to expansion.
Various departments have been located in the Building in unsuitable
locations.
*
*
The present building population of 423 will rise to 522 by 1998.
The projected growth thru 1998 will require an additional 54,154
Sf net or approximately 65,000 Sf gross office area on site.
The use of only one entry into the building for the various public
users creates a congestion at that entry on occasions.
*
*
*
The County Office Building, subsequent to the shortage of net office
space, is deficient in space for files/storage. These needs are
presently in competition with office space for space in the building.
While the present mechanical system is sized sufficiently to handle
the building, its distribution is erratic.
There is sizable reserve capacity in the plant system for a large
expansion; 30,000 Sf cooling, 43,000 Sf heating.
*
*
The present Building cannot generate sufficient additional net area
through physically connected additions to meet 1998 requirements.
The additions which may be obtained from the existing Building are
in six separate sites, totaling approximately 38,000 Sf gross. This
expansion will cost approximately 50% more than a free-standing
annex.
*
The County Office Building Site presently parks 414 cars/trucks in
various lots.. At present the daily building population is 423
occupants. The site also includes within this total, parking of
approximately 100 pool vehicles. This does not account for any
visitors. The site is short of adequate parking.
The construction of the Meadowcreek Parkway will greatly impact
circulation on the site.
*
3
The Master Plan proposes the following actions or findings:
*
That new office space be constructed on site.
*
That due to the difficulty of any physical addition and its economics
all expansion should be in free-standing office structures on site.
That this new expansion be developed in a campus-like plan, to be
built in as many as four phases over as many as twenty years.
All remaining land must be utilized to accommodate new office
construction and required parking. This will directly effect the
existing ball field at the northern end of the site after Phase 1.
*
*
*
The site can accommodate as many as 800 cars which supports over
120,000 Sf gross in future expansion.
The initial phase of development will comprise approximately
30-35,000 Sf gross and will open up as much as 33,000 Sf
in the existing building.
The existing Albemarle County Office Building clearly sets the
water-mark for any new construction. New work should be
independent but subordinate.
A new annex will allow the existing building to be reorganized and
reconfigured relative to department growth and location as well as
mechanical distribution.
*
*
*
*
The Phase 1 Annex should be located in site No.1, adjacent to the
existing building.
*
That the Police Department be moved in Phase 2 to the northern
construction site, No.2.
*
That if deck parking is necessary it be placed against the western
berm and should only be one level; well landscaped.
That an appropriate landscaping and tree program be undertaken by
the Parks and Recreation Department according to the guidelines
discussed and illustrated in the Master Plan.
*
Albemarle County Office Building
Master Plan - Fact Sheet
Staff
1990
404 Full-time / 155 Part-time
423 Building Occupants
1993/1998
Requested
594 Full-time / 117 Part-time
574 Building Occupants
Revised
542 Full-time / 117 Part-time
522 Building Occupants
Buildinl:
1990
Gross Building Area . Existing
119,894 Sf Gross (excluding basement)
110,764 Sf Gross Adjusted (excludes Auditorium/Meeting Rooms)
110,764 /423 = 261 Sf Gross / occupant (adjusted)
Net Building Area . Existing
76,346 Sf Net (69% efficiency)
76,346 Sf Net /423 = 180 Sf Net / occupant
423 x 250 Sf Net (standard) = 105,750 Sf Net (required)
105,750 Sf Net (required) -76,346 Sf (existing) = 29,404 Sf Net
Deficient - 27.81 %
'",
Office Standards
315 Gross (based on 80% efficiency)
250 Net
315 Ys. 261 gross 250 YS. 180 net
1993/1998
Existing Building - 76,346 Sf net
522 occupants x 250 Sf = 130,500 Sf Net Req'd.
130,500 Sf (required) - 76,346 Sf (existing) = 54,154 Sf Net Req'd. or
approx. 65,000 Sf gross
Phase 1 - 1993 35,000 Sf gross
Phase 2 - 1998 35,000 Sf gross
Phase 3/4 - 2010
50,000 Sf gross maximum
.'. z.i: 9/
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.----
ALBEMARLE - CHARLOTTESVILLE
OFFICE OF WATERSHED MANAGEMENT
401 MciNTIRE ROAD
CHARLOTTESVILLE, VIRGINIA 22901-4596
(804) 296-5841
FOR IMMEDIATE RELEASE
April 8, 1991
NATIONAL DRINKING WATER WEEK
May 5 - May 12, 1991
The Rivanna Water and Sewer Authority, in cooperation with
Albemarle County, the Albemarle County Service Authority, and
the City of Charlottesville, is recognizing May 5 through
May 12, 1991 as National Drinking Water Week. The theme of
this year's observance is "There's a lot more to drinking water
than meets the eye."
National Drinking Water Week will be observed locally in a
variety of ways. Displays will be set up at the County Office
Building and city Hall which will provide information on water
resources and illustrate the importance of drinking water in
our daily lives. Materials are being distributed to area
schools which include curriculum guides and classroom
activities that focus on water. Tours of the South Fork
Rivanna Water Treatment Plant will be arranged to illustrate
how drinking water is treated from the reservoir to the tap.
For further information, contact the Office of Watershed
Management at 296-5841.
There's a lot more to drinking water than meets the eye.
###
ws91-65
DATE ,AA CUj Y i /11)
AGENDA ITEM NO.
AGENDA ITEM NAME
DEFERRED UNTIL
Ph 1-h5
JLL~
14, flC,/
Form. 3
7/25/86
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F, R. (Rick) Bowie
Rivanna
COUNTY OF ALBEMARLE
Office of Board of Supervisors
401 Mcintire Road
Charlottesville, Virginia 22901-4596
(804) 296-5843 FAX (804) 979-1281
May 13, 1991
Chariotte Y Humphris
,Jack ,IOU!!!!
Edward H, Bain, Jr.
Samuel Miller
David p, Bowerman
Charlottesville
Walter F Perkins
White Hall
Peter T Way
ScOllsville
Ms. Donna Selle
Executive Director '
Jefferson-Madison Regional ~ibrary
201 E. Market Street
Charlottesville, VA 22901
Dear Ms. Selle:
At its meeting on May 8, the Board authorized the Chairman to
sign the attached amended agreement for the Jefferson-Madison
Regional Library. Please note that several typographical and
editorial changes where made to the agreement. When the agreement
has been signed by all of the participating localities, please
return a copy of same to the undersigned.
"
Very truly yours,
~-~~
Clerk
LEN:ec
Attachment
cc: Robert W. Tucker, Jr.
Ray B. Jones
AMENDED AGREEMENT
JEFFERSON-MADISON REGIONAL LIBRARY
1991
WHEREAS, the City of Charlottesville and the Counties of Albemarle,
Louisa, Nelson and Greene have heretofore established, pursuant to law and
subject to the provisions of an agreement among the city and counties dated
August 11, 1972, a regional library system known as the Jefferson-Madison
Regional Library; and
WHEREAS, that agreement was modified by a further agreement executed
by the city and the counties in 1974; and
WHEREAS, the parties to that contract now desire further to amend the
agreement for operation of the library system;
NOW, THEREFORE, in consideration of the mutual promises in this agree-
ment, the city and counties hereby agree as follows:
1. The management and control of the Regional Library shall continue to
be vested in the Jefferson-Madison Regional Library Board created and appoint-
ed by the governing bodies of the city and counties pursuant to Chapter 2,
Title 42.1, Code of Virginia (1950), as amended. The Board shall have all of
the powers vested in such boards by law. Charlottesville shall appoint three
(3) members to the Board; Albemarle, three (3) members; Louisa, one (1)
member; Nelson, one (1) member; and Greene, one (1) member. Each jurisdic-
tion is authorized to appoint one alternate member who may attend all meetings
but may vote only in the absence of the principal member. The members cur-
rently serving on the Board are confirmed and shall continue in office for the
terms for which they have been appointed.
2. The Library Board shall provide and regulate library services to the
residents of the City of Charlottesville and the Counties of Albemarle, Louisa,
Nelson and Greene on as equitable a basis as is practicable, consistent with the
wishes of the governing bodies of those jurisdictions.
3. All costs of operating the Regional Library shall be considered to fall
into one of three categories defined as follows:
(a) Regional costs shall include all costs of providing reference
services, book purchasing, cataloging and automation services, financial man-
agement, branch coordination and related expenses, and the fair rental value of
space required in the Central Library, 201 East Market Street, Charlottesville,
Virginia, to provide the foregoing regional services.
(b) Charlottesville-Albemarle costs shall include all costs of provid-
ing facilities to house the collections at the Central Library and the Gordon
Avenue and Northside branches, which shall be deemed local collections jointly
serving those two jurisdictions, and the compensation and related expenses for
personnel who work in those three facilities, except those personnel working in
the Central Library who are engaged primarily in rendering the services de-
scribed in subparagraph (a) above.
Amended Regional Library Agreement
1991
Page 2
(c) Local costs shall include all costs of housing local book collec-
tions in all branches of the library other than the Central Library and the
Gordon Avenue and Northside branches, and compensation and related expenses
for personnel who work in such other branches.
4. The costs described above shall be determined and allocated among the
participating jurisdictions as follows:
(a) Regional costs shall be determined by the Library Board. Each
jurisdiction shall pay a percentage of the regional costs equal to its percentage
of the Regional Library system's total circulation. The percentages to be used
in any fiscal year shall be determined by the circulation figures for the previ-
0us two fiscal years. Regional reference costs may be determined on actual use
for the prior fiscal year, with a minimum of one percent of the regional refer-
ence costs paid by each jurisdiction.
(b) Charlottesville-Albemarle costs shall likewise be determined by
the Regional Library Board. These costs shall be allocated between the City of
Charlottesville and Albemarle County in direct proportion to their respective
shares of the total circulation at the Central Library and the Gordon Avenue
and Northside branches. The circulation figures shall be determined in the
same manner as those used to allocate regional costs.
,
(c) Local costs shall be determined by the Regional Library Board,
and paid by the jurisdiction for which they are incurred. The type of facility
to be used to house a local collection shall be determined by the governing
body of the city or county in which that collection exists. However, the Re-
gional Library Board may refuse to permit local collections to be housed in
facilities it determines to be inadequate to provide minimal protection to the
collections.
(d) Bookmobile, Books- By-Mail and other extension services shall be
contracted separately by each jurisdiction with the Regional Library Board upon
such terms and conditions as the Board and the contracting jurisdiction find
mutually agreeable.
5. The Regional Library Board shall designate one of the participating
jurisdictions as the fiscal agent of the regional library system. The fiscal
agent shall act as the system's accounting and disbursing office, maintaining
personnel, payroll records, purchasing accounts and monthly statements, and
contracting for annual audits. All fund balances shall be invested and earnings
accrued to each fund. Each jurisdiction shall pay its share of the costs,
determined as provided above, to the fiscal agent on a quarterly basis. The
fiscal agent shall be paid an annual sum equal to two percent of the annual
operating budget of the Regional Library Board system for the services ren-
dered.
6. The Regional Library Board shall determine hours and places of library
service and determine all policies in accordance with state statutes and the
State Libtrary regulations. The Regional Library Board's policies, formulated on
recommendation of its members and the Director, shall govern the selection,
emphasis and distribution of library books, periodicals, records and other
Amended Regional Library Agreement
1991
Page 3
library materials, the provisions of supplementary services to schools and other
institutions, the use of public meeting rooms, and every other question of
service, policies or expenditures within the limits of annual appropriations.
Regulations concerning all services, including branch libraries and bookmobiles,
shall be promulgated by the Regional Library Board.
7. All library employees, whether engaged in local or regional cost activi-
ties, shall receive compensation and benefits established by the pay and classi-
fication plan adopted by the Regional Library Board.
8. The Regional Library Board will submit its annual budget request by
January 15 of each year and each jurisdiction will consider the Regional Library
budget as part of the normal budget process.
9. Gifts of money, books, or other useful donations may be accepted by
the Regional Library Board for general use in the library system, or for partic-
ular use in the library branch or jurisdiction designated by the donor.
10. The Regional Library will retain all fines and fees in a separate
equipment fund to be used for maintenance, replacement and purchase of
equipment.
11. The Regional Library will retain a year end fund balance not to
exceed five percent of the total annual operating budget.
The Regional Library Board will report annually to each jurisdiction
regarding the statistics of use, status of programs and summarizing of activities
of the fiscal year.
The Regional Library Board will, after each year's audit, return to
each jurisdiction its share of any carry-over funds in excess of those amounts
necessary to fund the reserve fund. The return of such funds to each locality
will be pro-rated on the same basis in which they contributed the costs. The
Board may formally request uses for these returned carry-over funds.
12. The Regional Library Board has the authority to establish a capital
fund to be funded by annual budget allocations.
13. In the event any participating jurisdiction determines to dissolve this
agreement as provided by Code of Virginia, fi 42.1-42, as amended, the
distribution or allocation of buildings, books, furnishings and equipment shall
be negotiated by a joint committee appointed by all the participating jurisdic-
tions. However, any library books or other media permanently assigned to any
particular local collection at the time that negotiation for dissolution begins shall
remain in the jurisdiction responsible for that local collection for its use or
disposal.
14. This agreement may be executed in one or more counterparts, any
one of which need not contain the signatures of more than one party, but all of
such cou~erparts taken together shall constitute one and the same agreement.
This agreement shall be in force and effect upon its approval by all participat-
ing jurisdictions.
. .
Amended Regional Library Agreement
1991
Page 4
IN WITNESS WHEREOF, the governing bodies of the participating jurisdic-
tions have caused this agreement to be executed and attested by their duly
authorized officials.
CITY OF CHARLOTTESVILLE
BY
ATTEST:
DATE OF GOVERNING BODY APPROVAL:
COUNTY OF ALBEMARLE
BY ~~U-d/Il fJ i3t~ ~
~.~~~
DATE OF GOVERNING BODY APPROVAL:
~~~ /Y'~
COUNTY OF LOUISA
BY
ATTEST:
DATE OF GOVERNING BODY APPROVAL:
COUNTY OF NELSON
BY
ATTEST:
DATE OF GOVERNING BODY APPROVAL:
COUNTY OF GREENE
BY
ATTEST:
DATE OF GOVERNING BODY APPROVAL:
, ..
5:-~,91
C)/,tlS-o.Y./() '"
COUNTY OF ALBEMARlJ.E,. , .
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MEMORANDUM
TO: Albemarle County Board of Supervisors
DATE: April 11, 1991
FROM: Robert W. Tucker, Jr., County Executive
RE: Revised Regional Library Agreement
The Jefferson-Madison Regional Library Agreement has been under review
for the past two years by the Board of Trustees. The current agreement was
last revised in 1982. Some of the provisions of the revised agreement are
already in place. Members of the County Executive and County Attorney's
offices have worked closely with the J-MR Board revising the agreement.
Attached for your review are:
o Summary of major revisions
o Copy of the revised agreement delineating all changes
One of the most significant changes is the inclusion of the Northside
Branch as a regional facility beginning in Fiscal Year 1992/93. Staff is of
the opinion that considerable use will be made of this facility by non-county
citizens due to its easy access, public transit service and adequate parking.
Therefore, it should develop into a regional facility which should result in
the distribution of some of the costs to other localities.
J-MR Library Board members, Cyndy Caughron, Shirley Dorrier,
Mary Mikalson and Donna Selle, plan to attend the May 8th meeting to respond
to any questions you may have. The J-MR Board hopes to finalize the agreement
with all five jurisdictions by mid-June, 1991.
Staff recommends your approval and authorization for the Chairman to sign
the agreement.
RWTJr/RBJ/bat
91-1.35
Attachment
Jefferson-Madison Regional Library
201 East Market Street · Charlottesville, Virginia 22901 · (804) 979-7151 · FAX (804) 971-7035
Office of the Director
SUMMARY OF MAJOR CHANGES - REGIONAL AGREEMENT
(In Order of Appearance in the Document,)
The number of Board members decreased from 11 to 9 to enable
more equitable representation and decrease Board's size.
The revised Regional Agreement adds the operating budget (for
fiscal year 1992/1993) of the Northside Branch to the shared
costs of Central and Gordon Avenue. Albemarle County has
supported Central and Gordon Avenue inside the City limits for
many years. This arrangement will be closely monitored.
Flexibility in regional reference costs were added to enable
monitoring of direct use of regional reference resources by
Louisa, Greene and Nelson County residents.
Average circulation figures over two years used to calculate
regional costs for each jurisdiction. This softens impact of
abrupt dislocations or changes in circulation patterns for
example a new branch opening.
Changes the fiscal agent fee from 1% to 2% to more accurately
reflect actual costs; allows accrual of interest to each
library fund.
Eliminates Regional Budget Committee, allows progress through
each jurisdiction's normal budget process.
Creates Library Equipment Fund from Fines and Fees to be used
for maintenance, replacement, and purchase of equipment.
Authorizes a year-end fund balance not to exceed 5% of total
operating budget.
Adds annual reporting to each jurisdiction.
Requests Library Capital Fund to be funded by annual budget
allocations.
DS:dlg
3/19/91
Serving Charlottes\ille, Albemarle County, Greene County, Louisa County, and Nelson County
AMENDED REGIONAL LIBRARY AGREEMENT
--3:-9-&2--
WHEREAS, the City of Charlottesville and the Counties of
Albemarle, Louisa, Nelson and Greene have heretofore established,
pursuant to law and subject to the provisions of an agreement
among the city and counties dated August 11, 1972, a regional
library system known as the Jefferson-Madison Regional Library;
and
WHEREAS, that agreement was modified by a further agreement
executed by the city and the counties in 1974; and
WHEREAS, the parties to that contract now desire further to
amend the agreement for operation of the library system;
NOW, THEREFORE, in consideration of the mutual promises in
this agreement, the city and counties hereby agree as follows:
1. The management and control of the Regional Library
shall continue to be vested in the Jefferson-Madison Regional
Library Board created and appointed by the governing bodies of
the city and counties pursuant to Chapter 2, Title 42.1, Code of
Virginia (1950), as amended. The Board shall have all of the
powers vested in such boards by law. Charlottesville shall
appoint-four-i~ three ~ members to the Board; Albemarle,-~~~-
~~~ three ill members; Louisa, one (1) member; Nelson, one (1)
member; and Greene, one (1) member. -frotti:-s~--Nei:"s"orrand-~re-erre--
a~~ ~Each jurisdiction is authorized to appoint one alternate
member who may attend all meetings but may vote only in the
absence of the principal member. The members currently serving
on the Board are confirmed and shall continue in office for the
terms for which they have been appointed.
2. The Library Board shall provide and regulate library
services to the residents of the City of Charlottesville and the
Counties of Albemarle, Louisa, Nelson and Greene on as equitable
a basis as is practicable, consistent with the wishes of the
governing bodies of those jurisdictions.
3. All costs of operating the Regional Library shall be
considered to fall into one of three categories defined as
follows:
(a) Regional costs shall include all costs of
providing reference services, book purchasing, cataloging and
~hrrTCaT automation services, financial management,-~~~cn-
branch coordination and related expenses, and the fair rental
value of space required in the-Ma-ffi-Central Library -b-l:l:i-l-ding- 201
East Market Street, Charlottesville, Virginia, to provide the
foregoing regional services.
(b) Charlottesville-Albemarle costs shall include all
costs of providing facilities to house the collections at the
M.a-i+l- Central Library and the Gordon Avenue and Northside
branches, which shall be deemed local collections jointly serving
those two jurisdictions, and the compensation and related
expenses for personnel who work in those-~~-three facilites,
except those personnel working in the-~~B-Central Library who
are engaged primarily in rendering the services described in
subparagraph (a) above.
(c) Local costs shall include all costs of housing
local book collections in all branches of the library other than
terms for which they have been appointed.
2. The Library Board shall provide and regulate library
services to the residents of the City of Charlotte~ville and the
Counties of Albemarle, Louisa, Nelson and Greene on as equitable
a basis as is practicable, consistent with the wishes of the
governing bodies of those jurisdictions.
3. All costs of operating the Regional Library shall be
considered to fall into one of three categories defined as
. follows:
(a) Regional costs shall include all costs of
providing reference services, book purchasing, cataloging and
~hrrTcoT automation services, financial management,-~B~an-
branch coordination and related expenses, and the fair rental
value of space required in the-Ma-i:ft-Central Library ~l:tj:~-ding- 201
East Market Street, Charlottesville, Virginia, to provide the
foregoing regional services.
(b) Charlottesville-Albemarle costs shall include all
costs of providing facilities to house the collections at the
14.a-~ Central Library and the Gordon Avenue and Northside
branch~, which shall be deemed local collections jointly serving
those two jurisdictions, and the compensation and related
expenses for personnel who work in those~~-three facilites,
except those personnel working in the~~B-Central Library who
are engaged primarily in rendering the services described in
subparagraph (a) above.
(c) Local costs shall include all costs of housing
local book collections in all branches of the library other than
the -Ha-:i:-B- Cen tral Library -a:'f'I-cl-- Gordon Avenue and Northside
Branches, and compensation and related expenses for personnel who
work in such other branches.
..
4. The costs described above shall be determined and
allocated among the participating jurisdictions as follows:
(a) Regional costs shall be determined by the Library
Boa rd -.an.c;1_..a.g.l;~_.t..o-_~_.t;.hG-_~.t-~GH\Hl-i:-t;.t;-e-e--...(~l?rl-:i:-&h-e4--U-B46-l;-
_p.a.J:.a.g..J::.a.p.b..._$l+_-b-Q.:f..o..-6-_-t-h.e-_.s-t.a.+t._-G-;g_-e.a-G-:a,__:&4-&C--a~__y-e-a-r.
Each
jurisdiction shall pay a percentage of the regional costs equal
to its percentage of the ~Regional ~Library system's total
circulation. The percentages to be used in any fiscal year shall
be determined by the circulation figures for the previous
..c.a-J,...Q.R.Q.a.~- two f i s c a lye a r ~.
Regional reference costs, may be
determined on actual use for the prior fiscal year, with a
minimum of 1% of the regional reference costs.
(b) Charlottesville-Albemarle costs shall likewise be
determined by the -rRegional ..;LLibrary -bBoard ~-~~evecl:--by---E-he-
..b1.ldg.e.t.-~~~Q~-...eaGB.---:&4&E::-a-1---:rea-r--~4-n-s-..
These costs
shall be allocated between the Cityo'f Charlottesville and
Albemarle County in direct proportion to their respective shares
of the total circulation at the -Ma4-n- Central Library"ftfl"d- Gordon
Avenue and Northside bBranches. The circulation figures shall be
determined in the same manner as those used to allocate regional
costs.
(c) Local costs shall be determined by the -~Regional
..1.Library -b!?,oard, -apprmred--br~-bt:rdget--cornrrritte-e- and paid by the
jurisdiction for which they are incurred.
The type of facility
to be used to house a local collection shall be determined by the
governing body of the city or county in which that collection
exists.
However, the ~Regional ~Library ~Board may refuse to
permit local collections to be housed in facilities it determines
to be inadequate to provide minimal protection to the
collections.
(d) Bookmobile, Books-By-Hail and other 'extension
services shall be contracted separately by each jurisdiction with
the rRegional ~Library ~Board upon such terms and conditions as
the ~Board and the contracting jurisdiction find mutually
agreeable.
5. The ~Regional--iLibrary-b!!.oard -hao- shall designat"ed tire
-a-i-T-ee-t-e!.'--e-f--f-:i-nanee--of---ttre--C-rtr-of--eharl"o-tt"e'SVi':t"i-e-, on e 0 f th e
participating jurisdictions, as the-treasurer-fiscal agent of the
reg i ona I lib r a ry sy stem. ihTtii: [ UJ.. Lber-rrot:i:1:"e-iTts-uf'f'i"'Ce' '.!;_he
fiscal agent shall act as the system's accounting and disbursing
office, maintaining personnel, payroll records, purchasing
accounts and monthly statements, and ~~~~, contracting for
annual audits. All fund balances shall be invested and earnings
accrued to each fund. Each jurisdiction shall pay its share of
the costs, determined as provided above, to the ~~s~~~ fiscal
agent on a quarterly basis.
The~~~~~~G~~~~v.~~~, fiscal
agent shall be paid an annual sum equal to ~, two percent of the
annual opera ting budget of the .J:R.egional .,lLibrary -bBoard system
for the services rendered ..p.~..,...:i..t.s,.-d.ir~('~...ot-J;..i-Ra.aGe-....
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-~-a.ar~~-:i~-~~8--r-eee-i:ved--each-year--rrorrr"'th~--u:n:t~d"-m:a'Ees--'
to be used to house a local collection shall be determined by the
governing body of the city or county in which that collection
exists.
However, the ~Regional ~Library bBoard may refuse to
permit local collections to be housed in facilities it determines
to be inadequate to provide minimal protection to the
collections.
(d) Bookmobile, Books-By-Mail and other extension
services shall be contracted separately by each jurisdiction with
the rRegional ~Library ~Board upon such terms and conditions as
the ~Board and the contracting jurisdiction find mutually
agreeable.
5. The ~Regional--iLibrary-bBoard -ha-s- shall designated ~
-EH-ree-t-e:t"--e-f-+~:nanee-of---t:tre--e:i::tr-of--eha.L 1 v L t'e"'S'V"rti.-e-, on e 0 f th e
participating jurisdictions, as the-treasurer-fiscal agent of the
regional library system. ~ [u.LLl.Ler--nuL.i.ce-i:rts~fi.""C'e' '.~,he
fiscal agent shall act as the system's accounting and disbursing
office, maintaining personnel, payroll records, purchasing
accounts and monthly statements, and *~~~, contracting for
annual audits. All fund balances shall be invested and earnings
accrued to each fund.
Each jurisdiction shall pay its share of
the costs, determined as provided above, to the ~~~~~ fiscal
.
agent on a quarterly basis.
The -:Cj,-t.r-:Q.f.,."":'G~1G~;r4.~..;t.e, f is c al
agent shall be paid an annual sum equal, to ~,two percent of the
annual opera ting budget of the ~RegiOIlal ~Library -bBoard system
for the services rendered ..p.y..,..i.t..s,._d.ir~C'~...Q;-4-:i.,.Ba~,
+,-___..sa.€-h-..,.~~-Mte.-i-ee-i-et'r-eha+r-be-'C'r'ed-i1::1:d:-:-wtth-<r-per~a:qe-..,.-
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--Gpe~-a-t;..i-ea--G-E--_t~t.-.{-a-e-i-]"4-tTI""-
~.~ The ~Regional -l~ibrary-~~oard shall determine hours and
places of library service and determine all policies, in
accordance with state statutes and the state library-befr~~~
regul a t i on s ~ ~~a~-&-iB~--em~~H\efl-G..--ef---t.fle--.,l~Fa~_y_-EH-ree4=.-e-r;- Th e
....R e g ion a I -.J.. Lib r a r y -:8 Boa r d I S pol i c i e s , for m u I ate don
recommendation of its members and the Director, shall givern the
selection, emphasis and distribution of library books I
periodicals, records, -~-i-l~-and other-~:i:-a-library materials,
the provisions of supplementary services to schools and other
institutions, the use of public meeting rooms, and every other
question of service, pOlicies or expenditures within the limits
of annual appropriations. Regulations concerning all services,
including branch libraries and bookmobiles, shall be promulgated
by the -~Regional-rLibrary-_bi3oard.
~. 7. All library employees, whether engaged in local or
regional cost activities, shall receive compensation and benefits
established by the pay and classification plan adopted by the
-rRegional ~Library bBoard~ -~-s--amend-ed-'fTOrn-ti"'IITe-tu"-tIme:;-
-9-. 8. --B-'y--~ee-e-mb~--3-i--o-f--~eh--Te"B"r, ~ h e -r Reg ion a I
.1 L ibr a ry l>Board -j;~],. will s ubmi t ee--e-:ne--bttdget--commItt:e"e'"-~e-s---
~E--:i:--tv--p-r~e-e-e.e_-b-ttd-g-e-t--_f_O'r--t_rre--fi."15'"ccrt_-~ar-tr-e-g'1'ID'r!'Dg-"1.:ne--
--f~rowi~-~ry-~-~ The annual budget request by January 15the of
each year and each jurisdiction will consider the Regional
Library budget as part of the normal budget proce~s.
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-r&~ 9. Gifts of money, books, or other useful donations
may be accepted by the-rRegional-tLibrary-bBoard for general use
. , I
"
--f~rowi~-mrry-~-~ The annual budget request by January 15the of
each year and each jurisdiction will consider the Regional
Library budget as part of the normal budget proce~s.
-'i'tre--bn'dget-"C'omrrr1tte'e--stro:!"l--ue-~amp-mr~a-"lJ"r--TliElT\t)"eYS'"-d.W()inY~<1--
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-l-i-M b..L..Y "5'Y'S'tenr.-
-r&~ 9. Gifts of money, books, or other useful donations
may be accepted by the-rRegional-tLibrary-bBoard for general use
. '.
i nth e lib r a r y s y s t em, 0 r .et-t--..t..hQ--l;.Q.g-i-~*--*,4-b-);e.~-:r-~~4.!.-6--
~i~r~~~ for particular use in the library branch or
jurisdiction ..p.;t;~*-Z'~o.- designated by the donor. ~e-~i-~-t-6--€>f-
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10. The Regional Library will retain all fines and fees in
a separate equipment fund to be used for maintenance,
replacement, and purchase of equipment.
11. The Regional Library will retain a year end fund
balance not to exceed 5% of the total annual operating budget.
The Regional Library Board will report annually to each
jurisdiction regarding the statistics of use, status of programs,
and summarizing of activities of the fiscal year.
The Regional Library Board will, after each year's audit,
return to each jurisdiction its share of any carryover funds in
excess of those amounts necessary to fund the reserve fund. The
return of such funds to each locality will be prorated on the
same basis in which they contributed the costs. The Board may
formally request uses for these returned carryover funds.
12. The Regional Library has the authority to establish a
capital fund to be funded by annual budget allocations.
--l+r 13. In the event any participating jurisdiction
determines to dissolve this agreement tas provided by-~-aw~-
Virginia Code Section 42.1-42, as amended, the distribution or
allocation of buildings, booksL furnishings and equipment shall
be negotiated by a joint committee appointed by all the
participating jurisdictions. However, any library, books or other
,
media permanently assigned to any particular local collection at
the time that negotiation for dissolution begins shall remain in
the jurisdiction responsible for that local collection for its
use or disposal.
-~~r-14.
This agreement may be executed in onr or more
counterparts, anyone of which need not contain the signatures of
more than one party, but all of such counterparts taken together
shall constitute one and the same agreement.
This agreement
shall be in force and effect upon its approval by all
participating jurisdictions.
IN WITNESS WHEREOF, the governing bodies of the
participating jurisdictions have caused this agreement to be
executed and attested by their duly authorized officials.
CITY OF CHARLOTTESVILLE
BY
ATTEST:
DATE OF GOVERNING BODY APPROVAL:
COUNTY OF ALBEMARLE
BY
ATTEST:
DATE OF GOVERNING BODY APPROVAL:
allocation of buildings, booksL furnishings and equipment shall
be negotiated by a joint committee appointed by all the
participating jurisdictions. However, any library, books or other
;
media permanently assigned to any particular local collectiun at
the time that negotiation for dissolution begins shall remain in
the jurisdiction responsible for that local collection for its
use or disposal.
-~~r-14.
This agreement may be executed in onr or more
counterparts, anyone of which need not contain the signatures of
more than one party, but all of such counterparts taken together
. f
shall constitute one and the same agreement.
This agreement
shall be in force and effect upon its approval by all
participating jurisdictions.
IN WITNESS WHEREOF, the governing bodies of the
participating jurisdictions have caused this agreement to be
executed and attested by their duly authorized officials.
CITY OF CHARLOTTESVILLE
BY
ATTEST:
DATE OF GOVERNING BODY APPROVAL:
COUNTY OF ALBEMARLE
BY
ATTEST:
DATE OF GOVERNING BODY APPROVAL:
ATTEST:
,
ATTEST:
ATTEST:
COUNTY OF LOUISA
BY
DATE OF GOVERNING BODY APPROVAL:
COUNTY OF NELSON:
BY
DATE OF GOVERNING BODY APPROVAL:
COUNTY OF GREENE
BY
DATE OF GOVERNING BODY APPROVAL:
DATE )JUa f, I '1'1 I
AGENDA ITEM NO. 01 /, u 57) y. / D 7
DEFERRED UNTIL
J1;LL~ ,fct~ Il~1utd tuYJ
)
~u...4'-Z ( J-,
AGENDA ITEM NAME
Form.3
7/25/86
Locality
Combined
Gross Income
Combined
Net Worth
Relief Plan
Charlottesville
~:
Net Worth (in dollars)
12,001- 25,001-
25.000 37.500
80% 60%
60% 40%
40% 30%
30% 25%
37,501-
50,000
40%
30%
25%
20%
Owners: $18,000;
fJI'St $4,000 exempt;
in addition, owners
may deduct fJI'St
$7,000 of disability
income
~:
$50,000
Income
$ 0-$ 6,000
6.001- 9,000
9,001- 12,000
12,001-15.000
0-
12.000
100%
80%
60%
40%
Incomes of$15,001 - $18.000 may deferr the tax;
maximwn deferal 20%.
* ArlingtOn ~
Owners: $40,000;
fJI'St $6,500 exempt
~:
$150.000
Owners: Income less than $lO.OOO~ 100% exemption. Up
to $1,833; balance may be deferred. Income between 510,001
and $20,000: partial exemption ranging from $1,833 for an
income of $10,000 to $100 for an income of $20,000; owners
may also defer the whole tax. Incomes between S20,001 and
$30,000: deferral with no interest. Incomes between S30,001
and $40,000: deferral with 8% interest
~ Up to $75,00: eligible for exemption.
$75,001 to $150,000: eligible for deferral only.
*Loudoun
Owners: $40,000;
fIrst $6,500 exempt
Owners:
$150,000
Owners: Exemption: Amount by which the real estate
tax exceeds 2% of gross combined income
Deferral: up to 100%
* Montgomery
Owners: $14,000;
fJI'St $4,000 exempt
~:
$50,000
~:
Income
$ 0-$9,000
9,001- 11,000
11,001- 14,000
Exemption
100%
60%
40%
Deferral: Up to 100%
*Prince William rf
Owners: $22,000;
fJI'St $6,500 exempt;
in addition, owners may
decuct the fIrst $7,500
of disability income
~:
$150,000
Owners: 100% exemption, if income less than 522,000
100% deferral if income less than 85% of HUD Low Income
Limit 75% deferral if income less than 90% of HUD Low
Income Limit. 50% deferral if income less than 95% of
HUD Low Income Limit 25% deferral if income less than
HUD Low Income Limit
DATE
/0\ k'd ~ \ I ~ \ \
AGENDA ITEM NO.
~ l , () So 'is- t ( U )
AGENDA ITEM NAME
S iJ'--/-tsv-; (~
J&Ll d 10
~'~'C-'~~
DEFERRED UNTIL
Form.3
7/25/86
!?~:LCj!..--... .
1cfJ.!Lf.;,..2S--
COUNTY OF ALBEMARLE
,-
~
MAY]
j ~
" j I
MEMORANDUM
TO:
FROM:
DATE:
RE:
Robert W. Tucker, Jr., County Executive
David B. Benish~ief of Community Development
May 2, 1991
status Report on Crozet crossing Subdivision
Project
This memorandum is to report to the County Executive and
Board of Supervisors on the status of the Crozet Crossing
Subdivision. Issues to be covered include:
1. Project Design and Site Development
2. Lickinghole Creek Detention Basing Contribution
3. CDBG Program Design
4. Establishment of Community Advisory Committee
5. Establishment of Applicant Selection Committee
6. Outreach and Marketing Efforts
7. Preparation of Candidate Purchaser
8. Board Actions
It is recommended that this information be provided to the
Board for their May 8, 1991 meeting.
1. Project Design and site Development: The project will
consist of a total of thirty single-family detached
units for sale (Attachment 1, Unapproved preliminary
Plat). Typical size of a unit is 1,140 square feet,
and will be site built (Attachment 2). The plan has
been reviewed by the design committee. There are no
major revisions contemplated at this time. The cost
of a unit is anticipated to be $65,000 for a three
bedroom house. Final cost will not be determined until
all approvals are received and bids for construction
are awarded. This project will be on approximately
14 acres of the total 40 acre site. The remaining
portion of the site is not proposed for development at
this time.
':
Robert W. Tucker, Jr
Page 2
May 2, 1991
The Board of Supervisors endorsed the Crozet Crossing
project with access to Cling Stone Lane limited to no
more than thirty dwellings. Any further development of
the residue property would require an alternate access.
An analysis was undertaken to evaluate the feasibility
of providing an access directly to Orchard Drive at the
southern end of the site.
It has been determined that it is technically feasible
to construct a road along Powell Creek to Orchard
Drive. However, there are two primary concerns which
do not make the road feasible at this time:
1. Cost of Construction - In order to avoid
significant increase to the cost of homes, the
number of units and density of the development
would have to be increased if this access were
used.
2. Timinq of Necessary Approvals - Federal and state
approvals for activity within the floodplains,
wetlands, and near an eligible historic site would
be necessary before a road could be constructed in
this location. The extended time frame necessary
to receive those approvals would jeopardize the
state funding already received for this project.
For these reasons, the project has been limited to
thirty units with access to Cling Stone Lane as
endorsed by the Board.
The alternative access to Orchard Drive has been
incorporated into the development of the site. Further
stream crossings needed for this road were incorporated
into the floodplain analysis for the site development
proposed. A future access from the proposed
development has been planned that would connect to any
future road with access to Orchard Drive.
A preliminary subdivision plat has been developed and
submitted to the Planning Department for review. A
special use permit request for crossing the floodplain
of Powells Creek has also been submitted. Both are in
the normal review process. Tentative schedule for
Planning Commission review of the preliminary plat and
special use permit is May 21. Board of Supervisors
review of the special use permit is tentatively
scheduled for June 19.
Robert W. Tucker, Jr
Page 3
May 2, 1991
The development plan will be submitted to the
Crozet Community Advisory Committee for information and
comment prior to review by the Planning Commission.
2. Lickinqhole Creek Detention Basin - This project lies
within the Lickinghole Creek Regional Sedimentation
Basin drainage area. Therefore, a cash contribution is
a normal requirement as a condition of approval for
this site. Since any such site development cost will
ultimately impact the total cost of the homes, any
reduction in these cost will lower the cost of the
homes to purchasers. The Board of Supervisors could
waive the Lickinghole Basin contribution for this
project. In effect, this action would constitute an
additional County contribution to the Crozet Crossing
project. Since its contribution towards the basin's
construction would be absorbed by the County.
3. CDBG Proqram Desicm - Attached (Attachment 3)' is a copy
of the CDBG Program Design required as part of the
agreement between the Virginia Department of Housing
and Community Development and the County in order to
receive CDBG funds.- "section VI, Application
Procedure and Selection," has been modified to reflect
the desire of the Board to give priority to County
residents or employees, and also includes some
modifications recommended by DHCD. Staff requests that
the Board of Supervisors take action to accept the
revised program design.
A Project Income Plan is also being developed by staff
at this time and will require future modification of
the program design when completed. The project income
plan identifies how County and CHF funds will be
recovered over the life of this project. It is
intended that the $300,000 CDBG funds, $300,000 County
match, and $150,000 CHF funds will be secured through a
second deed of trust. At the time of sale of homes by
the initial purchasers the second deed of trust would
be paid off from the proceeds of the sale unless the
homes are sold to qualifying buyers. The $600,000 in
County funds (County match and CDBG) would return to a
program that would further address housing needs in the
County. A draft of this plan will be forwarded to the
Board for review and approval when completed.
4. Crozet Community Advisory Committee - This committee
has been appointed by the Albemarle County Board of
Robert W. Tucker, Jr
Page 4
May 2, 1991
Supervisors. It consists of: (1) the Board of
Supervisors member from the White Hall District; (2)
the Planning Commissioner from the White Hall District;
(3) the President of the Crozet citizens Committee;
and, (4) two representatives of the immediate
surrounding neighborhoods.
The purpose of this committee is to provide input and
comments on issues related to the design elements of
the project. It is also to provide a community source
for accurate information on the status of the project.
It's first meeting is to be held on May 3 to present
and discuss preliminary site plan and preliminary house
designs.
5. Establishment of Applicant Selection Committee - The
applicant selection committee has been established.
The Committee consists of Theresa Tappscott, Director
of AHIP, Joyce Dudek and Ann Paul of CHF, David
Benish, Chief of Community Development, and Nick
Munger, Attorney. The committee has had one
organizational meeting. The applicant review process
has not begun at the committee level to date.
6. Outreach and Marketinq Efforts - As of April 1, 1991,
there were 61 applications on file for Crozet Crossing.
These were submitted in response to newspaper
advertisements, publicity generated by the public
hearings, other agency referrals, word of mouth, and
flyers sent to local major employers.
An analysis of the waiting list reveals the following
statistics:
1. 36 (59%) of the households have incomes that are
49% of the area median or less.
2. 21 (35%) of the households have incomes that range
from 50% to 69% of the area median.
3. 4 (6%) of the households have incomes that range
from 70% to 80% of the area median.
Robert W. Tucker, Jr
Page 54
May 2, 1991
4. The average number of people per household on the
waiting list is 3.19. This number, multiplied by
30, houses suggests that we will be able to serve
approximately 95 people. This exceeds the 80
people we are committed to serve with the grant
resources.
7. Preparation of Candidate Purchases - As indicated in
the Program Design, preparing people for home ownership
is viewed as critical to the success of this project.
The above analysis of the waiting list emphasizes this
point. This will be accomplished in a formal way
through the presentation of a series of seminars on
home ownership. These will be done in cooperation with
Sovran Mortgage Corporation. The decision to ask
Sovran Mortgage to work with us on this project was
based in part on their experience with teaching similar
seminars in the past.
8. Board Actions - staff requests that the Board do the
following:
1. Approve the revised CDBG Program Design attached.
2. Determine whether a cash contribution for
Lickinghole Basin will be required as a condition
of approval for this project.
DBB/jcw
cc: Lettie E. Neher
~~~; Q-lARLOTTE5VI..LE, VIRGNA
~ (804) 19~'~100 11901
ROUDABUSl-l GALE E ASSOCIATES. INC.
9 I 4 MONTICS..LO OOAO
Q.tQRLOTTE5VLLE" V~NA
(804) 977'010~
CROZET CROSSING
CROZET. VIRGIN1A
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FLOOR PLANS
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SECOND FLOOR' 460 SQUARE FEET
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PROGRAM DESIGN
ALBEMARLE COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
I. PROqRAM PURPOSE AND OBJECTIVES:
The pu~pose of the Albema~le County Affo~dable Housing Site
Development P~oject is to complete the site wo~k necessa~y fo~
the const~uction of 30 single family, detached houses in a
subdivision in Albema~le County. This p~og~am is designed to
benefit tow and mode~ate income families who would othe~wise be
unable' topu~c hase a home in A I bema~ I e County.
II. FUNDS COMMITTED TO THE PROJECT AND THEIR INTENDED USE
SITE DEVELOPMENT
$300,000
$300,000
$150.000
$750,000
- $693.922
$ 56,078
Community Development Block G~ant, applied fo~
and administered by Albema~le County.
Albemarle County Block Grant Match.
Cha~lottesville Housing Foundation
Total funds available fo~ site development.
Total of Kessler site development estimate
Balance for contingencies
HOUSE CONSTRUCTION AND PERMANENT FINANCING
$1,000,000
$1,000,000
$ 425,000
$ 75.000
$1,500,000
$
31,714
Virginia Housing Development Autho~ity 8%
construction money which will be conve~ted to:
Vi~ginia Housing Development Autho~ity 5%,
30 year pe~manent mo~tgage money.
Virginia Housing Pa~tne~ship Fund 3%, 15 yea~
pe~manent mo~tgage money.
Vi~ginia Housing Pa~tne~ship Fund down payment
assistance.
Total of committed funds fo~ financing and
down payment assistance. Note that this amount
is enough to place 30 mo~tgages @ $45,000
each, secu~ed by first deeds of t~ust.
Albemarle County fo~ half the
specialist's sala~y.
housing
1
$
31,714
Charlottesville Housing Foundation for half
the housing specialist's salary.
DISCOUNT ON COST OF LAND
$264,000
This amount represents the difference between
the sale price of $150,000 and the appraisal of
$414,000.
TOTAL AMOUNT OF FUNDS COMMITTED TO THE PROJECT
$2,577,428 Note that this figure does not include the
value of services rendered by the Kessler Group, William
Edgerton, AlA, or the Charlottesville Housing Foundation.
III. THE SITE
The site for this project is located in Crozet. It was
chosen, after an exhaustive search, because it met the criteria
established the Board of Supervisors of Albemarle County. The
land is in a designated growth area with access to public water
and sewer. It is zoned R-6 which permits this development as
planned. The development will be compatible with the adjacent
neighborhood. The cost of this property was low compared to
others that were considered. The agreed upon price of $150,000 is
$264,000 below the appraised value of the property.
The Charlottesville Housing Foundation has not yet acquired
title to the property. However, there is every indication that
the present owner and CHF are in essential agreement and that
this purchase can be successfully completed.
IV. INCOME ELIGIBILITY
In order to be eligible to participate in this
family income must be at or below 801. of the area mean.
houses will be financed by 51. VHDA money. For these, a
income must not exceed 701. of area median and a single
income must not exceed 501. area median.
program,
15 of the
family's
person's
V. PROPERTY STANDARDS/ TYPE OF CONSTRUCTION
All houses will be designed and built to new construction
standards according to CABO One and Two Family Dwelling Code as
adopted by the county of Albemarle. All phases of construction
will be inspected by Albemarle County Department of Inspections
to assure compliance with all applicable codes.
2
The houses wi 11 be designed to qua 1 i fy for- VA" FHA, VHDA, and
FmHA financing. The ~eveloper- will obtain the necessar-y
appr-ovals.
VI. APPLICATION PROCEDURE AND SELECTION PROCESS
The objective of the application pr-ocedur-e and selection
pr-ocess is to find and pr-epar-e r-eady, willing, able, and eligible
potential homeowner-s for- the development. Ever-y effor-t will be
made to insur-e that those selected will r-eap the gr-eatest benefit
fr-om the pr-oject. The over-all r-esponsibility for- pr-epar-ing people
for- home owner-ship in the development lies with the Housing
Special~st employed by the Albemar-Ie Housing Impr-ovement Pr-ogr-am.
'This per-son will take the steps outlined below. .
PRESCREENING
1. While effor-ts ar-e still being made to secur-e funding and
final appr-ovals for- the development, the housing specialist has
been maintaining a waiting list that includes infor-mation
necessar-y to make a pr-eliminar-y deter-mination of eligibility and
to qualify for- a mor-tgage. As of ear-Iy October-, 1990, ther-e
wer-e over- 100 names on the list.
2. When all appr-ovals have been gr-anted and funding is in
place, the housing specialist will under-take to have people on the
waiting list make application for- assistance fr-om AHIP. The
financial infor-mation, once ver-ified, combined with social
infor-mation pr-ovided will establish the initial basis for- who can
qualify for- home owner-ship in the development and wher-e their-
name would be placed on a pr-ior-ity list.
3. Dur-ing this initial per-iod a home owner-ship class will be
established. The class will cover- such topics as lending
pr-actices in gener-al and detailed infor-mation concer-ning the
establishment of good cr-edit. The benefits and r-esponsibilities
of home owner-ship will be discussed. The class will pr-ovide an
over-view of the pr-ogr-am design for- the development including the
homeowner-s association. All homeowner-s will have completed
the class by the time they apply for- financing.
This class is viewed as an impor-tant par-t of the application
pr-ocedur-e and selection pr-ocess. It will pr-ovide pr-ospective
buyer-s with an oppor-tunity to demonstr-ate a willingness to
actively par-ticipate in the pr-ogr-am. It will contr-ibute to a
smooth loan application and appr-oval pr-ocess. Finally, the
classes will give the housing specialist a chance to become
better- acquainted with the applicants and their- cir-cumstances.
ESTABLISHING PRIORITY ON WAITING LIST FOR CROZET CROSSING
3
OR
E11PLOYED m
ALB El-f..<\.RLE
COUNTY
t
L3!: ::'0 :lames on
l'N"ai ~:.n g lis l:
EST2illLISHING ?RIORITY ON TRE
fJAITING LIST
OF
?re..!....:.m~nar:"
?:J.d 10 ~_
- _ ~c..me.S
r..;ai ~::'ng 1.:"5 ~
on ?re.li:ninary
r'.... 20 "ames on ?re.li:ninary
~';a.i:::':lg l.is~
and. so :or~h.....
NOT 2!:?l.OYED
~"T .~L32!..:l...L.U.:::
+
1st: 20 names on ?reliminary
waiting list
?_na. ?_O n"mes on
- preliminary
~Jai tin'?; list:
rd
3 20 names on preliminarJ
'Naiting list:
and so earth..,..
MEETS
'UTDIVIDUAL
Sor:eo. 'oy .caecor5 -~
'-'-'
>-1 'oe 'N.::i.ghed
J 50r::::0. 'oy :2.e,-Or5 ::0
I 'oe ~.;eighed
I 50r::ed JY .cae:ors :.J
;>-' be :v-e,:i. ghe.ci
I
I
J Sor::ed by :ae:::or5 :.J
::Je ~,.;e.ighe.d
:!ETS
INDIVBUAl.
.02:? l. :: C...:.NT
\
?-.EQUB2:~;:.jTS
sor'ted 'oy :ae:or5 :0
'oe weighed
>1
I
sorted 'oy :ae1:ors :0
::Je 'Neighed
sortea. oy fae'tors :0
be '...eigned
sor::ea. oy fac1:ors :0
'0 e. 'Neighed,
3A
?osition on
l.is~
.:5C
,
Position on Z:J.d
list
I. CRITERIA:
Priority on the final waiting list will be determined' by
four sets of criteria. They are (a) program requirements imposed
by funding sources, (b) individual applicant requirements,. (c)
position on preliminary waiting list, a~d (d) certain, somewhat
subjective, factors to be weighed to determine need and
readiness. These criteria are described in more detail below.
lr PROGRAM REQUIREMENTS:
A,. Block Grant: Must serve 80 people.
Must buil~ 30 houses
Must not discriminate.
B. VHDA 5% loans: Must serve 15 families with incomes at or
below 501. of Area Median Income. Note that Gene Griffih says
this can be changed to 501. for individuals but up to 701. of AMI
for families.
C. VHPF 3% loans: Family income not to exceed 801. of Area
Median Income.
, D. Albemarle County: Preference is to be given to people who
have been residents of or have been employed in Albemarle County
for at least the past six months.
2. INDIVIDUAL APPLICANT REQUIREMENTS:
A. Must fit within income guidelines.
B. Must have the potential to qualify for mortgage.
C. Must attend all of each session of Homeownership Class.
D. Must cooperate with application procedures including:
a. Provide all information requested.
b. Permit verification of all information.
c. Engage in no willful fraud In connection the
application process.
E.
exception
Must be
under
a
the
first time home buyer or qualify for
rules of the applicable loan program.
an
3. POSITION ON PRELIMINARY WAITING LIST:
This list contains the names of everyone who has filed a
questionnaire concerning this development in the AHIP office in
the order in which they were received.
4. FACTORS THAT WILL BE WEIGHED TO DETERMINE PRIORITY ON WAITING
LIST:
4
FACTOR
WEIGHT
A. Present housing is substandard in terms of:
a. overcrowding
b. dilapidation
c.lack of indoor plumbing
4
B. Present housing expense exceeds 33% of net
monthly income....................................... 3
C. Applicant has a disability and present housing
is " 0 t 'sui table. . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4
D~ Crozet is closer to work and or day-care.. ........... 1
E. Applicant is ready to close on a loan and move
to Crozet Crossing................................... 2
F. Applicant fully cooperated with application process.. 1
G. Evidence of stable tenancy and rent payment.......... 3
TOTAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
II. IMPLEMENTATION:
.
Once sufficient data has been gathered and weighed on the
applicants, they will be sorted and ordered in the following way.
1. A list
residents
individual
will be compiled consisting of all applicants who
of OR are employed in Albemarle County AND meet
applicant requirements.
are
the
2.
list.
first
their
This list will reflect the order of the preliminary
The first 20 names will be put in a group known
class. These names will be put in the final order
"scores" from the factors that are weighed.
waiting
as the
based on
3. This process continues through each increment of 20 names on
this list.
4. If the above list should ever be exhausted, a second list will
be created consisting of applicants who are not living or working
in Albemarle County but otherwise meet the individual applicant
requirements. This list would be processed the same way regarding
position on the preliminary waiting list and the weighed factors.
5. If necessary to meet Program Requirements,
will be modified.
these procedures
SELECTION COMMITTEE
5
In order to make sure that the selection process serves the
interests of the development and at the same-time is fair to all
who apply , a selection committee will be formed. It will
include the director ofAHIP, a representative of CHF and an
attorney. This committee will be responsible for making the
necessary judgments to implement the guidelines that establish
p~iority on the waiting list, and to make the final decision on
the purchasers in the development. The committee will also be
responsible for assuring compliance with fair housing laws.
CONTRACTS TO PURCHASE
Approximately 90 to 120 days before the projected date of
completion of construction, the housing specialist will help
applicants at the .top of the list to make contracts to ~urchase
a home in the development. In addition to the standard
provisions, the contract will address the following issues.
1. The contract will specify the major choices
make, such as style of house, lot #, options on the
porches, chimneys etc., price, and terms.
one would
order of
2. It would be at this point that the housing specialist
would help buyers determine how best to finance the home.
LOAN APPLICATION TO CLOSING
After the contract has been agreed to, the housing
specialist will assist with with the loan application, and help
buyers comply with lenders requirements. During this period the
housing specialist will also help maintain clear communication
between lenders, buyers, and builders and help coordinate their
activities.
VII.
MARKETING PLAN
The primary
steady flow of
completed. This
budget.
objective of the marketing plan is to maintain a
buyers, ready to close, as the houses are
will help to keep the project on schedule and on
The marketing plan will be closely related
application process and selection criteria. Prospective
should know as much as possible about the project
beginning in order to decide if it is something they
pursue to the end.
to the
buyers
in the
wish to
The marketing plan will also seek to make the design of the
development known to the community in which it is to be located.
It is recognized that local support will contribute to the
overall success of the development. The people involved in this
project have stressed their intention to make the development as
attractive and successful as possible.
6
To these ends, the marketing plan shall include:
1. When the Program Design is finalized, advetisements will
be run in The Daily Progress in the Real Estate classifieds to
solicit additional prospective purchasers.
2. Public forums. In addition to hearings that have already
occurred, future hearings and forums of a promotional nature will
be held. The next one is scheduled on October 8th at the Meadows
Community Center. These will be held as often as deemed
necessary.
~. Initially, there is no ~ntention to list the dev~lopment
with a Real Estate company or to pay referral fees. Never the
less, brochures promoting the development will be sent to
appropriate members of the Charlottesville-Albemarle Association
of Realtors in an effort to seek their cooperation.
4. On a continuing, as needed basis, marketing strategies
similar to those employed by professional Realtors will be used.
These will include newspaper ads, brochures,open houses, informal
contacts with Realtors, careful qualification of buyers, and the
like.
5. The architect who is donating his services to this
project, William Edgerton,AIA is committed to designing houses
that are attractive, functional, and inexpensive to build.
Buyers will be given a limited range of choice of colors and
amenities.
It is understood that the housing specialist and
superintendent must coordinate their activities to
maintenance of the schedule and budget.
VIII. FINANCING OPTIONS OFFERED
construction
insure the
A. FHA / VHDA FINANCING: LOAN AMOUNT, DOWN PAYMENT, FHA
MORTGAGE INSURANCE PREMIUM, CLOSING COSTS AND QUALIFICATION.
INTRODUCTION. Families in the subdivision with incomes at or
near 701. of median will finance their homes with combination
Virginia Housing Development Authority (VHDA) and Federal Housing
Admin is tra tion (FHA) loans. These loan programs benef i t
purchasers in different ways.
VHDA has reserved $1,000,000 to finance these
interest rate of 51., amortized over 30 years.
rate reduces the monthly payment on a $65,000
$222.00. It reduces the required annual income
for a $65,000 loan by +/- $8,300.
homes a t an
This interest
loan by +/-
to ' qualify
FHA is used to reduce the down payment and closing costs. FHA
underwriting rules allow less than 51. down payments. Also, FHA
permits mortgage insurance to be financed in the loan. In the
7
case of a $65,000 loan, the required minimum down payment is
reduced by +/- $2,300. Financing the MIP reduces c10sing costs
by +/- $2,344. Hence, FHA reduces the cash required at closing by
+/- $4,644.
There may be families in the subdivision who will need
little or no additional help beyond that'provided by the VHDA/FHA
loan program.
1. CALCULATING FHA BASE LOAN AMOUNT:
EXAMPLE: Sale price- $65,000
* FHA est. closing cost- 1,900
Acquisition cost $66,900
BASE LOAN CALCULATION:
97t. of first $25,000=
95t. of balance of Acquisition
TOTAL BASE LOAN AMOUNT=
$24,250
cost ($41,900)= $39,805
$64,055
2. DOWN PAYMENT CALCULATION:
Sale price=
Base loan amount= (to nearest $50)
DOWN PAYMENT=
$65,000
-$64,050
$ 950
3. FHA / MORTGAGE INSURANCE PREMIUM FACTOR:
3.8%
CALCULATIONS:
$ 64,050.00
.038
$ 2,434.00
Base Loan Amount
FHA / MIP Factor (mortgage ins.)
Total FHA / MIP To be financed
TOTAL LOAN AMOUNT:
$64,050.00
~ 2,434.00
$66,484.00
Base Loan Amount
MIP
Total loan plus MIP
4. CLOSING COSTS ESTIMATED FOR $65,000 FHA / VHDA LOAN
FHA Appraisal
Credit report
VHDA Reservation fee
Loan Origination fee (it. of loan)
Discount point (it. paid by seller)
Record deed ($2 / $1,000 + $11)
Record deed of trust ($2 / 1000 + $11)
Survey
Insurance (1 year, $2.50 / $1,000)
Insurance escrow (2 months)
Title insurance ($2.50 / $1,000)
$200
$ 45
$100
$665
$665*
$141
$144
$250
$165
$ 28
$165
8
Attorney's fee
Tax escrow~ ($.74 / $100 / 2 months)
Interest to end of month
SUBTOTAL
Down payment
$375
$ 80
$3,023
+$ 950
-$ 665*
TOTAL CASH NEEDED TO CLOSE
$3,308
4. REQUIRED INCOME TO QUALIFY FOR VHDA F FHA LOAN
Qualifying ratios for these loans are 29 / 41. This means
that 291. of a family's gross income can be used to pay Principal,
Interest, Taxes, and Insurance. (PITI) Other long term debt plus
PITI cannot exceed 411. of the gross income.
Note that the qualifying ratios for a straight VHDA loan are
32 / 40.
EXAMPLE:
Loan amount
$66,484.00
Prin. & Int. payment
Taxes & Ins. payment +/-
$
+$
360.41
60.00
Total PITI payment +/-
Divide by 291.
Minimum qualifying monthly income
Multiply by 12
Minimum qualifying annual income
$ 420.41
$ 1,449.69
$17,396.28
MONTHLY PAYMENT AND REQUIRED INCOME TO QUALIFY FOR VHPF LOANS:
These loans carry an interest rate of 31. and are amortizes
over 15 years.
EXAMPLE: Loan Amount
Prin. and into payment
Taxes and ins. payment
Total PITI payment
Divide by 321.
Minimum monthly income
$65,000.00
$ 453.74
+ $ 60.00 (+ / -)
$ 513.74
Minimum annual income
$ 1,605.42
x 12
$19,265.00
. DEFERRED LOANS SECURED BY SECOND DEEDS OF TRUST:
Funds invested in
Department of Housing
Charlottesville Housing
recovered at the time
this project by Albemarle County,
and Community Development, and
Foundation ($750,000) do not have to
of closing. This is significant
the
the
be
to
9
purchasers because it is possible to defer up to the full
of the lot until the property is resold.
value
The terms under which these funds will be recaptured and
reinvested to meet housing needs in the future are set forth in
Section XV.
EXAMPLE: (Straight 5f. / 30 year VHDA loan)
Price of house and lot
Amount deferred
Balance in 1 st position
Prin. and into payment
Taxes and insurance
Total payment
Divide by 32f.
Minimum monthly income
$65,000.00
$20,000.00
$45,000.00
$ 243.94
+ $ 60.00+ / -
$ 303.94
Minimum annual income
$ 949.82
x 12
$11,397.86
C. NOTE: APPLICATION FOR HUD APPROVAL OF THIS DEVELOPMENT IS IN
PROCESS. SUCCESS OF THIS APPLICATION WILL HAVE THE
FOLLOWING RESULTS:
1. We will be able to use FHA to underwrite the VHDA loans.
2. We will be able to use Farmers Home Administration loans
for this project. These can have interest rates as low as if.
amortized over a term of 33 years.
IX. SWEAT EQUITY
The families who purchase a home in the subdivision will be
expected to have at least $500.00 of their own cash invested in
the property. In circumstances where this is not possible,
prospective buyers may be given the opportunity to make this
investment in the form of labor. These arrangements will be made
on a case by case basis. The sweat equity program is not to
interfere in any way with the builder's schedule or costs.
X. STEPS TO DISCOURAGE LEASING IN THE SUBDIVISION
All parties involved in the development of Crozet Crossing
are committed to the ideal of home ownership. Leasing> these
properties will be discouraged in the following ways.
10
1. VHDA does; not permi t property tha tis financed wi th
program to be' used (a) in a trade or business, (b), as
investment property, or (c) as a recreational or second home.
this
an
2. The Farmers Home Administration, in its standard deed
trust, prohibits leasing the property without the consent of
Federal Government. This consent is only given in
circumstances to avoid unreasonable hardship.
of
the
rare
3. As a last resort, The Charlottesville Housing Foundation
shall have the right of first refusal when homes are sold in the
future. This gives CHF the ability to prevent leasing beyond the
life of the initial FmHA and VHDA financing.
XI. NEIGHBORHOOD ASSOCIATION
Charlottesville Housing Foundation will require that a
neighborhood association be formed. CHF will be a member as long
as it owns land in the subdivision. The association will be
responsible for owning and maintaining the common land not owned
in individual lots. Also, the association will adopt certain
reasonable requirements regarding the maintenance and appearance
of all the properties. All owners will be required to be members
of the association.
'X I I.
IMPLEMENTATION SCHEDULE
12/17/90 Sign Block Grant Agreement.
1/3/91 Begin formal application process.
2/1/91 Complete engineering studies.
3/1/91 Begin home ownership classes.
6/1/91 Complete all design work.
Obtain all necessary approvals.
Begin actual site development.
10/1/91 Begin house construction
completion time: 90 days
delivery schedule: 2-3 per month
1/3/92 Close on 1st two houses.
4/1/92 Complete site development.
12/17/92 Complete project.
XIII. PROJECT MANAGEMENT
The Charlottesville Housing Foundation,
the County
of
11
Albema~le, the Albema~le Housing Imp~ovement P~og~am, and The
Kessle~ G~oup will fulfill the requi~ements of the Block G~ant by
assuming - the fo 11 owing ~esponsi bi I i ties.
The County of Albema~le ~ill have o~e~all ~esponsibility fo~
the management of the Block G~ant.
The Kessle~ G~oup, pu~suant to thei~ lette~ of ag~eement
with CHF, will se~ve to advise CHF and to manage the design and
const~uction of the subdivision.
The Cha~lottesville Housing Foundation will
p~ope~ty and se~ve as the develope~. CHF will be a
cont~acts ~equi~ed to const~uct the development.
acqui~e
par.ty ,to
the
all
The Albema~le Housing Imp~ovement P~og~am will implement the
~equi~ements of the Block G~ant. This will ~nclude
administ~ation of the g~ant, p~ovision of assistance to develope~
to coo~dinate the p~oject, obtain necessa~y app~ovals, and to
fulfill the duties of the Housing Specialist.
XIV.
PROCUREMENT POLICY
AHIP's p~ocu~ement policy, which appea~s below
enti~ety, will be followed in the p~ocess of awa~ding
fo~ the development.
in its
cont~acts
Albemarle Housing Improvement P~ogram, Inc.
PROCUREMENT POLICY
Bids fo~ subcont~acted wo~k ove~ $500 will be solicited in
the following manne~:
1. Pe~iodically, AHIP will adve~tise in a local
its need fo~ va~ious types of subcont~acto~s and
female and mino~ity subcont~acto~s to ~espond.
newspape~
encou~age
2. F~om the ~esponse ~eceived, bidde~s lists will be
established fo~ the va~ious types of subcont~acto~s.
3. On a job by job basis, necessa~y subcont~act bids will
be solicited f~om the fi~st th~ee bidde~s on the list.
Bidde~s will be supplied with detailed specifications, a
date by which they must ~espond if inte~ested in bidding,
and a date by which the w~itten bid p~oposal must be
~eceived. The lowest ~esponsible bidde~ will be awa~ded the
cont~act. In the event identical bids a~e ~eceived f~om two
o~ mo~e bidde~s, a decision will be made based on past
pe~fo~m~nce and/o~ availability. AII'things being equal,
the bidde~'s name appea~ing fi~st on the list will be
12
awarded the
subcontractors
contract. For future
will be awarded contracts
identical bids,
alternately.
For subsequent jobs, the next three bidders on the list will
be ,solicited (and so on).
If subcontracted work is anticipated to cost less than $500,
only one bid will be solicited from the next eligible bidder
on the list. If however, the first bid is in excess of
$500, the above bidding procedure will be followed.
Procurement of materials necessary to
rehabilitations will be conducted in the follow
complete
manner:
1. Prior to job start-up, AHIP will request bids from three
local building suppliers based on a material list for the
particular rehabilitation (this bidders list wiil be
established in the same manner as subcontractors above).
Included in the request will be a deadline for responding to
the request. (No less than two working weeks)
I
2. Because building suppliers do not always carry
listed on the materials list, the lowest bidder
determined by assembling a list of like materials
choosing the supplier with the overall lowest bid.
all items
will be
bid and
Specialty items estimated to cost less than $500 will not be
competitively bid.
05-07-90
XV. PLAN FOR PROGRAM INCOME
1. COMMUNITY IMPROVEMENT GRANT PLAN FOR USE OF PROGRAM INCOME:
Locality:
County of Albemarle
Grant #:
Project Title:
Albemarle County Housing Site Development
Date:
February 25, 1991
OBJECTIVE:
The program ~ncome
ownership for low to
Albemarle.
funds will be used
moderate income families
to
in
promote home
the County of
1. ACTIVITIES:
Market conditions will dictate the activities to be
undertaken in the future to meet the plan's objective.
13
2. TIME FRAME:
There is the potential to recover funds under this
throughout the life of the original mo~tgages. The terms
from 15 years for Virginia Housing Partnership loans to 33
for Farmer's Home Administration loans.
plan
range
years
There will be no program income under this plan until the
thirty -houses have been sold. Prior to that, funds realized from
initial sales will be escrowed in an account to be used to
subsidize later sales.
Should there be money In this account at the completion of
h~use construction~ it will be disbursed, on a pro rata basis, to
the Charlottesville Housing Foundation and the Albemarle Housing
Improvement Program under the terms of this plan.
3. PROJECT AREA:
County of Albemarle.
4A. FUNDS TO BE AVAILABLE:
Funds will be available when homes are sold In the future
subject to due on sale clauses.
a) Total Projected Program Income:
$600,000 (maximum possible)
This figure includes the $300,000 C.I.P. Grant
$300,000 Albemarle County Match. It assumes that all
money will be recovered; that none will be forgiven or
foreclosures, bankruptcy, or the like.
and
of
lost
the
the
to
b) Number of Years Until Payback Complete: 33
c) Payback Schedule Total Principle and Interest:
The funds will only become available when a house in Crozet
Crossing is sold. At that time, the portion of funds derived
from the Community Improvement Grant that was deferred at the
time of the original sale would become subject to a due on sale
clause. The deferred loans are to be forgiven at the time an
original borrower pays off the 1st deed of trust at the end of
the term. The deferred loans will be interest free, secured by a
2nd Deed of Trust. The Charlottesville Housing Foundation will
share in this on a pro rata basis.
4B. SOURCE AND STATUS OF INTERIM FINANCING TO BE USED:
Home ownership is consistent with the comprehensive plan of
Albemarle County. However, Crozet Crossing is the first project
undertaken to address this problem. Future efforts to promote home
ownership will depend on market forces, availability of funds,
and local government decisions.
14
5. DECISION MAKING:
The Albemarle Housing Improvement Program will decide on the
use of Program Income. The County ~xecutive and Board of
Supervisors of Albemarle will provide the oversight that will
assure that this plan is followed.
6. ADMINISTRATION:
The Albemarle Housing Improvement Program will manage the
Program Income funds, and implement future activities to promote
home ownership in Albemarle County.
I certify that this is the plan of this locality for use of
income derived from the Community Improvement Program after the
current grant expires, I further certify that the governing body
fully intends to carry out this plan, to oversee its
implementation and assures that no other use of these funds will
be allowed. I certify that this locality will budget program
income funds in a separate, distinct account and will maintain
records documenting the use of those funds. Funds will be ~n
accordance with all relevant CDBG regulations under Title I of
the Housing and Community Development Act, as amended. I
understand that the Virginia Department of Housing and Community
Development may review the expenditures of program income funds.
Authorized Official of Grantee
Date
2. RECAPTURING THE FUNDS OF THE CHARLOTTESVILLE
FOUNDATION:
HOUSING
The $150,000 put into this project by the Charlottesville
Housing Foundation will also be recaptured, either at the time of
closing, or when a house is sold subject to a due on sale clause
in a 2nd Deed of Trust. This Deed of Trust will be shared by
Albemarle County on a pro rata basis_
15
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COUNTY OF ALBEMARLE
,
...
MEMORANDUM
~ "
TO:
FROM:
DATE:
RE:
Albemarle County Board of Supervisors
Robert W. Tucker, Jr., County Executive
May 2, 1991
Middle and High School Planning Report
Attached is a report on middle and high school needs
prepared by the Long Range School Planning Committee. Mr. Cliff
Haury is the chairman of the committee and will summarize the
report for you and the School Board at your May 8 meeting.
As you will see in the attached report, one of the possible
solutions considered by the committee was the construction of a
new middle and high school within the next 4 - 5 years.
Estimated costs for these projects are $10 million and $25
million respectively. General Obligation (G.O.) Bond Issue and
Virginia Public School Authority (VPSA) Bond Issue debt service
payment calculations indicate an annual payment requirement of
approximately $1 million per year for twenty years for the middle
school and approximately $2.45 million per year for twenty years
for the high school. Other possible short-term solutions
mentioned in the report will be discussed at your meeting and
hopefully preliminary cost estimates, currently being developed,
will be provided as well.
Should you have any questions, please do not hesitate to
contact me.
RWTJr/gs
Attachment
cc: Robert W. Paskel
PRELIMINARY REPORT
ON
MIDDLE AND HIGH SCHOOLS
OVERSIGHT COMMITTEE
FOR THE
ALBEMARLE COUNTY SCHOOLS
LONG RANGE PLAN
MAY 2, 1991
Oversiqht Committee for Lonq Ranqe Plan
Mr. Cliff Haury
School Board Member
2505 Thrush Road
Charlottesville, VA 22901
Work Phone: 977-3900, ext. 221
Mr. Keith Rittenhouse
Planning Commission Member
555 Forest Rd.
Charlottesville, VA 22901
Joseph Dougherty
2625 Commonwealth Dr.
Charlottesville, VA 22901
Work Phone: 972-7652
Support Staff
Mr. Robert Tucker
Mr. Wayne Cilimberg
Dr. N. Andrew Overstreet
Mr. David Papenfuse
Mr. Harold Grimes
Mrs. Patricia Moore
School Board Member
2800 Commonwealth Drive
Charlottesville, VA 22901
Work Phone: 973-7666
Roger D. Wood
Community Resource
Rt. 4, Box 186
scottsville, VA 24590
Work Phone: 286-2011
Anderson Hord
109 Cavalier Drive
Charlottesville VA 22901
Deputy County Executive
Director of Planning
Superintendent
Assistant Superintendent
Director of Transportation
1
Middle and High Schools
Planninq Assumotions
In reviewing the enrollment projection and the
recommendations of the original long range plan, the Oversight
Committee in March 1991 asked the School Board to give school
size guidelines to assist the committee in its work. The
Albemarle County School Board discussed and voted on and approved
the following:
Caoacity Elementary Middle High
Effective (90%) 540 675 1350
Rated (100%) 600 750 1500
Maximum (110%) 660 825 1650
The planning assumptions served two purposes:
1. The guidelines would appear in the Albemarle County
Community Facilities Plan which is scheduled for a
public hearing this spring.
2. The guidelines would assist the Oversight Committee in
planning future schools.
MIDDLE SCHOOL DISCUSSION:
The Oversight Committee examined the guidelines and found
that in the case of the middle schools, Burley and Walton had
lower and higher rated capacities respectively:
Caoacity
Burley
Walton
Effective (90%)
Rated (100%)
Maximum (110%)
563
625
688
720
800
880
The remaining two middle schools, Henley and Jouett, have a
rated capacity of 750 students exactly.
Middle School Enrollments and Caoacities
The revised projections for enrollment show middle schools
growing from 2,316 students in 91/92 to 3238 in 2000/2001. That
represents a growth of 912 pupils, or 39.4% over that period
(attachment 1). The committee found that three middle schools
exceeded their rated capacity by 1995/1996: Burley, Henley, and
Jouett. That year, 95/96, Walton, remained 138 pupils under
effective capacity based on the current effective capacity of
720.
2
Finally, the projections indicate that in 2000/2001, total
enrollments in middle school exceeds the maximum capacity of all
four combined. (3228 students/3218 maximum capacity)
MIDDLE SCHOOL TRAVEL TIME
The average travel time for the middle schools bus routes is
48 minutes, one way. If the "urban area" routes (shortest - 18
minutes; longest - 38 minutes) are not included, the "rural area"
middle school routes average 60 minutes, one way (shortest - 22
minutes; longest - 117 minutes). Approximately 42% of the middle
school students are on the bus for the entire route time, and 70%
are on the bus for at least half of the route time.
MIDDLE SCHOOL INSTRUCTIONAL PROGRAM
Albemarle County Middle Schools are organized into
instructional teaching teams that work with a clearly identified
group of students so that the needs of every student are well-
known by a group of teachers. When middle school enrollments
exceed the 800 student level, students are usually scheduled into
single subject, departmentalized classes (as in high schools)
because it becomes unlikely that the changing individual needs of
preadolescent students can be identified and accommodated in a
large school. The risks of experiencing alienation and academic
failure are increased in large, impersonal institutions.
Analvsis:
1. Burley Middle School
A significant factor in the discussion for Burley was the
feeder pattern for the new Agnor-Hurt Elementary School. The
majority of students in the proposed district already attend
Burley. The Oversight Committee will recommend as of Fall 1992,
the inclusion of Agnor-Hurt Elementary to the Burley feeder
pattern. There was a discussion of the growth in the area of Rio
Road East, specifically Dunlora, that would impact both Agnor-
Hurt and Burley. Because of the development, the Committee
observed that Burley could, in fact, exceed its rated capacity of
625 before the 95/96 school year. Second, the school was not in
a good location for expansion. Its location in the city of
Charlottesville and its current configuration are factors that
work against any addition there. Moreover, additional capacity
at Burley would not solve the problems that Henley and Jouett
Middle Schools will face, because of transportation routes and
travel times involved in getting students there.
3
2. Walton Middle School
The oversight Committee discussed at length the feeder
pattern and the district for Walton Middle School. The following
factors were the most important elements in the proceedings:
1. Transportation times.
2. Transportation routes and the need for additional buses
and drivers.
3. The effect of enlargement of Walton Middle School
district on the two adjacent districts - Burley Middle
School and Henley Middle School.
4. The number of students in the areas adjacent to Walton
Middle School.
5. Planned and current development that impact Walton
Middle School.
Burlev Zone
The Committee requested that the Transportation Department
gather the route information, travel time, and number of students
for the area currently in Burley Middle School district south of
Route 250 to the Fluvanna County line. This area, north and east
of the Rivanna River, contains Stone Robinson Elementary School
and the proposed development of Glenmore which the Committee
understood had a proffer of land as a site for an elementary
school. The discussion centered around the feasibility of
placing this area in the Walton Middle School district to build
current and future enrollments.
The transportation department reported back to the committee
that the current middle school population residing in that area
was 35; that another bus and route would be required to take
these students to Walton; and that the travel time would be
approximately one hour twenty minutes. Given the travel time,
the increased cost for the route, bus and driver, and the fact
that the students transferred come from Burley, which is not yet
overcrowded, the committee felt that this change would not
represent a major factor in addressing the middle school problem.
The Transportation Department pointed out that the route to
Burley Middle School was shorter, much more direct, and involved
full bus runs. The Transportation Department also provided
information that if the Walton Middle School district line were
to run west on Route 250 past the I-64 junction down to route 20,
north, the change would involve more children. Concerns were
discussed concerning the current left turn at the junction of
Riverbend Drive and Route 250 at rush time, the total travel time
to Walton, the time frame for VDOT improvements of this area, and
the distance north on Route 20 N, the Walton Middle School
district would run.
4
Henley Zone
The committee then discussed the possibility of taking the
eastern portion of the Henley Middle School district south of
Interstate 64 to the intersection of routes 708 and 637. Factors
in this case were that the 1990 redistricting attempted to make
transit in this area move to the west to Henley and WAHS for
economy of routes and buses. The number of students redistricted
would be small, the redistricting would cost at least a bus to
implement, the redistricting would also bus children farther than
their current route to Henley, and increase travel time.
In summary, the committee concluded that no redistricting
could accomplish the filling of Walton Middle School without
lengthly bus rides, increased operational costs for
transportation in buses, routes and drivers, and disruption of
the feeder-patterns, including some combined runs where students
from Henley and WAHS, and Burley and AHS ride the same bus.
Furthermore, the Albemarle County Planning Department has
projected growth to continue in Willow Lake, Mill Creek, and
adjacent areas. This growth, partially unaccounted for in the
projections should be monitored carefully for the next two years
for its effect on Walton Middle School.
3. Henley Middle School
Henley will exceed its effective capacity in 91/92, its
rated capacity in 93/94, and its maximum capacity in 94/95. The
committee noted that Henley already utilized trailers to
accommodate its team schedule, and that the instructional
program, with electives, does result in small class sizes in
certain rooms. The committee also discussed the fact that
Henley, along with Brownsville Elementary, had capital
improvement repairs necessary in the near future - deteriorating
mortar in the brickwork, as well as an aging HVAC system. The
committee discussed the feasibility of constructing six
classrooms at Henley at the same time as the repairs were made.
That would add (6 x 25), or 150 seats to the school. However,
there appeared two major considerations:
1. Henley Middle School would exceed the capacity
guidelines established by the School Board.
2. Construction at Henley does not solve the geographic and
population issue of the growth in the route 29 north
corridor.
3. This addition would require increasing the size of the
library, cafeteria, and possibly administrative area.
5
since one adjacent district--Jouett--will exceed its
capacity in a short period, and since the other adjacent
district--Walton--involves significant costs in time, bus,
routes, and double runs, no redistrictings were proposed.
4. Jouett Middle School
Jouett will exceed its effective capacity in 91/92, its
rated capacity in 94/95, and its maximum capacity in 95/96. The
Committee noted that enrollments at Jouett will be directly
effected by continued development of the Forest Lakes area and
other potential developments. Since the two adjacent middle
schools--Henley and Burley--will experience enrollment growth in
excess of their capacities, no redistricting solutions appeared
possible.
Summary
In light of the discussion about the four middle schools,
the committee then discussed the construction of a new middle
school, on the Hollymead School site, as a solution that would
encompass enrollment reductions for Henley, Jouett, and Burley
Middle School respectively. A new middle school could end the
split feeder pattern for Broadus Wood School by placing the
entire district in the new school. Second, the new middle school
could contain all of Hollymead School. Third, the new middle
school could relieve pressure on Burley Middle School by allowing
the transfer of some Agnor-Hunt elementary students to Jouett.
Possible Solutions
1. Build a new middle school, at the Hollymead site, with
an effective capacity of 675, a rated capacity of 750,
and a maximum capacity of 825. Planning should
commence as soon as possible. The project should appear
in the next cycle in the Albemarle County Capital
Improvements five-year plan. (Long-term solution)
2. Build 6 classrooms at Henley, and increase its rated
capacity to 900. For construction economics, schedule
this in conjunction with capital repairs for mortar and
HVAC replacement. Planning should commence as soon as
possible, and appear in the next cycle in the capital
improvements plan.
(Note: This solution sizes the school above the School
Board guidelines. Also, this solution may require the
addition of space in the library, cafeteria, gymnasium,
and administrative areas. Finally, this solution would
require a review of the roads on-site at the school to
establish whether they are adequate to handle the
increased traffic and number of buses.)
6
Build 6 classrooms at Jouett, and increase its rated
capacity to 900.
(Note: This solution sizes the school above the School
Board guidelines. Also, this solution may require the
addition of space in the library, cafeteria, gymnasium,
and administrative areas. Finally, this solution would
require a review of the roads on-site at the school to
establish whether they are adequate to handle the
increased traffic and number of buses.) (Short-term
solution)
3. Year-round school.
HIGH SCHOOL DISCUSSION
Hiqh School Enrollments and Capacities
The revised enrollment projections show division enrollment
growing from 2,583 students in 91/92 to 3,956 students in
2001/2002. The total increase is 1,373 pupils. This represents
a 53% increase in high school population, exclusive of Murray
High School. The committee points out that those enrollment
projections are based on students currently in the system. The
margin of error, therefore, is small.
To demonstrate the scale of the growth, the predicted
enrollment for Charlottesville High School for Fall 1991 is
1,088. Thus county growth will result a gain in high school
population greater than the enrollment at Charlottesville High
School.
To demonstrate the impact, if the enrollment growth were
divided between the two high schools, the figures are:
AHS
WAHS
2001
1991
1974
1598
376 pupils
1982
985
997 pupils = 1373 total
Thus, AHS will grow 23.5%, while WAHS will grow 101.2% over
the next decade. Needless to say, these circumstances present
the school division with difficult decisions.
Hiqh School Travel Time
The average ride time for high school bus routes, is 57
minutes, one way. If the "urban area" routes (shortest - 15
minutes; longest - 44 minutes, one way (shortest - 49 minutes,
longest - 117 minutes). Approximately 42% of the students are on
the bus for the entire route time, and 73% are on the bus for at
least half of the route time.
7
Analvsis:
1. Albemarle High School
The renovations currently scheduled for AHS will increase
the school's rated capacity by 120 students, to a total of 1,745.
However, the school will exceed its effective capacity by
1996/1997, its rated capacity the next year, 1997/1998, and its
maximum capacity in 1999/2000. Since the enrollment at that time
will be 1982, AHS would be over rated capacity by 229 students,
or 10 classrooms. Any additional classroom construction would
push AHS well beyond the School Board guideline of 1500 pupils.
Construction of 10 classrooms would provide a margin of 21 seats
to cover growth.
2. Western Albemarle High School
Rapid enrollment growth is projected for WAHS. By 1995/1996
school year, WAHS will be 2 students over its maximum capacity of
1430 students. Sizing WAHS to the School Board guidelines would
increase its capacity by 200 students, to 1500, which translates
to eight (8) additional classrooms. However, that construction
would cover growth only for one year. To accommodate the
projection for 2000/2001, at 1982 students, WAHS would need 28
classrooms (25 pupils x 28 classrooms = 700 seats). At that
point capacity at WAHS would be:
WAHS (with 28 additional classes)
Effective
Rated
Maximum
1800
2000
2200
This addition would place the capacities at WAHS well in
excess of the School Board guidelines. Also, that construction
would provide a margin of only 18 seats, at rated capacity,
beyond the enrollment projection.
Summary
After reviewing the high school information, the Committee
then discussed the feasibility of a new high school as a solution
to the growth problems.
Factors in the discussion were:
1. Attendence zone.
2. Major highway/artery siting.
3. Transportation patterns from border to center.
4. School population percentages, based on elementary
enrollments, to divide the population for the three high
schools. (see map eXhibit)
8
Additions to AHS and WAHS
Albemarle High School
In reviewing the possibility of additions at AHS beyond
those currently scheduled, the committee recognized a range of
issues associated with expansion. As documented in the most
recent site analyses, they would include:
-Restrictive site caused by variable topography and terrain
-Potential difficulty with land disturbance in the watershed
-Effect of increased water and sewer usage based on student
enrollment growth
-Parking
-Bus access, both to AHS and to the other schools
-Ancilliary space needs caused by expansion and required by
the state, which include library, cafeteria, gymnasium,
administrative offices, and the like.
Finally the committee concluded that additions were no more
than a short-term solution to the problem.
Western Albemarle High School
In the case of WAHS, the committee does not support an
addition without an extensive feasibility study of the site.
Although WAHS has 75 acres total on site, a number of important
considerations have been identified. They are:
-Restrictive site, based on topography and terrain
-Effect on the watershed
-Distance from the population growth center, which involves
student travel time, number of buses, number of routes,
fuel and maintenance costs which would be operational, that
is, recurring each year.
-Parking
-Bus access, considering the current feeder road and
entrance
-Ancilliary space needs caused by the expansion and required
by the state such as library, cafeteria, gymnasium,
administrative offices, etc.
Once again, the committee also thought that additions at
WAHS may be a possible short term solution.
9
Charlottesville Hiqh School
Capacity Inquiry
In February 1991, the chair of the Oversight Committee met
with Superintendent Joseph R. McGeehan, Charlottesville Public
Schools, to discuss the enrollment data for the city, and to
inquire about classroom space at Charlottesville High School.
After consultation with his principal, W. T. Lewis, Dr. McGeehan
sent the Oversight Committee the Charlottesville projections,
along with the letter. (attachment 5 ).
Dr. McGeehan's analysis is that there is space for approximately
400 students at CHS.
In conversations, Dr. McGeehan observed that on the topic of
City-County cooperation, there were three levels of possible
discussion:
1.
Cooperation on small, consolidated classes that
division might not otherwise have. (Examples:
physics, chemistry, or languages like Japanese,
Russian).
either
advanced
2. Discussion of the ecomony of consolidation in areas like
Adult Education, night high school, along the lines of a
cooperative summer program.
3. Discussion of potential space at CHS, which involves
many issues such as transportation, VHSL class ranking,
athletic participation, staffing, etc.
Superintendent McGeehan concluded that he would not engage
in any study of the space at CHS without the concurrence of the
Charlottesville School Board, City Council, and School
Administration and without concurrence of the counterpart bodies
in the county, and without a mutually-agreed set of planning
assumptions.
Possible Solutions:
1. Build a new high school, effective capacity 1350, rated
1500, maximum 1650, students could come from the general
area extending from the Stony Point District, through
Stone RObinson, Cale, Red Hill, Yancey, scottsville in
the south. Planning should commence as soon as
possible. The project should appear in the next cycle
in the Albemarle County Capital Improvements five-year
plan dated 1991-1992.
2. Build 10 additional classrooms at AHS in a new phase 2
construction plan, which would make effective capacity
at 1795, rated 1995, and maximum 2195.
(Note: This solution would size the high school above
School Board guidelines.)
10
Build 28 Classrooms at WARS, which will move effective
capacity to 1800, rated capacity to 2000, maximum to
2200. This construction would accommodate a total rated
capacity of 3995, with a projected enrollment of 3956,
for a margin of 39 seats.
(Note: This solution would size the high school above
School Board guidelines.)
3. Year-round school
4. Short-term cooperation with Charlottesville School
System
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ALBEMARLE COUNTY PUBLIC SCHOOLS
CLASSROOM CAPACITIES
SCHOOL
CLASSROOMS
AVAILABLE
REGULAR OTHER TOTAL
CLASSROOMS
RESERVED
RESOUFCE SELF TOTAL
ELEMENTARY SCHOOLS
BROADUS WOOD 15 1 16
BROWNSVILLE 17 1 18
CALE 24 3 Z1
CROZET 17 2 19
GREER 29 29
HOLL YMEAD 30 30
MERIWETHER 26 26
RED HILL
SCOTTSVILLE
STONY POINT
STONE ROBINSON
AGNOJ:igi4t.Jii-r)
....................""--,,.... .'.
WOODBROOK
YANCEY
12
13
12
25
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11
1
2
2
4
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13
15
14
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'\34-
18
11
2
2
3
2
2
2
2
2
2
2
3
3
2
2
5
1
SUBTOTAL (CURRENl)
248 17
265
Z1
2
2
23
3
$l..IEtrcrtAG(S<PANogp) 288Y3Q)>Snr ....SS>Sf ...................$4..
MIDDLE SCHOOLS
BURLEY
HENLEY
JOUETT
WAL TON
25
30
30
32
25
30
30
32
SUBTOTAL
117
117
HIGH SCHOOLS
ALBEMARLE
WESTERN
SUBTOTAL (CURRENl)
Attachment #2
CLASSROOM
CAPACITY
MAX RATED EFFECTIVE
2
5
6
4
4
7
2
385
358
578
413
688
633
660
350
325
525
375
625
575
600
250
325
300
575
......................
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>600
........ ..............
325
225
5,375
625
750
750
800
2,925
315
293
473
338
563
518
540
225
293
270
518
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293
203
4,842
563
675
675
720
2,633
1,7~ J,()251.463
t,$20j."t4$1.$11
1,430 1,300 1,170
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330
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50
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10,108
688
825
825
880
3,218
3,218
12,353
PLEASE NOTE! The availability of additional self contained classrooms at Murray (2) and the Agnor-Hurt Elementary school (6) will allow the
relocation of existing self contained classes currently housed at other elementary schools. This action will have the effect of increaseing the
capacity of the aflected schools from which classes will be moved.
01-May-91
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ALBEMARLE COUNTY SCHOOLS
FACILITY SIZES
SCHOOL
NAIY1E:
Albemarle High School
Western Albemarle High School
Murray High School (Rose Hill)
Burley Middle School
Henley Middle School
Jack Jouett Middle School
Walton Middle School
Broadus Wood Elementary School
Brownsville Elementary School
cale Elementary School
Crozet Elementary School
Greer Elementary School
Hollymead Elementary School
Meriwether Lewis Elementary School
Murray Elementary School
Red Hill Elementary School
scottsville Elementary School
Stone Robinson Elementary School
Stony Point Elementary School
Woodbrook Elementary School
Yancey Elementary School
SCHOOL TOTAL:
Vehicle Maintenance Facility
Maintenance Facility
CURRENT TOTALS:
Agnor-Hurt Elementary (To be
completed in 1992)---------:
GRAND TOTALS:
*Located on a 216.762 Acre Site
**Located on 50.0 Acre Site
SQUARE
FEET:
273,896
220,870
29,415
62,428
74,310
74,310
98,340
36,900
35,200
60,573
46,742
72,100
53,590
56,450
42,057
28,950
30,900
57,741
30,300
35,200
27,230
------------
1,447,502
17,784
9,778
......-----------
1,475,064
69,756
1,544,820
Attachment #5
NUMBER OF RATED
ACRES: CAPACITY:
40+/-* 1625
75.0 1300
7.1
15.31 625
30.0+/-** 750
20.0-1-/-* 750
50.0 800
11. 74 350
20.0+/-** 325
16.061 525
21.155 375
15 +/-* 625
41. 07 575
17.68 600
20.9
10.92 250
15.0 325
11. 3 575
11. 62 300
12.0 325
7.2 225
15.+/-*
3.+/-*
19.53
he" GeA'~.( .s1 f /7 (
NET BONDED DEBT PER CAPITA
FISCAL POPULATION NET BONDED PER CAPITA
YEAR DEBT DEBT
71/72 37,780 7,531,333 199
72/73 37,780 12,436,752 329
73/74 37,780 11,991,670 317
74/75 37,780 12,996,589 344
75/76 37,780 18,759,007 497
76/77 37,780 17,628,926 467
77/78 37,780 16,488,586 436
78/79 37,780 15,868,763 420
79/80 37,780 15,263,681 404
80/81 55,783 15,816,890 284
81/82 55,783 14,861,550 266
82/83 55,783 15,691,114 281
83/84 55,783 14,610,875 262
84/85 55,783 13,749,468 246
85/86 55,783 14,771,316 265
86/87 55,783 13,467,578 241
87/88 55,783 12,744,330 228
88/89 55,783 12,486,742 224
89/90 55,783 24,498,089 439
90/91 68,040 25,377,258 373
91/92 69,401 39,249,331 566
92/93 70,789 36,419,266 514
93/94 72,205 69,634,965 964
94/95 73,649 65,267,707 886
FISCAL YEARS 91/92 THRU 94/95 PROJECTED BASED ON 2% POPULATION INCREASE
AND ADDITIONAL DEBT PROJECTED FOR SCHOOL CONSTRUCTION.
f?e C.J?~'~ s/ sj ~ /
OVERSIGHT COMMITTEE
FOR THE ALBEMARLE COUNTY SCHOOLS
SUMMARY OF ENROLLMENTS
Division-Wide Enrollment Projections:
Where we were:
Where we are:
1988-1998
1990-2000
May 1988 Elementary
Middle
High
Planning Dept. Est.
1718
1363
970
4051
100
4151
May 1991
1938
995
1432
4365
*The enrollment projections show system wide growth from the
1990 actual enrollment of 10,144 to the 2000 projection of 14,509
for a total increase of 4,365.
*These 4,365 children represent a 43% increase in the next
decade. That percent matches the ten-year projection made for
the last report in May 1989.
*This update confirms that the growth rate for the Albemarle
County Schools has not diminished in the two year period since
the original projections were made.
Dr. Joseph R, McGeehan
Superintendent of Schools
Attachment #6
February 27, 1991
Dr. Clifford W. Haury
2505 Thrush Road
Charlottesville, VA 22901
Dear Cliff:
Enclosed is a copy of our enrollment projections for each school.
These projections will be updated in a major census study after July 1,
1991. At this point in time, there isn't any additional classroom
available in our elementary schools. The reasons for this condition
are twofold: 1) the organization of our fine arts and performing arts
curriculum allows for the use of classrooms on a full-time basis in these
curricular areas; 2) Jefferson Elementary School is used as a site for
offices and classroom space as we complete the renovation of three ele-
mentary schools over the next five years. Walker and Buford are also full.
There is space for approximately 400 students at Charlottesville High
School.
If you have further questions, please call. I'll be glad to assist
you in any way that I can.
Sincerely,
1'\, 0/
\ \,,'"
/'
/
JRMjbp
/' ~ os~h R. McGeehan
I s~rintendent
'"
~. '---~-----------
Enclosure
Charlottesville Public Schools
1562 Dairy Road
Charlottesville, Virginia 22903
(804) 979-9250
FAX (804) 293-8727
fi;~U(V-ed Y/f'! '-)/
COUNTY OF ALBEMARLE
Department of Finance
401 McIntire Road
Charlottesville, Virginia 22901-4596
Telephone (804) 296-5855
MEMORANDUM
TO:
Audit Committee, Board of Supervisors
FROM:
Melvin A. Breeden, Director of Finance ~
May 7, 1991
DATE:
RE:
1991-1995 Audit Services
Proposals have been received from the following Certified Public
Accounting firms to provide audit services:
Deloitte & Touche
Hantzmon, Wiebe I & Company
KPMG Peat Marwick
McGladrey & Pullen
RObinson, Farmer, Cox Associates
The proposals have been reviewed and analyzed based on the
following criteria:
A. Proven record of expertise and independence in the auditing of
state and local governments.
B. Audit Plan (work performance, timing, assistance needed) .
C. Experience and professional qualification of the audit team
including licensing.
D. References
E. Overall completeness, clarity and quality of proposal.
The recommendation of Staff, based on the rating received on the
above criteria, is to engage the firm of RObinson, Farmer, Cox
Associates as our independent auditors for the 5 year period
beginning with the fiscal year ending June 30, 1991.
AGENDA ITEM NO.
~~tj ~ / ;7:Y /
( ../
;? / tf.3,:<S, 7 /
AGENDA ITEM NAME ~oI.i7 Me:' >>- #<7
/
DATE
DEFERRED UNTIL
,
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Form. 3 ~/1 c::t/J"U~' 64'''0 ~-1 . .
7 /25/86 ~