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HomeMy WebLinkAboutWPO201500034 Review Comments 2015-06-08 Todd Shiffiett From: Ana Kilmer Sent: Monday, June 08, 2015 11:41 AM To: Todd Shifflett Subject: FW: Glenmore K2B Bonds Ana D. Kilmer Management Analyst County of Albemarle Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer @albemarle.org From:Ana Kilmer Sent: Monday,June 08, 2015 9:46 AM To: 'Jeremy W.Swink'; Glenn Brooks Cc:Jonney Otto;John A. Kessler; Scott Collins Subject: RE: Glenmore K2B Bonds You don't need a VSMP permit for the subdivision bonds—Water and Sewer Ana D. Kilmer Management Analyst County of Albemarle Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer@albemarle.org From:Jeremy W.Swink [mailto:SwinkJW@stanlevmartin.com] Sent: Monday,June 08, 2015 9:44 AM To:Ana Kilmer; Glenn Brooks Cc:Jonney Otto;John A. Kessler; Scott Collins Subject: RE: Glenmore K2B Bonds Ana—To clarify,the fee was submitted last week. What has changed since last week with regards to the utility bonds? I thought you told me that we didn't need a VSMP in place to replace bonds related to water and sewer installation,only to replace the E&S/SWM components of the plans. Jeremy Swink Director of Land—Southern Region STANLEY MARTIN HOMES 200 Garrett St. 1 Suite B '"'' ',Noe Charlottesville, VA 22903 434-975-7445 www.StanleyMartin.com Like us on Facebook Follow us on Twitter View our videos on YouTube Check out our Blog From:Ana Kilmer[mailto:akilmer @albemarle.org] Sent: Monday,June 08, 2015 9:34 AM To:Jeremy W.Swink; Glenn Brooks Cc:Jonney Otto;John A. Kessler; Scott Collins Subject: RE: Glenmore K2B Bonds Please see my comments in red: I am getting ready to email you the replacement subdivision/road performance bonds with surety for the 2 water and sewer bonds for the following proiects: Glenmore Lot 28 Water and Sewer Plan,September 14, 2011—Water and Sewer in the amount of$15,600. Glenmore Section K2B Water and Sewer Plan,June 13, 2011-Water and Sewer—Lots 1-8 in the amount of$38,800 Please contact Glenn Brooks if you have any more questions related to replacing WPO-2011-00037-Glenmore Section K2B Water and Sewer Plan June 13, 2011 Phase A I will be glad to talk to your banker about these letters of credit. Please provide the name and phone number. Thank you Ana D. Kilmer Management Analyst County of Albemarle Community Development Department 401 McIntire Road Charlottesville,VA 22902 434-296-5832 akilmer @albemarle.org From:Jeremy W. Swink [mailto:SwinkJW @stanlevmartin.com] Sent: Monday,June 08, 2015 9:12 AM To:Ana Kilmer; Glenn Brooks Cc:Jonney Otto;John A. Kessler; Scott Collins Subject:Glenmore K2B Bonds Ana—Just wanted to follow up on our conversation last week. Just to recap: 1) SMC will finish the work ASAP to release the WPO bond and Water/Sewer bond for WPO-2011-00075. This work to release the WPO bond should be completed this week. We will start the dedication paperwork for the water/sewer. 2 WPO-2011-00075 Glenmore Lot 2'$`tiVater and Sewer Plan, September 14, 2011 Erosion only in the amount of $18,400. You agreed to finish the work on this project asap and will submit a bond inspection request.The inspection fee is$250. This bond will not be replaced. 2) The County said SMC would be allowed to replace the water and sewer bond for WPO-2011-00037 without a VSMP permit in place. I guess I am waiting on the bond request form here, right? WPO-2011-00037 Glenmore Section K2B Water and Sewer Plan June 13, 2011 Phase A. At this time,you cannot replace the WPO bond. Per our meeting,Scott indicated that a VSMP application was submitted and the fee was pending. Was the fee submitted? VSMP application needs to be approved by the County. County needs to apply for your DEQ permit. Glenn will let me know when you can replace the wpo bond. You may contact Glenn to discuss this wpo bond. 3) The County requested that SMC complete the work secured by WPO-2011-00037 rather than replace the surety because no VSMP permit is in place. SMC noted that this will not work from a timing standpoint,though we are willing to start the work as soon as possible (we were denied a pre-con since there is no VSMP in place). SMC submitted a VSMP permit for the project last week. My request here is that you allow us to replace the surety and perform the work once the bank is out of the picture. It doesn't make sense to me that the County will ask SMC to start work without a permit, but the County won't let SMC replace a surety without the VSMP permit in place. Please advise. At this point,you cannot replace the bond. Please contact Glenn to discuss. 4) I will get in touch with the bank to see if they will give us any more time (after they give us 30 day notice that they will not continue to post the LC—I don't want to remind them). a.) Jonney—please send me a brief email noting the small scope of work remaining to release WPO- 2011-00075. I will use this as evidence to the bank that we are close to getting this one off bond. b.) Ana—I will copy you on the email to them noting that we are working diligently together to replace the WPO-2011-00037 bond. If this is not the case, let me know now before I send the email asking you to confirm. If there is anything I missed, let me know. Jeremy Swink Director of Land—Southern Region STANLEY MARTIN HOMES 200 Garrett St. Suite B Charlottesville,VA 22903 434-975-7445 www.StanleyMartin.com Like us on Facebook Follow us on Twitter View our videos on YouTube Check out our Blog 3 wr° N✓ Doti,act 't� i�trci*nr COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,Room 227 Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 VSMP Permit plan review Project title: Glenmore Section K2B Project file number: WPO201500034 Plan preparer: Collins Engineering Owner or rep.: SM Charlottesville,LLC Plan received date: 9 Jun 2015 Date of comments: 17 Jun 2015 Reviewers: Michelle Roberge County Code section 17-410 and Virginia Code §62.1-44.15:34 requires the VSMP authority to act on any VSMP permit by issuing a project approval or denial. This project is denied. The rationale is given in the comments below. The application may be resubmitted for approval if all of the items below are satisfactorily addressed. The VSMP application content requirements can be found in County Code section 17-401. A. Stormwater Pollution Prevention Plan (SWPPP) The SWPPP content requirements can be found in County Code section 17-405. A SWPPP must contain(1)a PPP,(2)an ESCP,(3)a SWMP, and(4)any TMDL measures necessary. M�1. On the registration statement,revise the acreage for limits of disturbance to include Phase B only. 2. On"Nature of activity„reduce the#of lots to"6 lots.,, B.Pollution Prevention Plan (PPP) The PPP content requirements can be found in County Code section 17-404. 1) Include an 11„x 17„Pollution Prevention Plan map showing concrete washout,ports johns, fueling stations,and trash containers. This will be marked up by the contractor as construction of site progresses. C. Stormwater Management Plan(SWMP) VSMP Regulation 9VAC25-870-108 requires the VSMP authority to approve or disapprove a SWMP. This plan is disapproved,and the reasons are provided in the comments below. The stormwater management plan content requirements can be found in County Code section 17-403. 1) Include Ditch 5&6 calculations and profile.This can be found in sheet 5 and 10 of approved W P02011-37. 2) On Sheet 3, revise the purpose to refer to disturbed acreage involved in Phase B. It appears only 6 lots need to be in the narrative. Revise acreage also.See image. Now .41109 Engineering Review Comments Page 2 of 4 ^I,S:: aM 4 f. % , nwuw. ri Yi. • . w a. ', .= Vii. �j// - may' '" 3) Revise title from "Lots 9-16"to"Lots 11-16." 4) Remove sheet 4. 5) On sheet 5, show approved basin and grading from WPO2011-37. 6) Show check dam detail for proposed ditch. 7) On sheet 6, only show Phase B items. For example,SB3,silt fence detail, paved construction entrance detail, etc. 8) On sheet 7, I recommend either of the following:a)Show only DA#3 info with the notes and calculations pertaining to DA#3. Include the MS-19 notes on the plan as well. b) Revise Phase A to match the approved plans. 9) Remove sheet 8. 10) Remove"optional"for frame and grate in anti-vortex detail. 11) See image below. a)Revise area in comps for 348 contour. It appears to be less than 7,908sf. b)Contour line on sheet 9 does not match sheet 7. It appears to be an error. Clarify. c) Clarify which is correct info about the culvert?The info on principle spillway detail or info in basin input data. It appears the principle spillway info is correct. .. -- � ,....„.... ....„------ VI..... ---,...4-6467. — J � , , ----- .---- 'f t f ,'".------� ,-/ ,'"er,. _ " ' EXTENDED ET/EN TI - ,, %_ '`fi SEE SHEET 9 FOR D ',40'. -- )(I"' 1 -..,,,,./4`._Contour lino shown on , �gc,,..-- sheet 9 does not ,�1 EXTENDED(match contours or this 't-„,c,4" r ,...,--ik --SEE SHEET tplan Revise . 16 Engineering Review Comments Page 3 of 4 D.Erosion and Sediment Control Plan (ESCP) Virginia Code§62.1-44.15:55 requires the VESCP authority to approve or disapprove an ESCP. This plan is disapproved. The erosion control plan content requirements can be found in County Code section 17-402. 1) Silt fence near toe of SB3 need to follow contour lines. It is ineffective when installed down a slope. The VSMP permit application and all plans may be resubmitted for approval when all comments have been satisfactorily addressed. For re-submittals please provide 2 copies of the complete permit package with a completed application form. Engineering plan review staff are available from 2-4 PM on Thursdays, should you require a meeting to discuss this review. Process; After approval,plans will need to be bonded. The bonding process is begun by submitting a bond estimate request form and fee to the Department of Community Development. One of the plan reviewers will prepare estimates and check parcel and easement information based on the approved plans. The County's Management Analyst will prepare bond agreement forms,which will need to be completed by the owner and submitted along with cash,certificates or sureties for the amounts specified. The agreements will need to be approved and signed by the County Attorney and County Engineer. This may take 2-4 weeks to obtain all the correct signatures and forms. Stormwater Management Facilities Maintenance agreements will also need to be completed and recorded. The County's Management Analyst or other staff will prepare the forms and check for ownership and signature information. The completed forms will need to be submitted along with court recording fees. After bonding and agreements are complete,county staff will need to enter project information in a DEQ database for state application processing. DEQ will review the application information based on local VSMP authority approval. At this time,the DEQ portion of the application fees will need to be paid directly to the state. For fastest processing,this is done electronically with the emails provided on the application. DEQ should notify applicants with instructions on how to pay fees. When DEQ approves the application,they will issue a permit coverage letter. This should be copied to the county. After DEQ coverage is issued,via the coverage letter,the County can hold a pre-construction conference. Applicants will need to complete the request for a pre-construction conference form,and pay the remainder of the application fee. The form identifies the contractor and responsible land disturber,and the fee remaining to be paid. This will be checked by county staff,and upon approval, a pre-construction conference will be scheduled with the County inspector. At the pre-construction conference, should everything proceed satisfactorily,a joint VSMP and grading permit will be issued by the County so that work may begin. County forms can be found on the county website forms center under engineering; http://www.albemarle.org/deptforms.asp?department=cdengwpo Engineering Review Comments Page 4 of 4 COLLINS 200 GARRETT ST, SUITE K CHARLOTTESVILLE VA 22902 434.293.3719 PH 434.293.2813 FX www.collins-engineering.com June 24,2015 Michelle Roberge Department of Community Development 401 McIntire Road Charlottesville,VA 22902 RE: WPO-2015-34—Glenmore Section K2B Thank you for your comments dated June 17,2015 on the above-referenced project. The updated plans reflect changes to address your comments as described below: A. Stormwater Pollution Prevention Plan(SWPPP) 1. Acreage revised to include Phase B only, 5.46 acres. 2. #of lots reduced to 6 under"Nature of activity." B. Pollution Prevention Plan(PPP) 1. A 11x17 Pollution Prevention Plan map showing concrete washout, porta-johns,fueling stations, and trash containers has been provided with this submittal. C. Stormwater Management Plan(SWMP) 1. Profiles and calculations for ditches#5 and#6 have been provided on Sheet 8. 2. Narrative updated to reflect 6 lots and the limits of disturbance for Phase B only(5.46 acres). 3. Title of plan revised to"Lots 11-16"on sheet 1 and on all of the borders. 4. The previous sheet 4 was removed from this submittal and the sheets were renumbered. 5. Approved basin and grading from WPO-2011-37 shown on Sheet 4. 6. Check dam details shown on Sheet 5. 7. All E&S details not pertaining to Phase B have been removed. 8. All notes and calculations not pertaining to DA#3 have been removed and the MS-19 notes remain on sheet 6.This is in accordance with a phone conversation between Mr. Murray of Collins Engineering and Ms. Roberge of Albemarle County Community Development. 9. The previous sheet 8 was removed from this submittal and the sheets were renumbered. 10. The word 'optional' has been removed from the anti-vortex detail's frame and grate. 11. a. The contour area has been updated. b. Contours updated to match. c. The principle spillway culvert information was correct and the plans were updated accordingly. D. Erosion and Sediment Control Plan(ESCP) 1. Silt fence revised near toe of SB3. Should you have any questions,please feel free to contact me at 434-566-3011,or atgraham@collins- engineering.com Sincerely, Graham Murray, PE Collins Engineering Nor Nurse COLLINS 200 GARRETT ST, SUITE K CHARLOTTESVILLE VA 22902 434.293.3719 PH 434.293.2813 FX www.collins-engineering.com June 24,2015 Michelle Roberge Department of Community Development 401 McIntire Road Charlottesville,VA 22902 RE: WPO-2015-34—Glenmore Section K2B Thank you for your comments dated June 17,2015 on the above-referenced project. The updated plans reflect changes to address your comments as described below: A. Stormwater Pollution Prevention Plan(SWPPP) '1. Acreage revised to include Phase B only,5.46 acres. J 2. #of lots reduced to 6 under"Nature of activity." B. Pollution Prevention Plan(PPP) 4 „..1. A 11x17 Pollution Prevention Plan map showing concrete washout, porta-johns,fueling stations,and trash containers has been provided with this submittal. C. Stormwater Management Plan(SWMP) 1. Profiles and calculations for ditches#5 and#6 have been provided on Sheet 8. ✓2. Narrative updated to reflect 6 lots and the limits of disturbance for Phase B only(5.46 acres). 6/3. Title of plan revised to"Lots 11-16"on sheet 1 and on all of the borders. J 4. The previous sheet 4 was removed from this submittal and the sheets were renumbered. VS. Approved basin and grading from WPO-2011-37 shown on Sheet 4. �6 Check dam details shown on Sheet 5. All E&S details not pertaining to Phase B have been removed. All notes and calculations not pertaining to DA#3 have been removed and the MS-19 notes remain on sheet 6.This is in accordance with a phone conversation between Mr. Murray of Collins Engineering and Ms. Roberge of Albemarle County Community Development. ;9. The previous sheet 8 was removed from this submittal and the sheets were renumbered. 10. The word 'optional' has been removed from the anti-vortex detail's frame and grate. 1.--71. a. The contour area has been updated. `�. Contours updated to match. ✓c. The principle spillway culvert information was correct and the plans were updated accordingly. D. Erosion and Sediment Control Plan(ESCP) v/1. Silt fence revised near toe of SB3. Should you have any questions,please feel free to contact me at 434-566-3011,or at graham@collins- engineering.com . Sincerely, Graham Murray, PE Collins Engineering COLLINS 200 GARRF SUITE K CHARLOTTESVILLE VA 22902 ® Nerd 434.293.3719 PH 434.293.2813 FX www.collins-engineering.com TRANSMITTAL ❑ FAX ❑ MAIL IN DELIVERY TO: FROM: MICHELLE ROBERGE SCOTT COLLINS COMPANY: DATE: ALBEMARLE COUNTY 6/24/2015 FAX: TOTAL NO. OF PAGES INCLUDING COVER: PHONE NUMBER: SENDER'S PHONE NUMBER: 434.293.3719 PROJECT/SUBJECT: GLEN MORE K2B WP0201500034 PLEASE FIND ENCLOSED: NO.COPIES DATE DESCRIPTION 2 PLAN 1 SWPPP EXHIBIT&INSERT PAGES 1 APPLICATION 1 COMMENT RESPONSE LETTER NOTES/COMMENTS: JIG]tided -Me ttpda7kd Swirr oat;bit refis-b_baien 5-6-t"e.n,e4-1- ward Seciii . 3 o ' e S'41-1/41" re/741-/- RECEIVED BY: SIGNATURE DATE Michelle Roberge From: Michelle Roberge Sent: Wednesday, July 08, 2015 12:14 PM To: 'Graham Murray' Subject: Glenmore Leake K2B Here are my final comments: 1) Revise the riser structure in SB. It appears to be embedded in embankment.Also see how perforated pipe detail will be affected. ,2) Remove the safety fence in for SB-1 during erosion control plans only. <.;I, 14 04141 1 , cdreeritl bath. /3) The emergency spillway should be lined with stone (to the toe).Check E&S and SWM plans to ensure this. I believe all basins are showing earthen access road for emergency spillway on SWM plans. v4) Label the underdrain under SB-1. 5) In SWM Facility#1,show outlet protection for culvert into forebay. ;./ 6) Just include sheet 5 and 10 from the previously approved plan.This will cover all culverts and ditches for the area. -Michelle Michelle Roberge Department of Community Development County of Albemarle,Virginia 401 McIntire Road Charlottesville,VA 22902 434.296.5832 ext.3458 1 'rr, Gov ALA v� 14153; COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,Room 227 Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 VSMP Permit plan review Project title: Glenmore Section K2B Project file number: WP0201500034 Plan preparer: Collins Engineering Owner or rep.: SM Charlottesville,LLC Plan received date: 9 Jun 2015 Date of comments: 14 Jul 2015 Reviewers: Michelle Roberge County Code section 17-410 and Virginia Code §62.1-44.15:34 requires the VSMP authority to act on any VSMP permit by issuing a project approval or denial. This project is approved. The VSMP application content requirements can be found in County Code section 17-401. A. Stormwater Pollution Prevention Plan (SWPPP) The SWPPP content requirements can be found in County Code section 17-405. A SWPPP must contain(1)a PPP, (2)an ESCP, (3)a SWMP, and(4)any TMDL measures necessary. 1) This is approved. B. Pollution Prevention Plan (PPP) The PPP content requirements can be found in County Code section 17-404. 1) This is approved. The 11"x17"is located in the SWPP report. C. Stormwater Management Plan (SWMP) VSMP Regulation 9VAC25-870-108 requires the VSMP authority to approve or disapprove a SWMP. This plan is approved. The stormwater management plan content requirements can be found in County Code section 17-403. 1) ryv acii .•e• -. us .a. . • I •s '.1 II D.Erosion and Sediment Control Plan(ESCP) Virginia Code §62.1-44.15:55 requires the VESCP authority to approve or disapprove an ESCP. This plan is approved. The erosion control plan content requirements can be found in County Code section 17-402. The VSMP permit application and all plans may be resubmitted for approval when all comments have been satisfactorily addressed. For re-submittals please provide 2 copies of the complete permit package with a completed application form. ;,,Fr Enginee`eg Review Comments Page 2 of 2 Engineering plan review staff are available from 2-4 PM on Thursdays, should you require a meeting to discuss this review. Process; After approval,plans will need to be bonded. The bonding process is begun by submitting a bond estimate request form and fee to the Department of Community Development. One of the plan reviewers will prepare estimates and check parcel and easement information based on the approved plans. The County's Management Analyst will prepare bond agreement forms,which will need to be completed by the owner and submitted along with cash, certificates or sureties for the amounts specified. The agreements will need to be approved and signed by the County Attorney and County Engineer. This may take 2-4 weeks to obtain all the correct signatures and forms. Stormwater Management Facilities Maintenance agreements will also need to be completed and recorded. The County's Management Analyst or other staff will prepare the forms and check for ownership and signature information. The completed forms will need to be submitted along with court recording fees. After bonding and agreements are complete, county staff will need to enter project information in a DEQ database for state application processing. DEQ will review the application information based on local VSMP authority approval. At this time,the DEQ portion of the application fees will need to be paid directly to the state. For fastest processing,this is done electronically with the emails provided on the application. DEQ should notify applicants with instructions on how to pay fees. When DEQ approves the application,they will issue a permit coverage letter. This should be copied to the county. After DEQ coverage is issued,via the coverage letter,the County can hold a pre-construction conference. Applicants will need to complete the request for a pre-construction conference form, and pay the remainder of the application fee. The form identifies the contractor and responsible land disturber, and the fee remaining to be paid. This will be checked by county staff, and upon approval, a pre-construction conference will be scheduled with the County inspector. At the pre-construction conference, should everything proceed satisfactorily, a joint VSMP and grading permit will be issued by the County so that work may begin. County forms can be found on the county website forms center under engineering; http://www.albemarle.org/deptforms.asp?department=cdengwpo °mws COLLINS ' 200 GARRI ', SUITE K CHARLOTTESVILLE VA 22902 titer `434.293.3719 PH 434.293.2813 FX www.collins-engineering.com July 9,2015 Michelle Roberge Department of Community Development 401 McIntire Road Charlottesville,VA 22902 RE: WPO-2015-34—Glenmore Section K2B Thank you for your comments dated July 8, 2015 via the attached e-mail on the above-referenced project. The updated plans reflect changes to address your comments as described below for final approval: A. Stormwater Pollution Prevention Plan(SWPPP) 1. Thank you for your approval of the SWPPP report,pending its final signatures,in your e-mail 7/8/15. B. Pollution Prevention Plan(PPP) 1. Thank you for your approval of the PPP in your e-mail 7/8/15. C. Stormwater Management Plan(SWMP)and D. Erosion and Sediment Control Plan(ESCP) 1. Sediment basin#1's riser structure was revised to have a rim elevation of 301.00.This rim elevation is consistent with direction provided by Ms. Roberge of County Engineering to Mr. Murray of Collins Engineering in a phone conversation dated July 8,2015.With respect to the perforated pipe,the detail shown on sheet 8 was updated to reflect its lower solid pipe being buried below ground(see'Riser/Emergency Spillway').The invert elevations shown on sheet 9 are still acceptable.The standpipe can still easily be installed,it is simply designed at a slightly further offset from the riser.With its anchoring to the riser at top and its lower pipe being firmly buried in the ground,the design continues to function as intended and the risk of it separating from the riser is no greater than before with the slightly increased offset. 2. The safety fence surrounding sediment basin#1 has been removed from the ESC sheets.A note mandating signs on individual posts reading,"Warning,quick sand, keep out"has been added to sheet 6 in the basin's detail replacing the fencing.The fencing surrounding the SWM facility continues to be shown on the SWM plans. 3. The sediment basins and stormwater management facilities have been revised to show spillways with riprap linings that extend to the toe of the dams. 4. The existing storm pipe, previously not labeled on sheet 6, is now called out to be abandon,and removed if found necessary. 5. Proposed outlet protection has been added and labeled on sheet 8 for the proposed culvert outfalling into sediment basin#1's forebay. 6. Sheets 5 and 10 have been added to the back of the set for the culverts and ditches.A note referencing this has been added in bold text below the sheet index on the cover sheet. Please also note the plans have been revised to mandate the contractor replace the concrete weir for sediment basin#1 with a riprap weir in accordance with a separate phone conversation with Ms.Roberge on July 9,2015.The plans have also been revised to add the verbiage,"or equivalent"with respect to the Hanson trashrack.This minor change will allow the contractor to install StormRax trashracks instead,which was previously deemed acceptable by Ms.Roberge. Should you have any questions, please feel free to contact me at 434-566-3011,or at graham @collins-engineering.com . Sincerely, Graham Murray,PE Collins Engineering