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Home My WebLink AboutSP201500024 Review Comments Special Use Permit 2015-11-18p� 4L �IRGi;31� COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4126 Initial Comments: July 31, 2015 Rev 1 Comments: November 18, 2015 Kelly Strickland 201 E. Main Street Suite M Charlottesville, VA 22902 kelly @shimp - engineering.com RE: SP 201500024 The Field School of Charlottesville Rev 1: October 19, 2015 Dear Mr. Strickland: Staff has reviewed your initial submittal for the request for a special use permit for a private school in the Rural Areas zoning district. We have a few questions and comments which we believe should be resolved before your proposal goes to public hearing. We would be glad to meet with you to discuss these issues. Planning Comments (Rachel Falkenstein) Please note that, as with any special use permit in the Rural Area, this request will be evaluated based on its appropriateness under the County's Rural Area land -use goals in the Comprehensive Plan (with priority given to resource conservation, agriculture, forestry, and open -space uses) and on its impacts (safety, traffic, noise, etc.) for the surrounding area. Application Narrative 1. Building footprint o Include more information about the proposed building(s). Are multiple buildings anticipated? Rev1: Comment addressed o Provide the maximum total footprint and maximum height /number of stories for the school buildings. Rev1: Comment addressed. 2. Well and septic o The proposed school should be able to operate on this site without access to public water and sewer. Future approval of a jurisdictional boundary 1 amendment for public water is not guaranteed. Staff will not recommend approval of the SP unless it is determined that the site can support an adequate onsite sewage disposal system and has access to safe drinking water. o Provide more information regarding sewage disposal and onsite water quality for Health Department review (see comments below from Virginia Department of Health). Rev1: See below comments from VDH. Staff strongly suggests the applicant consult with the VDH Office of Drinking Water during the SP review regarding the availability of safe and adequate groundwater to support the use. 3. Vegetated buffer o Provide more information about the 75 foot landscaped buffer along Barracks Road. Existing vegetation should be preserved where possible within the buffer and areas without existing vegetation should be replanted with native species and in accordance with ARB guidelines. Rev1: Comment partially addressed. Please also state that existing vegetation will be preserved where possible. 4. Clarity what the "summer scrnool options" will be. Will these toiiow the same hours as the regular school day? Rev1: Comment addressed. 5. Will there be any outdoor amplified sound associated with the use? Rev1: Comment addressed. Concept Plan 1. Entrances o Two entrances are shown on the concept plan, yet the existing conditions sheet says the western most entrance will be removed. If existing entrance is to be removed it should not be shown on the concept plan. Rev1: Comment addressed. o It would be a good idea to determine at the SP stage if turn lanes are needed and if the proposed entrance meets sight distance requirements. Entrances and turn lanes might have impacts to the proposed buffer and the critical slopes on the site (see attached VDOT comments). Rev1: Comment not addressed. Turn lanes are shown on sheet 3, but no further information has been provided. 2. Critical slopes o If disturbances to critical slopes are anticipated, a critical slopes waiver should be submitted and reviewed with the SP request in accordance with Section 4.2.5. o Areas of critical slopes to be disturbed should be shown on the concept plan. 2 Rev1: Comments not addressed. A critical slopes waiver will be required for the proposed development. The waiver can be reviewed with the site plan submittal; however, it is not guaranteed to be approved, which would significantly limit how the site develops and would prevent an entrance in the proposed location. Staff strongly recommends this be reviewed with the SP request rather than waiting for the site plan. 3. Boundary Line o Show the location of the proposed boundary line between the school site and the single family residential site. Rev1: Comment addressed. 4. Site vegetation o In addition to the 75 foot vegetated buffer along Barracks Road, there should be a vegetated buffer providing screening between the school site and residential /Rural Area parcels. The buffers should consist of existing vegetation and be replanted with native species where existing vegetation does not exist. The buffer should be maintained outside of the pond as well as between the proposed residential lot and school site. Rev1: Comment addressed. Please also include in note if existing vegetation will be preserved within Barracks Road buffer. Label buffer width. Consider extending "buffer A" a little further southeast around the building envelope to provide more complete screening from Colthurst neighborhood. o Do you intend to maintain the 75 foot buffer along Barracks Road in front of the future residential lot as shown? Rev1: Comment addressed. o Existing vegetation on site should be preserved wherever possible. The concept plan should show the future tree line after construction. Show the existing tree line on the existing conditions sheet and the proposed tree line on the concept plan sheet. Rev1: Comment not addressed; show proposed tree lines after development on concept plan or more clearly label trees to be preserved. 5. Stream Buffer o The concept plan shows a proposed picnic pavilion within the stream buffer. A picnic pavilion may be possible here, depending the size, materials, area outside of disturbance, etc. Provide more details about the pavilion for engineering staff to review or consider locating the pavilion outside of the stream buffer. Rev 1: Comment not fully addressed. The final location of the pavilion can be reviewed with the site plan; please note that just because it is shown on the concept plan within the stream buffer, there is no guarantee that this location 3 will be permitted. Engineering staff will need to review a more detailed plan for the pavilion to determine if the location within the buffer is permissible. 6. Septic field o As stated above the location of the septic field should be reviewed by the Health Department with the SP request. The approved location should be shown on the concept plan. Rev1: Potential drainfield locations are shown on the attached exhibit. Drainfield areas should be identified on the concept plan (sheet 2) or included within the building envelopes. Drainfields should be located outside of slopes, buffers and areas identified for preservation. Identify alternative drainfield locations on the concept plan that will not require disturbances to these features. Staff recommends the portion of the site formally owned by VDOT also be surveyed for potential drainfield locations. New Comments: The maximum building height in RA zoning is 35 feet. Revise note on concept plan. It is staff's understanding is that sheet 3 is intended to provide an exhibit showing how the site could develop rather than to be a concept plan for development. If this is the case, label this sheet as an exhibit and it will not be part of the adopted concept plan for the SP. The existing conditions sheet will also be separate from concept plan and should be labeled as an exhibit. It is recommended that a boundary line survey be provided before the SP goes to public hearing to firmly establish the SP boundary. If a boundary line adjustment plat is approved prior to the SP moving forward, the school site will be a separate parcel, which will allow the residential portion to be removed from the SP concept plan. The proposed residential lot will need to be reviewed under the requirements of the subdivision ordinance. Staff will review the proposed residential lot with the submittal of the Boundary Line Adjustment Plat. Zoning Comments (Francis MacCall) Rev1: No objection. Architectural Review Board Comments (Margaret Maliszewski) 1. rroviae auumonai aetaii ana a I IULC Uil the application plan to more fully describe the intent and character of the 75' landscape buffer along Barracks Road. The buffer is referred to as "maintaining vegetative screening" and "matching the frontage with existing characteristics ". Confirm that a combination of existing and new landscaping is the proposal for the buffer. What are the existing characteristics along Barracks Road 4 that will be matched in the new buffer? If turn lanes are required, how will they impact the buffer? (Will they occupy part of the 75' or would the buffer begin outside the turn lanes? What activities are allowed within the buffer? Clarify that the buffer is to extend along the full frontage of the property. 2. Note that the landscape buffer along Barracks Road can help mitigate the impact of the stormwater management area on the EC. Any part of the stormwater management area that is expected to be visible from the EC will need to have the appearance of a landscape feature that is fully integrated with the overall site. 3. There are "proposed boundary line" notes and arrows on the application plan, but the arrows don't appear to point to anything specific. Please clarify. 4. Please provide additional detail (a description in text form) on the type, quantity, size and character of buildings and structures planned for the new campus to assist in determining potential impacts to the Entrance Corridor (EC). Rev1: No Objection. Rev1: Additional ARB comments Among the issues to be addressed during the ARB review of the site plan are: 1. orientation of the buildings relative to the EC street 2. character /quantity of landscaping along the EC street and between the street and the buildings 3. integration of the stormwater management facility into the landscape Engineering Comments (John Anderson) Engineering comments will be forwarded upon receipt. Virginia Department of Transportation Comments Comments attached. Virginia Department of Health Comments (Josh Kirtley) At this point in the special use review phase, the applicant has submitted a feasibility assessment from Old Dominion Engineering for the proposed use. As such, it appears that it is feasible to have an onsite sewage disposal system to serve the intended use. Please note that this is not a guarantee that a sewage disposal construction permit will be issued, as there are many additional requirements to obtain the final VDH permit. I would expect the applicant and his engineer to contact me to work through the site plan phase. Also, if the property will not be served by public water, then they will need to have a well. This water supply will be permitted and regulated by the VDH Office of Drinking Water in Lexington. 5 Action after Receipt of Comments After you have read this letter, please take one of the actions identified on "Action after Receipt of Comment Letter" which is attached. Resubmittal If you choose to resubmit, please use the attached form. There is a $1,075.00 fee for each additional resubmittal. The resubmittal date schedule is provided for your convenience. Notification and Advertisement Fees Prior to scheduling a public hearing with the Planning Commission, payment of the following fees is needed: $123.05 Cost for newspaper advertisement $200.00 Cost for notification of adjoining owners (minimum $200 + actual postage /$1 per owner after 50 adjoining owners) $323.05 Total amount due prior to Planning Commission public hearing Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for the Board hearing is needed: $123.05 Additional amount due prior to Board of Supervisors public hearing $446.10 Total amount for all notifications Fees may be paid in advance. Payment for both the Planning Commission and Board of Supervisors public hearings may be paid at the some time. Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. Feel free to contact me if you wish to meet or need additional information. I can be reached at rfalkenstein @albemarle.org or 434 - 296 -5832, ext. 3272. Sincerely, 0 W46--�ZD Rachel Falkenstein Senior Planner Planning Division M. 10 AL.& DEPARTMENT OF COMMUNITY DEVELOPMENT ACTION AFTER RECEIPT OF COMMENT LETTER Within 30 days of the date of this letter, please do one of the following: (1) Resubmit in response to review comments (2) Request indefinite deferral (3) Request that your Planning Commission public hearing date be set (4) Withdraw your application (1) Resubmittal in Response to Review Comments If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a resubmittal date as published in the project review schedule. The full resubmittal schedule may be found at www.albemarle.org in the "forms" section at the Community Development page. Be sure to include the resubmittal form on the last page of your comment letter with your submittal. The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.) (2) Request Indefinite Deferral If you plan to resubmit after 30 days from the date of the comment letter, you need to request an indefinite deferral. Please provide a written request and state your justification for requesting the deferral. (Indefinite deferral means that you intend to resubmit /request a public hearing be set with the Planning Commission after the 30 day period.) (3) Request Planning Commission Public Hearing Date be Set At this time, you may schedule a public hearing with the Planning Commission. However, we do not advise that you go directly to public hearing if staff has identified issues in need of resolution that can be addressed with a resubmittal. After outstanding issues have been resolved and /or when you are ready to request a public hearing, staff will set your public hearing date for the Planning Commission in accordance with the Planning Commission's published schedule and as mutually agreed by you and the County. The staff report and recommendation will be based on the latest information provided by you with your initial submittal or resubmittal. Please remember that all resubmittals must be made 7 on or before a resubmittal date. By no later than twenty -one (21) days before the Planning Commission's public hearing, a newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an additional newspaper advertisement is also required twenty -two (22) days prior to the Board of Supervisors public hearing. These dates are provided on the attached Legal Ad Payments for Public Hearings form. Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning Commission's public hearing will be allowed during the life of the application. The only exception to this rule will be extraordinary circumstances, such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. As always, an applicant may request deferral at the Planning Commission meeting. (4) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. Failure to Respond If we have not received a response from you within 30 days, we will contact you again. At that time, you will be given 10 days to do one of the following: a) request withdrawal of your application, b) request deferral of your application to a specific Planning Commission date as mutually agreed to with staff, or c) request indefinite deferral and state your justification for requesting the deferral. If none of these choices is made within 10 days, staff will schedule your application for a public hearing based on the information provided with your original submittal or the latest submittal staff received on a resubmittal date. Fee Payment Fees may be paid in cash or by check and must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. H., FEE SCHEDULE FOR ZONING APPLICATIONS A. For a special use permit: 1. Additional lots under section 10.5.2.1; application and first resubmission Fee...................................................................................................... ............................... $1,075.00 Each additional resubmittal ........................................... ............................... ........................$538.00 2. Public utilities; application and first resubmission Fee...................................................................................................... ............................... $1,075.00 Each additional resubmittal ........................................... ............................... ........................$538.00 3. Day care center; application and first resubmission Fee...................................................................................................... ............................... $1,075.00 Each additional resubmittal ........................................... ............................... ........................$538.00 4. Home occupation Class B; application and first resubmission Fee...................................................................................................... ............................... $1,075.00 Each additional resubmittal ........................................... ............................... ........................$538.00 5. Amend existing special use permit; application and first resubmission Fee...................................................................................................... ............................... $1,075.00 Each additional resubmittal ........................................... ............................... ........................$538.00 6. Extend existing special use permit; application and first resubmission Fee...................................................................................................... ............................... $1,075.00 Each additional resubmittal ........................................... ............................... ........................$538.00 7. All other special use permits; application and first resubmission Fee...................................................................................................... ............................... $2,150.00 Each additional resubmittal ................................................................ ............................... $1,075.00 8. Deferral of scheduled public hearing at applicant's request Fee......................................................................................................... ............................... $194.00 B. For amendment to text of zoning ordinance: Fee.............................. ............................... C. Amendment to the zoning map: 1. Less than 50 acres; application and first resubmission Fee........................................................................ ............................... 2. Less than 50 acres; each additional resubmission Fee........................................................................ ............................... 3. 50 acres or greater; application and first resubmission Fee........................................................................ ............................... 4. 50 acres or greater; each additional resubmission Fee........................................................................ ............................... 5. Deferral of scheduled public hearing at applicant's request Fee........................................................................ ............................... p] $1,075.00 $2,688.00 $1,344.00 $3,763.00 .......................... $19881.00 ............................. $194.00 2015 Submittal and Review Schedule Special Use Permits and Zoning Map Amendments Resubmittal Schedule Written Comments and Earliest Planning Commission public Hearing Resubmittal Dates Comments to applicant for decision on whether to proceed to Public Hearing' Request for PC Public Hearing, Legal Ad Payment Due" Planning Commission Public Hearing No saner than' COB Auditorium Monday Wednesday Monday Tuesda Nov 03 Dec g3 Dec 22 Jan 13 Nov 17 Uec11 an 05 Jan Dec iJ 1 Tue Dec 30 Jan 06 Jan 27 Dec15 an 14 Feb e ,Jan 05 Feb 04 Feb 09 Mai-03 ire Jan yj�m I-eb 18 Feb r Feb 02 Mar 04 Mar 16 A r 07 Tue Feb 17 Mar 18 Mar3O r A Mar 02 Apr 01 Apr 13 may 05 Mar 16 A r ,15 Apr27 may -19 Apr 06 May 06 ill Jun 02 2r 20 May 20 25 Jun 16 JLII1 C3 Jun 22 Jul 14 Ma 18 JLIn 17 Jun 22 Jul 14 Jun U1 JLIl Jul u Jun '15 J LI 116 Jul 27 Aug 18 Ju106 Aug Aug 'Sep 01 Jul 20 Aua 19 Tue Se 01 Se 22 Au-.q ct ut Au '17 Sep 16 Sep 28 Oct 20 rue Sep 07 Sep Oct 19 Nov10 Se ,14 Oct 14 Oct 26 Nov 17 ct Ub Nov 04 Nov16 ec Oct 19 Nov 18 Nov 23 Dec 16 Nov 02 Dec 02 Dec 21 Jan 12 2016 Nov-16 Dec 16 Dec 21 Jan 12 2016 Dec 07 Jain 06 Jan 11 20,16 Feb 02 2016 Dec2l Jan 20 2016 Feb 012016 Feb 23 2016 Jan 04 2016 Feb 03 2016 Feb 08 2016 Mar 012016 Bold italics = subm tta llweeUvg day is different due to a hoUda . Dates Afth s=d backg rout d are not 2016 dates are tentative- ' The reviewing plainer wi corrtact applicant to d sauss comments of reviewers and advise that changes dial are ----- ed are sigriffcant enough to wanant an additional submittal or advisethatthe the project is ready far a public hearing. If changes n*eoed are mirkDr, the planner will advise that the prajeot ga to public hearing_ " The legal ad deadine is the last date at which an applicant can decide whether to- nsstbm rt or go to public hea ft. If an applicant decides to go to publichearing against the advice of the reviewing planner, a reoxnrnendationfor denial-Mil likely result. Generally, the applirarhtvrill will haMe only one opportunhyta defer the PC puU;c hearing for the prajeavnce it has been advertsed for putAic hearing. Additional de-err is w nct he allowed except n ex mcrdinary cincunst such as a major change n the project proposal by the applicant ormore iswes iderrtified by staff that -awe-not previously been brought to the applicant's attention. 10 jvUOMCF USE ONLY SPNlu2 dAA he Amawx T Grb Rid x wllp? Ren *t A �C1cli BY- ' esnbmittal information for Special Use Permit or Zoning Map Amendment - PROJECT 1+f[ MERs . L Resubmlti.] Fee ie Required Per VAgveLd Q �bmiti�wl )Ree � T4ut Required Dwal wLPrqW Name of Appliwat Ph= Numb er II lit I/j gnadue UM s tudxua Date Mat oppliratiaoa for-Special UJMPerumits and Zeni3gR3A93 AmodmWto r'equtre at [m t one public 4eaRi4i by the Plowing Commleefon and unepvbllthearing Ly tli Board of Superxltets, Vinopia $tote Cade regairec lb et notim Ibr public laimAngs be mach by pabiiehing a ]qpl advert►eem nt in the nearapaperind bynsAM g lMOM to adjieeRt p7eper1Ynwoers: Th-uritfore, at MOM two fees !ar po Wic nptiee ore rtq wad bd ure a Speriol Uw Prwmit or Zvuit<R Map Am wdmeat may be hard by th o Boor,i of SnparAmrs. 71zi.total fft krpablic Nadu WIrl be provided to the applicant sOmr the finei oost is determined sin& must bdpald before the applicativlo Is heard by a Obik lady. . 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