HomeMy WebLinkAboutSDP200500009 Approval - County Site Plan Approval 2005-05-16 �OF AL�
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COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,Room 227
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4012
May 16, 2005
Peter J. Caramanis
Tremblay& Smith, LLP
PO Box 1585
Charlottesville,VA 22902
RE: SDP 2005-009—Shifflett,Vernon: Tax Map 87-Parcel 7A
Dear Mr. Caramanis:
The Albemarle County Planning Commission, at its meeting on May 3, 2005, unanimously approved the
above-noted petition to install a treetop personal wireless service facility with an 85-foot tall wood
monopole, approximately four(4) feet AMSL above the height of the tallest tree within twenty-five(25)
feet.
If you should have any questions or comments regarding the above noted action,please do not hesitate to
contact me at(434)296-5832, ext. 3385.
Sincerely,
eredir
41
Stephen B. Waller
Senior Planner
Zoning and Current Development Division
SBW/aer
Cc: Shifflett, Vernon L or C Jackie
3418 Monacan Trail Rd
North Garden,VA 22959
Ella Carey
Amelia McCulley
Jack Kelsey
Steve Allshouse
STAFF PERSON: STEPHEN B. WALLER, AICP
PLANNING COMMISSION: MAY 3, 2005
SDP 05-009 SHIFFLETT, VERNON (ALLTEL) - TIER II PWF
PROPOSAL:
This proposal is for the installation of a Tier II personal wireless service facility(Attachment A).
The facility would consist of an 85-foot tall, wooden, treetop monopole equipped with one array
consisting of two approximately 4-foot long by 1-foot wide, flush-mounted panel antennas at its
top. Supporting ground equipment would be contained within a 5-1/2 foot tall cabinet and a
smaller cabinet on a concrete pad. The lease area for the proposed facility is located on property
described as Tax Map 87 - Parcel 7A containing approximately 3.038 acres, zoned Village
Residential and Entrance Corridor(Attachment B). This site is located in the Scottsville
Magisterial District on Monacan Trail [U.S. Route 29 South], approximately 1 mile north of the
intersection with Plank Road State [Route 692]. The Comprehensive Plan designation for this
property is Rural Areas 3.
This application has been submitted in accordance with Section 10.1.22 of the Zoning Ordinance,
which allows for Tier II wireless facilities by right in the Rural Areas.
Character of the Area:
The 400 square foot lease site of the proposed facility is located near the edge of a wooded area
at a ground level elevation of 813 feet ASL at the monopole location. The ridgeline of Tom
Mountain, which peaks at approximately 1000 feet ASL is nearly 830 feet north of the facility
site. The subject parcel is surrounded by properties of varying sizes that are all similarly zoned
as Village Residential or Rural Areas. The nearest dwelling, which is also located on the same
parcel, is approximately 210 feet southeast of the facility site; while the nearest dwelling on an
adjacent parcel is approximately 380 south on the property identified as Tax Map 87 - Parcel 6.
The proposed site of the monopole is located 85 feet from the nearest boundary line, which is
shared with the property identified as Tax Map 87 - Parcel 7E. The proposed facility will be
accessed by the 9-foot wide gravel service road that extends north to the existing facility from the
driveway entrance that serves the residence.
STAFF COMMENT:
Section 3.1 provides the following definitions that are relevant to this proposal:
Tier II personal wireless service facility: A personal wireless service facility that is a treetop
facility not located within an avoidance area.
Treetop facility: A personal wireless service facility consisting of a self-supporting monopole
having a single shaft of wood, metal or concrete no more than ten (10) feet taller than the crown
of the tallest tree within twenty-five (25) feet of the monopole, measured above sea level (ASL),
and includes associated antennas, mounting structures, an equipment cabinet and other essential
personal wireless service equipment.
1
Avoidance area: An area having significant resources where the siting of personal wireless
service facilities could result in adverse impacts as follows: (i) any ridge area where a personal
wireless service facility would be skylighted; (ii) a parcel within an agricultural and forestal
district; (iii) a parcel within a historic district; (iv) any location in which the proposed personal
wireless service facility and three (3) or more existing or approved personal wireless service
facilities would be within an area comprised of a circle centered anywhere on the ground having
a radius of two hundred(200) feet; or(v) any location within two hundred (200) feet of any state
scenic highway or by-way.
Section 5.1.40(d), entitled Tier II facilities states:
"Each Tier II facility may be established upon commission approval of an application satisfying
the requirements of subsection 5.1.40(a) and demonstrating that the facility will be installed and
operated in compliance with all applicable provisions of this chapter, criteria(1)through(8)
below, and satisfying all conditions of the architectural review board. The commission shall act
on each application within the time periods established in section 32.4.2.6. The commission
shall approve each application, without conditions, once it determines that all of these
requirements have been satisfied. If the commission denies an application, it shall identify which
requirements were not satisfied and inform the applicant what needs to be done to satisfy each
requirement."
The applicant has submitted an application that satisfies the requirements set forth in Section
5.1.40(a) and also performed a balloon test at the location of the proposed facility. The
Architectural Review Board has reviewed this request for compliance with the County's entrance
corridor design guidelines and granted approval with a condition that requires the applicant to
obtain a tree conservation easement in order to protect several off-site trees that are important in
providing backdrop for the proposed monopole (Attachment C).
1. Section 5.1.40(d)(1): The facility shall comply with subsection 5.1.40(b) and subsection
5.1.40(c)(2) through(9).
Staff has determined that the proposed facility's location complies with all of the exemptions of
Section 5.1.40(b) and the proposed equipment meets all relevant design, mounting and size
criteria that are set forth in Section 5.1.40(c)(2) and (3). The remainder of subsection (c)
provides requirements that are subject to enforcement if the facility is approved.
2. Section 5.1.40(d)(2): The site shall provide adequate opportunities for screening and the
facility shall be sited to minimize its visibility from adjacentparcels and streets,
regardless of their distance from the facility. If the facility would be visible from a state
scenic river or a national park or national forest, regardless of whether the site is adjacent
thereto, the facility also shall be sited to minimize its visibility from such river,park or
forest. If the facility would be located on lands subject to a conservation easement or an
open space easement,the facility shall be sited to so that it is not visible from any
resources specifically identified for protection in the deed of easement.
The proposed facility which includes a monopole that would have height of approximately 898
feet ASL, was originally proposed with a higher top elevation of approximately 903.5 feet above
sea level (ASL). Staff notes that test balloons were floated for the proposed monopole for this
facility from several nearby vantage points on two separate occasions (Attachment D). In both
2
cases the test balloons were observed to have a significant amount of backdrop from all vantage
points. However, the second test was needed because staff expressed concerns with the amount
of the proposed monopole that would be visible above the trees in front of the site for a short
distance while traveling north on Route 29.
The original proposal included a monopole with a height of 90 feet that was approximately 8 feet
farther to the east and slightly higher in ground level elevation than the current proposal. In
response to staff's recommendations, the location of the proposed monopole has now been
shifted to the west and its height has been reduced by five feet. This will allow the facility to
take advantage of additional screening that can be provided by an 88.5-foot tall tree (Number
324)that is between the monopole and the road. Staff also notes that this tree, which would
shield a larger portion of the currently proposed monopole from Route 29, is nearly the same
height ASL as the monopole.
Based on the information stated above, it is staff's opinion that the proposed site for this facility
satisfies the requirement for providing adequate screening of the facility in order to minimize its
visibility from various vantage points on adjacent properties, regardless of their distance.
3. Section 5.1.40(d)(3): The facility shall not adversely impact resources identified in the
county's open space plan.
This site is located below the Mountain Resource Area for Tom Mountain, which begins at 900
feet ASL. Historic Preservation review comments indicate that there are at least eighteen (18)
buildings and sites in the area that have been identified by as historic the Department of Historic
Resource,but none of them are currently listed on the National Register of Historic Places
(Attachment E). Staff notes that the attached memorandum, which also provides specific
recommendations for minimizing the possible visual impacts upon surrounding historic property,
was drafted prior to the balloon tests and submittal of the plans showing the revised monopole
height and location. The test balloons were not visible from any of the specific historic sites;
therefore, is staff's opinion that the proposed facility would not adversely impact any nearby
historic resources.
4. Section 5.1.40(d)(4): The facility shall not be located so that it and three (3) or more
existing or approved personal wireless service facilities would be within an area
comprised of a circle centered anywhere on the ground having a radius of two hundred
(200) feet.
There is an existing personal wireless service facility located directly to the east of the proposed
lease site, and the proposed monopole would be approximately 23 feet away from the monopole
serving that facility.
5. Section 5.1.40(d)(5): The maximum base diameter of the monopole shall be thirty(30)
inches and the maximum diameter at the top of the monopole shall be eighteen(18)
inches.
Notes on the construction plans for this facility propose a monopole with dimensions for its base
and top widths that are in compliance with the maximum width requirements for treetop
monopoles serving Tier II facilities.
3
6. Section 5.1.40(d)(6): The top of the monopole, measured in elevation above mean sea
level, shall not exceed the height approved by the commission. The approved height shall
not be more than seven(7) feet taller than the tallest tree within twenty-five (25) feet of
the monopole, and shall include any base,foundation or grading that raises the pole above
the pre-existing natural ground elevation;provided that the height approved by the
commission may be up to ten (10) feet taller than the tallest tree if the owner of the
facility demonstrates to the satisfaction of the commission that there is not a material
difference in the visibility of the monopole at the proposed height, rather than at a height
seven(7) feet taller than the tallest tree; and there is not a material difference in adverse
impacts to resources identified in the county's open space plan caused by the monopole at
the proposed height, rather than at a height seven(7) feet taller than the tallest tree. The
applicant may appeal the commissioner's denial of a modification to the board of
supervisors as provided in subsection 5.1.40Cd)(12).
This proposal is for a facility with a wood monopole that would be 85 feet in total height and
have a top elevation of approximately 898 feet Above Mean Sea Level (AMSL). This would
result in a monopole that would only be 4 feet AMSL taller than a nearby 81.9-foot tall Poplar
tree identified on the applicant's construction plans to be 25 feet east of the proposed pole
location. In addition to this reference tree, there is also an 88.5-foot tall Poplar located within 25
feet of the currently proposed monopole location and it has nearly the same height ASL as the
proposed monopole.
7. Section 5.1.40(d)(7): Each wood monopole shall be a dark brown natural wood color;
each metal or concrete monopole shall be painted a brown wood color to blend into the
surrounding trees. The antennas,supporting brackets, and all other equipment attached to
the monopole shall be a color that closely matches that of the monopole. The ground
equipment, the ground equipment cabinet, and the concrete pad shall also be a color that
closely matches that of the monopole,provided that the ground equipment and the
concrete pad need not be of such a color if they are enclosed within or behind an
approved structure, facade or fencing that: (i) is a color that closely matches that of the
monopole; (ii) is consistent with the character of the area; and(iii)makes the ground
equipment and concrete pad invisible at any time of year from any other parcel or a public
or private street.
The applicant is proposing the installation of a facility with a wood monopole. In accordance
with Section 5.1.40(a)(4)(d) the applicant has provided a sample paint chip and a note on the
construction plans identifying the proposed flat dark brown color of the antennas and ground
equipment and pad for this facility as Adirondak-Number SW2020, manufactured by Sherwin
Williams Paint Company.
8. Section 5.1.40(d)(8): Each wood monopole shall be constructed so that all cables, wiring
and similar attachments that run vertically from the ground equipment to the antennas are
placed on the pole to face the interior of the property and away from public view, as
determined by the agent. Metal monopoles shall be constructed so that vertical cables,
wiring and similar attachments are contained within the monopole's structure.
Schematic drawings provided in the construction plan packet indicate that the vertical wires
extending from the ground equipment to the antennas would be run up the north side of the
monopole, facing away from Route 29.
4
9. Section 704(a)(7)(b)(I)(II) of The Telecommunications Act of 1996:
The regulation of the placement, construction and modification of personal wireless
facilities by any state or local government or instrumentality thereof shall not prohibit or
have the effect of prohibiting the provision of personal wireless services.
The Telecommunications Act addresses concerns for environmental effects with the following
language, "No state or local government or instrumentality thereof may regulate the placement
construction, and modification of personal wireless service facilities on the basis of the
environmental effects of radio frequency emissions to the extent that such facilities comply with
the Commissions' regulations concerning such emissions." In order to operate the proposed
facility, the applicant is required to meet the FCC guidelines for radio frequency emissions.
These requirements will adequately protect the public health and safety.
This proposal represents the third location on the subject parcel has been explored for this facility
by Alltel, within two years. No additional information has been provided to demonstrate the
availability, or lack thereof, of any other alternative sites on other properties to serve the areas
that would be covered by the proposed facility at the current site. Therefore, it is staff's opinion
that the denial of this application would not have the effect of prohibiting the provision of
personal wireless communication services.
SUMMARY:
The applicant is in the process of securing a tree conservation easement on an adjacent property
in order to protect several trees that are important in providing backdrop for the facility. The
applicant has also worked closely with Current Development and ARB staff in order to address
the concerns with the expected visual impacts of the original proposal by adjusting the location
of the facility and the height of its monopole. Based on the design of the proposed facility and
the observation of the balloon tests, staff has identified no significant, unfavorable visual or
environmental impacts that would result from the approval of this request as currently proposed.
In the event that the Planning Commission chooses to deny this application staff offers the
following comment:
In order to comply with Section 5.1.40(d) of the Zoning Ordinance, the Planning Commission is
required to provide the applicant with a statement regarding the basis for denial and all items that
will have to be addressed to satisfy each requirement.
ATTACHMENTS:
A - Application,plans and other information
B - Tax and aerial location maps
C - Architectural Review Board approval letter
D - Staff's balloon test photos
E - Historic preservation comments
5
ATTACHMENT A
Development Dep Community Dev
c3ri County of Albemarle Community Development Division
401 McIntire Road Charlottesville,VA 22902-4596
Planning Application 1 Voice:(434)296-5823 Fax:(434)972-4012
PARCEL/ OWNER INFORMATION STREET ADDRESS
TMP 08700-00-00-007A0
House # Street Name Apt/Suite
3458 • MONACAN TRAIL RD
Owner(s) SHIFFLETT,VERNON L OR C 7ACKIE 3418 :.MONACAN TRAIL RD
PROPERTY INFORMATION
Legal Description ACREAGE
Magisterial Dist Samuel Miller Land Use Primary Residential--Single-family(incl. modular
Current AFD Not in A/F District Current Zoning Primary Village Residential
APPLICATION INFORMATION
House# Street Name Apt/Suite City State Zip
Street Address 3418 MONACAN TRAIL RD NORTH GARDEN 22959-
Entered By:Esther Grace on 02/16/2005 Application #
Application Type Site Development Plans SDP200500009
Project 2,438.0C Alltel PWF-Shiflett,Vernon
Engineering File # 0
Received Date 02/09/2005 Received Date Final Total Fees $ 790.00
Submittal Date 02/15/2005 Submittal Date Final Total Paid $ 790.00
Closing File Date Revision Number
❑ Proffering Plan? ❑ Spec. Use Permit Amend.? ❑ Preliminary Site Plan?
❑ Site Plan Waiver? ❑ Preliminary Subdivision Plat? ❑ Planned District Amend.?
❑ Proffers Amendment? ❑ Special Conditions?
$790 FEE ON COUNTY RECEIPT#9044,CHECK#3626
Legal Description
SUB APPLICATION(s)
Type Sub Application Date Date Entered: 02/16/2005
Personal Wireless Facility Comments
Personal Wireless Facility
STATUS TRACKING
Status Status Date Entered By:Esther Grace on 02/16/2005
Under Review 02/16/2005 Comments
Under Review 02/16/2005
APPLICANT/ CONTACT INFORMATION
Contact Type Applicant
Contractor Contact#
Name CARAMANIS, PETER J. (TREMBLAY&SMI' Street Address PO BOX 1585
SHIFFLETT,VERNON L OR C JACKIE City/State CHARLOTTESVILLE, VA
CARAMANIS, PETER J. (TREMBLAY&SMI Zip Code 22902-0000 Phone # (434)977-4455
Fax# (434) 979-1221 Cellular# ( ) -
E-mail PET.CARAMANIS @TREMBLAYSMITH.COM
Signature of Contractor or Authorized Agent Date
iv
ATTACHMENT A
TIER II PERSONAL WIRELESS SERVICES FACILITY APPLICATION
Project Name: ALLTEL/ Crossroads
Tax Map & Parcel No.: 87-7A
Magisterial District: Samuel Miller
Zoning: RA
Street Address: 3418 Monacan Trail Road
Applicant: ALLTEL Communications of Virginia, Inc.
c/o Peter J. Caramanis, Esquire
Tremblay& Smith, LLP
PO Box 1585 RECENCO
Charlottesville, VA 22902
(434) 977-4455
Fax: (434) 979-1221 13 i c
pete.caramanis @tremblaysmith.com
COMMUNITY DEVELOPMENT
Owner of Record: Vernon Shiflett
3418 Monacan Trail Rd.
North Garden, VA 22959
(434) 977-7241
Narrative:
ALLTEL seeks to construct a 90' "treetop tower" on the parcel owned by Vernon Shiflett
and identified as Tax Map and Parcel Number 87-7A. The tower is required to address a lack of
wireless coverage to ALLTEL customers along the Route 29 corridor near the proposed site.
The proposed facility meets all the requirements for a Tier II tower set forth in Section 5.1.40(d)
of the Albemarle County zoning ordinance, as set forth below:
1. The facility shall comply with subsection 5.1.40(b) and subsection 5.1.40(c)(2) through (9).
The proposed facility complies with the noted sections. Specifically, there will be no guy
wires. There will be no persistent outdoor lighting. The equipment cabinets will be screened
from view by existing structures and vegetation. Whip antennas will not be used, but a lightning
rod will project above the top of the tower within the allowed height range.
Attached to the proposed tower will be three flush-mounted antennas, painted brown to
match the tower and blend with the surrounding trees. The flush mounts will allow the antennas
to meet the requirement that they do not project more than 12" from the tower. In addition, the
antennas are well within the size limitation with each having an area of 530.88 square feet.
Sheet C6 of the site plan is the Tree Survey which indicates that no trees will be
removed for the proposed project. Nevertheless, ALLTEL recognizes the requirement to submit
a tree conservation plan prior to issuance of a building permit and will comply with that
requirement and abide by that plan during construction.
7
ATTACHMENT A
ALLTEL recognizes the requirement for submission of an annual report and for removal
upon discontinuation of use.
As indicated by the site plan, the proposed facility will be in compliance with the slope
requirements set forth in 5.1.40(c)(8).
The proposed facility does not include a security fence.
2. The site shall provide adequate opportunities for screening and the facility shall be sited to
minimize its visibility from adjacent parcels and streets.
The tower has been carefully sited on the parcel, taking into account previous comments
received from the County to an alternate location on the same parcel. The proposed location
was chosen to ensure maximum screening in front of the tower and backdrop behind the tower.
The proposed facility will be minimally visible from the surrounding area, so minimal that unless
specifically looking for the tower, no passersby on Route 29 would ever notice it. Even when
specifically looking for it, if a passerby was able to find the tower amid the trees, only the
extreme top portion would be visible, and the entire visible portion would be backdropped by
thick foliage.
3. The facility shall not adversely impact resources identified in the county's open space plan.
There will be no adverse impact on resources identified in the open space plan.
4. The facility shall not be located so that it and three or more existing or approved personal
wireless service facilities would be within a 200 foot circle.
There will only be one other tower located within 200 feet of the proposed facility, which
would be the existing NTelos tower on the same parcel. The proposed tower would be much
less visible than the existing tower because its location on the parcel takes better advantage of
existing screening.
5. The maximum base diameter of the monopole shall be 30 inches and the maximum diameter
at the top of the monopole shall be 18 inches.
Sheet C7 of the site plan indicates the diameter at the base of the tower to be 27" and at
the top to be 14", satisfying this requirement.
6. The top of the monopole, measured in elevation above mean sea level, shall not exceed the
height approved by the commission.
The proposed tower is 90' in height (903.5' AMSL). That height is based on the tallest
tree within 25', which is indicated as tree #338 on Sheet C6 of the site plan. That tree is 81.9'
tall (894.3' AMSL). Therefore, the proposed tower is approximately 9 feet taller than the tallest
tree. There is no material difference in visibility or other adverse impacts between a tower
seven feet taller than the tree and the proposed nine feet taller than the tree. ALLTEL is
confident staff will agree with that assessment upon conducting the balloon test.
7. Each wood monopole shall be a dark brown natural wood color ... The antennas, supporting
brackets, and all other equipment attached to the monopole shall be a color that closely
matches that of the monopole.
B
ATTACHMENT A
The proposed tower is a wood pole and will be a natural dark brown color. The
antennas, supporting brackets and equipment cabinets will be painted a flat brown color to
match the tower, as used successfully in Albemarle County before by ALLTEL to blend facilities
with the treed surroundings.
8. Each wood monopole shall be constructed so that all cables, wiring and similar attachments
that run vertically from the ground equipment to the antennas are placed on the pole to face the
interior of the property and away from public view.
All wiring and cables to the antennas and lightning rod will be located on the side of the
pole which minimizes their visibility.
The proposed facility, as indicated above, satisfies all requirements for a Tier II facility
and therefore is a by right use on this property. We look forward to the opportunity to conduct
the balloon test to confirm compliance with the requirements, and ask that staff inform the
Planning Commission of this site's compliance with the Tier II requirements.
Enclosed with this application are seventeen 11"x17" copies of the site plan and an
authorization letter from the landowner authorizing this application. If you need any additional
information, please contact Pete Caramanis, attorney for the applicant, at (434) 977-4455.
Submitted by:
Peter J. C.411 . is, Esq.
Attorney for Applicant
ATTACHMENT A
CERTIFICATION OF
VERNON L. SHIFFLETT and C.JACKIE SHIFFLETT
ALLTEL / CROSSROADS
I hereby certify that I am the owner of property located in North Garden/Albemarle
County, Virginia designated on the North Garden/Albemarle County tax records as Parcel ID #
08700-00-00-007A0, and I further certify that I have granted to Alltel Communications of
Virginia No. 1, Inc. a Virginia Corporation, d/b/a ALLTEL, and its attorney, M.E. Gibson, Jr. and
the law firm of Tremblay&Smith, LLP, the right to file and pursue the required zoning
applications for a telecommunications tower, equipment shelter/cabinet and related facilities on
my property, and I do further confirm and authorize all action taken by them in connection with
the filing of those applications and the approval process.
A _•f/ 11t#1
di -
/ �!
VERNON SHIFFLETT "
■
C.JACKIE SHIFFLETT
ATTACHMENT A
Stephen Waller
From: Pete Caramanis [pete.caramanis @tremblaysmith.com]
Sent: Wednesday, April 06, 2005 2:42 PM
To: 'Stephen Waller'; Margaret Maliszewski
Cc: SitesUL @aol.com; 'Shirley Prillaman'
Subject: ALLTEL/Crossroads
Follow Up Flag: Follow up
Flag Status: Red
Stephen and Margaret:
I wanted to provide you a copy of the document we are having signed to preserve the trees which serve as
backdrop for the proposed tower. Attached is the document which was provided to the adjacent landowners, the
Sheltons. They have agreed in principal to sign the document, but I do not have a signed agreement in hand. I
realize the agreement is necessary to satisfy the ARB approval conditions, and further understand that no
conditions can be placed on a Tier II approval. I don't know whether the ARB condition is sufficient to address
this issue from a Tier II perspective. If not, I offer as a proffer to our Tier II application that a document will be
executed and recorded in the Albemarle County Circuit Court Clerk's Office which preserves the trees set forth in
the attached agreement. I expect that document will be the attached agreement, but in the event the landowner
requests modifications it may be slightly modified. In any event, a document preserving those trees will be
executed and recorded.
Let me know if you need anything else before next Tuesday's meeting. Thank you.
Pete
Peter J. C'ararnanis, Esquire
TREMBLAY&SMITH,LLP,105-109 EAST HIGH STREET,CHARLOTTESVILLE,VA 22902
Phone: (434)977-4455,Fax: (434)979-1221
Email: pete.caramanis(c�tremblaysmith.com
*THIS COMMUNICATION MAY CONTAIN CONFIDENTIAL AND ATTORNEY-CLIENT PRIVILEGED INFORMATION.
IF YOU HAVE RECEIVED IT IN ERROR,PLEASE NOTIFY THE SENDER AND DELETE THE E-MAIL IMMEDIATELY.*
4/25/2005 I I
ATTACHMENT A
This document was prepared by
and please return to:
Tremblay&Smith,LLP
105-109 East High Street
PO Box 1585
Charlottesville,VA 22902
Tax Map 87 Parcel 7E
TREE PRESERVATION AGREEMENT
THIS AGREEMENT (the "Agreement"), made this day of ,
2005,between WILLIAM C. SHELTON and CHARLOTTE J. SHELTON(collectively
"Grantor") and ALLTEL COMMUNICATIONS OF VIRGINIA,INC. d/b/a ALLTEL, a
Virginia corporation("Grantee"), recites and provides as follows:
WITNESSETH
WHEREAS, Grantor is the owner of certain real property located in Albemarle County,
Virginia, as more particularly described in a deed recorded in the Clerk's Office of the Circuit
Court of Albemarle County,Virginia(the "Clerk's Office"), in Deed Book 1907, Page 1, and as
identified in the Albemarle County tax records as Tax Map 87, Parcel 7E (the "Grantor's
parcel");
WHEREAS, Grantee holds a leasehold interest in certain real property located in
Albemarle County Virginia, as more particularly described in a deed recorded in the Clerk's
Office in Deed Book 142,1 Page 123, and as identified in the Albemarle County tax records as
Tax Map 87, Parcel 7A (the "Grantee's parcel);
'WHEREAS, Grantee intends to construct a telecommunications tower(the "Tower") on
the Grantee's parcel in the area shown on a plat dated March 28, 2005, and entitled "Crossroads
Site— Survey" prepared by Timmons (the "Plat") attached hereto as Exhibit A.
WHEREAS, Grantee desires to preserve certain trees located on Grantor's property to
serve as a backdrop for the Tower, and Grantor has agreed to prohibit the felling and removal of
certain trees as described and upon the terms and conditions contained herein.
NOW, THEREFORE, for and in consideration of one dollar($1.00) and other good and
valuable consideration, Grantor and Grantee hereby agree as follows:
1
(Z
ATTACHMENT A
1. The trees on Grantor's parcel labeled numbers 360, 362, 364 and 368 on a plat
dated March 28, 2005, and entitled "Crossroads Site—Tree Survey" prepared by Timmons,
attached hereto as Exhibit B, shall not be felled or removed so long as the Tower constructed by
Grantee remains erected.
2. This Agreement shall be binding upon and enforceable by and against Grantor and
Grantee and their respective successors and assigns.
3. This Agreement does not and shall not be construed to create a partnership,joint
venture or joint enterprise of any kind or nature between Grantor and Grantee with respect to the
matters set forth herein.
4. All notices, requests, demands, and other communications hereunder shall be in
writing and shall be delivered by hand, sent prepaid by Federal Express (or a comparable,
guaranteed overnight delivery service) or by United States mail, certified,postage prepaid, return
receipt requested, to Grantor or Grantee at the following addresses:
Grantor:
Grantee: ALLTEL Communications of Virginia, Inc.
One Allied Drive, Building 2, Floor 2
PO Box 2177
Little Rock, AR 72203-2177
ATTN: Property Management Department
Any notice, request, demand or other communication shall be deemed given or made (as
the case may be) when actually delivered or sent in the manner aforesaid. Any party hereto may
change its address by notifying the other party in a manner described in this paragraph.
5. This Agreement shall be governed by and construed in accordance with the laws
of the Commonwealth of Virginia.
6. This Agreement shall not be amended or modified and no waiver of any
provisions hereof shall be effective unless set forth in a written instrument authorized and
executed by the then current fee-simple owner(s) of the Grantor's parcel and the then current
owner of the Tower.
( 3
ATTACHMENT A
7. Notwithstanding anything contained in this Agreement, this Agreement shall
automatically terminate upon the removal of the Tower from the Grantee's parcel.
IN WITNESS WHEREOF, Grantor and Grantee have executed, or caused to be
executed by their duly authorized representatives, this Agreement.
GRANTOR
(SEAL)
William C. Shelton
(SEAL)
Charlotte J. Shelton
GRANTEE
ALLTEL COMMUNICATIONS
OF VIRGINIA, INC. d/b/a ALLTEL
By: (SEAL)
Title:
izt
ATTACHMENT A
COMMONWEALTH OF VIRGINIA
CITY/COUNTY OF
The foregoing instrument was subscribed before me this day of ,
20 , by
[SEAL]
(Official Notary Signature)
My commission expires:
COMMONWEALTH OF VIRGINIA
CITY/COUNTY OF
The foregoing instrument was subscribed before me this day of ,
20 , by
[SEAL]
(Official Notary Signature)
My commission expires:
VT;
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ATTACHMENT B
Adjacent Owners /e
Mon Apr 25, 15:22:06,2005
Map:Adjacent Owners
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ATTACHMENT B
Adjacent Owners *"
Mon Apr 25, 15:19:33,2005
Map: Adjacent Owners
SDP 05-009 SHIFFLETT(ALLTEL) -TIER II PWF
Scale 1:1994
Legend:
Txt Road Names
Txt 2003 Parcel Labels �
County Parcels 2004
El Roads ��'¢
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Town of Scottsville Nrir
County of Albemarle -
CityViewTM
County of Albemarle � "
ATTACHMENT C
4S.`1-Age /3 OF ALS,,
v7RG1
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road, Room 227
Charlottesville, Virginia 22902-4596
Phone(434) 296-5823 Fax(434) 972-4012
April 8, 2005
Peter J. Caramanis, Esq
Tremblay&Smith,LLP
PO Box 1585
Charlottesville,VA 22902
RE: ARB-2003-144: Shifflett(Alltel/Crossroads); Tax Map 87,Parcel 7A
Dear Mr. Caramanis:
I have reviewed your plans with revision date of 3/28/5 and your draft easement document received on
4/6/5 for the above referenced project. These documents include information that meets the conditions of
ARB approval outlined at their meeting of 11/17/3. You may consider this letter your Certificate of
Appropriateness.
This approval is predicated on the fact that the design and materials, as proposed and exhibited for review,
will be used. The acceptance of approval implies that the applicant has agreed to execute the design as
indicated on the site plan, attachments,materials, samples, and other submittal items presented. Any
change in the approved design or materials will require an amendment to the plan and must be reviewed
and approved by the Architectural Review Board.
Please forward me a copy of the final easement document when it becomes available. If you have any
questions about this action, feel free to contact me.
Sincerely,
Margaret Maliszewski
Principal Planner
cc: ARB File
Steve Waller
21
ATTACHMENT C
November 24,2003
Peter J. Caramanis, Esq
Tremblay& Smith,LLP
P O Box 1585
Charlottesville,VA 22902
RE: ARB-2003-144: Shifflett(Alltel/Crossroads)
Tax Map 87,Parcel 7A
Dear Mr. Caramanis:
The Albemarle County Architectural Review Board, at its meeting on November 17, 2003, completed a
preliminary review of the above-noted request.
Regarding the Special Use Permit,the Board by a vote of 4:0 forwarded the following recommendation to
the Planning Commission for the above-noted petition:
The ARB expresses no objection to the special use permit, subject to the following conditions:
1. Show that there is sufficient backdrop for the pole on site, or obtain the necessary easements that will
provide for an adequate backdrop off site,up to a distance of no more than 200 feet.
2. Revise the proposed grading to ensure the health of trees#340,344, and 346.
3. Revise the plan to show grading held outside the drip line of all trees to remain.
4. Indicate on the plan all proposed lighting.
5. Indicate that proposed lighting is intended for temporary maintenance use only.
6. Include a detail in the plan that clearly shows all exact dimensions of the antennas.
7. Indicate on the plan that the"existing edge of woods"is also a"tree line to remain."
Regarding the Building Permit, The Board by a vote of 4:0, approved the request, pending staff
administrative approval of the following conditions:
1. Show that there is sufficient backdrop for the pole on site, or obtain the necessary easements that will
provide for an adequate backdrop off site,up to a distance of no more than 200 feet.
2. Revise the proposed grading to ensure the health of trees#340, 344,and 346.
3. Revise the plan to show grading held outside the drip line of all trees to remain.
4. Indicate on the plan all proposed lighting.
5. Indicate that proposed lighting is intended for temporary maintenance use only.
6. Include a detail in the plan that clearly shows all exact dimensions of the antennas.
7. Indicate on the plan that the"existing edge of woods"is also a"tree line to remain."
Please provide 2 copies of the revised drawings or other information addressing each of these conditions
at your earliest convenience. Include a memo indicating how each condition has been satisfied. If changes
other than those requested have been made, identify those changes in the memo also. When staffs review
of this information indicates that all conditions of approval have been met, a Certificate of
Appropriateness may be issued.
If you have any questions concerning any of the above,please feel free to call me.
Sincerely,
°Z6
ATTACHMENT C
Margaret Maliszewski
Design Planner
MM/j cf
Cc: Stephen Waller
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Views of the test balloon and monopole from the parking lot of the Crossroads Store, located to the site
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Views of the trees providing backdrop from the proposed facility site
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33
ATTACHMENT E
4OF A
Ereaoi
COUNTY OF ALBEMARLE
Department of Planning&Community Development
401 McIntire Road, Room 218
Charlottesville, Virginia 22902-4596
(434)296 - 5823 Ext.3336
Fax(434) 972—4012
MEMORANDUM
TO: Stephen Waller
FROM: Julie Mahon
DATE: March 16, 2005
RE: SDP 2005-00009 ALLTEL PWF—Shifflett, Vernon—Historic Resources Review
The above referenced submittal has been reviewed for possible impact to known architectural resources and known
or potential archaeological resources with the following results:
1. The Virginia Department of Historic Resources' (DHR)USGS quadrangle maps have no identified historic
(50 years or older)resources located on Tax Map 87, Parcel 7A. Note: The absence of historic resources
in DHR records does not necessarily mean that no historic resources are present.It is possible that the
area in question has not been systematically surveyed for resources.
2. Surrounding the project area are approximately eighteen(18)buildings and sites identified by DHR as
historic. However, none of these resources are currently listed on the National Register of Historic Places.
Based upon results of the balloon test conducted on March 16, 2005, the proposed monopole will be visible from the
following historic resources located to the southeast of the project area:
1. Dwellings in the area of Loving Road-These buildings have not been surveyed by DHR to determine
potential eligibility for listing on the National Register of Historic Places.
2. DHR#002-0963, G. C. Woodson Store south of Woodson Store Road-This building was identified as
threatened during the Albemarle County Historic Preservation Committee's 2002-2003 survey of historic
country stores.
In order to minimize the visual impact of the monopole on the surrounding historic resources,the following
recommendations are offered:
1. Locate the structure outside of the viewshed of the historic resources in the area.
2. Reduce the height of the proposed monopole, or
3. Co-locate on the existing monopole to eliminate the need for the additional structure.
If you have any questions,please let me know.
34