The URL can be used to link to this page

Home My WebLink AboutSDP201500017 Correspondence 2015-06-09 Ellie Ray From: Ellie Ray Sent: Tuesday, June 09, 2015 10:51 AM To: 'Craig Kotarski' Subject: RE: WAHS Parking Comment Craig, I spoke with Ron Higgins about this and he said you basically have to do an analysis of parking needed based on the number of students, staff and classrooms and then confirm that you still have adequate parking with the proposed reduction. If there was a parking determination done with a previous site plan,you just confirm the parking still conforms to that original determination. So, contact Ron to find out more about what needs to be submitted. Thanks, Ellie Carter Ray, PLA,L> G GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:Craig Kotarski [mailto:Craig.Kotarski @timmons.com] Sent:Tuesday,June 09,2015 10:31 AM To: Ellie Ray Subject:WAHS Parking Comment Ellie, One of your comments for the WAHS Environmental Science Academy addition is in regards to the parking and that we need to verify with zoning that the reduction in the 10 parking spaces if acceptable...who do we need to run that by specifically? Is there an alternative to us actually having a count done of how many parking spaces are out there? Thanks, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski(a timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: John Wilson Sent: Tuesday, June 09, 2015 10:21 AM To: Craig Kotarski Subject: Western Parking Comment 1 8. List the number of parking spaces`trrrttoved and the total number remaining.Si14e6 the parking requirement for schools is generally specified by parking determination,verify with Zoning that the parking requirement is still satisfied with the proposed reduction in spaces. John Wilson, EIT Project Engineer TIMMONS GROUP I www.timmons.com 919 2nd Street, S.E. I IX Building I Charlottesville, VA 22902 Office: 434.327.1684 I Fax: 434.295.8317 Mobile: 540.383.5674 I john.wilson @timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 2 Nome 0•00. • • 41 TIMMONS GROUP YOUR VISION ACH°EVED THROUGH OuRS June 9, 2015 Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development 40I McIntire Road Charlottesville,Va. 22902-4596 RE: SDP201500017 Western Albemarle H.S. (Environmental Studies Center)—Major Amendment Dear Ms. Ray: We have reviewed all of your comments from May 27"', 2015 and made the necessary revisions. Please find our responses to the individual comments below: Q > gis Ellie Carter Ray Comments: I. 132.5.2(a)]Add EC(Entrance Corridor) to the Zoning information. o x Entrance Corridor has been added to the zoning information. See "Site Data" s LL Sheet C0.0. W `c) 2. 132.5.2(a)]Provide an exhibit showing the location of the proposed work on the subject N N parcel, and the name of the owner(s),zoning district, tax map and parcel numbers and -0 M present use of abutting parcels. See Sheet CO.I. E o 3. 132.5.2(a)]Provide a dimension from the proposed work to the nearest boundary line. 0 A dimension from the proposed work to the nearest property line has been E E provided. See Sheet CO.I. _ Y ; 4. 132.5.2(d)] County GIS shows a small area of critical slopes just off the eastern edge of the parking lot that appear to be impacted by the proposed work;an exception may be required. It looks as if field-run topography information was provided for this project;clarify if this topo information also indicates the presence of critical slopes in this area and show them on the — plan;if necessary. If there are critical slopes present, we will have to determine whether or not the slopes were lawfully created by a development plan that was approved by the county to know if an exception is required. Critical Slopes based on County GIS have been shown. There was also an additional area that had a slope greater than 25% based on the field run topo that has been shown. See Sheet C2.0. Based on the tree line and existing parking lot,these slopes are man made. 0 N R:\103\36543-Weste rn_AI be marle_HS\Docs\2-Design\Letters • `'raw` "'me June 11,2015 Page 2 of 4 5. [32.5.2(j,k,l)] Verify that the location(s) and dimensions of all existing or proposed utilities and utility easements including water, sewer, drainage, telephone, cable, electric and gas are shown on the plan. Provide the Deed Book and Page reference for any existing easements. Any proposed easements should be labeled with the intended owner. All existing easements are shown on the plan. The proposed water and sewer will be privately owned. 6. [32.5.2(n)]GIS shows two additional structures in the area where this work is proposed; clarify whether or not these structures exist. These structures were not present when the survey was conducted on March 15' 2015. 7. [32.5.2(n)]Provide the maximum footprint of the proposed building. Total square footage has been provided, but footprint has not. The footprint of the proposed building has been provided. See "Site Data" Sheet C0.0. 8. [32.6.2(i)]List the number of parking spaces removed and the total number remaining. Since the parking requirement for schools is generally specified by parking determination, verify with Zoning that the parking requirement is still satisfied with the proposed reduction in spaces. The total number of spaces and spaces removed,along with other data (classrooms, students, and staff) has been added to the plan. See "Site Data" Sheet C0.0. 9. [32.6.2(i) &4.12.15(f)] The end of one parking row is not protected by a raised island, only pain striping;verify with Engineering that no raised island is needed. A curb island has been provided, in lieu of the paint striping. See Sheet C2.0. 10. [32.6.2(j) &32.7.9] This plan proposes the removal of two existing trees with no documentation of whether or not these trees were planted to meet landscape requirements on previous site plans. Please either document that these trees were not required by any previously approved site plan or provide two equivalent trees to replace those that are being removed. These trees shall be replaced with two Willow Oaks. Per the County's Plant Canopy Calculations. Willow Oaks have a canopy size of 370 sf. The two trees being removed as a part of this plan are denoted as pine trees. The largest canopy listed for a pine tree is the Loblolly Pine at 207 sf.Therefore this is more than an equivalent replacement. See Sheet C2.0. I I. [32.6.2(k) &4.17]Is any outdoor lighting proposed? If so, all lighting(including bollards and building mounted fixtures) must be shown on a lighting plan that includes a photometric plan, luminaire schedule and cut sheets for each proposed fixture. No outdoor lighting is proposed. R:\103\3 6543-Western_Al bemarle_HS\Docs\2-Design\Letters °"r, June 11,2015 Page 3 of 4 12. [Comment] This amendment cannot be approved until all comments from the Site Review Committee (SRC) have been addressed. Any comments not available at the time of the SRC meeting will be forwarded once received. Acknowledged. Michelle Roberge Comments: I. What is the BMP used?It appears sheet flow to open space is proposed. Please note, design for sheet flow to open space does not meet the following per Virginia DEQ Stormwater Design Specification No. 2. Per an email from Glenn Brooks on 6/9/2015 to Trevor Henry it is acceptable for this project to proceed without the need for a WPO,since the limits of disturbance are under 10,000 sf.This comment is no longer applicable 2. Submit a VSMP. WPO not required.This comment is no longer applicable. 3. Show storm sewer calcs on VSMP. The Drainage Summary Table has been updated to include flows and capacities of the pipes. See Sheet C2.0. 4. Verify where roof runoff is conveyed to for proposed bldg. Downspouts for the roof runoff have been shown. See Sheet C2.0. 5. Show critical slopes. They may be manmade, but verify. Slopes of twenty-five (25) percent or greater which are lawfully created within a development that was approved by the county shall not be considered critical slopes. Critical Slopes have been shown on Sheet C2.0. 6. Revise the str 202 to 102 on plan to match profile. The Drainage Summary has been updated. See Sheet C2.0. 7. Provide a curbed island instead of striping. This area may be used for biofilter. A curbed island has been provided at the end of the parking. See Sheet C2.0. 8. Verify silt fence is still adequate when you include the drainage area north of parking. Please address. WPO not required.This comment is no longer applicable. R:\103\36543-Western_AI bemarle_HS\Docs\2-Design\Letters `iite `'ow' June 11,2015 Page 4 of 4 Alexander Morrison—ACSA- Comments: I. Please have the applicant confirm if the existing trailers (that will be replaced) are on public water and sewer through the high school's main account. Once that is determined I will be able to recommend approval of the plan. The existing trailers are not on water and sewer. If you have any questions or comments, please feel free to give me a call at 434.327.1688. Sincerely, Cuai Craig Kotarski, PE Project Manager R:\103\36543-Western_Albemarle_HS\Docs\2-Design\Letters Ellie Ray From: Craig Kotarski <Craig.Kotarski @timmons.com> Sent: Monday,June 29, 2015 2:26 PM To: Ron Higgins; Ellie Ray Subject: RE:WAHS Parking Ron, Thank you for your quick response, I am sorry to hear of your loss. Would it be adequate to reference the ITE Parking Generation Manual,which notes that the average peak parking demand for a high school is 0.23 spaces/student. If so,we could add a section to the cover of the plan that reads as follows: Parking Requirements: 0.23 spaces/student(per ITE Parking Generation Manual) 1,055 students 1,055 x 0.23 = 243 parking spaces Parking Provided:447 parking spaces If something needs to be more formally provided, please let me know, but hopefully this will be adequate. Thanks, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craiq.kotarski(ctimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Ron Higgins [mailto:rhiggins @albemarle.org] Sent: Monday, June 29, 2015 11:58 AM To: Ellie Ray Cc: Craig Kotarski Subject: RE: WAHS Parking Hello, Ellie: I am back today since the funeral was Friday. I am communicating with Craig and you today about the numbers he sent. I believe they are ok, but he will need to have some basis for the numbers (e.g.typical need for student drivers, per classroom,visitors?) that confirms the adequacy. This would be the "parking study" required for such things. Once I see that, I can then do the Determination. Ron H. 1 Nave From: Ellie Ray Sent: Monday,June 29, 2015 11:25 AM To: Ron Higgins Subject: FW: WAHS Parking Any word on the WAHS parking issue? Thanks! From:Craig Kotarski [mailto:Craig.KotarskiPtimmons.com] Sent: Friday,June 26, 2015 5:03 PM To: Ellie Ray Subject: RE: WAHS Parking Ellie, Is Ron back in the office? Have you all had a chance to discuss the parking and whether it will be accepted as sufficient? Also,we are referencing the Site Plan number where the rear parking area was created and graded, establishing the steep slopes as man made. Do we need to do anything else with regards to how we show that for acceptance? Thanks, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski(a�timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Ellie Ray [mailto:eray(&albemarle.org] Sent: Monday,June 22, 2015 11:35 AM To: Craig Kotarski; Ron Higgins Subject: RE: WAHS Parking Craig, I wanted to let you know that Ron has had a death in the family and will not be back in the office until Thursday I think. He was out part of last week as well. Ellie Carter Ray,PL4,LE-D LE—D GREEN rs c rc Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Craig Kotarski (mailto:Craig.Kotarski@timmons.com] Sent:Saturday,June 20, 2015 2:12 PM To: Ron Higgins 2 Cc: Ellie Ray Now- Subject: RE:WAHS Parking Ron, I am following up with my email from last week, regarding the parking at Western Albemarle High School. Please let me know if you need any additional information or is the information provided below sufficient. Thanks, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski(a�timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Craig Kotarski Sent: Wednesday, June 17, 2015 5:54 PM To: 'Ron Higgins' Subject: RE: WAHS Parking Ron, After looking into the parking space issue a bit deeper at Western Albemarle High School, we came up with the following numbers: Classrooms: 57 Students: 1,055 Staff: 120 Existing Parking:457 spaces Proposed Parking:447 Is this adequate for acceptance or is there something else that would be needed. Thanks, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski( timmons.com Your Vision Achieved Through Ours 3 To send me files greater than 20Mboerrck here. From: Ron Higgins [mailto:rhigginsCu�albemarle.orq] Sent: Tuesday, June 09, 2015 2:51 PM To: Craig Kotarski Subject: RE: WAHS Parking Hello, Craig: I have not looked through the early site plan files for the high school, but I will. Do you have a total count of parking as it exists now? From: Craig Kotarski [mailto:Craig.KotarskiPtimmons.com] Sent:Tuesday,June 09, 2015 11:29 AM To: Ron Higgins Subject:WAHS Parking Ron, I believe Ellie has mentioned this to you, as we are working on a plan at WAHS,for their Environmental Science Academy,that removes 10 parking spaces. What do you need from us to show that this removal of parking spaces will be acceptable? Do you know if there have been any other parking reductions (or additions)that might show a statement of need for the entire school that were done recently? Thanks for your help. Best, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski(cD.timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 4 TIMMONS GROUP YOUR VdSION ACHIEVED THROUGH OURS July 25, 2015 Ellie Carter Ray, PLA Senior Planner Albemarle County Community Development 401 McIntire Road Charlottesville,Va. 22902-4596 RE: SDP201500017 Western Albemarle H.S. (Environmental Studies Center)—Major Amendment Dear Ms. Ray: N We have reviewed all of your comments from June 17`h, 2015 and made the necessary revisions. Please o ,� find our responses to the individual comments below: Q Ellie Carter Ray Comments: > 1- M tu 4. 132.5.2(d)] County GIS shows a small area of critical slopes just off the eastern edge of the s parking lot that appear to be impacted by the proposed work;an exception may be required. u N It looks as if field-run topography information was provided for this project;clarify if this topo information also indicates the presence of critical slopes in this area and show them on the N N plan;if necessary. If there are critical slopes present, we will have to determine whether or not the slopes were lawfully created by a development plan that was approved by the county _ to know if an exception is required. °' Critical Slopes based on County GIS have been shown. There was also an , E additional area that had a slope greater than 25% based on the field run topo o that has been shown. See Sheet C2.0. Based on the tree line and existing parking lot,these slopes are manmade. E Rev. I: Comment not fully addressed. Label the areas of critical slopes. The only ; impact to the slopes shown on the plan is the installation of silt fence; is any other impact proposed? If so, provide the SDP application number of the County approved plan that created the slopes or apply for an exception. Critical slopes have been labeled. See "Grading and Drainage" Sheet C2.0. M These slopes were created as a part of a county approved plan, SDP-402. See Site Data Sheet C0.0. 8. 132.6.2 fin List the number of parking spaces removed and the total number remaining. Since the parking requirement for schools is generally specified by parking determination, verify with ° Zoning that the parking requirement is still satisfied with the proposed reduction in spaces. The total number of spaces and spaces removed,along with other data R:\103\36543-Western_Albemarle_HS\Docs\2-Design\Letters July 2,2015 Page 2 of 2 (classrooms, students, and staff) has been added to the plan. See "Site Data" Sheet CO.O. Rev. I: Comment not fully addressed. Clarify if Zoning verified that the parking requirement is still satisfied. Parking Requirements have been added to the plan. See "Site Data" Sheet C0.0. 12. (Comment) This amendment cannot be approved until all comments from the Site Review Committee (SRC) have been addressed. Any comments not available at the time of the SRC meeting will be forwarded once received. Acknowledged. Rev. I: Comment not fully addressed. Engineering has reviewed the revision submittal and has no objection. ACSA review is pending; comments, if any, will be forwarded upon receipt. Acknowledged. If you have any questions or comments, please feel free to give me a call at 434.327.1688. Sincerely, Craig Kotarski, PE Project Manager R:\103\36543-Western_Albemarle_HS\Docs\2-Design\Letters