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Home My WebLink AboutSP201400005 Review Comments 2014-03-19 err .„1,,., VI)L Ch COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper,Wyn a 22701 - Charles A. Kilpatrick,P.E. Commissioner March 19, 2014 Mr. Christopher Perez Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Re: SP-2014-00005 Regents School of Charlottesville Dear Mr. Perez: We have reviewed the special use permit application for the Regents School of Charlottesville as submitted on 2/18/14 and offer the following comments: 1. The Threshold Analysis for the entrance indicates that the increase in enrollment will not impact the intersection of Broomley Road and Route 250 or the flow of traffic on Route 250. 2. The analysis indicates that under current enrollment,traffic leaving the site during the AM peak is delayed for 252.2 seconds. To maintain a maximum delay of 500 seconds, the analysis indicates that an enrollment of 115 students can be accommodated. The request is to increase enrollment to 150 students,which according to the analysis will result in a 801.0 second delay. Generally,these delays are internal and will not impact traffic on Route 250. The County and the applicant will need to determine an acceptable delay for traffic leaving the site. 3. I would recommend instituting the drop-off route proposed by the applicant, i.e., driving around the dinner theater and queuing internally into the site. Generally, VDOT has no objection to the application as submitted. If you need additional information concerning this project,please feel free to contact me. Sincerely, .."-7- Atitt. 4439 Troy Austin,P.E. Area Land Use Engineer Culpeper District WE KEEP VIRGINIA MOVING v Vo-r. NOV OAF A dopyw �'IRGINZP COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,North Wing Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4126 April 4,2014 o. Courtney Palumbo 3397 Cesford Grange �/c� Kewick,VA 22947 RE: SP201400005 Regents School of Charlottesville(RSC) 1St Review Comment Letter on Special Use Permit application received February 18,2014. Ms. Palumbo: Staff has reviewed your initial submittal for an amendment to an existing Special Use Permit to increase enrollment for a School of Special Instruction on a Commerically zoned private property initially permitted through SP201200012 and amended through SP201300010.Below I have provided all of the comments which staff received from reviewers. Our comments are provided below: Planning(Christopher Perez) Staff has reviewed the proposal and considered the findings in the Threshold Analysis performed by EPR and offers the following comments/concerns: The Threshold Analysis finds that the site currently,with 96 persons permitted at the school,has a 252.2 second delay(4 min and 12 second)on average per vehicle leaving the site in the morning. The Highway Capacity Manual defines a level of service(LOS1)F as anything over 50 seconds delay at an unsignalized intersection.As the Threshold Analysis states and the County Engineer acknowledges"Ecessive sidestreet delays often result in vehicles taking chances when entering onto the mainline." The Threshold Analysis anylized the requested 150 persons onsite and determined that delay times would be 801 seconds(13 minutes and 21 seconds)on average per vehicle leaving the site in the morning. The Threshold Analysis finds that"Based on the extensive delay in the AM for vehicles trying to leave the site, this level of enrollement is not considered to be advisible. Ecessive sidestreet delays often result in vehicles taking chances when entering onto the mainline."Based on consideration of the above findings provided in the Threshold Analysis staff feels that an increase in persons at the facility totaling 150 people would cause unsafe access conditions caused by excessive delay times exiting the property in the morning hours,therefor staff does not support the request to increase the permitted number of persons onsite to 150.If the proposal is taken to the Planning Commission without adequate modifications to remedy the safety issue staff will recommend denial for the above reasons. The Threshold Analysis also anylized alternative numbers of persons onsite and calculated their estimated 'Highway Capacity Manual defines Level of Service (LOS) as a quality measurement of traffic flow in terms of speed and travel time,freedom to maneuver, comfort and convenience. There are six LOS designations, represented by the letters A through F, with LOS A representing the best operating conditions and LOS F the worst. Page 1 of 3 delay times to exit the site in the morning. For 115 persons an estimated 489.2 second delay(8 minutes and 9 second)on average per vehicle, for 105 persons an estimated 404 second delay(6 minutes and 44 second)on average per vehicle, for 90 persons an estimated 307.1 second delay(5 minutes and 7 second)on average per vehicle. Based on field observations administers of the Threshold Analysis"assume"that doubling the current delay time of 252.4 seconds(4 min and 12 second delay)would be an acceptable level of delay for the site's egress movements. Thus the study suggests that 500 seconds(8 minutes and 20 seconds)of delay on average per vehicle would be acceptable for the site,which works out to a maximum of 115 people onsite. The study made note that this finding was"subjective." The County Engineering does not agree with the above assumptions and provides the following: "It is noted that the traffic analysis limits the students to a maximum of 115, based on an outbound delay from the entrance of 500 seconds (8 minutes). But even this seems risky. Compare this to the acceptable industry standard specified by the Highway Capacity Manual, which defines a level of service F as anything over 50 seconds at an unsignalized intersection. As the study correctly notes, excessive delays can result in drivers taking chances when entering traffic. An entrance to Broomely Road and the signal there should be considered." Based on consideration of the above findings staff feels that increased persons at the facility would cause unsafe access conditions caused by excessive delay times exiting the property in the morning hours,therefor staff does not support an increase in the number of persons at the site.Before additional persons are considered to utilize the facility an acceptable alternative access strategy to address the delay time concerns should be considered and agreed upon by the applicant,the County, and VDOT. The County Engineer suggests an entrance to Broomely Road should be consider. The Threshold Analysis provided three alternative access strageties which the school could also consider(see page 12 of the study). It is up to the applicant to explore potential alternative options and submit supporting data that the modification would work to affectively remedy safety concerns at the site. Below are additional comments which have been provided from the other Departments which reviewed the proposal. Please address all the comments mentioned in this letter prior to resubmittal. Engineering(Glenn Brooks) 1. It is noted that the traffic analysis limits the students to a maximum of 115,based on an outbound delay from the entrance of 500 seconds(8 minutes). But even this seems risky. Compare this to the acceptable industry standard specified by the Highway Capacity Manual,which defines a level of service F as anything over 50 seconds at an unsignalized intersection. As the study correctly notes,excessive delays can result in drivers taking chances when entering traffic. An entrance to Broomely Road and the signal there should be considered. y-7 1y co sy 64--j dr ck trµs Virginia Department of Transportation(Troy Austin) 4-w 0-r 5°sr 9 6'v rec�..,os See attached comments dated March 19, 2014. y Zs Fire and Rescue(Robbie Gilmer) 1. Fire Inspection is required on an annual bases. The school is behind on fire inspections at this time,they need to contact the Albemarle County Fire Marshals office to set up a date for an inspection. Virginia Department of Health(Josh Kirtlev) 1.Water use numbers were analyzed from the Capacity Assessment developed by Old Dominion Engineering. It was determined that the system could accommodate up to 161 people (students and staff). The Health Department is comfortable with that number as a maximum for the increase. Architechtual Review Board (ARB): (Margaret Maliszewski) 1. The proposal includes no changes to the exterior of the building or the site. Consequently,no impact on the Entrance Corridor is anticipated. Page 2 of 3 4-4-14 ACSA,RWSA,Zoning,and Building Inspections Each of these reviewers had no objection to the current proposal. End of Comments Action after Receipt of Comments After you have read this letter,please take one of the actions identified on"Action After Receipt of Comment Letter"which is attached. Pleae feel free to contact me if you wish to meet or need additional information. Resubmittal If you choose to resubmit,please use the attached form. There is no fee for the first resubmittal. The resubmittal date schedule is provided for your convenience. Notification and Advertisement Fees As you know applicants are required to pay for the notification costs for public hearings. Prior to scheduling a public hearing with the Planning Commission,payment of the following fees is needed: $97.70 Cost for newspaper advertisement for PC $200 Cost for notification of adjoining owners(minimum $200+actual postage/$1 per owner after 50 adjoining owners) $297.70 Total amount due prior to Planning Commission public hearing Prior to the Board of Supervisor's public hearing,payment of the newspaper advertisement for the Board hearing needed. $97.70 Additional amount due prior to Board of Supervisors public hearing $395.40 Total amount for all notifications Fees may be paid in advance. Payment for both the Planning Commission and Board of Supervisors public hearings may be paid at the same time. Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. Feel free to contact me if you wish to meet or need additional information at 434.296.5832 ext 3443. My email address is cperez@albemarle.org. Sincerely, Christopher P.Perez Senior Planner Planning Division enc: Action After Receipt of Comments Resubmittal Schedule Resubmittal Form Page 3 of 3 4-4-14 enc: Action After Receipt of Comments Resubmittal Form ` $' ' c/,3D> DEPARTMENT OF COMMUNITY DEVELOP ENT / I ACTION AFTER RECEIPT OF COMMENT LETTER Within 30 days of the date of this letter, please do one of the following: f 910-j (1) Resubmit in response to review comments (2) Request indefinite deferral (3) Request that your Planning Commission public hearing date be set (4) Withdraw your application (1) Resubmittal in Response to Review Comments If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a resubmittal date as published in the project review schedule.The resubmittal schedule for 2013 is not complete yet,staff will forward them once they are complete.The remaining 2012 dates may be found at www.albemarle.org in the "forms"section at the Community Development page. Be sure to include the resubmittal form on the last page of your comment letter with your submittal. The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.) (2) Request Indefinite Deferral If you plan to resubmit after 30 days from the date of the comment letter,you need to request an indefinite deferral. Please provide a written request and state your justification for requesting the deferral. (Indefinite deferral means that you intend to resubmit/request a public hearing be set with the Planning Commission after the 30 day period.) (3) Request Planning Commission Public Hearing Date be Set At this time,you may schedule a public hearing with the Planning Commission. However,.we do not advise that you go directly to public hearing if staff has identified issues in need of resolution that can be addressed with a resubmittal. After outstanding issues have been resolved and/or when you are ready to request a public hearing, staff will set your public hearing date for the Planning Commission in accordance with the Planning Commission's published schedule and as mutually agreed by you and the County. The staff report and recommendation will be based on the latest information provided by you with your initial submittal or resubmittal. Please remember that all resubmittals must be made on or before a resubmittal date. By no later than twenty-one (21) days before the Planning Commission's public hearing, a newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an additional newspaper advertisement is also required twenty-two (22) days prior to the Board of Supervisors public hearing. These dates are provided on the attached Legal Ad Payments for Public Hearings form. Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning Commission's public hearing will be allowed during the life of the application. The only exception to this rule will be extraordinary circumstances,such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. As always, an applicant may request deferral at the Planning Commission meeting. (4) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. * * * * * • Failure to Respond If we have not received a response from you within 30 days, we will contact you again. At that time,you will be given 10 days to do one of the following: a) request withdrawal of your application, b) request deferral of your application to a specific Planning Commission date as mutually agreed to with staff, or c) request indefinite deferral and state your justification for requesting the deferral. If none of these choices is made within 10 days,staff will schedule your application for a public hearing based on the information provided with your original submittal or the latest submittal staff received on a resubmittal date. Fee Payment Fees may be paid in cash or by check and must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. FOR OFFICE USE ONLY SP#or ZMA# ore *we Fee Amount$ Date Paid By who? Receipt# Ck# By: keg Resubmittal of information for Special Use Permit or Zoning Map Amendment .rte,: PROJECT NUMBER: SP2014-00005 PROJECT NAME:Regents School of Charlottesville ❑ Resubmittal Fee is Required ❑ Per Request ❑ Resubmittal Fee is Not Required Christopher P.Perez Regents School of Charlottesville Community Development Project Coordinator do Courtney Palumbo 434-987-6186 Name of Applicant Phone Number Signature Date Signature Date FEES Resubmittal fees for Special Use Permit --original Special Use Permit fee of$1,000 I-> First resubmission ❑ Each additional resubmission $500 Resubmittal fees for original Special Use Permit fee of$2,000 ❑ First resubmission FREE ❑ Each additional resubmission $1,000 Resubmittal fees for original Zoning Map Amendment fee of$2,500 ❑ First resubmission FREE ❑ Each additional resubmission $1,250 Resubmittal fees for original Zoning Map Amendment fee of$3,500 ❑ First resubmission FREE ❑ Each additional resubmission $1,750 ❑ Deferral of scheduled public hearing at applicant's request—Add'l notice fees will be required $180 To be paid after staff review for public notice: Most applications for Special Use Permits and Zoning Map Amendment require at least one public hearing by the Planning Commission and one public hearing by the Board of Supervisors. Virginia State Code requires that notice for public hearings be made by publishing a legal advertisement in the newspaper and by mailing letters to adjacent property owners. Therefore,at least two fees for public notice are required before a Zoning Map Amendment may be heard by the Board of Supervisors. The total fee for public notice will be provided to the applicant after the final cost is determined and must be paid before the application is heard by a public body. MAKE CHECKS TO COUNTY OF ALBEMARLE/PAYMENT AT COMMUNITY DEVELOPMENT COUNTER Preparing and mailing or delivering up to fifty(50)notices $200+actual cost of first-class postage $1.00 for each additional notice+actual D Preparing and mailing or delivering each notice after fifty(50) cost of first-class postage Actual cost > Legal advertisement(published twice in the newspaper for each public hearing) (minimum of$280 for total of 4 publications) County of Albemarle Department of Community Development 401 McIntire Road Charlottesville,VA 22902 Voice: (434)296-5832 Fax: (434)972-4126 6/7/2011 Page 1 of 1 • 2014 fibmittal and Review Schedule' Special Use Permits and Zoning Map Amendments Resubmittal Schedule Written Comments and Earliest Planning Commission Public Hearing* Resubmittal Comments to Request for PC Planning Commission Dates applicant for Public Hearing/ Public Hearing decision on whether Legal Ad No sooner than* to proceed to Public Payment Due** COB Auditorium Hearing * Monday Wednesday Monday Tuesday Nov ' M 13 IV: , 0 e II- 23 2013 • ► • 18 s De . 2013 ..r • :. Jan : 14, r ,e Dec f Jan 0. Ja : •-- 6 20 > .1f-1ii eb 03 Feb Ja 16 05 ar 04 y 1 F:: 9 /11117r:24 ar 18 / 14" ? eb 0_ Mar • - Mar`/�' . i ,/r' ylo Tue 'eb : f ar 19 ■ ar 3 Apr ll 13 A .r 2 / 114 _-•-'- y 06/ a% Mar�-Y pr 16 / ,,/ Apr 2,�/ / jai 20 / YeijeA ?S Apr Q7 May 07 May 12 Jun 03 I. . Ma 21 Ma 26 _ F'' i, /". 0 _^ F� � �� Jun 04 Jun 23 �i`�� ay 19 Jun 18 Jun 23 Jul 5 Jun 02 Jul 02 Jul 07 Jul 29 Jun 16 Jul 16 Jul 28 Aug 19 Jul 07 Aug 06 Aug 18 Sep 09 Jul 21 Aug 20 Tue Sep 02 Sep 23 Aug 04 Sep 03 Sep 15 Oct 07 Aug 18 Sep 17 Sep 29 Oct 21 Tue Sep 02 Oct 01 Oct 13 Nov 04 Sep 15 Oct 15 Oct 27 Nov 18 Oct 06 Nov 05 Nov 17 Dec 09 Oct 20 Nov 19 Nov 24 Dec 16 Nov 03 Dec 03 Dec 22 Jan 13 2015 Nov 17 Dec 17 Dec 22 Jan 13 2015 Dec 01 Dec 31 Jan 5 2015 Jan 27 2015 Dec 15 Jan 14 2015 Feb 2 2015 Feb 24 2015 Jan 05 2015 Feb 4 2015 1 Feb 9 2015 Mar 03 2015 Bold italics=submittal/meeting day is different due to a holiday. Dates with shaded background are not 2014. 2015 dates are tentative. *The reviewing planner will contact applicant to discuss comments of reviewers and advise that changes that are needed are significant enough to warrant an additional submittal or advise that the the project is ready for a public hearing.If changes needed are minor,the planner will advise that the project go to public hearing. **The legal ad deadline is the last date at which an applicant can decide whether to resubmit or go to public hearing.If an applicant decides to go to public hearing against the advice of the reviewing planner,a recommendation for denial will likely result.Generally,the applicant will will have only one opportunity to defer the PC public hearing for the project once it has been advertised for public hearing.Additional deferrals will not be allowed except in extraordinary circumstances such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. r r!, . mow 0, COM MONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Culpeper,Uirg rya 22701 Charles A. Kilpatrick,P.E. Commissioner March 19,2014 Mr. Christopher Perez Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville,VA 22902 Re: SP-2014-00005 Regents School of Charlottesville Dear Mr. Perez: We have reviewed the special use permit application for the Regents School of Charlottesville as submitted on 2118/14 and offer the following comments: 1. The Threshold Analysis for the entrance indicates that the increase in enrollment will not impact the intersection of Broomley Road and Route 250 or the flow of traffic on Route 250. 2. The analysis indicates that under current enrollment,traffic leaving the site during the AM peak is delayed for 252.2 seconds. To maintain a maximum delay of 500 seconds, the analysis indicates that an enrollment of 115 students can be accommodated. The request is to increase enrollment to 150 students,which according to the analysis will result in a 801.0 second delay. Generally,these delays are internal and will not impact traffic on Route 250. The County and the applicant will need to determine an acceptable delay for traffic leaving the site. 3. I would recommend instituting the drop-off route proposed by the applicant, i.e., driving around the dinner theater and queuing internally into the site. Generally,VDOT has no objection to the application as submitted. If you need additional information concerning this project,please feel free to contact me. Sincerely, j l Troy Austin,P.E. Area Land Use Engineer Culpeper District WE KEEP VIRGINIA MOVING