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HomeMy WebLinkAboutSDP201200015 Correspondence 2012-07-09 . i Nu.? •4•941, .�.� • , • TIMMONS GROUP YOUR VISION ACH,EVEO THROUGH OURS July 9, 2012 Joanne Tu Purtsezova Planning Department Albemarle County Community Development 401 McIntire Road Charlottesville,Va. 22902-4596 RE: SDP201200015— Ivy Fire Station/Kirtley Warehouse - Minor Comment Response dated March 29, 2012 Dear Ms. Purtsezova: We have reviewed all of your comments from March 29, 2012&April 9, 2012 and made the necessary revisions. Please find our responses to the individual comments below. Q co > PLANNING: M roI. [32 .5.6.4; Nome the Owner. Revise the name of r" e .,"eineP . - be the follovvidz Otitinei : u Kit tley Fi-r-n''y ", $t i s LLC c o w U1uuve,'e!ty of g na Medical C r;i.;.. F;n a . Deft, to (-4 tn I`'tm Fic31.k c M PO B'_.-)K 800778 o (If CAVriet sF':if> I( ter it. `.!',i has changed. t (Rev. I) Comment has been addressed. T oo C 2. [{. 2.5.6±I 'i li',_ ;' D,,iveic.iper Add the I'.. _i,•.'Il T 'f__ in_in en iii;> the ri.,.,,_• o 3 N I: .�,-.k ..t r- a',. i� _ _t,'�1„�*�!I•.a�-i..'. C - j"it F�_}ic i.�c - _, }. {.- E 4 R. Y (Rev. I) Comment has been addressed. 3. l. 2 5.6-7: r ;., (Rev. I) Comment has been addressed. 4. 5- . i r E Datum has been shown on the key plan. 5. . R:\404\3 1 488-Ivy Fire Station\Docs\2-Design\Letters NOW' ■ers, July 6,2012 Page 2 of 5 Ivy Fire Station Reference and describe/list oil', all variances, zoning proffers, andtor bonus Or_tors, if any. There are no variances zoning proffers or bonus factors. 6. [32.5,6a] Date and des tor:I-rpm of last revision. Add a revised date and accoinpanying description with each re-submittal. (Rev. I) Comment has been addressed. 7. [32.5.6a] Adjacent parcels information. Pr ovide the correct adiaiient parcels owner information, which is currier illy partially inree ect. ft Changes need to ietude, but are not limited to: Provide the full haute of the owner for parcel 05900-00-00-C180CA which is: For d, Linda K Ti ustee of the Linda K Ford Revocable Trust tt The Korean Coinmunity Church property information is not entirely legible Revlse to matte legible Provide the •ior refit tax map and parcel and zoning for adjacent parcel g whi-Ji is curia-a-lily par natty incorret,t. Changes needed include, but are not limited to. ft II appears that the Korean Community Church tax map and p reel is not listed cferrently, What ;s tiro ,it.trriect tax map and parcel for this property' iTtfitt correct tax map arid parcel apperhis to be 0590000 0O-023G0 Please verify and ; tense • The •z. ,!): 1k-g for th,t:. Korean Community Church is not CO. Re\ase HC (Rev. I) Comment has been acknowledged. 8. [32 5,6a] Minimum srtba'i ices, yard, and building separation re.quiremtitruat. Protitide the above information. Setbacks shown on Notes and Details and on plan where applicable. 9. [32 5.6bj Proposed uses and maximum acreage ogcupied by each use • Provide a taltiteeiseteedule of proposed uses on the site. include acreages for each proposed use See Notes and Details page. 10. [32 5.651M:1ton-ern nern5e; of en iployees. p;ovrdcnc aunt of the ntiiptri arm number cif emptier,-es See Notes and Details page. I I. 132 5 651 Maximum height of all sum woes, the nia>rintirn tritaitte tits-- Kir ttey vpirrehriiretra See Notes and Details page. 12. lit' 'It OH • V, • •4f ."•;,r :'_ ti A permanent shared parking plan will be provided upon Final approval of the Korean Community Church plan. 13. Li`. See Notes and Details page. !--- - Comment has been addressed. See Notes and Details sheet. R:\404\31488-Ivy Fire Station\Docs\2-Design\Letters Now July 6,2012 Page 3 of 5 Ivy Fire Station 15. [32 5 6i} Existing and proposed streets Pi ovide. ROW widths, centerline radii, and pavement widths ROW as been called out along Ivy Road. 16. [32 5 6b[ Maximum amount of paved parking and vehicular cit culation areas. Provide a sum figure for maximum paved pat king and vehicular circulation areas. See Notes and Details page. 17. [32.5.6e,'32 7.9 4.c/4.31 Exisring landscape features For the ti eeline adjacent to the pa;king lot directly in front of the Kirtley Warehouse. provide details on existing landscape features. Existing landscape features and trees can be seen on the Existing Conditions plan. 18. [32.5 6p]q32.7 9] Landscape Plan. Provide a landscape plan for review and appooval, Sheer C2 0 has a note -Arl;tisit treeline as needed for construction.- Remove this note. Revise as recommended by the ARB reviewer. Ott the landscape plan, include info!Mar,-)r: regal ding which trees will be yesei vied which 0 eets will be removed, and which treet, evilr replace the trees to be removed. Note has been revised. Trees being removed have been called out. 19. [32.7.8 24.17] Lighting Plan. If any Witting changes are proposed. provide a lightinn pia; for t eyi:rit.iy and approval to include cm sheets lot light fixtures in oi der to verify that they a;e full -..,iteoff, and a photometric plait There are no new lights proposed. 20. [32 7 9.-tlia] Tree Conservation cheddirt Froyide a copy of the tree (onservat on oirtt checklist, signed by the: usenet on a curt ent or additional sheet. Tree Conservation Plan has been attached to Cl.I Notes and Details. 21. [32 56s] The agent. may r ecru e addttional infoi marton. .as deemed recess :y Revise all over lapping and illegible text. it Ex -Remove ex 12' CMP- is diiectly ran top of the note beneath a Ex The text by edge of the treeline on Sheet C2.0 is also illegible. Comment has been addressed. 2 Easements are shc:/fl ste the aitacent Korean Community Cfniedi proper ty that de not appea; lo have been recorded If the construction rt.-K,errienti ei.,ring provide the deed be bind stage ,--,,Atnb,7.T. If th.t:- e:r-edlhEr is ProPT p■At that NCiUd?•:;, width ia,tructien easde;en- ;;..; seller neriessai ro! 72,r;0 pr i41," Au:51 • Acknowledged. Comment has been addressed. i.: at;a ; ri,iidt aeiih j, .r; Acknowledged. (.1 . • • • RA404\31488-Ivy Fire Station\Docs\2-Design\Letters Nor July 6,2012 Page 4 of 5 Ivy Fire Station (shown on the plan close to the "Remove ex. gravel- note) are currently 2 ADA spaces with a striped space in between. 14 parking spaces arc shown along the ti eeline. Only 12 spaces are curt ently along the Cr eeline. Comment has been addressed. 6. Please label which portions of the warehouse at 640 642. and 644 Kirtley Lrr will be used for the Ivy Far e Station and which remain in UVA Health Services use. Comment has been addressed. 7. Site plan amendrocinY, ii ode to the Kirtley property' that affect the Korean Community Chat ch property must he i eflc-cted ;”, the Korean Community Church site plan amendment currently under riti.iiew and vice versa, ithe overlapping areas do nOr. match Acknowledged. 8. Please I evise the typo in the company( name df the surveyor ft:it- source ihf topographic/survey. Comment has been addressed. Q. Al rite data that is cur neatly listed era N/A is required. is not N/A. Add the (-kJ' rent site data information as requested above Comment has been addressed. 10 Provide the entire project address. Comment has been addressed. I Not enough copies of the site plan were provided. Health Dept. nevieiN is needed. The Health Dept was contacted and they have indicated than a well abandonmerit permit is needed for the me!: shown with the note: -Demolish and ftli ex well per Health Dept. regulations Please. coordinate with the Health Dept. Upen re-submiital, provide one extra ezi:es of the site plan to be forwarded to the Health Dept. Additional copies have been included in this resubmittal. ENGINEERING COMMENTS: A. Site Development Plans (SDP201200015): Pe,rende uhir Parkins cc 'cc alitmg Kirtlev 'aid ntantier slepe. tfiese p: k ;p - 12 I S.c1 A Waiver has been submitted in regards to these parking spaces. 2) 7(7: d 11 ore a■ p Comment has been addressed. 3) Si C Comment has been addressed. Easements are forthcoming. B. Stormwater Management Plan (WP0201200030): ------ --- -- - -- -- ---- ----- -- - - -- ----- - -- -- - -- - - - -- - --- Stormwater calculations have been revised. RA404\3 1488-Ivy Fire Station\Docs\2-Design\Letters Now �.. July 6,2012 Page 5 of 5 Ivy Fire Station 2) If infiltration's desired, then a soil test for perk I:ittes will be required per 3 10 VSMH. Bottom of detention w l have to be shown on the plans to he level prior to filling with stone. Soil test has been performed and included in submittal. C. Erosion Control Plan (WPO201200030): I) P1e;tce update the E&SC notes to match the County Design Srand;lr-ds Manual requirements. Comment has been addressed. 2) Please show the temporal y paved construction entrance detail freer d o County Design Manual. Comment has been addressed. 3) Inlet protection for D1-1 need to be on that vs'orr s li p:rvein r r Std 3.0; block and gravel inlet pi cteunoll or acceptable alto'nora`ve Comment has been addressed. We have attached (6) full size and (I) half size copies of the revised plan package for your review. If you have any questions or comments, please feel free to give me a call at 434.327.1688. Sincerely, � I Craig Kotarski, PE Project Engineer enc R:\404\31488-Ivy Fire Station\Dots\2-Design\Letters Ellie Ray From: Ron Lilley Sent: Friday, August 17, 2012 2:03 PM To: Joanne Tu Purtsezova Cc: Craig Kotarski; Ellie Ray; Megan Yaniglos Subject: RE: Ivy Fire Station minor site plan amendment Attachments: zma and sp history.pdf; Ivy Fire Station Joanne— I understand you've been out sick for most of the time since Craig sent his below questions, so I'm copying Megan and Ellie on this since it's not clear when you might be able to get back to this. I do hope you're back to normal soon. In your absence, I discussed the best way to address your comments and answer Craig's questions (below)with Ellie, and am summarizing our intended response here. The references to any conditions or proffers associated with ZMA-72-239 and SP-72-196 should not apply, as those were withdrawn (see attached). That was when an ice skating rink was being proposed for the site, interestingly enough. With respect to the schedule of parking, the shared parking agreement (UVA and Korean Church) should be finalized soon. I will double-check with Zoning (Amelia had provided tentative approval of the basic arrangement), but I believe the only parties to the Agreement will be UVA and the Korean Church and that it wouldn't need our County Attorney's approval. I will include in that Agreement for Amelia's approval a request for one loading space to satisfy the anticipated loading space needs for the whole building. I will ask Craig to refer to the shared parking agreement in the Schedule of Parking, but also reflect the numbers that the plan and Agreement provide. With respect to the Landscape Plan, you indicated when you sent your comments to me (7/25/12) that you were unsure whether it was truly required and would get back to me, but I haven't heard further. I'm attaching Margaret's e-mail to me about indicating the "treeline to remain". I believe this revision, along with Craig's plan of clarifying the existing trees and canopy, will satisfy the Landscape Plan concern. With respect to the easement associated with the stairs off-site, we don't intend to construct or have approved for construction any improvements off-site, so I will have the plan adjusted to show the walkway/steps as ending at the property line. I believe the documents showing intent for all easements being granted will be completed fairly soon(awaiting on UVA BoV action on stormwater easement for KCC, expected 9/13). The plats and deeds for any easements will be completed thereafter, but I believe our site plan amendment can be approved prior to all of that being finalized/recorded. I don't believe the Volvo dealership will be providing any easements. Other than that,there are a couple of fairly straightforward questions from Craig that need answers (setbacks and lighting comments). By copy of this, I'll ask Megan or Ellie to advise if you will not be able to follow this up fairly quickly. Our fire station project schedule is getting stressed, so I need to do all I can to get our site plan amendment approved without delay. Thanks to all for getting these things addressed. 1 100 Nair- - Ron L. From: Craig Kotarski [mailto:Craig.Kotarski©timmons.com] Sent: Friday, August 10, 2012 11:41 AM To: Joanne Tu Purtsezova Cc: Ron Lilley; Sam Saunders Subject: RE: Ivy Fire Landscape Plan and Lighting Plan Joanne, I just wanted to follow up with this email and see if you had any questions or comments that I could answer to help facilitate getting your responses. Thanks! Craig Kotarski, P.E., LEED AP Project Engineer TIMMONS GROUP I www.timmons.com 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craiq.kotarski(c timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. ■ From: Craig KbtOrski Sent: Wednesday, . ust 08, 2012 2:42 PM To: '.urtsezova • albema - ors Cc: RLILLEY(aalbemarle.orq; Saunders Subject: Ivy Fire Landscape Plan .•d Lighting Plan Joanne, Thanks for reviewing the plan so quickly. I am revs ing your co • ents dated July 25, 2012 for the Ivy Fire Station Plan. I have a few comments/questions that I am hop ul you 'an help me with so that we can quickly resubmit the plan, making sure all of these comments are addressed. •y are as follows: Comment 5- I am not aware of any variances, zoni : proffers or ditions applicable to this plan. If you have this readily available can you send it to me, or place t-e previous site plan : the front desk so that I can come by and review? Comment 8—What information is incom. ete? Setback lines have been called o. on Sheet C1.3 as well as noted on Sheet C1.0. There is no new building •re, so I'm not sure that Building separation i applicable. Please advise. Comment 16—Paved parking a . vehicular circulation area was noted on Sheet C1.0, un.-r proposed uses, Roads and Parking and totaled 0.98 acr-: or the site. I will change the description to be paved parkin: .nd vehicular circulation area. Is there something - se you are looking for here? Comment 18- In regards to Comment 18, and requiring a Landscape Plan, since we do not have any of way adjacent to the area of disturbance my understanding of the ordinance is that we would only be required for landscaping the parking lot. However,this landscaping can be provided by existing trees. Since we have a large group of 2 Ellie Ray From: Ron Lilley Sent: Friday, August 17, 2012 4:35 PM To: Amelia McCulley Cc: Bill Fritz; Joanne Tu Purtsezova; Ellie Ray; Sarah Baldwin Subject: RE: Ivy Fire Station -shared parking at Kirtley warehouse Amelia— Time for an update on this, and also a couple of questions: It's been a slow process working out the site plan approval for the Kirtley site and coordinating with the Korean Church site, along with getting arrangements for sitework construction on both sites by UVA figured out, but I think we're getting there. I hope to have the shared parking agreement (UVA-Korean Church)to you within a couple of weeks. We're hoping for approval of our site plan amendment for the fire station on the Kirtley site immediately after UVA and Korean Church action on necessary easements, expected by mid-September. In looking at Joanne's comments on our site plan what you'll need a little more closely, I have a couple of relatively easy questions, and one that's probably hard: Regarding the schedule of parking, I'll provide the requested breakdown of uses and required and provided spaces. The site plan comment for Schedule of Parking says,per the site plan ordinance (32.5.6b) "provide a count of the maximum amount required and amount provided" but I believe the ZO should say "minimum amount required" (and possibly maximum allowed), correct ? Related to that is the potential need for loading space provisions. Though not specifically addressed in site plan comments we've received, I believe the normal standards would require 2 for the size and type of uses on this site. I believe 1 would be all that's really needed for the uses envisioned, so I'd like to cover that with the documents that support our plan, which may amount to a ZA modification. Can that be provided with the parking agreement? Also there is a comment that says "it appears that the permanent shared parking agreement has to be agreed to and signed by the Korean Community Church, the Volvo dealership, and the UVA Health Services Foundation..."but I don't think there's any need for Volvo dealership involvement, is there? The agreement would be between UVA (or possibly UVA-HSF) and the Korean Community Church. Lastly, what I think might be the hard one: The shared parking agreement is supposed to be permanent, but I believe UVA is arranging for a 40-year lease for most of the adjacent Korean church spaces (see Charlie Hurt's e-mail below). I had thought that was probably seen before and considered suitable here and that recordation was not required, but now I am not confident of that. In the event that the 40-year lease is not considered sufficient if the parking requirement is being met, in part, on the leased site, let me pose a couple of questions, keeping in mind that there is some "murkiness" (at least in my mind) about the extent to which the Zoning Ordinance is applied to UVA in light of the 3-Party Agreement (I believe that's what controls): 1 I think UVA provided a separate wing study related to their Northridge celopment. I think the parking to be provided (shown on site plans, etc) is not driven by the normal Zoning Ordinance standards, but by what they provide as "expected needs." Given that, might a 40-year lease arrangement for some of the parking needed be acceptable? In case it's a factor, our Lease for the Fire Station portion of the building (and the 12 on- site parking spaces) is for 20 years (possibly shortened to 15 years if UVA gives notice). This site is not expected to provide the long-term solution for a County Fire-Rescue Station, and if the use changes, I would expect the site plan and parking arrangements would change. In the alternative, since the exact arrangements for the use of the bulk of the building (the unleased portion) have not been established by the University yet (they've indicated intention of creating offices there, but the numbers involved, and therefore the parking needs, have not been determined), can a site plan that provides for at least 37 spaces for that portion of the building be accepted if UVA demonstrates that it meets their need? In this scenario, I think that would make any shared parking agreement essentially a private agreement and not a site plan requirement. I hope all of the above is understandable enough and that we can find a good way to get the site plan amendment approved fairly soon. Construction will need to get going soon in order to meet the schedule for bring the Station online. Thanks in advance for your consideration of this. I'm certainly available to help provide anything you might need to get things taken care of - Ron L. From: Amelia McCulley [mailto:AMCCULLE©albemarle.org] Sent: Tuesday, April 03, 2012 2:03 PM To: Ron Lilley Cc: Bill Fritz; Joanne Tu Purtsezova; Ellie Ray; Sarah Baldwin Subject: RE: Ivy Fire Station - shared parking at Kirtley warehouse Hi Ron, Sarah mentioned this to me yesterday and we discussed it. We don't have any concerns or issues generally, just need to follow a procedure to document numbers and the parking agreement. We basically need two things: 1) A breakdown of uses with sizes and estimated parking uses for all uses served by the parking area in question. Your plan notes the existing number of spaces and the new number, but there's no breakdown showing how much is needed versus provided. Since more than one use is involved,the uses need to be listed. If it's easier to do by separate letter, that's fine or you can put it on the site plan; 2) A permanent agreement for the provision of shared parking (Section 4.12.8 e and see below) Instrument assuring continuation of off-site parking. If stand-alone parking or off-site shared parking is to be provided,the applicant shall submit with the application for a site plan,site plan waiver or,if a site plan is not required,with an application for a zoning compliance clearance,an instrument that restricts the use of that part of the land on which parking is provided to that use,and assures that a minimum number of parking spaces as required by this section shall be established and maintained for the life of the use.The instrument shall be in a form that is suitable for recording,shall be subject to review and approval as to form and substance by the county attorney,and shall be recorded in the office of the clerk of the circuit court of the county before the site plan or site 2 plan waiver is approved.As the parking8tortiirements for the use or structure change,subwequent instruments may be submitted, reviewed,approved and recorded that rescind or modify the prior instrument. From: Ron Lilley Sent: Tuesday, April 03, 2012 11:08 AM To: Amelia McCulley Cc: Bill Fritz; Joanne Tu Purtsezova; Ellie Ray Subject: FW: Ivy Fire Station - shared parking at Kirtley warehouse Amelia— As you may know, we did resubmit the site plan for this (minor amendment) earlier this month. I know the site plan amendment can't be approved until the shared parking agreement is finalized, but I wanted to do all I can to make sure the process progresses while UVA gets their agreement with the Korean Church completed. I've copied your e-mail related to this below just for handy reference, and am forwarding a string of e-mails with UVA that speaks to the status of the agreement. In essence,their agreement is quite similar to the outline I provided in my memo to you on this. There's a slightly different configuration and possibly minor differences in parking space counts, but it's basically the same. As soon as UVA can get their agreement with the Korean Church finalized and their site plan amendment approved (which I understand is imminent), they want to proceed with the sitework, and have agreed to have the Kirtley sitework done at the same time (money and time savings for us), assuming our site plan approval is timely. Mostly, I wanted to keep you up to date, but also to see if you have any thoughts that will help avoid any delays. Thanks. - Ron L. From: Amelia McCulley Sent: Tuesday, December 27, 2011 10:29 AM To: Bill Fritz; David Benish Cc: Ron Lilley Subject: Ivy Fire Station - shared parking at Kirtley warehouse Gentlemen, When this site plan comes in, please let the lead Planner know that I've agreed to shared parking with the adjacent Korean Community Church to serve the Kirtley warehouse. I can write a memo with the site plan review to document it and can go over it with the Planner. They'll need to submit the permanent parking agreement prior to final site plan approval. From: Hurt, Charles (cwh4cm) [mailto:cwh4cm(aeservices.virginia.edu] Sent: Monday, April 02, 2012 3:59 PM 3 To: Ron Lilley "'•r' -..., Subject: RE: Ivy Fire Station - shared parking at Kirtley warehouse Ron, The agreement has yet to be finalized, so it may not be appropriate to share as "public information." Current discussions include the lease of 75 spaces for 40 years. The University will have the right to use 75 spaces, 24 hours a day M-F except for Wednesday and Friday nights, from 6 PM to 12 PM midnight, when UVA may only access 35 spaces. Hope this helps. Charlie Charlie Hurt 434 982-5914 churt@virginia.edu From: Ron Lilley [mailto:RLILLEY @albemarle.orq] Sent: Monday, April 02, 2012 3:47 PM To: Hurt, Charles (cwh4cm) Subject: RE: Ivy Fire Station - shared parking at Kirtley warehouse Hi Charlie— I understand the formalities are still in process on the Korean Church parking agreement. Are you able to share the outlines of it? # spaces to be used, days/times limits... Want to provide some further update/detail in support of our site plan. - Ron L. From: Hurt, Charles (cwh4cm)f mailto:cwh4cm @eservices.virginia.edul Sent: Wednesday, March 14, 2012 1:26 PM To: Ron Lilley Cc: Lowe, Gary E *HS; Harkins, Thomas A *HS Subject: RE: Ivy Fire Station - shared parking at Kirtley warehouse Ron, We are comfortable with the 5/2 date. The Korean Church agreement will eventually come to fruition, and I think the church is ready to go, but we have internal to UVa conversations that need to be completed before we can move forward. Charlie Charlie Hurt 434 982-5914 churt(&virginia.edu From: Ron Lilley [mailto:RLILLEY@albemarle.orq] Sent: Wednesday, March 14, 2012 1:07 PM To: Hurt, Charles (cwh4cm) 4 Cc: Lowe, Gary E *HS; Harkins,Tho?ws A *HS Subject: RE: Ivy Fire Station - shared parking at Kirtley warehouse Thanks, Charlie. I believe, given the "preliminary" OK on the shared parking plan from December, that our site plan amendment review can move along without the formal agreement document, but we won't be able to get the amendment approved without it. I have been trying to make sure our site plan approval does not delay your work on the Korean Church site and combining the Kirtley sitework with that effort. I assume you won't start that before having your lease with them finalized. I don't know if that lease affects the approval of the Korean Church site plan amendment, which I assume is still pending. As I think you know, I did pass along our good-enough-for-starting-sitework-cost-estimate plans to Gary to advance the effort towards combining Kirtley and Korean sitework. So, we're progressing, but not yet ready to predict the date of our site plan amendment approval. As we've discussed, we've got to get BOS approval for the critical slopes disturbance waiver included with our site plan(I see this as a formality which should go on their consent agenda). I was pushing to get this on their 4/11 agenda, but was told it would go to 5/2 agenda unless directed from above. I'd push for quicker action if it looks like 5/2 would pose difficulty for your timing with the Korean Church site, but I'd be on thinner ice if I don't have all of our parts together(ie, shared parking agreement). Let me know your thoughts. - Ron L. From: Hurt, Charles (cwh4cm) 1mailto:cwh4cmCa�eservices.virginia.eduj Sent: Wednesday, March 14, 2012 12:39 PM To: Ron Lilley Cc: Lowe, Gary E *HS; Harkins, Thomas A *HS Subject: RE: Ivy Fire Station - shared parking at Kirtley warehouse Ron, We have yet to finalize our lease with the Korean Church and I am unsure when it will be fully executed. Is there a work around? Charlie Charlie Hurt 434 982-5914 churt@virginia.edu From: Ron Lilley [mailto:RLILLEYCaalbemarle.orq] Sent: Tuesday, March 13, 2012 10:56 AM To: Hurt, Charles (cwh4cm) Subject: RE: Ivy Fire Station - shared parking at Kirtley warehouse Hi Charlie— 5 I need to provide our Community° velopment folks a copy of the shared Pratting agreement with the Korean Church to support our site plan. Is that in place yet? - Ron L. From: Hurt, Charles (cwh4cm) [mailto:cwh4cmCa�eservices.virginia.eduj Sent: Wednesday, December 28, 2011 9:48 AM To: Ron Lilley Subject: RE: Ivy Fire Station - shared parking at Kirtley warehouse Ron, Nice work. Charlie Charlie Hurt 982-5914 churt@virginia.edu From: Ron Lilley [mailto:RLILLEYCa�albemarle.orq] Sent: Wednesday, December 28, 2011 9:46 AM To: Hurt, Charles (cwh4cm) Cc: Sam Saunders Subject: FW: Ivy Fire Station - shared parking at Kirtley warehouse fyi From: Amelia McCulley Sent: Tuesday, December 27, 2011 10:29 AM To: Bill Fritz; David Benish Cc: Ron Lilley Subject: Ivy Fire Station - shared parking at Kirtley warehouse Gentlemen, When this site plan comes in, please let the lead Planner know that I've agreed to shared parking with the adjacent Korean Community Church to serve the Kirtley warehouse. I can write a memo with the site plan review to document it and can go over it with the Planner. They'll need to submit the permanent parking agreement prior to final site plan approval. 6 Nrr' • ••E••� • 0 • TIMMONS GROUP YOUR VISION ACHIEVED THROUGH OURS September 4, 20I 2 Joanne Tu Purtsezova Planning Department Albemarle County Community Development 40I McIntire Road Charlottesville,Va. 22902-4596 RE: SDP201200015— Ivy Fire Station/Kirtley Warehouse - Minor Comment Response dated July 25, 2012 Dear Ms. Purtsezova: We have reviewed all of your comments from July 25, 2012 and made the necessary revisions. ,, Please find our responses to the individual comments below. Q > PLANNING: VI M t I. ;32.5 •.;- l'If:;{be of the Owner. Revise (i.: name of tI .-. owni i to be the to.)i' f 'Y LLC .. `.Il t.. ,• S"lit t: �'��?x.3:"3 S �v':� N 1,J jly,::'t wf r`;f r"•( \JriI;,Txi rli:f Medi'_l! t._c err{.3 4+ Os V) N Attb Holdren o nom, r r. t7 ' '2. !l 7-' N t j .. _ t If _ ,veers lip inTorniar'.=tn has _han Ti.': 1 : Di t:.'E` . :._ 7 i'., for review 3 O ~ (Rev. I) Comment has been addressed. 2. 132 S ', i �`l. YIr. �i r.}+".'.fry'(..,:'.° .`tdr th.._ f''i >"1111:7 j ;�_r n zte :l . °}; ti _ dd'=` - 0 3 i J: ;L) c E Attn: Roe .3iley # v (Rev. I) Comment has been addressed. Response: Done. 0 (Rev. I) Comment has been addressed. 4. - N R:\404\31488-Ivy Fire Station\Docs\2-Design\Letters Nor' September 4,2012 Page 2 of 7 Ivy Fire Station Pr ovide a c-f-a efereo.,: for elevation Datum has been shown on the key plan. 5. 132.5.6711 Vol io.no,!-:s, z3nii-ig ...-iffers .111d bonus; fa,:tors. Reference aied describeAst out all vai-Lltices. zoning pi c.,(:ecs and,`k.:1- bonus Pv_to s. There are no variances zoning proffers or bonus factors. Revision # Referencp SP- 1972-196 and list eint al conditions Pa the r-oper ty sublect. Refi.-?.tence ZMA 1972 -239 and list out any pruff,-.1-s, Response: There are no conditions or proffers associated with this project. It is my understanding that the plans listed in this comment were withdrawn and never approved. 6. [32.5.6a] Dam: and description of last revisp,; Add a revised date and accompanying dt-...scription vvirb T (Rev. I) Comment has been addressed. Response: Done. 7. [32.5 6a1 Act; art parcels inf.:yrmation trvidre •toci-ect. c pit cels o\riner inforptatipn, which is cur:-ently pai pally • Cl.ii nest n?--as need t:,) Hcjude, bat al e not limited to Pr Ovide the fut riaipt:r of the owner for parpc105900 00 00-080(.0 win, Ford. Linda K Truster, of the Linda K Ford Revocable Tint * The Kitc:eau Cc:immunity Church property info'mae-ion it, net 'Jima-Y.:Li koi•:„Oo'r:. legible P•ey,•;-.11,-o the tr,ax map and parcel and rent!), pat Pali, ore nut. t3 t it It --.ippear is the Ko:ean C..omintiimry Claurch tax map m no! [ COrl ce 1 ty: ect ray pa; raN“ao.i I OS:14U0-00-0ti.031;„0 :116 ( c ps,u,u,,, (Rev. I) Comment has been acknowledged. T• Setbacks shown on Notes and Details and on plan where applicable. • Revision #I: Information provided is incomplete. Revise. Response: Setbacks have been provided on plan and in the notes and details. • • • .. See Notes and Details page. 10. • i•••• • • • • . . See Notes and Details page. R:\404\31488-Ivy Fire Station\Docs\2-Design\Letters Nave September 4,2012 Page 3 of 7 Ivy Fire Station II. 132 5 ELi eS oiiid9 ie 1rr f the 1.;P tlPy war ehouse See Notes and Details page. • Revision #1: For LI zoning, list out the maximum height, which is 35 feet. Response: Done. 12. 132 5 6h1 Scoi pdr-lurig 11,1,A ,piffi:lent. • ovide, c:31]nr of th,.: n 3 2.nsianiouut • Pr,..)‘JI:ie a copy o(a p u p n agt eu rt 'v^::111 ti Comr,i'inity Cluch h ui oval A permanent shared parking plan will be provided upon Final approval of the Korean Community Church plan. Revision #1: • Provide a count of the maximum amount required and amount provided. A parking schedule in the form of a table is appropriate. See site plan files from adjoining properties for examples of parking schedules that have been approved previously. Remove the note, "parking plan to be provided." • It appears that the permanent shared parking agreement has to be agreed to and signed by the Korean Community Church, the Volvo dealership, and the U. Va Health Services Foundation and submitted for review and approval by Zoning and the County Attorney's Office. Verify with Zoning. Response: Parking plan to be provided by the Owner. 13. [325 6P1 I?0,1;1, (Di u aervIa ao,e oe Pe: yte • f1r°vide a sue) ou See Notes and Details page. 14. [ 25 611 vow wf'P,: sec:A Pa '' thaa e pt !P u Sopt shed Comment has been addressed. See Notes and Details sheet. 15. 132 11., ROW as been called out along Ivy Road. 16. ra) See Notes and Details page. Response: Maximum amount of paved parking and vehicular circulation has been noted on the Notes and Details sheet. 17. a; a • a; • • 1 • Existing landscape features and trees can be seen on the Existing Conditions plan. 18. RA404\31488-Ivy Fire StationVocO-Design\Letters 'Now, September 4,2012 Page 4 of 7 Ivy Fire Station egar ding whifik■ [cees ,i/H \iv; tree wri! be remcived 7.0d whIch trer.fs repl.lee the tree:- to be ten-tr.:wed, Note has been revised. Trees being removed have been called out. Revision #1: No updated landscape plan has been provided. Provide a landscape plan for review and approval or submit a request with written justification for a special exception to waive the drawing of the landscape plan for review and approval by the Board of Supervisors under (31.8] Special Exceptions. Response: Landscape calculations have been provided on the Notes and Details Sheet. Specific trees that are to be saved are shown on the Existing Conditions and Demolition Plan. 19. [32 11) 2,,,1 7i ughtior Plan. If,trf !rgirtr...g, r.hrangr-rrs pt orr-rseir ovIde a lighting, pra,1 foi rirryv and approvaj trp inelude cut shet-e, tt:it fixtures le (7:1 dttr- to vertfy that they ace firrH cut off, and a ph,,t0111,:,Hc There are no new lights proposed. Revision #I: No lighting plan has been provided. No change from above comments. Response: There are no new lights proposed. 20. [32 7 c'r 4o T Ere Consel',ration cher-id:yr. Prorradrrr c.c,i2,,), of the t t.te con-,ervarton pla:t cher,:idrst signed by tile ce, or addrtr-,:rro! sheet., Tree Conservation Plan has been attached to C1.1 Notes and Details. 21. 132 cr•r 1haa. n[... may regnir e a -1:r.ritn! information cis deemed no essar y Re\dst' o,Ek.lapping arid tex;, [ Ex. kR-- pow e ex IT Cr-1P- is okrectiy o' too of the nc[.e bene.airn Ex: I rex[. by cdc af rbc t 4e -oh Sheet C2 0 Comment has been addressed. 2 E2:[...enenb, on tc. ( h cc it b.:, have- be.,[n Pb . iS na p ' at the rde[[,,:i boo'. ;Ind [2::,?,:-2 0,,Ok[..:: If r[F-,e consti 1-4,-•m:irat r:rcirr,errritrd' suhrmr rfrrrir-rcutrIt th,rt Varr*k, v.•,, . 1 PO 1 Tinj ". 3 for-t ipt 't i'• ;H:tt : : • t. : CUt t • Acknowledged. Revision #1: In addition to the easements previously identified as required, a portion of the proposed set of stairs is off-site. All easements across adjoining properties, including the variable width construction easement, variable width parking easement, the 16'drainage easement, and easement for the stairs up to the U.Va Health Services property, and any easements for off-site stormwater, etc., must be submitted as an easement plat(s) with accompanying deeds of easement for review and approval by the reviewing engineer, reviewing planner, and County Attorney's Office prior to approval of the minor site plan amendment. Alternatively, provide letters of intent to grant these easements signed by adjoining property owners. Easements or letters of intent from the Korean Community Church, the Volvo Dealership, and the U.Va Health Services Foundation are required. \404\31488-Ivy Fire Station\Docs\2-Design\Letters . . Now ,......, September 4,2012 Page 5 of 7 Ivy Fire Station Response: Easements have been shown on plan. Plats are being prepared to file with the County. 3. Provide tr ie dead boot- nod p.igc:: uiiiribe. foi ,.. .i, t.[,,,i,t, i5! 30' rii,xiei,, ease ,1 Comment has been addressed. 4. The proposed pat ixiilg ,.4_ l'i-.:-.. Arid 1.:.*'!".A;n11',,:.) wall of a rai-otiliy on the Kotenn Coimmunity Chu!dl prOL:q-(y. Piiti. mission n•rist. be gi anted by the Ku: -.•,...iii Community.Church pi ()petty oiiitiners. 6)0 rat: the 1),ica•iiisary anseili,J•in, foi- tin.s area and include t? it iirioi usirion an tita emenieut pi,it' iiiti.1 ii,.•:•• is el e skisiment required above Acknowledged. -., Show existing co::d:ti:us as Tr;,r-:,y ',1 a existing Field r eves- ii•idi ii.l.: i., tile following. ii•- 1 he 3 nini io•.:iio parking S2.1.LeS !rrirriedr.eiy alor12. i_ii‘iii K.:!;,..-i., VV;E-CF± '.70.i.Se el,:■SPtir to the longest building segment on tj•,ei f!i•....1.t 1shown on 4w PL) clam te the Remove ex gieliiii.:1- nor..•ii •ioit COrre,:tjy 2 ADA spaces with z••2 striped space in 1••. ;weer, , 14 pa:Hr):J., Sp-:._■.'5, :ire ':-, ,Vv*,`11 ..11 :':a the if C'ehrle Cirdy ■ .,:), s.._: ;::2', ,l'-'? '...,,i;;c:i;,1-1/ alon--)7 the u aeline. Comment has been addressed. 6 Pliense ltil.,ai tt,tiiit h pa i 7':,r,F, ,./i he vii•li t:'.Cit. at 6.1.3. ntisi.. itrIS 641 Kii ti.-i I. Lie used to, the Ivy Foe St,v:ii:ici ace vehich raiimiiii. ,,: ii IVA 0,-,,H, (,,,,,,„,-,., Comment has been addressed. 7 S::.`:,,, .:. -.-, nine:idments made to the K::tie"property inii•tt infifeli t. ,4: K ,-:a7'. Cf:=Mr;',,JH':Y CHM ch p•intipoi ty rrimn be- r eflei•sred r.in 3 •i..' mesilt Coo—io icily (ii, s.,;-,---i, p•.17; vneiidmc:1-0' ,imeaty ':r,C1`.-; r,,.:Ivt,..:,.',/ ,.=-;:1,- ',!,:i.,-, v-- -,, -IL:, ::-.),';21 I,:: :,1 Y.1 -'1 :-.1':. It i.ot Acknowledged. 8 Fil ,_ i:-.v!s:-..- *,.: Lyf...,- ;;-, rt,,:. •:':-itp;_•i?.rty r11P1'.: i-if tii•ti stiovei:•-ii fi i no •i- i--ii toqii.ngi,,,,:i:ii,•;si,i„„.:,./ Comment has been addressed. (1 Al! a ' 1 !1; ;,,, _'f, ",'"0 : i ,:,'•: L, N „A is !c - =:: , ,-: .'• - i Pr ,' .: ti- Comment has been addressed. Revision #1: No change from above comments. Response: Items have been updated on the plan. i'-. :::. 1,,-"1.-..-' •" - ' : '. ., . •'''-. , Comment has been addressed. Revision #1: No change from above comments. Add city, state, and zip code to the project address. Response: Entire address has been provided. • , , . - , . • • 8:A04\31488-Ivy Fire Station\DocsV-Design\Letters *awe September 4,2012 Page 6of7 r--� Ivy Fire Station ,.•E:'I (; ; e` 4`r:` is�_i Health Dept reg,_i;:s 1.!t:+'i P.:., N'..:':!`''r i Ljii;.7(1 'e-SUI?rottr iThi'; , c:.t `op i7} t!:": . ti ,t, t') bt- ? \S4'li d..:.: Additional copies have been included in this resubmittal. Revision #1: The Health Department has been contacted and has provided the following additional information: No application for a well abandonment permit has been made. The minor site plan amendment cannot be signed without an approved well abandonment permit and associated approval from the Health Dept. Response: Health Department permit has been submitted by Owner. 22. (32.6,i J5:ref of licensed professional Revision #I: The minor site plan amendment must be sealed by a licensed professional. No seal is present. Provide a seal on each page. Response: Done. 23. (General Comment] Revision #1: In the dumpster pad and enclosure detail on Sheet C1.0, indicate units of measurement for all dimensions. Response: Dumpster pad dimensions have been provided, as well as the size of lumber (2x4, 2x6, etc.) ENGINEERING COMMENTS: A. Site Development Plans (SDP201200015): I) P u i-,?`!.. .. .-�� :1': I� KI+(!ta= ._ . , Sc): n :�;_ <- i}"_ ,. ;p. _ . t 4 12 ; A Waiver has been submitted in regards to these parking spaces. 2) I. t--t _ t.t t.a" _ .- .. . j[:ij-,r :`: t!'P/^v ;=1i '), t• - Comment has been addressed. 3) ;,{'. r,. _.,. ,. ,• ,' r ? Comment has been addressed. 4) -; a , Easements are forthcoming. B. Stormwater Management Plan (WPO201200030): I) Stormwater calculations have been revised. 2) Soil test has been performed and included in submittal. R:\404\31488-Ivy Fire Station\Docs\2-Design\Letters Nose September 4,2012 Page 7 of 7 Ivy Fire Station C. Erosion Control Plan (WP0201200030): I) pchr E :sc te ,--nans.h the C.c.pinty DesIzn St ni d, Manual Comment has been addressed. 2) ShOW 0h(. r paved ccny,:t! ictcM entc;cice denj fr3 n the County Desntn rdlnn.,* Comment has been addressed. 3) Inlet pi c“,ertion f,-)r Di wi!I need te be rn that vics.,r1< , i ID-wen-lent. Std. & 3.07 b!ock gcm,,e.t nH protection ot Comment has been addressed. We have attached (8) full size copies of the revised plan package for your review. If you have any questions or comments, please feel free to give me a call at 434.327.1688. rely, 212 Craig Kot ki, PE Project Engineer enc Rm04\3 I 488-Ivy Fire Station\Docs\2-Design\Letters 'wage Ellie Ray From: Ron Lilley Sent: Friday, October 05, 2012 12:47 PM To: Sarah Baldwin Cc: David Benish; Megan Yaniglos; Ellie Ray; Craig Kotarski Subject: FW: Kirt ley-- KCC parking Importance: High Sarah— See below. Due some timing issues with the UVA-KCC parking lease, we're going to keep "warehouse"use shown for the non-fire-station part of the warehouse (instead of"offices") on the site plan, and show the parking requirement accordingly. This will allow us to forego the evidence regarding the shared parking agreement, since the site will provide enough parking for fire station and warehouse uses. - Ron L. From: Hurt, Charles (cwh4cm) [mailto:cwh4cm @eservices.virginia.edu] Sent: Thursday, October 04, 2012 2:42 PM To: Ron Lilley; Bill Letteri; Harkins,Thomas A *HS; Trevor Henry; Lowe, Gary E *HS Cc: Maretta, Judy (jam8qt) Subject: RE: Kirtley -- KCC parking Importance: High Ron, The University is comfortable moving forward as you have suggested. When fully executed, I will forward a copy of the church lease and ask you to ensure the change to "office" use is completed as originally intended. Thanks. Charlie Charlie Hurt 434 982-5914 churt@virginia.edu From: Ron Lilley [mailto:RLILLEY@ albemarle.orq] Sent: Thursday, October 04, 2012 10:29 AM To: Hurt, Charles (cwh4cm) Subject: FW: Kirtley-- KCC parking Hi Charlie— Following up our discussion, I did confirm with our Building Official that even a permit for just interior work would require the site plan approval. 1 Below is a string of discussion w`rf our Zoning folks about what effect it wb'end have on UVA if the "office" use were not included on our site plan amendment. The bottom line is that, if at the time the office use would be proposed there is sufficient parking in place, including the KCC leased parking, then it would be a simple "zoning clearance" and not a site plan amendment process for such a change. Based on that, and the timing for our building permit approval that is needed to maintain our schedule (and also the land disturbing permit that will be needed for the sitework on the Kirtley site), I'd like to pursue the option of keeping "warehouse" as the use for the non-fire-station portion of the building on our site plan amendment, which will then forego the need for KCC Lease for site plan approval. I can commit that, if any site plan issues arise in the expected course of making that change to "offices" in the current warehouse, we (the County) will continue with support to get such site plan adjustments approved. But again, it appears that it wouldn't be an issue if the KCC Lease is in place. Are you in a position to authorize this, or get authorization for this approach? Please keep in mind that our site plan approval will also need some documentation as to intent for the necessary easements on the KCC property. I know the formal easements won't be in place until after the lease is consummated, but all that is needed for our site plan approval is documentation as to intent. Look forward to hearing back. - Ron L. From: Sarah Baldwin jmailto:sbaldwin@aalbemarle.oral Sent: Wednesday, October 03, 2012 1:25 PM To: Ron Lilley; David Benish Subject: RE: parking Assuming adequate parking exists, it would only require a zoning clearance. Sarah D. Baldwin Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902-4596 (434)296-5832 (434)972-4126, fax Please consider the environment before printing this mail. From: Ron Lilley Sent: Wednesday, October 03, 2012 11:40 AM To: Sarah Baldwin; David Benish Subject: RE: parking Thanks. Yes,the office use, based on 1/NSF would need about 12 more spaces than this site provides, but that is more than made up with 75 spaces on the KCC site (once that lease is finalized). That make any difference? 2 - RL From: Sarah Baldwin [mailto:sbaldwin(aalbemarle.orq] Sent: Wednesday, October 03, 2012 11:32 AM To: Ron Lilley; David Benish Subject: RE: parking Ron: It really would depend on the amount of office space and needed parking spaces. If they need more than is currently onsite it probably would take a minor amendment. Sarah D. Baldwin Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902-4596 (434)296-5832 (434)972-4126, fax Please consider the environment before printing this mail. From: Ron Lilley Sent: Wednesday, October 03, 2012 11:13 AM To: David Benish Cc: Sarah Baldwin Subject: FW: parking David (or maybe Sarah)— See below. Due to some timing issues with UVA and Korean Church parking agreement, we may end up just keeping "warehouse" use on site plan for UVA portion of warehouse. I'd like to be able to tell UVA what that would mean for future site plan amendment if they want to change to office use. Can you advise? This is pretty pressing, so hearing back promptly will be very helpful. - Ron L. (x3247) From: Hurt, Charles (cwh4cm) [mailto:cwh4cm@eservices.virginia.edu] Sent: Tuesday, October 02, 2012 1:47 PM To: Ron Lilley Subject: RE: parking Ron, 3 Yes, we would like to continil't with the office requirement and f1Tbught it would be helpful to handle the parking as suggested. We will continue to pursue the church lease. Thanks. Charlie Charlie Hurt 434 982-5914 churt@virginia.edu From: Ron Lilley [mailto:RLILLEY@albemarle.orq] Sent: Tuesday, October 02, 2012 12:33 PM To: Hurt, Charles (cwh4cm) Subject: RE: parking Charlie— Our site plan, as agreed, represents the office use that the University said would be put in place, which is what makes the parking requirement beyond what the Kirtley site can provide. Thus, the need for the KCC Agreement before our site plan can be approved, regardless of which uses park on which site. If you want to forego having the plan"make ready" for the office use, then our plan can be approved without the KCC agreement because there would be enough parking on site for fire station and warehouse uses. In fact, if our site plan were approved based on warehouse for most of the building, I'm not too sure the change to offices would trigger a site plan amendment requirement, but I've been pursuing the site plan approval based on office use since our Agreement says we're responsible for plan approvals to support the intended use(s). My understanding has been that we would get 12 spaces for the fire station, but not necessarily all on the Kirtley site, but at least some would be on the Kirtley site. I wouldn't see us agreeing to have them all subject to be placed at KCC unilaterally. - Ron L. From: Hurt, Charles (cwh4cm) imailto:cwh4cm@eservices.virginia.edu] Sent: Tuesday, October 02, 2012 8:56 AM To: Ron Lilley Subject: parking Ron, In an effort to move the County site plan forward, can the University agree to provide parking on-site or on adjacent property as determined by the University. Our intention would be to provide parking on-site until such time as the Korean Church plans are complete and the lease is in place. At that time, we would have the right to switch your parking to the church property. What do you think? Thanks. Charlie 4 it .rri churtnvirginia.edu 5 Ellie Ray From: Ron Lilley Sent: Friday, October 12, 2012 3:52 PM To: Joanne Tu Purtsezova Cc: Ellie Ray; Sarah Baldwin Subject: RE: summary of meeting with Ron Lilley on Friday 09/14/12 regarding SDP-2012-015 Ivy Fire Station at Kirt ley Warehouse Joanne— I am submitting 3 sets of the revised plan at the front desk in a few minutes. I hope to get written confirmation from the Korean Community Church about intent to provide the easements by early next week, and will provide that as soon as I get it. - Ron L. From: Joanne Tu Purtsezova [mailto:jpurtsezova(aalbemarle.orq] Sent: Thursday, October 11, 2012 3:44 PM To: Ron Lilley Subject: RE: summary of meeting with Ron Lilley on Friday 09/14/12 regarding SDP-2012-015 Ivy Fire Station at Kirtley Warehouse Hello Ron, 3 copies will be sufficient. —Joanne From: Ron Lilley Sent: Thursday, October 11, 2 3:42 PM To: Joanne Tu Purtsezova Cc: Craig Kotarski; Sarah Baldwin; E Ray Subject: RE: summary of meeting with on Lilley on Friday 09/14/1 egarding SDP-2012-015 Ivy Fire Station at Kirtley Warehouse Thanks, Joanne. We've ended up keeping the "warehouse"use f► e non-fire-station portion of the building, instead of "offices", so on-site parking will be sufficie , and -'re revised our site plan verbiage accordingly. I think we're ready to resubmit. How many copies will you need? - Ron L. From: Joanne Tu Purtsez. a [mailto:ipurtsezovaCa�albemarle.orq] Sent: Tuesday, Septem•-r 18, 2012 10:58 AM To: Joanne Tu Purtsez, a; Ron Lilley Cc: Craig Kotarski; Sa ah Baldwin Ellie Ray From: Ron Lilley Sent: Thursday, October 11, 2012 3:42 PM To: Joanne Tu Purtsezova Cc: Craig Kotarski; Sarah Baldwin; Ellie Ray Subject: RE: summary of meeting with Ron Lilley on Friday 09/14/12 regarding SDP-2012-015 Ivy Fire Station at Kirtley Warehouse Thanks, Joanne. We've ended up keeping the "warehouse"use for the non-fire-station portion of the building, instead of "offices", so on-site parking will be sufficient, and we're revised our site plan verbiage accordingly. I think we're ready to resubmit. How many copies will you need? - Ron L. From: Joanne Tu Purtsezova [mailto:jpurtsezova @albemarle.orq] Sent: Tuesday, September 18, 2012 10:58 AM To: Joanne Tu Purtsezova; Ron Lilley Cc: Craig Kotarski; Sarah Baldwin Subject: RE: summary of meeting with Ron Lilley on Friday 09/14/12 regarding SDP-2012-015 Ivy Fire Station at Kirtley Warehouse Hello all, Please excuse the typo. Side note: Site plan review does not constitute review of proposed well abandonment. An application for a permit must be filed and approved; however, the site plan can be signed without final Health Dept. approval. —Joanne From: Joanne Tu Purtsezova Sent: Tuesday, September 18, 2012 10:52 AM To: Ron Lilley Cc: 'Craig Kotarski'; Sarah Baldwin Subject: summary of meeting with Ron Lilley on Friday 09/14/12 regarding SDP-2012-015 Ivy Fire Station at Kirtley Warehouse Hello Ron and Craig, Please consider this e-mail as a recap of the site plan elements that are still required prior to approval of SDP-2012-015. Site plan section citations are those previously provided by Planning and Zoning reviewers. 1 1. Parking schedule for en1trt Northridge/Kirtley Warehouse cor?i' fex to include Korean Community Church parking spaces 2. Shared parking agreement for Zoning approval 3. Letters of intent for all off-site easements to include: a. Variable width construction easement b. Variable width parking easement c. Walkway/staircase easement (10' access easement) d. 16' drainage easement 4. In lieu of a lighting plan, add a note stating that "No additional outdoor lighting is proposed" to the plan. 5. Side note: Site plan review does not constitute review of proposed well abandonment. An application for a permit must be filed and approved; however, the site plan can be signed with final Health Dept. approval. -Joanne 2 Ellie Ray From: Ron Lilley Sent: Wednesday, October 17, 2012 12:21 PM To: Joanne Tu Purtsezova Cc: Ellie Ray; Sarah Baldwin; 'Craig Kotarski' Subject: FW: Korean Chuch - Lease Exhibit showing access and temproary construction easements Attachments: 1348_001.pdf; kcc easement plat.pdf Joanne— I am forwarding a string of e-mails that I think provides what is needed in terms of an indication of intent by KCC for the easements associated with our Ivy Road Fire Station site plan. The attached"sketch plat" ("1348_001.pdf') was provided by Mike Myers at Dominion Engineering to help clarify the minor adjustments that Yong Kim refers to. The attached"kcc easement plat.pdf' is what has been submitted to date, which shows the locations referred to in detail. Please advise if this does not suit the need for a confirmation of the intent by the Owner for the easements to be dedicated. As you can see, these easements are in the final days of execution, along with the shared parking lease with UVA, and UVA will not initiate site improvements until that lease and associated easements are finalized. - Ron L. From: Mike Myers [mailto:mmyers @dominioneng.com] Sent: Wednesday, October 17, 2012 12:07 PM To: Ron Lilley Subject: RE: Korean Chuch - Lease Exhibit showing access and temproary construction easements Some minor final tweaks. We need to make the shifts in blue, plus I know that Yong wanted to meet onsite with Gary Lowe as well. From: Ron Lilley [mailto:RLILLEY©albemarle.orq] Sent: Wednesday, October 17, 2012 11:52 AM To: Mike Myers Cc: 'Craig Kotarski' Subject: FW: Korean Chuch - Lease Exhibit showing access and temproary construction easements Mike— I just received this from Yong Kim. Can you clarify the discrepancies he's referring to. I don't think I got anything from you that he seems to be referring to. - Ron L. 1 , From: Yong I. Kim [mailto:besemer7gmail.com] "` Sent: Wednesday, October 17, 2012 11:47 AM To: Ron Lilley Subject: Re: Korean Chuch - Lease Exhibit showing access and temproary construction easements Ron, Many thanks for the exhibit and for your patience and help on our easement issue. As you can see from Mike's most recent email,there are some discrepancies on the exact size of easement etc. Yes, we will eventually agree to set the easement for U.Va. but we have to resolve a couple of minor issues. I plan to meet with Gary Lowe on Tuesday (10/23) and I am sure all will be resolved by then. Again, thanks for your patience and help. Yong Kim 2012/10/17 Ron Lilley<RLILLEY(a,albemarle.org> Hello Elder Kim— I hope what I sent yesterday (below) was helpful for you. Are you in a position to affirm the KCC intent for those easements? Hope to hear back soon. - Ron Lilley From: Ron Lilley Sent: Tuesday, October 16, 2012 10:14 AM To: 'Yong I. Kim' Cc: 'Lowe, Gary E *HS'; 'Mike Myers'; 'Craig Kotarski'; 'Hurt, Charles (cwh4cm)' Subject: RE: Korean Chuch- Lease Exhibit showing access and temproary construction easements Good Morning once again, Elder Kim— 2 As discussed, here is the current version I have of the easement drawing Mike Myers provided which shows the parking area and temporary construction(grading) area on the east side of the church property. Hopefully this will clarify the depiction of the easement area you need. Thank you for clarifying for me that the church did vote to accept the lease agreement this past Sunday, Oct 14th. I understand there are still some steps in your formal approval process, but my hope is that you can provide a statement that confirms the church's intent to provide the easements depicted here. Mike (or Craig), if there is anything that has changed on the easement plat, please "reply all"to make sure everyone understands. Ron Utley Senior Project Manager County of Albemarle Office of Facilities Development 401 McIntire Road Charlottesville, Virginia 22902-4596 434-872-4501 (office) 434-531-9904 (mobile) 434-972-4091 (fax) rlilley @albemarle.org 3 From: Ron Lilley Sent: Friday, October 12, 2012 10:00 AM To: 'Yong I. Kim' Cc: 'Lowe, Gary E *HS'; 'Mike Myers'; 'Craig Kotarski'; 'Hurt, Charles (cwh4cm)' Subject: RE: Korean Chuch - Lease Exhibit showing access and temproary construction easements Good Morning, Pastor Kim— Would you be in a position to verify that the Korean Community Church intends to provide the parking easement and temporary grading easement for the Kirtley site (where we would construct the parking bay and retaining wall along the property boundary) ? I will need that to complete the County's site plan approval for our Fire Station being located at the Kirtley Warehouse. As noted below, I understand the UVA-KCC Agreement is still getting finalized and the easements will not be formally provided until that is finalized, but I just need some confirmation(an e-mail response to this e-mail would suit) to provide to the County site plan review staff that the Church intends to provide the easements. It would not constitute a legal commitment. I appreciate whatever help you can provide on this. Ron Line', r Senior Project Manager County of Albemarle Office of Facilities Development 401 McIntire Road Charlottesville, Virginia 22902-4596 434-872-4501 (office) 434-531-9904 (mobile) 4 434-972-4091 (fax) rlilleya,albemarle.org From: Ron Lilley Sent: Wednesday, October 10, 2012 9:58 AM To: 'Mike Myers'; 'Craig Kotarski' Cc: 'Lowe, Gary E *HS'; 'Yong I. Kim' Subject: RE: Korean Chuch - Lease Exhibit showing access and temproary construction easements Thanks, Mike. All I need is an e-mail from KCC that shows "intent"to provide the easements to satisfy our site plan requirements. It is understood that such"intent" does not constitute legal commitment, but only provides our site plan reviewers a level of confidence that a site plan would not be approved based on easements that cannot realistically be expected. - Ron L. From: Mike Myers [mailto:mmyersCadominioneng.com] Sent: Wednesday, October 10, 2012 9:54 AM To: Ron Lilley; 'Craig Kotarski' Cc: 'Lowe, Gary E *HS'; 'Yong I. Kim' Subject: RE: Korean Chuch - Lease Exhibit showing access and temproary construction easements I believe the lease agreement is still being finalized. We have provided all the easement plats to UVA and the church and are simply waiting on the DB/PG for the access and temporary construction easement so we can fill that in on the drainage easement plat. I have copied both Gary and Yong to see if there are any updates. Thanks, Mike Michael Myers, PE, CFM 434-979-8121 x140 (office) 5 434-906-3161 (mobile) <A"or+ ; Dominion �, Engineering & 116. Desi n, LLC 0. o - eo ? r From: Ron Lilley [mailto:RLILLEY @albemarle.orq] Sent: Wednesday, October 10, 2012 9:36 AM To: Craig Kotarski Cc: mmyers @dominioneng.com Subject: RE: Korean Chuch - Lease Exhibit showing access and temproary construction easements Do either of you guys know the status of these easements? I thought KCC wasn't going to release them until the lease was fully-executed. I'm trying to support our site plan with evidence of"intent"to provide the easements by KCC. - Ron L. From: Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent: Thursday, September 06, 2012 11:38 AM To: Ron Lilley Subject: FW: Korean Chuch - Lease Exhibit showing access and temproary construction easements I just received this from Mike. It looks like the plats on the Korean Church are in the process of being recorded. Craig Kotarski, P.E., LEED AP Project Engineer 6 TIMMONS GROUP I www.timmons.Nm 919 2nd Street S.E. I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski cni timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Mike Myers [mailto:mmyers @dominioneng.com] Sent: Thursday, September 06, 2012 11:07 AM To: Craig Kotarski Subject: Korean Chuch - Lease Exhibit showing access and temproary construction easements Craig, Enclosed is the lease exhibit that is in the process of being recorded. Thanks, Mike Michael Myers, PE, CFM 434-979-8121 x140 (office) 434-906-3161 (mobile) Y* p y,C„„tet 1 Dominion 54. Engineering & Design, L LC •n . a 7 .r Joanne Tu Purtsezova From: Ron Lilley Sent: Friday, October 26, 2012 10:06 AM To: Ellie Ray; Joanne Tu Purtsezova Cc: Craig Kotarski Subject: RE: Korean Chuch - Lease Exhibit showing access and temproary construction easements Attachments: Intent to establish an easement Ellie/Joanne— I'm attaching an e-mail from Yong Kim on behalf of the Korean Community Church indicating intent to provide easement as delineated in an attachment to his e-mail. Our site plan has been adjusted to reflect the adjustments from what was originally expected as the easement to be provided, which means we lost one of our parking spaces. We've revised the affected sheets of the plan accordingly. The plan sheets that have changed from the prior submittal are: CO.0 (date only), C1.0, C1.3, C2.0, C3.0, C3.1, C4.0, C5.2 For resubmittal, do you need whole new sets, or just revised sheets? How many will be needed? Thanks. - Ron L. From: Ron Lilley Sent: Thursday, October 18, 2012 3:52 PM To: Ellie Ray Cc: Sarah Baldwin; Craig Kotarski; `31 nne Tu Purtsezova; David Ben': Subject: RE: Korean Chuch - Lease Exhibit showing access and - proary construction easements Thank you, Ellie. I believe the variation in the parking easement a - will get worked out to remain as the easement area we delineated on the site plan, but it looks like it 111 t. e until the meeting on-site for that to be confirmed. If it is confirmed, I will try to provide an e-mail f .m KCC th. clarifies to that effect. On the parking,the indication on the • an of where the 65 spa es are is where they are drawn. There are 42 spaces down around the building 6 existing perpendicular spa , along Kirtley Lane, and 7 new perpendicular spaces along Kirtley Lane. T - e has been a note in the row of 16 •- .endicular spaces showing "18sp" ever since our initial plan submi► .1, which is based on how the spaces were ■ arked on the pavement(provided on the survey), but we have ounted them as how many fit based on the 9' wi• h standard, which allows for 16 spaces. The parking stu,• that was done does not count the spaces on the Kirtley site, whic ' why we can count them as available to the warehouse. I'll be happy to review this in detail with Zoning if needed. 1 y�t Joanne Tu Purtsezova From: Yong I. Kim [besemer77 @gmail.com] Sent: Thursday, October 25, 2012 9:02 PM To: Ron Lilley Cc: Mike Myers; Lowe, Gary E*Hs; Craig Kotarski; Yong I. Kim Subject: Intent to establish an easement Attachments: Easement Plat-10-25-12.pdf; Lease Exhibit-10-25-12.pdf October 25, 2012 Mr. Ron Lilley County of Albemarle 401 McIntire Road Charlottesville, VA 22902 Dear Mr. Lilley: I would like to inform you that the Korean Community Church in Charlottesville intends to establish an easement for use by the University of Virginia for the purpose of constructing the parking facilities, as specified in three plats herewith attached. We fully expect to sign the Deed of Lease with University of Virginia, which denotes the establishment of the aforementioned easement, in the immediate near future. With warmest regards, Yong I. Kim, Ph.D. Trustee and Elder Korean Community Church in Charlottesville. 1 w. r� I CSX RasLrond Perimeter boundary information is based on a plat 80' A Variable R/W by William Morris Foster, dated April 1979, and 584'55'23"E DB 462 PC 311 recorded 0 D.B 684,Pg. 610 Boundary was field 243 14' verified by Dominion Development Resources(DDR) 584'22'24"E in March 2005. Existing monumentation and iF 5032' 583'02'31"E 9843' evidence was recovered Dominion Engineering IF .S7y,1r,4J„F possesses the digital data from the DDR survey N/F Chnstran . 00.23 No Title Report has been furnished Aid Mission TMP 59-23C1 1.'� _�� DB 684-PC 610 // eeee!TB44o 4r' • Proposed Temporary--� // 19 ,' !JT 'T Variable Width //4 :o,,,' `.�/�/_'X_. ;. Construction Easement \ //N ,+r MIt'l1A' E.n1YER9 !(�, . tic Nu,13028 ! / ��1lrrtt //, Proposed Variable Width p f i"25--r6 s,`,4 ' is if, n Access and Parking `A ,,�' €; y A',', //i. 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Kim&Sang FL Son, Trustees DB 3671-PC 337 Deed Book 3063, Page 110 P Samuel Miller District-Albemarle County, Virginia l Scale: 1...30' Sheet 2 of 2 l', Ede:230-LEASE EXlillilT.dwg •••" ,„,7 October 25,2012 • • 1". .\Dominion ii • /12: .•'/ ¶. ,,,\ Engineering • ..,,,..„ 172 SottA?art,Dnve • 30 0 30 60 90 , tun*,VA 2.11 te`...., ..970.6121(0 • 5515611r !!!!!!! liPj..1 /34 07,..51 10 i Domonwq.com SCALE: 1" = 30' _______. .......... ..... .