HomeMy WebLinkAboutSP201500019 Review Comments 2015-10-23 �OF A
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IRGINIP
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
October 23, 2015
Chris Schooley
P. O. Box 400218
Charlottesville Va 22904
RE: SP201500019 UVA Indoor Golf Practice Facility
Dear Mr. Schooley:
On September 2, 2105 the Board of Supervisors took action on your Special Use Permit application to
allow construction of 10,000 square foot indoor golf practice facility for University of Virginia golf teams
under Section 13.2.2 of the Zoning Ordinance on TMPs 07500-00-00-06300; 06000-00-00-028B0;
06000-00-00-028C0 in the Samuel Miller District. The Special Use permit was approved by the Board's
adoption of the attached resolution and conditions.
Please be advised that although the Albemarle County Board of Supervisors took action on the
project noted above, no uses on the property as approved above may lawfully begin until all
applicable approvals have been received and conditions have been met. This includes:
• compliance with conditions of the SPECIAL USE PERMIT;
• approval of and compliance with a SITE PLAN; and
• approval of a ZONING COMPLIANCE CLEARANCE.
Before beginning uses as allowed by this special use permit or if you have questions regarding the above-
noted action, please contact Rebecca Ragsdale at(434)296-5832.
Sincerely, 4
David Benish
(Acting)Director of Planning
*Attachment*
RESOLUTION TO APPROVE
SP 2015-19 UVA INDOOR GOLF PRACTICE FACILITY
WHEREAS,the University of Virginia Real Estate Foundation is the record owner of Tax Map
and Parcel Number 07500-00-00-06300 and the University of Virginia Foundation is the record owner
of Tax Map and Parcel Numbers 06000-00-00-028B0 and 06000-00-00-028C0 (collectively the
"Owner"); and
WHEREAS, a special use permit to allow the existing golf course in R-1 zoning and to allow
the enclosure of a golf cart storage area on the property (SP 1996-53) was approved in 1997 with a
condition that required an amendment to the special use permit to allow new construction or any
expansion outside of the current boundaries of the existing golf course; and
WHEREAS, the Owner has submitted an application to construct an indoor golf practice
facility consisting of eight indoor hitting bays, which will open to the existing driving range, as well as
locker rooms, coaches' offices and a meeting space, and the application is identified as Special Use
Permit 2015-00019 UVA Indoor Golf Practice Facility ("SP 2015-19"); and
WHEREAS, on July 14, 2015, after a duly noticed public hearing, the Albemarle County
Planning Commission recommended approval of SP 2015-19 with the conditions recommended by
County staff; and
WHEREAS, on September 2, 2015, the Albemarle County Board of Supervisors held a duly
noticed public hearing on SP 2015-19.
NOW, THEREFORE, BE IT RESOLVED that, upon consideration of the foregoing, the staff
report prepared for SP 2015-19 and all of its attachments, the information presented at the public
hearing, and the factors relevant to a special use permit in Albemarle County Code § 18-33.8, the
Albemarle County Board of Supervisors hereby approves SP 2015-19, subject to the conditions
attached hereto.
I, Ella W. Jordan, do hereby certify that the foregoing writing is a true and correct copy of a
Resolution duly adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote of six
to zero, as recorded below, at a meeting held on September 2, 2015.
Cler , Board C unty Supervisors
Ave Nay
Mr. Boyd Y
Ms. Dittmar Y
Ms. Mallek Y
Ms. McKee) Y
Ms. Palmer Y
Mr. Sheffield Y
SP-2015-0019 UVA Indoor Golf Practice Facility Conditions
1. Development shall be in general accord with the plan titled "UVA Golf Indoor Practice
Facility, Site Plan Diagram" prepared by Dewberry dated April 30, 2015 (hereafter"Layout
Plan") as determined by the Director of Planning and the Zoning Administrator. To be in
general accord with the Layout Plan, development and use shall reflect the following major
elements as shown on the Plan:
- Building location, orientation and mass
- Access to the site via new road labeled "Access Drive"
Minor modifications to the Plan that do not otherwise conflict with the elements listed above
may be made to ensure compliance with the Zoning Ordinance.
2. Ingress and egress along Birdwood Drive shall be restricted, to the satisfaction of the
Zoning Administrator, to only those residences served by Birdwood Drive and shall not be
used as an access to the indoor golf practice facility.
3. Any new construction at the existing golf course facility and site other than the site
improvements shown on the Layout Plan, except for minor changes (such as additional
practice tees, modifications of greens and other changes that do not require a site plan),
shall require an amended special use permit. ,
4. The Owner shall continue to implement an Integrated Pest Management/Nutrient
Management Plan to reduce adverse water quality impacts.
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�'IRGINZP
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
July 24, 2015
Chris Schooley
P. O. Box 400218
Charlottesville Va 22904
RE: SP201500019 UVA Indoor Golf Practice Facility
TAX MAP/PARCEL: 07800000005800
Dear Mr. Schooley:
The Albemarle County Planning Commission, at its meeting on July 14, 2015, by a vote of 6:0
recommended approval of the above-noted petition to the Board of Supervisors.
Please note that this recommendation is subject to the following conditions:
1. Development shall be in general accord with the plan titled "UVA Golf Indoor Practice Facility, Site
Plan Diagram" prepared by Dewberry dated April 30, 2015 (hereafter"Layout Plan") as
determined by the Director of Planning and the Zoning Administrator. To be in general accord with
the Layout Plan, development and use shall reflect the following major elements as shown on the
plan:
a. Building location, orientation and mass
b. Access to the site via new road labeled "Access Drive"
Minor modifications to the plan that do not otherwise conflict with the elements listed above may
be made to ensure compliance with the Zoning Ordinance.
2. Ingress and egress along Birdwood Drive shall be restricted, to the satisfaction of the Zoning
Administrator, to only those residences served by Birdwood Drive and shall not be used as an
access to the indoor golf practice facility.
3. Any new construction at the existing golf course facility and site other than the site improvements
shown on the Layout Plan, except for minor changes (such as additional practice tees,
modifications of greens and other changes that do not require a site plan), shall require an
amended special use permit.
4. The owner shall continue to implement an Integrated Pest Management/Nutrient Management
Plan to reduce adverse water quality impacts.
Within 30 days of the date of this letter, please do one of the following:
(1) Resubmit in response to Planning Commission recommendations
(2) Request indefinite deferral
(3) Request that your Board of Supervisors public hearing date be set
(4) Withdraw your application
If you should have any questions or comments regarding the above noted action, please do not hesitate to
contact me at(434) 296-5832.
Sincerely,
gat-U I
Rachel Falkenstein
Senior Planner
Planning
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Claudette Grant
From: Margaret Maliszewski
Sent: Tuesday, February 17, 2015 5:09 PM
To: Claudette Grant
Subject: Birdwood design planning comments
Claudette,
Here are my comments. If you have questions or need alternate wording,just let me know.
1. ARB review will be limited to those changes visible from the Entrance Corridor.
2. One of the non-contributing buildings on site is proposed for demolition.A demolition permit is required prior to
demolition. Please note that the Historic Preservation Committee maintains a file of photos of demolished buildings
in the County. If possible, please submit photos of the building with the demolition permit(or send to
mmaliszewski@albemarle.org prior to the applying for the permit).Alternatively, staff can coordinate with the
applicant and the Historic Preservation Committee to photograph the building once the demolition permit is
received.
3. At the pre-application meeting, staff indicated that we typically recommend as a condition of the Special Use Permit
that the applicant provide confirmation from the Virginia Department of Historic Resources that the proposed work
will not jeopardize the status of the National Register-listed property.To clarify,the confirmation is a determination
from DHR that the property would still be listed in the state and national registers if it were re-evaluated with the
proposal constructed as illustrated. Staff has recently been in contact with DHR,and DHR has requested that such
requests come from staff in the future.We understand that you have already begun this process with DHR. Please
let us know(mmaliszewski@albemarle.org) if you would like staff to handle the coordination from here,or if you
would prefer to continue the process you've begun.
Thanks.
Margaret
Margaret M.Maliszewski,Principal Planner
Albemarle County Department of Community Development
401 McIntire Road,Charlottesville,VA 22902
434-296-5832 x3276
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�'IRGINZP
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
" Memorandum
To: Chris Schooley
From: Claudette Grant
( '
Date: February 18, 2015
Subject: Birdwood Golf Course Pre-application Meeting 02/09/2015
The following are County staff comments regarding the above noted pre-application meeting. This
meeting satisfies the requirement for a pre-application meeting prior to submittal of your zoning map
amendment application ("rezoning") and/or a special use permit application. The purpose of the meeting
is summarized below:
The purposes for a pre-application meeting are to: (i)provide the applicant and the county a
common understanding of the proposed project; (ii) inform the applicant about the proposed
project's consistency with the comprehensive plan, other relevant policies, and county
regulations; (iii) broadly identify the planning, zoning and other issues raised by the application
that need to be addressed by the applicant; (iv) inform the applicant about the applicable
procedure; and(v) allow the director to identify the information the applicant must submit with the
application, including the supplemental information delineated in subsection (c). Receiving the
relevant supplemental information will allow the application to be comprehensively and efficiently
reviewed.
The following are staff comments:
(ii) Consistency with the Comprehensive Plan:
• The Comprehensive Plan currently designates this area as institutional which allows public and
private schools, universities and colleges, and ancillary facilities such as the University of
Virginia's polo grounds, golf courses, stadiums, and indoor sports facilities. Adjacent properties
are designated neighborhood density, which allows residential (3 -6 units/acre); supporting uses
such as religious institutions, schools, and other small-scale non-residential uses.
• The proposal consists of amending the existing special use permit to allow the demolition of a
residence on the property in order for the construction of a new indoor golf practice facility. The
form is consistent with the land use recommendations of the Comprehensive Plan.
• The Comprehensive Plan is currently in the process of being updated. The draft Comprehensive
Plan continues to propose this property be designated institutional. This property, (Birdwood) is
currently owned by the University of Virginia (UVA) Foundation and is the University's 18-hole
golf course. It is affiliated with the adjacent Boar's Head Resort, which is also owned by the UVA
Foundation. The property is part of the Area B Study. Besides the golf course an historic
mansion and dependencies are located on the property. The draft Comprehensive Plan also
describes a more intensive function for this property in the future and states, "the historic mansion
and important outbuildings should be retained in any future development. An interconnection to
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the Boar's Head propy should be provided. Pedestrian connections to nearby residential
developments should also be considered." The draft Comprehensive Plan has not been adopted
yet. The State of Virginia Department of Historic Resources is aware of this proposal and
considers demolition of one of the existing buildings to be the demolition of a non-contributing
structure.
• As previously described, the primary intent for this proposal is to build a new indoor golf practice
facility, primarily for the use of UVA students on the golf team. This facility will consist of a two-
story structure of approximately 10,000 square feet. The new building will include eight indoor
hitting bays, locker rooms, coaches' offices, storage, parking area and meeting space. The
project will be reviewed for its consistency with the principles of the Neighborhood Model. Staff
has not done an exhaustive review of the plan provided at the pre-application meeting; however,
the following observations are provided:
--The proximity of this facility to the adjacent adjacent neighborhoods will make pedestrian
orientation an important factor as this site gets revised.
--Although the proposal will not have a formal street system, the elements of a neighborhood
friendly street will be applicable throughout the parking area, inclusive of sidewalks with street
trees and landscaping.
--The draft Comprehensive Plan describes that an interconnection to the Boar's Head property
should be provided. With the information provided it is difficult to see if this proposed facility will
create the need for such an interconnection.
(iii) broadly identify the planning, zoning and other issues raised by the application that need to be
addressed by the applicant
• We have not received comments from VDOT and Engineering. These comments will be provided
once we they are received.
• ARB review will be limited to those changes visible from the Entrance Corridor.
• One of the non-contributing buildings on site is proposed for demolition. A demolition permit is
required prior to demolition. Please note that the Historic Preservation Committee maintains a file
of photos of demolished buildings in the County. If possible, please submit photos of the building
with the demolition permit(or send to mmaliszewski(a�albemarle.orq prior to the applying for the
permit). Alternatively, staff can coordinate with the applicant and the Historic Preservation
Committee to photograph the building once the demolition permit is received. n
• At the pre-application meeting, staff indicated that we typically recommend as a condition of the
Special Use Permit that the applicant provide confirmation from the Virginia Department of
Historic Resources that the proposed work will not jeopardize the status of the National Register-v
listed property. To clarify, the confirmation is a determination from DHR that the property would
still be listed in the state and national registers if it were re-evaluated with the proposal
constructed as illustrated. Staff has recently been in contact with DHR, and DHR has requested
that such requests come from staff in the future. We understand that you have already begun this
process with DHR. Please let us know(mmaliszewski( albemarle.orq) if you would like staff to
handle the coordination from here, or if you would prefer to continue the process you've begun.
• The applicant should note in the project narrative that use of the practice facility will be limited to
the UVA golf teams and Birdwood golf club members only if accompanied by a golf pro. The SP
conditions will also reference the limited use of the facility.
: The project narrative should address any outdoor lighting associated with the facility as well as
L hours of operation (close at dark).
The applicant should address any measures that will be taken to limit access onto Birdwood Drive
both from Route 250 and from the practice facility.
The illustrative site plan should be amended to include Route 250 within the project boundary.
The narrative should note that there will be no outdoor amplified sound associated with the new
facility.
• The applicant should be aware that the maximum structure height in R1 residential districts is 35
feet.
• The County is investigating whether or not a warrant analysis is needed as a result of this project
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and will follow up withISe applicant. We anticipate that this issue will come up during the SP
review process.
• You have indicated that three parcels will be combined as one (07500-00-00-06300; 06000-00-
00-028C0; 06000-00-00-028B0). Depending on your timing to complete this, staff suggests this
be a condition of the special use permit.
• Approved SP96-53 has conditions that pertain to this property. The conditions will need to be
amended with this proposed SUP request. Also, SP 2004-052 has conditions that pertain to
road/traffic improvements on Route 250, at the entrance to the subject property. For your
information and reference, see the attached conditions for both SP's previously mentioned.
Besides issues already mentioned in this letter, additional areas to focus on are items such as
setbacks, lighting, viewshed, and screening/buffering.
• Please see application submittal checklist for other information required with the special use
permit request for a golf course located in the R-1 residential zoning district(Section 13.2.2 (4)).
The 2015 submittal and review schedule is also attached for your reference.
(iv) applicable procedures
• Community Meeting—the applicant is required by ordinance to undertake a community meeting
process as part of the review of the special use permit request. This meeting should be held, if
possible, within 30 days from the date the special use permit application is submitted, and can be
held prior to the submittal of the special use permit application. We suggest you work with staff
regarding who gets notified for this community meeting or open house to be held by the applicant.
Adjacent property owners and neighborhoods (and the Coordinating Reviewer/planner) should
receive advance notification of this meeting (date/time/location). Once you are ready, please
contact and work with staff to coordinate some of the details for the community meeting. (See
attached Community Meeting Guidelines)
• As discussed briefly during the pre-application meeting because this is in the Area B Study area,
it will need to be reviewed by the Planning and Coordination Council (PACC Tech). The reviewing
planner will need to coordinate this with Wayne Cilimberg.
• If the applicant knows of any waivers or modifications that are needed to implement the proposed
plan, staff recommends that those requests be submitted with the initial application. Staff will
then determine if the waivers should be approved with the special use permit action or deferred
for action with site plan and/or subdivision plat approval.
(v) Identify the information the applicant must submit with the application, including the supplemental
information
• An application plan should be submitted with the Special Use Permit application that is consistent
with Zoning Ordinance requirements.
• Authorized owners' signatures.
• See attached pre-application checklist for other required information. This checklist will need to
be filled out, signed and submitted with the SUP application.
If you have any further questions, please contact me at(434) 296-5832, ext. 3250.
Attachments: Board of Supervisors approval letter for SP 96-53, dated April 1, 1997
Board of Supervisors approval letter for SP2004-052, dated October 13, 2005
2015 SP and ZMA Submittal schedule
Community Meeting Guidelines
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Claudette Grant
From: Missel, Frederick Allen (fam5c) [fam5c @eservices.virginia.eduj
Sent: Wednesday, March 11, 2015 11:27 AM
To: Amelia McCulley
Cc: Claudette Grant; Schooley, Christopher D. (Chris) (cds7c)
Subject: RE: Neighbor Meeting - UVA Golf
Categories: Red Category
Amelia, I just reviewed the community meeting guidelines and I suppose I'm asking for specific consideration of#II and
III.
• II—we have proven by our meetings with each of the neighborhood associations that there are no public
concerns. The specific site is clearly hidden, minimal acreage is affected and the impacts are generally minimal.
Removing one structure and replacing with another.
• Ill—I believe this is what you referenced in our meeting and would respectfully ask for the waiver.
We would be pleased to meet with a PC/BOS member if it would help to support our case. Thanks! -Fred
From: Missel, Frederick Allen (fam5c)
Sent:Wednesday, March 11, 2015 11:00 AM
To:Amelia McCulley
Subject: Neighbor Meeting- UVA Golf
Amelia,just a quick question. In looking back over my notes from one of our recent Golf Practice Facility meetings, I
noted that you thought IF we met individually with all the neighbors and documented the meetings carefully, we may be
substitute that for an official neighborhood meeting. I noted that this was done in certain situations. Seeing as we
received strong support from all neighbors, and that the building will be only marginally visible, is there a possibility of
waiving the official meeting as mentioned? If we hold the meeting, we will be repeating ourselves and may not get a
great turnout. Thanks for your consideration in advance. -Fred
Frederick A.Missel
Director of Design and Development
University of Virginia Foundation I P.O.Box 400218 I Charlottesville,VA 22904-4218
434.243-2586 I fmissel(Cl�virginia.edu I http://www.UVAFoundation.com
Ff Please consider the environment before printing this e-mail
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IRc:IN«
COUNTY OF ALBEMARLE
Department of Community Development
401 McIntire Road,North Wing
Charlottesville,Virginia 22902-4596
Phone(434)296-5832 Fax(434)972-4126
May 1, 2015
Chris Schooley
PO Box 400218
Charlottesville,VA 22904
cds7c @virginia.edu
RE: SP 201500019 UVA Indoor Golf Practice Facility
Dear Mr. Schooley:
Staff has reviewed your initial submittal for the request for the UVA Indoor Golf Practice Facility.
All comments from all reviewers are provided in this letter or attached, however the major
issues that should be addressed before moving forward to the Planning Commission are listed
below. These also show up in other comments by reviewers listed in this letter.
• Birdwood Drive is not a commercial entrance and should not be used as an access to this
facility. Explain/show how access to Birdwood Drive will be limited primarily to those
residences directly served by it (VDOT, Zoning and Planning).
• Please note if there will be outdoor amplified sound associated with the proposed facility
(Zoning).
• Ensure a 20' access Road is provided to the facility and that there is fire access within
150 ft of the entire first floor of the building or 200 ft if sprinkler system is installed (Fire
Rescue).
Planning
Initial comments on how your proposal generally relates to the Comprehensive Plan are
provided below. Comments on conformity with the Comprehensive Plan are provided to the
Planning Commission and Board of Supervisors as part of the staff report.
Comprehensive Plan
This is an existing use (golf course) on a site designated for institutional uses in the
County's Comprehensive Plan. Institutional uses include ancillary facilities such as sports
facilities for the University.This use is consistent with the Plan
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The Draft Comprehensive Plan (currently under review) states that the historic mansion
on the property and important outbuildings should be retained. DHR has stated that this
facility will not impact the historic status of the property and that the structure
proposed for demolition is a non-contributing structure. The Comprehensive Plan also
calls for a future connection to the Boar's Head property; however, since this proposed
facility is on the east side of the property and is not anticipated to generate additional
traffic, staff does not feel the connection to the Boar's Head property is warranted with
this proposal.
Neighborhood Model
Projects located within the Development Areas are typically reviewed for consistency
with each of the Neighborhood Model Principles found in the Comprehensive Plan.
Since this is an addition to an existing golf course facility, a full Neighborhood Model
analysis is not provided; however, analysis is provided for the aspects of the
Neighborhood Model that apply to the proposed facility.
Pedestrian orientation—the concept plan and renderings show sidewalks around the
facility, a sidewalk connection to the proposed parking area and a sidewalk connecting
the existing cart path to allow pedestrian access to the facility from the existing parking
area and pro shop.This principle is met.
Buildings and space of human scale—the renderings show a facility that has both front
and rear facing pedestrian access.This will allow users entering the facility from the golf
course side and the parking lot side to easily access the facility.This principle is met.
Community Meeting
Since the Community Meeting for this request has not yet taken place, additional
comments regarding impacts to neighboring properties may be forthcoming.
Zoning
The following comments related to zoning matters have been provided by Amelia McCulley:
• As discussed in the preapp, we are concerned about access onto Birdwood Drive both
from Route 250 and from the practice facility. Please explain further how the access
onto Birdwood Drive will be limited primarily to those residences directly served by it.
Please also explain further why access to Birdwood Drive is necessary for this proposed
facility.
• If any special measures will be taken to protect any historic structures, please explain.
• Please note if there will be outdoor amplified sound associated with the proposed
facility.
• It is likely that the question of warrant analysis for a future traffic signal on Rt 250
serving this area will arise with this application. We should obtain input from VDOT on
this issue.
• The applicant should be aware that the maximum structure height in R1 residential
districts is 35 feet.
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Engineering and Water Resources
The following comments related to engineering and water resources have been provided by
Justin Deel:
• No objection
VDOT
Comments related to transportation provided by Troy Austin are attached.
Historic Preservation
Comments related to historic preservation provided by Margaret Maliszewski are attached.
Entrance Corridor
Comments related to the Entrance Corridor from Margaret Maliszewski are attached.
Albemarle County Service Authority(ACSA)
The following comments related to ACSA have been provided by Alexander Morrison:
• The applicant shall show a water main extension from the end of Golf Course Drive to
the new building.The extension is required to serve a new water meter as well as the
required fire hydrant (s).
• The applicant shall submit 3 copies of the final water plans directly to the ACSA (Attn:
Jeremy Lynn, PE) along with a water data sheet for utility review.
• During the site plan stage the ACSA, in conjunction with the applicant, will review the
overall water infrastructure on the site to ensure all connections and buildings are
properly metered.
Rivanna Water and Sewer Authority(RWSA)
The following comments related to RWSA have been provided by Victoria Fort:
• Capacity issues for sewer that may affect this proposal. None Known
• Requires Rivanna Water and Sewer Authority Capacity Certification. Yes X No
• Water flow or pressure issues that may affect this proposal. None Known
• "Red Flags" regarding service provision (Use attachments if necessary). None Known
Fire/Rescue
The following comments related to Fire/Rescue have been provided by Robbie Gilmer:
• Access Road shall be 20 ft unobstructed travelway.
• Fire access shall be to within 150 ft of all the first floor of the building. Unless an
approved sprinkler system is installed, the distance will increase to 200 ft.
• Fire Flow test required.
Police Department
The following comments related to Crime Prevention Through Environmental Design have been
provided by Steve Watson:
• No objection
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`ate
Action after Receipt of Comments
After you have read this letter, please take one of the actions identified on "Action After
Receipt of Comment Letter" which is attached.
Resubmittal
If you choose to resubmit, please use the attached form. There is no fee for the first
resubmittal. The resubmittal date schedule is provided for your convenience.
Notification and Advertisement Fees
Prior to scheduling a public hearing with the Planning Commission, payment of the following
fees for newspaper advertisements and notification of adjoining owners are required. We do
not yet have fee amounts at this time, but will forward this information once available.
Additional notification fees will not be required unless a deferral takes place and adjoining
owners need to be notified of a new date.
Feel free to contact me if you wish to meet or need additional information. I can be reached at
rfalkenstein @albemarle.org or 434-296-5832, ext. 3272.
Sincerely,
# Pte/k-C)
Rachel Falkenstein
Senior Planner
Planning Division
enc: Action After Receipt of Comment Letter
Resubmittal Form
Resubmittal Schedule
VDOT Comments
Historic resources and EC Comments
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