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Home My WebLink AboutSDP201500024 Correspondence 2015-06-04 Ellie Ray From: Ellie Ray Sent: Thursday, June 04, 2015 10:13 AM To: 'Mark Keller' Subject: RE: SDP201500024 Albrecht Place Final Site Plan It's a small amount where the SW pipe connects to the adjacent parcel....same place it's always been,just a smaller area now. Ellie Carter Ray, PLA,LEED GRLLIT ASSOCIATE_ Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From: Mark Keller[mailto:mkeller @terraconceptspc.com] Sent:Thursday,June 04, 2015 10:00 AM To: Ellie Ray Subject: RE:SDP201500024 Albrecht Place Final Site Plan Ellie- Would you mind drawing my attention to where you feel we are likely disturbing the 20' buffer? I want to correct that. Thanks. -Mark From: Ellie Ray [mailto:erayCaalbemarle.orq] Sent: Tuesday,June 02, 2015 4:20 PM To: Mark Keller Subject: SDP201500024 Albrecht Place Final Site Plan Mark, Please find attached my comments for the above referenced application. I have attached a PDF with other reviewer comments received to date. As soon as I receive any others, I will pass them along. Feel free to contact me if you have any questions, concerns, or need further clarification. Thanks, Ellie Carter Ray, PLA,LEED GREEt.Assoclh rE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1 Ellie Ray From: Alex Morrison <amorrison @serviceauthority.org> Sent: Thursday, June 04, 2015 9:49 AM To: Ellie Ray Subject: SDP01500003: Albrecht Place Final Site Plan Ellie, I have reviewed the above referenced application.The last ACSA utility comments on the plan were in November of 2013.The ACSA requests that 3 copies of the plan along with water and sewer data sheets be submitted to the ACSA to start a new review. Please submit them to the attention of Jeremy Lynn, PE. Let me know if you have any questions.Thank you. Alexander J. Morrison,P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville,Virginia 22911 (0)434-977-4511 Ext. 116 (F)434-979-0698 Like the ACSA on Facebook at www.facebook.com/acsaconnect Ellie Ray From: Jay Schlothauer Sent: Thursday, June 11, 2015 10:51 AM To: Mark Keller Cc: Ellie Ray Subject: RE: Accessible Parking I ADA National Network-Albrecht Place Mark, After many years of using the same parking chart,which is the one in your attachment, on July 15,2014,the building code in Virginia changed, and so did that chart. Formerly, if you had between 151-200 parking spaces, six of them had to be accessible. Now,for 151-200 parking spaces, seven of them must be accessible. My previous reviews had been based on the previous chart, but I used the current chart for my latest review. Jay Original Message From: Mark Keller[mailto:mkeller @terraconceptspc.com] Sent: Wednesday,June 10,2015 3:46 PM To:Jay Schlothauer Subject:Accessible Parking I ADA National Network-Albrecht Place https://adata.org/factsheet/parking Jay- I received your comment on Albrecht Place about needing another HC parking space. I have been messing with this project since before my hair turned gray and this issue never arose prior, so I went back to the ADA web site and pulled down this link,which I typically refer to. It's chart(scroll down) seems to indicate that 6 is our magic number and that's what we've been showing. Would you mind taking a moment to look at this issue again and let me know if I'm coming at it from the wrong direction? Thanks. -Mark Ellie Ray From: Claudette Grant Sent: Wednesday, June 24, 2015 12:35 PM To: Ellie Ray Subject: RE: ALBRECHT PLACE REZONING Yes,you are right on target. Original Message From: Ellie Ray Sent: Wednesday,June 24,2015 12:25 PM To: Claudette Grant Subject: RE:ALBRECHT PLACE REZONING Thanks for the additional info. I think this is all I need...I'll discuss with David to make sure. Yes, I believe it requires a waiver no matter how small the impact. My real concern is whether or not there was neighbor concern about the disturbance for the pipe. It seems like there really wasn't...it sounds like it was acknowledged that the disturbance was likely and that the waiver would be required with the site plan. It sounds like the concern was really about how much additional disturbance might happen. I'll follow up with David and let you know if I need anything else. Thanks again! Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph:434.296.5832 x. 3432 Original Message From: Claudette Grant Sent:Wednesday,June 24, 2015 12:17 PM To: Ellie Ray Subject: RE:ALBRECHT PLACE REZONING Ellie- You are correct that a lot of the concern with the buffer had to do with the walls around the exterior of the site and landscaping. I do not remember the pipe in question being an item of major focus, but I do remember that area was discussed at some point.What I should have explained in my previous e-mail is that we always expected that they would probably have to disturb the buffer, primarily because of grading,thus any disturbance in the buffer would require a waiver. I think what I hear you saying is that this pipe is the only disturbance in the buffer and the issue is relatively small. Do they still have to do the waiver? I would say technically,yes, but maybe there are other examples where we did not make the applicant do this for such a small detail that was not heavily discussed during the rezoning. I re-read Woody Parrish's letter and I looked at several staff comments. We wanted the applicant to do the waiver request with the rezoning, but they opted to do it, if needed, during the site plan stage.The major issue had to do with disturbance for the wall and landscaping. We did not exempt the pipe from the need for a waiver due to disturbance. Does this help or should others weigh in? Claudette Original Message From: Ellie Ray Sent: Wednesday,June 24,2015 10:16 AM To: Claudette Grant 1 Subject: RE:ALBRECHT PLACE REZO( rG .09 Thanks for this! It sounds like this was mostly in reference to the walls around the exterior of the site and not really about the pipe that's now the focus of the waiver request. Do you know if there were any comments specifically about the pipe? Or specific concerns from others...not just comments from staff? The pipe is shown going through the buffer on the application plan,so I guess what I'm asking is if the buffer disturbance was sort of expected for the pipe while the concern in this letter was more about possible additional disturbance to build the walls? And if there was neighbor concern or if this was just in reference to staff comments that a waiver would be required? I may try to call a little later (I'm working on another project right now)...but I wanted to ask these questions first in case additional research is needed. Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph:434.296.5832 x. 3432 Original Message From: Claudette Grant Sent:Wednesday,June 24,2015 9:48 AM To: Ellie Ray Subject: FW:ALBRECHT PLACE REZONING Hi Ellie, Please see the attached. It provides an accurate account of the discussions we had regarding the buffer.The staff report touches on the buffer discussion, but I think the letter from Woody Parrish provides more detail. Hope this is helpful. You can call me if you want to further discuss or we can talk tomorrow.Thanks Claudette Grant Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville,VA 22902-4596 (434)296-5832, Ext. 3250 Original Message From: CDDim3512 @albemarle.org [mailto:CDDim3512 @albemarle.org] On Behalf Of CDDim3512@ Sent: Wednesday,June 24,2015 10:13 AM To:Claudette Grant Subject:ALBRECHT PLACE REZONING 2 rr ,4,r Ellie Ray From: Ellie Ray Sent: Friday, June 26, 2015 12:01 PM To: 'Mark Keller' Cc: 'Alan Franklin, PE' Subject: RE: Albrecht Place Attachments: CDP2_sdp_ECR_Albrecht Place-Final.pdf Mark, Please find attached my comments on the site plan revision submittal. If you have any questions, please let me know. I also reviewed the waiver request with David and I think its fine to proceed directly to the Board on the consent agenda with a recommendation of approval, if my comments below are addressed, potentially at their August 5th meeting. Keep in mind that the Board members do have the option to pull the item for discussion, so it may not stay on consent. Two items need to be addressed to move the waiver request forward with a recommendation of approval: 1) The limits of disturbance in the area near the pipe are shown differently on the site plan and the waiver exhibit; please clarify which is accurate and revise whichever plan is incorrect. Make sure the square footage of disturbance provided in the waiver request letter is accurate as well, and provide a revised letter, if necessary. 2) The waiver request letter says the disturbed area will be revegetated, but neither the site plan or waiver exhibit show any proposed planting in that area; please revise both the site plan and waiver exhibit to show the proposed fence extending all the way to the property line along the buffer line (it looks like it ends just short now)and show some evergreen plantings in the disturbed area behind the fence. This needs to be added to address items(ii) and (iii)from section 21.7(c) (shown below). 3) I will need the revised waiver exhibit(and request letter if the square footage of disturbance is different than your first letter) as soon as possible so I can try to get my staff report written by July 10th(the deadline for the August 5th BOS meeting). If timing is not an issue (it may not be given the easement plats still need to be submitted, reviewed and approved),the next available Board meetings are in early September. Brif/er_one adjacent to resideiniul and rural areas districts. No construction activity Include grading or clearing of vegetation shall occur closer than twenty (2(i) feet to any residential or areas district. Screening shall he provided as required in section 32.7.9. The hoard of supervi: may waive by special exception the prohibition of construction activity. grading or the clearii vegetation in the buyer in a particular case upon consideration of whether: 6) the developer subdivider demonstrates that grading or clearing is necessary or would result in an improved design: (ii) minimum screening requirements will he satisfied: and (iii) existing landscaping excess of minimum requirements is substantially restored. Feel free to contact me if you have any questions or concerns. Thank you, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 1 From: Mark Keller[mailto:mkeller @t ?aconceptspc.com] '44110` Sent:Thursday,June 25, 2015 7:05 AM To: Ellie Ray Subject:Albrecht Place Good morning Ellie- I am preparing to leave on vacation today and just thought I would check in to see if you had time to review our latest submission. I realize that we have yet to provide all of the easement documentation. Tom Lincoln is crafting the plats now that all parties have agreed to the terms (ACSA/C'ville Gas/Federal Realty/Sue Albrecht). Tom's draftsperson, Laura, retired the end of May and so things are a bit slower than usual coming from his office. I understand through email copies that I received that you were wondering if there was any way we could shift the stormwater outfall pipe alignment such that it would not impact the 20' buffer. That would be an uphill battle to do that. Federal Realty was not keen on the idea of our having to demo improvements on their site to accomplish our needs. Therefore, we placed the line across a small corner of their property which is beyond the edge of their pavement. We are able to install it as shown without disturbing area outside a 20'-wide permanent easement or demolishing pavement. They agreed to this after more than a year of negotiation. We will not be going back through that time-consuming and arduous process again. I think we now have tentative approvals from all other agencies and departments. I would like to know what you think as soon as you have had time to thoroughly consider our submission. I will check my email while away. Thanks. -Mark 2 'gore Neat Ellie Ray From: Ellie Ray Sent: Tuesday, August 18, 2015 4:26 PM To: 'woodsonparrish @comcast.net' Subject: RE:Albrecht Place Attachments: RE:Albrecht Place Woody, See the attached email (and the attachment to that email) for detailed information about where things stand. The special exception referenced in the body of the email (yes, for limited buffer disturbance) is scheduled to go to the Board on September 2"d if it gets through the review/approval process with Legal and the County Executive's Office. There were also a few little things left on the site plan itself; notes and such. The biggest item is probably submitting the easement plat and getting that approved and recorded. Let me know if you need anything additional. Ellie Carter Ray, PLA, LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development ph: 434.296.5832 x. 3432 From:woodsonparrish @comcast.net [mailto:woodsonparrish @comcast.net] Sent:Tuesday,August 18,2015 3:08 PM To: Ellie Ray<eray @albemarle.org> Subject:Albrecht Place Ellie, I don't believe you've heard from me on this project. I'm the architect, and my work has been on hold for some time, but it looks like I may be needing to finish up the building design before long. I have been getting copies of emails, and I saw a couple of weeks ago that we are going to the Board of Supervisors in September. I believe this is regarding a special exception for limited disturbance of the buffer. If this request is approved, are there other items that will still need to be resolved before the site plan can be signed? Woody Woodson Parrish, Architect 111 3rd Street SE Charlottesville, VA, 22902 434-960-2718 1 Nor' "ire Ellie Ray From: Ellie Ray Sent: Monday,August 03, 2015 11:40 AM To: Mark Keller Subject: SDP201500024 Albrecht Place - Final Site Plan Mark, I reviewed the revised special exception request and have completed my report with a recommendation of approval. I entered it into the County approval system this morning with a request that it go to the board on consent on the earliest available agenda (9/2/15). Once it's gotten through the approval system and is officially on the agenda, I will let you know. If it's getting close to that date and you haven't heard from me,feel free to get in touch. Please make sure that the three revised Site Plan sheets (4, 7, & 10) are included in the plan set. Thanks, Ellie Carter Ray, PLA,LEED GREEN ASSOCIATE Senior Planner Albemarle County Community Development Planning Division 401 McIntire Road, North Wing Charlottesville,Virginia 22902 ph: 434.296.5832 x. 3432 fax: 434.972.4126 1