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HomeMy WebLinkAboutSUB201500220 Review Comments 2016-01-27 'owe Nes+ Christopher Perez From: Christopher Perez Sent: Friday, February 05, 2016 6:34 AM To: 'Craig Kotarski' Subject: RE: SUB201500220 Woodlawn Rural Subdivision—preliminary subdivision Craig, I offer the following: As previously discussed Lot 2 (the lot with the existing home on it) will need the 404 waiver and the required information to make the request. Lot 1 shall only have access from the newly created public street. On the plat locate the building area for Lot 1 and depict the driveway. A note shall be placed on the final plat that states no access shall be granted from the existing state route. On the plat assure you have the required frontage for each lot being created. Hope this helps. Christopher P.Perez(Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext.3443 From:Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent:Thursday, February 04, 2016 9:53 AM To:Christopher Perez<cperez@albemarle.org> Subject: RE: SUB201500220 Woodlawn Rural Subdivision—preliminary subdivision Chris, Prior to our resubmission, I was hoping to get some feedback from you with regards to the lot layout on the parcel with the house on it. Please take a look at the attached, where we show the existing house with Woodlands frontage (250'), while the other lots will connect up to Woodlawn. If this looks to be in good order, we'll update our Preliminary Plat(for all 8 lots) and submit that with the waiver for the driveway. Thanks, Craig Craig Kotarski, P.E., LEED AP Sr. Project Manager TIMMONS GROUP I www.timmons.com 111 West High Street I Charlottesville, VA 22902 1 f• Sof *se Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski(c�timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Christopher Perez [mailto:cperez@albemarle.orq] Sent: Wednesday, January 27, 2016 11:15 AM To: Craig Kotarski Subject: RE: SUB201500220 Woodlawn Rural Subdivision — preliminary subdivision Sounds good. I'll take that last email as the deferral. I await the resubmittal. Please assure you pay all the fees for this project which were mentioned in the letter. thanks Christopher P. Perez 1 Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road l Charlottesville,VA 22902 434.296.5832 ext. 3443 From:Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent:Wednesday,January 27, 2016 11:00 AM To:Christopher Perez<cperez@albemarle.org> Subject: RE:SUB201500220 Woodlawn Rural Subdivision—preliminary subdivision Thanks Chris, we will defer and then resubmit the Prelim Plat with the waiver in the next week or so. Thanks for your help and assistance on this. Best, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 111 West High Street I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski@timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Christopher Perez [mailto:cperez@ 3albemarle.orq] Sent: Wednesday,January 27, 2016 8:07 AM To: Craig Kotarski Subject: SUB201500220 Woodlawn Rural Subdivision — preliminary subdivision Craig, SUB201500220 Woodlawn Rural Subdivision—preliminary subdivision With regard to comment#22 from the January 20, 2016 SRC comment letter. It is advisable to move forward with the single preliminary plat with the 14-404 agent approved waiver for the existing driveway to remain on Woodlands Road. 2 New r.rr This waiver request can be made with the preliminary plat or with the final plat. How do you wish to proceed,do you want to do the waiver now(with the prelim plat)or wait till the final plat? At your request I've gotten into the waiver a little deeper and offer the following guidance when making your waiver request: Section 14-404(A)requires a single point of access for this subdivision; however, you may apply for an Agent approved exception under subsection(D)and Section 14-203.1,provided VDOT does not object to the existing driveway entrance to remain based on the proximity to the proposed entrance of Woodlawn Rd. After discussing it with some of my colleagues we feel that the request appears approvable to allow the existing entrance and driveway to remain on Woodlands Road for the following reasons in red. You will need to make the waiver request and provide adequate justification. Give me a call if you have any questions thanks. [14-404(D)] Standards for variation or exception.The requirements of subsection(A)may be varied or excepted by the agent as provided in section 14-203.1. A request for a variation or exception may be made prior to or with submittal of a preliminary or final plat,as follows: 1.Information to be submitted. A request shall include a justification for the variation or exception and a conceptual plan. The conceptual plan shall: (i)be drawn at a scale no smaller than one(1)inch equals two hundred(200) feet showing surveyed boundaries of the property or an alternative scale approved by the agent; (ii)show the topography of the property at the best interval available from the County including delineation of proposed building sites; (iii) show the locations of streams, stream buffers, steep slopes, floodplains, and known wetlands; and(v) show the proposed layout of lots, location of existing features such as buildings, fences, drainfields,existing driveways or other access ways, or other significant features. 2. Consideration. In reviewing a request for a variation or exception and determining whether the findings provided in section 14-203.1 can be made,the agent shall consider whether: (i) installing a single point of access would substantially impact environmental resources such as streams, stream buffers, steep slopes, and floodplain—it does not appear this would be applicable; (ii)construction of a single point of access would substantially impact features existing on the property prior to October 14, 2009—this appears applicable because the home is oriented to Woodlands Road, the garage and the pool are behind the home and maintain an existing vegetative buffer the existing residence and the proposed road. Requiring the home to access Woodlawn Road would not be uniform nor appropriate in this circumstance. Also, the existing driveway and entrance are substantial improvements to the property that are existing, requiring these improvements to be removed would not be appropriate in this circumstance; (iii)granting the variation or exception would contribute to maintaining an agricultural or forestal use of the property; and—it does not appear this would be applicable (iv)granting the a variation or exception would facilitate development of areas identified in the open space plan as containing significant resources—it does not appear this would be applicable. Sec. 14-203.1 Variations and exceptions. The requirements of this chapter may be varied or excepted as follows: B. Variation or exception from any requirement of section 14-400 et seq. The agent or the commission may vary or except any requirement of section 14-400 through 14-441 expressly authorized to be varied or excepted by the agent or the commission,as the case may be, as provided herein: 1.Request for a variation or exception. A subdivider requesting a variation or exception shall submit to the agent a written request stating the reasons for the request and addressing the applicable findings in subsections (B)(2)and(B)(3) and all of the information required to be submitted by the applicable regulation. When a variation is requested,the subdivider also shall describe the proposed substituted technique, design or materials composing the substituted improvement. The request should be submitted before the site review committee considers the preliminary plat, if applicable. The agent may request that the site review committee provide information and a recommendation on any request for a variation or exception. If the commission is authorized to grant the variation or exception,the agent shall forward his and the site committee's recommendations to the commission. 2. Findings required fin.a variation. The agent or the commission may approve a request for a variation to substitute a required improvement upon finding that because of an unusual situation, the subdividers substitution of a technique, design or materials of comparable quality from that required by the applicable regulation results in an improvement that 3 Nroi substantially satisfies the overall purposes of this chapter in a manner equal to or exceeding the desired effects of the requirement in the applicable regulation. 3.Findings required for an exception.The agent or the commission may approve a request for an exception from any requirement of the applicable regulation upon finding that: (i)because of an unusual situation,including but not limited to,the unusual size,topography, shape of the site or the location of the site; or(ii)when strict adherence to the requirements would result in substantial injustice or hardship by, including but not limited to,resulting in the significant degradation of the site or to adjacent properties, causing a detriment to the public health, safety or welfare, or by inhibiting the orderly development of the area or the application of sound engineering practices. 4.Action by the agent on a request; conditions.The agent or the commission may approve, approve with conditions,or deny the request. If a request is approved,the agent, for himself or on behalf of the commission, shall prepare a written statement regarding the findings made. If a request is denied,the agent, for himself or on behalf of the commission, shall inform the developer in writing within five(5)days after the denial, and include a statement explaining why the request was denied. In approving a request,the agent or the commission may impose reasonable conditions deemed necessary to protect the public health, safety or welfare. C.Appeals.The decision of the agent or the commission may be appealed as provided in section 14-203.2. Christopher P. Perez 1 Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road!Charlottesville,VA 22902 434.296.5832 ext. 3443 From:Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent: Monday,January 25, 2016 11:29 AM To:Christopher Perez<cperez@albemarle.org> Subject:Woodlawn Chris, I wanted to check in with you and see if you've been able to uncover the best way for us to move forward with Woodlawn. As we discussed the options are as follows: 1) One Preliminary Plat with waiver for existing driveway to remain on Woodlands Road 2) Two Preliminary Plats run sequentially(not concurrently) a. First Preliminary Plat would be for 5 lots with everything kept solely on the parcel that does not feature a house. b. After approval of the first Preliminary Plat,a second Preliminary Plat would be submitted for three lots on the parcel that features the house. All three new lots would tie to existing roads. The existing house lot would tie to Woodlands and the other two would tie to the road from the first Preliminary Plat. Please let me know how best to proceed from above based on our conversation last week. I appreciate the time we spent after the SRC going through the options and discussing. Thanks, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 111 West High Street I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 4 Christopher Perez From: Christopher Perez Sent: Wednesday, January 27, 2016 8:07 AM To: 'Craig Kotarski' Subject: SUB201500220 Woodlawn Rural Subdivision—preliminary subdivision Craig, SUB201500220 Woodlawn Rural Subdivision—preliminary subdivision With regard to comment#22 from the January 20, 2016 SRC comment letter. It is advisable to move forward with the single preliminary plat with the 14-404 agent approved waiver for the existing driveway to remain on Woodlands Road. This waiver request can be made with the preliminary plat or with the final plat. How do you wish to proceed, do you want to do the waiver now(with the prelim plat)or wait till the final plat? At your request I've gotten into the waiver a little deeper and offer the following guidance when making your waiver request: Section 14-404(A)requires a single point of access for this subdivision; however,you may apply for an Agent approved exception under subsection(D)and Section 14-203.1,provided VDOT does not object to the existing driveway entrance to remain based on the proximity to the proposed entrance of Woodlawn Rd. After discussing it with some of my colleagues we feel that the request appears approvable to allow the existing entrance and driveway to remain on Woodlands Road for the following reasons in red. You will need to make the waiver request and provide adequate justification. Give me a call if you have any questions thanks. [14-404(D)] Standards for variation or exception. The requirements of subsection(A)may be varied or excepted by the agent as provided in section 14-203.1. A request for a variation or exception may be made prior to or with submittal of a preliminary or final plat, as follows: 1.Information to be submitted. A request shall include a justification for the variation or exception and a conceptual plan. The conceptual plan shall: (i)be drawn at a scale no smaller than one(1) inch equals two hundred(200)feet showing surveyed boundaries of the property or an alternative scale approved by the agent; (ii) show the topography of the property at the best interval available from the County including delineation of proposed building sites; (iii) show the locations of streams, stream buffers, steep slopes, floodplains, and known wetlands; and(v) show the proposed layout of lots, location of existing features such as buildings, fences, drainfields,existing driveways or other access ways, or other significant features. 2. Consideration. In reviewing a request for a variation or exception and determining whether the findings provided in section 14-203.1 can be made,the agent shall consider whether: (i) installing a single point of access would substantially impact environmental resources such as streams, stream buffers, steep slopes, and floodplain—it does not appear this would be applicable; (ii)construction of a single point of access would substantially impact features existing on the property prior to October 14,2009—this appears applicable because the home is oriented to Woodlands Road,the garage and the pool are behind the home and maintain an existing vegetative buffer the existing residence and the proposed road. Requiring the home to access Woodlawn Road would not be uniform nor appropriate in this circumstance. Also,the existing driveway and entrance are substantial improvements to the property that are existing, requiring these improvements to be removed would not be appropriate in this circumstance; (iii)granting the variation or exception would contribute to maintaining an agricultural or forestal use of the property; and—it does not appear this would be applicable (iv)granting the a variation or exception would facilitate development of areas identified in the open space plan as containing significant resources—it does not appear this would be applicable. Sec. 14-203.1 Variations and exceptions. The requirements of this chapter may be varied or excepted as follows: B. Variation or exception from any requirement of section 14-400 et seq. The agent or the commission may vary or except 1 Noe Nove any requirement of section 14-400 through 14-441 expressly authorized to be varied or excepted by the agent or the commission, as the case may be, as provided herein: 1.Request for a variation or exception. A subdivider requesting a variation or exception shall submit to the agent a written request stating the reasons for the request and addressing the applicable findings in subsections(B)(2)and(B)(3) and all of the information required to be submitted by the applicable regulation. When a variation is requested,the subdivider also shall describe the proposed substituted technique, design or materials composing the substituted improvement. The request should be submitted before the site review committee considers the preliminary plat, if applicable. The agent may request that the site review committee provide information and a recommendation on any request for a variation or exception. If the commission is authorized to grant the variation or exception,the agent shall forward his and the site committee's recommendations to the commission. 2.Findings required fin-a variation. The agent or the commission may approve a request for a variation to substitute a required improvement upon finding that because of an unusual situation, the subdivider's substitution of a technique, design or materials of comparable quality from that required by the applicable regulation results in an improvement that substantially satisfies the overall purposes of this chapter in a manner equal to or exceeding the desired effects of the requirement in the applicable regulation. 3.Findings required for an exception. The agent or the commission may approve a request for an exception from any requirement of the applicable regulation upon finding that: (i)because of an unusual situation, including but not limited to,the unusual size, topography, shape of the site or the location of the site; or(ii)when strict adherence to the requirements would result in substantial injustice or hardship by, including but not limited to,resulting in the significant degradation of the site or to adjacent properties, causing a detriment to the public health, safety or welfare,or by inhibiting the orderly development of the area or the application of sound engineering practices. 4.Action by the agent on a request; conditions. The agent or the commission may approve, approve with conditions,or deny the request. If a request is approved,the agent, for himself or on behalf of the commission, shall prepare a written statement regarding the findings made. If a request is denied,the agent, for himself or on behalf of the commission, shall inform the developer in writing within five(5)days after the denial, and include a statement explaining why the request was denied. In approving a request,the agent or the commission may impose reasonable conditions deemed necessary to protect the public health, safety or welfare. C.Appeals. The decision of the agent or the commission may be appealed as provided in section 14-203.2. Christopher P.Perez I Senior Planner Department of Community Development(County of Albemarle,Virginia 401 McIntire Road I Charlottesville,VA 22902 434.296.5832 ext.3443 From: Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent: Monday,January 25, 2016 11:29 AM To:Christopher Perez<cperez@albemarle.org> Subject:Woodlawn Chris, I wanted to check in with you and see if you've been able to uncover the best way for us to move forward with Woodlawn. As we discussed the options are as follows: 1) One Preliminary Plat with waiver for existing driveway to remain on Woodlands Road 2) Two Preliminary Plats run sequentially(not concurrently) a. First Preliminary Plat would be for 5 lots with everything kept solely on the parcel that does not feature a house. 2 ve.r ,.�„ b. After approval of the first Preliminary Plat, a second Preliminary Plat would be submitted for three lots on the parcel that features the house. All three new lots would tie to existing roads. The existing house lot would tie to Woodlands and the other two would tie to the road from the first Preliminary Plat. Please let me know how best to proceed from above based on our conversation last week. I appreciate the time we spent after the SRC going through the options and discussing. Thanks, Craig Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 111 West High Street I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarski c(Dtimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 3