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HomeMy WebLinkAboutSUB201500220 Correspondence 2016-02-12 February 15, 2016 County of Albemarle Chris Perez, Senior Planner Community Development 401 McIntire Road, Room 227 Charlottesville,Va. 22902 RE: SUB201500220—Woodlawn Subdivision— Preliminary Plat Dear Mr. Perez: We have reviewed all of your comments from January 20th, 2016 and made the necessary revisions. Please find our responses to the comments below in bold lettering. 1. (14-203(1), 14-2181 Fees. Pay the$215 public notification fee prior to any further review/action of the plat. 2. (14-308.1) Tier 2 Groundwater Study. All plats showing lots less than 21 acres not served by public water and sewer require a Tier 11 groundwater study to be completed by the County. Please submit the required$355 fee to commence this study prior to final plat approval. 1-2 Response: Fee checks for public notification,and the Tier 2 Groundwater Study have been provided. 3. (14-302(A)(10))Right ofji rther division. In order for Lot 2 to utilize one of the three development rights from IMP 44-12W,the lot would need to have a minimum of 2 acres plus a 30,000 SF building site within the original 1980 parcel boundaries of IMP 44-12W.As proposed it does not,thus the development right that could be used to sustain Lot 2 would come from the five development rights from TMP 44-12F. Revise the plat to address this issue. 4. (14-302(AX10)1 Right of further division. Provide the following note: "Lots 1 - 7 are assigned 1 development each and may not be further divided. The residue of Tax Map/Parcel 44-12W(Lot 8) is retaining I development right and may not be further divided". 3-4 Response: The lot layout has been revised and now includes 3 Lots with a 30,000 SF building site within the original 1980 parcel boundaries of TMP 44-12W. The note in comment number 4 has been provided as well. Please refer to sheet C1.1, Development Rights Summary Plan. 5. 114-302(8)(10)1 Stream huffi'rs. Scale the required 100' stream buffer on each side of the stream and provide the following note: "The stream hufferfs) shall be managed in accordance with the Albemarle County Water Protection Ordinance". The 100'Stream Buffer has been provided and set 100'from each side of the surveyed stream location. The stream buffer management note has been provided. Please refer to sheets C3.0 and C3.1. 6. (14-4281 Dedication of streets. Provide a note stating that the "40'Public kW is hereby dedicated for public use." The street dedication note has been provided on sheets C3.0 and C3.1. tir+ `oe February 16,2016 Page 2 of 3 7. (14-302(A)4&5(Drainage Easements. On the plat label all drainage easements as either public or private. Proposed drainage easements have been labeled as public. 8. (14-302(A)( Name of subdivision. The proposal does not meet the definition of a Rural Subdivision. Revise the name of the subdivision to omit reference to Rural Subdivision. Staff suggests a revised subdivision name of"Woodlawn Subdivision. " The name of the subdivision has been revised to"Woodlawn Subdivision." 9. (14-403,18-4.6.1, 18-13.31 Minimum Lot Frontage. Throughout the plat,relabel the front setback of Lot 4 to "95'front setback."Also,assure the setback note on sheet 1 is revised to include the lot specific setback. Lot setback specifications have been revised on sheet C0.0. Typical setbacks, and front setbacks for non-typical lots have been labeled on sheet C2.0. 10. (14-302(B)1 General information. The sheet numbering of the cover sheet shall be revised to match the sheet index. Revised. The cover sheet title, and sheet index both read"C0.0." 11. (14-302(B)7j Revise the water supply watershed note as follows: "This site lies within the Albemarle County South Fork Rivanna Reservoir Water Supply Watershed" The water supply watershed note has been revised. 12. f14-303(A)j Statement of consent to division. Provide the following note:"The platting or dedication of the following described land[insert correct description of the land subdivided]is with free consent and in accordance with the desire of the undersigned owners,proprietors and trustees, if any." 13. [14-303(0)&(P)j Signature panels. Provide owner signature lines and notary statements for each owner of record. Under the owner signature lines provide a signature panel for the"Agent for the Board of Supervisors".This will be used by the Subdivision Agent to approve the plat. Statements and signature panels as described in comments 12-13 will be provided on the Final Plat. 14. [14-303(Q)] Water Supply. Provide the following note: "Under current county policy,public water an /or sewer will not be available to this property." Note added to sheet C0.0. 15. 114-303(R)i Parent parcel access.Provide the following note: "All subsequent divisions of the residue shall enter only onto such street(ti)shown on the approved final plat and shall have no immediate access onto to any public street." 16. 114-303(S)J Control points. Control points must be submitted. At the option of the subdivider,the control points may be shown on a copy of the final plat,rather than on the original final plat. The note described in comment 15, and control points as described in comment 16 will be provided with/within the Final Plat. 'glow sage February 16,2016 Page 3 of 3 17. [Comment) An adjacent parcel owned by Anders B. & Virginia Garth Green is incorrectly labeled on the plat as TMP 44-12E3.County records indicate it is truly TM?44-12E1. Revise. The adjacent parcel label has been revised. 18. 114-3161 Approval of entrance onto public streets. The subdivider shall submit,prior to or with the final plat,evidence satisfactory to the agent that the entrance of the principal means of access for each lot onto any existing or proposed public street complies with Virginia Department of Transportation standards. Please provide this documentation. Acknowledged. VDOT review is underway. Approval will be obtained prior to Final Plat. 19. 114-309& 14-3101 Soil evaluations&Health director approval of well and septic systems. Prior to final subdivision plat approval each lot shall have a primary and reserve drainfield location and individual well approved by the Health Department. This also applies to Lot 8 with the existing home. Please provide the soil work for each lot and staff will forward it onto the Health Department for their review/approval. Acknowledged. Approximate drain field and well locations have been provided. Locations will be confirmed by Geotechnical Engineer and required documentation will be submitted to the Health Department. .20. 114-3111 Infrastructure improvement plans. Road Plan and WPO Plan must be approved,all required improvements must be built or bonded,and all required Deeds and Declarations must be reviewed and approved prior to Final Plat approval. Acknowledged. 21, 114-3171 Instrument evidencing maintenance of certain improvements. Submit with the final plat an instrument assuring the perpetual maintenance of the stormwater management facilities and any other improvements that are to be maintained by the HOA in perpetuity. Acknowledged. Such maintenance agreements will be submitted as required. 22, 114-404, 14-206(D)]Single point ofaccess required. The existing entrance for Lot 8 shall be abandoned and the lot shall utilize the proposed public road as single point of access. Depict the proposed access to As discussed via email,we are proposing that the existing entrance for Lot 2 (formally referred to as Lot 8)shall remain. A waiver request is included with this submittal. We have submitted 16 revised copies of the Preliminary Plat for your review. If you have any questions or comments, please feel free to give me a call at 434.962.4337. Sincerely, Clint Shifflett, PE Project Engineer February 15, 2016 County of Albemarle Andrew Slack Emergency Services RE: SUB20I500220—Woodlawn Subdivision— Preliminary Plat Dear Mr. Slack: We have reviewed all of your comments from December I4`h, 2015. Please find our responses to the comments below in bold lettering. The applicant should contact this office with a list of three(3)replacement road names. The name "Woodlawn Road"is not acceptable. Alternative road names are still being evaluated.Three alternative road names will be submitted with,or prior to the next preliminary plat submittal. If you have any questions or comments, please feel free to give me a call at 434.962.4337. Sincerely, Clint Shifflett, PE Project Engineer New February 15, 2016 County of Albemarle Robbie Gilmer Fire& Rescue RE: SUB201500220—Woodlawn Subdivision —Preliminary Plat Dear Mr. Gilmer: We have reviewed all of your comments from December 19`h, 2015 and made the necessary revisions. Please find our responses to the comments below in bold lettering. 1. Cul-de-sac shall have a 48' radius for fire access. The proposed cul-de-sac has been revised to provide a radius of 48'. If you have any questions or comments, please feel free to give me a call at 434.962.4337. Sincerely, Clint Shifflett, PE Project Engineer February 15, 2016 Thomas Jefferson Health District Alan Mazurowski, Environmental Health Supervisor 1 138 Rose Hill Drive Charlottesville,VA 22903 RE: SUB201500220—Woodlawn Subdivision—Preliminary Plat Dear Mr. Mazurowski: We have reviewed all of your comments from January 19th, 2016. Please find our responses to the comments below in bold lettering. A requested by your department,I have reviewed the preliminary subdivision plat for the Woodlawn Rural Subdivision, lots 1-8. While I see that primary and reserve drainfield and private well sites have been identified on Sheets C3.0 and C3.1, our office has yet to receive site an soil evaluations for each lot. These evaluations can either be prepared by a licensed Onsite Soil Evaluator(OSE),or a professional engineer in consultation with an OSE and submitted along with a request from your department for Health Department Review. The drainfield and well locations as shown on this and the previous preliminary plat submittal are approximately located. An evaluation by an OSE will be provided prior to final approval. If you have any questions or comments, please feel free to give me a call at 434.962.4337. Sincerely, Clint Shifflett, PE Project Engineer 4 Christopher Perez From: Christopher Perez Sent: Friday, February 12, 2016 3:21 PM To: Clint Shifflett Cc: 'Craig Kotarski'; John Anderson Subject: FW: SUB201500220 Woodlawn Rural Subdivision—preliminary subdivision Clint, After looking over the comments the only required revision was Comment#1 and# 3. However, Craig also wanted to shore up the other potential issue of(comment#22) and whether or not the County would approve a 404 waiver of if you'd have to redesign that portion of the site. Thus in order to process these changes and the 404 waiver you deferred the proposal. We're awaiting a resubmittal. See the following emails between Craig and I to explain how to request the 404 waiver, the best thread is in the email dated Wednesday, January 27, 2016 8:07 AM. These emails explain exactly what needs to be done to make the request. Thus what I'd advise you to do is address comments 1, 3, and 22 at a minimum with this resubmittal. But if you look at the rest of my comments a bunch of them can easily be done on the preliminary plat be they are merely notes. I'd do as many of these easy ones as possible. Any comment which says prior to final plat can be a condition of preliminary plat approval and does not have to be addressed with the resubmittal (ie. Health Department approval, tier II fee, road plans and wpo plans, maintenance does...etc) I'd also do as many of VDOT and Fire and Rescue's comments as you can with the resubmittal. Also, we're closed on Monday and will reopen on Tuesday. Notably John Anderson is out of the office till Tuesday. Hope this helps. Christopher P. Perez 1 Senior Planner Department of Community Development lCounty of Albemarle,Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext. 3443 From:Clint Shifflett [mailto:Clint.Shifflett@timmons.com] Sent: Friday, February 12,2016 2:30 PM To:John Anderson<janderson2@albemarle.org>; Christopher Perez<cperez@albemarle.org> Subject:Woodlawn Subdivision John and Christopher, We are currently making the final couple revisions to the Preliminary Plat for Woodlawn Subdivision which we plan on resubmitting Monday. Regarding John's Comment 5: "Site data summary,VARRM.xls, lists 20.76%of site as Forest(4.78 Ac). Please coordinate deed/legal instrument for 4.78 Ac.To be considered eligible as Forest/Open space in post-developed condition for storm water management program compliance purposes. Coordinate with Christopher Perez; sample deeds likely available." John,does this meant that in a residential subdivision, in order to claim "Forest"for water quality purposes,there needs to be some sort of easement shown dedicating this area? If so,what type of easement? Conservation easement,tree preservation easement? Christopher: We are proposing in our upcoming submittal, that we leave the existing entrance in place to access the existing house along Woodlands Drive. Will this require an exception request,or a variation? I could not tell from the ordinance which type of request would be appropriate. Also, it is our intention to make this submittal WITHOUT one of 1 these requests to make sure that outer overall layout is acceptable,and submit the necessary exception or variation request prior to,or with our next submittal. Would that be acceptable? This is the procedure we used for on exception request for Dunlora V. I also noticed that a few of your comments were pulled from the ordinance section under"Final Plat" requirements. Are these for informational purposes? We will be sure to meet all of the Final Plat requirements with that submittal. Please let me know if you have any questions or want to discuss further. Thanks, Clint Shifflett, P.E. Project Engineer 111 TIMMONS GROUP I www.timmons.com 111 West High Street I Charlottesville, VA 22902 Mobile: 434.962.4337 I Fax: 434.295.8317 clint.shifflett(atimmons.com Your Vision Achieved Through Ours From: Christopher Perez Sent: Friday, February 05, 2016 6:34 AM To: 'Craig Kotarski'<Craig.Kotarski@timmons.com> Subject: RE:SUB201500220 Woodlawn Rural Subdivision—preliminary subdivision Craig, I offer the following: As previously discussed Lot 2 (the lot with the existing home on it)will need the 404 waiver and the required information to make the request. Lot 1 shall only have access from the newly created public street. On the plat locate the building area for Lot 1 and depict the driveway. A note shall be placed on the final plat that states no access shall be granted from the existing state route. On the plat assure you have the required frontage for each lot being created. Hope this helps. Christopher P. Perez 1 Senior Planner Department of Community Development 1County of Albemarle,Virginia 401 McIntire Road l Charlottesville,VA 22902 434.296.5832 ext. 3443 From:Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent:Thursday, February 04, 2016 9:53 AM To:Christopher Perez<cperez@albemarle.org> Subject: RE:SUB201500220 Woodlawn Rural Subdivision—preliminary subdivision Chris, 2 Prior to our resubmission, I was hoping to get some feedback from you with regards to the lot layout on the parcel with the house on it. Please take a look at the attached, where we show the existing house with Woodlands frontage (250'), while the other lots will connect up to Woodlawn. If this looks to be in good order, we'll update our Preliminary Plat(for all 8 lots) and submit that with the waiver for the driveway. Thanks, Craig Craig Kotarski, P.E., LEED AP Sr. Project Manager TIMMONS GROUP I www.timmons.com 111 West High Street I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craiq.kotarski(@.timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Christopher Perez [mailto:cperez@ albemarle.orq] Sent: Wednesday, January 27, 2016 11:15 AM To: Craig Kotarski Subject: RE: SUB201500220 Woodlawn Rural Subdivision — preliminary subdivision Sounds good. I'll take that last email as the deferral. I await the resubmittal. Please assure you pay all the fees for this project which were mentioned in the letter. thanks Christopher P. Perez 1 Senior Planner Department of Community Development County of Albemarle.Virginia 401 McIntire Road 1 Charlottesville,VA 22902 434.296.5832 ext. 3443 From: Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent:Wednesday,January 27, 2016 11:00 AM To:Christopher Perez<cperez@albemarle.org> Subject: RE:SUB201500220 Woodlawn Rural Subdivision—preliminary subdivision Thanks Chris,we will defer and then resubmit the Prelim Plat with the waiver in the next week or so. Thanks for your help and assistance on this. Best, Craig Craig Kotarski, P.E., LEED AP Project Manager 3 TIMMONS GROUP I www.timmons om 111 West High Street I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964.7148 I craig.kotarskiRtimmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. From: Christopher Perez [mailto:cperez@albemarle.orq] Sent: Wednesday,January 27, 2016 8:07 AM To: Craig Kotarski Subject: SUB201500220 Woodlawn Rural Subdivision — preliminary subdivision Craig, SUB201500220 Woodlawn Rural Subdivision—preliminary subdivision With regard to comment#22 from the January 20, 2016 SRC comment letter. It is advisable to move forward with the single preliminary plat with the 14-404 agent approved waiver for the existing driveway to remain on Woodlands Road. This waiver request can be made with the preliminary plat or with the final plat. How do you wish to proceed, do you want to do the waiver now(with the prelim plat)or wait till the fmal plat? At your request I've gotten into the waiver a little deeper and offer the following guidance when making your waiver request: Section 14-404(A)requires a single point of access for this subdivision; however, you may apply for an Agent approved exception under subsection(D)and Section 14-203.1,provided VDOT does not object to the existing driveway entrance to remain based on the proximity to the proposed entrance of Woodlawn Rd. After discussing it with some of my colleagues we feel that the request appears approvable to allow the existing entrance and driveway to remain on Woodlands Road for the following reasons in red. You will need to make the waiver request and provide adequate justification. Give me a call if you have any questions thanks. 114-404(D)1 Standards for variation or exception.The requirements of subsection(A)may be varied or excepted by the agent as provided in section 14-203.1. A request for a variation or exception may be made prior to or with submittal of a preliminary or final plat, as follows: 1.Information to be submitted. A request shall include a justification for the variation or exception and a conceptual plan. The conceptual plan shall: (i)be drawn at a scale no smaller than one(1)inch equals two hundred(200) feet showing surveyed boundaries of the property or an alternative scale approved by the agent; (ii) show the topography of the property at the best interval available from the County including delineation of proposed building sites; (iii) show the locations of streams, stream buffers, steep slopes, floodplains, and known wetlands; and(v) show the proposed layout of lots, location of existing features such as buildings, fences, drainfields, existing driveways or other access ways,or other significant features. 2. Consideration. In reviewing a request for a variation or exception and determining whether the findings provided in section 14-203.1 can be made,the agent shall consider whether: (i) installing a single point of access would substantially impact environmental resources such as streams, stream buffers, steep slopes, and floodplain—it does not appear this would be applicable; (ii)construction of a single point of access would substantially impact features existing on the property prior to October 14, 2009—this appears applicable because the home is oriented to Woodlands Road,the garage and the pool are behind the home and maintain an existing vegetative buffer the existing residence and the proposed road. Requiring the home to access Woodlawn Road would not be uniform nor appropriate in this circumstance. Also, the existing driveway and entrance are substantial improvements to the property that are existing, requiring these improvements to be removed would not be appropriate in this circumstance; (iii)granting the variation or exception would contribute to maintaining an agricultural or forestal use of the property; and—it does not appear this would be applicable (iv) granting the a variation or exception would facilitate development of areas identified in the open space plan as containing significant resources—it does not appear this would be applicable. 4 NoeSec. 14-203.1 Variations and exceptions. The requirements of this chapter may be varied or excepted as follows: B. Variation or exception from any requirement of section 14-400 et seq. The agent or the commission may vary or except any requirement of section 14-400 through 14-441 expressly authorized to be varied or excepted by the agent or the commission, as the case may be, as provided herein: 1.Request for a variation or exception. A subdivider requesting a variation or exception shall submit to the agent a written request stating the reasons for the request and addressing the applicable findings in subsections(B)(2)and(B)(3) and all of the information required to be submitted by the applicable regulation.When a variation is requested, the subdivider also shall describe the proposed substituted technique, design or materials composing the substituted improvement.The request should be submitted before the site review committee considers the preliminary plat, if ©� applicable the commission is authorized to grant t e vana io- or exception,the agent shall orware is and the site committee's recommendations to the commission. 2. Findings requiredfin-a Variation. The agent or the commission may approve a request for a variation to substitute a required improvement upon finding that because of an unusual situation, the subdivider's substitution of a technique. design or materials of comparable quality from that required by the applicable regulation results in an improvement that substantially satisfies the overall purposes of this chapter in a manner equal to or exceeding the desired effects of the requirement in the applicable regulation. 3.Findings required for an exception. The agent or the commission may approve a request for an exception from any requirement of the applicable regulation upon finding that: (i)because of an unusual situation, including but not limited to,the unusual size,topography, shape of the site or the location of the site; or(ii)when strict adherence to the requirements would result in substantial injustice or hardship by, including but not limited to,resulting in the significant degradation of the site or to adjacent properties, causing a detriment to the public health, safety or welfare, or by inhibiting the orderly development of the area or the application of sound engineering practices. 4.Action by the agent on a request; conditions. The agent or the commission may approve, approve with conditions,or deny the request. If a request is approved, the agent, for himself or on behalf of the commission, shall prepare a written statement regarding the findings made. If a request is denied,the agent, for himself or on behalf of the commission, shall inform the developer in writing within five(5)days after the denial, and include a statement explaining why the request was denied. In approving a request,the agent or the commission may impose reasonable conditions deemed necessary to protect the public health, safety or welfare. C.Appeals. The decision of the agent or the commission may be appealed as provided in section 14-203.2. Christopher P. Perez r Senior Planner Department of Community Development 1County of Albemarle, Virginia 401 McIntire Road(Charlottesville,VA 22902 434.296.5832 ext. 3443 From:Craig Kotarski [mailto:Craig.Kotarski@timmons.com] Sent: Monday,January 25, 2016 11:29 AM To:Christopher Perez<cperez@albemarle.org> Subject:Woodlawn Chris, I wanted to check in with you and see if you've been able to uncover the best way for us to move forward with Woodlawn. As we discussed the options are as follows: 1) One Preliminary Plat with waiver for existing driveway to remain on Woodlands Road 5 lk 2) Two Preliminary Plats runs quentially(not concurrently) - a. First Preliminary Plat would be for 5 lots with everything kept solely on the parcel that does not feature a house. b. After approval of the first Preliminary Plat,a second Preliminary Plat would be submitted for three lots on the parcel that features the house. All three new lots would tie to existing roads. The existing house lot would tie to Woodlands and the other two would tie to the road from the first Preliminary Plat. Please let me know how best to proceed from above based on our conversation last week. I appreciate the time we spent after the SRC going through the options and discussing. Thanks, Craig gig... Craig Kotarski, P.E., LEED AP Project Manager TIMMONS GROUP I www.timmons.com 111 West High Street I Charlottesville, VA 22902 Office: 434.327.1688 I Fax: 434.295.8317 Mobile: 434.964:7148 I craiq.kotarski(p�timmons.com Your Vision Achieved Through Ours To send me files greater than 20MB click here. 6