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HomeMy WebLinkAboutSDP200900074 Review Comments 2009-06-16COMMONWEALTH-of VIRQINIA DEPARTMENT OF TRANSPORTATION CHARLOTTESVILLE RESIDENCY OFFICE 701 VDOT WAY CHARLOTTESVILLE, VA•22911 DAVID S. EKERN, P.E. COMMISSIONER June 16, 2009 Mr. Glenn Brooks Department of Engineering and Development 401 McIntire Rd. Charlottesville, VA 22902 Subject: Site Review Meeting Comments June 18,2009 site review meeting Dear Mr. Brooks: Below are VDOT s comments on the Site Plans for the June 18, 2009 Site Review Committee Meeting: SDP - 2009 -00043 Red Lobster Seafood Company- Preliminary (Elizabeth Marotta) 1. It is recommended that the frontage along Rio Road be dedicated to public use for a distance of 10 feet behind the existing curb for the turn lane that was constructed with the entrance to Fashion Square Mall. This area should have been dedicated as part of Rio Road at the time the turn lane was built to accommodate the necessary setbacks, clear zone and pedestrian facilities and to . ensure there was adequate space to maintain the road. It is also recommended that the sidewalk be constructed along to frontage of Rio Road. ] 2. It appears there may be some easements missing from the plan that should be in place for drainage structures. Sr wc .'(U2t A2L w i^1+I+.f 1 :1501GAtn owl 'r e I°z +10 VAse p• 3. This plan does not appear to generate a volume of traffic that would require the of.a Chapter 527 Traffic Study.X07, 4. All access to the sight is internal and should not require and permits. Sc. I.krT& . SDP- 094 emarle Countv'Vehicle Maintenance Facility — Major (Gerald Gatobu) 1. co ts. Please request the applicants provide a written description of revisions with re- submissions. If you have any questions or comments, please contact me prior to sharing these comments with the applicants. Sincerely, Joel DeNunzio, P.E. I 1-0-CC p p1 y 5H2c16S . TI v e sa) Staff Engineer I p VDOT Charlottesville Residency DICTI0^ 72-1W IC v gOUh` 434-293-0011 1 S Pc--a ' ePe,11 D OSLI A L via) GOUT` lU°t'J 51DJA is SseO 04 T1 SE .- =Pw+E FLrc..ls I wt'R-1- WI °CSI FICA71o "LS PrS NE t A-tt BE--rw aA,DoT. WE KEEP VIRGINIA MOVING I C` 5ar COMMONWEALTH of VIRQINJA DEPARTMENT OF TRANSPORTATION CHARLOTTESVILLE RESIDENCY OFFICE 701 VDOT WAY CHARLOTTESVILLE, VA.22911 DAVID S. EKERN, P.E. COMMISSIONER June 16,2009 Mr. Glenn Brooks Department of Engineering and Development 401 McIntire Rd. Charlottesville, VA 22902 Subject: Site Review Meeting Comments June 18, 2009 site review meeting Dear Mr. Brooks: Below are VDOT's comments on the Site Plans for the June 18, 2009 Site Review Committee Meeting: oJ.) 4? CV 1 SDP -2009 -00043 Red Lobster Seafood Company-Preliminary (Elizabeth Marotta) put CLE' %r 1 I ' recommended that the frontage along Rio Road be dedicated to public use for a distance of 10 feet t t CeL(( _C,ehind the existing curb for the tam lane that was constructed with the entrance to Fashion Square Mall. pp This area should have been dedicated as part of Rio Road at the time the turn lane was built to k,,' 1lPit'accommodate the necessary setbacks, clear zone and pedestrian facilities and to ensure there was r01 1 tc r a 1c)adequate space to maintain the road. It is also recommended that the sidewalk be constructed along to C r 1 frontage of Rio Road. ] 2. It appears there may be some easements missing from the plan that should be in place for drainage structures. e L ' t 'This plan does n6,1. appear to generate a volume of traffic that would require the submittal of a Chapter1"11f-k - 4 - 2'527 Traffic Study. All access to the sight is internal and should not require and permits. l SDP- 2009 -00044 Albemarle County Vehicle Maintenance Facility — Major (Gerald Gatobu) 1. No comments. Please request the applicants provide a written description of revisions with re- submissions. If you have any questions or comments, please contact me prior to sharing these comments with the applicants. Sincerely, Joel DeNunzio, P.E. Staff Engineer VDOT Charlottesville Residency 434 - 293 -0011 WE KEEP VIRGINIA MOVING p@ RGiN COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road Charlottesville, Virginia :22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4126 Project:Red Lobster @ Fashion Square SDP- 2009 - 00043, WPO- 2009 - 00024] Plan preparer:Hussey, Gay, Bell, & DeYoung Inc. Owner:Shopping Center Associates c/o Simon DeBartollo Group Developer:Darden Restaurant, Inc. Plan received date: 22 May 2009 Rev. 1) 29 June 2009 Date of.comments: 12 June 2009 Rev. 1) 8 July 2009 Reviewer:Phil Custer The site and ESC plans for the Red Lobster at Fashion Square Mall, received on 29 June 2009, have been reviewed. A full engineering review of the site was performed due to the completeness of the plan set. A. Final Site Plan [SDP- 2009 - 00043] 1. Not all critical slopes are shaded on the existing conditions sheet. It appears that critical slopes are disturbed with this plan. If these slopes were created with a previously approved site plan, the slope disturbance can be waived administratively by the lead planner. If a previously approved plan cannot be found showing the creation of the disturbed slope, the waiver will havq be given by the Planning Commission. Regardless, please provide a letter requesting this waiver referring to all requirements detailed in Section 18 -4.2.5 of the Zoning Ordinance. The original site plan for Fashion Square Mall is SDP -125. The final site plan for the Shoppes at Wachovia is SDP -2006- 00066. Rev. 1) The critic¢ e waiver request has been received. Engineering review has no objection-to the eqictival of this waiver. 2. A plat must be recorded before this site plan can be approved. The plat should include at least the following: drainage easement for the pipe through the property, the private sanitary sewer easement onto TMP 61 -122A, the public water easement, and a site and grading easement for the parking and travelways on TMP 61 -132 (a boundary line adjustment would also suffice). The width of the drainage easement must be calculated using the equation in the review checklist and centered over the-pipe_ _.. Rev. 1) Water and sewer easements will be handled by review of the Albemarle. County Service Authority. Current development will review the agreements between the ou and\ the Fashion Square Mall property when they are submitted Engineering recommends that the site plan is designed with a 10ftReserved ROW area along Rio Rd. .as requested by , VDOT. 3.' Thyttg44 —he 7j•;uling..wsiat les.oth r.vise, there does not appear to be a curb t'oi ltie cluzv tl.k nouzc3 th.e. building. Please graphically show and label a cw:h in this area. Otherwise. please request waiver of the curbing in a letter addressed to the County Zoning Administrator. The only area Where a Waiver would not be required is adjacent to handicap parking spaces. Rev. 7) Comment has been addressed. 4. Please adjust the grad.iu; in the loading sluice so that - it is tto steeper than 5 %. Rev. 1) tomtdtcnt has been addressed. 3. Please provide stop sighs and bars at the cross in.ter in the lower left corner of the site plan. Albemarle County Community Development Engineering Review Comments Page 2 of2 The stop signs and hate, should be iocated on the approaches from the left and right. Rev. 1) Comment has been addressed. 6. Please install a sidewalk along Rio Road from the entrance to the Shoppes at Wachovia to existing walk on the east side of the mall entrance. A crosswalk and pedestrian signals will also be required across the mall entrance to make the connection safe. Please show all necessary sidewalks, crosswalks, signals, and signage on the next submittal. [18- 32.7.2.8] Rev. 1) A sidewalk has been provided as requested. However,. improvements have not been proposed to upgrade the mall entrance intersection so that it could be better used by pedestrians. This intersection is a significant pedestrian safety hazard and. engineering review recommends that it be addressed with this plan. Although, engineering review fully recognizes that there is nothing within state or local law that allows for the absence of these improvements on the plan to delay any county approvals or permits. 7. Please provide a traffic• generation and distributi.€11 sunau.tar ° tabi . Rev, .1) Comment has been uddreswed. Please provide \TOI° standard i itet shaping (IS -t i on inlet #.l . Rev. 1) Camazent has been addressed. 9. Please provide spread computations on the curb line approaching the existing inlet. Rev. 11 Continent has been addressed. B. Stormwater Management Plan [WPO 2009- 00024] 1. The impervious area on site is being reduced troll'. 85% to 69% with th...i plan. Because of this, no sturmwate:: management (quantity or quality) will be required. C. Erosion and Sediment Control Plan [WPO- 2009 - 00024] 1. The Erosion and Sediment control plan needs a phase II portion showing all fmal grades, structures, and hardscapes. Rev. 1) Please show all necessary ESC measures on Phase fl portion of the plan (silt fence, safety fence, inlet protection, construction entrance, permanent seeding, etc.). 2. The concept for the ESC plan shown is not acceptable. Since roughly the entire site drains to the existing DI -3C, inlet protection shown here should be sufficient. Since the drainage area to this inlet is likely between 1.5 and 1.75 acres a variance from the program authority will be required. The program authority will approve this variation if the applicant provides a sump in front of the inlet for settling, like the sediment trap inlet protection described on page III -37, in addition to the block and.gravel protection. Rev. 1) • Comment has been addressed. The inspector will give the contractor flexibility. in the field regarding the size of the trap. 3. The silt fence in the middle of the site adjacent to the construction entrance should be removed. Instead, a paved diversion should be added across the mouth of the entrance to direct all runoff to the sediment trap inlet protection on the existing DI -3C. Rev. 1) Comment has been addressed. The inspector will give the contractor flexibility in how to direct water across the entrance into the sediment trap. 4. Rev. 1) Comment has been addressed. 5. Rev. I) cC. (171211X!7: has been. adder. sec 6. Rev. .1) Conroe, has been addressed. 7 Bet. 1) Comment has t :,err uaaresre&!. 8. The ESC portion of the WPO bond will be calculated at the time of plan approval. Rev. I) The ESC bond has been computed to be $19,900. Page 1 of 3 Elizabeth Marotta From:michele wright [michelew@ldreeves.com] Sent:Wednesday, September 16, 2009 12:31 PM To:Elizabeth Marotta Subject: FW: Resubmit Civils Red Lobster Charlottesville, VA 091609 Attachments: 2009 -09 -15 VDOT Submittal.pdf Elizabeth: Per our phone conversation I am copying you on the transmittal form for delivery of a set of plans directly to VDOT reference the Red Lobster "final" package for the land development permit. I will also be submitting the revised site and landscape plan to Eryn since the final VDOT agreement slightly revised the sidewalk and landscaping You may have already received your package today from HGBD. Thanks for your continued assistance. Michele "Shelly" Wright Ph 540 862 2551 102 Trout Lily Dr. Covington VA 24426 L. D. Reeves & Associates, Inc. if you are net an entente^, rec l e ^.t of this conf!dential message. please notify the sencer by replying to this message and then de t from year system Use, dissem!naaon, distnbut.c:, or reproduction of tors message ry :rmended recipients tot authenze d and maybe unlawml From: Gary Jensen [mailto:gjensen @hgbd.com] Sent: Wednesday, September 16, 2009 11:56 AM To: 'michele wright' Subject: FW: Resubmit Civils RL Charlottesville, VA 091409 From: Gary Jensen [mailto:gjensen @hgbd.com] Sent: Wednesday, September 16, 2009 11:24 AM To: 'michele wright' Subject: RE: Resubmit Civils RL Charlottesville, VA 091409 Shelly, Plans are being sent overnight to you, VDOT and Albemarle per the attached transmittals Thanks. Gary From: michele wright [mailto:michelew @Idreeves.com] Sent: Monday, September 14, 2009 10:09 AM To: 'Gary Jensen' Subject: RE: Resubmit Civils RL Charlottesville, VA 091409 Please let me know when you are shipping to the county and VDOT and I'll send an e -mail to Elizabeth and Philip and Joel, etc to alert them that the plans are on their way Michele "Shelly" Wright Ph 540 862 2551 102 Trout Lily Dr. Covington VA 24426 L, D. Reeves & Associates, Inc. I' you are not an intended recipient rt s.n confidential message please oohfy the sender so realy!nc to this message and there deie'e ,t tom your system p5e dissemination, distribution, or renrodc ^'ion c' :his message by unin'ende i eoip!enis is not authenzed a' a may se unlawful From: michele wrlght [mailto:michelew©Idreeves.com] Sent: Monday, September 14, 2009 10:07 AM To: 'Gary Jensen' Subject: RE: Resubmit Civils RL Charlottesville, VA 091409 Importance: High Gary Just finished a call with Elizabeth 1 She did put the other drawings on hold that she received while you were on vacation 2 Since you have almost half the pages as revised, please prepare eight new sets to ship with a Response letters b Checkfor$410.00 c Final application d Final checklist e Other documentation you already identified as necessary for final civil approval f Copy me on the transmittal form and be sure you reference the SDP and WPO numbers as usual 3 Please send one set of the civil sheets which are applicable to the VDOT review directly to Joel DeNunzio, P. E VDOT Charlottesville Residency Office 701 VDOT Way Charlottesville VA 22911 Ph 434 293 0011 a Copy me via e-mal on the transmittal /letter to VDOT b In your transmittal state that Elizabeth Marotta, Albemarle County Zoning and Current Development is expecting to receive a copy of his communication for this project review. 4 I need one copy of the revised site and landscape sheets for ARB. If there is another doc such as a revised survey to further document the revisions, please send that too Thanks, You'll recall from previous discussion this submission will result in review by Philip Custer as well as other county engineering, zoning and ARB staff Michele "Shelly" Wright Ph 540 862 2551 102 Trout Lily Dr. Covington VA 24426 L. D. Reeves & Associates, Inc. 9/17/2009 Page 2 of 3 11 you are not an intended reap,ent of 10 0 conf rental messane please notify the sender by reoginn to this message and tne delete d from your rys;en use dissemmatia rt 2;tinn or reprMUa6on n• `.hi= message ny unmtenoad recipients is not autnenz,d ano 0030 oe unlawful From: Gary Jensen [mailto:glensen@hgbd.com] Sent: Monday, September 14, 2009 8:36 AM To: ' michele wrfght' Subject: RE: Resubmit Clvils Bollards not to plans; RL Charlottesville, VA 15, MAYBE 16 OF THE 26 SHEETS. From: michele wright [mailto:michelew©Idreeves.com] Sent: Monday, September 14, 2009 8:25 AM To: 'Gary Jensen' Subject: Resubmit Clvils Bollards not to plans; RL Charlottesville, VA Gary: I still don't have a status from her I will try again this am and be sure that I find out something as quickly as possible today since it looks like you are ready to print something and ship Gan you let me know how many sheets are changing? Michele "Shelly" Wright Ph 540 862 2551 102 Trout Lily Dr. Covington VA 24426 L. D. Reeves & Associates, Inc. 11 you a no, on -tended renciem of dos wmrdenLa: message, n:ease nolr'y the sender by replyog 10 tr, message are then deteie 1'1001 you, system, Use, d :ssemrnatdm, d,sinbubcn, or reproduction of this message by unInternen rec meets rs nt, t authonzed and may be Jmawk,i From: Gary Jensen [mailto:glensen @hgbd.com] Sent: Monday, September 14, 2009 7:58 AM To: 'michelew' Subject: RE: Bollards not to plans; RL Charlottesville, VA Shelly, Good morning. All that said, have you determined what the planner did with the last submittal? Do we need to resubmit that same package? By the way, I have your check. Gary From: Brett Mashchak [mailto:BMashchak @darden.com] Sent: Friday, September 11, 2009 4:35 PM To: Randy Calvanelli; Keilah Brown Cc: Chris Fortmueller; Gary Jensen; michelew Subject: RE: Bollards not to plans; RL Charlottesville, VA To put this in plain English. We will go in with the sidewalk as it is necessary and will hold oft on anything to do with the Bollard lights till a later date. Like after I'm fully permitted and have a shovel in the ground Please proceed with what we need to get full Civil sign -off as soon as we can Thanks, Brett Mashchak I Site Development Manager 407) 245 -6971 T I (678) 644 -7479 C 1 (407) 241 -5868 F From: Randy Calvanelli Sent: Friday, September 11, 2009 4:16 PM To: Kedah Brown Cc: Chris Fortmueller; Brett Mashchak; Gary Jensen Subject: Bollards not to plans; RL Charlottesville, VA Keilah; We do need to have the bollards added so the site lighting is correct when we are complete. We do not want to get the ARB back into the architecture on this building at this time. Chris and I went over the issues and we think we need to hold off on showing these bollards at this time. We will add these at a later date to complete the site lighting. Please call with any questions. Thanks, Randy Iie,,,/e Cnh'nnelli Ilrsien Prrjert ,Ilnnnter 40. 245 66311 n. 40. 241 513:30 (: 521 217 155' r. This e -mail messaoe is for the sole use of the intended recipient and may contain information, that .1s confidential, propruetary or priviiegeo. Any anautnoriced review, use, d.strnbutaon, copying or dis_ :osorr 9/17/2009 Page 3 of 3 is strictly prohibited. If you are not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, please notify sender of the delivery error by replying to this message and then delete it from your system. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. 9/17/2009 Elizabeth Marotta From:Philip Custer Sent:Monday, October 05, 2009 12:32 PM To:Michele "Shelly" Wright Cc:Elizabeth Marotta Subject:RE: Red Lobster Charlottesville VA Good afternoon Shelly, Could you send us paragraphs 13, 14, 19, 30, and 36 in addition to both Exhibits A and B? Thanks, Phil Original Message From: Philip Custer Sent: Friday, October 02, 2009 5:09 PM To: Michele "Shelly" Wright' Cc: Elizabeth Marotta Subject: RE: Red Lobster Charlottesville VA Thanks Shelly. Elizabeth and I will review this document. This document was something that was required for Engineering review. I was the engineer that Brett had mentioned he spoke to before. All technical engineering comments had been addressed, but a document between CV and Shopping Center Associates was needed to address comment #A2. I hope what you already have covers all county concerns. Brett felt confident in the Thursday meeting in June that it would. Attached is a pdf of the area of most concern. With most sites, this would require consent from the adjacent landowner, but since these are existing parcels, the existing agreements may permit this. Have a good weekend, Phil Original Message From: Michele "Shelly" Wright [mailto:michelew @ ldreeves.com] Sent: Friday, October 02, 2009 4:44 PM To: Philip Custer Subject: FW: Red Lobster Charlottesville VA Phillip: Please see the attached document ref parking and cross access. Please let me know if further or different documentation is required for the Red Lobster project. Thanks for all your assistance! Original Message From: "Brett Mashchak" <BMashchak @darden.com> Date: 10/2/09 3:11 pm To: michele wright" <michelew @ldreeves.com> Subjj: RE: Easements & Permits RL Charlottesville VA Status Update Please put this in front of the county to see if this appeases number 1. This is an agreement between the LL whom Simon took over for and all of the major anchors that own parking fields. I'm not sure how we do this without alerting them to it, but I want to make sure if we give this to them they are not going to still want an agreement for us to do work on CV Associates property. Who are all the reviewers that we are waiting for. Service authority said they are fine. The engineer told me before this is the best set of plans he has ever seen and we addressed all of his comments. Who is the hold up and how can I get in touch with them? 1 Brett Mashchak 1 Site Development Manager 407) 245 -6971 T I 678) 644 -7479 C 1 407) 241 -5868 F From: michele wright [mailto:michelew @ldreeves.com] Sent: Friday, October 02, 2009 9:48 AM To: Brett Mashchak; Chris Fortmueller Cc: Gary Jensen'; Keilah Brown'; Randy Calvanelli; Bruce Peck Subject: Easements & Permits RL Charlottesville VA Status Update Brett: I met this week with some of the Albemarle County staff in an effort to get everyone on the same page and the site development permit available to us as soon as possible. I also had them review our building permit application and status for that permit. 1.The county wants a copy of the parking / access easement between CV Associates and Shopping Center Associates /Simon in their possession before the site plan is approved and pre- construction scheduled for permit release 2.The Service Authority will sign off on the site plan approval for the county but will not schedule the Service Authority's pre- construction meeting for utility installation until their executed easement(s) is in their possession and approved. 3.VDOT has already signed off on the site plan for the county approval. Also, I was told this week by Joel Denunzio that Hans at the county said the county is going to build the sidewalk. If there are pending legal documents between Simon and VDOT, copies are not required prior to our site development permit with the county. 4.The county said it could be another 7 - 10 days before they finish the final civil package review. They have had procedural changes that went into effect 10 /01 and 07/01, so I was told this week that we will not be required to present mylars for signature and recordation. 5.I met with building staff reference our architectural plan approval and verified the total fee we need with our application and approved site plan is $2,531.71. 6.We need two copies of the site plan showing the proposed location of the construction trailer, an application and $75.90 fee. 7.County Bond execution is required before the pre- construction appointment with the county is scheduled and site permit released. 8.They will not release the address until at least the permits are issued and maybe not until the pad corners are certified. Thanks, Michele "Shelly" Wright Ph 540 862 2551 102 Trout Lily Dr. Covington VA 24426 L. D. Reeves & Associates, Inc. If you are not an intended recipient of this confidential message, please notify the sender by replying to this message and then delete it from your system. Use, dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful. This e -mail message is for the sole use of the intended recipient and may contain information that is confidential, proprietary or privileged. Any unauthorized review, use, distribution, copying or disclosure is strictly prohibited. If you are not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, please notify sender of the delivery error by replying to this message and then delete it from your system. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. 2 Philip Custer From:Philip Custer Sent:Thursday, November 19, 2009 5:00 PM To:michele wright'; 'Brett Mashchak'; 'heve @hgbd.com' Cc:Elizabeth Marotta Subject:Engineering review of the final site plan for Red Lobster (SDP- 2009 - 00074) Attachments:E1_fsp_PBC_Red Lobster Final Site Plan.doc Good afternoon, Attached is the engineering review comment letter for the first submittal of the Red Lobster Final Site Plan (SDP -2009- 00074), submitted 23 September 2009. Please contact me if you have any questions regarding the comments. Thanks, Phil 296 -5832 x3072 1 JSI nl AI434,2 v op- off. r IFryNP COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road Charlottesville, Virginia 22902 -4596 Phone (434) 296 -5832 Fax (434) 972 -4126 Project:Red Lobster a, Fashion Square SDP -2009- 00074, WPO -2009- 00024] Plan preparer:Hussey, Gay, Bell, & DeYoung Inc. Owner:Shopping Center Associates c/o Simon DeBartollo Group Developer:Darden Restaurant, Inc. Plan received date: 23 September 2009 Date of comments: 19 November 2009 Reviewer:Phil Custer The latest submittal for the Red Lobster at Fashion Square Mall site plan, received on 23 September 2009, has been reviewed. With the preliminary plan, engineering had reviewed the Erosion and Sediment Control Plan and had granted conditional approval based on one requested technical change. The latest revision of the ESC plan addresses that remaining comment and the ESC plan is hereby approved on the condition that the final site plan is approved. The following items must be addressed before engineering review can recommend approval to the final site plan. 1. The issue regarding the parking and access for the site and any existing agreement between this parcel and TMP 61 -132 must be resolved before the site plan can be approved. 2. It was recently discovered that the sidewalk along the frontage of Rio Rd. has also been included in the construction package for the Rio Road East improvement project being implemented by the County's Office of Facilities Development. However, the applicant must still include this sidewalk in the set as proposed without the note suggested in VDOT's October 1 email. If the site is completed and a certificate of occupancy is requested for the restaurant and, for whatever reason, the sidewalk along Rio Rd. is not built, the Zoning Administrator will have the option regarding whether this improvement will need to be bonded or not. Application #:SDP200900074 Short Review Comic nts Like ) 11.eC1/ Project Name: Red Lobster Seafood Co. - Final Final — Non-residential — Administrative Date Completed:10/13/2009 Reviewer:Andrew Slack E911 Review Status:No Objection Reviews Comments: NO OBJECTION. Date Completed:10/14/2009 Reviewer:Elizabeth Marotta CommDev- Current Development Review Status:Requested Changes Reviews Comments: (Applicant requested staff defer issuing comments until after they had parking agreement issue worked lout. Date Completed:11/03/2009 Reviewer:Elizabeth Marotta CommDev- Current Development Review Status:Requested Changes Reviews Comments: IDeed of Easement- letter submitted was found to not be sufficient. An agreement between the adjacent property owner and owner of Red Lobster parcel, authorizing off -site parking, is required. Date Completed:02/11/2010 Reviewer:Elizabeth Marotta CommDev- Current Development Review Status:No Objection Reviews Comments: (tentative final Date Completed:10/08/2009 Reviewer:James Barber Fire Rescue Review Status:No Objection Reviews Comments: (Must comply with the Virginia Statewide Fire Prevention Code. Final approval is subject to field inspection and verification. Date Completed:09/25/2009 Reviewer:Jay Schlothauer Inspections Review Status:No Objection Reviews Comments: Based on plans revised June 26, 2009. No comments or conditions. Date Completed:02/11/2010 Reviewer:Philip Custer Engineer Z &CD Review Status:No Objection Reviews Comments: II have been informed that County Attorney is satisfied with the parking and access agreements between TMP's 61 -133 and 61 -132. The applicant should remove all bubbles from the plan that are submitted for signature. Page: 1.00 County of Albemarle Printed On: Thursday, February 11, 2010 Elizabeth Marotta From:Elizabeth Marotta Sent:Tuesday, January 19, 2010 12:15 PM To:Philip Custer; 'michele wright Subject:RE: Engineering review of the final site plan for Red Lobster (SDP- 2009 - 00074) Michelle, Per my November 10 email, (copied below) I am prepared to issue Planning's tentative approval once the shared parking agreement issue is resolved, and, I provided that the plan you submit includes a copy of the lighting plan sheet that shows the photometrics from the new lighting. Besides Engineering and Planning, all of the other commenting departments have issued their tentative approval. Please let me know if you have any more questions. Elizabeth For reference, the Nov 10 email: Shelly, Just a heads up, I am going to require you include a copy of the lighting plan that just shows the photometrics due to the new lighting (the one your submitted to ARB) in the tentative final set you submit. I also want the sheet you have in there now (with the combined photometrics) to stay in the plan set. To avoid a misunderstanding - I am not requesting you send over the tentative plans right now, as the parking /access agreement issue has not yet been resolved, I am just letting you know that when I do request them, I am going to be requiring an additional lighting sheet. From: Philip Custer Sent: Tuesday, January 19, 2010 10:45 AM To: Elizabeth Marotta; 'michele wright' Subject: RE: Engineering review of the final site plan for Red Lobster (SDP- 2009 - 00074) The last site plan that I saw (submitted 23 September) was good enough for tentative approval except for the County's concern regarding parking and access over the Sears parcel. (Gary confirmed that the note VDOT suggested would not be added to the plan.) The ESC plan was issued technical approval on 19 November 2009 (final approval is contingent upon final site plan approval). Our ordinance states that ESC plan approval expires one year from the date of plan approval. If a grading permit is not given before 19 November 2010, then the applicant may be required to submit the plan so that it may be re- reviewed (at the discretion of the existing Senior Engineer). Section 17- 204.G: Ci An annoyed crc' oii and sediment control plan >1ta1 be :•otd :f the ow:tt fatly to oLltat :: gradurg. burld n ' of other penny for activauc :nvoivi:1g land dtsntrhm acti rttes 1v.thu: one (1,1 year after the date of the approval Please let me know if you have any other questions. Thanks, Phil From: Elizabeth Marotta Sent: Tuesday, January 19, 2010 9:31 AM 1 To: Philip Custer Subject: FW: Engineering review of the final site plan for Red Lobster (SDP- 2009 - 00074) Per michelle's email below, what does she have outstanding with you in order to get your tentative approval? From: michele wright [mailto:michelew @ldreeves.com] Sent: Monday, January 18, 2010 4:36 PM To: Elizabeth Marotta Subject: RE: Engineering review of the final site plan for Red Lobster (SDP- 2009 - 00074) Elizabeth: I need to confirm that the letter with comments from Phil dated 11/19/09 concluded that round of review for the county and the only outstanding item interfering with site plan approval and development permit is the agreement for the parking spaces on the Sears parcel. Phil and our engineer Gary Jensen, HGBD, cleared #2 in the letter which was ref VDOT, a note and the sidewalk that will be a certain way on the final set once you give permission for that submission. Thanks & Happy New Year, Michele 'Sheri'" 1ti'nght Ph 540 862 2551 102 Trout Lily Dr. Covington VA 24426 L. D. Reeves & Associates, Inc. If you are not an intended recipient of this confidential message, please notify the sender by replying to this message and then delete it from your system. Use. dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful. From: Elizabeth Marotta [mailto:emarotta©albemarle.org] Sent: Monday, November 23, 2009 10:34 AM To: Philip Custer; michele wright Subject: RE: Engineering review of the final site plan for Red Lobster (SDP- 2009 - 00074) Shelly, I agree with Phil, per below. Let's get the agreement in hand and resolved before you submit the sets for tentative approval. We will not accept signature sets until all tentative approvals have been issued. Thank you, EMM From: Philip Custer Sent: Friday, November 20, 2009 8:53 AM To: michele wright Cc: Elizabeth Marotta Subject: RE: Engineering review of the final site plan for Red Lobster (SDP 2009 - 00074) Yes, 1 think that's the best way forward. From: michele wright [mailto:michelew @Idreeves.com] Sent: Thursday, November 19, 2009 5:51 PM To: Philip Custer Subject: RE: Engineering review of the final site plan for Red Lobster (SDP- 2009 - 00074) That request was placed so we did not trigger another 21 day county review period and it was also when we thought Simon had a document in their records that would work for the requirement. So well only submit the agreement document and then receive instructions from Elizabeth as to plan sets? Thanks again, Mic:hele "Shery" Wright Ph 540 862 2551 102 Trout Lily Dr. Covington VA 24426 L. D. Reeves & Associates, Inc. 2 If you are not an intended recipient of this confidential message, please notify the sender by replying to this message andthen delete it from your system. Use. dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful. From: Philip Custer [mailto:pcuster @albemarle.org] Sent: Thursday, November 19, 2009 5:45 PM To: michele wright Cc: Gary Jensen Subject: RE: Engineering review of the final site plan for Red Lobster (SDP- 2009 - 00074) I do not think the final signature sets should be in our possession until the offsite arrangements are finalized and approved by our Zoning Administrator. I don't think any other sets should be submitted until you hear from Elizabeth. As I recall, you had requested us to hold up our review until the offsite easement issue was resolved. From: michele wright [mailto :michelew @Idreeves.com] Sent: Thursday, November 19, 2009 5:28 PM To: Philip Custer Cc: 'Gary Jensen' Subject: RE: Engineering review of the final site plan for Red Lobster (SDP- 2009 - 00074) Philip: As you know the attorneys are still working on a document the county will approve and that all parties are comfortable with ref the Red Lobster parking and the adjacent parcel. Can we submit NOW the five final sets of development plans or do we need to submit one or two "check sets" Elizabeth mentioned reviewing before the final sets are accepted for signature? Again, we understand that until the agreement is submitted and approved, there will be no final plan approval. I'm just trying to make some progress toward the permit. Thanks, Michele "Shelly" - Wright Ph 540 862 2551 102 Trout Lily Dr. Covington VA 24426 L. D. Reeves & Associates, Inc. If you are not an intended recipient of this confidential message, please notify the sender by replying to this message and then delete it from your system. Use, dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful From: Philip Custer [mailto:pcuster @albemarle.org] Sent: Thursday, November 19, 2009 5:00 PM To: michele wright; Brett Mashchak; heve @hgbd.com Cc: Elizabeth Marotta Subject: Engineering review of the final site plan for Red Lobster (SDP- 2009 - 00074) Good afternoon, Attached is the engineering review comment letter for the first submittal of the Red Lobster Final Site Plan (SDP -2009- 00074), submitted 23 September 2009. Please contact me if you have any questions regarding the comments. Thanks, Phil 296 -5832 x3072 3 Elizabeth Marotta From:Elizabeth Marotta Sent:Thursday, February 04, 2010 1:34 PM To:michele wright' Cc:Philip Custer Subject:FW: Charlottesville - proposed Red Lobster restaurant Shelly, With the legal issues resolved (per Greg Kamptner's email below), we are ready to receive your plan for final tentative approval. Please submit one full set of ptans to my office. Per my 11/10/09 email, be sure that in addition to the lighting sheet that shows the overall photometrics, the set you submit also includes the lighting sheet that ARB saw- the sheet that only shows photometrics due to new lighting. Also, per Engineering's comments, please make sure that the note related to sidewalk installation along Rio Road was removed. Once we review the tentative set to confirm allis correct and coordinated, we will request signature sets. Please tet me know if you have any questions, Elizabeth From: Greg Kamptner Sent: Thursday, February 04, 2010 9:36 AM To: Elizabeth Marotta Subject: RE: Charlottesville - proposed Red Lobster restaurant Elizabeth- obtained the additional portions of the Red Lobster-Simon lease which show that, in addition to the Protected Parking areashownonExhibitB in Fashion Square. /'m satisfied that the lease and its included parking easement addresses the parking issue from an off-site/shared parking standpoint. If the site plan issues are addressed, let me know if you need anything else from me. Greg Kamptner Deputy County Attorney County of AIbemare qkanmptner&a|bernor|m.orq 434-872-4067 Notice: This email may contain attorney-client privileged infwrnnatimn, privileged work product, or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Greg Kamptner Sent: Wednesday, February 03, 2010 2:25 PM To: Elizabeth Marotta Subject: FW: Charlottesville - proposed Red Lobster restaurant Elbabeth' 1 Red Lobster's attorney sent me excerpts from the Red Lobster lease from Simon, attached. It appears that it will likely satisfy the parking issue once I receive some additional information I've requested and a couple of questions are answered. The lease provides that they have an easement to park in the Protected Parking area shown on Exhibit B -1, which is part of the attached lease, as well as all of the Common Area in Fashion Square, which I presume is the rest of the Fashion Square parking lot, but I need them to confirm that. Is the Protected Parking area shown on Exhibit B -1 the amount of parking Red Lobster needs for the site plan? Thanks. Greg Kamptner Deputy County Attorney County of Albemarle gkamptner(aalbemarle.orq 434 -972 -4067 Notice: This email may contain attorney- client privileged information, privileged work product, or other confidential information. It is intended only for the designated recipient. If you receive this message and are not a designated recipient you are requested to delete this message immediately and notify me that you have received this by mistake. Thank you. From: Ellen Parker [mailto:EParker ©darden.com] Sent: Friday, January 29, 2010 3:58 PM To: Greg Kamptner Subject: Charlottesville - proposed Red Lobster restaurant Greg, thank you for your time on the phone today. As I understood our conversation, the letter and Memorandum of Lease from Sears provided what you needed to see regarding the portion of GMRI's work on the Sears' parcel, but you needed to see the documents giving GMRI the right to perform the work on the main area, which is on the Shopping Center Associates property. So, attached for your review are excerpt pages from GMRI's lease with Shopping Center Associates (cover page, signature page, pages containing Section 2.1 and 4.2, and Exhibit B -2) showing that GMRI has been given permission to perform the construction work on the SCA property. Once you've had a chance to review this, please let me know if you need anything else. If it provides what's needed, then I believe Elizabeth Marotta is the Senior Planner working on the Red Lobster plans submission and if you could let her know, I would appreciate it. thank you. /ellen Ellen F. Parker Darden Restaurants, Inc. Ph. 407 - 245 -4172 This e -mail message is for the sole use of the intended recipient and may contain information that is confidential, proprietary or privileged. Any unauthorized review, use, distribution, copying or disclosure is strictly prohibited. If you are not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, please notify sender of the de livery error ey replying to this message and then delete it from your system. Receipt by anyone other than the intended recipient is not a waiver of confidentiality or privilege. 2