HomeMy WebLinkAboutSUB201400214 Checklist - Project Closeout (Administrative) 2015-08-03SUBDIVISION/SITE PLAN
FILE CLOSEOUT / IMAGING CENTER INSTRUCTIONS
CHECKLIST
Please complete this form within 30 days of final action, place in folder and forward to CDA FOR QC
and status label. CDA will forward to the Imaging Center for digital closeout.
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2010.002Iy PROJECT TITLE Y�I ,� }} _ e1 �-1
FULL NAME OF LEAD REVIEWERU �4�_FINAL ACTION DATE: 813 is
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COU -------------
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❑Ap lien — plication, Page 2 Data Entered
❑ Staff Report, Ground Water Assessment, or other documents placed in "Docs & Pics"
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Hardcopy — File Folder Closeout: All items listed
chronological order (latest on top).
Please check each item included in this folder. To indicate tI
next to the check box. The Lead Reviewer has the discretion
clarity to the file, please indicate that item on the "Other" lint
Digital Closeout Instructions: Below each i
document; or, if the document is already in digital f
location (path/name) of the document in the space pr
❑ Engineering Folder Information/docut
❑ Scan ❑ Saved
❑ Application (signature copy)
❑ Scan ❑ SaC
❑ Public Notification records/ utti
❑ Scan ve
❑ Applicant Correspondenc in,
❑ Scan ved
❑ Complete set of printe 'ew Comn
❑ Svan Savers
/emails)
placed in project folder, in reverse
Is not applicable to this file, place an "N/A"
any item deemed necessary to provide
4e indicate if Imaging Center is to scan the
be saved to LaserFiche. Please provide the digital
❑ Approved plan/ t (sig or sItad "Approved" with Planner/Engineer name)
❑ Scan ❑ location
❑ Action Le r (Admim rative❑Aal)
❑ location
❑ White❑ v pe- PC/BOS Meeting Package- Staff Report (include plan/plat presented, PC/BOS Action Letter)
❑ Saved location
❑ Ground Water ssessments
❑ Scan ❑ Saved location
❑ Other (Please explain — i.e. Studies)
❑ Scan ❑ Saved location
❑ Other (Please explain — i.e. Studies)
❑ Scan ❑ Saved location
❑ At the planner's discretion, copies of unapproved plans/plats may be placed in the file if it is referenced in the
staff report or minutes and lends clarity to the review at a later date. If such plans are included, they should be
clearly marked as unapproved and contain a note clarifying why it was included.
El Scan ❑ Saved location
tiuumonal lntormation on this project: -------------------_
Planning Commission Minutes — may be obtained online or by contacting PC Recording Secretary
♦ Board of Supervisor Minutes — may be obtained online or by contacting the Clerk of BOS
♦ Construction Documents — will be added to this folder after completion of project. Prior to completion,
documents -may be obtained by contactine the Countv Fnc inPPr
NOTES: SDP/SUB project folders will be accepted by the Imaging Center when the following items are complete:
1) Checklist is completed and included in folder;
2) Folder has a typed status label (same font & label color as project label) placed under the project label to
reflect current project status and date;
3) Documents are Acco-fastened (except plats/plans), and in chronological order (latest documents on top);
4) Documents are sufficiently identified as to which need to be scanned or saved to LaserFiche.
If the above items are not complete, Imaging Center staff will circle the incomplete item and return folder to the Chief of
Planning for corrective action.
Issued 2/7/2008, Revised 4/1/2008, Revised 7/1/2009, Revised 2/9/2010, Revised 10-29-2012