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Home My WebLink AboutSP201400020 Review Comments Special Use Permit 2015-04-15 ioNlit ,.... wiii,;_; -11kfit.: Itticaw. COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road,North Wing Charlottesville,Virginia 22902-4596 Phone(434)296-5832 Fax(434)972-4176 April 15, 2015 Ms. Katherine Kane 4284 Ballards Mill Rd. Free Union VA 22940 RE: SP201400020 Waterperry Farm Dear Ms. Kane-- Thank you for the recent resubmittal for this special use permit. Please find review comments included in this letter. Please review the attached comments and contact me so that we can discuss them. Some matters will need to be discussed and addressed before we can schedule this item for its public hearings. Review Comments Planning(Scott Clark) • At this point, we have the information we need on this application, save for the matters raised in comments below. • Before scheduling this item for public hearings, we need to work with you to set up and schedule the noise test mentioned in the Zoning comments. Zoning(Mandy Burbage) • Please see attached memo. Fire/Rescue(Robbie Gilmer) • Previous comments are still relevant and would be addressed in any conditions of approval. Virginia Department of Health (Josh Kirtlev) • The site sketch shows a"restroom trailer"to be used. While this is an approvable option for sewage, it would be helpful to know who owns the trailer. I say this because whoever owns the trailer will need to be the responsible for the party for permitting and registration as a sewage handler with VDH. They will also need to be registered with, and subsequently approved by,the receiving treatment plant in order to unload the waste contents there. • I believe this goes without saying,but the wedding events should be catered and all food brought in from approved sources. All dishes should also leave with the caterers and there should be no dishwashing on the site. • The owner should confirm that the proposed parking area is not immediately over their existing or reserve drainfield areas. Virginia Department of Transportation(Troy Austin) • Please see attached memo. If we have not received a response from you within 30 days, we will contact you again. At that time, you will be given 10 days to do one of the following: a)request withdrawal of your application,b)request deferral of your application to a specific Planning Commission date as mutually agreed to with staff, or c) request indefinite deferral and state your justification for requesting the deferral. If none of these actions is taken, staff will schedule your application for a public hearing based on the information provided with your original submittal. Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning Commission's public hearing will be allowed during the life of the application. The only exception to this rule will be extraordinary circumstances, such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. As always, an applicant may request deferral at the Planning Commission meeting. Please feel free to contact me if you wish to meet or need additional information. I would be happy to meet with you to discuss the issues raised by this application. Sincerely, Scott Clark Senior Planner,Planning Division te1 County of Albemarle Department of Community Development Memorandum To: Scott Clark, Senior Planner From: Mandy Burbage, Senior Planner Date: April 3, 2015 Subject: Zoning Comments for SP 2014-20 Waterperry Farm 1. The applicant should be reminded if a site plan will be required prior to commencing the use. If a waiver from the full blown site plan requirement is desired, the applicant will need to provide a justification for the request that demonstrates that an unusual situation exists or substantial hardship or injustice would result from this requirement. A site plan waiver is not a full waiver of the requirement and still involves a plan with a review process. 2. To address noise impacts on adjoining properties, staff recommends several measures. Prior to public hearing for this application, the applicant could set up a sound system at a typical location that would be used. Zoning staff and the applicant could conduct sound readings at the property line while someone uses the microphone to simulate toasts, etc. Staff also recommends that a)the applicant always have an onsite contact person with whom neighbors could get in contact if concerns arise during an event; and b) the applicant have and utilize a sound meter to self-monitor sound levels at the property line on an as- needed or random basis. A condition limiting sound amplification to brief announcements and toasts will be very difficult if not impossible to enforce. 3. To address traffic safety concerns, staff recommends that the applicant develop a "traffic safety plan"that will be reviewed by VDOT and the County Engineer. This is similar to what has been used in other cases such as Morven events. In this case, it would specify the use of the shuttles as well as signage. It could also include any other proposed means, which could include event personnel providing onsite direction. 4. The following are recommended as conditions of approval for the special use permit: a. The maximum total number of special events per year shall be 16. The maximum number of attendees at each event shall be 150 people. b. A shuttle service shall be required for all event attendees with the exception of the wedding party, vendors, and event staff(Check with Greg on wording). c. There shall be no amplified music. The use of microphones is permitted for brief announcements and toasts (Check with Greg on wording). d. All outdoor lighting shall be only full cut-off fixtures and shielded to reflect light away from all abutting properties. A lighting plan limiting light levels at all property lines to no greater than 0.3 foot candles shall be submitted to the Zoning Administrator or their designee for approval prior to installation of lights or the first event using lights, whichever occurs first. e. Acoustic music shall end no later than 10:30 pm. Events shall conclude with all non-Waterperry Farm people departing the property no later than 11 pm. f. A transportation plan which includes signs and other traffic safety measures shall be submitted to the County Engineer and VDOT for approval prior to the issuance of the zoning clearance. This plan shall identify locations and copy for temporary signs directing event traffic to the site. -K7 ! *'s LTIH 1. April 6,2015 Mr.Scott Clark Senior Planner County of Albemarle Department of Community Development 401 McIntire Road Charlottesville,VA 22902 Re: SP-2014-00020 Waterperry Farm Dear Mr.Clark: We have reviewed the resubmittal of the special use permit for the Waterperry Farm to hold weddings and receptions and offer the following comments: 1. It appears that a few trees to the left of the entrance which will be used for the special events should be removed to provide adequate sight distance, 2. /t is our understanding that they are proposing to direct traffic to Wesley Chapel Road during events. If there will be signage for the traffic control,a Land Use Permit should be obtained from this office pnor to each event. 3. VDOT has no objection to the proposed use provided that adequate sight distance is maintained at the entrance. If you need additional information concerning this project,please do not hesitate to contact me at (434)422-9782, Sincerely, //bajti Troy Austin, P.E. Area Land Use Engineer Culpeper District