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Ellie Ray
From: Austin, Nathran. (VDOT) <Nathran.Austin@vdot.virginia.gov>
Sent: Monday, May 18, 2015 7:56 AM
To: Brian McPeters; Frank Pohl;Jack Kelsey
Cc: Joel DeNunzio, P.E.; Barron, L. Marshall (VDOT); Ellie Ray; Dennis Seale
Subject: RE: RE: Hydraulic Road (UPC 104655) FI/RW Plans
I'm not entirely sure how the permitting section of VDOT has been left out of the loop for plan review of the sidewalk
projects for Hydraulic, Barracks Road and State Farm Blvd. It is fairly standard practice that we review the plans for
projects which we will be issuing permits for. Furthermore, Land Use, i.e. my staff and I, probably have the better
knowledge of land development activities occurring in the vicinity of these projects than other VDOT sections. I'll
remind you of the conflict with the traffic signal pole and the State Farm Blvd. sidewalk project that could have been
discovered sooner if we were included in the review process. Also,when Jack and I walked the Barracks Road route
prior to commencement of design,Jack was unaware of the Out of Bounds Development that what was under review
and now under construction. I'm assuming that the Out of Bounds project has been considered with the Barracks Road
sidewalk plans, however,this is an assumption on my part as I have not seen any plans to date.
In my request for a set of the Hydraulic Road plans, I have not been suggesting that our review would cause any redesign
at this point. What I am suggesting is that if we are going to review the right-of-way plats, which is not uncommon, we
need a set of plans to compare the plats with. Furthermore, by reviewing the plans for these projects, we will be able to
see if there are any obvious conflicts with other land development projects in the area. It seems to me that it would be
beneficial to know of any conflicts prior to design being complete for the sidewalk projects. I do not believe there are
any conflicts along Hydraulic Road,but there were certainly potential conflicts associated with the State Farm and
Barracks sidewalk projects.
I have not been requesting a set of plans because of a checklist. I have been requesting a set of plans it appears to me
that we are going to be asked to issue a permit for a project with final construction plans that we have not seen. I hope
that you realize that issuing a permit would be a much faster process if we are included in the upfront review.
Troy Austin, P.E.
Area Land Use Engineer
Virginia Department of Transportation
Charlottesville Residency
701 VDOT Way
Charlottesville,VA 22911
Phone: (434)422-9782
Fax: (434) 984-1521
From: brian.mcpeters@kimley-horn.com [mailto:brian.mcpeters@kimley-horn.com]
Sent: Friday, May 15, 2015 11:10 AM
To: DeNunzio,Joel D., P.E. (VDOT); Austin, Nathran. (VDOT); fpohl@albemarle.org; JKELSEY@albemarle.org
Subject: RE: RE: Hydraulic Road (UPC 104655) FI/RW Plans
Frank will work with Community Development to let them know that VDOT(both Culpepper and C'ville) are already
engaged. We don't want to put anything else on any of our plates that isn't necessary just because there is a checklist
that we are following.
We appreciate the help!
1
X
Brian A. McPeters, PE
Kimley-Horn 11700 Willow Lawn Drive, Suite 200, Richmond, VA 23230
Direct: 804 672 4721 I Mobile:804 539 1032
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From: DeNunzio,Joel D., P.E. (VDOT) [mailto:Joel.DeNunziol VDOT.virginia.gov]
Sent:Thursday, May 14,2015 7:33 AM
To: McPeters, Brian;Austin, Nathran. (VDOT);fpohl@albemarle.org;JKELSEY@albemarle.org
Subject: RE: RE: Hydraulic Road (UPC 104655) FI/RW Plans
Brian,
I spoke with Troy and he was sent the plats by the county community development for review. If community
development is required to have VDOT comments on this then Troy may need to approve. It seems a bit redundant but
it also seems that it is the county process so we may not have a choice.
Thanks
Joel
Joel DeNunzio, P.E.
Residency Administrator
VDOT Charlottesville Residency
434-422-9373
joel.denunzio@vdot.viroinia.gov
From: brian.mcpeters(akimley-horn.com [mailto:brian.mcpeters(akimley-horn.com]
Sent: Wednesday, May 13, 2015 11:14 PM
To: Austin, Nathran. (VDOT); DeNunzio, Joel D., P.E. (VDOT); fpohl(a�albemarle.orq; JKELSEY(&albemarle.orq
Subject: RE: RE: Hydraulic Road (UPC 104655) FI/RW Plans
Troy,
It is my understanding from Joel that Culpepper sent the Residency a set of plans to solicit comments on both Hydraulic
and Barracks. I'm of the opinion that between the Residency's review of the plans and NW Region R/W's QA/QC review
of the right-of-way and easement, no review of the plats by VDOT is necessary. After all,the County will be providing
VDOT a R/W certification that all easements and r/w were acquired (and utilities relocated) prior to advertisement. Feel
free to call me if you want to discuss.
But you are correct, that this LAP project will require a VDOT LUP when we go to construction.
Thanks,
Brian A. McPeters, PE
Kimley-Horn 11700 Willow Lawn Drive, Suite 200,Richmond,VA 23230
Direct: 804 672 4721 I Mobile: 804 539 1032
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From:Austin, Nathran. (VDOT) [mailto:Nathran.Austin(a)vdot.virginia.gov]
Sent: Friday, May 01, 2015 10:54 AM
To: DeNunzio,Joel D., P.E. (VDOT); 'fpohl@albemarle.org'; 'JKELSEY@albemarle.org'
Cc: McPeters, Brian
Subject: Re: RE: Hydraulic Road (UPC 104655) FI/RW Plans
Joel, it's been a couple of weeks since I looked at the plats but it seems to me that some were for right of way
dedication. I was hoping to see the plans to confirm that the right of way in the plans match the plats.Also, I'm guessing
that a Land Use Permit will be necessary so we need the plans for that as well.
From: DeNunzio, Joel D., P.E. (VDOT)
Sent: Friday, May 01, 2015 10:40 AM
To: Frank Pohl <fpohlCa�albemarle.orq>; Jack Kelsey <JKELSEYOalbemarle.orq>; Austin, Nathran. (VDOT)
Cc: Brian McPeters <brian.mcpeters@ kimley-horn.com>
Subject: RE: RE: Hydraulic Road (UPC 104655) FI/RW Plans
Frank,
We may just want to review the sight distance easement plats. I am not concerned with the temporary easements.
Thanks
Joel
Joel DeNunzio, P.E.
Residency Administrator
VDOT Charlottesville Residency
434-422-9373
ioel.denunzio0vdot.virginia.gov
From: Frank Pohl [mailto:fpohl albemarle.org)
Sent: Friday, May 01, 2015 10:29 AM
To: Jack Kelsey; Austin, Nathran. (VDOT); DeNunzio,Joel D., P.E. (VDOT)
Cc: Brian McPeters
Subject: RE: RE: Hydraulic Road (UPC 104655) FI/RW Plans
Jack/Troy,
We spoke with Joel on Tuesday this week and he said VDOT does not need to review the plats. We don't want to create
additional work for anyone and our understanding is that Culpepper is reviewing what is necessary on this project from
a VDOT perspective. We are trying to avoid multiple or redundant reviews.
Joel, can you please confirm?
Thanks,
Frank
Frank V. Pohl, PE
Senior Project Manager
Office of Facilities Development
County of Albemarle
401 McIntire Road, Room 228
3
Charlottesville, Virginia 22902-4596
Tele (434) 872-4501 ext. 9-7914
Fax (434) 972-4091
Cell (434)466-7458
From: Jack Kelsey
Sent: Friday, May 01, 2015 10:27 AM
To:Troy Austin; Brian McPeters
Cc: Frank Pohl
Subject: FW: RE: Hydraulic Road (UPC 104655) FI/RW Plans
Troy,
The email below shows where the Hydraulic Road Sidewalk RW plans were uploaded to the VDOT FTP site.
Brian,
Troy is supposed to review the right-of-way&easement Plats, but he needs a set of the RW plans. I'd appreciate it if
you'd send him a link to download the plans in the event he can't get them from the VDOT FTP.
Thank you.
Jack M. Kelsey,PE
Transportation Engineer
Office of Facilities Development
County of Albemarle
401 McIntire Road
Charlottesville,Virginia 22902-4596
(434)872-4501 office;ext 5 or 9-3376
(434)760-1272 mobile
(434)972-4091 fax
jkelsey n,albemarle.org
From: brian.mcpeters@kimley-horn.com [mailto:brian.mcpeters@ kimley-horn.com]
Sent: Friday, March 27, 2015 2:13 PM
To: David.Cubbage(a VDOT.Virginia.gov
Cc: Frank Pohl; Jack Kelsey; matt.harrell(akimley-horn.com
Subject: RE: RE: Hydraulic Road (UPC 104655) FI/RW Plans
David,
I uploaded the Fl/RW Plans dated 3/25/15 to the VDOT FTP in Kimley-Horn's folder in the directory indicated
below. This also includes comment responses to Department comments received on the Public Hearing/Willingness
Plans received in Fall 2014. Barracks Road plans will be uploaded shortly under a separate e-mail.
/Kimley/UPC104655/HydraulicRd
Please route for comments from the appropriate groups inside the Department. Kimley-Horn and the County are
scheduling a UFI for early April, and will update you once blue-lines are received for any necessary utility easements. As
requested, I placed a box on the Title Sheet referencing the approved buffer strip design waiver,though the
Department's IIM does not require such.
Thanks,
4
X �Y �•
Brian A. McPeters, PE
Kimley-Horn 11700 Willow Lawn Drive, Suite 200, Richmond, VA 23230
Direct: 804 672 4721 I Mobile:804 539 1032
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Ellie Ray
From: brian.mcpeters@kimley-horn.com
Sent: Wednesday,July 08, 2015 5:12 PM
To: jlynn@serviceauthority.org
Cc: matt.harrell@kimley-horn.com;Alex Morrison; Frank Pohl;Jack Kelsey; Ellie Ray
Subject: RE: Hydraulic Road Sidewalk Project
Attachments: Hydraulic Plat comment Responses by KHAandHandB_070815.pdf
Jeremy,
I'm sending you by Fed Ex two (2)full size sets of RW Plans for the above VDOT LAP project administered by Albemarle
County. See below for comment responses to your comments provided at the Utility Field Inspection. I'm also providing
you a set of responses to ACSA comments on the acquisition plats. Alex should be receiving revised plats in the coming
days from the Planning Department.
Please provide comments on the revised plans to my attention, and copy Frank Pohl with Albemarle County OFD. It is
imperative that ACSA provide comments and/or requests that affect the right-of-way or easement requirements prior to
the R/W Acquisition Process commencing (similar to how a VDOT project is coordinated by office). Final plans with
details and seals will be provided for review prior to advertisement for construction (likely in 2016).
Note in the same Fed Ex will be several sheets on Crozet Avenue North intended for Alex.
Thanks,
Brian A. McPeters, PE
Kimley-Horn 1 1700 Willow Lawn Drive, Suite 200, Richmond,VA 23230
Direct:804-672-47211 Mobile: 804-539-1032
Connect with us: ,;tic;; 1 Lrrl,:.'di;: 1F G :;i r)o 1
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From:Jeremy Lynn [mailto:jlynn@serviceauthoritv.org]
Sent: Monday, May 04, 2015 12:57 PM
To: McPeters, Brian
Cc:fpohl@albemarle.org
Subject: RE: Hydraulic Road Sidewalk Project
Below are some initial comments on the Hydraulic Road Sidewalk Project:
1. The ACSA probably won't need to see Sheets 1D, 1, 1G(1), 1G(2), 1G(3), 1G(4), and 1H(1).
Kimley-Horn removed these sheets from the two sets coming your way for review at
the RW Stage.
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2. The ACSA does not waNwister meters located within sidewalks, drives.„4s, or other paved
areas. If meters are located along the R/W line, an easement will be required behind the meter
box to allow for future maintenance.
The plan shows existing meter relocations to avoid being placed in paved areas
provided the meter is not already in a driveway. The few meters already in paved
surfaces will be adjusted to grade (and adjustments are mostly anticipated to be
minor/inches). Since ACSA wanted the meters in the space between sidewalk and
curb, many of the meters no longer require relocation.
3. Meters on Sheet 4 should be located between the curb and sidewalk.
The plan shows existing meter relocations to avoid being placed in paved areas provided
the meter is not already in a driveway.
4. Show sanitary sewer main near Station 109. There isn't a manhole where these two
mains connect. Your survey picked up a sewer manhole at Station 109, but it is labeled
with WM. This is a sewer manhole and the line extends out into the roadway to the
sewer main along Hydraulic Road.
Kimley-Horn sketched in the sewer main in question. Note the manhole was depicted
on the survey, but incorrectly labeled as a storm manhole.
5. Label existing water main material and diameter.
The existing water and sewer main, material, diameter and ownership was added to the
plans.
6. Show fire hydrant on Sheet 4. This will need to be outside of the sidewalk, with an easement
behind it.
The existing hydrant is shown on Sheet 4, but it is not in conflict with sidewalk.
7. Sewer is incorrectly shown on Sheet 5.
Kimley-Horn adjusted the sewer lines depiction on Sheet 5 to match the GIS
print provided by ACSA.
8. Water is incorrectly shown on Sheet 6.
Kimley-Horn adjusted the water line location per the GIS print provided
by ACSA and the old VDOT Plans.
9. Accurately show water meter vault and easement serving the Gayle property. Contractor
will need to abandon the vacant meter on this property. The ACSA will not allow the
meter vault to be in the sidewalk. Attached is the map showing the water in the area of
the intersection of Hydraulic Road and Commonwealth Drive. The ACSA has two
pressure bands in this area, which are not connected to each other.
The water meter vault was located in the survey, and the
sidewalk has been routed around the vault. See comment
responses about the existing easement(s).
Jeremy M. Lynn, P.E.
Senior Civil Engineer
Albemarle County Service Authority
168 Spotnap Road, Charlottesville, VA 22911
(434) 977-4511 ext. 114
2
Ellie Ray
From: Ron Higgins
Sent: Friday, November 20, 2015 10:59 AM
To: Frank Pohl; Brian McPeters
Cc: lbyrnside@hbsurveying.com; matt.harrell@kimley-horn.com; Ellie Ray;
rbrown@hbsurveying.com
Subject: RE: Hydraulic Road Sidewalk
Frank: That is the correct interpretation, based on the numbers in the table.
From: Frank Pohl
Sent: Friday, November 20, 2015 10:47 AM
To: Brian McPeters<brian.mcpeters@kimley-horn.com>; Ron Higgins<rhiggins@albemarle.org>
Cc: Ibyrnside@hbsurveying.com; matt.harrell@kimley-horn.com; Ellie Ray<eray@albemarle.org>;
rbrown@hbsurveying.com
Subject: RE: Hydraulic Road Sidewalk
All,
Just to clarify,the code states the front minimum setback for infill to be the "closest setback of an existing structure
within 500 feet in each direction along street frontage".
Refer to attached setback table.
If the home on 5A is demolished, the new setback becomes 25-ft versus the current 15-ft distance. If any other home
along this frontage is demolished, the setback becomes 15-ft for the new home on 5B since 5A is closer(if 5A is within
500-ft).
Brian, for Lot 5A, please confirm the lot depth provides adequate area for a new home in the event this home is ever
demolished. If there is adequate area to build a similar sized home at the new setback, the lot is conforming regarding
this issue.
Ron, please confirm my interpretation is correct.
Thanks,
Frank
Frank V. Pohl, PE
Senior Project Manager
Office of Facilities Development
County of Albemarle
401 McIntire Road, Room 228
Charlottesville, Virginia 22902-4596
Tele (434) 872-4501 ext. 9-7914
Fax (434) 972-4091
Cell (434)466-7458
1
From: brian.mcpeters@kimley-horn.coomm [mailto:brian.mcpeters@kimley-horn.com]
Sent: Friday, November 20, 2015 9:55 AM
To: rbrown@hbsurveying.com
Cc: ibyrnside@hbsurveying.com; matt.harrell@kimley-horn.com; Frank Pohl<fpohl@albemarle.org>
Subject: RE: Hydraulic Road Sidewalk
Ryan,
The County has confirmed that Parcel 5 would still be in compliance with the Code for setbacks,so all parcels can have
the note concerning compliance with the zoning requirements.
Thanks,
KimIey ) Horn
Brian A. McPeters, PE
Kimley-Horn 11700 Willow Lawn Drive, Suite 200, Richmond, VA 23230
Direct: 804-672-4721 I Mobile: 804-539-1032
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