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2003-06-04
ACTIONS Board of Supervisors Meeting of June 4, 2003 June 10, 2003 AGENDA ITEM/ACTION 1. Call to Order. · Meeting was called to order at 9:00 a.m., by the Chairman. All BOS members present. Also present were Bob Tucker, Larry Davis, Wayne Cilimberg . and Georgina Knisiey. 4. From the Public: Matters not Usted on the Agenda. · John Martin - Resident of Free Union, spoke about an article that was in The Daily Progress about the Rivanna situation. The community has made great progress and the credit goes to the Rivanna Board, Board of Supervisors and the Director of Rivanna. He asked the Board to assist in this matter. · Diana LaSauce - Resident of Free Union, spoke on the solid waste issues and how the County must engage the public and educate them on this matter. This is everyone's problem and it will not just go away on it's own. 5.Presentation: Certificates of Appreciation. · PRESENTED certificate to Eugene Rush upon his retirement from VDOT. · PRESENTED Certificate to Ruth Stone for serving on the Commission on Children and Families. PRESENTED certificate to Jacqueline Rice for sewing on the Library Board. 6.2. Adopt Resolution of Appropriations for FY 2003/ 2004 Budget and Resolution of Official Intent to Reimburse Expenditures with Proceeds of a Borrowing. · ADOPTED the Annual Resolution of Appropriations for FY 2003that allocates a total of $218,459,038 to the various General Government and School Division operating, capital improvement, and debt service accounts for expenditure in the Fiscal Year 2003/2004. · ADOPTED the ReSolution of Official Intent to use VPSA bond proceeds for certain school division .capital projects. 7. Transportation Matters Not Listed on the Agenda. J. im Bryan · Thanked the board for recognizing Eugene Rush. Bob Tucker · Asked when VDOT would be mowing the intersections since the grass is getting high. Char. les Martin · Thanked VDOT for the response regarding Route 250 and Route 29. David Bowerman · Mentioned that the residents in Townwood Drive want to keep it a private road; they do not want it to ASSIGNMENT, Clerk: Forward copy to Melvin Breeden and appropriate individuals. (Attachment 1) Clerk: Forward comments to Jim Bryan. become public. Sally Thomas · The residents of West Leigh are pleased with VDOT's work. Said the County may need to take a closer look at the planned intersection improvements to Jarmans Gap Road and Half Mile Branch Road. 8. Reorganization of Development Departments. · CONCURRED with the reorganization plans presented and DESIGNATED the new director of the department as the CoUnty Engineer for the purposes of membership on the Rivanna Solid Waste Authority. 9. Bdght Star Program Presentation. · PRESENTED. 10. Family Support Program Requesting for Funding. · APPROVED the use of $187,000 in projected Department of Social Services federal carry-over funds (to come back to the Board for official approval in late September or October) and APPROVED $17,000 as a one-time allocation to the Family Support Program from anticipated FY 03 end-of-the-year savings. 1'1. Board-to-Board Presentation. · RECEIVED, 12. Public Hearing on Proposed FY 2003 Budget Amendment. APPROVED the FY 2003 Budget Amendment in the amount of $3,190,090.33, and the Appropriations #~2003060, #2003061, #2003062, ~2003063, ~r2003064, #~2003065, ~2003066, ~2003067, f~2003068, and ~r2003069 to provide funds for various General Government and School programs. 13. Public Hearing to consider an ordinance to amend Chapter 2, Administration, of the Albemarle County Code, to amend Section 2-202, Compensation of board of supervisors, to increase the compensation of board of supervisor members by 2% effective July 1, 2003 from $11,657.00 per annum to $11,890.00 per annum, and by an additional 1.8% effective January 1, 2004 to $12, 204.00 per annum. · ADOPTED. 14. Web Site DemonStration Presentation. · . RECEIVED. Mad( Graham: Proceed as directed. Melvin Breeden: Include in reapproPriation request. Provide appropriations form to clerk. 17. Certify Closed Session: At 2:08 p.m., the Board reconvened into Open Session and certified the closed session. 18. Appointments. REAPPOINTED Sherry Buttrick, Judy Dunscomb and Bill Edgerton to the Acquisition of Conservation 15. West Nile Virus Update. · RECEIVED. 16. Closed Session: Personnel Matters. · At 11:56 a.m., the Board went into Closed Session. Clerk: Prepare appointment letters, update Boards and Commissions book and notify appropriate persons. Prepare Certificates of Appreciation to individuals whOSe Cterk: Forward copy to County Attorney's office for inclusion in next update of County Code. Prepare EAR forms and send to Human Resoumes. (Attachment 2 ) Ch[k: Forward signed appropriation forms to Melvin Breedon and copy appropriate persons. Attachment ORDINANCE NO. 02-2(1) AN ORDINANCE TO AMEND AND REORDAIN CHAPTER 2, ADMINISTRATION, ARTICLE H, BOARD OF SUPERVISORS, OF THE CODE OF THE COUNTY OF ALBEMARLE, VIRGINIA. BE IT ORDAINED by the Board of Supervisors of the County of Albemarle, Virginia, that Chapter 2, Administration, Article 1I, Board of Supervisors, of the Code of the County of Albemarle, Virginia, is hereby amended and reordalned by mending Section 2-202, Compensation of Board of Supervisors, as follows: CHAPTER 2. ADMINISTRATION ARTICLE IL BOARD OF SUPERVISORS Sec. 2-202 Compensation of board of supervisors. The salary of the board of supervisors shall be eleven thousand eight hundred ninety dollars and no cents ($11,890.00) for each board member effective July 1, 2003 and twelve thousand one hundred four dollars and no cents ($12,104.00) for each board member effective January 1, 2004. In addition to the regular salary, the vice- chairman shall receive a stipend of thirty-five dollars ($35.00) for each and every meeting chaired and the chairman shall receive an annual stipend of one thousand eight hundred dollars ($1,800.00). (6-13-84; 5-8-85; 5-14-86; 7-1-87; %6-88; 6-7-89; Ord. of 6-13-90; Or& of 8-1-90; Or& of 8-7-91; Ord. of %1-92; Orr[ No. 95-2(1), 6-14-95; ord. No. 98-2(1), 6-17-98; Code 1988, § 2-2.1; orr[ 98-A(1), 8-5-98; orr[ No. 99-2(1), 5-5-99; orr[ No. 00-2(1), 6-7-00; Ord. 01-2(2), 6-6-01; Ord. 02-2(2), 5-1-02; Orr[ 03-2(I), 6-4-03) State law reference--Compensation of board of supervisors, Va. Code § t5.2-t414.3. This ordinance shall be effective on and after July 1, 2003. ANNUAL RESOLUTION OF APPROPRIATIONS OF THE COUNTY OF ALBEMARLE FOR THE FISCAL YEAR ENDING JUNE 30, 2004 A RESOLUTION making appropriations of sums of money for all necessary expenditures of the COUNTY OF ALBEMARLE, VIRGINIA, for the fiscal year ending June 30, 2004; to prescribe the provisions with respect to the items of appropriation and their payment; and to repeal all previous appropriation ordinances or resolutions that are inconsistent with this resolution to the extent of such inconsistency. BE IT RESOLVED by the Board of County Supervisors of the COUNTY OF ALBEMARLE, VIRGINIA: SECTION I - GENERAL GOVERNMENT That the following sums of money be and the same hereby are appropriated from the GENERAL FUND to be apportioned as follows for the purposes herein specified f~r the fiscal year ending June 30, 2004: Paragraph One: TAX REFUNDS, ABATEMENTS, & OTHER REFUNDS: I Refunds and Abatements $92,100 Paragraph Two: GENERAL MANAGEMENT AND SUPPORT I Board of Supervisom $369.101 2 County Attorney $521,047 3 County Executive $1,003,052 4 Department of Finance $3,105,506 5 Department of Human Resources $555.387 6 Department of Information Technology $1,703.112 7 Voter Registration/Elections $303,977 $7,561,182 Paragraph Three: JUDICIAL I Circuit Court $81,671 2 Clerk of the Circuit Court $569,400 3 Commonwealth's Attorney $551, B03 4 General District Court $11,320 5 Juvenile Court $65,653 6 Magistrate $5, D00 7 Sheriffs Office $1,391,772 $2,676,619 Paragraph Four: PUBLIC SAFETY 1 Albemarle County Fire/Rescue Department 2 Department of Police 3 Emergency Communications Center 4 Fire/Rescue Credit 5 Fire Department Contract (City of Charlottesville) 6 Forest Fire:Extinguishment 7 Thomas Jefferson EMS Council 8 Volunteer Fire Departments g Volunteer Rescue Squads 10 Inspections 11 Community Attention Home 12 Juvenile Court Assessment Center - Community Attention 13 Juvenile Detention Center 14 Offender Aid and Restoration (OAR) 15 Regional Jail Authority 16 SPCA Contract $2,330,931 $8,174,395 $1.396 B50 $40 000 $600 565 $13 758 $20 260 $886 694 $213 754 $8O2 834 $15 678 $31 113 $727 270 $111 r44 $1.779,707 $1t2,486 $17,257,839 $92,100 $2,676,619 $17,257,839 Page 1 Paragraph Five: ENGINEERING & PUBLIC WORKS $4,161,487 1 Engineering & Public Works Paragraph Six: HUMAN SERVICES I AIDS Support Group 2 BRMC - Latino Lay Health Promoter 3 Charloitesville - Albemarle Legal Aid Society (CAI_AS) 4 Charlottesville Frae Clinic 5 Children, Youth and Family Services (CYFS) 6 Commission on Children & Families (CCF) 7 Computem4Kids 8 FOCUS - Teansight 9 GraceWorks Program 10 Health Department 11 Jefferson Area Board on Aging (JABA) 12 JAUNT 13 Madison House 14 Music Resource Center 15 Piedmont Virginia Community Coltege (PVCC) 16 Region Ten Community Services 17 Sexual Assault Resource Agency (SARA) 18 Shelter for Halp in Emergency (SHE) 19 SOCA 20 Department of Social Services 21 Worksource Enterpnses 22 Tax Relief for Elderly/Disabled Paragraph Seven: PARKS, RECREATION AND CULTURE I Department of Parks & Recreation 2 Jefferson-Madison Regional Library 3 Ash-Lawn Highland 4 Lew~s and Clark Festival 5 Uteracy Volunteers 6 Municipal Band 7 Piedmont Council of the Arts 8 Virginia Discovery Museum 9 Virginia Festival of the Book 10 Virginia Film Festival 11 Visitors Bureau 12 WVPT Public Television Paragraph Eight: COMMUNITY DEVELOPMENT I Albemarle Housing Improvement Program (AHIP) 2 Charlottesville Transit Service 3 Department of Planning and Community Development 4 Housing Office 5 Monticello Area Community Action Agency (MACAA) 6 Piedmont Housing Alliance (PHA) 7 Planning District Commission (TJPDC) 8 Soil and Water Conservation 9 VPI Extension Service 10 Zoning Paragraph Nine: CAPITAL OUTLAYS I Transferto General Govemment Capital Improvements Fund 2 Transfer to Schools Capital Improvements Fund 3 Transfer to Stormwater Fund $4,161,487 $4,161,487 $4,500 $5,000 $21,215 $5,709 $85,213 $148,900 $8,459 $26,240 $3,000 $741,300 $201,656 $383,481 $7,829 $5,638 $22,060 $419.060 $22,200 $73,054 $3,000 $9,293,856 $33,000 $16.1,400 $11,675,770 $1,790,468 $2,221,237 $8,446 $3,500 $18,847 $15,450 $10,579 $1 O,559 $10,558 $10,558 $360,259 $7,612 $4,468,073 $397,365 $234,751 $2,038,867 $507,551 $129,311 $93,185 $83,797 $66,103 $173,705 $750,265 $4,474,90O $3,698,549 $600,000 $300,000 $4,598,549 $11,675,770 $4,468,073 $4,474,900 $4,598,849 Page 2 Paragraph Ten: REVENUE SHARING AGREEMENT $7,726,021 I Revenue Shadng Agreement Paragraph Eleven: OTHER USES OF FUNDS I Transfer to General Government Debt Service 2 Transfer to School Division Debt Service 3 Transfer to School Fund - Recurring 4 Board Contingency Reserve SUMMARY Total GENERAL FUND appropriations for the fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources Revenue from Local Sources - General Fund Balance Revenue from Local Sources. Transfers Revenue from the Commonwealth Revenue from the Federal Government Total GENERAL FUND resources available for fiscal year ending June 30, 2004: $7,726,021 $2,008,667 $10,184,954 $68,878,473 $199,325 $81,271,419 $118,622,670 $1,129,699 $2,177,658 $20,140,930 $3.893.102 $146,963,959 $81,271,419 $t45,963,969 $145,963,959 SECTION Ih REGULAR SCHOOL FUND That the following sums of money be and the same hereby are appropriated for SCHOOL purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2004: Paragraph One: REGULAR SCHOOL FUND I Administration, Attendance & Health 2 Facilities Construction/Modification 3 Facilities Operation/Maintenance 4 Instruction 5 Pupil Transportation Services 6 Ol~er Uses of Funds SUMMARY Total REGULAR SCHOOL FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (General Fund Transfer - Ongoing) Revenue from Other Local Sources Revenue from School Fund Balance, Carry-Over, Transfers Revenue from the Commonwealth Revenue from the Federal Government Total REGULAR SCHOOL FUND resources available for fiscal year ending June 30, 2004: $6,964,178 $47,OO0 $10,080,824 $77,543,092 $7,096,534 $2,602,521, $104,334,749 $68,878,473 $604,964 $1,084,000 $31,764,902 $2,002,410 $104,334,749 $104,334,749 $104,334,749 $104,334,740 Page 3 SECTION ti1: 0THER SCHOOL. FUND. S. That the following sums of money be and the same hereby are appropriated for the purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2004: Paragraph One: FOOD SERVICES I Maintenance/Operation of School Cafeterias SUMMARY Total FOOD SERVICES appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources Revenue from the Commonwealth Revenue from the Federal Government Total FOOD SERVICES resources available for fiscal year ending June 30, 2004: Paragraph Two: PRE-SCHOOL SPECIAL EDUCATION FUND 1 Special Ed Pre-School Program SUMMARY Total PRE-SCHOOL SPECIAL EDUCATION FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from the Federal Government Total PRE-SCHOOL SPECIAL EDUCATION FUND resources available for fiscal year ending June 30, 2004: Paragraph Three: MclNTIRE TRUST FUND I Payment to County Schools SUMMARY Total McINTIRE TRUST FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Investments Per Trust Total MclNTIRE TRUST FUND resources available for fiscal year ending June 30, 2004: Pamgreph Four: PREP PROGRAM I C.B. I~ P. Severe 2 E.D. Program $3,329,463 $55,044 .~831,292 $3,329,463 $73,184 $73,184 $10,000 $10,000 $800,466 $594,4'15 $1,394,881 $3,329,463 $3,329,463 $3,329,463 $73,184 $73,184 $73,184 $t0,000 $10,000 $10,000 $1,394,881 P~e4 SUMMARY Total PREP PROGRAM appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Tuition and Fees Total PREP PROGRAM resources available for fiscal year ending June 30, 2004: Paragraph Five: FEDERAL PROGRAMS 1 Adult Education 2 Carl Perkins 3 Chapter I 4 ESOL Outreach 5 Drug Free Schools 6 Migrant Education 7 Tire II 8 English Literacy/Civics 9 Economically Dislocated Workers 10 Title Itl 11 Title IV 12 Bright Stars SUMMARY Total FEDERAL PROGRAMS appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources Revenue from Local Sources (Transfer from School Fund) Revenue from the Federal Government Total FEDERAL PROGRAMS resources available for fiscal year ending June 30, 2004: Paragraph Six: COMMUNITY EDUCATION FUND 1 Community Education SUMMARY Total COMMUNITY EDUCATION FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources - Tuition Total COMMUNITY EDUCATION FUND resources available for fiscal ending June 30, 2004: Paragraph Seven: SUMMER SCHOOL I Summer School $1,394,881 $108,795 $160,000 $1,165,000 $43,297 $51,665 $201,000 $337,558 $74,733 $19,534 $74,752 $53,416 $36,362 $2,326,112 $21,084 $t6,500 ;2,288,$28 $2,326,112 $1,484,232 $t.484.232 $t,484,232 $415,793 $1,394,881 $1,394,881 $2,326,1t2 $2,326,112 $2,326,112 $1,484,232 $1,484,232 $1,484,232 $415,793 P~e5 SUMMARY Total SUMMER SCHOOL appropriations for fiscal year ending June 30; 2004: To be provided as follows: Revenue from Local Soumas (Transfer from School Fund) Revenue from Local Sources. Tuition Miscellaneous Revenues Revenue from the Commonwealth Total SUMMER SCHOOL resources available for fiscal year ending June 30, 2004: Paragraph Eight: SCHOOL BUS REPLACEMENT 1 School Bus Replacement SUMMARY Total SCHOOL BUS REPLACEMENT appropriations for fiscal year ending June 30, 2004: To be provided as foflows: Revenue from Local Sources (Sale of Vehicles) Revenue from Local Sources (Repair Fees) Revenue from Local Sources (Transfer from School Fund) Total SCHOOL BUS REPLACEMENT resources available for fiscal year ending June 30, 2004: Paragraph Nine: AIMR SUMMER RENTAL FUND 1 AIMR Summer Rental SUMMARY Total AIMR SUMMER RENTAL FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (rental) Total AIMR SUMMER RENTAL FUND resources available for fiscal etiding June 30, 2004: Paregraph Ten: INTERNAL SERVICE. VEHICLE MAINTENANCE FUND I Vehicle Maintenance SUMMARY Total INTERNAL SERVICE VEHICLE MAINTENANCE FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources Total INTERNAL SERVICE VEHICLE MAINTENANCE FUND resources available for I=iscal year ending June 30, 2004: $164,243 $150,600 $950 $t00.OO.0 $415,793 $1,125,000 $10,000 $t5,000 $1,100.000 $1~125,0OO $46O,OOO $360,000 $360,000 $415,793 $415,793 $1,125,000 $1,125,000 $1,t25,000 $46O,0OO $460,000 S360,000 $36O,OOO Page 6 Paragraph Eleven: GENERAL ADULT EDUCATION FUND $10,102 I General Adult Education SUMMARY Total GENERAL ADULT EDUCATION FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from the Commonwealth Total GENERAL ADULT EDUCATION FUND resources available for fiscal year ending June 30, 2004: Paragraph Twelve: DRIVERS SAFETY FUND I DfiversSafetyFund SUMMARY Total DRIVERS SAFETY FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Tuition Revenue from the Commonwealth Total DRIVERS SAFETY FUND resources available for fiscal year ending June 30, 2004: Paragraph Thirteen: OPEN DOORS FUND I Open Doors Fund SUMMARY Total OPEN DOORS FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Tuition Revenue from Local Sources (Advertisements) Total OPEN DOORS FUND resources available for fiscal year ending June 30, 2004: Paragraph Fourteen: STATE PROGRAMS 1 Special Education SILVER Grant 2 Special Education Jail Program 3 Algebra Readiness 4 Learn & Serve Virginia 5 SOL Training RFP $10,102 $10,102 $188,664 $168,664 $20.000 $188,664 $93,608 $87,008 q~6,60o $93,606 $26,270 $99,439 $53,267 $7,450 $186,426 $10,102 $t0lto2 $188,664 $t88,664 $188,664 $93,609 $93,608 $93,608 $186,426 Page 7 SUMMARY Total STATE PROGRAMS appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from the Commonwealth Total STATE PROGRAMS resources available for fissal year ending June 30, 2004: GRAND TOTAL - OTHER SCHOOL FUNDS SECTION IV: OTHER ,SPECIAL REVENUE FUNDS That the following sums of money be and the same hereby are appropriated for OTHER PROGRAM purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2004: Paragraph One: COMPREHENSIVE SERVICES ACT FUND I Comprehensive Services Act Program Expenditures SUMMARY Total COMPREHENSIVE SERVICES ACT appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Transfer from General Fund) Revenue from Local Sources (Transfer from School Fund) Revenue from the Commonwealth Total COMPREHENSIVE SERVICES ACT resources available for the fiecal year ending June 30, 2004: Paragraph Two: BRIGHT STARS 4 YEAR OLD PROGRAM FUND I Bright Stars Program SUMMARY Total BRIGHT STARS 4 YEAR OLD PROGRAM FUND appropriations for the fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Transfer from General Fund) Revenue from Local Sources (Transfer from School Fund) MJ Child Health Grant Revenue from the Commonwealth Fund Balance Totat BRIGHT STARS 4 YEAR OLD PROGRAM FUND resources available for the fiscal year ending June 30, 2004: Paragraph Three: FAMILY SUPPORT FUND I Family Support Program $186,426 $6,652,989 $1,776,5OO $1,000,000 $3.876.489 $6,652,989 $514,758 $315,995 $23,0OO SS,OO0 $t58,155 $12,608 $514,758 $t,~$1,151 $186,426 $186,426 $1t,457,485 $6,652,989 $6,652,989 $6,652,989 $6t4,7S8 $514,758 $514,758 $1,181,151 Page 8 SUMMARY Total FAMILY SUPPORT FUND appropriations for the fiscal year ending June 30, 2004: To be provided as follows: Revenue from the Federal Government Total FAMILY SUPPORT FUND resources available for fiscal year ending June 30, 2004: Paragraph Four:. TOWE MEMORIAL PARK FUND I Darden Towe Memorial Park SUMMARY Total TOWE MEMORIAL PARK FUND appropriations for the fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (General Fund) City of Charlottesville Other Local Sources Total TOWE MEMORIAL PARK FUND resources available for fiscal year ending June 30, 2004: Paragraph Five: E-91t SERVICE CHARGE FUND 1 E-911 Operations and Debt Service (Transfer to General Fund) 2 E-911 Fire Dispatch (Transfer to General Fund) SUMMARY TOTAL E.9t t SERVICE CHARGE FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue From Local Sources Total E-911 SERVICE CHARGE FUND resources available for fiscal year ending June 30, 2004: Paragraph Six: VISITOR CENTER FUND I Debt Service SUMMARY TOTAL VISITOR CENTER FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources Total VISITOR CENTER FUND resources available for fiscal year ending June 30, 2004: $1.18t.t51 $t,181,15t $219,600 $123,762 $77,763 $ts,0?s $219,600 $1,036,620 $223,380 $1,260,000 $1.260.000 $1,260,000 $68,000 S68,000 $1,181,15t $1,18t,15'1 $219,600 $219,600 $2t9,600 $1,260,000 $1,260,000 $1,260,000 $68,000 $68,000 $68,000 Page9 Paragraph Seven; COURTHOUSE MAINTENANCE FUND I Transfer to General Government Capital Improvements Fund SUMMARY TOTAL COURTHOUSE MAINTENANCE FUND appropriations for fiscal year ending June 30, 2004: $31,000 $31 $31,000 To be provided as follows: Revenue from Local Sources Total COURTHOUSE MAINTENANCE FUND resources available for fiscal year ending June 30, 2004: Paragraph Eight: TOURISM FUND 1 Tourism Enhancement (Transfer to General Fund) 2 Tourism Projects (Transfer to General Govemmerff Capital Improvements Fund) SUMMARY TOTAL TOURISM FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources Revenue from Local Sources - Fund Balance Total TOURISM FUND resources available for fiscal year ending June 30, 2004: Paragraph Nine: UNITED WAY DAY CARE FUND 1 Administrative Fees 2 Scholarships SUMMARY TOTAL UNITED WAY DAY CARE FUND appropriations for fiscal year ending June 30, 2004: To be prov'Med as follows: Revenue from Local Sources (Transfer from General Fund) City of Charlottesville United Way Matching Funds Revenue from the Federal Government (HHS Pass Thru Grant) Total UNITED WAY DAY CARE FUND resources available for fiscal year ending June 30, 2004: Paragraph Ten: CRIMINAL JUSTICE PROGRAMS FUND I Criminal Justice Grant Programs SUMMARY TOTAL CRIMINAL JUSTICE PROGRAMS FUND appropriations for fiscal year ending June 30, 2004: 831,000 $31,000 $470,498 $442,000 $912,498 $800,000 $112,498 $912,498 $52,136 $521,363 $573,499 $87,015 S113,966 $78,000 $294,s~8 $573,499 $564,442 $3%000 $912,498 $912,498 $912,498 $573,499 $573,499 $~3,499 $564,442 Page 10 To be provided as follows: Revenue from the Commonwealth (Grant) Total CRIMINAL JUSTICE PROGRAMS FUND resources available for fiscal year ending June 30, 2004: Paragraph Eleven: VICTIM.WITNESS GRANT FUND 1 Victim-Witness Program SUMMARY TOTAL VICTIM.WITNESS GRANT FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from the Commonwealth (Grant) Total VICTIM-WiTNESS GRANT FUND resources available for fiscal year ending June 30, 2004: Paragraph Twelve: METRO PLANNING GRANT FUND I Metropolitan Planning Organization Funding SUMMARY TOTAL METRO PLANNING GRANT FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from the Federal Government (Grant) Revenue from the Commonwealth (Grant) Local Funds - Transfer from the General Fund Total METRO PLANNING GRANT FUND resources available for fiscal year ending June 30, 2004: Paragraph Thirteen: HOUSING ASSISTANCE FUND I Fatuity Self-Sufficiency Program (Transfer to General Fund) 2 Section 8 Administrative Services (Transfer to General Fund) 3 Section 8 Housing Assistance Payments SUMMARY TOTAL HOUSING ASSISTANCE FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from the Federal Government Total HOUSING ASSISTANCE FUND resources available for fiscal year ending June 30, 2004: GRAND TOTAL - SPECIAL REVENUE FUNDS $80,170 $80,170 $19,300 $t5,200 $1,900 $2,200 $19,300 $46,920 $265,20O $2.150.180 $2,462,300 $2.462.200 $2,462,3O0 $564,442 $80,170 $80,170 $80,170 $19,300 $19,300 $19,300 $2,462,300 $2,462,300 $2,462,300 $14,539,707 P~e11 SECTION V ~ GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND That the following sums of money be and the same hereby are appropriated from the GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND to be apportioned as follows for the purposes herein specified for the fiscal year ending June 30, 2004: Paragraph One: COURTS 1 Juvenile Court Expansion/Renovation 2 Court Square Maintenance/Replacement Projects 3 J&D Court Maintenance/Replacement Projects Paragraph Two: PUBLIC SAFETY 1 Fire/Rescue Building and Equipment Fund 2 VFD Fire & EMS Apparatus Replacement 3 SPCA New Animal Shelter Construction * County Contribution 4 Police Video Cameras for Patrol Paragraph Three: PUBUC WORKS 1 County Facilities - Maintenence/Replacement 2 Ivy Landfill Remedlafion Paragraph Four: COMMUNITY/NEIGHBORHOOD DEVELOPMENT I Neighborhood Implementation Plan Program 2 Revenue Shadng Road Program 3 Sidewalk Construction Program 4 Transportation Improvement Program 5 Streetlamp Program Paragraph Five: HUMAN DEVELOPMENT I PVCC - Site Work for Science Building 2 Region Ten Facilities Paragraph Six: PARKS, RECREATION & CULTURE Cashier Booth Improvements County Alflletic Field Development Simpson Park Improvements SOCA Partnemhip New Fields Development Paramount Theater Greenway Program River and Lake Access Improvements Parks - Maintenance/Replacement Towe Park Cross Country Trail Paragraph Seven: LIBRARIES Library - Maintenance/Replacement Paragraph Eight: TECHNOLOGY AND GIS I County Technology Upgrade. GIS System 2 County Computer Upgrade - Maintenance/Replacement $5,775,000 $100,000 $15,000 $5,890,000 $1,087,000 $918,000 $50,000 $88,000 $2,143,000 ~50,000 $990,000 $424,000 $450,000 $387,000 $100,000 $42,0,00 $I ,403,000 $40,000 $50,000 $90,000 $46,000 $290,000 $50,000 $300,000 $33,000 $25,000 $34,000 $73,000 $23,000 $874,000 $20,000 $20,000 $104,000 9300,000 $404,000 $2,143,000 $990,000 $1~403A00 $90,000 $874,000 $2O,OOO P~e12 Paragraph Nine: ACQUISITION OF CONSERVATION EASEMENTS 1 Acquisition of Conservation Easements (ACE) Program Paragraph Ten: BOARD RESERVES I Replenish Board Reserves $800,000 $212,000 $800,000 $212,000 SUMMARY Total GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Tourism Fund Transfer) Revenues from LOcal Sources (General Fund Transfer) CIP Fund Balance/Reserve Reappropriation Fire Fund Repayment VFD Equipment Courthouse Maintenance Funds Revenue from the City for Cross Country Trail Interest Income $442,000 $3,698,549 S103,000 $31,000 se,goo $2d0,000 $12,826,000 $12,826,000 Total GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND resources available for fiscal year ending June 30, 2004: $12,826,000 SECTION VI: SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND That the following sums of money be and the same hereby ara appropriated from the SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND for the purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2004: Paragraph One: EDUCATION (SCHOOL DIVISION) I Henley Addition/Renovation 2 Murray High School Renovation 3 ADA Structural Changes 4 Hollymead Gym/Restrooms 5 Monticello High School Classroom Addition 6 Scottsville Elementary Library Addition 7 WAHS Weight/Wellness Room Addition 8 Walton Addition 9 Administrative Technology 10 Wide Area Network Upgrade 11 Instructional Technology 12 State Technology Grant 13 Maintenance/Replacement- Financed SUMMARY Total SCHOOL DMSION CAPITAL IMPROVEMENTS FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (General Fund Transfer) School ClP Fund Balance Interest Earned Proffers State Construction Funds State Technology Grant VPSA Bonds Total SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND resources available for fiscal year ending June 30, 2004: $600,000 $20.000 $50,000 $100,000 $4,512,000 $75,000 $293,000 $422,000 $70,000 $1,120,000 $375,000 $700,000 $1,442,000 $9,779,000 $600,000 $438,000 $100,000 $540,000 $197,000 $700,000 $7.204,000 $9.779,O0O $9,779,000 $9,779,000 $9,779,000 Page 13 SECTION VII: STORMWATER CAPITAL IMPROVEMENTS FI~.ND That the following sums of money be and the same hereby are appropriated from the STORMWATER CAPITAL IMPROVEMENTS FUND for the purposes herein specified to be apportioned as follows for the fiscal year ending June 30. 2004: Paragraph One: STORMWATER PROJECTS 1 Stormwater Co~trol Program SUMMARY Total STORMWATER CAPITAL IMPROVEMENTS FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Transfer from General Fund) SEC~TION VM:. DEBT SERVICE That the following sums of money be and the same hereby are appropriated for the function of DEBT SERVICE to be apportioned as follows from the GENERAL GOVERNMENT DEBT SERVICE FUND and the SCHOOL DIVISION DEBT SERVICE FUND for the fiscal year ending June 30, 2004: Paragraph One: SCHOOL DIVISION DEBT SERVICE FUND 1 Debt Service Payments - School Division 2 Debt Service Payments - PREP SUMMARY Total SCHOOL DIVISION DEBT SERVICE appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Transfer from General Fund) Revenue from Local Sources (PREP Fees) Total SCHOOL DIVISION DEBT SERVICE resources available for fiscal year ending June 30, 2004: Paragraph Two: GENERAL GOVERNMENT DEBT SERVICE FUND I Emergency Services Radio System Lease/Debt Service Payment 2 Lease/Purchase Software 3 Debt Service Payments - General Government $300,000 $300,000 $10,184,954 $260,013 $10.444,967 $t0,184,954 $260,o,~3 $t0,444,967 $740,000 $42.000 $1,268.668 $2,050.668 $300,000 $3OO,OOO $10,444,967 $10,444,967 $'10,44~967 $2,050,668 SUMMARY Total GENERAL GOVERNMENT DEBT SERVICE appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Transfer from General Fund) Total GENERAL GOVERNMENT DEBT SERVICE resources available for fiscal year ending June 30, 2004: $2,050,668 $2,050,668 $2,050,668 Page 14 SUMMARY Total COUNTY DEBT SERVICE appropriations for fiscal year ending June 30, 2004: To be provided as follow; Revenue from Local Sources (Transfers from General Fund) Fees and Surcharges Total COUNTY DEBT SERVICE resources available for fiscal year ending June 30, 2004: TOTAL APPROPRIATIONS MENTIONED IN SECTIONS i - VIII OF THIS RESOLUTION FOR THE FISCAL YEAR ENDING JUNE 30, 2004 ..RECAPITULATION: Appropriations: Section I Section II Section III Section IV Section V Section VI Section VII Section VIII General Fund School Fund Other School Funds Other Special Revenue Funds General Government Capital Improvements Fund School Division Capital Improvements Fund Stormwater Capital Improvements Fund Debt Service Less Inter-Fund Transfiers General Fund to School Fund General Fund to Special Revenue Funds General Fund to Capital Improvements Funds General Fund to Debt Service Funds Special Revenue Funds to General Fund Special Revenue Funds to Capital Improvements Funds School Fund to Self-Sustaining Funds School Fund to Special Revenue Funds Self-Sustaining Funds to School Fund GRAND TOTAL APPROPRIATIONS $12,235,622 $260,013 $145,963,959 $104,334,749 $11,457,465 $14,539,707 $12,826,000 $9,779,000 $300,000 $12,495,635 $311,696, 515 ($68,878,473) ($2,305,472) ($4,598,549) ($12,235,622) ($2,042,618) ($473,000) ($1,280,743) ($1,023,000) ($400.000~ ($93,237,477) $12,495,635 $t2,495,636 $311,696,515 ($93,237,477) $218,499,038 Page 15 BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized to transfer monies from one fund to another, from time to time as monies become available, sums equal to, but not in excess of, the appropriations made to these funds for the pedod covered by this appropriation resolution. SECTION IX All of the monies appropriated as shown by the contained items in Sections I through VIII are appropriated upon the provisos, terms, conditions, and provisions herein before set forth in connection with said terms and those set forth in this section. The Director of Finance (Melvin A. Breeden) and Clerk to the Board of Supervisors (Ella W. Carey) are hereby designated as authorized signators for all bank accounts. Paragraph One Subject to the qualifications in this resolution contained, all appropriations are declared to be maximum, conditional and proportionate appropriations--the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all of the appropriations in full. Otherwise, the said appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal year by the Board of Supervisors. Paragraph Two All revenue received by any agency under the control of the Board of Supervisors included in its estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended by the said agency under the control of the Board of Supervisors without the consent of the Board of Supervisors being first obtained, nor may any of these agencies or boards make expenditures which will exceed a specific item of an appropriation. Paragraph Three No obligations for goods, materials, supplies, equipment or contractual services for any purpose may be incurred by any department, bureau, agency, or individual under the direct control of the Board of Supervisors except by requisition to the purchasing agent; provided, however, no requisition for items exempted by the Albemarle County Purchasing Manual shall be required; and provided further that no requisition for contractual services involving the issuance of a contract on a competitive bid basis shall be required, but such contract shall be approved by the head of the contracting department, bureau, agency, or individual, the County Attorney and the Purchasing Agent or Director of Finance. The Purchasing Agent shall be responsible for securing such competitive bids on the basis of Specification furnished by the contracting department, bureau, agency or individual. In the event of the failure for any reason of approval herein required for such contracts, said contract shall be awarded through appropriate action of the Board of Supervisors. Any obligations incurred contrary to the purchas, ing p.rocedures prescribed in the Albemarle County Purchasing Manual shall not be considered obligations of the County, and the Director of Finance shall not issue any warrants in payment of such obligations. Paragraph Four Allowances out of any of the appropriations made in this resolution by any or all County departments, bureaus, or agencies under the control of the Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal automobiles in the discharge of their official duties shall be paid at the same rate as that established by the State of Virginia for its employees and shall be subject to change from time to time to maintain like rates. Paragraph Five All travel expense accounts shall be submitted on forms and according to regulations prescribed or approved by the Director of Finance. Paragraph Six All resolutions and parts of resolutions inconsistent with the provisions of this resolution shall be and the same are hereby repealed. Paragraph Seven This resolution shall become effective on July first, two thousand and three. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County by vote of six to zero, as recorded below, at a meeting held on June 6, 2003. Mr. Bowerman Mr. Dorrier Y Mr. Martin Y Mr. Perkins Y Mr. Rooker Y Ms. Thomas Y Aye Nay Y Clerk, I~ard of County SUpe~ ]7 RESOLUTION OF OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF A BORROWING WHEREAS, the Board of Supervisors of Albemarle County, Virginia (the "Borrower'S), intends to acquire, construct and equip the items and projects set forth in Exhibit A hereto (collectively, the "Project"); and WHEREAS, plans for the Project have advanced and the Borrower expects to advance its own funds to pay expenditures related to the Project (the "Expenditures") prior to incurring indebtedness and to receive reimbursement for such Expenditures from proceeds of tax-exempt bonds or taxable debt, or both; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ALBEMARLE COUNTY: 1. The Borrower intends to utilize the proceeds of tax-exempt bonds (the "Bonds") or to incur other debt, to pay the costs of the Project in an amount not currently expected to exceed $7,204,000. 2. The Borrower intends that the proceeds of the Bonds be used to reimburse the Borrower for Expenditures with respect to the Project made on or after the date that is no more than 60 days prior to the date of this Resolution. The Borrower reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Bonds or other debt. 3. Each Expenditure was or will be, unless otherwise approved by bond counsel, either (a) of a type properly chargeable to a capital account under general federal income tax principles (determined in each case as of the date of the Expenditure), (b) a cost of issuance with respect to the Bonds, (c) a nonrecurring item that is not customarily payable from current revenues, or (d) a grant to a party that is not related to or an agent of the Borrower so long as such grant does not im pose any obligation or condition (directly or indirectly) to repay any amount to or for the benefit of the Borrower. 4. The Borrower intends to make a reimbursement allocation, which is a written allocation by the Borrower that evidences the Borrower's use of proceeds of the Bonds to reimburse an Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or abandoned but in no event more than three years after the date on which the Expenditure is paid. The Borrower recognizes that exceptions are available for certain "preliminary expenditures," costs of issuance, certain de minimis amounts, expenditures by "small issuers" (based on the year of issuance and not the year of expenditure) and expenditures for construction of at least five years. 5. The Borrower intends that the adoption of this resolution confirms the "official intent" within the meaning of Treasury Regulations Section 1.150-2 promulgated under the Internal Revenue Code of 1986, as amended. 6. This resolution shall take effect immediately upon its passage. I, Ella W. Carey, do hereby certify that the foregoing writing is a true, correct copy of a Resolution duly adopted by the Board of Supervisors of Albemarle County by vote of six to zero, as recorded below, at a meeting held on June 6, 2003. Aye Nay Mr. Bowerman Y Mr. Dorner Y, Mr. Martin Y Mr. Perkins Y Mr. Rooker Y Ms. Thomas Y Clerk, I~0a~ ~ '~ ]8 EXHIBIT A PUBLIC SCHOOL CAPITAL IMPROVEMENT PROGRAM BONDED SCHOOL PROJECTS FY 2003~2004 Description 1 Henley Addition/Renovation 2 Murray HS Renovations 3 ADA Structural Changes 4 Hollymead Gym/Restmoms 5 Monticello HS Classroom Addition 6 Scottsville Elementary Library Addition 7 WAHS Weight/Wel Iness Room Add 8 Walton Addition 9 Maintenance/Replacement - financed $ $ $ $ $ $ $ $ $ Amount 600,000 20,000 50,000 100,000 4,512,000 75,000 293,000 422,000 1,132,000 7,204,000 Attachment 2 SEE ATTACHED EXCEL FILE Attachment 3 CONDITIONS OF APPROVAL SP-20,03-004., Charlottesville Waldorf School Amendment (Siqn #27). Request to amend existing SP for private school to allow school activities on adjacent parcel, in accord w/Sec 15.2.2.5 of the Zoning Ord. TM 61, Ps 170, 173, 179A & 174 containS approx 13.67 acs. Loc on Rt 631 (Rio Rd E) at intersec of Rio Rd E & Rt 768 (Pen Park Rd). Znd R-4 & designated Urban Density Residential [6.01-34 du/ac] in the Land Use Plan, Comprehensive Plan. Rivanna Dist. 1. Maximum enrollment of the Charlottesville Waldorf School shall be three hundred f~j (350) students, with a maximum of 40 staff. Any increase to enrollment or staffing shall require amendment of this special permit; 2. Normal hours of operation for the school shall be from 8:00 a.m. to 6:00 p.m. weekdays, with occasional uses in the evenings and weekend; 3. The approved final site plan shall be in substantial accord with the Conceptual Master Plan addressing Parcels 170, 173, and 179A (submitted November 12, 2001 and revised December 14, 2001), and shall reflect all required pedestrian and road connections to adjacent properties and a sidewalk along at least one side of the entrance road. The approved final site plan shall also be in substantial accord with the Exhibit for Amended SUP 2001-040 addresSing Parcels 174 and 173 (submitted January 27, 2003 and revised March 27, 2003); 4. A building setback and tree buffer shall be maintained adjacent to the Village Square residential development to the south, as shown on the conceptual master plan; 5. The school shall be operated in accord with the Special Use Permit Application and Justification (SP 2001-040) submitted August 27, 2001 and the Site Development Strategy Narrative submitted via facsimile December 18, 2001; it shall also be operated in accord with the Special Use Permit Application and Justification submitted January 26, 2003 for SP 2003-004 and the Special Use Permit Application and Justification submitted March 20, 2003 for SP 2003-029; 6. A reservation for a public vehicular connection shall be made to the parcel or parcels located to the north of the school property, exact location of this connection to be determined at the time of final site plan approval, if it is determined to be necessary by the County to provide for interparcei access, the owner shall make the reserved vehicular connection available for such use; 7. Access from this parcel shall be made available to the two adjacent parcels fronting Rio Road (173A and 174) in an appropriate location and manner to be determined, so as not to conflict with acc~ to the private school; if it is determined to be necessary by the County to provide for interparcel access, the owner shall make the a vehicular connection available for such use; 8. A pedestrian connection shall be made to the parcel or parcels located to the south of the school property, exact location of this connection to be determined at the time of final site plan approval; 9. A greenway dedication along Meadow Creek at the western boundary of the parcel shall be made to Albemarle COunty at the time of final site plan approval; t0. No disturbance of the critical slopes located at the western portion of the site or other undisturbed areas identified on the conceptual master plan for SP 2001-040 shall occur as a result of site development other than development of a pedestrian access to the greenway. Prior to final site plan approval, a tree preservation plan shall be submitted and approved by the Zoning Administrator, addressing in detail the limits of all disturbed-areas, diameter and location of trees to be preserved, clearing and limbing policy for trees to be preserved, and supplemental trees and shrubs (if any), and related issues. Disturbance to the twenty (20)-foot buffer shown along the northern property boundary on Parcel 173 shall be allowed for construction of the parking lot associated with the early childhood education center. Screening consisting of an opaque fence and landscaping shall be installed along the shared boundary between Parcels 173 and 172A; 11. At the time of final site plan approval, the area necessary for a future sidewalk along Rio Road shall be identified and right-of-way dedicated; and 12. Construction of the entrance road to the Charlottesville Waldorf School shall be completed pdor to commencement of the early childhood education use on Parcel 174. SP:2,00, 3 ,-029,, Waldorf School Stand Alone Parkin.q (Si.qn ~39). Request for approval of Stand alone parking in connection with private school on adjacent parcel, in accord w/Sec I5.2.2.15 of the Zoning Ord. TM 61, P 173 & 174,and contains approx 4.45 acs. Loc on Rt 631 (Rio Rd E) at intersec of Rio Rd E & Rt 7{}8 (Pen Park Rd). Znd R-4 & designated Urban Density Residential (6.01-34 alu/ac) in the Land Use Plan, Comprehensive Plan. Rivanna Dist. 1. The approved final site plan shall be in substantial accord with the Exhibit for Amended SUP 2001- 040 addressing Parcels 173 and 174 (submitted January 27, 2003 and revised March 27, 2003). SP-2003,-006. Cedar Hill.Mobile Estat ,~ (S'~ln #32). Request to allow expansion of existing Mobile Home Park from 77 lots to 109 lots in accord w/Sec 15.2.2.14 of the Zoning Ord. TM 32, P contains 25.95 acs. Loc at 2073 Cypress DAve, approx one quarter mile S of intersec of Rt 29 & Rt 1571 (Lewis and Clark Dr). 21.13 acs of the property is znd R~4 & the remaining 4.82 acs are znd Li. Property also znd EC. Rio Dist. 1. Pending the satisfaction of all conditions of approval for the special use permit and modifications and waivers, a maximum Of thirty-two (32) new mobile home lots shall be allowed in the mobile home park. Those new lots shall be arranged generally in the areas and configuration shown on the application plan, dated January 27, 2003; 2. No mobile home units shall be relocated or installed, nor shall any new construction activity take place in the expanded area as illustrated on the application plan dated January 27, 2003 until after a site plan has been approved. No change in unit location shall occur on the existing or expanded areas without a site plan approval; 3. A landscape plan shall be submitted for review with the required site plan; and 4. The stormwater and utility improvements illustrated on the application plan dated January 27, 2003 may be adjusted as approved by the agent on the final site plan if the agent determines the adjustments to be more site sensitive, environmentally sensitive, visually sensitive, and less obtrusive method to achieve the same results. RECEIVED AT BOS MEETING A~enda Item #: The ~A~ r~o~nize5 ~ r~lin~;~~ ~ ~i~nifi~n~ ~halleng~ in ~hi~ re~ion. We are aware of the associated costs and current budget crisis, The CAC wants to be included in the Rivanna Citizens' Solid Waste Task Force. Rivanna, the City, and County need to work together more closely to solve this dilemma. Additionally we must engage the public in this issue and educate them! Ultimately residents and businesses must take responsibility for their garbage! This solid waste issue will not go aw§y and together we must find the solution. The CAC proposes holding a forum this fall to review the current task force's progress, obtain updates from City Council and County Board of Supervisors, engage pro bono experts from other areas to share information, and keep our residents, businesses and educational institutions informed and involved, This is everyone's problem and together we must find a long term and sustainable solution! Chris Gensic, Chair CAC Diane LaSauce, City/County CAC Appointee ,]une 4, 2003 December 10, 2002 To: Rivanna Solid Waste Authority Board From: RSWA Citizens Advisory Committee RE: Budget comments Over the past months the Citizens Advisory Committee has taken public comment and discussed ways to help the Rivanna Solid Waste Authority find cost savings for its 2003-2004 budget. Due to the strong public desire to maintain recycling programs, we concentrated our efforts on ways to make recycling more profitable, and explored ways to save money in other areas that support recycling and general operations. A summary of our ideas follows, and copies of public input are available upon request. The Citizens Advisory Committee trusts these ideas are useful to the Board, and offers any further assistance necessary while studying the budget. Re~_ cling In order to retain the level of recycling service currently offered, and beloved by residents, it will be necessary for recycling to pay for itself and make up for any loss in income. The primary goal should be to increase the amount of recycled material which has value, decrease the amount of material entering the waste stream that has little monetary value, and subsequently reduce overall operational costs. Increasing the number of recycling sites should be the first priority, Currently, Sam's Club sponsors a bin in the parking lo,t, and the CAC thinks that additional arrangements should be explored to provide a more broad geographical exposure of the service area. The CAC is currently exploring the placement of additional bins at the Sam's Club site. Recurring collection data is essential to demonstrate the effectiveness collection sites. Perhaps a user fee for Mclntire Center could be implemented ffthe annual sticker outlay is $10 or less per household. This would realize income without excessively charging users, as the CAC does not want to discourage current contributors from recycling. Generating fewer contaminated material bins will create more recycling income. Educated users w~l contaminate bins less. Therefore it is imperative that Reduce, Rense and Recycle public service announcements, signage, and television presence continue. Coiners states that the number of contaminated metal loads is on the rise and glass is a commonly contaminated material; this is easily remedied through continued and consistent education. Materials that constiu~e the largest portion of the waste stream offer the strongest potential for capture to be recycled. Those materials that are simple to recycle should be encouraged first. For example, Polystyrene, if used as packing material, can be returned to local shipping stores for reuse. Consumers could be educated about pre-cycling and reduce the need to discard or recycle. Compostable vegetable matter can be collected for re-use, if this is profitable, or removed from the waste stream with user-end facilities, composting material inflow was lost when Con, Agra closed. This waste could now be replaced with participation from local restaurant, grocery, and food processing operations. Additionally a household composting education program could remove a large amount of waste out of the stream altogether. The mulch program and Christmas tree collection are a success and should be continued. The creation of a material sorting facility would streamline collection procedures, yet would require labor. This type ofprogram may capture larger amounts of recyclables since many households do not wish to sort, and therefore simply discard items. Public containers for recycling would be easier to manage if a sort facility existed, and therefore more recyclables could be captured from places like the downtown mall and corner district. Perhaps prison labor could supply the sorting energy and keep related costs low. Phone books present a unique challenge, since we are bearing the burden of disposal. The current arrangement for their disposal is environmentally sound, yet is not cost effective. Consumers could request that they not receive a new book every year via a Sprint website, email or mail-in form. Furthermore Sprint could be asked for more money to support disposal costs. Ha:~dous waste is collected annually at the Ivy Transfer Station. More frequent collections could he accomplished by creating shared permits with existing industrial sites, retailers or waste sites. Any materials generated during litter pick-up programs could he recycled at the Mclntire Center. This sort of '~mining" could create a windfall of materials that currently lay idle along our roadways. Reductions in solid waste icad to reductions in Authority income. We strive to make our area's recycling more efficient. This could lead to a situation where recycling is cost neutral, or even profitable in the future. RSWA should request that localities explore tax and other incentives for industries that recycle products locally. Reuse This is another option for reducing costs. The Encore shop generates nearly $10,000 a year income. The CAC believes it could increase revenue by escalating the visibility ofthe Encore Shop. One idea for increasing participation could he accomplished by posting up-mm-date photos of the shop's contents on the RSWA website. Visitors become aware of the items for sale and explore the site as well A neat and well-organized Shop will encourage easy browsing and increased sales. Paints and solvents, which are collected as hazardous waste, could potentially be resold at the Encore Shop or made available to schools, theaters, and local non-profit organi?ations. Reduction We can provide residents the contact information that will remove them from junk mailing lists. This will greatly reduce the inflow of low-grade paper products. Administrative~Operational The CAC is encouraged to see that administrative costs have declined. Additional administrative cost savings might he realized with building energy efficiency improvements, such as ensuring adequate insulation and adding skylights. The CAC strongly supports an education/marketing staff position at RSWA. It is imperative to educate residents, businesses, and school children if our commtmity strives to be better waste managers. If hours of operation change, data indicates that opening later is more favorable than closing earlier every day, or completely on particular days. We understand there may be an upcoming environmental management review, and we encourage this as an overall effort to examine operational efficiency at all RSWA sites. Corporate Support Local businesses, colleges, and retail establishments can reduce consumption and recycle wastes more aggressively. For starters, it must be mandated that the most cost effective materials be recycled: white paper, newspaper and cardboard. This can be phased in over a multi-year period. A strong message about corporate responsibility and potential cost savings can be broadcast to the local business community. Awards could be given to the local businesses that achieve recycling mandates each year and fines imposed for those who do not comply. Distributors could be encouraged to provide products in minimal and recyclable packaging. Advertising at the Mctntire Center may help bring in revenue. A mug program, similar to one offered in and around UVa, where a reusable mug is recognieed at many stores for fountain drinks and coffee, could be created for downtown and commercial districts. Finally, ,the cost of recycling batteries and motor oil could be shared by promoting recycling programs offered by local businesses and national chains. In closing, the CAC wishes to thank members of the public and local businesses who have contributed ideas, and sends a special thanks to the children of Free Union Country School, who submitted many letters. COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: FY 2003/2004 Resolution of Appropriations SUBJECT/PROPOSAL/REQUEST: Request Approval of the Resolution of Appropriation for the Albemarle County Operating and Capital Budgets for FY 2003/2004 STAFF CONTACT(S): Tucker, Breeden, White, Vinzant BACKGROUND: AGENDA DATE: June 4, 2003 ACTION: CONSENT AGENDA: ITEM NUMBER: INFORMATION: ACTION: X INFORMATION: ATTACHMENTS: Yes REVIEWED BY: ~~J~'~ The County's FY 2003/2004 Operating and Capital Budgets were approved by the Board of Supervisors on April 16, 2003, for a total estimated amount of $218,102,468. The attached Annual Resolution of Appropriations for the Fiscal Year ending on June 30, 2004 provides the authority from the Board of Supervisors for the County to spend those funds, effective July 1, 2003. DISCUSSION: As was the case last year, this Resolution is a comprehensive Resolution which appropriates the total County budget, including both operating and capital funds in a single resolution, and includes many of the initial Special Revenue Fund appropriations that in the past were not included in the operating appropriation resolution. Also since April, adjustments have been made to the adopted budget numbers as updated information became available. These adjustments have resulted in a revised net total appropriation amount in this resolution of $218,459,038, adifference of $356,570. The change is due partially to increases in the School Fund, Special Revenue Funds, and Capital Fund described below. The remainder of the adjustment is a result of having a more detailed picture of the many inter-fund transfers included in the various accounts. General Fund $145,963,959 The revised General Fund budget is $145,963,959, a decrease of $300,000 from the amount adopted in April. This adjUstment eliminates offsetting transfers to and from the Capital Improvements Fund and has no effect on program funding. School Fund $104,334,749 The revised School operations budget is $104,334,749, which is an increase of $251,715 over the School Fund budget adopted in April. This increase reflects the amount adopted by the School Board and includes use of an additional $250,000 in fund balance and an increase of $1,715 in projected local revenues. School Self-Sustaining Funds $11,457,465 The appropriation for all of the School Self-Sustaining Funds totals $11,457,465, which is a decrease of $147,688 from the amount adopted in Apdl. This change reflects the most recent information available regarding State, Federal, and other grant- funded programs. Special Revenue Funds $14,539,707 The revised Special Revenue Funds budget is $14,539,707, an increase of $19,226 over the School Fund budget adopted in April..This. is due to increases ~n the E-911 Service Charge Fund and the Bright Stars program of $12,000 and $7,226, res pectively. The "Special Revenue Funds" section of this resolution of appropriation includes the various accounts funded from special revenue sources and in many cases also from transfers from the General Fund, School Fund, and other Special Revenue Funds. These accounts include: the Comprehensive Services Act Fund, totaling $6,652,989; the Bright Stars Program Fund, totaling $514,758; the Family Support Fund, totaling $1,181,151; the Towe Memorial Park Fund, totaling $219,600; the E-911 Service AGENDA TITLE: FY 2003~004 Resolution of Appropriations June 4,2003 Page 2 Charge Fund, totaling $1,260,000; the Visitor Center Fund, totaling $68,000; the Courthouse Maintenance Fund, totaling $31,000; the Tourism Fund, totaling $912,498; the United Way Day Care Grant Fund, totaling $573,499; the Criminal Justice Grant Fund at $564,442; the Victim-Witness Assistance Grant fund at $80,170; the Metro Planning Grant fund at $19,300; and the Housing Assistance Fund at a total of $2,462,300. These Special Revenue Funds may require future Budget Amendments and Appropriations depending upon either or both the level of program activity which actually occurs, and the actual revenues which are received from sources other than local County revenues. General Government Capital Improvements Fund $12,826,000 The revised General Government Capital Improvements Fund budget is $12,826,000, which is an increase of $9,000 over the amount adopted in April. The increase is due to budgeting the full cost of the Towe Park Cross Country Trail instead of just the County portion and is offset by a reimbursement from the City of Charlottesville. This total includes $800,000 for the Acquisition of Conservation Easements (ACE) program and $12,026,000 for other approved capital projects. School Division Capital Improvements Fund The appropriated amount for School Division capital Improvement Program budget in April. $9,779,O00 Improvements is the same as the adopted School Capital Stormwater Capital Improvements Fund There have been no changes to the approved Stormwater Fund appropriation from the Budget Adopted in April. $300,000 Debt Service $12,495,635 The revised Debt Service budget is $12,495,635, which is a decrease of $300,855 from the amount adopted in April. This decrease is due to the elimination of $295,925 from the School Fund for VRS Early Retirement and a revised debt service payment amount for the permit tracking system. This amount includes debt service for schools ($10,444,967) and the general government ($2,050,668). RECOMMENDATION: Staff recommends approval of the attached Annual Resolution of Appropriations for FY 2003 that allocates a total of $218,459,038 to the various General Govemment and School Division operating, capital improvement, and debt service accounts for eXpenditure in the Fiscal Year 2003/2004. Also recommended for approval, is the attached Resolution of Official Intent to use VPSA bond proceeds for certain school division capital projects. 03.073 ANNUAL RESOLUTION OF APPROPRIATIONS OF THE COUNTY OF ALBEMARLE FOR THE FISCAL YEAR ENDING JUNE ~30, 2004 A RESOLUTION making appropriations of sums of money for all necessary expenditures of the COUNTY OF ALBEMARLE, VIRGINIA, for the fiscal year ending June 30, 2004; to pr=scribe the provisions with respect to the items of appropriation and their payment; and to repeal all previous appropriation ordinances or resolutions that are inconsistent with this resolution to the extent of such inconsistency. BE IT RESOLVED by the Board of County Supervisors of the COUNTY OF ALBEMARLE, VIRGINIA: SECTION I - GENERAL GOVERNMENT That the following sums of money be and the same hereby are appropriated from the GENERAL FUND to be apportioned as follows for the purposes herein specified for the fiscal year ending June 30, 2004: Paragraph One: TAX REFUNDS, ABATEMENTS, & OTHER REFUNDS: I Refunds and Abatements $92,100 Paragraph Two: GENERAL MANAGEMENT AND SUPPORT I Board of Supervisors 2 County Attorney 3 CoUnty Executive 4 Department of Finance 5 Department of Human Resources 6 Department of Information Technology 7 Voter Registration/Elections $369,101 $521,047 $1,003,052 $3,105,506 $555,387 $1,703,112 $303,977 $7,561,182 Paragraph Three: JUDICIAL I Cimuit Court 2 Clerk of the Circuit Court 3 Commonwealth's Attorney 4 General District Court 5 Juvenile Court 6 Magistrate 7 Sheriffs Office $81.871 $569,400 $551,803 $11 320 $65.653 $5,0O0 $1,391,772 $2,676,619 Paragraph Four: PUBLIC SAFETY I Albemarle County Fire/Rescue Department 2 Department of Police 3 Emergency Communications Center 4 Fire/Rescue Credit 5 Fire Department Contract (City of Charlottesville) 6 Forest Fire Extinguishment 7 Thomas Jefferson EMS Council 8 Volunteer Fire Departments 9 Volunteer Rescue Squads 10 Inspections 11 Community Attention Home 12 Juvenile Court AsseSsment Center - Community Attention 13 Juvenile Detention Center 14 Offender ,Nd end Restoration (OAR) 15 Regional Jail Authority 16 SPCA Contract $2,330,931 $8,174,395 $1,396,650 $40,000 $600,565 $13,758 $20,260 $886,694 $213,754 $802,834 $15,678 $31,113 $727,270 $111,744 $1,779,707 $112,486 $17,257,839 $92,100 $7,561,182 $2,676,619 $17,257,839 5/28/039:19 AM Page I 03-073.b.xlSResolution Paragraph Five: ENGINEERING & PUBLIC WORKS $4,161,487 I Engineering & Public Works Paragraph Six: HUMAN SERVICES 1 AIDS Support GroUp 2 BRMC - Latino Lay Health Promoter 3 Charlottesville - Albemarle Legal Aid Society (CALAS) 4 Charlottesville Free Clinic 5 Children, Youth and Family Services (CYFS) 6 Commission on Children & Families (CCF) 7 Computers4Kids 8 FOCUS - Teensight 9 GraceWorks PrOgram 10 Health Department 11 Jefferson Area Board on Aging (JABA) 12 JAUNT 13 Madison House 14 Music ReSource Center 15 Piedmont Virginia Community College (PVCC) 16 Region Ten Community Services 17 Sexual Assault Resource Agency (SARA) 18 Shelter for Help in Emergency (SHE) 19 SOCA 20 Department of Social Services 21 Worksource Enterprises 22 Tax Relief for Elderly/Disabled Paragraph Seven: PARKS, RECREATION AND CULTURE 1 Department of Parks & Recreation 2 Jefferson-Madison Regional Library 3 Ash-Lawn Highland 4 Lewis and Clark Festival 5 Literacy Volunteers 6 Municipal Band 7 Piedmont Council of the Arts 8 Virginia Discovery Museum 9 Virginia Festival of the Book 10 Virginia Film Festival 11 Visitors Bureau 12 VVVPT Public Television Paragraph Eight: COMMUNITY DEVELOPMENT I Albemarle Housing Improvement Pregram (AHIP) 2 Charlottesville Transit Service 3 Department of Planning and Community Development 4 Housing Office 5 Monticello Area Community Action Agency (MACAA) 6 Piedmont Housing Alliance (PHA) 7 Planning District Commission (TJPDC) 8 Boil and Water Conservation 9 VPI Extension Service 10 Zoning Paragraph Nine: CAPITAL OUTLAYS Transfer tc General Government Capital Improvements Fund Transfer to Schools Capital Improvements Fund Transfer k) Stormwater Fund $4,161,487 $4,161,487 $4,500 $5,000 $21,215 $5,799 $85,213 $148,900 $8,459 $26,240 $3,000 $741,300 $201,656 $383,481 $7,829 $~638 $22,060 $419,060 $22,200 $73,054 $3,000 $9,293,856 $33,OOO $161,400 $11,675,770 $1,790,468 $2,221,237 $8,446 $3,500 $18,847 $15,450 $10,579 $10,559 $10,558 $10,558 $36O,259 $7,612 $4,468,073 $397,365 $234,751 $2,038.867 $507,551 $129,311 $93.185 $83,797 $66,103 $173,705 $750,265 $4,474,900 $3,698.549 $600,000 $300,000 $~598,549 $11,675,770 $4,468,073 $4,598,549 5/28/039:19 AM Page 2 03-073. b.xlsResolution Paragraph Ten: REVENUE SHARING AGREEMENT $7,726,021 I Revenue Sharing Agreement Paragraph Eleven: OTHER USES OF FUNDS I Transfer to General Government Debt Service 2 Transfer to School Division Debt Service 3 Transfer to School Fund - Recurring 4 Board Contingency Reserve SUMMARY Total GENERAL FUND appropriations for the fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources Revenue from Local Sources - General Fund Balance Revenue from Local Sources - Transfers Revenue from the Commonwealth Revenue from the Federal Government Total GENERAL FUND resources available for fiscal year ending June 30, 2004: $7,726,021 $2,008,667 $10,184,954 $68,878,473 $199,325 $81,271,419 $1t8,622,570 $1,129,699 $2,177,658 $20,140,930 $3.893.102 $145,963,959 $81,271,419 $145,963,959 $145,963,959 SECTION I1: REGULAR SCHOOL FUND That the following sums of mOney be and the same hereby are appropriated for SCHOOL purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2004: Paragraph One: REGULAR SCHOOL FUND I Administration, Attendance & Health 2 Facilities Construction/Modification 3 Facilities Operation/Maintenance 4 Instruction 5 Pupil Transportation Services 6 Other Uses of Funds SUMMARY Total REGULAR SCHOOL FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (General Fund Transfer - Ongoing) Revenue from Other Local Sources Revenue from School Fund Balance, Carry-Over, Transfers Revenue from the Commonwealth Revenue from the Federal Government Total REGULAR SCHOOL FUND resources available for fiscal year ending June 30, 2004: $6.964,178 $47,600 $10,080,824 $77,543,092 $7,096,534 $2,602,521 $104,334,749 $68,878,473 $604,964 $1,084,000 $31,764,902 $2,002,410 $1 64,334,749 $104,334,749 $104,334,749 $104,334,749 5/28/039:19 AM Page 3 03-073. b.xlsResolution SECTION II1: OTHER SCHOOL FUNDS That the following sums of money be and the same hereby are appropriated for the purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2004: Paragraph One: FOOD SERVICES 1 Maintenance/Operation of School Cafeterias SUMMARY Total FOOD SERVICES appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources Revenue from the Commonwealth Revenue from the Federal Government Total FOOD SERVICES resources available for fiscal year ending June 30, 200~,: Paragraph Two: PRE-SCHOOL SPECIAL EDUCATION FUND I Special Ed Pre-School Program SUMMARY Total PRE-SCHOOL SPECIAL EDUCATION FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from the Federal Government Total PRE-SCHOOL SPECIAL EDUCATION FUND resources available for fiscal year ending June 30, 2004: Paragraph Three: MclNTIRE TRUST FUND I Payment to County Schools SUMMARY Total MclNTIRE TRUST FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Investments Per Trust Total MclNTIRE TRUST FUND resources available for fiscal year ending June 30, 2004: Paragraph Four: PREP PROGRAM I C.B.I.P. Severe 2 E.D. Program $3,329,463 $2,443,127 $55,044 $831~292 $3,329,463 $73,184 $73,184 $10,000 $10,000 $800,466 $594,415 $1,394,881 $3,329,463 $3,329,463 $3,325,463 $73,184 $73,184 $73,184 $10,000 $10,000 $10~000 $1,394,881 5/28/039:19 AM Page 4 03-073.b.xlsResolution SUMMARY Total PREP PROGRAM appropriations for fiscal year ending June 30, 2004: To be provided aS follows: Revenue from Tuition and Fees Total PREP PROGRAM resources available for fiscal year ending June 30, 2004: Paragraph Five: FEDERAL PROGRAMS I Adult Education 2 Cad Perkins 3 Chapter I 4 ESOL Outreach 5 Drug Free Schools 6 Migrant Education 7 Title II 8 English Literacy/Civics 9 Economically Dislocated Workers 10 Title III 11 Title IV 12 Bright Stars SUMMARY Total FEDERAL PROGRAMS appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue frOm Local Sources Revenue from Local Sources (Transfer from School Fund) Revenue from the Federal Government Total FEDERAL PROGRAMS resources available for fiscal year ending June 30, 2004: Paragraph Six: COMMUNITY EDUCATION FUND 1 Community Education SUMMARY Total COMMUNITY EDUCATION FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources - Tuition Total COMMUNITY EDUCATION FUND resources available for fiscal ending June 30, 2004: Paragraph Seven: SUMMER SCHOOL I Summer School $1,394,881 $108,795 $160,000 $1,165,000 $43,297 $51,665 $201,000 $337,558 $74,733 $19,534 $74,752 $53,416 $36,362 $2,326,112 $21,084 $16,500 $2,288,528 $2,326,112 $1,484232 $1,484,232 $1,484,232 $415,793 $t,39~88t $1,394,881 $2,326,112 $2,326,t12 $2,326,1 t 2 $t ,484,232 $1,484,232 $1,484,232 $415,793 5/28/039:19 AM Page 5 03-073.b.xisResolution SUMMARY Total SUMMER SCHOOL appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Transfer from School Fund) Revenue from Local Sources - Tuition Miscellaneous Revenues Revenue from the Commonwearth Total SUMMER SCHOOL resources available for fiscal year ending June 30, 2004: Paragraph Eight: SCHOOL BUS REPLACEMENT 1 School Bus Replacement SUMMARY Total SCHOOL BUS REPLACEMENT appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Sale of Vehicles) Revenue from Local Sources (Repair Fees) Revenue from Local Sources (Transfer from SChool Fund) Total SCHOOL BUS REPLACEMENT resources available for fiscal year ending June 30, 2004: Paragraph Nine: AIMR SUMMER RENTAL FUND I AIMR Summer Rental SUMMARY Total AIMR SUMMER RENTAL FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (rental) Total AIMR SUMMER RENTAL FUND resources available for fiscal ending June 30, 2004: Paragraph Ten: INTERNAL SERVICE - VEHICLE MAINTENANCE FUND 1 Vehicle Maintenance SUMMARY Total INTERNAL SERVICE VEHICLE MAINTENANCE FUND appropriations for fiscal year ending June 30, 2004: TO be provided as follows: Revenue from Local Sources Total INTERNAL SERVICE VEHICLE MAINTENANCE FUND resources available for fiscal year ending June 30, 2004: $164,243 $150,600 $950 $100,000 $415,793 $1,125,000 $10,000 $15,000 $1,100,000 $1,125,000 $460,000 $460,000 $360,000 $360,000 $415,793 $415,793 $1,125,000 $1,125,0g0 $1,t25,000 $460,000 $460,000 $360,000 $360,000 $360,000 5/28/039:19 AM Page 6 03-073. b.xlsResolution Paragraph Eleven: GENERAL ADULT EDUCATION FUND $t0,102 General Adult Education SUMMARY Total GENERAL ADULT EDUCATION FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue I:rom the Commonwealth Total GENERAL ADULT EDUCATION FUND resources available for fiscal year ending June 30, 2004: Paragraph Twelve: DRIVERS SAFETY FUND I Ddvers Safety Fund SUMMARY Total DRIVERS SAFETY FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Tuition Revenue from the Commonwealth Total DRIVERS SAFETY FUND resources available for fiscal year ending June 30, 2004: Paragraph Thirteen: OPEN DOORS FUND 1 Open Doors Fund SUMMARY Total OPEN DOORS FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from TuitiOn Revenue from Local Sources (Advertisements) Total OPEN DOORS FUND resources available for fiscal year ending June 30, 2004: Paragraph Fourteen: STATE PROGRAMS I Special Education SILVER Grant 2 Special Education Jail Program 3 Algebra Readiness 4 Learn & Serve Virginia 5 SOL Training RFP $10.102 $10,102 $188,664 $t68,664 $20.000 $t88,664 $93,608 $8~008 $93,608 $26,270 $99,439 $53,267 $7,450 $186,426 $10,t02 $10,t02 $t88,664 $188,664 $188,664 $93,608 $93,608 $93,608 $186,426 5/28/039:19 AM Page 7 03-073.b.xlsResolufion SUMMARY TOtal STATE PROGRAMS appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from the Commonwealth Total STATE PROGRAMS resources available for fiscal year ending June 30, 2004: GRAND TOTAL-OTHERSCHOOLFUNDS SECTION IV: OTHER SPECIAL REVENUE FUNDS That the following sums of money be and the same hereby am appropriated for OTHER PROGRAM purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2004: Paragraph One: COMPREHENSIVE SERVICES ACT FUND I Comprehensive Services Act Program Expenditures SUMMARY Total COMPREHENSIVE SERVICES ACT approprisfions for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Transfer from General Fund) Revenue from Local Sources (Transfer from School Fund) ~--Revenue from the Commonwealth Total COMPREHENSIVE SERVICES ACT resources available for the fiscal year ending June 30, 2004: Paragraph Two: BRIGHT STARS 4 YEAR OLD PROGRAM FUND I Bright Stars Program SUMMARY Total BRIGHT STARS 4 YEAR OLD PROGRAM FUND appropriations for the fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local SourCes (Transfer from General Fund) Revenue from LOCal Sources (Transfer from School Fund) MJ Child Health Grant Revenue from the Commonwealth Fund Balance Total BRIGHT STARS 4 YEAR OLD PROGRAM FUND resources available for the fiscal year ending June 30, 2004: Paragraph Three: FAMILY SUPPORT FUND I Family Support Program $186,426 $6,652,989 $1,776,500 $1,000,000 $3,876~489 $6,652,989 $514,758 $3t5,995 $23,000 $5,000 $158,155 $12,608 $5t4,758 $1,181,151 $186,426 $186,426 $tl,457,465 $6,652,989 $6,652,989 $6,652,989 $514,768 $514,758 $514,758 $t,181,161 5/28/039:19 AM Page 8 03-073.b.xlsResolution SUMMARY Total FAMILY SUPPORT FUND appropriaUons for the fiscal year ending June 30, 2004: To be provided as follows: Revenue from the Federal Government Total FAMILY SUPPORT FUND resources available for fiscal year ending June 30, 2004: Paragraph Four: TOWE MEMORIAL PARK FUND I Darden Towe Memorial Park SUMMARY Total TOWE MEMORIAL PARK FUND appropriations for the fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (General Fund) City of Charlottesville Other Local Sources Total TOWE MEMORIAL PARK FUND resources available for fiscal year ending June 30, 2004: Paragraph Five: E-911 SERVICE CHARGE FUND I E-911 Operations and Debt Service (Transfer to General Fund) 2 E-911 Fire Dispatch (Transfer to General Fund) SUMMARY TOTAL E-911 SERVICE CHARGE FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue From Local SourCes Total E-911 SERVICE CHARGE FUND resources available for fiscal year ending June 30, 2004: Paragraph Six: VISITOR CENTER FUND I Debt Service SUMMARY TOTAL VISITOR CENTER FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources Total VISITOR CENTER FUND resources available for fiscal year ending June 30, 2004: $1~181,151 $1,181,151 5219,600 $123,762 $7~763 $18~075 $219,600 $1,036,620 $223,380 $1,260,000 $1,260,000 $1,260,000 $68,000 $68,000 $1,181,151 $1,t81,151 $219,600 $219,600 $219,600 $1,260,000 $1,260,000 $1,260,000 $68,000 $68,000 $68,O0O 5/28/039:19 AM Page 9 03-073.b.xIsResolution Paragraph Seven: COURTHOUSE MAINTENANCE FUND I Transfer to General Government Capital Improvements Fund SUMMARY TOTAL COURTHOUSE MAINTENANCE FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources Total COURTHOUSE MAINTENANCE FUND resources available for fiscal year ending June 30, 2004: Paragraph Eight: TOURISM FUND I Toudsm Enhancement (Transfer to General Fund) 2 Tourism Projects (Transfer to General Government Capital Improvements Fund) SUMMARY TOTAL TOURISM FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources Revenue from Local Sources - Fund Balance Total TOURISM FUND resources available for fiscal year ending June 30, 2004: Paragraph Nine: UNITED WAY DAY CARE FUND I Administrative Fees 2 Scholarships SUMMARY TOTAL UNITED WAY DAY CARE FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Transfer from General Fund) City of Charlottesville United Way Matching Funds Revenue from the Federal Government (HHS Pass Thru Grant) Total UNITED WAY DAY CARE FUND resources available for fiscal year ending June 30, 2004: Paragraph Ten: CRIMINAL JUSTICE PROGRAMS FUND I Criminal Justice Grant Programs SUMMARY TOTAL CRIMINAL JUSTICE PROGRAMS FUND appropriations for fiscal year ending June 30, 2004: $31,000 $31,000 $31,000 $470,498 $442,000 $912,498 $800,000 $1~2,498 $912,498 $52,136 $521,363 $573,499 $87,015 $113,966 $78,000 $294,518 $573,499 $564,442 $31,000 $31,000 $31,000 $912,498 $912,498 $912,498 $573,499 $573,499 $573,499 $564,442 $564,442 5/28/039:19 AM Page 10 03-073.b.xlsResolution To be provided as follows: Revenue from the Commonwealth (Grant) Total CRIMINAL JUSTICE PROGRAMS FUND resources available for fiscal year ending June 30, 2004: Paragraph Eleven: VICTIM-WITNESS GRANT FUND I Victim-Witness Program SUMMARY TOTAL VICTIM-WITNESS GRANT FUND appropriations for Fmc. al year ending June 30, 2004: To be provided as follows: Revenue from the Commonwealth (Grant) Total VICTIM-WITNESS GRANT FUND resources available for fiscal year ending June 30, 2004: Paragraph Twelve: METRO PLANNING GRANT FUND I Metropolitan Planning Organization Funding SUMMARY TOTAL METRO PLANNING GRANT FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from the Federal Government (Grant) Revenue from the Commonwealth (Grant) Local Funds - Transfer from the General Fund Total METRO PLANNING GRANT FUND resources available for fiscal yearending June 30, 2004: Paragraph Thirteen: HOUSING ASSISTANCE FUND 1 Family Self-Sufficiency Program (Transfer to General Fund) 2 Section 8 Administrative Services (Transfer to General Fund) 3 Section 8 Housing Assistance Payments SUMMARY TOTAL HOUSING ASSISTANCE FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from the Federal Government Total HOUSING ASSISTANCE FUND resources available for fiscal year ending June 30, 2004: GRAND TOTAL-SPECIALREVENUE FUNDS $564,442 $80,170 $80,170 $19,300 $15,200 $1,900 $2,200 $19,300 $46,920 $265,200 $2,150;180 $2,462.300 $2,462,300 $2,462,300 $564,442 $80,170 $80,170 $80,170 $19,300 $19,300 $19,300 $2,462,300 $2,462,300 $2,462,300 $14,539~707 5/28/039~.19 AM Page 11 03-073.b.xlsResolution SECTION V - GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND That the following sums of money be and the same hereby are appropriated from the GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND to be apportioned as follows for the purposes herein specified for the fiscal year ending June 30, 2004: Paragraph One: COURTS I Juvenile Court Expansion/Renovation 2 Court Square Maintenance/Replacement Projects 3 J&D Court Maintenance/Replacement Projects Paragraph TWo: PUBLIC SAFETY Fire/Rescue Building and Equipment Fund VFD Fire & EMS Apparatus Replacement SPCA New Animal Shelter Construction - County Contribution Police Video Cameras for Patrol Paragraph Three.~ PUBLIC WORKS I County Facilities - Maintenance/Replacement 2 Ivy Landfill Remediation Paragraph Four: COMMUNITY/NEIGHBORHOOD DEVELOPMENT 1 Neighborhood Implementation Plan Program 2 Revenue Shadng Road Program 3 Sidewalk Construction Program 4 Transportation Improvement Program 5 Streetlamp Program Paragraph Five: HUMAN DEVELOPMENT 1 PVCC - Site Work for Science Building 2 Region Ten Facilities Paragraph Six: PARKS, RECREATION & CULTURE I Cashier Bootfl Improvements 2 County Athletic Field Development 3 SimpsOn Park Improvements 4 SOCA Partnership New Fields Development 5 Paramount Theater 6 Greenway Program 7 River and Lake Access Improvements 8 Parks - Maintenance/Replacement 9 Towe Park Cross Country Trail Paragraph Seven: LIBRARIES I Libra~ - Maintenance/Replacement Paragraph Eight: TECHNOLOGY AND GIS I County Technology Upgrade - GIS System 2 County Computer Upgrade - Maintenance/Replacement $5,775,000 $100,000 $15,ooo $5,890,000 $1.087,000 $918,000 $50.000 $88,000 $2.143,000 $550,000 $440,000 $990,000 $424,000 $450,000 $387,000 $100,000 842,000 $1,403,000 $40,000 $50,000 $90,000 $46.000 $290,000 $50.000 $300,000 $33,000 $2~000 $34,000 $73,000 $23,000 $874,000 $20,000 $20,000 $104,000 $300,000 $4O4,0O0 $5,890,000 $2,143,000 $990.000 $1,403,000 $9O,O0O $874,000 $20,000 5/28/039:19 AM Page 12 03-073. b.xlsResolufion Paragraph Nine: ACQUISITION OF CONSERVATION EASEMENTS I Acquisition of Conservation Easements (ACE) Program $800,000 $800,000 Paragraph Ten: BOARD RESERVES 1 Replenish Board Reserves $212.000 $212,000 SUMMARY Total GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND aPpropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Tourism Fund Transfer) Revenues from Local Sources (General Fund Transfer) CIP Fund Balance/Reserve Reappropriation Fire Fund Repayment VFD Equipment Courthouse Maintenance Funds ReVenue from the City for Cross Country Trail Interest Income $442,000 $3,698,549 $8,302,451 $103,000 $31,000 $9,000 $240,000 $'12,826,000 $12,826,000 Total GENERAL GOVERNMENT CAPITAL IMPROVEMENTS FUND resources available for fiscal year ending June 30, 2004: $12,826,000 SECTION VI: SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND That the following sums of money be and the same hereby are appropriated from the SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND for the purposes herein specified to be apportioned as follows for the fisoal year ending June 30, 2004: Paragraph One: EDUCATION (SCHOOL DIVISION) I Henley Addition/Renovation 2 Murray High School Renovation 3 ADA Structural Changes 4 Hollymead Gym/Restrooms 5 Monticello High School Classroom Addition 6 Scottsville Elementary Library Addition 7 WAHS Weight/Wellness Room Addition 8 Walton Addition 9 Administrative Technology 10 Wide Area Network Upgrade 11 Instructional Technology 12 State Technology Grant 13 Maintenance/Replacement - Financed SUMMARY Total SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (General Fund Transfer) School CIP Fund BalanCe Interest Earned Proffers State Construction Funds State TechnOlogy Grant VPSA BOnds Total SCHOOL DIVISION CAPITAL IMPROVEMENTS FUND resources available for fiscal year ending June 30, 2004: $600,000 $20,000 $50,000 $100,000 $4,512,000 $75,000 $293,000 $422,000 $70,000 $1,120,000 $375,000 $700.000 $1,442,000 $9,779,000 $600,000 $438,000 $100,000 $540,000 $t97,000 $700,000 $7~204,Q00 $9,779,000 $9,779,000 $9,779,000 $9,779,000 5/28/039:19 AM Page 13 03-073.b. xtsResolution SECTION VII: STORMWATER CAP!TAL IMPROVEMENTS FUND That the following sums of money be and the same hereby am appropriated from the STORMWATER CAPITAL IMPROVEMENTS FUND for the purposes herein specified to be apportioned as follows for the fiscal year ending June 30, 2004: Paragraph One: STORMWATER PROJECTS I Stormwater Control Program SUMMARY Total STORMWATER CAPITAL IMPROVEMENTS FUND appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Transfer from General Fund) SECTION VIII: DEBT SER~CE That the following sums of money be and the same hereby are appropriated for the function of DEBT SER~VlCE to be apportioned as follows from the GENERAL GOVERNMENT DEBT SERVICE FUND and the SCHOOL DIVISION DEBT SERVICE FUND for the fiscal year ending June 30, 2004: Paragraph One: SCHOOL DIVISION DEBT SERVICE FUND I Debt Service Payments. School Division 2 Debt Service Payments - PREP SUMMARY Total SCHOOL DIVISION DEBT SERVICE appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (Transfer from General Fund) Revenue from Local Sources (PREP Fees) Total SCHOOL DIVISION DEBT SERVICE resources available for fiscal year ending June 30, 2004: Paragraph Two: GENERAL GOVERNMENT DEBT SERVICE FUND I Emergency Services Radio System Lease/Debt Service Payment 2 Lease/Purchase SOftware 3 Debt Service Payments - General Government $300, D00 $300,000 $10,184,954 $260,013 $10,444,967 $10,184,954 $260~0'13 $10,444,967 $740,000 $42,000 $1,268,668 $2,050,668 $300,000 $300,000 $10,444,967 $10,444,967 $10,444,967 $2.050,668 SUMMARY Total GENERAL GOVERNMENT DEBT SERVICE appropriations for fiscal year ending June 30, 2004: To be provided as follows: Revenue from Local Sources (TranSfer from General Fund) Total GENERAL GOVERNMENT DEBT SERVICE resources available for fiscal year ending June 30, 2004: $2,050,668 $2,050,668 $2,050,668 5/28/039:19 AM Page 14 03-073. b.xlsResolution SUMMARY Total COUNTY DEBT SERVICE appropriations for fiscal year ending June 30, 2004: TO be provided as follow; Revenue from Local Sources (Transfers from General Fund) Fees and Surcharges Total COUNTY DEBT SERVICE resources available for fiscal year ending June 30, 2004: TOTAL APPROPRIATIONS MENTIONED IN SECTIONS I - VIIi OF THIS RESOLUTION FOR THE FISCAL YEAR ENDING JUNE 30, 2004 RECAPITULATION: Appropriations: Section I Section II Section itl Section IV Section V SeCUon VI Section VII Section VIII General Fund School Fund Other School Funds Other Spedal Revenue Funds General Government Capital Improvements Fund School Division Capital Improvements Fund Stormwater Capital Improvements Fund Debt Service Less Inter-Fund Tmnsfem General Fund to School Fund General Fund to Special Revenue Funds General Fund to Capital Improvements Funds General Fund to Debt Service Funds Special Revenue Funds to General Fund Special Revenue Funds to Capital Improvements Funds School Fund to Self-Sustaining Funds School Fund to Special Revenue Funds Self-Sustaining Funds to School Fund GRAND TOTAL APPROPRIATIONS $12,235,622 $260,013 $145,963,959 $104,334,749 $11,457,465 $14,539,707 $12,826,000 $9,779,000 $300,000 $12,495,635 $311,696,515 ($68,878,473) ($2,305,472) ($4,598,549) ($12,235,622) ($2,042,618) ($473,000) ($1,280,743) ($1,023,000) ($4oo,ooo) ($93,237,477) $12,495,635 $12,495,635 $311,696,515 ($93,237,477) $218,459,038 5/28/039:19 AM Page 15 03-073.b.xlsResolution BE IT FURTHER RESOLVED that the Director of Finance is hereby authorized to transfer monies from one fund to another, from time to time as monies become available, sums equal to, but not in excess of, the appropriations made to these funds for the period covered by this appropriation resolution. SECTION IX All of the monies appropriated as shown by the contained items in Sections I through VIII are appropriated upon the provisos, terms, conditions, and provisions herein before set forth in connection with said terms and those set forth in this section. The Director of Finance (Melvin A. Breeden) and Clerk to the Board of Supervisors (Ella W. Carey) are hereby designated as authorized signators for all bank accounts. Paragraph One Subject to the qualifications in this resolution contained, all appropriations are declared to be maximum, conditional and proportionate appropriations--the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all of the appropriations in full. Otherwise, the said appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal year by the Board of Supervisors. Paragraph Two All revenue received by any agency under the control of the Board of Supervisors included in its estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended by the said agency under the control of the Board of Supervisors without the consent of the Board of Supervisors being first obtained, nor may any of these agencies or boards make expenditures which will exceed a specific item of an appropriation. Paragraph Three No obligations for goods, materials, supplies, equipment or contractual services for any purpose may be incurred by any department, bureau, agency, or individual under the direct control of the Board of Supervisors except by requisition to the purchasing agent; provided, however, no requisition for items exempted by the Albemarle County Purchasing Manual shall be required; and provided further that no requisition for contractual services involving the issuance of a contract on a competitive bid basis shall be required, but such contract shall be approved by the head of the contracting department, bureau, agency, or individual, the County Attorney and the Purchasing Agent or Director of Finance. The Purchasing Agent shall be responsible for securing such competitive bids on the basis of specification furnished by the contracting department, bureau, agency or individual. In the event of the failure for any reason of approval herein required for such contracts, said contract shall be awarded through appropriate action of the Board of Supervisors. Any obligations incurred contrary to the purchasing procedures prescribed in the Albemarle County Purchasing Manual shall not be considered obliqations of the County, and the Director of Finance shall not issue any warrants in payment of such obligations. Paragraph Four Allowances out of any of the appropriations made in this resolution by any or all County departments, bureaus, or agencies under the control of the Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal automobiles in the discharge of their official duties shall be paid at the same rate as that established by the State of Virginia for its employees and shall be subject to change from time to time to maintain like rates. Paragraph Five All travel expense accounts shall be submitted on forms and according to regulations prescribed or approved by the Director of Finance. Paragraph Six All resolutions and parts of resolutions inconsistent with the provisions of this resolution shall be and the same are hereby repealed. Paragraph Seven This resolution shall become effective on July first, two thousand and three. 17 RESOLUTION OF OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF A BORROWING WHEREAS, the Board of Supervisors of Albemarle County, Virginia (the "Borrower"), intends to acquire, construct and equip the items and projects set forth in Exhibit A hereto (collectively, the "Project"); and WHEREAS, plans for the Project have advanced and the Borrower expects to advance its own funds to pay expenditures related to the Project (the "Expenditures") prior to incurring indebtedness and to receive reimbursement for such Expenditures from proceeds of tax-exempt bonds or taxable debt, or both; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ALBEMARLE COUNTY: 1. The Borrower intends to utilize the proceeds of tax-exempt bonds (the "Bonds") or to incur other debt, to pay the costs of the Project in an amount not currently expected to exceed $7,204,000. 2. The Borrower intends that the proceeds of the Bonds be used to reimburse the Borrower for Expenditures with respect to the Project made on or after the date that is no more than 60 days prior to the date of this Resolution. The Borrower reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Bonds or other debt, 3. Each Expenditure was or will be, unless otherwise approved by bond counsel, either (a) of a type properly chargeable to a capital account under general federal income tax principles (determined in each case as of the date of the Expenditure), (b) a cost of issuance with respect to the Bonds, (c) a nonrecurring item that is not customarily payable from current revenues, or (d) a grant to a party that is not related to or an agent of the Borrower so long as such grant does not impose any obligation or condition (directly or indirectly) to repay any amount to or for the benefit of the Borrower. 4. The Borrower intends to make a reimbursement allocation, which is a written allocation by the Borrower that evidences the Borrower's use of proceeds of the Bonds to reimburse an Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the Expenditure is paid. The Borrower recognizes that exceptions are available for certain "preliminary expenditures," costs of issuance, certain de minimis amounts, expenditures by "small issuers" (based on the year of issuance and not the year of expenditure) and expenditures for construction of at least five years. 5. The Borrower intends that the adoption of this resolution confirms the "official intent" within the meaning of Treasury Regulations Section 1.150-2 promulgated under the Internal Revenue Code of 1986, as amended. 6. This resolution shall take effect immediately upon its passage. Adopted June 4, 2003. ]8 EXHIBIT A PUBLIC SCHOOL CAPITAL IMPROVEMENT PROGRAM BONDED SCHOOL PROJECTS FY 2003~2004 Description Amount 1 Henley Addition/Renovation 2 Murray HS Renovations 3 ADA Structural Changes 4 Hollymead Gym/Restrooms 5 Monticello HS Classroom Addition 6 Scottsville Elementary Library Addition 7 WAHS Weight/Wellness Room Add 8 Walton Addition 9 Maintenance/Replacement - financed 600,000 20,000 50,000 100,000 4,512,000 75,000 293,000 422,000 1,132,000 7,204,000 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Strategic Plan - FY 2003 -2005 Plan of Action SUBJECT/PROPOSAL/REQUEST: Strategic Plan - FY 2003 -2005 Plan of Action Document STAFF CONTACT(S): Tucker, White, Foley, AIIshouse AGENDA DATE: June 4, 2003 ACTION: CONSENTAGENDA: ITEM NUMBER: INFORMATION: ACTION: INFORMATION: X ATTACHMENTS: REVIEWED BY: BACKGROUND: In spring 2002, the Board initiated the County's current strategic planning process. The Board developed the County's Vision, Mission, and initial Goal Statements. Since that time, staff developed the framework and timetable, incorporated changes suggested by the Board at their October and January strategic planning work sessions, targeted ten priority objectives based on their level of importance and timing considerations, and developed specific strategies. Staff then developed detailed action plans and are now focused on achieving these objectives. The Board received a quarterly progress report in April. DISCUSSION: In accordance with the Strategic Plan timetable, attached is the Strategic Plan - FY 2003 - 2005 Plan of Action. This document is brief by design and is organized in three sections. The first section includes a profile of Albemarle County. Section 2 includes summarized information from the County's Strengths, Weaknesses, Opportunities and Threats (SWOT) Analysis and the 2002 Citizen Survey. The third section includes the County's Vision and Mission Statements, and the strategic plan framework, which identifies the County's four strategic directions, priority goals, ten objectives and corresponding timelines. More detailed information on specific strategies and action plans are available upon request. The Board will receive a quarterly progress report at the August 6, 2003 meeting. RECOMMENDATION: To continue to provide guidance to staff and prepare for these upcoming activities, staff recommends the Board review the Strategic Plan FY 2003 - 2005 Plan of Action. 16 $ 92~R'~22-1RLE 03.074 County Strategic PI.an Fiscal Years 200'3- 2005 PI.an of Action Introduction Albemarle County is a community in transition, with challenges and opportunities presented by our continued growth, urbanization, and diversity. Albemarle County believes to be successful, we must respond strategically to the needs of our citizens and our Changing environment while protecting our natural beauty and rural character. Over the past eleven years, the County has engaged in organizational improvement and strategic planning activities. In 1992, The County initiated a Strategic Quality Improvement Program (QUIP), which focused on :departmental strategic plans, employee training, and customer service initiatives. In 1994, the County, City and UVA organized their efforts around a joint "Vision" and strategic initiatives. In 1998, the County Board of Supervisors adopted the County's first official Strategic Plan, which combined County plans, goals and strategies into one document for clarity and focus. In April 2002, the County Board of Supervisors focused the County's strategic directions for the next three years -2003 - 2005, which will guide the alignment of resources and assist the County to respond effectively to the opportunities presented by our changing circumstances. (See chart on page 10 which highlights the County's achievements for the past 11 years) Guided by the Board of Supervisors, County leadership developed the 2003 - 2005 Strategic Plan which includes timelines, objectives, strategies, and detailed action plans for seven s pecific goals. This document outlines the County's Strategic Directions and the FY 2002-2003 to FY 2004/2005 Plan of Action. How this Document is Organized Section 1 includes a profile of Albemarle County. Section 2 includes the County's SWOT analysis, Citizen Survey results, Core Values, Leadership Philosophy, and an outline of the past 11 year's accomplishments as the County moves forward in its quest to become a High Performance Organization. Section 3 outlines the County's current Strategic Planning framework, and the FY 03/05 Plan of Action. SECTION 1 Albemarle COunty Profile Albemarle County is a community of approximately 84,100 people nestled on the eastern edge of the Blue Ridge Mountains. The majority of the 723 square mile County is rural in nature, with the area adjoining Charlottesville consisting of a mixture of suburban, residential, commercial, and light industrial use. The County is just 114 miles southwest of Washington, D.C. and less than 60 miles from the state capital in Richmond. It is close to scenic mountain attractions like the Blue Ridge Parkway, Skyline Drive, and Shenandoah National Park. Six rivers flow through the CoUnty, as do several streams. Roughly 50 percent of the County is forested, and mineral production includes crushed stone, sand, and soapstone. County Government Albemarle County adopted the County Executive form of government and organization in 1933. Under this form of government, the Board of County supervisors is vested with all policy-making powers and responsibilities conferred by general law on county governing bodies. The Board of Supervisors is composed of six members, one from each magisterial district in the County. Supervisors are elected for four-year terms, which are staggered at two-year intervals. The Board of Supervisors establishes the direction for the County's strategic plan. Other functions include making land use decisions, establishing growth and development policies, setting operational policies, and reviewing and adopting the County's operational and capital budgets, which set spending priorities. The County's development is guided by a long,range COmprehensive Plan. The Board's administrative responsibilities relate generally to overseeing the implementation and administration of policies through an appointed County Executive. The County Executive is a full-time manager appointed by the Board of Supervisors. The County Executive is the chief executive officer of the County, responsible for implementing the policies set by the Board of Supervisors, and for directing, coordinating, and supervising the daily activities of COunty government. The County's Leadership Council consists of Department Heads, executive staff members and the County's professional development coordinator. The Leadership Council is responsible for carrying out the County's vision of a high performance organization by thinking strategically, developing and implementing policies that reflect the County's leadership philosophy and core values, and providing leadership for the development and implementation of the strategic plan. Population Growth The Charlottesville Metropolitan area, which includes Charlottesville, Albemarle County, Green County and Fluvanna County, has the second- fastest growth rate in Virginia. The average annual population growth rate for Albemarle County over the past fifteen years has been approximately 2%. If the County continues to g row at that rate, the County's population is expected to reach 100,000 by the year 2010. According to the U.S. Census, the median age of Albemarle County residents was 37.4 in 2000, compared to 31.7 in 1990. Twenty-five percent of the population was under age 18, and the fastest growing segment of the population over the past ten years is those persons in the 55 to 65 age group. Education Albemarle County Public SchoolS include 16 elementary schools, five middle schools, and four high schools. The County's newest elementary school, Baker-Butler, opened in September of 2002. In addition, the County and the City of Charlottesville jointly operate the Charlottesville- Albemarle Technical Center (CATEC), which provides vocational education for local students. Enrollment in public schools has grown steadily over the past decade. School enrollment increases have begun to slow a bit recently but is expected to surpass 13,000 by FY 2006. The :County is home to two institutions of higher learning, the University of Virginia and Piedmont Virginia Community College. University of Virginia is a nationally recognized public university, which is comprised of the Darden Business School; the Schools of Architecture, Commerce, Engineering, Law, Medicine, Nursing, and Education; and the College of Arts and Sciences. In the County, over 87% of second graders read at or above grade level. 62.5% of high school graduates earned an Advanced Studies diploma and 71% took the SATs compared to 45% nationally. The drop-out rate for 2000-2001 was a Iow 1.43%. Land Development Trends Rural Areas In 2000, 49.4% of the population lived in rural areas and 50.6% in urban areas of Albemarle County. Over the past decades, Albemarle County has seen a continuing loss of farms, both in number and acreage. This stems, in part, from declining agricultural-product revenues to support such farms. About 690 square miles of the County are in the Rural Areas. Over 60 percent of the County is forested. There has been a relatively steady rate of residential development in the Rural Areas. There is also a greater density of new residential development in the Water Supply Protection Areas. Development Areas The County encourages development to occur in designated areas of the cOunty. In 1996, as part of the County's update of its Land-Use Plan, the Board of Supervisors decided to undertake a study about how the designated growth areas, the "Development areas," could and should provide more opportunities for new development, rather than have the boundaries expand into rural areas. As a result of this study, Volume 1 of the Neighborhood Model was adopted on May 16, 2001. It provides direction for new land development and shows how master planning will help lay out a context for the new development. It also makes specific recommendations for integrating affordable housing into neighborhoods and will be the basis for ordinance revisions and broad policy changes related to parks, schools, and transportation. The Crozet Development area is the first community to be master-planned by the newly adopted Neighborhood Model. Housing As of May 2002, the total number of dwelling units in Albemarle County was 34,384. Of these, 22,531 were single-family detached homes, 2,153 were single- family townhouSes, and 1,137 single-family attached. There were 311 duplexes, 5,368 multi-family homes, and 1,884 mobile homes. The total value of new home construction for 2000 was $115,980,335, with 649 new dwelling units constructed. In 2001, the Board of Realtors reported a median sales price of $210,000 for all home sales in the County. Three hundred families applied for affordable housing assistance in 2001. Public Safety With over 100 sworn police officers and 17 shedff's deputies, the County's crime rate is lower than both the state and national averages. The Albemarle County Police Department responded to approximately 44,000 calls for service in 2001, a 10% increase from 1999. Economy Albemarle County enjoys a stable economy characterized by a relatively high-skilled and educated labor force and a very Iow unemployment rate. The 4 predominant economic sectors are government, education services, trade, and manufacturing. Business Activity Business activity in the County has steadily increased over the past decade. Sales tax revenue has increased each year, reflecting the fact that retail sales have been on the rise. Sales tax revenue for 2001 is expected to reach $9,600,000, and as in previous years, food and merchandise sales continue to account for nearly half of the County's retail sales. Employment Over the past twenty years the Service and trade sectors have become increasingly important as sources of employment, while government and manufacturing have become less important: For example, service em ployment has increased from 7% in 1980 to 24% in 2000. Conversely, employment in govemment has decreased from 49% in 1980 to 27% in 2000. The average annual employment in all sectors in 2000 was 38,384. Albemarle County enjoys a very Iow unemployment rate, which has remained below the state and national averages for the past fifteen years. In 2002 the unemployment rate was 1.7%, compared to the state- wide average of 3.3% and the national average of 5.4%. Per Capita Income Since 1990, per capita income in Albemarle County has increased from $19,218 to $30,947 in 2000, for a total increase of $11,729, or 61% (not adjusted for inflation). The current median family income is $59,748. Funding County Services Tax Rates Although local property taxes account for 38% of our entire County budget, property taxes, real and personal, account for 57% of our local revenues. With a real estate property tax rate of $0.76 per $100 of assessed value, Albemarle County has the lowest tax rate for any county in Virginia with a population over 70,000. Since 1983, Albemarle County has transferred $0.10 per $100 of this collected tax to the City of Charlottesville per a revenue sharing agreement between the jurisdictions, so the County must fund its operations on a net property tax rate of only $0.66. This rate is belOw the 2002 average of $0.71 for all counties in Virginia and is more in line with the property tax rates of muCh Smaller and more rural Counties such as Bedford, Augusta, and Frederick. Funding Services As the County continues to urbanize in the areas around Charlottesville and other designated development areas, we are challenged to be able to provide appropriate levels of services for these higher density areas based on a more rural- oriented tax rate. The State currently does not allow Virginia counties to diversify revenue sources in the same ways cities can. Without the flexibility to diversify revenue sources, counties must continue to rely heavily on property taxes to fund needed services. Revenues The primarytrendin revenues overthe past decade has been a decrease in state andfederalfunding as a percentage ofthe overall County budget. Expenditures Although the total budget of the County has grown over the past several years, much of this growth is due to two major factors: inflation and population growth. Since FY 90/91, the Consumer Price Index has increased by about 30%, while the County's population has grown by about 25%. SECTION 2 SWOT Analysis During September and October of 2001, staff throughout the organization conducted an environmental analysis, using a strategic planning tool called: Strengths-Weaknesses- O pportunities-Threats Analysis frequently referred to as a "SWOT Analysis." From this analysis, staff concluded that Albemarle County is in transition from a rural county to a more complex urbanizing one. ThiS transition presents unique internal and external challenges for the county government. SWOT analysis helps the government to identifY and address the changes it needs to make in order to continue providing adequate services for its citizens. Some common themes that occurred throughout County departments were: Strenqths: personnel, leadership, customer service, technology, resources, support, and benefits. Weaknesses: communication, lack :of adequate resources, insufficient work processes, recruitment/training/ professional development, management/ leadershi p/ support/culture, interpersonal staff relations, heavy workloads, salary/staff recognition/lack of physical space. Opportunities: take advantage of tools/ technology development, collaborate with community/ regional coo peration/ consolidation of services/ community partnerships, population-related growth/ changes, citizens - diversity/ involvement of/educated citizenry, political environment. Threats: population growth/ changes and resulting pressures, limited resources, unstable economy, negative view of government, technology changes, increasing workload demands. Citizen Survey 2002 The County contracted with the University of Virginia's Center for Survey Research to conduct an extensive survey of county residents in April, 2001. The Center for Survey Research conducted a similar study in 1994. The 2002 survey was conducted to receive objective and balanced feedback about what is important to our citizens as we make choices about how to move forward. These valuable responses became an important element of our strategic planning and will continue to be one of the benchmarks against which we measure our efforts. The goals of this survey were to assess residents' perception of quality of life in the County; rank goals for the strategic plan; determine the level of satisfaction with county services; assess residents' experience with, and attitudes toward, the County; and measure citizen opinion about poliCies for planning for the community's future. Findings In the area of "goals for the strategic plan": 90% said that providing quality education was very important, rating it first among all the goals in importance. Providing fire service, protecting water quality, and providing police service were also rated very important by well over three quarters of the respondents. Items pertaining to environmental protection were ranked relatively high by citizens. In the top half of the goals list are preserving natural resources and open space and preserving farmland and forested land. Promoting economic growth and supporting cultural opportunities were the two least important goals. This survey shows that promoting economic growth has decreased in its level of importance since the 1994 Citizen Survey. In the area of "satisfaction with services": · Overall, 92.7% of respondents said they were satisfied with County programs and services. This represents a significant increase from 84.3% in 1994. · While 93% of the res pondents were satisfied with County services, 41% were very satisfied and 52% were somewhat satisfied. · Public safety items showed a very high level of satisfaction, with levels over 90%. · The satisfaction rating for quality of County schools was 83.7% · Satisfaction for housing efforts differs by age, those inthe youngest category, 18 to 25 years old, are the most satisfied, but satisfaction declines for older citizens. · Over one third of the respondents are dissatisfied with the County's efforts to manage growth. In the area of "quality of life" in Albemarle County: · Citizens rated life in Albemarle County as 8.10 on a ten point scale. · 73% rated the County's quality of life an "8" or better. · 18% rated the County a "10." · Almost everyone who rated the County a "10" stated that the main thing they enjoyed about the County was the beauty of the landscape. · In generalthe longer the length of residence in Albemarle, the higher the rating of quality of life. Residents in the rural area ranked the County higher than residents in the development areas. In the area of "attitudes toward government": · Overall, citizens of Albemarle County display a positive attitude toward their government, with :68% saying they trust the County government to do what is right always or most of the time. This is much higher than the national average of 49%. · 85% were satisfied with the value they received from the County for their tax dollar. · 67.5% faVOred keeping taxes and services at their current level. · To increase the convenience of interacting with the County, respondents favored expanding the County website, creating branch offices, and extending the hours of availability of services. Based on the CoUnty's understanding of data and trends, the County's past goals and achievements, the 1998 Strategic Plan, and the results of the Citizen Survey, the County focused on four strategic directionS, which 7 serve as a foundation for the County's 2003- 2005 plan of action.. Strategic Management System The County's Leadership Council is responsible for implementation of the strategic plan and specific members are responsible for the achievement of each pdority objective. Using web-based technology, the County has developed a Strategic Planning Management and Reporting System to track progress on action items and to assist with the communication of the Strategic Plan across the departments. The Leadership Council will continue to lead these efforts, report their progress to the Board of Supervisors on a Quarterly Basis and work to tie the strategic plan with the County's budgeting process. Acknowledgements This strategic plan and management system could not have been developed without the hard work and efforts by a number of County staff members. Significant contributions were made by: · Leadership Council · Management Team · "Strategic Theme" Teams · Office of Management and Budget · County Executive staff · IT Department 8 County of Albemarle's Eleven Year History - Albemarle's Quest to become a High Performance Organization and Strategic Planning Timeline 1992 f994 1995 1996 1998 2001 2002 2003 :ounty begins High Performance and Quality Improvement Program (QUIP) County Develops Vision, Mission and Goals County Estab ishes Organizational I'~v~lnnm~nt T~m Organizational Development Team (ODT) Formed to Guide County's QuiP initative Citizen Survey conducted on Planning Needs The City of Charlottesville, the County of Albemarle, and UVA developed a Community Vision Statement ix QuIP Goal Teams Established to Develop QuIP Action Plans County Conducts Employee Quality Improvement Survey Employees obtain formal QuIP training )rganizational Development Team holds celebration for 350 employees that graduated from QuIP traning County forms Quality Council Quality Council Identifies Organizational Values and Leadership Philosophy Departments Develop Departmental Improvement Plans County prepares first Organizational-wide Strategic Plan County renews focus on Strategic Planning and Performance )epartments identify Departmental Performanc~ Outcomes .eadership Council Redefines Role and Develops Charter Board Holds Retreat to Identify Vision, Mission and Goals and timeline for 2003 !005 Strategic Plan :ounty prepares Objectives, Strategies and Action Plans Leadership Council Reviews and Redefines Organizational Values ~ounty establishes Strategic Management System SECTION 3 Strategic Plan Framework FY 03 - 05 Plan of Action VISION To maintain Albemarle County's stature as a quality community by promoting the values of education and lifelong learning, historic and scenic preservation, safety, affordability, cultural diversity, citizen participation and economic opportuni~ that make the County a desirable place in which to grow up, raise a family and grow oldwhile preserving our natural resources, rural character and visual beauty for future generations. MISSION To Enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds I. Provide High Quality Educational Opportunities for Albemarle County Citizens of all ages GOALS (Goals to be developed beginning fall 2003.) Strategic Directions 2. Protect the County's Natural, Scenic and Historic Resources Enhance the Quality of Life for all Citizens GOALS 2.1 Protect and/or preserve the County's rural character 4. Serve the Public Efficiently and Effectively I GOALS 2.2 Protect and/or preserve the County's natural resources GOALS 1.1 Make the County a safe and healthy community in which citizens feel secure to live, work and play !.2 Promote a variety of safe, sanitary & affordable housing types 2.3 Provide for environmentally sensitive government operations at the local and regional level ~,.1 Provide effective, responsive and courteous service to our customers 4.2 Fund Countyservices in a fair, efficient manner and provide needed public facilities and infrastructure 10 OUR VISION To maintain Albemarle County's stature as a quality community by promoting the values of education and lifelong learning, historic and scenic preservation, safety, affordability, cultural diversity, citizen participation and economic opportunity that make the County a desirable place in which to grow up, raise a family and grow old while preserving our natural resources, rural character and visual beauty for future generations. OUR MISSION To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds. 11 STRATEGIC DIRECTIONS Opportunities for Albemarle..,,~U'.n:tY Cittzens of all Ages 3. Enhance theQUalit¥:ofL:'ife.for all'.our Citizens 4. Provide Effective~nd Effic~e~t ...... Caunty Services 'th the"P~blic'~'in'' a~.' ~ ~.'E~lUitab'le Manner 12 Strategic Direction #1 Provide High Quality Educational Opportunities for Albemarle County Citizens of all Ages FY 03 - 05 Plan of Action Plan of Action for this area will be developed in coordination with the County Schools and other stakeholders beginning fall 2003. Strategic Direction #2 Protect the CoUnty's Natural, Scenic and Historic Resources FY 03 - 05 Plan of Action Goals and Objectives 2.1 Protect and/or preserve the County's rural character 2.1.1. By December 2003, the County will have a strategy in place to ensure the implementation of completed "neighborhood master plans." 2.1.2. By December 2003, the County will have an implementation plan in place that identifies the actions and resources necessary to carry out the County's newly revised rural area polices. 2.2 Protect and/or preserve the natural resources 2.2.1. By December 2004, the County, working in cooperation with Rivanna Water and Sewer Authority, will have an integrated water resource plan in placethat directs the County's efforts to address water quality and water supply. 2.2.2. By July 2004, the County, working in cooperation with Rivanna Solid Waste Authority, will have a long-term solid waste strategy in place that emphasizeS the importance of waste reduction, reuse of materials and recycling and provides reasonable solid waste disposal options for county citizens and businesses. 2.3 Provide for environmentally sensitive government operations at the local and regional level 2.3.1. By July 2003, the County will have an environmental management system in place that ensures environmentally sensitive County government operations. 14 Strategic Direction #3 Enhance the Quality of Life for all Albemarle County Citizens FY 03 - 05 Plan of Action Goals and Objectives 3.1 Make the County a Safe and Healthy Community in which citizens feel secure to live, work and play 3.1.1. By June 2004, the County will establish a strategy to insure that its pUblic safety systems meet the demands of the growing County. 3.2 Promote a variety of safe, sanitary and affordable housing types 3.2.1. By December 2003, the County will develop policies and ongoing programs that increase affordable home ownership options for households with incomes below 80% of median income. Strategic Direction #4 Provide Effective and Efficient County Services to the Public in a Courteous and Equitable Manner FY 03 - 05 Plan of Action Goals and Objectives 4.1 Provide Effective, responsive and courteous service to our customers 4.1. I. By July 2004, each County department will establish, revise, and implement standards for superior customer service which will include implementation of additional customer-friendly ways to deliver services. 4.1.2. By June 2005, the County will be recognized as a quality place of employment with a workforce of employees who continuously provide high quality, customer-focused service to its citizens. 4.2 Fund County services in a fair, efficient manner and prove needed public facilities and infrastructure 4.2.2. By June 2004, the County will establish criteria defining fair and efficient revenue sources, recovery of the costs of services, and fee schedules for beneficiaries of special enhanced or targeted County services. ]6 05-20-03 0.3:21 20O3 FIRST QUARTER BUILDING REPORT County of Albemarle Dept. of Planning & Community Development Office of Geographic Data Services 401 Mclntire Road Charlottesville, Virginia 22902-4596 (434) 296-5823 INDEX I. Comparison of New Residential Dwelling Units by Month (Charts A & B) It. Comparison of Residential Dwelling Units by Type (Charts C, D, & E) Ill. Comparison of All Building Permits (Chart F) KEY TO TYPES OF HOUSING REFERRED TO IN REPORT -SF SFA SF/TH DUP MF MHC AA Single-Family (includes modular) Single-Family Attached Single-Family Townhouse Duplex Multi-Family Mobile Home in the County (not in an existing park) Accessory Apartment During the first quarter of 2003, 141 building permits were issued for 236 dwelling units. In addition, 9 permits were issued for mobile homes in existing parks at an average exchange value of $2,500. for a total of $22.500. I. Comparison of Residential Dwelling Units by Type Chart A. Nine Year Comparison of New Residential Dwelling Units by Month MONTH 1995 1996 1997 1998 1999 2000 2001 2002 2003 JAN 50 26 54 38 49 52 52 55 96 FEB 43 44 44 39 84 43 39 348 34 MAR 47 61 57 65 65 54 54 74 106 APR 46 71 75 62 102 63 62 63 MAY 41 63 118 65 55 72 196 198 JUN 62 41 89 85 75 50 181 117 JUL 51 87 59 74 69 56 46 235 AUG 44 105 34 221 56 65 55 64 SEP 56 64 48 68 68 49 32 72 OCT 42 "186 216 61 48 48 86 308 NOV 66 43 , 49 48 42 49 36 48 DEC 48 44 62 48 57 49 36 138 TOTAL 596 835 905 874 770 650 875 1720 236 Chart B. Three Year Comparison of New Residential Dwelling Units by Month Chart B: Three Year Comparison of New Residential D.U. by MonthI 4OO 38O 360 340 r 32O ~300 280 26O ? 240 1 220 ~ 200 ~ ~:180 160 140 - t20 100 - 80 ~0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC MONTH []2001 [32002 ,2003 Prepared by the Albemarle county Office of Geographic Data Services -3- Quarter 1, 2003 II. COMPARISON OF RESIDENTIAL DWELLING UNITS BY TYPE Chart C. Breakdown of New Residential Dwelling Units by Magisterial District and Dwelling Unit Type MAGISTERIAL DWELLING UNIT TYPE TOTAL % TOTAL DISTRICT SF SFA SFFFH DUP MF MHC AA UNITS UNITS RIO 12 9 0 0 0 0 1 22 9% JACK JOUETT 1 0 0 0 0 0 1 2 1% RIVANNA 26 4 16 0 0 2 0 48 20% SAMUEL MILLER 24 0 0 0 0 1 1 26 11% SCOTTSVILLE 14 0 0 0 97 1 1 113 48% WHITE HALL 25 0 0 0 0 0 0 25 11% TOTAL 102 13 16 0 97 4 4 236 100% Chart D. Breakdown of New Residential Dwelling Units by Comprehensive Plan Area and Dwelling Unit Type COMPREHENSIVE PLAN AREA DWELLING UNIT TYPE TOTAL % TOTAL SF SFA SFFFH DUP MF MHC AA UNITS UNITS URBAN NEIGHBORHOOD 1 0 0 0 0 0 0 1 1 0% URBAN NEIGHBORHOOD 2 9 9 0 0 0 0 0 18 8% URBAN NEIGHBORHOOD 3 7 0 0 0 0 0 0 7 3% URBAN NEIGHBORHOOD 4 4 0 0 0 0 0 0 4 2% URBAN NEIGHBORHOOD 5 11 0 0 0 97 0 0 108 46% URBAN NEIGHBORHOOD 6 0 0 0 0 0 0 0 0 0% URBAN NEIGHBORHOOD 7 0 0 0 0 0 0 0 0 0% CROZET COMMUNITY 7 0 0 0 0 0 0 7 3% HOLLYMEAD COMMUNITY 14 4 8 0 0 1 0 27 11% PINEY MOUNTAIN COMMUNITY 0 0 8 0 0 0 0 8 3% RIVANNA VILLAGE 4 0 0 0 0 0 0 4 2% DEVELOPMENT AREA SUBTOTAL 56 13 16 0 97 1 1 184 i 78% RURAL AREA 1 11 0 0 0 0 0 1 12 5% RURAL AREA 2 7 0 0 0 0 1 0 8 3% RURAL AREA 3 14 0 0 0 0. 0 0 14 6% RURAL AREA 4 14 0 0 0 0 2 2 18 8% RURAL AREA SUBTOTAL 46 0 0 0 0 3 3 52 22% TOTAL 102 13 16 0 97 4 4 236 100% Prepared by the Albemarle County Office of Geographic Data Services -4- Quarter 1, 2003 I1. COMPARISON OF RESIDENTIAL DWELLING UNITS BY TYPE (continued) Chart E, Breakdown of Residential Dwelling Units by Elementary School District and Dwelling Unit Type SCHOOL DWELLING UNIT TYPE TOTAL % TOTAL DISTRICT SF SFA SF/TH DUP MF MHC AA UNITS UNITS Agnor-Hurt 3 9 0 0 0 0 1 13 6% Baker Butler 3 0 8 0 0 0 0 11 5% Broadus Wood 9 0 0 0 0 0 0 9 4% Brownsville 6 0 0 0 0 0 0 6 3% Crozet 10 0 0 0 0 0 0 10 4% Greet 0 0 0 0 0 0 I 1 0% Hollymead 15 4 8 0 0 I 0 28 12% Medwether Lewis- 2 0 0 0 0 0 0 2 1% Murray 4 0 0 0 0 0 0 4 2% Red Hill 5 0 0 0 0 1 0 6 3% Cale 17 0 0 0 97 0 1 115 49% Scottsville 1 0 0. 0 0 0 0. 1 0% Stone Robinson 8 0 0 0 0 0 0 8 3% Stony Point 9 ", 0 0 0 0 I 0 't 0 4% Woodbrook 6 0 0 0 0 0 0 6 3% Yancey 4 0 0 0 0 1 1 6 3% TOTAL 102 13 16 0 97 4 4 236 100% III. COMPARISON OF ALL BUILDING PERMITS Chart F. Estimated Cost of Construction by Magisterial District and Construction Type MAGISTERIAL NEW *NEW NON-RES. NEW COMMERCIAL FARM BUILDING TOTAL DISTRICT RESIDENTIAL & ALTER. RES. & NEW INSTITUT. & ALTER. COMM. No. Amount-$ No. Amount-$ No. Amount-$ No. Amount-$ No. Amount-$ RIO 22 $ 2,912,400 30 $ 458,539 3 $ 3,237,651 36 $ 2,946,531 91 $ 9,555,121 JOUE'I-i' 2 $ 660,000 15 $ 1,258,600 1 $ 50,000 6 $ 357,000 24 $ 2,325,600 RIVANNA 48 $ 5,082,354 44 $ 1,263,451 1 $ 150,000 21 $ 1,229,052 114 $ 7,724,857 S. MILLER 25 $ 4,547,800 25 $ 2,270,859 0 $ -'- 4 $ 21,850 54 $ 6,840,509 SCOTTSVILLE 19 $ 5,989,880 22 $ 533,400 2 $ 51,000 8 $ 252,20i 51 $ 6,826,48t WHITE HALL 25 $ 5,357,582 29 $ 17,091,875 0 $ 8 $ 206,290 62 $ 22,655,747 TOTAL 141 $ 24,550,016 165 $ 22,876,724 7 $ 3,488,651 83 $ 5,012,924 396 $ 55,928,315 * Additional value of mobile homes placed in existing parks is included in Residential Alteration Category. Prepared by the Albemarle Count~/Office of Geographic Data Services 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues 1 Mission June 2003 Essential Tasks Assessment Construction & Maintenance Planning & Traffic Engineering Issues ell ell ell ell ell COMMUNITY DEVELOPMENT ORGANIZATION PLAN Director of Current Der & Zoning Amelia McCulley ( Agent & Zoning Admln) r Zoning Administration I Current Dev ( DPM ) Director of Community Development Mark Graham Administrative Pan S Ilifflett Central Filing Staff Support Erosion& 8ed Iment Control) Rural Areas ITransportation I Director of Planning Wayne Cillrnberg Community Planning Environmental I L GIS ~L~Fiscal Impact ~ , W ,atn~rp~t iOto neCsi o n GENERAL SERVICES IProject Manager Ron Lilley tProject Manager Joe We rres Project Inspector Neale Craft Project Inspector L Eng Inspector III Copy Center Manager Dianna Weeks fSr. Maintenance Mechanic Al Leiter Sr. Maintence Mechanic Serge Depret-Guillaume Maintenance Mechanic Wallace West Maintenance Mechanic Dan Fowely Hans Mclnturff Vacant Custodial Chief James Butler ~ cCoU i~tt°radic~ n& (s~)od ia ns Copy Tach Davids Shifflefl: Copy Tech Barbara Putnam Courier Antonio Jackson Albemarle County SChoOls - Bright Stars Page 1 of 2 Home I Contact Us [ Schools I Instruction I Internet ResOUrces I Downloads I SEARCH Albema.' l'e Co,Onty. 1 ubl c Schmfls ..... I.'1/e ~xpet't Sttc~ess " Bright Stars Preschool Program What? I Why? I Implications I Progress to Date What? A grant sponsored by the Virginia Preschool Initiative has allowed Albemarle County, through a parmership among the Department of Social Services, the School Division and various community agencies and organizations, to develop a preschool program for four year-old children called Bright Stars The Bright Stars Program goal is to provide early learning experiences and comprehensive social supports for students and families that address risk factors that can lead to early academic failure. The program is currently in its eighth year. The schools hosting a Bright Stars Program are Agnor-Hurt, Cale, Greer, Scottsville and Stone-Robinson, serving up to 80 children. (back to top) Why? The Albemarle County School Board supports early intervention programs to assist students in achieving academic success in school. Consistent and comprehensive early interventions for student and families in quality preschool programs, as established through community-wide partnerships, will allow students and families to acquire the knowledge and skills that eliminate or reduce risk factors and academic failure. Bright Stars uses a classroom approach that emphasizes active learning - children learning by doing, touching, feeling and acting. The classroom experience is supplemented by a family coordinator. The coordinator works with families, teachers and community agencies to provide the support that families need to succeed. (back to top) Implications '~ Students will demonstrate performance in the basic preschool skills ~Parent involvement with the school will be fostered and increased ~Students will recognize school as a safe, secure learning environment ~*~ Partuerships with community agencies and organizations will provide consistent and comprehensive services for families ~The transition to kindergarten and beyond will be smooth and seamless (back to top) http ://www.k 12albemarle.org/Instruction/Professional/brightstars.htm 5/26/2003 Albemarle County Schools - Bright Stars Page 2 of 2 Progress To Date '~Number of participating schools has increased from 1 to 5 '~Parmership have been established within the community to provide quality instruction, health services, social s services and to meet other family needs, as appropriate '~Alumni of the Bright Stars Program are progressing well through elementary school ~ Funds have been secured by the Department of Social Services to provide long-term, follow-up services for Bright Stars alumni and their families as welt as to provide family support for other families in the elementary schools who present factors that put them at risk (back to top) This page is maintained by Charity Haines Late Update& March 24, 2003 Home I Contact Us I Schools I Instruction [ Internet Resources I Downloads SEARCH Albemarle County Schools · 401 Mclntire Road · Charlottesville, VA 22902 · (434) 972-4055 Last Modified On: 03/24/2003 Webmaster: (lyates~albemarle.org) Copyright © 2002 All Rights Reserved Privacy Statement http://www.k 12albemarle.org/InstmctionfProfessional/brightstars.htm 5/26/2003 Comments from Bright Stars parents and school staff The Bright Stars program is an excellent opportunK"y for kids who might not otherwise have the char~ce to participate in [earning important academic and readiness skills. They also have the chance to go on unique ~ ~rips. Bright Stars is an essential program For geeing at risk kids ready to succeed in school. Speech Pathologist Bright Stars is an essential program For our "at risk" students at Cale. Being "on site" gives those students a chance to become Familiar with their school environment and help prepare them For a Full day of'learning expected in the years ahead, without a pro, ram like this, the kindergarten year would be spent on [earning school behaviors and basics that would take precedence over academic skills, with Bright Stars, more academic [earning time is able to take place because the kids are more prepared as students. Kim becomes Famihar with the Families and is able to provide insight to other staff members at a JeveI beyond the possibility ora classroom teacher. Thank you For funding such a wonderful program! School psychologist (Cale) it is no longer the case that school begins in Kindergarten. The majority of children, especially those from middle class and ,pper middle class families, attend preschool. Ithink that the Bright Stars program, particularly using the High/Scope approach, puts kids on a more level playing field as these more aff]uent peers. Without Bright Stars the gap would be even wider. Ashby Kindler (Principal, Stone-P, obinson) The Children I have taught in first grade that began Cale in the Bright Stars program have shown tremendous grow'ch tn their social behaviors and listening skills. I am sure the kindergarten teachers could speakto this issue as well. I have watched them ox the playground, in assemblies, and walking in the hall and am 9lad they are learning many skills that I will not need to spend precious time on when they come to first grade. Bonnfe Padiger (Teacher, Cale) Bright Stars [sa wonderful way to make the transit/on to kindergarten a smooth one. The children are use to a school routine, rules, and get socialization ski]is that are so necessary. The boys and girls that come from Bright Stars are very Familiar with their school and look forward to their big year ahead in kindergarten. The program is very positive and a great way to start school. Teacher (Cale) Bright Stars is a very needed and beneficial program. It helps prepare those children lCor kindergarten. Those children are exposed to numbers, letters, books, wri-~en print, etc and ~re 9iven an oppo~unity to explore t~ose ~reas which [(not flor Bright 5t~rs would not h~ve exposure. These children learn how to be learners...si~in3 quietly and [istenin3, sharing, intera~infl positively with ot~ers, walkin~ ~he hall, takin~ turns, ho[din3 a pencil, crayon, colorin3, writ~n~ numbers, and [eRers. T~e~e are numerous more t~in~s fha* ~appen in a Brifl~ 5~ars class, l~these c~ildren did no~ have Bright Stars, kinderflaKen wo~la be much harder. They wold miss ou~ on academic ~h~ns because ~hey wo~l~ e l~infl ~o learn social sk~lls *ha* are app~opria~e ~or school. Br~h* 5~ars ~or ~ose ~4 - ~6 ch~ldre~ each year essenk~al for ~hose chil&en so lhey ca~ be a l~le more prepared ~or school. Mos* children, ifnoh for Brigh* 5*ars, co la no, have ~ha~ wonderful, lovin9, leam~,~ year. There a b~9 difference from September ~o Jure when you obsewe hhe children. The bi99esl reason, the love it and they deserve the chance. Teacher cCale) Brfght Stars Js a wonderful opportunity for children to "get ready" for success in school, It s a vital experience for our disadvantaged students at Cale. Without this early intewention these students wouldn't be as successful in school. Teacher (Cale) The Bright Stars program has been a great stepping stone for some oFthe children here at Cale Elementary School. It provides children that otherwise wouldn't go to preschool with basic concepts such as alphabet, colors, numbers, etc,. The Teachers teach the children social skills such as being part ora group and getting along, AT Cale, the Bright Stars have participated in our Buddy P. eader program for the past couple of years, The children are assigned to an older group of children and read together once a week, The Bricjbt Star children practice their pretend reading and the older students practice their fluency by reading aloud to the younger children. The Bright Stars teachers and social worker are the first step on budding a home school connection. They have family nights throughout the year and also hold parent workshops, I can always tell when I have a former Bright Star because be parent is more open to talking to me about their child, The Bright Star social worker follows up on her previous Bright Star children and continues to work with their families when needed or requested by their classroom teacher, Without the Bright Star program these children would always be one stepping stone behind. Please keep Bright Stars at our school, Teacher CCale) From teachers: '1 like the way that they come in settled and ready to learn," "1 wish Tyler had been in Bright Stars, He's had a diffcult time adjusting to school." . We need a program for :~-year-old children." The Bright Stars seem to be very academically oriented." "The continued support as they 9o through the years is a tremendous support." "Parents seem to be more willing to come to school." "They really have a love of'learning. They're not afraid to take risks. They're excffed about books and will ~jet very excited ]fl read a bookthat was 9iven to them [n Bright Stars." "They're very comfortable in the classroom, self-directed and good leaders." ~'"The chi[&en talk very fondly about Bright Stars and have positive memories of that year." From Parents: Bright 5tars is a great program. The teachers have helped my daughter adjust better to school in a way I didn't think was possible. She entoys school, she learns at school and that has been di~cult to find. I am very grateful for this program and without it I don't know where my daughter would be. They teach so much in a 9rear way the cbil&en understand. The Family Nights are a wonderful addition so the entire family can be involved. The program and those involved have worked with me and my doughtier to deal with her individual needs as a child. I cannot express how much Bright Stars bas helped my daughter. It is a program that more children should be involved in. There is so much more to say, but I am grateful my daughter was able to take part. Jennifer Taylor CParent) It is a benefit to low-income~single parent families in helping to prepare your child for kindergarten. It builds the child's self-esteem, Not every child is willing to learn from parents what they need to know physically, emotionally, mentally, and socially, that seems to fig better being taught by someone else. Julia Alexander (Parent) The Bright stars Program has benefited my family greatly and I hope the Board of Supewisors will continue to support them. It allows chi[&en to prepare socially, mentally, and physically for kindergarten that are from middle income families. People who do not qualify for headstart but still cannot afford preschool. It bas allowed my child to learn social skills and to interact with children from different races and ethnic groups. It bas also helpe~. tremendously with leaminfl writing skills, the alphabet, numbers, months, days, and has given him a better understanding of'the world. He has ~otten use to a schedule, a bus, and most importantly being away from home. All this will help him transition and excel in kindergarten which he would not be able to do without t~right Stars. The teachers and Ms. P, ambow do a wonderful lob. Parent CCale) Bright 5tars has benefited my c[aughter in a wonderful way. Moesha has learned colors, ABC's an4 numbers. 5he has also [earned how to write her name, and the most important thing Bright Stars has he]ped Moesha with is how to control her attitude and get along with other kids. I reaIly appreciate the excellent/ob Bright Stars has done. Thank you. Patent (Cale) "Tremendous Program" Taught you parenting skills and how important it is to read. They gave us books to read with our kids. Just so good! Debra Peane (Parent) Attention to detail; really pay attention to the children. Have seem my chiI&en blossom. He could write his name all oFa sudden and I don't know how it happened, I love that they involve me., that my in-put is important, I definjtejy recommend. Hazae] Garay (Patent) I like the health screening part, We Found out that our son had a hearin9 problem and we wouldn't have known it without Bright Stars. Now he is in speech therapy. The Rays (Parents) RECEIVED AT BOS MEETING Agenda Item #: ~ Clerk's Initial~:.~ Bright Stars 2001- 2003 Albemarle County's Prascboel Program far 4 year-Olds F~lded iIirougll lITQilda h'oscbool fllllaGlg elalll, I~ea~ GlglflllleJII, SdlOeb lid TIIII II/-! Demographics · Increase in number ef applicatians · Increase in t~e anmber ef ESOL students and families especially in 'irban ring" schanls · Incraase in number of risk points far cbildran and families Class Breakdown fer 2002-200~ 16' - ....... /~ " 14 ~ · ,o ....... il Il' ........ lalwef~h~l ~ ~reschool Competencies Language and Uteracy ~ Malh concel#s Science and Secial Studies · Secial and Emotienal Regdiatien · Early Identification and Intervelltien · Fine and Grass Meter Skills · IOndergarfen SOLs SchoolAwareness · Attendance · Bebavfer · Transitions · Transpeltation Family Engagement I ntraductien to Scbodi Life Bsies and Responsibilities · Ilome Oferacy · Parent Education and Snpport · Cemmnniql Besenrces Comprehensive Services · Medical · Dental - Martha Jeifersen IlespitaI, TJ Health Department and area dentists · Social Services- Benefits, Career Center PreK Phonological Awareness Literacy Screening . 2eo1-2eo~ 100% of ekiltlran in 3 elasses at ir above the developmental range;, 88% of eOildraa in another elasm 60% ef obildran ia 5th elass* Overall 88% at er above ' ESOL ef Si~al EducaOea idolllllleaUeo 2002-2003 100% ef ebildrea in 3 olassos at or above tho developmental range~ 93%in 2 elasses: Overall 97% at or ~evo K-Phonological Literacy Screening · 2002-2663 FallSceres - 82% of alumni BdghtStars children met or exceeded the kancbmark score* 2001-2102 fall and Sednll Seores - 81% of alumni Bright Stars children met or exceeded the benclanark score Child ObservaUon Record [COR] · For the past 3 years, Bright Stars children have gained an average of one develeplhental level in the areas of Initiative. Social Relationships, Creative Representation and Music and Movelhent between Septelhber and May. Standards of Learning · Fermer Bright Stars students at Stane- Robinson, Graer and Agnor-Rurt took 3rd and 5th Grade SOLs - good results in English, WriiJng, Math, Social Studies, Science [<50%) for 3rd graders - good results in Reading, Writing, Computer for 5lb graders Early Idenl~ficatiOll and Intervention · Special Education Services · Speech 2ESOL 11tle I · PALS · Gifted progralh · Family Support * Parent Conferences and Other Events · Family Coordinators and Teachers organize between 10-21 events fer parents during the school year. · Family Coordinators fnilow-up with alumni families in K-5 te enceurage them te attend events after the Bright Stars year. Prepared With · Beth Nicbnis · JanPan~ · Klm Bambow The Assistance OF. Terd Higgins Sue Tansey · SylviaHendersen AsbbyKindler on and The mission of the Family Support Program of Albemarle County is to provide prevention and intervention services that support children's growth and development, strengthen families and promote school success through home, school and community collaboration. FACT Family Support Fact Sheet 5_2003~doc Page 2 of 4 SHEET MISSION STATEMENT "to provide prevention and early intervention services that support children's growth and development, strengthen families and promote school success through home, school and community collaboration" · GOALS · Reduce out of home placements · Prevent child abuse and neglect · Improve school success · Increase parental involvement in child's education · Encourage strong communication between school and home · Improve access to community services · The National Evaluation of Family Support Programs - April 2001 · multiple goals for the family and child · provision of services for an average of 15 months · address environmental and biological risk factors · can be targeted and screen for entry ? ~'.~.,.:.:. :'6j..:.~.:.~.'.~.~ . ~: . .. ~,., :;, '~ ~.:, ~ ?~: . ,....:..,.,, O~.',..'....W', ~:;: ?~.~;'.......:. [.,'~;'~ ,"~;~ ,'; i:k~'~b:,~]~~ '~ [' ;~' ".". ".5 '.: '" "'..'~ ',' ,~ ',,.' ~:~ ~.;; '": "~ ~ .' ;.'. ~,. ~t~ :'. x ? : '~'i~ ~2'. t. '..~ ~"~a~ ~.~"~%,': ~'::~.' ':'~,,:.: ,~,"; '~' ' ": ~¥: "~ '; :~ ~ *"'.}~.'4 '~:~:g,'~ ' "u;~'c~ZTM 5;~'i..<'v .' ~': :,. ¢~' '~:~. ; '* Z".:..?'~ ': '~: 'r';;~"[.~: '~:r*"'*~' u "~?.'~ "? ' · ".":. ~.". ' [ :..,:~:,.~,~5"{~ .',..::~:: ,.;~.:'~ .z:~...~::~.~:~ ~.~q...~; .~.y~:.~.~-~..~2~ :~ ~.~.:;~. C~.:~ :~:. '"'? ::}:';:.AL* ':...'.,2' q'.:.2:'. ".." .'.',.~ emotion~ suppoa to parents ~d chl&en model~g ~d moffitofing of developmentally appropriate p~enfing practices practichg co~cation s~lls advocacy ~fomtion ~d ~ferral Data from the Family Support Contact Log for October - December 2002 show the following: Total Contacts >2800 · Telephone Call~ > 800 · School Meetings > 500 Family Support Fact Sheet 5_2003.doe Page 3 of 4 · Home Visits > 400 · Letters/notes > 200 · Other > 150 · 70% of families received 6 or more contacts of any type per quarter Financial Risk (evaluation data reported on 145 families) almost 2/3 of the families in the program require outside support to meet basic needs. 4 out of 5 families qualify for free or reduced lunch 1/2 receive food stamps · 1 in 5 reside in Section 8 housing Currently, 68% of Family Support cases are at moderate to high economic/fmancial risk. FAMILIES IN THE PROGRAM ARE MEETING THEIR GOALS AND LEAVING THE PROGRAM · Among 50 cases closed between October - February: (5) Improved Employment and Job Training · (10) Eligibility for Benefit Programs (15) Assistance from Community Agencies (4) Scholarships for safe, reliable child care · Child Abuse and Neglect Risk (data reported on 210 children) · 44% of the children had been referred to Child Protective Services either before or since the Family Support Program began 13% of the children were living in families where there was a removal from the home by the courts prior to the family coming into the Family Support Program. Currently, 10% of children have CPS involvement · 2% of case closures were due to children being placed in foster care · School Risk (data reported for 136 students) Family Support Fact Sheet 5_2003.doc Page 4 of 4 Nearly half of the students in the Family Support Program have Individualized Education Plans. This'is higher than the County average of 16%. Teachers reported that academics and social-behavioral problems were the most corm*non risk factors leading to referral to the program Teachers reported improvement for more than half of the students who had exhibited problems with being withdrawn, fighting, getting along with others, aggressive behaviors, acting out, truancy, disruptive behavior, tardiness and not completing homework Teachers reported improvement for one third to one half of students who had exhibited problems with effort, attention in class, low scores and poor grades. Direct · daily contacts with school staff · attendance at school meetings · home literacy activities · homework planning and preparation with parents and children · classroom observations · distribution of school supplies, food, clothing · Teacher Survey - May 2002 · 81% of teachers surveyed felt that Family Support Workers helped to create opportunities or offered interventions that students would not have had otherwise COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Family Support Program Request for Funding SUBJ ECT/PROPOSAL/REQU EST: Request approval of a $53,000 contribution to the FY04 Family Support Program STAFF CONTACT(S): Tucker, White, Ralston AGENDA DATE: June 4, 2003 ACTION: X CONSENT AGENDA: ACTION: ATTACHMENTS: REVIEWED BY: BACKGROUND: ITEM NUMBER: INFORMATION: INFORMATION: Yes~~..~....~ In March, the Department of Social Services provided the Board with an update on the Family Support Program (FSP). FSP is a program for children at risk of placement outside the home due to abuse, neglect or other risk factors administered by the Department of Social Services, but housed in each County Elementary School. During the presentation, the Department in dicated that changes in the eligibility criteria for the federal funding that supported the program coupled with state reductions in partner agency programs had resulted in a significant revenue shortfall of $75,000 for FY03 and an estimated $300,000 for FY04. At this presentation, the department informed the Board that the School Board had approved an appropriation of $37,500 for FY 2003 to partially offset the current revenue loss and that DSS staff hoped the Virginia Department of Social Services (VDSS) would help fund the remaining FY03 deficit. Additionally, the department was working on obtaining other funds to meet the shortfall in both fiscal years, but without additional funds there would likely be a reduction in force for the program of as few as five and as many as ten positions. The Board requested that the department provide an update on the status of the funding situation at a future meeting. Attached to this executive summary, are some program highlights that were presented to the Board in March. DISCUSSION: The Department has secured funding to continue the program through the end of Fiscal Year 2003 thanks to the School Board contribution and additional state funding. However, the FY04 budget, which totals $1.2 million dollars and funds 14 staff members, who provide support to 16 elementary schools, still faces a projected shortfall of $240,000. Shown in the table below is a proposed funding option to offset the anticipated shortfall using projected one-time FY03 carry-over funds and requesting a $53,000 contribution from the Board of Supervisors. Staff has identified $187,000 in additional revenues that will come back to the Department's FY03 operating budget, $164,000 in federal reimbursement dollars that come back to the County for overhead costs, i.e. finance, county attorney, information technology, etc. though a Cost AJlocation Plan (CAP)and $23,000 in Certified Pass-Through (CPT) monies, which are federal reimbursement funds for allowable expenditures that were incurred, but not claimed for other federal reimbursement. The Department is confident that the County will receive these additional revenues and, if approved by the Board for use for the Family Support program, these reimbursement funds will provide all by $53,000 of the required FY04 budget. To offset this remaining shortfall, staff is requesting $53,000 in financial support from the Board of Supervisors pending any additional funding from the state. The department has applied for other funds through the Virginia Department of Social Services and is currently awaiting approval. Should the department receive the necessary state funds to support the program, the $53,000 may be able to be reimbursed to the County. Fiscal Year Funds Needed Projected Available Funds Source of Funds Additional Funds Needed 2003-2004 $240,000 $187,000 ACDSS CAP & CPT $53,000 05-28-03 20:42 AGENDA TITLE: Family Support Program Request for Funding June 4, 2003 Page 2 The Department has identified other potential funding options that they thinkwil provide future sustainability without significant local dollars. These include Early Periodic Screening Diagnosis and Treatment (EPSDT), Targeted Case Management and Administrative Services, all of which are funded through Medicaid. Additionally, the department is researching the use of private funds and other federal funding sources to support the program. All of these options require significant research and testing to determine their actual feasibility and are, therefore, not short-term solutions. However, there is promise in their applicability in the future. If the board approves this request, a reduction in force will not be necessary for FY 2004. Fourteen social workers will remain in the County Elementary Schools on a full time twelve-month basis providing services to maintain children in their homes and reduce the possibility of out-of-home placement. Without this approval, notices will have to be provided to staff by June 5, 2003 for the implementation of a reduction in force. Approval of this approach to use projected one-time FY03 carry-over funds will require future action by the Board in September or October when re-appropriation requests are submitted to the Board for approval. In addition, if the Board approves funding the $53,000 shortfall, staff would recommend that these funds come out of the FY04 Board's Contingency Fund, budgeted at $199,325. An appropriation for these funds would be brought back to the Board next month. RECOMMENDATION: Staff recommends approval of the use of $187,000 in projected Department of Social Services federal carry-over funds that will come back to the Board for official approval in late September or October and $53,000 as a one-time allocation to the Family Support Program frOm anticipated FY 03 end-of-the-year savings. 03.072 and The mission of the Family Support Program of Albemarle County is to provide prevention and intervention services that support children's growth and development, strengthen families and promote school success through home, school and community collaboration. FACT SHEET 03-072obodoe Page 2 of 4 MISSION STATEMENT "to provide prevention and early intervention services that support children's growth and development, strengthen families and promote school success through home, school and community collaboration" · GOALS Reduce out of home placements · Prevent child abuse and neglect · Improve school success · Increase parental involvement in child's education · Encourage strong communication between school and home · Improve access to community services '"~.'5, ~: ? ::~?;~ .'~.'~-~.: ........ ~.. , ..:'~, .! ,.~,,~'~ '?,.:' ";f~ '. 5'.' , · The National Evaluation of Family Support Programs - April 2001 · multiple goals for the family and child · provision of services for an average of 15 months · address environmental and biological risk factors · can be targeted and screen for entry ............ ~., :.,.....:.ii .......... · emotional support to parents and children · modeling and monitoring of developmentally appropriate parenting practices · practicing communication skills · parent advocacy · information and referral Data from the Family Support Contact Log for October - December 2002 show the following: Total Contacts >2800 · Telephone Calls > 800 · School Meetings > 500 Financial Page Home Visits > 400 Letters/notes > 200 Other > 150 70% of families received 6 or more contacts of any type per quarter · ~.'.;: ,'~.:~;.., ~ ,,./C.,:;~; ~:,, ..~5. Risk (evaluation data reported on 145 families) almost 2/3 of the families in the program require outside support to meet basic needs. 4 out of 5 families qualify for free or reduced lunch 1/2 receive food stamps 1 in 5 reside in Section 8 housing Currently, 68% of Family Support cases are at moderate to high economic/f'mancial risla FAMILIES IN THE PROGRAM ARE MEETING THEIR GOALS AND LEAVING THE PROGRAM · Among 50 cases closed between October - February: · (5) Improved Employment and Job Training (I0) Eligibility for Benefit Programs (15) Assistance from Community Agencies (4) Scholarships for safe, reliable child care · Child Abuse and Neglect Risk (data reported on 210 children) · 44% of the children had been referred to Child Protective Services either before or since the Family Support Program began · 13% of the children were living in families where there was a removal from the home by the courts prior to the family coming into the Family Support Program. · Currently, 10% of children have CPS involvement · 2% of case closures were due to children being placed in foster care · . ' ' ', '," ' ', ~ .... "'; , '""'"' "',:' ."' · '"' '",' ' ".,'i ,i.~ ' '., · School Risk (data reported for 136 students) (B-072.b.doe Page 4 of 4 Nearly half of the students in the Family Support Program have Individualized Education Plans. This is higher than the County average of 16%. Teachers reported that academies and social-behavioral problems were the most common risk factors leading to referral to the program Teachers reported improvement for more than half of the students who had exhibited problems with being withdrawn, fighting, getting along with others, aggressive behaviors, acting out, truancy, disruptive behavior, tardiness and not completing homework Teachers reported improvement for one third to one half of students who had exhibited problems with effort, attention in class, low scores and poor grades. Direct · daily contacts with school staff · attendance at school meetings · home literacy activities · homework planning and preparation with parents and children · classroom observations · distribution of school supplies, food, clothing · Teacher Survey - May 2002 · 81% of teachers surveyed felt that Family Support Workers helped to create opportunities or offered interventions that students would not have had otherwise BOARD -TO Date: ~' - /'~,-- ~-~ June 4, 2003 - 10:15 a.m. ~e~a,~m#: // / Clerk's Initials: A Monthly Communications Report of activities from the Albemarle County School Board to the Albemarle County Board of Supervisors. Highlights: School Board Briefs - May 8 and 22, 2003 were provided via e-mail. RECENT SOL WRITING SCORES: At the May 22na meeting, the board received positive news regarding the preliminary SOL writing scores taken in March. Improvement was seen in all grades; Grade 5, 91.6% passing, up 4.6%; Grade 8, 80.0% passing, up 4.4%; and Grade 11, 91.4% passing, up 7.2%. TOP 100 HIGH SCHOOLS AND THE TOP 4% NATIONAL RANKINGS: Newsweek published an article on the Top 100 high schools and the top 4% national rankings of high schools based on the Challenge Index. It is with great pride that we can say that both Western Albemarle and Albemarle High Schools both placed in the top 4%. The Challenge Index, while a measure of student participation in AP exams, also is an indirect measure of engagement of students in higher-level coursework- one of the leading indicators of later success in college or advanced learning in other arenas. The complete story can be found at http:///www.msnbc, com/news/917011 .asp. VENDING COMMITTEE RECOMMENDATIONS: At the May 22nd meeting, the board received recommendations regarding vending machine options from the Superintendent's Vending Committee. Attachment 1 is a copy of the recommendations. ADMINISTRATIVE APPOINTMENTS: At the May 22nd meeting, the board made several changes and appointments in the school division administration. Attachment 2 is a copy of the media release regarding these administrative appointments. TEACHER RECONGITIONS: We have two teachers that were recently recognized for their outstanding work. On May 6th, Lynn Horwitz of Red Hill Elementary School was presented with the SAM's Club Teacher of the Year Award. The Teacher of the Year program is designed to recognize outstanding teachers throughout the United States in areas where SAM's Clubs are operate. On Thursday, May 8th, Sandy Estep, Media Specialist and Technology Lead Teacher at Murray Elementary School, was awarded the Red Apple Award by the Virginia Piedmont Technology Council (VPTC). The award is given to the education, in K-12 or higher education, who clearly and consistently is able to do the most with resources available in exciting ways while preparing students for possibilities in technology. FUTURE ITEMS HIGH SCHOOL GRADUATIONS: High School graduations will take place this year during the weeks of June 2nd and June 9th. The following is a list of' the graduations and times: o CATEC Completer's Ceremony- Wednesday, June 4th at 7:00 p.m. o Murray High School - Thursday, June 5th at 6:00 p.m. o Western Albemarle High School - Friday, June 6th at 8:00 p.m. o Monticello High School - Saturday, June 7th at 10:00 a.m. o Albemarle High School - Thursday, June l0th at 6:00 p.m. We look forward to seeing many of you at these celebrations! WE NOTICE: Over the last year, the County Student Council created a recognition program to honor any school division employee that has directly enhanced a student's life. The County Council received nominations at all levels (k-12) including service departments. On Monday, June 9, those individuals will be honored at a ceremony from 5:00 p.m. in the County Office Building Auditorium. SCHOOL BOARD RETREAT: The board will hold its annual mid-year retreat on June 21st at Burley Middle School in the Media Center. At the retreat, the board will do its annual evaluations of the board, the School Board/Superintendent Priorities, and the Superintendent. There will be a tour of the new addition of the school at 8:30 a.m. if you would like to join us. "We Expect Success" School Board and Superintendent From: Mr. Michael Struiksma, Assistant Superintendent for Support Services and the Vending Machine Committee Date: 22 May 2003 Recommendations The following is a report of the vending machine committee. While we may have differing opinions regarding individual items and practices, this is the "common ground" recommendation which we offer to the School Board. With regard to soda machines, we recommend: that each machine be turned off daily on school days, between 6:00 AM and the end of the school day. that iced tea be counted as soda. With regard to fruit drink machines, we recommend: that they be allowed during the school day, including lunches and at breaks, because they meet the Federal School Lunch Guidelines as long as they do not violate the Federal School Lunch program regulation regarding competitive sales. that juice drinks would be priced competitively based on juice content (the lower the juice content, higher the price). With regard to water machines, we recommend: that the machines remain on 24 hours a day, 7 days a week. With regard to snack machines., we recommend: - that machines be separated to include those food products that meet the Federal School Lunch Guidelines in one machine and those not meeting Federal School Lunch Guidelines in a separate machine. - that the machine with the items not meeting these guidelines be equipped with a timer and set in the same manner as the soda machines. Assistant Superintendent for Support Services 401 McIntire Road Room 349 Charlottesville, Virginia 22902 (434) 296-S877 that the availability of smaller size packaging be explored while maintaining the current pridng structure. that products not meeting Federal School Lunch Guidelines be priced higher. The committee recommends that these proposed changes be "piloted" for a two- year period to determine profitability and benefits of change. At that time a committee would be reconvened to examine both the effectiveness and need for potential changes in practice, The committee discussed, but did not make a recommendation about items sold through School Bookstores or other venues. The committee would like to ask the Board to have principals monitor and reinforce the issue of "competitive sale" during the school meal hours (breakfast and lunch) and to remind all groups and organizations that we must be in compliance with the Federal School Lunch Guidelines regarding competitive sales. The committee did not choose to make a recommendation regarding faculty lounges or booster sales at athletic contests or other school events. Committee I~lernbers Steele Howen - Molls Principal Regina Kirk- PE, Health Peggy Brown Paviour - Health Advisory Committee Christina Pitsenberger - Child Nutrition Carla Rood - WAHS Student Linda Sobel - Health Advisory Committee Michael Struiksma - Assistant Superintendent Brittany Walther - AHS Student John Wheeler- AHS Staff Assistant Superintendent for Support Services 401 RlcInEre Road Room 349 Charlottesville, Virginia 22902 (454) 296-5877 ALBEMARLE PUBLIC PUBLIC WEBSITE: COUNTY SCHOOLS INFORMATION CENTER h ttp ://kl2. albemarle, org 'We Expect Sucoes¢ MEDIA RELEASE For Immediate Release DATE: May 22, 2005 CONTACT: Michael Struiksrna, Assistant Superintendent for Support Services PHONE: 296-5877 ALBEMARLE SCHOOL BOARD ANNOUNCES ADMINISTRATIVE APPOINTMENTS At its May 22nd meeting, the Albemarle County School Board announced the following administrative appointments, effective July 1, 2003: Ms. Sylvia Henderson as Principal of Meriwether Lewis Elementary School - Ms. Henderson is currently the Principal of Agnor-Hurt Elementary School. Previously, she was the Director of Curriculum and Instruction and Principal of Woodbrook and Meriwether Lewis Elementary Schools. Prior to working in Albemarle County, she held teaching positions in the Danville School Division and the Chesterfield Public School Division. Ms. Henderson holds a Bachelor's Degree from Longwood College and a Master's Degree from the University of Virginia. She will replace Ms. Vining who will be assuming the position of Principal of Brownsville Elementary. Ms. Jo Vining as Principal of Brownsville Elementary School - Ms. Vining is currently the Principal of Meriwether Lewis Elementary School. Previously, she served as Assistant Principal of Sutheriand Middle School and taught at Henley Middle School for 15 years. Ms. Vining holds both a Bachelor's Degree from Madison College and a Master's Degree from the University of Virginia. She will replace Mr. John Cruickshank, who is retiring. Mr. Eric Johnson as Principal of Walton Middle School - Mr. Johnson is currently Assistant Principal at Sutheriand Middle School. Previously, he served as the Assistant Principal of Prospect Heights Middle School in Orange County, and he has served as a teacher at Walker Upper Elementary School in the City of Charlottesville from 1995-2000. Mr. Johnson holds a Bachelor's Degree from the University of Virginia and a Master's Degree from James Madison University. He replaces Mr. Billy Haun who will be assuming the position of Principal of Monticello High School. Mr. John "Billy" Haun as Principal of Monticello High School - Mr. Haun is currently the Principal at Walton Middle School. Previously, he served as Assistant Principal of Western Albemarle High School and as a teacher in Albemarle County, Caroline County and Tazewell County. Mr. Haun holds a Bachelor's Degree from Virginia Tech and a Master's Degree from Shenandoah University, He replaces Dr. Irving Jones who resigned in October 2002. Mr. Jesse Turner as Assistant Principal at Sutherland Middle School - Mr,. Turner is currently the Assistant Principal of William Monroe Middle School. He has also served as Assistant Principal at Warren County Jr. High School (2000-0'I) and as Coordinator of New Visions Alternative Program, a History teacher and an Instructional Assistant in Charlottesville City Schools from 1993-2000. Mr. Turner holds a Master's Degree from the University of Virginia. He will be replacing Eric Johnson who will be assuming the position of Principal of Walton Middle School. Ms. Linda Ferguson as Principal of Agnor-Hurt Elementary School - Ms. Ferguson is currently the Principal of Paton Elementary School in Massachusetts. She has also served as an Assistant Elementary School Principal, Elementary Curriculum Specialist, and an Information Technology Specialist. She has also held elementary teaching positions in Arlington and Washington, DC. Ms. Ferguson holds a Master's Degree from Boston College. She will replace Sylvia Henderson who will be assuming the position of Principal of Meriwether Lewis Elementary School. 401 Mclntire Road * Charlottesville, VA 22902 Phone (434) 972-4055, Fax (434) 296-5869 * WEB SITE: http://www, kl2albemarle.org Mr. Bruce Benson as Executive Director of Curriculum, Instruction and Technology - Mr. Benson is currently the Director of School Technology. Previously, he served as Division Technology Coordinator in Albemarle County. He also was a teacher in Franklin City Schools in Franklin, Virginia. Mr. Benson holds a Masters Degree from Old Dominion University. Dr. Kevin Hughes as Executive Director of Division and School Improvement - Dr. Hughes is currently the Director of Testing and Evaluation. Previously, he served as Assessment Specialist with the Virginia Department of Education and as a Psychology Professor at Westem Kentucky University. Dr. Hughes holds a Doctorate Degree from the University of Alabama. Ms. Linda King as Assistant Principal of Greer Elementary School - Ms. King currently serves as the Director of Guidance and Learning Support. Previously, she served as the Coordinator for Testing and Guidance in Albemarle County. Ms. King has alSo worked as Assistant Superintendent for Instruction in Madison County. She has experience as a teacher in Pennsylvania and Alabama and as a guidance counselor and as a Personnel Director and Staff Development Coordinator in Madison County. In commenting on these appointments, Albemarle Superintendent Dr. Kevin Castner said, "In addition to addressing the vacancies at Monticello High School, Greer Elementary School and Brownsville Elementary School, several additional changes and restructuring have occurred. It is my belief that these overall changes will strengthen our school division. Fortunately, we have a significant number of talented individuals to fill the roles described above." 401 Mclntire Road * Charlottesville, VA 22902 Phone (434) 972-4055, Fax (434) 296-5869 * WEB SITE: httlp://www, kl2albetnarle.otg COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Proposed FY 2003 Budget Amendment SUBJECTIPROPOSAL/REQUEST: Public Hearing on the Proposed FY 2003 Budget Amendment in the amount of $3,190,090.33, and request approval of amendment and of Appropriations #2003060, 2003061, 2003062, 2003063, 2003064, 2003065, 2003066, 2003067, 2003068, and 2003069 to provide funding for various General Government and School programs. STAFF CONTACT(S): Messrs. Tucker, Breeden, Ms. White AGENDA DATE: June 4,2003 ACTION: X CONSENT AGENDA: ITEM NUMBER: I N FORMATION: ACTION: IN FORMATION: ATTACHMENTS: REVIEWED BY: BACKGROUND: The Code of Virginia {}15.2-2507 stipulates that any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget or the sum of $500,000, whichever is lesser, must be accomplished by first publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section applies to all County funds, i.e., General Fund, Capital Funds, E-911, School Self-Sustaining, etc. DISCUSSION: This proposed increase of this FY 2003 Budget Amendment totals $3,190,090.33. The estimated expenses and revenues included in the proposed amendment are shown below: ESTIMATED EXPENDITURES General Fund Local Government Programs/Grants School Fund Education Programs/Grants Capital Improvement Projects Transfers General Fund Debt Service $ 441,085.64 $ 414,486.95 $ 20,650.00 $ 53,353.08 $5,979,896.60 ($2,919,873.20) ($799,508.74) TOTAL ESTIMATED EXPENDITURES- All Funds $3,190,090.33 ESTIMATED REVENUES Local Revenues $ 186,621.26 State Revenues $ 36,211.24 Federal Revenues $ 158,764.92 Transfers ($2,079,858.90) Borrowed Funds $6,657,733.75 Fund Balances ($1,769,381.94) TOTAL ESTIMATED REVENUES- All Funds $3,190,090.33 This budget amendment is comprised of 19 separate appropriations, 9 of which have already been approved by the Board at the May 7th meeting. The 9 approved appropriations are as follows: · One (1) Appropriation (#2003049) in the amount of $34,426.50 for additional Two-For-Life state revenues for the volunteer rescue squads; AGENDA TITLE: Proposed FY 2003 Budget Amendment June 4, 2003 Page 2 · One (1) Appropriation (#2003050) in the amount of $137,000 for air conditioning at Scottsville Community Center; · Two (2) Appropriations (#2003052 and #2003054) totaling $46,908.30 for Education programs and projects; · One (1) Appropriation (#2003053) in the amount of $15,000 for repairs at the Emergency Communications Center building; · One (1) Appropriation (#2003055) in the amount of $1,795.48 in dedicated State revenues for the SPCA, · Two (2) Appropriations (#2003056 and #2003057) totaling $53,418.28 in grant funds to the Police Department; and · One (1) Appropriation #2003058 providing a $90,000 loan from the Crozet Crossings Trust Fund to AHIP. Ten (10) new appropriations included in this budget amendment (#2003060, fl2003061, #~2003062, fl2003063, #2003064 #2003065, #2003066, #2003067, #2003068, and #2003069) total $2,811,541.77 and will need to be approved by the Board after consideration of this Budget Amendment. in summary, the ten new appropriation requests are: · One (1) Appropriation (#2003060) in the amount of $29,314.16, reallocating funding for the fire/rescue divisions using General Fund Balance revenues; One (1) Appropriation (#2003061 ) in the amount of $65,000 providing additional funding for consultant services for the 800 MHz Radio System. The County, City of Charlottesville, University of Virginia, and the Charlottesville-Albemarle Airport jointly fund this amount. · Two (2) Appropriations (~Y2003062 and fl2003063) totaling $27,094.78, for various School programs and projects. One (1) Appropriation (#2003064) decreasing the transfer from the General Fund to the School Fund by $980,000.00, which is the School's share of the revenue shortfall. School Fund Balance revenues will be used to offset the shortfall. One (1) Appropriation (#2003065) totaling $2,977,650.61, to revise appropriations in the General Capital Improvement Fund and the Debt Service Fund. This appropriation results in a reduction of General Fund transfers of $1,939,873.20 to offset the revenue shortfall. One (1) Appropriation (#2003066) in the amount of $360,000 for additional jail operating expenses resulting from an increase in inmate census attributed to the County. Revenues from the General Fund Balance will be used to fund the revised transfer to the Regional Jail. · One (1) Appropriation (#2003067) for year-end grant adjustments in the amount of $215,272.32. Revenues or existing fund balances offset these adjustments and requires no additional funds. · One (1) Appropriation (#2003068) totaling $49,976.00 for the Southern Urban Area B Study Area contract. The funding for this contract is shared equally between the County, City of Charlottesville, and University of Virginia. · One (1) Appropriation (#2003069) in the amount of $67,233.90 to fund the Section 8 Housing Program escrow account for incentive funds. A detailed description of these ten new appropriations is provided on Attachment A. RECOMMENDATION: Staff recommends approval of the FY 2003 Budget Amendment in the amount of $3,190,090.33, after the public hearing, and then approval of Appropriations #2003060, #2003061, fl2003062, #2003063, #2003064, #2003065, #2003066, #2003067, #2003068, and #2003069 to provide funds for various General Government and School programs as described in Attachment A. 03.070 Attachment A Appropriation #2003060 $ 29,314.16 Additional funds are needed in the Fire/Rescue Department due to the increase in costs associated with several items. Specifically, funds are needed to cover the purchase of turnout gear for Monticello fire fighters, to replace a vehicle that was totaled 'n an accident, to cover an increase in volunteer accident insurance, and to cover the added expenses involved in training career fire fighters for the new Monticello Fire Station. Appropriation #2003061 65,000.00 Due to the extended length of time and additional work incurred over the past year to complete the frequency and regulatory coordination and contract negotiations for the 800 MHz Radio System, additional funding of $65,000 is needed for consultant services received in January, February and March. The cost of this additional expense will be shared among the County (50.71%), the City of Charlottesville (31.25%), University of Virginia (15.03%), and the Charlottesville-Albemarle Airport Authority (3.01%). County funds will come from previously budgeted funds in the Capital Improvement Program. Appropriation #2003062 $ 20,050.00 Monticello High School received donations in the amount of $5,000.00 from WADA TV 55, LLC and $250.00 from Blaine and Jean Norum. The $5,000.00 donation will be used to purchase a teleprompter, tilter and studio processing equipment. The $250.00 donation will be used to help fund the gifted program at the school. Meriwether Lewis Elementary School received a donation in the amount of $13,950.00 from the Meriwether Lewis PTO. This donation will be used to pay the cost of additional teacher's assistant time for the school. Red Hill Elementary School received a donation in the amount of $850.00 from the Red Hill Elementary PTO. This donation will be used for field trip costs for the school. Am3roDriation #2003063 $ 7,044.7R Agnor Hurt Elementary School received a donation in the amount of $500.00 from the Wal-Mart Foundation. This donation will be used for the "Gators Growing Gardens" project. Students at Agnor Hurt will have the opportunity to beautify the school grounds with flowers and gardens, including flower bulbs, to brighten the landscape and plans to develop a butterfly garden. Greer Elementary School received a donation, in the amount of $100.00 from Nancy Newman. This donation will be used to purchase library materials for the school. Federal funding for the Carl D. Perkins Vocational Grant was increased by $2,794.00 over the original grant award of $163,137.00. In addition, there is a fund balance of $3,650.78. These additional funds will be used to help purchase equipment for the high schools' vocational labs. Appropriation #2003064 ($980,000.00) Current guidelines provide for a 60/40 allocation in local tax revenues between Education and General Government. Due to the revenue shortfal in FY 2002/03, an adjUstment in the transfer from the General Fund to Education, in the amount $980,000.00 is required to comply with the 60/40 allocation. The School Division will use $980,000 in fund balance revenues to offset the FY03 shortfall. Appropriation #2003065 $2,977,650.61 Due to the anticipated shortfall in General Fund revenues and the IDA Bond Issue, the scope and schedule of capital projects have been reviSed. Significant items are as follows: Juvenile Court ($ 584,992.08) Planning and design cost of this project was anticipated to be incurred in FY03 and paid from local funds. These expenses will now be incurred in FY04 and funded from the IDA Bond Issue. Board Reserve $6,513,595.19 This increase in the reserve results from the decision to include cost for the Juvenile Court in the IDA Bond Issue in FY03. These funds will be used in FY04 for the project. The remainder of the bond issue was appropriated several months ago for the purchase of the Wachovia Building. Public Safety $ 90,444.00 The Police Department's mobile command center was anticipated to be funded with $75,000 in FY03 and $75,000 in FY04. Based on the availability of the equipment, the purchase order for the total $150,000 had to be issued in FY03. The additional $75,000 will be deducted from the FY04 budget, where the funds are already budgeted. In addition, software and equipment for the fire incident reporting exceeded projections by $15,444. Ivy Landfill ($ 300,000.00) Based on current projections, the allocation for this project can be reduced by $300,000. This amount is being returned to the reserve and is included in the above reserve adjustment. These funds will be utilized in the FY04 operating budget to offset the increased operating costs of the Ivy Landfill, a recommendation approved in the FY04 budget work sessions. Bond Issue $ 336,894.56 Total expenses for bond issuance was $170,491.26. The additional $166,203.30 was for a bond discount due to the difference in interest rates on the pricing date to the sale date. Other Projects ($338,709.11 ) A review of projects indicates a net deduction of $338,709.11 can be made. This results from completed or canceled projects and some projects that needed additional funds. These savings approved by the Board will be used to help offset the FY03 projected revenue shortfall. These adjustments will allow for a reduction of $969,873.20 in the FY03 General Fund budget to offset the revenue shortfall. Due to delays in the 800 MHz Radio Project, the FY03 General Fund budget will also be reduced by the $970,000 anticipated for debt service on this project. This reduction in the FY03 General Fund transfer to Debt Service is being used to offset the anticipated revenue shortfall. Appropriation #2003066 $360,000.00 The FY 2002/03 Budget for the County's share of the Albemarle Charlottesville Regional Jail's operating expenses and debt reserve were based on an annual inmate population of 53,665. Through March 2003, the inmate census was 50,021. Based on the year-to-date census, an additional $360,000.00 will be necessary to fund the County's per diem share of operating expenses and operating reserve through June 30, 2003. Fund Balance revenues from the General Fund will be used to fund the County's share of the increased costs. Appropriation #2003067 $ 215,272.32 Several grant funds, which were not included in the original budget appropriation, have had activity during the year. Available fund balances and/or additional program revenues will fund these expenditures. Appropriation #2003068 $ 49,976.00 The County, City of Charlottesville, and University of Virginia have entered into an agreement authorizing the County to enter into a planning service agreement with RenaiSsance Planning Group for the Southern Urban Area B Study Area and to administer the agreement with Renaissance Planning Group. Funding for this contract is to be shared equally between the three entities. The County's portion is fun ded Within the Planning and Community Development operating budget. Appropriation #2003069 $ 67,233.90 The Section 8 Housing Program provides incentives for participants to meet certain goals to become self-sufficient. The incentive funds are escrowed until such time as the Housing Office determines the goals have been met. The year-to-date disbursements from the escrow total $20,556.31; some portion of the remaining balance of $46,677.59 may be disbursed by June 30, 2003. -T ICOU"WOFALBE~RLE FT .... i. UMBER 2003 064 APPROPRIATION FORM ~ I /DATE t t ~ BATCH # ADJUSTMENT TO SCHOOL FUND TRANSFER FROM GENERAL FUND DUE TO REVENUE SUB. LEDGER GENERAL LEDGER OBJECT ACCOUNT DESCRIPTION CODE AMOUNT DEBIT 5~oo4 TRANS. ~ROM G~F J ~ .... ~,000.00) 5'10100 SCHOOL FUND BALANCE 93000'1 TRANS. TO SCH. FUND 5'10100 GEN'L FUND 050'1 EST REVENUE 070'1 APPROPRIATION *FMS2 MELVIN BREEDEN - REVISED 6/84 :EXPLANATION: 'OTAL -PREPARED BY: APPROVED BY: ELLAW. CAREY ENTERED BY: CREDIT 980,000.00 (980,000.00 (980,000.00 980;000.00 (t,960,000.00 DATE: 1DATE: 980,000:00 980,000.00 980,000.00 i 05/15/2003 6/4/03 - FMS2 REVISED 6~84 EXPLANATION: 1 1 1 2 2 !-C-0-U~N~ OF ALBEMARLE APPROPRIATION FORM ~NUMBER DATE BATCH # SCHOOL DONATIONS AND PROGRAMS. OBJECT DEPT 61411 580000 Miscellaneous Expense 61101 ACCOUNT DESCRIPTION 601200 Books/Subscriptions 800100 Equipment 181109 Donation 330107 Carl Perkins 510100 Approp-Fund Balance 10501 EST REVENUE 0701 iAPPROPRIATION EST REVENUE APPROPRIATION SUB. LEDGER AMOUNT T:2003 063 ~OTAL PREPARED BY: APPROVED BY: GENERAL LEDGER DEBIT CREDIT 500.00 100.00 6,~.78 600.00 2,794.00 3,650.78 600.00 600.00 6,444.78 6,444.78 IMELVIN BREEDEN ELLA W. CAREY 14,089.56 7,044.78 7,044.78 DATE: DATE: 05/12/2003 614/03 ENTERED BY: ' DATE: FMS2 ~ ~COUNTY OF ALBEMARLE ..... =~-~-~E~ T2003 062 f 'REVISED 6184 APPROPRIATION FORM i DATE ~ EXPLANATION: SCHOOL DONATIONS AND PROGRAMS. : / SUB. LEDGER GENERAL LEDGER TYPE FUND DEPT OBJECT ACCOUNT DESCRIPTIONt CODE AMOUNT I DEBIT I CREDIT ! I 2304 61101 601300 Instructional Supplies J I 5,250.00 i I 2206 61101 114100 Salaries - TA J 1 12,882.82 i I 2206 61101 21000l~ FICA J 1 1,067.18 "~:~ I 2207 61101 42010{3 Field Trip Costs J I 850.00 i 2 2000 18100 181109 Donations J 2 20,050.00 ! J 2000 10501 !EST REVENUE J 20,050.00 2000 i0701 i APPROPRIATION J 20,050.00 ~ J tOTAL 40,100.00 20;050.00 20,060.00 i ! I DATE: PREPARED BY: MELVIN BREEDEN 05/12/03 APPROVED BY: ' ELLA W. CAREY DATE: 6/4/03 · ENTERED BY: I DATE: I FMS2 ~COUNTY OF ALBEMARLE .............. NUMBER '~2003 068 REVISED 6~84 APPROPRIATION FORM DATE :EXPLANATION: FUNDING FOR SOUTHERN URBAN AREA "B" STUDY. SUB. LEDGER GENERAL LEDGER :TYPE FUND DEPT OBJECT ACCOUNT DESCRIPTION i CODE IAMOUNT DEBIT i CREDIT i I 1000 81010 312344 SOUTHERN URBAN STUDY ij ~ 74,965.00 ! · I 1000 81010 312342 DEV'L AREAS STUDY J I (24,989.00) i 2 1000 19000 190240 UVA-SHARE J 2 24,988.00 i 2 1000 19000 190245 CITY-SHARE J 2 24,988.00 ! J ~ 1000 0501 EST REVENUE J 49,976.00 i 1000 0701 APPROPRIATION J 49,976.00 ; J i J ! J i J ~ J [ J ~OTAL : I t 99,952.00 49,976.00 49,976~00 :PREPARED BY: MELVIN BREEDEN DATE: 05/20/03 APPROVED BY: !ELLA W. CAREY DATE: 6~4~03 _E_~TEREDBY: i ! I ] tDATE: ~"M~ .... T~--~"~I~ ....... ICOUNTY OF ALBEMARLE ~-~'-~'~'TNUMBER [2003 061 REVISED 6/84 APPROPRIATION FORM ti DATE i /' t /~ BATCH# 'EXPLANATION: FUNDING FOR ADDITIONAL CONSULTING SERVICES FOR 800 Mhz RADIO SYSTEM DEPT OBJEC ACCOUNT DESCRIPTION 16000 16000 F~ROF. SERVICES-CONSULTANT SUB, LEDGER GENERAL LEDGER CODE_ IAMOUNT DEBIT J i 1 ~ 65,000.00 i- CREDIT 'OTAL PREPARED BY: r APPROVED BY: ~ENTERED BY: [ 160502 CITY OF CHARLOTTESVILLE 160534 160503 COUNTY OF ALBEMARLE 160512 UNIVERSITY OF VA. AIRPORT ~o5ol ~0701 ~APPROPRIATION MELVIN BREEDEN ELLA W. CAREY J 2 20,312.50 2~ 32,96t.50 : 2! 9,769.50 2 1,956.50 ! 65,000.00 65,000.00 DATE: 051'12;03 DATE: 614/03 DATE: 130,000.00 65,000.00 65,000.00 'REVISED 6/84 I ~ APPROPRIATION FORM ! I :DATE :EXPLANATION: Y R END GRANT ADJ~USTMENTS ! DEPT OBJECT SUB,. LEDGER GENERAL LEDGER 'TYPE FUND ACCOUNT DESCRIPTION I CODE AMOUNT DEBIT i CREDIT 1t [1224 81031 563100 Al-liP I J t 128,098.29 ~2 1224 19000 199930 LOA. REP^~ME.TS J 2 t9,235.45 2 1224 I33000 330009 CDBG-.UDI J2 88,737.02 12 1224 51000 510100FU.DB~.CE J 2 20,125.81 I J 12 1234 24000 240403DRUG ASSET SEIZURES J 2 1,189.26 i2 1234 51000 510100 FUND BALANCE J 2 822.19 11 1234 22010 130000 P/TWAGES j J I 2,011.45 i 1234 0501 EST REVENUE J 2,011.45 ! 1234 070t APPROPRIATION J 2,011.45 '2 1235 15000 150101 DRUG ASSETS-INTEREST J 2 210.00 i2 1235 51000 510100 FUND BALANCE J 2 20,905.53 ~11 1235 39000 580902 EQUIPMENT J I 21,115.53 i j ;i 1235 050t EST REVENUE J 21,115.53 ! 1235 0701 APPROPRIATION J 21,115.53 i2 '1300 51000 510100 CHESAPEAKE BAY-F/B J 2 3,150.00 . !1 1300 41030 332300 STREET SIGNS J I 3,150.00 i 1300 0501 EST REVENUE J 3,150.00 i 1300 0701 APPROPRIATION J 3,150.00 i2 1535 51000 510100 PUBLIC SAFETY FIB J 2 33.00 it 1535 93010 930000 FU.DTRA.SFE. J l 33.00 i 1535 0501ESTREVE.UE J 33.00 ! 1535 0701APPROPRIATION J 33.00 !2 9810 51000 510100 PREP-FUND BALANCE J 2 60,864.05 11 9810 61194 800200 FURN. & FIXTURES J I 30,000.00 11 9810 61194 800605 CONSTRUCTION J I 30,864.05 i 08t0 050t EST.REVE. UE J 50,864.05 ~ '95',0 .0701 APPROPR,AT,O. ., 60.,~64.051 TOTAL , 430,544.64 215,2 2.32 215,272.32 PREPARED BY: MELVIN BREEDEN I I DATE: ;APPROVED BY: ELLA W. CAREY r I DATE: EXPLANATION: COUNTY OF ALBEMARLE APPROPRIATION APP# 2003 060 DATE BATCH# REALLOCATION OF FUNDING FOR FIRE/RESCUE DIVISIONS. SUB LEDGER GENERAL LEDGER TYPEI FUND DEPT OBJECT DESCRIPTION CODE AMOUNT DEBIT CREDIT 1,~ i000 32020 530950 INSURANCE J 1 11,882.33 Ii 1000 32020 561400 JCFRA J 1 3,729.25 1 1000 32020 561490 tJCFRA-RETENTION J I 2,360.25 1 100032020i 800100 MACH & EQUIP J 1 2,589.33 1 1000 320201 -800700 ADP EQUIP J 1 750.00 I 10001 32011 110000 SALARIES J 1 (48,350.00) 1 1000 32012 110000 SALARIES J 1 63,300.00 1 1000 32013 110000 SALARIES IJ, 1 (87,600.00) 1 1000 32015 110000 SALARIES J J 1 113,674.00 1 1000 32016 110000· SALARIES J I 17,890.00 I 1000 32019 110000 SALARIES J 1 (109,095.00) 1 1000 32011 800500 MOTOR VEHICLE J 1 2,800.00 I 1 1000 32013 800501 MOTOR VEHICLE J 1 15,384.00 1 1000 32019 550402 TRAINING ACAD. J 1 10,000.00 1 1000 32019 600900 VEHICLE REPAIRS J 1 8,200.00 1 1000 32019 601100 UNIFORMS !J 1 69,500.00 1 1000 32019 601400 SUPPLIES J 1 4,000.00 1 1000 32019 800300 COMM. EQUIP. J 1. 5,000.00 1 1000 32019 800500 MOTOR VEHICLE ' J 1 5,300.00, 1 1000 32050 560600 CITY FIREAGREE. J 1 (62,000.00)i 2, 1000 51000 510100 FUND BALANCE J 2 29,314.16 1000 0501 EST REV 29,314.16 1000 0701 APPROPRIATION 29,314.16 I TOTAL ' · 58,628.32 29,314.16 29,314.16 PREPARED BY: Melvin Breeden DATE: 5/8/03 BD. OF SUPV APPROVAL: Ella W. Ca rex DATE: 6/4/03 ACCT. APPROVAL: DATE: ENTEREDBY: DATE: FMS2 ~?COUNTY OF ALBEMARLE 2003 066 T REVISED 6/84 APPROPRIATION FORM BATCH I FOR REGIONAL JAIL EXPLANATION: ADDITIONAL FUNDING TYPE~ 'FUND i DEPT OBJECTt I SUB. LEDGER ACCOUNT DESCRIPTION t CO_D_~E AMOUNT 700002 Regional Jail J I 360,000.00 2 510100 GIF Balance J /2 t 360,000.00 0501 EST REVENUE 0701 APPROPRIATION GENERAL LEDGER DEBIT CREDIT 360,000.00 360,000.00 I'OTAL ~PREPARED BY: :APPROVED BY: tMELVIN BREEDEN ELLA W. CAREY 720,000.00 360,000.00 360,000.00 DATE: I 06/15103 DATE: 6/4/03 DATE: ~0 300, 75,01 (342.00) (540.00) 50.00 I 6,657,733.75 ~0 1 Proceeds GIF r to Geh. ClP - Debt Service Issuance Cost From ClP From GIF 5,717,032.55. 5,717,032.55 170,491, 1,939, 799,508.74 1,939,873.20~ 799 DATE: DATE: DATE: 05121103 614/03 ~FMS2 REVISED 6/84 DEPT 81030 33000 0501 EST REVENUE 0701 COUNTY OF ALBEMARLE NUMBER 2003 APPROPRIATION FORM DATE I BATCH # OBJECT ACCOUNT DESCRIPTION COD_EIAMOUNT 580450 '-'SCROW DISBURSEMENTS J 1 67'233.90 330018 HUD I J Jl I 67,233.90 EXPLANATION: TYPE 1 2 O69 GENERAL LEDGER DEBIT 67,233.90 CREDIT 67,233.9O iPRE~ARED BY: MELVIN BREEDEN ~~.. E~.'~A~-EY ENTERED BY? J 134,467.80 · DATE: IDATE: ' ~DATE: 67,233.90 67,233.90 05~20~03 6/4/03 ORDINANCE NO. 02-2(1) AN ORDINANCE TO AMEND AND REORDAIN CHAPTER 2, ADMINISTRATION, ARTICLE II, BOARD OF SUPERVISORS, OF THE CODE OF THE COUNTY OF ALBEMARLE, VIRGINIA. BE IT ORDAINED by the Board of Supervisors of the County of Albemarle, Virginia, that Chapter 2, Administration, Article Il, Board of Supervisors, of the Code of the County of Albemarle, Virginia, is hereby amended and reordained by amending Section 2-202, Compensation of Board of Supervisors, as follows: CHAPTER 2. ADMINISTRATION ARTICLE II. BOARD OF SUPERVISORS Sec. 2-202 Compensation of board of supervisors. The salary of the board of supervisors shall be eleven thousand eight hundred ninety dollars and no cents ($11,890.00) for each board member effective July 1, 2003 and twelve thousand one hundred four dollars and no cents ($12,104.00) for each board member effective January 1, 2004. In addition to the regular salary, the vice-chairman shall receive a stipend of thirty-five dollars ($35.00) for each and every meeting chaired and the chairman shall receive an annual stipend of one thousand eight hundred dollars ($1,800.00). (6-13-84; 5-8-85; 5-14-86; 7-1-87; 7-6-88; 6-7-89; Ord. of 6-13-90; Ord. of 8-1-90; Ord. of 8-7- 91; Ord. of 7-1-92; Ord. No. 95-2(1), 6-14-95; Ord. No. 98-2(1), 6-17-98; Code 1988, § 2-2.1; Ord. 98-A(1), 8-5-98; Ord. No. 99-2(1), 5-5-99; Ord. No. 00-2(1), 6-7-00; Ord. 01-2(2), 6-6-01; Ord. 02-2(2), 5-1-02; Ord. 03-2(1), 6-4-03) State law reference--Compensation of board of supervisors, Va~ Code § 15~2-1414.3. This ordinance shall be effective on and after July 1, 2003. I, Ella W. Carey, do hereby certify that the foregoing writing is a tree, correct copy of an Ordinance duly adopted by the Board of Supervisors of Albemarle County, Virginia, by a vote six to zero, as recorded below, at a regular meeting held on June 4, 2003. Aye Mr. Bowerman X Mr. Dorrier X Mr. Martin X Mr. Perkins X Mr. Rooker X Ms. Thomas X Nay COUNTY OF ALBEMARLE Departmeqt of Planning & Community Development 401 McIntire Road, Room 218 Charlottesville, Virginia 22902-4596 (434) 296 - 5823 Fax (434) 972 - 40 ! 2 May 8,2003 Nancy Regan 1408 Crozet Avenue Crozet, VA 22932/. RE: ~P~03-04 Charlottesville Waldorf School Amendment SP-03-029 Charlottesville Waldorf School - Stand A(one Parking Tax Map 61, Parcels 170, 173, 179A and 174 Dear Ms. Regan: The Albemarle County Planning Commission. at its meeting on May 6, 2003, by a vote of 6:0, recommended approval of the above-noted petition to the Board of Supervisors. Please note that this approval is subject to the following conditions: SP-03-04 Charlottesville Waldorf School Amendment: 1. Maximum enrollment of the Charlottesville Waldorf School shall be 350 students, with a maximum of 40 staff. Any increase to enrollment or staffing shall require amendment of this special permit; 2. Normal hours of dperation for the school shall be from 8:00 a.m. to 6:00 p.m. weekdays, with occasional uses in the evenings and weekend; 3. The approved final site plan shall be in substantial accord with the Conceptual Master Plan addressing Parcels 170, 173, and 179A (submitted November 12, 2001 and revised December 14, 2001), and shall reflect all required pedestrian and road connections to adjacent pro perties and a sidewalk along at least one side of the entrance road. The approved final site plan shall also be in substantial accord with the Exhibit for Amended SUP 2001-040 addressing Parcels 174 and 173 (submitted January 27, 2003 and revised March 27~ 2003); 4. A building setback and tree buffer shall be maintained adjacent to the Village Square residential development to the south, as shown on the conceptual master plan; 5. The school shall be d perated in accord with the Special Use Permit Application and Justification (SP 2001- 040) submitted August 27, 2001 and the Site Development Strategy Narrative submitted via facsimile December 18, 2001; it shall also be operated in accord with the Special Use Permit Application and Justification submitted January 26, 2003 for SP 2003-004 and the Special.Use Permit Application and Justification submitted March 20, 2003 for SP 2003-029; 6. A reservation for a public vehicular connection shall be made to the parcel or parcels located to the north of the school property, exact location of this connection to be determined at the time of final site plan approval. If it is determined to be necessary by the County to provide for interparcel access, the owner shall make the reserved vehicular connection available for such use; 7. Access from this parcel shall be made available to the two adjacent parcels fronting Rio Road (173A and 174) in an appropriate location and manner to be determined, so as not to conflict with access to the private school; if it is determined to be necessary by the County to provide for interparcel access, the owner shall make the a vehicular connection available for such use; A pedestrian connection shall be made to the parcel or parcels located to the south of the school property, exact location of this connection to be determined at the time of final site plan approval; A greenway dedication along Meadow Creek at the western boundary of the parcel shall be made to Albemarle County at the time of final site plan approval; Page 2 May 8, 2003 10. No disturbance of the critical slopes located at the western portion of the site or other undisturbed areas identified on the conceptual master plan for SP 2001-040 shall occur as a result of site development other than development of a pedestrian access to the greenway. Prior to final site plan approval, a tree preservation plan shall be submitted and approved by the Zoning Administrator, addressing in detail the limits of all disturbed areas, diameter and location of trees to be preserved, clearing and [imbing policy for trees to be preserved, and supplemental trees and shrubs (if any), and related issues. Disturbance to the 20-foot buffer shown along the northern property boundary on Parcel 173 shall be allowed for construction of the parking lot associated with the eady childhood education center. Screening consisting of an opaque fence and landscaping shall be installed along the shared boundary between Parcels 173 and 172A; 11. At the time of final site plan approval, the area necessary for a future sidewalk shall be identified and right- of-way dedicated; 12. Construction of the entrance road to the Charlottesville Waldorf School shall be completed pdor to commencement of the early childhood education use on Parcel 174. SP-03-029 Charlottesville Waldorf School- Stand Alone Parking: The approved final site plan shall be in substantial accord with the Exhibit for Amended SUP 2001-040 addressing Parcels 173 and 174 (submitted January 27, 2003 and revised March 27, 2003). Please note that the applicant is required to receive zoning clearance before the use as a school commences Please be advised that the Albemarle County Board of Supervisors will review this petition and receive public comment at their meeting on June 4, 2003. Any new or additional information regarding your application must be submitted to theClerk of the Board of Supervisors at least seven days prior to your scheduled hearing date. If you should have any questions or comments regarding the above noted action, please do not hesitate to contact me (434) 296-5823 ext. Sincerely, Susan Thomas, AICP Senior Planner ST/jcf Cc: Ella Carey Amelia McCulley Jack Kelsey Steve Allshouse STAFF PERSON: pLANNING COMMISSION BOARD OF SUPERVISORS SUSAN THOMAS, AICP DATE: MAY 6, 2003 DATE: JUNE 4, 2003 SP 2003-004 CHARLOTTESVILLE WALDORF SCHOOL EARLY CHILDHOOD CENTER SP 2003-029 WALDORF SCHOOL STAND ALONE PARKING Applicant's Proposal: Charlottesville Waldorf School has a special permit for a private school enrolling students from pre-school through grade twelve on property located to the west of the proposed site (SP 2001- 040). When the special permit was approved on March 6, 2002, this adjacent property was in residential use. Since then it has been purchased by a friend of the school, and offered to the school for use as an'.early childhood education center (pre-school). If approved, the existing house would provide an alternative to the modular units the school had planned to install for the young classes on the parent parcels while it raises fimds 'to construct the main school building.- The school wants to use the existing yard on the residential property (Parcel 174) as outdoor play space for the young children. Because the parcel is quite small, if the required parking were constructed on-site most of the yard would be lost. Therefore, the school wants to develop parking on the adjacent parcel to the west, one of the the school's parent parcels. Because the main school building will not yet be constructed and operating when the early childhood center opens and the parking lot is built, under the Albemarle County Zoning Ordinance the parking lot is considered to be stand alone parking, which is allowed by special permit in an R-4 Residential district. The early childhood center will have a maximum enrollment of 60 children, ages 3 through 6. Hours of operation will be 8:00 a.m. to 6:00 p.m., although the morning program (8 - noon) enrolls the largest number of children. Aftercare, 2:30 to 6:00 p.m., typically has 5 - 10 students. Enrollment currently averages 175 students in grades N/K through eight at the old Crozet Elementary School location, which has been home to Crossroads Waldorf for eleven years. The school opened in 1982. Petition for Special Use Permit: SP 2003-004: Request to amend an existing special use permit for a private school to allow school activities on an adjacent' parcel, in accordance with Section 15.2.2.5 of the Zoning Ordinance which allows for private schools in the R-4, Residential district. The property, described as Tax Map 61, Parcels 1-gQ, 173, 179A, and 174 contains a total of approximately 13.67 acres, and is located in the ~hY-aS'a Magisterial_District on Rio Road East [State Route 631] at the intersection of Rio Road East and Pen Park Road [State Route 768]. The property is zoned R-4, Residential and designated Urban Density Residential [6.01 - 34 dwelling units per acre] in the Land Use Plan, Comprehensive Plan. SP 2003-029: Request for approval of stand alone parking in connection with a private school on an adjacent parcel, in accordance with Section 15.2.2.15 of the Zoning Ordinance which allows for stand alone parking in the R-4, Residential district. The property, described as Tax Map 61, Parcels 173 and 174,and contains a total of approximately 4.45 acres (Parcel 173 has 3.75 acres, Parcel 174 has .7 acres), and is located in the Rivanna Magisterial District on Rio Road East [State Route 631] at the intersection of Rio Road East and Pen Park Road [State Route 768]. The property is zoned R-4, Residential and designated Urban Density Residential [6.01 - 34 dwelling units per acre] in the Land Use Plan, Comprehensive Plan. Character of the Area: Immediately to the south of the proposed site is the Village Square residential development, which includes single family homes and multi-family owner-occupied and rental units. North of the entrance to the proposed site are several residential parcels fronting Rio Road, and along the rear portion of its northern border is a large parcel of undeveloped land, currently in agriCUltural use. To the west is the approved site for the new Charlottesville Waldorf School and beyond that is Meadow Creek. West of Meadow Creek lies the proposed Alternative A alignment for the Meadow Creek Parkway, and the existing CSX raikoad right-of-way. To the east and south across Rio Road is the new Charlottesville Catholic School; to the north of the Catholic School is Riverrun, with Dunlora located north of that. There is a single-family house with garage on the property. An existing easement to the larger Waldorf parcel to the west traverses the parcel along its northern side, and~will be maint/tined for pedestrian and bicycle access to the greenway. The existing driveway for the property is located along the southern property line, and would be removed as part of site improvements if the special permit is approved. The parcel would be access at the rear from the Waldorf School's access road, which intersects Rio Road at the existing signal at Pen Park Road. Applicant's Justification for the Request: The residenCe on Parcel 174 has been offered as a location for the early childhood education program, which would allow the school to avoid using modular units and open as sChedUled this fall (2003). Allowing stand-alone parking on the adjacent property, in a location abutting the rear property line of Parcel 174, would allow the school to retain the residence's yard ~as a green play-space for the young children. At this time the school does not know whether it would continue to use the residence for early childhood education or move the pro. gram to the main building. Recommendation: Staff believes that the proposed education use is appropriate for the existing residence and site, and will not create an adverse impact on adjacent properties. With conditions, the proposed school can substantially meet the intent of the principles of the Comprehensive Plan Neighborhood Two Profile Recommendations and the Neighborhood Model. Therefore, staff recommends approval with conditions. The proposed stand alone parking is relegated and located immediately adjacent to the .rear property line, and will not adversely affect either property. Staff recommends approval with conditions. Zoninq and Subdivision History: SP 2001-040, for a private school with enrollment of up to 350 students, was approved March 6, 2002. Comprehensive Plan: The Comprehensive Plan designates this area for Urban Density residential use, 6.01 - 34 dwelling units per acre. Under the current R-4, Residential zoning, the 2 property could potentially accommodate approximately 3 dwelling units. A private school is an allowable use in the R-4 district, by special permit. The Board of Supervisors amended the Comprehensive Plan, Land Use Plan Neighborhood Two Profile Recommendations on September 12, 2001 (Comprehensive Plan Amendment 2001-06, Meadow Creek Parkway). This amended language is included as Attachment E. The Neighborhood Two amendment states: "Consider the land use and park/open space recommendations of, the Meadow Creek Parkway Final Report, May 2001, by Jones and Jones, for the areas adjacent to or near the Meadow Creek Parkway/Rio Road corridor." In the Jones and Jones report, the school site (along with the adjacent property to the north) is recommended as the southern of two urban centers, "each anchored by parks or plazas and occupied by a relatively high density of`mixed use development." The report recommends denser developments on the hilltops (this site occupies a major portion of one), linked by surrounding lower-density, primarily residential development. The urban development concept envisioned in the report calls for land uses developed with a partially gridded street pattern that adapts to topographic changes. Primary gateways would be located at the northern and southern end of this new mixed use urban area. The Waldorf site underlies the conceptual "southern gate'way." Because no direct vehicular access to this proposed urban area will be provided from the Meadow Creek Parkway, major access points will be from Rio Road. Bike and pedestrian trails connecting Rio Road to the greenway and Meadow Creek linear park, via new urban parks and green spaces associated with the mixed use developed, are shown to the north and south of'this site on the Park Concept, Recreation and Education System schematic in the final report. The approved Waldorf` special permit represents a compromise, since the school's concept is not as urban in form as what was envisioned in the original Jones and Jones report. A key element of the urban center concept was carded forward, however, in the orientation, form, and proximity of the main school building to the (future) urban center. Another important condition of the special permit approval was the connector road across the school's property at the rear of, Parcel 174 (the pre-school parcel). In staff's opinion, the proposed shift of this fuiure connector road slightlY to the west to accommodate the stand alone parking actually is a positive feature, since it would then be'better located relative to the parcels to the north and west. The Neighborhood Model Twelve principles of development are set forth in the Neighborhood Model. A staff analysis of the mannerin which this development proposal addresses each principle is included below. Pedestrian Orientation - Changes to the residential parcel (174) are intended to be minimal under the special permit amendment, and no vehicular use will actually .take place on the pre- school parcel. The school's entrance road is located immediately to the south of this parcel, and has a sidewalk along its north side. There will'be an ADA-compliant pedestrian path connecting the new stand alone parking lot at the rear.of the property to the pre-school building. Staffis recommending construction of a sidewalk along the property's Rio Road frontage. Neighborhood Friendly Streets and Paths - The special permit concept plan includes trees along the entrance road, in the welcoming circle, and throughout the parking areas. The concept plan shows the parking lot to be close to the proposed early childhood education center and well- linked by a pedestrian pathway. Interconnected Streets and Transportation Networks - In response to staff comments, the parking lot has been located immediately adjacent to Parcel 174, which necessitates moving the 3 future connector road slightlyto the west. This movement west is positive in staff's opinion since it is farther from Rio Road and thus potentially creates more usable space and better block lay-out. The construction of the stand alone parking lot and pedestrian pathway to the education facility at the rear of Parcel 174 satisfies one of the conditions of the original special permit approval (Condition 7: "If it is determined by the County to be necessary to provide for inter-parcel vehicular conneCtions between the property and Parcels 173A and 174, the final site plan shall show possible future connections between the property and Parcels 173 and 174. These connections shall be along the rear boundary of each parcel, and shall be coordinated with access to the school. The specific locations and design of the connections shall be subject to approval by Engineering. This condition does not require the owner to construct any inter-parcel vehicular connection.") Parks and Open Space - There is little opportunity for formal dedication of parks and open space on Parcel 174, since it is relatively small at .7 acres and needed for the school's own program. However, the school's concept plan calls for preserving the existing trees and. vegetation, and removing the existing driveway. Other than the .pedestrian pathway to the building, no other "hard" improvements are planned. In the future this site may function as a green"pocket" as Rio urbanizes. In staff's review of the existing special permit for the school, there was discussion about establishing a link from Rio to the greenway along the northern border.of the property, The school declined to make that link part of the concept plan because it passed very close to the early childhood portion of the school building. The path would pass even closer to this building, and thus it is not a recommended requirement. Staff notes that there are other locations where such a connection can be made. Neighborhood Centers - The Meadow Creek Parkway Final Report's visiOn for this portion of the area west of Rio Road is one ora mixed use urban center with a gridded street pattern on this site and adjacent land to the north. Along Rio Road from Pen Park north there is an area where the Report envisioned the road reflecting more of a village scale, and character, with small structures facing the road and parking behind. Charlottesville Waldorf has been advised by staff that any redevelopment of this site involving removal of the existing residence and construction of new structures, site improvements, etc. would be expected to conform to the vision outlined in the Final Report, which is now part of the NeighbOrhood Two profile in the Comprehensive Plan. School representatives have indicated that they understand this concept. Buildings and Spaces of Human Scale - The existing residence already exhibits a comfortable human scale, which actually contrasts with the scale of institutional structures in the vicinity. The residence is one of a group of houses that establish a strong residential character on Rio Road between Pen Park Road and Pen Park Lane. The residences were constructed from the I930s through mid-century and reflect primarily bungalow, cottage, and ranch styles. The forms and details represented in these styles, together with the Position of the buildings on site, their 1- to 2-story heights, and their compatible materials and overall character establish an attractive, interesting enclave along this section of Rio Road with the appearance of a village style streetscape. 4 Relegated Parking - This proposal very effectively relegates parking relative to Rio Road, and in staff's view locates it quite inconspicuously relative to the larger school on the Parent site as well. Mixture of Uses - The proposed development is for a private school and as such, there is no mixture of uses. Use of the house for education (instead of constructing a new institutional building) perpetuates the mix of older residential with new residential and institutional (Catholic School, CATEC, churches). Embedding the school, and particularly the early childhood component, within a much larger residential neighborhood is positive. Mixture of Housing Types and AffOrdability - No housing is proposed for the development. Redevelopment Rather than Abandonment - The existing house was built in 1930, in a simple cottage/bungalow style. It is in good condition, and situated quite close to the public road, potentially providing an attractive frontage for pedestrians walking along Rio Road. The shady yard makes a good play area, particularly for a curriculum that stresses gardening and free play outdoors. Because of the connection between the early childhood center and upper school, parking requirements can be met without disrupting the residential site with a lot of pavement. Screening will be needed along the north side of the parking lot; a combination ora fence with vegetation can accomplish this function in a compact fashion. In'staff's opinion, this is a good redevelopment opportunity. Site Planning that Respects Terrain - The applicant intends to minimallY disturb the site and toward this end has submitted a second special permit application to allow parking to be located on an adjacent parcel. This arrangement retains most of the existing vegetation on the site Clear Edges - The parcel is located well within the Development Area boundary; and therefore, keeping a clear edge is not a criterion for assessment. Analysis of the Special Use Permit as related to Section 31.2.4.1 of the Zoninq Ordinance: The Board qf Supervisors hereby reserves unto itself the right to issue all special use permits permitted hereunder. Special use permits for uses as provided in this ordinance may be issued upon a_finding bY the Board of Supervisors that such use will not be o_f substantial detriment to ad/acent properW_ , In staff's opinion, the proposed early childhood education center will not be detrimental to the neighborhood, and in fact will create little impact. Maintenance of the mostly wooded residential lot helps to minimize noise impacts to residents and protect their privacy, and this is reflected in the concept plan. There will be no lighted outdoor athletic facilities, and any outdoor lighting will be minimal. Existing institutions in the area such as CATEC, the Charlottesville Catholic School, and Pen Park are likely to create impacts greater than those associated with the Waldorf school. The proposed stand alone parking should have no or at. most minimal impact to the neighborhood given its very relegated location. This parking eventually would have been (or will be, depending on whether the pre-school remains in the residence) incorporated in the larger school parking arrangement, so. net impact is not different from that anticipated under the parent special permit for the school. An agreement governing the use of the parking on the adjacent parcel could be necessary if for some reason the Waldorf School does use the parent property. that the character of the district will not be changed thereby, The education usc should have minimum to no negative impact on the eXisting character of the district. With a large public park, public school, private schools, and a mix of single family and multi-family residential uses located within close proximity, the proposed pre-school should blend well With and support the diverse character of the district. The stand alone parking will not change thc character of the district. and that such use will be in harmony with the purpose and intent of this ordinance, Private schools within residential neighborhoods often function much like public schools. They can have even less impact, while providing an alternative to the public school .system for those residents who want one. Early childhood educational programs are welI-located close to or within neighborhoods, and there is a public need for numerous alternatives since theY generally have a small enrollment. There may also be an opportunity for school families to reside within the adjacent neighborhood. The stand alone parking use furthers the intent of the ordinance becaUse it allows the pre-school parking to be relegated and in fact almost invisible from the Rio Road corridor. with the uses permitted bY right in the district, Neither the proposed education center nor the stand-along parking is not anticipated to negatively impact any other uses in the district. with additional rel~ulations provided in Section 5.0 of this ordinance, Section 5.1.06 addresses day care centers, and requires licensure by the Virginia Department of Social Services, cooperation with periodic inspections by the Albemarle County fire official, and adherence to all other applicable requirements of the Virginia Department of Social Services, Virginia Department of Health,. Virginia State Fire Marshall, or any other local, state or federal agency. and with the public health, safety and general welfare. This project will not negatively impact the public health, safety or general Welfare to a significant degree. Traffic will not increase since the amendment simply involves relocating the early childhood activity from one facility to another. Maximum enrollment will not change. Stand alone parking on the adjacent site will .not adversely affect the public health, safety or general welfare. SUMMARY AND DISCUSSION: Neighborhood Model: The school's application most strongly incorporates (to varying degrees) the following principles: Relegated parking Redevelopment vs. abandonment Interconnected streets and transportation networks Buildings and spaces of human scale Pedestrian orientation Site planning that respects terrain Neighborhood friendly street and paths The school's application does not strongly reflect the following principles: Neighborhood centers The following principles do not apply to the proposed use: Mixture of housing types and affordability Clear boundaries with the rural areas Mixture of uses Parks and open space Early childhood education: The establishment of the early childhood education use in this residence may be an interim or permanent arrangement by the school. Staff's review of this special permit amendment request under the Albemarle County Zoning Ordinance is contemplates on-goinguse, since a special permit resides with the land. In staff's opinion, the education use is appropriate for the neighborhood with or without the presence of the larger school. Removal of the house and redevelopment of the site with a different building fo6tprint would trigger the need to amend the special permit. At that time, staff would seek to more fully implement the concept and form embodied in the Meadow Creek Parkway Final Report (part of the Comprehensive Plan) for this section of the corridor. The pre-school use might well remain a desirable and appropriate use for the site, even as the form of its facility changed. Multiple uses could occupy the section of village scale commercial frontage along this section of Rio Road, and in fact the purpose of the small commercial district is to support the surrounding neighborhoods. Stand alone parking: Per section 4.12.8(e) of the Albemarle County Zoning Ordinance, a legal agreement will be required assuring the continuation of the stand alone parking and the shared parking which will occur after establishment of the school use on the parent parcel. RECOMMENDED ACTION Staff recommends approval of Special Permit 2003-004 (an amendment to SP 2001~040),~ with conditions. Conditions associated with the original special permit are repeated below in Numbers 1 through 10; new condition pertaining to this amendment follow in italics. 1. Maximum enrollment of the Charlottesville Waldorf School shall be 350 students, with a maximum of 40 staff. Any increase to enrollment or staffing shall require amendment of this special permit; 2. Normal hours of operation for the school shall be from 8:00 a.m. to 6:00 p.m. weekdays, with occasional uses in the evenings and weekend; 3. The approved final site plan shall be in substantial accord with the Conceptual Master Plan addressing Parcels 170, 173, and 179A (submitted November 12, 2001 and revised 7 December 14, 2001), and shall reflect all required pedestrian and road connections to adjacent properties and a sidewalk along at least one side of the entrance road. The approved final site plan shall also be in substantial accord with the Exhibit for Amended SUP 2001- 040 addressing Parcels 174 and 173 (submitted January 27, 2003 and revised March 27, 2003); 4. A building setback and tree buffer shall be maintained adjacent to the Village Square residential development, to the soUth, as shown on the conceptual master plan; 5. The school shall be operated in accord with the Special Use Permit Application and Justification (SP 2001-040) submitted August 27, 2001 and the Site Development Strategy Narrative submitted via facsimile December 18, 2001; it shall also be operated in accord with the Special Use Permit Application and Justification submitted January 26, 2003for SP 2003-004 and the Special Use Permit Application and JustifiCation submitted March 20, 2003for SP 2003-029; 6. A reservation for a public vehicular connection shall be made to the parcel or parcels located to the north of the school property, exact locationof this connection to be determined at the time of final site plan approval. If it is determined to be necessary by the County to provide for interparcel access, the owner shall make the reserved vehicular connection available for such use; 7. Access from this parcel shall be made available to the two adjacent parcels fronting Rio Road (173A and 174) in an appropriate location and manner to be determined, so as not tO conflict viith access to the private school; if it is determined to be necessary by the County to provide for interparcel access, the owner shall make the a vehicular connection available for such use; 8. A pedestrian connection shall be made to the parcel or parcels located to the south of the school property, exact location of this connection to be determined at the time of final site plan approval; 9. A greenway dedication along Meadow Creek at the western boundary of the parcel shall be made to Albemarle County at the time of final site plan approval; 10. No disturbance of the critical slopes located at the western portion of the site or other undisturbed areas identified on the conceptual master planfor SP 2001-040 shall occur as a result of site development other than development of a pedestrian access to the greenway. Prior to final site plan approval, a tree preservation plan shall be submitted and approved by the Zoning Administrator, addressing in detail the limits of all disturbed areas, diameter and location of trees to be preserved, clearing and limbing policy for trees to be preserved, and supplemental trees and shrubs (if any), and related issues. Disturbance to the 20foot buffer shown along the northern property boundary on Parcel 173 shall be allowed for construction of the parking lot associated with the early childhood education center. Screening consisting of an opaque fence and landscaping shall be installed along the shared boundary between Parcels 173 and 172A; 11. At the time of final site plan approval, the area necessary for a future sidewalk shall be identified and right-of-way dedicated; 12. Construction of the entrance road to the Charlottesville Waldorf School shall be completed prior to commencement of the early childhood eduCation use on Parcel 174. Please note that the applicant is required to receive zoning clearance before the use as a school commences. Staff recommends approval of Special Permit 2003-029, a request for stand alone parking on TM 61 Parcel 173, with the following conditions: 1. The approved final site plan shall be in Substantial accord with the Exhibit for Amended SUP 2001-040 addressing Parcels 173 and174 (submitted January 27, 2003 and revised March 27, 2003). Attachments: A - Vicinity Map B - Area Map C - Exhibit for Amended SUP 2001-040 (submitted January 27, 2003 and revised March 27, 2003). D - Applicant's JustificatiOn: Early Childhood Education (SP 2003-004) E - Applicant's Justification: Stand Alone Parking (SP 2003-029) ALBEMARLE COUNTY ATTACHMENt' A crl"f OF 6TC cH,~ ....... SP 2003-004 and SP 2003-029 Charlottesville Waldorf School 77 JACK JOUETT, RIVANNA AND RI 0 DISTRICTS -GTiON ATTACHMENT B TM 61-172 R-4 ~ ~ ~:"'"~"~: :':'" "': ~,,~.'~0 ~: r~a~ for futur~ '- -- fan~/g~-~ \ / ~acc;~ss] perZcondition #6 ~ TM 61-i/2A ~':~-o I~E REMOVED/- ~ ' EXIST SOUTH- FUTURE INTERSECTION ' ' ~ ' I ~ ~&¥&3~'.Z,N~}b~ w',"',~xNx. / · "" ~-' :, T~ ' s',cu,~w**N~%~ ~r-2oovo4o FVUkSE " ACCESSIB[ *~ c. ':-' PEDESTRtAN ACILITIES TO BE SIZEO%//FU~.~ · . ',. BMP TRADE-OFF--,- fi.'.'. :.'.' (z AKEA ~OTENTIAL ~/~.'.'.'.'/ // / / ..... ~END~ . STORM PIPE · / I .... / UTILITIES / "% / /.'_'.'/ ,/ .' "~NOOF ~ [ i.-' / / / PHASE 1-A ROAG ( ~'.'.;' / ~ % , .... ~'.' / / %,/ E VILLE WALDORF / ' ;~I .~7 I / I/ '~ "~ / F,--+ / ' ' "-G (OVED 5UP 2001-04¢/ / // e &~'~N / ~ .t I1 ... ~EW ~cc~SS CROSSWALK -- 40' OFFER OF OEOICATldN PER SP-2OO1-O40/ ..-" '" z' t / l : ? \ TISOALE ' /- / -: 'T'~\ .~ ACCESS EASEMENT ii IN FAVOR OF 61-173A ,,-' i /~ .~ ~ 1i ' PARKING USE: Paycare (N-K) ! I I! :-, Required:l space/lO students, l/emplO3~ee ',,. ¢© stude~/3 em~byees: ¢ + 3 = ~ s?. 1 05'2 NILNVH-- ATTACHMENT D i Application for Special Use Permit *Zon!ng District ~ -- ~ ('staff will assist you with thcsc items) Number of acres to be covered by Special Use Permit .r. ~ u ==, u(.~..~,(e ...m) ,,, ~IsthisanamendmenttoanexistingSpecialUsePermit*~~ Are you submitting a site devela pment plau with fl~ application? Proposed Use *Zoning Ordinance Section number requested / Q Ye~C'.'~ No 1 Daytime Phone ( c{~q .) ~,'$_ (~ 5.q/c~ .. ~,,X# ~%.'os%X ~-ma, %-~ma~¢~2giru~.. ~t.i ! /'ax map and parcel (dt- IqL/ O' /"7 ~) Docs thc owner of this property own (or havc any ownership interest in) any abutting property7 If yes, please list those tax map and parcel numbers /~ ' r Concu~cm rcvic~ of Site DcvclOpmmt Pl~7 Q Y~ Q No 401 McIntire Road ':' Charlottesville, VA 22902 -:' Voice: 296-5832 ':. Fax: 972-4126 Section 31.2.4.1 of the Albemarle County Zoning Ordinance states that, "The board of supervisors hereby reserves unto itself the right to issue all special use permits permitted hereunder. SiSecial use permits for uses as proyided in this ordinance may be issued upon a finding by the board of supervisors that such use will not be of substantial detriment to adjacent property, that the character of the district will not be changed thereby and that such use will be in harmony with the purpose and intent of this ordinance, with the uses permitted by right in the district, with additional regulations provided in section 5..0 of this ordinance, and with the public health, safety and general welfare. The items which follow will be reviewed by the staff in their analysis of your request. Please complete this form and provide additional information which will assist the County in its review of your request. If you need assistance filling out these items, staff is available. What is the Comprehensive Plan designation for this property? How will the proposed'special use affect adjacent property? How will thc proposed special usc affect thc character of thc district surrounding thc property7 How is the use in harmony with the purpose and intent of the Zoning Ordinance? ~ How is the use in harmony with the uses permitted by right in tile district? How will this use promote, thc public health, safety, and general welfare of the community? Describe your request in detail and include all pertinent information such as the numbers of persons involved in the use, operating hours, and any unique features of the use: ATTACHMENTS REQUIRED - provide two(2) copies of each: Recorded plat or boundary survey of the property requested for the rezoning. If there is no recorded plat or boundary survey, pi.ease provide legal description of the property and the Deed Book and page number or Plat Book and page number. Note: If you are requesting a special use permit only for a portion of the property, it needs to be described or delineated on a copy of the plat or surveyed drawing. Ownership information - If ownership of the property is in the name of any type of legal entity or organization including, but not limited to, the name of a corporation, partnership . or association, or in the name of a trust, or in a fictitious name, a document acceptable to the County.must .be submitted certifying that the person signing below has the authority ' to do so. If the appl'icant is a contract purchaser, a document acceptable to the County must be submitted containing the owner's written consent to the application. If the applicant is the agent of the owner, a documen.t acce. ptable to the County must be submitted that is evidence of the existence and scope of the agency. OPTIONAL ATTACHMENTS: ~3. Drawings or conceptual plans, if any. C~l - 4. Additional Information, if any. I hereby certify that I own the subject property, or have the legal power to act on behalf of the owner in filing this application. I also certify'that the information provided is true and accurate to the best of my Signature ~ ~n a.q er~"~ oe4' Date Printed Name Daytime phone number of Signatory What is the Comprehensive Plan designation for this property? Urban Density Residential (currently zoned R-4, residential). How will the proposed special use affect adjacent propertY? The proposed use will be in line with the Albemarle County Community Facilities Plan, which indicates that it is desirable to locate schools near residential areas and near recreation sites and parks. In addition, the proposed private school use will be compatible with the County's comprehensive plan for the area which stresses the Neighborhood Model, interconnectivity between parcels and mixed use of land. The proposed Waldorf Early Childhood Center will adjoin the Waldorf School site (TM 61--170, 173, and 179A). The applicant's development of the property will be less intensive than the by-right development of the land and will thus have a positive effect on adjacent properties. The applicant anticipates enrolling up to 60 students in this facility. The applicant will not subdivide the property, but instead will create an attractive early childhood facility with open play ar.eas, gardens and woods. Outdoor lighting will be minimal and limited to parking areas and applicant will make every effort in designing to minimize the impact of such lighting on adjacent properties by strategic placement and wooded buffer zones. Applicant acknowledges that any development of this property will affect traffic. However, applicant's peak afternoon hours will differ from Rio-Road's afternoon peak. Moreover, applicant's 20-year experience in operating an early childhood program is that morning arrivals are staggered, with not all parents arriving at once, thus limiting additional traffic on Rio Road. The afternoon dismissal is likewise staggered, with up to three discrete pickup times, again limiting the impact on Rio Road traffic. Applicant is confident that the proposed use will have a significantly lesser impact on local traffic than by-right development. How will the proposed special use affect the character of the district surrounding the property? The proposed use will enhance the character of the surrounding district. The applicant anticipates the creation of a small, charming early childhood facility, which will be harmony with its natural surroundings and with the neighborhood. It is worth noting also that the surrounding district includes two other schools. The addition of a Waldorf Early Childhood Center will further enhance the educational opportunities for residents of the surrounding areas. How is the use in harmony with the purpose and intent of the Zoning Ordinance? The proposed private school is in harmony with the Zoning Ordinance in three ways: it will provide valuable educational resource to families in the area; it will be a much less intensive use of the land that would otherwise be permitted by right; it will provide for stewardship of the natural areas on the land. The Ordinance states that its intent is to: "improve public health, safety, convenience and welfare of the citizens of Albemarle County, Virginia...and to plan.., that new community centers be developed with /7 adequate ... educational facilities .... "The Board of Supervisors, in accordance with the Ordinance, must thus provide both adequate educational facilities and protect the rights of property owners. The proposed use for the property under consideration does permit the Board of Supervisors to accomplish both. First, the proposed use will provide an important educational opportunity for many citizens of Albemarle County. Since its opening in 1982, Charlottesville Waldorf School (formerly Crossroads Waldorf. School) has grown frOm a 12-student kindergarten to a full N/K-8 elementary schoOl with an average enrollment of 170 students since 1993. Throughout the school's ten-year residence in Crozet, numerous families, who are interested in Waldorf education but unable to commute to Crozet, have approached the school. They, and other County families like them, are eager for this form of sChooling and will benefit from .the proposed use of this parcel. Second, the school's propoSed location will not have a negative effect on adjacent landowners. The school will minimize traffic flow and outdoor lighting and will, when compared to possible by-right uses, have a much less intensive impact onthe land. In addition, the proposed use will be in line with the County's intent to locate schools near the residential areas, recreational areas and parks. Third, although this is not set out specifically in the Ordinance, the proposed use will guarantee stewardship of the land. As on its larger, adjacent site, the applicant is eager to promote, through its educational program, environmental awareness and responsibility. The proposed location would enable the applicant to introduce young children to a small natural environment on this site. How is the use in harmony with the uses permitted by right in the district? The proposed use is in harmony with by-right uses in the district because it will neither interfere with nor affect these uses negatively. Albemarle County Zoning Ordinance Section 15.2.1.11 does permit by right a public school on this property. The proposed Waldorf Early Childhood Center Would be smaller in size and enrollment than the permitted public school, and yet would be very similar to the by-right use of this land. Therefore, the proposed use for a private school is in harmony with the by-right uses. What additional regulations provided in Section 5.0 of the Zoning Ordinance apply to this use? None. How will this use promote the public health, safety and general welfare of the community? The proposed Waldorf Early Childhood Center will meet the educational needs of many residents of Albemarle County and the surrounding-communities who wish to give their young children a Waldorf education. In addition, due to the nature and &sign of Waldorf curriculum, the proposed use will provide the county with a beautiful space in the midst of one of its development zones. Further, due. to the nature of the Waldorf program itself, the ecology of the areas will be preserved. Describe your request in detail and include all pertinent information such as the numbers of persons involved in the use, operating hours, and any unique features of the use: Charlottesville Waldorf School will use the property to open an Early Childhood Center for children ranging in age from 3 to 6, with additional classes for parents with their toddlers. This facility will accommodate three or four early'childhood classrooms, enroll up to 60 children, and have a small, beautiful outdoor space with gardens. The rno.rmng program, which enrolls the largest number of children, operates from 8:00 A.M. to 12 P.M. Smaller numbers stay for the afternoon program, until 2:30. The school also runs an Aftercare program for those families who require daylong programs for their children. Historically, Aftercare for early childhood classes has been small-- enrolling 5 to 10 students. Typically they will run from 2:30 PM to 6 PM. The school also has' occasional evening and weekend events: class meetings, lectures, conferences and open houses. Coanty of Albemarle OFFICE USE ON~.~_ Application for Special Use Permit (*staff will assist you with these items) ' Nnmber of acres to be cove£ed by Speda! Use Permit or~ ~... ~.~ ~.,.u.~ o. ,m) Is this an amendment to an existing Special Use Permit? Are you submitting a site di~velopment plan with this application9 o. .1 Contact Person (whom should we call/write coaccmi.g this projec,?): p~.~/r~ Address IqO~' C zcF . AqE~OE City Daytime Phone ( qSq ) ~- tq~ F= g(qS~) State ~ .Zip,~;;~-.'~.-- E-mail tlr'~tl~ Owner of land (As listed in the County's records): Address ~'~ Daytime Phone (q6q) City (_.~2ET' State [//~ Zip Fax ~.~:~/~) '~',~ '--. ~'01 E-mail tq}r'~2~a/q 0./ Tax map and pareel ~{- I."l:~: ["1i~ ~ Location gf p rop,e.,rty (landm~fks. inter.sections, or other~~ Physical Address t Does the owner of this property own (or have any ownership interestjn),m~ abutting property? If yes, please list those tax map and parcel numberst- ~ ~q '"/-/~'~- · OFFICE USE ONLY ~- oo -- / #i55~2/ Feeamount$ L~0, DatcPaid.'~=~¥/O'~ Check#' 4q~ Receipt By: History: t~ Special Use Permits: ~ ~9[ ~ O q~) 121ZM As and Proffers: 121 Variances: El Letter of Authorization Concurrent review of Site Development Plan? D Yes CI No -401 Mclntire Road o:- Charlottesville. VA 22902 -:- Voice: 296-5832 -:- Fax: 972-4126 Section 31.2.4.1 of the Albemarle County Zoning Ordinance states that, "The board of supervisors hereby reserves unto itself the right to issue all special use permits permitted hereunder. Special use permits for uses aS provided in this ordinance may be issued upon a finding by the board of supervisors that such use will not be of substantial detriment to adjaceht property, that the character of the district will not be changed thereby and that such use will be in harmony 'with the purpose and intent of this ordinance, with the uses permitted by fight in the district, with additional regulations provided in section 5.0 of this ordinance, and with the public health, safety and general welfare. The items which follow will be reviewed by the staff in their analysis of your request. Please complete this form and provide additional info .rmatiqn which will assist tl~e County in its review of your r~ques, t.' ff you need assistance filling out these items, staff is available. What is the Comprehensive Plan designation for this property? ~ (79~ ~ How will the proposed special use affect adjacent property? ~L~ ~'~. 6JIL~ ( How will the proposed special use affect the character of the district surrounding the property? ?~.~ (/;l~Yt. ~_~L~. How is the use in harmony with the purpose and intent of the Zoning Ordinance? ~ r.L/ t~ ~ How is the use inharmony with th.e uses permitted by right in the district? ~ t~t~t ~ What additional regulations provided in Section 5.0of the Zoning Ordinance apply to this use? How will this use promote the public health, safety, and general welfare of the community? What is the Comprehensive Plan designation for t~his property? Urban Density Residential. SP-2001-040 (3/6/02) will' allow the Charlottesville Waldorf School (formerly Crossroads Waldorf School) to use this land for a school. How will the proposed special use affect adjacent property?. The proposed use is for a part of the Waldorf land to become "stand alone parking" to serve the adjacent property (61-174) that will house the Waldorf School Early Childhood Center. This will be in line with the Albemarle County Community Facilities Plan, which indicates that it is desirable to locate schools near residential areas and near recreation sites and parks. In addition, the proposed private school use will be compatible with the County's comprehensive plan for the area which stresses the Neighborhood Model, interconnectivity between parcels~ and mixed use of land. The applicant's development of the property will be less intensive than the by-right development of the land and will thus have a positive effect on adjacent properties. The applicant anticipates-enrolling approximately 50-60 students in this Early Childhood facility, which this proposed stand-alone parking would serve. Applicant ackn0wledges that any development of this property will affect traffic. However, applicant's peak afternoon hours will differ from Rio Road, s afternoon peak. Moreover; applicant's 20-year experience in operating an early childhood program is that morning arrivals are staggered, with not all parents arriving at once, thus limiting additional traffic on Rio. The afternoon dismissal is likewise staggered, with up to three discrete pickup times, thereby limiting the number of car trips to the school per day. Applicant is confident that the proposed use will have a significantly lesser impact on local traffic than by-right development. How will the proposed special use affect the character of the district surrounding the property? The proposed use will minimally affect the character of the surrounding district, as it will be tucked behind the property at the boundary between 61-174 and the Waldorf School's main site (61-170 and 173 portions). How is the use in harmony wiih the purpose and intent of the Zoning Ordinance? The proposed private school, which, this parking lot will serve, is in harmony with the Zoning Ordinance in three ways: it will provide valuable educational resource to families. in the area; it will be a much less intensive use of the land that would'otherwise be permitted by right; it will provide for stewardship of the natural areas on the land. How is the use in harmony with the uses permitted by right in the district? The proposed use is in harmony with by-right uses in the district because it will neither interfere with nor affect these uses negatively. Albemarle County Zoning Ordinance Section"15.2.1.11 does permit by right a public school on this property. The proposed parking lot will serve the Waldorf Early Childhood Center, which will be smaller in size and enrollment than the permitted public school, and y~et would be very similar to the by- right use of this land. Therefore, the proposed use for a private school parking lot is in harmony with the by-right uses. What additional regulations provided in Section 5.0 of the Zoning Ordinance apply to this use? None. How will this use promote the public health, safety and/general welfare of the communitY? The proposed parking lot will serve the Waldorf Early Childhood Center, which will meet the educational needs of many residents of Albemarle County and the surrounding communities who wish to give their young children a Waldorf education. In addition, due to the nature and design of Waldorf curriculum, the proposed use will minimally disturb the land. Due to the Waldorf program itself, the ecology of the area will be preserved. Describe your request in detail and include all pertinent information such as' the numbers of persons involved in the use, operating hours, and any unique features of the use: Charlottesville Waldorf School will use the section of its property designated on the attached site drawing for a ten .slot parking area to serve its Early Childhood Center, which isbeing placed on 61-174. This Early Childhood Center will enroll children ranging in age from 3 to 6 and also accommodate parems with their toddlers. This parking will serve will facility while we construct a schOol housing students from preschool age through 8th grade on our property, which is adjacent to this parcel. The Waldorf Early Childhood center will enroll up to 60 children. The morning program, which enrolls the largest number of children, operates from 8:00 a.m. to 12 p.m. Smaller numbers stay for the afternoon program, until 2:30. The school also runs an Aftercare program for those families who require after school programs for their children. Historically these have been small programsw5 to 10 students. Typically, they will run from 3 p.m. 6 p.m. The school also has occasional ~vening and weekend events: class meetings, lectures, conferences and openhouses. Because of these staggered times for drop offand pick up we do not anticipate a need for more than ten parking spaces. COUNTY OF ALBEMARLE EXECUTIVE SUM MARY AGENDA TITLE: SP 2003-006 Cedar Hill Mobile Home Park. Estates SUBJECT/PROPOSAL/REQUEST: Request for special use permit to allow an expansion of an existing Mobile Home Park from 77 lots to '109 lots in accordance with Section 15.2.2.14 of the Zoning Ordinance which allows for mobile home subdivisions. The property, described as Tax .Map 32 Parcel 221, contains 25.95 acres, and is located in the Rio Magisterial District at 2073 Cypress Drive, approximately one quarter mile south of the intersection of Route 29 and North Park Road. 21.13 acres of the property is zoned R-4 residential and the remaining 4.82 acres are zoned LI Light Industrial. The property is also zoned EC Entrance Corridor. The Comprehensive Plan designates this property as Neighborhood Density Residential in the Hollymead Community STAFF CONTACT(S): Ms. Gillespie, Mr. Cilimber~l AGENDA DATE: ITEM NUMBERS: Planning Commission, May 6, 2003 Board of Supervisors, June 4, 2003 ACTION: Yes- Recommend approval INFORMATION: CONSENT AGEND~ ACTION: INFORMATION: ATTACHMENTS: yes REVIEWED BY: BACKGROUND: The Cedar Hill Mobile Home Park special permit application was heard by the Planning Commission on May 6, 2003. At the Planning Commission Meeting, staff presented the Commission with some suggested changes to the recommended conditions (Attachment A). The changes were suggested in order to cladfy the conditions and make them m5re specific. Atthe May 6 meeting, the applicant also presented the Commission with several requested changes to the conditions, to allow them future flexibility in implementation. (Attachment B) The Planning Commission approved the Special Use Permit with the conditions recommended by staff on May 6. The Planning Commission requested that staff work with the applicant to incorporate their conditions and reach consensus prior to the application being heard by the Board of Supervisors. Staff has modified the recommended conditions of ap proval in response to the applicant's request. (Attachment C). RECOMMENDATION: The Planning Commission recommended approval, with conditions. Attachments: A -Amended Conditions of Approval May 6, 2003 (with amended language, as approved by the PC) B - Applicant's requested Amended Conditions of Approval May 6, 2003) C- Proposed Conditions of Approval May 27, 2003 05-27-95-10-239 10. Section 5.3.4.4: Modification to allow for the reduction of the 30-foot minimum distance between mobile home units. Fire hydrants shall be shown with the final site plan and installed in conjunction with the improvements shown on the final site plan. Section 5.3.5.2: Modification to allow both existing and proposed mobile homes to be located within the 50foot required setback when the mobile home park is adjacent to a residential or rural area district. A row +-~ ......... ~r~*~ ,~ ~"-~ +~---- ..... -e~-.+ Sreening along the rear of 1o~ 32-38 Shall be prodded in accordance with the standards of Section 32.7.8.9a of the Zoning Ordinance. Section 5.3.5.3: Modification to allow for a reduction of the 15 foot minimum setback from the right of way of internal private streets, common walkways, and common recreation or service areas. This distance may be increased to twenty-five feet for mobile homes or structures at roadway intersections and along internalpublic streets. This modification shall be conditioned to apply only to the existing ~iPaatie, n lots Section 5.3.5.4: A modification to the required 6foot set back from any mobile home space lot line. This modification shall be conditioned to apply only to the existing s!tuatizn lots. SeCtion 32. Z2.4: A waiver of the requirement for a development of 50 of more dwelling units that reasonably direct vehicular access shall be provided from all residential units to two (2) public street connections. Staff recommends that approval of this waiver be conditioned upon the following: 1) An emergency access shall be constructed connecting Cedar Hill Mobile Home Park with the access drive to Ennstone prior to any building permits being issues for any new mobile home units; 2)The applicant shall submit to the county a legally binding contract-permitting use of the Ennstone access drive for emergency access; 3) When the access road to Northside Drive is constructed, the applicant shall construct the connection from the Cedar Hill Mobile Home Park to the new access road. Items 1 and 2 are to be submitted with the site plan for review prior to final site plan approval. Section 15.4.3: This code section provides a density bonus for low to moderate cost housing, including for mobile homes in an approved mobile home park, provided the development meets certain criteria for low to moderate cost housing. The applicant shall enter into an agreement with the County ensuring that the lots shall be available as low or moderate cost housing for a minimum of 5 years. 2 May 8, 2003 COUNTY OF ALBEMARLE Departmeqt of Planning & Community Development 401 McIntire Road, Room 218 Charlottesville, Virginia 22902-4596 (434) 296 - 5823 Fax (434) 972 - 4012 05-08-0~ Marcia Joseph 481 Clarks Tract Keswicl, VA 22947 RE: SP-03-06 Cedar Hill Mobile Estates (Sign #32) Tax Map 32, Parcel 221 Dear Ms. Joseph The Albemarle County Planning Commission, at its meeting on May 6, 2003, by a vote of 6-0, recommended approval of the above-noted petition to the Board of Supervisors. Please note that this approval is subject to the following conditions: Regarding SP-03-07: 1. Pending the satisfaction of ail conditions of approval for the special use permit and modifications and waivers, a maximum of 32 new mobile home lots shall be allowed in the mobile home park. Those new lots shall be arranged generally in the areas and configuration shown on the application plan. dated January 27, 2003. No mobile home units shall be relocated or installed, nor shall any new construction activity take place until after a site plan has been approved. 3. A landscape plan shall be submitted for review with the required site plan. Regarding the waiver requests: The Planning Commission approved the, following waivers: Section 5.3.3.1: Modification to allow for the reduction in the 4,500 square foot area and required 45-foot width for the 73 existing unit locations, No conditions recommended. Section 5.3.4.1/5.3.7.1: Modification of the requirement, which states that each mobile home shall be located on a mobile home lot, and that the lot shall provide space for outdoor living and storage and may provide space for a parking space. This waiver shall only apply to existing lots. Page 2. May 8, 2003 Section 5.3.4.2: Modification to allow the existing lot 109 to remain, without frontage on an internal road. Adequate access shall be provided to this lot from a private driveway. Section 5.3.4.3: Modification to allow for a reduction from the required 50 feet of minimum distance between a mobile home and any service or recreational structure to be used by more than one unit. The recreation area shall be screened in accordance with the standards of section 32.7.9.8.a of the Zoning Ordinance. Section 5.3.4.4: Modification to allow for the reduction of the 30-foot minimum distance between mobile home units. Fire hydrants shall be provided with the final site plan and installed in conjunction with the improvements shown on the final site plan. Section 5.3.5.2: Modification to allow both existing and proposed mobile homes to be located within the 50 foot required setback when the mobile home park is adjacent to a residential or rural area district. Screening along the rear of lots 32-38 shall be provided ~n accordance with the standards of Section 32.7.8.9a of the Zoning Ordinance. Section 5.3.5.3: Modification to allow for a reduction of the 15 foot minimum setback from the right of way of internal private streets, common walkways, and common recreation or service areas. This distance may be increased to twenty-five feet for mobile homes or structures at roadway intersections and along internal public streets. This modification shal be conditioned to apply only to the existing lots. Section 5.3.5.4: A modification to the required 6 foot set back from any mobile home space lot line. This modification shall be conditioned to apply only to the existing lots. Section 32.7.2.4: A waiver of the requirement for a development of 50 of more dwelling units that reasonably direct vehicular access shall be provided from all residential units to two (2) public street connections. Staff recommends that approval of this waiver be conditioned upon the following: 1) An emergency access shall be constructed connecting Cedar Hill Mobile Home Park with' the access drive to Ennstone prior to any building permits being issued for any new mobile home units; 2) The applicant shall submit to the county a legally binding contract permitting use of the Ennstone access ddve for emergency access; 3) When the access road to Northside Drive is constructed, the applicant shall construct the connection from the Cedar Hill Mobile Home Park to the newaccess road as shown on the application plan dated January 27, 2003. Items 1 and 2 are to be submitted with the site plan for review prior to final site plan approval. Section 15.4.3: This code section provides a density bonus for Iow to moderate cost housing, including for mobile homes in an approved mobile home park, provided the development meets certain criteria for Iow to moderate cost housing. The applicant shall enter, into an agreement with the County ensunng that the lots shall be available as Iow or moderate cost housing for a minimum of 5 years. Please be advised that the Albemarle County Board of Supervisors will review this petition and receive public comment at their meeting on June 4, 2003. Any new or additional information regarding your application must be submitted to the Clerk of the Board of Supervisors at least seven days prior to your scheduled hearing date, Page 3 May 8, 2003 If you should have any questions or comments regarding the above noted action, please do not hesitate to contact me (434) 296-5823 ext. 3029 Sincerely, Tarpley Gillesp~e Senior Planner TG/jcf Cc: Ella Carey Amelia McCulley Jack Kelsey Steve AIIshouse STAFF PERSON: PLANNING COMMISSION: BOARD OF SUPERVISORS: TARPLEY V. GILLESPIE MAY 6, 2003 JUNE 4, 2003 SP-2003-006 Cedar Hill Mobile Home Park Applicant's Proposal: The applicant's proposal is for a special use permit to allow for the expansion of an existing mobile home park. The existing mobile home park is non-conforming and there is currently no special use permit on the property. The apphcant is requesting approval of the special use permit with a series of waivers and modifications to the mobile home park standards for both the existing mobile home park as well as some modifications and waivers for the proposed new lots. Petition: The request is for a special use permit to allow an expansion of an existing mobile home park from 77 lots to 109 lots in accordance with Section 15.2.2.14 of the Zoning Ordinance, which allows for mobile home subdivisions. The property, described as Tax Map 32 Parcel 221, contains 25.95 acres, and is located in the Rivanna Magisterial District at 2073 Cypress Drive, approximately one quarter mile south of the intersection of Route 29 and North Park Road. 21.13 acres of the property are zoned R-4 residential and the remaining 4.82 acres are zoned LI Light Industrial. The property is also zoned EC Entrance Corridor. The Comprehensive Plan designates this property as Neighborhood Density Residential in the Hollymead Community. Attachment A, the Application Plan, includes a vicinity map of the site. Zoning History: ZMA 1979-020 This parcel is split between two zoning designations. The eastern 4.82 acre portion of the parcel fronting Route 29 and containing the Cedar Hill Mini Storage is zoned LI Light Industrial. The remainder of the site, containing both the existing mobile home park and the proposed expansion area is zoned R-4 Residential. In 1979, the 4.82-acre portion of this property was rezoned from A1 to M1 (Attachment C). The property was rezoned from A1 and M1 to R4 and LI in 1980. SP 1987-026 In 1987 a special use permit was approved to allow the mini storage warehouse on the portion of the property zoned Light Industrial. The permit was approved with the conditions that the building area be limited to 12,800 square feet in the 4.85 acre portion of the parcel zoned Light Industrial; that all storage .be enclosed, with no outside storage permitted, and that the entrance to the property be from the existing entrance to Cedar Hill Mobile Home Park. (Attachment D) Character of the Area: The subject parcel is currently developed with 77 mobile home units in a nonconforming mobile home park. The site is located on the west side of Route 29, just south of the entrance to the North Fork Research Park. To the south of Cedar Hill MHP is the site of the recently approVed Ennstone concrete plant. To the west of the site is the North Fork Research Park. To the east, across Route 29 is the proposed North Pointe development. The North Pointe developers are proposing a new access road connecting Cedar Hill MHP to Northside Drive. They propose a new crossover at 29 North and Northside Drive. At this point in time, it is unclear if or when such improvements will occur. As part of this SP request, the applicant proposes a road connection to the new access road and a relocation of their existing entrance onto Route 29. These changes would only occur if and when North Pointe constructs the new access road. Comprehensive Plan: The Comprehensive Plan designates this property as Neighborhood Density Residential, which recommends 3-6 dwelling units per acre. Currently there are 77 mobile home lots, resulting in a density of 2.96 dwelling units per acre. The proposed increase from 77 units to 109 units would result in a density of 4.2 Units per acre. The Neighborhood Model provides additional support to the Land Use Plan by setting forth principles for how development should take place in Development Areas. Because this is a largely non-conforming site with a relatively small portion that is available for further development, staff recognizes that most of the twelve principles of the Neighborhood Model do not apply to this proposal. Staff has provided an assessment of the principles below. Pedestrian Orientation - The current development contains an incomplete system of sidewalks. The application plan proposes completing the existing sidewalk system as well as sidewalks along the new street sections. The existing sidewalks are approximately 3 feet, which is below the standard 4-foot width. The new sidewalks are proposed to be consistent with the 3 foot width. Street trees are being providing along each proposed new road segment. A new tot lot and a new recreation area are being proposed in central locations and within easy walking distance of both existing and proposed lots. Neighborhood Friendly Streets and Paths -Street trees and sidewalks are proposed along all new street segments. The proposed new travelways will provide better interconnections within the development, which will result in a better distribution of traffic within the park. Interconnected Streets and Transportation Networks - The new travelways will provide more interconnections within the existing development. The plan shows future access to the existing Ennstone access drive and the proposed connection to Northside Drive. Parks and Open Space - The plan proposes a new tot lot and a new recreation area on the site. The two new recreation areas are within walking distance of all of the existing and proposed residences. Neighborhood Centers - The Neighborhood Model states that park or recreational areas surrounded by residences can be considered neighborhood centers. The two new recreation areas will function as public places within the development. Buildings and Spaces of Human Scale - The limited sizes of the areas available for expansiOn within this development and the mobile home units themselves reduces the concern that buildings would not be built to.a human scale. The nature of mobile home units does not lend itself to creating a feeling of street enclosure. Relegated Parking - Parking is not visible from outside of the site. Parking fronting along the interior travelways is unavoidable, due to the configuration of the lots and the dimensions of the mobile homes. The new overflow parking area is located to the rear of the development and will be fronted with street trees. Mixtures of Uses - The proposal does not include a plan for a mixture of uses. The Neighborhood Model suggests a mixture of complementary uses and neighborhood services. There is currently a mini storage use on the parcel along Route 29, but this use does not relate to or serve the mobile home park. Mixture of Housing Types and Affordability - Mobile homes can provide affordable housing. Although staff recognizes that mobile homes are available in various sizes, mobile home parks are nonetheless characterized by the homogeneity of the units. As the development area:builds out, this site may provide a unique housing type within the development area. Redevelopment - This proposal does promote infill within the Development Areas by increasing the density on vacant portions of an existing development. Site Planning that Respects Terrain - There are 15,500 square feet of critical slopes to be disturbed, which is less than 2% of the site. Clear Boundaries With the Rural Areas - This site does n6t share any of its boundaries with adjacent properties that are located within the County's Rural Areas. This principle does not apply. RECOMMENDATION Staff has reviewed this request for compliance with the provisions of Section 31.2.4.1 of the Zoning Ordinance and recommends approval with conditions. STAFF COMMENT: Staff will address the issues of this request in two sections: Section 31.2.4.1 of the Zoning Ordinance; Modifications and Waivers of the Zoning Ordinance 3 1. Staff will address each provision of Section 31.2.4.1 of the Zoning Ordinance: The Board of Supervisors hereby reserves unto itself the right to issue all special use permits permitted hereunder. Special use permits for uses as provided in this ordinance may be issued upon a finding by the Board of Supervisors that such use will not be o.f substantial detriment to adjacent property. The recently approved Ennstone concrete mixing plant joins the sOuthern edge of the property. The northern edge of the property abuts residential uses. The western edge of the property abuts the North Fork Research Park property. The proposed expansion of the mobile home park will not have an adverse impact on the surrounding properties. The northern section of the site proposed for expansion contains abandoned cars and other items and detracts from the character of the area. The proposed expansion will improve the character of the site from within the park. The properties to the north are buffered by existing vegetation. The adjacent mini storage is currently screened from the mobile home park. The plan proposes replacing this vegetated buffer after construction as well as providing some additional vegetative screening between the Route 29 Entrance Corridor and the property. that the character of the district will not be changed thereby, This site isqocated within a R-4 Residential zoning district with the adjacent properties to the north zoned R-1 Residential and the properties immediately to the west, south and east are zoned Industrial. The applicant is requesting a 30% density bonus in exchange for providing low to moderate cost housing. Chapter 15.1 of the Zoning Ordinance states that the R-4 districts are intended, in part, to "provide for compact, medium-density, single family development; and permit a variety of housing types." While the density of the development will be slightly higher than that allowed by right in the district, it is consistent with the density bonus allowed in this district for the provision of low and moderate housing. Although mobile home parks are characterized by the presence of a single type of dwelling unit, they do allow another affordable housing option within the district. and that such use will be in harmony with the purpose and intent of this ordinance, Staff has reviewed this request with consideration for the purpose and intent of the Zoning Ordinance as stated in Section 1.4. The Zoning Ordinance is intended to be in accord with the Comprehensive Plan, in part, to "improve public health, safety, convenience and welfare of citizens of Albemarle County." The provision of affordable housing is consistent with the County's Comprehensive Plan and Housing Strategy goal to "promote a variety of safe, sanitary and affordable housing types for County residents of all income groups." One of the objectives of the Housing Strategy plan is to provide or encourage development of a variety of affordable housing types." Mobile homes provide affordable housing. Section 1.5 (Relation to Environment) states in part that the "ordinance is designed to treat lands which are similarly situated and environmentally similar in a like manner with reasonable consideration for the existing use, and character of properties, the Comprehensive Plan, the suitability of property for various use." The Cedar Hill Mobile Home Park has existed on this property for many years, and the areas proposed for expansion are located entirely within the boundaries of the site. Therefore, it is staff's opinion that this proposal may be considered to be consistent with the purpose and intent' of the Zoning Ordinance and the goals of the Comprehensive Plan as they relate to the provision of affordable housing. with the uses permitted by right in the district, Approval of this request will not negatively affect any of the by-right uses that are allowed within the district. with additional regulations provided in Section 5.0 of this ordinance, The supplemental regulations of Section 5.3 of the Zoning Ordinance set forth the standards governing mobile home parks andare addressed below with the review of the requested modifications. and with the public health, safety and general welfare. Based on Institute of Transportation Engineers [ITE] traffic generation figures, one mobile home generates 4.81 vehicular trips per day. Therefore, the 32 additional mobile homes can be projected to create an estimated 154 new trips per day. Section 32.7.2.4 of the Zoning Ordinance specifically states, "For a development of fifty (50) or more dwelling units, reasonably direct vehicular access shall be provided from all residential units to two (2) public street connections." The applicant is seeking a waiver to this requirement to allow all mobile home units to be accessed from the current entrance. They are also seeking approval for a Phase II plan to relocate Cypress drive with the new crossover into North Pointe and to construct a new entrance at the mini storage. Staff .supports ~this strategy with the provision that an emergency access be developed to serve the park until Cypress Drive is relocated and two means of access are created. A possibility might be an emergency access connecting the mobile home park to the Ennstone access drive. 2. Section 5.3 - Supplemental Regulations for Mobile Home Parks: Section 5.3 of the Zoning Ordinance regulates mobile home parks. The existing Cedar Hill Mobile Home Park.is an existing non-conforming site and does not comply with the provisions of Section 5.3. The applicant is requesting modifications and waivers of the requirements of Section 5~3 in order to allow the existing mobile homes to remain in their current locations, and to achieve the desired increase in density. In some cases, a modification is necessary to reduce the requirement and in other cases a waiver of a requirement is requested to eliminate the requirement altogether. The applicant requests the following modifications and waivers: 1. Section. 5.3.3.1: Modification to allow for the reduction in the 4,500 square foot area and required 45-foot width for the 73 existing unit locations. m While the existing mobile homes meet the average of the requirements in Section 5.3.3.1, each mobile home lot does not meet these requirements. Staff supports the requested modification to reduce the required 4,500 square foot area and 45-foot width for existing units. This recommendation only pertains to the existing lots. Section 5.3.4.1/5.3. 7.1: Modification of the requirement, which states that each mobile home shall be located on a mobile home lot, and that the lot shall provide space for outdoor living and storage and may provide space for a parking space. New common space has been provided for recreation and parking in three areas throughout the park. Therefore, staff supports the requested modification of the requirement that each mobile home be located on a mobile home lot and provide space for outdoor living and storage areas. However, this modification should apply only to the existing lots. Section 5.3.4.2 Modification to allow the existing lot 109 to remain, with,ut frontage on an internal road. Lot 109 is located at the northern terminus of the internal road network. Staff has some concern about the lack of frontage for this lot and recommends that adequate access via a private driveway be ensured as part of site plan approval for this project. Section 5.3.4.3: Modification to all,w for a reduction from the required 50feet of minimum distance between a mobile home and any service or recreational structure to be used by more than one unit. The proposed tot lot is located within 50 feet of lot 74 (existing) and lot 21 (proposed), The proposed recreation area is within 50 feet of lot 53 (existing) and lot 31 (proposed). The application plan provides new vegetative screening to buffer the recreation area and tot lot from the mobile home lots. Because of the increased vegetation proposed, staff is supportive of this request. Section 5.3.4.4: Modification to all, w for the reduction of the 30-foot minimum distance between .mobile home units. Some existing mobile homes do not meet the 30 foot separation requirement. A modification is necessary to allow lots 43-109 of the existing mobile homes to remain in their current location. Public water is available to this site. Staff recommends that approval of this modification be conditioned upon the requirement that additional fire hydrants be provided with the final site plan, as required. Section 5.3.5.2: Modification to allow both existing and proposed mobile homes to be located within the 50foot required setback when the mobile home park is adjacent to a residential or rural area district. Lot 109 (existing) and lots 32-38 (propOsed) do not meet the required setback to the adjacent R-1 property. There is an off site vegetative buffer between the site and the existing residential uses. Prior to final site plan approval, applicant will be required to meet the landscape screening requirements of Section 32.7.9 Staff recommends that the applicant provide a row of plantings along the rear of lots 32-38 to compensate for this encroachment into the setback. 6 Section 5.3.5.3: Modification to allow for a reduction of the 15foot minimum setback from the right of way of internal private streets, common walkway& and common recreation or service areas. This distance may be increased to twenty-five feet for mobile homes or structures at roadway intersections and along internal public streets. Lots 43-109 (existing) do not meet this setback requirement. The applicant requests that the lots be permitted to remain in their current locations. Staff has no objection to this request. Section 5.3.5.4: A modification to the required 6foot set back from any mobile home space lot line. Lots 43-109 (existing) do not meet this requirement. The applicant requests that all the current non-conforming lots remain in their existing locations maintaining the established relationship of the mobile home units to the sidewalk, street and parking areas. Staffhas no objection to this request. e Section 32. Z2.4: A waiver of the requirement for a development of 50 of more dwelling units requiring that reasonably direct vehicular access shall be provided from all residential units to two (2) public street connections. The applicant requests that this requirement be waived due to the current uncertainty about when the proposed access road to Northside Drive will be constructed. Staff recommends that approval of this waiver be conditioned up the following: 1) An emergency access be constructed connecting Cedar Hill Mobile Home Park with'the current access drive to Ennstone; 2) The applicant submit to the county a legally binding contract permitting use of the Ennstone access drive for emergency access; 3) When the access road to Northside Drive is constructed, the connection from the Cedar Hill Mobile Home Park to that road is to be constructed by the applicant. Items 1 and 2 are to be submitted with the site plan for review prior to final site plan approval. 10. Section 15.4.3: This code section provides a density bonus for low to moderate cost housing, including mobile homes in an approved mobile home park, provided the development meets certain criteria for low to moderate cost housing. The applicant is seeking a 30% density bonus for the provision of low to moderate cost housing. Staff supports the density bonus request to fiJxther the Comprehensive Plan goal of providing quality affordable housing in the Development Areas, with the condition that the applicant enter into an agreement with the County that the lots shall be available as low or moderate cost housing for a minimum of 5 years. 11. Section : A waiver is required from the Planning Commission to allow the drawing to be submitted at a 1 "=50'scale. The ordinance requires a 1" = 40' scale drawing. Staff concurs with the applicant that the scale provided is appropriate to review the applicant plan. SUMMARY: Staffhas identified the following factors, which are favorable to this request to amend the existing special use permit: The proposal will make an existing nonconforming Mobile Home Park conforming. The expansion will include cleaning up and improving an existing parking and storage area on the northern portion of the property. 7 The proposed new streets will improve connectivity within the development. The new tot lot and recreation area will provide an amenity to both existing and new lots. A new common parking area is being provided to serve both existing and future lots. Additional screening of the mini storage complex to Route 29 is being provided as a part of this request. The sidewalk network will be completed along both existing and new travelways. This development is consistent with the Comprehensive Plan's goalS 'for providing safe, sanitary and affordable housing. Staffhas identified the following factors, which are unfavorable to this request: There is no specific timeframe identified for the relocation of Cypress Drive and construction of the access road to Northside Drive and the Crossover at Route 29. Only one primary means of access from Route 29 to the development is proposed. The existing and proposed mobile home lots will not conform with all of the standards for Mobile Homes required by Section 5.3 of the Zoning Ordinance~ The following factors are relevant to this consideration: The Albemarle County Architectural Review Board reviewed this proposal on April 21, 2003. The ARB expressed no objection to the Special Use Permit, based on plans submitted, with the following conditions: 1. All landscaping shall be included with the initial phase of construction except for landscaping associated with entrances and roads to be constructed in future phases. 2. All phases of construction shall include appropriate landscaping as viewed from the entrance corridor, as approved by the ARB. RECOMMENDED ACTION: Although some unfavorable factors have been identified in this proposal, staff believes that the benefits of the overall improvements to the site outweigh the negatives. Support for the modifications and waivers is based largely on two factors. First, staffbelieves that the proposed improvements will have a positive impact on the quality of life for the existing residents. Second, the increased density will help to achieve a county goal of providing quality affordable housing. Staffhas reviewed this request for compliance with the provisions set forth in Section 31.2.4.1 of the Zoning Ordinance and recommends approval with conditions. Recommended conditions of approval: Pending the satisfaction of all conditions of approval for the special use permit and modifications and waivers, a maximum of 32 new mobile home lots shall be allowed in the mobile home park. Those new lots shall be arranged generally in the areas and configuration shown on the application plan, dated January 27, 2003. 8 2. No mobile home units shall be relocated or installed, nor shall any new construction activity take place until after a site plan has been approved. 3. A landscape plan shall be submitted for review with the required site plan. Staff recommends Planning Commission approval of the following requested waivers and modifications of the Zoning Ordinance with conditions as listed below. Should the Planning Commission find that these modifications are appropriate, the conditions of approval should also be applied and incorporated with the action for the special use permit: Section 5.3.3.1: Modification to allow for the reduction in the 4,500 square foot area and required 45-foot width for the 73 existing unit locations. No conditions recommended. o o ° Section 5.3.4.1/5.3. Z I: Modification of the requirement, which states that each mobile home shall be located on a mobile home lot, and that the lot shall provide space for outdoor living and storage and may provide space for a parla'ng space. No conditions recommended. Section 5.3.4.2: .Modification to allow the existing lot 109 to remain, without frontage on an internal road. Adequate access shall be provided to this lot from a private driveway. Section 5.3.4.3: Modification to allow for a reduction from the required 50feet of minimum distance between a mobile home and any service or recreational structure to be used by more than one unit. No conditions recommended. Section 5.3.4.4: Modification to allow for the reduction of the 30-foot minimum distance between mobile home units. Fire hydrants shall be provided with the final site plan. Section 5.3.5.2~ Modification to allow both existing and proposed mobile homes to be located within the 50foot required setback when the mobile home park is adjacent to a residential or rural area district. A row of plantings along the rear of lots 32-38 shall be provided with the final site plan, subject to approval by the agent. Section 5.3.5. 3: Modification to allow for a reduction of the 15foot minimum setback from the right of way of internal private streets, common walkway& and common recreation or service areas. This distance may be increased to twenty-five feet for mobile homes or structures at roadway intersections and along internal public streets. This modification shall be conditioned to apply only to the existing situation. Section 5.3.5.4: A modification to the required 6foot set back from any mobile home space lot line. This modification shall be conditioned to apply only to the existing situation. 9 Section 32. Z2.4: A waiver of the requirement for a development of SO of more dwelling units that reasonably direct vehicular access shall be provided from all residential units to two (2)public street connections. Staff recommends that approval of this waiver be conditioned upon the following: 1) An emergency access shall be constructed connecting Cedar Hill Mobile Home Park with the access drive to Ennstone; 2)The applicant shall submit to the county a legally binding contract permitting use of the Ennstone access drive for emergency access; 3) When the access road to Northside Drive is constructed, the applicant shall construct the connection Rom the Cedar Hill Mobile Home Park to the new access road. Items 1 and 2 are to be submitted with the site plan for review prior to final site plan approval. 10. Section 15.4.3: This code section provides a density bonus for Iow to moderate cost housing, including for mobile homes in an approved mobile home park, provided the development meets certain criteria for low to moderate cost housing. The applicant shall enter into an agreement with the County ensuring that the lots shall be available as low or moderate cost housing for a minimum of 5 years. ATTACHMENTS: A.- Special Use Permit Application and Application Plan with Vicinity Map B.- Property Tax Map C.- Approval Letter for ZMA 79-20 D. - Approval Letter for SP 87-026 10 ATTACHMENT A Ap phc. ant (Who l~ thc contact t~rson rcpreacntmg? Who is r~u~ting ~ ~p~ci~ u:c?): Address '" City Daytime Phone ( , ) Fax# State Zip . 401 Mclntire Road Charlottesville. VA 90900 + .Voice: 296-5832 .":' Fax:' 972..4126 ,i.7-!!:.::i '- -"~ - -= ~. ':L~: -/.'~ '::'L.'": ::~:~i~: ~!?-~;":d~:-:~7)::'t:-'V:.i~:-':_~ -': v.'_ _..-,,...: ' -.s. How,sth',:usemharmo.nyw,ththepurposcandintcntofthcZoningOrd,,~an¢¢? 'T~/~'"~.~fl~ ~ /,~//( '* ::, Ho~is thc usc in h.~rmony with dic uses permitted by right in thc district? . ' - ~ "":::"~,::..Oesc " uea{ iX ~;-tail' ~d iildlilde"all'i~hem.:information, such'as the number, ATTACHMENT A ¥ &:.;~.. ". Note: ": ' ' '-',~'"'::ne~ds to',~ lc; ;.~...'..,...' 1 "" ~'*~''~; "'~Y;,;-',~ ': ' ' '; ;:' ¢ "-',i-"~';:' '"'~':-_~4'.~., .... :.. ,~'.:.; ;'"~. :~.'....; . - '::-~.,. .'"'::-..'..,i,:. 2...' ownersh}p infor, ma.u..'.,.o.n.- .,/ .... i i~.}t.h..,~;'P,~'~ .. ; ~i~ ~'~'~ii~'typ~*~f leg'~l' . '..':.'~i.: entity or St:ga~i'i~iO{{ in'clu'din'~;~ bii{ not [imii~i"6!"the n~'of ~'co~ration~' p~'m~hip. '"'.i':, :. or assodiation, o.r.in the"name of.g,t[ust,,"o'i:'fia!i fi¢i'itiiSU~' nam~,.a ~{~cum~t~ acceptable iO ". ' t~ "' ' " * '" ' ;" :* ' ' ' "' "!''''''''';. *'" ;, '%~'' '~'"' ' · '' ' · e County must be submitted cemfymg th. at the person, signing below has the authority to do so:.'"%;~".':"':'."~':'?':"::-:":!:';'''' '"' '?'~'.'+"%.!..:..~i%$,;~,; ".?'.'?:~?~:!/;i",.,i::.:,.-~..-.... '"~ '"','.::... '!~.;-..' ':' ~?.;-'.- ... '~":., ' '. ';:,. · ;: , · :.. · ..... ;:' :.},;~,.i:ii~'~. . ':..,'!.>;~,}:,'~r:. :.' ~. ~'~ .... . ".,';:' '.: ,.': ..... " If the applicant is 'a contract purchaser, a; doc~raent acceptabl~' to,the Count must be submitted contmmng the owner's written'cOnsent'to the' al~plicati0fil;~::':?4.1 ?... : - .if the applicant'-is the agent of the owner, a documen,t: acceptable .to the County must be submitted that is evidence of the existence and scope of the agency. Drawings or conceptual planS, if Additional Information, if any. I hereby certify that I Own the sub illin t, or have the legal power to act on behalf of the owner in accurate to the best of my ATTACHMENT A Joseph Associates LLC 481 Clarks Tract Keswick, Virginia 22947 Phone 434-984-4199 Fax 434-984-3098 EMail marcia481 ¢. earthlink.net Ms. Amelia McCulley, Zoning Administrator County Office Building 401 Mclntire Road ~ Charlottesville, Virginia 22902 April 4, 2003 Re: Special Use Permit SP-2003-006 Cedar Hill Mobile Estates Modifications Requested Dear Ms. McCulley, This letter is in response to your site review comments dated 3/10/2003. We request that the existing, non-conforming mobile homes be allowed fo remain 'n their present locations. Because of this, you have suggested that we place this request in wdtten form and ask the Planning Commission and the Board of Supervisors to grant us modifications and waivers to allow the mobile homes to remain 'n their non-conforming state. The modifications and waivers requested are listed below: Section 5.3.3. ] Each lot to measure 4,500 SF an~idth of 45' or more. Request that this section be modified to allow Ic~ts 43 to lO~'t~p remain in the locations as illustrated on the Application Plan. Section 5.3.4.1 Each mobile home sha be located on a mobile home lot. The Jot shall also provide space for outdoor living and storage areas and may provide space for a parking area. Request that this section be modified to not require these spaces for [ot~.~_to 109~. Section 5.3.4.2 Each lot must front on an internal road. Request that this section be modified to allow lot 109 to remain without frontage on the internal road. Section 5.3.4.3 No mobile home shall be located closer than fifty (50) feet from any service or recreational structure intended to be -. APR 0 4 2003 ATTACHMENT A one (1) mobile home. Request that this section be modified to allow the recreation area and the tot lot to remain adjacent to lots 31 and 53 and lots 27 and 74 w/th the addition of a vegetative buffer as illustrated on the Application Plan. Section 5.3.5.2 Mobile homes and other structures shall be set back at least fifty (50) feet from the mobile home park property line when it is adjacent to a residential or rural areas district. Request that this section be modified to allow lots 109, 32, 33, 34, 35, 36, 37, and 38 to exist in the proposed location. It the Planning Commission and Board of Supervisors choose to require a visual barrier between the mobile homes and the rural areas parcel, a fence or vegetative buffer can be placed on the property line. Section 5.3.5.3 Mobile homes and other structures shall be set back at least fifteen (15) feet from the right-of-way of.internal private streets, common walkways and common recreational or service areas. This distance may be increased to twenty-five (25) feet for mobile homes or structures at roadway intersections and along internal public streets. Request that this section be modified to allow lots 43 to 109 remain in their non-conforming status. Section 32.7.2.4 For a development of fifty (50) or more dwetling units, reasonably direct vehicular access shall be prodded from all residential units to two/2) public street connections. Because this area is in flux concerning vehicular connections onto Route 29N, it is not clear at this time where the median crossover will be and where the access road connecting to Northside Drive will be located. When and if the connector road occurs, the connection will be made. This will provide the two means of access recommended by the zoning ordinance. you have any questions concerning any of these requests, please contact me. Sincerely, Cedar Hill Mobile Estates Modification and Waiver Letter April 3, 2003 ATTACHMENT A ]oseph Associates LLC 481 Clarks Tract Keswick, Virginia 22947 Phone 434-984-4199 Fax 434-984- 3098 EMail rnarcia481@earthiin k. net Tarpley Gillespie Albemarle Comity Department of PIanning and Community Development 401 Mclnfire Road ~ Charlottesville, Virginia 22902 April 22, 2003 Cextar Hill Mobile Estates Special Use Permit Modifications Dear Ms. Gillespie: Please present our request to modify the zoning ordinance requirements to the Planning Commission. The modifications requested are listed below: Section 5.3.4.4 rhe minimum distance between mobile homes shall be 30 feet. The Albemarle County fire official may require additional space between mobile homes if public water is not available or is inadequate for fire protection Modification of this requirement would allow the current non-conforming lots to remain in their existing locations. The s/to plan proposed indicates that there will be additional/ire hydrants placed within the park to provide additional fire protection. The modification includes Iots 43 to 109. Section 5.3.5.4 IviobiIe homes and other structures shall be set back at least 6 feet from any mobile home space lot. Modification of this requirement would allow the current non-conforming lots to remain in their existing locations maintaining the established relationship of the mobile home units to the sidewalk, street and parking areas. This modification includes lots 43 to 109. Thank you for bringing this issue to my attention, If you have any questions, please contact me. Sincerely, Marcia ~oselh~ t~'~--"'~ Cc: Ray Beard CEbAP, HZLL OBZLE ESTATES APPLZCATT. ON PLAN AAO ZLE HO E PARK 5PECZAL PEP, AAZT T~ 32 PARCEL 22]: par't of ,Tonuar'y 27, 2.003 _ ! I TYPZCAL L°T M'rNZMUM LOT 5ZZE 4,500 5QUARE FEET SCALE I" = 10' NOTE5 TOTAL ACREAGE 2§.98 ACRES PROPERTY 1.$ 5pL'rT ZONEb R-4 ~'IJ,3 ACRES, AND L-Z &85 A~R~5 SPECIAL PERMIT RE~UES~D ON PROPER~ LOCA~D ZN R-4 ZON~N~ D~S~CT 5PE~AL PER~[T ~E~UEST 5EC~ON [5.22.[4 ~OB~LE HO~E PARKS EX[5~N~ 5EVEN~ 5EVEN NON-CONFO~A[N~ LOT5 P~OPOSEb ONE HUNbRED NZNE LOT5 DENSZ~ BONUS REQUES~D - 5EC~ON 15.4.3 LOW AND ~ODERA~ COST HOU5ZN~ BY-~HT DENSZ~ - 84 LOT5 BONUS DENSZ~ (30%) - [09 LOT5 WAZVER REQUESTS- bRA~N~ SCALE REQUIRED [" = 4~ bRAWZN~ SCALE REQUES~D ~" = 50' C~CAL 5LOPE5 - [5,500 5F ~LL BE b~5~RBED LES5 THAN Z% OF THE 5Z~ ~0 ~EAN5 OF ACCE55 - PLAN5 FOE EOU~ 29N [~PROVE~ENT5 NOT CLEAR AT ~[S ~E (AP~L ~008) THE EX1.$T`[N~ ENTRANCE TO THE $'rTE W'ZLL BE CLOSED 1.F ANb WHEN THE MED~:AN CROSS OVER ON ROUTE 29N `[$ CLOSED AND THE PROPOSED ROAb SHOWN ON THE PLAN I5 CON.STRUCTEI). 1.F THE PROPOSED ENTRANCE ANb ACCE55 AOAb 1.5 NOT BU1.LT, THEN THE EXCES'I'ZN~' CYPRESS DR1.VE AND THE EXTST`[NE· ENTRANCE W'ZLL REi~.AT.N AS THE pR'rf~ARY ENTRANCE TO THE 5Z"fE. TH'FS STT~ 1'5 CURRENTLY SERVED BY PUBLZC WATER. TH"r5 5]:TE '[5 NOTCURRENTLY SERVED BY PUBL:I:C 5EWER THE ENTZRE SZTE WILL BE SERVED BY PUBLtC 5EWER. A PO55IBLE LOCA'FZON FOR THE SEWER LINE ]:S 'rLLUSTRATED ON THE PLAN. APR 0 2003 THE FINAL 51.TE PLAN REFLECT]:Nr= THE 1.NTENT OF THE SHEET ONE .,. :'.....----.~..:~-'--... --..<- . .......... ~,~ ,~ ~-.---.. ---._....,~ '~ , ~.~ ,,~ ~ '%. ', \ \\ \'-~ i/ I ~,~ ~ ~/ // /1 1/ I / / / / / / / / J / I I / / / I / I I / ~/ ~ I / / / ~ / / / / / ~ / / I~ / / / / ~ ~ I I i I ~__~ / / I ~ I I /I ~ J \ \ \ \ \ \ \ \ ( ! / / / L. / tl I~ //11 / / / / / / / / / / / / / / / NV~d NO-TJ_ V;:)ZqddV a zeow qq_TH vqa2 ./ ~,ILE ESTATE5 .AN I / L___J___J_ ~ i® APR ~) '~ 2003 ' SHEET THREE ()F: / //® ./ / I / I I I \ \ \ \ \ \ 1 t I y- / 1 / / / / / / N¥gd NOI.L¥~Igdd¥ Sa.L¥.LSa agIBOW 99IH ~¥Qa2 / ,/ .~N N~'~E~ENT / ? / / / ! ®// ! / f / 1 z / / I / /. J ~ I 2oseph A~;oclates LLC Phooe 434~984-4~.99 Fax 434-984-3098 Email marcia48;L@aarthlink.net ~" ~ ~;HMENT A ATTACHMENT B / / / / 31 6 311 / / / / WHITE RIVANNA HAL~L, RIO & DISTRICTS SECTION · OF A L~..941- c'°°°x"f Department of Plann/ng · ~04/2~6-582,3 414 EAST MARKET STREET CNARI-OT'T£SVIt · ~'. VIRGINIA 22~01 July 23, 1979 Cedar Hill' Homes Ltd. Ptrn. Route 29 North Charlottesville, Virgir~a 22901 ATTACHMENT C BOARD OF SUPERVISORS ACTION' Request for ZMA-79-20 Dear Sir: This is to advise you ~hat the A!l~le County Board of Supervisors at its meeting July 18, 1979, approved you request to rezone 4.85 acres from A-1 to M-1 (.County Tax ~p 32, Parcel 22I, part thereof ). cc: File ' Sincerely, Jane Gloeckner Planning Department ATTACHMENT D May 22, 1987 COUNTY OF ALBEMARLE Dept. of Planning & Community Development 401 Mclntire Road Charlottesville, Virginia 22901-4596 (804) 296-5823 Ray C. Beard Rt. 8, Box 16 Charlottesville, VA 22901 RE: SP-87-~6 Ray C. Beard Dear Mr. Beard: The Albemarle County Board of Supervisors, at its meeting on May 20, 1987, unanimously approved the above-noted request to allow mini-storage warehouse on property zoned LI, Light Industrial. Property, located on the west side of Rt. 29N, near Cedar Hill Mobile Home Park. Tax Map 32, Parcel 22I. Please note that this approval is subject to the following conditions: Building area limited to 12,800 square feet in the 4.85 acre portion of the parcel zoned light industrial; Ail storage shall be enclosed. shall be permitted; No outside storage o Entrance to the property shall be from the existing entrance to Cedar Hill Mobile Home Park. 'If you should have any questions or comments regarding the above noted action, please do not hesitate to contact me. Si]lcerely, ~?~n T. P. Home D~rector of Planning & Community Development JTPH/jcw