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HomeMy WebLinkAbout2000-01-05 ACTIONS Board of Supervisors Meeting of January 5, 2000 January 10, 2000 AGENDA ITEM/ACTION ASSIGNMENT 1. Call to order. Meeting was called to Order at 9:00 a.m., by the Chairman. All BOS members present. 4. Election of Chairman. . Elected Charles Martin for Calendar Year 2000 None. 5. Election of Vice-Chairman. . Elected Sallv Thomas for Calendar Year 2000 None. 6. Appointment of Clerk and Senior Deputy Clerk. . Reappointed Ella Carey as Clerk, and Laurel Bentley as Senior Deputy Clerk for Calendar Year 2000 None. 7. Set Meeting Times, Dates and Places for Calendar Year 2000. Clerk: Advertise in Daily Progress and post notice . Set as follows: first Wednesday of the month at 9:00 a. m., on door of Courthouse. second and third Wednesdays of the month at 7:00 p.m., with meetings to be held in the County Office Building. CANCELLED the December 20, 2000 Board meeting. 8. Set Dates for Hearing Zoning Text Amendments Requested by Clerk: Advertise in Daily Progress. Citizens. . Set as follows: July 19 and October 11, 2000, and January 11 and April 11, 2001. 9. Rules of Procedure, Adoption of. Clerk: Forward copy to County Attorney. . Adopted. 10. Presentation of Certificates of Appreciation. . Chairman presented certificates to Martha Harris for service on the Board of Social Services, and Edwin Strange for service on the Rivanna Solid Waste Authority Citizens Advisory None. Committee. 11. Others Matters Not Listed on the Agenda from the Public. . Christine Stacy, a resident of Wakefield Road in Northfield Clerk: Acknowledge all comments. Inform Mr. Subdivision, asked the County to pave and maintain the road Grady that after the Board receives the VdoT's (discussed under transportation matters). report on Route 250, it will decide whether to hold . Paul Grady, a resident of Crozet, asked that he be given time a public hearing, and will inform him of the rules of on an agenda to make at least a 15-minute presentation on the public hearing at that time. improvements to Route 250 West. . Paul Grady again asked the Board to consider using the excess land across from Monticello High School as a permanent home for the County Fair. 12.1 Appropriation: Community Development Block Grant 98-07, Clerk: Forward to Melvin Breeden and copy $770,989 (Form #99008). appropriate persons. . Approved 12.2 Appropriation: Funding for Republican National Convention Clerk: Forward to Melvin Breeden and copy Presidential Primary, $20,085 (Form #99045). appropriate persons. . Approved 12.3 Appropriation: Education, $12,167.34 (Form #99046). Clerk: Forward to Melvin Breeden and copy . Approved appropriate persons. 12.4 Appropriation: DMV Traffic Safety Grant PTOO-40-56540, Clerk: Forward to Melvin Breeden and copy $8,000 (Form #99047). appropriate persons. . Approved 12.5 Appropriation: DMV Traffic Safety Grant AAOO-Q4-56304, Clerk: Forward to Melvin Breeden and copy $8000 (Form #99048) appropriate persons. . Approved 12.6 Appropriation: COPS in Schools Grant, $26,305 (Form Clerk: Forward to Melvin Breeden and copy 99049). appropriate persons. . Approved 12.7 Adopt Resolution Approving the Issuance of IDA Bonds in an Clerk: Forward original to McGuire, Woods, and Amount not to Exceed $14,000,000 for The Covenant School, copy appropriate County staff. Inc. . Adopted 12.8 Adopt Resolution to accept Savannah Court in Brownsville Clerk: Forward to Engineering. Heights Subdivision into the State Secondary System of Highways. . Adopted 12.9 Adopt Resolution to accept roads in Still Meadow, Phase 1, Clerk: Forward to Engineering. Subdivision into the State Secondary System of Highways. . Adopted 12.10 Adopt Resolution to accept roads in Forest Lakes South, Clerk: Forward to Engineering. Section 6 and 7, Subdivision into the State Secondary System of Highways. . Adopted 12.11 Adopt Resolution Supporting Passenger Rail Service to Clerk: Forward to Stephen Carter in Nelson Nelson County. County . . Adopted 12.12 Authorize County Executive to Execute Service Agreement Clerk: After signatures have been received, with Stony Point Volunteer Fire Company, Inc. forward copies to appropriate persons. . Approved 14a. Work Session: FY 2000-2006 Six Year Secondary Road Plan. Clerk: Set out in letter to Angela Tucker. . Voted to leave the unpaved road policy as it currently exists, and deal with issues as they arise on a case-by-case basis. . Regarding Wyant Lane, Ms. Thomas said she would take up VDoT's and staffs offer to meet with the residents. . During the next year, staff to look at Route 601, and come to the Board with a recommendation, after looking at all the alternatives, on whether it should stay in the Plan. . Voted to set the public hearing on the Six Year Road Plan for February 16,2000. 14b. Other Transportation Matters. Clerk: Set out in letter to Angela Tucker. . Ms. Tucker provided a follow-up on items discussed at previous Board meetings. . Mr. Bowerman said he did not believe traffic calming methods had been implemented on Route 652 (Old Brook Road). ." ;. Consensus of Board to add to the January 12 consent agenda, .~ .'iProcess for making improvements to Wakefield Road. . Ms. Thomas provided staff a petition signed by residents of Morgantown Road requesting that the road become a cul-de- sac. She asked VDo T and County staff for advice on how to proceed. . Mr. Dorrier asked that staff look at paving the approximate one- mile length of roadway from Route 712 through Route 795 in Keene. This road goes by Pine Knott, the hunting home of Teddy Roosevelt. . Mr. Perkins mentioned that VDoT will be receiving a letter from Paran United Methodist Church regarding the paving of Route 606 (Dickerson Road) (copy attached). . Mr. Dorrier asked VDoT to look at the passing area on Route 20 in front of Vintage Market. The passing movement conflicts with cars entering and exiting the site. 15. Scottsville Streetscape Project, Presentation by Scottsville Clerk: Indude on January 19 agenda. Town Council. . Put resolution on January 19 consent agenda for adoption 16. Region Ten Capital Funding Request. County Executive staff: Work with Region Ten. . Supported staffs recommendation to review this project in conjunction with other unfunded capital projects being requested by the Board. In the meantime, staff to work with Region Ten to see what other funding options are available in the interim. 17. Presentation: Cost of Uving Study. Clerk: Include on February 2 agenda. . Due to time constraints, moved to the February 2, 2000 agenda 18. Presentation: Five Year Financial Condition Evaluation and Five Year Financial Forecast Report. . Received None. 19. Work Session: Capital Improvements Plan. Clerk: Advertise for public hearing. . Received. Public hearing scheduled for February 9, 2000 20. Work Session: Long Range Capital Needs. Clerk: Include on February 2 agenda. . Continue work session February 2, 2000. 21. Other Matters not Listed on the Agenda from the BOARD. . The Board took no action on a request from Mr. Perkins to Mr. Cilimberg: Meet with the owners of Braebum initiate a Comp Plan Amendment or jurisdictional area Farm. amendment on behalf of Braebum Farm. Mr. Cilimberg said he would meet with the owner to outline the process and discuss his options. . Consensus of Board to add to the January 12 agenda, County Executive staff: Prepare executive legislation to allow VDo T to purchase land to replace park land summary for January 12 agenda. taken for a roadway project. . Voted to add to the January 12 agenda information on County Executive staff: Prepare executive providing a contribution to the High Growth Coalition for a summary for January 12 agenda. lobbyist for 2000 General Assembly session. 24. Appointments. Made the following citizen aPDointmentslreapoointments: Clerk: Prepare appointment letters, update Boards . Reappointed Albert O. Humbertson, Jr., to the Equalization and Commission book and notify appropriate Board. with term to expire 12/31/00 persons. . Appointed Harry Levins to the Board of Social Services, as the White Hall District representative, with term to expire 12/31/03 . Reappointed Donna Marshall to the Board of Social Services, as the Scottsville District representative, with term to expire 12/31/03 .r" .' . Reappointed James B. Murray, Jr., to the Industrial Development Authority, as the Scottsville District representative, with term to expire 1/19/04 Appointed William "Pete" Craddock, to the Planning Commission, as the Scottsville District representative, with term to expire 12/31/03 Appointed Tracey Hopper to the Planning Commission, as the Rivanna District representative, with term to expire 12/31/03 Reappointed Eric J. Strucko, Jenny Greenwood, Peter G. Hallock and Ronald N. Whitener to the Housing Committee, with terms to expire 12/31/03 Appointed Paul Grady to the Advisory Committee for the Jefferson Area Eastern Planning Initiative, with term to expire July, 2001 Reappointed Lois B. Rochester, John E. Hermsmeier and Frank A Kessler to the Rivanna Water and Sewer Authority Citizens Advisory Committee, with terms to expire 3/31/02 . . . . . Made the followina Board appointments/reappOintments: . Agricultural & Forestal District Advisory Committee - Walter Perkins . Annual Oversight Committee for Children and Youth Commission - Charles Martin . Audit Committee - Lindsay Dorrier and Walter Perkins . Building Committee - Lindsay Dorrier and Walter Perkins . Charlottesville/A1bemarlelUVA Planning and Coordination Council - Charles Martin and Charlotte Humphris . Darden Tower Memorial Park Committee - David Bowerman and Charles Martin . Development Area Initiatives Steering Committee - David Bowerman and Charles Martin . Hazardous Materials Local Emergency Planning Committee - David Bowerman . Historic Preservation Committee Uaison - Charlotte Humphris . Jail Authority - Charlotte Humphris . Metropolitan Planning Organization Policy Committee - Charlotte Humphris and Sally Thomas . Mountain Protection Plan Committee - Sally Thomas . Piedmont Job Training Policy Board - Charles Martin and Lindsay Dorrier . Purchase of Development Rights Committee - Walter Perkins . Route 250 West Corridor Study Citizens' Advisory Board - Walter Perkins and Sally Thomas . Shenandoah National Park Advisory Committee - Undsay Dorrier and Walter Perkins . Thomas Jefferson Planning District Commission - Walter Perkins and Sally Thomas . Fiscal Impact Advisory Committee - Charlotte Humphris 25. Adjoum. . Meeting was adiourned at 5:30 p.m. " .' .., ~ lewe Attachment 1 - Rules of Procedure Attachment 2 - Resolution Approving Issuance of IDA Bonds Attachment 3 - Resolution to accept Brownsville Heights Subdivision into State Secondary System Attachment 4 - Resolution to accept Still Meadow Subdivision into State Secondary System Attachment 5 - Resolution to accept Forest Lakes South Subdivision into State Secondary System Attachment 6 - Resolution Supporting Passenger Rail Service to Nelson County COUNTY OF ALBEMARLE MEMORANDUM TO: DATE: Members of the Board of Supervisors Ella W. Carey, CMC, C~ December 17, 1999 FROM: RE: Agenda for Annual (Organizational) Meeting ofJanuary 5,2000 Agenda Item No.6. The Code of Virginia, in Section 15.2-1538, states that "The governing body of every locality in this Commonwealth shall appoint a qualified person, who shall not be a member of the governing body, to record the official actions of such governing body." Ella W. Carey expresses a desire to be reappointed as Oerk and Laurie Bentley being reappointed as Senior Deputy Oerk. The positions of Clerk and Senior Deputy Oerk are reappointed each year. Agenda Item No.7. Section 15.2-1416 of the Code states that "The days, times and places of regular meetings to be held during the ensuing months shall be established at the first meeting which meeting may be referred to as the annual or organizational meeting; however, if the governing body subsequently prescribes any... day or time other than that initially established, as a meeting day, place or time, the , governing body shall pass a resolution as to such future meeting day, place or time. The governing body shall cause a copy of such resolution to be posted on the door of the courthouse or the initial public meeting place and inserted in a newspaper having general circulation in the county or municipality at least seven days prior to the first such meeting at such other day, place or time...." Should the Board wish to continue with the schedule adopted last year for its regular meetings, the Board needs to adopt a motion to set the meeting times, dates and places for Calendar Year 2000 as follows: first Wednesday of the month - 9:00 a.m., second Wednesday of the month - 7:00 p.m., and third Wednesday of the month - 7:00 p.m., with said meetings to be held in the County Office Building on McIntire Road. Should the Board also wish to cancel its third meeting in December, 2000, as it has done for the last several years, that date is December 20, 2000. Agenda Item No.8. Section 33.10 of the Zoning Ordinance states that the Board of Supervisors shall consider zoning text amendment petitions by property owners at specified intervals of three months. The dates requested for these hearings for 2000 are July 19 and October 11, 2000, and January 17 and April 11 , 2001. A motion is required to set these dates which are then advertised in the newspaper. Agenda Item No.9. A copy of the Board's current Rules of Procedure is attached for review. Memo To: Members of the Board of Supervisors Date: December 17, 1999 Page 2. Agenda Item No. 24. A copy of an updated appointment list is included with this agenda item. /ewc Attachments RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVISORS A. Officers 1. Chairman. The Board at its annual meeting shall elect a Chairman who, if present, shall preside at such meeting and at all other meetings during the year for which elected. In addition to being presiding officer, the Chairman shall be the head official for all the Board's official functions and for ceremonial purposes. He shall have a vote but no veto. (Virginia Code Sections 15.2-1422 and 15.2-1423) 2. Vice-Chairman. The Board at itS annual meeting shall also elect a Vice-Chairman, who, if present, shall preside at meetings in the absence of the Chairman and shall discharge the duties of the Chairman during his absence or disability. (Virginia Code Section 15.2-1422) 3. Term of Office. The Chairman and Vice-Chairman shall be elected for one-year terms; but either or both may be re-elected for one or more additional terms. (Virginia Code Section 15.2-1422) 4. Absence of Chairman and Vice-Chairman. If the Chairman and Vice Chairman are absent from any meeting, a present member shall be chosen to act as Chairman. B. Clerk and Deputy Gerks The Board at its annual meeting shall designate a Clerk and one or more Deputy Clerks who shall serve at the pleasure of the Board. The duties of the Clerk shall be those set forth in Virginia Code Section 15. 2-1539 and such additional duties set forth in resolutions of the Board as adopted from time to time. (Virginia Code Section 15.2-1416) C. Meetings 1. Annual Meeting. The first meeting in January held after the newly elected members of the Board shall have qualified, and the first meeting held in January of each succeeding year, shall be known as the annual meeting. At such annual meeting, the Board shall establish the days, times, and places for regular meetings of the Board for that year. (Virginia Code Sectron 15.2- 1416) RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVISORS Page 2 2. Regular Meetings. The Board shall meet in regular session on such day or days as has been established at the annual meeting. The Board may subsequently establish different days, times, or places for such regular meetings by passing a resolution to that effect in accord with Virginia Code Section 15.2-1416. If any day established as a regular meeting day falls on a legal holiday, the meeting scheduled for that day shall be held on the next regular business day without action of any kind by the Board. (Virginia Code Section 15.2-1416) If the Chairman (or Vice Chairman, if the Chairman is unable to act) finds and declares that weather or other conditions are such that it is hazardous for Board members to attend a regular meeting, such meeting shall be continued to the next regular meeting date. Such finding shall be communicated to the members of the Board and to the press as promptly as possible. All hearings and other matters previously advertised shall be conducted at the continued meeting and no further advertisement shall be required. (Virginia Code Section 15.2-1416) Regular meetings, without further public notice, may be adjourned from day to day or from time to time or from place to place, not beyond the time fIXed for the next regular meeting, until the business of the Board is complete. (Virginia Code Section 15.2-1416) 3. Special Meetings. The Board may hold special meetings as it. deems necessary at such times and places as it deems convenient. A special meeting may be adjourned from time to time as the Board finds necessary and convenient. (Virginia Code Section 15.2-1417) A special meeting shall be held when called by the Chairman or requested by two or more members of the Board. The call or request shall be made to the Clerk of the Board and shall specify the matters to be considered at the meeting. Upon receipt of such call or request, the Clerk, after consultation with the Chairman, shall immediately notify each member of the Board, the County Executive, and the County Attorney. The notice shall be in writing and delivered to the person or to his place of residence or business. The notice shall state the time and place of the meeting and shall specify the matters to be considered. No matter not specified in the notice shall be considered at such meeting unless all members are present. The notice may be waived if all members are present at the special meeting or if all members sign a waiver for the notice. (Virginia Code Section 15.2-1418) RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVISORS Page 3 The Clerk shall notify the general news media of the time and place of such special meeting and the matters to be considered. D. Order of Business The Clerk of the Board shall establish the agenda for all meetings in consultation with the Chairman. The first two items on the agenda for each regular meeting of the Board shall be the Pledge of Allegiance and a moment for silent meditation. The procedures for receiving comment from the public for matters not on the agenda shall be at the discretion of the Board. Unless otherwise decided, no more than three persons will be allowed to speak during the time set aside on the agenda for "Other Matters Not Usted on the Agenda from the Public". Each person shall be permitted no more than five minutes to provide comments. Zoning applications advertised for public hearing shall be on the agenda for public hearing on the advertised date unless the applicant submits a signed written deferral request to the Clerk of the Board no later than noon on Wednesday of the week prior to the scheduled publiC hearing. The first request for a deferral will be granted administratively by the Clerk. The Board will be notified of the deferral in the next Board package and the deferral will be announced at the earliest pOSSible Board meeting to alert the pUblic of the deferral. Any request received later than the Wednesday deadline and any subsequent request for a deferral for the same application previously deferred will be granted only at the discretion of the Board by a majority vote. The deferral shall not be granted unless the Board determines that the reason for the deferral justifies the likely inconvenience to the public caused by the deferral. The staff will make every effort to alert the public when a deferral is granted. E. Quorum A majority of the members of the Board shall constitute a quorum for any meeting of the Board. If during a meeting less than a majority of the Board remains present, no action can be taken except to adjourn the meeting. If prior to adjournment the quorum is again established, the meeting shall continue. (Virginia Code Section 15.2-1415) A majority of the members of the Board present at the time and place established for any regular or special meeting shall constitute a quorum for the purpose of RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVISORS Page 4 adjourning such meeting from day to day or from time to time, but not beyond the time fixed for the next regular meeting. F. Voting Procedures 1. Approval by Motion. Unless otherwise provided, decisions of the Board shall be made by approval of a majority of the members present and voting on a motion properly made by a member and seconded by another member. Any motion that is not seconded shall not be further considered. The vote on the motion shall be by a voice vote. The Clerk shall record the name of each member voting and how he voted on the motion. If any member abstains from voting on any motion, he shall state his abstention. The abstention will be announced by the Chairman and recorded by the Clerk. A tie vote shall defeat the motion voted upon. (Article VII, Section 7, Virginia Constitution) 2. Special Voting Requirements. A recorded affirmative vote of a majority of all elected members of the Board shall be required to approve an ordinance or resolution (1) appropriating money exceeding the sum of $500; (2) imposing taxes; or (3) authorizing the borrowing of money. (Virginia Code Section 15.2-1428) 3. Public Hearings. The Board shall not decide any matter before the Board requiring a public hearing until the public hearing has been held. The Board may, however, at its discretion, defer or continue the holding of a public hearing or consideration of such matter. The procedures for receiving comment from the applicant and the public for public hearings shall be at the discretion of the Board. Unless otherwise decided, the applicant shall be permitted no more than ten minutes to present its application. Following the applicant's presentation, any member of the publiC shall be permitted no more than three minutes to present public comment. Speakers are limited to one appearance at any public hearing. Following the publiC comments, the applicant shall be permitted no more than five minutes for a rebuttal presentation. 4. ' Motion to Amend. A motion to amend a motion before the Board, properly seconded, shall be discussed and voted by the Board before any vote is taken on the original motion unless the motion to amend is accepted by both the members making and seconding the original motion. If the motion to amend is approved, the amended motion is then before the Board for its RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVISORS Page 5 consideration. If the motion to amend is not approved, the original motion is again before the Board for its consideration. 5. Previous Question. Discussion of any motion may be terminated by any member moving the "previous question". Upon a proper second, the Chairman shall call for a vote on the motion of the previous question. If approved by a majority of those voting, the Chairman shall immediately call for a vote on the original motion under consideration. A motion of the previous question shall not be subject to debate and shall take precedence over any other matter. 6. Motion to Reconsider. Any decision made by the Board may be reconsidered if a motion to reconsider is made at the same meeting or an adjourned meeting held on the same day at which the matter was decided. The motion to reconsider may be made by any member of the Board. Upon a proper second, the motion may be discussed and voted. The effect of the motion to reconsider, if approved, shall be to place the matter for discUSSion in the exact position it occupied before it was voted upon. 7. Motion to Rescind. Any decision made by the Board, except for zoning map amendments, special use permit decisions, and ordinances, (these exceptions shall only be subject to reconsideration as provided above) may be rescinded by a majority vote of all elected members of the Board. The motion to rescind may be made by any member of the Board. Upon a proper second, the motion may be discussed and voted. The effect of the motion to resdnd, if approved, is to nullify the previous decision of the Board. Zoning map amendments, special use permit decisions and ordinances may be rescinded or repealed only upon meeting all the legal requirements necessary for taking action on such matters as if it were a new matter before the Board for consideration. G. Amendment of Rules of Procedure These Rul~s of Procedure may be amended by a majority vote of the Board at the ) next regular meeting following a regular meeting at which notice of the motion to amend is given. ! J ' fI( ... .,.- .. c;. RULES OF PROCEDURE ALBEMARLE BOARD OF COUNTY SUPERVISORS Page 6 H. Suspension of Rules of Procedure These Rules of Procedure may be suspended by the majority vote of the Board members present and voting. The motion to suspend a rule may be made by any member of the Board. Upon a proper second, the motion may be discussed and voted. The effect ofthe motion to suspend a rule, if approved, is to make that rule inapplicable to the matter before the Board. Provided, however, approval of a motion to suspend the rule shall not permit the Board to act in violation of a requirement mandated by the Code of Virginia, the Constitution of Virginia, or any other applicable law. l. Necessary rules of procedure not covered by these Rules of Procedures shalt be governed by Robert's Rules of Order. ***** (Adopted 2-15-73; Amended and/or Readopted 9-5-74, 9-18-75; 2-19-76; 1-3-77; 1-4-78; 1-3-79; 1-2-80; 1-7-81; 1-6-82; 1-5-83; 1-3-84; 1-2-85; 1-3-86; 1-7-87; 1-6-88; 1-4-89; 1-2-90; 1-2-91; 1-2-92; 1-6-93; 1-5-94; 1-4-95; 1-3-96; 1-2-97; 1-7-98; 1-6-99; 1-5-2000) CQUNTY OF ALBEMARLE MEMORANDUM DATE: Melvin A. Breeden, Director of Finance Ella W. Carey, CMC'~ January 11, 2000 TO: FROM: RE: Board Actions of January 5, 2000 At its meeting on January 5, 2000, the Board of Supervisors approved the following: 12.1 Appropriation: Community Development Block Grant 98-07, $770,989 (Form #99008).. 12.2 Appropriation: Funding for Republican National Convention Presidential Primary, $20,085 (Foffil #99045). 12.3 Appropriation: Education, $12,167.34 (Form #99046). 12.4 Appropriation: DMV Traffic Safety Grant PTOO-40-56540, $8,000 (Form #99047). 12.5 Appropriation: DMV Traffic Safety Grant MOO-04-56304, $8000 (Form #99048). 12.6 Appropriation: COPS in Schools Grant, $26,305 (Form #99049). Attached are the signed appropriation forms. 12.7 Adopt Resolution Approving the Issuance of Industrial Development Authority Bonds in an Amount not to Exceed $14,000,000 for The Covenant School, Inc. Adopted the attached resolution. 12.12 Authorize County Executive to Execute Service Agreement with Stony Point V ohmteer Fire Company, Inc. Approved the request. 16. Region Ten Capital Funding Request. Supported staffs recommendation to review this project in conjunction with other unfunded capital projects being requested by the Board. In the meantime, staff to work with the Region Ten to see what other funding options are available in the interim. /ewc Attachments pc: Anne Gulati Robert W al ters Ginny McDonald Jackie Harris Kevin Castner John Miller FISCAL YEAR: TYPE OF APPROPRIATION: APPROPRIATION REQUEST 99/00 NUMBER ADDITIONAL TRANSFER NEW ADVERTISEMENT REQUIRED? FUND: YES NO GRANT PURPOSE OF APPROPRIATION: COMMUNITY DEVELOPMENT BLOCK GRANT. (CDBG. 98-07) CODE EXPENDITURE DESCRIPTION 99008 x x *****. ************* ************* ************ ************************************* *********************** ******************** AMOUNT 1 1 1 1 1 1 1 1 t 1 1 1 1 1 1 1224 1224 1224 1224 1224 1224 1224 1224 1224 1224 1224 1224 1224 1224 1224 81031 81031 81031 81031 81031 81031 81031 81031 81031 81031 81031 81031 81031 81031 81031 CODE 110000 SALARIES 210000 FICA 310000 PROFESSIONAL SERVICES 312300 ARCHITECT 312800 AUDIT 510000 UTILITIES 530000 INSURANCE 540000 RENT 550400 TRAVEL-EDUCATION 550402 TRAINING 563100 AHIP 600100 OFFICE SUPPLIES 601400 OTHER OPERATING SUPPLIES 800000 CAPITAL OUTLAY 800750 LAND ACQUISITION TOTAL REVENUE DESCRIPTION $ 24,863.00 1,902.00 275.00 17,000.00 3,215.00 3,243.00 5,294.00 5,251.00 2,390.00 1,127.00 589,989.00 5,572.00 2,868.00 60,000.00 48,000.00 $ 770,989.00 AMOUNT ****** ************* ************* ************ ************************************* *********************** ******************** 2 1224 33000 330009 CDBF-FEDERAL TOTAL TRANSFERS $ 770,989.00 ****** ************* ************* ************ ************************************* *********************** ******************** $770,989.00 ****** ************* ************* ************ ************************************* *********************** ******************** APPROVALS: REQUESTING COST CENTER: HOUSING DIRECTOR OF FINANCE BOARD OF SUPERVISORS SIGNATURE ~<-/P- DATE /.,..:2 ~/ -77 /-//- .:l~7) APPROPRIATION REQUEST FISCAL YEAR: 99/00 NUMBER 99045 TYPE OF APPROPRIATION: . ADDITIONAL TRANSFER NEW x ADVERTISEMENT REQUIRED? YES NO x FUND: GENERAL PURPOSE OF APPROPRIATION: FUNDING FOR REPUBLICAN NATIONAL CONVENTION PRESIDENTIAL PRIMARY. CODE EXPENDITURE DESCRIPTION AMOUNT **** ******* ******** ********** ****************************** ******************************************** ******************** 1 1000 13020 120000 OVERl'lME WAGES 1 1000 13020 1291000rrWAGES/CUSTODIAL 1 1000 13020 210000 FICA 1 1000 13020 312510 ELECTION OFFICIALS 1 1000 13020 350000 PRINTING & BINDING 1 1000 13020 360000 ADVERTISING 1 10QO 13020 390000 OTHER PURCHASED SERVICES 1 1000 13020 520100 POSTAL SERVICES 1 1000 13020 520300 TELECOMMUNICATIONS 1 1000 13020 540200 LEASE/RENT BUILDINGS 1 1000 13020 550100 MILEAGE 1 1000 13020 600100 OFFICE SUPPLIES 1 1000 13020 601700 COPY SUPPLIES $1,300.00 120.00 110.00 11,500.00 350.00 325.00 4,750.00 100.00 1,100.00 150.00 130.00 100.00 50.00 TOTAL $20,085.00 CODE REVENUE DESCRIPTION AMOUNT **** ******* ******** ********** ****************************** ******************************************** ******************** 2 1000 51000 510100 GENERAL FUND BALANCE $20,085.00 TOTAL $20,085.00 **** ******* ******** ********** ****************************** ******************************************** ******************** REQUESTING COST CENTER: REGISTRAR APPROVALS: BOARD OF SUPERVISORS ~GN5'URE ~~ ~~/_L4-. ~/,/%1j DATE DIRECTOR OF FINANCE DEC. 6, 1999 /-//-t!YZJ APPROPRIATION REQUEST FISCAL YEAR: 99/00 NUMBER 99046 TYPE OF APPROPRIATION: ADDITIONAL TRANSFER NEW x ADVERTISEMENT REQUIRED? YES NO x FUND: SCHOOL PURPOSE OF APPROPRIATION: FUNDING FOR EDUCATIONAL PROGRAMS. CODE EXPENDITURE DESCRIPTION AMOUNT **** ******* ******** ********** ****************************** ******************************************** ******************** 1 2209 61101 112100 T eache~ Salaries 1 2209 61101 210000 FICA .. 1 2114 61311 580500 Staff Dev 1 2203 61411 540100 Lease/Rent Equip $9,235.00 765.00 1,586.64 580.70 TOTAL $12,167.34 CODE **** ******* ******** 2 2000 18100 2 2000 19000 2 2000 19000 REVENUE DESCRIPTION AMOUNT ********** ****************************** ******************************************** ******************** 181109 Donation 190227 Tuition Reimb-ARC 199910 Prior Year Recovery $10,000.00 $1,586.64 $580.70 TOTAL $12,167.34 **** ******* ******** ********** ****************************** ******************************************** ******************** REQUESTING COST CENTER: EDUCATION APPROVALS: DIRECTOR OF FINANCE SIGNATURE ~eL /f?- ~L2 L ~~0~ DATE BOARD OF SUPERVISORS DEC. 6, 1999 /- /1'- 3"'2/ APPROPRIATION REQUEST FISCAL YEAR: 99/00 NUMBER 99047 TYPE OF APPROPRIATION: ADDITIONAL TRANSFER NEW x ADVERTISEMENT REQUIRED? YES NO x FUND: GRANT PURPOSE OF APPROPRIATION: TRAFFIC SAFETY GRANT. CODE EXPENDITURE DESCRIPTION AMOUNT **** ******* ******** ********** ****************************** ******************************************** ******************** 1 1533 31013 120000 OVERtiME WAGES 1 1533 31013 210000 FICA' $7,267.00 733.00 TOTAL $8,000.00 CODE REVENUE DESCRIPTION AMOUNT **** ******* ******** ********** ****************************** ******************************************** ******************** 2 1533 33000 330011 FEDERAL DMV GRANT 2 1533 51000 512004 GENERAL FUND TRANSFER $6,000.00 $2,000.00 TOTAL $8,000.00 **** *************** ********** ******************~*********** ******************************************** ******************** REQUESTING COST CENTER: POLICE APPROVALS: BOARD OF SUPERVISORS SIGNATURE A?L/?~~, ff~t{~~ DATE DIRECTOR OF FINANCE DEC. 16, 1999 /-//- I(::} , APPROPRIATION REQUEST FISCAL YEAR: 99/00 NUMBER 99048 TYPE OF APPROPRIATION: ADDITIONAL TRANSFER NEW x ADVERTISEMENT REQUIRED? YES NO x FUND: GRANT PURPOSE OF APPROPRIA TION: PUBLIC SAFETY EQUIPMENT GRANT. CODE EXPENDITURE DESCRIPTION AMOUNT **** ******* ******** ********** ****************************** ******************************************** ******************** 1 1530 31013 800100 EQUIPMENT $8,000.00 TOTAL $8,000.00 CODE REVENUE DESCRIPTION AMOUNT **** ******* ******** ********** ****************************** ******************************************** ******************** 2 1530 33000 330011 FEDERAL DMV GRANT 2 1530 51000 512004 GENERAL FUND TRANSFER $6,000.00 $2,000.00 TOTAL $8,000.00 **** ******* ******** ********** ****************************** ******************************************** ******************** REQUESTING COST CENTER: POLICE APPROVALS: BOARD OF SUPERVISORS SIGNATURE ~.L./?~ ~J~ DATE DIRECTOR OF FINANCE DEC. 16, 1999 /-/r-deJ APPROPRIATION REQUEST FISCAL YEAR: 99/00 NUMBER 99049 TYPE OF APPROPRIATION: ADDITIONAL TRANSFER NEW x ADVERTISEMENT REQUIRED? YES NO x FUND: GRANT PURPOSE OF APPROPRIATION: GRANT FOR C.O.P.S. IN SCHOOL PROGRAM. CODE EXPENDITURE DESCRIPTION AMOUNT **** ******* ******** ********** ****************************** ******************************************** ******************** 1 1000 31013 110000 SALARIES $20,140.00 1 1000 31013 210000 FICA' 1,541.00 1 1000 31013 231000 HEALTH INS 1,936.00 1 1000 31013 232000 DENTAL INS 62.00 1 1000 31013 220000 RETIREMENT 2,252.00 1 1000 31013 270000 WORKER'S COMP 374.00 TOTAL $26,305.00 CODE REVENUE DESCRIPTION AMOUNT **** ******* ******** ********** ****************************** ******************************************** ******************** 2 1000 33000 330415 D.O.J.-COPS IN SCHOOLS $26,305.00 TOTAL $26,305.00 **** ******* ******** ********** ****************************** ******************************************** ******************** REQUESTING COST CENTER: POLICE APPROVALS: DIRECTOR OF FINANCE SIGNATURE ~~A?-~~.J-- ~~~ DATE BOARD OF SUPERVISORS DEC. 16, 1999 /-/r~~ COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - Community Development Block Grant 98-07 AGENDA DATE: January 5, 2000 ITEM NUMBER: ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation #99008 in the amount of $770,989. CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes BACKGROUND: The United States Department of Housing and Urban Development through the Virginia Department of Housing and Community Development has approved a $770,989 multi-year grant for the Porters RoadlYancey School Neighborhood in Southern Albemarle County. This grant will: ---------- I STAFF CONTACT(S): Messrs. Tucker, Breeden, Walters, Ms. Gulati, Ms. McDonald REVIEWED BY: · Rehabilitate 27 owner-occupied homes; · Substantially reconstruct one owner-occupied home; · Rehabilitate one rental home; · Purchase site and develop five new homes for first-time home buyers; · Demolish and remove four abandoned and dilapidated structures; · Begin to develop a community park; and · Improve the W. D. Ward Community Center DISCUSSION: This grant is part of a $1,762,084 program consisting of: CDBD grant Federal Home loans AHIP Funding Private Mortgage Funding $770,989 $224,058 $415,381 $356,656 RECOMMENDATION: Staff recommends approval of Appropriation #99008 in the amount of $770,989. 'I r, .:;.; 99.233 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - General Fund AGENDA DATE: January 5,2000 ITEM NUMBER: ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Request funding for Republican National Convention Presidential Primary. CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes STAFF CO NT ACTlS): Messrs. Tucker, Breeden; Mesdames White, Harris REVIEWED BY: BACKGROUND: The Republican Party of Virginia has announced its decision to select delegates to the Republican National Convention through a presidential primary to be held on February 29,2000. Pursuant to Virginia Code, the cost associated with the presidential primary is to be paid by the locality. The Registrar's office has estimated the cost associated with the primary to be $20,085.00 RECOMMENDATION: Staff recommends the Board of Supervisors approve the appropriation, totaling $20,085.00, as detailed on Appropriation #99045. "'- 99.226 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - Education AGENDA DATE: January 5,2000 ACTION: ITEM NUMBER: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Funding for educational programs. CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes STAFF CONTACTlS): Messrs. Tucker, Castner, Breeden; Ms. White REVIEWED BY: BACKGROUND: . Scottsville Elementary School Scottsville Elementary School received a one-time donation in the amount of $10,000.00 from the Patricia Kluge Foundation. This donation will be used to support a temporary increase in hours for the Title-One Teacher, Ms. Beth Zirkle, to organize the Book Buddies Program at Scottsville, and provide lesson plans for the volunteers to use. . Albemarle County Resource Center The Albemarle County Resource Center received reimbursements in the amount of $1,586.64. These reimbursements were received for conferences attended by teachers, training seminars, and snacks, coffee and drinks provided for training purposes. . Crozet Elementary School Crozet Elementary School received a refund from The Minolta Corporation in the amount of $580.70. This refund is the result of an overage charged on their Minolta Copier for the 1998-99 fiscal year. It is requested this refund be appropriated for the 1999-00 fiscal year. RECOMMENDATION: Staff recommends the Board of Supervisors approve the appropriations, totaling $12,167.34, as detailed on Appropriation #99046. 99.225 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - DMV Traffic, Safety Grant PTOO-40-56540 AGENDA DATE: January 5,2000 ITEM NUMBER: ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation 99047 in the amount of $8,000.00. CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes STAFF CONTACTlS): Ms.White,Messrs. Tucker,Breeden, Walters,Miller REVIEWED BY: ~ t BACKGROUND: Traffic activity continues to increase in the County of Albemarle. The Virginia Department of Motor Vehicles recognizes this problem and has funded grants using federal pass through monies to increase traffic enforcement through selective enforcement assignments employing officers working overtime. The grant period commences October 1, 1999 and extends through September 30, 2000. DISCUSSION: The total grant is $8,000.00. The federal award is $6,000.00. There is a $2,000, 25% local match funded from current operations. RECOMMENDATION: Staff recommends approval of Appropriation 99047 in the amount of $8,000.00. 99.229 BOARD 0 P SUPERVISORS COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - DMV Traffic Safety Grant AAOO-04-56304 AGENDA DATE: January 5, 2000 ITEM NUMBER: ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation 99048 in the amount of $8,000.00. CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes REVIEWED BY: r--- STAFF CONTACT(S): Ms. White, Messrs. Tucker, Breeden, Walters, Miller BACKGROUND: Traffic activity continues to increase in the County of Albemarle. The Virginia Department of Motor Vehicles recognizes this problem and has funded additional enforcement equipment, such as radar equipment, using federal pass through monies. The grant period commences October 1, 1999 and extends through September 30, 2000. DISCUSSION: The federal award is $6,000.00. There is a 25% local match of $2,000.00 funded from current operations. RECOMMENDATION: Staff recommends approval of Appropriation 99048 in the amount of $8,000.00. RGARD OF u SUPERVIS~';'7.r- '/ 99.230 ,,~ COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Appropriation - COPS in Schools Grant AGENDA DATE: January 5, 2000 ITEM NUMBER: ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Request approval of Appropriation 99049 in the amount of $26,305.00. CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: STAFF CONTACT(S): Messrs. Tucker, Breeden, Walters, Miller, Ms. White REVIEWED BY: BACKGROUND: The federal Department of Justice, Office of Community Oriented Policing Services (COPS) is funding the assignment of School Resource Officers through their "COPS in Schools" Grant Program. The program funds new officers' salary and benefits for three years with no required local match, based on the understanding that this new officer will replace a veteran officer who will be assigned as a School Resource Officer. The Police Department has been awarded $108,163.00 to fund 1 new, additional full-time officer for 3 years. The grant extends through August 31,2002. Training for the newly assigned School Resource Officer and a representative from the partnering school is an additional requirement that is fully funded directly by the COPS program. DISCUSSION: The federal award is prorated at $26,305.00 for the fiscal year ended June 30, 2000. There is no required local match. Related expenses will be funded from current operations. RECOMMENDATION: Staff recommends approval of appropriation 99049 in the amount of $26,305.00. BOARD 0 if'SUPERVISORS 99.231 David P. Bowerman Rlo Undsay G. Domer, Jr. Scottsville Charlotte Y. Humphris Jack Jouett COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 296-5800 Charles S. Martin Rlvanna Walter E Perkins WhiteHall Sally H. Thomas Samuel Miner . January 10,2000 Mr. Uoyd M. Richardson McGuire, Woods, Battle & Boothe 901 East Cary Street Richmond, VA 23219 .< Dear Mr. Richardson: At its meeting on January 5, 2000, the Board of Supervisors adopted the attached Resolution Approving the Issuance of Industrial Development Authority Bonds in an Amount not to Exceed $14,000,000 for The Covenant School, Inc. /ewc Since~ely, 0 -eJ tC0WC/~ Ella w. Carey, CMC, Cl~rk L,) Attachment cc: James M. Bowling, IV Jay Garriss (j Printed on recycled paper I At a regular meeting of the Board of Supervisors of Albemarle County, Virginia, held on the 5th day of January, 2000, the following members were recorded as present: PRESENT: Mr. David P. Bowerman Mr. Lindsay G. Dorrier, Jr. Ms. Charlotte Y. Humphris Mr. Charles S. Martin Mr. Walter F. Perkins Ms. Sally H. Thomas ABSENT: None. On motion by Ms. Humphris, seconded by Mr. Bowerman, the attached Resolution was adopted by a majority of the members of the Board of Supervisors of Albemarle County, Virginia, by a roll call vote, the votes being recorded as follows: MEMBER .< VOTE Mr. Bowerman Mr. Dorrier Ms. Humphris Mr. Martin Mr. Perkins Ms. Thomas Aye Aye Aye Aye Aye Aye RESOLUTION OF THE BOARD OF SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA The Industrial Development Authority of Albemarle County, Virginia ("Authority") has considered the application of The Covenant School, Inc. ("School") requesting the issuance of the Authority's revenue bonds in an amount not to exceed $14,000,000 ("Bonds") to be issued at one time or from time to time to assist the School in financing and refinancing of the following (collectively, "Plan of Financing"): (1) the acquisition, construction and equipping of a new upper school for grades 7-12 consisting of approximately 85,000 square feet of classrooms, offices, library, athletic facility and fields and combined cafeteria/auditorium, together with related utility and infrastructure improvements, to be built on a new 26-acre campus on Hickory Street near the intersection of Oak Hill Drive and certain other capital improvements and additions located at the new campus on Hickory Street and (2) amounts required for reserves, capitalized interest and costs of issuance in connection with the Plan of Financing. The Authority held a public hearing on December 9, 1999, as required by Section 147 (f) of the Internal Revenue Code of'1986, as amended ("Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code"). Section 147(f) of the Code also provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds. The Authority issues its bonds on behalf of Albemarle County, Virginia ("County"); the projects included in the Plan of Financing are to be located in the County; and the Board of Supervisors of Albemarle County, Virginia ("Board") constitutes the highest elected governmental unit of the County. The Authority has recommended that the Board approve the issuance of the Bonds. A copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF SUPERVISORS OF ALBEMARLE COUNTY, VIRGINIA: 1. The Board approves (i) the Plan of Financing and (ii) the issuance of the Bonds pursuant thereto by the Authority for the benefit of the School, as required by Section 147(f) of the Code and Section 15.2-4906 of the Virginia Code. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Plan of Financing or the School. 3. Pursuant to the limitations contained in Temporary Income tax Regulations Section 5f.103-2(f)(l), this resolution shall remain in effect for a period of one year from the date of its adoption. 4. This resolution shall take effect immediately upon its adoption. ^ - , Adopted by the Board of Supervisors of Albemarle County, Virginia this 5th day of January, 2000. [SEAL] t5?~/a Clerk, Board of SUJ><IViSO~.. . Albemarle County, Virgini'~' U .; December 9, 1999 Board of Supervisors Albemarle County, Virginia County Office Building 401 McIntire Road Charlottesville, Virginia Industrial Development Authority of Albemarle County, Virginia Proposed Plan of Financing for The Covenant School, Inc. The Covenant School, Inc. ("School") has requested that the Industrial Development Authority of Albemarle County, Virginia ("Authority") issue up to $14,000,000 of its revenue bonds CUBonds") at one time or from time to time to assist the School in the financing or refinancing of the following (collectively, "Plan of Financing"): (1) the acquisition, construction and equipping of a new upper school for grades 7-12 consisting of approximately 85,000 square feet of classrooms, offices, library, athletic facility and fields and combined cafeteria/auditorium, together with related utility and infrastructure improvements, to be built on a new 26-acre campus on Hickory Street near the intersection of Oak Hill Drive and certain other capital improvements and additions located at the new campus on Hickory Street and (2) amounts required for reserves, capitalized interest and costs of issuance in connection with the Plan of Financing. As set forth in the resolution of the Authority attached hereto CUResolution"), the Authority has agreed to issue its Bonds as requested. The Authority has conducted a public hearing on the proposed Plan of Financing and has recommended that you approve the issuance of the Bonds as required by Section 147(t) of the Internal Revenue Code of 1986, as amended, and Section 15.2-4906 of the Code of Virginia of 1950, as amended. Attached hereto is (1) a certificate evidencing the conduct of the public hearing and the action taken by the Authority, (2) the Fiscal Impact Statement required pursuant to Virginia Code Section 15.2-4907,and(3) the form of resolution suggested by counsel to evidence your approval. Secretary, ndustrial Devel pment Authority of Albemarle County, Virginia CERTIFICATE The undersigned Secretary of the Industrial Development Authority of Albemarle County, Virginia C1Authority") certifies as follows: 1. A meeting of the Authority was duly called and held on December 9, 1999, at 4:00 o'clock p.m. in Meeting Room 131, first floor of the County Office Building at 401 McIntire Road, in Charlottesville, Virginia, pursuant to proper notice given to each Director of the Authority before such meeting. The meeting was open to the public. The time of the meeting and the place at which the meeting was held provided a reasonable opportunity for persons of differing views to appear and be heard. 2. The Chairman announced the commencement of a public hearing on the application of The Covenant School, Inc. and that a notice of the hearing was published once a week for two successive weeks in a newspaper having general circulation in Albemarle County, Virginia ("Notice"), with the second publication appearing not less than seven days nor more than twenty-one days prior to the hearing date. A copy of the Notice has been filed with the minutes of the Authority and is attached as Exhibit A. 3. A summary of the statements made at the public hearing is attached as Exhibit B. 4. Attached as Exhibit C is a true, correct and complete copy of a resolution ("Resolution") adopted at such meeting of the Authority by a majority of the Directors present at such meeting. The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on this date. 5. The Resolution referred to in paragraph 4' constitutes all formal action taken by the Authority relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on the date hereof WITNESS my hand and the seal of the Authority, this 9th day of December, 1999. [SEAL] sec~(, m~~ment Auiliority of Albemarle County, Virginia Exhibits: A - Copy of Certified Notice from Newspaper B - Summary of Statements C - Public Hearing Resolution The Daily Progress P.O. BOX 9030 CHARLOTTESVILLE, VA 22906 TELEPHONE: (804)978-7210 EXHIBIT A CERTIFICATE OF PUBLICATION TO: me J!~ LJ(f-IJ-do ,~g g~ , I HEREBY CERTIFY THAT THE ATTACHED NOTICE WAS PUBLISHED IN THE DAILY PROGRESS I A NEWSPAPER IN CHARLOTTESVILLE, VIRGINIA, AND APPEARED IN THE ISSUE(S) DATED 11-2tf-'1r PUBLISHING FEE: $ Oi J 9. 9l::; GIVEN UNDER MY HAND THIS c::2 DAY OF ffi.c... 19 ?? ~.l7t~ , SHARON M. LAMB BUSINESS OFFICE MANAGER EXHIBIT B TO CERTIFICATE Summary of Statements Representatives of The Covenant School, Inc. and McGuire, Woods, Battle & Boothe LLP, bond counsel, appeared before the Authority to explain the proposed plan of financing. No one appeared in opposition to the proposed bond issue. FISCAL IMP ACT STATEMENT FOR PROPOSED BOND FINANCING Date: December 9, 1999 To the Board of Supervisors of the Albemarle County, Virginia Applicant: Facility: The Covenant School Educational Facility, including Capital Improvements and Additions 1. Maximum amount of financing sought. $ 14,500,000 2. Estimated taxable value of the facility's real property to be constructed in the municipality. $ NA 3. Estimated real property tax per year using present tax rates. $ NA 4. Estimated personal property tax per year using present tax rates. $ NA 5. Estimated merchants' capital tax per year using present tax rates. $ N/A 6. (a) Estimated dollar value per year of goods that will be purchased from Virginia companies within the $ 55,000 locality. (b) Estimated dollar value per year of goods that will be purchased from non-Virginia companies within the locality. $ 165,000 (c) Estimated dollar value per year of services that will be purchased from Virginia companies within the $ 285,000 locality. (d) Estimated dollar value per year of services that will be purchased from non-Virginia companies within $ 120,000 the locality. 7. Estimated number of regular employees on year round basis. 110 8. Average annual salary per employee. $ 28,275 EXHIBIT C RESOLUTION OF THE INDUSTRIAL DEVELOPJ\1ENT AUTHORITY OFALBEMARLECOUNTY,~G~A AUTHORIZING THE ISSUANCE OF UP TO $14,000,000 REVENUE BONDS FOR THE BENEFIT OF THE COVENANT SCHOOL, INC. The Industrial Development Authority of Albemarle County, Virginia, a political subdivision of the Commonwealth of Virginia ("Authority"), is empowered by the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended ("Act'I), to issue its revenue bonds for the purpose of financing facilities for private, accredited and nonprofit institutions of collegiate, elementary, secondary or graduate education in the Commonwealth of Virginia whose primary purpose is to provide collegiate, elementary, secondary or graduate education and not to provide religious training or theological education. The Authority has received a request from The Covenant School, Inc., a not-for-profit Virginia nonstock corporation ("School"), requesting that the Authority issue its revenue bonds at one time or from time to time to assist the School in financing or refinancing of the following (collectively, "Plan of Financing"): (1) the acquisition, construction and equipping of a new upper school for grades 7-12 consisting of approximately 85,000 square feet of classrooms, offices, library, athletic facility and fields and combined cafeteria/auditorium, together with related utility and infrastructure improvements, to be built on a new 26-acre campus on Hickory Street near the intersection of Oak Hill Drive and certain other capital improvements and additions located at the new campus on Hickory Street and (2) amounts required for reserves, capitalized interest and costs of issuance in connection with the Plan of Financing. Such assistance will benefit the inhabitants of Albemarle County, Virginia and the Commonwealth of Virginia. Preliminary plans for the Plan of Financing have been described to the Authority, and a public hearing has been held as required by Section 147(f) of the Internal Revenue Code of 1986, as amended ("Code"), and Section 15.2-4906 of the Act. The School has represented that the Plan of Financing will require an issue of revenue bonds in an aggregate principal amount not to exceed $14,000,000. NOW, THEREFORE, IT IS RESOLVED BY THE INDUSTRIAL DEVELOPJ\1ENT AUTHORITY OF ALBEMARLE COUNTY, ~G~A: 1. It is hereby found .anddetermined that (a) the Plan of Financing will be in the public interest of the inhabitants of Albemarle County, Virginia and the Commonwealth of Virginia, (b) the School is a private, accredited and nonprofit institution of elementary and secondary education whose primary purpose is to provide elementary and secondary education and not to provide religious training or theological education, and (c) the Plan of Financing consists of facilities for use as academic or administration buildings and other structures or applications usual and customary to an elementary and secondary school campus. . 2. The Authority hereby agrees to assist the School in the Plan of Financing by undertaking the issuance at one time or from time to time of its revenue bonds in an amount not to exceed $14,000,000 upon terms and conditions mutually agreeable to the Authority and the School. The bonds will be issued pursuant to documents satisfactory to the Authority. The bonds may be issued in one or more series at one time or from time to time. 3. It having been represented to the Authority that it is necessary to proceed immediately with the Plan of Financing, the Authority agrees that the School may proceed with its plans, enter into contracts for land, construction, materials and equipment pursuant to the Plan of Financing, and take such other steps as it may deem appropriate in connection with the Plan of Financing; provided, however, that nothing in this resolution shall be deemed to authorize the School to obligate the Authority without its consent in each instance to the payment of any moneys or the performance of any acts in connection with the Plan of Financing. The Authority agrees that the School may be reimbursed from the proceeds of the bonds for all expenditures and costs so incurred by it, provided such expenditures and costs are properly reimbursable under the Act and applicable federal laws. 4. At the request of the School, the Authority approves McGuire, Woods, Battle & Boothe LLP as Bond Counsel in connection with the issuance of the bonds. 5. All costs and expenses in connection with the Plan of Financing, including the fees and expenses of Bond Counsel and Authority Counsel, shall be paid by the School or, to the extent permitted by applicable law, from the proceeds of the bonds. If for any reason such bonds are not issued, it is understood that all such expenses shall be paid by the School and that the Authority shall have no responsibility therefor. 6. The Authority recommends that the Board of Supervisors of Albemarle County, Virginia, approve the issuance of the bonds. No bonds may be issued pursuant to this resolution until such time as the issuance of the bonds has been approved by such Board of Supervisors. 7. This resolution shall take effect immediately upon its adoption. .. CERTIFICATE The undersigned Secretary of the Industrial Development Authority of Albemarle County, Virginia ("Authority") certifies that the foregoing is a true, correct and complete copy of a resolution adopted by a majority of the Directors of the Authority present and voting at a meeting duly called and held on December 9, 1999, in accordance with law, and that such resolution has not been repealed, revoked, rescinded or amended but is in full force and effect on this date. WITNESS the following signature and seal of the Authority, this 9th day of December, 1999. [SEAL] \\RIC7\BONDS\COVSCHL\TEFRA2.doc To: Glenn E. Brooks, Senior Engineer Department of Engineering & PUb~'C. W r Ella Washington Carey, Oerk, CM J/ Road Resolution .. January 12, 2000 MEMORANDUM From: Subject: Date: .< At its meeting on January 5, 2000, the Board of Supervisors adopted the following resolutions: (I) to accept Savannah Court in Brownsville Heights Subdivision, into the State Secondary System of Highways. (2) to accept roads in Still Meadow Subdivision, Phase 1, into the State Secondary System of Highways. (3) to accept roads in Forest Lakes South Subdivision, Sections 6 and 7, into the State Secondary System of Highways. Attached is the original and four copies of the adopted resolutions. /Ewe Attachments cc: Bill Mawyer . The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 5th day of January, 2000, adopted the following resolution: RES 0 L UTI 0 N WHEREAS, the streets in Forest Lakes South, Sections 6 and 7, Subdivision de- scribed on the attached Additions Form SR-5 (A) dated December 16, 1999, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the roads in Forest Lakes South, Sections 6 and 7, as described on the attached Additions Form SR-5(A) dated December 20, 1999, to the secondary system of state highways, pursuant to 333.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVEb that the Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. * * * * * Recorded vote: Moved by: Ms. Humphris. Seconded by: Mr. Bowerman. Yeas: Mr. Bowerman, Mr. Dorrier, Ms. Humphris, Mr. Martin, Mr. Perkins and Ms. Thomas. Nays: None. A Copy Teste: ~- /7 -~ :~-~c~; ;;::k'" c Board of County sup~v'sors SYSTEM OF STATE HIGHWAYS PROPOSED ADDITIONS TO THE SECONDARY (A) SR-S ADDITIONS FORM Deo 1999 16 I)at:.ed~ Surety :Instrulll8nt o Resolution Board of Supervisors IllI Attachment to (check one only) Form SR-5(A) (2/1/93) 'rIIll,. SECONDARY ROADS ON. -L.. -- - - - ---- - - ------ -.----~ Ref. N_ of street Str_t Addi ti.on Termini R-O-W Mi.sceJ.J.aneous No~s Addition Length No. Width(n. ) Cen~rli~ Mi.l.. 1 'reakwood Or!". P"om: Int."..aUon of Aal\wood Blvd (.tat1on 0+00 at edge of 40' 0.1lI pa".."t of Aal\wood Blvd) 'roo Inte".ect1on of Che"ryba"k Lane (stat1on 10+01 .t cente,,11ne of Che"ryba"k Lane) Plat Reoo"Qad Oate: 5/30/91 Deed Book: 1616 pa;e.: 165-114 -. >. 2 Che"ryba"k Lane r"OIll: Cul-de-.ac at end (.taUon 0+00 cente" aul-de-.acl 40' 0.08 (.taUon 0-30 end of aul-de-sac) 'roo Cul-de-.ac at end (.tat1on 3+10 cante" of aul-de-.~ (.taUon 4+00 end of aul-de-.ac) Plat Reoo"Qad Oate: 5/30/91 Deed Book: 1616 pa;..: 165-114 3 B1"chc....t Lane Fzom.: Inte".ect1oft of 'reakwood 0,,1ve (.tat1on 0+00 at aente,,11n. 40' 0.15 of Teakwood Ddvel 'rc: au1-de-.aa at end (atat1on 1+44 at aente" of aul-de-.aa) (.tation 1+84 at end of aul-de-.ac) Plat Reao"Qad Date: 9/16/91 Deed Book: 1642 pa;e: 385-388 4 Cdoklewood Cou"t From: Inteuection of Bi"cbc"e.t lane (.tat1on 0+00 at cent.ed1ne 40' 0.06 of Bi"cbc"e.t Lane) To: cul-de-.ac at end (.tation 2+61 at cente" of cul-de-aaa) (.taUon 2+91 at end of cul-de-.ac) Plat Reao"ded Date: 9/16/91 Oeed Book: 1642 Paae: 385-388 5 PJ:OII\: To: . Plat Reao"Qad Date: Oeed Book: Page: Total MUea;e 0.48 of Attaahaent: ---1-.- Notes: Guaranteed width of ri.ght-of-way exclusive of any necessary eas_nt:s for cuts, fills, and drainage CERTIFICATION OF A'l'TACHMEN'1' indicated above: (Name and Title) The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 5th day of January, 2000, adopted the following resolution: RES 0 L UTI 0 N WHEREAS, the streets in Still Meadow, Phase 1, Subdivision described on the attached Additions Form SR-5(A) dated December 20, 1999, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the roads in Still Meadow, Phase 1, as described on the attached Additions Form SR-5(A) dated December 20, 1999, to the secondary system of state highways, pursuant to ~33.l-229, Code of Virginia, and the Department's Subdivisiop Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. * * * * * Recorded vote: Moved by: Ms. Humphris. Seconded by: Mr. Bowerman. Yeas: Mr. Bowerman, Mr. Dorrier, Ms. Humphris, Mr. Martin, Mr. Perkins and Ms. Thomas. Nays: None. d'{; 7Q A Copy Teste: ~...-" ./ ..' . <::::..... ..1.. .' .A.U/.' Eil~'-w. Carey, Clerk, MC Board of County su~v sors Form SR-5(A) (2/1/93 "'11., ADDITIONS FORM SR-5(A) PROPOSED ADDITIONS TO THE SECONDARY .SYSTEM OF STATE HIGHWAYS Attachment to (oh$ok on$ only) ~ Board of Sup$rvisors R$solution o Sur$ty Inst~$nt Pated: 20 Pec 1999 SECONDARY ROADS DIY. Attachment: -L of ---L- Name of Subdivision Still Meadow, Phase 1 Albemarle Count. R$f. N_ of Stre$t str$et Addition Termini R-O-W ~scellaneou. Not.. Addition Length No. Width (ft. ) Centerline ~l.. 1 Still Meadow Avenue From: Inte""eotion of Rt.854, Carrsbrook Pdve (station 0+0 CL 50' 0.126 Carr.brook D;ri va) fa: Intersection of Still Meadow Croasing (station 6+66 at end of interseotion radius) :.. Plat aeoordad Pats: 1/19/99 Deed Book: 1793 Pages: 359-363 2 Still Meadow Crossing From' Intersection of Phsaaant Way (station 0+0 CL Still Meadow 50' 0.280 Crossing) fo: Interaection of Rivsr Inn Ln (atation 14+81 CL River Inn Ln) Plat Recorded Date: 1/19/99 Desd Book: 1793 Pages' 359-363 3 PheasantCro8sinq From, Inte""ection of Still Meadow Crosaing (atation 0+0 CL Still 50' 0.109 Meadow Crossing) . To: Inter..sction of River Inn Ln (station 5+74 CL River Inn Ln) Plat aeoorded Date: 1/19/99 Deed Book: 1793 Page, 359-363 4 River Inn Lane From, Intersection of Still Meadow Croasing (station 0+0 CL Still 0.067 Meadow Crossing) fa: oul-de-sac (station 3+52 end Of Qul-c!e-sac) Plat Reaorded Pate: 1/19/99 Deed Book: 1793 Page: 359-363 5 River Inn Lane From: Interseotion of still Meadow Crosainq (station 0+0 CL Still 0.066 Meadow Crossing) To: Intersection of Pheaaant Croasinq (station 3+50 just past intersection) Plat Reoorded Date: 1/19/99 Deed Book: 1793 Page, 359-363 Total Mileage 0.65 Notes Guarant$$d width of right-Of-way exclu.iv$ of any nec$ssary easements for cuts, fills, and drainage CERTIFICATION OF ATTACHMENT -------- This attachment is certifi$das a part of the document indicated above: (Name and Title) J Form SR-5(A) (2/1/93) ~II" ADDITIONS FORM SR-5(A) PROPOSED ADDITIONS TO THE SECONDARY SYSTEM OF STATE HIGHWAYS ~tt:a~t to (cheok <me only) I8l Board of Supervisors Resolution o Surety xnst:nunent Dat:ed: 20 Deo 1999 SECONDARY ROADS DIV. AttllClhment: ~ ~ of Name of Subdivision: Still Meadow, Phase 1 Albfitmarle Count. Ref. Name of Street Street ~tion Termini R-O-W Miscellaneous Not:es AddA.tion Length No. Width (ft.) ClP1~z:01ine Mile. 1 Still Meadow Cove Vrom: I~t.r.ection of Still Meadow cro..i~g (.tatio~ 0+0 CL i~t.) 50' 0.054 To: Cul-doI-aao (station 2+85 end of oul-doI-aao) Plat Reoorclad Date: V19!99 Deed Book: 1793 Pages: 359-363 '. 2 VrOm: To: Plat Reoorded Date: Deed Book: Page. : 3 ll'rom: To: Plat Reoordold Data: D..d Book: Page: 4 ll'rom: To: Plat !\acorded Data: O..d Book: Paae: 5 Vrom: To: Plat Raoordold Date: Deed Book: Page: Total )lileage 0.70 Notes: Guaranteed width of right-of-way exolusive of any neoesslU'y eas81ll8nts for outs, fills, and drainage CERTIFICATION OF ATTACHMENT This attachment is oertified as a part of the do~nt indioated above: e and Title) ~ The Board of County Supervisors of Albemarle County, Virginia, in regular meeting on the 5th day of January, 2000, adopted the following resolution: RES 0 L UTI 0 N WHEREAS, the street in Brownsville Heights Subdivision described on the attached Additions Form SR-5(A) dated December 20, 1999, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Albemarle County, Virginia; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board that the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Albemarle Board of County Supervisors requests the Virginia Department of Transportation to add the roads in Brownsville Heights, as described on the attached Additions Form SR-5(A) dated December 20, 1999, to the secondary system of state highways, pursuant to 933.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and BE IT FURTHER RESOLVED that the Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage as described on the recorded plats; and FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. * * * * * Recorded vote: Moved by: Ms. Humphris. Seconded by: Mr. Bowerman. Yeas: Mr. Bowerman, Mr. Dorrier, Ms. Humphris, Mr. Martin, Mr. Perkins and Ms. Thomas. Nays: None. A Copy Teste: ADDITIONS FORM SR-5(A PROPOSED ADDITIONS TO THE SECONDARY SYSTEM OF STATE HIGHWAYS Attachment to (check one only) ~ Board of Supervisors Resolution o Surety Instrument Dated: 20 Dec 1999 Attachment --L- of -L- Name of subdivision: Brownsville Heiqhts Albemarle Count (2/1/9: ~IIIIT S[CONDAI(YRO.~~__DIV. SH-;)(A Ref. Name of Street Street Addition Termini R-Q-W Miscellaneous Notes Addition Length No. Width(ft.) Centerline Miles 1 Savannah Court From: Intersection of Rt.250 (station 10+01 EP Rt. 250) 50' 0.154 To: cul-de-sac {station 18+15 end of cul-de-sac} Plat Recorded Date:6-25-97 Deed Book: 1627 Pages;: 183 -- ,- 2 From: To: Plat Recorded Date: Deed Book: Pages: 3 From: To:: Plat Recorded Date;: Deed Book: Page: 4 From: To: Plat Recorded Date: Deed Book;: Page: 5 From: To: Plat Recorded Date: Deed Book; Page: Total lIileage I 0.15 I Notes Guaranteed width of right-of-way exclusive of any necessary easements for cuts, fills, and drainage - CERTIFICATION OF ATTACHMENT - This attachment is certified as a part of the document indicated above: ~ ~cuj 1 ; Name and Title) .>t~ David P. Bowerman Rio Undsay G. Dorrier, Jr. Scottsville Charlotte Y. Humphris Jack Jouett COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 296-5800 Charles S. Martin Rivanna Walter F. Perkins WhiteHall Sally H. Thomas Samuel Miller January 10, 2000 Mr. Stephen A. Carter County Administrator Nelson County PO Box 336 Lovingston, VA 22949 Dear Mr. Carter: At the Board of Supervisors' meeting on January 5,2000, the Board adopted the attached resolution supporting your request to the Virginia Department of Rail and Public Transportation that the Oak Ridge Estate Train Station be designated as one of the stops along the proposed Washington D.C. to Bristol passenger rail service. If you need any additional information, please do not hesitate to contact me. Ez[ct-w C~ Ella W. Carey, Clerk, CM[) /ewc Attachment cc: Robert W. Tucker, Jr. V. Wayne Cilimberg * Printed on recycled paper Resolution PASSENGER RAIL SERVICE TO HISTORIC OAK RIDGE ESTATE IN NELSON COUNTY, VIRGINIA WHEREAS, the feasibility of expanded passenger rail service from the Washington D.C. and Richmond, Virginia areas to Bristol, Virginia, has been studied and documented by the Virginia Department of Rail and Public Transportation (VDRPT); and, WHEREAS, local and statewide support is being established for this proposed service, the Trans- Dominion Express; and, WHEREAS, Albemarle County supports this service and the opportunity it presents to provide economic, tourism, and transportation benefits to the communities that would be served; and, ;,j WHEREAS, the VDRPT study did not identify or recommend the location of a passenger station in Nelson County to be served by the Trans-Dominion Express; and, WHEREAS, on October 12, 1999 the Nelson County Board of Supervisors adopted a resolution in support of the proposed expanded passenger rail service project; NOW, THERFORE BE IT RESOLVED that the Albemarle County Board of Supervisors hereby supports consideration of the historic Oak Ridge Train Station as a destination stop of the Trans-Dominion Express; and BE IT FURTHER RESOLVED that the Albemarle County Board of Supervisors hereby encourages and requests that, in the implementation of the Trans-Dominion Express service by the Commonwealth of Virginia, an analysis of a potential stop at Oak Ridge Train Station be incorporated. ADOPTED: January 5. 2000 ATTEST: Clerk, Albemarle County Board of S COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Resolution Supporting Passenger Rail Service to Nelson County AGENDA DATE: January 5, 2000 ITEM NUMBER: ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Adoption of Resolution Supporting Passenger Rail Service to CONSENT AGENDA: Nelson County ACTION: X INFORMATION: ATTACHMENTS: Yes STAFF CONTACTlS): Messrs. Tucker, Cilimberg, Benish, Wade REVIEWED BY: BACKGROUND: Nelson County has requested that the Albemarle County Board of Supervisors support their request to the Virginia Department of Rail and Public Transportation (VDRPT) that the Oak Ridge Estate Train Station be designated as one of the stops along the proposed Washington D.C. to Bristol passenger rail service (Trans-Dominion Express). DISCUSSION: The Albemarle County Board of Supervisors has previously adopted a resolution supporting this rail service with the planned inclusion of a stop in Charlottesville. The Board of Supervisors also listed this as a priority project during the Spring VDOT Pre-Allocation Hearing in Culpeper. Staff has discussed Nelson County's request with VDRPT to see if support by Albemarle County would present any conflicts. VDRPT indicated it would not and forwarded to the County copies of letters to Emily Couric and Nelson County (attached) indicating their intention to analyze a potential stop at Oak Ridge should the service be funded. RECOMMENDATION: Staff recommends the Board of Supervisors endorse the attached resolution. '" BOARD OF SUPERVISORS 99.232 DEC. ~2'O' 99 (MON) 08: 51 VRPT TEL:8047867286 P,OOl COMMONWEALTH of VIRGINIA L'IO J. BEVON DlJU!C'l'Cll DEPARTMENT 0' ..All. A....D PUIIUC TAANSPOAUTfON 1401 lAST BROAD STftiET III::...MOIIIO. :232' 9., 939 (lll)4) 18v.7940 FAX (804) 786-7:186 VI~OlNTA RELAY CENTER 1.$oo.a211.1\.30 ITDOl December 1 7, 1999 Mr. Stephen A. Carter County Administrator Nelson County P.O. Box 336 ,Lovjngston, VA 22949 Dear Mr. Carter: Thank you for your tetter of December 3, 1999 concerning rail service to the Oak FUdge Estate. I have had several conversations with Mr. Marmon and letter'$ from Senator Co uric and Mr. Bob Ashton of Wintergreen, so I am very aware of the interest in establishing a rail stop at the Oak Ridge Estate. The department recognizes the unique and historic nature of the Oak Ridge Estate tndn station, and we believe that there is pOtential to develop significant ridership from this station, especiallV if the Wintergreen Resort actively promotes use of the station. We support the possibility of stopping trains on the Bristol Rail Service (now being referred to as the "Trans-Dominion Express") at this location. We have completed our studies of the Bristol Rail proposaa, and we have no plans to conduct any additional analysis of the proposed service. If funding for the service is provided, we will incorporate .nanalysis of a potential stop at Oak FUdge as we move toward implementation of the service. We will work with Oak Ridge, Nelson County and the Wintergreen Resort to determine the number of potential riders at this location and to develop the most appropriate level of service. Thank you for your interest and support for the proposed Bristol Rail Service. If you have any additional questions or comments, please do not hesitate to contact m$ at (804) 786-1063. Sincerely, 4~<2-7~~ 'Af:" C. T~a~ Rail Transportl!ltlon Engineer Senior cc: Lee Mermon Leading Virginia To C,eater Mobil/tv DEC. -20' 99 (MON) 08:51 VRPT TEL:8047867286 P. 001 COMMONWEALTH of VIRGINIA LIO J. .!!VON DI1UICt'Ol\ DEPARTMiNT OF AAII. AND puel.tc TAA.NSPORTATION 1.$0' I!A$T aROACI stREET AICHMOND. ,1;1:119.19;19 (1i04) 7116-7940 FAX (80417!1I-72116 VIRemIA R~LA, Y Cl'i'.N'T'I:R HI()().8~8'11~ ITPP, November 30, 1999 The Honorable Emily Counc Senatorl 26th District P.O. Box 5462 Chi:ltlottesviUe. VA 22905 Dear Senator Caurio: Thank you for your tetter of November 22, 1999 concerning the Oak Ridge Estate train station in Nelson County. 'have had several conversations with Mr. Marmon and members of the Nelson County staff concerning this issue and I am very aware of the interest in e&tabU$hing a rail stop at the Oak Ridge Estate. The department recognizes the unique and historic nature of the Oak Ridge Estate train station, and we believe that tt,ere i8 the potentiat to develop significant ridership from this station. especially If the Wintergreen Resort actively promotes use of the station. We support the possibility of stopping trains on the Bristol Rail Service (now being referred to as the uTranswDominion Express") at this location. We have completed our studies of the Bristol Rail Service. and we have no plans to conduct any additional analysis of the proposed service. If funding for the service is provided. we will incorporate an analysis of potential service to Oak Ridge as we move toward implementation of the service. We will work with Oak Ridge, Nelson County and Wintergreen Resort to determine the number of potential riders at this location and to develop the most appropriate level of service. Thank you for your interest and 8Uppon for the proposed Bristol Flail Service. If YOU have any additional questions or comments, plees8 do not hesitate to contact me at (804) 786-1063. .,..-- --..- _"_'___~.A.~ Sincerely. 80N ~'/()3145 Alan C. Tobias It Rail Transportation Engineer Senior Leading Virginia To Greater Mobility IYNCllBmG ChamBeR of CommeRce December 28, 1999 L:J -- . '......._/ L >' U C. j Dear Fellow Rail Enthusiast: Support for the TransDominion Express continues to grow. Formerly referred to as the Bristol Rail Passenger Study, this expanded passenger rail proposal has now been endorsed by more than 60 communities, counties, and chambers across the Commonwealth. Over the next three weeks we will have the opportunity to again show our support for advancing the TransDominion Express. The 2000 General Assembly Legislative Money Committees have announced six public hearings on the 2000-2002 state budget. At each of the hearings, Money Committee members will listen to comments made by Commonwealth citizens regarding the Governor's proposed biennial budget (which does not include money for the TransDominion Express). Please plan to attend the hearing in your region and ask committee members to make the TransDominion Express a funding priority. Enclosed you will find brief talking points which may be helpful in making your presentation to the Money Committees. If you prefer, you may want to share the talking points with your local government, Chamber or college(s) and ask that they include this information in their remarks to the committees. In addition, I encourage you to contact your local legislators to express your support for the TransDominion Express, and to ask that they advocate appropriating money to this project in the 2000-2002 state budget. It is important that we continue to work together to share information with our legislators and to speak with a unified voice. Thank you in advance for continuing to show public support for the TransDominion Express. So we can maintain a timely archive, please keep me abreast of activities, news articles and actions conducted in your area in support of expanding passenger rail service. Also, please complete the enclosed "TransDominion Express Support" sheet. Again, thank you for your support of the TransDominion Express. I look forward to continuing our partnership in moving this project forward. Sincerely, =k>4 ;J-~ Rex Hammond Enclosures Office. 2015 Memorial Avenue · P.O. Box 2027 · Lynchburg, VA 24501 · (804)-845-5966 · FAX (804) 522-9592 URL:www.lynchburgchamber.org · E-mail:info@lynchburgchamber.org 2000 GENERAL ASSElVIBL Y LEGISLATIVE MONEY COMlVIITTEES PUBLIC HEARINGS Schedule December 29, 1999 Wytheville Community College at 12:00-noon December 30, 1999 No. Virginia College - Loudon Campus at 12:00-noon January 5, 2000 - Concurrent Hearings Chesapeake-Oscar Smith High School at 12:00-noon Southside Virginia Community College - Alberta Campus at 12:00-noon January 6, 2000 Fishersville-Woodrow Wilson Rehabilitation Center at 12:00-noon January 17,2000." Richmond - General Assembly at 1 :00 p.m. Additional information and directions to hearing sites may be obtained by contacting the offices of the House Appropriations Committee Staff, 804-698-1590, or the Senate Finance Committee Staff, 804-698-7480. TRANSDoMINION EXPRESS: EXPANDING PASSENGER RAIL ACROSS THE COMMONWEAL TH . 1998 Bristol Rail Passenger Study recommends proposed passenger rail service be implemented to connect southwestern Virginia with both Washington, D.C. and Richmond via Lynchburg. Creation of the TransDominion Express would decrease traffic congestion on highways and interstates, reduce air traffic pollution, increase safety, stimulate tourism and commerce and provide an efficient alternative to automobile travel. . The TransDominion Express system would link the following communities: Bristol, Abingdon, Pulaski, Radford, Christiansburg, Roanoke and Bedford with Lynchburg. There, the line would split, continuing north to Washington through Charlottesville, Orange, Culpeper, Manassas and Alexandria, or east to Richmond by way of Appomattox and Farmville. . Trains would operate on existing tracks owned by Norfolk Southern Corporation, Conrail and Amtrak, with the exception of a small section owned by CSX,. Essentially, the only changes that would need to be made to existing tracks is the installation of spurs to allow freight and passenger traffic to exist on the same tracks. . Modern trainsets would be used to allow trains to maintain higher speeds. Increased speeds would be competitive with. car travel time between desired destinations. . Implementing the TransDominion system is relatively inexpensive when compared to multi- billion dollar highway projects. Total capital costs to improve existing tracks and stations would be approximately $10 million. Initial operating costs are estimated to be $24.6 million. . It is expected 372,000 passengers will ride the trains annually, increasing to nearly 800,000 by 2020. In Washington State, similar passenger rail services connect Vancouver, British Columbia with Portland, Oregon. Almost 50% of the Washington riders are tourists. . The fare is estimated to be $0.20 per mile, or approximately $70.00 to ride from southwestern Virginia to Washington, D.C. . With the implementation of expanded passenger rail in southwestern Virginia, plans to expand high-speed rail from Washington, D.C. to Richmond would create a "passenger rail" loop in the Commonwealth. . To date, over 60 chambers, counties, cities and planning divisions have passed resolutions supporting expanded passenger rail in the Commonwealth. The TransDominion Express would be accessible to over 20 colleges and universities along the proposed train routes. 1998-99 Endorsements for Expanded Passenger Rail Service CITY /TOWN COUNCILS Supervisors +Town COlUlcil of Abingdon +Pulaski County Board of Supervisors +Town Council of Altavista +Roanoke County Board of Supervisors + Appomattox Town Council + Smyth County Board of Supervisors + Amherst Town Council + Washington County Board of Supervisors +City Council of Bedford + Wythe County Board of Supervisors +Blacksburg Town Council CHAMBERS/ASSOCIATIONS + Bristol City Council + Bristol Chamber of Commerce + Burkeville Town Council + Blacksburg Regional Chamber of Commerce +Charlottesville City Council + Fairfax County Chamber of Commerce + Town Council of Chilhowie + Farmville Area Chamber of Commerce +Christiansburg Town Council +Greater Lynchburg Chamber of Commerce +Culpeper Town Council +Giles County Chamber of Commerce + Drakes Branch Town Council +Orange County Chamber of Commerce +Farmville Town Council +Orange County Industrial Development +Town Council of Glade Authority +Town council ofHillsville +Orange County Visitor's Bureau +Town Council of Kenbridge + Radford Chamber of Commerce + Keysville Town Council + SalemIRoanoke County Chamber of Commerce + Lynchburg City Council + Smyth County Chamber of Commerce +Town Council of Marion + Virginia West Business Legislative +Orange Town Council Coalition (14 chambers of commerce) +Town Council of Pulaski + Wytheville- Wythe-Bland Chamber of Commerce +Radford City Council PLANNING ORGANIZATIONS + Rural Retreat Town Council +Charlottesville-Albemarle Metropolitan +Council of the City of Roanoke. Planning Organization + The Council of the City of Salem + Mount Rogers Planning District Commission +Town Council of Wytheville + New River Valley Planning District Commission COUNTY BOARDS · Piedmont Planning District Commission + Albemarle County Board of Supervisors + Roanoke Valley Regional Commission + Appomattox County Board of Supervisors + West Piedmont Planning District Commission +Bedford County Board of Supervisors TRANSPORTATION GROUPS +Bland County Board of Supervisors +Blue Ridge Chapter of the National +Campbell County Board of Supervisors Railway Historical Society +Charlotte County Board of Supervisors +Greater Lynchburg Transit Company +Culpeper County Board of Supervisors + Virginia High Speed Rail Development +Cumberland County Board of Supervisors Committee +Montgomery County Board of Supervisors COLLEGES/UNIVERSITIES +Nelson County Board of Supervisors +Longwood College +Nottoway County Board of Supervisors +Radford University +Prince Edward County Board of + Virginia Tech " . . TRANSDoMINION EXPRESS SUPPORT SHEET Your Name: Your Organization: Your Address: Your Telephone Number: Your Fax Number: Your Ernail Address: Please indicate which activities and/or actions you have conduCted in support of the TransDominion Express. o Made presentation to Money Committees at Public Hearing on at the following location o Contacted my legislator, to show my support for the TransDominion Express and ask that slhe make the TransDominion Express a funding priority in the 2000-2002 state budget. o Made appointment to meet with my legislator, to show my support for the TransDominion Express and ask that s/he make the TransDominion Express a funding priority in the 2000-2002 state budget. o Wrote a letter to my newspaper editor, highlighting the facts regarding the TransDominion Express and the needed funding to move the proj ect forward. o Other (please describe) Please return completed questionnaire to: Katherine DeRosear, Vice President of Community Services Greater Lynchburg Chamber of Commerce P.O. Box 2027 Lynchburg, VA 24501 OR Fax: 804-522-9592 SERVICE AGREEMENT v.h J .;)eElO THIS AGREEMENT, made this 5 day of ~ ' ~, by and between the COUNTY OF ALBEMARLE, VIRGINIA, a political subdivision, (the "County"), and the STONY POINT VOLUNTEER FIRE COMPANY, INC., a Virginia Corporation, (the "Fire Company"), WHEREAS, the Fire Company agrees to continue to provide valuable fire protection services in Albemarle County in its delineated service area asset forth on the Response Area Maps located at the Emergency Operations Center.("Service Area"); and , ,. ., WHEREAS, the Fire Company desires the County to contribute Thirty Thousand Dollars ($30,000) for the purchase of fire apparatus necessary for providing fire services. NOW, THEREFORE, for and in consideration of the above stated premises, the County and Fire Company agree, as follows: 1. The County shall contribute to the Fire Company Thirty Thousand Dollars ($30,000) to be used for the purchase of a brush truck. The funds shall be allocated from the County's Fire Fund ("Fund") and shall be made available upon execution of this agreement. 2. The Fire Company agrees that the County will withhold Three Thousand Seven Hundred Fifty Dollars ($3,750.00) from the County's annual appropriation to the Fire Company's operating budget beginning July 1, 2000 and ending after a final withholding in July 2007. Thus at the end of eight (8) years, which is the term of this Agreement, a total of $30,000 shall be withheld. This withholding may be used by the County to replenish the Fund for so long as the County, at its discretion, continues such Fund. This withholding is in addition to the withholding for all prior advances under prior service agreements with the Fire Company dated October 10, 1986, May 1, 1989, May 10, 1994 and July 2, 1997. 1 The Fire Company agrees that any amount of this repayment which may exceed the County's annual appropriation will be remitted to the County no later than July 31 of each repayment year. 3. The Fire Company agrees that the Thirty Thousand Dollars ($30,000) contribution shall be used only for the purchase of the brush truck to be used to provide fire services in Albemarle County. The Fire Company further agrees that it shall not convey the brush truck or any interest therein to any party other than the County without the County's prior written consent during the useful life of the brush truck or the term of this Service Agreement, whichever is longer. For purposes of this Agreement, the useful life of the brush truck shall be fifteen years from the date the brush truck is placed into service. In addition, the Fire Company agrees that any insurance proceeds received from a claim related to any damage to the brush truck shall be used entirely for the immediate repair and improvement of the brush truck unless the County expressly authorizes in writing a different use for such proceeds. 4. The Fire Company agrees that at such times as it no longer provides voluntary fire protectionservicesin Albemarle County while operating under the jurisdiction of the County that it shall convey all of its interest in the vehicle described in paragraph 1 to the County at no additional cost to the County upon the County's request. 5. The County and Fire Company agree that the covenants set forth in their prior agreements dated October 10, 1986, May 1, 1989, May 10, 1994, and July 2, 1997, to the extent they are not in conflict with this Agreement, shall remain in full force and effect. 6. Nothing contained herein shall be construed to prevent additional appropriations by the County to the Fire Company, at the discretion of the County Board of Supervisors, to support, enhance, or augment the services to be provided by the Fire Company. 2 Witness the following signatures and seals. (Je<:- Date /5 1191 ./ to .JP/6o Date Approved as to Form: ~~.c~ ~~t ttorney COMMONWEALTH OF VIRGINIA COUNTY OF ALBEMARLE: The foregoing Service Agreement was signed, sworn to and acknowledged before me this 10'M day of f$XUf/ , .:I-99'9"by Robert W. Tucker, Jr. O/(JocJ 4'MlJ 4 ~ Notary Publ ic My Commission Expires: p~-i/JtJJ oZdO I COMMONWEALTH OF VIRGINIA COUNTY OF ALBEMARLE: '" The foregoing Service Agreement was signed, sworn to and ac nowledged before me this /S'1:t day of fjjwm M , 1999 by ~f~)~ ~ Notary blic My Commission Expires: ~ J~ ~{)IJ I 3 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Service Agreement with Stony Point Volunteer Fire Company, Inc. AGENDA DATE: January 5,2000 ITEM NUMBER: ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: To authorize the County Executive to sign the service agreement with Stony Point Volunteer Fire Company, Inc. advancing $ 30,000 to purchase a new brush truck. CONSENT AGENDA: ACTION: X INFORMATION: ATTACHMENTS: Yes STAFF CONTACTlS): Messrs. Tucker, Foley, Pumphrey REVIEWED BY: BACKGROUND: Several years ago Albemarle County established a revolving fund to be used by the ten volunteer fire and rescue companies in the County. This fund, currently funded at two million dollars, provides the volunteer companies a means of acquiring needed fire-fighting and rescue squad equipment and buildings, interest free, with repayments being deducted from their annual County appropriation. Requests for disbursements from the fund are monitored and approved by the Jefferson Country Fire and Rescue Association (JCFRA). DISCUSSION: The current amount available in the revolving fund is $ 304,094.32. Stony Point Volunteer Fire Company, Inc., has requested, through JCFRA, an advance of $ 30,000 to be used for the purchase of a brush truck and has executed the standard service agreement approved by the County Attorney's office. This advance can be disbursed upon approval of this agreement by the Board of Supervisors. Repayment of the allocation will be over an eight-year period beginning in FY 00-01. JCFRA has approved this request. RECOMMENDATION: Staff recommends authorizing the County Executive to execute the attached Service Agreement. 99.228 ~ Rosemont Homeowner's Association cIa Haley, Chisholm & Morris, Inc. P. O. Box 550 Earlysville, VA 22936 (804) 978-1000 December 17, 1999 Mr. Robert Tucker County Administrator 401 Mcintire Road Charlottesville, VA 22902 Dear Mr. Tucker: Please review and respond to the enclosed resolution, adopted unanimously at our October 21 sl meeting. We invite you and your fellow supervisors, city councilors and other elected and appointed officials to adopt our resolution. We are near neighbors of the Ivy Landfill, and we do not perceive any of the recent events regarding the Landfill as at all satisfactory. The Landfill should have closed long ago. Please use your office to address these concerns. S7/74 David F. Thacker Secretary, Rosemont Homeowner's Association Enclosure: Rosemont Homeowner's Association Resolution """i"U. f,\\:,~/ ('1f!"'" t,. ~ DEMARll::' VV~,)pC, ''3' t- ~' ~;,,,j..:- .p'~i~,..._O. "'it . - - _ BOARD OFSUPERVISORS .- RESOLUTION. Rosemont Homeowners' Association October 21, 1999 Whereas, the Rosemont community is situated three miles from the Ivy Landfill and shares a common highway approach, SR 637, and, Whereas, traffic to and from the Ivy Landfill comprises a nuisance by both the threat of vehicular accident, by litter and garbage strewn on the road and its shoulders, and, Whereas, volatile airborne and groundwater contaminants discharged by the Ivy Landfill constitute an unknown threat to the health of our residents, and, Whereas, assurances by the Rivanna Solid Waste Authority that ground and surface water contamination would not pollute the property of adjacent property owners have proven false, Therefore be it resolved, That, the Rosemont Homeowners' Association demands of its Magisterial District Supervisor and the entire Albemarle County Board of Supervisors final and permanent closure of the Ivy Landfill, and, That, the Board of Supervisors and Charlottesville City Council guarantee the safety and supply of ground and surface water supplies to Rosemont and other communities neighboring the Ivy Landfill, and, That, the governing authorities and bodies provide for decontamination of the ground water and gases within and emanating from the Ivy Landfill by the most effective, not cheapest, methods available, and, That, any solid waste management activities continuing at the site of the Ivy Landfill are regulated by the strictest of federal regulations. .....- '- .. COUNTY OF ALBEMARLE Department of Planning & Community Development 401 McIntire Road, Room 218 Charlottesville, Virginia 22902-4596 (804) 296 - 5823 Fax (804) 972 - 4035 MEMORANDUM TO: Albemarle County Board of Supervisors V. Wayne Cilimberg, Director of Planning & Community Development U ()JC/ December 1, 1999 FROM: DATE: RE: Resolutions ofIntent to Amend Zoning Ordinance Section 4.12, Off-Street Parking & Loading Requirements, Section 4.0 Basic Regulations, and Section 5.0 Supplementary Regulations The Albemarle County Planning Commission, at its meeting on November 23, 1999 unanimously recommended approval of the above-noted resolutions. Attached please find a staff report which outlines these resolutions. VWC/jcf Cc: Robert W. Tucker, Jr. A TT ACHMENTS BOARD OF SUPERVISORS . COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Resolutions of Intent to amend Zoning Ordinance Section 4.12, Off~Street Parking and Loading Requirements, Section 4.0, Basic Regulations, and Section 5.0, Supplementary Regulations SUBJECTIPROPOSAL/REOUEST: . Allow Planning Commission modification of minimum parking spaces under Section 4.12 and establish uniform procedure for appeal to the Board of Supervisors of Planning Commission waivers, modifications or variances under Sections 4.0 and 5.0 STAFF CONTACT(S): Cilimberg, Kamptner AGENDA DATE: November 23, 1999 ITEM NUMBER: ACTION: INFORMATION: CONSENT AGENDA: X ACTION: X INFORMATION: ATTACHMENTS: Yes BACKGROUND: Regarding Section 4.12, the Planning Commission had previously requested that amendment be made to allow the minimum number of parking spaces to be modified in particular cases described in the attached resolution (Attachment A). Regarding Sections 4.0 and 5.0, staff has determined that in the case of the regulations of those sections being waived, modified or varied by the Planning Commission, there is not clear language specifying a uniform procedure for appeal of such decisions to the Board of Supervisors. (See Attachment B) DISCUSSION: The attached resolutions of intent will allow zoning text amendments to be developed and brought to the Planning Commission and Board of Supervisors for consideration and public hearing. RECOMMENDATION: Approval of both resolutions of intent. ATTACHMENT A '" RESOLUTION OF INTENT WHEREAS, Section 4.12, Off-Street Parking and Loading Requirements, of the Zoning Ordinance establishes the regulations applicable to off-street parking, including the minimum number of parking spaces required for specific uses; and WHEREAS, it is desired to amend Section 4.12 to allow the minimum number of parking spaces to be modified in particular cases where multiple uses are proposed fora single lot, and the cumulative minimum number of parking spaces that would othelWise be required for each use separately may result in an excessive number of parking spaces; and where the proposed development is within a developed area and the ability to comply with requirements of Section 4.12 is limited, but there are other suitable parking opportunities within the vicinity of the development. NOW, THEREFORE, BE IT RESOLVED THAT for purposes of public necessity, convenience, general welfare and good zoning practices, the Albemarle County Planning Commission hereby adopts a resolution of intent to amend Section 4.12 of the Zoning Ordinance as described herein; and BE IT FURTHER RESOLVED THAT the Planning Commission will hold a public hearing on this resolution of intent, and make its recommendations to the Board of Supervisors at the earliest possible date. ***** ATTACHMENTB' RESOLUTION OF INTENT WHEREAS, Section 4.0, General Regulations, of the Zoning Ordinance establishes regulations applicable to all uses and strUctures, and Section 5.0, Supplementary Regulations, of the Zoning Ordinance establishes supplementary regulations applicable to certain uses and strUctures; and WHEREAS, in certain circumstances both Sections 4.0 and 5.0 allow the applicable regulations to be waived, modified or varied by the Planning Commission, and it is desired to amend both Sections 4.0 and 5.0 so that the procedure to appeal such decisions to the Board of Supervisors is uniform. NOW, THEREFORE, BE IT RESOL VED THAT for purposes of public necessity, convenience, general welfare and good zoning practices, the Albemarle COlUlty Planning Commission hereby adopts a resolution ofintentto amend Sections 4.0 and 5.0 of the Zoning Ordinance as described herein; and BE IT FURTHER RESOLVED THAT the Planning Commission will hold a public hearing on this resolution of intent, and make its recommendations to the Board of Supervisors at the earliest possible date. ***** COMMONWEALTH of VIRGINIA CHARLES D. NOTTINGHAM COMMISSIONER DEPARTMENT OF TRANSPORTATION 1601 ORANGE ROAD CULPEPER, VA 22701-3819 December 21, 1999 DONALD R. ASKEW DISTRICT ADMINISTRATOR Route 29 Corridor Development Study Proj: 6029-963-F01, PEIOO From: 1-64 To: North Carolina State Line Amherst, Appomattox, Nelson, Albemarle, Bedford, Pittsylvania and Campbell Counties Ms. Ella W. Carey Board of Supervisors 401 McIntire Road Charlottesville, VA 22902 Dear Ms. Carey: A Public Workshop will be held for the above mentioned project between 4:00 p.m. and 7:00 p.m. in the following locations: Albemarle County DATE: Tuesday, January 11 ,2000 TIME: 4:00 p.m. - 7:00 p.m. PLACE: Red Hill Elementary School Red Hill School Road (Rte. 710) Just north of North Garden, 0.25 mile east of Route 29 in Albemarle County Amherst County Thursday, January 13, 2000 4:00 p.m. -7:00 p.m. Amherst County High School on Route 29 Business in the Town of Amherst Nelson County DATE: Wednesday, January 12,2000 TIME: 4:00 p.m. - 7:00 p.m. PLACE: Tye River Elementary School on Route 29 1.4 miles north Colleen in Nelson Co. Campbell County Tuesday, January 18,2000 4:00 p.m. - 7:00 p.m. Vocational Technical Center on Route 29 (near Route 24) south of Lynchburg in Campbell County Pittsylvania County DATE: Wednesday, January 19,2000 TIME: 4:00 p.m. - 7:00 p.m. PLACE: Vocational Technical Center On Route 29 near White Oak Mountain In Pittsylvania County Representatives of the Department will be present with maps and displays to explain the project to all interested individuals. A copy bfthe public notice is attached. Itd IJ/. k/ Robert H. Connock, Jr., P.~ - District Construction Engineer RHCjr:wlr Pc: Ms. A. G. Tucker Mr. M. W. Coffey WE KEEP VIRGINIA MOVING .; f'I.... ~ ~ ~ .~ ~, -_..~T-' ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .... ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ _.,."-~.._->. ~ ~ ~ ~ - ~= o~ s~ ~~ ~~ o (I) u Q,) (I) ~ ..c ~ - . ~ o == 00 ~ ~ o ~ 0\ N Q) E ~ ~ ~ c.S ~ CI) ~ ~ > .~ 00 Q) .:::: ~ ~ !:...... 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TUCKER RESIDENT ENGINEER December 29, 1999 -' Board of Supervisors Meetings October 6, 1999 November 3, 1999 December 1, 1999 Ms Ella Carey, Clerk Board of Supervisors 401 McIntire Road Charlottesville, VA 22902 Dear Ms. Carey: We offer the following comments regarding transportation matters that were discussed at the October 6, November 3 and December 1, 1999, Board meetings. . STOP bars at the Belair intersection have been adjusted to allow for better visibility westbound. . The County proposed a process for obtaining public feedback regarding gravel road projects due to concerns voiced aboutthe upcoming Wyant Lane project. We suggest in lieu of "surveying" property owners regarding their preference for continuing gravel road projects, that the County notify (by mailings) those affected property owners that the Secondary Six Year Plan public hearing has been scheduled. This public hearing is intended to solicit comments and concerns about upcoming road projects. Notification by the County should occur at least two years in advance of actual construction. . The Department has met with County Staff to discuss options for the Route 240/250 connector. A primary or secondary six year plan project is an option so long as any road project does not serve a development interest (developer of adjacent land will be responsible for any necessary transportation infrastructure). Other options are either a capital improvement project or a developer-built roadway. . We have upgraded signs on the westbound approach at the Route 29/250 ramps at Barracks Road. BOA RD OF SUPERVISORS TRANSPORTATION FOR THE 21ST CENTURY ~ Ms. Ella Carey December 29, 1999 Page 2 Board Meetings . A meeting has been scheduled for the Georgetown Task Force for Wednesday , January 19, at 3:30 p.m. in the VDOT conference room. At this meeting, we will discuss the status ofthe pending Georgetown Road improvement project. . A speed study will be conducted on Brown's Gap Turnpike (Route 680) from Route 240 to Route 810. We will share the results of this study once it has been completed. . The Department was asked to move Route 606 up on the priority list, however, this and many other gravel road projects do not have the appropriate right of way available. Citizens who are interested in having gravel roads improved and who feel. that a majority of their neighbors also favor such improvements, might consider obtaining dedicated rights of way themselves. Without interested citizens' assistance in obtaining right of way, it is difficult to add these projects to either the Secondary Six Year Plan or priority list. We have successfully obtained a lot of dedicated right of way through interested citizens in Greene County and are happy to discuss the procedure with those in Albemarle County that indicate an interest. . The following is a brief summary of the Traffic Calming Pilot Program actions to date: Travel Lane N arrowine: Route 652 (Old Brook Dr.) Travel Lane Narrowing 6" Wide Pavement Markings Route 656 (Georgetown Rd.) Travel Lane Narrowing . 6" Wide Pavement Markings . Route 854 (Carrsbrook Rd.) Travel Lane Narrowing 6" Wide Pavement Markings Route 1427 (Westmoreland Rd.) Travel Lane Narrowing 6" Wide Pavement Markings ~ Ms. Ella Carey December 29, 1999 Route 1428 (Huntington Rd.) Route 1520 (Hollymead Dr.) Route 1521 (Powell Creek Dr. Roundabouts Route 1521 @ Route 1520 Route 1090 @ Cul-de-Sac Route 1520 @ Springridge Subd. Route 1670 @ Stratford Glen! Chimney Rd. Route NIA@RouteNIA Through Truck Restriction: Route 631 Route 692 Page 3 Board Meetings Travel Lane Narrowing 6" \-Vide Pavement Markings Travel Lane Narrowing 6" Wide Pavement Markings Travel Lane Narrowing (9 ft travel lanes wi 4" Pavement Markings) Proposed for Implementation Pending Funding Allocation Proposed Modified Roundabout Pending Community Concurrence Proposed for Implementation Pending Developer Submittal Existing and Operating Approved Developer Installation Proposed in Later Phase Development Approved Developer Installation (peter Jefferson Place) Currently In Place Established Prior to Pilot Currently Under Consideration Ms. Ella Carey December 29, 1999 Page 4 Board Meetings Considered: Route 1177 (Dunlora Dr,) All-Way-Stop-Control Requested Finite Subdivision; Not a Cut-Through Situation Route 692 (Batesville Area) Failed to Meet Criteria Please share this information with the Board members. I will be prepared to discuss these and other transportation issues at the January 5, 2000, Board meeting. Sincerely, A. G. Tucker AGT/smk " Ii, .-e ? Office of the Clerk of City Council P.o. Box 911 · Charlottesville, Virginia · 22902 Telephone 804-971-3113 CITY OF CHARLOTTESVILLE December 29, 1999 Mr. Charles Martin, Chair Albemarle County Board of Supervisors 401 McIntire. Road Charlottesville, Va. 22902 Dear Mr. Martin: Enclosed please find a copy of the resolution unanimously adopted by the Charlottesville City Council on December 20th entitled "A Resolution to Seek an End to the Reversion Proceeding. II Sincerely, ~Uf Clerk of City Council Enclosure t\ :.....' ~. '. ~ . , A RESOLUTION TO SEEK AN END TO THE REVERSION PROCEEDING WHEREAS, more than 3 years ago, in November of 1996, citizens of the City filed a petition in the Circuit Court of the City of Charlottesville stating that it was desirable that the City make a transition to town status; and WIlEREAS, both the City of Charlottesville and the County of Albemarle were made party defendants to that law suit; and WHEREAS, the petition began a process established by the Virginia General Assembly which, if carried to its end, can conclude with a transition or "reversion" to town status by the City; and WHEREAS, the filing of this petition was preceded .by 12 months or more of debate, studY'a1ldthou~htful discussions by and among community leaders, civic organizations such as the Lea~e ofWoll1en Voters, thisCouncil, and the Board of Supervisors of Albemarle County, by a numI,er of public meetings and forums on the benefits and disadvantages that Reversion might bring to our community, and by lengthy negotiations between the Council and the Board of Supervisors in an effort to reach a Voluntary Settlement in lieu of Reversion; and WIlEREAS, such discussions, meetings, negotiations, and debate continued off and on for 18 months or more after the Reversion petition was filed; and WHEREAS, between July of 1997 and June of 1999 the legal process has seen the Reversion case dismissed by the three judge trial court, appealed to the Virginia Supreme Court by both the City and the citizen petitioners, and then reinstated and remanded (or sent back) to the trial court; and WHEREAS, the case as remanded is about to begin anew the validation proceeding with respect to signatures on the Petition; and WHEREAS, during the 5 years or more that have elapsed since Reversionfirst became a serious point of discussion for Charlottesville and Albemarle, City Council has not taken a formal position favoring or opposing Reversion; and WHEREAS, during this same 5 year period, the overall health of the City has come under close scrutiny by Council and the City Manager and together they have implemented certain changes designed to improve the long term vitality of the City, including (a) adoption of a - 1 - t ., ., "If .. f' new housing strategy, (b) renewed focus on economic development, and particularly redevelopment, and (c) refinement of cost controls in order to retain the City's strong financial position and its highest possible (AAA) Municipal Bond Rating; and WHEREAS, favorable federal, state, and local economies have contributed to the City's success in improving its financial position, as was exhibited by the City's successive budget surpluses over the last 4 years; and WHEREAS, consideration of Reversion during these 5 years has had its beneficial effects, the disadvantages have been twofold: (1) the significant intangible, but very real, adverse influence the process has imposed on City-County relations, and (2) actual costs to the community (almost $300,000 for the City alone); and WHEREAS, this Council concludes that at this time under the current circumstances Reversion to town status is not the right solution to the challenges facing our City and this community; and WHEREAS, in light of our judgment that we must do everything that we can to foster a sense of community, trust, and enhanced dialogue between the City and County, we think: that both Charlottesville and Albemarle will be better served if the current litigation were ended now; and WHEREAS, putting the Reversion litigation behind us will promote the type of joint effort between our two local governments that our community expects - indeed, must have - if the mutual and regional challenges we face are going to be solved; and WHEREAS, the list of current and potential joint efforts that we will seek and that should benefit from any improved City-County relations is lengthy and includes, but is not limited to, the following: . A long term cooperative Fire services Agreement, . Formation of a joint working group or commission on school excellence through combined efforts, . An improved cooperative, joint planning process, particularly for the urban area, in order to preserve the environment and open space while enhancing job and housing opportunities for our citizens, . An integrated, effective regional transportation plan, . Revisiting the funding formula for joint city-county services, and . An area wide plan to meet the future public water supply needs of our community; and -2- .., t, . "'~ , WHEREAS, we are informed by the citizens who filed the petition for reversion that it is their intention to respect the wishes of the Council pertaining to the prosecution of the Reversion litigation, and it is the Council's desire to affirm the right of citizens who undertake voter initiatives to participate in the prosecution and termination of such proceedings; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Charlottesville, Virginia, that: (A) The City Council expresses the view that reversion is not presently in the best interests of the City or the region, and that cooperation and negotiation are more likely to bring the positive outcomes that the community seeks; (B) The City Council expresses its thanks to all groups and individuals who have been involved in the exploration of reversion and its alternatives, including, but not limited to: (1) The citizens who exercised their legitimate rights under the law to bring a petition; (2) The League of Women Voters, which sponsored forums and conducted outreach; (3) The 5Cs Committee, which was instrumental in resolving an impasse in the Fire Services Contract discussions; and (4) The Albemarle County Board of Supervisors, which worked with Council in an effort to reach agreements on a number of issues, and continues to evidence interest in further cooperation with the City; and (C) The City Council requests that discussions with Albemarle County on the above joint efforts begin as soon as possible. Approved by Council. December 20, 1999 ~ ~ _.../~.u k of City Council - 3 - ~ To: From: Subject: Date: Members, Boord of Supervisors.A(\) B/a Washington Corey, CMC, C~ Reading Ust for January 5, 2000 December 28, 1999 September /, /999 MEMORANDUM Pages /-, 9 (Item #8) - Mr. Martin Pages /9 (Item #8) - end - Ms. Thomas October '3, /999 Mr. Bowerman October 20, , 999 /ewc Ms. Humphris . COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Six Year Secondary Road Plan 2000 -2006 AGENDA DATE: January 5, 2000 ITEM NUMBER: ACTION: x INFORMATION: SUBJECT/PROPOSAL/REQUEST: Worksession on the proposed County priorities for road improvements and VDOT's draft Six year Secondary Road Plan CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes STAFF CONTACT(S): Messrs. Tucker, Cilimberg, Benish, Wade REVIEWEDBjlwr-- BACKGROUND: Please find attached the staff report on the Six Year Secondary Road Plan presented to the Planning Commission at a work session on December 14, 1999. The Planning Commission approved staff's draft County Priority List (Attachment D of staff report) without modification. DISCUSSION: The purpose of this worksession is for the Board of Supervisors to review VDOT 's draft 2000-2006 Secondary System Construction Plan (Attachment C of staff report) and the proposed County Priority List (Attachment D). Officials from VDOT will be available to answer any questions you may have. Staff has also proposed a new unpaved road policy to deal with projects once they have entered VDOT's Financial Plan. This can be found on page four of the staff report. Staff will incorporate the recommendations from this meeting into a new County Priority List. RECOMMENDATION: The Board of Supervisors must hold a public hearing. Staff recommends the public hearing be held on February 16, 2000. I' ~ v 99.227 STAFF PERSON: WORK SESSION: JUANDIEGO WADE, DAVI.D BENISH DECEMBER 14, 1999 WORK SESSION: SIX YEAR SECONDARY ROAD PLAN FOR 2000-2006 Introduction The purpose of this work session is to provide: . Initial overview of the Six Year Road Plan process; . General review of the existing projects on the County's priority list of road improvements and potential projects to be considered for inclusion in this year's revision of the list; and . Opportunity for Planning Commission to discuss the County's existing priority list or other potential projects/issues. Six Year Plan Process The Six Year Secondary Road Construction Plan is VDOTs Plan for the allocation of road construction funds for a six year period. It consists of a priority list of projects and a financial implementation plan. The Plan is based on local priorities adopted by the Board of Supervisors. This priority list of projects is typically reviewed every year by the County. Attachment A is the current adopted VDOT Secondary Road Construction Plan. Attachment B is the current adopted County Priority List for Secondary Road Improvements. The focus of this annual review of the Six year Plan is the County's priority list. The VDOT Six Year Road Construction Plan is the implementation tool for this list. Since 1986, theComniission and Board of Supervisors have approved a priority list of road improvement projects which would cost, in total, in excess of available funds over the six-year planning period. With such a list developed, subsequent VDOT Six Year Plans can be prepared and revised in response to available annual funds. The County has used a locally derived criteria-based rating system to prioritize road improvement projects in the County. This system, with some modifications and refinements, has been used since 1988. Once the proposed improvement has been prioritized in its particular category, all of the projects are combined for each category to make one priority list. Staff has identified several changes in VDOT's draft 2000-20006 Secondary System Construction Plan (Attachment C). The majority of the changes were due to substantial increase to the Meadow Creek Parkway Phase I. The cost of the Meadow Creek Parkway Phase I increased from $10,280,158 to $16,709,603, a $6,429,445 increase. VDOT had not revised the cost of the project for many years. The majority of the increase was due to an increase in the construction cost. The construction cost for the main section of this prOject increased from $3,864,108 to $9,016,600, a $5,152,492 increase. Because this increase for this project was so large, staff and VDOT were unable to make many additions to the Six Year Priority Plan. The major changes to the plan were to some existing projects and to their estimated completion date and to the cost. 1 Project Comments: The following are comments regarding projects in VDOT's draft Secondary System Construction Plan (Attachment C): ECD= Estimated Completion Date Project Priority # 1. Countywide maintenance program. Funding for this decreased $100,000 over six years. 2. Hatton Ferry; No change. 3. West Leigh. New project. Cost $500,000, Rural addition. Approved by the BOS in 1998. 4. Meadow Creek Pky I, cost increased $6,429,445. New ECD Dee 2002. 5. Rt.<<i49 -Airport Road, cost increased $720,000. New ECD December 2002. 6. Meadow Creek Parkway II, ECD January 2017. 7. Rt. 656-Georgetown Road, cost increased $1,100,000. New ECD September 2003. 8. Rt. 691-Jarmans Gap Road, New ECD December 2004. 9. Rt. 651-Free State Road, cost increased $450,000. New ECD December 2004. 10.. Rt. 781-Sunset Ave, New ECD July 2005. 11. Rt. 631-01d Lynchburg Road, cost decreased $500,000. New ECD December 2005. 12. Rt. 601-01d Ivy Road, New ECD April 2006. 13. Rt. 726-James River Rd, New ECD August 2005. 14. Rt. 679-RR Crossing, New ECD August 2000. 15. Rt. 625-RRCrossing, New ECD April 2001. 16. Rt. 744-Hunt Club Rd., New project. RR crossing improve. Cost $10,000. ECD April 2001. 17. West Leigh, New project. Lights and gates at RR crossing. Cost $100,000. April 2001. 18. Rt. 810 Brown Gap Rd. New ECD August 2006. 19. Rt. 676-0wensville Rd. new ECD May 2006. 20. Rt. 678-0wensville Rd. New ECD June 2006. 21. Rt. 795-Blenheim Rd. Cost increased $50,000. New ECD June 2006. 22. Rt. 649-Profitt Rd. Cost increased $500,000. New ECD June 2007. 23. Rt. 60(j-Dickerson Rd. New ECD August 2006. 24. Rt. 795-James Monro~ Pky. New ECD December 2007. 25. Rt. .643-Polo Grounds Rd. New ECD September 2008. 26. Rt. 641-Frays Mills Rd. New ECD August 2008. 27. Rt. 631-Rio Rd. New ECD August 2008. 28. Rt. 743;'Earlysville Rd. New ECD October 2008. 29. Rt. 637-Dick Woods Rd. new ECD April 2001. 30. Rt. 791-Midway Rd. New ECD August 2000. 31. Rt. 60~ Durrett Ridge Rd. New ECD August 2000. 32. Rt.679-Grassmere Rd. New ECD August 2000. 33. Rt. 615-Lindsay Rd. New ECD May 2001. 34. Rt. 667-Catterton Rd. New ECD April 2002. 35. Rt. 737-Mountain Vista Rd. New ECD June 2003. 36. Rt.708-secretarys Rd. New ECD May 2004. Cost increased $140,000. 37. Rt. 702-Reservoir Rd. Cost increased $460,000. New ECD December 2005. 38. Rt. 640-Gilbert Station Rd. Cost increased $50,000. New ECD May 2005. 39.Rt. 633- Heards Mtn Rd. Cost increased $50,000. New ECD June 2006. 40. Rt. 606-Dickerson Rd. Cost increased $260,000. New ECD December 2007. 2 The County wide maintenance program (#1) also funds traffic signals and spot improvements that do not require acquiring rights of way. This draft plan includes $250,000 for two new traffic signals (South Pantops atRiverbend and Route 631 @I-64). West Leigh Road is a new project to VDOT's priority list. It was listed as the #1 priority on the County's last year Priority List for Secondary Road Improvements. It is now eligible for VDOT funding. It will be added to the State system under the rural addition program. Staff recommended to VDOT to move Priorities # 8 (Rt. 691), #9 (Rt. 651), # 10 (Rt. 781), and Priority # 11 (Rt. 631) ahead of Route 601 (Old Ivy Road) because staff and VDOT are uncertain on how to proceed with this improvement due to the railroad underpass. Total Funds Available proposed by VDOT The amount of total funding available to localities for road improvement projects is determined by statewide distribution formula. The projected funding for FY 2000/01- 2005/06 are as follows: Fiscal Year 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 Total Funds $4,894,464 $5,234,852 $5,322,067 $5,546,798 $6,062,242 $6,062,242 Unpaved Road Fund $784,586 $838,957 $852,505 $896,318 $998,644 $998,644 These totals do not include funds available through the County's participation in the Revenue Sharing Program. The County has regularly applied for Revenue Sharing funds since 1988. The Revenue Sharing Program requires a dollar for dollar match by the locality ($500,000 maximum revenue Sharing funds + $500,000 maximum County match=$l,OOO,OOO maximum per year). Therefore, this program creates the potential of $6,000,000 additional dollars for road improvement projects over the six years of the plan. It should be noted that in the recent past the County has not received the full allocation from the program because the total amount requested from all Virginia localities exceeded total funds available in the program. Requests Staff did not receive any new public requests to be considered for inclusion in this year's plan. No new requests were received from the Department of Fire and Rescue or the Town of Scottsville. Staff did receive a request from the School Department of Transportation to upgrade a rail road overpass on Route 708 (Dry Bridge Road). The overpass has an eight ton weight limit. The majority of the School Departments buses weigh at least eight tons empty. The overpass is maintained by the rail company. Due to the source of this request, staff proposed bringing this project into the proposed County's Priority List for Secondary Road Improvements as priority #32. Staff will be working with the VDOT to address this as soon as possible. 3 Staff has made several adjustments to those projects not in VDOT's six year financial plan. The adjustments were based on new traffic counts that were considered during the ranking process. The proposed Priority List for Secondary Improvements can be found on Attachment D. This List takes into consideration the changes found in VDOT draft Plan on Attachment C. Unpaved Road Policy Staff has been working with the Board of Supervisors and VDOT to establish additional procedures to evaluate unpaved roads. A problem arises when an unpaved road is placed on the Priority List, but not in the Six Year Financial Plan and is advertised for construction. It could be eight to ten years before a project enters the Six year Financial Plan. Often the residents along the road that had agreed to donate the rights of way have moved or their sentiments regarding the project change. The current resident(s) on the road may not want it paved. Staff has developed the following steps to help: 1. When VDOT works with the landowner on donation of the necessary rights of way, VDOT will stake the property and show the owner a basic cross section. 2. County planning staff, with assistance for VDOT staff, will hold an information meeting within a year of the estimated construction advertisement date. The purpose of the meeting will be for the landowners to understand the basic scope of the project. The proposed improvement will be re- staked and a rendering will be shown. The necessary Planning Commission and Board of Supervisors representative will be invited to attend. It can then be determined in the next Six Year Plan revision, if the project will remain in the plan. Summary Please review the above information and prepare to give staff input on VDOT's draft Plan (Attachment C) on December 14, 1999. Staff will revise the County's Priority List for Secondary Improvements (Attachment D) based on your input for the Board of Supervisors worksession in early January. Because staff was delayed in receiving the draft Construction Plan (Attachment B), there is limited time for review for the Planning Commission. Attachments Attachment A - Existing VDOT Secondary Road Construction Plan Attachment B - Existing County Priority List for Secondary Road Improvements Attachment C - VDOT's Draft 2000-20006 Secondary System Construction Plan Attachment D - County's Proposed Priority List for Secondary Road Improvements 4 -< ~ ,. z ~;,~....~ ~ i/...:; = ;;,i~1 U ..,. -< .~. ~ ~, ~G>; ~ ~. ~ W 0.. ;:) en ~ .:) o f'V -- -c( ,:) :0 ," , , d. j'. ..... .~'.. ~ L \.. a: ~.\ i,.... /..... W ~ ,- D. - - -0 c.,:) .- 'c:S C. UI (~ - ~ 0- ""', ... u Cl. ... ~ (0 W {.. . (:) > ., - (", 0> W c:: .- () ~ c.: lU.t1 .- c.: ..... cri ~ ,"; ,.'" f -...., .-' .. ,. .~.- .' ,,' -. ;:?:.. ...::.,.:.- .....'~ l;......,. ,''',.., .lI.... JIWt.... 4;..... ....; r- . :, {:: '. Ll JI ::... -=,.'J :" ~. ttI ~E 000 ~ fD /1&tJ ~~ e:J Ji", I' ~;;; n-, "'Eld 5U C'-t ~~ ~ ''''1' ~~ ~ .'a ~ II.", olD., ... PI ... .. ... ... ... ~ .. 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II Ul' C C C C C C C C C C C C C II ::l ::l ::l ::l ::l ::l ::l ::l ::l ::l ::l ::l ::l 11 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 1\ (1) $. ~ ~ (1) ~ ~ ~ (1) ~ ~ ~ (1) 1\ Ci) (1) CD Ci) Ci) 11 3 3 3 ... 3 3 .., .., .., .., 3 .., ... 11 3 3 3 3 3 3 3 1\ S' S' S' S' S' S' S' S' S' S' S' S' S' 1\ 1\ (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) 1\ a. a. a. a. a. a. a. a. a. a. a. a. a. II '::J '::J CD .-. .-. .-. .-. .-. .-. .-. .-. .-. .-. N N 13 '":;;: '::J 13 Ol ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 11 ..9 ..9 ..9 0 "" "" "" w w .j>. 0'1 ...... 00 "" 0'1 0> "" 00 0> ..9 11 ..9 ..9 ..9 ..9 ..9 ..9 ..9 ..9 ..9 ..9 ..9 ..9 ..9 ..9 ..9 ..9 1\ 11 1\ II 11 1\ II 11 11 1\ II II 11 11 1\ II 1\ 11 1\ 1\ 1\ 1\ II 1\ 1\ 11 11 1\ ~ I' . .- . . '..:~ David P. Bowerman Rio Lindsay G. Dorrier. Jr. Scottsville Charlotte Y Humphris Jack Jouett COUNTY OF ALBEMARLE Office of Board of Supervisors 401 McIntire Road Charlottesville, Virginia 22902-4596 (804) 296-5843 FAX (804) 296,,5800 Charles S. Martin Rivanna WaIter F. Perkins White Hall SaIIy H. Thomas Samuel Miller January 10,2000 Ms. Angela, G. Tucker Resident Engineer 701 VDOTWay Charlottesville, VA 22911 ...: Dear Ms. Tucker: At its meeting on January 5,2000, the Board of Supervisors took the following actions: . Elected Charles Martin as Chairman for Calendar Year 2000 . Elected Sally Thomas as Vice-Chairman for Calendar Year 2000 . Reappointed Ella Carey as Clerk for Calendar Year 2000 . Set the meeting times, dates and places for Calendar Year 2000 as follows: first Wednesday of the month at 9:00 a,m., second and third Wednesdays of the month at 7:00 p.m., with meetings to be held in the County Office Building. CANCELLED the December 20, 2000 Board meeting. (The following resolutions will be forwarded to VDoT from the Department of Engineering:) . Adopted a resolution to accept Savannah Court in Brownsville Heights Subdivision into the State Secondary System of Highways . Adopted a resolution to accept roads in Still Meadow Subdivision, Phase 1, into the State Secondary System of Highways . Adopted a:resolution accept roads in Forest Lakes South Subdivision, Sections 6 and 7, into the State Secondary System of Highways. In addition, the Board made the following comments regarding transportation matters: Work Session: IT 2000-2006 Six Year Secondary Road Plan. . Voted to leave the unpaved road policy as it currently exists, and deal with issues as they arise on a case-by-case basis. . Regarding Grassmere Road, Ms, Thomas said she would take up VDoT's and staffs offer to meet with the residents. . During the next year, staff to look at Route 601, and come to the Board with a recommendation, after looking at all the alternatives, on whether it should stay in the Plan, . Voted to set the public hearing on the Six Year Road Plan for February 16, 2000, (1) Printed on recycled paper Ms. Angela Tucker January 10, 2000 Page 2. . You provided a follow"up on items discussed at previous Board meetings, . Mr. Bowerman said he did not believe traffic calming methods had been implemented on Route 652 (Old Brook Road). . Consensus of Board to add to the January 12 consent agenda, process for making improvements to Wakefield Road, . Ms. Thomas provided staff a petition signed by residents of Morgantown Road requesting that the road become a cul-de-sac, She asked VDoT and staff for advice on how to proceed. (A copy of the petition is attached). . Mr. Dorrier asked that staff look at paving the approximate one-mile length of roadway from Route 712 through Route 795 in Keene. This road goes by Pine Knott, the hrmting home of Teddy Roosevelt. . Mr, Perkins mentioned that VDoT will be receiving a letter from Paran United Methodist Church regarding th,e paving of Route 606 (Dickerson Road) (copy attached). . Mr. Dorrier asked VDoT to look at the passing area on Route 20 in front of Vintage Market. The passing movement conflicts with cars entering and exiting the site. /EWC s. ince.r.. elY~' . t{/J1 ,. '7 ! ".'.. #1 . ..-/',. . /i la . Carey, Cle~ cc: Robert W. Tucker, Jr. Tom Foley V. Wayne Cilimberg 'Paran 'United Methodist Church 5145 Dickerson Road Charlottesville, VA 22911 Rev. C. Mitchell Emswiler Pastor Home: (804) 973-7835 Church: (804) 973-9077 December 17, 1999 The Honorable Walter Perk ins 5568 St. George A venue Crozet, Virginia 22932 Dear Sir, Per your requests, I'm forwarding to you the enclosed petition and this letter, which will further explain how our facility is utilized by other community organizations. For the benefit of other Supervisors, Paran United Methodist Church is located on Dickerson Road adjacent to the General Electric Plant off of Rt. 29 north. This stretch of Dickerson Road is },l mile in length, However, the section of road we are concerned with is the small portion utilized by the overwhelming majority of traffic. The length of this section is between 0.2 and 0.3 mile. Currently, this stretch of road is comprised of a dirt base with an occasion gravel surface provided by VDOT. This road at times can be unsafe to person and vehicle especially during adverse weather conditions, A small insignificant rainfall can cause deep ruts and uneven surfaces. One of our Pre-School parents had a flat tire caused by a large rock within a rut caused by a modest rain In another area, the road becomes much like a polished surface becoming very slick and at times treacherous especially when braking, I have experienced this myself as my vehicle ended off the road in the grass though I was traveling at a deliberate slow rate of speed, Though the major use of the facility is for church worship and other ecclesial functions, it was also the intent of those who had the vision of its construction that it would be open to community needs. Currently our facility and grounds is being used as: 1- the home site for Boy Scout Troop #111 of the Stonewall Jackson Area Council. This Scouts meet regularly at this facility on a weekly basis and other special occasions, 2- a parking lot for two Albemarle County deputies who leave their personal and County squad cars (each lives in Greene County), 3- as a classroom for a local Driving School several times each year, 4- a loading and unloading distribution point for transportation services of Jaunt, 5- as a Pre-School Monday through Friday. Thirty-three local children are enrolled in the Pre-School Program, of which thirty do not attend our church further indicating that this facility is utilized each day of the week, 6- and of course as our church where approximately 70 people worship every Sunday. In addition, we are in the early stages of inquiry as to how the facility can incorporate other local groups and organizations in the near future; i.e. a girl scout troop, Meals on Wheels programs, increase number of children in Pre-School, Alcoholics Anonymous, etc, Naturally, each will further expand the amount of traffic and toll on this small section of road, Enclosed is a petition containing 106 signatures representing 86 local households who believe this to be a worthwhile project. The quantity of signatures could easily have been significantly increased but we asked only one signature per household. The signatures represent those from the communities previously listed; our church, pre-school parents, Jaunt employees including Executive Director, parents of the Boy Scouts, and the owner of the Driving School. We appreciate your support in this endeavor. Sincerely, &.4~'LL Rev. Mitchell Emswiler Pastor CC: Mrs, Angela Tucker, VDOT Resident Engineer ,;;"q;heHonorableCharles Martin, Supervisor Chairman The Honorable Charlotte Humphris, Supervisor The Honorable Sally Thomas, Supervisor The Honorable David Bowerman, Supervisor The Honorable Lindsay Dorrier, Supervisor Rena Bell, PPR Chairwomen Davis Lamb, PETITION TO PAVE DICKERSON ROAD PETITION TO PAVE DICKERSON ROAD 5 PETITION TO PAVE DICKERSON ROAD ~ ,,,> A''''' ~ r. -- 'j (.; ) ~ ',. . -- -. ' '/ ~'--' ~:\ -. .# / ~... ~/ ..i..--. ""'J,... ''''-::: q 73 -.5 /S"o PETITION TO PAVE DICKERSON ROAD ~ ' PETITION TO PAVE DICKERSON ROAD FRjl--J)1.( ft. ~ AlG ((l4oa./I~" ~,ScJ...~ , I 0- I I I I I I I I I I I I I I I I I ! I I .' l'4s Lor/an Hvr was lX-fv~ supporhVl bu+ (.).JW ~OJ~ +0 s'5" .~ slrtL )1Vi'S ~, . N ~ N eu.Aovt Q)(pYl ssd .0-- V1R8oJM. 4Pe cI-. (fY1 /wi prde~ I onJ. (~~.n01l ()/j 0... vwJ.Jvy- lluJIL GW M. v JA 0!1 of/v.A 0 ovn.w L() kw. .1. "'pc 6 tz:, ~ \(S\~i5 (PH iVlS~Vlte j'~s+cri' i1~ /J~) u...~6 ww. j.N\cU+~t, -r NI/Y' rd f- nJ.<'s vu ,-Ii^, ~: )Y"j p huw nu\'vl bG'l Cvv1 cl /le 1 U( sfs-'ri1 i\.r 'pC Ii AyQ . ;' -d (VIe K V'~w _ if NLj ti.b!: 0 f~ isvLj .h {\ .J-; cI flu'"1 ciJ Q. 0.4: ,LlA~ LV JL (uvtl[~ ~. . 3 (j tn-vaA cI {)J i-lh ~Y:J plCuM If +tw,+ W W 56, ,:- .y[" 0'11 h ~_ /YV' ~ be- I r r nC'\~Cb~LtCv1;t11~ I:ft Hw_( :UJ l,ff1 o..//}tu c+IWI I f' to YIVM ;x o-v. (cLJcl f&e1 (cirrlirr.!rd),IL b-<,VVlS I ,I I J I .' 1_ . I - CUVl t'( ~ ~ I H)(1). + h ClU II" 5 TO ~I 0 IT; -Iv i Y1-i'- dIVe d I ~, .-l VI u fiv.A ().) cyd 5 ...L h' I f'd +v b-vvt c/ 0\1 eA b ({ c ~{ GU o.A-cl s .+0 Q ( ( C;'yVl cd Cl +.e d /'s c;&y1 + . ( ~i\,JA +1'id vvu().M -fl;tt;\tl sdt ~? Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty years without even taking into account the light industrial development at WESTV ACO and the former DETTOR, BDW ARDS and MORRIS property as well as SIllLOH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul-de-sac whose Neighborhood Association opposes the opening of their old right-of-way for to Dry Bridge Road because they insist on access tQ Charlottesville and home again through our neighborhood. Whereas the results ofVDOT's Speed Study for Morgantown Road presented in a letter to the Albemarle County Board of Supervisors on July 29, 1999 indicates that the speed limit will not be lowered because "it would be extremely difficult to justify a 25mph SP,eed limit especially given that such a speed limit would lie outside the +/- 10 mph window for even the 50th percentile operating speeds" Whereas the increased traffic volume threatens our wells because of increased contamination from heavy metals and dangerous petrochemicals. Those of us closest to the road don't have enough land for new well and are therefore the most at risk of detrimental health effects , Whereas everyone, the residenf~ and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed traffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School Whereas Morgantown Road leads to a lovely, 100 year old neighborhood which wasn't ever engineered to ~andle the current usage We request that the Albemarle County Board of Supervisors, in conjunction with VDOT, close the east end of Morgantown Road at the intersection ofRt 250 or at the corner of Grassmere Rd so as . To make it a place we will continue to want to live in and preserve and not just a place others want to drive through . To preempt property value depreciation that would be caused by excessive traffic in what is now a residential neighborhood with a community school . To preempt future eminent domain acquisition by the state to accommodate road improvements pertinent to through traffic yet detrimental to our neighborhood . Preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late . Pre-empt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space . Provide posterity for our children by supporting an intact neighborhood to inherit and participate in . Recreate a quiet, SAFE, unified community ~~.U~ ;iZ ~ {J /77f;:Cd /1/2u/C;r I [ /1 ( 1. dil'l Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty years without even taking into account the light industrial development at WESTV ACO and the former DETTOR, EDWARDS and MORRIS property as well as SHU..OH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul-de-sac whose Neighborhood Association opposes the opening of their old right-of-way for to Dry Bridge Road because they insist on access to Charlottesville and home again through our neighborhood, Whereas the results ofVDOT's Speed Study for Morgantown Road presented in a letter to the Albemarle County Board of Supervisors on July 29, 1999 indicates that the speed limit will not be lowered because "it would be extremely difficult to justifY a 25mph speed limit especially given that such a speed limit would lie outside the +/- 10 mph window for even the 50th percentile operating speeds" Whereas the increased traffic volume threatens our wells because of increased contamination from heavy metals and dangerous petrochemicals. Those ofus closest to the road don't have enough land for new well and are therefore the most at risk of detrimental health effects .< Whereas everyone, the residen~ and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed traffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School 'Whereas Morgantown Road leads to a lovely, 100 year old neighborhood which wasn't ever engineered to qandle the current usage We request that the Albemarle County Board of Supervisors, in conjunction with VDOT, close the east end of Morgantown Road at the intersection ofRt 250 or at the corner of Grassmere Rd so as . To make it a place we will continue to want to live in and preserve and not just a place others want to drive through · To preempt property value depreciation that would be caused by excessive traffic in what is now a residential neighborhood with a community school · To preempt future eminent domain acquisition by the state to accommodate road improvements pertinent to through traffic yet detrimental to our neighborhood · Preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late · Pre-empt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space · Provide posterity for our children by supporting an intact neighborhood to inherit and participate in . Recreate a quiet, SAFE, unified community d-r~J;/k:fixu/(}- (} Q. ~.~ ~2~ , .... -- ~', .......' Al'Ylpa.ro Vi IIC-1 r ~ I f/e~ C<Lr \ (') ~ Vi" a.r'Pa-la~) i Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty years without even taking into account the light industrial development at WESTV ACO and the former DETTOR, EDWARDS and MORRIS property as well as SIDLOH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul-de-sac whose Neighborhood Association opposes the opening of their old right-of-way for to Dry Bridge Road because they insist on access to Charlottesville and home again through our neighborhood. Whereas the results ofVDOT's Speed Study for Morgantown Road presented in a letter to the Albemarle County Board of Supervisors on July 29, 1999 indicates that the speed limit will not be lowered because ''it would be extremely difficult to justify a 25mph speed limit especially given that such a speed limit would lie outside the +/- 10 mph window for even the 50th percentile operating speeds" Whereas the increased traffic volume threatens our wells because of IDa-eased contamination from heavy metals and dangerous petrochemicals. Those ofus closest to the road don't have enough land for new wells and are therefore the most at risk. Whereas everyone, the resident~ and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed tIilffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School We request that the Albemarle County Board of Supervisors, in conjunction with VDOT, close the east end of Morgantown Road at the intersection of Rt 250 or at the comer of Grassmere Rd. so as .. To make it a place we will continue to want to live in and preserve and not just a place others want to drive through . To preempt property value depreciation that would be caused by excessive traffic in what is now a residential neighborhood with a community school . To preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late . To preempt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space . To provide prosperity for our children by supporting an intact neighborhood to inherit and participate ill . To recreate a quiet, SAFE, unified community fi 12/ 'l '1Cf P L1.f ~a",-rl( "'-<: Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty years without even taking into account the light industrial development at WESTV ACO and the former DETIOR. EDWARDS and MORRIS property as well as SHILOH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul-de-sac whose Neighborhood Association opposes the opening of their old right-of-way for to Dry Bridge Road because they insist on access to Charlottesville and home again through our neighborhood. Whereas the results ofVDOT's Speed. Study for Morgantown Road presented in a letter to the Albemarle County Board of Supervisors on July 29, 1999 indicates that the speed limit will not be lowered because "it would be extremely difficult to justify a 25mph speed limit especially given that such a speed limit would lie outside the +/- 10 mph window for even the 50th percentile operating speeds" Whereas the increased traffic volume threatens our wells because of increased contamination from heavy metals and dangerous petrochemicals. Those ofus closest to the road don't have enough land for new wells and are therefore the most at risk. Whereas everyone, the resident~ and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed tiaffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School We request that the Albemarle County Board of Supervisors, in conjunction with VDOT, close the east end of Morgantown Road at the intersection ofRt 250 or at the corner of Grassmere Rd. so as . To make it a place we will continue to want to live in and preserve and not just a place others want to drive through . To preempt property value depreciation that would be caused by excessive traffic in what is now a residential neighborhood with a community school . To preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late . To preempt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space . To provide prosperity for our children by supporting an intact neighborhood to inherit and participate in . To recreate a quiet, SAFE, unified community i 1\ , 1\ , ,v L ~ed.~~ 1 $./ i 1cr Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty years without even taking into account the light industrial development at WESTV ACO and the former DETIOR, EDWARDS and MORRIS property as well as SHILOH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul~de--sac whose Neighborhood Association opposes the opening of their old right.of-way for to Dry Bridge Road because they insist on access to Charlottesville and home again through our neighborhood. Whereas the results ofVOOT's Speed Study for Morgantown Road presented in a letter to the Albemarle County Board of Supervisors on July 29. 1999 indicates that the speed limit will not be lowered because "it would be extremely difficult to justify a 25mph speed limit especially given that such a speed limit would lie outside the +/- 10 mph window for even the 50th Percentile operating speeds" Whereas the increased traffic volume threatens our wells because of ina-eased contamination from heavy metals and dangerous petrochemicals, Those of us closest to the road don't have enough land for new wells and are therefore the most at risk. Whereas everyone, the residents and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed ~ffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School We request that the Albemarle County Board of Supervisors, in conjunction with VDOT, close the east end of Morgantown Road at the intersection of Rt 250 or at the corner of Grassmere Rd. so as ., To make it a place we will continue to want to live in and preserve and not just a place others want to drive through . To preempt property value depreciation that would be caused by excessive traffic in what is now a residential neighborhood with a commmity school . To preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late . To preempt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space . To provide prosperity for our children by supporting an intact neighborhood to inherit and participate in . To recreate a quiet, SAFE, mified commmity ~ /!f~ Dee (/Yl be,;2) I qq9 Marie. [. 3eaur r iV\€. '2 Q'2 !1o'3ql'--~"''' RJ, I Uj \ U If ~;).'1()J Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty . years without even taking into account the light industrial development at WESTV ACO and the fonner DETIOR, EDWARDS and MORRIS property as well as SIllLOH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul-de-sac whose Neighborhood Association opposes the opening of their old right-of-way for to Dry Bridge Road because they insist on access to Charlottesville and home again through our neighborhood. Whereas the results ofVDOT's Speed Study for Morgantown Road presented in a letter to the Albemarle County Board of Supervisors on July 29, 1999 indicates that the speed limit will not be lowered because "it would be extremely difficult to justifY a 25mph speed limit especially given that such a speed limit would lie outside the +/- 10 mph window for even tIle 50th percentile operating speeds" Whereas the increased traffic volume threatens our wells because of increased contamination from heavy metals and dangerous petrochemicals. Those ofus closest to the road don't have enough land for new well and are therefore the most at risk of detrimental health effects .:<: ., Whereas everyone, the residents and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed traffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School Whereas Morgantown Road leads to a lovely, 100 year old neighborhood which wasn't ever engineered to ~andle the current usage We request that the Albemarle County Board of Supervisors, in conJ.9nction .:.. T close the east end of Morgantown Road at the intersection of Rt 250 or at t~orner of Grassmere Rd so as ~ . To make it a place we will continue to want to live in and preserve and not just a place others want to drive through . To preempt property value depreciation that would be caused by excessive traffic in what is now a residential neighborhood with a community school . To preempt future eminent domain acquisition by the state to accommodate road improvements pertinent to through traffic yet detrimental to our neighborhood . Preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late . Pre..empt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space . Provide posterity for our children by supporting an intact neighborhood to inherit and participate in . Recreate a quiet, SAFE, unified community N~ &~~~ {!iL /\~~ ~~-vl , b€'ovu\!1 \;"-rfi c2\1vLl ~~V~ Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty years without even taking into account the light industrial development at WESTV ACO and the former DElTOR, EDWARDS and MORRIS property as well as SHILOH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul-de-sac whose Neighborhood Association opposes the opening of their old right-of-way for to Dry Bridge Road because they insist on access to Charlottesville and home again through our neighborhood. Whereas the results ofVDOT's Speed Study for Morgantown'Road presented in a letter to the Albemarle County Board of Supervisors on July 29, 1999 indicates that the speed limit will not be lowered because "it would be extremely difficult to justifY a 25mph speed limit especially given that such a speed limit would lie outside the +/.. 10 mph window for even the 50th percentile operating speeds" Whereas the increased traffic volume threatens our wells because of increased contamination from heavy metals and dangerous petrochemicals. Those ofus closest to the road don't have enough land for new well and are therefore the most at risk of detrimental health effects , Whereas everyone, the resident~ and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed. traffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School Whereas Morgantown Road leads to a lovely, 100 year old neighborhood which wasn't ever engineered to ~andle the current usage We request that the Albemarle County Board of Supervisors, in conjunction with VDOT, close the east end of Morgantown Road at the intersection of Rt 250 or at the corner of G rassmere Rd so as . To make it a place we will continue to want to live in and preserve and not just a place others want to drive through . To preempt property value depreciation that would be caused by excessive traffic in what is now a residential neighborhood with a community school ' . To preempt future eminent domain acquisition by the state to accommodate road improvements pertinent to through traffic yet detrimental to our neighborhood . Preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late . Pre-empt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space . Provide posterity for our children by supporting an intact neighborhood to inherit and participate in ,"7 ,,,/ "':'"-.~ (' " -' ", ~~_.,~. , . . ...-,f-->J..- '~'-~"F:~.~."~~':-:~.. . . ,~.~ ,<. , .'. ----'~ /'. ..... ~.?~._.k..:--.,- ......._<:-Z"~t~."..,'-..-~ V' ~..- ~.__~~".~ . Recreate a quiet, SAFE, unified community Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty years without even taking into account the light industrial development at WESTV ACO and the former DEITOR. EDWARDS and MORRIS property as well as SHILOH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul-de-sac whose Neighborhood Association opposes the opening of their old right-of:.way for to Dry Bridge Road because they insist on access to Charlottesville and home again through our neighborhood. Whereas the results ofVDOT's Speed Study for Morgantown Road presented in a letter to the Albemarle County Board of Supervisors on July 29, 1999 indicates that the speed limit will not be lowered because "it would be extremely difficult to justify a 25mph speed limit especially given that such a speed limit would lie outside the +/- 10 mph window for even the 50th percentile operating speeds" Whereas the increased traffic volume threatens our wells because of increased contamination from heavy metals and dangerous petrochemicals. Those of us closest to the road don't have enough land for new wells and are therefore the most at risk. Whereas everyone, the residents and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed ti;lffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School We request that the Albemarle County Board of Supervisors, in con' with VDO ose the east end of Morgantown Road at the intersection of Rt 250 or at tb corner of Grassmere Rd. so as ~ To make it a place we will continue to want to live in and preserve and not just a place others want to drive through . To preempt property value depreciation that would be caused by excessive traffic in what is now a residential neighborhood with a commooity school . To preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late . To preempt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space . To provide prosperity for our children by supporting an intact neighborhood to inherit and participate m . To recreate a quiet, SAFE, ooified commooity -rntu> ~ ~ -t:So-J,dl>L-- "\ Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty years without even taking into account the light industrial development at WESTV ACO and the fonner DEITOR., EDWARDS and MORRIS property as well as SHILOH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul-de-sac whose Neighborhood Association opposes the opening of their old right..of-way for to Dry Bridge Road because they insist on access to Charlottesville and home again through our neighborhood. Whereas the results ofVDOT's Speed Study for Morgantown Road presented in a letter to the Albemarle County Board of Supervisors on July 29, 1999 indicates that the speed limit will not be lowered because "it would be extremely difficult to justify a 25mph speed limit especially given that such a speed limit would lie outside the +/- 10 mph window for even the 50th Percentile operating speeds" Whereas the increased traffic volume threatens om wells because of inaeased contamination from heavy metals and dangerous petrochemicals. Those ofus closest to the road don't have enough land for new wells and are therefore the most at risk. Whereas everyone, the residents and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed ~ffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School We request that the Albemarle County Board of Supervisors, in conjunction with VDOT, close the east end of Morgantown Road at the intersection of Rt 250 or at the corner of Grassmere Rd. so as ~ To make it a place we will continue to want to live in and preserve and not just a place others want to drive through . To preempt property value depreciation that would be caused by excessive traffic in what is now a residential neighborhood with a community school . To preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late . To preempt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space . To provide prosperity for our children by supporting an intact neighborhood to inherit and participate in . To recreate a quiet, SAFE, unified community o/jJl;p {, :J~ /1. ~o.q1 ~ \ 2 S 1\~vC;(A fvwv \Zv.. L CJv-. (D }Je; v-ll.- V0, ~~() ') . ~ Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty years without even taking into account the light industrial development at WESTV ACO and the former DElTOR, EDWARDS and MORRIS property as well as SHll.,OH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul-de-sac whose Neighborhood Association opposes the opening of their old right-of-way for to Dry Bridge Road because they insist on access to Charlottesville and home again through our neighborhood. Whereas the results ofVDOT's Speed Study for Morgantown Road presented in a letter to the Albemarle County Board of Supervisors on July 29, 1999 indicates that the speed limit will not be lowered because "it would be extremely difficult to justify a 25mph speed limit especially given that such a speed limit would lie outside the +/- 10 mph window for even the 50th Percentile operating speeds" Whereas the increased traffic volume threatens our wells because of increased contamination from heavy metals and dangerous petrochemicals. Those ofus closest to the road don't have enough land for new wells and are therefore the most at risk. Whereas everyone, the resident~ and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed tr1lffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School We request that the Albemarle County Board of Supervisors, in conjunction with VDOT, close the east end of Morgantown Road at the intersection of Rt 250 or at the corner of Grassmere Rd. so as ~ To make it a place we will continue to want to live in and preserve and not just a place others want to drive through . To preempt property value depreciation that would be caused by excessive traffic in what is now a residential neighborhood with a community school . To preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late . To preempt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space . To provide prosperity for our children by supporting an intact neighborhood to inherit and participate m . To recreate a quiet, SAFE, unified community ..---:-)/ /1 P'/1/1 /? (~ _/ - . /' f/V )' LX- V V Ul.f;!</v'- ) 2 . / ' 1 r ...--- 5/25 H~ritA.Yl-kwn RJ Chu'yIDffe.s VI/Ie- V~ 2-2-cro3 " Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty years without even taking into account the light industrial development at WESTV ACO and the former DEITOR, EDWARDS and MORRIS property as well as SHILOH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul-de-sac whose Neighborhood Association opposes the opening of their old right-of-way for to Dry Bridge Road because they insist on access to Charlottesville and home again through our neighborhood. Whereas the results ofVDOT's Speed Study for Morgantown Road presented in a letter to the Albemarle County Board of Supervisors on July 29, 1999 indicates that the speed limit will not be lowered because "it would be extremely difficult to justify a 25mph speed limit especially given that such a speed limit would lie outside the +/- 10 mph window for even the 50th percentile operating speeds" Whereas the increased traffic volume threatens our wells because of increased contamination from heavy metals and dangerous petrochemicals. Those ofus closest to the road don't have enough land for new well and are therefore the most at risk of detrimental health effects .. ; Whereas everyone, the resident~ and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed traffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School Whereas Morgantown Road leads to a lovely, 100 year old neighborhood which wasn't ever engineered to ~andle the current usage We request that the Albemarle County Board of Supervisors, in conjunction with VDOT, close the east end of Morgantown Road at the intersection of Rt 250 or at the corner of Grassmere Rd so as . To make it a place we will continue to want to live in and preserve and not just a place others want to drive through . To preempt property value depreciation that would be caused by excessive traffic in what is now a residential neighborhood with a community school . To preempt future eminent domain acquisition by the state to accommodate road improvements pertinent to through traffic yet detrimental to our neighborhood . Preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late . Pre-empt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space . Provide posterity for our children by supporting an intact neighborhood to inherit and participate in . Recreate a quiet, SAFE, unified community / 1/R, AND 1\;1l<S. ~ D C~-hTWouD ...... Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty years without even taking into account the light industrial development at WESTV ACO and the former DEITOR, EDWARDS and MORRIS property as well as SHlLOH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul-de-sac whose Neighborhood Association opposes the opening of their old right-of-way for to Dry Bridge Road because they insist on access to Charlottesville and home again through our neighborhood, Whereas the results ofVOOT's Speed Study for Morgantown Road presented in a letter to the Albemarle County Board of Supervisors on July 29, 1999 indicateS that the speed limit will not be lowered because "it would be extremely difficult to justify a 25mph speed limit especially given that such a speed limit would lie outside the +/- 10 mph window for even tile 50th percentile operating speeds" Whereas the increased traffic volume threatens our wells because of increased contamination from heavy metals and dangerous petrochemicals, Those ofus closest to the road don't have enough land for new well and are therefore the most at risk of detrimental health effects .< .< Whereas everyone, the residents and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed'traffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School Whereas Morgantown Road leads to a lovely, 100 year old neighborhood which wasn't ever engineered to h,andle the current usage We request that the Albemarle County Board of Supervisors, in con'unction with VDOT, close the east end of Morgantown Road at the intersection ofRt 250 or at the corner of Grassmere R 0 as . To make it a place we will continue to want to live in and preserve and not just a place others want to drive through . To preempt property value depreciation that would be caused by excessive traffic in what is now a residential neighborhood with a community school . To preempt future eminent domain acquisition by the state to accommodate road improvements pertinent to through traffic yet detrimental to our neighborhood . Preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late . Pre-empt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space . Provide posterity for our children by supporting an intact neighborhood to inherit and participate in . Recreate a quiet, SAFE, unified community /V'dfltq i.:JJ.~ 'Yl t ~ t:Jd\ e- N .1:>0 nit) .... Whereas the traffic projection for Morgantown Road indicates a threefold increase in the next twenty years without even taking into account the light industrial development at WESTV ACO and the former DETIOR, EDWARDS and MORRIS property as well as SffiLOH ACRES which has already had 65 acres up for sale Whereas the paving of Grassmere Rd is slated for this spring in order to improve access to the Grassmere cul-de-sac whose Neighborhood Association opposes the opening of their old right-of-way for to Dry Bridge Road because they insist on access to Charlottesville and home again through our neighborhood. Whereas the results ofVDOT's Speed Study for Morgantown Road presented in a letter to the Albemarle County Board of Supervisors on July 29, 1999 indicates that the speed limit will not be lowered because "it would be extremely difficult to justifY a 25mph speed limit especially given that such a speed limit would lie outside the +/- 10 mph window for even tlie 50th percentile operating speeds" Whereas the increased traffic volume threatens our wells because of increased contamination from heavy metals and dangerous petrochemicals. Those ofus closest to the road don't have enough land for new well and are therefore the most at risk of detrimental health effects Whereas everyone, the resideni~ and the travelers on Morgantown Road, would benefit by being required to use Route 250 for high speed traffic because it would be safer and it would decrease the disregard for the reduced school speed zone in front of Virginia L Murray Elementary School Whereas Morgantown Road leads to a lovely, 100 year old neighborhood which wasn't ever engineered to ,handle the current usage We request that the Albemarle County Board of Supervisors, in conjunction with VDOT, close the east end of Morgantown Road at the intersection ofRt 250 or at the~ of Grassmere ~~o as . To make it a place we will continue to want to live in and preserve and not just a place others want to drive through . To preempt property value depreciation that would be caused by excessive tr.affic in what is now a residential neighborhood with a community school . To preempt future eminent domain acquisition by the state to accommodate road improvements pertinent to through traffic yet detrimental to our neighborhood . Preserve Historical Ivy, including the Mt Calvary Baptist Church in its current location with a state elevation marker encased in its entrance before it's too late . Pre-erupt the encroaching suburban sprawl and simultaneously prevent habitat destruction and loss of green space . Provide posterity for our children by supporting an intact neighborhood to inherit and participate in tV c2~of Sv€f/CUAt1 jJ J1Q ~ fa s/ C1 {iJ(;a;ii1 'J /~/'k~ . Recreate a quiet, SAFE, unified community 1f,. . COMMONWEALTHof VIRGINIA CHARLES D. NOlTlNGHAM COMMISSIONER DEPARTMENT OF TRANSPORTATION 1601 ORANGE ROAD CULPEPER. VA 22701-3819 January 5, 2000 DONALD R. ASKEW DISTRICT ADMINISTRATOR Fontaine Avenue and Jefferson Park Avenue Proj: 7029-104-V03, PElO1, RW201, e501, B607 Federal Proj: STP-5lO4, STP-037-2(128) Fr: 0.07 mi. (0.12 kIn) W. WCL City ofCharlotteville To: Jefferson Park Avenue Project: UOOO-104-V09, PElO1, RW201, C501 Federal Proj: STP-5104 (124), BR/STP-5104 Bridge and Approaches over Norfolk Southern Railroad City of Charlottesville and Albemarle County Ms. Ella W. Carey Board of Supervisors 401 McIntire Road Charlottesville, VA 22902 Dear Ms. Carey: ALocation and Design Public Hearing utilizing an open forum, will be held for the above mentioned project on Thursday, January 27,2000 between 5:00 p.m. and 7:00 p.m. at the Johnson Elementary School located at 1645 Cherry A venue in the City of Charlottesville, Virginia. , '''' The purpose 6~is Public Hearing is to provide you an opportunity, in an open forum, to review and discuss with Virginia Department of Tt8.vsportation (VDOT) representatives preliminary plans for the proposed widening of Fontaine A venue (Roqte 29 BusinessJ'beginning 0.07 mile (0.12 kilometer) west of the West Corporate Limits of the City of Charlottesvilt~, in Albemarle County, and continuing east to Jefferson Park A venue, in the City of Charlottesville, and the replacement of the existing bridge on Jefferson Park Avenue over the Norfolk Southern Railway. 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LONG POST OFFICE BOX 398 401 VALLEY STREET SCOTTSVILLE, VIRGINIA 24590 Town Council Telephone: (804) 286-9267 Facsimile: (804) 286-6043 scottsville@earthlink.net December 22, 1999 JAMES P. HOGAN BARRY L. LONG CLAIRE MELLOW R. STEPHEN PHIPPS HAROLD A. PILLAR CRAIG N. STRATTON Mr. Robert Tucker County Executive Albemarle County 401 McIntire Road Charlottesville, Virginia 22902 Dear Mr. Tucker: The Town of Scottsville has recently developed a strategic plan to improve the historic district in downtown Scottsville, called the Scottsville Historic Streetscape Project. We would like to take the opportunity that the new year presents to appear before you and provide you with a brief description of our plans for this project. The Scottsville Historic Streetscape Project is designed to improve our public right-of- ways by accomplishing three key goals: · Remove overhead utility lines over a distance of five blocks at the center of our historic district on Valley and Main Streets · Install period street lamps along Valley and Main Streets of a style similar to those that were on Scottsville's streets in the early 1900's · Implement a streetscape enhancement plan designed by the architecture firm of Ian Robertson, Ltd. that includes tree plantings, sidewalk repair, and street amenities such as iron benches, trash receptacles, and safe pedestrian crossings. To help fund this project, the..Town applied for a grant through the "Transportation Enhancement Program" of the federa(Tr(!11sportation Equity Act..- 2Pt Century (TEA-2l) last January, and we will reapply this year. The Commonwealth Transportation Board decides how these federal funds are distributed. We project that the total cost for these improvements will be approximately $1.1 million. The Transportation Enhancement Program will pay for 80 percent of the costs of the project, and the Town will cover the remaining 20 percent. The Town has committed $100,000 to the project in its Capital Improvements Budget and, to date, has raised $51,500 from local and corporate contributors. Local support for the project is strong, but funding assistance through the Transportation Enhancement Program is key. Three facts of our recent history lead us to the point where the Scottsville Historic Streetscape Project is logical and timely. The A. Raymon Thacker Levee, completed in 1989, is the cornerstone of our current security and economic resurgence. Property owners in the historic district are responding to this resurgence by renovating our historic buildings. Our Five-Year Comprehensive Plan, adapted in 1994, calls for the precise improvements contained in this application. We have enclosed a copy of the grant submission, which provides more detailed information about the Scottsville Historic Streetscape Project, including architectural drawings, the conceptual plan, the implementation schedule, the cost break-down, and letters of endorsement. If you would like to support our application with individual letters of endorsement, we would proudly enclose it with next year's grant application. We thank you for this opportunity to appear before the Board and brief you on a project that will provide good and needed stewardship of a very special and historic part of Albemarle County. Sincerely, Christopher .~Lo~g~ Mayor S~ric Streetscape Project Resolution of Support January 5, 2000 WHEREAS, the Town of Scottsville has applied for funding from the Commonwealth Transportation Board to fund a streetscape enhancement program for the Historic District of downtown Scottsville; and WHEREAS, the Scottsville Historic Streetscape Project will enhance the beauty of downtown ScottsviHe for its residents and the citizens of Charlottesville and Albemarle County and other areas of Virginia and the world; and WHEREAS, the Scottsville Historic Streetscape Project supports and reinforces thegoal :.'e~2:.__ .... ~- k..~i ......... eh~ l~lm~ ofthe_AL_.hemarle County Comprehensive Plan and will protect Alhemarle County' s historic and cultural resources; and WHEREAS, the Scottsville Historic Streetscape Project will help promote the Town of Seottswille as a destination for sightseers and tourists and enhance the economic viability of the Town and southern Alhemarle County; NOW THEREFORE, BE IT RESOLVED, that the Albemade County Board of Supervisors hereby endorses the Scottsville Historic Streetscape Project and recommends its funding by the Virginia Department of Transportation. Adopted at its Regular Meeting on the 5th day of January, 2000. Albemarle County Board of Supervisors By: Chairman Clerk: A Copy Teste David P.. Bowerman Charlotte Y. Hurnphfis Jack Jouett Forrest R. Marshall, & COUNTY OF ALBEMARI_E Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 229024596 (804) 296-5843 FAX (804) 296-5800 December 29, 1999 Charl~ S. Martin Rivanna Walter E Perkins White Ha~ Sally H. Thomas Samuel Miller Members, Board of Supervisors As an outgoing member of the Board of Superdsors, I want to add my voice of support to the Town of Scottsville's "Streetscape" project and the Town' s enhancement grant application through the TEA-2 1 Program. This project which calls for removing overhead utility lines, installing street lamps and improving pedestrian walkways will enhance the historic beauty of the Town and make it more attractive as a tourist destination. As I've mentioned to Board members in the past, it is important to utilize alternative funding sources when they are available. The TEA-21 Program is a source of funding, other than taxpayer dollars, that is available for this project. I encourage the Board members to fully total support and express their commitment to this project. Sincerely, e'x o~est tk Marshall, J~ FRM,Jrdewc Printed on recycled paper Sco::svi e His:oric Streetsca e ?ro: ect Virginia Department of Transportation Transportation Enhancement Program Scottsville, Virginia February, 1999 TABLE OF CONTENTS 1. INTRODUCTION CONCEPTUAL PLAN SCHEDULE AND COSTS LETTERS OF ENDORSEMENT SCOTTSVILLE HISTORIC STREETSCAPE PROJECT Historic District Scottsville, Virginia An Introduction to Scottsvi!le The Town of Scottsville plays an often understated role in some of the favorite stories of Virginian and American History. For instance, we all have heard of the Marquis de Lafayette, but who knows the name of the town he defended in his first engagement on American soil? Or, for another example, we have all heard of Cyrus McCormick and his famous reaper, but who could tell you how he got his reapers to market from remote Rockbridge County in the Shenendoah Valley? The colorful history of the town that has always given local residents a strong sense of identity, now is attracting more visitors. Scottsville is listed on the National Registry of Historic Places, and with 32 authentic Federal style buildings, we have the third largest concentration of early American architecture in the Commonwealth.. Today, after a century's slumber, the town is once again bustling with activity and commerce. This rebirth can be accounted for in many ways, but first among .them is the completion of the A. Raymon Thacker Levee, which protects the town's historic district from flood waters from the James. It has inspired business confidence in the town and has led to a tremendous investment of hard work and capital into restoring these graceful old buildings. The Scottsville Historic Streetscape Project is made possible by this new activity. It is motivated by our desire to improve the quality of life here in a way that builds on the town's established assets. The Scottsville Historic Streetscape Project is an opportunity to better display the established aesthetics of our early American architecture so that as our local economy expands in the coming years, we may grow in a way that is in keeping with our past. Why a Historic Streetscape? In 1744, Scottsville, then called "Scott's Landing", was made the county seat for the newly created Albemarle County. All of the County's primitive roads led to Scott's Landing, which quickly became the principal port for river traffic above Richmond. In its early history, the James was plied by wooden boats, called "bateaux", that carried hogsheads of tobacco, flour, iron, and other freight down to Richmond and brought back manufactured goods from Europe and the coastal cities. During the Revolutionary War, these bateaux were the most efficient mode of transport for military supplies and troops. Scott' s Landing became a strategic military port and armory, and was attacked by British forces under General Tarleton. However, the young Marquis de Lafayette, in his first battle of the war, led American troops against Tarleton, headed him off, and the town, along with its military stores, was spared. After the war, Scottsville continued to thrive as a river port, despite the move ofthe county seat north to Charlottesville. The waterway of the James River was developed for commerce by the James River and Kanawha Canal Company. At about the same time, stocks were issued for the construction of the Rockfish Gap Turnpike, stretching 43 and a half miles from Staunton to Scottsville. Despite its sometimes being called the "mud pike", it was the critical and most heavily used route to market for farmers and metchants of the Shenendoah Valley. Naturally, when Cyrus McCormick sent his first reapers to markets around the world, they were hauled from Rockbridge County over the Rockfish Gap Turnpike to be shipped out of Scottsville. In the 1840's, the James River and Kanawha Canal was widened into a canal basin where boats tied up to load and unload passengers and freight. Wagons from the Piedmont and the Shenendoah Valley rumbled down Valley Street, mined left on Main and entered the lot by the basin. The historic district in Scottsville was built to serve traders and the commerce they brought during this golden era of Scottsville. By 1860, revenues from tolls collected on the Rockfish Gap Turnpike and the James River and Kanawha Canal had decreased substantially due to competition from the railroad. During the Civil War, however, the bateaux were again pressed into service as an alternative mode of military transport. Once again, Scottsville was a strategic military port, storing and moving goods for the Confederate army. In March, 1865, Union troops, 10,000 strong and led by Generals Sheridan, Custer, Merritt, and Devin, burnt parts of the town, and destroyed the Canal works. Following the Civil War, the railroads were rebuilt, and a severe flood in 1877 spelled the final demise of the Scottsville leg of the James River and Kanawha Canal. The Rockfish Gap Turnpike, in turn, reverted to a county road. With this, Scottsville settled into the quieter life of a small southern town, and except for occasional flooding, the town's historical landmarks and streetscape were left largely undisturbed. Renaissance. Over the past decade, new business and property owners have opened shops in the historic district, and have put forth a tremendous amount of work and expense to renovate the town's old buildings. Beyond caring for their own property, the town's business community, through Scottsville Chamber of Commerce, took a lead role in developing the Canal Basin Square concept, which was awarded a $414,000 federal transportation grant in the Fall of 1998. We have now applied for another federal transportation grant to help fund the Historic Streetscape Project and to build on this progress in a logical, practical and timely way. What follows is a description of the conceptual plan of the Historic Streetscape Project, the costs involved, and the time schedule for burying the utility wires, for the landscaping improvements, and for the installation of the new street amenities, such as benches, and planters. The residents and businesses of Scottsville thank you for your interest in this exciting plan. Scottsvi!!e Historic Streetscape Project · , ·January 22, 1999 Conceotual Plan General Town Recommendations: * Conduct a Municipal Signage Study and design a Municipal Signage Package as per the results of the study. * Establish a Historic Marker System to correspond with Scottsville Walking Tour Map and the proposed Municipal Signage Package. * Introduce a stream beautifieation program to enhance views and access to Mink Creek as it runs through town and provide a stronger feeling of connection to the river. * Bury power lines and remove utility poles. * Reduce the quantity and clarify the road signage. * Construct pedestrian crosswalks at all road intersections on Valley Street from Warren Street to the James River Bridge, on West Main Street from Valley Street to Page Street, and on Main Street from the Levee Gate to Valley Street. * Construct handicapped ramps for access onto sidewalks at each intersection of proposed pedestrian crosswalks and sidewalks. * Encourage off-street parking: 1) Establish more Municipal off-street parking lots; 2) Establish a Municipal signage package to help clearly identify town information; 3) Clean up areas between parking lots and street, install street planrings; 4) Pave off-street parking lots with #2 1A gravel or better (investigate innovative alternative technology to impervious paving materials) to regularize the shape and size of the parking areas, and edge the parking lots to keep the gravel in place; 5) Construct concrete curbs at the entrances to off-street parking lots to better identify their location; 6) Extend sidewalks to parking lots. i * Use site amenities and plantings to unify and connect the different areas of the town: 1 ) Proposed amenities include: * Lighting; * Benches; * Tree grates; * Planters; * Clock; * Trash receptacles; * Signs and Historical Markers; * Brick retaining and seating wall; * Concrete paver pedestrian crosswalks; * Concrete sidewalks. Area I - Gateway into town from Rt. 20 North: * Construct a pedestrian crosswalk out of concrete pavers laid on concrete footings across Valley Street at Jefferson Street, to slow traffic. * Install a street tree planting of,qcer rubrum 'October Glory' along both sides of North Valley Street from Warren and Jefferson Streets until the existing verge ends at the downtown business area. * Extend the Northeast Valley Street sidewalk and verge to the proposed pedestrian crosswalk. * Bury power lines and remove utility poles. * Reduce the quantity and clarify the road signage. * Encourage off-street parking: 1 ) Establish a municipal signage package to help clearly identify town information; 2) Establish Municipal off-street parking lots at the Thacker Brothers Funeral Parlor and behind the Lace Factory; 3) Construct concrete curbs at the entrances to off-street parking lots to better identify their location. Area 11 - Downtown Historic District on Valley Street: * Bury power lines and remove utility poles. * Reduce the quantity and clarify the road signage. *Encourage off-street parking: 1 ) Establish a municipal signage package tO help clearly identify town information; 2) Establish more off-street parking at the Jackson Street lot; 4) Construct concrete curbs at the entrance to off-street parking lots to better identify their location; 5) Extend the sidewalk to the Jackson Street parking lot. * Reduce the number of trees in the downtown area to make historic buildings more visible and use historic markers to indicate historic and significant architecture and events: 1) See Conceptual Plan for the location and number of proposed trees and verge areas. Install Cart~mus carolmiana (single trunk) along both sides of Valley Street from the existing verge on the North side to the intersection of Main and West Main Streets on the South end. Proposed verges on Valley Street to be planted with seasonal color and low growing shrubs and/or evergreens. * Construct pedestrian crosswalks at all road intersections out of concrete pavers on concrete footings or painted on to asphalt, as budget allows. Area !II- Intersection of Valley, Main, and West Main Streets * Bury power lines and remove utility poles. * Reduce the quantity and clarify the road signage. * Reduce the number of trees in the downtown area to make historic buildings more visible and use historic markers to indicate historic and significant architecture and events: 1 ) See Concept Plan for the location and number of proposed trees and verge areas. lnstall Carpmus carolimana (single trunk) along both sides of Valley Street from the existing verge on the North side to the intersection of Main and West Main Streets on the South end. Proposed verges on Valley Street to be planted with seasonal color and low growing shrubs and/or evergreens. * Reduce the size of the business driveway entrances and define the sidewalks with plantings: 1) Entrances and egresses can be reduced to 30'-0" wide driveways; 2) Establish 5 '-0" wide planting beds along sidewalks to separate them from business driveways and parking. * Use plantings to create more of a defined space on the Northeast comer of the intersection of Valley and Main Streets: 1 ) Construct an 18" high brick wall to extend the building setback line established by the historic buildings in the downtown area; 2) Use a vertical feature such as a clock to identify the corner as part of the center of town; 3) Reduce the business sign size as per the proposed town ordinance, keep lighting brilliance as low as possible; 4) Use plant material to separate the sidewalk and corner from business driveways and parking. * Reinforce the intersection of Valley, Main, and West Main Streets as the center of town: 1) Construct pedestrian crosswalks at the intersection of Valley, Main, and West Main Streets out of concrete pavers laid on concrete footings; 2) Conduct a study to determine the need for a stoplight at the intersection; 3) On the Northeast corner construct an 18" high brick wall to extend the building setback line established by the historic buildings in the downtown area. Install a vertical feature such as a clock to identify the corner as pan of the center of town, and install plant material to separate the sidewalk and corner from business driveways and parking; 4) On the Southeast corner of the intersection build a town park between the Silver Grill and the Police Station. If possible, remove the Police building and use the additional space for the park. Area IV - Valley Street from Main Street to the James River Brid~e: * Bury power lines and remove utility poles. * Reduce the quantity and clarify the road signage. * Extend sidewalk to a definite destination point. 1 ) Extend the Southeast. Valley Street sidewalk and verge and widen the sidewalk to the public parking area South of the existing Police Station. * Encourage off-street parking: 1) Establish a municipal signage package to help clearly identify town information; 2) Clean up areas between parking lots and street, install street plantings; 3) Pave-off-street parking lots with #2 1 A gravel or better(investigate innovative alternative technology to impervious paving materials) to regularize the shape and size of the parking areas, and edge the parking lots to keep the gravel in place; 4) Construct concrete curbs at the entrances to off-street parking lots to better identify' their location; 5) Extend sidewalks to parking lots. * Install Pine trees on Southeast Valley Street to balance road and screen pump station, include PinIts strobus, Pinus taeda, and Pinus virginiana in the planting. * Install a street tree planting along South Valley Street of Acer rubrum 'October Glory' from the Municipal Parking lots South of Main and West Main Streets to the existing and proposed Pine tree plantings. *Reduce the size of the business driveway entrances and define the sidewalks with plantings: 1 ) Entrances and egresses can be reduced to 30'-0" wide driveways; 2) Reduce business sign size as per the proposed town ordinance, keep lighting brilliance as low as possible; 3) Establish 5'-0" wide planting beds alongsidewalks to separate them from business driveways and parking; 4) Use plant material to separate the sidewalk and corner from business driveways and parking. Area V - West Main Street * Bury power lines and remove utility poles. * Reduce the quantity and clarify the road signage. * Reinforce and accent the good views and connections as much as possible: 10 1 ) Install ('or'tilts x rulger's 'Celestial or Cladraslis/cenlukea street trees. On North West Main Street replace trees as the existing ones expire to reinforce the view to the old Scottsville School. * Encourage off-street parking: 1) Establish a municipal signage package to help clearly identify town information; 2) Pave off-street parking lots with #21A gravel or better (investigate innovative alternative technology to impervious paving materials) to regularize the shape and size of the parking areas, and edge the parking lots to keep the gravel in place; 3) Construct concrete curbs at the entrances to off-street parking lots to better identify their location. * Construct pedestrian crosswalks at all road intersections out of concrete pavers on concrete footings or painted on to asphalt, as budget allows. * Reduce the size of the business driveway entrances and define the sidewalks with plantings: 1) Entrances and egresses can be reduced to 30'-0" wide driveways; 2) Reduce business sign size as per the proposed tewn ordinance, keep lighting brilliance as low as possible; 3) Establish 5 '-0" wide planting beds along sidewalks to separate them from business driveways and parking; 4) Use plant material to separate the sidewalk and corner from business driveways and parking. Area VI - Mink Creek and' The Canal Basin S~luare * Bury power lines and remove utility poles. * Reduce the quantity and clarify the road signage. * Encourage off-street parking: 1) Establish a municipal signage package to help clearly identify town information; 2) Clean up areas between parking lots and street, install street plantings; 3) Pave off-street parking lots with #2 1A gravel or better (investigate innovative alternative technology to impervious paving materials) to regularize the shape and size of the parking areas, and edge the parking lots to keep the gravel in place; 4) Establish a Municipal off-street parking lot at the Scottsvi!!e United Methodist Church. * Introduce a stream beautification program to enhance views and access to Mink Creek as it runs through town and provide a stronger feeling of connection to the river. * Reduce the number of trees in the downtown area and use historic markers to indicate historic and significant architecture and events. * Install a hedge planting to screen the retaining walls in the Scottsville United Methodist Church parking lot. * Request that VDOT replace the existing Mink Creek bridge with one appropriate in scale and style with the historic downtown. (See enclosed sketch.) 11 * Install a street tree planting along Main Street ofConms x nttger's 'Celestial or Cladrastis kentukea from the Canal Basin Square to the intersection of Valley Street. * Use Acer rubm~rn 'October Glory' as a street planting along Main Street and the edge of the Canal Basin Square to connect with the entrance to the Levee Walk. * Construct pedestrian crosswalks, out of concrete pavers on concrete footings, across Main Street from Canal Basin Square to the proposed parking lot at the United Methodist Church. Area VII - Main Street from Canal Basin Souare to the Levee Gate * Extend the North Main 'Street sidewalk to the Levee Gate, a brick retaining wall (as per the existing one along West Main Street) will have to be constructed to retain the soil. * Bury power lines and remove utility poles. * Reduce the quantity and clarify the road signage. * Reinforce the concept of gateway as much as possible. Install a street tree planting along South Main Street of ('orttlts X rttlger's 'Celestial or ('ladra.s'tis ket~tltkea, and on North Main Street of CrataegTts viridis 'Winter King', from the Levee Gate to the Canal Basin Square. * Construct pedestrian crosswalks out of concrete pavers on concrete footings or painted on to asphalt, as budget allows. * Reduce the size of the business driveway entrances and define the sidewalks with plantings: 1 ) Entrances and egresses can be reduced to 30'-0' wide driveways; 2) Reduce business sign size as per the proposed town ordinance, keep lighting brilliance as low as possible; 3) Establish 5'-0" wide planting beds along sidewalks to separate them from business driveways and parking; 4) Use plant material to separate the sidewalk and corner from business driveways and parking. 12 Scottsvi!le Historic Streetscape Project January 22, 1999 Proposed Site Amenities General Comments: The products to follow are general recommendations for the town of Scottsville. These products serve as examples of the items that are available on the market and meet the requirements of an active, historic downtown area such as Scottsville. * Benches: 12 Benches Keystone Ridge Designs 670 Mercer Road Butler, PA 16003-2008 Phone: 800/284-8208 * Brick Retaining Wall: 445 LF * Brick Seating Wall: 130 LF * Clock: I Four-sided Clock Electric Time/Weston Associate 24331 E. Oakland Road Bay Village, OH 44140 Phone: 440/835-0222 * Concrete Sidewalks: 5,610 SF * Crosswalk Paving: 2,000 SF Interlock Paving System 802 W. Pembroke Avenue Hampton, VA 23669 Phone: 800/572-3189 Black 6' Lamplighter Bench Approx. 24" High Brick Retaining Wall to match existing on West Main Street Approx. 18" High Freestanding Wall Four-sided Howard Clock To match existing Uni-stone Pavers laid on a concrete base * Planter: To be recommended as the standard Scottsville planter, but purchased by individual vendors. Haddonstone/Euro Antiques Inc. 19" High x 24" Wide Roman Vase #A540 6708 Wisconsin Avenue Bethesda, MD 20815-5302 Phone: 301/654-3799 * Signs and Historic Markers: A sign study should be done to determine logo, quantity, style, colors, and size. The price of a sign study will have to be researched separately and may be the subject of a grant proposal. Lake Shore Industries fabricates the type of signs a town such as Scottsville would require. Lake Shore Industries 1817 Poplar Street Erie, PA 16512-0059 Phone: 800/458-0463 * Street Lights: 135 lights Sun Valley 900 Clybourn Avenue Sun Valley, CA 91352 Phone: 818/767-303 1 Lamp- LCZ Post - 1058C Base - 900 * Trash Receptacles: 10 Keystone Ridge Designs 670 Mercer Road Butler, PA 16003-2008 Phone: 800/284-8208 Black Harmony I Litter with Ash Dome * Trees: (2 - 2.5" Caliper, Supply & Plant according to the most recent urban planting techniques) 64 Acer ntbrum 'October Glory' 7 ( 'arpinus carolimana 14 Crataegus viridis 'Winter King' 47 ('ornus x mttger :s' 'Celestial' or (Tadrastis kenlttkea 2 Magnolia grandiflora 'Edith Bogue' 6 Phius strobus 6 Pinus taeda 6 Pimts virgmiana * Tree Grates: 17 Tree Grates !ronsmith/Weston Associates 24331 E. Oakland Road Bay Village, OH 44140 Phone: 440/835-0222 48" ADA Black Aluminum Tree Grate -..:ili,s IAN ROBERTSON, LTD. C. HARLOTTESVIL-L~. VIRGINIA Tc1:804-9~-1714 F/x:804-974-9440 mineram mmmm~ sinmine mmamm mmmm .// flag .and historic marker on the SonthOs( corner are ghe only indication ~ht~ gids the center of town. These amcnitiss beeome lost in the 6tHity poles, wires, street and businert sigH. · TOWN C]~rfER AXONOM!~TRIC ~.XISTING.. t A Town Park is proposed on the Southeast corner t.o provide a mall, s.haded sittiu;g an~[ gathcrjng atea._~ent corner.would .baye. a.low.,bcfek waH~belafnd. which planting would enhance fhe four-sided town dock, Crosswalks would make the intersection safer for pedest~a.n trafHe, TOWN CEKTRt AXONOMZTIUC !~tOPOSED.. PROJECT CONSTRUCTION/IMPLEMENTATION SCHEDULE Project Design and Public Hearings Electric Utility Underground Wire Installation Cable Utility Underground Wire Installation Phone Utility Underground Wire Installation Electric Utility Overhead Wire Removal Cable Utility Overhead Wire Removal Phone Utility Overhead Wire Removal Install Streetlights Tree Plantings Streetscape Amenities Installed Estimated completion date of Project November, 1999 May, 2000 Spring, 2000 Spring, 2000 Spring, 2000 Spring, 2001 Spring, 200 I Spring, 2001 Spring, 2001 Spring, 2001 Spring, 2001 Fall, 2001 Flexibility The schedule described above is based upon the "best case" in which the Town is awarded an eighty percent federal matching grant for the project in September, 1999 for the full amount requested. American Electric Power, Sprint, and Nelson County Cablevision have each submitted an engineering design for burying overhead utility wires that meet this schedule. However, we may not win the federal grant this year, which means we will resubmit an application and plan for a one-year delay from this schedule. Or, we may be awarded a grant for less than the amount requested, in which case we may break the project into phases, with a beginning date in Spring 2000, and a completion date in 2002 or 2003. COST ESTIMATES RECEIVED IN JANUARY,' 1999 FOR THE HISTORIC STREETSCAPE PROJECT Total Project Cost: $1,081,180 LOCALLY FUNDED SHARE: $216,236 FEDERAL GRANT APPLICATION (80 PERCENT): $864,944 Project Cost Break Down: Burying the Overhead Utility Lines: (Includes sidewalk and pavement repair) Electric Utility Telephone Utility Cable Utility Switching Electric Connections to rear of buildings Purchase Street Lights (Installation costs included under Electric Utility) Landscape Planning and Design Project Management and Administration Landscaping Improvements $401,326 $372,734 $98,000 $13,00.0 $67,950 $5,000 $40,000 $83,170 Benches Trash Receptacles Brick seating wall Tree plantings New Sidewalks Total $12,000 12,000 6,000 16,700 36,465 $83,170 Total Cost of Project $1,081,180 " ' ._~,,' · . · 3- .. THE DALLY PROGRESS, Charlottesville, Va., Tuesday; April 13, 1999 Established 1892. EDITORIAL Scottsville merits'tourism project funds ]r~he Albemarle County town of Scottsville is an old and historic place that is growing both older .-- and newer. The small James River town of 525 residents where Albemarle, Buckingham and Fluvanna coun- ties meet is 40 years older than the United States and aging gracefully. But Scottsville is getting newer with additions that enhance the historic flavor and charm, and make it an increasingly attractive tourist destination. Scottsville is a friendly place to get acquainted ~ith this region's centuries of history and is becom- ing a better place to learn more about it. A town long known for its architecture and natural beauty, Scottsville's place in h/story as a regional. transportation center will be better explained for tourists and students of history in the next year or so thanks to an ou{door park and museum. During most of the 18th and 19th centuries, Scottsville -- or Scott's Landing as it was known when the Marquis de Lafayette headed off British raider Col. Banastre Tafieton to save the town and its military stores -- was a princip.al port for river traffic above Richmond. Scottsville served as a Central Virginia transporta- tion center thanks to wooden boats called "batteaux~ that carried commerce to and from Richmond. The town also served the Shenandoah Valley as Staunten and Scottsville were connected by the Rockfish Gap Turnpike. The James River and Kanawha Canal was widened into a canal basin in Scottsville where. boats tied up to load and unload passengers and freight. The town's planned Canal Basin Square Project will include educational exhibits across .Main Street 'from the SCottsville MUSeum. Construction is set to begin this year with completion expected in time for the project to open next summer. The next step for the town that became the origi- nal P, lbemarle County seat in 1744 is a project designed to make walking around Scottsville a safer, more aesthetically pleasant and a more educational experience. Tl~e Scottsville Historic Streetscape Project would remove overhead utility lines in the town's historic district, install period street lighting and more side- walks. Victorian-style light fixtures would be returned to their former locations. along Valley and Main streets, which would have about 1,600 feet of visual improve- ments to better showcase the downtown. The project also would improve parking, tree plantings and pedestrian safety while adding Street amenities such as 12 six-foot-long benches and' ~rash receptacles. Mayor Christopher J. Long applied this'year for $864,994 in federal transportation funds through a Virginia Department of Transportation program. The mayor hopes to hear by August that the project is funded. It should be. The odds. are good because Scottsville is attractive to tourists fbr many reasons. It serves as a living museum preserving American history and distinctive architecture and will show off part of the nation's transportation history. = The town's great collections of various styles of American architecture will be enhanced once power lines, poles and some trees are replaced. Town officials are talking about new maple trees taking the place of old Bradford pears that obstruct some of the best views of the town~s early American architectural styles. Ten years ago, the town's historic area was made safe from periodic Jam~s River flooding with comple- tion of the A. Raymort Thacker levee, a $4.5 million federal flood control'project. The town is willing to spend $216,236 for its match if it is given the federal transportation grant of $868,944 for the Historic Streetscape Project. Thanks to a variety of efforts like these, Scottsvill. is a town showing up on more tourists' maps. CHRISTOPHER J. LONG Mayor LINDSAY G. DORRIER Town Jnom ey F WYATT SHIELDS To~,n .~dministrotive O.~cial Post Office Box 395 401 Valley Street Scottsville, Virginia 24590 Telephone: (804) 2869267 Facsimile: (804) 286-6043 emaih Scottsville@EarthLink.com Seottsviile Historic Streetscape Project Resolution of Endorsement January 28, 1999 Council JAMES P. HOGAN BARRY L. LONG R. STEPHEN PH|PPS HAROLD A, PILLAR KATHLEEN E. SAGARINO CRAIG N. STRATt'ON WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government in order that the Virginia Department of Transportation program an enhancement project in the Town of Scottsville. NOW THEREFORE, BE IT RESOLVED, that the Town of Scottsville requests the Commonwealth Transportation Board to establish a project for the improvement of the Scottsville Historic Streetscape. BE IT FURTHER RESOLVED, that the Town of Scottsville hereby agrees to pay 20 percent of the total cost for planning and design, fight of way, and construction of this project, and that if the Town subsequently elects to cancel this project, the Town hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. Adopted this 28th day of January, 1999 uallty oI L Ie (_;omm ttee -A Chartered Committee of the Scottsville Town Council- Scottsville, Virginia Lloyd Barnes Eve Barnett Trenna Bloom James Brown Judy Brown Barbara Coleman Kathy Cooper The Honorable Emily Couric January 12, 1999 The Honorable James P. Hogan, Chairman Brenda Hyson Claire Mellow Bruce Murray Trish Phipps The Honorable Steve Phipps Sandra Small Lynn Spangler Hetcher Wright Mr. Robert O. Cassada Programming and Scheduling Division Virginia Department of Transportation 1401 East Broad Street Richmond, Virginia 23219 Dear Mr. Cassada: This is to inform you of the Quality of Life Committee endorsement of the Scottsville Historic Streetscape project and the application of for matching funds through VDOT's TEA-21 program. The Quality of Life Committee actually initiated this effort, in order to enhance the appearance of Scottsville, considered one the three most historic towns in Virginia. Scottsville is truly a real example of the best of small town America combined with an impressive James River history and original county seat of Albemarle County. Scottsville is situated on two Virginia Scenic By - Ways (Ronte 20 and Route 6) connecting Charlottesville with points south. Many of the residents of southern Albemarle, Buckingham, and Fluvanna Counties drive through Scottsville on a daily basis. With the funds we hope to secure from the TEA-21 enhancement program, we will enhance the appearance of Valley Street/Route 20 and Main Street/Route 6. In addition, the Scottsville Historic Streetscape Project is a natural tie-in with the Canal Basin Square, which was recently awarded an TEA-21 grant. All seventeen members of the Quality of Life Committee enthusiastically support this effort, and thank you for your consideration. a sinc P ~og l~Onity~'ofLifr committe~~f~'4r'~ee Vice-Mayor, Town of Scottsville Lily G. Don*tier, ~78, JamP~s River Road Scottsville, Virginia 24590 804-286-2528 Fax;804-286-2163 Sepkember 2'1, 1999 Scottsville Town Council Scottsviiie, Virginia 24590 Dear Mayor Lorig and Town Councilors: Please be advised 'that I fully support the SireeLscape Project proposed by the Town of Sco~ksville. I find the proposal both innovative and aesthetic and I believe that it will add to the charm and marketabiii~y of this fine town. The placing of -the utiti~y wires underground will create a landscape that is unencumbered by visual impediments. This will open up our federai republic architecture and will provide the viewer with an unencumbered view oi: our historic buildings. The project wii| affect Valley Street, the main thoroughfare through Scottsvitle. Therefore, every automobile ~Idving through Scottsviite will incur the bener~ of this project and the occupanLs of every automobile will all be abie to fully appredate the visual beauty of the town. The increased attractiveness which the Streetscape Project will produce should encourage more toudsts driving through the town to ~Dp and explore it on foot. This wiii prodL~ce more income for the shopowners, which wifl produce more revenue for the in conclusion, i fully support the Scettsville Streetscape Project and i took fopNard to enjoying the bener~Ls of this project in the near future. i encourage the full funding of this project. \'I RG I N January22,1999 Robert O. Cassada Programming and Scheduling Division Virginia Department of Transportation 1401 East Broad Street Richmond, Virginia 232 i 9 Re: Transportation Equity Act - 2 1 st Century (TEA-2 1 ) Enhancement Grant'Application Town of Scottsville, Albemarle County Dear Mr. Cassada: This letter is in support of the Town of Scottsville's enhancement. grant application !o improve the historic corridor along Main Street (State Route 6) and Valley Street (State Route 20). As you know, last year the Virginia Department of Transportation awarded Scottsville an Intermodal Surface Transportation Enhancement Act (ISTEA) grant for the construction of Canal Basin Square. Scottsville's proposal this year follows nicely on the heels of last year' s improvement efforts. Removing power lines, installing appropriate period lighting, and improving pedestrian walkways on those streets that lead m Canal Bash Square will put the park and the town's history on better display. The 1999 application, which enjoys the support of local civic groups, will promote continued good stewardship of the town's historic resources. I hope you will look iavorably on Scottsviile's I'EA-21 grant application. Emily Couri Senator, 25th District CHARLES S. ROBB VIRGINIA STATE OFFICE: The Ironfronts, Suite 310 1011 East Main Street Richmond, VA 23219 (804) 771-2221 Eranil: senator@robb.senate.gov WASHINGTON, DC 20510-4603 January 28, 1999 ARMED SERVICES EOREIGN RELATIONS INTELLIGENCE JOINT ECONOMIC COMMITTEE Vice Chairman Democratic Policy Committee Mr. Robert O. Cassada, P.E. Programming and Scheduling Division Administrator Virginia Department of Transportation 1401 East Broad Street Richmond, Virginia 23219 Dear Mr. Cassada: I am pleased to write this letter in support of the Town of Scottsville's application for an enhancement grant for the improvements along the historic corridor along Main Street (State Route 6) and Valley Street (State Route 20) through the TEA-21 program. The story of the Town of Scottsville is truly a story of the "little town that could." In the 1800's, Scottsville was the southern terminus of the Rockfish Turnpike, where goods from as far as the Shenandoah Valley were transferred from wagons to bateaux and shipped to markets afar. This Golden Era gave way to hard times as the rise of the railroad cut into river based commerce, and flood after' flood swept through the town. With the completion of the A. Raymon Thacker Levee in 1989, however, Scottsville is now safe from flooding, and is experiencing a new prosperity. One chief reason for this rebirth is the unique, historic atmosphere of Scottsville. Last year, the town was awarded an ISTEA grant for the construction ofthe.Canal Basin Square. The components of this year's application fit neatly with that project. Removing power lines, installing appropriate period lighting, and improving pedestrian walkways on those streets that lead to the Canal Basin Square will put the park and the town's history on better display. It is good stewardship of the town's historic resources. CSR/atg Washington Office: Russell Senate Olfice Bu~ldlng First and COnstitution Avenue, NE Room 154 Washington, DC 20510 1202) 224-4024 I am proud to join the local civic groups of Scottsville in support of this enhancement project. Sincerely, Charles S. Robb Regional Offices: Dominion Towers, Suite 107 ~irst Umon Bank Building Signet Bank Building Creslar Bank Building 999 Waterside Drive Main Street 530 Mare Street 310 First Sireat SW, Suite 102 NOrfOlk, VA 23510 Ciintwood. VA 24228 Danvilla, VA 24541 Roanoke, VA 2401 t (B04} 441-3124 1540) 926-4104 1804) 791-0330 t540i 905--0103 COMMONWEALTH OF VIRGINIA House OF DELEGATES RICHMOND PAUL CLINTON HARRIS:~ SR, 1oo COURT SQUARE ANNEX SUITE B CHARLOTTESVILLE, VIRGINIA 221tO2 FtFTY-E|GHTH DISTRICT November 29, 1999 Mr. Robert Cassada Programming and Scheduling Division Virginia Department of Transportation 1401 East Broad Street Richmind, Virginia 23219 COMMITTEE ASEiIGNMENTS: COURTS OF JUSTICE TRANSPORTATION CONSERVATION AND NATURAL RESOURCE~i, INTERSTATE COOPERATION Dear Mr. Cassada, Re: Town of Scottsville TEA-21 Grant Application -. As a member of the House of Delegates representing the 58'th District which includes the Town of Scottsville, I wish to heartily endorse the town' s request for funding for the Streetscape Project. Scottsville is a wonderful example of strength and determination in responding both to change and adversity. It is a dynamic community seeking to preserve its historical nature while at the same time responding to the needs of a ~ growing and flourishing town. The funding would allow this to happen. It is a wonderful project that will clearly .enhance the beauty of the Town of Scottsville and encourage business and tourism. I enthusiastically support the · project and ask that you award the grant requested. Thank you for your consideration of this request. With kind regards, I am ~'~ Clinton Harris, Sr. PCHSR/jv C: ToWn of Scottsville · Carter Myers The Honorable Peter Way Peter T. Way P.O. Box 58 Keene, VA 22946 November 22, 1999 Mr. Robert Cassada Programming and Scheduling Division Virginia Dept. Of Transportation 1401 East Broad Street Richmond, VA 23219 Dear Mr. Cassada, As the former Delegate of the-58th District representing the Town of Scottsville in the Virginia General Assembly, I want to add my. voice to the 'many others supporting the town's enhancement grant application through the ISTEA program. This plan will remove unattractive overhead power lines, install historically appropriate street lights and improve parking and pedestrian access to businesses and the Canal Basin Square. Scottsville has overcome unimaginable adversity over the past years due to the energy, vision, and determination of its citizens. The town and its leaders are truely an exampleof what dedicated and hard working people can accomplish in America today. This is a most deserving community. The Project will clearly improve the role of Scottsville as the business center for the tri' county area of Sou~.hern Albermarle, Fluvanna, and Buckingham counties. The town has also become an important tourist attraction to the area. Your positive consideration of Scottsville's application will be greatly · appreciated. Former'Deleg:8m District ROBERT KIRKWOOD SPENCER POST OFFICE BOX ~,2 SCOTTSVILLE, VIRGINIA 24590 USA TELEPHONE (804) 286-3400 27 January 1999 ~ir. Robert O. Caseads Programming and Scheduling Division Virginia Department of Transportation 140i East Broad Street RicP~ond, Virginia 23~19 Dear Mr. Caseads and Members of the Projects Board: I am pleased to write this brief letter of endorsement'for the Town of Scottsville's plans for enhancing the historic corridor along Valley Street (State Route 20) and Main Street (State Route 6) and for the town's applica- tion for matching funds through t~e TEA-21 Program. As you no doubt know, in t~e past several years Scot%sville ~as taken some very progressive steps in efforts to improve its ~mmge and better eLis- play its unique historic features, hoping to attract more tourism. In the heart of the town, where the transportation. enhancements are proposed, is to be found one of the largest concentrations of Early American, actually Greek Revival, architecture in our state and nation. The town is oller, by some forty years, than the United States of America and indeed is one of the few remaining prime examples of the small towns in whiehAaeriea was born, making it a local, state, and national treasure. The enhancement plans for which funding is sought will involve removing obtrusive power lines, installing attractive street lights in keepinE wit~ tMe town's historic natare, and improving parking and pedestrian access to tMe town's shops and b=sinesses and feature attractions, including a fine museum an~ the fzt~re Canal Basin S~uare Historic Park. I believe all of this will not only demonstrate goo~ stewar~ship of oar iavaluable resources, but will also be an attractive complementary feature of our state's fine transportation system. I hope that this project proposal anl application for fending by the TEA-21 Program will be looked upon with favor. Ve sincer y, Rob~r K. Spsn e'r~ Past Mayor, Town of Scottsville MEMORANDUM To: Mayor Christopher Long, Members of Scottsville Town Council From: Batty L. Long, Councilman and Member of Scottsville Planning Commission Re: VDOT TEA-21 Grant Proposal, Scottsville Historic Streetscape Project Date: January 31, 1999 As a member of the Scottsville Planning Commission, the Special Task Force for updating the Five Year Comprehensive Plan, and the Town Council, I would like express my enthusiastic endorsement of this project. It directly supports all three primary objectives of the existing Plan under Section C. Historic and Scenic Resources: OBJECTIVE 1 - Protect the original historic Downtown along with other historic sites and places. OBJECTIVE 2 - Improve and maintain the access corridors leading into and through the Town of Scottsville. OBJECTIVE 3 - Protect the Town's scenic resources as essential to the Town's . small town character, economic strength and quality of life. It should also be noted that, in a public hearing held on January 12 .,regarding revisions to the Comprehensive Plan, public support came out strongly in favor of reinforcing the Plan in these areas, as well as in preserving, enhancing 'and expanding the Town's parks, and direct- ing economic development in the Town towards the tourism and hospitality industries. This project would play an integral part in furtherlug all these objectives. I have personally contacted three of the four other available members of the Planning Commission and received their endorsement as well, with equal enthusiasm. Nevertheless, due to the extended absence of several commission members who are out of town on busi- ness, the Planning Commission has not been able to meet and vote on this issue formally, so this letter should not be construed as an offidal action of the Commission, but an opinion of one of its members. That said, it is my sincere hope that this application will be approved in full, and look forward to successful completion of the project. cc. Town Council, Planning Commission ~ .....f~//f/ 17 January 1999 MEMO TO: FROM: SUBJECT: Proposed VDOT TEA,21 Proposal for Scottsville Historic Streetscape On behalf of the ARB, I write to express our enthusiastic support for the VDOT TEA-21 proposal prepared by the Quality of Life Committee for the Scottsville Historic Streetscape project. As described in the Committee' s 4 December memo, this project will engage expert services in the design and implementation of a streetscape plan appropriate for our historic buildings. The key features of the proposed project--street lamps, utilities mlocation, sidewalks and street ~::.. crossings, and parking--are features that relate directly and indirectly to the preservation of the overall appearance of the historic district and to the integrity of individual buildings. ... .:~ ... As the project develops, we look forward to reviewing the plans and sharing with the Committee our r~search on buildings in the historic district. .... '~:: ......We recomnk'md that the City approve the Committee's request to retain Ian Robertson. ' "~!':~:'---"" Xc: Members, Scottsville ARB -. Scottsville Community Chamber of Commerce P.O. Box 11 Scottsville, VA 24590 (804) 286-6000 The Voice Of T he Business Community Brian J. Bodine, MBA President January 11, 1999 Mr. Robert O. Cassada Programming and Scheduling Division Virginia Dept. of Transportation 1401 East Broad Street Richmond, VA 23219 Town of Scottsville Street Scapes Project TEA-21 Program Application Dear Mr. Cassada, The Scottsville Community Chamber of Commerce is pleased to endorse the town' s plans for enhancing the historic corridor along Main Street (Route 6) and Valley Street (Route 20) and its application for matching funds through the TEA-21 Program. Scottsville has come a long way from the devastating floods that the town is most renown for; The A. Raymon Thacker Levy has provided the sense of security our business environment was lacking in order to thrive. Today, the town's southern charm and beauty, its Civil War · heritage, proximity to our greatest natural resource - the James River, combined with one of the largest concentrations of Federal style architecture in the nation, make Scottsville both a local and national treasure. More and more people are chosing Scottsville as a travel destination and an ideal place to raise a family. The components of this plan will, together, help us to put our historic character on better display. Removing power lines, installing period lighting, improving town parking and pedestrian access in the town center will be good for the area businesses, but more importantly, is good stewardship of our resources. We are very proud to support this enhancement project! MEMORANDUM To: From: Date: Re: Mayor and Town Council, Town of Scottsville Scottsville Lions Club 18 January 1999 Historic ScottsviIle Streetscape Project We, the undersigned representing the Scottsville Lions Club, write to offer our support to the Historic Streetscape Project. The Scottsville Lions Club was founded in 1942, and our primary focus is sight conservation. We raise money locally to help individuals in the community by providing eye examinations and eyeglasses for those who cannot afford them. Like you, we appreciate any effort to improve the quality of life for Scottsville's residents. As such, we welcome improvements to the town, and in particular the Historic Streetscape Project, which will certainly benefit all members of our community. R. Stephen Phipps, President Kent Kugler, First Vice President Sam Woiblett, Second Vice President Larry Barnett, Third Vice President Ken Smith, Secretary The Guys and Gals Gardening Group Scot ts ville, Virg in ia Town Administrator Shields, Mayor Long & Council Members Municipal Building, 410 Valley St. Scottsvi!le,' VA 24 590 To all Concerned: As one of Scottsville's many groups of citizens concerned with maintaining the attractive appearance of our town, we would like to register our support for the proposed Streetscape project. We strongly encourage you to pursue any grant funds available for small town beautification. Thank you for your efforts to preserve the charming character of our lovely village -- we look forward to working with you on this very exciting project. i/1~'/~ ~. © 1990 ].G., l~c.,.By Sunrise '~ " Virginia Creepers Garden Club Mr. Robert O. Cassada Programming and Scheduling Division Virginia Dept. of Transportation 1401 East Broad Street Richmond, Va. 23219 Re; Town of Scottsville Street Scapes Project TEA-21 Program Application Dear Mr. Cassada, Our membership lives in and around the town of Scottsville. We are unanimously supportive of the proposed plans for enhancing the historic town of Scottsville. There are so many historic buildings and so much history connected with this old river town, that it makes sense to preserve and care for it. As it grows, which is inevitable, our mayor and town council hope to keep the town on a path which will promote the beauty and historic atmosphere of the town. Our members which to convey our total support and enthusiasm for this streetscape project. There is so much potential for Scottsville. We hope to see these plans materialize. Sincerely, A. Scott WardRealty, Inc. Post Office Box 460 460 Valley Street Scottsville, Virginia 24590-0460 (804) 286-2022 Mr. Robert O. Cassada Programming andScheduling division Virginia Department of Transportation 1401 East BroadStreet Richmond, Virginia 23219 January 25, 1999 Dear Mr. Cassada, As owners of A. Scott Ward Realty, Inc., we can say that we wholeheartedly endorse the town ~ plans for the future of the historic district which includes an application for a cp~-21 grant with matching funds financed through the town. As the only Real Estate office in town since 1993, we have seen the town come from a small river town almost wiped out by devastating floods to a bustling community that has come back to lif~. Many of the former buildings that had been nearly destroyed by the floods have now been lovingly restored and are now occupied by proud merchants and service oriented businesses. A drive down V~lley Street (VSH 20) or along Main Street (VSH 6) is witness to the new li~ and vigor that reveals the spirit of the town now. Scottsville is truly one of the treasurers to be found in the commonwealth of Virginia, both visually and historically. The towns plans will'enhance the true beauty of the town as it was in the past with period lighting, underground power lines, etc. and reflects the desires of the citizens of the town and the governing body that Scottsville is truly worth displaying in it ~ full glory for all to enjoy. A. Scott & Frankie Owners & Real Estate Brokers "ED WARD SCOTT HISTORIC ASSOCIATION" TREASURER'S OFFICE POST OFFICE BOX 460 SCOTTSVILLE, VIRGINIA 24590 (804) 286-4497 January 25,1999 To: Mr. Robert O. Cassada Programming and Scheduling division Virginia Department of Transportation 1401 East Broad Street Richmond, Virginia 23219 From: Ed Barbour, President EHS Association Frankie Ward, Treasurer EHS Association Dear Mr. Cassada, The mission of Our orga~aiTation, "The Edward Scott Historic Association" is to preserve the historic quality of the town of Scottsville as well as the James River and it's tributaries as an important historical and tourist resource to experience commerce of a former era. We endorse any and all efforts to preserve the town and the buildings that supported the water commerce of yesteryear such as the Canal Warehouse, the Old Tavern, and other buildings that are true treasures and were instrumental in many historical events. The plan of the leaders of the town of Scottsville in making an application for matching funds through the TEA-21 program is right on target in preserving so much history to be found in one of the oldest communities in the commonwealth of Virginia. To add period lighting, underground utilities, and other historic restorations will be in keeping with the mission of "The Edward Scott Historic Association.,to provide an opportunity for a visual return to the past and experience the ways of our forefathers. Sincerely, Ed Barbour President Frankie Ward Treasurer DeerfieM Bed & Breal fast Phone 804 286-6306 Fax 804 286-63t2 John & Catlie Bowers, Ipa~keepers RR 3. Box 573 Scottsville, Virginia 24590 January. 18. 1999 Mayor Christopher Long Town of Scottsville P.O. Box 395 Scottsville. VA 24590 Dear Mayor Long, We are delighted to voice our support for Scottsville's "Streetscape" project and application for funding under the TEA-21 program. We believe it is the much needed logical next step in the renaissance of Historic ScottsviIle. Much has been done by the leadership and citizenry of this historic James River town rounded in 1744 since the repetitive devastation of the town by flood. The A. Raymon Thacker levee, which has made the town' s historic area safe for businesses and rehabilitation of many historic buildings, leads the list. Efforts by the Scottsville Communi.ty Chamber of Commerce to encourage tourism through advertising via widely distributed rack cards and a presence on Virginia Toufism Corporation's web site, wvav.virginia.org, have increased Scottsville's visibility as a tourist destination. This has increased opportunity for many businesses to succeed, but especially our country inns, B& Bs, restaurants, gift stores, antique stores, and river outfitters. The town's transportation history. park, Canal Basin Square; our Civil War Trails site; and Theodore Roosevelt's nearby getaway cabin, "Pine Knot," which is now under rehabilitation; will offer exciting new partnefing opportunities for our town. Scottsville now needs an enhanced Streetscape that reflects our dedication to a viable business and residential area which encompasses safety for pedestrians, traffic calming, underground utilities, period lighting, and appropriate street plantings while preserving our historical integrity. Scottsville can be one of the small towns that Virginia points to with special pride. We most enthusiastically endorse the Streetscape project! ~er~ Callie Bowers e-mail: jbowers67@aol.com www.bbonline.corn/va/deerfield SUBJECT: Historic Scottsville Streetscape Project January 28, 1999 TO: Whom It May Concem As the owner of Apple Pie Country Design, a gift shop, which is currently located in the Historic District of Scottsville, Virginia, I strongly endorse the Historic Scottsville Streetscape Project. In my opinion, Scottsville with its rich history, wonderful old Federal style buildings and close proximity to the James River is the jewel in Albemarle County's crown. The addition of the Streetscape Project would add greatly to this little town's charm. Sincerely, Eve W. Barnett, owner Apple Pie Country Design rson-Madison Regional Library Regional Headquarters and Central Library 201 East Market Street, Charlottesville, Virginia 22901 (804) 979-7151 25 January 1999 MEMO TO: Mayor and Members, Scottsville Town Council FROM: Marianne Ramsden, Manager, Jefferson-Madison Regional Library, Scottsville Branch. ,.f~~,,~-/4(__.-j~-- . RE: Proposal for Town of Scottsville Streetscape through VDOT TEA-21 As manager of the Scottsville Branch Library, Jefferson-Madison Regional Library System, I write to express my enthusiasm and appreciation for the proposed VDOT TEA-21 Streetscape Project in the Historic Downtown of Scottsville. The library building was constructed in 1982 and one of the few new construction projects at that time. Careful attention was taken to use historic and compatible materials. The design and placement of the building in relation to other structures was also carefully observed. The Town of Scottsville gained a beautiful and historically correct library and everyone is proud of it. The proposed Streetscape project will follow in these footsteps by creating pleasing surroundings for residents and visitors. Many buildings and homes in the Historic District have been, or are currently being, developed following guidelines set by Scottsville's Architectural Review Board. The implementation of the carefully planned Streetscape proposal cannot but enhance our town and thus enhance the quality of life for all. cc john halliday, director J-MRL COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Region Ten Capital Funding Request SUBJECT/PROPOSAL/REQUEST: Region Ten request or a $250,000 contribution to fund three new capital facilities. AGENDA DATE: January 5, 2000 ITEM NUMBER: ACTION: × INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: STAFF CONTACT(S): Tucker, White BACKGROUND: ATTACHMENTS: REVIEWED BY: Yes / Region Ten Community Services Board is requesting a $250,000 contribution from the County to provide funding for three new capital facilities, Fourth Street Station, Meadowcreek Center, and Blue Ridge House. A detailed description of all three projects is attached along with some of the cost implications and contingencies should the localities be unable to provide the necessary funding. Region Ten is also requesting a similar contribution from the City. DISCUSSION: According to Region Ten's written information and discussions with Jim Petersen, Executive Director, the majority of the required funding is already in place and plans for all three facilities are moving forward. The Fourth Street Station facility has already been completed, Meadowcreek Center is in the site development phase for completion in June 2000 and construction on Blue Ridge House is expected to begin in February. Mr. Peterson states in his letter that Region Ten has been looking at building options with developers and real estate agents for several years and working creatively to pull together a fully funded financing package. However, the County has not been aware of Region Ten's capital facility needs until this time and, therefore, these projects have not been discussed or prioritized by the CIP Technical Committee and are not included in the FY01- FY05 recommended CIP. RECOMMENDATION: Staff does not recommend funding Region Ten's $250,000 request at this time. Although, the three projects are certainly worthwhile and have substantial community value, this request should be evaluated in conjunction with other unfunded capital projects to be reviewed by the Board over the next three months. Although Region Ten should be commended for their initiative in developing a financing package that addresses their long-term needs, it has been outside of the County's capital planning and financing process and at this point must compete with other unfunded County priorities. In that context, the Board may want to hold this request until all the unfunded capital projects are thoroughly reviewed. 99.236 reg ion t e n communitg services board Dwight T. Colley, PsyD Chairman Board Members Charlottesville Clark New Steven M. Friedman Conhie J. Ferency-Viars Susan B. Garrett Albemarle Peter L. Sheras, PhD Arthur B. Brown, Jr. Michelle Sirch-Stasko, PhD Dwight T. Colley, PsyD Fluvanna Irene S. RebhoIz Greene Mary E. McManus, PhD Louisa Stephen Wunsh Paul Belair Nelson Juliana Frosch James R. Peterson, ACSW Executive Director Caruso BrOwn, Director Administrative Services Downing R. Miller, M.S., Director Substance Abuse Services David T. Moody, M.D. Medical Director John J. Pezzoli, ACSW, Director Mental Health Services Ann M. White, MEd, DirectOr Mental Retardation Services 800 Preston Avenue Charlottesville, VA 22903-4420 Telephone: (804} 972-1800 TDD: (804) 970-1299 FAX: Administration (804) 970-2104 Medical Records (804) 972-1864 www.avenue.orglregionten E-mail: jimp@ regionten .org Substance Addiction Services 300 West Main Street Charlottesville, VA 22903 Telephone: (804) 972-1829 FAX: (804) 970-1253 December 24, 1999 Mr. Charles S. Martin, Chairman Board of Supervisors County of Albemarle 401 Mclntire Road Charlottesville, VA 22902 Dear Mr. Martin: I am writing to provide an update on Region Ten's three building projects and to request participation from the county and city. "Fourth Street Station," located at the comer of 4th Street N.W. and Preston Avenue, will house Region Ten's substance abuse prevention and treatment services which have been located in leased space at 300 West Main Street. This 10,000 square foot facility, all on the same level except for two meeting rooms, is in a singularly superior location for this type of program (and just two blocks from the existing site), and has excellent accessibility and adequate parking. Region Ten took possession of the property on October 19, and the renovations will be completed by December 31. "Meadowcreek Center," a single level 10;500 square foot facility to be constructed on a site located at the comer of Michie Drive and Hydraulic Road, will house Region Ten's day support programs for persons with mental retardation, and serve as the office base for the residential services staff that are otherwise deployed throughout the city and county to supervise the residential homes. The day support programs are currently located in leased space at the east end of the downtown mall and in space in the basement of Region Ten's headquarters at 800 Preston Avenue. The residential services staff are also based out of the Preston Avenue basement. The new 4.8 acre site will accommodate generous parking, horticultural amenities including gardens and greenhouses, and half of the site will be left in its natural state so that the public can enjoy the Rivanna Trail that traverses the property on the banks of Meadowcreek. All of the engineering and architectural work has been completed, and final site plan approval received. Region Ten took possession of the property on December 9 and the site work is well underway. Completion is targeted for June 2000. "Blue Ridge House," a single level 10,000 square foot facility to be constructed on a site on Elliott Avenue (a portion of which was donated by the city) will provide psychosocial rehabilitation for persons with long term, serious mental illnesses. This program is currently located in the old Better Living warehouse off of Avon Street. Although this was the first of the three Providing Mental Health, Mental Retardation, and Alcohol and Drug Abuse Services to Charlottesville, Albemarle, Fluvanna, Greene, Louisa, Nelson Mr. Charles S. Martin, Chairman December 24, 1999 Page 2 projects to be initiated--almost two years ago as compared to the other two sites, the possible availability of which came to our attention only in April of this year!), the issues related to the adjacent residential development has slowed the progress on Blue Ridge House. However, all of the architectural and engineering work has been completed, the subdivision plats have been accepted, and final site plan approval is expected in 30 days with construction to begin immediately thereafter. The total cost of the three projects combined is $3,989,067 (turnkey and equipped). Private contributions and foundation grants total $936,404, and the bond financing (through the Albemarle County Industrial Revenue Authority and Wachovia Bank) will cover $2,552,663. The balance of $500,000 covers the telephone and data cabling, telephone systems, modular walls, work stations, equipment and furnishings, relocation expenses, and the cost of the transition months (rent on existing leases and interest during construction), and it is this amount that we are requesting as a contribution from the county and city. $400,000 of this is projected to be expended prior to the end of the current fiscal year with the $100,000 balance in the first months of FY 2001. Background Region Ten has leased facilities for over 25 years for its major program sites. The three new facilities will replace facilities that have been rented from 5 to 15 years. The expansion of services over the past 10 years has greatly increased the numbers of clients with multiple disabilities. Clients with mental illness and/or mental retardation are likely to also be wheelchair bound, or have visual or hearing impairments. The importance of physically accessible facilities with adequate parking to accommodate persons with all types of disabilities is increasingly important. Two of the three rented facilities have no parking, and the third has very limited parking. All of the new facilities will have adequate parking and are fully accessible to persons with all disabilities. Region Ten has been looking and evaluating possible sites for years, but it was not until the current opportunities were presented that any suitable and feasible site was identified. Cost Implications The feasibility of developing these three new facilities was made possible by bundling the financing of Region Ten's offices at 800 Preston Avenue along with four residential properties (one in the county and three in the city), and refinancing these to include the three new projects. Region Ten secured $5 million in low interest, tax exempt bonds through the Albemarle County Industrial Development Authority and Wachovia Bank. With the completion of the new projects, the total annual amortization cost will be $45,000 less than the current combined amortization and lease costs. Considering that new replacement space would have to be leased over the next several years if Region Ten had now developed the new projects, the opportunity savings represent over $200,000 annually as compared to leased costs. Mr. Charles S. Martin, Chairman December 24, 1999 Page 3 Local Request Of the 40 Community Services Boards in Virginia, 12 are single jurisdiction and their facilities are provided by their cities and counties. The remaining 28 multi-jurisdictional boards utilize a range of approaches to secure needed facilities, some provided by their local governments, but usually a mix of direct Community Services Board ownership and non-profit ownership. Region Ten owns the Mohr Center (a substance abuse detox and residential treatment facility), and Region Ten, Inc., owns the Preston Avenue facility and four residences for persons with mental retardation. All other facilities are leased. Due to the nature of Region Ten's clientele and services, location is a singularly determining factor in evaluating the suitability of possible program sites. Region Ten staff, board members, realtors and developers have been looking and suggesting possibilities for years, but only recently did properties come to our attention that were both suitable and feasible. The dilemma then is to be able to capture the property, assess the feasibility--program, financial, zoning, architectural and construction, carry out a campaign to raise private donations, and secure financing for the balance of the project. Of course each party wants the other parts accomplished first, and so to pull it all together at once is very challenging. The current success was due to the support and encouragement of Wachovia Bank, which was willing to move forward with the complex financing arrangements concurrently with all of the other aspects of the development process. With all elements coming together at once, the projects were able to proceed. Over $1,600,000 in private contributions and foundations grants have been raised for the eight properties in the financing package. Albemarle County and Charlottesville appropriated $300,000 for the Preston Avenue facility three years ago. Now, to fund the one-time transition and relocation expenses, and the communications, modular walls and equipment for the three new facilities, Albemarle County and Charlottesville are being requested to each fund $250,000. Region Ten has not sought to be included in the long range county and city capital campaigns because the projects are of modest scope, and the requested participation from the county and city represents less than five percent each of the project totals. Contingencies How will Region Ten, Inc., complete the projects and meet its obligations if the county and/or the city do not fund the request as presented? There are two categories of expenses included in the request to the county and city. The first includes the modular walls, telephone and data communications cabling and equipment, transition expenses (lease expense to complete terms) and relocation expenses totaling $338,000. These must be incurred and paid during construction and at the time of relocation and through the completion of current leases. Region Ten's operations and additional fund rasing would have to bear these costs over this and the next fiscal years. The second category of expenses covers the furnishings and equipment, and these expenses would be deferred until fund raising and donations of equipment could be secured. Mr. Charles S. Martin, Chairman December 24, 1999 Page 4 Conclusion Our good fortune in having all of the other pieces fall into place now creates a certain urgency to address this remaining piece. Once again, we have not sought exemption from property taxes on any of the properties owned by Region Ten, Inc., and so the city has the continuing benefit of these greatly enhanced property values. We have secured $5 million in low interest bonds, and we have raised over $1.6 million in private funds. Our public employees and board members have made generous contributions. I hope you would agree that these facilities will be a tremendous asset for the community, just as has been our 800 Preston Avenue facility Thank you for your consideration. I look forward to meeting with you and the other members of the Board of Supervisors on January 5. Sincerely, James R. Peterson Executive Director I=ourth Str~t Station Meadowcreek Center Biu~ Ridg~ Hou II I1".- II II I1 - II It II II I1.~ II II II II II I1 11 II II 11 II II II II II "! t i :::::::::::::::::::::::::::::::::::: I 1 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: FY 1993/94 - 1999/00 Financial Condition Evaluation and FY 2000/01 - FY 2004/05 Financial Forecast AGENDA DATE: January 5, 2000 ITEM NUMBER: ACTION: INFORMATION: X S U BJ E CTIP RO POSAL/RE QUEST: Work Session on the Financial Condition Evaluation and Five-Year Financial Forecast CONSENT AGENDA: ACTION: INFORMATION: STAFF CONTACT(S): Messers. Tucker, White, Gulati BACKGROUND: ATTACHMENTS: X REVIEWED BY: ~/ County financial policies require the County to "develop and annually update a financial trend monitoring system that will examine fiscal trends from the preceding five years. Where possible, trend indicators will be developed and tracked for specific elements of the County's fiscal policy." Additionally, the financial policies require the County to "develop and annually update a long-range (3-5 year) financial forecasting system, which will include projections of revenues, expenditures, as well as future costs and financing of capital improvements and other projects that are included in the capital budget." The purpose of these requirements is to gain a better understanding of the County's long-range financial picture; to identify projected revenue and expenditure trends that could adversely affect the locality; to project future financial strengths and weaknesses; to incorporate long-range considerations into the budget process; and to identify any potential difficulties in adhering to established financial policies. DISCUSSION: The attached document fulfills the above requirements by presenting a financial condition evaluation for the period FY 1993/94 - FY 1999/00, as well as a forecast of revenues and expenditures for FY 2000/01 - FY 2004/05. The Financia1 Condition Evaluation begins on page 1, and the Financial Forecast begins on page 61. FY 1993/94 - FY 1999100 Financial Condition Evaluation: The County's overall financial position continues to be positive. As in the past, the County enjoys a large, growing revenu base that has enabled it to provide services to citizens without significantly increasing tax rates. (The last tax rate increas occurred in FY 91, when real property taxes rose by $0.02 for one year. The recent passage of the meals tax al,' provided the County with additional funds for the debt service on Monticello High School.) Moreover, the County h; enjoyed end of year operating surpluses that have generated adequate cash flow and provided a source of funding ~ one-time capital and operational needs. Long-term debt and debt service levels also have remained within the tar,< ratios set by the Board of Supervisors. Finally, the County is a vibrant, growing community with a young and middle-a.c population, rising personal incomes per capita, a strong employment base, and a robust business sector. However, as evident from previous evaluations, a number of financial and demographic trends are placing stress County finances. These include: · A growing reliance on property taxes to finance operations, which can make the County vulnerable to dimini,, growth in property values, or in the number and value of new vehicles sold; · Declining shares of state and federal funding for education; · Small and variable level of capital outlay for infrastructure improvements; and Increasing levels of long-term debt and debt service that may be approaching target limits; and · Continued population and enrollment growth. The attached document presents a series of revenue, expenditure, operating position, debt, capital, demograph economic indicators that were developed to assess the County's financial condition. AGENDA TITLE: FY 1993/94 - 1999/00 Financial Condition Evaluation and FY 2000/01 - FY 2004/05 Financial Forecast January 5, 2000 Page 2 FY 2000101 - 2004/05 Financial Forecast The updated long-range financial forecast for AIbemarle County presents three possible scenarios of revenues and expenditures for the next five years, FY 2000/01 - FY 2004/05. The first scenario assumes that operational expenditures grow at the combined rate of growth and inflation. In this scenario, total County revenues are projected to exceed expenditures by $3.6 million over the five-year period, with the highest surplus being $1.7 million in FY 01. A second scenario adds the additional operating costs associated with previously-approved capital projects, and projects a cumulative operating budget shortfall of $8.8 million. The third and final scenario shows what the overall irabalance would be based on the FY 01-05 Recommended Capital Improvement Program (CIP.) In this scenario, the shortfall increases by approximately $2.3 million to $11.0 million overall. In all of these scenarios, the effect of increasing County revenues to fund the debt service on the General Obligation debt currently proposed in the CIP would be to reduce projected deficits by approximately $2.9 million, over the five-year period. The operating budget shortfalls projected by the last two scenarios reflect the impact of funding the additional operating expenses associated with planned capital projects on the County's budget over the next five years. General Government accounts for the majority of these projected deficits, due to the operational costs associated with the regional jail expansion and new juvenile detention facility, as well as the cost of staffing a new fire/rescue station projected in southern Albemarle, and maintaining and upgrading park facilities. The School Division shortfall generally represents the impact of opening two new elementary schools within the next five years. Several mechanisms to address these operating budget shortfalls are discussed: Expenditure Reduction Strategies: · Reduce expenditure growth rates by funding operations at something less than the combined rates of inflation and growth. · Defer or eliminate planned capital projects, thereby limiting growth in debt service costs and/or in the amount of General Fund revenues transferred to the Capital improvement Program, · Limit growth in capital associated operating costs by deferring or spreading out large capital projects, such as new schools. Revenue Enhancement Strategies: · Expand fee revenues, to increase the percentage of operational expenditures directly offset by fee revenues. · Actively pursue other revenue sources, including public and private grants to provide expanded services. · Increase the real property tax rate. Of course, projected irabalances do not mean that future County budgets will be unbalanced. Not only do state laws require the Board of Supervisors to adopt a balanced budget annually, but the budget process also demands an annual compromise of revenue enhancements and expenditure reductions to achieve a balanceO budget. Additionally, revenue and expenditure projections may change over time, depending on enrollment ant population growth, state mandates, reassessment estimates, revenue decisions at both the state and local levels and the local economy. What the projected shortfalls do indicate, however, is that identified levels of service and infrastructure improvements me not be affordable, within existing resources and current financial policies. The County will need to make some difficL choices as it goes about balancing its budget over the next five years. Additionally, none of the aforementioned scenark address the large number of general government and school projects that are not funded in either the current recommended CIP's, including additional fire/rescue stations, expanded urban infrastructure improvements, public safe equipment and technology, mad projects, library facilities, park and recreational facilities, and future school needs. T County will need to address how, or whether, to fund these projects in the future as well. RECOMMENDATION: This information is provided for the Board's review at the January 5th meeting. During the meeting, staff will present a b overview of the major trends from the financial condition evaluation. Additionally, an overview will be provided of assumptions and scenarios from the five-year financial forecast, as well as of the mechanisms available with whicl address projected shortfalls in the operating budget. 99.235 Agenda Item No. 18. Presentation: Five Year Financial Condition Evaluation and Five Year Financial Forecast Report. This report has been scanned in as a separate document under "Financial Reports" COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: FY 2000/01 - FY 2004/05 Recommended Capital Improvements Program SUBJECT/PROPOSAL/REQUEST: Worksession on the FY 2000/01 - FY 2004/05 Capital Improvements Program. AGENDA DATE: January 5, 2000 ACTION: CONSENT AGENDA: ACTION: ITEM NUMBER: IN FORMATION: INFORMATION: X STAFF CONTACT(S): Mr. Tucker, Ms. White, Ms. Gulati BACKGROUND: ATTACHMENTS: Yes REVIEWED BY://~7''''''''''''''''''~ Attached for your review is the recommended Capital Improvements Program for FY 2000/01 - FY 2004/05 from the CIP Technical Review Committee. The January 5th work session will provide an overview of the recommended capital projects for the next five years for both general government and the school division. A public hearing on the CIP is tentatively scheduled for February 9~h, with approval of the five-year plan and final adoption of the FY 2000/01 capital budget scheduled for April 12% in conjunction with the FY 2000/01 operating budget. DISCUSSION: The FY 2000/01 - FY 2004/05 Capital Improvements Program totals $84.2 million. It consists of $34.1 million in proposed general government projects, $0.6 million in tourism fund capital improvements, $0.8 million in storm water control projects, and $48.6 million in recommended school projects. This CIP continues to advance the capital projects and priorities that were approved in the current five-year plan and is balanced within available revenues; i.e., general fund transfers and debt service levels that were approved in the FY 1999/00 - FY 2003/04 CIP. However, approximately $25.5 million in requested capital projects could not be funded within the available revenues: $8.7 million in requested general government projects, $1.9 million in stormwater projects and $14.9 million in new or expanded school projects. Additionally, $16.3 million in general obligation debt is assumed for three general government projects: the City/County courthouse expansion, a public safety facility and an urban gym. Should you desire to move these three (3) projects forward, this debt would require voter approval in a referendum, as well as additional resources for debt service, potentially in the form of a tax rate increase. A summary of unfunded capital projects is included on page 20. The Technical Committee does not recommend changes to school division projects, but only recommends a funding level for debt service, around which the School Division can build its CIP budget. If the school CIP is approved as recommended, the School Board will need to reduce its requested CIP by $14.9 million. Specific project reductions or deferrals would be determined by the School Board prior to the February public hearing. The attached CIP document begins with an introduction summarizing CIP revenue sources, project highlights from the five-year plan, and the relationship of the proposed CIP to approved financial policies. A description of the CIP process and policies follows on page 9. An overview of all CIP funds begins on page 17, and.is followed by summary information on the General Government CIP Fund (page 23,) Tourism Fund capital projects (page 31 ,) the Stormwater Fund (page 35) and the School CIP Fund (page 37.) Descriptions of general government, tourism and stormwater capital projects are found at the end of the document. School project summaries are found in a separate document presented to the School Board on August 23, 1999 (see attached.) AGENDA TITLE: FY 2000/01 - FY 2004/05 Recommended Capital Improvements Program January 5, 2000 Page 2 Since this document was prepared, however, the Northern Elementary School project has been deferred to FY02, due to delays in acquiring the desired site for the project. The impact of deferring this project for one year is to postpone approximately $1 million in debt service expense to FY03. These recurring debt service savings, which would be available beginning in FY02, could be applied to future general obligation debt service requirements (thereby reducing the potential tax rate increase needed to fund this debt service,) other school or general government capital projects, or operational expenditures. The Planning Commission reviewed and approved the proposed CIP on November 16~h, A copy of their action letter is attached. RECOMMENDATION: The information is provided for the Board's review at the January 5t" meeting. During the work session, staff will present an overview of CIP revenues and expenditures, will discuss some of the projects, and will be available to answer questions on specific projects. Should you have any questions prior to the work session, please feel free to call Ms. Gulati. 99.234 COUNTY OF ALBEMARLE Department of Planning & Community Development 401 McIntire Road, Room 218 Charlottesville, Virginia 22902-4596 (804) 296 - 5823 Fax (804) 972 - 4035 COUNTY OF ALBEMAFIL!~ ............... ~ ~,~E OFFICE MEMORANDUM TO: FROM: DATE: RE: Albemarle County Board of Supervisors David B. Benish, Chief of Planning & Community Development November 30, 1999 2000/01 - 2004/05 Capital Improvements Program The Albemarle County Planning Commission, at its meeting on November 16, 1999. unanimously recommended approval of the order of priorities expressed in the CIP report, along with the minutes of the November 16th meeting citing Commissioner concerns. VWC/jcf Cc: Robert W. Tucker, Jr. Work Session: 2000/01 - 2004/05 .Capital Improvements Program Mr. Cilimberg presented a report on the proposed CIP, noting that applications are made by various departments and agencies for funding of projects over the next five years; additional projects are identified that go beyond the five years. He said that the technical committee will review the plan and make recommendations for funding, explaining that over the five years, the CIP is funded with $84,000,000. He also mentioned projects listed not fully funded or unfunded, as the CIP ordinarily funds mandated projects, maintenance projects, and ongoing projects. Mr. Cilimberg emphasized that the technical committee has identified a shortfall in the available revenue to fund some projects, and the Board will attempt to fund the greater needs - some of which are the result of growth & development, some of which are the result of policies. Planning Commission - 11/16/99 6 very well be needed and justifiable under our Comprehensive Plan, but we may just not be able to fund them right now .... we may need to look at whatever other sources we can find." He mentioned applying for an enhancement grant under the T-21 program for $800,000 for new sidewalks, which was not approved. Mr. Rooker asked about the new library as an out-year project, and wondered if there was a proposed location. Mr. Cilimberg said that the library board was still working on the project, but possibly may include a southern urban area library, additional space at the north urban area, and possibly a facility in Crozet. Mr. Nitchmann wondered if a lot of additional library space is necessary, given the advent of the internet. Other Commissioners mentioned the ongoing need for books, and the use of libraries for internet access. Mr. Rooker suggested leasing small spaces around the county, rather than constructing a new facility. Mr. Cilimberg said the goal was to make sure what was most cost-effective in the long term. Mr. Nitchmann expressed concern about the county's increased debt ratio, stating that the choice is to either raise taxes and not borrow, or not do projects. "It seems like a whole change in what's being going on for the last eight or ten years." Ms. Giulotti commented, "I think the needs that we're seeing for general government are not only the product of population growth... [but] also are the product of some policy changes that the Board has made .... DISC, for example, may have significant capital [needs] associated with it." Mr. Thomas asked about the fire stations planned. Ms. Giulotti and Mr. Cilimberg confirmed that there is funding earmarked for a total of three fire stations, for which the Board will have to make a determination about funding long-term. Ms. Giulotti said there would be a series of worksessions with the Board through the spring on the issues that the CIP raises, including public safety needs. She added that the Commission has the option to hold a public hearing on the CIP, but Mr. Cilimberg said that in previous discussions, they had decided not to because the Board does. MOTION: The Commission moved, seconded and unanimously approved the order of priorities expressed in the CIP report to be passed onto the Board of Supervisors with the notes of the meeting citing Commissioner concerns. Old Business There was no old business presented. Planning Commission - 11 / 16/99 9 COUNTY OF ALBEMARLE EXECUTIVE SUMMARY AGENDA TITLE: Long-Range Capital Needs SUBJECT/PROPOSAL/REQUEST: Worksession on Long-Range Capital Needs AGE N DA DATE: January 5, 2000 ITEM NUMBER: ACTION: INFORMATION: X CONSENT AGENDA: ACTION: INFORMATION: · STAFF CONTACT(S): Mr. Tucker, Ms. White, Mr. Foley, Ms. Gulati ATTACHMENTS: REVIEWED BY: BACKGROUND: For the past several years, the Capital Improvement Program has identified a significant number of projects that could not be funded within the limited revenues available for capital improvements. The FY 2000/01- 2004/05 Recommended CIP continues this trend, identifying more than $25.5 million in 'unfunded' capital needs. As a result, the County has begun to consider general obligation debt as a potential mechanism for addressing many of these needs. Deferring and/or eliminating projects of a lower funding priority may be required as well. In considering the County's options, and in planning for a potential bond issue, however, staff has identified for long-range capital planning to assess ten year capital project/infrastructure needs, identify Board funding priorities and outline potential financing options. Currently, the County has no adequate financial plan in place to address unfunded needs. The General Fund transfer of current revenues to the CIP, the principal source of funding for general government capital projects, totaling $2.2 million in FY00, and represents only 2% of the General Fund. Of this amount, 57% is allocated to ongoing maintenance, repair and technology projects, which leaves little funding for new capital projects. (Remaining available funds for new projects in FY00 totaled $0.9 million, or 43% of the transfer.) Moreover, the operating budget can not absorb substantial increases in the level of capital outlay or debt service without re-allocating resources from other operations, due to projected operating budget shortfalls over the next five years. (The updated Five-Year Financial Forecast for FY 01-05 projects a shortfall of approximately $8.8 million for FY01-05, due to the operating budget impact of planned capital projects.) Finally, counties may borrow only with voter approval in a referendum. At the same time, the County will face significant capital project needs over the next ten years, outside of those projects currently funded in the CIP. These needs include mandated projects, such as the second and third phases of the City/County courthouse expansion, as well as capital facilities projected by the County's own Community Facilities Plan. Some of these facilities include: additional fire/rescue stations in the northern and western portions of the County, new library facilities, park facilities and athletic fields, government administrative space and new schools in the northern urban area (including a new elementary and middle school, and possibly a high school.) Additionally, County policy priorities relating to rural area conservation and infill development jn the growth areas will require additional resources for the acquisition Of conservation easements, stormwater control, and urban infrastructure improvements (such as roads, sidewalks, streetlights, pedestrian/bike paths, park and ride facilities, and traffic calming). DISCUSSION: In light of current revenue limitations within the CIP, and given the significant long-range capital needs facing the County, staff has identified the need for strategic planning of long-range capital needs with the Board that will a) identify the long-range needs facing the County, b) solicit guidance from the Board on County funding priorities; and c) address options for financing the County's long-range capital needs priorities. Toward this end, staff proposes to hold a series of work sessions on long-range capital needs, issues and financing. A tentative schedule is as follows: AGENDA TITLE: Long-Range Capital Needs January 5, 2000 Page 2 January 5 - Lona-Term Needs/Issues · Administration/Court Capital Needs · Public Safety Capital Needs · Parks, Recreation & Culture Capital Needs February 2 - Long-Term Needs/Issues (continued) · Community Development/Public Works Infrastructure Needs · School Division Capital Needs March 1 - Financing Options with Financial Adviser Financing options for long-term capital needs include: · Funding Long-Term Needs Within Existing Tax Rates (Defer/Eliminate Projects) · Pay-As-You-Go Financing · With Large, Short-Term Rate Increase, and/or · With Resources Re-Allocated from Operating Budget · Bond Issue and Referendum · With Smaller, Long-Term Rate Increase for Debt Service and/or · With Resources Re-Allocated from Operating Budget · Other, Including Service Districts or Shifting Responsibility for Projects to Outside Authority The format of the January and February work sessions will be for staff to present an overview of potential long-term needs by functional area, to review any approved facility standards that may exist related to those needs, to assess where the County is currently relative to those standards, to identify what facilities may be needed over the next ten years (and what the projected cost could be,) and finally, to identify any related policy issues that should be discussed in preparation for determining Board funding priority. Potential financing options will be discussed at the March work session. Attached for review prior to the work sessions is a building assessment report from the Jefferson Madison Regional Library, and a draft athletic field needs study from Parks and Recreation. RECOMMENDATION: The above is provided for information purposes only, in preparation for the Board's review at the January 5th meeting, and requires no action at this time. 99.237 COUNTY OF ALBEMARLE Parks and Recreation Department County Office Building 401 Mclntire Road Charlottesville, Virginia 22902-4596 Telephone (804) 296-5844 MEMORANDUM FROM: DATE: Johnny Ellen, 'Chief of Recreation, Charlottesville Parks & Recreation Pat Mullaney, Director of Parks and Recreation ;~,./ June 5, 19 9 8 Athletic Field Needs Study Draft Attached please find a first draft of the Athletic Field Needs Study report. Please review ~d give me your comments, additions, deletions or suggestions. We will need to add a section on adult softball. If you have any questions on that, please contact Tim as he will be able to give you exactly the information that we will need. It is Tim's understanding from talking with Bernie that the entire adult softball program can be housed at Mclntire and Towe, if we light Towe. If so,. that can be an importat recommendation because it will free up field space elsewhere, particularly Piedmont, for youth sports in the spring. I am sure PVCC and the neighbors would prefer the youth programs at that site, 9¢hich would be an added bonus of lighting Towe. Also if we can move fall softball to Towe, we can free up lighted field space for youth football at Mclntire. I realize this report is written mainly from a County perspective. The majority of the improvements and new fields needed will be in the County. I know space is limited in the City. It will be up to the City to advise us on what role it wants to play in any of these projects. We are committed to trying to improve the quality and quantity of our athletic fields in the County. As you can see from the recommendations, we are already proceeding to take steps to accomplish this. I hope the City shares this commitment and will join with us in some fashion. Athletic Field Needs Study History The County and City Parks and Recreation staffs have been aware of the need for more and better athletic fields for our area's youth for sometime. New park space in the City is limited. The County has been trying to keep up with the growing demand by providing new playing spaces when existing County schools are upgraded or new County schools are built. While significant gains in the total number of playing fields have been made, this method has not been sufficient to keep up with the expanding need for more and better quality field spaces. In August of 1995, the Department included a new request for $20,000 in the 1996-2000 Capital Improvements Program for an Athletic Field Study. According to CIP guidelines the new request was placed in year 2000 of the plan. While the study was actually to be conducted by Department staff, funding wquld allow for the hiring of a landscape architect/engineering consultant to examine the field space potential and associated costs of development on existing County land. In October of 1995, a group of 6 parents representing soccer, baseball, field hockey, lacrosse, and football, came to an Albemarle County Board of Supervisors meeting and described the need for more and better fields. As a result of that presentation, when the Board reviewed the 1996-2000 CIP, the $20,000 in f~mding for the field study was moved forward to the ~rst year of the plan. This action was the impetus for this athletic field needs study. Methodology The first step taken in the study was to research all local youth and adult athletic organizations and the current contact person. At the same time all available field space in the City and County was identified along with the current users in each season. A questionnaire was then developed asking for the following information from each organization: 1. Current # of players and teams. 2. Current fields used. 3. Service area of organization. 4. Estimate of # of players and teams 5 years from now. 5. Is current problem of organization finding practice space, game space, or both. 6. The best estimate of how many additional fields are necessary for a good workable situation for that organization currently and in 5 years. The last question was considered the most important piece of information provided by each organization. Contact persons for the various organizations were asked to come to a meeting where the athletic field study and questionnaire were explained. Questionnaires were distributed to those present and were mailed to those not present. Upon receipt of the responses back to the Parks and Recreation Department, organizations were asked to send representatives to individual interviews with City and County Parks and Recreation staff to review and confirm the accuracy of the information received. After interviews were completed, Parks and Recreation staff . developed recommendations to meet the expressed needs of each organization. Organizations were asked to sign off on those recommendations. Recommendations were placed in priority order, with cost estimates, and were used as the basis for the Albemarle County Parks and Recreation Department's CIP requests dealing with athletic field improvements for FY 1998/99 02/03. Summary of Interviews with Organizations - Individual Organization Needs · Athletic Organizations Responding to Survey and Participating in Interviews: 1. SOCA - Adult & Youth Soccer 2. Baseball (90' base path) (5 organizations) 3. Little League Baseball (60' base path) (5 organizations) 4. Lacrosse (youth & adult) (2 organizations) 5. Girls Softball 6. Charlottesville Albemarle T - Ball 7. Women' s Rugby 8. CAYFL - Youth Football SOCA - Soccer Organization of Charlottesville and Albemarle Current # of Participants - 3,383 Estimated # of Participants in 5 Years - 4,050 Current Field Needs o 9 additional fields to adequately meet current needs, 6 of which need to be quality game fields. 5 Year Field Needs - 16 additional fields will be needed in 5 years. Staff Comments and Recommendations field 1'. Develop' additional field space (four sites identified). a. Crozet Park - 3 to 4 fields (Continue funding plan in CIP). b. Henley/Brownsville - Fill swale and prepare a full sized field east of Brownsville school. Behind school east of Henley field adjust grading to accommodate larger (Immediately, to 2 years). c. Glenmore Fire Station - Develop a single large field space. that could accommodate 2 - 3 fields; layout should be flexible (1 - 3 years). d. Ivy Landfill Soccer Fields ~ 5 fields (1 - 3 years). e.. Walnut Creek Park ~ Develop 3 - 4 flexible field spaces in meadow southwest of entrance (2 - 4 years). f. Recommendation that SOCA develop a soccer complex owned, developed, and operated primarily by SOCA. 2. Improve quality of turf on existing fields used for games (4 years). a. Darden Towe - 5 existing fields. b. Henley- left, fight, small, & small right fields (4 fields). c. Jouett - upper & lower fields. d. Burley - main field .& small upper field. e. Hollymead - large & small fields. f. Agnor Hurt ~ main field. g. Greer - large & small field. h. Murray - main field. I. Woodbrook - main field. 3. improve routine maintenance of all existing and proposed fields within 2 years. Place all fields on a regular cycle for mowing, seeding, nutrient application, and aeration. Monitor for additional needs such as top dressing, soil amendments etc. Coordinate between Parks & Recreation, School Division, and users for shared purpose and owne..rship. Work with SOCA to facilitate plans for the development of a large multi-field soccer complex funded privately or as a private/public partnership with major source of development and operating funds from private sources. Baseball - 90' Base paths - ages 13 & up MSBL - Mens Senior Baseball League - (Men over 30) Current # of participants - 130 (8 teams) Estimated # of participants in 5 years - 200 VSBL - Virginia Senior Baseball League - (Men over 18) Current # of participants - 36 (2 teams) Estimated # of participants in 5 years - 72 (4 teams) C. B. Baker League - (16 - 18 year olds) Current # of participants - 78 (6 teams) Estimated # of participants in 5 years - 100 (7 teams) Lane Babe Ruth League - (13 - 15 year olds) Current # of participants - 183 (13 teams) Estimated # of participants in 5 years - 210 (16 teams) Peach Tree Babe Ruth League - (13 - 15 year olds) Current # of participants - 60 (4 teams) Estimated # of participants in 5 years - 90 (6 teams) Current Field Needs (90' base paths) - Adequate 5 Year Field Needs (90' base paths) - 3 to 4 fields will be needed in 5 years, (1 for MSBL, VSBL, and CB Baker League), (1 to 2 for Lane Babe Ruth League), and (1 for Peachtree Babe Ruth League) Staff Comments and Recommendations 1. Build Monticello High School field and reorient and light Western Albemarle High School field (Continue funding plan in CIP). 2. Improve turf quality at Sutherland (scheduled this year). 3. Improve grade, turf qualitg, fence, etc. at Burley (completed this year). 4. Eliminate erosion problems at Azalea in fight field. 5. Include 90 ft. field in recreational development plans at UVA Research Park near Charlottesville Albemarle Airport. 6. All game fields should be placed on a regular cycle for mowing, seeding, nutrient application, and aerification. (Monitor for additional soil needs, ie. top dressing, soil amendments, etc.). 7. Recommendations assume Lane field will not be lost to the widening of Mclntire Road. If Lane field is lost it will need to be replaced. Baseball - 60' Base paths - Little League Central Little League Current # of participants - 378 (27 teams) Estimated # of participants in 5 years - 480 (36 teams) Current Field Needs ~ 1 more game quality field at Pen Park (done) and 1 practice field. 5 Year Field Needs - 2 additional game/practice fields. Staff Comments and Recommendations 1. Upgrade Agnor-Hurt to game quality field. (immediate) 2. Build game quality field at northern elementary school. (5 years) 3. Continue maintenance on field at Broadus Wood. 4. Recommend the inclusion of 2 fields at UREF 29 north development. Northside Little League Current # of participants - 450 (31 teams) Estimated # of participants in 5 years -'600 (40 teams) Current Field Needs - 2 additional practice fields 5 Year Field Needs - 2 additional game/practice fields Staff Comments & Recomm6ndations 1. Upgrade Agnor-Hurt for shared usage. (Immediate) 2. Add two fields at new northern elementary school. (5 years) 3. Recommend the inclusion of 2 fields at UREF 29 north development. Peachtree Little League Current # of participants o 255 (17 teams) Estimated # of participants in 5 years - 375 (25 teams) Current Field Needs - 1 additional practice/game field 5 Year Field Needs - 2 additional practice/game fields Staff Comments & Recommendations 1. Separate soccer and baseball fields at Crozet Elementary. 2. Upgrade field at old Crozet Elementary. 3. Develop Crozet Park as planned in CIP. (Possible future expansion: Light Crozet Park) Dixie Little League Current # of participants - 300 (25 teams) Estimated # of participants in 5 years - 425 (35 teams) Current Field Needs - 1 game quality field and 2 practice fields 5 Year Field Needs - 2 additional game quality fields Staff Comments & Recommendations 1. Continue to upgrade Meriwether Lewis field. (add pitcher's mound) 2. Upgrade Murray field; give exclusive use to baseball & T-ball in spring. (immediate) 3. Add second field at Mclntire Park. (as scheduled) 4. Upgrade existing field at Towe. (immediate) 5. Construct 2nd field at Towe. (1-2 years) 6. Upgrade field at Greer; give exclusive use to baseball & T-Ball in spring. Monticello Little League Current # of participants - 210 (16 teams) Estimated # of participants in 5 years - 240 (18 teams) Current Field Needs - 1 additional practice field 5 Year Field Needs - 1 additional game field Staff Comments & Recommendations 1. Upgrade Cale to game quality field and separate from soccer field. 2. Upgrade Stone Robinson field. Piedmont Little League Current # of participants - i 80 (12 teams) Estimated # of participants in 5 years - ? (Enrollment has decreased in past 2 years) Current Field Needs - Adequate 5 Year Field Needs - Due to decreasing enrollment trend no forecast for future field needs. Lacrosse - Adult & Youth Seminole Lacrosse League - (Ages 4 - 13) Current # of participants - 250 Estimated # of participants in 5 years -'500 Charlottesville Summer Lacrosse League - (Ages 16 & up) Current # ofparticip.~a:nts - 225 (8 teams) Estimated # ofpartic!loants in 5 years - 300 Current Field Needs - Adequate 5 Year Field Needs - 1 to 2 additional fields Staff Comments & Recommendations 1. Current needs are being met at Darden Towe; upgrade turf quality. 2. Future field needs can be met at Monticello High School. Girl's Softball - ages 8 - 14 Current # of participants - 225 (16 teams) Estimated # of participants in 5 years - 275 (20 teams) Current Field Needs - 1 additional practice field * 5 Year Field Needs - 1 additional practice field * · Due to shared use of fields with school programs, lighting of most existing & future fields is a necessity. Staff Comments & Recommendations 1. Six fields are needed on weekdays for practice. a. Need use of field at WAHS (light in future if needed) b. Light new field at Monticello High School c. Light 2 fields at Jack Jouett d. Light Charlottesville High School Field T-Ball Charlottesville/Albemarle T-Ball (ages 5-7) Current # of participants - 360 (20 teams) Estimated # of participants in 5 years - 480 (30 teams) Current Field Needs o 1 additional field for practice and games 5 Year Field Needs - 1 additional field for practice and games Note: Central, Peachtree and Northside Little Leagues also run T-ball programs. Those program needs were considered in recommendations for those organizations. Staff Comments & Recommendations 1. Need 1 additional field for full time use that is centrally located. Washington Park would be a good location for this. Women's Rugby - Adults (Blue Ridge Area) Current # of participants - 20 ( 1 team) Estimated # of participants in 5 years - 40 (1 team) Current Field Needs - 1 practice/game field* 5 Year Field Needs - 1 practice/game field* *Due to the time frame of the season and wide geographic area team members come from, this sport needs access to a lighted field for practice. Staff Comments & Recommendations 1. Need one lighted field year round for practice and games. a. Share use of Burley in fall, winter and spring. b. Light WAHS practice football field. Youth Football - CAYFL Current # of participants - 500 7 - Flag teams 10- Tackle teams 9 - Cheerleading squads Estimated # of participants in 5 years - 750 Current Field Needs - Need more lighted practice space after time changes 5 Year Field Needs - 1 additional game field Staff Comments & Recommendations 1. Current game needs are m~t. 2. Light Towe Park softball fields to free up time for football practice at Mclntire. 3. Light WAHS practice field for use in western part of County. 4. Continue shared use of Burley after daylight savings time. Other Important Issues In Addition to New Playing Space Based On Interviews While the initial focus of the Athletic Field Needs Study was to determine the number of new playing fields needed for the City and County, it quickly became apparent that two other issues are of equal importance to the various athletic organizations. Those issues are the need to improve the turf quality of existing fields and the need to review and revamp the current field scheduling process. These issues along with recommendations will be discussed in later sections of this report. Development Plan Based On Interviews After all interviews were held, staff developed a priority list with cost estimates and placed those projects that would require County funding in the Parks and Recreation Department' s 1998/99 - 2002/03 Capital Improvements Program request. Several of the needs discussed in the interviews would be met by projects that had been scheduled in the CIP from past budget cycles. It should be noted that the funding years and mounts shown below are what was requested. Approved funding schedules and amounts may vary due to budgetary constraints. Those project requests included: Crozet Park Athletic Field Development: FY 98/99 $ 87,000 FY 99/00 $128,000 FY 00/01 $153,000 FY01/02 $ 84,000 FY 02/03 $ 92,000 Ivy Landfill Recreation Access and Development: FY 99/00 $350,000 Northern Area Elementary School: FY 99/00 $300,000 FY 00/01 $200,000 School Athletic Field Irrigation: FY 01/02 $136,500 Towe Lower Field Irrigation: FY 01/02 $ 26,000 Other projects which required County funding were ranked in priority order and were placed as a CIP request entitled Athletic Field Study/Development. The requested amounts and funding schedule were as follows: FY 98/99 $100,000 FY 99/00 $116,000 FY 00/01 $132,000 FY 01/02 $124,800 FY 02/03 $333,000 In addition, one out year funding of $500,000 would be necessary to complete the plan. Due to budget constraints funding is not available to fund the projects as requested. This possibility was anticipated and the following is a priority list of the projects to be completed as funding becomes available. Since it will take over six years to fund the entire plan it is anticipated that priority order may change for some of these projects based on continued discussions with the various organizations. County Athletic Field Study/Development Projects CIP Priority List Prior Years' Funding + 98/99 Request 1. Mclntire Park - 2 fields cost overun $ 33,000 2. Henley/Brownsville - Fill swale east, grade behind school $100,000 3. Sutherland Baseball upgrade $ 3,000 4. Burley Baseball upgrade $ 8,000 5. Agnor Hurt, Cale, Stone Rob., Greer baseball upgrade $ 20,000 6. Meriwether Lewis Baseball upgrade $ 3,000 7. Murray Baseball upgrade $ 3,000 99/00 Request 8. Henley Soccer Fields upgrade (4 fields) 9. Jouett Soccer Fields upgrade (2 fields) 10. Burley Soccer Fields upgrade (2 fields) 11. GCC infield irrigation 12. Hollymead Soccer Fields upgrade (3 fields) 13. Agnor Hurt Soccer Field upgrade $ 32,000 $ 16,000 $ 16,000 $ 20,000 $ 24,000 $ 8,000 00/01 Request 14. Greer Soccer Fields upgrade (2 fields) 15. Murray Soccer Field upgrade 16. Woodbrook Soccer Field~upgrade 17. Crozet Elementary - Seplrate baseball & soccer 18. MHS Girls Softball Field lighting $ $ $ $ $ 16,000 8,000 8,000 50,000 50,000 01/02 Request 19. Darden Towe Park Softball Fields lighting (County Share $124,800) $208,000 02/03 Request 20. Jack Jouett Girls Softball Field lighting 21. WAHS Girls Softball Field lighting 22. WAHS Practice Football Field lighting 23. WAHS Baseball Field lighting 24. Cale & Agnor Hurt irrigation $ 50,000 $ 50,000 $ 75,000 $108,000 $ 50,000 03/04 Request 25. Walnut Creek Soccer Fields (3-4 fields) $500,000 Improving the Turf Quality of Existing Fields As was mentioned earlier the initial focus of this study was to determine the number of new playing fields needed~ but it quickly became apparent that providing new spaces alone would not meet the needs of the various organizations. Of equal importance is the need to upgrade the quality of existing fields. Therefore many of the projects included in the CIP involve the upgrading of existing facilities. However those upgrades will be short-lived unless a commitment is made to improving the routine maintenance of those fields. In the past routine maintenance in general has been sporadic at best. Mowing was on a minimal schedule and would only be accelerated when league officials would complain enough about the playing conditions. Other maintenance such as dragging, fertilization, seeding, and aerification was rarely done or was done ineffectively. The years of sporadic routine maintenance and extremely heavy use have taken a toll on the area's fields. Turf quality on most fields is very poor with hard packed sections of bare dirt and clumpy grass. These conditions not only affect the quality of play but also the safety of participants.' In response to this need to improve the routine maintenance of the areas athletic fields the County Parks and Recreation Department has established a ballfield maintenance crew. In response to the interviews with area athletic organizations, the Department decided during the 97~98 season to pull two employees from the existing workforce and directed their efforts solely to improving the area athletic fields. This was an effort to determine whether a good routine maintenance program for several selected high priority fields could be successful in improving turf quality despite the extremely heavy usage. Selected fields were put on a program of twice weekly mowing, annual soil ~esting, fertilization, over seeding, and aerification as needed. The effort was a resounding success with the quality of the selected fields improving dramatically as evidenced by letters and comments received from various field users. In FY 98-99 additional funding was requested and approved for expanding this effort. The ballfield maintenance crew has now been formally placed under the supervision of the Athletic Program Supervisor as opposed to the Park Superintendent who supervises the other Department maintenance functions. In addition the Athletic Program Supervisor responsibilities have been realigned so that a greater emphasis will be placed on serving as a liaison with all area sport organization and so to be able to better respond to their on going needs and concerns. Field Scheduling Process The majority of the area' s athletic fields are under the control of the Albemarle County School Board. Fields are reserved by the various leagues by written application to the Superintendent's office. Applications are submitted atmually and, usually after consultation with the school principal, are generally approved on a first come first serve basis as long as they do not conflict with school activities. Interviews with league officials indicated that this process has resulted in a lot of frustration for them in trying to secure field space annually for their programs. One major concern when running an ongoing program is the need to be able to count on having a certain amount of program space from year to year. The first come first serve basis does not give a program that security. Secondly, there is a tendency for the various organization's to reserve more space than they need, since applications are handed in so far in advance. There have been other concerns expressed about some individual principals establishing arbitrary rest days for the fields or favoring one sport over another and holding fields for those sports. Finally, since ultimate approval of the fields is handled by the central office, and those individuals are not always familiar with the layout of the fields, incompatible sports are sometimes placed on adjacent fields, or fields are sometimes double booked. In addition to the frustration experienced by league officials, the current process requires a tremendous amount of annual time and paperwork for the school division staff. Since most of the organizations have been in operation for many years, it seems like a lot of this repetitive annual work and a lot of the frustration could be alleviated if certain leagues could count on using certain fields year after year. This would also bring a feeling of ownership by the organization and would foster greater volunteer effort and care in the upgrading and the ongoing maintenance of the fields. It is further recommended that consideration be given to allowing the Parks and Recreation' Department to allocate field space once all school activities have been scheduled for the year. More effective methods of resting fields need fo be considered and those methods should be applied system wide and not differ at individual schools. Taking a fields out of play one or two days per week, is not as effective as working on and resting selected fields for an entire season. League officials should be involved in the decision of what fields need to be upgraded or rested for a season. Along with the .scheduling responsibility would come increasing responsibility for maintenance by the Parks and Recreation Department. Discussion should be held with the Department of Building Serx;ice to determine whether there would be any efficiencies in combining some element of that operation with the ball field maintenance crew. Summary of Recommendations Currently there once over 7,000 participants in field sports per year in the City and County. In the next 5 years participation is expected to increase approximately 30% to over 9,000 participants. There is already a shortage of field space and unless a plan is developed to accommodate future growth then participation will need to be limited in some way. More field space can be provided by building new fields, lighting existing fields and making the most efficient use of existing fields by better scheduling practices. Equally important to providing new field space is upgrading the quality of existing fields. This can only be accomplished by putting adequate resources into initially upgrading the fields and then committing to a good on going routine maintenance plan. The following recommendations are the result of interviews with officials from the area athletic organizations using City and County fields. 1. Soccer is by far the single largest field user with 3400 participants which is almost half of the total participants in field sports. The high participation, the nature of the game, and the near year round schedule makes soccer play the leading contributor to the less than satisfactory condition of most existing fields. The one step that would have the most immediate impact on improving the field space situation for all sports would be the development of a large soccer complex (10-12 fields) or several smaller complexes (4-5 fields). This would have a spinoff effect of opening up field space County wide for other sports and reduce the overuse that is occurring County wide. As is occurring in other communities, this complex should be developed, supervised, and maintained predominately by SOCA (Soccer Organization of Charlottesville Albemarle), with only as much assistance as necessary from the City and County. 2. Pursue the plan to develop new facilities and upgrade existing facilities as requested in the 1998/99 - 2002/03 Albemarle County Capital Improvements Plan. Discussions should be held with the City to determine which projects may serve a City/County need and to reach agreement on fair allocation of funding responsibilities. Projects are listed in current priority order and should be undertaken as funding allows. It is understood that project priorities may change based on ongoing feedback from the various athletic organizations. 3. Lighting of many existing fields needs to be pursued to maximize the use of existing space and to meet the special needs of several programs. Lighting'of the 3 fields at Darden Towe Park will not only meet the needs of the entire City softball program; it will free up field space at Piedmont and Washington Park for youth athletic programs which will be more acceptable to the neighbors. It will also free up the Mclntire fields for youth football by allowing the fall softball league to be scheduled at Towe. Lighting for girl's softball fields is critical for that program in the future. 4. Initiate a plan to improve the routine maintenance of existing and future fields. In the County this initiative has begun with the establishment of a ball field maintenance crew under the direction of the Atheltic Program Supervisor. Discussions should be held with the County School Department of Building Services to coordinate activities or consider if any efficiency' s could be achieved by transferring manpower or equipment to the ball field maintenance crew. 5. Parks and Recreation staff need to have closer contact with the various organizations in order to brovide better support and keep up to date on changing needs and priorities. In the County a restructuring of responsibilities between the former Program Supervisor and Teen Director has occurred to create a Athletic Program Supervisor and a Recreation Program' Supervisor. A major responsibility of the Athletic Program Supervisor will be to serve as liaison and support for the various athletic organizations. 6. Initiate discussions with the Albemarle County School Division to revise the current field reservation process. The current annual first come first serve process leads to frustration for applicants and lots of unnecessary repetitive work for school division staff each year. A more streamlined system can be developed that will result in less frustration, fairer allocation of field space, more efficient use of field space, less staff hours, and a greater feeling of ownership, and hence care of the fields, by the various organizations. Consideration should be given to place the responsibility for the field reservation process for after hours use of school fields to the Parks and Recreation Department. Jefferson-Madison Regional Library 201 East Market Street · Charlottesville, Virginia 22902-5287 (804) 979-7151 · FAX (804) 971-7035 · TDD (804) 293-6848 Mr. Robert Tucker, County Executive Albemarle County Office Building 401 Mclntire Road Charlottesville, VA. 22901 Office of the Director December 28, 1999 Dear Mr. Tucker:, I am pleased to present jefferson-Madison Regional Library's Building Assessment Report. The report addresses library facility needs through 2010 in Albemarle County and Charlottesville. The report was developed by a committee of Albemarle County, City of Charlottesville, and Regional Library staff. The Library Board of Trustees has discussed this report for several months, taken public comments on the report, and has reached the following conclusions: 1. The Library Board agrees with the report that current library space deficits in Albemarle County will increase if there are no changes to current library facilities. 2. The Library Board agrees with the report that planning shotrid begin for a new library facility in Crozet to replace the existing library. 3. The Library Board agrees with the report that a new library facility should be provided in the area of Momicello High School. 4. The Library Board agrees with the report that there should be a moderate expansion of Scottsville Library. Most of the Library Board's discussion of the report concerned recommendations for northern Albemarle County. The Board discussed whether the current Northside Library should be retained, expanded, or replaced. The Board also discussed whether a library facility should be provided in Earlysville. Most of the public comments received by the Board supported a library in Earlysville.. Based on the report' s recommendations and public input the Library Board reached the following conclusion: Planning should proceed to provide 2 new library facilities along the Route 29 Corridor. One facility of about 25,000 square feet, located in the general vicinity of Albemarle Square, would replace the current, rented Northside Library; the other facility (also 25,000 square feet) would be located in or near North Fork Research Park. The Library Board feels the North Fork facility would provide excellent service to residents to the west, including Earlysville, and residents to the east along Route 29. The Library Board believes planning should begin now to provide high-quality public library services in the future. Please let me know if you have questions or comments about the report or if you would like to schedule a presentation for the Board of Supervisors on the issue of library buildings. Thank you for your assistance. Sincerely; John Halliday. Library Director Cc: Roxanne White, Assistant County Executive irving Charlottesville, Albemarle County, Greene County, Louisa County, and Nelson County JEFFERSON-MADISON REGIONAL LIBRARY BUILDING ASSES SMENT REPORT SEPTEMBER 1999 Revised December 1999 ~TRODUCTION The Jefferson-Madison Regional Library's Five Year Plan calls for a space needs assessment based t anticipated space requirements through 2010. A Building.Assessment Committee was established to conduct this assessment. It consisted of Carol Clark, Lindsay Ideson and Bill Lyons from the library staff, and David Beanish and Bill Letteri from Albemarle County and the City of Charlottesville, respectively. Although Objective # 1 of the Five Year Plan calls for space needs assessments for all jurisdictions by 2003, the committee's initial emphasis was on the City of Charlottesville and Albemarle County due to possible referendum requirements. In looking at both present and future needs, the Building Assessment Committee used service guidelines from three sources: Planning for Libra.rv Excellence from the Virginia State Library; Albemarle County's .Community Facilities Plan 1990-2000; and the HBW Associates Report of the Needs of the Jefferson-Madison Regional Library to the Year 2010, written in March 1989. In assessing the present status of the Charlottesville-Albemarle branch libraries, three areas were emphasized: square footage of space and collection size required based on present population, and parking space required based on the size of the required library. All of the present libraries have varying degrees of compliance with the Americans with Disabilities Act. None are fully compliant. It is assumed that any new library facilities will be fully compliant; any changes to present facilities will conform to the ADA requirements. DATA USE Population figures were derived from the 2015 Albemarle County Land Use Plan and Charlottesville City Schools Background Information Report of February 1999 (See Map 1 and Table 1)..Using Map 2, the Committee made the assumption that library users would use that branch closest to them. From that premise the committee derived the following: Neighborhoods 1 and 2 serviced by Northside · Rural Area 1 serviced by Crozet and Northside · Rural Area 2 serviced by Noahside · Rural Area 3 serviced by Crozet * Rural Area 4 serviced by Scottsville · Neighborhoods 3 and 4 serviced by Central · Neighborhoods 5, 6, and 7 serviced by Gordon Avenue · City population serviced by Central and Gordon · Rivanna, Hollymead, Piney serviced by Northside Based on the assumptions above, the population figures used were determined as follows: · Central: .5 of the City population Neighborhoods 3 and 4 · Gordon Ave: .5 of the City population Neighborhoods 5, 6, 7 · Northside: Rural Area 2 Neighborhoods 1 and 2 · 5 of Rural Area 1 Pdvanna Hollymead Piney · Crozet: Rural Area 3 .5 of Rural Area 1 Crozet · Scottsville: Rural Area 4 ,_ / Demographi.cs' This section of 'the report contains ten-year enrollment projections for the CharlotteSville City Schools. Enrollment projections were developed by analyzing the following data: · Census Information · Live Birth Data · Historical Enmli~ents .o Housing Developments The projections presented are meant to serve as a planning tool for the future and, with the historical data, projected growth, and anticipated growth, represent the most likely direction of the District. Population, School Hembership, Unemployment Rate, and Per Capita Income Information for the City of Charlottesville The 1996 estimated total population of the District w.aS 4.0,341, with school membership of 4,396.' School Unemployment Per Capita Year Population Membership Rate Income 1988 41,200 4,475 2.5% $18,214 1989 41,200 4,393 2.5 19,793 1990 40,341 4,455 2.9 20, 197 1991 40,341 4,502 4.5 20,303 1992 · 40,341 4,530 5.0 22, 128 1993. 40,341. 4,478 4.9 21,943 1994 40,341 4,450 3.9 24,837 1995 40,341 4,442 3.2 26,357 1996 40,341 4,396 2.6 N/A Source: Charlottesville City Schools. Comprehensive Annhal Financial Report, YE 1997 Charlottesville City Schools Background Information Report Table 4 DeJong & Associates, Inc February. 1999 ./ :.. :,-,,-,,~ :",re,,, 3. ,/'~ 1988 o~ula~.lon o~ 'L.':Rural Area 1998 po u|atlon '1. of ~.138 F Rura| Area 4 1998 p,o ulatfon of ~.570 ComPrehensive Plan, [:and Use Plan CURRENT DEVELOPMENT AREAS 'I NEIGHBORHOODS ], 7 ~ COMMUNITIES' ~ VIL.EAGES SERVICE GUIDELINES 2. 3. 4. 5. Provide library space of .7 square feet per resident in the Albemarle-Charlottesville area; Provide library materials equal to 4 times per capita; The minimum size for branch libraries shall be 4,500 square feet; Provide a minimum of 1 parking space per 200 square feet of building Follow Albemarle County's guidelines regarding rural area development PRESENT STATUS OF FACILITIES Just as Albemarle County's CommunityFacilities Plan for 1990-2000 foresaw, we see a 'large demt for increased space at the branch libraries presently. Using Tables 2 through 5, we can summarize t following: · Neither Scottsville nor Crozet meet the minimum standard of 4,500 square feet for a branch library. · Using the total population and area figures, Albemarle~Charlottesville libraries are at .49 square feet per population instead of the .7 square feet guideline. Parking is sorely lacking. The collection size is at a deficit for the population served. Presently at Level .II, without increasin the size of the facilities the collections cannot grow. · The circulation per square feet data shows maximum use of the present facilities. JEFFERSON-MADISON REGIONAL LIBRARY PRESENT FACILITY SUMMARIES MINIMUM SQUARE FOOT REQUIREMENTS LIBRARY POPULATION SO. FT. MIN ROD CENTRAL 24,081 29,000 16,857 NORTHSIDE 34,880 15,572 24,416 GORDON AVENUE 28.321 7;394 19,825 CROZET 20,032 1,864 14.022 SCO'I'i'SVILLE 9,664 '3,940 6,765 SURPLUS/(DEFI~ 12.143 (8,844) (12,431) (12,158) (2,825) TOTAL 116.978 57,770 81.885 (24.115) Central Library has 42.100gsf; however. since the building has large supporting columns and open staircases, it is reduced to 29,000gsf Minimum square feet required is based on .7 sq ft per capita Notes: Table 2 Z 0 c~ 0 u~ 0 0 W 0 _ ~) 0 Z 0 ~ ~ o~ o ~ JEFFERSON-MADISON REGIONAL LIBRARY PRESENT FACILITY SUMMARIES CIRCULATION PER SQUARE FOOT LIBRARY CIRCULATIO ' SQ. FT. N CENTRAL "' 522,969 29,000 NORTHSIDE 486, 166 15,572 GORDON AVENUE 158,815 7.394 CROZET 102,568 1,864 SCO'i'rSVILLE 83,419 3,940 CIRC/SQ FT 18.03 31.22 21.48 55.03 21.17 TOTAL 1,353,937 57,770 24.45 Note: The Circulation figures were based on the end, of the FY 99 report. Table FUTURE STATUS OF FACILITIES Whether one uses the low or mid-range forecasted population figures, the present deficits in the facilities not only. persist but increase in the future. Tables 6 through 8 indicate the following if no changes to the present facilities are made: · Albemarle-Charlottesville libraries will be at .29 square feet per population (using the mid-rang, figures). · Parking problems will only increase as the population increases. · Collections will drop to below Level I (1.78 books per capita) as the population increases with n additional space for additional books. One might attempt to counter the population figures by asking if the libraries are being used more a: the population increases. The answer is a resounding yes. Examining the circulation figures for the past five years (Table 9) and the accompanying graphs, we see an overall circulation increase of 16°, with Northside Library showing a 23% increase, Scottsville 35% and Crozet 21.5%. The data documents the need for increased library space both now and in the future; that need appea: to be in the Route 29 north corridor, the Crozet area and Neighborhoods 4 and 5. ALBEMARLE COUNTY CIRCULATION BY BRANCH LIBRARY FY95 FY96 FY97 CENTRAL 263,589 239,144 281,035 GORDON AVENUE 80.487 87.506 86,786 NORTHSIDE 291,336 313,267 326,759 SCOTTSVILLE 59,441 57,628 62,130 CROZET 79.319 85,267 90,676 BOOKMOBILE 18,612 18,391 17,244 TOTALS 792,784 801,203 864,630 FY98 291,497 82,543 344,088 71,814 91,776 18,322 900,040 FY99 283.300 83,762 358,840 80,043 96,379 17,719 920,043 Table 9 0 ILl -- ._1 I ' ."'..' .~ [ ....':.'."-. ,.,:,... · . : · · '.:~..;= ? .~.., 0 (D - 0 0 0 tO 0 0 0 o~ o d - o o O) tO 0 c~ o c~ Z I-- Z ILl o o 0 0 0 0 0 0 0 0 0 0 c~ RECOMMENDATIONS The committee attempted to base its recommendations not only on level of service standards and lan 'use/community development policies, but also on library service and operational issues. The recommendations are in priority order. 1) Expand Service in the Route 29 North Corridor Altemative A: Provide one large new facility at the North Fork Research Park (Attachment A) Pros: (a)Centrally located to Earlysville and Hollymead areas; (b)Economics of scale gained by only I instead of 2 libraries in the 29N corridor; (c)Easily accessed off Route 29; (d)Would provide possibility of moving some functions out of the Central Library (e.g. Tech Services, Bookmobile) (This option is dependent oh the recommendation-of the Central Building Assessment presently underway) Cons: (a) Albemarle County would have to buy land; · (b) No presence in the Urban Area Altemative B: ProVide one large new facility in the vicinity of Airport/Proffit Road. There are Presently parcels for sale on both sides of the intersection with Route 29. (Attachment A) Pros: (a) Same as Altemative A, along with excellent visibility Cons: (a) Same as Alternative A Altemative C: Provide one large new facility just south of the Rivanna River (Attachment A) Pros: (a) Excellent visibility and access; (b) Land parcels presently available on both sides of route 29: (c) Economies of scale gained with only one; (d) Possibility of space to move functions from Central; (e) Library remains in the Urban Area Cons: (a) Albemarle County would have to buy land; (b) Although closer than present library, still not centrally located to Earlysville/Hollymead Altemative D: Provide two new facilities along Route 29 to total the required50,000 square feet. Use the County owned parcel next. to Agnor-Hurt Elementary School on Berkmar Drive and a parcel at the North Fork Research Park. (Attachment B, pp 1-2; Attachment A) Pros: (a) Maintains a presence in the Urban Area; (b) Location central to Earlysville/Hollymead. Cons: (a) No economies of scale. Additional operating costs; (b) Grading/development costs of land by Agnor Hurt School may be prohibitive; (c) Neither site affords good visibility from Rte 29, although both are close to Kt. 29 2. Provide for a New Facility in Crozet to Replace the Existing Library The onl.y option recommended is to convert the old Crozet Elementary School, or tear it down and build on the same site. (Attachment C) Pros: (a) County owned property; (b) Enough land to meet requirements and provide for any future expansion; (c) Located close to present library; Cons: (a) May require a complete tear down/build; (b) Slightly outside the County development area 3. Provide a New Facility in the Neighborhood 4/5 Area The .only option recommended is to use the existing County owned property on Mill Creek Drive near Monticello High School. (Attachment D, pp. 1-2) Pros: (a) County owned property; (b) Located close to the high school, Mill Creek, Lake Reynovia, Lakeside Apartments; (c) Located along one of the major routes into southern Albemarle County Cons: (a) Additional operating costs 4. Provide Moderate Expansion to the Scottsville Library One side of the present library has land that could be used for future expansion. 'Pros: (a) County owned property; (b) The library would not move Cons: (a) Additional parking would need to be incorporated into any expansion, - -. which would decrease the actual library space available. Clris Greene La~a Attachment A - ,7~ Ir I COMI~JN I TY OF Y A HOLL ~ O AIL~EaiAIRILE ~a~INII'Y 't MAP F COMMUNITIES OF HOLLYMEAD AND Dtkl~V %J~llklT^ LLYMEA FEET 0 I'.,,~:X:x)' 11/12/1G Attachment B IVY CREEK NATURAL PAGE 1 / / MAP B URBAN NE, 1&2 ~ ll/IZ/s,s : '3! "31V 31w J ;31M~3IN, School ,, / 36N 73 /t -: / 69 '12 "' Rio Hill Shopping Center :: 948 Attachment B PAGE> 6QO / / ~ ItO. sECT Attachment C , ;LLER SCH RD ~ C) 0 I MASTER PLAN LOCA'RON MIll Creek Drlve - land Use Master Plan DeFt:. of Engineering & Pul~llc Works AIb~rnaHe Cottrr~, Virglnla The Cox Company Train & 5pencer, AIA · .~ \ \ ,~st Land ~ ',: ,.. \ "",'~\ ,'. j ~ \,.x'x \ \ i '~ \.: 8,;5 ."'--,.,, 45 "----' 4-5' I6'7 N.,.L · CO, L. ~. At tachment PAGE MASTER DEVELOPMENT PLAN MIll Creek Drlve - Land Use Master Plan DeFI;. of Engineering & Public Works AIl~ernarle County, VIrginia The Cox Company Train & Spencer, AIA Costs Attachments E through G provide cost estimates to build new libraries in the northem, westem and southern parts of the County. Construction and furnishings are estimated to cost $11,171,994 for tt three libraries. No land acquisition was included in this estimate. E JEFFERSON-MADISON REGIONAL LIBRARY PROJECT FINANCING Project Name: Northem Westem Southern Added Library Space A/E Cost $145,000 $ 95,458 $ 20,000 Construction $ 3,699,960 $ 2,418,280 $ 484,000 Furnishings $ 995,570 $ 668,209 $130,500 TOTALS: $ 335,058 $ 8,525,384 $ 2,311,552 Total $ 4,840,530 $ 3,181,947 $ 634,500 $11,171,994 Attachment F JEFFERSON-MADISON REGIONAL LIBRARY OPERATING COST WORKSHEET PROJECT NAME: NEW LIBRARY CONSTRUCTION Northem Salary/Benefits 1,232.589 Cleaning Supplies .. Maintenance Supplies Dues/Subscdptions Telephone Utilities Service Contracts Local Travel Insurance Repairs/Maintenance 3,240 1,080 1,080 9,360 64,806 62,283 180 4,500 27,000 Totals: 1,406, 118 Western 1,036,476 3,000 1,000 1,200 7,000 45,600 55,200 150 3,000 20,000 1,172,626 Southern 173,315 483 550 193 3,092 7,082 8,614 713 869 8,310 203,221 Attachment G · January 5, 2000 CLOSED SESSION MOTION I move that the board go into closed session pursuant to section 2.1-344(a) of the Code of Virginia · Under subsection (1) to consider appointments to boards and commissions; · Under subsection (3) to consider the acquisition of property for school sites; and · Under' subsection (7) to consult with legal counsel and staff regarding pending litigation relating to the Ivy Landfill and relating to the constitutionality of a criminal statute; and to consult with legal counsel. and staff regarding probable litigation relating to a · proposed site plan. David P. Bowerman Charlot[~ Y- Humphi4s Forrest R. Marshall, Jr. COUNTY OF'AI REMAI~I-F- Office of Board of Supervisors 401 Mclntire Road Charlottesville, Vh~ginia 22902-4596 (804) 296-5843 FAX (804) 296-5800 Charles S. Marfir, Walter F. Perkins Sally H. Thomas January 6, 2000 Mr. Albert O. Humbertson, Jr. 1440 Beacon Hill Afton, VA 22920 Dear Mr. Humbertson: At the Board of Supervisors meeting held on January 5, 2000, you were reappointed as the White Hall Magisterial District representative on the Equalization Board, with said term to begin on January 1, 2000 and to expire on December 31, 2000. I have enclosed an updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/Iab Enclosure cc: James L. Camblos, III Larry Davis Brace Woodzell Printed on recycled paper David P. Bowerman Charlotte Y. Humphfis Forrest FL Marshall, &. COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntim Road Charlottesville, V'nx3inia 22902 496 (8041 296-5843 FAX (804) 296-5800 Charles S. Martin la Walter E Perkins S~lly H. Thomas Smnu~lMiller January 6, 2000 Ms. Donna Marshall 2356 ScottsvilleRd. '~ Charlottesville, VA 22902 Dear Ms. Marshall: "~'~6a'~/~7~ At the Board of Supervisors meeting held on January 5, 2000, you were reappointed as the Scottsville Magisterial District representative on the Board of Social Services, with said term to begin on January 1, 2000 and to expire on December 31, 2003. I have enclosed an updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue to serve the County in this capacity, Sincerely, Charles S. Martin Chairman CSM/Iab Enclosure cc: James L. Camblos, III Larry Davis 8anelby J. Marshall Printed on rec32cled paper David R Bowerman Ch~o~s Y. HumphMs Jack Forrest R. MarshY, Jr. COUNTY OF AI -REMARI F. Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 22902.4596 (804) 296-5843 FAX (804) 296-5800 Charles S. Martin Waiter E Perkins Sally H. Thomas January 6, 2000 Mr. Harry Levins 5837 Via Lane Crozet, VA 22932-1813 Dear Mr. Levins: At the Board of Supervisors meeting held on January 5, 2000, the Board appointed you as the ,Whim Hall Magisterial District representative on the Board of Social Services, with said term effective January 1, 2000 and to expire December 31, 2003. I have enclosed an updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board' s appreciation for your willingness to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/Iab Enclosure CC; James Camblos Larry Davis Kathy Ralston Printed on recycled paper County of Albemarle Office of Board of County Supervisors 401 Mdntire Road Charlottesville, VA 22902-4596 (804) 296-5843 APPLICATION TO SERVE ON BOARD/COMMISSION/COMMITTEE (Please type or print) Board/Commission/Committee Board of oc,'ai Set-vices Applicant's Name Full Home Address Home Phone gZ3-/g6q- Magisterial District in which your home residence is located Wh;+P. Ha II Employer Cha~e Inve~+men'+ Counsel Corp. Phone Business Address300 Pces4on Ave., S+e. ~03 Ch~PIo~es~/lle~ VA ZZ~OZ'~O~l Zq3-q lft4. Occupation/Tkle Con+ r ~s lie Years Resident in Albemarle County Tre,~vr,r' Date of Employment O6-ZS-/qqur Spouse'sName Susan Dal~-b, ou'f' Previous Residence Columbus, f')ht'o area- Number of Children Education(DegreesandGraduationDates) B . 5, ~ C o m E u ]k e v, M~A ~ 1~83; MSW a ci;~,'c~l emph~st¢l tqS6 Memberslips ~ Fntem~. Bm~ess, Ch~ch ad/or Soci~ Groups Wh,'+~ Hall Ruri+ans Pubic, CMc ~ Ch~table Office ~d/or ~er A~6es or In~ere~s V 0 0 T App~lack,~ Trail Club; Ch~ri~uille ~ycle Club K~son(s) for Wis~g m Sese on ~Hs Bo~Coassion/Co~ee TG be ~e ~fo~adon prodded on ~s appEcadon ~ be released to ~he public upon reque~. SiVa Date Return to: Clerk, Board of County Supervisors Albemarle County 401 McIntire Road Charlottesville, VA 22902-4596 FAX~ (804) 296-5800 tit. t~or,'ah t'/ethod,lt Chu,'ch; Ado + BOARD OF SUPERVI[$ORS Dav/d P, Bowerman Ch~'~o~e Y. Hurnphds Jsd~ Jou~ Forrest R. Marshall, Jr. COUNTY OF ALBEMA~I E Office of Board of Supervisors 401 Mcln~re Road Chadottesv-ille, V~rginia 22902-4596 (804) 296-5843 FAX (804) 296-5800 Charles S. Martin Walter E Perkins Sally H. Thomas December 20, 1999 Mr. Harry Levins 5837 Via Lane Crozet, VA 22932-1813 Dear Mr. Levins: Your completed application form has been received. We appreciate your interest in serying as the White Hall District representative on the Board of Social Services. After the closing date, your application will be distributed to the Board members for their review; for a magisterial district appointment, your application will be forwarded only to the supervisor of your district. Depending on the position and the number of applicants, the Board will decide whether to interview candidates. If you are selected for an interview, you will be notified approximately one month after the application closing date. Although it is not always possible, due to the Board's meeting schedules, or the schedule of individual members, the Board attempts to schedule interviews within 60 days and to make the actual appointment within 90 days of the application deadline. If you have any questions on the status of your application during that time period, please do not hesitate to call this office. Sincerely, Laurel A. Bentley Senior Deputy Clerk Printed on recycled paper David P. Bowerman Rio lindsay G. Dottier, Jr. sco~v~le Charlotte Y. Humphris Ja~ Joue~ COUNTY OF ALBEMARLE Office of Board of Supervisors 401 Mclntire Road Chadotteswille, Virginia 229024596 (804) 296-5843 FAX (804) 296-5800 Charles S. Martin Rivanna Walter E Perkins White Hall Sally H. Thomas .Samuel Mi~e~ January 6, 2000 Mr. James B~ Murray, Jr. 0 Court Square Charlottesville, VA 22902 Dear Mr. Murray: At the Board of Supervisors meeting held on January 5, 2000, you were reappointed to the Industrial Development Authority, with said term to begin on January 20, 2000 and to expire on January 20, 2004. I have enclosed an updated roster for your convenience. Please remember that you need to contact the Circuit Court Clerk' s Office at 972-4084 to arrange to be sworn in. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/lab Enclosure cc: James L. Camblos, III Larry Davis Shelby J. Marshall Printed on recycled paper David R Bowerman ChartotIe Y Humphris Forrest t{ Marshall, Jn COUNTY OF ALBEMARI F, Office of Board of Supervisors 40I Mclntire Road Charlottesville, V~r~linia 22902-4596 (804) 296-5843 FAX (804) 296-5800 Charles S. Martin Walter E Perkins Sally, H. Thomas ,Sarauel ~ January 6, 2000 Mr. William Craddock 2041 Milton Rd. Charlottesville, VA 22902 Dear Mr. Craddock: At the Board of Supervisors meeting held on January 5, 2000, the Board appointed you as the. Scottsville Magisterial District representative on the Albemarle County Planning Commission, with said term effective January 1, 2000 and to expire December 31, 2003. I have enclosed an updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board' s appreciation for your willingness to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/Iab Enclosure COl James Cablos Larry Davis Wayne Cilimberg Printed on recycled paper Cha~o~e Y, Humphris Charles S, Martin Walter F. Per~ns Wh~ H~ Sally H. Thom~ s~ue] M~ January 6, 2000 Ms. Tracey C. Hopper 2552 Eastham Rd. Charlottesville, VA 22911 Dear Ms. Hopper: At the Board of Supervisors meeting held on January 5, 2000, the Board appointed you as the, Rivanna District representative on the Albemarle County Planning Commission, with said term effective January 1, 2000 and to expire December 31, 2003. I have enclosed an updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board' s appreciation for your willingness to serve the County in this capacity. Sincerely, Charles S.'Martin Chairman CSM/lab Enclosure CO: James Camblos Larry Davis Wayne Cilimberg Printed on recycled paper ~P~ON ~ S~VE ON BO~ / CO~ISSION l CO~ S~ / ~mion / Commi~ Albe~arle Cquntv Pl~.n.~.~g.._Com_~i ss ion ~ ..~,'V~ A~Ji~'sNme Tracey...Chr~nt~n~. ~ooDer ~ ~0ne 804 ~73-~64 H~cAd~ss ~552 m~s~hxm ~Dad,. Charlottesville, VA 22~ 1 Empl~er Park. e.r, McElwa~n &.Jacobs, ~c Phone .80~ q~3-3331 Bm~e~A~amss F&M Rank..~la~,, ~425 Seminol~ T~ai!, Charlot~_esvi~e, VA 22991 D=e of.~ploym~t 09/9 ~ / 96 O~cup~i0n I Tifl~ .~ttornev Yea~ ~sid~t ~ AIb~=Ic Co~ ~ 5~ ye~ T s P~vio~ ~sid~ Bedford Countx,.. VA_ S~e'eN~ Douglas..J-~,. C~bell Num~r0fCh~n .. , none na~ ~.qC~nnl ~..j3Y T,aw Committee _. ., ..... P~e~on~ C~u.~-Appo~n~ed S. pec~al Advg~$,_ ~nc,~ Board member.. ~.9~.~o __.. p;eqen~, SeCretary 1997~ vtce:,?~es~dent 1998, P~es~den~ 1999(~ota~e o~f Board on ~a~.~...~ ~2000 at wh.~ch t~m~...~ w~11 become board m~mbe~ ~d 'continue as a me~er of th'~._.~evelopmenh C~m~1~ee}'~ "~lbem~ie County ...G~e ~.~Chmen~, .__.. . ................... TI~ information provided on this applicgtion will be released ~ t~e publi~ upon request. Return tO: r Date BOARD OF SUPERVISORS _rhea E6E6EZ~ APPLICATIO,N. TO SERVE ON ALBEMARLE C.QUNTY PLUG COMMISSION I want to serve on the Planning Commission because I am interested in panicipaling in cm~ul decision-making regardinS the ~velopment and growth of Alb~marle County. In .particular I would advocat~ for the fair representation of all socioeconomic classca and persons in the County, balancing the needs for ~owth prudently atainst those of consnnaition. I have foilovid and been interested in the planning decisions of Albemarle County ~nd oilaer areas for several year~, and currently have a considerable mount of time to dedicate towards working on the Planning Commission, as well as skills, experience and energy. I was a social worker in the area for six years, and now have practiced law in the Albernarle County area for three years. I have worked ext©nsively as an officer and actor of local volunteer boards. For these reasons, I think I could make valuable contributions as a Plans Commissioner. Tracey C. Hopper 2552 Eag_.h_s_ra Road Charlottesville, Virginia 22911 (804) 973-1364 (H) (804) 973-333i (W) December 6, 1999 David P. Bowerman C:harloita Y Humphris Forrest R. Marshall, COUNTY OF Ai -~EMA~i -f, Of'fic~ of Board of Sul:~rvisors 401 Mclntire Road Charlottesvine, V'n'ginia R~90~-4596 (804) 296584,3 FAX (804) 296-5800 Charles S. Martin Walter E Perkins Sally H. Thomas Samuel ~ December 8, 1999 Ms. Tracey Christine Hopper 2552 Eastham Rd. Charlottesville, VA 22911 Dear Ms. Hopper: Your completed application form has been received. We appreciate your interest in serying as the Rivanna District representative on the Planning Commission. After the closing date, your application will be distributed to the Board members for their review; for a magisterial district appointment, your application will be forwarded only to the supervisor of your district. Depending on the position and the number of applicants, the Board will decide whether to interview candidates. If you are selected for an interview, you will be notified approximately one month after the application closing date. Although it is not always possible, due to the Board's meeting schedules, or the schedule of individual members, the Board attempts to schedule interviews within 60 days and to make the actual appointment within 90 days of the application deadline. If you have any questions on the status of your application during that time period, please do not hesitate to call this office. Sincerely, Laurel A. Bentley Senior Deputy Clerk Printed on recycled paper David P. Bowerman Charlott~ Y. Humphris Forrest R..Marshall, Jr. Scc~vi~. COUNTY' OF ALBEMARI _E Office of Board of Supervisors 401 Mdntire Road Charlottesville, Vh'~inia 229024596 (804) 296-5843 FAX (804) 296-5800 Charles S. Marlin Rivanna Walter E Perkins Sall}/H. Thomas Samuel Miller January 6; 2000 Mr. Ronald N. Whitener 1620 Poe's Ln. Charlottesville, VA 22901 Dear Mr. Whitener: At the Board of Supervisors meeting held on January 5, 2000, you were reappointed to the Housing Committee, with said term to begin on January 1, 2000 and to expire on December 31, 2003. I have enclosed an updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/lab Enclosure cc: James L. Camblos, III Larry Davis Ginny McDonald Jeff Walker Printed on recycled paper David P. Bowerman Charlotte Y Humphris Forrest R. Marshall, Jr. COUNTY OF AI REMABLF- Office of Board of Supervisors 401 Mclntire Ro~d Charlottesville, Vn~3inia 229024596 (804} 296-5843 FAX (804) 29~-5800 Charles S. Martin Walter E Perkins Salh] H. Thomas samuel Mik- January 6, 2000 Mr. Eric Strucko 1620 Garden Ct. Charlottesville, VA 22901 Dear Mr. Strucko: At the Board of Supervisors meeting held on January 5, 2000, you were reappointed to the Housing Committee, with said term to begin on January 1, 2000 and to expire on December 31, 2003. I have enclosed an updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/lab Enclosure cc: James L. Camblos, III Larry Davis Ginny McDonald Jeff Walker Printed on recycled paper David P. Bowerman CharloRe Y. Humphtis Jade Jouett Focrest R. Marsh~,Jr. COUNTY OF A! BEMAlqLE Office of Board of Supervisors 401 Mdnlire Road Charlottesville, Vm:j~nia 22902-4596 (804) 296-5843 FAX (804) 296-5800 Charles S. Martin Walter E Perkam Sall~, H. Thomas January 6, 2000 Ms. Jenny Greenwood P.O. Box 7332 Charlottesville, VA 22906 Dear Ms. Greenwood: At the Board of Supervisors meeting held on January 5, 2000, you were reappointed to the Housing Committee, with said term to begin on January 1, 2000 and to expire on December 31, 2003. I have enclosed an updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/lab Enclosure cc: James L. Camblos, III Larry Davis Ginny McDonald Jeff Walker Printed on recycled paper David P, ~wem~n Charlotte Y. Hurnphris Ja~:~ 4ou~t~ ForrestR. MarshalI, jr. COUNTY OF AI Office of Board of Supervisors 401 Mcln~re Road Charlottesville, Vh'ginia 22902-4596 (804) 2965843 FAX (804) 296-5800 Charles S. Martin Walter E Perkins Sally H. Thomas Samuel MiBer January 6, 2000 Mr. Peter G. Hallock P.O. Box 138 Keswick, VA 22947 Dear Mr. Hallock: At the Board of Supervisors meeting held on January 5, 2000, you were reappointed to the Housing Committee, with said term to begin on January 1, 2000 and to expire on December 31, 2003. I have enclosed an updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/lab Enclosure cc: James L. Camblos, III Larry Davis Ginny McDonald Jeff Walker Printed on recycled paper Da~d R Bowennan Chadotte Y. Humphris Forrest R MarshaB, Jr. COUNTY OF A[ REMARI F- Offic~ of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 229024596 (804) 296-5843 FAX (804) 296-5800 Charles S. Marlin Walter E Pefidm Sally' H. Thomas Samuel Mi~er January 6,. 2000 Mr. Paul J. Grady, Jr. P.O. Box 109 Ivy, VA 22945 Dear Mr. Grady: At the Board of Supervisors meeting held on January 5, 2000, the Board appointed you to the.Advisory Committee for the Jefferson Area Eastern Planning Initiative, with said term effective January 5, 2000 and to expire December 31, 2001. I have enclosed a copy of the committee roster for your assistance. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/Iab Enclosure CC: James Camblos Larry Davis Hannah Twaddell Printed on recycled paper County of Albemarle Office of Board of C'oun_ty Supervisors 401 McIntire Rbad Charlottesville VA 22902-4596 (804) ~-96-5843 APPLICATION TO SERVE ON BOARD / COMMISSION / COMMIITEE (please type or print) ~oa~ / co~k~sio~ / co~ttee ~4(-~~ Appnc cs72 C_- :,3. Home Address ?,' O, ,5>~ ~/:Ye1' ! Magisterial District in which your home residerico is locat~d Employer ' ~ ,~"tT'/~Z-O'Yfc~ ,t~,fc-/¢, ~7~7~fC, Phone Business Address ' Date of Employment Years Resident in Albemarle County , Spouse's Nam~ Education (Degrees and Gradualion Dams) Occupation / Title Previous Residence Number of Children Memberships in Fmtemal, Business, Church and/or Social Groups r Public, Civic and Charitable Office and / or Other Activities or Interests Reason(s) for Desire to Serve on this ttoard / Commission / Committee information provided on this application will be released to the public upon request. ~ ~alrn~tir ~ ~a?ittes~i~le, O~ 22902-4596 David P, Bowerman Charlotte Y Humphr~ Jac~Jouett Forrest R. Marshall, Jr. COUNTY OF ALBEMARI F Office of Board of Supervisors 401 Mclntire Road Charlottesville, Vmainia 229024596 (804) 296-.5843 FAX (804) 296-5800 Charles S. Martin Rivanna Walter F. Perkins Wh~ Haft Sally H. Thomas Samuel Mi~r October 18, 1999 Mr. Paul J. Grady, Jr. P.O. Box 109 Ivy, VA 22945 Dear Mr. Grady: Your completed application forms have been received. We appreciate your interest in sewing on both the Planning Commission and the Advisory Committee for the Jefferson Area Eastern Planning Initiative. After the closing date, your applications will be distributed to the Board members for their review; for a magisterial district appointment, your application will be forwarded only to the supervisor of your district. Depending on the position and the number of applicants, the Board will decide whether to interview candidates. If you are selected for an interview, you will be notified approximately one month after the application closing date. Although it is not always possible, due to the Board's meeting schedules, or the schedule of individual members, the Board attempts to schedule interviews within 60 days and to make the actual appointment within 90 days of the application deadline. If you have any questions on the status of your application during that time period, please do not hesitate to call this office. Sincerely, Laurel A. Bentley Senior Deputy Clerk Printed on recycled paper David R Bowerman m~ Charlotte Y. Humphris jack J~ Forr~ R. M~sh~l, Jr, COUNTY OF ALBF. MARI Office of Board of Super~sors 401 Mdnlire Road Charlottesville, Virginia 229024596 (804) 296-5843 FAX (804) 296-5800 Charles S. Marlin W~lter E Perkins White Ha/l Sally H. Thorn~s Samuel Midst January 6, 2000 Mr. John E. Hermsmeier 1465 Stoney Creek Dr. Charlottesville, VA 22902 Dear Mr. Hermsmeier: At the Board of Supervisors meeting held on January 5, 2000, you were reappointed to the Rivanna Water & Sewer Authority Citizens Advisory Committee, with said term to begin on April 1, 2000 and to expire on March 31, 2002. I have enclosed an updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/Iab Enclosure cc: James L. Camblos, III Larry Davis Art Petrini Printed on recycled paper David P Bowerman Charlott~ Y. Humphris Jack Jouett Forrest R. Marshall, Jr. CO{.-~f['Y OF ALBF_..MA~[ F- Offlc~ of Board of Supervisors 401 Mclntim Road Charlottesville, Vircjinia 22902-4596 (804) 296-5843 FAX (804) 296-5800 Charles S. Martin Walter E Perkins Sally H. Thomas January 6, 2000 Mr. Frank A. Kessler 1750 Piper Way t Keswick, VA 22947 Dear Mr. Kessler: ,,'~~/'~ At the Board Of Supervisors meeting held on January 5, 2000, you were reappointed to the Rivanna Water & Sewer Authority Citizens Advisory Committee, with said term to begin on April 1, 2000 and to expire on March 31, 2002. I have enclosed an updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/lab Enclosure cc: James L. Camblos, III Lan'y Davis Art Petrini Printed on recycled paper David P. Bowermere Charlotte Y. Humphris Forrest R. Marshall, Jr. COUNTY OF At REMARI F Office of Board of Supervisors 401 Mclntire Road Charlottesville, Virginia 229024596 (804) 296-5843 FAX (804) 296-5800 Chartes S. Martin Wedter E Perkins S~l~ H. Thomas S,~nuel Mfi!e- January 6, 2000 MS. Lois B. Rochester 103 Shawnee Ct. Charlottesville, VA 22901 Dear Ms. Rochester: At the Board of Supervisors meeting held on January 5, 2000, you were reappointed to the' Rivanna Water & Sewer Authority Citizens Advisory Committee, with said term to begin on April 1, 2000 and to expire on March 31, 2002. I have enclosed an updated roster for your convenience. On behalf of the Board, I would like to take this opportunity to express the Board's appreciation for your willingness to continue to serve the County in this capacity. Sincerely, Charles S. Martin Chairman CSM/lab Enclosure cc: James L. Camblos, III Larry Davis Art Petrini Printed on recycled paper COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Members of the Board of Supervisors Laurie Bentley, Senior Deputy Clerk ~// December 29, 1999 Vacancies on Boards and Commissions I have updated the list of vacancies on boards and commissions through March 31, 2000. co: Bob Tucker Larry Davis Ch'ville Regional Chamber of Commerce COUNTY OF ALBEMARLE MEMORANDUM TO: FROM: DATE: RE: Members of the Board of Supervisors Laurie Bentley, Senior Deputy Clerk ~/ December 29, 1999 Membership on Boards and Commissions I have attached a list of the Boards and Commissions on which individual Board members serve. Please make appointments and/or reappointments as necessary at the January 5, 2000 meeting. cc: Bob Tucker Larry Davis