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Home My WebLink AboutWPO201500039 Approval - Agencies 2015-07-27 • Virginia!s Community Colleges July 27,2015 SIGN AND RETAIN Mr.Gary O'Connell Executive Director Albemarle County Service Authority 168 Spotnap Road Charlottesville VA 22911 RE: Piedmont Virginia Community College The Michie Tavern Water Main Replacement Project(ACSA's Project No.2013-05) Dear Mr.O'Connell: Permission is hereby granted by the Virginia Community College System,for itself,the State Board for Community Colleges and Piedmont Virginia Community College(collectively,"VCCS")to the Albemarle County Service Authority("Company"),and its agents,contractors,and subcontractors,to immediately enter upon those portions of land of the Commonwealth of Virginia located at 501 College Drive in Charlottesville,Virginia,as more particularly described as and shown on the attached Exhibit A (the"VCCS Property"),to proceed with installation of underground facilities in The Stultz Center parking lot,located on VCCS Property(see Description of Project attached as Exhibit B). In granting this permission,it is our understanding that the work described above shall be performed at no cost to VCCS. To the extent that there are costs for document preparation and review by the Company,its employees or contractors,including,for instance,costs borne by outside consultants,contractors and counsel,those costs shall be borne by the Company. We further understand that VCCS and the Company contemplate that the Project will ultimately involve a recorded deed of easement granting the Company certain rights to the VCCS Property. This grant is made only to the extent reasonably necessary for the Company to enter the VCCS Property and adjacent sites for purposes of planning,design,construction and development of the Project. Specifically,it is understood and agreed that this permission is granted subject to the following conditions: 1. This Right of Entry is granted solely to plan,design,construct and develop the Project. The permission granted hereunder is granted only to the extent reasonably necessary for the Company,and/or its agents,contractors,and subcontractors to perform the Project work, as described in Exhibit B. The Company shall coordinate work and entry onto the VCCS Property with Dennis Weir at Piedmont Community College(tel.no.(434)-961-5447)or www.vccs.edu ) 300 Arboretum Place,Suite 200 Richmond,VA 23236 .j r.804-819-4901 ' f.804-819-4766 An Equal Opportunity/Affirmative Action Employe, his/her successor or designee,and will advise him/her in advance of the schedule for the Project. Physical access,if otherwise not available,shall be provided by VCCS or Piedmont Virginia Community College employees,who may remain present during all work performed hereunder. 2. The permission granted by this Right of Entry shall be temporary in nature and shall terminate upon the earlier of: i)the completion of the Project;or ii)the recordation of a Deed of Easement consummating the proposed formal permanent easement between the VCCS and the Company;but in no event later than December 30,2015. The Right of Entry granted hereunder shall extend to the Company and its agents,employees and contractors, but only to the extent reasonably necessary to carry out the Project. Acquisition of any permits required by the Company,the Commonwealth of Virginia or any other entity shall be the responsibility of the Company. 3. The Company agrees, to the extent permitted by law, to indemnify, protect and hold harmless the VCCS, its employees and officers,successors and assigns from and against any and all costs, liability, suits, expenses, claims, demands and actions in respect to such loss, injury or damages caused by or growing out of this letter,saving and excepting such costs, liability, suits, expenses, claims, demands and/or actions as were caused by the gross negligence or willful misconduct of the VCCS. 4. In connection with the Right of Entry granted by this letter,the Company has and shall cause its contractors to keep in force at its own expense,as long as this Right of Entry remains in effect,a broad form liability insurance policy in the amount of One Million Dollars ($1,000,000)per occurrence,protecting the Virginia Community College System,the Commonwealth of Virginia,State Board for Community Colleges,and Piedmont Virginia Community College against all claims for damage to person or property or loss of life or property occurring on or about the VCCS Property. The Company shall furnish the VCCS with insurance certificates of such contractor's insurance policy and the Company's insurance policy at least fifteen(15)days prior to beginning work on VCCS Property. The VCCS reserves the right to terminate this Right of Entry upon ten(10)days'prior written notice to the Company if the Company is unwilling or unable within a reasonable period of time to cure any breach of the terms set forth in this letter to the satisfaction of the VCCS. Please sign in the space below to acknowledge acceptance of the terms of this letter,and return a countersigned original to me. Sincerely yours, VIRGINIA COMMUNITY COLLEGE SYSTEM Robert B.Jones,RA, BO,VCCO Associate Vice Chancellor Facilities Management Services Agreed to and acknowledged this_day of ,2015 COMPANY: Albemarle County Service Authority 111. ` di By: �// ,_ A. .J Ga t Hell Exec v .irector copy: Stephen Parker-Vice President,Piedmont Virginia Community College Monica Melville-VCCS EXHIBIT A Plat Showing Depiction of Location of Proposed Installation PLAT SNOWING A NEW 20'WATERLINE EASEMENT VICINITY MAP ACROSS TAX MAP 77 PARCEL 16B r•/000 LOCATED ON COLLEGE DRIVE ' ✓' SCOTTSVD.LE MAGISTERIAL DISTRICTINII � ALBEMARLE COUNTY.VIRGA >,,— "111., SCALE:r.20' MARCH 76.2016 1" REVISED:MARCH 17,2016 '\ REVISED,JUNE 22,2012 -. _ , MOO.PP•11010MMIT POMO Y TIM MOOT MO PMPAMEp MMOur ME J `. ` / Furor or It TIM APPOnf. TAX AMAPPARCEL OP OEL 168 OM 171/010011 IMOWv..r1 OM LLii1Pi TYPI OMNI sTe MMIPrPTV ISOOIMM uOm TM PAP 77 PAACR of a WOOD NT 61 Mao MM STOW TAX IAP TT PMCO.t0 M MOM OS HUMP TIMMOTO.TI•MA 11Ti Py1TN 71 CPLTA WATM BUNT IM MO=OPT MI MOT OA MPS MIMI MIILTIA11.- 0POSTAL OSTSCT. CVYAIMWP•TOP MY II M AOT v_ 1� I AOTIOM 60PMPL0t O1OSP WPM SMALL R AL AIAItA CrpO/Opt P' REINING PI MOMOM O W1M M COMMWAVE. VT PPOrtOf0 AM 110.11111L'0 OP PL08WR.6[CpT14660N OWED!/S/100T M PORTON W OM PAOPOOT 11010 MOM TM PMEMIS{TII 1IIW(�N1 lA M ATIM Q701ATTO A2 II 0If 0 M OEI MM MCN tl OL TO PIIM IT 1 MOWN TO IMPS OIM m RtOPOPIT p PC 1,..an 040x. M*IWO Of Tei MO It WA7OIAOt MOONY, fMOWN MOON IP O LOLLIPOP TOS Vi7AATTS I.OT NO PM PO MOW. IS M NEW 20•WATERLINE O.ITS APNST0IPNCI6. EASEMENT 1 IMMO?COMM TnAT TIM Pr10lr1Mf p 1pPLAT HEREBY DEDICATED TO M TM 000T OP IT PROMO:�M/ ALLPiY0 ILIMOW THE ALBEMARLE COUNTY AMO MAP.S COMCOME= •TATOAMP MM. 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YARIADIE DTH aI 617EEr 1 OF t 1ei•P*JP OW 7TOPLAWMPAIT 84.71••m N r•o' EXHIBIT B Description of Project The Michie Tavern Water Main Replacement Project(Project No.2013-05)was added to the ACSA's FY 2014 CIP to replace the existing water main currently serving Michie Tavern that has been in service approximately 70 years. Over the past few years,this water main that extends from the City of Charlottesville water system and crosses under 1-64 has been experiencing an increasing number of leak repairs. The new water main will connect to the existing water main serving the Stultz Center,cross under Route 20 and extend through the former Blue Ridge Hospital site. The crossing under Route 20 will be completed using a directional drilling process.