HomeMy WebLinkAboutCapital Improvement Program
CIP Technical Committee Review Team
Ms. Roxanne White, Assistant County Executive
Mr. Tom Foley, Assistant County Executive
Mr. Melvin Breeden, Director of Finance
Mr. A1 Reaser, Director of Building Services (School Division)
Mr. Bill Mawyer, Director of Engineering & Public Works
Mr. Bill Nitchmann, Member, Albemarle County Planning Commission
Mr. Wayne Cilimberg, Director of Planning & Community Development
Mr. David Benish, Chief of Community Development
Mr. Steve Hart, Senior Project Manager
Ms. Anne Gulati, Budget Manager
Mr. Steve Allshouse, Fiscal Impact Planner
Table of Contents
Table of Contents & Calendar
Table of Contents ............................................................................................................................................... i
Capital Improvements Program Calendar ........................................................................................................ iii
Introduction
Introduction ....................................................................................................................................................... 1
CIP Process and Policies
CIP Process ........................................................................................................................................................ 9
CIP Policies ..................................................................................................................................................... 14
Debt Policies .................................................................................................................................................... 15
Total CIP Fund FY 01-05 Summary
Total Revenue & Expenditure Summary ......................................................................................................... 17
Total Revenue Summary ................................................................................................................................. 18
Total Expenditure Summary ............................................................................................................................ 19
Summary of Unfunded Projects ...................................................................................................................... 20
Summary of Out Year Projects ........................................................................................................................ 21
Cumulative Operating Budget Impact ............................................................................................................. 22
General Government CIP Fund Summary
Revenue & Expenditure Summary ....................... , .......................................................................................... 23
Revenue Summary ........................................................................................................................................... 24
Expenditure Summary ..................................................................................................................................... 25
Revenue & Expenditure Detail ........................................................................................................................ 26
CIP Projects by Revenue Source ..................................................................................................................... 28
CIP Projects by Type & Priority ...................................................................................................................... 29
Cumulative Operating Budget Impact ............................................................................................................. 30
Tourism Fund Capital Projects Summary
Fund Summary ................................................................................................................................................ 31
Revenue & Expenditure Detail ........................................................................................................................ 32
Cumulative Operating Budget Impact ............................................................................................................. 32
Stormwater CIP Fund Summary
Revenue & Expenditure Detail ........................................................................................................................ 3~
Cumulative Operating Budget Impact ............................................................................................................. 3~
School Division CIP Fund Summary
Revenue & Expenditure Summary .................................................................................................................. 3
Available Revenue Summary .......................................................................................................................... 3
Requested Expenditure Summary ................................................................................................................... 3
School Division CIP Fund Summary .............................................................................................................. zl
Revenue & Expenditure Detail ........................................................................................................................ 4
Cumulative Operating Budget Impact ............................................................................................................. ~
Capital Improvement Program FY2000/2001 - 2004/2005
General Government CIP Fund Project Descriptions
Administration & Court Projects .......· .............................................................................................................. 43
Public Safety Projects ........................................................................................ . .............................................. 51
Highway & Transportation Projects ................................................................................................................ 61
Library Projects ............................................................................................................................................... 69
Parks & Recreation Projects ............................................................................................................................ 73
Utility Improvement Projects .......................................................................................................................... 89
Tourism Fund Capital Project Descriptions
Tourism Fund CIP Projects ............................................................................................................................. 91
Stormwater CIP Fund Project Descriptions
Stormwater CIP Project Descriptions .............................................................................................................. 97
School Division CIP Fund Project Descriptions
Project Descriptions can be found in the Albemarle County Public Schools
"Recommended Capital Improvements Program FY 2000/01 - 2004/05"
Debt Service Fund Summary
Debt Service Fund Summary ........................................................................................................................... 99
Debt Service Revenue & Expenditure Summary ............. , ............................................................................ 100
Long-Term Debt ............................................................................................................................................ 101
Appendix
Technical Committee Recommended Changes to Requested FY 00/01 - 04/05 CIP ................................... 103
Technical Committee Recommended Changes to Requested FY 00/01 - 04/05 CIP Debt Service ............. 105
Project Evaluation Criteria ............................................................................................................................ 106
FY 00/01 - 04/05 CIP Project Scoring .......................................................................................................... 108
CIP Project Status - All Projects Under Completion .................................................................................... 109
ii Capital Improvement Program FY 2000/2001 - 2004/2005
FY 2000/01 - 2004/05 Capital Improvement
Program Calendar
1999-2000
August 99
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September 99
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Oqtober 99
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November 99
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December 99
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August
2 county Executive's Office
Reviews Requests for Accu-
racy & Completion
13 CIP Request Materials Sent to
Technical Committee
September
6 LABOR DAY HOLIDAY
9
1:00 PM - 4:00 PM CIP Tech-
nical Committee Meets to
Review Projects
l0 1:00 PM - 4:00 PM CIP Tech-
nical Committee Meets to
Review Projects
13 County Executive's Office
Begins to Determine Prelim-
inary Available Revenues;
Planning Begins to Evaluate
and Prioritize Projects;
Selected Project Requests Ret-
umed for Revision ancb'or
Correction
24 Prioritized Projects and Revis-
ed Requests Due to Tech-
nical Committee
30 1:00 PM - 4:00 PM Technical
Committee Meets to Priori-
tize Projects Within Avail-
able Revenues
October
I 1:00 PM - 4:00 PM Technical
Committee Meets to Final-
ize Recommendations (if
needed)
4 County Executive's Office
Begins to Prepare Draft CIP
Document
November
I County Executive's Office
Finalizes Recommended
CIP Document
9 7:00 PM CIP Document Sent
to Planning Commission
16 7:00 PM Planning Commis-
ston Holds Work Session on
Recommended CIP
23 7:00 PM Planning Commis-
sion Holds Public Hearing
on Recommended CIP (if
needed)
December
1 9:00 AM Board of Supervisors
Hold Work Session on
Recommended CIP &
Long-Range Capital Issues
January
5 9:00 AM Board of Supervisors
Hold Work Session on
Recommended CIP &
Long-Range Capital Issues
February
2 9:00 AM Board of Supervisors
Hold Work Session on
Recommended CIP &
Long-Range Capital Issues
9 7:00 PM Board of Supervisors
Hold Public Hearing on
Recommended CIP
April
12 7:00 PM Board of Supervisors
Adopts FY 00/01-04/05 CIP
7:00 PM Board of Supervisors
Approves FY 00/01-04/05
CIP
I February 00
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January O0
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22 Technical Committee Receives
Draft Document for Review
29 Changes/Revisions to Draft
Document Due to County
Executive's Office
Capital Improvement Program FY 2000/2001 - 2004/2005
July 00
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iv Capital Improvement Program FY 2000/2001 - 2004/2005
December 20, 1999
The Honorable Members of the County Board of Supervisors
Albemarle Count3'
401 Mclntire Road
Charlottesville, VA 22902
Dear Members of the County Board of Supervisors:
We are pleased to present you with a draft Capital Improvements Program (CIP) for FY 2000/2001 - F~.
2004/2005. This program, which serves as the planning guide for County expenditures for major capit~
facilities and equipment, continues to advance the capital projects and priorities that were approved in th
current five-year capital plan.
It also represents a balance between finite resources and an ever increasing number of competing Count'
priorities and needs. Due to a lack of available revenues, approximately $25.5 million in new/expanded proje¢
requests could not be funded within the five-year plan, including: $8.7 million in new general govemmer
projects, $1.9 million in expanded stormwater control needs, and $14.9 million in expanded school projects. 6
summary of unfunded capital projects is included on page 20.)
Moreover, $52.4 million in additional capital project needs have been identified as "out year" projects; long
term capital needs beyond the scope of this five-year plan. These "out year" projects either do not have a
identified funding source; have an undetermined timeframe for completion, or represent capital expenditure
expected to be incurred after FY05. These out year projects include: $32.8 million in general governmet
projects, $0.5 million in anticipated tourism fund capital expenses, $3 million in continued stormwater project~
and $16.2 in school out year projects. (A summary of out year capital projects is included on page 21.)
Expenditures & Revenues:
The recommended five-year CIP totals $84,155,394. It consists of $34,136,139 in general government capit~
improvements, $636,520 in tourism fund capital improvements, $822,977 in stormwater control projects, an
$48,559,758 in school capital improvements.
Capital Improvements Program FY 2000/2001 - 2004/2005
Revenues:
FY 00/01 - 04~05 Recommended
Total CIP Revenues
$84,155,394 Genoral
Revenue
Transfer
19% $16.3M
School
Borrow ed
54% $45.6M
Other Local
Revenue
2% $1.6M
Tourism Funds
1% $0.6M
State Funds
2% $2M
Gen. Govt
Borrow ed
21% $18.1M
Planned CIP revenues consist primarily of borrowed funds for school and general government projects. FY 01-
05 borrowed funds total $63.6 million (76% of CIP revenues,) and consist of $45.6 million in Virginia Public
School Authority (VPSA) bonds for school projects, and $18.1 million in general obligation and other debt for
general government capital projects. School VPSA bonds fund 94% of recommended school improvements,
including school construction and renovation projects, and most school maintenance and repair projects. (State
construction funds totaling $2.0 million, plus $1.0 million in fund balance and interest earnings finance all
remaining school maintenance and replacement projects, as well as all school technology needs.)
Approximately 53% ($18.1 million) of general government projects are proposed to be funded with borrowed
revenue, including $16.3 million in general obligation debt and $1.8 million to lease-purchase proceeds. The
general obligation debt, which will require voter approval in a referendum, is proposed to fund the County's
share of Phase I of renovating and expanding City/County courthouse facilities ($10.1 million;) the construction
of a public safety facility to house County police and fire/rescue divisions ($4.6 million;) and the construction
of a new urban area gymnasium ($1.53 million.) The $1.8 million in lease purchase proceeds would fund the
construction of a new fire/rescue station in southern Albemarle County in FY02.
Debt service on recommended school VPSA debt will be funded through regular and increasing transfers from
the operating budget. Debt Service on the General obligation debt, if approved, also would come from a
transfer from the operating budget. Based on estimated General Fund revenues through FY05, and the
projected operating cost of maintaining current levels of service, additional resources will be required for
general, government debt service, potentially in the form of a tax rate increase.
The other major source of revenue for County capital projects is local revenue, which totals $18.5 million over
the five-year period. These revenues consist primarily of local tax dollars transferred from the General Fund in
the amount of $16.3 million. This General Fund transfer will finance 45% ($15.4 million) of proposed general
government projects and all stormwater maintenance/ repair projects, which total $822,977. Other local
revenues total $1.6 million, and include CIP fund balance, interest income, City reimbursements and courthouse
maintenance funds. Tourism Fund capital projects, which total $636,520, are financed 100% by County lodging
tax revenues collected for tourism-related projects and expenditures.
Anticipated state funding for school capital projects represents an additional $2.0 million over the five-year
period.
2 Capital Improvements Program FY 2000/2001 - 2004/2005
Expenditures:
FY 00101 - 04105 Recommended
Total CIP Expenditures
$84,155,394
Adntn. & Courts
17% $14.5M
Libraries
<1% $0.2M
Public Safet~
~- 13% $11.2M
<1% $0.4M
School
58% $48.6M
Tourism
1% $0.6M
& Trans.
4% $$.2M
Storn'w ater
1% $0.8M
Parks & Rec.
5% $4.6M
The recommended five-year CIP totals $84,155,394 and is balanced within available state and local revenues
and planned borrowed funding. Due to a lack of available funding, however, approximately $25.5 million i:
requested projects could not be funded within the five-year CIP, and are shown in this document as "unfunded
capital projects.
Highlights of the recommended CIP include:
General Government CIP
Administration & Courts:
· Continued funding for maintenance/repair projects at the County Office Building, Court Square and th
Juvenile & Domestic Relations Court Building.
· Continued funding for County technology infrastructure and hardware upgrades.
· Continued funding for the County's share of the City/County courthouse renovation and expansion projec'
using general obligation bonds to be issued at the approval of County voters in a referendum.
-- Public Safet~r:
· NEI'V: Adds $1.8 million in borrowed funds to lease purchase a new southern area fire/rescue station i
FY02. A temporary station in the southern area is anticipated for FY01, funded with current revenues.
· Continued fimding for a public safety facility in FY04, for which general obligation bonds are expected t
be issued, contingent upon voter approval in a referendum scheduled for November, 2001.
· NEVe': Adds $550,000 for a fire/rescue training center at the new public safety facility or elsewhere in th
County (funded with current revenues.)
· Reflects ongoing funding for ECC/E-911 capital projects, which is provided for in the operating budget as
transfer to the capital program.
· Continued funding for other public safety initiatives, including a Police LAN upgrade, an upgraded polk
firing range/training facility, a public safety mobile command center, and a transport vehicle for arrests.
Capital Improvements Program FY 2000/2001 - 2004/2005
Highways & Transportation
· EXPANDED: Expanded funding for neighborhood plan improvements and sidewalk construction
(although these funds are postponed to FY05, due to funding constraints.)
· NEW: Provides funding for street lamp installation.
· Continued funding for the Revenue Sharing Road Program/Traffic Calming, Airport Road Sidewalk, and
Georgetown Road Sidewalk projects.
Library_
· NEW: Budgets funds to undertake an engineering study of library space needs in FY01 and the potential
cost of constructing additional library facilities.
· Continued funding for the library computer upgrade, and maintenance/repair projects.
Parks & Recreation
Continued funding for athletic field development and park facility improvements.
Continued funding for a new urban gymnasium in FY04, for which general obligation bonds are expected to
be issued, contingent upon voter approval in a referendum.
Utility Improvement Projects
· Continued funding for Keene Landfill closure costs.
Stormwater Fund
EXPANDED:: Expands County stormwater control efforts by adding $340,000 in FY01 for drainage
correction projects in the Birnam, Westmoreland and Ricky Road areas, and budgeting $100,00/year funds
for basin repairs and basin water quality retrofits.
Tourism Fund
· Recommends the use of tourism funds for two entrance corridor landscaping projects: Ivy Road
Landscaping (an "out year" project in prior CIP's) and Route 29N Landscaping. The Route 29 N
Landscaping will require County funds only ifVDOT does not finance the landscaping costs.
· Continued funding for three existing tourism fund capital projects: Ivy Road Bike Lanes, Rivanna
Greenway Access and Path, and River Access Improvements.
School Fund
· Provides $48.6 million for school construction, renovation/expansion, maintenance and technology projects.
Unfunded & Out-Year Projects
Due to a lack of available revenues, $25.5 million in new/expanded project requests could not be funded in the
five-year CIP. These "unfunded" projects include: $8.7 million in new general government projects, $1.9
million in expanded stormwater control funds, and $14.9 million in new/expanded school projects. Unfunded
general government projects include: $4.0 million for two new fire rescue stations in northern and western
4 Capital Improvements Program FY 2000/2001 - 2004/2005
Albemarle County, $1.7 million to equip police patrol vehicles with laptop computers, Mobile Data Terming
technology and state-of-the art video cameras, and $2.5 million for neighborhood plan initiatives, sidewall
improvements and street lamp installation. Approximately $1.9 million for stormwater control remai:
unfunded. Finally, $14.9 million in requested new/expanded school projects remain unfunded, including: $4.'
million in funding to meet space needs associated with reducing the pupil to teacher ratios and th
implementation of differentiated staffing; $4.9 million to meet space needs due to projected enrollment growt[
and $5.0 in other school needs. (A summary of unfunded capital projects appears on page 20.)
Additionally, the CIP identifies $52.4 million in "out year" Projects; long-term capital needs beyond the scop
of this five-year plan. General Government out-year projects total $32.8 million, and include Phase II of th
Meadowcreek Parkway ($3.1million,) Phases II and III of the Courthouse Renovation and Expansion proje¢
($7.2 milhon,) and $10.0 million to construct or acquire new Regional Library facilities. It also reflecl
additional funding required through FY10 for ongoing projects such as the County Computer Upgrade, th
Fire/Rescue Building & Equipment Fund, Neighborhood Plan Implementation, Revenue Sharing Road Project~
and maintenance/repair projects, among others. Tourism Fund out-year projects total $0.5 million and includ
ongoing funding for the Rivarma Greenway and River Access Improvements projects. Stormwater Fund ou~
year dollars total $3 million for drainage and basin construction and repair projects. Out-year school projecl
total $16.2 million and include: $13 million for future school site land acquisition, as well as technolog
upgrade and maintenance/repair projects. (A summary of out year capital projects appears on page 21.)
Relationship to Long-Term County Plans
The recommended CIP is consistent with long-term County plans. Every project requested includes a bric
justification of how the project meets the goal(s), objective(s) and strategy(ies) of a particular adopted Coum
plan or policy, where applicable. These plans include the Community Facilities Plan, which is section of tk
County's Comprehensive Plan.
Relationsh'ip to Approved Financial Policies
The recommended CIP also is consistent with approved County financial policies (see next section) that s,
guidelines for the Capital Improvement Program and for funding for maintenance and replacement projects:
In alignment with the approved policies, the Capital Improvement Program continues to be coordinated wil
the operating budget process. Summaries of all general government and school division projects sho'
associated operating costs that will be reflected in future operating budgets. Additionally, debt servk
expenses associated with planned capital projects are projected in the debt service section of this documer
and will be included in operating budget forecasts.
The Capital Improvement Program also reflects the County's dedication to maintaining and enhancing i
capital stock. Although the percentage of maintenance/repair projects financed with current revenues h~
declined over time, given the Board's decision in the current year to shift current revenues for school repa
and maintenance to debt service, the CIP continues to target both general government and school divisk
maintenance and repair projects. Over the next five years, $3.7 million is recommended for gener
government maintenance and repair projects, and $9.5 million is requested for scho
maintenance/replacement projects.
Finally, the recommended FY 00/01 - 04/05 plan increases the amount of General Fund resources dedicate
to capital outlay. The financial policies state that: "[t]he County ... will ...increase incrementally tl
percentage of its capital improvements financed by current revenues. The County's goal will be to dedica
a minimum of 3% of the annual General Fund revenues.., to the Capital Improvement Program." In FY~.
Capital Improvements Program FY 2000/2001 - 2004/2005
and FY97, the County transferred approximately 3%' of General Fund revenues to the CIP. By FY 99/00,
however, this percentage had declined to a low of 2%, due to operating budget constraints and the current
year shift of General Fund transfer revenues from school caPital outlay to school debt service. The
recommended CIP, however, increases this percentage every year, from an estimated 2.1% of General Fund
revenues in FY01, to nearly 3% in FY05. Recommended levels of capital outlay are presented below:
General Fund Revenue Transfer to the CIp:
$ (Millions)
Capital Outlay
General Fund *
%
FY97 FY98 FY99 FY00
$2.7 $2.3 $2.0 $2.2
$87.5 $94.6 $100.3 $108.0
3.1% 2.5% 2.0% 2.0%
* Excludes additional resources required to fund general obligation debt service. All general obligation debt proposed in the
five-year CIP is contingent upon voter approval at a referendum. The additional resources for debt service could take the
form of a tax rate increase.
The Board's decision to shift General Fund transfer revenues from school capital outlay to school debt
service in the current year has not had reduced the total General Fund commitment to capital outlay and
school debt service, however. In FY99, 9.5% of General Fund revenues were transferred to school debt
service and the CIP. By FY00, this percentage had increased to 9.8%. Based on the recommended CIP, this
percentage is projected to increase even further to an estimated 10.5% of General Fund revenues in FY05.
However, previously-approved increases in school division long-term debt, and the projected addition of $18.1
million in general government debt over the next five years have caused the County to temporarily depart from
its goal of remaining within target levels of indebtedness. The Financial Policies recommend that long-term
debt remain within the following target limits: 2% of the assessed value of taxable property, or $1,000 per
capita for long-term debt; and that associated debt service levels not exceed 10% of General Fund revenues.
Although annual debt loads for FY 00/01 - 04/05 remain within the target 2% of assessed values, per capita
debt and debt service expenses are projected to exceed the County's recommended maximums. The highest
ratio of debt to assessed value over the five-year period is 1.13% in FY03, which is well below the 2%
maximum. However, net debt per capita is projected to exceed $1,000 in FY03 ($1,150,) FY04 ($1,152,) and
FY05 ($1,125.) Similarly, the ratio of debt service expenditures to General Fund revenues is projected to
exceed 10% in FY04 (10.04%) and FY05 (10.09%.)
In summary, the Capital Improvements Program proposes a balanced plan for providing a broad range of capital
facilities and service enhancements to the citizens of Albemarle County. However, given the limited resources
within which an ever increasing number of competing County needs and priorities must be financed, future
capital improvement plans should reflect a carefully-crafted and long-term strategy for meeting these and other
future needs.
Sincerely,
CIP Technical Committee
Ms.
Mr.
Mr.
Mr.
Mr.
Mr.
6
Roxanne White, Assistant County Executive
Tom Foley, Assistant County Executive
Melvin Breeden, Director of Finance
A1 Reaser, Director of Building SerVices (School Division)
Bill Mawyer, Director of Engineering & Public Works
Bill Nitchmarm, Member, Albemarle County Planning Commission
Capital Improvements Program FY 2000/2001 - 2004/2005
Mr. Wayne Cilimberg, Director of Planning & Community Development
Mr. David Benish, Chief of Community Development
Mr. Steve Hart, Senior Project Manager
Ms. Anne Gulati, Budget Manager
Mr. Steve Allshouse, Fiscal Impact Planner
Capital Improvements Program FY2000/2001 - 2004/2005
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8 Capital Improvements Program FY2000/2001 - 2004/2005
CIP Process
What is the CIP?
The five-year Capital Improvement Program (CIP) serves as the planning guide for County expenditures for major
capital facilities and equipment. It is based on the "physical needs" of the County identified in the Capital Facilities
Plan, which is a section of the County's Comprehensive Plan. The five year plan for capital projects first is
reviewed and approved by the Planning Commission and then is recommended to the Board of Supervisors for their
approval. The Board of Supervisors subsequently approves the five-year Capital Improvements Plan, as well as
the annual CIP budget for projects funded in the next fiscal year.
The first year of the Capital Improvement Program is called the Capital Budget, and is appropriated in the same
manner as the annual operating budget of the County. Funds for projects are appropriated on an annual basis;
projects scheduled for subsequent years are approved for planning purposes only and do not receive expenditure
authority until they are part of the capital budget. Although approved in concept, each project is re-evaluated
annually to ensure that all aspects of the project are still valid.
What is a Capital Project?
A capital project is a project requiring a minimum expenditure by the County of at least $20,000, which has a
useful life span often years or more, and which meets one or more of the following criteria:
· Provides for the acquisition or cOnstruction of any physical facility for the community,
to include consultant or professional services related to acquisition or construction;
· Provides for the acquisition of equipment for any physical facility when first constructed or acquired;
· Provides for the acquisition of land or.an interest in land;
· Provides for the acquisition of public utilities;
· Funds expenditures, including additions to existing facilities, which increase the square footage or value
of a facility; or
· Funds expenditures for major maintenance or replacement projects on existing facilities.
What is a Capital Maintenance or Replacement Project?
A capital maintenance or replacement project is a project to repair, maintain or replace existing capital facilities
for the purpose of protecting the County's investment and minimizing future maintenance and replacement costs.
To be classified as a non-recurring maintenance project, a project must have an interval between expenditures of
at least five years. Individual maintenance projects may have'a minimum value of less than $20,000.
What is the CIP Process?
The Capital Improvement Program planning process begins in June with the distribution of funding request forms
to the School Division, County departments and requesting agencies. Completed project requests are returned to
the County Executive's Office by the end of July, where they are checked for accuracy and completion.
In mid-August, the request forms are forwarded to the CIP Technical Committee. This committee, which is
described in greater detail below, assesses the need for requested projects, analyzes project costs, and estimates the
impact of capital projects on the operating budgets. In mid-September, the County Executive's Office determines
preliminary, available revenues and the Department of Planning and Community Development prioritizes the
project requests. In early October, the Technical Committee reconvenes to make its funding recommendations,
Capital Improvement Program FY 2000/2001 - 2004/2005
which are then forwarded to the Planning Commission for its review and approval.
The Planning Commission reviews and approves the Technical Committee's recommended CIP in mid-November.
The recommended capital plan then is forwarded to the Board of Supervisors, which reviews it at a work session
held in early January. A public hearing on the proposed CIP is held in early February. The Board approves the
five-year CIP and adopts the annual capital budget in mid-April, in conjunction with the operating budget.
What is the ¢IP Technical Committee?
In 1993, a Technical Committee was created to review department and agency capital project requests. The
Committee is comprised of representatives fi.om the County Executive's Office, Planning and Community
Development, Engineering and Public Works, Finance and the School Division, plus one designated representative
fi.om the Planning Commission. The on-going task of the committee is to thoroughly analyze project costs, to
estimate the impact of capital projects on the operating budget and to determine the accuracy of and need for each
project. A summary of specific Technical Committee recommendations relating to the FY 01-05 CIP is included
in the Appendix.
Several Recommendations of the Technical Committee have been incorporated into the CIP process:
Greater Emphasis on the 5-Year Plan
In past years, deparUnents and agencies were allowed to request new projects in any year of the CIP, making long
range forecasting over a 5-year period extremely difficult. Now, all departments and agencies are instructed to plan
their projects out for the fiVe-year period, and submit new requests in the fifth year of the CIP plan. Only
emergency projects, new projects aimed at clearly identified critical needs, or unanticipated technology needs may
be submitted in the first four years, thus providing a more accurate projection of what the County actually plans
to finance over the next 5 year period.
Establishment of Evaluation Criteria
Project evaluation criteria have been established and are used by the Technical Committee to rank new and
expanded projects. Mandated, committed and maintenance projects are not ranked, but are automatically funded
as number one priorities. (Committed projects are defined as ongoing projects that already have received funding
in a prior year, but which require additional funding for completion. Projects included in the five-year plan that
have not received any prior year funding are not considered committed projects.) Consistent with the policy of
restricting new projects to the 5th year, projects in the first four years akeady have been evaluated under these same
criteria. If there have been no significant changes, the projects in the first four years will receive the same ranking.
(See Appendix for these criteria and for current project rankings.)
Separation of Maintenance and Replacement Projects
As stated in the financial policies, the goal of the County is to fund maintenance and repair projects with current
revenues, rather than through borrowed funds. It also is the County's goal to insure that maintenance and repair
projects are funded before new projects are undertaken, which is why they are considered a higher priority than
new or expanded projects. Individual maintenance, repair and replacement projects are not presented as separate
CIP projects, but are submitted by departments as one line item for each year of the five-year period. Public
Works, Parks and Recreation, the Library and the School Division all submit maintenance requests.
Five-Year Projection of Revenues
To implement a more realistic plan of projects to be completed in the next five-year period, the County Executive's
Office provides the Technical Committee with a forecast of available revenues, over the next five years. Although
revenue estimates may vary in either direction, the general revenue parameters are used by the Committee to
prioritize and stage the projects over the five-year period. In the first step, all projects are prioritized and funded
within the 5-year period; the second step involves either reducing project amounts, or moving several projects to
10 Capital Improvement Program FY 2000/2001 - 2004/2005
the third, fourth and fifth years, since most projects have a tendency to be bunched up in the first two years and
exceed available revenues for those years. A summary of specific Technical Committee recommendations is
included in the Appendix.
Funding Capital Proiects Within Available Revenues
It has been the goal of the Technical Committee to recommend a capital improvement program that is balanced
within available revenues. However, limited resources have restricted the number and size of capital improvement
projects the County is able to undertake each year. As a result, the Committee recommends that project requests
that were unable to be funded over the five year period be reflected in an undesignated "out year" beyond the scope
of the FY01-05 CIP. These "out year" projects either have an unidentified funding source or time l~ame for
completion, or represent capital project expenses projected to be requested over the subsequent five year period
(FY 06-10.) In this way, the CIP is balanced within available revenues, while ensuring that the Planning
Commission and the Board of Supervisors are aware of both the need for and potential cost of these projects
beyond the current five-year CIP plan.
Funding Computer/Technology Purchases With Current Revenues, Instead of Borrowed Funds.
Since technology purchases typically have a useful life of 3-5 years, funding these purchases through the sale of
20-year bonds would not fiscally prudent. Rather, the Technical Committee recommends that technology needs
be funded only by current revenues, or other, non-borrowed sources of funding, such as state revenues (when
available,) or other local funds.
Evaluation of School Division Projects within Debt Service Levels
Because the Technical Committee and the Planning Commission have questioned their role in evaluating and
prioritizing school division projects, including new and expanded facilities and repair and maintenance projects,
the prioritizing function for school projects has been given to the School Board, whose members are more
knowledgeable about school needs and priorities. Although the Technical Committee reviews all school projects
for accuracy and financial impact, the Technical Committee no longer evaluates or prioritizes individual school
division projects. Rather, the Committee recommends a debt service within which the School Board may
determine its priorities and the staging of facilities.
Funclin g Maintenance/Replacement Projects with Current Revenues
Consistent with its goal of financing maintenance/repair projects with current revenues and not borrowed funds,
the Committee recommends that current revenues be used to fund as many maintenance/replacement projects as
possible, and that borrowed funds be used only for those maintenance/replacement projects which have a useful
life span of more than 20 years, the length of the loan period for borrowed funds. Due to funding constraints,
however, the Board approved the transfer of most current revenues for school maintenance and repair projects to
debt service to fund requested school capital projects.
Contingency Reserve
The Technical Committee recommends setting aside approximately 2% of the total five-year CIP in a contingency
reserve to be used for unanticipated capital needs in the outlying years. Due to funding constraints, however, a
contingency reserve is not funded in the recommended CIP.
General Government CIP Fund, School Division CIP Fund, Stormwater Fund & Tourism Fund Proiects
Based on the auditor's recommendation, general government and school division capital projects have been divided
into separate and distinct funds which set out a clearer audit trail for educational funding, VPSA bonds, debt
service, etc. As a clarification issue, the Technical Committee also recommended that stormwater projects be
shown in the CIP analysis and appropriation process as a separate fund, since stormwater projects always have been
transferred at a later time into a separate fund to account for developer fees. Finally, in FY 97/98, a tourism fund
was established for the purpose of funding tourism-related expenditures, including capital projects that promote
tourism in the County.
Capital Improvement Program FY 2000/2001 - 2004/2005
Greater EmphaSis on Debt Service
Finally, the annual CIP document presents information on associated debt service revenues and expenditures in
a separate section. The purpose of presenting debt service in this manner is to highlight the impact that borrowed
funds have on debt service obligations and to ensure that sufficient revenues are available to fund any additional
debt service costs incurred.
How Are Projects Evaluated and Ir~en is Funding Committed?
All new and existing projects are evaluated annually against all other proposed projects in relation to long-term
County goals, objectives and cost effectiveness. However, since new and expanded projects may be submitted only
in the fifth year, it is anticipated that projects already adopted in the five -year plan will maintain their funding
priority. It is important to note, however, that although projectmay have been approved in principal as part of the
five-year plan, a commitment to fund the project is not actually made until the project is approved as part of the
annual capital budget.
How do I Read the Project Data?
Each capital improvement project request includes a brief description of the project, describes any changes or
revisions from the previous fiscal year, includes a justification for the project, explains the relationship of the
project to adopted County plans, if applicable, explains the potential impact if the project were not completed,
identifies the location and/or site status, provides a breakdown of associated operating costs, and the Technical
Committee's funding recommendation. Each request also contains a data table containing the capital and operating
costs. A sample data table is presented on the next page.
12 Capital Improvement Program FY2000/2001 - 2004/2005
Sample Project Financing Table:
Local 205,000 55,000 150,000 150,000 0
Borrowed * 17 312 000_ _0 0 0 673,920 4,737,54~} 4,737,540 10,149,000 7,163,00~
Total 17,517,000 55,000 150,000 0 673,620 4,737,540 4,737,540 10,299,000 7,163,00(
Operating Ongoing 0 0 0 0 0 0 0 Unknown OngoinI
* General obligation debt issued contingent upon voter approval in a referendum
What's in the Rows?
Total Cost
Net'County
Funding Recommendation
Operating
What's in the ColumnsZ
Project TL
Prior
FY 00101 ... FY 04105
TL 01-05
Unfunded
Out Year
Total cost of the requested project, including any pnor appropriations, current
funding requests, unfunded dollars, or out year requests.
Net capital cost of the project to the County.
Technical committee funding recommendation for net County share, broken
out by funding sources.
Cumulative operations budget impact of proposed capital project.
Total cost of the requested project, including any prior appropriations, current
funding requests, unfunded dollars, or out year requests.
Prior year funding appropriations.
Current funding request/recommendation.
Total funds requested or recommended between FY 00/01 and FY 04/05
Requested expenditures that were unable to be funded over the five year CIP,
due to a lack of available revenues.
Project expenditures without an identified funding source, with an
undetermined time frame for competition, or that are expected to be needed
between FY 06 - FY 10.
Capital Improvement Program FY2000~2001 - 2004/2005
CIP Policies
(Approved by the Board of Supervisors as Part of Albemarle County Financial POlicies
October, 1994)
Capital Budget Policies
1. The County will approve an annual capital budget in accordance with an adopted Capital Improvements
Program.
2. The Board of Supervisors will accept recommendations from the Planning Commission for the five-year Capital
Improvements Program that are consistent with identified needs in the adopted comprehensive plan and capital
facilities plan.
3. The County will coordinate the development of the capital budget with the development of the operating budget
so that future operating costs, including annual debt service, associated with new capital projects will be
projected and included in operating budget forecasts.
4. Emphasis will continue to be placed upon a viable level of"pay-as-you go" capital construction to fulfill needs
in a Board approved Capital Improvement Program.
5. The County believes in funding a significant portion of capital improvements on a cash basis and will,
therefore, increase incrementally the percentage of its capital improvements financed 'by current revenues. The
County's goal will be to dedicate a minimum of 3% of the annual General Fund revenues allocated to the
County's operating budget to the Capital Improvement Program.
6. Financing plans for the five-year capital program will be developed based upon a five-year forecast of revenues
and expenditures coordinated by a capital improvements technical management team.
7. The County will begin to inventory capital facilities and estimate remaining useful life and replacement costs.
8. Upon completion of any capital project, remaining appropriated funds in that project will be returned to the
undesignated capital project fund. Any transfer of remaining funds from one project to another must be
approved by the Board of Supervisors.
9. The County will develop a Memorandum of Understanding with the School Board regarding the development
and coordination of the County's Capital Improvement Program, which will address the following areas: a) plan
for required capital improvements; b) debt ratio targets; c) debt issuance schedules.
Asset Maintenance, Replacement and Enhancement Policies
The County will maintain a system for maintenance, replacement and enhancement of the County's and School
Division's physical plant. This system will protect the County's capital investment and minimize future
maintenance and replacement costs:
· The operating budget will provide for minor and preventive maintenance.
· Within the Capital Improvement Program, the County will maintain a Capital Plant and Equipment
Maintenance/Replacement Schedule, which will provide a five-year estimate of the funds necessary to
provide for the structural, site, major mechanical/electrical rehabilitation or replacement to the County
and School physical plant requiring a total expenditure of $10,000 or more with a useful life often years
or more.
· To provide for the adequate maintenance of the County's capital plant and equipment, the County
intends to increase the percentage of maintenance/repair and replacement capital improvements
financed with current revenues.
14 Capital Improvement Program FY 2000/2001 - 2004/2005
Debt Policies
(Approved by the Board of Supervisors as Part of Albemarle County Financial Policies
October, 1994)
Debt Policies
1. The County will not fund current operations from the proceeds of borrowed funds.
2. The County will manage its financial resources in a way that prevents borrowing to meet working capital
needs.
3. The County will confine long-term borrowing and capital leases to capital improvements or projects that
cannot be financed by current revenues.
4. To the extent feasible, any year that the debt service payment falls below its current level, those savings
will be used to finance one-time capital needs.
5. When the County finances capital improvements or other projects through bonds or capital leases, it will
repay the debt within a period not to exceed the expected useful life of the projects.
6. The County's debt offering documents will provide full and complete public disclosure of financial
condition and operating results and other pertinent credit information in compliance with municipal finance
industry standards for similar issues.
7. Recognizing the importance of underlying debt to its overall financial condition, the County will set target
debt ratios, which will be calculated annually and included in the annual review of fiscal trends:
· Net debt per capita should remain under $1,000.
· Net debt as a percentage of the estimated market value of taxable property should not exceed 2%.
· The ratio of debt service expenditures as a percent of general fund revenues should not exceed 10%.
Capital Improvement Program FY2000/2001 - 2004/2005
This page is intentionally blank.
16 Capital Improvement Program FY 2000/2001 - 2004/2005
Total Revenue & Expenditure Summary
FY 2000/01 - 2004/05 Recommended Total CIP
FY 00101 - 04105 Recommended
Total CIP Revenues
$84,155,394
General
Revenue
19%
School
Borrow ed
54%
Other Local
Revenue
/- 20/0
/ Tourism Funds
'1%
~_ State Funds
2%
Gen. Govt
Borrow ed
21%
School
58%
FY 00101 - 04/05 Recommended
Total CIP Expenditures
$84,155,394
Adrrin. & Courts Libraries
17% /- <1%
Public Safety
F 13%
/
Utility Imp.
<1%
ys. & Trans.
4%
StorrnN ater
1%
Tourism Parks & Rec.
1% 5%
Capital Improvement Program FY 2000/2001 - 2004/2005
Total Revenue Summary
FY 2000/01 -2004/05 Recommended Total CIP
FY 00/01 - 04/05 Recommended
Total CIP Revenues
$84,155,394
General
Revenue
19%
School
Borrow ed
54%
Other Local
Revenue
2%
Tourism Funds
~%
State Funds
2%
Gen. Govt
Borrow ed
21%
Projects/Revenues
FY 00/01 FY 01/02 FY 02~03 FY 03~04 FY 04~05 Total 01-05
Recomm Revenues:
General Fund Revenue Transfer
CIP Fund Balance
Interest Earned
City Reimbursements
Courthouse Maint. Funds
Tourism Fund Revenues
State Construction Funding
Borrowed Funds - Gen. Govt.
VPSA Bonds - Schools
Total Revenues
2,721,370 2,822,101 3,192,124 3,503,447 4,023,081
180,000 123,128 100,000 100,000 100,000
150,000 150,000 150,000 150,000 150,000
14,500 8,000 9,200 -
41,000 43,800 46,600 49,400 52,365
25,000 467,500 25,000 ' 59,000 60,020
400,000 400,000 400,000 400,000 400,000
1,800,000 673,920 10,867,540 4,737,540
11,947,640 8,782,695 7,793,830 9,535,593 7,500,000
15,479,510 14,597,224 12,390,674 24,664,980 17,023,006
16,262,123
603,128
750,000
31,700
233,165
636,520
2,000,000
18,079,000
45,559,758
84,155,394
(1) Issuance of General Obligation bonds for Courthouse Renovation/Expansion, Public Safety Facility and Urban Gym
require voter approval in a referendum. Fire station proposed to be funded through lease purchase.
18 Capital Improvement Program FY 2000/2001 - 2004/2005
Total Expenditure Summary
FY 2000/01 - 2004/05 Recommended Total CIP
School
58%
FY 00101 - 04~05 Recommended
Total CIP Expenditures
$84,155,394
Admin. & Courts
17%
Libraries
<1%
Public Safety
13%
Utility Imp.
<1%
Tourism
1%
rs. & Trans.
4%
Stormw ater
1%
Parks & Rec.
5%
Out Year
Pro )enditures FY 00101 FY 01102 FY 02/03 FY 03/04 FY 04105 Total 01-05 Unfunded FY 06-10
Administration & Courts 785,000 820,000 1,673,920 5,572,540 5,672,540 14,524,000 355,000 12,188,000
Public Safety 684,370 2,154,101 1,019,124 5,917,823 1,390,081 11,195,499 5,682,888 4,496,415
Highways & Transportation 527,000 467,500 500,000 621,903 1,091,964 3,208,367 2,657,533 5,617,900
Libraries 82,500 33,000 13,500 100,600 229,600, 9,967,149
Parks & Recreation 325,023 1,042,428 565,300 2,057,521 608,401 4,598,673 498,000
Utility Improvements 80,000 100,000 100,000 100,000 380,000 20,000
Subtotal 2,483,893 4,647,029 3,871,844 14,370,387 8,762,986 34,136,139 8,715,421 32,767,464
Stormwater Improvements 422,977 100,000 100,000 100,000 100,000 822,977 1,927,023 3,000,000
Tourism Fund Projects 25,000 467,500 25,000 59,000 60,020 636,520 467,415
School Projects 12,547,640 9,382,695 8,393,830 10,135,593 8,100,000 48,559,758 14,874,900 ' 16,200,000
Total Expenditures 15,479,510 14,597,224 12,390,674 24,654,980 17,023,006 84,155,394 25,517,344 52,434,879
Jnfunded School Proiects (1) (3,440,000) (340,000) (2,206,000) 13,010,000) 15,878,900) (14,874,900) (25,517,344) (52,434.879)
7.umulatlve Shortfall (3,440,000) (3,780,000) (5,986,000) (8,996,000) (14,874,900)
(1) Shortfall reflects unfunded school projects. The role of the Technical Committee is to recommend a funding level for
school projects, within which the School Board will evaluate and prioritize individual school project requests.
Capital Improvement Program FY 2000/2001 - 2004/2005
Summary of Unfunded Projects *
FY 2000/01 - 2004/05 Recommended Total CIP
Recomm I Unfunded
Fund/Project FY 0'1-05 FY 01-05
GENERAL GOVERNMENT CIP FUND
Administration & Courts
County Facilities Maintenance/Replace.
Court Square Maintenance/Replace.
Subtotal
Public Safety Projects
Fire/Rescue Building & Equip. Fund
Police Technology Upgrade
Police Video Cameras for Patrol
Subtotal
Highways & Transportation
Neighborhood Plan Im~31ementation Pgm.
Revenue Sharing / Traffic Calming
Sidewalk Construction Program
Streetlamp Program
Subtotal
Utility Improvement Projects
Keene Landfill Closure
Subtotal
Subtotal General Gov't. ClP Fund
STORMWATER ClP FUND
Stormwater Control Program
SCHOOL CIP FUND
School CIP Projects
TOTAL UNFUNDED PROJECTS
2,685,000
410.000
3,095,000
3,568,376
0
3,568,376
443,800
2,300,000
220,067
50.0O0
3,013,867
380.000
380,000
822,977
48.559.758
250,000
105.000
355,000
3,986,332
1,440,010
256.546
5,682,888
1,704,700
200,000
589,833
163.000
2,657,533
20.000
20,000
8,715,421
1,927,023
14.874,900
25,517,344
* Unfundedprojects areprojects that have been cut or deferred from thefive-year CIP, due to a lack of available
revenues.
20 Capital Improvement Program FY 2000/2001 - 2004/2005
Summary of Out Year Projects*
FY 2000/01 2004/05 Recommended Total CIP
Fund/Proiect
GENERAL GOVERNMENT CIP FUND
Administration & Courts
County Computer Upgrade (ongoing)
County Facilities Maintenance/Replace. (ongoing)
Court Square Maintenance/Replace. (ongoing)
Court Facilities Renovation/Expansion - Phase II & III
J&D Court Maintenance/Replace. (ongoing)
Subtotal
Public Safety Projects
ECC/E-911 Capital Projects (ongoing)
Fire/Rescue Building & Equip. Fund (ongoing)
Subtotal
Highways & Transportation
Meadow Creek Parkway - Phase II (undetermined funding soume)
Neighborhood Plan Implementation Pgm. (ongoing)
Revenue Sharing / Traffic Calming (ongoing)
Seminole/Pepsi Place Connector (undetermined project timing)
Sidewalk Construction Program (ongoing)
Streetlamp Program (ongoing)
Subtotal
Library Projects
New Library Construction (future construction)
Subtotal
Parks, Recreation & Culture
Scottsville CC Improvements (FY06 - picnic shelter)
Maintenance/Replacement Projects (ongoing)
Subtotal
Subtotal General Gov't ClP Fund
TOURISM FUND CAPITAL PROJECTS
Rivanna Greenway Access & Path (ongoing)
River Access Improvements (ongoing)
Subtotal
STORMWATER CiP FUND
Stormwater Control Program (ongoing)
SCHOOL CIP FUND
School Site Land Acquisition (future land purchases)
Administrative Technology (ongoing)
Instructional Technology (ongoing)
Maintenance/Replacement (ongoing)
Subtotal
TOTAL OUT YEAR PROJECTS
Recomm
FY 01-05
1,055,000
2,685,000
410,000
10,299,000
75.000
14,524,000
1,722,123
Out Year
FY 06-10
1,250,000
3,200,000
500,000
7,163,000
75.000
12,188,000
1,996,415
3.568.376
5,290,499
443,800
2,300,000
220,067
50.000
3,013,867
20,000
20,000
173,880
379,720
553,600
125,000
194,020
822,977
75,000
330,000
1,995,865
9.468.793
11,869,658
4,496,415
3,090,000
TBD
2,500,000
27,900
TBD
TBD
5,617,900
9,967,149
9,967,149
57,000
441,000
498,000
32,767,464
125,000
342.415
467,415
3,000,000
13,000,000
350,000
2,250,000
600.000
16,200,000
52,434,879
* Out year projects are projects in an undesignated 'out year' beyond the scope of this five-year CIP, either because
appropriate funding source has not been identified, because project timing is undetermined, or because additional relat~
expenditures are expected between FY 06-10.
Capital Improvement Program FY 2000/2001 - 2004/2005
22
Cumulative Operating Budget Impact
FY 2000/01 -2004/05 Recommended Total CIP
GENERAL GOVERNMENT
Prior
Administration & Cou~ts
County Computer Ul~trede
Subtotal
Public Safety Projects
Fire/Rescue Building & Equip. Fund
Public Safety Mobile Crud. Ctr.
Police Technology Upgrade
Transport Vehicle for Arrests
PolkT. e Video Cameras for Patrql
Subtotal
Highways & Transoortation
Airport Road Sidewalk
Georgetown Road Sidewalk
Neighborhood Plan Implementation
Sidewalk Construction Program
Streetliohtino Program
Subtotal
Ongoin~l
Library Projects
New Library Construction
Subtotal
Parks & Rec. Projects
Cashier Booth Improvements
County Athletic Field Study/Dev.
Crozet Park Athletic Field Dev.
Ivy Landfill Recreation Access Dev.
Community Recreation Facilities
New Urban Area Gymnasium
School Athletic Field Irrigation
Scottsville CC Imorevements
So. Albemarle Organization Park Dev.
Towe Lower Field Irrigation
Walnut Creek Park Imorovements
Subtotal
GENERAL FUND SUBTOTAL
TOURISM FUND CIP
20.63~
18,280
0
39.080
0
0
2,305
6,825
0
87,120
87,120
Prior
Ivy Road Landscaping
Rivanna Greenway Access & Path
River Access lmorovements
Route 29 North Landscaping
Subtotal
FY 00101 FY 01/02 FY 02/03 FY 03~04 FY 04105
STORMWATER FUND CIP
Prior
Stormwater Control Prepram
Subtotal
SCHOOL FUND ClP
Prior
Administrative Technology
Brownsville Addition
Hollymead Gym Restrms
Instructional Technology
Monticello High Addition
Northern Elementary
Budey Addition/Renovation
Jouett Addition/Renovation
Scottsville Library Add.
Southern Urban Elem.
Subtotal
187,300
0
0
1,416,980
1,604,280
GRAND TOTAL
130,000 143~000 157,300 133~100 146~410
130,000 143,000 157,300 133,100 146,410
200.500 460,310 468.990 483.030 497,520
0 0 0 4,500 4,635:
0 0 0 0
0 3,400 3,500 3.605 3,715
~ 2 ~ ~ o
200,500 463,7t0 472,490 491,135 505,87~
5.000 5,150 5,305 5.465
0 5.000 5,150 5.305
0 0 0 20,000
0 0 0 0
2 2 ~ 32.oo0
5,000 10,150 10,455 62,770
O_ 2 0 0
0 0 0 0
Total 014)5
709,810
709,810
2,110,350
9,135
0
14.220
0
2,133,70~
0 0 600 620 64
63,045 70,370 76,960 79,960 90,985
15.210 39,760 20,495 20,955 21,430
0 14.810 15.255 15,710 16.190
20,425 21.040 21.670 22,320 22.990
0 0 0 0 34.620
0 0 10.500 10,815 11.140
6.950 7,470 11,190 11,520 14.730
7.125 7,485 7.855 8.095 11,075
o 500 515 530 545
~ 720 3,740 765 790
112,755 162,155 168,780 171,290 225,135
443,255 773,865 808,720 805,980 940,185
FY 00/01 FY 01/02 FY 02/03 FY 02/04 FY 04/05
0 15.000 15.450 15,915 16.390
',700 3.400 5.100 6.800 8,500
14,280 14.705 15.145 31,200 48.205
~ ~ 2 2 2
15,980 33,105 35,695 53,915 73,095
FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04~05
7~000 10,000 15,000 20.000 25,000
7,000 10,000 15,000 20,000 25,000
FY 00/01 FY 01/02 FY 02/03 FY 02/04 FY 04~05
1,691,400
Capital Improvement Program
20,920
15,455
20,000
0
3~,000
88,375
0
1,860
381.320
117,850
61,965
106,445
34.620
32,455
51.860
41.635
2,090
6,015
840,t15
3,772,005
Total 014)5
62.755
25.500
123.535
211,760
Total 014)5
77~000
77,000
Total 01.05
87.500 97.750 110.000 122.500 135,500 553,250
0 0 17.200 17,715 18.245 53.160
0 0 0 4.100 4,225 8,325
420.000 457,500 501 000 546,000 592.500 2.517.000
0 0 0 0 0 0
85,000 774,050 797.270 821.190 845.825 3.323.335
0 0 66,000 67,980 70,020 I
204,000
0 0 0 38.400 39,550 I 77,950
0 0 0 0 2,5001 2,500
0 0 g0100{~ 1.017.700 1.048.230 I 2.155.930
592,500 1,325,300 1,581,470 2,635,585 2,756,596 8,895,451
1,058,735 2,146,270 2,440,885 3,515,480 3,794,876 12,956,246
FY 2000/2001 - 2004/2005
Out-Year
1.542.005/w
t,542,005/yr
1,542,005h/r
Out-Year
0
0
0
14.000/vr
14,000/yr
Out-Year
20~000/yr
20,O00/yr
Out-Year
0
0
0
0
89.300
0
0
0
0
89.300
1,665,305
Revenue & Expenditure Summary
FY 2000/01 - 2004/05 Recommended General Government CIP Fund
FY 00/01 - 04105 Recommended
General Government CIP Fund Revenues
$34,136,139
Interest Earned
CIP Fund Balance
<1%
Borrow ed Funds
53%
General Fund
Revenue Transfer
45%
Courthouse Maint. ~City Reimb.
Funds <1%
FY 00/01 - 04105 Recommended
General Government CIP Fund Expenditures
$34,136,139
Parks & Rec.
13%
Hw ys. & Tra ns.
Adrrin. & Courts
43%
Public Safety Libraries
33%
CapRal Improvement Program FY 2000/2001 - 2004/2005
FY 2000/01
Revenue Summary
- 2004/05 Recommended General Government CIP Fund
FY 00/01 - 04/05 Recommended
General Government CIP Fund Revenues
$34,136,139
Interest Earned
1% -%
~ CIP Fund Balance
~ - <1%
Borrow ed Funds
53%
Genera Fund
Revenue Transfer
45%
Courthouse Maint. ~City Reimb.
Funds <1%
1%
Projects/Revenues FY 00101 FY 01102 FY 02~03 FY 03~04 FY 04~05 Total 01-05
Recomm Revenues:
General Fund Revenue Transfer 2,298,393 2,722,101 3,092,124 3,403,447 3,923,081 15,439,146
CIP Fund Balance 80,000 23,128 - 103,128
Interest Earned 50,000 50,000 50,000 50,000 50,000 250,000
City Reimbursements 14,500 8,000 9,200 - 31,700
Courthouse Maint. Funds 41,000 43,800 46,600 49,400 52,365 233,165
Borrowed Funds - Courthouse * 673,920 4,737,540 4,737,540 10,149,000
Borrowed Funds - Pub Saf. Facility* 4,600,000 - 4,600,000
Borrowed Funds - Urban Gym * 1,530,000 - 1,530,000
Borrowed Funds - Fire/Rescue Station 1,800,000 - 1,800,000
Total Revenues 2,483,893 4,647,029 3,871,844 14,370,387 8,762,986 34,136,139
* Issuance of General Obligation bonds for Courthouse Renovation/Expansion, Public Safety Facility and Urban Gym
require voter approval in a referendum. Fire station proposed to be funded through lease purchase.
24 Capital Improvement Program FY2000/2001 - 2004/2005
FY 2000/0,1
Expenditure Summary
- 2004/05 Recommended General Government CIP Fund
FY 00101 - 04~05 Recommended
General Government CIP Fund Expenditures
$34,136,139
Parks & Rec.
13%
Hwys. &Trans.
9%
1%
Admin. & Courts
43%
Public Safety Libraries
33% 1%
Out Year
Proiects/Expenditures FY 00101 FY 01102 FY 02/03 FY 03/04 FY 04105 Total 01-05 Unfunded FY 06-10
_,: _ ti -.
~,dministration & Courts 785,000 820,000 1,673,920 5,572,540 5,672,540 14,524,000 355,000 12,188,000
=ublic Safety 684,370 2,184,101 1,019,124 5,917,823 1,390,081 11,195,499 5,682,888 4,496,415
dighways & Transportation 527,000 467,500 500,000 621,903 1,091,964 3,208,367 2,657,533 5,617,900
.ibraries 82,500 33,000 13,500 100,600 229,600 9,967,149
Parks & Recreation 325,023 1,042,428 565,300 2,057,521 608,401 4,598,673 498,000
Lltility Improvements 80,000 100,000 100,000 100,000 380,000 20,000
Subtotal 2,483,893 4,647,029 3,87'1,644 14,370,387 8,762,986 34,136,139 8,715,421 32,767,464
Capital Improvement Program FY 2000/2001 -,2004/2005
Revenue & Expenditure Detail
Fiscal 2000/01 - 2004/05 Recommend,ed General Government CIP Fund
R~venue Summary. General Govt. Capital Improvement Fund
To,al
Projects/Revenues FY 00/01 FY 01/02 FY 02/03 FY 03104 FY 04J05 FY 0t,05
Available Resources:
6o~rowed Funds - Courthouse (general obligation) 0 0 673.020 4.737.540 4.737.540 10.140.000
Ben, owed Funds - Pub Sa1 Facility (general obligation) 0 0 0 4.600.000 0 4.600°000
6on'owed Funds - Ud~an Gym (general obligalion) 0 0 0 !.530.000 0 1.530.000
Borrowed Funds - Fire/Rescue Station (lease purchase) 0 1.600.000 0 0 0 t.800.000
Cou~house Matnleoance Funds 41.000 43.000 46.600 49.400 52.365 233.165
Cily Reimbursements 14.500 5.000 9.200 0 0 3t.700
Imerest . 50.000 §0.000 50.000 50.000 50.000 250.000
CIP Fund Balance / 00.000 23.126 0 0 0 t03.126
General Fund Txfr to CIP - ECC Projects 324.370 334.101 344.124 354.447 365.061 1o722o123
General Fund Transler to CIP 1.974 023 2.388 000 2.748.000 3 049 000 3 558 000 13.717.023
Total Revenues 2,483,893 4,647,029 3,871,644 14,370,387 6,762,666 ~4,136,139
Expenditure Summary - General Govt. Capital Improvement Fund
Total Other Net County FY 01-05 ' Total FY 08-10
Prelect Cosl Fundlnu County ~ Total FY 00/01 FY 01102 FY 02/03 FY 03104 FY 04/05 FY 01-/}5 Unfunded Oul-Y';ar
AdmlnlsLratlon & Courts
County Computer Upgrade Ongoing 0 Ongoing 1.035.000 1.055.000 170,000 225,000 220,000 220,000 220,000 · t ,0550000 0: 1,250,000
County FaciliUes Maintenance/Replace. Ongoieg 0 Ongoing 1.420.928 2,685.000 400.000 500,000 635,000 550,000 600,000 2,~86,000 250,000 3,200,000
Coup1 Square Maintenance/Replace. Ongoing 0 Ongoing 50.000 410.000 50,000 80,000 130,000 50,000 100,000, 410,000 105,000 500,000
Cou~l Facilities Renovation/Expa nsion 37.988.000 20.471.000 17,517.000 55.000 10,299,000 150,000 0 673,920 4,737,540 4,737,540: 10,299,000 0 7,163,000
J&D Court Maintenance/Replace. Onuoino 195 000 Ongoing 45 000 75 000 15_000 15.000 18 0~O 15.000 ~ 75 OeO 0 75 OO~
Subtotal Ongoing 20,666,000 Ongoing 2,605,928 14,524,000 785,000 820,000 1,673,920 5,572,540 5,672,540 14,524,000 355,000 12,188,000
Public Safety Prelects
ECC/E-911 Capital Projects Ongoing 0 Ongoing 314.922 1.722,123 324,370 334,10'1 344,124 354.447 365,081 1,722,t23 0 1,996,415
' ' Fire/Rescue Building & Equip. Fund Ongoing 0 Ongoing 1.390,384 3,568,376 360.000 1,800.000 500,000 508,376 400,000 30~88,376 3,986,332 2,500,000
Fire/Rescue Training Center 550,000 0 550.000 0 550.000 0 0 0 0 550,000 550,000 0 0
Police Firing Range/Training Facilily 440,000 0 440.000 40,000 400,000 0 10.000 10,000 380,000 0 400.000 0 0
Police LAN Upgrade 165,000 0 165,000 0 165,000 ' 0 0 165,000 0 0 '165,000 0 0
Public Safety Facilily 4,630,000 0 4,630,000 30,000 4.600,000 0 0 0 4,600,000 0 4,~00,000 0 0
Public Safety Mobile Command Center 150.000 0 150,000 0 150.000 0 0 0 75,000 75°000 t50.000 0 0
Police Technology Upgrade 1,440,010 0 1,440,010 0 0 0 0 0 0 0 0 t,440,010 0
Transport Vehicle I~ An'ests 40,000 0 40.000 0 40.000 0 40,000 0 0 0 40,000 0 0
Police Video Cameras for Patrol 256546 0 256.546
Subtotal 7,671,556 0 7,671,556 1,775,306 11,195,499 684,370 2,184,101 1,019,124 5,917,623 1,390,081 11,196,499 5,652,585 4o496,415
Aiq~orl Road Sidewalk 254,000 127,000 127,000 0 127,000 127.000 0 0 0 0 127,000 0 0
Georgetown Road Sidewalk t 35,000 ' 67,500 67,500 0 67.500 0 67,500 0 0 0 6?°500 0 0
Meadow Creek Parkway - Phase II 4,299,060 1.100.000 3,199,060 109,060 0 0 0 0 * 0 0 0 0 3,090,000
Neighborhood Plan Implementation Pgm, Ongoing 0 Ongoing 70,000 443,600 0 0 0 0 443,~00 443,800 t.704.700 TBD
Revenue Shadng / Traffic Calming Ongoing Ongoing Ongoing Yeady 2,300,0o0 400,000 400,000 500,000 500,000 500,000 2~300°000 200,000 2,500,000
Seminole/Pepsi Place Connector 557,000 529,100 27,900 0 0 0 0 0 0 0 0 ' 0 27,g00
Sidewalk Co,qstmctleo Program Ongoing 0 Ongoing 100,000 220.067 0 0 0 121,903 98,1~4 220,0~7 589,833 TBD
Streetlamp Program Onaolna 0 Ongoing 0 50.000 0 0 0 0 ~O 000~0_0~3 183 ~ TR[3
Subtotal 5,245,060 1.823,600 3,421,460 279,060 3,208,367 527,000 487,500 500,000 621,903 1,09t,964 3,208,367 2,057,533 5,617o900
! I ! ! I I ! I [ I I I
Revenue & Expenditure Detail
Fiscal 2000/01 - 2004/05 R¢commcnd~,d General Government CIP Fund
Expenditure Summary - General Govt. Capital Improvement Fund (Continued)
Total Other Net County FY 01-05 Total FY 06-10
Protect ~GAJ Fundlno County Prior ~QJaJ FY 00101 FY 01102 FY 0~03 FY 03/04 FY e4/0S FY 014)S Unfunded Out.Year
Library Prelects
New Library Construction 9.987,149 0 9,987.149 0 20,000 I 20.000 0 0 0 0 20,000 0 9,967,149
Libraqf Compuler Upgrade 839,166 348,275 490,891 443,391 4?,500 47,500 0 0 0 0 47,500 0 0
Maintenance/Replacement Projects Onooino Ongoing Onooino Onooino 162 100 15 000 33 000 13.500 100.600 0 162.1~0
Subtotal 10,826,315 348,275 10,478,040 443,391 229,600 82,500 33,000 13,500 100,800 0 229,605 0g,867,148
Parks. Recreation & Culture
Cashier Booth Improvements 69.000 0 69.000 0 69,000 0 0 22,847 46015~L 0 69,000 0 0
County Athletic Field Study/Dev. 1,155,000 0 1,155.000 190,000 965,000 0 227,598 196,355 289,646 251,401 965,000 0 0
Crozet Park Athletic Field Development 640.000 0 640.000 269,07o 370,930 148,000 130,930 92,000 0 0 370,930 0 0
Ivy Landfill Rec4'eation Access Dev. 330.000 0 330,000 30,000 300,000 0 300,000 0 0 0 300,000 0 0
Community Recreation Facilities 293,500 0 293.500 293,500 0 0 0 0 0 0 0 0 0
New Ud~an Area Gymnasium 1.580,000 0 1.580,000 0 1.580.000 0 50,000 0 1,530,000 0 1,580,000 0 0
PVCC Softbafi Field Lighting 166,000 0 166,000 0 166,000 0 83,000 83,000 0 0 t 66,000 0 ' 0
PVCC Facility Renovation 1.847,000 1.809,764 37.236 18,618 18,618 18,618 0 0 0 0 18,5t8 0 0
School Athletic Field Imgation 154,000 0 154,000 0 154,000 0 77,000 77.000 o o t 54 o00 o o
Scottsville CC Improvements 455.905 0 455,905 225.025 173.880 67,860 44,000 0 0 62,000 173,880 0 i 57,000
So. Athemade O~ganizatio~ Park Dev. 500.000 0 500,000 125,000 375,000 25,000 50,000 26,098 73,902 200,000 375,000 0 0
Towe Lower Field trdgalion 20,000 0 20.000 0 20.000 0 20,000 0 0 0 20,000 0 0
Walnut Creek Pa[k Improvements 2.35t,025 350,000 2.001,025 1.974,500 26,525 26,525 0 0 0 0 26,525 0 0
MainlenanceJReplacemenl Projects Op~oino Onaoina Onooino On(mina 379.720 39 000 59.900 68.000 117.820 95_000 379.720
Subtotal 9,561,430 2,159,764 7,401,666 3,125,713 4,598,673 325,023 1,042,426 565,300 2,057,52t 605,40¶ 4,595,673 0 496,000
Otilttv Imorovenmnt Prelects
Keene Landf'dl Closure 2.065.608 0 2 065 808 I 665 808 380 000 80000 t00 000 100.000 t00.000 ~ 380-000 20 000 Q
Subtotal 2,065,808 0 2,065,806 1,665,808 380,000 80,000 100,000 100,000 t00,000 0 380,000 20,000 0
Total Expendttu~es Ongoing 24,997,639 Ongoln9 9,895,206 34,136,139 2,483,893 4,647,029 3,871,644 14,370,387 8,?62,986 34,t 36,¶39 8,715,421 32,767,464
· Reimbut~sements [mm City collected to offset project costs.
Balance Summar~ - General Govt. Capital Improvement Fund
Total Other Net County FY O1-05 Total FY 06-10
Prelects Cost Fundlno County Prior ~ FY 00/01 FY 01102 FY 02/03 FY 03/04 FY 04/05 FY 81.~S Unfunded Out-Year
ongoing 24,997,639 Ongoing 9,895,206 34,136,139 2,483,893 4,647,029 3,871,844 14,370,387 8,762,986 54,t36,t3~ 8[,7t5,42¶ 32,707,464
Recommended ProJec~
Available Revenues 2.483.893 4.847.029 3.871.844 t4.370.387 8.782.588 34.136.130 Q 0
Shortfall/Over 0 0 0 0 5 0 {S,715~421) (32,787,464}
CIP Projects by Revenue Source
FY 2000/01 - 2004/05 Recommended General Government CIP Fund
T_voa Project
GENERAL GOVERNMENT CIP FUND
FY 01-05
Total
Administration & Cou~fs
Rev Coun~ Computer Upgrade 1,055,000
Rev County Facilities Maintenance/Replace. 2,685,000
Rev Court Square Maintenance/Replace. 410.000
Cont Courthouse Complex - Phase I 10,299,000
Rev J&D Court Maintenance/Replace. 75.000
Subtotal 14,524,000
Public Safety Proiects
New ECC/E-911 Capital Projects
Rev Fire/Rescue Building & Equip. Fund
New Fire/Rescue Training Center
Cont Police Firing Range/Training Facility
Cont Police LAN Upgrade
Cont Public Safety Facility
Cont Public Safety Mobile Command Center
New Police Technology Upgrade
Cont Transport Vehicle for Arrests
New Police Video Cameras for Patrol
Subtotal
Highways & Transoortation
Cont Airport Road Sidewalk
Rev Georgetown Road Sidewalk
Cont Meadow Creek Parkway - Phase II
Rev Neighborhood Plan Implementation Pgm.
Rev Revenue Shadng / Traffic Calming
Cont Seminole/Pepsi Place Connector
Rev Sidewalk Construction Program
New Streetlighflng Program
Subtotal
Library_ Projects
New New Library Construction
Cont Library Computer Upgrade
Cont Maintenance/Replacement Projects
Subtotal
1,722,123
3,568,376
550.000
400.000
165.000
4,600,000
150.000
40,000
11,195,499
127,000
67.500
0
443,800
2,300,000
0
220,067
50.000
3,208,367
20,000
47,500
162.100
229,600
Parks. Recreation & Culturo
Cont Cashier Booth Improvements 69.000
Rev County Athletic Field Study/Dev. 965,000
Cont Crozet Park Athletic Field Development 370.930
Cont Ivy Landfill Recreation Access Dev. 300.000
Rev Community Recreation Facilities 0
Cont New Urban Area Gymnasium 1,580,000
Cont PVCC Softball Field Lighting 166,000
Cont PVCC Facility Renovation 18,618
Rev School Athletic Field Irrigation 154,000
Cont Scottsville CC Improvements 173,880
Cont So. Albemarle Organization Park Dev. 375,000
Cont Towe Lower Field Irrigation 20.000
Cont Walnut Creek Park Improvements 26.525
Rev Maintenance/Replacement Projects 379.720
Subtotal 4,598,673
Utility Improvement Proiects
Keene Landfill Closure
Subtotal
TOTAL GENERAL GOVT. REVENUES
Rev
380.000~
380,000
34,136,13g
Local Other State Borrowed Tourism
County_ Locality_ Funding Funds * Funds
1,055,000
2,685,000
410,000
150,000 10,149,000
75.000 ~ ~ G
4,375,000 0 0 10,149,000
1,722,123
1,768,376
550.000
400.000
165.000
0
150.000
0
40,000
4,795,499
127,000
67,500
0
443,800
2.300,000
0
220,067
50.000
3,208,367
20.000
47.500
162.100
229,600
69,000
965.000
370,930
300,000
0
50.000
166,000
18.618
154.000
173.880
375.000
20.000
26.525
348.020
3,036,973
1,800,000
4,600,000
0 0 6,400,000
0 0 0 0
0 0 0 0
1,530,000
31.700 D ~
31,700 0 1,530,000
380.000
380,000
16,025,439 31,700 0 18,079,000
* General obligation debt for courthouse, public safety facility, and urban gym require voter approval in the form of a referendum.
Total
1,055,0(
2,685,0(
410,0(
10,299,00
14,524,00
1,722,123
3,568,376
550,000
400,000
165,00C
4,600,000
150,000
0
40,000
11,195,499
127.000
67.500
0
443.800
2,300,000
0
220,067
50.000
3~08,367
20,000
47,500
162.100
229,600
69.000
965.000
370,930
300,000
1,580.000
166.000
18,61~
154,00(
173,88C
375,00C
20,00C
26,52~
4,598,673
380,00C
34,136,t3g
Unfunded
20,00(
8,715,421
FY 06-10
Out-Year
1,250,000
3,200,000
500,000
7,163,000
75.000
12,188,000
1.996.415
2,500,000
0
0
0
0
0
0
0
4,496,415
0
0
3,090,000
TBD
2,500,000
27.900
TBD
5,617,900
9,967,149
0
9,967,149
0
0
0
0
0
0
0
0
0
57,000
0
0
0
441.000
498,000
32,767,464
28 Capital Improvement Program FY2000/2001 - 2004/2005
CIP Projects by Type & Priority
FY 2000/01 - 2004/05,Recommended General Government CIP Fund
General Government CIP Proiects:
Total Prior Additional
Approved Request
FY 014)4 FY 01-04
Mandated Projects
Cont Couthouse Project 15,000,000
Rev Keene Landfill Closure 400,000
Cont PVCC Facility Renovation 18,618
Maintenance & Replacement
Rev County Facilities Maintenance/Replace. 2,060,000
Rev Court Square Maintenance/Replace. 350,000
Rev J&D Court Maintenance/Replace. 60.000
Cont Library Maintenance/Replacement Projects 162.100
Rev Parks Maintenance/Replacement Projects 284,720
Projects with Dedicated Revenue Stream
22 Cont Public Safety Facility 4.500,000
16 Cont New Urban Area Gymnasium 1,530,000
New ECC/E-911 Capital Projects
Committed Proiects
28 Rev Revenue Sharing / Traffic Calming 1,800,000
25 Rev Fire/Rescue Building & Equip. Fund 1,654,708
24 Cont Walnut Creek Park Improvements 26,525
23 Rev Neighborhood Plan Implementation Pgm. 155.000
22 Cont Scottsville CC Improvements 111.880
21 Cont Crezet Park Athletic Field Development 370.930
21 Cont So. Albemarle Organization Park Dev. 175,000
16 Rev Sidewalk Construction Program 225,000
14 Rev County Athletic Field Study/Dev. 713,599
14 Cont Ivy Landfill Recreation Access Dev. 300,000
8 Rev County Computer Upgrade 835.000
8 Cont Library Computer Upgrade 47,500
0 Rev County Master Drainage (Committed) 60,000
0 Rev Drainage/Erosion Correction (Committed) 50.000
(9,438,540)
275,000
65.000
1,357,042
200,000
5,500,000
1,549,700
534,900
(60,000)
(50,000)
Other Projects
29 Cont Meadow Creek Parkway - Phase II
22 Rev School Athletic Field Irrigation 136,500 17.500
22 Cont Towe Lower Field Irrigation 20,000
20 New New Library Construction (1)
20 Rev Community Recreation Facilities 50.000
17 Cont Police LAN Upgrade 165,000
17 Cont PVCC Softball Field Lighting 166.000
16 Cont Airport Road Sidewalk 126.000 1,000
16 Rev Georgetown Road Sidewalk 60,000 7,500
14 Cont Seminole/Pepsi Place Connector
14 New Streetlamp Program 163.000
13 Cont Police Fidng Range/Training Facility 1,200,000 (800,000)
12 Cont Cashier Booth Improvements 69,000
10 New Fire/Rescue Training Center
10 New Police Technology Upgrade 1,440,010
10 New Police Video Cameras for Patrol 256.546
8 Cont Public Safety Mobile Command Center 150,000
7 Cont Transport Vehicle for Arrests 40,000
0 Cut Chris Greene Lake Property Pumhase 113.400 (113,400)
Subtotal 33,286,480 905,258
Available Revenues
New Total
Request Request
FY 05 FY 014)5
4,737,540 10,299,000
400.000
18.618
600.000 2.935.000
100.000 515,000
15,000 75,000
162,100
95,000 379,720
4,600,000
1,530.000
365,081 1,722,123
500,000 2,500,000
400,000 7,554,708
26,525
443.800 2,148,500
62.000 173.880
370.930
200,000 375,000
50,000 809,900
251,401 965,000
300,000
220,000 1,055,000
47.500
1 54,000
20,000
9,967,149 9,967,149
50.000
165,000
166.000
127,000
67,500
50,000 213.000
400,000
69,000
550.000 550,000
1,440.010
256,546
150,000
40.000
18,606,971 52,798,709
34,136,139
Total
Recomm Available
FY 01-O5 Revenues
10,299.000 23,837,139
380.000 23.457,139
18,618 23,438,521
23,438,521
23,438,521
2,685,000 20,753,521
410,000 20,343,521
75.000 20,268,521
162,100 20.106.421
379,720 19.726,701
19,726,701
19.726,701
4,600,000 15.126,701
1,580,000 13,546,701
1,722,123 11,824,578
11,824.578
11,824,578
2,300,000 9,524,578
3,568,376 5,956,202
26,525 5,929,677
443.800 5,485,877
173.880 5,311,997
370,930 4,941,067
375,000 4.566,067
220,067 4,346.000
965.000 3.381,000
300,000 3,081,000
1,055,000 2,026,000
47,500 1,978,500
1,978,500
1,978,500
1,978.500
1,978,500
- 1,978.500
1 54,000 1,824,500
20.000 1,804,500
20,000 1,784,500
1,784,500
165.000 1.619,500
166.000 1,453,500
127,000 1,326,500
67,500 1,259,000
1,259,000
50.000 1,209.000
400,000 809,000
69.000 740,000
550,000 190,000
190,000
190.000
150.000 40.000
40,000
34,136,139
Total
Unfunded
FY 014)5
20,000
250,000
I05,000
200.000
3.986.332
1,704,700
589,833
163.000
1,440,01C
256.546
8,715,42t
Total
Out Year
Fy 06-10
7,163,00
3,200,00
500,00
75,00
441,00
1,996,41
32,767,4
Capital Improvement Program FY 2000/2001 - 2004/2005
Cumulative Operating Budget Impact
FY 2000/01 - 2004/05 Recommended General Government CIP Fund
GENERAL GOVERNMENT
Prior
Administration & Courts
County Computer Upgrade On,qoinf:l
Subtotal 0
Public Safety Proiects
Fire/Rescue Building & Equip. Fund 0
Public Safety Mobile Cmd. Ctr. 0
Police Technology Upgrade 0
Transport Vehicle for Arrests 0
Police Video Cameras for Piittrol o
Subtotal 0
Highways & Transportation
Airport Road Sidewalk 0
Georgetown Road Sidewalk 0
Neighborhood Plan Implementation 0
Sidewalk Construction Program 0
Streetli.qhtin,q Program 0_
Subtotal 0
Ubrarv Proie~:ts
New Library Construcf;iorl O
Subtotal 0
Parks & Rec. Projects
Cashier Booth Improvements
County Athletic Field Study/Dev.
Crozet Park Athletic Field Dev.
Ivy Landfill Recreation Access Dev.
Community Recreation Facilities
New Urban Area Gymnasium
School Athletic Field Irngafion
Scottsville CC Improvements
So. Albemarle Organization Park Dev.
Towe Lower Field Irrigation
Walnut Creek Park Improvements
Subtotal
GENERAL FUND
FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05
130,000 143~000 157,300 133,100 146,410
130,000 143,000 157,300 133,100 146,410
200.500 460,310 468,990 483,030 497.520
0 0 0 4,500 4,635
0 0 0 0 0
0 3,400 3,500 3,605 3,715
200,500 463,710 472,490 491,135 505,870
0 5,000 5,150 5.305 5,465
0 0 5,000 5,150 5,305
0 0 0 0 20,000
0 0 0 0 0
0 0 0_. 9. 32,000
0 5,000 10,150 10,455 62,770
o o o 0 o
0 0 0 600 620 640
20,630 63,045 70,370 76,960 79,960 90,985
18,280 15,210 39,760 20,495 20.955 21,430
0 0 14,810 15.255 15,710 16,190
39.080 20,425 21,040 21,670 22,320 22,990
0 0 0 0 0 34,620
0 0 0 10,500 10,815 11.140
2,305 6,950 7,470 11,190 11,520 14,730
6,825 7,125 7,485 7,855 8.095 11,075
0 0 500 515 530 545
Q ~ 720 3.740 765 790
87,120 112,755 162,155 168,780 171,290 225,135
87,120
Total 01-05
709,810
709,810
2,110,350
9,135
0
14,220
2,133, 705
20,920
15.455
20,000
0
32,000
88,375
1,860
381,320
117,850
61,965
108,445
34,620
32,455
51,860
41,635
2.090
6.015
840,t15
443,255 773,865 808,720 805,980 940,185 3,772,005
Out-Year
1.542.o05/yr
1,542,005/yr
1,542,005/yr
30 Capital Improvement Program FY2000/2001 - 2004/2005
Tourism Fund Summary
In FY 1997/98, a Tourism Fund was established with revenue from an increase in the County's transient occupan{
(hotel/motel) tax for the purpose of funding tourism-related expenditures, including capital projects that promo
tourism in the County. (By state law, the proceeds of the increased lodging tax may be used only for projects th
promote tourism.) Three projects currently funded by tourism revenues are the Rivanna Greenway Access and Pa
project, the River Access Improvements project, and the Ivy Road Bike Lane project. The FY 2000/01 - 2004/20(
recommended CIP includes two more projects: Ivy Road Landscaping, and Route 29 North Landscaping, whi¢
are entrance corridor landscaping projects.
A summary of total projected Tourism Fund revenues and expenditures is presented below. A detailed breako~
of the revenues and expenditures associated with the Tourism Fund's capitalprojects is presented on the followir
pages.
Revenues
Contributions (Developer, Proffer)
State Reimbursements
Transfer from General Fund (1)
Total
Visitors' Bureau (2)
Tourism Development (3)
Virginia Film & Book Festivals
Municipal Band
Tourism Reserve
Ash Lawn Highland Summer Festival
Transfer to School Operations
Ivy Road Landscaping
River Access Improvements
Route 29N Landscaping
Route 250/616 Turn Lane
Subtotal
Total
FY01 FY02 FY03 FY04
881,820 908,275 935,544 963,631
881,820 908,275 935,544 963,631
133,128 137,121 141,235 145,472
154,510 159,145 163,923 168,845
20,000 20,000 20,000 20,000
549,182 124,508 585,386 570,314
FY05 FY 01-05
992,559 4,681,82
992,559 4,681,82
149,836 706,7;
173,913 820,33
20,000 100,0C
588,789 2,418,18
231,500
211,000
34,000 35,020
25,000 25,000 25,000 25,000 25,000
881,820
231,5C
211,0C
69,02
125,00
908,275 935,544 963,631 992,559 4,681,82
(1) Based on projected transient occupancy tax revenues from the Department of Finance, 10/21/99.
(2) Assumes annual increase of 3%.
(3) Increases by same percentage as transient occupancy tax revenues, annually.
Capital Improvement Program FY 2000/2001 - 2004/2005
Revenue & Expenditure Detail
Fiscal 2000/01 - 2004~05 Recomme. nded Tourism Fund Capital Projects
Revenue Summar7 - Tourism Fund Capital Pro~ects
Total
Projects/Revenues FY 00/01 FY 01102 ~=Y 02103 FY 03104 FY 04/05 FY 0t-05
Available Resources:
Tourism Fund Revenues 25.000 467.500 25_00Q 59.000 80.020 638.520
Total Revenues 25,000 467,500 25,000 59,000 60,020 636,520
Expenditure Summa~ - Tourism Fund Capital Projects
Total Other Net County FY 01-05 Total FY 06-10
Proiect Cost Fundina County Prior Total FY 00101 FY 0tl02 FY 02~03 FY 03104 FY 04/05 FY 0'1-05 Unfunded Out-Year
Ivy Road Bike Lanes 287.000 0 287.000 55,500 231,500 0 231,500 0 0 0 231,500 0 0
Ivy Road Landscaping 211.000 0 211.000 0 211.000 0 211.000 0 0 0 211,00fl 0 0!
Rivanna Greenway Access & Path Ongoing 145,000 Ongoing 400,000 125.000 25,000 25,000 25,000 25,000 25.00~ 125,000 0 125,000
River Access Improvements Ongoing 0 Ongoing 30,000 69,020 0 0 0 34,000 35,020 69,02fl 0 342,415
Route 29 North Landscaping 691.000 673.000 18.000 18.000 0 0 0 0 0 fl IJ I1 1~
Total Projects 1,189,000 818,000 516,000 503,500 636,520 25,000 467,500 25,000 59,000 60,02l) 636,520 0 467,415
Balance Summa~/- Tourism Fund Capital Projects
Total Other Net County FY 01-05 Total FY 06-10
Cost Fundino County Prior Total FY 00/0t FY 0tl02 I=y 02103 FY 03/04 FY 04/05 FY 0t-05 Unfunded Out-Year
Recommended Projects 1,1'89.000 810,000 516,000 503,500 636,520 25,000 467.500 25,000 59,000 60.0201 636,520 0 467,415
~.vailable Revenues 25.000 467.500 25.000 59.006 60,020 636.5201 0 0
Shortfall/Over 0 0 0 0 0 0' 0 -467,415
Cumulative Operating Budget Impact
FY 00/01 - 04/05 Recommended Tourism Fund Capital Projects
TOURISM FUND ClP Prior
Ivy Road Landscaping 0
Rivanna Greenway Access & Path 0
River Access Improvements 0
Route 29 North Landscaeino 0
Subtotal 0
FY 00/0t FY OJ102 FY 02/03 FY 03104 FY 04/05
0 15,000 15,450 15, 915 16,390
1,700 3,400 5,100 6,800 8,500
14,280 14,705 15,145 31,200 48,205
o o o o 2
15,980 33,105 35,695 53,915 73,095
Total 01-05
62,755
25.500
123,535
211,790
Out-Yem
14,000/~
14,0001y
Capital Improvement Program FY 2000/2001 - 2004/2005
This page is intentionally blank.
34 Capital Improvement Program FY 2000/2001 - 2004/2005
I ! ! I ! ! I I ! I ! I ] ! '! 1 I 1 I
Revenue & Expenditure Detail
Fiscal 2000101 - 2004/05 R¢commcndc. d Stormwatcr Fund Capital Projects
Revenue Summar~ - Stormwater Capital Improvement Fund . ..
To~l
Projects/Revenues FY 00/01 FY 01/02 ~ FY 03/04 FY 94/05 FY 014)S
Available Resources:
General Fund Transfer to CIP 42Z977 100.000 100.000 10D.000 100.000 8~2.977
Total Revenues 422,977 100,000 100,000 100,000 100e000 822,977
Expenditure Summa~ - Stormwater Capital Improvement Fund ..
Total Other Net County FY 01-05 Total FY 06ol 0
Proiect Cost Funding_ Countv Prior ~ FY 00/01 ~ 01/02 ~ FY 03104 FY 04[05 FY O~.OS Unfunded Out-Year
8[ormwater Conb*ol ProGram Onooina 336_783 On_going 3.286.075 822.977 422.977 100.000 100.000 100.000 100.000 8~.g77 1.927_023 3.000.000
Total Projects Ongoing 336,783 Ongoing 3,286,075 822,9'/7 422,977 100,000 100,000 100,000 100,000 822,977 1,927,023
Balance Summar~ - Stormwater Capital Improvement Fund
Total Other Net County FY 01-05 Total FY 08-10
Cost Fundlna County Prior Total FY 00/0t FY 01102 ~ FY 03/04 FY 04/05 FY 0t4)5 Unfunded ~
Recommended Projects Ongoing 336,783 Ongoing 3,286,075 822,9771 422,977 t00,000 100,000 100,000 100,000 822,g77 1,9270023 3,000,000
Available Revenues 422.977 100.000 100.000 100.000 t 00.000 822.~'~' 0 0
Shortfall/Over 0 0 0 0 0 0 (1,927,023) (3,000,000)
Cumulative Operating Budget Impact
FY 00/01 - 04/05 Recommended Stormwater Fund Capital Projects
!
STORMWATER FUND ClP Prior ~Jl FY 00/0._~.~.1 FY 01102 FY 02/03 FY 03104 FY 04/05
l~tormwater Control Program 7.000 10.000 15.000 20.000 25.000
Subtotal 7,000 10,000 15,000 20,000 25,000
T°tal °1'°5 II
77.00011
· ??,OOOll
Out-Year-
20.000/yr
20,000/yr.
36 Capital Improvement Program FY 2000/2001 - 2004/2005
Revenue & Expenditure Summary
FY 2000/01 2004/05 School Division CIP Fund
FY 00101 - 04105 Recommended
School CIP Fund Revenues
$48,559,758
CIP Fund
Interest State /- Balance
Eamed ~.._ 4% ~ 1%
1%
VPSA Bonds
94%
FY 00101 - 04~05 Requested
School CIP Fund Expenditures
Maintenance/
Repair --.
15%
Expansion
28%
$63,434,658
Other Projects
New Schools
53%
Total Requested Projects
Total Recommended Projects
$63,434,658
$48,559,758
Unfunded School Projects $14,874,900
Capital Improvement Program FY 2000/2001 - 2004/2005
School Division CIP Fund Summary
FY 2000/01 - 2004/05 School Division CIP Fund
FY 06-10
Revenues FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 I Total 01-05 I Out Year
Projects/
Available Revenues
Approved VPSA Bonds (FY00-04) (1) 11,947,640 8,782,695 7,793,830 ~ 9,535,593 7,500,000 45,559,758
Interest Eamed 100,000 100,000 100,000 100,000 100,000 500,000
ClP Fund Balance 100,000 100,000 100,000 100,000 100,000 500,000
State Construction Funds 400,000 400,000 400,000 400,000 400,000 2,000,000
General Fund Transfer to ClP ~
Total Recomm. Revenues 12,547,640 9,382,695 8,393,830 10,t35,593 8,100,000 48,559,758
Proiects Funded from Current Revenues:
Administrative Technology (Schools) 50,000 70,000 70,000 70,000 70,000 330,000 350,000
Instructional Technology (Schools) 250,000 395,865 450,000 450,000 450,000 1,995,865 2.250,000
Maintenance/Replacement Projects 300,000 134,135 80~000 80,000 80,000 674,135
Subtotal Projects/Current Revenues 600,000 600,000 600,000 600,000 600,000 3,000,000 2,600,000
Projects Requested to be Funded with Borrowed Funds:
School Site Land Acquisition - 75,000 75,000 1 13,000,000
AHS Restoration 649,000 ~ Co49,000
Brownsville Addition 240,000 2,386,000 2,626,000
Crozet Kitchen 65,000
Henley Renovation 200,000 842,000 1,042,0001
Hollymead Gym Restrooms 100,000 757,000 857,000
Monticello High Addition 330,000 8,068,000 8,398,000
Murray High Renovations 1,044,000 ; 1,044,000
Northern Elementary 11,773,000 - 11,773,000
Western High Window Repl. 230,000 230,000
Burley Library Addition/Renovation 1,700,000 4,800,000 6,500,000
Jouett Addition/Renovation 315,000 3,150,000 3,465,000
Scottsville Library Addition - - 75,000 420,000 495,000
New Southern Elementary School 1,520,000 400,000 3,000,000 8,680,000 13,600,000
Walton Addition 100,000 506,000 606,000
ADA Structural Changes - 215,000 215,000
Maintenance/Replacement 394,640 1 ~609~695 1,263,830 1,552~593 3,973,900 8~794,658 600~000
Subtotal 15,387,640 9,122,695 9,999,830 12,545,593 13,378,900 60,434,658 t3,600,000
Total Available Revenues 12,547,640 9,382,695 8,393,830 10,135,593 8,100,000 48,559,758
Total Requested Projects 15,987,640 9,722,695 10,599,830 t3,145,593 13,978,900 63,434,658 16,200,000
Annual Surplus/Shortfall (2) {3,440~000) {340~000} (2~206700) .. (3~010~000} (5,878,900) (14~874~900) (16~200,000)
Cumulative Balance (3,440,000) (3,780,000) (5,986,000) (8,996,000) (14,874,900)
(1) FY05 bond amount based on constant resources for debt sen/ice as a % of General Fund.
(2) Shortfall shown since the role of the Technical Committee is to recommend a funding level for school projects, within which
the School Board will evaluate and prioritize individual school project requests.
40 Capital Improvement Program FY 2000/2001 - 2004/2005
! ! ! I ! I ! I ! ] ! I
Revenue & Expenditure Detail
Fiscal 2000/01 - 2004/05 Recommended School Division CIP Fund
Available Revenues - School Division Capital Improvement Fund
Total
Projects/Revenues FY 00101 FY 01102 FY 02/03 FY 03/04 FY 04/05 FY 01.05
Available Resources:
VPSA Bonds 11.947,640 8,782,695 7,793,830 9,535,593 7,500.000 45,559,758
Interest Earned 100,000 100,000 100,000 100.000 100,000 500,000
CIP Fund Balance 100,000 100,000 100,000 100.000 100.000 500.000
State Construction Funding 400,000 400,000 400,000 400,000 400,000 2°000.000
General Fund Transfer to CIP 0 [} 0 0 0 . 0
Total Revenues 12,547,640 9,382,695 8,393,830 10,t35,593 8,100,000 48,559,758
Requested Expenditures - School Division Capital Improvement Fund
Total Other Net County FY 01-05 Total : FY 05-;10
Prolect Cost Fundinn County Prior Total FY 00101 FY 0tl02 FY 02/03 FY 03/04 FY 04/05 FY 0t-05 '- Unfunded -~ OUt. Year
School Site Land Acquisition 13.075,000 0 13.075.000 0 75.000 0 0 0 0 75,000 75,00~ 0 )~ ~i3,000,000
AHS Restoration 2.215,000 0 2.215.000 1,566,000 649,000 0 649.000 0 0 0 649,00{3 0 ~7~** 0
Administrative Technology Ongoing 0 Ongoing 372.500 330,000 50.000 70.000 70,000 70,000 70,000 330,000 0 '~ 350.000
Brownsville Addition 2,626,000 0 2,626,000 0 2.626,000 0 240,000 2,386,000 0 0 2,626,00~ 0 ..;; 0
Crozet Kitchen 65.000 0 65,000 0 65,000: 0 65,000 0 0 0
Henley Renovation 1,042,000 0 1.042.000 0 1,042,000= 0 0 0 200,000 842,000 1,042,00~ ~ 0 .:~;;-. 0
Hollymead Gym Resb'ooms 857,000 0 857,000 0 857,0001 0 0 100,000 757,000 0 857,000 0 -; 0
Instructional Technology Ongoing 0 Ongoing 3,536,350 1,995,865 250,000 395,865 450,000 450,000 450,000 1.995.865 0 ' 2,250,000
Monticello High Addition 8,398.000 0 8.398,000 0 8,398,000 0 0 0 330,000 8o068.000 80398.000 0 0
Mun'ay High Renovations 1,209.000 0 1,209,000 165,000 1,044.000 0 1,044,000 0 0 0 1.044,000 0 0
New Northern Elementary School 13,448.000 0 13,448,000 1,675,000 11,773.000 11,773,000 0 0 0 0 11,773.000 0 0
Western High Window Repl. 230,000 0 230,000 0 230.000 0 0 0 230,000 0 230.000 0 0
Budey Library Addition/Renovation 6,800.000 0 6,800,000 300,000 60500,000 1,700,000 4,800,000 0 0 0 6.500.000 0 0
Jouett Addition/Renovation 3,465,000 0 3,465,000 0 3,465,000 0 315,000 3,150,000 0 0 3,465.000 0 0
Scoltsville Library Addition 495.000 0 495.000 0 495,000 0 0 0 75,000 420.000 495,000 0 0
New Southern Elementary School 13,600.000 0 13,600,000 0 13,600,000 1,520,000 400,000 3,000,000 8,680.000 0 13,6000000 0 0
Walton Addition 606 000 0 606,000 0 606,000 0 0 100,000 506,000 0 606,000 0= 0
ADA Structural Changes 1,175.963 0 1,175,963 960,963 215,000 0 0 0 2t50000 O! 215,000 0 0
MaintenanceJ Replacement Ongoing 0 Onooino 3.364.007 9.468.793 694.640 1.743.830 1.343.830 1.632.593 4_053.9001 9.468.793 0 600.000
Total Projects 69,306,963 0 69,306,963 11,939,820 63,434,658 15,987,640 9,722,655 10,599,830 13,145,593 13,878,9001 ~3,434,858 t4,874,900 16,200,000
Balance Summar~ - School Division Capital Improvement Fund
Total Other Net County FY 01-05 Total FY 08.t0
Cost Fundinn Court~ Prior Total fry 00101 FY 0t/02 FY 02/03 FY 03/04 ~ FY 01-05 Unfunded Out-Year
Recommended Projects 69,306,963 0 69,306,963 11,939,820 63,434,658 15,987,640 9,722,695 10,599,830 t3,t45,593 13,t78,~00 53,434,558 14,874,900 16,200,000
Ayailable Revenues 12.547.640 9.382.695 8.393.830 10.135.593 8:t00.000 48.559.758 0 0
Shortfall/Over (3,440,000) (340,000) (2,206,000) (3,010,000) (5A78,900) (t4A74,~00) {t4,874,900) (16,200,000)
I ,
Cumulative Operating Budget Impact
FY 2000/01 - 2004/05 School Division CIP Fund
SCHOOL FUND CIP
Administrative Technology
Brownsville Addition
Hollymead Gym Restrms
Instructional Technology
Monticello High Addition
Northern Elementary
Burley Addition/Renovation
Jouett Addition/Renovation
Scottsville Library Add,
- : ' I :
Subtotal
Prior
187,300
0
0
1,416,980
0
0
0
0
0
1,604,280
FY 00101 FY 01102 FY 02103 FY 03104 FY 04105
87,500 97,750 110,000 122,500 '135,50C
0 0 17,200 17,715 18,245
0 0 0 4,100 4,225
420,000 457,500 501,000 545,000 592,500
0 0 0 0 0
85,000 774,050 797,270 821,190 845,825
0 0 66,000 67,980 70,020
0 0 0 38,400 39,550
0 0 0 0 2,500
0 Q 90.000 1.017.700 1.048.230
592,500 1,329,300 1,581,470 2,635,585 2,756,596
Total 01-05
553,25
53,16(:
8,32~
2,517,00£
3,323,335
204,000I
77,950
2,500
2.155.930
8,895,451
Out-Year
0
0
0
0
89,300
0
0
0
0
89,300
42 Capital Improvement Program FY 2000/2001 - 2004/2005
County Computer Upgrade
I
Project Contact: Fred Kruger, Info. Services New Request? I Mandated Project?
CIP Staff(Engineering) Assistance Req. ? No Continuation? I Documented Project/Need?
Project Dates: Ongoing (from FY95) Revised? X Other Cmty. Need/Service?
X
Project Description:
This is an on-going project to fund General Government
technology initiatives, including Local Area Network (LAN)
servers, LAN hubs, LAN disk space, Document
Management/Imaging System, microcomputers and
microcomputer hardware to support the networks.
Project Changes?Reasons for Revisions:
This project request adds $220,000 in FY 04/05 to continue
the following projects:
COB LAN Server and disk upgrades
Document Management/Imaging
Intemet/Intranet Server
COB LAN Hubs, Switches and Routers
Computers, etc. for General Government staff
Network Equipment
PBX upgrade
($20,000)
($20,000)
($5o,ooo)
($3o,ooo)
($8o,ooo)
($1o,ooo)
($~o,ooo)
Out-year funding of approximately $250,000/year is expected
for ongoing technology initiatives, for a total of $1.25 million
between FY06-FY 10.
Project Justification:
The broad range of technology requested attempts to focus upon
the creation and maintenance of a high performance cenlral LAN
environment which can support the access to and the dislxibntion
of information to staff working both within and outside of thc
County Office Building. It also requests funding to provide
higher performance computers for those same COB staff fox
productivity and efficiency gains.
Relationship to Plan: Consistent with Goal #9, Objective 5
& 7 of the Comprehensive Plan.
Impact if Project Not Completed:
Implication: Ability to manage better will be an objective
not easily reached.
Alternative: Continue with existing environment.
Location/Site Status: County Office Building
Operating Cost Breakdown: Annual, on-going operating
costs provide for software maintenance on LAN-based
application packages, LAN operating systems, and LAN utilities
hardware maintenance; and training.
Technical Committee Recommendation:
The Technical Committee recommends funding as requested fo~
this project.
,Project TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 [ TL 01-05 I Out Year
Arch./Engineer {
Construction [
Other On~oin~ 1,Q35,000 170,000 225~000 220,000 220,000 220,000 1,055,000 ] 1,250,000
TotalCost Ongoing 1,035,000 170,000 225,000 220,000 220,000 220,000I 1,055,000I 1,250,000
Funding Recommendation I
Local Ongoing 1,035,000 170,000 225,000 220,000 220,000 220,000 1,055,000 1,250,000
Operating Ongoing Ongoing 130,000 143,000 157,300 133,100 146,410 709,810 Ongoing
Capital Improvement Program FY 2000/2001 - 2004/2005
County Facilities Maintenance/Replacement ProjeCts
Department Name: Engineering & Public Works
FY 2000-01
1. C.O.B. Parking lot modifications (paving, island removal, landscaping)
2. C~O.B. A/E for partial roof replacement
3. C.O.B. HVAC controls expansion project (digital controls)
4. C.O.B. New Fire Alarm System
5. C.O.B. Radiant heating modifications
6. C.O.B. Interior renovations (carpet, painting, lighting)
7. C.O.B. Exterior lighting retrofit (Ughting Ordinance)
8. Old Crozet School Asbestos abatement and lead treatment
Total
FY 2001-02
1. C.O.B. Exterior repairs (painting, sealant, flashing)
2. C.O.B. Partial Roof Replacement
3. C.O.B. Replace elevator cylinder
4. C.O.B. NE for HVAC replacement in 03
5. C.O.B. Air distribution modifications
6. C.O.B. NE for window replacement project in 03
7. C.O.B. Interior renovations (carpet, painting, lighting, audio/visual)
Total
FY 2002-03
1. C.O.B. Exterior repairs (painting, sealant, flashing)
2. C.O.B. A/E for common area renovation
3. C.O.B. Replace roof-top Unit #6
4. C.O.B. Replace windows
5. C.O.B. Interior renovations (carpet, painting, lighting)
6. Old Crozet School Interior renovations (carpet, painting, lighting)
Total
FY 2003-04
1. C.O.B. Extedor repairs (painting, sealant, flashing)
2. C.O.B. Interior renovations (carpet, painting, lighting)
3. C.O.B. Common area renovation project
4. Old Crozet School Intedor renovations (carpet, painting, lighting)
Total
FY 2004-05
1. C.O.B. Extedor repairs (painting, sealant, flashing)
2. C:O.B. Intedor renovations (carpet, painting, lighting)
Total
FY 00/01-04/05 GRAND TOTAL:
OUT YEARS - FY 05/06 - FY 09/10
1. C.O.B. Exterior Repairs ($200,000/year)
2. C.O.B. Interior Repairs ($400,000/year)
3. Old Cmzet School ($40,000/year)
TOTAL:
Project Net County Tech Cttee
Total Cost Recomnl
$200,000 $200,000 $100,000
$10,000 $10,000 $10,000
$20,000 $20,000 $20,000
$30,000 $30,000 $30,000
$65,000 $65,000 $65,000
$50,000 $50,000 $50,000
$60,000 $60,000 $60,000
$65.000 $65.000 $65.000
$500,000 $500,000 $400,000
$100,000 $100,000 $0
$100,000 $100,000 $100,000
$30,000 $30,000 $30,000
$20,000 $20,000 $20,000
$220,000 $220,000 $220,000
$30,000 $30.000 $30,000
$100.000 $100.000 $100.000
$600,000 $60~,000 $500,000
Unfunded
$100,000
S100,000
$100,000
$100,000
$50,000 $50,000 $0 $50,000
$25,000 $25,000 $25,000
$160,000 $160,000 $160,000
$300,000 $300,000 $300,000
$50,000 $50,000 $50.000
$100.000 $100.000 $100.000
$685,000 $685,000 $635,000 $50,000
$75,000 $75,000 $75,000
$250,000 $250,000 $250,000
$200,000 $200,000 $200,000
$25.000 $25.000 $25.000
$55~,000 $550,000 $550,000
$200,000 $200,000 $200,000
$400.000 $400;000 $400.000
$600,000 $600,000 $600,000
$2,935,000 $2,935,000 $2,685,000
$1,000,000 $1,000,000 $1,000,000
$2,000,000 $2,000,000 $2,000,000
$200.000 $200.000 $200.000
$3,200,000 $3,200,000 $3,200,000
$0
$0
$250,000
Capital Improvement Program FY 2000/2001 - 2004/2005
Court S q re Maintenance/Re 1p_ _cement
Project Contact: Joe Letteri, Eng. & PIg'
ClP Staff(Engineering) ~lssistance Req.?
Project Dates: Ongoing
Yes
New Request?
Continuation ?
'Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
Project Description:
This ongoing program funds interior and exterior
maintenance/replacement projects at the Court Square Building,
which houses County General District and Circuit Courts. A
summary of projects is presented on the next page.
Project Changes/Reasons for Revisions:
Revisions include:
FY02: Adds $20,000 to fully fund replacement of the HVAC
chiller and $5,000 for interior renovations. FY04: An additional
$50,000 is requested to replace HVAC controls. FY05:
$100,000 is requested to replace the hot water boiler and for
general repaks.
FY 05/06-FY09/10 out year funding is requested for general
interior and exterior building repairs.
Project Justification:
To maintain the slmctural and aesthetic integrity of the County
court building.
Relationship to Plan:
Comprehensive Plan, Land Use Plan- Community Facilities
Impact if Project Not Completed:
Accelerated deterioration, increasing repair and maintenance
costs, and reductions in the efficient utilization of County court
facilities.
Location/Site Status:
Court Square Building - 501 East Jefferson Street
Operating Cost Breakdown: None
Technical Committee Recommendation: The Teclmical
Committee recommends reduced funding for this project in
FY01-FY03, due to funding constraints. The recommended
funding amounts are shown below.
TL Cost Prior FY 00/01 FY FY FY FY 04/05 TL 01-05 ] Unfunded Oat Year
01/02 02/03 03/04
drch./Engineer Ongoing 0 15,000 15,000 20,000 15,000 15,000 80,000 I 50,000
Construction Ongoing 50,000 75,000 80,000 110,000 85,000 85,000 435,000 I 450,000
Other 0 0 O_ O_ 0 0_. 0 0 I 0
Total Costs Ongoing 50,000 90,000 95,000 130,000 100,000 100,000 I 515,000 I 500,000
I
I
Recommended Funding
Local Ongoing 50,000 50,000 80,000 130,000 50,000 100,000I 41o,oooI lO5,OOO soo,ooo
I
I
Operating
46
Capital Improvement Program FY 2000/2001 - 2004/2005
County Facilities Maintenance/Replacement
Project Contact: Bill Mawyer, Eng. & PW
CIP Staff(Engineering) Assistance Req.?
Project Dates: Ongoing
Yes
INew Request?
Continuation?
Revised?
X
IMandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
Project Description:
This ongoing program includes interior and exterior
maintenance/replacement projects at County facilities. A
summary of projects is presented on the next page.
Project Changes/Reasons for Revisions:
This program is revised to reflect the most recently identified
project needs and to refine cost projections for the five year
program. Revisions include:
FY01: Adds $100,000 to remove the pedestrian island in the
lower parking lot, which is a vehicle and pedestrian safety
concern, and $60,000 to provide exterior lighting fixtures that
comply with the technical requirements of the Lighting
Ordinance. Asbestos and lead paint treaunent costs in the Old
Crozet School also are reduced by $35,000 as a result of recently
completed renovations. FY02: An additional $100,000 is
requested to provide painting and waterproofing of the building
exterior to remedy recently identified paint deterioration. FY03:
An additional $50,000 is requested to continue the exterior
painting and sealant program. The FY04 program is unchanged
from last year. FY05 requests $600,000 to provide general
interior and exterior building repairs.
FY 05/06-FY09/10 out year funding is requested for general
interior and exterior building repairs.
Project Justification: To maintain the structural and aesthetic
integrity of County buildings.
Relationship to Plan: Comprehensive Plan, Land Use Plan
- Community Facilities; County Government Administration
Impact if Project Not Completed: Accelerated deterioration,
increasing repair and maintenance costs, and reductions in the
efficient utilization of County facilities.
Location/Site Status:
County Office Building - 401 Mclntire Road
Old Crozet Elementary School - Crozet
Operating Cost Breakdown: None
Technical Committee Recommendation: The Teclmical
Committee recommends reduced funding for this project in
FY01-FY03, due to funding constraints. These reductions
effectively remove the additional funds requested for the parking
lot modifications in FY01, and County Office Building exterior
painting and waterproof'rog in FY02-FY03. The recommended
funding amounts are shown below.
TL Cost prior FY 00/01 01/02 FY 02/03 FY 03/04 FY FY 04/05 ITL 01-05 I Unfunded Out Year
Arch./Engineer Ongoing 0 50,000 50,000 60,000 50,000 60,0001 270,0001 320,000
Construction Ongoing 1,420,928 450,000 550,000 625,000 500,000 540,000 2,665,000 [ 2,880,000
Other O_ 0 O_ 0 0 0 0 O_ [ 0
Total Cost Ongoing 1,420,928 500,000 600,000 685,000 550,000 600,000 [ 2,935,000 I 3,200,000
I
Recommended Funding ]
I
Operating I I
Capital Improvement Program FY2000/2001 - 2004/2005
Summary of Maintenance Projects - Court Square Maintenance/Replacement
Department Name: Engineering & Public Works
Project Net County Tech Cttee
Total Cost Recomnrl
FY 2000-01
1. Ct. Sq. Bldg. NE for chiller replacement $15,000 $15,000
2. Ct. Sq. Bldg. Interior/exterior painting and renovations $50,000 $50,000
3. Ct. Sq. Bldg. Replace fire alarm system ~25.000 $25.000
Total $90,000 $90,000 $50,000
1. Ct. Sq. Bldg. Replace HVAC chiller and pumps
2. Ct. Sq. Bldg. Interior renovations (carpet, painting, lighting)
3. Ct. Sq. Bldg. A/E for HVAC fan coil replacement
$65,000 $65,000
$15,000 $15,000
$15.000 $15.000
Total $95,000 $95,000 $80,000
1. Ct. Sq. Bldg. Interior renovations (carpet, painting, lighting)
2. Ct. Sq. Bldg. Replace HVAC fan coil units (partial)
3. Ct. Sq. Bldg. NE for HVAC controls
$20,000 $20,900 -
$90,000 $90,000
Total $130,000 $130,000 $130,000
FY 2003-04
1. Ct. Sq. Bldg. Interior renovations (carpet, painting, lighting)
2. Ct. Sq. Bldg. Expand HVAC control (digital)
3. Ct. Sq. Bldg. A/E for controls; renovations
$40,000 $40,000
$45,000 $45,000
$15.000 $15.000
Total $100,000 $100,000 $50,000
FY 2004-05
1. Ct. Sq. Bldg. Interior renovations (carpet, painting, lighting)
2. Ct. Sq. Bldg. Maintenance/replacement (boiler replacement)
Ct. Sq. Bldg. A/E for boiler replacement
$35,000 $35,000
$50,000 $50,000
$15.000 $15.000
Total $100,000 $100,000 $100,000
FY 00101-04105 GRAND TOTAL: $515,000 $515,000 $410,000
OUT YEARS - FY 05~06 - FY 09110
1. Ct. Sq. Bldg. Interior Renovations ($60,000/year)
2. Ct. Sq. Bldg. Exterior Renovations ($40,000/year)
TOTAL:
$300,000 $300,000
$200.000 $200.000
$500,000 $500,000
Unfunded
$40,000
$15,000
$0
$50,000
$0
$1o5,0o0
Capital Improvement Program FY 2000/2001 - 2004/2005
Court Facilities Expansion/Renovation
Project Contact: R. }Fhite, Co. Exec. Office New Request? Mandated Project?
CIP Staff (Engineering)Assistance Req. ? Yes Continuation ? Documented Project/Need? X
Project Dates: 7/97- 6/05 Revised? X Other Cmty. Need/SerVice?
Project Description: This project funds the recommendations of
a space needs study of all City/County court facilities (including
support space and parking) and related constitutional officers. The
study, which is being funded jointly by the City and County, will
determine whether the courts' space needs would best be met either by
renovating existing facilities and/or new construction. The study is
expected to be completed in January or February, 2000.
The total cost of this project will depend on final design specifics.
Based on a preliminary estimate, however, the project could cost a total
of $38 million, and be completed in the following phases. Phase I (to
be completed by FY05 at a total cost of $20.598 million), could
include renovations to the Juvenile & Domestic Relations (J&D) and
General District Court buildings, construction of a parking deck,
adaptive re-use of the Old Jail, and renovation of the old J&D Court
Building. Phases II and III (refiected in the "Out Year" column,) could
total $17.3 million and include expansion of the combined J&D
Court/General District Court building, as well as renovation and
expansion of City and County courthouses.
It is anticipated that funding will be provided through general
obligation debt, issued at the approval of County voters in a
referendum. The annual debt service on this project could require
additional resources in the form of a tax rate increase.
If the recommended renovations and/or new construction can not be
completed on existing County-owned property, land acquisition is a
possibility.
Project Changes/Reasons for Revisions: The total cost of
this project has been revised, based on preliminary design
specifications and cost estimates. Additionally, since the final
consultant report is not expected until January or February, 2000 the
funding years for design and construction of Phase I of the project have
been moved back from FY02-03 to FY03-FY05.
Relationship to Plan: Promoting an adequate standard of living
and quality of life for all county residents through a combination of
mutually complementary public facilities and human services.
prOject Justification: Existing courthouse facilities and
associated parking for jurors, witnesses, victims and law enforcement
personnel are inadequate to meet current needs. Continually increasing
caseloads require that space inadequacies be addressed. Additionally,
security concerns are an issue in the cramped quarters.'
Impact if Project Not Completed: Security issues dictate
that some space needs be addressed as soon as possible. If renovation
of the existing facilities is not possible, increased workloads will
require that the City and County seek other courtrooms and related
support space/parking.
Operating Cost Breakdown: Unknown at this time.
Technical Committee Recommendation: The Technical
Committee recommends funding as requested for Phase I of this
project, for which $10,149,000 in County general obligation debt
would be issued, contingent upon voter approval in a referendum.
ProiectTL Prior FY00/01 FY01/02 FY02/03 FY03/04 FY04/05I TL01-05 lOut-Year
Arch./Engineer 2,650,000 0 300,000 0 1,130,000 0 0 I 1,430,0001 =0,000.
Construction 28,915,000 0 0 0 217,840 7,882,500 7,882,500 I 15,982,840 I 12,932,160
Other 6,423,000 110,000 0 0 0 1,592,580 1,592,580I 3,18s, 16oI 3,127,840
Total Cost 37,988,000 110,000 300,000 0 1,347,840 9,475,080 9,475,080I 20,$98,000I 17,280,000
Less: CRV 20,471,000 55,000 150,000 0 673,920 4,737,540 4,737,540 I 10,299,000 ] 10,117,000
Net County 17,517,000 55,000 150,000 0 673,920 4,737,540 4,737,540 , 10,299,000 J 7,163,000
Funding Recommendation
Local 205,000 55,000 150,000 150,000 0
Borrowed * 17,312,000 0_ _0 0 673,920 4,737,540 4,737,540 10,149,000 7,163,000
Total 17,517,000 55,000 150,000 0 673,620 4,737,540 4,737,540 10,299,000 7,163,000
Operating Unknown 0 Unknown Ongoing
48
* General obligation debt issued contingent upon voter approval at a referendum
Capital Improvement Program FY 2000/2001 - 2004/2005
J&D Court Maintenance/Replacement
Project Contact: Joe Letteri, Eng. & PIF New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req.? Yes Continuation? Documented Project/Need?
Project Dates: Ongoing Revised? X Other Cmty. Need/Service?
Project Description:
This ongoing program includes interior and exterior
maintenance/replacement projects at the Juvenile & Domestic
(J&D) Relations Court building. A summary of projects is
presented on the next page.
Presently, a space study is being conducted to determine the
long-term plans for this facility ineonjunction with all other
City/County court facilities. Project totals reflect the assumption
that the J&D Court building will be torn down within the next
five years and that only a minimum mount of funds
($30,000/year, or $15,000 net County) would need to be
expended for building maintenance.
All renovations to the J&D Court are funded jointly by the City
and County, with each locality contributing half of the project
costs.
Project Changes~Reasons for Revisions:
This project is revised to add $15,000 in FY 04/05 for new
projects.
FY 05/06-FY09/10 out year funding also is requested for
interior/exterior painting and miscellaneous repairs.
Project Justification:
To maintain the integrity of the City/County court facilities
preserve these facilities for continued use.
Relationship to Plan:
Comprehensive Plan, Land Use Plan - Community Facilities
Impact if Project Not Completed:
If not completed, these Court facilities will continue
deteriorate and repair and maintenance costs will continue
increase.
Location/Site Status:
J&D Court - 411 East High Street
Operating Cost Breakdown:
None.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Project TL Prior FY 00/01 FY 01/02 FY 02~03 FY 03~04 FY 04105 ] TL 01-05 [ Out Year
Arch./Engineer I I
Construction Ongoing 90,000 30,000 30,000 30,000 30,000 30,000 150,000 I 150,000
Other 0 0 0 O_ 0 O_ 0I 0_1 0
Total Cost Ongoing 90,000 30,000 30,000 30,000 30,000 30,000 150,000 [ 150,000
Less: Cit~ On~oinfl 45,00.0. 15,000 15.000 15,000 15,000 15,000 75,0001 75,000
Net County Ongoing 45,000 15,000 15,000 15,000 15,000 15,000 75,000 75,000
Recommended Funding
Local Ongoing 45,000 15,000 15,000 15,000 15,000 15,000 75,000 75,000
Operating I 'l
Capital Improvement Program FY 2000/2001 - 2004/2005
J&D Court Maintenance/Replacement Projects
Department Name: Engineering & Public Works
1. Interior/Exterior Painting & Misc. Renovations
Total
1. Interior/Exterior Painting &Misc. Renovations
Total
1. Interior/Exterior Painting &Misc. Renovations
Total
1. Interior/Exterior Painting & Misc. Renovations
Total
1. Interior/Exterior Painting & Misc. Renovations
Total
FY 00/01.04105 GRAND TOTAL:
Costs Shared 50/50 with City of Charlottesville
OUT YEARS - FY 05106 - FY 09/10
1. Interior/Exterior Painting & Misc. Renovations
($30,000/year Total - $15,000/year County)
TOTAL:
Project
Total
$30.000
$3Q,000
$30.000
$30,000
$30.000
$30,000
$30.000
$30,000
$30.000
$30,000
$150,000
$150.000
$150,000
Net County
Cost
$15.000
'$15,000
$15.000
$15,000
$15.000
$15,000
$15.000
$15,000
$15.000
$15,000
$75,000
$75.000
$75,000
Tech Cffee
Recomm
$15.000
$15,000
$15.000
$15,000
$15.000
$15,000
$15.000
$15,000
$15.000
$15,000
$75,000
5O
Capital Improvement Program FY 2000/2001- 2004/2005
ECC/E-911 Capital Projects
I
Project Contact: T. Foley, County Executive I New Request? X Mandated Project?
CIP Staff(Engineering) Assistance Req.? No I Continuation? Documented Project/Need?
Project Dates: FY O0- Ongoing Revised? Other Cmty. Need/Service?
X
Project Description:
This projec~ reflects the ongoing transfer of funds from the General
Fund for E-911-related capital equipment and facilities. The Board
approved a similar transfer in FY 00 as part of the adopted operating
budget.
Project Changes/Reasons for Revisions:
Although a new request to the CIP, this project reflects the ongoing
transfer of capital outlay funds from the operating budget to ECC/E-
911 capital needs.
Project Justification:
General Fund revenues are required as a supplemental source of funds
for ECC/E-911 related needs, including debt service on the purchase
of a new 800 Mhz radio system in FY 00.
Location/Site Status:
N/A
Relationship to Plan:
N/A
Impact if Project Not Completed:
If not funded, the County may not have sufficient funding for debt
service on the propOsed 800 Mhz radio system or for other ECC/E-911
needs.
Operating Cost Breakdown:
None anticipated.
Technical Committee Recommendation:
The Technical Committee recommends that funding for ECC/E-911
capital needs be provided with operating budget transfer from the
General Fund, as requested.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04./05 TL 01-05 ] Out Year
Other Ongoing 314,922 324,370 334,101 344,124 354,447 365,081 1,722,1231 1,996,415
ProJect Total * Ongoing 314,922 324,370 334,101 344,124 354,447 365,081 1,722,123 1,996,415
Funding Recommendation
Local Ongoing 314,922 324,370 334,101 344,124 354,447 365,081 1,722,123 1,996,415
Operating '
Capital Improvement Program FY 2000/2001- 2004/2005
Fire/ResCue & E u ent Fund
Project Contact: C. Pumphrey, Fire/Rescue New Request? Mandated Project?
rip Staff(Engineering) Assistance Req.? No Continuation? Documented Project/Need? X
Project Dates: Ongoing Revised? X OtherCmty. Need/Service?
Project Description:
This project involves the continued contribution to a sinking fund
created to provide funding for the future construction of two (3) three
County fire/rescue stations and for the purchase of fire/rescue
equipment (such as pumper trucks, etc.) Two of these stations would be
located in designated rapid growth areas (as specified in the Community
Facilities Plan) and the third would be located in the westernflvy area
of the County.
Project Changes/Reasons for Revisions:
This request is revised to add an additional $1.35 million/yr, in FY01
& FY02, $1.4 million/yr, in FY03 & FY04, and $400,000 in FY05.
These increases reflect the potential construction of new fire/rescue
stations (and the purchase of associated equipment) in the southern
(FY02), northern (FY03), and western/Ivy 0eY04) areas.
Project Justification:
Each year, volunteer fire and rescue stations experience an increase in
the number of calls for service and the time that it takes to arrive at the
scene of an emergency. As a result, the primary response unit may not
be available and the secondary unit may take longer than is desirable to
arrive. If the City/County fire serwces contract is not renewed,
additional funds would be needed to construct and equip a southern
station to ensure the same level of service the County currently enjoys.
Location/Site Status:
Southern, Northern and Western Urban Areas
Relationship to Plan:
Comprehensive Plan: Goal 9, Objectives: 5,6,7,8,9 & 10. Community
Facilities Plan: P. 71 (Sect. 2A)& P. 74 (Sect 2C)
Impact if Project Not Completed:
If the additional funds are not provided, response times will rise and the
number of "no-response" calls will continue to increase. Additionally,
the County may find it difficult to provide the same level of service
without construction of the southern station if the City/County contract
is not renewed. This will result in delays that may cause additional
losses, injuries or deaths. Increased losses from fire will result in higher
insurance premiums for citizens and businesses. The Community
Facilities Plan's service objectives and recommendations relating to
emergency response times and station locations will not be met.
Operating Cost Breakdown:
Operating costs reflect the cumulative cost of adding nine firefighters
per station by FY04. However, the total number of firefighters needed
would depend on whether a volunteer presence could be established in
. the evenings and on weekends. If no volunteers are available, each
station would need to be staffed round-the-clock by between 15-20 full-
time firefighters. Recommended operating costs below reflect the
addition of four (4) new firefighters in FY 01 and five (5) in FY 02 to
staff the southern station.
Technical Committee Recommendation:
Due to funding constraints, the Technical Committee recommends
increased funding only in FY01 and FY02 in the amounts shown below,
to fund the construction ora temporary fire/rescue station in FY01 and
a southern station in FY02. Given the immediate need for the southern
station, the Committee recommends that the County lease purchase the
$1.8 million cost of constructing the station, and fund the $240,000
annual debt service expense with new General Fund revenues
transferred from the operating budget beginning in FY03.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04~05 TL 01-05 ] Unfunded Out Year
Total Cost * Ongoing 1,390,384 1,646,332 1,700,000 1,900,000 1,908,376 400,000 7,554,708 I 2,500,000
Funding Recommendation I
Local Ongoing 1,390,384 360,000 0 500,000 508,376 400,000 1,768,376 [ 3,986,332 2,500,000
Borrowed 1,800,000 0 0_. 1,800,000 0 0 0 1,800~000 I 0 0
Total Ongoing 1,390,384 360,000 1,800,000 500,000 508,376 400,000 3,568,376 3,986,332 2,500,000
Operating Ongoing ~0 200,500 460,310 468,990 483,030 497,520 2,110,350 3,363,435
* Unknown ifLand.dcquisition Needed.
52
Capital lmprovement Program FY2000/2001-2004/2005
Fire/Rescue Training Center
Project Contact: C. Pumphrey Fire/Rescue Div.
ClP Staff (Engineering) Assistance Req. ? Yes
Project Dates: July 04/05- July 07/08
INew Request?
Continuation?
Revised?
IMandatedProject?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
The project requests-funding to design and construct a fire/EMS
training center at the proposed new public safety facility. (See
Public Safety Facility request, page 56) This portion would be
used to address those special needs associated exclusively with
fire/EMS training. These would not be duplicated funds.
The total project cost reflected below is a "placeholder" cost.
The actual project cost would depend on design specifications
and site location.
Project Changes/Reasons for Revision:
This is a new project.
Project Justification:
Encroachment by the regional jail expansion and the proposed
juvenile detention facility construction in FY00/01 will render
the fire current training facility unusable. The amount of useable
space at the current training center has been reduced over 50%
due to this consmxction. Concept designs for the juvenile center
indicate that our current drafting pit and parking lot will be
removed for the entrance and travel way for the new center.
The ability to train or address future training needs at the current
site is impossible due to this encroachment.
Relationship to Plan:
Community Facilities Plan: Page 75 Section III
CIP FY 1999/00 - 2003/04 Public Safety Facility page 43
Impact if Project Not Completed:
The projected build out of the Juvenile Detention Facility is in
FY00/01. Although new projects may be requested only in the
fffih year, coustmction of a training facility should be funded in
FY01 to ensure that the tritining capabilities of the County fire
rescue providers will not suffer, Without a fully functional
training facility the County's fire and rescue personnel will not
be able to complete the Virginia Dept. of Fire Programs or
National Fire Protection Association standards 1001 for training
of structural firefighters.
Location/Site Status:
The proposed new Public
determined.
Safety Facility - site to be
Operating Cost Breakdown:
Operational costs for this project would be based on the scope
and design of the Public Safety Facility. Operational costs are
unknown at this time
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/051 ~L 0~-0~ I ou~ Year
Arch./Engineer 50,000 0 50,0001 5°'°°°1
Construction* 500,000 0 500,0001 00,o00 I
Other fl 0 0I O_I
Total Cost 550,000 0 '550,000 550,000 I
I
Funding Recomtnendation: [
Local 550,000 0 550,000 $50,000
Operating Unknown 0 ' 0
* LandAcquisition Unknown
Capital Improvement Program FY 2000/2001- 2004/2005
Police Firing Range/Training Facility
Project Contact: Chief J. Miller, Police Dept New Request? Mandated Project?
CIP Staff (Engineering) Assistance Req. ? Yes Continuation ? Documented Project/Need?
Project Dates: FY02 - 04 Revised? X Other Cmty. Need/Service? X
Project Description:
This project requests funding to provide for fu'ing range and
firearms' training space for the purpose of training and
qualifying police County officers with various firearms.
A cost and feasibility study ($40,000) was budgeted in FY98.
An envkonmental impact study of the Keene landfill site
already has been completed.
Project Changes~Reasons for Revisions:
This project has been revised to reflect County-only
participation in what had been envisioned as a regional project
involving County, City and UVA police officers. Although
there is interest in a regional concept at this time, the City and
UVA have different funding priorities.
Location/Site Status:
Any location within reasonable travel distance.
Project Justification:
The current facilities used by the Police Department are
inadequate for the level of training needed. The numbers of
officers that must qualify are placing a strain on our current
range. Many training needs are not being met due to safety
restrictions and physical limitations of the current range.
Relationship to Plan:
Goal of quality of life promoted by public service.
Impact if Project Not Completed:
The Department of Criminal Justice Services requires that our
police officers qualify with firearms. Alternatives to
constructing a new range include entering into a partnership
with the private range currently being used and the potential
renovation of that facility.
Operating Cost Breakdown:
Unknown at this time.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Pro]ect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 I Unfunded
Arch./Engineer 20,000 10,000 10,000 0 20,000 I
Construction * 380,000 0 0 380,000 380,000 I
Other 40,000 40,000 _0 0 0 _0 ]
Total Cost 440,000 40,000 10,000 10,000 380,000 400,000 I
I
Funding Recommendation I
Local 440,000 40,000 10,000 10,000 380,000 400,000
Operating Unknown Unknown
* LandAcquisition Unknown
54
Capital Improvement Program FY 2000/2001- 2004/2005
Police LAN Upgrade
Project Contact: Chief J. Miller, Police Dept
CIP Staff(Engineering) Assistance Req.? No
Project Dates: September, 2002
New Request?
Continuation?
Revised?
X
IMandatedProject?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This is an ongoing project to upgrade the workstations, printers,
file server, and sof~vare of the Police Department's Local Area
Network (LAN.) The FY03 upgrade will replace or upgrade 45
workstations, 2 printers, and the file server. This project is
projected to re-occur with a three to five year frequency based
on future trends or changes in computer hardware and software
technology.
Project Changes?Reasons for Revisions:
There have been no changes or revisions to this request.
Project Justification:
The Police Department's LAN system, an internal Police
Department network that is connected to the County's LAN,.
will be five years old by September 2001. As with the County's
LAN, there is a need to continuously upgrade this system to
keep pace with trends in hardware and software technology.
This will ensure that adequate storage space is available for
police operational data, and that the system remains
operationally stable within the Regional Criminal Information
Network that involves the Charlottesville and University of
Virginia Police Departments.
The Police Department plans small upgrades during the next
five years from its operational budget, but there will be a need
to perform a major overhaul of the system within five years.
Relationship to Plan: Goal of quality of life promoted by
public services.
Impact if Project Not Completed: If not funded, the Police
Department will continue to use LAN software and hardware
that may no longer be supported by staff or vendors over time.
This is likely to cause an increase in maintenance and
operational costs, and an inability to communicate information
with outside agencies due to incompatible fomaats or systems.
Additionally, if not funded, the Police Department will have
unmet needs based on trends and capabilities that will be present
in future years.
Location/Site Status: Police Department
Operating Cost Breakdown: No additional operating costs
are anticipated above and beyond what already is included in
the Police Department budget for hardware maintenance
contracts.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Arch./Engineer I
Construction I
Other 165,000 0 165,000 165,000I
Total Cost 165,000 0 165,000 [ 165,000
Funding Recommendation
Local 165,000 0 165,000 165,000
Operating 0 0 0 0
Capital lmprovement Program FY2000/2001-2004/2005
Public Safety Facility
I
Project Contact: Chief J. Miller, Police Dept I New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req.? Yes I Continuation? X Documented Project/Need?
Project Dates: FYO0- FY04 Revised? Other CMO7. Need/Service?
xll
Project Description: The project requests funding to plan
and conslruct a public safety facility to house the County Police
and Fire/Rescue departments. This proposed new facility is
needed to accommodate the anticipated growth of the public
safety departments and to address em'rent space inadequacies.
A separate request to design and construct a f~re/EMS training
center at the proposed new public safety facility is presented on
page 51.
The Board has proposed the use of general obligation debt to
fund the $4.6 million placeholder cost of constructing this
facility. This bond issue would be contingent upon approval by
County voters in a referendum. Actual project costs would be
dependent on project specifications and site location. The
annual debt service on this project could require additional
resources in the form of a tax rate increase.
Project Changes/Reasons for Revisions: There are no
changes or revisions to this request.
Location/Site Status: Within the County.
Project Justification: The Police Department acquired
additional office space in the north wing of the County Office
Building (COB) during prior COB renovations. While this
additional space has helped to alleviate Some immediate
shortages, short-term space needs continue to exist. Also, there
is a need to provide additional space for the long-term growth
of the Department. There are several critical space needs that
must be addressed in the future. A few examples include: an
armory for storage of weapons and other specialized equipment;
basic storage space for department equipment (ammunition,
traffic flares); an evidence and property section; crime lab
facilities; training facilities; K9 facilities; and office space
needed for anticipated growth of sworn personnel and support
staff, etc.
Relationship to Plan: Goal of quality of life promoted by
public services.
Impact if Project Not Completed: The future space needs
of the Police and Fire/Rescue departments are beyond the
capacity of existing facility space. In addition, there is no space
available (or the space available is inadequate) for many
specialized needs (i.e., evidence unit). The lack of adequate
space could adversely affect the quality of police services
provided by the department.
Operating Cost Breakdown: There are no operating costs
associated with the public safety facility study. The potential
costs of operating such a facility, once constructed, are
unknown at this time.
Technical Committee Recommendation: The Technical
Committee recommends funding for this project as requested.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04~05 [TL 01-05 [ Unfunded
Arch./Engineer 30,000 30,000 [
Construction* 4.600.000 0 4,600,000 ] 4,600,000 [
Total Cost 4,630,000 30,000 4,600,000 4,600,000 [
I
Funding Recommendation I I
Local 30,000 30,000 I 0l
Borrowed ** 4,600,000 _0 4,600,000 [ 4,600,000 I
Total 4,630,000 30,000 4,600,000 4,600,000
Operating Unknown
Includes Land Acquisition
** General obligation debt requiring voter approval in a referendum
56
Capital Improvement Program FY 2000/2001- 2004/2005
Public Safety Mobile Command Center
II Project Contact: Chief J. Miller, Police Dept
CIP Staff (Engineering} Assistance Req.? No
Project Dates: FYO4-FY05
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description: This is a project to replace the Pohce
Department's existing mobile command center (MCC) with a
new vehicle.
Project Changes~Reasons for Revisions:
This project has been revised to reflect County-only
participation in what had been envisioned as a vehicle shared by
the County, City and UVA police departments. The City and
University have are not interested in funding this project.
Project Justification: The existing mobile command center
is a converted school bus. Space on the bus is very limited; only
basic equipment is installed and, as the bus ages, the potential
increases that it soon will become mechanically unsound.
The Police Deparmaent has used the mobile command center in
many instances. Most importantly, the MCC is used at the
scene of an emergency involving a number of emergency
service agencies to ensure.that all emergency service providers
are able to communicate and work collaboratively at the scene.
It also is used at disaster scenes, missing person searches, traffic
and DUI checkpoints, dignitary visits, etc. As the area
continues to grow, we will be faced with a growing number of
emergency response situations that require this type of
equipment to be ready and available.
Impact if Project Not Completed: If not funded, the
existing MCC will be used as long as possible. However, this
equipment may become unreliable over time and adversely
affect the Police Depa~h~ent's response to large-scale
emergencies.
Relationship to Plan: Goal of quality of life promoted by
public services - safety.
Location/Site Status: Police Department
Operating Cost Breakdown: Ongoing operating costs of
approximately $4,500/year are anticipated for insurance
($2,300), maintenance ($800), fuel ($900) and supplies ($500),
beginning in FY04.
Technical Committee Recommendation: Recommended
funding for this project was pushed back from FY03-FY04 to
FY04-FY05, due to funding constraints.
Total Cost 150,000 75,000 75,000 I 150,000
I
I
Funding Recommendation I
Local 150,000 75,000 75,000 150,000
Operating Ongoing 4,500 4,635 9,135 Ongoing
Capital Improvement Program FY 2000/2001- 2004/2005
Police Tech rade
Project Contact: A. Bobar, Information Svcs.
CIP Staff (Engineering) Assistance Req. ? No
Project Dates: FY 03 - 04
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project would outfit Police Department patrol vehicles with
laptop computers and Mobile Data Terminal technology. This
project consists of the following: I00 laptops; 100 wireless
interfaces (modems/radios); mounting equipment for cars;
radio/wireless interface for Computer Aided Dispatch system,
message switch for VC1N/NCIC interface; Mobile Data
Terminals software interface for Record Management System;
and system integration services. Additionally we will implement
voice recognition software with the Mobile Data Terminals.
These computers give officers, working in the streets, access to:
Motor vehicle and drivers license information
_ Criminal history along with probation and parole status
_ Warrants and wanted persons checks nation wide
_ Access to in house records management system
_ Local bicycle registration files
_ Report templates for completing reports in the police
vehicles for later up load to our records management
_ Receive voiceless dispatch from the Shift Commander
and Emergency E-911 Center
_ Communication by E-mail to anyone on the mobile data
computer system
Project Justification:
This project will result in increased safety for officers, will allow
dispatchers to determine palxol car location without the use of
valuable voice channels, will increase field productivity, will
increase dispatch efficiency, will streamline operations, will
automate report writing and will encErpt transmissions to
prevent unauthorized access. A more detailed project
justification is attached.
Relationship to Plan: Goal of enhancing the quality of life
promoted through public service.
Impact if Project Not Completed: The inability to provide
valuable criminal information to our officers while they are
patrolling our streets. This would endanger the safety of both
our police officers and our community. It would also increase
the amount of time the officers spend in headquarters doing
reports and not on the streets doing their job. With the recent
implementation of the Regional Criminal Information Network
the critical information that is captured and collected will not be
readily available to emergency operations personnel.
Location/Site Status: COB - Police Deparunent-motor
vehicles
Operating Cost Breakdown: Maintenance, help desk support
and training.
Technical Committee Recommendation: Although the
Technical Committee supports the need for this project, it was
not funded, due to a lack of available revenues.
Project TL prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 ITL 01-05. I Unfunded
Arch./Engineer I
Construction ]
Other 1,440,010 0 980,400 459,610 1,440,010 ]
Total Cost ..... 1,440,010 0 980,400 459,610 ~ 1,440,010
Recommended Funding [ I
Local 0 0 0 1,440,010
Operating. Ongoing . 136,360/yr
58
Capital Improvement Program FY 2000/2001 - 2004/2005
Transport .Vehicle for Arrests
Project Contact: Chief J. Miller, Police Dept.
CIP Staff (Engineering) Assistance Req. ? No
Project Dates: September, 2001
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project requests funding to purchase a prisoner transport
vehicle for the County Police Department. The transport vehicle
requested is a modular body placed on a one ton chassis. The
modular body is 12 feet long and houses separate prisoner
compartments. This latter feature allows for the transportation
of male and female prisoners or adult and juvenile prisoners at
the same lime.
The modular body would be a one-time expense; as the carrier
vehicle wears-out, the modular transport body could be moved
to a new carrier vehicle.
Project Changes/Reasons for Revisions:
There have been no changes or revisions to this project.
Project Justification:
Currently, the Police Department uses police cruisers to
transport prisoners. However, the Department has experienced
an increase in the number of transport situations in which the
addition of a prisoner transport vehicle would improve officer
and arrestee safety, efficiency, convenience, ease of cleaning
and effective handling of illegal behavior. Such situations
include, but are not limited to: handling drunken arrests;
handling combative arrests; transporting violently destructive
subjects; handling multiple arrests by numbers, gender, and age;
and transporting mentally dangerous subjects.
Relationship to Plan:
Goal of quality of life promoted by public services.
Impact if Project Not Completed:
The continued use of police sedans to transport prisoners,
which jeopardizes officer safety.
Location/Site Status:
Police Department
Operating Cost Breakdown:
Annual, ongoing operating costs are expected to cover
insurance, maintenance, and fuel costs, beginning in FY01/02.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY. 03/04 FY 04/05 TL 01-05 ] Out Year
Arch./Engineer [ [
Construction
Other 40,000 0 40,000 40,000 [
Total Cost 40,000 0 40,000 [ 40,000
I
Recommended Funding ' I
Local 40,000 0 40,000 I 40,000 I
Operating Ongoing 3,400 ' 3,500 3,605 3,715 14,220 I Ongoing
Capital Improvement Program FY 2000/2001 - 2004/2005
Police Video Cameras for Patrol
Project Contact: Chief J. Miller, Police Dept.
CIP Staff(Engineering) Assistance Req.? No
Project Dates: FYO1 - FY03
New Request?
Continuation ?
Revised?
x
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
The Police Department is requesting 60 video cameras to be
placed on the dash of all '~marked" patrol vehicles. The camera
and a remote microphone will record the interaction between the
officer and the traffic violator. The documented recording is
critical to the prosecution of "Driving Under the Influence" and
other serious traffic/criminal cases, as well as its administrative
use in resolving complaints made against police officers by
motorists.
Project costs reflect the installation of 20 cameras in FY01, 20
in FY02 and 20 ia FY03.
Project Changes/Reasons for Revisions:
This is a new project.
Project Justification:
The Commonwealth's Attorney and County police
administrators agree that video recording of the interactions
between police officers and motorists can be critical evidence in
the prosecution of "Driving Under the Influence" and other
serious traffic/criminal cases. Administratively these recordings
are also vital in helping to resolve complaints made against
police officers by motorists.
Relationship to Plan:
This technology is critical to the successful prosecution of
"Driving Under the Influence" and other serious
traffic/criminal cases.
Impact if Project Not Completed:
The extensive potential value
documentation will be lost.
of this "evidentiary"
Location/Site Status:
Cameras would be mounted on the dash of all "marked"
County Police vehicles and would be installed to
automatically begin recording whenever emergency
equipment is activated.
Operating Cost Breakdown:
Maintenance on cameras ~ $350/yr per camera (adjusted
for inflation.)
Technical Committee Recommendation: Although the
Technical Committee supports the need for this project, due to
a lack of available revenues, this project was not funded.
Proieet TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 ]TL 01-05. ] Unfunded
Arch./Engineer
Construction
Other 256,546 83,000 85,490 88,056 ] 256,546I
Total Cost 256,546 83,000 85,490 88,056 I 256,546 ]
I
Recommended Funding I
Local 256,546 0 ] 256,546
Operating Ongoing ] 0 ] 350/unit
60
Capital Improvement Program FY 2000/2001 - 2004/2005
Airport Road Sidewalk
Project ContaCt: D. Benish, Planning
CIP Staff (Engineering) Assistance Req. ?
Project Dates: FY 01
Yes
INewRequest?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
Project Description:
This project funds the construction of a sidewalk along Airport
Roadfrom Rt. 29 te Rt. 606.
The County is required to contribute one half of the total cost of
this project; VDOT will contribute the remaining half, or
$126,000.
Project Changes/Reasons for Revisions:
The total cost of this project has been revised from $252,000 to
$254,000, based on revised VI)OT cost estimates.
Project Justification:
This project will provide a safe alternative transportation
system. By constructing this project in conjunction with a
VDOT road project, the County's costs are reduced by
approximately $127,000 (VDOT contribution), since VDOT
will pay for one half of all construction costs. The project is
scheduled to begin in the Spring of 2000 and take about 14
months to complete.
Relationship to Plan:
This project is consistent with the Comprehensive Plan's
objective of developing a transportation system that provides a
variety of transportation modes, including the provision of
sidewalks, and with the Pedestrian Obstacle Study.
Impact if Project Not Completed:
If not funded, safety for pedestrians will ,be compromised.
Location/Site Status:
Airport Road
Operating Cost Breakdown:
Annual, ongoing operating costs are anticipated
maintenance/repair of the sidewalk, beginning in FY 02.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project,
as requested.
Project TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04~05 TL 01-05 I Unfunded
Construction 254,000 254,000 254,000 I
Total Cost 254,000 254,000 254,000 [ 0
Less: VDOT 127,000 127,000 127,000 ] _0
Net County 127,000 127,000 127,000 0
Funding Recommendation
Local 127,000 127,000 127,000 0
Operating Ongoing 5,000 5,150 5,305 5,465 20,920 0
Capital Improvement Program FY 2000/2001 - 2004/2005
Georgetown Road Sidewalk
Project Contact: D. Benish, Planning New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req. ? Yes Continuation? Documented Project/Need? X
Project Dates:. FY 02 Revised? X Other Cmty. Need/Service?
Project Description:
This project replaces existing sidewalks and constructs new
sidewalk segments along Georgetown Road from Rt. 654 to Rt.
743 as part of the re-construction of Georgetown Road,
consistent with the recommendations of the Georgetown Road
Task Force. The overall project includes replacing the current
rural cross section with urban cross section (curb and gutter). It
also includes the replacement of the existing asphalt path with a
sidewalk on the west side of the road and the construction of a
new sidewalk, ff feasible, on the east side, along with bike lanes
(if feasible).
The County would be required to contribute one-half of the
construction cost for the new sidewalks; VDOT would
contribute the remaining one-half or $67,500. The project
currently is scheduled for advertisement in the spring of 2001,
and will take about 8 months to complete.
Project Changes/Reasons for Revisions:
The total cost of the project has been increased from $120,000
to $135,000, based on a new cost estimate from VDOT, and
pushed forward from FY 03/04 to FY 01/02. (The County's
share of the project increases from $60,000 to $67,500.)
Location/Site Status: Georgetown Road.
Project Justification:
This project will provide a safe alternative transportation system.
By constructing this project in conjunction with a VDOT road
project, the County's costs are reduced by approximately
$67,500, as VDOT would pay one-half of all construction costs.
Sidewalk improvements are a major recommendation of the
Georgetown Task Force.
Relationship to Plan:
This project is consistent with the Comprehensive Plan's
objective of developing a transportation system that provides a
variety of transportation modes, including the provision of
sidewalks, and with the Pedestrian Obstacle Study.
Impact if Project Not Completed:
If not funded, safety for pedestrians will be compromised.
Operating Cost Breakdown:
Annual, ongoing operating costs are anticipated for
repair/maintenance of the sidewalk, beginning in FY 02/03.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested.
Project TL · Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 [ Out Year
Construction 135,000 0 135,000 135,000I
Total Cost 135,000 0 135,000 135,500 I
Less: FDOT 67,500 0 67,500 67~500 ]
Net CoUnty 67,500 67,500 67,500
Funding Recommendation
Local 67,500 67,500 67,500
Operating On-going 0 5,000 5,150 5,305 15,455 0
62
Capital ImprOvement Program FY 2000/2001 - 2004/2005
Meadow Creek
- Phase II
Project Contact: W. Mawyer, Engineering
CIP Staff(Engineering) Assistance Req.?
Project Dates: Undesignated Out Year
Yes
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description: This project requests funding for the
design component of Phase 11 of the Meadow Creek Parkway
project, from Rio Road to Route 29. The design cost includes
design, environmental assessment and impact analysis,
construction administration, and base surveying.
This project represents the second request for funding of Phase
H of the Meadow Creek Parkway project. A previous CIP
provided $109,060 in funding for an alignment study, which
was completed. Prior CIP requests also provided funding for
the coustmction of Phase I of the Meadow Creek Parkway,
which was advertised for construction in March, 1999.
This project is reflected as an "out year" request, since an
appropriate funding source has not yet been identified.
Additionally, although the County hopes that a
bicycle/pedestrian path would be included in the second phase
of the Parkway Project, that component is beyond the scope of
this five-year CIP.
Project Changes/Reasons for Revisions: There have been
no changes or revisions to this project.
Location/Site Status: The corridor for this project is from
Rio Road, just east of the Norfolk Southern Raikoad and north
of CATEC to Route 29, just north of Polo Grounds Road.
Project 'Justification: The Parkway is an essential
improvement to the roadway network, which will reduce traffic
on Route 29 and provide improved access between downtown
Charlottesville (and areas east of the City) to the Hollymead
area. The County currently is pursuing funding of the project
through the use of VDOT primary road funds. However,
VDOT has indicated that this project will not be funded as a
primary road project. Therefore, local funding of the project
may be necessary in order for the project to proceed.
Relationship to Plan: This is a recommended project in the
Land Use Plan, the Charlottesville Area Transportation Study
(CATS), and the County's priority list for primary road
improvements.
Impact if Project Not Completed: The environmental
assessment is an essential next step toward the ultimate
construction of the road. Road plan development and
construction cannot proceed until the study is completed.
Operating Cost Breakdown: There are no operating costs
associated with this proposal.
Technical Committee Recommendation:
The Technical Committee recommends the continued placement
of this project in an undesignated "out-year."
Project TL Prior FY 00/01 FY 01/02 FY 02~03 FY 03/04 FY 04/05 I TL 01-05 I Out Year
Arch./Engineer 4,299~060 ~,~0~,0~0 I 01 3.0 0.000
Less: ?DOT 1,T00,000 1,100,000 I 0 [ 0
Net County 3,199,060 109,060 I 0 1 3,090,000
I
I
Funding Recommendation ] I
Local 3,199,060 109,060 0 3,090,000
Operating 0 0 0
Capital Improvement Program FY 2000/2001 - 2004/2005
Neighborhood Plan Implementation Program
Project Contact: D. Benish, Planning New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req.? Yes Continuation? Documented Project/Need? X
Project Dates: FY98 - On-going Revised? X Other Cmty. Need/Service?
Project Description: This project provides funds fot: improvcnnents
identified in specific neighborhood plans, including any additional
neighborhood plans that come on line after the completion of the
Development Area Inifiatves Program. (Currently, neighborhood plans
have been completed for the Pantops and Crozet communities.) Staff
will work with these communities to determine the specific projects for
these funds.
Neighborhoods covered by this request include:
FY01: Rte. 20N from Rte. 250 to the Fontana Subdivision
FY02: Rte.810, Rte. 240 & Tabor St. from Crozet Elementary
School to Claudius Crozet Park
FY03: State Farm Blvd. from Rte. 250 to South Pantops Dr. &
South Pantops Dr. from State Farm Blvd. to Carriage
Hill Apartments
FY04: St. George Ave. from Rte. 789 to Wayland Ave.
FY05: Railroad Ave. from Rte. 789 to Rte. 810
Project Changes/Reasons for Revisions: The following
funds have been added to more accurately reflect the cost of potential
improvements in the above neighborhoods: $394,300 (FY01),
$464,600 (FY02), $337,800 (FY03), $353,000 (FY04), and $443,800
in FY05.
Location/Site Status: Various locations in the County.
Operating Cost Breakdown: Unknown at this time, but may be
incurred for sidewalks, signage or other projects. Figures provided are
annual operating costs for streetlights ($360/fixture/yr.)
Project Justification: Community/neighborhood plans are an
important new component to the Comprehensive planning process.
They are developed with significant input from residents and establish
a neighborhood-level vision and implementation plan for
neighborhoods within the Development Areas. To maintain the
integrity and value of this process it is important to make a commitment
to support and implement these plans. As noted above, the
neighborhood/community plans are a critical 'next step' after the DISC
study. With the completion of these plans, neighborhood residents will
have even greater expectations of the County to implement the plans.
Relationship to Plan: These projects are consistent with the
recommendations of the Comprehensive Plan. The
community/neighborhood plans have been adopted as a general guide
for development within these areas. Furthermore, it is anticipated that
among the recommendations coming out of the DISC Study, the County
will be expected to take greater responsibility for the provision and
enhancement of public facilities and spaces, such as neighborhood
level (pocket) parks, roadway landscaping, etc. These
needs/improvements will likely be identified through this neighborhood
planning process. The Neighborhood Planning process is part of an
overall approach of implementing the growth management policy by
providing a high quality urban environment in the Development Areas,
thereby making them an attractive place to live.
Technical Committee Recommendation: The Technical
Committee recommends reduced funding for FY01-04 in the amounts
shown below; due to funding constraints.
TL Cost Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 ITL 01-05 I Unfunded Out Year
~4rch./Eng. I I
Construction Ongoing 70,000 394,300 519,600 387,800 403,000' 443,800 [ 2,148,500 I 0 TBD
Other 0 o o o_ o o oI oI o_ o_
Total Cost Ongoing 70,000 394,300 519,600 387,800 403,000 443,800 2,148,5001 0 TBD
I
Recommended Funding I I
Local Ongoing 70,000 0 0 0 0 443,800 443,800 ] 1,704,700 TBD
I
Operating Ongoing 0 0 0 0 0 20,000] 20,000[ 20,000/yr
64
Capital Improvement Program FY 2000/2001 - 2004/2005
Revenue Sharing Road Program/Traffic Calming
Project Contact: D. BeniSh, Planning NeW Request? Mandated Project?
CIP Staff (Engineering) Assistance Req. ? Yes Continuation? Documented Project/Need? X
Project Dates: Ongoing Revised? X Other Cmty. Need/Service?
Project Description:
Each year the County participates in the Revenue Sharing Road
Program in which the State provides funds for the construction,
maintenance, or improvement of secondary roads. The roads
programmed for improvements during the 5-year period include:
Old Ivy Road
Jarman's Gap Road (Rt. 691)
Old Lynchburg Rd (Rt. 631)
James River Road (Rt. 726)
Owensville Rd (Rt. 676)
Browns Gap Road (Rt. 810)
Proffit Road (Rt. 649)
Dickerson Rd (Rt. 606)
FY 01/02 $1,000,000
FY99/00 $ 400,000
FY01/02 $ 500,000
FY02/03 $ 200,000
FY03/04 $ 100,000
FY03/04 $ 100,000
FY02/03 $ 500,000
FY02/03 $ 300,000
Project Changes/Reasons for Revisions:
This request is revised: a) to update the funding years on the roads
programmed for improvements, b) to increase the County's annual
requests in FY01-02 from $400,000 to $500,000, and c) to request an
additional $500,000 in the fifth year (FY05). The annual project costs
have been increased by $100,000 annually to ensure that a) the County
will receive the highest award under the program and that b) sufficient
surplus funding will be available to fund traffic calming projects.
Approximately $500,000/yr is projected in out-year funding (County
share,) for a total of $2.5 million over the next five years.
The average annual award to the County is $400,000 under the revenue
sharing program, leaving approximately $100,000/year available for
traffic calming projects.
Project Justification:
This project 1) provides additional state funds for secondary mad
improvements, since VDOT will match local contributions of up te
$500,000 annually; 2) accelerates improvements to secondary road
projects by up to three years (VDOT estimate); and 3) provides fund.,
for road improvements currently not scheduled to receive state funding
Relationship to Plan:
These road improvements are outlined in the Comprehensive Plan an~
are consistent with the Pan's goal of establishing a systematic an~
equitable transportation system to insure effective provision of roa~
~mprovements and new construction.
Impact if ProjeCt Not Completed:
If not funded, these projects would be constructed at a later date
thereby delaying safety improvements to the urban roadway network
An alternative method of funding only through the Six Year SecondaD
Plan would delay actual construction of the projects.
Location/Site Status: County wide.
Operating Cost Breakdown: N/A.
Technical Committee Recommendation:
Due to funding constraints, the Technical Committee recommend:
funding for this project at previously approved amounts for FY01-04
$400,000/yr (FY01-02) and $500,000/yr (FY03-04), An additiona
$500,000 also is recommended in FY05.
TL Cost Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 [ Unfunded Out Year
Arch./Eng.
Construction Ongoing Yearly 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 ] 5,000,0013
Other 0 0_. 0_. 0 O_ 0 0
Total Cost Ongoing Yearly 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 I 5,000,000
Less l/DOT Ongoing Ye_.~Ly 500,000 500,000 500~000 500,000 500,000 I 2'500'0001 2,500,00C
NetCounty~ Ongoing Yearly 500,000 500,000 500,000 500,000 500,000I 2,500,000I 2,500,0013
I
RecmnmendedFunding
Local Ongoing Yearly 400,000 400,000 500,000 500,000 500,000 2,300,000 200,000 2,500,00{
Operating t [
Capital Improvement Program FY 2000/2001 - 2004/2005
Seminole/Pepsi Place Connector
Project Contact: D. Benish, Planning New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req. ? Yes Continuation? X Documented Project/Need?
Project Dates: Undesignated Out Year Revised? Other Cmty. Need/Service?
Project Description:
This is the extension of Zan Road (in the City) to connect to
Pepsi Place at the existing cul-de-sac. (Ninety-five percent of
this road alignment is within City limits.)
The City's share of funding for this project is $529,100.
Completion of this project is subject to City funding, which is
still undetermined. No commitment by the City has been made
to construct this project to date. As such, project costs are
shown below in the "Out-Year" column.
Project Changes/Reasons for Revisions:
There are no changes or revisions to this project.
Project Justification:
This connector road will allow traffic entering at Seminole
Square an alternate path to Rio Road without using Route 29.
This road will provide an alternative north-south facility to
Route 29. Based on the traffic study, this road will not
significantly relive Route 29 traffic.
Relationship to Plan:
Goal 9, Objective 1.
Impact if Project Not Completed:
If not funded by the County, and the City funds their portion,
the road could not be built.
Location/Site Status:
Through the Pepsi property, behind the Post Office.
Operating Cost Breakdown:
There are no associated operating costs.
Technical Committee Recommendation:
The Technical Committee recommends the continued placement
of this project in an undesignated "out-year."
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 ITL 01-05 [ Out Year
Arch./Engineer 1,313 I [ 1,313
Construction* 555,687 [ I 555,687
TotalCost 557,000 ] [ SST,O00
Less: 529,100
Net County 27,900 . . [ [ 27,900
· Funding Recommendation I [
Local 27,900 ] I 27,900
Operaang 0 [ I 0
* Includes Land Acquisition
66
Capital Improvement Program FY 2000/2001 - 2004/2005
Sidewalk Construction Program
Project Contact: D. Benish, Planning New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req.? Yes Continuation? Documented Project/Need? X
Project Dates: FYO0- Ongoing Revised? X Other Cmty. Need/Service?
Project Description: The purpose of this request is to provide
annual, on-going funding for the construction of sidewalks and other
pedestrian-related improvements not funded in conjunction with road
projects or specific neighborhood plans. (Projects funded in
conjunction with road projects and neighborhood plans are presented
separately in the CIP.) Priority projects as endorsed by the Planning
Commission are:
· Avon Street from Lakeside Apts./Mill Creek North to Mill Creek
South (FYO1);
· Four Seasons Drive (FY02);
· Commonwealth Drive from Hydraulic Road to Greenbrier Drive
(FY03).
· Spot improvements (other neighborhoods, Rte. 29N) (FY03-05)
Project Change~/ Reasons for Revisions: This project has been
revised as to priorities and to ensure that one major sidewalk project
annually. As such, funding amounts have been increased to more
accurately reflect construction costs: an additional $156,100 is
requested in FY01, $53,200 in FY02, $325,600 in FY03, and $50,000
in FY05.
Location/Site Status: Various locations in the County.
Project Justification: This project provides on-going funding to
support and improve pedestrian access opportunities. Annual funding
for a general sidewalk construction program also would permit greater
flexibility for planning and construction of needed facilities. A new
emphasis at the County (Comprehensive Plan review) and regional
levels (update of CATS) is on developing amulfi-modal transportation
system, which includes the development of pedestrian facilities.
Furthermore, it is anticipated that the DISC Study will recommend that
the County takes greater responsibility for the provision and
enhancement of public facilities and spaces, such as walkways,
neighborhood level (pocket) parks, street lighting, roadway
landscaping, etc.
Relationship to Plan: This project is consistent with the
Comprehensive Plan's objectives of "developing a transportation
system which facilitates a variety of transportation modes, including
the provision of sidewalks and bikeways in appropriate areas, as well
as the adopted Six Year Road Improvements Plan and the general goals
and objectives of the Qualitative Components of the revised
Charlottesville Transportation Study (CATS). This specific effort is
part of an overall approach of implementing the growth management
policy by providing a high quality urban environment in the
Development Areas, thereby making them an attractive place to live.
Impact if Project Not Completed: If not funded, opportunities to
fund sidewalk improvements in a timely manner may be lost.
Operating Cost Breakdown: Repair/maintenance on sidewalk
projects will be borne by VDOT.
Technical Committee Recommendation: The Technical
Committee recommends reduced funding for these projects in the
amounts shown below due to funding constraints.
TL Cos~ Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 ITL 01-05 ] Unfunded .Out Year
Arch./Eng. [ [
Construction Ongoing 100,000 206,100 128,200 375,600 50,000 50,000 I 809,900 I 0 TBD
Other 0 O_ 0 O_ O_ 0 O[ O[ O_ 0
Total Cost Ongoing 100,000 206,100 128,200 375,600 50,000 50,000 [ 809,900 0 TBD
I
Recommendea Funalng I I
Local Ongoing 100,000 0 0 0121,903 98,1641220,0671589,833 TBD
Operating I
Capital Improvement Program FY 2000/2001 - 2004/2005
Streetlamp Program
I
Project Contact: D. Benish, Planning I New Request? X Mandated Project?
CIP Staff(Engineering} Assistance Req. ? Yes I Continuation? Documented Project/Need?
Project Dates: FYO1 - Ongoing Revised? Other Cmty. Need/Service?
x
Project Description: This request is intended to serve two primary
purposes: 1) to allow for more flexible and consistent funding for
public requests for street lighting projects; and 2) to anticipate the need
to provide street lighting along public sidewalk projects. Projects under
this request correspond with sidewalk projects funded through the
Sidewalk Constmctiun Program, as to location and funding dates.
(Projects planned in conjunction with specific neighborhood plans are
funded separately through the Neighborhood Plan Implementation
Program request.) Priority projects as endorsed by the Planning
Commission are:
· Avon Street from Lakeside Apts./Mill Creek North to Mill Creek
South (FY01);
· Four Seasons Drive (FY02);
· Commonwealth Drive from Hydraulic Road to Greenbrier Drive
(FY03).
· Spot improvements (other neighborhoods, Rte. 29N) (FY03-05)
Each project assumes new pole installation to be 50% and utilization of
existing poles for the other 50% of the fixtures.
Project Changes/ Reasons for Revisions: This is a new request which
suggests that street lighting improvements be installed (where
appropriate) at time of sidewalk construction.
Project Justification: This project provides on-going funding to
support and improve night-time pedestrian access opportunities.
Armua] funding for street lighting of sidewalk projects would permit
greater flexibility for planning and construction of complete pedestrian
projects. A new emphasis at the County (Comprehensive Plan review)
is on developing a multi-modal lxansportation system, which includes
the development of pedestrian facilities. Furthermore, it is anticipated
that the DISC Study will recommend that the County take greater
responsibility for the provision and enhancement of public facilities and
spaces, such as walkways, neighborhood level (pocket) parks, street
lighting, roadway landscaping, etc.
Relationship to Plan: This project is consistent with the
Comprehensive Plan's objective of"developing a transportation system
which facilitates a variety of transportation modes, including the
provision of sidewalks and bikeways in appropriate areas." This
specific section is part of an overall approach of implementing the
growth management policy by providing a high quality urban
environment in the Development Area, thereby making them an
attractive place to live.
Impact if Project Not Completed: Street lighting should be considered
integral to sidewalk/bikeway projects if these facilities are to represent
maxmaum utility/safety as well as viable alternative transportation
modes as recommended by several endorsed plans/policies.
Location/Site Status: Various locations in the County.
Operating Cost Breakdown: Annual operating costs are expected to
be $360/fixture/year to cover electricity costs. These costs are shown
below u(~adjusted for inflation.)
TL Cost Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 ITL 01-05 I Unfunded Out Year
Arch./Eng. I I
Construction Ongoing 0 44,000 33,000 36,000 50,000 50,000I 213,000I 0 TBD
Other 0 0 0 0 0 0 0I 0_[ 0 0
Total Cost Ongoing 0 44,000 33,000 36,000 50,000 50,000 213,000 I 0 TBD
l
Recommended Funding
Local Ongoing 0 0 0 0 0 50,000 50,000 I 163,000 TBD
I
Operating Ongoing 0 0 0 0 0 32,000I 32,000I 20,000/yr
68
Capital Improvement Program FY 2000/2001 - 2004/2005
New Library Construction
Project Contact: IF. M. Lyons, JMRL
CIP Staff (Engineering) Assistance Req. ?
Project Dates: FY 01-09
Yes
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
Project Description:
This project requests funds to construct additional library space
throughout the County, beginning in FY 04/05.
Preliminary results from the Library's Building Assessment
Committee indicate a need for an additional 34,330 square feet
of space in northern Albemarle County; 12,158 square feet in
western Albemarle; and 4,500 square feet in southern
Albemarle. This CIP request addresses the option of vacating
present branch libraries for new, larger sites IN LIEU OF
simply adding on or building to meet the deficit. The total
project cost shown below is a placeholder cost based on
preliminary project estimates. Actual costs may vary depending
on project specifications, which will be developed later this
year. (The total cost of the alternative - adding space at existing
facilities - is estimated to be $7,198,308.)
Project Changes/Reasons for Revisions:
This is a new project.
Project Justification:
The present County population is already in need of additional
library space in the northern, western and southern areas of the
county. Projected population increases will only exacerbate the
problem. Albemarle County's 1990-2000 Community Facilities
Plan had previously addressed the need for additional library
space in the southern and northern areas.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting increased standards of living and quality of life. It is
consistent with the Community Facilities Plan. The projecl
accommodates the anticipated growth of the county.
Impact if Project Not Completed:
Continued deterioration of the level of library service as more
patrons use the limited library space.
Location/Site Status:
Northern, Western and Southern Albemarle County.
Operating Cost Breakdown:
Actual operating costs will depend on the sites selected, types
of facilities developed, and whether existing branches will be
consolidated into the newer buildings.
Technical Committee Recommendation:
The Technical Committee recommends adding $20,000 in
project planning funds to FY01, and defen-ing the $9.97 million
placeholder construction cost to an outyear, since actual
construction is not likely to occur during the next five years, and
because project specifications have not yet been I-realized.
~ Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01~5 Out Year
Archit/Engineering 298,900 298,900 298,900
Construction * 7,618,268 0 0 0 0 0 7,618,268 7,618,268 0
Other 2.049.981 0 0 0 0 0 2.049.981 2.049.981 0
TotalProject 9,967,149 0 0 0 0 0 9,967,149 9,967,149 0
Funding Recommendation
Local 9,987,149 0 20,000 0 0 0 0 20,000 9,967,149
Ope tingCos,s O.going I 0l 0 0 0 0 o] 01 1,542,005/yr
* Does not include Land,4cquisition
Capital Improvement Program FY 2000/01 - 2004/2005
Lib C u rade
Project Contact: W. M. Lyons, JMRL
ClP Staff (Engineering) Assistance Req. ?
Project Dates: FY98 - FYO1
No
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description: This project replaces and upgrades
Library computer hardware, telecommunications devices and
other equipment/software.
Installation of the computer equipment will be completed in two
phases. In the first phase, 80 workstations and the supporting
network environment will be installed at a total cost of $698,166.
(This phase is projected to be completed either in FY 98/99 or
FY99/00, pending full funding of project costs by all localities.)
The second phase, projected to be completed in FY 00/01,
involves the installation of an additional 66 workstations, at a
total cost of $141,000.
The County's share of the total project cost, $490,891, is based
on circulation and on the number of computer units per location.
(The County's share of Phase I is $395,891, and of Phase II is
$95,000.) The City's share is $216,119. Other localities are
being asked to contribute a total of $132,156.
Project Changes/Reasons for Revisions: There are no
changes or revisions to this project.
Project Justification: Telecommunications technology has
undergone radical changes since the present network was
installed. Client/server architecture requires PC workstations
rather than the dumb terminals the Library is presently using.
Relationship to Plan: Consistent with Goal 3, Objective 5 and
Goal 9, Objective 9 of the Comprehensive Plan.
Impact if Project Not Completed: Library services will not
keep pace with demand and growth, and access to information
will be limited.
Location/Site Status: Various library branches.
Operating Cost Breakdown: The total annual cost of
maintaining/operating the updated system is estimated to be
$55,170 annually (adjusted for inflation), based on RFP reply.
(With the implementation of Universal Services, however,
data/telephone line costs are anticipated to be lower, although
actual dollar amounts are unknown at this time.) Funding for
these additional operating costs are expected to come from the
Library's Equipment Fund, and not jurisdictional appropriations.
(Similar computer operating costs currently are paid from this
fund.) As such, the net additional operating impact shown below
is zero.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project,
as requested.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 I TL 01-05 [ Unfunded
TotalCost 839,166 768,666 70,500 I 70'5001 0
Less:Fees I I
Less: City 216,119 195,616 20,503 20,503 ] 0
Less: Localities 132,156 129,659 2,497 ] 2,497 [ _0
Net County 490,891 443,391' 47,500 47,500 0
Funding Recommendation
-Local 490,891 443,391' 47,500 47,500
Operating 0 0 0 0 0 0 0 0 0
* Includes $44,438 in Library carry-over funds.
7O
Capital Improvement Program FY 2000/2001 ' 2004/2005
Maintenan ment
Project Contact: W. M. Lyons, JMRZ
CIP Staff(Engineering) Assistance Req.?
Project Dates: Ongoing
No
New Request?
Continuation ?
Revised?
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
Project Description:
This project funds various maintenance and replacement
projects at the Jefferson Madison Regional Library. (A
summary of these projects is presented on the next page.)
Project Changes/Reasons for Revisions:.
There are no changes or revisions to these projects.
Project Justification:
The bathrooms at the Central Library currently do not conform
to ADA standards. The deterioration of the interior paint at the
Scottsville, Crozet, and Central branches indicates a need for
repainting. Caulking at the Central Library is required to
prevent water damage to the interior.
Additionally, the costs to maintain/repair the unreliable HVAC
units at the Northside, Scottsville and Crozet branches will
continue to increase, unless these units are replaced. In FY
98/99, $20,000 was used to replace two of'the five I-IVAC un/ts
at Northside. The remaining three units continue to leak,
causing damage to ceiling tiles and books. These three original
units do not meet present HVAC specifications. Records
indicate that the last major rework of the HVAC units in
Scottsville was in 1989, and that the Crozet units have never
been reworked.
Relationship to Plan:
Consistent with goal 3, objective 5 and goal 9, objective 9 of the
Comprehensive Plan.
Impact if Project Not Completed:
Deteriorating facilities, and potential damage to library
collections.
Location/Site Status:
Various branch libraries.
Operating Cost Breakdown:
N/A.
Technical Committee Recommendation:
The Technical Committee recommends funding for these
maintenance/replacement projects as requested.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 ITL 01-05 I Unfunded
Arch~Engineer 6,000 0 [ 6,0008
Coast~ucUon ' I I
Other Ongoing 0,000 ,000 27,000 00,100 01 194,aooI
Total Costs Ongoing Ongoing 30,000 38,000 27,000 105,100 0 [ 200,100 I
Less: City Onaoina Ongoing 15,000 5,000 13,500 4,500 0I 38,000 I
Net County Ongoing Ongoing 15,000 33,000 13,500 100,600 0 162,100 I
I
Funding Recommendation
Local Ongoing Ongoing 15,000 33,000 13,500 100,600 0 162,100
Operating 0 0 0 0 0 0 0 0 0
Capital Improvem en t Program FY 2 000/2 001 - 2 0 04/2 0 05
Summary of Maintenance/Replacement Projects
Department Name: Jefferson-Madison Regional Library
FY 2000-01
1. Repaint Central Library 2nd Floor* (Unchanged)
2. Replace Mclntire Room Ceiling, Central Library * (Unchanged)
3.
5.
6.
Total
FY 2001-02
1. Rework Central Library Bathrooms to Meet ADA* (Unchanged)
2. Repaint Crozet Library Interior (Unchanged)
3. Repaint Scottsville Library Intedor (Unchanged)
4. Replace Scottsville Library Circulation Desk (Unchanged)
5. Cut Doorway Behind Ciculation Desk, Scottsville (Unchanged)
6.
Total
FY 2002-03
1. Waterjet and Recaulk Stonework -Central Roof* (Unchanged)
2. Paint Central Library 3rd Floor* (Unchanged)
3.
4.
5.
6.
Total
FY 2003-04
1. Paint Gordon Ave. Library Interior* (New)
2. Paint Gordon Ave. Library Exterior* (New)
3. Paint Scottsville Library Roof (New)
4. Replace Northside HVAC (New)
5. Replace Scottsville & Crozet HVAC (New)
6.
Total
FY 2004-05
1.
2.
3.
4.
5.
6.
Total
FY 00/01-04/05 GRAND TOTAL:
* Costs shared 50/50 with City of Charlottesville
Project
Total
$20,000
$10,000
$0
$0
$0
$30,000
$10,000
$10,000
$10,000
$5,000
$3,000
$38,000
$15,000
$12,000
$0
$0
$0
$27,000
$5,800
$3,400
$4,500
$36,800
$54,8OO
$105,100
$0
$0
$0
$0
$0
$0
$0
$200,100
Net County
Cost
$10,000
$5,OOO
$0
$0
$0
$15,000
$5,000
$10,000
$10,000
$5,000
$3,000
$33,000
$7,500
$6,000
$0
$0
$0
$13,500
$2,800
$1,700
$4,500
$36,800
$54,8OO
$100,600
$0
$0
$0
$0
$0
$0
$162,100
Tech Cttee
Recomm
$10,000
$5,000
$0
$0
$0
$15,000
$5,000
$10,000
$10,000
$5,000
$3,000
$33,000
$7,500
$6,000
$0
$0
$0
$13,500
$2,800
$1,700
$4,500
$36,800
$54,800
$100,600
$0
$0
$0
$0
$0
$0
$162,100
72
Capital Improvement Program FY 2000/2001 - 2004/2005
Cashier Booth Improvements
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff(Engineering) Assistance Req.?
Project Dates: FY03 - FY04
New Request?
Continuation?
Revised?
X
IMandatedProject?
Documented Project/Need?
Other Cmty. Need/Service?
Project Description:
This project replaces the cashier booth at Chris Greene Lake
(CGL), Mint Sprints Valley (MSV) and Walnut Creek parks
with more substantial structures that are equipped with steel
doors, service windows, and concrete floors with safes, alarm
systems, and air conditioning.
Project Changes/Reasons for Revisions:
There are no changes or revisions to this project.
Project Justification:
The robbery at CGL during the 1997 summer swim season
heightened awareness for providing a safer working
environment for park cashiers. Air conditioning will allow
cashiers to keep the door closed, providing a safer, more
comfortable environment. A floor safe would eliminate the
need to transport money to the shop safe. This request
represents one recommendation of the improvement plan jointly
developed with Albemarle County Police Department.
Relationship to Plan:
N/A
Impact if Project Not Completed:
Continuation of the current situation which is no longer
adequate at this time.
Location/Site Status:
Chris Greene Lake, Mint Springs Valley, and Walnut Creek
parks.
Operating Cost Breakdown:
Electricity for air conditioning, beginning in FY 02/03.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project,
as requested.
Project TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 ITL 01-05 I Out Year
Construction 69,000 0 22,847 46,153 I 69'000 I
Other 0_ 0 0 0 [ 0_ I
Total Cost 69,000 0 22,847 46,153 69,000 [
I
Funding Recommendatlon I
Local 69,000 0 22,847 46,153 69,000
Operating Ongoing 0 600 620 640 1,860 Ongoing
Capital Improvement Program FY 2000/2001 - 2004/2005
County AthletiC Field Study,/Dev.
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff(Engineering) Assistance Req.? Yes
Project Dates: July 97/98- June 04/05
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
II
Project Description:
This project requests funds to implement the recommendations
of the County Athletic Field Study completed in 1997. Although
Parks and Recreation has developed a priority list based on a
needs survey and discussions with athletic program providers, it
is understood that development will occur in priority order as
funds allow.
Project Changes~Reasons for Revisions:
The total project amount is reduced by $304,000 due to the
elimination of the Towe Park Softball Lighting and WAHS
Baseball Lighting projects (FY 04/05). Towe Park was
eliminated at the Board's direction during last year's work
session. WAHS was determined to be an urgent school need and
has been funded by the school division. This form adds
$251,401 in FY 04/05 to complete the project list.
Project Justification:
The various youth athletic leagues are in immediate need of
additional space. Current school and park fields are used
relentlessly. Additionally, there is a critical need to upgrade the
quality of existing fields.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life.
This project promotes positive youth development and
anticipated growth of the County. This project maximizes use
of existing County facilities.
Impact if Project Not Completed:
Continued and increasing problems with athletic field
scheduling. Continued deterioration of existing fields.
Prioritizing sport use according to seasons.
Location/Site Status:
Countywide.
Operating Cost Breakdown:
Operating costs cover regular mowing, fertilization, top dressing,
seeding, aeration, dragging, marking, trash control etc., as well
as a new mower purchase in FYO 1.
Technical Committee Recommendation:
The Tectmical Committee deferred $66,575 requested in FY01
to FY02 and FY04 (due to funding constraints,) and
recommended funding the remaining project amounts as
requested.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 I Out Year
Arch./Engineer I
Construction 1,155,000 190,000 66,575 186,160 196,355 264,509 251,401 965,0001 0
Other O_ 0 0 0 0 0 0 O [ 0
Total Cost 1,155,000 190,000 66,575 186,160 196,355 264,509 251,401 965,000 I 0
I
Funding Recommendation ]
Local 1,155,000 190,000 0 227,598 196,355 289,646 251,401 965,000 0
Operating Ongoing 20,630 63,045 70,370 76,960 79,960 90,985 381,320 Ongoing
74
Capital Improvement Program FY 2000/2001 - 2004/2005
Crozet Park' Athletic Field Dev.
Project Contact: P. Mullaney, Parks & Rec. New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req. ? No Continuation? X Documented Project/Need?
Project Dates: 7/97- 6/03 Revised? Other Cmty. Need/Service? X
Project Description:
This project funds the development of athletic field space at
Crozet Park to meet the need for additional athletic fields in
Western Albemarle County. The funding schedule for this
project is: (FY98) fields C, D, & E; (FY99) baseball field site
work; (FY00) baseball field completion; (FY01) field B;
(FY02) field A; (FY03) concession, press box, dugouts.
Project Changes/Reasons for Revisions:
There are no changes or revisions to this project.
Project Justification:
There is a pressing need for additional athletic field space
County wide. The Board of Supervisors and the Crozet Park
Board have agreed that land at Crozet Park would be made
available to meet this need. (This agreement was reached as
part of the funding agreement over Crozet Pool.) There is an
acute need for soccer field space in the Spring due to the use of
fields at Henley/Brownsville by Western Albemarle High
School (WAHS) and the need to share Murray and Crozet with
Baseball. SOCA has 650 participants on 41 teams and baseball
has 265 players on 2I teams. Often, in Spring, three or more
teams share soccer fields, and baseball and soccer will share a
baseball field. There is an immediate need to replace four
fields lost to WAHS at Henley/Brownsville. Baseball fields will
allow Peachtree
Baseball to consolidate game sites to increase convenience and
concession sales. This is an excellent opportunity, as the Crozet
Park Board is willing to make land available for this purpose
that othenvise would have to be purchased elsewhere.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life.
This project promotes positive youth development and
anticipated growth of the County. The project maximizes use
of existing land.
Impact if Project Not Completed: If not funded, there will
be continued and increasing problems with athletic field
scheduling, as well as a continued deterioration of existing
fields. The County may need to prioritize sport use according
to season.
Location~Site Status: Claudius Crozet Park
Operating Cost Breakdown: Operating costs cover regular
mowing, fertilization, top dressing, seeding, aeration, dragging,
marking, trash control etc., as well as a new mower purchase in
FY02.
Technical Committee Recommendation:
The Technical Committee recommends fimding for this project,
as requested.
Pro|ect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04~05 I TL 01-05 I Out Year
Arch./Engineer 48,280 22,990 10,065 8,905 6,320 25,290 I
Construction 591,720 246,080 137,935 122,025 85,680 I 345,640 I
Other 0 0_. 0 0 0 0_[
Total Cost 640,000 269,070 148,000 130,930 92,000 I 370,930 ]
I
I
Funding Recommendation [
Local 640,000 269,070 148,000 130,930 92,000 370,930
Operating Ongoing 18,280 15,210 39,760 20,495 20,955 21,430 117,850 Ongoing
Capital Improvement Program FY 2000/2001 .- 2004/2005
Landfill Recreation Access Dev.
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff(Engineering) Assistance Req.? No
Project Dates: FY02
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Descn'ption:
This project budgets funds to provide access roads and parking
for 5 multipurpose fields to be developed by the R.ivanna Water
and Sewer Authority (RWSA) as part of the closure and capping
of sections of the Ivy Landfill.
Parks and Recreation has worked closely with RWSA in
developing this project, which is based on their plans for the
landfill. The timing of this project coincides with the closing of
the Ivy Landfill.
Project Changes/Reasons for Revisions:
This project has been moved back from FY01 to FY02, since the
DEQ permit has yet to be granted for this landfill.
Project Justification:
The County currently is in need of additional athletic field space.
The Ivy area is one of the areas where the field shortage is
crucial. Soccer and baseball teams have to share the fields at
Murray and Meriwether Lewis elementary schools. Soccer is the
largest field user and has identified the immediate need for 9
additional fields. This complex of 5 fields can serve all Ivy area
teams freeing the fields up at Murray and Meriwether Lewis for
baseball. It also can serve as a practice site for adult soccer and
traveling teams and also as a weekend game site for the house
league, thus taking the load off of fields County wide.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life for
all County residents through a combination of mutually
complimentary public facilities and public and human services.
This project promotes positive youth development.
Impact if Project Not Completed:
If not funded, we will miss a major opportunity to help meet our
athletic field needs at a relatively modest price. This is an
opportunity to get the maximum public benefit out of this
publicly owned property. Additionally, this facility would be
difficult to locate anywhere else in the County.
Location/Site Status: Ivy Landfill
Operating Cost Breakdown: Contractual Payment to RWSA
for mowing, fertilization, top dressing, seeding, aeration and
trash control, beginning in FY02.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project,
as requested.
Project TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04~05 TL 01-05 [ Out Year
Arch./Engineer
Construction 330,000 30,000 300,000 ,oo,o0o I
Other 00 O_ O_I
Total Cost 330,000 30,000 300,000 I 300,000 I
I
Funding Recommendation
Local 330,000 30,000 300,000 300,000
Operating Ongoing 0 0 14,810 15,255 15,710 16,190 61,965 Ongoing
76
Capital Improvement Program FY 2000/2001 - 2004/2005
Community Recreation Facilities
Project Contact: P. Mullaney, Parks & Rec. New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req. ? No Continuation? Documented Project/Need? X
Project Dates: 7/96 - 6/02 Revised? X Other Cmty. Need/Service?
Project Description:
This project requests funds: 1) to light and irrigate the baseball
field at the New High School and to construct and irrigate 2
multi-purpose fields in FY97 ($275,000); 2) to equip the
auxiliary gym at the high school with basketball goals, padding
and volleyball equipment in FY99 ($18,500); and 3) to provide
$50,000 in planning funds (FY01) to determine the feas~ility
of a public-private partnership in the construction of a 50 meter
indoor pool facility in the County.
Project Changes/Reasons for Revisions:
This project has been renamed from '"New High School
Community Recreation Facilities" to simply "Community
Recreation Facilities."
Project Justification:
Middle schools and high schools serve as district park facilities
in the County. There is a tremendous need for more and better
athletic fields in the County. The new high school's centralized
location makes it an ideal site. Lights and irrigation are
necessary to accommodate joint school and heavy community
use. Additional gym space also is an urgent need, especially in
a centralized urban location. Additionally, City pools are
booked to capacity with a high percentage of County residents.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life
for all County residents through a combination of mutually
complimentary public facilities. The project also promotes
positive youth development and agrees with the Community
Facilities Plan, which calls for district park facilities at high
schools.
Impact if Project Not Completed:
If not funded, problems with the lack of athletic field and
gymnasium space will worsen. An overcrowding of City
indoor pools will result in higher rates and decreased
availability to County residents.
Location/Site Status: Monticello High School site, near
PVCC.
Operating Cost Breakdown: Annual, ongoing operating
costs cover repair and maintenance, supplies, utilities and
fuel, beginning in FY 98/99.
Technical Committee Recommendation:
The Technical Committee recommends that the $50,000 pool
study (FY 02) be funded in conjunction with planning for the
New Urban Area Gymnasium. (See New Urban Area
Gyranasium request.)
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 I TL 01-05 I Out Year
,~rcn./Engineer ] I
Construction 343,500 293,500 50,000 I $0'000 I
Other 0 0 O_ [ 0I
Total Cost 343,500 293,500 50,000 50,000 I
I
Local 293,500 293,500 0
Operating Ongoing 39,080 20,425 21,040 21,670 22,320 22,990 108,445 Ongoing
Capital Improvement Program FY 2000/2001- 2004/2005
New Urban Area Gymnasium
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff(Engineering) Assistance Req. ? Yes
Project Dates: 7/03-6/04
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description: This project funds the construction of a
new 82' X 110' gymnasium on existing County property in the
Urban Area.
The $1.53 milhon construction cost of this facility is a
placeholder amount based on the cost of gym construction at
Western Albemarle High School. It consists of: $135,000 in site
work and $1,395,000 for construction. The actual project cost
may vary depending on design specifics.
The Board proposes that this project be funded with general
obligation issued at the approval of County Voters in a
referendum. The annual debt service on this project could
require additional resources in the form of a tax rate increase.
Project Changes/Reasons for Revisions:
There are no changes or revisions to this project.
Project Justification: There is virtually no available gym
space from November through March for additional or expanded
evening recreation programs. Currently, there are 2,650
participants in youth basketball. However, the County only has
space for 1 practice per week, although ideally 2 practices
should be held. New AAU programs are competing for space
along with the rising interest in indoor soccer. The success of
the Middle SchoOl After School Program has created a
scheduling conflict in the afternoons with high school athletic
programs that use middle school gyms.
Impact if Project Not Completed: If not funded, the lack
of gymnasium space will worsen, which will limit the
expansion of current programs and eliminate the possibility of
new programs.
Relationship to Plan: This project is consistent with the
Comprehensive Plan by promoting an adequate standard of
living and quality of life for all County residents through a
combination of mutually complimentary public facilities. The
project also promotes positive youth development and agrees
with the Community Facilities Plan, which calls for Park
Facilities at county schools.
Location/Site Status: Somewhere on existing County
property in urban area.
Operating Cost Breakdown:
Operating costs are not anticipated until FY04/05, and consist of
water & sewer, custodial, mowing & snow removal and program
supervision (1248 hours ~ $11.25/hr), for a total of 34,620/year.
Technical Committee Recommendation:
The Technical Committee recommends that the $50,000 pool
study requested in FY 02 as part of the Community Recreation
Facilities request (on the previous page) be funded in
conjunction with the New Urban Area Gymnasium request.
These planning funds are shown below.
- I
Project TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 Out Year
Arch./Engineer
Construction 1,395,000 0 1,395,000 1,395,000 I
Other 135,000 0 135,000 135,000 I
Total Cost 1,530,000 0 1,530,000 1,530,000 I
I
Funding Recommendation
Local 50,000 0 50,000 50,000
Borrowed * 1,530,000 0 0 1,530,000 1,530,000
Total 1,580,000 0 50,000 1,530,000 1,580,000
Operating Ongoing 0 34,620 34,620 Ongoing
* General obligation debt requiring voter approval in form of referendum.
78
Capital Improvement Program FY 2000/2001 - 2004/2005
PVCC Sof hting
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff (Engineering) Assistance Req. ? Yes
Project Dates: 10/01 -3/03
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
Project Description:
This project replaces athletic field lighting on two softball fields
at PVCC ($146,000,)and installs a cone shaped backstop and
netting along the right field line of one field ($20,000.)
Project Changes~Reasons for Revisions:
There are no changes or revisions to this project.
Project Justification:
During the discussion on Monticello High School, the neighbors
identified the problems with spill lighting and foul balls that they
were experiencing with the current facility. New lighting
technology would minimize the spill light into the surrounding
neighborhood, and address deficiencies with the existing light
system. (The current lighting was installed in 1983 by a
contractor not skilled in athletic field lighting; the lights are too
low and have many blind spots.) The new backstop and netting
would reduce the problems currently experienced with foul balls.
Relationship to Plan:
This project is consistent with the Comprehensive Plan b
promoting an adequate standard of living and quality of life
The project reduces the negative impact on the. surroundin
neighborhood, which will help assure the continued use of th~
facility.
Impact if Project Not Completed:
If not funded, the neighborhood residents will continue
experience problems with the current lighting.
Location/Site Status:
Piedmont Virginia Community College
Operating Cost Breakdown:
No additional operating costs are anticipated, above wl~
already is included in the operating budget.
Technical Committee Recommendation:
The Technical Committee recommends funding for this projec
as requested.
Project TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 [TL 01-05 I Out Year
Arch./Engineer [ I
Construction 166,000 0 83,000 83,000 I 166,000]
Other O_ 0 0 0 I 0_[
Total Cost 166,000 0 83,000 83,000 I 166,000
I
I
Funding ReCOmmendation I I
Local 166,000 0 83,000 83,000 166,000
Operating
Capital Improvement Program FY2000/2001 - 2004/2005
PVCC Fac Renovation
Project Contact: Ft. Jackameit, PVCC
ClP Staff (Engineering) Assistance Req. ?
Project Dates: 7/99- 6/01
No
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This is a project to renovate the main academic building at
Piedmont Virginia Community College (PVCC). The
renovation will upgrade obsolete electrical and mechanical
systems, renovate space vacated by the move to the new
humanities and social sciences building, and modernize
instructional and student support spaces.
A total project cost of $1,847,000 was approved by the General
Assembly, of which $1~703,000 will come from the state general
fund, $53,004 from college auxiliary enterprise funding and a
total of $90,996 from localities. The local contribution is for site
improvements, which by state policy must be funded locally.
The County's share of the project is $37,236, which is based on
proportional enrollment distribution. Payment is required m
equal installments of $18,618 over two fiscal years, beginning
in FY 99/00.
Project Changes/Reasons for Revisions:
There are no changes or revisions to this project.
Project Justification:
The largest portion of PVCC's main academic building,
including the electrical and mechanical systems, is 1973
construction and has never been renovate& In addition, settling
problems have caused structural damage to the science and
technical wings. Finally, much of the space vacated by the move
is highly specialized space that is not suitable for permanent
reassignment without extensive modifications. The renovation
will reconfigure these spaces to provide critical instructional and
student support facilities.
Impact if Project Not Completed:
High repair and replacement costs associated with maintaining
the electrical and mechanical systems. Building safety and
longevity would be compromised if structural repairs were not
completed. Inefficient.use of vacant space.
Location/Site Status:
PVCC campus
· Operating Cost Breakdown:
Associated operating costs will be funded by PVCC.
Technical Committee Recommendation:'
The Technical Committee recommends funding for this project,
as requested.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY03/04 FY 04/05 TL 01-05 I Out Year
Construction 1,847,000 923,500 923,500 923,500 ]
Total Cost 1,847,000 923,500 923,500 923,500 ]
Less: State 1,703,000 851,500 851,500 851,500 I
Less: College 53,004 26,502 26,502 26,502 l
Less: Localities 53,760 26,880 26,880 26,880
Net County 37,236 18,618 18,618 18,618
Funding Recommendation
Local 37,236 18,618 18,618 18,618
Operating
80
Capital Improvement Program FY 2000/2001 - 2004/2005
School Athletic Field Irrigation
Project Contact: P. Mullaney, Parks & Ret
CIP Staff (Engineering) Assistance Req.?
Project Dates: June 02 - August 02
Yes
New Request?
Continuation ?
Revised?
IMandatedProject?
Documented Project/Need?
X Other Cmty. Need/Service? X
Project Description:
This project funds the installation of irrigation systems at the
multipurpose fields at Hollymead Elementary (3 fields), Henley
Middle (2 fields) and Jouett Middle School (2 fields). The price
per field is estimated to be $22,000.
Project Changes/Reasons for Revisions:
Increase in price per field from $19,500 to $22,000, based on
current estimates from the irrigation contractor. As a result, the
total project cost increases by $17,500, from $136,500 to
$154,000.
Project Justification:
The multipurpose fields at Hollymead, Henley, and $ouett are
the major game and practice sites in the County for recreational
sports. Multipurpose fields get the most intensive use from
school and community programs. Many complaints are
received each year about the lack of field space and the
condition of existing fields: Fields are used so heavily that it is
impossible to keep any type of grass cover or repair damaged
areas. There are not enough fields to take fields out of play for
extended periods.
Location/Site Status:
Hollymead Elementary; Henley & Jouett Middle Schools
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life
for all County residents through a combination of mutually
complimentary public facilities and public and human
services. This project promotes positive youth development
and maximizes the use of schools as Community and Dislrict
Parks, per the Community Facilities Plan.
Impact if Project Not Completed:
If not funded, complaints about inadequate field space and the
deteriorating condition of existing fields will continue. Fields
will be bare for recreational and school use. The County may
need to limit play or take fields out of service, causing various
leagues to limit seasons or registration.
Operating Cost Breakdown:
Annual operating costs of approximately $1,500/field/yr are
expected, beginning in FY03.
Technical Committee Recommendation:
The Technical Comn'd~ee recommends funding for this
project, as requested.
Project TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 .FY 04/05 ITL 01-05 [ Out Year
~trch./Engineer I I
Construction 154,000 0 77,000 77,060 I 154,000I
Other 0 0 0 0 I OI
Total Cost 154,000 0 77,000 77,000 I 154,000 ]
I
I
Funding Recommendation I I
Local 154,000 77,000 77,000 154,000
Operating 10,500 10,815 11,140 32,455
Capital Improvement Program FY 2000/2001 - 2004/2005
Scottsville CC Im 'rovements
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff(Engineering) Assistance Req.? No
Project Dates: FY99 - FY06
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description: This project continues the development
of the Dottier Park and Scottsville Community Center property,
according to the master plan developed by the Scottsville Park
Development Association.
Previously approved improvements include: $60,700 for a new
baseball field (FY99 & FY00), $67,880 for a concession
building and jogging path (FY01), and $44,000 for playground
equipment, a rest area and landscaping (FY02.)
Project Changes/Reasons for Revision: This request is
revised to install an air conditioning system for the gymnasium,
cafeteria, two classrooms, hall and restrooms in FY05 ($62,000)
and build an additional picnic shelter in out year FY 05/06
($57,000.)
Project Justification: This project represents the priority
needs of the Scottsville Parks Development Association and is
justified by the lack of district park facilities nearby. The
Association has been very active and has received a donation of
a master plan for the property. The Association is staffed by
volunteers through a two-day Community Center program in
Scottsville.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life for
all County residents through a combination of mutually
complementary public facilities and public and human services.
The project also promotes positive youth development, directs
growth into designated growth areas, and is consistent with
mini/urban service level objectives in growth areas. This project
also agrees with the recommendations of the Public Facilities
Plan to provide district-level park services to Scottsville.
Impact if Project Not Completed: If not funded, the lack of
field space will worsen and Scottsville will not have the district-
level park service called for in the Public Facilities Plan.
Additionally, without air conditioning, the Center will remain
too hot to be used during summer afternoons. If the picnic
shelter is not consmacted, some shelter reservation requests may
have to be denied.
Location/Site Status: Scottsville Community Center
Operating Cost Breakdown: Annual, ongoing costs include
water, electricity and routine cleaning supplies beginning in
FY00; ball field mowing/maintenance beginning in FY01; time/
materials for concession, jogging path, and playground safety
checks starting in FY02. An additional $2,690/year is expected
beginning in FY05 for air conditioning, electrical and
maintenance, although the elimination of the maintenance and
electrical cost of the current window units would offset this cost
to an undetermined extent.
Technical Committee Recommendation: The Technical
Committee recommends funding for this project, as requested.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 I Out Year
drch./Engineer
Construction 455,905 225,025 67,880 44,000 62,000 t 173,880 I 57,000
O~her O_ 0 0 0 O[ 0 0
Total Cost 455,905 225,025 67,880 44,000 62,000 [ 173,880 I 57,000
I
Funding Recommendation
Local 455,905 225,025 67~880 44,000 62,000 173,880 57,000
Operating Ongoing 2,305 6,950 7,470 11,190 11,520 14,730 51,860 Ongoing
82
Capital Improvement Program FY2000/2001 - 2004/2005
So. Albemarle Organization Park Dev.
I
Project Contact: P. Mullaney, Parks & Rec. New Request? ] Mandated Project?
CIP Staff (Engineering) Assistance Req.? Yes Continuation? X] Documented Project/Need? X
Project Dates: July 97/98 - June 04/05 Revised? Other Cmty. Need/Service?
Project Description:
This project funds the development of a park to serve the needs
of the neighborhoods in the Yancey School District.
A 13.6-acre site has been purchased across from Yaneey school
and park needs have been determined by the Southern
Albemarle Organi~.ation. Requested funding amounts are based
on cost estimates to provide facilities desired by the SAO during
a feasibility study on the property. Cost estimates could change
during detailed engineering of the site. The property will be
developed as funding allows based on priorities determined by
the community.
Project Changes/Reasons for Revisions:
This request adds $200,000 in FY 04/05 to complete
development, since continuing small incremental funding will
stretch the development out over many years. (This amount was
shown as an "Out Year" amount in the previous CIP. As such,
the total project cost remains the same.) Residents are anxious
for park development to begin.
Impact if Project Not Completed:
The needs of the community will not be addressed.
Project Justification:
On July 25, 1996, the Southern Albemarle Neighborhood Organization
was formed. At its initial meeting, the Organization determined six
important community needs. The need to f'md land and develop a park
was the top priority. There is not enough land at Yancey school to
meet the Community Park requirements outlined in the
Community Facilities Plan. Due to transportation problems, the
District Park facilities at Walton and Scottsville and the County
Park facilities at Walnut Creek do not meet the needs of these
neighborhoods.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard ofliving and quality of life foz
all County residents through a combination of mutually
complementary public facilities and public and human services.
This project also promotes positive youth development. This
project provides facilities to supplement those at Yancey School
to the standards in the Community Facilities Plan.
Location/Site Status:
The site is directly across from Yancey School on Rt. 627. The
property was purchased by the County in 1999.
Operating Cost Breakdown:
Operating costs will be dependent on the priority order o~
facilities developed. "Placeholder" operating costs cover salary:
fringe, and operating.
Technical Committee Recommendation:
The Technical Committee deferred $23,902 of the FY03 reques,
to FY04 (due to funding constraints,) and recommends funding
the remaining yearly amounts as requested.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 I Out Year
Arch./Engineer
Construction* 500,000 125,000 25,000 50,000 50,000 50,000 200,000
Other O_ 0 0 0 0 0 0 0I
Total Cost 500,000 125,000 25,000 50,000 50,000 50,000 200,000
I
I
Funding Recommendation
Local 500,000 125,000 25,000 50,000 26,098 73,902 200,000 375,000
Operating Ongoing 6,825 7,125 7,485 7,855 8,095 11,075 41,635 Ongoin~
* Includes LandAcquisition
Capital Improvement Program FY 2000/2001- 2004/2005
Towe Park Lower Field Irrigation
Project Contact: P. Mullaney, Parks & Rec. New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req. ? No Continuation? X Documented Project/Need? ,
Project Dates: · 7/01 - 6/02 Revised? Other Cmty. Need/Service? X
Project Description:
This project budgets funds to irrigate the little league/multi-use
field at Towe Park in FY02.
This project is contingent on approximately 40% funding
($8,000) from the City. Since the County is required to 'front'
the entire project cost ($20,000), the City's $8,000
reimbursement is shown both as a reduction to the total project
cost below and as a revenue source on the CIP revenue summary
sheet.
Project Changes/Reasons for Revisions:
There are no changes or revisions to this project.
Project Justification:
Fields get heavy use by both little league and soccer. The little
league/multi-purpose field is the only unirrigated field in Towe
Park. Due to heavy usage, it is impossible to keep any type of
grass cover or repair damaged areas.
Relationship to Plan:
This~ project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life.
This project promotes positive youth development and meets
anticipated growth of the County. This project maximizes use
of existing County facilities.
Impact if Project Not Completed:
If not funded, it will be impossible to keep reasonable grass
cover on the field for playability and safety. The County may
need to limit playing time in order to maintain grass cover.
Location~Site Status: Darden Towe Park
Operating Cost Breakdown:
Annual cost of water and electricity, beginning in FY02.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project,
as requested.
Project TL Prior. FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 I Out Year
~t ~:c~./En gineer . ]
Construction 20,000 0 20,000 ] 20,000 [ 0
Other O_ 0 0 O[
Total Cost 20,000 0 20,000 20,000 ] 0
Less: City * 8,000*~ ,0 8,000' 8,000' I
Net County 12,000 0 12,000 12,000 0
Funding Recommendation
Local 12,000 0 12,000 12,000
Operating Ongoing 0 [ 500 515 530 545 2,090
* City reimbursement for its share of the project is $8,000 (40%.) These revenues are reflected on the CIP revenue summary as well
84
Capital Improvement Program FY 2000/2001 - 2004/2005.
Walnut Creek Park Improvements
Project Contact: P. Mullaney, Parks & Rec. New Request? Mandated Project?
CIP Staff (Engineering) Assistance Req. ? No Continuation ? X Documented Project/Need?
Project Dates: 7/96- 6/01 Revised? Other Cmty. Need/Service?
X
Project Description:
This project continues funding for improvements at Walnut
Creek Park. Recent improvements include the construction of
a picnic shelter ($75,000 in FY97) and a children's playground
($24,500 in FY00) at Walnut Creek Park, which are accessible
from the main parking area near the beach and are in
compliance with ADA requirements. The project also includes
the renovation of the old home site ($26,525 in FY01) for an
Environmental Education/Nature Center.
The State has provided $350,000 in prior year funding for this
project.
Project Changes/Reasons for Revisions:
There are no changes or revisions to this project.
Project Justification: These are high priority items, which
had to be cut out of the original construction budget. The
addition of a picnic shelter and playground will provide
facilities equal to those at Chris Greene and Mint Springs for
residents of Southern Albemarle. The shelter is expected to
generate $1,500-$2,000 in additional daily fees. Covegarden
Ruritans have offered to provide labor to renovate the old
house. The park consists of 525 acres and interest has been
expressed in developing a program similar to ICNA. ICNA is
being used very heavily.
Relationship to Plan:
This project is consistent with the Comprehensive Plan by
promoting an adequate standard of living and quality of life for
residents, equitably providing cost effective public services,
supporting services that promote positive youth development,
and providing education to ensure protection of the County's
natural and scenic resources.
Impact if Project Not Completed:
Not funding the shelter and playground projects would result in
a lower level of service at Walnut Creek compared to Chris
Greene and Mint Springs Parks. Not funding the Nature Center
project would delay opportunities to supplement the program at
ICNA and take full advantage of the total park acreage.
Location/Site Status: Route 631 - 1/2 mile south of Route
708 intersection.
Operating Cost Breakdown:
Ongoing operating costs are expected annually for minor
repairs, painting and electrical costs for the building, beginning
in FY02. Additionally, beginning in FY03, $3,000 will be
added every three years for replacement mulch on the
playground.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project,
as requested.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 I Out Year
Arch.?Engineer I
Construction 2,351,025 2,324,500 _ 26,525 I 26'$25 I 0
Other O_ 0 0 0 I
Total Cost 2,351,025 2,324,500 26,525 26,525 I 0
..Less: State. 350,000 350,000 0 } 0 [
Net County 2,001,025 1,974,500 26,525 26,525 0
Funding Recommendation
Local 2,001,025 1,974,500 26,525 26,525
Operating Ongoing 0 720 3,740 765 790 6,015
Capitallmprovement Program FY 2000/2001- 2004/2005
/
Maintenance Replacement Summary
Project Contact: P. Mullaney, Parks & Rec New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req. ? Yes Continuation? Documented Project/Need?
Project Dates: Ongoing Revised? X Other Cmty. Need/Service?
Project Description:
Various maintenance and replacement projects.
The City is expected to fund half of the ICNA Barn & Tenant
House project in FY00-01 ($14,500).and 40% ($9,200) of Towe
Cross Country Trail in FY02-03. Since the County must 'front'
the entire cost of these projects, the City reimbursements are
shown both as an offset to the total project cost below, and as a
revenue source on the CIP revenue sunmm~ sheet.
Project Changes/Reasons for Revisions:
This project is revised to add $95,000 in projects for FY04-05,
including the resurfacing of 16 tennis courts ($80,000) and a
park enhancement project ($15,000). The tennis courts to be
resurfaced are eight at Albemarle High School and two each at
Jouett, Walton, Sutherland, and Dorrier Park. The enhancement
project is the construction of 3 individual picnic shelters at Mint
Springs around the second lake.
Out-year funding of $441,000 is identified for various
maintenance and replacement projects through FY06-FY10,
including Towe Park improvements in FY06, to which the City
is expected to contribute 40% of the cost, or $54,800.
Project Justification:
Maintenance and replacement projects generally repair and
enhance existing facilities to make them more enjoyable and
safer in many cases. Some projects reduce annual operating
expenses by improving efficiency or reducing the frequency of
repeated repairs.
Relationship to Plan:
This project is consistent with the goals of the Comprehensive
Plan and Community Facilities Plan related to the adequate
maintenance of existing facilities.
Impact if Project Not Completed:
If not funded, the continued deterioration of facilities will make
them less functional, safe and enjoyable. Not funding the
enhancements also would result in maintenance of the status quo
at best.
Location/Site Status: Various location&
Operating Cost Breakdown: None
Technical Committee Recommendation:
The Technical Committee recommends funding for these
projects, as requested.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 I Out Year
Arch./Engineer I
Construction Ongoing Ongoing 39,000 59,900 68,000 117,820 95,000 379,720 I 441,000
Other 0 0 0 0 O_ 0_. 0 ] 0
Total Cost Ongoing Ongoing 39,000 59,900 68,000 117,820 95,000 379,720 [ 441,000
Less: City* Oneoine Ongoing 14,500' _0. 9,200* _0 0 23~700 [ 54,800
Net County Ongoing Ongoing 24,500 59,900 58,800 117,820 95,000 356,020 386,200
Funding Recommendation
Local Ongoing Ongoing 24,500 59,900 58,800 117,820 95,000 356,020 386,200
Operating
* City reimbursement for its share ofproject costs in FYO1 ($14,500.) and FY03 ($9,200.) These revenues are reflected on the revenue summary sheet
as well.
86
Capital Improvement Program FY 2000/2001 - 2004/2005
Summary of Maintenance Projects
Department Name: Parks and Recreation
1. ICNA Barn & Tenant House Painting & Repairs
2. Park Enhancement (Scottsville Community Center sidewalk)
Total
1. Burley Baseball Field Repairs (Fencing, Dugouts, Bleachers)
2. Scottsville Gym Light Fixture Replacement
3. Park Enhancement (Scottsville CC & Elem School Gym Wall Mats)
4. Scottsville/Greenwood CC Electrical Uprgrade
5. Scottsville Locker/Shower Room Renovation
Total
FY 2002-03
1. Mint Spdngs Maintenance Shep (repairs & upgrade)
2. Darden Towe Park Cross Country Trail improvements
3. Park Enhancement (Expand swimming dock at MSV)
Total
FY 2003-04
1. Scottsville Community Center Roof Replacement
2. Meadows Community Center Roof Replacement
Total
FY 2004-05
1. Tennis Cts Resurf - 8 AHS, 2 Jouett, 2 Walton, 2 Dorrier, 2 Sutherland
2. Park Enhancement (MSV - 3 individual picnic shelters)
Total
FY 00/01-04/05 GRAND TOTAL:
Out-Year Project Costs: FY 2005-06
FY 2006-07
FY 2007-08
FY 2008-09
FY 2009-10
FY 06107-09110 GRAND TOTAL:
Project
Total
$29,000
$10,000
$39,000
$17,500
$11,600
$10,000
$7,500
$13,300
$59,900
$35,000
$23,000
$10,000
$68,000
$104,320
$13,500
$117,820
$80,000
$15,000
$95,000
$379,720
$137,000
$85,000
$79,000
$70,000
$70.000
$441,000
Net County
Cost
$14,500
$10,000
$24,500
$17,500
$11,600
$10,000
$7,500
$13,300
$59,900
$35,000
$13,800
$10,000
$58,800
$104,320
$13,500
$117,820
$80,000
$15,000
$95,D00
$356,020
$82,200
$85,000
$79,000
$70,000
$70.000
$386,200
Tech CRee
Recomm
$14,500
$10,000
$24,500
$17,500
$11,600
$10,000
$7,500
$13,300
$59,900
$35,000
$13,800
$10,000
$58,800
$104,320
$13,500
$117,820
$80,000
$15,000
$95,000
$356,020
Capital Improvement Program FY 2000/2001 - 2004/2005
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88
Capital Improvement Program FY 2000/2001 - 2004/2005
Keene Landfill Closure
Project Contact: Joe Letteri, Eng. & PYr'
CIP Staff (Engineering) Assistance Req. ?
Project Dates: 7/90- 6/04
Yes
New Request?
Continuation?
Revised?
X
IMandatedProject?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
The project is an environmental contingency fund to provide
corrective action, if necessary, upon discovery of potential
groundwater contaminants. Long-term monitoring of the
groundwater quality if presently being provided through the
operating budget. The funding projection is based upon an
estimate of what could be required to mitigate the impact to
groundwater.
Project Changes/Reasons for Revisions:
No additional funds are requested for FY 04/05. Previously
identified out year funding has been removed due to anticipated
project closure by FY 03/04.
Project Justification:
Completion of DEQ mandated project requirements.
Relationship to Plan:
Comprehensive Plan, Land Use Plan - Community Facilities;
Solid Waste Management.
Impact if Project Not Completed:
Failure to provide corrective action would be a violation of
Federal and State solid waste regulations.
Location/Site Status:
End of State Route 704 - Tax Maps 121 & 129
Operating Cost Breakdown:
There are no associated operating costs.
Technical Committee Recommendation:
The Technical Committee recommends funding as requested in
FY02-04, and a $20,000 reduction to the FY01 amount, due to
funding constraints.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01705 [ Unfunded
Arch./Engineer 300,750 220,750 20,000 20,000 20,000 20,000
Construction* 1,565,058 1,245,058 80,.000 80,000 80,000 80,000
Other 200,000 200,000 0 0 0 0 0
Total Cost 2,065,808 1,665,808 100,000 100,000 100,000 100,000 0 I 400,000 I 0
Recommended Funding:
Local 2,065,808 1,665,808 80,000 100,000 100,000 100,000 0I 380,000[ 20,000
Operating
* Includes Land Acquisition
Capital Improvement Program FY 2000/2001 - 2004/2005
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90
Capital Improvement Program FY2000/2001 - 2004/2005
Bike Lanes
Project Contact: D. Benish, Planning
ClP Staff (Engineering) Assistance Req.
Project Dates: FY 97- FY 02
Yes
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
Project Description:
This project constructs shared bike lanes along the Ivy Road
Corridor (Route 250 West), from the City limits to the Route
250/29 Bypass. Hopefully, this project can be timed with the
improvements to Ivy Road in the City. Timing for construction
of that project has not been set, however, right of way
acquisition is anticipated in FY 01/02.
Project Changes~Reasons for Revisions:
There are no changes or revisions to this request.
Project Justification:
This project will enhance the Entrance Corridor status of Route
250 West and improve the safety of the corridor. The large
UVA student population in this area generates considerable
pedestrian and bicycle traffic and the corridor is subject to high
traffic volume and multiple turning movements. The
construction of these improvements will help to implement the
Ivy Road Corridor Plan. The County will continue to pursue
£mancial participation in this project from UVA, but the status
of their participation is unknown at this time.
Relationship to Plan:
This project is consistent with the Ivy Road Design Study, the
City/County Bicycle Plan and the Lewis Mountain-University
Heights Neighborhood Study.
Impact if Project Not Completed:
If not funded, safety for bicyclists and vehicles would continue
to be compromised.
Location/Site Status:
Route 250 West (Ivy Road)
Operating Cost Breakdown:
There are no associated operating costs.
Technical Committee Recommendation:
The Technical Committee recommends funding for this
project as requested with tourism funds.
Pro|ect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 I Out Year
~rch./Engineer 29,500 29,500 0 0 [
Construction 231,500 26,000 205,500 205,500 I
Other 26,000 0 26,000 26,000 ]
Total Cost 287,000 55,500 231,500 231,500 [
I
Recommended Funding: I
Tourism Bond 287,000 55,500 231,500 231,500 I
Operating
Capital Improvement Program FY 2000/2001 - 2004/2005
Ivy Road Landscaping
Project Contact: D. Benish, Planning New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req.? No Continuation? Documented Project/Need? X
Project Dates: FY 02 Revised? X Other Cmty. Need/Service?
Project Description:
This project funds railroad embankment landscaping along the
Ivy Road Corridor (Route 250 West) from the City limits to the
Route 250/29 Bypass, in accordance with the Ivy Road Design
Study. The study recommends extensive ground cover and
flowers. The trees and hedges account for approximately 1/3 the
installation costs, with the ground cover accounting for the
remainder. Design costs are included as part of the installation
cost. The City of Charlottesville and the University of Virginia
would be responsible for a similar project within the City limits.
This project will need to be coordinated with the
recommendation of the 250 west corridor study and the ultimate
improvements to Route 250 west, currently not scheduled in the
Six Year Primary Plan
Project Changes/Reasons for Revisions:
The total cost of this project has increased from $199,000 to
$211,000, based on revised cost estimates.
Additionally, a funding year of FY 01/02 has been identified for
this project, since it is now reflected in the Urban System Plan
(City project) for FY 01/02. (Previously, this project was shown
in an unidentified "out year," so that it could be timed with the
improvements to Rte. 250 West, and completed concurrently
with the City project.)
Project Justification:
This project will enhance the Entrance Corridor status of Route
250 West and will help implement the Ivy Road Design Study.
Relationship to Plan:
This project is consistent with the Ivy Road Design Study and
the City/County Bicycle Plan and with the Lewis Mountain-
University Heights Neighborhood Study.
Impact if Project Not Completed:
If not funded, an important entrance to the County's urban area
and the City and University will continue to fall short of the
status called for in the Design Study. Maintenance costs for the
area can be expected to increase. An alternative to full funding
would be funding the project in phases until completed.
Location/Site Status:
Ivy Road from the City limits to the Route 250/29 Bypass.
Operating Cost Breakdown:
Annual operating costs will cover landscape maintenance. These
costs are estimated at $15,000/year through FY06, after which
they would be phased downwards by approximately 50%.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested using tourism funds, consistent with other entrance
corridor landscaping projects.
Project TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04105 TL 01-05 ] Out Year
Arch./Engineer [
Construction * 211,000 0 211,000 211,000 [
Other 0 O_ O_ 0 I
Total Cost 211,000 0 211,000 211,000 I
Recommended Funding: I
Tourism Bond Funds 211,000 0 211,000 211,000 I
Operating Ongoing 15,000 15,450 15,915 16,390 62,755
* Includes Land Acquisition
92
Capital Improvement Program FY 2000/2001 - 2004/2005
Rivanna Greenw_E_ Access & Path
Project Contact: P. Mullaney, Parks & Rec.
CIP Staff (Engineering) Assistance Req. ? Yes
Project Dates: January 97- ?
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Project Description:
This project requests ongoing funding of $25,000 per year to
implement the Rivanna Greenway Plan. These funds may be
used to purchase land easements or fund construction, depending
on the opportunities available. While highest priority is the
development of the Rivanna G-reenway, consideration would be
given to developing associated greenways, such as Moore's
Creek, if no progress could be made on Rivanna in a given year,
or an unusual opportunity became available.
Previously, $165,000 in state grant funding was identified for
this project, including $140,000 in ISTEA funding, and $25,000
in Vkginia Trail Fund matching grant funds. However, the
actual amount oft_he ISTEA grant has been reduced to $120,000.
Project Changes/Reasons for Revisions:
This project is revised to add $25,000 in FY 04/05 for continued
implementation of the Greenway Plan. It should be noted that
this is an ongoing project and that $25,000 annually should be
planned in out years, for a total of $125,000 in FY 06-10.
Project Justification:
The Rivanna Greenway is proposed along a 12-mile section c
the Rivanna River from ICNA to the Milton area and th
Greenway plan is identified in the Comprehensive Plan.
Relationship to Plan:
Goal of protecting surface and ground water supplies an
promoting the efficient use of County resources. This proje¢
insures the preservation and use of a significant section of th
Rivanna G-reenway corridor.
Impact if Project Not Completed:
Regular funding is necessary to make the Greenway a reality.
Location/Site Status:
Rivanna River Corridor. Other stream corridors.
Operating Cost Breakdown:
Operating costs cover gate openings and closing, trash pickut
safety checks, and hazard removal.
Technical Committee Recommendation:
The Technical Committee recommends funding for this
project as requested with tourism funds.
Project TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 I .Out Year
Construction* Oneoin~ 545,000 25,000 25,000 25,000 25,000 25,000 125,000 I 125,00C
Total Cost Ongoing 545,000 25,000 25,000 25,000 25,000 25,000 125,000 ] 125,00g
Less: State 145~000'* 145,000'. _0. 0 0 0 _0 _0 [
Net County Ongoing 400,000 25,000 25,000 25,000 . 25,000 25,000 125,000 ] 125,00~
I
Funding Recommendation [ I
Tourism Bond Funds Ongoing 400,000 25,000 25,000 25,000 25,000 25,000 125,000 [ 125,00t
Operating Ongoing Ongoing 1,700 3,400 5,100 6,800 8,500 25,500 Ongoin[
* Includes Land Acquisition
** Includes $120,000 in direct cost offset and $25.000 in matching grant funds (FYO0.)
Capital Improvement Program FY 2000/2001 - 2004/2005
River Access Improvements
Project Contact: P. Mullaney, Parks & Rec. New Request? Mandated Project?
CIP Staff(Engineering) Assistance Req.? Yes Continuation? Documented Project/Need?
Project Dates: July 99 - Ongoing Revised? X Other Cmty. Need/Service? X
Project Description:
This request provides funding to improve public river access
points in Albemarle County. In FY 99/00, funding was
approved to purchase 5 acres of land at Warren Ferry on the
James River. Also included were funds to install fencing and an
access gate as well as minor grading for the parking area. The
FY03/04 request is the first year of an annual appropriation to
improve other river access points such as Hatton, Howardsville,
and to establish new access points to Albemarle County rivers.
The FY 04/05 is a continuation of annual funding for this
purpose. Funding is from the tourism fund.
Project Changes/Reasons for Revisions:
Addition of funding in FY 04/05 to continue this initiative.
Projected outyear funding should reflect an approximate 3%
increase per year, for a total of $342,415 over the next five years
(FY 06-10.)
Project Justification:
Albemarle County has several beautiful rivers most notably the
James River. However, public accesses to these rivers are poor
or non-existent. Access points usually consist of 30 ft. highway
right of ways with no additional land. Heavy use of these access
points leads to unavoidable trespassing on private property and
a host of other problems.
Relationship to Plan:
Consistent with the Open Space Plan section of the Parks and
Recreation element of the Community Facilities Plan.
Impact if Project Not Completed:
If the County desires for the public to be able to make use of
the area rivers a better plan for access needs to be developed.
Current problems will continue to get worse as more citizens
discover this valuable resource.
Location/Site Status:
Albemarle County rivers.
Operating Cost Breakdown:
Salaries for daily gate opening and closing, trash pick-up, and a
police officer, on busy May through September weekends.
Operating costs for Porta John, parking, and ramp repairs.
Technical Committee Recommendation:
The Technical Committee recommends funding for this project
as requested with tourism funds.
ProiectTi. Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04~05 TL 01-05 I Out Year
Arch./Engineer I
Construction* Ongoing 30,000 34,000 35,020 69,020 I 342,415
Other 0 0 0 0 O_ [ 0
Project Total Ongoing 30,000 34,000 35,020 69,020 I 342,415
I
Funding Recommendation ' I
Tourism Funds Ongoing 30,000 34,000 35,020 69,020 ] 342,415
Operating Ongoing Ongoing 14,280 14,705 15,145 31,200 48,205 123,535 Ongoing
* Includes Land Acquisition
94 Capital Improvement Program FY 2000/2001 - 2004/2005
Route 29 North Landscaping
I
Project Contact: D. Benish New Request? ] Mandated Project?
CIP Staff (Engineering) Assistance Req.? Yes Continuation? XI Documented Project/Need?
Project Dates: FY 96- Undetermined Revised? Other Cmty. Need/Service?
X
Project Description: This project budgets funds for Phase 1II
of the ongoing project to landscape the median area of Route 29
North disturbed by VDOT road improvements.
The first phase of the road widening project, from the City
limits to the Rio Hills Shopping Center, was completed in
December, 1995. The Second phase, from Rio Hills Shopping
Center to the South Fork Rivanna River, was completed in May,
1997. The landscaping for these two phases was completed in
the fall of 1997.
A definitive schedule for the construction of the third phase of
the project, from the South Fork Rivanna River to Airport Rd.,
has not been set, but construction is not anticipated until FY
01/02 or later. Since VDOT's construction schedule and level
of funding commitment are not yet known, funding for this
phase of the project is shown below in an "out year."
Hopefully, VDOT will fired a significant portion of the
landscaping cost for Phase III, as it did for Phases I and II. At
this time however, VDOT has not committed to funding this
phase of the project. This CIP request assumes that VDOT will
fund all Phase III landscaping costs. If VDOT decides not to
contribute, however, funding would have to be borne by the
County. The cost estimates are based on the cost of landscaping
the first two phases of the project, on a per mile basis. Some
construction plans for this phase have not been f'malized by
VDOT, these landscaping cost are very preliminary.
Project Changes/Reasons for Revisions: There have been
no changes or revisions to this project.
Project Justification: This project would improve the
appearance of this major traffic corridor. If not completed;
grass planting and mowing would be done by VDOT.
Relationship to Plan: This project is consistent with the
Comprehensive Plan recommendation for entrance corridor
enhancement.
Impact if Project Not Completed: If not funded by VDOT
or the County, an opportunity to enhance the Entrance Corridor
status of Route 29 North will be missed. Landscaping would
consist of a grass median only.
Location/Site Status: Rte. 29 North, from the City limits to
Airport Road.
Operating Cost Breakdown: Annual landscape maintenance
and phased plantings costs are expected, when the project is
undertaken.
Technical Committee Recommendation:
The Technical Committee recommends that this project be
reflected as a Tourism Fund capital project, consistent with
other entrance corridor landscaping projects.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 ITL 01-05 I Out Year
Arch./Engineer 100,000 50,000 I ] 50,000
Construction 561,000 309,000 [ I 252;000
Other 30,000 30,000 I [ 0
TotalCost 691,000 389,000 [ 1302,000
Less: Business 18,000 12,000' I I 6,000**
Ze. ssVDOT 655,000 359,000 I I.296,000
Net County 18,000 18,000
Funding Recommendation
Local 18,000 18,000 0
Operating Ongoing 0 0 0 0 0 0 0 14,000/yr
Business Contribution towards funding of Phases I and II.
Business Contribution towards funding of Phase III.
Capital Improvement Program FY 2000/200I - 2004/2005
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96 Capital Improvement Program FY 2000/2001 - 2004/2005
Stormwater Control Program
Project Contact: Bill Mawyer, Eng, & PY? New Request? Mandated Project?
CIP Staff (Engineering) Assistance Req.? Yes Continuation? Documented Project/Need?
Project Dates: Ongoing Revised? X Other Cmty. Need/Service?
Project Description:
The Stormwater Fund was established to purchase land,
construct and repair permanent stormwater and drainage control
facilities. Stormwater control facilities include collection and
conveyance structures such as ponds, basins, underground pipes
and aboveground channels and ditches. These structures are
part of stormwater management systems designed to convey and
control runoff, prevent downstream flooding, minimize soil
erosion and improve the water quality in our streams. A
summary of projects 'for the Stormwater Control Program is
shown on the next page.
Revenue is generated when regional stormwater management
facilities are constructed by the County and developers
conffibute a fee for the development of land within the drainage
basin of such facility. The County "fronts" the entire cost for
construction of the regional facility.
Project Justification:
This program is necessary to prevent downstream flooding and
soil erosion through improvements to existing stormwater and
drainage facilities, as well as the comprehensive planning,
design and construction of new facilities.
Relationship to Plan: Comprehensive Plan, Land Use Plan -
Utilities
.Impact if Project Not Completed: If not funded, projects to
correct existing stormwater flooding problems and provide
improvements for future stormwater conlxol needs will not be
provided. Citizen properties will continue to be impacted by
stormwater flooding.
Location/ Site Status:
Development Areas.
County wide, primarily in the
Project Changes/Reasons for Revisions: Previous "County
Master Drainage Program" and "Drainage/Erosion Control" projects
have been incorporated into this comprehensive program. An
additional $740,000 is requested in FY 00/01 for a Drainage Study and
drainage correction projects located in the Bimam, Westmoreland, Ivy
Road and Ricky Road areas. An additional $1.9M is requested for
drainage and basin construction and repair projects from FY 01/02-FY
04/05. FY 05/06-F.Y 09/10 out year funding of $3.2 million also is
requested for drainage and basin construction and repair~
Operating Cost Breakdown: These basins will require periodic
mowing of excessive vegetation and removal of debris.
Technical Committee Recommendation:
The Technical Committee recommends reduced funding in the
following amounts due to lack of available revenues: $422,977
(FY 01) to complete Birnam, Wesmaoreland and Picky Road
projects and provide for basin repairs; and $100,000/yr. (FY 02-
05) for basin repairs and basin water quality retro-fits.
Proiect TL Prior FY 00/01 FY 01/02 FY 02/03 FY 03/04 FY 04/05 TL 01-05 Unfunded Out Year
I [
Arch./Eng. Ongoing 627,364 265,000 130,000 100,000 320,000 100,000 915,000 I 0 600,00(
Construction. Ongoing 2,995,494 585,000 270,000 400,000 180,000 400,000 ] 1,835,000 I 0 2,400,00(
Other O_ 0 0 0 0 0 0 0 I 0 (_
Total Cost Ongoing 3,622,858 850,000 400,000 500,000 $00,000 $00,000 ] 2,750,000 ] 0 3,000,00(
Net County Ongoing 3,286,075 850,000 400,000 500,000 $00,000 $00,000 2,750,000 I 0 3,000,00{
I
Funding Recornmendation ] I
Local Ongoing 3,286,075 422,977 100,000 100,000 100,000 822,977 1,972,023 3,000,00{
Operating Ongoing 0 7,000 10,000 15,000 20,000 25,000 77,000 20,000/y~
* Includes Land
Capital Improvement Program FY 2000/2001 - 2004/2005
Summary of Stormwater Control Program Projects
Department Name: Engineering & Public Works
FY 2000-01
Project
Total
Net County
Cost
Tech Cttee
Recomm
1. Bimam Regional Detention Basin $250,000 $250,000 $250,000
2. Westmoreland Court Storm Pipe Replacement $50,000 $50,000 $50,000
3. Ricky Road Drainage Repairs $40,000 $40,000 $40,000
4. Ivy Road Drainage Repairs $80,000 $80,000 $0
5. Master Drainage Study $200,000 $200,000 $0
6. Drainage Repairs $130,000 $130,000 $0
7. Basin Repairs $100.000 $100.000 $82.977
Total $850,000 $850,000 $422,977
FY 2001-02
1. Drainage System Mapping (Storm Pipe) $100,000 $100,000 $0
2. Drainage Repairs $200,000 $200,000 $0
3. Basin Repairs $50,000 $50,000 $50,000
4. Basin Water Quality Retrofits $50.000 $50.000 $50.000
Total $400,000 $400,000 $100,000
FY 2002-03
1. Drainage Study Implementation $50,000 $50,000
2. Drainage Repairs $100,000 $100,000
3. Basin Repairs $50,000 $50,000
4. Basin Water Quality Retrofits $50,000 $50,000
5. Regional Basin Construction $250.000 $250.000
Total $500,000 $500,000
$0
$0
$5O,OOO
$50,000
$100,000
FY 2003-04
1. Master Drainage Study $300,000 $300,000 $0
2. Drainage Repairs $100,000 $100,000 $0
3. Basin Repairs $50,000 $50,000 $50,000
4. Basin Water Quality Retrofits $50.000 $50.000 $50.000
Total $500,000 $500,000 $100,000
Unfunded
$0
$0
$0
$80,00O -
$200,000
$130,000
$427,023 -
$100,000
$200,000 -
$0
$300,000
$50,000
$100,000
$0
$0
$25O.0OO
$400,000
$300,000
$100,000 _
$0
$400,000
FY 2004-05
1. Drainage Study Implementation $100,000 $100,000 $0 $100,000
2. Drainage Repairs $300,000 $300,000 $0 $300,000
3. Basin Repairs $50,000 $50,000 $50,000 $0 --
4. Basin Water Quality Retrofits $50.000 $50.000 $50.000 $0
Total $500,000 $500,000 $100,000 $400,000
$822,977
FY 00101-04/05 GRAND TOTAL: $2,750,000
$2,750,000
$1,927,023
OUT YEARS - FY 05/06 - FY 0~i/10
1. Drainage Repairs ($200,000/year) $1,000,000
2. Basin Repairs ($100,000/year) $500,000
3. Regional Basin Construction ($200,000/year) $1,000,000
4. Drainage Study ($60,000/year) $300,000
5. Basin Water Quality Retrofits ($40,000/year) $200.000
TOTAL: $3,000,000
$1,000.000
$500,000
$1,000,000
$300,000
$200.000
$3,000,000
98
Capital Improvement Program FY 2000/2001 - 2004/2005
Debt Service Fund Summary
The FY 2000/01 - 2004/05 recommended CIP places significant emphasis on the relationship between tota
indebtedness and debt service obligations by presenting debt service revenues and expenditures in a separat~
section within the CIP document. The purpose of presenting debt service in this manner is to highlight th,
actual operating budget impact of financing capital projects with borrowed funds, and to ensure that sufficien
revenues are available to fund any additional debt service costs incurred.
FY 2000/01 - 2004/05 Recommended Debt Levels
As indicated in the introduction, ClP revenues consist primarily of borrowed funds for school and genera
government projects. FY 01-05 borrowed funds total $63.6 million (76% of CIP revenues,) and consist o
$45.6 million in Virginia Public School Authority (VPSA) bonds for school projects, and $18.1 million ii
general obligation and other debt for general government capital projects. School VPSA bonds fund 94% o
recommended school improvements, including school construction and renovation projects, and most schoc
maintenance and repair projects. Approximately 53% ($18.1 million) of general government projects ar
proposed to be funded with borrowed revenue, including $16.3 million in general obligation debt and $1.
million to lease-purchase proceeds. The general obligation debt, which will require voter approval in
referendum, is proposed to fund the County's share of Phase I of renovating and expanding City/Count
courthouse facilities ($10.1 million;) the construction of a public safety facility to house County police an
fire/rescue divisions ($4.6 million;) and the construction of a new urban area gymnasium ($1.53 million.) Th
$1.8 million in lease purchase proceeds would fund the construction of a new fire/reScue station in souther
Albemarle County in FY02.
Debt service on recommended school VPSA debt will be funded through regular and increasing transfers riot
the operating budget. Debt Service on the General obligation debt, if approved, also would come from
transfer from the operating budget. Based on estimated General Fund revenues through FY05, and ~
projected operating cost of maintaining current levels of service, additional resources will be required fc
general government debt service, potentially in the form of a tax rate increase.
Impact on Target Levels of Indebtedness
County Financial Policies recommend that long-term debt and associated debt service levels remain withi
certain target limits: 2% of the assessed value of taxable property, or $1,000 per capita for long-term debt; an
10% of General Fund revenues for debt service.
Based on previously-approved increases in school division long-term debt, and the projected addition of $18.
million in general government debt over the next five years, however, the County is expected to depa
temporarily from its goal of remaining within these target levels of indebtedness. Although annual debt loa(
for FY 00/01 - 04/05 remain within the target 2% of assessed values, per capita debt and debt service expens~
are projected to exceed the County's recommended maximums. The highest ratio of debt to assessed value ov,
the five-year period is 1.13% in FY03, which is well below the 2% maximum. However, net debt per capita
projected to exceed $1,000 in FY03 ($1,150,) FY04 ($1,152,) and FY05 ($1,125.) Similarly, the ratio of dY
service expenditures to General Fund revenues is projected to exceed 10% in FY04 (10.04%) and FY(
(lO.O9%.)
The charts on the following pages summarize recommended debt service revenues and expenditures for F
2000/01 - 2004/05, and the impact of the recommended CIP on debt ratios and targets.
Capital Improvements Program FY 2000/2001 - 2004/2005
Debt Service Revenue & Expenditure Impact
of FY01-05 Recommended Capital Projects
Revenues/Expenditures FY 00101 FY 01102 FY 02/03 FY 03104 FY 04/05 Total 01-05
School Debt Service Fund: Revenue & Expenditure Impact of FY01-05 Recommended Capital Projects
AVAILABLE RESOURCES:
Available Resources:
Budgeted School Debt Service 8,850,000 9,181,408 9,800,000 10,350,000 10,900,000 49,081,408
School Debt Service Reserve (430,514) 603,030 328,708 215,911 465,553 1,182,688
Subtotal Revenues 8,419,486 9,784,438 10,128,708 10,665,911 11,365,553 50,264,096
Recommended Expenditures
Ongoing Debt Service (Schools) 8,419,486 9,609,438 9,893,708 10,330,911 11,130,553 49,~384,096
Juvenile Detention Center (1) 175,000 235~000 · 235,000 235,000 880,000
Subtotal Expenditures 8,419,486 9,784,438 10,128,708 t0,565,911 11,365,553 50,204,096
Excess Revenuel(Shortfall)
Cumulative Shortfall
Unfunded Requested Debt Service 395,600 423,520 664,925 991,621 2,475,666
Revenues/Expenditures FY 00/01 FY 01102 FY 02/03 FY 03104 FY 04/05 Total 01.05
Gen. Govt. Service Fund: Revenue & Expenditure Impact of FY01.05 Recommended Capital Projects
DEBT SERVICE RESOURCES
Available Resources: General Obligation Bond Debt
Use of Debt Service Reserve 384,868 279,799 664,667
Gen Fund Txft - Reserves 200,000 200,000 200,000 - 600,000
Gen Fund Txfr - Debt Service (2) - 1,405,822 1,462,054 2,867,876
Subtotal 200,000 200,000 200,000 1,790,690 1,741,853 4,132,543
Available Resources: Fire/Rescue Stn.
General Fund Revenues - 240,000 240,000 240,000 720,000
Subtotal 240,000 240,000 240,000 720,000
TOTAL RESOURCES 200,000 200,000 440,000 2,030,690 1,981,853 4,852,543
DEBT SERVICE EXPENDITURES:
General Obligation Bond Debt Service
Debt Svc: Court, Pub Saf, Gym 1,790,690 1,741,853 3,532,543
Reserve: Court, Pub Saf, Gym 200,000 200,000 200,000 - 600~000
Total 200,000 200,000 200,000 1,790,690 1,741,853 4,132,543
Debt Service on Fire/Rescue Station
Debt Service on Fire/Rescue Station 240,000 240,000 240,000 720,000
Subtotal 240,000 240,000 240,000 720,000
TOTAL EXPENDITURES 200,000 200,000 440,000 2,030,690 1,981,853 4,852,543
Excess Revenue/(Shortfall) .
Cumulative Shortfall
100
(1) The County's share of the principal and interest payments'on the new Juvenile Detention Facility will be funded with
interest rate savings on school division bond issues.
(2) General Obligation debt will require voter approval in a referendum. The debt service on these borrowed funds
could require additional resources in the form of a tax rate increase.
Capital Improvements Program FY2000~2001 - 2004/2005
Long-Term Debt Summary
Lon=.Term Debt Summary FY 98 FY 99 FY 00 FY 01 FY 02 FY03 FY04
Beginning Bonded Debt(VPSA & LIT) 50,262,514 66,750,256 68,182,666 69,697,080 75,958,134 80,153,511 97,643,238
New Debt Issued 20,455,000 6,339,668 6,995,000 11,947,640 10,582,695 24,072,830 9,535,593
Retired debt 3,967,258 4,907,258 5,480,586 5,686,586 6,387,318 6,583,103 7,698,688
Net Tax Supported Bonded Debt 66,750,256 68,182,666 69,697,080 75,958,134 80,153,511 97,643,238 99,480,143
Population 79,200 80,200 81,099 81,998 83,447 84,897 86,348
Estimated Property Values 6.609 6,838 7,240 7,778 8.164 8,621 9,072
(in millions)
General Fund Revenues 94,686,325 100.330,715 107,964.986 114,638,255 119,977,238 125,736,854 133,027.255
Debt Service 6,780,501 8.569.547 9,007,255 9,327,696 10,494,767 11,044,156 13,352,089
1.01% 1.00% 0.96% 0.98% 0.98% 1.13% 1.10%
FY05
99,480,143
7,500,0oo (1)
8.226,567 (2)
98,753.576
87,798 (3)
9,545 (4)
139,472,275 (5)
14,066,001
10.09%1
Debt Per Capita ($1,000) $842,81 $850.16 $859.41 $926.34 $960.53 $1,150.14 $1,152.08
Debt to Estimated Value (2%)
Debt Serv ces to Gen. Fund Revenues (10%) 7.16% 8.54% 8.34% 8.14% 8.75% 8.78% 10.04%
Note: Numbers in parentheses represent generally accepted fiscal policy target ratios that were adopted by the Board of Supervisors
in October, 1994.
(1) Reflects recomm FY01-05 School VSPA Bonds + $4,160.000 for 800MHz in FY00 + $16,279,000 General Obligation Bond Issue in FY03 +
$1,800.00 Lease Purchase Fire/Rescue Stn, in FY02.
(2) Issued debt retirement rates assume 20 year maturity at level principal.
(3) Estimated VEC population estimates: FY00-05
(4) Estimated property values through FY98 from audits (include land use and tax relief.) FY99 & FY00 Appropriated. FY01-05 based on 10/21/99 projected revenues.
(5) General Fund Revenue increases based on Dept. of Finance 10/21/99 estimates. FY04 & FY05 include the additional resources required to fund the debt service on
potential general obligation debt, These additional resources potentially could come from a tax rate increase approved by County voters in a referenclum.
(6) Projected interest rate is 6% for FY00, and 6.5% thersaffe on VPSA bonds: 6% on General Government debt.
Capital Improvements Program FY2000~2001 - 2004/2005
This page is intentionally blank.
102
Capital Improvements Program FY2000/2001 - 2004/2005
Technical Committee Recommended Changes
to Requested FY 00/01 -04/05 CIP Revenues:
Beginning Available Revenues (Five-Year Total) - All Funds
Revenue Source
General Government CIP Fund Balance
Borrowed Funds - Fire/Rescue Station (Lease Purchase)
$82,295,394
Request Recomm. Change
$43,128 $103,128 $60,000
~ $1,800,000 $1,800,000
$43,128 Sl,903,128 $1,860,000
Ending Total Recommended Revenues (Ail Funds)
$84,155,394
Technical Committee Recommended Changes
to Requested FY 00/01 - 04/05 CIP Project Costs:
Requested Expenditures (Five-Year Total) - Ail Funds
Reductions Due to Funding Constraints
County Facilities Maintenance/Replacement
Court Facilities Maintenance/Replacement
Fire/Rescue Building & Equipment Fund
Police Technology Upgrade
Police Video Cameras for Patrol
Neighborhood Plan Implementation Program
Revenue Sharing/Traffic Calming
Sidewalk Construction Program
Streetlamp Program
Keene Landfill Closure
Stormwater Control Program
School Capital Projects
Subtotal
Additional Funding Recommended
New Library Construction - Study Funds (FY01)
Request Recomm.
$2,935,000 $2,685,000
$515,000 $410,000
$7,554,708 $3,568,376
$1,440,010 $0
$256,546 $0
$2,148,500 $443,800
$2,500,000 $2,300,000
$809,900 $220,067
$213,000 $50,000
$400,000 $380,000
$2,750,000 $822,977
$63,434,658 $48,559,758
$84,957,322 $59,439,978
$119,619,887
Change
-$250,000
-105,000
-$3,986,332
-$1,440,010
-$256,546
-$1,704,700
-$200,000
-$589,833
-$163,000
-$20,000
-$1,927,023
-14,874,900
-$25,517,344
$0 $20,000 $20,000
Projects Moved to the Out-Year
New Library Construction
$9,967,149
-$9,967,149
Ending Recommended Expenditures (All Funds)
$84,155,394
Capital Improvement Program FY 2000/2001 - 2004/2005
103
Technical Committee Recommended Changes
To Requested FY 00/01- 04/05 CIP Project Costs (continued)
Projects Moved to Another Funding Year Due to
Funding Constraints
Public Safety Mobile Command Center
From To
FY 03 FY 05
-$75,000 $75,000
County Athletic Field Study/Development
FY01 FY02 &
-$66,575 $41,438
FY04
$25,137
So. Albemarle Org. Park Development
FY 03 FY 04
-$23,902 $23,902
Funding Moved From One Project to Another
Community Recreation Facilities-Pool Study Funds
New Urban Area Gym-Pool Study Funds
Request Recomm. Change
$50,000 0 -$50,000
0 $50,000
+$5O,OOO
0
104
Capital Improvement Program FY 2000/2001 - 2004/2005
Technical Committee Recommended Changes
to Requested FY 00/01 -04/05 ciP Debt Service Revenues:
Beginning Available Revenues (Five-Year Total) - All Debt Service Funds
Additional Revenues Request
General Government Transfer-Fire/Rescue Station Debt Service $0
Ending Recommended Debt Service Revenues (Ail Funds)
Recomm.
$720,000
$54,396,639
Change
$720,000
$55,116,639
Technical Committee Recommended Changes
to Requested FY 00/01 - 04/05 CIP Debt Service Costs:
Requested Debt Service Expenditures (Five-Year Total) - All Funds
Reductions Due to Funding Constraints Request
Debt Service on School Projects $52,739,742
Recomm.
$50,264,096
$56,872,285
Chanee
-$2,475,646
Additional Debt Service Expenses Recommended
Fire/Rescue Station Debt Service
$0 $720,000 $720,000
Ending Recommended Debt Service Expenditures (All Debt Service Funds) $55,116,639
Capital Improvement Program FY 2000/2001 - 2004/2005
105
Project Evaluation Criteria
Project Title
Mandated and Committed Projects
Mandated Project - Is the project needed to meet Federal or State mandates? If so, this request will be marked
at the top of the priority list or in the primary tier of projects. Historically, in the mandated category the ADA
projects have been ranked higher than EPA or other environmental mandated projects. Also, prOjects that could
subject the County to liability may be considered as mandated projects.
Committed or On-going Project - Have fimds for this project been appropriated in a previous CIP for -
purchase or construction purposes? If so, this request will be ranked in the second tier of projects. A project
that has had previous funds approved for engineering or planning purposes only is not considered a committed
or on-going project. Projects should be prioritized within this group based on level of commitment and/or if -
the project is addressing an unsafe condition (i.e. E-911 or Police Satellite Receivers should be ranked higher
than the Comprehensive Assessment Administration System.)
Previous Projects Not Funded/New Requests
Health and Safety and Emergency Need Projects - Does this project eliminate or reduce a pressing unsafe
or unhealthy condition? If so, this project will be ranked in the tertiary tier of projects. Projects within this
group should be prioritized based on perceived need,
All Other Projects - Scored According to How TheF Meet the Intended Criteria
Comprehensive Plan or Other Documented Plans Goals, Objectives and Recommendations - Does the
project meet the intent of the stated goal(s), objective(s) and/or recommendation(s) of the Comprehensive Plan
or other documented plans (c.g., the Community Facilities Plan, Pedestrian Obstacle Study, Neighborhood
Plans?) Does thc project meet an adopted service or facility standard?
10 (High) 5 (Average) 0 (Low)
Extent of Service - Does a large segment of the population benefit from the project? Does the project meet
an obligation to serve the special needs of a segment of the population including the elderly, children, low
income, physically or mentally challenged minorities?
10 (High) 5 (Average) 0 (Low)
106
Capital Improvement Program FY2000/2001 - 2004/2005
Project Evaluation Criteria (continued)
Community Economic Impact - Does deferral of the project increase the project cost? Will the project have
a positive impact on the local economy or is it needed for economic 'development? Will the project generate
revenue?
8 (High) 4 (Average) 0 (Low)
Aesthetic Effects - Does the project have a positive environmental or aesthetic impact on the County?
6 (High) 3 (Average) 0 (Low)
TOTAL SCORE
Maintenance and Replacement Projects - Each fiscal year, a certain percentage of the available CIP funds
are to be allocated automatically to maintenance and replacement projects. The role of the technical
committee is to determine what percentage of current revenues can be allocated towards maintenance and
replacement projects. It is not the role of the Technical Committee to prioritize individual maintenance and
replacement projects to determine which projects receive funding within the annual allocation. For
maintenance and replacement repairs, it will be up to the individual department submitting the request to
determine which projects need to be completed within the funding year.
Capital Improvement Program FY2000~2001 - 2004/2005
107
FY 00/01- 04/05 CIP Project Scoring
PROJECT Comp Plan Extent Economic Environment/ TOTAL
of Impact Aesthetic (Comments/?)
(New Projects in Bold) Service Benefit
Meadow Creek Parkway 10 10 6 3 29
Revenue Sharing/Traffic Calming 10 10 8 0 28
Fke/Rescue Bldg. Equip. Fund 8 10' 5 0 25 *
Stormwater Control Program 10 10 . 0 5 25 (Stormwater
Fund)
Walnut Creek Park Improvements 10 10 2 2 24
Neighborhood Plan Implementation 10 10 0 3 23
Ivy Road Landscaping 10 7 0 6 23 (Tourism Fund)
Public Safety Facility 10 7 4 1 22
Scottsville Comm. Center Improve. 10 10 2 0 22
Scottsville Comm. Center Air Cond. 10 10 2 0 22 (combine w/CC
Improv.?)
Scottsville Comm. Cert. Picnic Shel. 10 10 2 0 22 (combine w/CC
Improv.?)
School Athletic Field Irrigation 5 8 6 3 22
Towe Field Irrigation 5 8 6 3 22
So. Albemarle Organization Park 10 7 2 2 . I 21
Dev.
Crozet Park Athletic Field Devel. 10 7 2 2 21
Rivarma Greenway & Path 10 5 0 6 21 (Tourism Fund)
River Access Improvements 10 7 4 0 21 (Tourism Fund)
Courthouse Space Needs Study/Const. 8 7 4 1 20 {Mandated
project?)
New Library Construction 10 10 0 0 20
New High School Cmty. Rec. Facility 10 8 2 0 20
Ivy Road Bike Lanes 10 7 0 3 20 (Tourism Fund,
new)
Keene Landfill Closure 5 3 0 10 18
Police LAN Upgrade 5 10 2 0 17
PVCC Softball Field Lighting 5 5 1 6 17
Georgetown Road Sidewalk 10 4 1 1 16
Airport Road Sidewalk 10 4 1 1 16
Sidewalk Construction Program 10 4 1 1 16
New Urban Gymnasium 7 7 2 0 16
County Athletic Field Study/Develop. 6 5 1 2 14
Ivy Landfill Recreation Access Dev. 5 5 2 2 14
Seminole/Pepsi Place Connector 5 5 4 0 14
Street Lighting Program 8 4 1 1 14
Police Firing Range/Training Facility 10 0 3 0 13
Cashier Booth Improvements (Parks) 5 5 2 0 12
Police Video Cameras for Patrol 5 5 0 0 10
Police Technology Upgrade 5 5 0 0 10
Fire/Rescue Training Center 7 0 3 0 10
Library Computer Upgrade 3 5 0 0 8
County Computer Upgrade 3 5 0 0 8
Pub. Safety Mobile Command Center 3 4 1 0 8
Transport Vehicle for Arrests 3 3 1 0 7
*Revised score from previous year.
108
Capital Improvement Program FY2000~2001 ' 2004/2005
CIP Project Status - All Projects Under Completion
(As bfAugust 27; 1999)
COUNTY OF ALBEMARLE
DEPARTMENT OF ENGINEERING & PUBLIC WORKS
FY 99/00 PROJECT REPORT
Scheduled
~ Completion
Notes
Henley Middle School Addition
Chiller Replacement-AHS/Hollymead
Henley Roof Replacement
Jouett Roof Replacement
PREP Facility
VMF Facility
Stone Robinson Addition
WAHS Site Improvements - Phase I
WAHS/Brownsville Baseball Field
Northern Elementary School
Burley Addition/Renovation
Subtotal
2,003,000 06/15/99 99% C
425,000 07/12/99 99% C
315,000 08/27/99 95% C
315,000 08/27/99 95% C
3,000,000 08/30/99 99% C
765,000 08/30/99 95% C
2,900,000 08/30/99 97% C
175,000 09/15/99 50% C
325,000 01/01/00 0O/O C
11,200,000 07/01/01 75% P
6,800,000 07/01/02 0% P
$28,223,000
Site Selection in Progress
ADMINISTRATION & COURTS
Old Crozet School Windows & Structural Work
Old Crozet School 1961 Addition Roof
Design Standards Manual - Final Design
Courts Space Needs Study
COB Maintenance Program:
Misc. Building Renovations
Chiller & Mechanical Project
Auditorium Renovation
Parking Lot & Lighting Modifications
Keene Landfill Remediation
Subtotal
220,000 09/01/99 95% C
70,000 09/01/99 99% C
47,000 09/30/99 50% D
50,000 10/30/99 80% P
10,000 06/01/99 95% D
550,000 03/14/00 1% D
50,000 08/30/00 0°/6 P
260,000 08/30/00 25% D
170,600 06/30/03 50% P
$1,427,600
HIGHWAYS & TRANSPORTATION
Adams Court
250 East Landscaping
Barracks Road Sidewalk
Street Lighting:
Parkview (Crozet)
Hydraulic Road (Inglewood to Georgetown)
Hydraulic Road (Georgetown to AHS)
Hydraulic Road (AHS to Whitewood)
Whitewood Road Area
Commonwealth Drive
Northfield/Rolling Hills Road
Rio/Old Brook Road
Hydraulic/F_arlysville Road
Forest Lakes (North Entrance)
Mill Creek/Rte. 20
Subtotal
3,800 09/30/99 90% C
20,000 10/30/99 50% C
51,000 05/01/00 95% D
0 06/30/99 100% C
7,500 06/30/99 90% C
6,500 06/30/99 90% C
1,500 06/30/99 100% C
13,000 08/30/99 50% C
12,500 08/30/99 50% C
1,500 08/30/99 40°/o D
150 09/30/99 100% C
1,500 12/30/99 40% D
5,000 12/30/99 75% D
5,000 12/30/99 75% D
$128,950
Maintenance Program Activated
Construction in Progress
Construction in Progress
Construction in Progress
Construction in Progress
Under Review by Virginia Power
Construction in Progress
Under Review by Virginia Power
Under Review by Virginia Power
Capital Improvement Program FY 2000/2001 - 2004/2005
109
CIP Project Status - All Projects Under Construction
(As of August 27, 1999, Continued)
STORMWATER CONTROL PROJECTS;
Brookmill Stream Bank Stabilization
Four Seasons 'Basin/Channel
Monticello High School Dam Remediation
Minor Ridge Drainage Improvernems
Woodbrook Channel Phase II
Ricky Road Drainage Improvemems
Ivy Road Drainage Repair
Bimam Basin
Wesmaoreland Ct. Drainage Improvemenm
Master Drainage Study
Regional Jail Addition
Juvenile Detention Facility
PARKS & RECREATION
Brownsville Elementary Field Improvements
Walnut Creek Picnic Shelter
Crozet Park Master Plan
Crozet Park Field Improvements, Phase III
Subtotal
Subtotal
Subtotal
TOTAL
75,000 11/30/99 50% D
140,000 12/01/99 40O/o C
40,000 12/01/99 75% D
250,000 12/01/99 99o/o D
28,035 12/30/99 50% D
39,900 05/30/00 5% D
20,000 09/15/00 0 % D
250,000 10/01/00 40% D
60,000 11/30/00 90% D
205,400 06/30/01 10% P
$1,108,335
17,300,000 09/01/00 67% C
8,000,000 10/01/01 100% P
$25,300,000
100,000 08/25/99 75%C
50,000 11/01/99 95% D
640,000 06/30/02 99% D
128,000 TBD 75% D
$918,000
$57,105,885
Develop Slrategy for Next Watershed
*LEGEND: P=Progmmnang D=Design B=Bid C=Constmcfion
File: i:~dept~nginceficip~tatus\project report by classifieationzv, ls
110
Capital Improvement Program FY 2000/2001 - 2004/2005
Index of Projects
Pro|eet Name
ADA Structural Changes
Administrative Technology
Airport Road Sidewalk
Albemarle High Restoration
Brownsville Addition
Burley Addition/Renovations
Cashier Booth Improvements
Community Recreation Facilities
County Athletic Field Study/Dev.
County Computer Upgrade
County Facilities Maintenance/Replace.
Court Facilities Renovation/Expansion
Court Square Manitneance/Replace.
Crozet Kitchen/Serving Line
Crozet Park Athletic Field Dev.
ECC/E-911 Capital Projects
Fire/Rescue Building & Equip. Fund
Fire/Rescue Training Center
Georgetown Road Sidewalk
Henley Renovation
Hollymead Gym/Restrooms
Instructional Technology
Ivy Landfill Recreation Access Dev.
Ivy Road Bike Lanes
Ivy Road Landscaping
J&D Court Maintenance/Replace.
Jouett Addition/Renovation
Keene Landfill Closure
Library Computer Upgrade
Maintenance Replacement Summary
Maintenance/Replacement Projects
Maintenance/Replacement Projects
Meadow Creek Parkway-Phase II
Monticello High Addition
Murray High School Renovations
Neighborhood Plan Implementation Prgrn.
New Library Construction
New Urban Area Gymnasium
Northern Area Elementary
Police Firing Range/Training Facility
Police LAN Upgrade
Police Technology Upgrade
Page *
S18
S8
61
S19
SIO
S20
73
77
74
43
44
48
46
S21
75
51
52
53
62
Sll
S22
S12
76
91
92
49
S14
89
70
S23
71
86
63
S30
S15
64
69
78
S16
54
55
58
Capital Improvement Program FY 2000/2001 - 2004/2005
Pro|eot Name
Police Video Cameras for Patrol
Public Safety Facility
Public Safety Mobile Command Center
PVCC Facility Renovation
PVCC Softball Field Lighting
Revenue Sharing/Traffic Calming
Rivanna Greenway Access & Path
River Access Improvements
Route 29North Landscaping
School Athletic Field Irrigation
School Site Land Purchase
Scottsville CC Improvements
Scottsville Library Addition
Seminole/Pepsi Place Connector
Sidewalk Construction Program
So. Albemarle Organization Park Dev.
Southern Urban Elementary School
Stormwater Control Program
Streetlamp Program
Towe Lower Field Irrigation
Transport Vehicle for Arrests
WAHS Window Replacement
Walnut Creek Park Improvements
Walton Addition/Renovation
Page *
60
56
57
80
79
65
93
94
95
81
S7
82
S31
66
67
83
S17
97
68
84
59
S32
85
S33
* Page numbers preceded by an "S" indicate pages from the Albemarle Public SchoolDrafl Recommended
Capital Improvements Program FY 2000/01 - 2004/05, as presented to the School Board on August 23,
1999.
112 Capital Improvement Program FY 2000/2001 - 2004/2005
ALBEMARLE COUNTY PUBLIC
Memorandum
SCHOOLS
DATE:
TO:
FROM:
RE:
July 30, 1999
Roxanne White, Assistarr~ County Executive
L. A. Reaser, Director~.~. ~
Draft Capital Improvements Program - FY 2000/01 - FY 2004/05
The enclosed draft Capital Improvements Program (CIP) for the School Division
is truly a draft and will not be presented to the School Board until August 23, 1999. We
will ask the Board to approve the CIP on September 13, 1999.
The CIP is based on the Long Range Plan, which will also be presented to the
School Board on August 23, 1999. A copy of the draft Long Range Planning Committee
Report is included in the attached CIP Request and will be finalized by the Committee on
August 10, 1999, prior to presentation to the School Board.
We will keep you informed of any changes that may occur as we continue through
the approval process with both documents. Please do not hesitate to contact me on
973-3677, should you have any questions or require additional information.
LAR/sjc
Attachment
Cc: Kevin Castner, Division Superintendent
Frank Morgan, Assistant Superintendent
TABLE OF CONTENTS
Project Index
Executive Summary
Introduction
Funding Summary
Project Worksheets
Attachments
Differentiated Staffing
Proposed Capacity with Differentiated Staffing
State and Local Enrollment Projections
Projected Student Increases
Enrollment - Actual - 1994 to 1998
Enrollment - Projected- 1999 to 2013
DRAFT Long Range Planning Committee Report
CIP Calendar
1
2
3
6
7
34
35
36
37
38
39
40
41
FY2000/OI - 2004/05 Capital Improvements - School Division
PROJECT INDEX
ADA Structural Changes
Administrative Technology
Albemarle High Restoration
Brownsville Addition
Burley Addition/Renovation
Crozet Kitchen/Serving Line
Henley Renovation
Hollymead Gym/Restrooms
Instructional Technology
Jouett Addition/Renovation
Maintenance Replacement Summary
Monticello High Addition
Murray High School Renovations
Northern Area Elementary
Scottsville Library Addition
School Site Land Acquisition
Southern Urban Elementary School
WAHS Window Replacement
Walton Addition/Renovation
18
8
19
10
20
21
11
22
12
14
23
30
15
16
31
7
17
32
33
1 FY2000/O1 - 2004/05 Capital Improvements - School Division
CAPITAL IMPR 0 VEMENTS PR OGRAM EXECUTIVE S UMMAR Y
FY 2000/2001 - 2004/2005
The enrollment of the school division is projected to grow to 13,174 students,
which correlates to an additional 989 students, by 2004 and continues to grow to 14,490
by 2010. This is a total enrollment growth of 2,285 students, or 19% over the next 10
years. The Long Range Planning Committee extensively studied enrollment projections
and a variety of other factors that impact facility needs and developed the following
recommendations, which have been incorporated into the 2001 - 2005 Capital
Improvement Program (CIP) Request:
Project Completion Change
1. Jouett Addition 2003 Enlarge to 750 Students
2. Southern Elementary 2004 Increase Capacity to 600
3. Southern Elementary 2004 Site Purchase Moved Forward 2
years to 2000/01
4. Henley Addition 2005 Increase Capacity to 750 Students
5. School Site Land Acquisition 2005 Begin Acquisition Process
The total five year Capital Improvement Request is $63,394,158. Information
regarding the new classroom capacity, demographic and enrollment data can be found in
the Attachments section, starting on page 34. Projections cannot fully capture the
potential growth associated with the large scale Research Park and industrial
development that is now a reality. Therefore, we must realize that our current estimation
could be dramatically affected by rapid increases in the availability of employment in the
area.
The replacement of the Heating and Air Conditioning systems at Henley, Jouett,
Brownsville and Woodbrook, all of whose systems will be 40 years old at the time of
replacement, are significant new Maintenance projects. Additionally, it is necessary to
address lighting upgrades or replacements for classrooms and field lights. The School
Safety Audit identified a need for upgrading exterior lighting in various schools, which
has been included in the FY2000/01 request.
Reducing the teacher to pupil ratios and the implementation of differentiated
staffing has dramatically affected the elementary and middle school CIP Requests. The
differentiated staffing has caused a rigid capacity formula to become impractical. A chart
showing the capacity changes is on page 34. The' following is a brief explanation of the
capacity formula changes:
Each school's average class size is multiplied by the number of regular classrooms in
the school. The average class size is determined using all classroom baseline staffing
with a downward adjustment for added differentiated staffing.
The adjustment for differentiated staffing is highest for schools having the largest
percentage of free/reduced lunch eligible students. Schools with the highest level of
differentiated staffing will therefore have the greatest loss in capacity.
2
Capital Improvements Program
FY2000~2001 - 2004/2005
IntrOduction
What is the Capital Improvement Program (CIP) ?
The CIP for the school division is a five year budget which is updated annually, to adjust for
changing needs. Because of this dynamic nature, it is possible for a project to remain in the
CIP longer than five years, as projects of more urgent need appear, they replace a project and
move ahead for implementation. Only emergencies or clearly identified critical need projects
or unidentified technology needs may be submitted in the first four years of the 5 year Cycle.
A CIP project is broadly defined as any major project requiring the expenditure of public
funds for the purchase, construction, acquisition or replacement of the physical assets of the
community. CIP projects shall have a minimum value of $20,000, except for individual
maintenance and replacement items. In general, CIP items are in response to the need for
additional student capacity, changing programming/technology needs and in consideration
of the age of existing facilities. A growing student population will necessitate the expansion
of current facilities, or in the extreme cases, additional buildings.
As buildings age, they reach a point where they require major modernization. In some
instances, the building's support systems wear out and require replacement. In other
instances, they require maintenance of major components which exceeds their replacement
cost. In other situations, the building no longer supports a current instructional program and
needs to be modernized.
Capital Improvement Program Policies:
General Guidelines
In October 1994, the Board of Supervisors approved Financial Management Policies, which
set guidelines for the Capital Improvement Program, funding for maintenance and
replacement projects, and targets limits for the County's indebtedness and debt service levels.
In alignment with the approved policies, the recommended Capital Improvement Program
has been coordinated with the operating budget to a greater degree than in prior years.
Summaries of all general government and school division projects now show associated
operating costs that will be reflected in future operating budgets. Proposed debt service levels
are proposed to stay within the County's debt service guidelines. The proposed CIP also
attempts to fund a "significant portion of capital improvements on a cash basis", and
increases incrementally the percentage of its capital improvements financed by current
revenues.
3
Asset Maintenance. Replacement and Enhancement Polices
The County's Financial Management Policy states, "The County will maintain a system for
maintenance, replacement and enhancement of the County's and School Division's physical
plant. This system will protect the County's capital investment and minimize future
maintenance and replacement costs." In accordance with these approved policies, the CIP
targets available revenues to both general government and school division maintenance and
repair projects.
Debt Policies
Recommended levels of indebtedness and annual debt service are set out in the approved
financial policies. The recommended guidelines are as follows:
· Net debt per capita should remain less than $1,000.
· Net debt as a percentage of the estimated market value of taxable property
should not exceed 2%.
*The ratio of debt service expenditures as a percent of general fund revenues
should not exceed 10%.
The CIP Process
The CIP Technical Committee
In 1993 a CIP Technical Committee comprising representatives of the County Executive's
office, Planning and Community Development, Engineering, Finance and the School
Division was created to review department and agency requests. The ongoing task of the
committee is to thoroughly analyze project costs, estimate the impact of capital projects on
operating budgets and determine the accuracy of and need for the requested projects.
Several recommendations from the Technical Committee have now been incorporated into
the CIP process:
Greater emphasis on the 5-_¥ear plan
In past years, departments and agencies were allowed to submit project requests in any year
of the CIP, which made long range forecasting over a 5-year period extremely difficult. For
the FY1995/96 - FY1999/00 CIP, all departments and agencies were instructed to plan their
projects out for the five year period, with the knowledge that any new request submitted in
the next year, FY 1996/97, would automatically go to the fifth year of the CIP plan. Now,
only emergencies or clearly identified critical need projects or unanticipated technology
needs may be submitted in the first four years, thus providing a more accurate projection
of .what the County actually plans to finance over the next five year period.
· ,,, 4
Establishment of Evaluation Criteria
Project evaluation criteria have been established to be used by the Technical Committee to
rank new and expanded projects. Mandated, committed, and maintenance projects are not
ranked, but are automatically funded as number one priorities. Consistent with the policy
of bringing in new projects in the fifth year only, projects in the first four years will already
have been evaluated under these criteria, and if there have been no significant changes to the
project, will receive the same rating.
Separation of Maintenance and Replacement Projects
As stated in the financial policies, the goal of the County is to fund maintenance and repair
projects with current revenues, rather than through borrowed funds. It is also the County's
goal to insure that maintenance and repair projects are funded before new projects are
undertaken, which is why they are considered a higher priority than new or expanded
projects. Individual maintenance, repair and replacement projects are not listed as individual
projects, but are submitted by departments as one line-item for each year of the five-year
period.
Five-year projections of revenues
To implement a more realistic plan of the actual projects to be completed in the next five
year period, the County Executive's Office provides the Technical Committee with a forecast
of available revenues over the next five years. Although revenue estimates may vary in
either direction, the general revenue parameters are used by the committee in prioritizing and
then staging the projects over the five year period. Using the revenue estimate for the
five-year period, the first step is to prioritize and fund all the projects within the 5-year
period; the second step often involves moving projects to the second and third years, since
most projects have a tendency to be bunched up in the first two years and exceed the
projected available revenues for those years.
Evaluation of School Division Projects within Debt Service Level
Because the CIP Technical Committee and the Planning Commission have questioned their
role in evaluating and prioritizing school division projects, including new and expanded
facilities and repair/maintenance projects, the prioritizing function for school projects has
been given to the School Board, whose members are more knowledgeable about their needs
and priorities. Although the Technical Committee reviews all the school projects for
accuracy and financial impact, the Technical Committee no longer evaluates or prioritizes
individual school division projects. Rather the committee recommends a debt service level
and an annual maintenance transfer from general revenues within which the School Board
may determine its priorities and the staging of their capital facilities.
Capital Projects/Debt Service Fund
The Technical Committee has also set aside approximately 2% of the total 5-year CIP for
a reserve fund to be used to fund unanticipated needs for capital projects or additional debt
service, particularly those needs that may accompany the opening of the new high school.
School Division CIP Fund
Five - Year Project/Expenditure Summary
Total FY 01 - 05 Total
Tyoe Pro!ect Cost Prior Total FY 00/01 FY 01/02 FY 02103 FY 03/04 FY 04/05 FY 01 - 05 Out-Year
New School Site Land Acquisition $75,000 $0 $75,000 $0 $0 $0 $0 $75,000 $75,000 $13,000,000
$372,500 $330,000 $50,000 $70,000 $70,000 $70,000 $70,000 $330,000 $0
Rev Administrative Technology $702,500
Rev Brownsville Addition $2,626,000 $0
Rev Henley Renovation $1,042,000 $0
Rev Instructional Technology $5,532,215 $3,536,350
Rev Jouett Addition/Renovation $3,465,000 $0
Rev Murray HS Renovations $1,209,000 $165,000
Rev Northern Elementary $13,448,000 $1,675,000
$2,626,000
$1,042,000
$1,995,865
$3,465,000
$1,044,000
$11,773,000
$0 $240,000 $2,386,000 $0 $0
$0 $0 $0 $200,000 $842,000
$250,000 $395,865 $450,000 $450,000 $450,000
$0 $315,000 $3,150,000 $0 $0
$0 $1,044,000 $0 $0 $0
$11,773,000 $0 $0 $0 $0
$2,626,000
$1,042,000
$1,995,865
$3,465,000
$1,044,000
$11,773,000
$0
$0
$0
$0
$0
$0
Rev Southern Elementary $13,600,000 $0 $13,600,000 $1,520,000 $400,000 $3,000,000 $8,680,000 $0 $13,600,000 $0
Con ADA Structural Changes $1,175,963 $960,963 $215,000 $0 $0 $0 $215,000 $0 $215,000 $0
Con Albemarle HS Restoration
Con Burley Addition/Renovations
Con Crozet Kitchen
Con Hollymead Gym/Restrooms
Con Maintenance Replacement
Con Monticello HS Addition
Con Scottsville Library Addition
Con WAHS Window Replacement
Con Walton Addition
Total
$2,215,000 $1,566,000
$6,800,000 $300,000
$65,000 $0
$857,000 $0
$13,392,300 $3,364,007
$8,398,OOO $0
$495,000 $0
$230,000 $0
$606,000 $0
$75,933,978 $11,939,820
$649,000
$6,500,000
$65,000
$857,000
$9,428,293
$8,398,000
$495,000
$230,000
$606,000
$63,394,158
$0 $649,000 $0 $0 $0
$1,700,000 $4,800,000 $0 $0 $0
$0 $65,000 $0 $0 $0
$0 $0 $100,000 $757,000 $0
$694,640 $1,743,830 $1,343,830 $1,632,593 $4,013,400
$0 $0 $0 $330,000 $8,068,000
$0 $0 $0 $75,000 $420,000
$0 $0 $0 $230,000 $0
$0 $0 $100,000 $506,000 $0
$15,987,640 $9,722,695 $10,599,830 $13,145,593 $13,938,400
$649,000
$6,500,000
$65,000
$857,000
$9,428,293
$8,398,000
$495,000
$230,000
$606,000
$63,394,158
$0
$0
$0
$0
$600,000
$0
$0
$0
$0
$13,600,000
School Division
Capital Improvement Program FY 2000/01 . 2004/05
This Sheet Intentionally Blank
School Site Land Purchase
'
Project Contact: A1Reaser
CIP Staff (Engineering) Assistance Req. ? X
Project Dates: 2004-2006
Continuation? Documented Project/Need? X
Revised? Other Cmty. Need/Service?
Project Description:
Acquire Land for projected needs for a new elementary, middle
and High School in the North 29 Corridor. Approximately 130
acres would be needed to accommodate the three schools and the
associated recreational needs. Site assessmem cost for
appraisers, engineers, topo survey and borings are in FY2004/05
and the land purchase costs are in the out-year.
Project Changes~Reasons for Revisions:
Pro}ect JustiJ~cation:
Because of the anticipated, extensive growth in the North 29
corridor, available land in the designated growth areas is very
difficult to obtain and will continue to escalate in value at a rapid
pace as development occurs. It will be necessary to begin these
projects in the next 15-20 years. Therefore, it is much more cost
effective to acquire the necessary land now then to wait until just
prior to construction.
Relationship to Plan:
Consistent with Goal #9, Objectives 5 & 7 of the Comprehensive
Plan.
Impact if Pro]ect Not Completed:
Escalating land values will negatively impact our ability to find
suitable properly.
Location/Site Status:
Site on the 29 North Corridor to be determined.
Operating Cost Breakdown:
None
Arch./Engineer
Construction*
Other
Project Total
Less: Fees
Less: Revenues
Less: Other
Net Cost
Operating
Proieet TL Prior
25,000
50,000
75,000
0
0
75,000
0
Includes Land Acquisition? Yes or No
FY 00/01 FY01/02 FY02/03 FY03/04 FY 04/05
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0 25,000
0 0 50,000
0 0 75,000
0 0 0
0 0 0
0 0 75,000
0 0 0
TL 01-05
25,000
50,000
75,000
0
0
75,000
0~
Out Year
0
13,000,000
13,000,000
0
0
13,000,000
0
Capital Improvement Program FY 2000/2001 - 2004/2005 July 30, 1999
This Sheet Intentionally Blank
Administrative Technology
Project Contact: Bruce Benson, School Tech. New Request? I Mandated Project?
CIP Staff(Engineering) Assistance Req. ? No Continuation? XI Documented Project/Need?
Pro]ect Dates: On-Going (From FY95~ Revised? Other Crnty. Need/Service?
x[I
Pro]ect Description:
To provide technology to meet the administrative needs of the
School Division..
Project Changes/Reasons for Revisions:
Funds are requested for FY 04/05
Pro]ect Justification:
The School Division's administrative computing needs should
be addressed. Networks should be upgraded to meet increasing
demands for greater efficiency in sharing of software and data.
Computers need to be upgraded as well as to be able to mn new
student database software and new standardized desktop
operating systems. Laptop computers are being provided to a
greater number of staff. A number of networks each year should
have servers upgraded to improve performance and reliability.
Server replacement is part of a continuing infrastructure
maintenance effort. Each year that administrative needs are not
addressed, means wasted opportunities for enhanced school
management.
Relationship to Plan:
Consistent with Goal
Comprehensive Plan.
# 9, Objectives 5 & 7 of the
Imp_act ~£ Projeet Not Completed:
If this project is not completed, opportunities for enhanced
management will be wasted.
Location/Site Status:
Various locations throughout the County.
Operating Cost Breakdown:
$735,000 - See the back of this page.
,4rch./Engineer
Construction*
Other
Project Total
Less: Fees
Less: Revenues
Less: Other
Net Cost
Operating
TL Prior
0 0
0 0
702.500 372,500
702,500 372,500
0 0
0 0
702,500 372,500
922,300 187,300
Includes Land Acquisition? Yes or No
FY00/01 FY 01/02 FY 02/03 FY03/04 FY 04/05
0 0 0 0 0
0 0 0 0 0
50,000 70,000 70,000 70,000 70,000
50,000 70,000 70,000 70,000 70,000
0 0 0 0 0
0 0 0 0 0
50,000 70,000 70,000 70,000 70,000
109,000 125,000 146,000 167,000 188,000
TL01-05
0
0
330,000
330,000
0
0
330,000
735,000
Out Year
0
0
0
0
0
0
I
0
July 30, 1999 Capital Improvement Program FY 2000/2001-2004/2005 8
07/07/1999
ADMINISTRATIVE TECHNOLOGY OPERATING, PERSONNEL & TRAINING COST SUMMARY
2000/2001 through 2004/2005
150
20 170
30 200
30 230
30 260
30 290
OPERATING PERSONNEL TRAINING TOTAL
2000/ $ 75,000 $ 8,500 $ 25,500 $ 109,000
2001 (150 computers) (170 computers) (170 computers)
2001/ $ 85,000 $ 10,000 $ 30,000 $ 125,000
2002 (170 computers) (200 computers) (200 computers)
2002/ $ 100,000 $ 11,500 $ 34,500 $ 146,000
2003 (200 computers) (230 computers) (230 computers)
2003/ $ 115,000 $ 13,000 $ 39,000 $ 167,000
2004 (230 computers) (260 computers) (260 computers)
2004/ $ 130,000 $ 14,500 $ 43,500 $ 188,000
2005 (260 computers) (290 computers) (290 computers)
TOTAL $ 505,000 $ 57,500 $ 172,500 $ 735,000
NOTE: ALL COSTS A~ BASED UPON CU~NT LEVELS OF SERVICE.
OPERATING COST - Annual maintenance costs of equipment including parts, outsourced services, support staff and management cost.
PERSONNEL COST - Help Desk costs to receive problem calls and dispatch assistance for hardware and software for the expanded microcomputer user base.
TRAINING COST - Education for staff.
Brownsville Addition
Project Contact: A1 Reaser
CIP Staff (Engineering) Assistance Req. ?
Project Dates: 2001 - 2003
Yes
New Request?
Continuation?
Revised?
X
Documented Project/Need? X
Other Cmty. Need/Service?
Project Descr(vtion:
The 15,600 SF addition will add 9 regular classrooms to
kindergarten, 1st, 4th and 5th grades; and one set ofrestrooms,
along with a preschool handicapped and Bright Stars preschool
rooms to the facility. The additional space will increase the
capacity from 330 to 440 students.
breakdown:
Architectural/Engineering
15600 SF x $140/SF
Testing/Contingency/Other
Furniture/Fixtures
Total Cost
The following is a cost
= $ 220,000
= $ 2,184,000
=$ .222,000 $ 2,626,000
Pro_iect Changes/Reasons for Revisions:
To reach the 440 student capacity with the revised capacity
formula and add a Bright Stars and Preschool Handicapped
classroom more than doubled the size of the project. The
revizsed capacity of 19 students per classroom, and the need for
special preschool space in the western part of the county, has
significantly changed the project.
Relationship to Plan:
Consistent with Goal
Comprehensive Plan.
# 9, Objectives 5 & 7 of the
Impact if Project Not Completed:
Mobile Classrooms will be needed
anticipated growth.
to accommodate the
Location/Site Status:
Brownsville Elementary
5870 Rockfish Gap Tpk.
Crozet, VA 22932
Operating Cost Breakdown:
$10,000 - Custodian (.5)
$ 7,200 - Utilities
Project Justification:
Existing subdivisions in the Brownsville District are expected to
produce 286 new houses by the year 2000, which will fill the
available seats created by the 1997 addition. Accommodation
will be needed for the anticipated additional subdivision growth
in the Yancey Mill/Jarmans Gap area and between Routes 240
and 250.
T..~_L
Arch./Engineer 220,000
Construction * 2,184,000
Other 222,000
Project Total 2,626,000
Less: Fees 0
Less: Revenues 0
Less: Other 0
Net Cost 2,626,000
Operating 0
*Includes Land Acquisition? Yes or No
Prior
FY 00/01 FY 01/02 FY 02/03FY03/04 FY 04/05
0 220,000 0 0 0
0 0 2,184,000 0 0
0 20,000 202,000 0 0
0 240,000 2,386,000 0 0
0 0 0 0 0
0 0 0 0 0
0 240,000 2,386,000 0 0
0 0 17,200 0 0
TL 01-05
220,000
2,184,000
222,000
2,626,000
0
0
2,626,000
I
I
0~
I
Out Year
0
0
0
0
0
0
0
July 20, 1999 Capital Improvement Program FY 2000/2001-2004/2005
Henley Renovation
ICIP Staff (Engineering) Assistance Req.? Yes Continuation? Documented Project/Need?
]Project Dates: 2003-2005 ~ Revised? X Other Cmty. Need/Service?
X
Pro}ect Descr(ntion:
Approximately 3,000 SF, to include the main office, guidance
office and old home economic (life skills) area, will be
reconfigured, remodeled and refurbished. Four classrooms and
a Resource Room were added to the project, to total 5,000 SF.
Architect $ 90,000
Renovations 5,000 SF ~ 190/SF $ 700,000
Testing, Contingency
and Furniture $ 252.000
$1,042,000
Prelect Changes~Reasons for Revisions:
The Long Range Planning Committee recommended bringing the
school to a 750 capacity to accomodate the growth anticipated
is the Crozet Area.
Pro]ect Justification:
The school is thirty three years old and needs to have the main
office and guidance office complex completely refurbished to
accommodate the current programs. The home economics
department was designed for two teaching spaces. By
reconfiguring and modernizing this area, the program can be
accommodated in one space.
Relationship to Plan:
Consistent with Goal
Comprehensive Plan.
# 9, Objectives 5 & 7 of the
Impact if Prelect Not Completed:
Continue to under utilize the em'rent space and run programs in
out-dated, inefficient areas.
Location/Site Status:
Henley Middle School
5880 Rockfisk Gap Tpk.
Crozet, Va 22932
Operating Cost Breakdown:
None
,4rch./Eng~neer
Construction*
Other
Project Total
Less: Fees
Less: Revenues
Less: Other
Net Cost
Operating
T._.L.L Prior
90,000
860,000
92,000
1,042,000
0
0
1,042,000
0
Includes Land Acquisition? Yes or No
FY00/01
0
0
0
FY 01/02
FY02/03 FY03/04 FY 04/05
0 0 90,000 0
0 0 90,000 770,000
0 0 20,000 72,000
0 0 200,00 842,000
0
0 0 0 0
0 0 0 0
0 0 200,00 842,000
0
0 0 0 0
TL 01-05
90,000
860,000
92,000
1,042,000
0
0
1,042,000
Out Year
0
0
0
I
11 July 30, 1999 Capital Improvement Program FY 2000/2001-2004/2005
Instructional Technology
ICIP Staff (Engineering) Assistance Req. ? No Continuation? Documented Project/Need?
Project Dates: On-Going (From FY 95) Revised? X Other City. Need/Service?
Pro_iect Descr~vtion:
To provide technology to meet
(Instructional) Technology Plan.
the School Division's
Pro]ect Changes/Reasons for Revisions:
Funds are requested FY 04
Pro]ect Justification:
Instructional technologies can help classroom teachers
differentiate instruction, providing both students opportunities
for acceleration and remediation. Computers in classrooms,
media centers and computer labs, provide opportunities to
efficiently expand on the limited time and resources of the
classroom teacher and school media specialists. Additional
computers are needed in classrooms and school media centers.
Software, CD-ROM drives, and multimedia devices are needed.
Network servers need to be upgraded in a number of schools
each year to provide for greater performance and reliability.
Server replacement is part of a continuing infrastructure
maintenance effort. Purchase decision are, in part, made with
support issues in mind. Supporting equipment and supplies are
needed to complete these installations.
Relationship to Plan:
Consistent with Goal # 9, Objectives 5 & 7 of the
Comprehensive Plan.
Impact if Pro]ect Not Completed:
If this project is not completed, opportunities for enhanced
teaching will be wasted.
Location/Site Status:
Various locations throughout the County.
Operating Cost Breakdown:
$3,490,000 - See back of this page.
Proieet TL
Arch./Engineer 0
Construction* 0
Other 5,532,215
Project Total 5,532,215
Less: Fees 0
Less: Revenues 0
Less: Other 0
Net Cost 5,532,215
Operating 4,904,980
Includes Land Acquisition? Yes
Prior
0
0
3.536.350
3,536,350
0
0
3,536,350
1,416,980
or No
FY 00/01 FY 01/02 FY 02/03 FY03/04 FY,04/05
0 0 0 0 0
0 0 0 0 0
250,000 395~865 450.000 450~000 450,000
250,000 395,865 450,000 450,000 450,000
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
250,000 395,865 450,000 450,000 450,000
610,000 645,000 695,000 745,000 795,000
TL 01-05
0
0
1.995.865
1,995,865
0
0
1,995,865
3,490,000
Out Year
0
0
0
0
0
0
I
0
July 30, 1999
Capital Improvement Program FY 2000/2001-2004/2005
12
INSTRUCTIONAL TECHNOLOGY OPERATING, PERSONNEL & TRAINING COST SUMMARY
2000/2001 through 2004/2005
07/07/99
BASE 1,200
00/01 50 1,250
01/02 100 1,350
02/03 100 1,450
03/04 100 1,550
04/05 100 1,650
OPERATING PERSONNEL TRAINING TOTAL
2000/ $ 360,000 $ 125,000 $ 125,000 $ 610,000
2001 (1,200 computers) ( 1,250 computers) ( 1,250 computers)
2001/ $ 375,000 $ 135,000 $ 135,000 $ 645,000
2002 ( 1,250 computers) ( 1,350 computers) (1,350 computers)
2002/ $ 405,000 $ 145,000 $ 145,000 $ 695,000
2003 (1,350 computers) (1,450 computers) (1,450 computers)
2003/ $ 435,000 $ 155,000 $ 155,000 $ 745,000
2004 (1,450 computers) (1,550 computers) (1,550 computers)
2004/ $ 465,000 $ 165,000 $ 165,000 $ 795,000
2005 (1,550 computers) (1,650 computers) (1,650 computers)
TOTAL $ 2,040,000 $ 725,000 $ 725,000 $ 3,490,000
NOTE: ALL COSTS ARE BASED UPON CURRENT LEVELS OF SERVICE.
OPERATING COST - Annual maintenance costs of equipment including parts, outSourced services, support staff and management cost.
PERSONNEL COST - Help Desk costs to receive problem calls and dispatch assistance for hardware and sotb0vare for the expanded microcomputer user base.
TRAINING COST - Education for staff.
Jo uett A ddition/R enovation
Project Contact: A1Reaser
ICIP Staff (Engineering) Assistance Req. ?
Project Dates: 2001 - 2002
CIP
INew Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Ci~. Need/Service?
X
Pro_iect Description:
An addition, consisting of eleven regular classrooms, two science
classrooms, a special needs classroom and office, a work room
and a student restroom would be added. The total addition
would be I%000 SF. Major renovation to the library and
adjacent areas, the main office and home economics, would
include approximately 8,000 SF, in addition to site work.
Additionally, an exterior res~room will be added to accommodate
the after school program and Parks and Recreation Activities.
Pro_iect Changes/Reasons for Revisions:
The Long Range Planning Committee Report recommended
adding classrooms to the request in order to accommodate
middle school growth. This would incease the capacity to 750
students.
Project Justification:
The County middle school capacity will be exceeded by 30
students by FY2000/01. This addition will increase the capacity
by 239, from 511 to 750, will help accommodate the anticipated
middle school growth.
Relationship to Plan:
Consistent with Goal # 9, Objectives 5
Comprehensive Plan.
& 7 of the
Impact if Project Not Completed:
Additional mobile classrooms could be used to accommodate
growth and provide science and special education space.
Without this project, the school will continue to operate without
6th grade science rooms and with insufficient special needs
rooms.
Location/Site Status:
Jack Jouett Middle School
2056 Lambs Road
Charlottesville, Va 22901
Operating Cost Breakdown:
$22,500 - Custodian
$15,900 - Utilities
TL
,4rch./Engineer 290,000
Construction* 2,890,000
Other 285~000
Project Total 3,465,000
Less: Fees 0
Less: Revenues 0
Less: Other 0
Net Cost 3,465,000
Operating 38,400
Includes Land Acquisition? Y~s or No
prior
FY 00/01
0 0
0 0
0 0
0 0
0 0
0 0
0 0
FY 01/02 FY 02/03 FY03/04 FY 04/05
290,000 0 0 0
0 2,890,000 0 0
25~000 260,000 _0 0_
315,000 3,150,000 0 0
0 0 0 0
0 0 0 0
315,000 3,150,000 0 0
0 0 38,400 0
TL 01-05
290,000
2,890,000
285~000
3,465,000
0
0
3,465,000
38,400
.Out Year
0
0
0
0
0
0
I
0
July 30, 1999 Capital Improvement Program FY 2000/2001-2004/2005
Murray High Renovations
Project Contact: A1Reaser
ICIP Staff (Engineering) Assistance Req. ?
Project Dates: 2001-2002
Yes
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Cit~. Need/Service?..
Pro]ect Description:
This request includes the improvements necessary to transform
the current facility into a more modem, efficiently operating
building for high school students. The scope of work includes
general remodeling with a new heating/cooling system,
replacement of all windows, including the Resota'ce Center, and
site work.
Project Changes/Reasons for Revisions:
Difficulties with low ceiling clearance for duct placement and
additional asbestos abatement dictates that we increase the
budget by $180, 000 to accomplish our original goal.
Relationship to Plan:
Consistent with Goal #
Comprehensive Plan
9, Objectives 5 &
Impact if Pro]ect Not Completed:
Location/Site Status:
Murray High School
1200 Forest Street
Charlottesville, Va 22902
Project Jasti/~cation:
In accordance with the Long Range Plan for Albemarle County
Schools, Murray High was moved to the Rose Hill Site for the
1990 school year. To accommodate this move, window air
conditioners were installed, walls were painted and restroom
facilities were modified to accommodate an older population. A
new roof was installed in 1993. In 1994, ADA concerns were
addressed and the multipurpose room was renovated. Window
air conditioners are currently being utilized, but the units are very
noisy and very inefficient.
Operating Cost Breakdown:
None
X
7 of the
Arch./Engineer 100,000
Construction* 1,068,000
Other 41,000
Project Total 1~209,000
Less: Fees 0
Less: Revenues 0
Less: Other 0
Net Cost 1,209,000
Operating 0
Prior
80,000
85,000
165,000
0
0
165,000
0
Includes Land Acquisition? Yes or No
FY 00/01
FY 01~2 FY 02~3 FY03/04 FY 04/05
20,000 0 0 0
983,000 0 0 0
41,ooo ~ ~ ~
1,044,000 0 0 0
0 0 0 0 0
0 0 0 0 0
0 1,044,000 0 0 0
0 0 0 0 0
TL 01-05
20,000
983,000
41,000
1,044,000
0
0
1,044,000
o
Out Year
0
0
0
0
15 July 30, 1999 Capital Improvement Program FY 2000/2001-2004/2005
Northern Area Elementary,
ICIP Staff (Engineering) Assistance Req. ? Yes Continuation? Documented Project/Need?
I Project Dates: 2000 - 2001 Revised? . X Other Cit~. Need/Service?
X
Pro}ect Description:
Construct a new 600 student elementary school. The 82,000 SF
school, with furnishings, 5% contingency and miscellaneous
expenses, will have a total, estimated cost of $13,448,000.
Development and land purchase costs ($500,000) for additional
play fields for the Parks and Recreation Department have been
included in this request.
Pro]ect Changes/Reasons_for Revisions:
To allow for the reduced student teacher ratio (19.5 to 1), we
need to add two additional classrooms to the project, for a total
of 30 regular classrooms, which retains a school capacity of 600
students. The additional 2,300 SF will be added at a cost of
$230,000. Land purchase price, traffic signals, utilities and
additional site development costs have increased costs by
$1,500,000.
Relationship to Plan:
Consistent with Goal # 9, Objectives 5
Comprehensive Plan.
& 7 of the
Impact if Pro}ect Not Completed:
If this project is not completed, the three area schoOls will
continue to operate above their rated capacity. Additional
mobile units could be used to accommodate the additional
students.
Location/Site Status:
Route 29 NOrth area.
Pro]ect Justification:
The Long Range Plan for Albemarle County Schools suggests
that continued growth in Hollymead, Broadus Wood and the
northern urban area will necessitate the need for an additional
elementary school in the northern area of the County. Currently,
Broadus Wood has three mobile units and Hollymead
Elementary has exceeded its capacity and utilizes four mobile
classrooms. The commercial/manufacturing expansion, a new
mobile home park and additional, significant subdivision growth
will continue to provide additional students, who must be
accommodated. The Long Range Planning Committee
recommends that this project remain our top priority.
Operating Cost Breai~down:
$563,700 - Staff- Teacher Cost
$122,800- Utilities: Cust./Maint. Supplies
$ 85,000 - Principal, Secretary
YE
· ~rch./Engineer 150,000
Construction* 13,298,000
Other 0
Project Total 13,448,000
Less: Fees 0
Less: Revenues 0
Less: Other 0
Net Cost 13,448,000
Operating 771,500
Prior
300,000
1,375,000
1,675,000
0
0
1,675,000
0
Includes Land Acquisition? Yes or No
FY 00~1 FY §1~2 FY 02/03 FY03~ FY 04/05
150,000 0 0 0 0
11,623,000 0 0 0 0
I1,773,000 0 0 0 0
0 0 0 0 0
0 0 0 0 0
11,773,000 0 0 0 0
85,000 686,500 0 0 0
TL 01-05
150,000
11,623,000
11,773,000
0
0
11,773,000
771,500
Out Year
0
0
0
July 20, 1999 Capital Improvement Program FY 2000/2001-2004/2005
Southern Urban Elementary
IIProject Contact: AI Reaser New Request? Mandated Project?
CIP Staff (Engineering) Assistance Req. ? Yes Continuation? Documented Project/Need?
. Project Dates: 2000- 2004 Revised? X Other City. Need/Service?
Pro]ect Description:
Construction of a new 600 student elementary school. Since a
suitable site must be acquired, site selection will begin in
2000/01 with construction to begin in 2002/03. The school will
open in September, 2004. The total cost of the 82,000 SF
building is projected at $13,600,000 with furnishings/equipment
and a 5% construction contingency. Land purchase and site
development costs for additional fields have been included in this
request ($500,000).
Pro]ect Changes/Reasons for Revisions:
The Long Range Planning Committee recommended that the
capacity of the school be.increased to 600 students. This would
accommodate the need for classroom space lost by reducing the
teacher pupil ratio and the differentiated staffing formula. Funds
for the purchase of land have been moved forward to 2000/01 to
insure that a site is acquired in time for construction.
Pro]eot Justification:
The Long Range projection for Albemarle County Schools
suggests that continuous growth will occur in the southern and
eastern urban area. Capacity at Stone Robinson Elementary is
currently being increased, but this addition will just
accommodate the immediate growth. Anticipated subdivision
growth along with apartments and potential new subdivision
growth will continue to provide additional elementary students
who must be accommodated.
Relationship to Plan:
Consistent with Goal #
Comprehensive Plan.
9, Objectives 5 & 7 of the
Impact if Pro]ect Not Completed:
Elementary school population will exceed available capacity and
mobile units would be required at Cale and Red Hill.
Location/Site Status:
Southern Urban Area
(5th Street or Old Lynchburg Road Area)
Operating Cost Breakdown:
$696,177 - Staff- Teacher Cost
$228,823 - Utilities; Cust./Maint. Supplies
$ 90,000 - Principal, Secretary
~4rch./Engineer 420,000
Construction* 13,180,000
Other O_
Project Total 13,600,000
Less: Fees 0
Less: Revenues 0
Less: Other 0
Net Cost 13,600,000
Operating 1,015,000
Includes Land Acquisition? Yes or No
Prior
FY 00/01 FY 01/02 FY 02/03 FY03/04 FY 04/05
20,000 400,000 0 0 0
1,500,000 0 3,000,000 8,680,000 0
1,520,000 400,000 3,000,000 8,680,000 0
0 0 0 0 0
0 0 0 0 0
1,520,000 400,000 3,000,000 8,680,000 0
0 0 90,000 925,000 0
TL 01-05
420,000
13,180,000
13,600,000
0
0
13,600,000
1,015,000
Out Year
17 July 20, 1999 Capital Improvement Program FY 2000/2001-2004/2005
ADA Structural Changes
Project Contact: AI Reaser New Request? Mandated Project?
CIP Staff (Engineering) Assistance Req. ? Yes Continuation? X Documented Project/Need?
Project Dates: 2003 - 2004 Revised? . Other Cmty. Need/Service?
X
Project Description:
Many facilities will require structural changes to allow for
accessibility. An inspection was performed on all school
buildings and a list of deficiencies has been compiled. Major
renovations to facilities in this plan will meet present ADA
requirement.
Relationship to Plan:
Consistent with Goal # 9, Objective 5 &b 7 of the
Comprehensive Plan.
Impact if Pro_iect Not Completed:
It is a violation of Federal Law to not provide reasonable
accommodations.
Pro]ect Changes/Reasons for Revisions:
Location/Site Status:
Various schools and ]~acilities throughout the Division.
Project Justification:
The ADA Requirements state, "No qualified individual with a
disability shall be discriminated against or excluded from
participation in, or the benefits of, the services, programs, or
activities of the public entity. A public entity is required to make
structural changes to existing facilities when program
accessibility is not feasible any other way."
Operating Cost Breakdown:
None
T__~.L
Arch./Engineer 0
Construction* 0
Other 1,175,963
Project Total 1,175,963
Less: Fees 0
Less: Revenues 0_.
Less: Other 0
Net Cost 1,175,963
Operating 0
Prior
0
0
960,963
960,963
0
0
960,963
0
FY 00/01
0
0
0
0
0
0
0
FY 01/02
FY I}2/03
0
0
0
0
0
FY03/04
0
0
215,000
215,000
0
0
215,000
0
FY 04/05
0
0
0
0
0
0
oi
TL 01-05
0
0
215~000
215,000
0
0
215,000
0
Out Year
0
0
Includes Land Acquisition? Yes or No
July 20, 1999 Capital Improvement Program FY 2000/2001-2004/2005 18
Albemarle High School Restoration
I]Project Al Reaser NewRequest? IMandatedProject?
ICIP Staff (Engineering) Assistance Req. ? Yes Continuation? X Documented Project/Need?
IProject Dates: . 200.1-2002 Revised? Other Cmty. Need/Service?
X
Pro]ect Description:
The second phase of restoration would include a kitchen
renovation and addition; cafeteria improvements, including
serving area reconfiguration, improvements to the auditorium
including a new stage floor, seat repair and painting; new
restrooms for the cafeteria, auditorium and restoration of the 1 st
floor main hallway restrooms, removal of the front lobby kiosk
and renovation of the entire lobby area to include a window over
looking the lobby for security and monitoring purposes. The cost
of Phase II is $1,545,500. Phase III will include renovation of
the old girls/boys showers and locker rooms, at a cost of
$649,000.
Pro}ect Changes~Reasons for Revisions:
Relationship to Plan:
Consistent with Goal 3, Objectives 5 & 7 of the Comprehensive
Plan.
Impact if Pro}ect Not Completed:
There is no acceptable alternative other than eventually closing
the kitchen or continue as long as the equipment can be
maintained.
Location/Site Status:
Albemarle High School
2275 Hydraulic Road
Charlottesville, VA 22901
Project Justification:
This project has been modified to assist the school in
accommodating the projected enrollment growth, and
modernizing the cafeteria/kitchen and the auditorium.
Operating Cost Breakdown:
None
~lrch./Engineer
Construction *
Other
Project Total
Less: Fees
Less: Revenues
Less: Other
Net Cost
Operating
T._~.L Prior
169,000 120~000
1,916,000 1,345,000
130,000 101,000
2,215,000 1,566,000
0 0
0 0
2,215,000 1,566,000
0 0
Includes Land Acquisition? Yes or No
FY00/01 FY 01/02 FY 02/03 FY03/04 FY 04/05
0 49,000 0 0 0
0 571,000 0 0 0
0 29,000 0 0 _0
0 64%000 0 0 0
0 0 0 0
0 0 0 0
0 649,000 0 0
0 0 0 0
TL01-05
49,000
571,000
29,000
649,000
0 0
0 0
0 649,000
0
:.
.Out Year
0
0
0
0
0
0
I
o
19 Capital Improvement Program FY 2000/2001-2004/2005 July 30, 1999
B urley A ddition/Renovations
Project Contact: A1Reaser
CIP Staff (Engineering) Assistance Req. ?
Project Dates: 2000-2002
Yes
New Request?
Continuation?
Revised?
X
IMandated Project?
Documented Project/Need?
Other Cmt~. Need/Service?
X
Pro}ect Description:
To add an interior courtyard addition to house the library on the
second floor and the vocational education and Tech Ed. Lab
programs on the first floor; to close in the courtyard and add a
two story classroom across the back of the school, which will
require approximately 3,600 SF of new space. This will move ail
classrooms into the main building and allow the annex to be
used for other purposes. This will aiso require the renovation of
approximately 9,500 SF of space. The renovated area includes
the space between the central corridor and the existing exterior
wall of the courtyard on both floors, as well as the existing
library space that runs along the side corridor of the second
floor. It also includes the relocation of the guidance suite.
Pro}ect Changes/Reasons for Revisions:
Pro]ect Justification:
The current library/media center contains 2,500 SF and does not
provide adequate room for the audio visual and computer
services necessary for a modem, instructional program, such as
the one in Sutherland Middle School which is 4,400 SF. The
Tech Ed. Lab is located in the basement of the annex and needs
to be moved to the main building to acquire additional space and
to provide improved student access to classrooms. This addition
will also raise the school's capacity by I80 students to 616.
~r_.~.[
Arch./Engineer 600,000
Construction* 5,700,000
Other 500,000
Project Total 6,800,000
Less: Fees 0
Less: Revenues 0
Less: Other 0
Net Cost 6,800,000
Operating 66,000
Prior
300,000
0
300,000
0
0
300,000
0
Includes Land Acquisition? Yes or No
Relationship to Plan:
Consistent with Goal
Comprehensive Plan.
# 9, Objectives 5 & 7 of the
Impact if Pro]ect Not Completed:
The school will continue to operate with inadequate media
center space and additional classroom space will not be
available for anticipated growth. Therefore, it will be necessary
to utilize mobile classrooms.
Location/Site Status:
Burley Middle School
901 Rose Hill Drive
Charlottesville, Va 22901
Operating Cost Breakdown:
$36,000 - Custodian (2)
$30,000 - Utilities
FY00/01 FY 01/02 FY 02/03 FY03/04 FY 04/05
300,000 0 0 0 0
1,400,000 4,300,000 0 0 0
o 500,000 o 0 o
1,700,000 4,800,000 0 0 0
0 0 0 0 0
0 0 0 0 0
1,700,000 4,800,000 0 0 0
0 0 66,000 0 0
TL01-05
300,000
5,700,000
500,000
6,500,000
0
0
6.500,000
66,000
Out Year
0
0
0
0
0
0
I
0
July 20, 1999 Capital Improvement Program FY 2000/2001-2004/2005
Crozet Kitchen
Project Contact: AI Reaser New Request?
II St ff (Engineering) Assistance Req. ? Yes Continuation? X
~1 Project Dates: 2001 - 2002 Revised?
Mandated Project?
Documented Project/Need?
Other Cmty. Need/Service?
X
Pro]ect Description:
The serving lines will be increased fi.om 1 line to 2 lines and the
kitchen will be reconfigured to create counter/work space .and
remove blind spots fi.om the walkways leading from the kitchen
to the serving lines.
Relationship to Plan:
Consistent with Goal # 9, Objectives 5 & 7 of the
Comprehensive Plan.
Project Changes/Reasons for Revisions:
Pro}eot Justification:
Crozet serves an average of 266 lunches, sometimes as many as
350, each school day. The time required to process students
through the single serving line is considerable. Two serving lines
would significantly reduce the time students spend in line and
potentially reduce the time allocated for lunch periods. Concern
for staff safety has indicated a need to provide more efficient
work spaces and to remove blind spots,
Impact ~£ Pro]ect Not Completed:
If the additional serving line is not installed, complaints fi'om the
staff and clients will continue. The additional work space and
removal of blind spots should be addressed since it is a safety
issue.
Location/Site Status:
Crozet Elementary School
Route 3, Box 188
Crozet, Va 22932
Operating Cost Breakdown:
None
Arct~/Engineer 10,000
Construction* 50,000
Other 5,000
Project Total 65,000
Less: Fees 0
Less: Revenues 0
Less: Other 0
Net Cost · 65,000
Operating 0
*Includes Land Acquisition? Yes or No
Prior
FY 00/01
0 0
0 0
0 0
0 0
0 0
0 0
0 0
FY01/02 FY02/03 FY03/04 FY04/05
10,000 0 0 0
50,000 0 0 0
5.000 0 0 0
65,000 0 0 0
0 0 0 0
0 0 0 0
65,000 0 0 0 i
0 0 0 O~
TL01-05
I0,000
50,000
5,000
65,000
0
0
65,000
0
Out Year
I
0
0
0
0
0
0
I
0
21 July 30, 1999 Capital Improvement Program FY 2000/2001-2004/2005
Hollymead Gym/R estrooms
ProJect Contact: AI Reaser New Request? Mandated Project?
ICIP Staff (Engineering) Assistance Req. ? Yes Continuation ? X Documented Project/Need?
Project Dates: 2002 -2003 Revised? Other Cmty. Need/Service?
X
Project Description:
A new 7,000 SF gym and 800 SF of restrooms would be added
to the building.
Pro}ect Changes/Reasons for Revisions:
Pro}ect Justification:
The current gymnasium is 3,420 SF, which is the smallest gym
facility at a 600 pupil school in the division; Agnor Hurt
Elemenlary has a 7,000 SF gym. Hollymead currently uses the
cafeteria space, which is not available during the 2½ hour lunch
period, and a mobile classroom to accommodate the physical
education program. Parks and Recreation fully supports this
request because of the demand for recreational facilities in the
northern corridor. The grounds, with three multipurpose fields
and three baseball fields, are extensively used by the public.
Parks and Recreation has requested that exterior access be given
to two reslxooms in the addition for after hours community use,
which will be accomplished as part of the restroom addition. The
new restrooms will be ADA accessible and will provide more
convenient access to facilities. This school is one of our most
used facilities.
Relationship to Plan:
Consistent with Goal # 9,
Comprehensive Plan.
Objectives 5 & 7 of the
Impact if Project Not Completed:
The school will continue to operate its programs in undersized
facilities and the community will not be provided with a full size
gym for Parks and Recreation programs.
Location/Site Status:
Hollymead Elementary
2775 Powell Creek Drive
Charlottesville, Va 22901
Operating Cost Breakdown:
$4,100 - Utilities
Arch./Engineer
Construction*
Other
Project Total
Less: Fees
Less: Revenues
less: Other
Net Cost
Operating
T._[L Prior
70,000
787,000
857,000
0
0
857,000
4,100
Includes Land Acquisition? Yes or No
FY 00/01
0 0
0 0
0 0
0 0
0 0
0 0
0 0
FY 01/02
FY02/03 FY03/04 FY04/05
0 70,000 0 0
0 30,000 757,000 0
0 100,000 757,000 0
0 0 0 0
0 0 0 0
0 100,000 757,000 0
0 0 4,100 0
TL 014}5
70,000
787,000
857,000
0
0
857~00
4,100
Out Year
0
0
0
0
0
July 30, 1999 Capital Improvement Program FY 2000/2001-2004/2005
This Sheet Intentionally Blank
Maintenance Replacement Summary
CIP Staff (Engineering) Assistance Req. ? Yes Continuation? Documented Project/Need?
Project Dates: On-Going Revised? X Other City. Need/Service?
X
Project Description:
Various maintenance and replacement projects. See
Maintenance/Replacement Summaries which follow this page.
Funding for maintenance and replacement projects will take
precedence over new projects.
Project Justt_'fication:
Albemarle County School Division has 1,875,496 SF of
buildings, 24 schools and two support facilities with real and
freed assets valued at more than $200,000,000. To maintain and
protect these assets, the attached list of projects is requested.
Project Changes/Reasons for Revisions:
The School Safety Audit identified a need to replace/upgrade
exterior lighting at various schools and this has been included in
the FY2000/01 request. The new lighting ordinance requires us
to use a complying fixture when replacing/adding exterior lights.
The 40 year old heating and ventilation system of five schools
must be replaced because parts are no longer available which
makes our ability to maintain them problematic. A replacement
schedule for interior lights has also been established. New
energy efficient lights are being installed over the five year span.
These lights will produce an energy savings and we anticipate a
4 to 5 year pay back on every new installation.
Relationsh(t~ to Plan:
Consistent with Goal
Comprehensive Plan.
# 9, Objectives 5 & 7 of the
Impact if Project Not Completed:
Location/Site Status:
Various schools and maintenance facilities within the Division
Operating Cost Breakdown:
None
Arch./Engtneer
Construction *
Other
Project Total
Less: Fees
Less: Revenues
Less: Other
Net Cost
Operating
Includes Land Acquisition? Yes
TL Prior
0 0
13,392,300 3,364,007
13,392,300 3,364,007
0 0
0 0
13,392,300 3,364,007
0 0
or No
FY 00/01 FY 01/02 FY 02/03 FY03/04 FY04/05
0 0 0 0 0
694,640 1,743,830 1,343,830 1,632,593 4,013,400
694,640 1,743,830 1,343,830 1,632,593 4,013,400
0 0 0 0 0
0 0 0 0 0
694,640 1,743,830 1,343,830 1,632,593 4,013,400
0 0 0 0 0
TL 01-05
0
9,428,293
9,428,293
0
0
9,428,293
0
Out Year
0
600,000
600,000
0
0
600,000
I
0
July 20, 1999 Capital Improvement Program FY 2000/2001-2004/2005
This Sheet Intentionally Blank
20MYR.xls
8/3/99
.F.Y 2000-01
1.
2.
3.
4.
5.
Summary of Maintenance Projects
AHS PHASE II ROOF REPLACEMENT
GRE FOLDING WALL REPLACEMENT
LIGHTING REPLACEMENT- EXTERIOR & PARKING LOT
ROOF FLASHING REPAIRS
WDB ROOF REPLACEMENT
$293,647
$59,000
$90,000
$48,846
$203,147
Total
$694,640
. FY2000~01 - 2004/2005 ClP Page 24
Summary of Maintenance Projects
FY 2001-02
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
BRN TELEPHONE SYSTEM REPLACEMENT
CATEC FIRE ALARM REPLACEMENT*
CHILLER REPLACEMENT '
COOLING TOWER REPLACEMENT- AHS/GREER/HOLLYMD
GRE ROOF REPLACEMENT- 47,066 EPDM
GRE REPLACE WALK-IN FREEZER
HOL BOILER REPLACEMENT
HOL TELEPHONE EXPANSION
MEL ROOF REPLACEMENT
MUR ROOF REPLACEMENT
REH BOILER REPLACEMENT
SCO TELEPHONE EXPANSION
WAL ROOF REPLACEMENT - 95,000 SF EPDM
WAL HVAC UNIT REPLACEMENT- MAIN OFFICE
$28 000
$7 50O
$399 000
$90 000
$282 40O
$12 000
$89 426
$3O 000
$66 000
$64900
$33 724
$25 000
$570 000
$4.4,880
*County is only responsible for half of the
total project cost.
Total
$1,743,830
CIP PAGE 25 FY2000/OI - 2004/2005
8~,992°MY"*x'sSummary of Maintenance Projects
2.
3.
4.
5.
6.
7.
AHS UNDERGROUND PIPE REPLACEMENT
BUILDING SERVICES ROOF REPLACEMENT
BRN ROOF REPLACEMENT
HOL ROOFTOP UNIT REPLACEMENT
SCO ROOF REPLACEMENT
WAHS ROOFTOP UNIT REPLACEMENT
YAN TELEPHONE SYSTEM REPLACEMENT
Total
$283 200
$232 254
$300 306
$51 179
$329 306
$122 585
$25.300
$1,343,830
P'Y2000/O1 - 2004/2005 CIP PAGE 26
20MYR.xls
8 3,,9 Summary of Maintenance Projects
FY 2003-04
2.
3.
4.
6.
7.
8.
9.
13.
14.
18.
20.
22.
23.
24.
25.
26.
27.
28.
29.
30.
32.
33.
34.
35.
36.
37.
38.
AHS LOCKER REFURBISHMENT
AHS REFINISH SMALL GYM FLOOR
AHS TELEPHONE SYSTEM REPLACEMENT
AHS TRACK SURFACE TREATMENT
BLD DRAINAGE DITCH PAVEMENT
BLD SER. PAVING AND FENCING
BRN CEILING AND LIGHT REPLACEMENT
BUILDING SERVICES ADDITIONAL STORAGE
BUR BLEACHER INSTALLATION
BUR LOCKER REFURBISHMENT
BUR STORAGE AREAS UNDER STAIRWELLS
BUR WATER HEATER REPLACEMENT
BURLEY ANNEX ROOF REPLACEMENT - 11,000 SF
BWE INSTALL HOT WATER HEATERS IN CLASSROOMS (15)
BWE RENOVATE TEACHERS WORKROOM
BWE ROOF REPLACEMENT
CATEC TELEPHONE SYTEM REPLACEMENT*
CATEC TILE REPLACEMENT*
CROZET PARKING LOT REPAIRS
GRE BLACKTOP RESURFACING
GRE WINDOW BLIND REPLACEMENT
GREER ACOUSTICAL TREATMENT
HEN REPAIR SCIENCE TABLE TOPS
HEN REPLACE LOCKERS IN GIRLS LOCKER ROOM
HOL ADD WALL CABINETS/COUNTER TOPS
HOL FRONT SIDEWALK REPLACEMENT
HOL INSTALL HOTVVATER HEATERS IN CLASSROOMS
HOL METAL WALL PANEL INSTALLATION
HOL TELEPHONE SYSTEM EXPANSION
JOU INSTALL 2 SECURITY GATES AT CAFT
JOU INSTALL ASPHALT WALK FROM JOU TO AHS
JOU REPLACE GAME CLOCK/PA SYSTEM
JOU REPLACE GYM DOORS ON GIRLS SIDE
JOU REPLACE PARTITION WITH SOLID WALL - RM 16/18
MURRAY HIGH ROAD IMPROVEMENTS
MURRAY ELEM. DOORS
MURRAY HIGH RESURFACE LOWER PARKING LOT
MURRAY HIGH SOUNDPROOFING BETWEEN ROOMS
$33,748
$11,475
$71,98O
$33 000
$20 060
$27 000
$64 000
$31 447
$14 160
$11 800
$2 950
$3 186
$66 000
$18 000
$9 500
$132 000
$20 500
$28 000
$4 000
$4 012
$4 720
$17 700
$5 000
$10 000
$11 000
$17 700
$2O 000
$4 720
$30 000
$4 000
$10,000
$4 000
$2 000
$6 000
$18 000
$14 000
$16 620
$6,648
CIP PAGE 27 FY2000~01 - 2004/2005
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
MVVL PARKING LOT REPAIRS
MWL PAVE THE FACULTY PARKING LOT
MWL REPLACE CARPETS IN RM 2,7,9,11& HALLS
MWL ROOF REPLACEMENT - 52,000 SF EPDM
REH REPLACE CAFT LIGHTS
REH ROOF REPLACEMENT
SCO REPLACE CAFT FLOOR TILES
SCOTTSVILLE BOILER REPLACEMENT
STO REFINISH GYM FLOOR
STO/HOL/GRE AIR COMPRESSOR REPLCMT
STR PAVE MAIN PARKING AREA AND SIDE ROAD
STR ROOF REPLACEMENT
WALTON PARKING LOT REPAIRS
VVDB CEILING AND LIGHT REPLACEMENT
WDB INSTALL CARPET IN ROOM 10-15
WHS LOCKER REFURBISHMENT
WOODBROOK CEILING TILE IN CAFETERIA
*County is only responsible for half of the
total project cost.
Total
$15,000
$22,000
$13,000
$312,000
$12,000
$108,400
$14,256
$33,724
$6,120
$10,820
$18,000
$132,000
$15,000
$66,000
$9,000
$30,680
$5.867
$1,632,593
FY'2000~01- 2004/2005 ClP PAGE 28
Summary of Maintenance Projects
FY 2004-05
1. AHS CARPET REPLACEMENT - 12 ROOMS
2. AHS MECHANICAL BLEACHER INSTALLATION
3. AHS REPLACE BLACK TILE IN 2ND FL. MAIN LOBBY
4. BROWNSVILLE HEATING/COOLING SYSTEM
5. BURLEY CARPET REPLACEMENT - 6 ROOMS
6. BURLEY FLOOR TILE REPLACEMENT- HALLWAYS
7. CROZET CARPET REPLACEMENT - 6 ROOMS
8. GREER REPLACE STAGE CURTAIN
9. HENLEY HEATING/COOLING SYSTEM
10. HOLLYMEAD HEATING/COOLING SYSTEM
11. JOUETT BLEACHER REPLACEMENT
12. JOUETT HEATING/COOLING SYSTEM
13. LIGHTING REPLACEMENT- INTERIOR -VARIOUS SCHOOLS
14. RED HILL ELEM. CARPET REPLACEMENT - 6 ROOMS
15. RED HILL GYM FLOOR TILE REPLACEMENT
16. SCOTTSVILLE ELEM. REPLACE CARPET- 9 ROOMS
17. SCOTTSVILLE ELEM GYM FLOOR TILE REPLACEMENT
18. WI-IS STADIUM LIGHT REPLACEMENT
19. WOODBROOK ELEM. CAFT FLOOR TILE REPLACEMENT
20. WOODBROOK ELEM. HEATING/COOLING SYSTEM
21. WOODBROOK ELEM. CARPET REPLACEMENT - 6 ROOMS
$16 000
$110 000
$14 000
$520 000
$8 000
$101 400
$8 000
$5 000
$840 000
$660 000
$70 000
$840000
$130 000
$8000
$17000
$12,000
$15,000
$95,000
$16,000
$520,000
$8,000
Total $4,013,400
ClP PAGE 29 FY2OOO/Of - 2004/2005
Monticello High School Addition
Project Contact: A1 Reaser
ClP Staff (Engineering) Assistance Req. ?
Project Dates: 2003-2005
Yes
New Request?
Continuation?
Revised?
X
Mandated Project?
Documented Project/Need?
· Other CRy. Need/Service?
X
Project Description:
Monticello High School was designed to accommodate 1,000
students and plan for future expansion to 1,500. Core areas were
designed for 1,500. Therefore, 44,000 SF of additional
classrooms and an auxiliary gym must be constructed to
accommodate the anticipated student growth, Mobile
classrooms will be used until the additional classrooms are built.
44,000 SF x $140/SF
8,400 SF x $120/SF
Total
=$6,160,000
=$1,008.000
$7,168,000
Project Changes~Reasons for Revisions:
The Long Range Planning Committee recommended this
addition be delayed one year to allow other critical need projects
to be funded.
Pro}ect Justification:
During the planning phase of Monticello High School, it was
anticipated that local, state and national enrollment would peak
in 1998/99 and then begin to decline. These trends have not
materialized. Locally, we expect a steady school population
growth of 1.6% to 1.8% per year. The potential for large scale
Arch./Engineer
Construction*
Other
Project Total
Less: Fees
Less: Revenues
Less: Other
Net Cost
Operating
TL Prior
530,000
7,168,000
700~000
8,398,000
0
0
8,398,000
89,300
Includes Land Acquisition? Yes or No
~ 00/01
0 0
0
0 0
0 0
0
0 0
0 0
FY 01/02
industrial development and university growth is now a reality
and could increase growth beyond our predictions. Monticello
High School is expected to absorb the growth generated by the
Southern Urban Ring, the Pantops Area and the Eastern part of
the County. Only design fees were included in the previous
request. The current request incorporates construction costs in
the out-year.
Relationship to Plan:
Consistent with Goal
Comprehensive Plan.
# 9, Objectives 5 & 7 of the
Location/Site Status:
Monticello High School
1400 Independence Way
Charlottesville, Va 22901
Operating Cost Breakdown:
FY 2005/06
$39,300 - Utilities
$50,000 - Custodians (2.5)
FY 02/03 FY03/04 FY 04/05
0 0 330,000 200,000
0 0 0 7,168,000
o o o 700,000
0 0 330,000 8,068,000
0 0 0 0
0 0 0 0
0 0 330,000 8,068,000
0 0 0 0
TL 01-05
530,000
7,168,000
700,000
8,398,000
0
0
8,398,000
0
Out Year
0
0
0
0
0
0
89,300
July30, 1999 Capital Improvement Program FY 2000/2001-2004/2005
Sc otts V ille Library Addition
Project Contact: A1Reaser New Request? Mandated Project?
II st :: (Engineering) Assistance Req. ? Yes Continuation ? Documented Project/Need?
II Project Dates: 2003 - 2004 Revised? X Other Cit~. Need/Service?
Pro]ect Description:
The current library is round and is only 615 SF. The
configuration and size does not allow for the necessary computer
work stations and instructional space to accommodate the desired
program. Nearly all storage/work spaces has been used for
student functions. The addition would be 3,000 SF and would
accommodate additional library and auxiliary space.
Relationship tO Plan:
COnsiStent with Goal//9, Objectives 5 & 7 of the
Comprehensive Plan.
Impact if Pro]ect Not Completed:
Continue to utilize inadequate library facilities.
Pro]ect Changes/Reasons for Revisions:
Project Justification:
The current library has inadequate space to provide a viable
program. The library is 615 SF, workspace is 162 SF and the
audio visual/conference area is 324 SF. Computer work stations
and research areas need to be provided.
Location/Site Status:
Scottsville Elementary
7868 Scottsville Road
Scottsville, VA 24590
Operating Cost Breakdown:
$2,500 - Utilities
Arch./Engineer
Construction*
Other
Pro]eot Total
Less: Fees
Less: Revenues
Less: Other
Net Cost
Operating
T._[L Prior
50,000
420,000
25,000
495,000
0
0
495,000
2,500
Includes Land Acquisition? Yes or No
FY 00/01
0 0
0 0
0 0
0 0
0 0
0 0
0 0
FY 01/02 FY 02/03 FY03/04 FY 04/05
0 0 50,000 0
0 0 0 420,000
0 0 25,000 0
0 0 75,000 420,000
0 0 0 0
0 0 0 0
0 0 75,000 420,000
0 0 0 2,500
TL 01-05
50,000
420,000
25.,000
495,000
0
0
495,000
2,500
Out Year
0
0
0
0
0
31 July 20, 1999 Capital Improvement Program FY 2000/2001-2004-2005
WAHS Window Replacement
CIP Staff (Engineering) Assistance Req.? Yes Continuation? XI Documented Project/Need?
]lProjectDates:2003-2004 Revised? OtherCit~.Need/Service?
X
Pro]ect Description:
Add, replace and enlarge classroom windows throughout the
school.
Relationship to Plan:
Consistent with Goal
Comprehensive Plan.
# 9, Objectives 5 & 7 of the
Pro]ect Changes~Reasons for Revisions:
Impact if Project Not Completed:
Occupants will not have access to natural lighting and manual
ventilation.
Project Just~tication:
There are rooms on the exterior walls without windows and the
existing windows are very small and are not intended to be
operable; they pivot for service but do not have a hold-open
mechanism. During the programming for the latest renovation,
the students and faculty frequently requested larger, operable
windows. The quality of interior spaces is greatly enhanced
when natural light is introduced. Studies suggest that
productivity increases when natural lighting is enhanced. This
school was designed and built during the mid 1970s oil/energy
crunch, when window size was radically reduced. The primary
criticism of the building, since it has been built, is the size and
scarcity of operable windows.
Location/Site Status:
Western Albemarle High School
5941 Rockfish Gap Tpk.
Crozet, Va 22932
Operating Cost Breakdown:
None
/lrch./Engineer
C or~structi on *
Other
Project Total
Less: Fees
Less: Revenues
Less: Other
Net Cost
Operating
TL Prio. r.
30,000
170,000
30,000
230,000
0
0
230,000
0
Includes Land Acquisition? Yes or No
FY 00/01
0
0
0
0
0
0
0
FY 01/02 FY 02/03 FY03/04 FY 04/05
0 0 0 30,000 0
0 0 0 170,000 0
0 0 0 30,000 0
0 0 0 230,000 0
0 0 0 0 0
0 0 0 0
0 0 0 230,000
0 0 0 0
TL 01-05
30,000
170,000
30,000
230,000
0
0 0
0 230,000
0 0
Out Year
0
0
0
I
0
0
0
!
0
_ July 20, 1999 Capital Improvement Program FY 2000/2001-2004/2005
Walton Addition
Project Contact: AI Reaser ' '
CIP Staff (Engineering) Assistance Req. ?
Project Dates: 2002 -2004
Yes
New Request?
Continuation ?
Revised?
X
Mandated Project?
Documented Project/Need?
Other Ci~. Need/Service?
X
Pro]eot Description:
Phase I has been completed which converted the unused
Industrial Arts Shop into three classrooms. Phase II would be the
addition of 2 sixth grade science classrooms. Renovations
would include a special needs classroom, workroom and
renovations to the "old" home economics area along with
selected replacement of lighting, gym floor refinishing, and ADA
modifications.
Relationship to Plan:
Consistent with Goal # 9, Objectives 5 & 7 of the
Comprehensive Plan.
Impact if Project Not Completed:
Additional mobile classrooms may be utilized to accommodate
the anticipated growth, however, there are currently three
mobile units on site.
Pro}ect Changes/R~asons for Revisions:
Location/Site Status:
Walton Middle School
4217 Red Hill Road
Charlottesville, Va 22903
Project Justification:
Enrollment projections indicate that the school will continue to
exceed its rated capacity through FY2003. The addition of two
classrooms and reconfiguration/renovation of under-utilized
space will create a capacity of 6 I0 students.
O_verating Cost Breakdown:
The cost of utilities and maintenance for the mobile
classrooms that could be removed would offset additional
operating costs.
Arch./Engineer
Construction*
Other
Project Total
Less: Fees
Less: Revenues
Less: Other
Net Cost
Operating
Includes Land Acquisition? Yes
T_.L.L
I00,000
506,000
606,000
0
0
606,000
0
or No
Prior
FY 00/01
0 0
0 0
0 0
0 0
0 0
0 0
0 0
FY 01/02 FY 02/03 FY03/04 FY 04/05
0 100,000 0 0
0 0 506,000 0
0 100,000 506,000 0
0 0 0 0
0 0 0 0
0 100,000 506,000 0
0 0 0 0
TL 01-05
100,000
506,000
606,000
0
0
606,000
0
Out Year
0
0
0
0
0
0
0
33 July 20, 1999 Capital Improvement Program FY 2000/2001-2004/2005
ALBEMARLE COUNTY SCHOOLS
CAPACITY W/DIFFERENTIATED STAFFING
June 28, 1999
ALBEMARLE HIGH SCHOOL 1791' 89 22.00 1,791' 0
MONTICELLO HIGH SCHOOL 1051' 52 21.50 1,025' (26)
WESTERN HIGH SCHOOL 1148 58 22.00 1,148 0
MURRAY HIGH SCHOOL 108 .... 108 0
BURLEY MIDDLE SCHOOL 434* 19 21.00 415' (19)
HENLEY MIDDLE SCHOOL 690* 31 21.50 675* (15)
JOUETT MIDDLE SCHOOL 514' 23 21.50 503* (11)
SUTHERLAND MIDDLE SCHOOL 712' 32 22.00 712' 0
WALTON MIDDLE SCHOOL 566* 25 20.75 535* (31)
AGNOR-HURT ELEM. SCHOOL 572 26 18.75 488 (84)
BROADUS WOOD ELEM. SCHOOL 418 19 19.75 375 (43)
BROWNSVILLE ELEM SCHOOL 330 15 19.00 285 (45)
CALE ELEM. SCHOOL 528 24 18.00 432 (96)
CROZET ELEM. SCHOOL 396 18 19.00 342 (54)
GREER ELEM. SCHOOL 528 24 18.00 432 (96)
HOLLYMEAD ELEM. SCHOOL 594 27 20.50 554 (40)
MERIWETHER LEWIS ELEM. SCHOOL 462 21 20.50 431 (31)
MURRAY ELEM. SCHOOL 308 14 19.75 277 (31)
RED HILL ELEM. SCHOOL 198 9 18.25 164 (34)
SCOTTSVILLE ELEM. SCHOOL 220 10 18.75 188 (32)
STONE ROBINSON ELEM. SCHOOL 616 28 19.00 532 (84)
STONY POINT ELEM.SCHOOL 308 14 19.75 277 (31)
WOODBROOK ELEM. SCHOOL 382 17 19.50 332 (50)
YANCEY ELEM. SCHOOL 176 8 16.75 134 (42)
High Schools =. 10 Adj. Factor
*Includes Special Ed Room ~ 8:
AHS - 4 ~8 = 32 BUR - 2 ~ 8 = 16
MHS3~8=24 HEN-I~8= 8
JOU- 1
SUT- 1 ~8=8
WAL-2~8=16
34
Albemarle County Schools
Proposed Capacity with Differentiated Staffing
Based on 1998-99 CIP and FY 99100 to 03104 Enrollment projection
SCHOOL CAPACITY
ELEMENTARY SCHOOLS
AGNOR-HURT 488
BROADUS WOOD 375
BROWNSVILLE 285
CALE. 432
CROZET 342
GREER 432
HOLL YMEAD 554
MERI WE THER 431
MURRAY 277
REDHILL 164
SCOTTSVILLE 188
STONE ROBINSON 532
STONY POINT 277
WOODBROOK 332
YANCEY 134
SUBTOTAL ~
MIDDLE SCHOOLS
BURLEY* 415
HENLEY* 675
JOUETT* 503
SUTHERLAND* 712
WALTON* 535
SUBTOTAL 2,840
HIGHSCHOOLS
ALBEMARLE* 1,791
MONTICELLO~ 1,028
WES TERN ALBEMARLE* 1,148
MURRAY 108
SUBTOTAL ~
TOTAL REGULAR INSTRUCTION 12,158
ACTUAL1ACTUALi
*** 419i 445i
262i 2771
5051 528!
380i 369i
509i 4701
'** 610i 612i
419i 4221
245i 239
152i 155
198i 190
** 523i 537
*** 2991 291
2771 312'
162! 1541
ACTUAL
1.998
562
448
264
536
338
476
620
473
268
176
225
512
256
361
162
5,677
4371 459i 467
586i 5771 594
512i 5391 503
5911 575! 629,
563i 55~i 5S~
2,689~ 2,--'~'] 2,78C
1,904] 2,030i 1,535
i i 952
1,196i 1,2451 962
771 lOOi
11,3441 11,644
11,981
* Each middle school has 5 slots in
Murray H.S. and the high schools
have a total of 84 Slots in Murray H.S.
** Includes anticipated additions,
*** Northern Elementary S~:hool
PROJECTED ENROLLMENTS
1999 2000 2001 2002
Overall Increase
2003 from 98/99
270 282 279 274 280
................................ ~.i~i.:.,.:.:.,.:.~ ................ ,~....,.,...:~ ....................... ~:~i~:iii,,i~i~,i~i!~iiiiii~i~ ..........
507 504 512 508 514
251 247 254 253 267
5,768 5,804 5,837 5,855 5,880
3
11
16
42
30
-4
34
-9
9
1
-5
2
11
40
16
203
612 608 653 650 669
611 625 614 653 680
2,826 2,906 2,995 3,101 3,122
74
75
73
51
69
342
1,496 1,537 1,578 1,600 1,650
953 977 998 1,012 1,043
84 85 84 84 84
3,611 3,70~ '3,795 3,849 3,965
12,205 12,417 12,627 12,805 12,967
115
236
81
9
441
'986
I I ! i I ! I ! I i I I ! I ! I I I I
Albemarle County Schools
State and Local Enrollment Projections
Based on 1998-99 CIP and FY 99~00 to 03~04 Enrollment projection
ENROLLMENT PROJECTIONS Overall
SCHOOL CAPACITY ACTUAL ] ACTUALI ACTUAL 1999 done by 2000 done by 2001 done by 2002 done by 2003 done by Increase
19961 19971 , 1998 ACS State ACS State ACS State ACS State ACS State from 98/99
ELEMENTARY SCHOOLS i
BROADUS WOOD 375 448
BROWNSVILLE 285 262t 277! 264 ...... ~'~'~' 282 .............. '~'~
STONE ROBINSON 532 ** 523! 537J 512 507 504 512 508 514 2
STONYPOINT 277 *** 299 291 256 251 247 254 253 267 11
SUBTOTAL 5,243 5,478i 5,568i 5,677 5,768 5,826 5,804 5,861 5,837 5,867 5,855 5,911 5,880 5,953 203
MIDDLE SCHOOLS
HENLEY* 675 ** 586i 577 594 612 608 653 650 669 75
SUTHERLAND* 712 5911 575 62~ ~ 611 625 614 653 680 51
SUBTOTAL 2,840 2,689i 2.701 2,78(] 2,826 2,857 2,906 2,970 2,995 3,060 3,101 3,195 3,122 3,246 342
ALBEMARLE* 1,791 1,9041 2,030! 1,53~ 1,496 1,537 1,578 1,600 1,650 115
WESTERN ALBEMARLE* 1,148 1,1 1,245 962 953 977 998 1,012 .......... 'i"i~;{*~" 81
MURRAY 108 100i 75 84 85 84 84 84
SUBTOTAL 4,075 3,1771 3,524 3,611 3,529 3,707 3,661 3,795 3,786 3,849 3,853 3,965 3,997 441
TOTAL REGULARINSTRUCTION 12,158 11,3441 11,644i 11,981 12,205 12,309 12,417 12,591I 12,627 12,814 12,805 13,061 12,967 13,300 986
Each middle school has 5 slots in ** Includes anticipated additions.
Murray H.S. and the high schools *** Nodhern Elementary School
have a total of 84 slots in Murray H.S.
CAPCON.6-99.xls
CAPCON3-compare w slate p;oj
612/99
PROJECTED STUDENT INCREASES
ProjectedIncrease% of
Enrollment Increase
FY1999/00
FY2000/01
FY2001/02
FY2002/03
FY2003/04
FY2004/05
FY2005/06
FY2006/07
FY2007/08
FY2008/09
FY2009/10
FY2010/11
FY2011/12
FY2012/13
FY2013/14
12,205 224 1.87
12,417 212 1.74
12,627 210 1.90
12,805 178 1.40
12,967 162 1.27
13,174 207 .016
13,385 211 .016
13,599 214 .016
13,816 217 .016
14,038 222 .016
14,262 224 .016
14,490 228 .016
14,722 232 .016
14,957 235 .016
15,196 239 .016
TOTAL
May 19, 1999 (dcscomSI.99)
37
3,215
! i I ! ! i ! I I I I I 11 ! I I I I I
ALBEMARLE COUNTY SCHOOLS DIVISION
ACTUAL Sept. 30th ENROLLMENT, 1984- 1998
13000
12000
I-
Z
11000
10000
9000
8000
7O0O
6000
5000
4000
3000
2000
1000
0
84
85
86
87
88
89
90 91 92 93
SCHOOL YEAR
96
97
98
ALBEMARLE COUNTY SCHOOLS DIVISION
PROJECT,ED Sept' 30th ENROLLMENT, 1999- 2013
16000
15000
Z
lU
14000
13000
12000
11000
100O0
9000
8000
7000
6000
5000
4000
3000
2000
1000
0
99 O0 O1 02 03 04 05 06 07 08 09 10 11 12 13
SCHOOL YEAR
DRAFT
Long Range Planning
Committee Report
August, 1 999
4O
Long Range Planning Committee Members
Citizens:
Staff:
Dr. Howard Allen, At-Large Representative
Dr. William Bradley, Scottsville District Representative
Ms. Virginia Echelberger, Rivanna District Representative
Ms. Susan Likowski, Samuel Miller District Representative
Ms. Anne Shipe, Jouett District Representative
Ms. Judith Tobin, White Hall District Representative
Mr. Charles Trachta, Jr., Rio District Representative
Mr. Wayne Cilimberg, Director of Planning & Community
Development
Mr. Rick Huff, Deputy County Executive (through March, 1999)
Dr. Frank Morgan, Assistant Superintendent
for Support Services
Mr. A1 Reaser, Director of Building Services
Mr. Willie Smith, Director of Transportation
Executive Summary
The Long Range Planning Committee consists of school division and local government.
staff and seven citizens appointed by the School Board. As currently comprised, the
Committee has been working for almost two years. During this period, the Committee has
extensively studied a variety of factors that impact on faciIity needs. In July, 1998 the School
Board received its first.report from the Committee. This report is a follow-up to the July, 1998
report.
Based on its study over the last year of factors impacting on facility needs, the
Committee drew the following conclusions:
The areas of the County with the most significant population growth in the foreseeable
future will be the North 29 corridor and in the southern and eastern urban ring.
While population growth and enrollment increases will also continue in the western
part of the County, the pace will be slower than in the North 29 corridor or in the
southern and eastern urban ring.
There will be a need for capacity increase at the elementary, middle, and high school
levels. The most significant need will be at the elementary and middle school levels.
Some of this need will be driven by revision of the building capacity formula to reflect
differentiated staffing.
The need for the Northern Elementary School is critical b6canse of the rapid growth in
the North 29 corridor.
o
The rapid projected growth in the North 29 corridor indicates the need for the need for
additional elementary, middle and high school capacity in the next 15 years.
o
Cale and Brownsville continue to show a trend that will cause both schools to be over
capacity in the relatively near future.
o
The use of differentiated staffing means that the formula for building capacities needs
to be adjusted.
The Committee made the following major recommendations:
Capital Improvement Pro,ram Recommendations:
1. Increase the capacity of the Southern Urban Elementary School from 400 to 600.
2. Move land purchase for Southern Urban Elementary School forward two years, to 2000-
200I.
ii
3. Increase addition to Jack Jouett Middle School from 690-750 (2003-2004).
4. Establish a new project to increase capacity at Henley from 690 to 750 in 2004-2005.
5. Acquire land early for projected need, in approximately 15 years, for new elementary,
middle, and high schools in the North 29 Corridor.
Redistricting Recommendations:
1. Redistricting for the Northern Elementary School should be undertaken during the 1999-
2000 year in preparation for the school's opening in the fall of 2001.
As part of the redistricting process for the Northern Elementary School, steps should be
taken to relieve existing crowding at Cale Elementary SchoOl and eventual crowding in the
Crozet area, specifically at Brownsville Elementary SchoOl.
The Long-Range Planning Committee is an ongoing group. During the 1999-2000 school
year, the Committee will review and revise its work in light of updated enrollment projections,
new residential development information, other appropriate factors.
Table of Contents
Long Range Planning Committee Members ....................................................................... i
Executive Summary ........................................................................................................... ii
Redistricting Recommendations ......................................................................................... ii
Introduction ........................................................................................................................ 1
Factors Influencing Long Range Planning Recommendations ........................................... 3
I. County Population Trends ............................................................................... 2
II. Live Birth Data ................................................................................................ 2
III. Projected School Division Enrollment ............................................................ 4
IV. Building Capacities .......................................................................................... 5
V. Projected Development Areas - Impact on Schools ........................................ 7
· Impact Multiplier ............................................................................ 7
· Projected Residential Development ................................................ 7
· Impact of Approved Development Based
On Multiplier ................................................................................. 11
VI. Map of Projected Development Areas ............................................................. 13a
VII. Schools Impacted by Capacity/Enrollment Differences ..................................... 12
VIII. Projected Enrollment Versus Overall Building
Capacity .......................................................................................................... .-.. 13
IX. Projected Capacity Increases Based on 1998-99 Through
2002-03 CIP ...................................................................................................... 13
Analysis ........................................................................................................................... 14
Recommendations ............................................................................................................ 15
Appendix .......................................................................................................................... 17
Projected September 30 Enrollment, 1999-2013 ............................................. A- 1
Proposed Capacity with Differentiated Staff'mg .............................................. A-2
State and Local Enrollment Projections, 1999-2000 to 2003-2004 .................. A-3
Tltis Sheet Intentionally Blank
Introduction
During the redistricting process in 1996, significant concern was raised by
citizens as to the involvement of community members in the long range planning for the
school division. Until recently, the Long Range Planning Committee was composed
strictly of staff from the school division and local government. However, as pan of the
redistricting plan adopted by the School Board in December, 1996, the Board directed
that seven community members, one from each magisterial district and one at-large, be
added to the Long-Range Planning Committee. In June, 1997, the School Board
appointed citizen representatives from candidates who had 'submitted applications.
The newly comprised Long Range Planning Committee presented its initial report
to the School Board in July of 1998. At that time, the Committee made the following
major recommendations:
Planning should continue so that the Northern Elementary School will be
completed in the fail of 2001.
The previously planned small additions to Red Hill Elementary School and Cale
Elementary School should be canceled and the Southern Urban Elementary
project should be moved forward.
o
Planning should continue so that the anticipated addition to Brownsville
Elementary School will be completed in the fall of 2003.
Planning should continue so that the anticipated addition to Walton Middle
School ~vill be completed in the fall of 2004.
Planning should continue so that the anticipated addition and renovation at Burley
Middle School will be completed in the fall of 2002. Further, it was
recommended that the addition be increased to reflect a capacity of 616 instead of
478.
Planning should continue so that the anticipated addition to Jack Jouett Middle
School will be completed in the fall of 2003. Further, it was recommended that
this addition be increased to reflect a capacity of 690 instead of 558.
Planning funds to add the anticipated fourth house to Monticello High School
should be maintained in the CIP; however, the construction of the addition should
be delayed to open in the fall of 2005.
In addition to these recommendations, the Committee also indicated a need to
undertake a facility study to assess the physical condition and educational viability, of
ex.isting school facilities and long term office space needs (in conjunction with local
· -- I
government). The Committee further recommended that operational budgets reflect the
mobile classroom space needs to support initiatives to lower class size.
In the July, 1998 report, the Committee omlined the following as its focus areas
for 1998-1999:
Review the recommendations made in the July, 1998 report in light of updated
enrollment projections, new residential development information, and the actual
impact of the implementation of the Board's redistricting plan, and revise these
recommendations if necessary.
o
Use this updated information to make recommendations as to furore redistricting
needs.
ge
Examine the factors central administration office space needs for the school
division over the next ten years, and delineate the school division's specific needs
in this area.
This report will focus on numbers 1 and 2 above. Recommendations on office
space needs will be deferred until a consultant report on the County Office Building has
been received and reviewed by local government and the school division.
Factors Influencing Long Range Planning
Recommendations
l
I. County_ Population Trends
The population of Albemarle County grew from 63,200 in 1988 to 80,200 in
1998, or about 27%. Based on Virginia Employment Commission projections, the
County will have a population of 82,000 by the year 2000, or a 30% increase over 1988,
and 96,500 by the year 2010, a 52.7% increase over 1988. Many factors contribute to the
trend, including the strong local economy, which is significantly enhanced by the
University of Virginia, and the overall quality of life in the Charlottesville area, which
has' been documented in a number of national publications. The development of the
North Fork Research Park in the North Route 29 corridor will undoubtedly be a major
factor in future population growth, both in the near and longer term.
II. Live Birth Data
School enrollment is affected by yearly live birth data, which is used to project
kindergarten enrollment five years later. Live birth data does not fully predict the
number of kindergarten students five years later; it is also impacted by influx of
population from outside the County and loss of population from the County to other
areas. Since a peak in 1988-1990, the number of live births had stabilized; however, an
upward trend was reflected in 1997. Live birth data is not reported by address.
Therefore, it cannot be pinpointed to a specific school. Live birth data from 1977
through 1997 is as follows:
Birth Year Number School Entry Year
1997 917 2002
1996 864 2001
,.. 1995 855 2000
1994 890 1999
1993 847 1998
1992 797 1997
'"' 1991 863 1996
1990 920 1995
1989 965 1994
,... 1988 916 1993
1987 877 1992
1986 869 1991
1985 902 1990
'~ 1984 833 1989
1983 814 1988
1982 776 1987
.,,. 1981 768 1986
1980 702 1985
1979 668 1984
1978 666 1983
'"' 1977 568 1982
,.,,, 3
III. Projected School Division Enrollment
The enrollment of the School Division is projected to grow from 12,205 in 1990-
2000 to 12,967 in 2003-04, a growth rate of 6.24%. (This local projection is actually
lower than the 13,300 being projected for Albemarle County by the Weldon Cooper
Center.) Between 2004-05 and 2013-14, enrollment is projected to grow from 13,174 to
15,196, a growth rate of 15.35%. The total enrollment growth rate from 1999-2000 to
2013-14 is 2,991, or 24.50%. A summary of enrollment increases over this period, by
level, is as follows:
year Elementary Middle High Total
1999-2000 91 46 87 224
2000-2001 36 80 96 212
2001-2002 33 89 88 210
2002-2003 18 106 54 178
2003-2004 25 21 116 162
1999-2004 203 342 441 986
2004-2005
2005-2006
2006-2007
2007-2008
2008-2009
2009-2010
2010-2011
2011-2012
2012-2013
2013-2014
* Figures for 2004-
2005 through 2013-2014
are not broken out by level
These figures are based on
a 1.6% yearly, growth rate.
2O7
211
214
217
222
224
228
232
235
239
2004-2014 2,229
1999-2014 3,215
It is important to keep in mind that any enrollment projection beyond two or three
years is volatile. However, these projections do indicate a continued upward trend which
will have significant implications for facility needs.
IV. Building Capacities
Building capacity is currently determined based on the following formula:
Elementary:
A 22:1 student to classroom ratio, excluding the gymnasium and
three specialty classrooms for areas such as art, music, computers,
and enrichment. Self-contained Special Education classrooms are
figured into the capacity at an 8:1 student to classroom ratio. The
School Board had previously established a maximum capacity of 600
for elementary schools.
Middle:
A 22:1 student to classroom ratio, excluding the gymnasium. Self-
contained Special Education classrooms are figured into the capacity
at an 8:1 student to classroom ratio. The School Board had
previously established a maximum capacity of 750 for middle
schools.
High:
A 22:1 student to classroom ratio, with the gymnasium counting as
three teaching spaces. Self-contained Special Education classrooms
are figured into the capacity at an 8:1 student to classroom ratio.
The School Board had previously established a maximum capacity
of 1,500 for new high schools.
The implementation of differentiated staffing has caused a rigid capacity
formula to become impractical Therefore, the following changes to the calculation of
building capacities are recommended and are used in the analysis presented in this
report:
Each school's average class size is multiplied by the number of regular classrooms in
the school. The average class size is determined using all baseline staffing with a
downward adjustment for added differentiated staffing.
The adjustment for differentiated staffing is highest for schools having the largest
percentage of free/reduced lunch eligible students. Schools with the highest level of
differentiated staffing will therefore have the ~eatest loss in capacity.
5
The table below shows.comparison of building capacities based on the current
formula, and based on the recommended revisions. This comparison does not include
mobile classrooms that may be in place.
School Current Revised Difference
Formula Formula
Agnor-Hurt 572 488 -84,
Broadus Wood 418 375 -43
Brownsville 330 285 -45
Cale 528 432 -96
Crozet 396 342 -54
Greer 528 432 -96
Hollymead 594 554 -40
MeHwether Lewis 462 431 -31
Murray Elementary 308 277 -31
Red Hill 198 164 -34
Scottsville 220 188 -32
Stone-Robinson 616 532 -84
Stony Point 308 277 -31
Woodbrook t 3821 332 -50
'Yancey t 1761 134 -42
Elementary Total ! 6,036, 5,234 -793
Burley 434I 415 -19
Henley 690 I 675 - 15
Jouett 514I 5031 -11
Sutherland 7121 712I 0
Walton 566 535 -31
Middle School Total 2,916 2,840 -76
Albemarle 1,791 1,791t 0
Western Albemarle 1,148 I 1,148 I 0
Monticello 1,051 t 1,025 I -26
Murray High t 1081 108 0
!
l-ligh School Total [ 4,098 I 4,072 -26
V. Projected Developme, nt.Areas- Impact on Schools
Impact Multiplier
The impact of residential development on school enrollment is based on the number
of dwelling units being built and an impact multiplier based on the type of dwelling unit.
The multiplier for each kind of dwelling unit is based on an average of previous historical
trends in Albemarle County. The multiplier does not include projectiens of students who
will attend private schools. The multiplier works as follows:
Type of Dwelling Unit ]Elementary [Middle [High I Total
Single Family ..... .23' .11 .13 .47
Single Family Attached .15 .07 .06 .20
Town Home .15 .07 .06 .20
Mobile Home "' .23 .09 .10 .42
To illustrate how this formula works, 100 single family units, for example, would be
projected to house 23 elementary school (.23 x 100), 11 middle school (.11 x 100), and
13 high school (.13 x 100) students, or a total of 47 students across the three levels.
· Proiected Residential Development
Table I below delineates approved residential development, including the type of
development, number of units built to date, and the number of units anticipated by the
year 2004.
Table I - Approved Projects as of April, 1999
Project [ ' Type 'Attendance # Units # Units Built # Units Built by
Area Approved to date 2004
Dunlora SF Ao~or-Hurt 242 230 + 12
Burley
Albemarle
River Run SF Agnor-Hurt 412 349 ' $63
Burley
Albemarle
Western Ridge SF Brownsville 230 78 +70
Henley
Western
Type Key: SF-Single Family SFA- Single Family Attached MH- Mobile Home
MF - Multi Family TH- Town Home
Table continued on next page
7
Project Type Attendance # Units # Units Built # Units Built by
Area Approved to date 2004
Cory Farm SF Brownsville 190 17 +50
Henley
Western
Forest Springs MH Broadus Wood 244 30 + 150
MHP Sutherland
Albemarle
Wilton Country SFA Cale 38 4 +30
Homes Burley
Monticello
Foxcroft SF Cale 138 73 +62
Walton
Monticello
Redfields SF Cale 656 200 +300
SFA Walton
Monticello
Mill Creek SF Cale 622 600 + 12
Mill Creek SFA Walton (579 developer
South Monticello estimate)
Lake Reynovia SF Cale 193 161 +32
SFA Walton
Monticello
Highlands at SF Crozet 363 350 + 13
Mechum Kiver SFA Henley
Western
Gray Rock SF Crozet 126 0 + 126
TH Henley
Western
Skyline Court MF Greet 72 0 +72
Apts. Jouett
Albemarle
Forest Lakes SF Hollymead 700 650 +5
TH Sutherland
Albemarle
Hollymead SF Hollymead 500-600 394 +78
TH Sutherland
Albemarle
Briarwood SFA Hollymead 660 300 + 105
Sutherland (in 9 phases)
Albemarle
Chesterfield SF Hollymead 29 4 +23
Sutherland
Albemarle
Type Key:
SF- Single Family
SFA - Single Family Attached MH - Mobile Home
MF - Multi Family TH - Town Home
Table continued on next page
Project Type Attendance # Units # Units Built # Units Built by
Area Approved to date 2004
~:orest Ridge "SFA Hollymead .... 44 34 + 10
Sutherland
Albemarle
Southern Hills SF Red Hill' 33 12 + 16
Walton
Monticello
Bland~mor SF Red Hill ..... 60' 15 +.30
Farms Estates Walton
Monticello
Glenmore SF Stone-Robinson 775 360 +210
Burley
Monticello
Fontana ' SF 'Stony Point 183 20 .... 163
Burley
Monticello
Gilbert Stati0ii ' SF Stony Point ' 22 ' 0 +5
Woods Sutherland
Albemarle
Bentivar SF Stony Point 111 57 +31
Sutherland
Albemarle
~:o~est Lakes SF Woodbrook 800 425 + 150
South TH Sutherland
Albemarle
Mallside ForeSt MF Woodbrook 160 0 - 160
Apts. Sutherland
Albemarle
Still Meadows SF Woodbrook 135 0 + 1.35
Sutherland
Albemarle
Type Key:
SF- Single Family
SFA - Single Family Attached MH- Mobile Home
MF - Multi Family TH- Town Home
Table II below delineates proposed development that may have an impact on
e~ollment at some point.
Table II - Proposed Projects as of April, 1999
Project Type Attendance # Units # Units Built # Units Built
Area Approved to date by 2004
Townwood MHP Agnor-Hurt 13 0 ?
Burley
Albemarle
Happy Valley SF Broadus Wood 68 0 ?
Farm Jouett
Albemarle
Western Ridge SF Brownsville 34 0 ?
Henley
Western
Carriage Hill MF Cale 120 0 120
Walton
Monticello
Wilton Country SF Cale 143 0 143
Homes Burley · ~
Monticello
Gray Rock SF Crozet 27 0 27
Henley
Western
Highlands MF Crozet 50 0 50
Henley
Westem
Waylands Grant SF/THIMF Crozet 85 0 ?
Henley
Western
Forest Lakes SF Hollymead 120 0 ?
Sutherland
Albemarle
Hollymead TH Hollymead 66 0 66
Townhouses Sutherland
Albemarle
Sprin_mSdge SF Hollymead 50 0 ?
Sutherland ,
Albemarle
Covesville SF Red Hill 37 0 ?
Orchard Estates Walton
Monticello
Upper Pantops SF Stone Robinson/ 1040 0 140
Luxor CaledStony
Point
Monticello
10
· Impact of Approved Development Based on Multiplier
Based on the use of the aforementioned multiplier, the approved development
shown in Table I would yield, by school, the following additional students: (Note:
These figures do not take into account any other factors that may affect enrollment.
Therefore, they cannot be interpreted to mean that a school would actually grow by
the number of students shown. However, these figures are an indicator of maximum
potential growth. These figures should be examined in conjunction with existing
enrollment projections.)
School Projected 1999- C'urrent '" Additi~n~] ......
2000 Capacity Students by 2004
Enrollment *
Agnor-Hurt 576 488 17
Broadus Wood 462 375 35
Brownsville 270 285 28
Cale 549 432 102
Crozet 344 342 2 f
Greet 479 432 9
'Hollymead 632 554 39
Red Hill 177 164 11
Stone-Robinson 507 '532 48
Stony Point 251 277 46
Woc~dbi-ook 387 332' 79'
Burley" 485 i 415 51
t
Henley 612 675 I 24
Jouett 525 503 3
Sutherland 611 712 72
Walton 593 535 43
Albemarle 1496 1791 71
Western Alb. 953 1148 25
Montidell'o 1078 I 1025 107
Based on the revised formula
Totals by 2004:
435- Elementary
193- Middle
203- Hi,eh
831
(This figure does not
take into account
any other factors that
may affect enrollment.
This figure does not
include proposed
development in
Table II.)
" II
VI. Map of Projected Development Areas
The map located on page 13a, bom The County Land Use Plan, provides a Visual
summary (h~ yellow) of the areas designated for residential development. An area
designated for development does not assure that the growth will occur.
VII. Schools Impacted by Capacity/Enrollment Differences
The table below shows the schools where enrollment will exceed capacity by the 2000-
2004 school year based on the 1999-2000 - 2003-2004 CIP. Negative differences denote
the need for additional space.
School Current Projected 2003-04
CapaciW * Enrollment Difference
Agnor'Hurt 488 565 -77
Broadus Wood 375 459 -84
Cale 432 578 -146
Crozet 342 374 -32
Greer 432 472 -40
Hollymead 554 654 -100
Meriwether 431 464 -33
Red Hill 164 177 - 13
Scottsville 188 220 -32
Woodbrook 332 401 -69
Yancey 134 178 -44
Burley 415 - 541 - 126
Jouett 503 576 -73
Walton 535 656 - 121
Monticello 1,028 1,188 -160
* Based on revised formula
Note:
Enrotlment projections will be revised again based on September 30, 1999
enrollment.
12
VIII. Projected Enrollment Versus Overall Building Capacity
The table below shows building capacity (based on the revised capacity formula) at each
level, as compared to projected enrollment level in 2003-2004. These projections are based on
trend data and not on actual approved development. ,4 negative difference denotes the need for
additional space.
Projected
2003 -2004
1999-2000 Capacity Enrollment Difference
Elementary 5,243 5,880 -637
Middle 2,840 3,122 -282
High 4,098 3,965 133
IX. Projected Capacity Increases Based on 1999-2000
Through 2002-2003 Capital Improvement Program (CIP)
Proiec. t Completion Additional Total
D.a.te Capaci~* Capacity*
Northern Elementary 2001
Brownsville Addition 2003
Southern Urban Elementary 2004
Burley Addition/Renovation 2003
Walton Addition 2004
Jouett Addition 2003
Monticello Addition 2005
600 600
90 420
400 ** 400
182 616
44 610
176 ** 690
500 1,546
* Future CIPs will need to be adjusted to meet these capacities based on the revised formula.
** Recommended for revision for 2000-2005
" 13
This Sheet Intentionally Blank
2015 Land Use Plan
I .... 1'' [,~ ~ MIL~S
0
LEGEND FOR AREA LAND USE i
NON - RESIDENTIAL
NEIGHBORHOOD SERVICE
COMMUNITY SERVICE
REGIONAL SERVICE
OFFICE/REGIONAL SERVICE
OFFICE ~ERVICE
TRANSITIONAL
INDUSTRIAL SERVIC~
S~ DEV~OFM~T
P~FILE TEXT
OP~
RESIDENTIAL
NEIGHBORHOOD DENSITY
(RECOMENDED 3-6 DU/AC)
URBAN DENSITy ,.~
CRECOHENDED 8.01-34 DU/AC)
/ PARF~ AND GREENIt'AYS
I IN~/ITUTIONAL
NEIGHBORHOOD BOUNDARIES
PROPOSED
ROAI)~AY/tHPROFEMENTII
EARL
aver
Lake
{
Rcservmr
,./
Analysis
Based on the factors described in the previous section, the.following conclusions
are drawn:
The areas of the County with the most significant population growth in the
foreseeable future will be the North 29 corridor and in the southern and eastern
urban ring.
o
While population growth and enrollment increases will also continue in the
western part of the County, the pace will be slower than in the North 29 corridor
or in the southern and eastern urban ring.
There will be a need for capacity increase at the elementary, middle, and high
school levels. The most significant need will be at the elementary and middle
school levels. Some of this need will be driven by revision of the building
capacity formula to reflect differentiated staffing.
o
The need for the Northern Elementary School is critical because of the rapid
growth in the North 29 corridor.
The rapid projected growth in the North 29 corridor indicates the need for the
need for additional elementary, middle and high school capacity in the next 15
years.
Cale and Brownsville continue to show a trend that will cause both schools to be
over capacity in the relatively near future.
The use of differemiated staffing means that the formula for building capacities
needs to be adjusted.
Recommendations
Based on the information and analysis in this report, thef°llowing
recommendations are presented:
CIP Recommendations:
1. Increase the capacity of the Southern Urban Elementary School from 400 to
600.
Rationale - The projected growth in the eastern urban ring is greater than
previously anticipated If the school were built for 400, it would have to be
quickly expanded, which would in the long run be more costly. The revised
capacity formula also helps drive the need for this space.
2. Move land purchase for Southem Urban Elementary School forward two
years, to 2000-2001.
Rationale - It has become increasingly difficult to acquire land in growth
areas in a timely manner and at a reasonable price. Waiting to proceed with
land acquisition could ultimately serve to delay the project; therefore, land
acquisition should commence earlier.
3. Increase addition to Jack Jouett Middle School from 690-750 (2003-2004),
Rationale - The need for space in middle schools continues to be pressing
because of growth and the revised capacity formula. The addition at Jouett
will delay the need for middle school space in the North 29 corridor.
4. Establish a new project to increase capacity at Henley from 690 to 750 in
2004-2005.
Rationale - The need for space in middle schools and the projected growth,
albeit more gradual, in the western part of the County justify this project. The
revised capacity formula also helps drive the need for this space.
5. Acquire land early for projected need, in approximately 15 years, for new
elementary, middle, and high schools in the North 29 Corridor.
Rationale - Because of the extensive growth in the North 29 corridor, land
acquisition is becoming exrremety problematic. It will not be possible, or
cost-effective, to acquire land for these projects just prior to the construction
of these facilities.
15
Redistricting Recommendations:
1. Redistricting for the Northern Elementary School should be undertaken during
the 1999-2000 year in preparation for the school's opening in the fall of 2001.
Rationale - The completion of redistricting over a year before the school's
opening will facilitate greater community involvement in planning for the
school and allow more time for division-level planningfor the school.
e
As part of the redistricting process for the Northern Elementary School, steps
should be taken to relieve existing crowding at Cale Elementary School and
eventual crowding in the Crozet area, specifically at Brownsville Elementary
School.
Rationale - The eventual opening of the Southern Urban Elementary School
will ultimately relieve problems at Cale; however, an incremental solution is
necessary. The anticipated growth in the Crozet area will ultimately be
addressed by expansion at Brownsville; however, an incremental solution is
also necessary in this case.
16
This Sheet Intentionally Blank
mai
FY 2000/01 - 2004/05 Capital Improvement
Program 'Calendar
1999-2000
June 99
S MT WT F S
I 2 3 4
6 '7 8 9 10 II 12
13 14 15 16 I? 18 19
20 21 22 23 24 2~ 26
27 28 29 30
I July 99
S MT WT F S
I 2 3
~ 4 ~ 6 7 $ 9 i0
II I..2 13 14 15 16 I?
18 19 20 21 22 23 24
25 26 2'/ 28 29 30 31
August 99
S MT WT F S
I 2 3 4 5 6 7
8 9 10 I1 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
September 99
S MT WT F S
~ 2 3 4
5 6 ? S 9 I0 Il
12 13 14 I$ 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
October 99
S MT WT F S
I 2
I0 11 12 13 14 I$ 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
November 99
S MT WT F S
I 2 3 4 $ 6
7 8 9 !0 !! 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
2S 29 30
June
'1 ] Instructions for Completing
CIP Requests Sent to Depa-
rtments & School Division
July
30 Deparlrnents' CIP Requests
Due to County Executive's
Office
August
2 County Executive's Office
Reviews Requests for Accu-
racy & Completion
13 CIP Request Materials Sent to
Technical Committee
September
6 BORDAY HOLIDAy
9
1:00 PM - 4:00 PM CIP Tech-
nical Committee Meets to
Review Projects
l 0 1:00 PM - 4:00 PM CIP Tech-
nical Committee Meets to
Review Projects
13 County Executive's Office
Begins to Determine Prelim-
inary Available Revenues;
Planning Begins to Evaluate
and Prioritize Projects;
Selected Project Requests Ret-
umed for Revision and/or
Correction
24 Prioritized Projects and Revis-
ed Requests Due to Tech-
nical Committee
30 I:00 PM - 4:00 PM Technical
Committee Mects to Priori-
tize Projects Within Avail.
able Revenues
October
I 1:00 PM - 4:00 PM Technical
Committee Meets to Final-
ize Recommendations (if
needed)
October
4 County Executive's Office
Begins to Prepare Draft CIP
Document
22 Technical Committee Receives
Draft Document for Review
29 Changes/Revisions to Draft
Document Due to County
Executive's Office
November
County Executive's Office
Finalizes Recommended
CIP Document
9 7:00 PM CIP Document Sent
to Planning Commission
16 7:00 PM Planning Commis-
sion Holds Work Session on
Recommended CIP
23 7:00 PM Planning Commis-
sion Holds Public Hearing
on Recommended CIP (if
needed)
January
5 9:00 AM Board of Supervisors
Hold Work Session on
Recommended CIP
19 7:00 PM Board of Supervisors
Hold Work Session on CIP
(if needed)
February
9 ?:00 PM Board of Supervisors
Hold 'Public Hearing on
Recommended CIP
April
12 7:00 PM Board of Supervisors
Adopts FY 00/01-04/05 CIP
7:00 PM Board of Supervisors
Approves FY 00/01-04/05
CIP
Printed by Calendar Creator Plus on 6110/99
FY2000/2001 - 2004/2005 Capital Impro vernen t Program
December 99 I
S MT WT F S
- - T T'~ 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 2'/ 28 29 30 3!
January 003
S MT WT F S
1
2 3 4 5 6 7 S
9 10 11 t2 [ 14 15
lb 17 t8 19 20 2t 22
23 24 25 26 27 28 29
30 31
February 00
S MT WT F S
I 2 3 4
6 7 8 9 I0 I1 12
13 14 15 16 17 15 19
20 21 22 23 24 25 26
27 28 29
March 00
S MT WT F S
I 2 3 4
5 6 7 8 9 I0 11
19 20 21 22 23 24 25
· 26 27 28 ~ 30 31
April 00
S MT WT F S
2 3 4 5 6 7
16 17 18 19 20 21 22
23 24 25 26 27 28 29
May 00
S MT WT F S
I 2 3 '4 5 6
7 S 9 10 11 12 13
14 15 16 17 18 19 20
21 22 2.1 24 25 26 27
28 29 30 31
41