HomeMy WebLinkAboutComprehensive Annl. Fin. ReportCOMPREHENSIVE
JUNE 30, 1999
COUNTY OF ALBEM~E,
VIRGINIA
COUNTY OF ALBEMARLE~ VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED ,JUNE 30, 1999
Prepared By:
N~elvin A. Breeden,
Director of Finance
COUNTY OF ALBEA/u6,RLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 1999
TABLE OF CONTENTS
INTRODUCTORY SECTION
TitLe Page .............................................
TabLe of Contents ........................................
Letter of Transmittal .......................................
Orga nizationaL Chart .......................................
Directory of OfficiaLs ............... ; ......................
Certificate of Achievement ..................................
FINANCIAL SECTION
Exhibit
Independent Auditors' Report .........................................
General Purpose Financial Statements:
Combined BaLance Sheet-Att Funds, Account Groups, and DiscreteLy Presented Component Unit .........................
Combined Statement of Revenues, Expenditures and Changes in Fund
BaLances-ALl Governmental Funds and DiscreteLy Presented
Component Unit ....................... - ...............
Combined Statement of Revenues, Expenditures and Changes in Fund
BaLances-Budget and Actuat-Generat, Speda[ Revenue, and
Capital Projects Funds and Discretely Presented Component Unit ......
Combined Statement of Revenues, Expenses and Changes in Retained Earnings/
Fund BaLance-ALL Proprietary and NonexpendabLe Trust Funds ........
4
Com bined Statement of Cash FLows-Att Proprietary and NonexpendabLe Trust Funds ...............................
5
Notes to Financial Statements ...............................
PaRe
111-Vll
ix-xiv
xv
xvii-xviii
xix
Pa~e
1-2
4-5
6-7
8-9
10
11
13-48
111
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 1999
TABLE OF CONTENTS
FINANCIAL SECTION (Continued)
Combining Financial Statements:
Special Revenue Funds:
Combining BaLance Sheet ..................................
Combining Statement of Revenues, Expenditures and Changes in
Fund BaLances .........................................
Combining Statement of Revenues, Expenditures and Changes in
Fund BaLances-Budget and Actual ............................
Debt Service Funds:
Combining Statement of Revenues, Expenditures and Changes in Fund BaLances
Combining Statement of Revenues, Expenditures and Changes in Fund
BaLances--Budget and Actual ................................
Capita[ Projects Funds:
Combining Ba[ance Sheet ..................................
Combining Statement of Revenues, Expenditures and Changes in
Fund BaLances .........................................
Combining Statement of Revenues, Expenditures and Changes in
Fund BaLances-Budget and Actual ............................
Internal Service Funds:
Combining Balance Sheet ..................................
Combining Statement of Revenues, Expenses and Changes in Equity ......
Combining Statement of Cash Flows ...........................
Fiduciary Funds:
Combining Balance Sheet ..................................
NonexpendabLe Trust Funds Combining Statement of Revenues,
Expenses and Changes in Fund Balances ........................
Nonexpendable Trust Funds-Combining Statement of Cash Flows ........
Agency Funds-Statement of Changes in Assets and Liabitities ...........
Genera[ Fixed Assets Account Group:
Schedute of Fixed Assets by Source-Primary
Government and Discretely Presented Component Unit ....... ' ......
ScheduLe of Fixed Assets by Function and Activity-Primary
Government and Discretely Presented Component Unit .............
ScheduLe of Changes in Fixed Assets by Function and
Activity-Primary Government and DiscreteLy Presented Component Unit ..
Exhibit
A-1
A-2
A-3
B-1
B-2
C-1
C-2
C-3
D-1
D-2
D-3
E-1
E-2
E-3
E-4
F-1
F-2
F-3
PaRe
52
53
54-55
59
60-61
64
65
66-67
70
71
72
74-75
76
77
78-79
82
83
84
COUNTY OF ALBEMARLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 1999
TABLE OF CONTENTS
FINANCIAL SECTION (Continued)
Exhibit
Discretely Presented Component Unit - School Board:
Combining Balance Sheet .................................. G-1
Combining Statement of Revenues, Expenditures and Changes in Fund
Balances ............................................. G-2
Combining Statement of Revenues, Expenditures and Changes in Fund
Balances-Budget and Actual ............................... G-3
Schedule
Supporting Schedules:
Governmental Funds and Discretely Presented Component Unit-Schedule of Revenues-Budget and Actual ...................
Governmental Funds and Discretely Presented Component
Unit-Schedule of Expenditures-Budget and Actual ............... 2
Schedule of Director of Finance's AccountabiUty .. - ................. 3
Schedule of Director of Finance's AccountabiUty to the County-Att County
Funds and Component Units ................................ 4
Schedule of Director of Finance's AccountabiUty to the Commonwealth .... 5
Schedule of Director of Finance's AccountabiUty to the Charlottesville-
Albemarle Joint Health Center Building Fund ..................... 6
Schedule of Director of Finance's AccountabiUty to the Albemarle-
CharlottesviUe Regional Jail Authority .......................... 7
Schedule of Director of Finance's AccountabiUty to the Emergency
Operations Center ....................................... 8
Schedule of Director of Finance's AccountabiUty to the Darden Towe
Memorial Park ......................................... 9
Schedule of Director of Finance's AccountabiUty to the Region Ten
Community Services Board ................................. 10
Pa~e
86-87
89
90-91
Pa~e
95-101
102-106
107
108-109
110
111
112
113
114
115
V
COUNTY OF ALBE/~,RLE, VIRGINIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 1999
TABLE OF CONTENTS
STATISTICAL SECTION
General Governmental Expenditures by Function-Last Ten Fiscal Years ....
General Governmental Revenues by Source-Last Ten Fiscal Years ........
General Governmental Tax Revenues by Source--Last Ten Fiscal Years .....
Property Tax Levies and CoLlections-Last Ten Fiscal Years .............
Assessed and Estimated Actual VaLue of TaxabLe Property-Last Ten Fiscal Years
Property Tax Rates-Last Ten Fiscal Years ........................
Special Assessment BiLlings and CoLLections-Last Ten Fiscal Years ........
Computation of Legal Debt Margin, Direct and OverLapping Debt and Revenue
Bond Coverage .........................................
Ratio of Net General ObLigation Bonded Debt to Assessed TaxabLe VaLue and
Net General ObLigation Bonded Debt Per Capita-Last Ten Fiscal Years ....
Ratio of Annual Debt Service Expenditures for General ObLigation Bonded Debt
to Total General Governmental Expenditures-Last Ten Years ..........
Demographic Statistics-Last Ten Fiscal Years .... .. .................
Property Value, Cofistruction Activity, and Bank Deposits-Last Ten Fiscal Years
Real Property Taxpayers ...................................
TabLe
COMPLIANCE (SINGLE AUDIT SECTION)
Report on CompLiance and on Internal Control Over Finandat Reporting BaSed
on an Audit of Financial Statements Performed in Accordance with Government
Auditing Standards .......................................
Report on Compliance with Requirements AppLicabLe to Each Major Program
and Internal Control Over CompLiance in Accordance with OMB CircuLar A-133
ScheduLe of Expenditures of Federal Awards ......................
ScheduLe of Findings and Questioned Costs .......................
1
2
3
4
5
6
7
9
10
11
12
13
Pase
118-119
120-121
122-123
124
125
126
127
12
129
130
131
132
133
Pase
137-138
139-140
141-142
143
vi
COUNTY OF ALBEMARLE
Department of Finance
401 Mclntire Road
Charlottesville, Virginia 22902-4596
Telephone (804) 296-5855
December 2, 1999
The Board of Supervisors
County of Albemarle
Commonwealth of Virginia
Ladies and Gentlemen:
The Comprehensive Annual Financial Report of the County of Albemarle, Virginia for the fiscal
year ended June 30, 1999, is submitted herewith. Responsibility for the accuracy and
completeness of the data presented and the fairness of the presentations, including all
disclosures, rests with the County. We believe the data presented is accurate in all material
aspects; that it is designed and presented in a manner to fairly set forth the financial position
and results of operations of the County as measured by'the financial activity of its various
funds; and that all the necessary disclosures have been included to enable the reader to gain
the maximum understanding of the County's financial affairs.
This report is presented in four sections: introduction, financial, statistical, and compliance.
The introduction sections includes this transmittal letter, the government's organization chart,
and a list of principal officers. The financial section includes the general purpose financial
statements and notes, combining and individual fund and account group financial statements,
supporting schedules and the independent auditors' report. The statistical section includes
selected financial and demographic data, generally presented on a multi-year basis. The single
audit is required under the provisions of the Single Audit Act of 1984 and U.S. Office of
Management and Budget Circular A-133, Audits of States. Local Governments and Non-Profit
Organ izations.
The financial statements of Albemarle County are prepared in accordance with accounting and
reporting principles as determined by the Governmental Accounting Standards Board. The
financial statements distinguish between the primary government and its component units.
The financial reporting entity includes all the funds and account groups of the primary
government, as well as all of its component units. Component units are legally separate
entities for which the primary government is financially accountable. The Albemarle County
FAX ~8041 2~6-581 ! VT~')D (804) 972-4012
School Board is reported as a component unit of the Albemarle County government. The
County provides a full range of governmental services. Major programs include
administration, judicial, public safety, public works, human development, parks and
recreation, education and community development. The County also serves as fiscal agent
for several City/County jointly governed entities which include the Charlottesville-Albemarle
Joint Health Center Building Fund, the Emergency Communications Center, the Darden Towe
Memorial Park, and Region Ten Community Services Board. The County also provides
various governmental services to the Albemarle-Charlottesville Regional Jail Authority.
ECONOMIC CONDITION AND OUTLOOK
The County of Albemarle was formed from the County of Goochland in 1744 by an act of the
Virginia General Assembly. The County is named for William Anne Keppel, the Second Earl
of Albemarle, who was at that time the Governor-General of Virginia. Scottsville was the
original County seat until 1761 when the County Government was moved to Charlottesville.
The present boundaries of the County were established in 1777. The development of the
County and its 740 square miles is such that although it retains a large urban area, it also has
a considerable amount of agricultural, commercial and industrial land.
The County also boasts its historical heritage including Thomas Jefferson's residence,
"Monticello"; James Monroe's home, "Ashlawn"; Dr. Thomas Walker's 1765 Plantation,
"Castle Hill"; the birth site of George Rogers Clark; Patrick Henry's family tavern, "Michie
Tavern"; and Albemarle County's 1830 Court House. The County is also home of the
University of Virginia, the Foxfield Races, and the Virginia Festival of American Film.
Albemarle County's rich historical heritage also plays a part in the area's economic growth.
Government, manufacturing, and service industries continue to lead area employment. Major
employers in Albemarle County include the University of Virginia, Albemarle County, G E
Fanuc Automation, State Farm Mutual Insurance Company and ConAgra.
Based on available economic data, Albemarle County's economy continues to maintain itself.
According to the Virginia Employment Commission, 1999 unemployment in the County rose
slightly from the previous year figure of 1.4% to 1.5%. Compared to the 3.2% state
unemployment rate and 4.5% national unemployment rate, Albemarle is in very good
condition.
Retail sales in the County continue to grow: 1998 retail sales totaled $774 million as
compared to $759 million in 1997. The first quarter of 1999 also shows the promise of
continued growth with $181.3 million in retails sales being reported compared to $165.7
million for the same period last year.
viii
MAJOR INITIATIVES
Current Initiatives
Initiatives were undertaken by the County during Fiscal Year 1999 in several areas including
Education, Parks and Recreation, Library, and Public Safety.
Education initiatives included the completion of renovations to the Vehicle Maintenance
Facility, classroom additions at Stone Robinson Elementary School and Henley Middle School,
and several maintenance projects at various schools throughout the County.
Parks and Recreation initiatives included improvements at Chris Greene Lake and the Stone
Robinson Play Field.
Public Safety in itiatives saw the start of a mu Itij urisdictional Juvenile Detention Commission
to begin construction of a juvenile detention facility. Other initiatives include the continuing
contributiohn by the County toward a sinking fund for the construction of a new fire/rescue
building. The Emergency Commmunications Center building, a joint venture between the
City of Charlottesville, University of Virginia, and the County was basically completed during
this year. It is currently anticipated that emergency dispatch services will be moved from their
current location sometime during the year 2000.
Future Initiatives
Work is currently underway to make improvements to the public safety communications
system. This upgrade in the communications system will increase the coverage and decrease
communication congestion on the system. It will also increase inter-operability in times of
emergencies.
Education initiatives include preliminary planning for an additional elementary school in the
northern urban area of the County. Improvements and upgrades to computer technology in
all schools will also be continuing.
FINANCIAL INFORMATION
Internal Control Structure. The management of Albemarle County is responsible for
establishing and maintaining internal controls. Estimates and judgments by the management
are required to assess the expected benefits and related costs of internal control policies and
procedures. Internal Controls are designed to provide reasonable, but not absolute, assurance
(1) that County assets are safeguarded against unauthorized use or disposition and, (2) financial
transactions are conducted properly and in accordance with County policy.
ix
Budgetary Controls. Budgetary controls are established to ensure compliance with the annual
appropriation ordinance adopted by the Board of Supervisors. General, School, Debt Service,
and School Self-Sustaining Funds are included in this ordinance. A separate appropriation is
approved by the Board of Supervisors for the General Government and Education Capital
Improvement Funds.
Budgetary controls'are maintained at the department level. All purchase orders are reviewed
prior to issuance to confirm sufficient appropriated balances exist. Purchase orders which
would result in over-expenditures are not released until additional funds are appropriated.'
Open encumbrances are carried forward at year-end and generally reappropriated.
General Government Functions. General Government Function revenues, which include
General, Special Revenue, Debt Service, Capital Projects Funds and the Component Unit -
School Board, totaled $147,564,622 in fiscal year 1998/99. This represents a 10.91% increase
from FY 1997/98.
General property taxes
Other local taxes
Permits, privilege fees
and regulatory licenses
$ 61,700,661
Revenue from use of
money and property
27,134,007
1,089,241
41.81
18.39
.74
1,963,823 I 3.29
3,993,478 17.26
9.02
90,134
Fines and forfeitures 243,320 .16 26,432 12.19
1,855,092 1.26 (475,169) (20.39)
Charges for services 4,998,531 3.39
Miscellaneous 424,045 .29
Recovered costs 3,195,492 2.17
Intergovernmental
TOTAL
46,924,233 31.80
$147,564,622 100.00
404,152 8.80
(103,813) (19.67)
624,377 24.28
7,993,042 20.53
$14,516,456 10.91
General Property Tax revenue, which is comprised of both Real Estate and Personal Property
Taxes, increased 3.29% from 1997/98. This increase is due in part to the real estate
reassessment effective January 1, 1999.
Other local taxes increased 17.26% over last fiscal year. Increases occurred in several
categories including sales and use tax, lodging tax, business license tax, and the meals and
beverage tax. These increases in local taxes reflect the areas current economic strength.
X
Intergovernmental category also increased during FY 98/99 by 20.53%. Increases were shown
in the amount of state aid received for the school system. FY 98/99 was also the first year of
the Personal Property Tax Relief Act. This act, implemented state-wide in 1998, provides for
the phasing out of personal property taxes paid by individual taxpayers for vehicles assessed
under $20,000 over a five year period. The Act provides that the relief amount will be paid
from state revenues. FY 98/99 was the first year that money was actually received from the
state for this program.
General Government Function expenditures increased $10,865,355 over FY 1997/98. The
largest increase came in the area of Education which increased $7,830,139. Monticello High
school, the County's third high school, began operation with the 1998/99' school year. A
portion of this increase reflects the high school's operating costs. The 21.43% increase in
Health and Welfare is attributed primarily to an increase in public assistance, employment
services, and grant activities. Debt service principal and interest payments increased during
the year by $1,842,875. This in.crease is due to the first principal and interest payment on the
$20,455,000 general obligation bond issue for Monticello High School.
General government
administration
Judicial administration
$ 5,558,735
2,259,053
3.47
84,452,776
1.41
Public safety 12,253,473 7.66
Public works 2,253,913 1.70
Health and welfare 11,028,743 6.89
Education 52.78
Parks, recreation, and cultural 3,082,292 1.93
Community development 10,301,716 6.44
Capital projects 19,265,117 12.04
Debt Service:
Principal retirement 5,275,891 3.30
Interest and other fiscal charges 3,798,057 2.37
TOTAL $160,001,194 100.00
$ (15,895) (.29)
180,138 8.67
675,440 5.83
425,711 18.52
1,946,069 21.43
7,830,139 10.22
149,217 5.09
512,693 5.24
(2,681,032) (12.22)
987,139 23.02
855,736 29.08
10,865,355 7.29
x1
Proprietary Fund Type Operations
The County maintains an internal service fund for health self-insurance. The health insurance
fund is funded by contributions from the County, other participating entities and their
employees.
Fiduciary Fund Type Operations
The County maintains various non-expendable trust funds. These funds were created under
specific agreements with the County as trustee. Expenses are as specifically directed under
the various trust agreements.
Debt AdministratiOn
On November 19, 1998, the County issued, through the Virginia Public School Authority,
$7,245,000 in General Obligation School Bonds to fund several school related construction
projects. A portion of this issue, $3,000,000, is for construction of a new school building for
the Piedmont Regional Educatgion Program. The total outstanding General Obligation School
Bonds is $66,300,000. Combined with the outstanding state literary lOans, caPital lease
obligations, and the VRS Early Retirement System obligation, the total long-term obligations
are $71,226,049. This results in a debt per capita of approximately $843.00.
Cash Management
The County uses a pooled cash approach which allows a greater degree of investment
flexibility and return on investment. Investments are competitively bid among local banks to
obtain the highest rate available. All County funds are invested in instruments allowed by the
Code of Virginia, Chapter 3, Title 26. The County utilizes the LoCal Government Investment
Pool (LGIP) and other money market funds that hold only government securities.
Risk Management
The County participates in a public entity risk pool that provides consolidated health care
benefits plan for their employees. The plan is based on a service contract with a private
carrier in which bills are derived from actual expenses incurred or claims filed. The
participating entities have established that a reserve fund meet the excess claims. Each
participating entity is responsible for payment amounts billed by the County. Accounting is
made in an internal service fund as previously discussed.
The County and School Board contracts with the Virginia Municipal Grou~p Self-Insurance
Association to provide worker's compensation coverages. The Association may assess all
members based on the proportion which their premium bears to the total premium of all
members should the Association suffer a deficit and depletion of all its assets.
xii
Property damage, employee crime and dishonesty and general liability coverages are
contracted with a private insurance carrier. Public Officials and Law Enforcement Liability
coverages are through the Virginia Department of Risk Management and are similar to the
Virginia Municipal Group Self-Insurance Association.
General Fixed Assets
The County undertook during fiscal year 93/94 the inventorying of fixed assets. The current
policy requires only assets with an original cost of $5,000 or greater to be included. Assets,
as defined in this policy totaled $186,907,186 as of June 30, 1999 for the County and
component unit School Board. Since this figure represents the original cost it is considerably
less than their present replacement cost. Depreciation on general fixed assets is not required
and has not been recorded on the County's accounting system or reflected in the financial
statements.
Other Information
Independent Audit. The Commonwealth of Virginia requires that the financial statements of
the County be audited by an independent certified public accountant. The accounting firm
of Robinson, Farmer, Cox Associates has performed an audit for the County for the fiscal year
ended June 30, 1999. The auditor's opinion is included in this report.
Certifiate of Achievement. The Government Finance Officers Association of the United States
and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial
Reporting to the County of Albemarle, Virginia, for its comprehensive annual financial report
(CAFR) for the fiscal year ended June 30, 1998 The Certificate of Achievements is a
prestigious national award recognizing conformance with the highest standards for preparation
of a state and local government financial reports.
In order to be awarded a Certificate of Achievement, a government unit must publish an easily
readable and efficiently organized comprehensive annual financial report, whose contents
conform to program standards. The CAFR must satisfy both generally accepted accounting
principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe our current
report continues to conform to the Certificate of Achievement program requirements, and we
are submitting it to the GFOA.
xiii
Acknowledgements
I would like to express my appreciation to the staff of the Finance Department for their
commitment and dedication to the financial management of the County and the preparation
of this report. I would also like to thank the County Board of Supervisors and the County
Executive Staff for their support of the County's financial operations in a responsible and
progressive manner.
Melvin A. Breeden
Director of Finance
xiv
COUNTY GOVER #MCNT ORGAN ZZATZONAL CHART
VOTERS
I
C~RT ~ COURT
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LcRCGISTHM I
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COI~T ,J~OG~ CI.~K
I
ZONING APPF. ALS
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ALBI~I&qLC
Sr. RVIC£ ~3JTH~NITY
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CM~IS~ION lrlli~Jl£'c
R[SID[NT
COUNTY OF ALBEMARLE, VIRGINIA
David P. Bowerman
Charlotte Y. Humphris
BOARD OF SUPERVISORS
Forrest Marshatt, Chairperson
Chartes S. Martin, Vice-Chair
Efta W. Carey, Cterk
Watter F. Perkins
Satty H. Thomas
R. Madison Cummings
Susan C. GatUon
Jeffrey D. Joseph
SCHOOL BOARD
John E. Baker, Chairperson
Stephen H. Ko~eszar, Vice-Chair
Tina Pendteton Futter, Cterk
Diantha H. McKeet
Dr. Chartes M. Ward
Arthur Brown, Jr.
AAichae[ Brown
Martha Orton
WELFARE BOARD
Martha Harris, Chairperson
Patdcia Ewers, Vice-Chair
Mary Timbertake, Cterk
Karen Powe[[
Roxanne White
xvii
COUNTY OF ALBEMARLE, VIRGINIA
OTHER OFFICIALS
County Executive ......................................... Robert W. Tucker, Jr.
School Superintendent ......................................... Kevin C. Castner
Assistant County Executive ..................................... Roxanne W. White
CLerk of the Circuit Court ...................................... SheLby J. Marshall
Judge of the Circuit Court ................................... Paul M. Peatross, Jr.
CommonweaLth Attorney .................................... James L. CambLos, III
County Attorney ............................................... Larry W. Davis
Director of Information Services ..................................... Fred Kruger
Director of Engineering and Public Works ........................ William I. Mawyer, Jr.
Extension Agent .............................................. David H. Vaden
Director of Finance ......................................... Melvin A. Breeden
CLerk of the General District Court ................................. PhyLLis W. Tignor
Judge of the General District Court ............................... Stephen H. He[yin
Director of BuiLding Codes and Zoning Services ....................... AmeLia G. McCuLLey
Director of Emergency Operations Center ........................... Thomas A. Hanson
Director of Parks and Recreation ................................ Patrick K. MuL[aney
Director of Human Resources .................................. Michael R. Thompson
Director of PLanning and Community Development ................... Vincent W. Cilimberg
Chief of PoLice ................................................ John F. MiL[er
Registrar ................................................. James M. Heilman
Sheriff .................................................. Terry W. Hawkins
Director'of Social Services .................................... Katherine A. Ralston
Water Resource Manager ..................................... David J. Hirschman
XVlll
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
County of Albemarle,
Virginia
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 1998
A Certificate of Achievement for Excellence in Finandal
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
. reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
Executive Director
xix
ROBINSON, FARMER, Cox ASSOCIATES
A PROF£SSIONAL LIMIT£D LIABILITY COMPANY
CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT AUDITORS' REPORT
TO THE BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE, VIRGINIA
We have audited the accompanying general purpose financial statements and the combining financial
statements of the County of Albemarle, Virginia, as of and for the year ended June 30, 1999, as listed
in the Table of Contents. These financial statements are the responsibility of the County's
management. Our responsibiUty is to express an opinion on these finandat statements based on our
audit.
We conducted our audit in accordance with generally accepted auditing standards; Government
Auditing Standards, issued by the Comptroller General of the United States; the provisions of Office of
Management and Budget Circular A-133, Audits of States, Local Governments and Non-Profit
Organizations; and the Specifications for Audits of Counties, Cities and Towns issued by the Auditor of
Public Accounts of the Commonwealth of Virginia. Those standards and OMB Circular A-133 require
that we plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit also includes assessing
the accounting principles used and significant estimates made by management, as well as evaluating
the overall financial statement presentation. We believe that our audit provides a reasonable basis
for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all
material respects, the financial position of the County of Albemarle, Virginia, as of June 30, 1999, and
the results of operations and cash flows of its proprietary fund types and nonexpendable trust funds
for the year then ended in conformity with generally accepted accounting pdndptes. Also, in our
opinion the cOmbining and individual fund and account group financial statements referred to above
present fairly, in att material respects, the financial position of each of the individual funds and
account groups of the County of Albemarle, Virginia, as of June 30, 1999 and the results of its
operations of such funds and cash flows of individual proprietary fund types and nonexpendable trust
funds for the year then ended in conformity with generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated October 14,
1999 on our consideration of the County of ALbemarle, Virginia's internal control over financial
reporting and our tests of compliance with certain provisions of Laws, regulations, contracts and
grants.
Our audit was conducted for the purpose of forming an opinion on the general purpose financial
statements taken as a whole and on the combining financial statements. The accompanying financial
information listed as supporting schedules in the table of contents, including the schedule of
expenditures of federal awards required by the U.S. Office of Management and Budget Circular A-133,
Audits of States, Local Governments and Non-Profit Or~anlzatfons, is presented for purposes of
additional analysis and is not a required part of the financial statements of the County of Albemarle,
Virginia. Such information has been subjected to the auditing procedures applied in the audit of the
general purpose and combining financial statements and, in our opinion, is fairly presented in all
material respects in relation to the financial statements of each of the respective individual funds and
account groups taken as a whole.
The statistical tables listed in the Table of Contents are not a required part of the basic financial
statements, and we did not audit or apply limited procedures to such information. Accordingly, we do
not express any assurances on such information.
Charlottesville, Virginia
October 14, 1999
2
General Purpose Financial Statements
COUNTY OF ALBEAAARLE, VIRGINIA
Combined Balance Sheet - All Funds, Account Groups, and Discretely Presented Component Unit
At June 30, 1999
ASSETS AND OTHER DEBITS
Assets:
Cash and cash equivalents
Receivables (net of allowances for
uncot[ectibtes):
Taxes including penalties
Accounts
Interest
Due from other governments
Due from other funds
Inventory, at cost
Prepaid items
Advances to other entities
Restricted assets:
Investments
Fixed assets
Other Debits:
Amount available for debt service
Amount to be provided for the retirement of genera[
long-term debt and accrued leave
Total assets
LIABILITIES~ E(~UITY AND OTHER CREDITS
Liabilities:
Accounts payable
Compensation payable
Accrued Habilities
Due 'to other funds
Amounts held for others
Deferred revenues
Accrued vacation and sick leave
Genera[ obligation bonds payable
State literary fund loans payable
Capital lease obUgations payable
Note payable
VR5 early retirement incentive obligation
Total liabilities
Equity and other credits:
Investment in general fixed assets
Retained earnings:
Reserved for health insurance claims
Unreserved
Fund balances:
Reserved for inventory
Reserved for endowments
Reserved for advances to other entities
Unreserved:
Designated:
Subsequent year's expenditures
Debt service
Capital projects
Undesignated
Total equity and other credits
Total liabilities, equity and other credits
Proprietary Fiduciary
Governmental Fund Types Funds Fund Types
Special Capital Internal Trust and
General Revenue Projects Service Agency
$ 15,387,853 $ 3,129,386 $ 5,837,875 $ 3,457,305 $ 748,961
3,203,172
1,077,347
499
2,518,496
714,231
28,878
1,079
87,861
1,272,321
106,956 505,208 495,787
1,774,098
323,822
$ 22~931,555 $ 4,489,568 $ 7,718,929 $ 3,962,513 $ 1,568,570
$ 953,589 S 478,697 S 1,382,166 $ 61,466 $ 11,698
573,990 66,827
43,986 1,183,358
221,139 493,092
467,293
3,237,395 114,691
$ 4,808,960 $ 766,663 $ 1,382,166 $ 1,359,515 $ 972,083
S $ - $ $ S
2,292,680
310,318
28,878
1,774,098
596,487
862,055
500,000
16,731,662
$ 18,122,595
22,931,555
3,722,905
4,562,665
S 3,722,905 S 6,336,7631 $ 2,602,998
$ 4,489,56~8 $ 7,718,929 , S 3,962,51~3
$ 596,487
S, 1,5168,57'0
The accompanying notes to financial statements are an integra[ part of this statement.
4
Exhibit 1
Account Groups
Fixed
Assets
General
Lon!t-term
Debt
Totals Totals
"Memorandum Component "Memorandum
Only" Unit Only"
PHmary School Reporttnil
Government Board Entity
S S
$ 28,561,380 $ 17,748,397 $ 46,309,777
35,215,053
$ 35,215,053 S
$ S
3,203,172 3,203,172
2,273,159 1,082,244 3,355,403
499 499
3,790,817 2,008,488 5,799,305
714,231 714,231
28,878 227,176 256,054
1,079 7,819 8,898
1,774,098 1,774,098
323,822 323,822
35,215,053 151,692,133 186,907,186
1,644,600 1,644,600
1,711,479 1,711,479 69,581,449 71,292,928
1,711,479 S
$
1,327,958
116,656
266,865
$ S 1,711,479 $
$ 35,215,053 $ $
77,597~667 $ 243,992,306 $ 321~589,973
2,887,616 $ 2,635,252 5,522,868
640,817 8,360,670 9,001,487
1,227,344 1,227,344
714,231 714,231
467;293 467,293
3,352,086 105,589 3,457,675
1,327,958 944,209 2,272,167
66,300,000 66,300,000
2,787,998 2,787,998
116,656 116,656
266,865 266,865
1~193~842 1~193,842
11~000,866 $ 82,327,560 $ 93,328,426
35,215,053 $ 151,692,133 $ 186,907,186
2,292,680 2,292,680
310,318 310,318
28,878 227,176 256,054
596,487 596,487
1,774,098 1,774,098
$ 35,215,053 S $
S 35,215,053 = $ 1,711,47~$
862,055 630,428 1,492,483
1,644,600 1,644,600
5,062,665 4,142,651 9,205,316
20~454,567 3,327,758 23,782~325 ..
66,596;801 $ 161,664~746 $ 228,261,547
77,597,667 $ 243,992,306 $ 321,589,973
COUNTY OF ALBEMARLE, VIRGINIA
Combined Statement of Revenues, Expenditures and Changes in Fund Balances
All Governmental Funds and Discretely Presented Component Unit
Year Ended June 30, 1999
Governmental Fund Types
Special Debt Capital
General Revenue Service Project
Fund Funds Funds Funds
Revenues:
General property taxes
Other local taxes
Permits, privi[ege fees and regulatory
licenses
Fines and forfeitures
Revenue from use of money and property
Charges for services
MisceLlaneous
Recovered costs
Revenue from the CommonweaLth
Revenue from the Federal Government
$ 61,700,661 $
26, 362,664 771,343
1,089,241
243,320
886,817 136,778
990,976 34,079
68,178 122,713
1,190,430 33,152
7,500,848 2,806,237
2,687,988 2,396,138
67;734
Total revenues
$ 102,721,123 $ 6,300,440
67,734
Expenditures:
Current:
General government administration
Judicial administration
Public safety
Public works
Health and welfare
Education
Parks, recreation, and cultural
Community development
Cap[tat projects
Debt service:
Principal retirement
Interest and other fiscal charges
$ 5,558,735 $ $
2,161,967 97,086
10,827,960 1,425,953
2,352,131 372,770
6,678, 918 4,349,825
8,535
3,082,292
8,540,217 1,761,499
155,145
41,883
Total expenditures
$ 39,210,755 $ 8,007,133 $ 197,028
Excess (deficiency) of revenues
over expenditures
63,510,368 $ (1,706,693) $ (129,294)
Other financing sources (uses):
Proceeds from long-term debt
Operating transfers in
Operating transfers out
Operating transfers from primary government
Operating transfers to primary government
Operating transfers from component unit
Operating transfers to component unit
$ S $
40,078 2,342,835 129,294
(4,610,051) (8%048)
66,815 386,735
(57,090,236)
Total other financing sources (uses)
$ (61,593,394) $ 2,640,522 $ 129,294
Excess (deficiency)of revenues E other
sources over expenditures Eother uses
$ 1,916,974 $
933,829 $
2,789,076
Fund balance at beginning of year
16,205,621
Fund balance at end ofyear
255,484
72,574
$ 328,058
3,532,939
S 3,532,939
$ (3,204,881)
$
2,348,967
(162,075)
$ 2,186,892
$ (1,017,989)
7,354,752
6
The .accompanying notes to financial statements are an integral part of this statement.
$ 18,122,595 $ 3,722,905 = $__5 6,336,76~
Exhibit 2
Totals Totals
"Memorandum Corn ponent "Memorandum
Only" Unit Only"
Primary School Reporting
Government Board Entity
$ 61,700,661 $ $ 61,700,661
27,134,007 27,134,007
1,089,241 1,089,241
243,320 243,320
1,346,813 508,279 1,855,092
1,025,055 3,973,476 4,998,531
190,891 233,154 424,045
1,223,582 1,971,910 3,195,492
10,379,659 28,546,049 38,925,708
5,084~126 2,914,399 7,998,525
109,417,355
38,147,267 $ 147,564,622
5,558,735 $ $ 5,558,735
2,259,053 2,259,053
12,253,913 12,253,913
2,724,901 2,724,901
11,028,743 11,028,743
8,535 84,444,241 84,452,776
3,082,292 3,082,292
10,301,716 10,301,716
3,532,939 15,732,178 19,265,117
155,145 5,120,746 5,275,891
41,883 3,756,174 3,798,057
50,947,855 $ 109,053,339 $ 160,001,194
$ 58,469,500 $ (70,906,072) $ (12,436,572),
$ 7,245,000 $ 7,245,000
$ 4,861,174 320,925 5,182,099
(4,861,174) (320,925) (5,182,099)
57,090,236 57,090,236
(453,550) (453,550)
453,550 453,550
(57,090,236) (57,090,236)
$ (56,636,686) $
63,881,686 $ 7,245,000
$ 1,832,814 $ (7,024,386) $ (5,191,572)
26,349,449 16,996,999 43,346,448
$ 28,182,26~. $ 9,972,61~$ 38,154,876
COUNTY OF ALBEA/b~RLE, VIRGINIA
Combined Statement of Revenues, Expenditures and Changes in Fund Balances--
Budget and Actual--General, Special Revenue, and Capital Projects Funds and Discretely Presented Component Unit
Year Ended June 30, 1999
Revenues:
General property taxes
Other local taxes
Permits, privilege fees and regulatory
licenses
Fines and forfeitures
Revenue from use of money and property
Charges for services
Miscellaneous
Recovered costs
Revenue from [he Commonwealth
Revenue from the Federal Government
Total revenues
Expenditures:
Current:
General government administration
Judicial administration
Public safety
Public works
Health and welfare
Education
Parks, recreation, and cultural
Community development
Capita[ projects
Debt service:
Principal retirement
Interest and other fiscal charges
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Proceeds from Long-term debC
Operating transfers in
Operating transfers out
Operating transfers from primary
government
Operating transfers to primary
government
Operating transfers from component unit
Operating transfers to component unit
Total other financing sources (uses)
Excess (deficiency) of revenues ~ other
sources over expenditures ~ other uses
Fund balance at beginning of year
Fund balance at end of year
General Fund
Special Revenue Funds
Variance
Favorable
Bud~Jet Actual (Unfavorable) Bud!~et Actual
$ 63,233,900 $ 61,700,661 $ (1,533,239) $ $
24,177,100 26,362,664 2,185,564 700,000 771,343
Variance
Favorable
(Unfavorable)
71,343
1,093,350 1,089,241 (4,109)
187,700 243,320 55,620
1,393,000 886,817 (506,183) 136,778 136,778
942,681 990,976 48,295 31,730 34,079 2,349
48,200 68,178 19,978 179,328 122,713 (56,615)
1,059,874 1,190,430 130,556 18,072 33,152 15,080
5,628,242 7,500,848 1,872,606 2,907,273 2,806,237 (101,036)
2,577,834 2,687,988 110,154 3,588,150 2,396,138 (1,192,012)
$ 100,341,881 $ 102,721,123 $ 2,379,242 $ 7,424,553 $ 6,300,440 $ (1,124,113)
S 5,818,369 S 5,558,735 $ 259,634 $ $ $
2,217,180 2,161,967 55,213 105,716
11,059,245 10,827,960 231,285 2,235,396
2,615,415 2,352,131 263,284 444,037
6,825,865 6,678,918 146,947 4,821,985'
8,535 8,535
3,183,422 3,082,292 101,130
9,075,868 8,540,217 535,651 3,271,481 1,761,499 1,509,982
97,086 8,630
1,425,953 809,443
372,770 71,267
4,349,825 472,160
$ 40,803,899 $ 39,210,755 $ .1,593,144 $ 10,878,615 $ 8,007,133 $ 2,871,482
S 59,537,982 $ 63,510,368 $ 3;972,386 $ (3,454,062)$ (t~706,693) $_ 1,747,369
$ $ $ $ $ S
30,000 40,078 10,078 2,343,093 2,342,835 (258)
(5,354,710) (4,610,051) 744,659 (225,820) (89,048) 136,772
66,815 66,815 386,735 386,735
(56,905,906) (57,090,236) (184,330)
S (62,163,801) S (61,593,394) S 570,407 S 2,504,008 S 2,640,522 S 136,514
$ (2,625,819) S 1,916,974 S 4,542,793 S (950,054) $ 933j829 S 1,883,883
2,625,819 16,205,621 13,579,802 950,054 2,789,076 1,839,022
S S 18,122,595 S t8,122,595 S S 3,722,905 S 3,722,905
The accompanying notes to financial statements are an integral part of this statement.
Exhibit 3
Debt Service Funds
Capital Projects Funds
Variance
Favorable
Bud![et Actual (Unfavorable) Bud!tel Actual
$ $ $ $ $ $
Component Unit
School Board
Variance
Favorable
(Unfavorable)
Budliet Actual
Variance
Favorable
(Unfavorable)
$ $ $
68,000 67,734
68,000 $ 67,734 $
(266)
66,000 255,484
2,593
12,000
153,852 72,574
(266) S 234,445 $ 328.058 $
189,484 162,000 508,279 346,279
(2,593) 4,210,740 3,973,476 (237,264)
(12,000) 177,294 233,154 55,860
1,900,414 1,971,910 71,496
(81,278) 28,155,852 28,546,049 390,197
2,849,177 2,914,399 65,222
93;613 $ 37,455,477 $ 38,147,267 $
691,790
" s
$ $ $ $ $ $ $ $
85,914,483 84,444,241
412,068 155,145
48,840 41,883
460,908 $ 197,028 $
$ (392,908) 5~S
$ $ $
392,908 129,294
10,485,203 3,532,939
256,923
6,957
263,880 $ 10,485,203 $! 3,532,939
263,614 $ (10,250,758)
6,952,264 18,617,024 15,732,178
5,153,183 5,120,746
3,730,239 , 3,756,174
6,952,264 $ 113,414,929 $ 109,053,339
7,045,877 $ (75,959,452) $ (70,906,072) $
$ 2,484,734 $ $ (2,484,734) $ 7,137,127 S 7,245,000 $
(263,614) 2,976,604 2,348,967 (627,637) 295,925 320,925
(162,075) (162,075) (295,925) (320,925)
56,905,906 57,090,236
(453,550) (453,550)
392,908 $ 129,294 S (263,614) $. 5,299,263 $ 2,186,892 $ (3,112,371) $ 63,589,483 $ 63,881,686 $
s s S
S s s
S (4,951,495) $~(1,017,989) $ 3,933,506 S (12,369,969) S (7,024,386) $
4,951,495 5,054,752 103,257 12,369,969 16,996,999
$ , $ 4,036,763 S 4,036,76S S 9,972,613 S
1,470,242
2,884,846
32,437
(25,935)
4,361,590
5,053,380
107,873
25,000
(25,000)
184,330
292,203
5,345,583
4,627,030
9,972,613
9
COUNTY OF ALBEMARLE, VIRGINIA
Combined Statement of Revenues, Expenses and Changes in Retained Earnings / Fund Balance--
All Proprietary and Nonexpendable Trust Funds
Year Ended June 30, 1999
Exhibit 4
Operating revenues:
Charges for services
Interest income
Miscellaneous revenue
Totatrevenues
Operating expenses:
Health insurance claims
Duplicating costs
Education
Health and welfare
Public works
Total operating expenses
Operating income (toss)
Non-operating revenues (expenses):
Interest income
Net income
Retained earnings / fund balances at beginning of year
Retained earnings / fund balances at end of year
Fiduciary
Proprietary Funds
Funds Non- Totals
Internal expendable "Memorandum
Service Trust Only"
7,307,2~ $ - $
71,828
58,433 98,000
7,365,705 $ 169,828 $
7,307,2~
71,828
156,433
7,535,533
6,854,373 $ $
222,758 -
7,905
3,000
530,224
7~077~131 $
288,574 $
6,854,373
222,758
7,905
3,000
530,224
541~129 $ 7,618,260
(371,301) $ (82,727)
147,559 S
436,133 $
2,166,865
2,602,998 S
$ 147,559
(371,301) $
967,787
596,486 $
64,832
3~134,652
3,199,484
The accompanying notes to financial statements are an integral part of this statement.
10
COUNTY OF ALBEMARLE, VIRGINIA
Combined Statement of Cash Flows--
All Proprietary and Nonexpendable Trust Funds
Year Ended June 30, 1999
Exhibit 5
Cash flows from operating activities:
Operating income
Adjustments to reconcile operating income to
net cash provided by operating activities:
Interest reported as operating income
Changes in operating assets and tiabiUties:
(Increase) decrease in:
Accounts receivable
Interest receivable
Increase (decrease) in:
Accounts payable
Accrued liabilities
Deferred revenues
Net cash provided by operating activities
Cash Flows from Investing Activities:
Interest income
Purchase/acquisition of investments
Total from investing activities
Increase in cash and cash equivalents for the year
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
Fiduciary
Proprietary Funds
Funds Non-
Internal expendable
Service Trust
Totals
"Memorandum
Only"
S 288,574 S (371,301) $
(82,727)
(64,923)
(64,923)
94,629 3,000
5,268 1,586
(38,329)
40,647
125
S 390,914 S (431~638) $
97,629
6,854
(38,329)
40,647
125
(40,724)
S 147,559 $ 64,923 $
(28,948)
S 147,559 S 35,975 S
212,482
(28,948)
183~534
S 538,473 S (395,663) S
2,918,832 668,328
S 3,457,305 S 272,665 $
142,810
3,587~160
3~729,970
Total cash and cash equivalents above
Cash and cash equivalents for Agency Funds
Combined total cash and cash equivalents
S 3,457,305 $
272,665 S
471,421 '
3,729,970
471,421
S 3,457,305 S 744,086 $
4,201,391
The accompanying notes to financial statements are an integral part of this statement.
11
This Pa~e Left Btank Intentionally
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999
Note 1-Summary of Significant AccounUng Policies:
The County of Albemarle was formed in 1744. The County is governed by an elected six member
Board of Supervisors. The Board of Supervisors appoints the County Executive, and the School Board is
governed by seven elected members. The County provides a futt range of services for its citizens.
These services include poUce and fire protection; recreational activities; cultural events; education
and social services.
A. Financial ReportinR Entity
The basic criterion for determining whether a governmental department, agency, institution,
commission, pubUC authority, or other governmenta[ organization should be included in a primary
governmental unit's reporting entity for general purpose financial statements is financial
accountabiUty. Financial accountabiUty includes the appointment of a voting majority of the
organization's governing body and the abiUty of the primary government to impose its will on the
organization or if there is a financial benefit/burden relationship. In addition, an organization
which is fiscally dependent on the primary government should be included in its reporting entity.
These financial statements present the County of Albemarle (the primary government) and its
component units. Blended component units, although legally separate entities, are, in substance,
part of the government's operations and so data from these units are combined w~th data of the
primary government. Each discretely presented component unit, on the other hand, is reported in
a separate column in the combined financial statements to emphasize it is legally separate from
the government.
B. Individual Component Unit Disclosures
Blended Component Unit. The County has no blended components to be included for the fiscal
year ended June 30, 1999.
Discretely Presented Component Units. The School Board members are elected by the County
voters and are responsible for the operations of the County's school system within the County
boundaries. The School Board is fiscally dependent on the County. The County has the abiUty to
approve its budget and any amendments. The primary funding is from the General Fund of the
County. The School Board does not issue a separate financial report. The financia[ statements of
the School Board aKe presented as a discrete presentation of the County financial statements for
the fiscal year ended June 30, 1999.
13
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
C. Other Related Organizations
Included in the County's Comprehensive Annual Financial Report
None
Jointly Governed Organizations
Excluded from the County's Comprehensive Annual Financial Report
Jefferson-Madison Regional Librarv
The Jefferson-Madison Regional Ubrary provides library services to the Counties of Albemarle,
Louisa, Madison, Greene and the City of Charlottesville. The participating localities provide
annual contributions for operations based on book circulation. No one locality contributes more
than 50% of the Library's funding nor can impose its will on the organization, and there is no
financial benefit/burden relationship. The County appropriated to the Ubrary $1,778,314 in
operating funds in fiscal 1999. The County has no equity interest in the Ubrary.
Albemarle-Charlottesville Jail Authority
The City of Charlottesville, the County and Nelson County provide the financial support for the
Authority and appoint its 8overnin8 Board, in which is vested the ability to execute contracts and
to budget and expend funds. The localities are charged on a per diem rate for their respective
prisoner days. Other localities, the state and the federal 8overnment also reimburse the
Authority for prisoner care. The Authority is excluded from the reporting entity because the
County has no control over the Authority fiscal matters. The County has no equity interest in the
Jail Authority.
Emergency Communications Center
The University of Virginia, the City of Charlottesville, and the County provide the financial support
for the Center and appoint its.8overnin8 Board, in which is vested the ability to execute contracts
and to budget and expend funds. No one locality or organization contributes more than 50% of
the Center's funding nor can impose its wit[ on the organization, and there is no financial
benefit/burden relationship. The County has no equity interest in the Center.
14
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL .STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
C. Other Related Organizations (Continued)
Albemarle Countv Service Authority.
The AUthority was created by the Board of Supervisors to operate the County's water and sewer
system. The County has no control over Authority fiscal matters, board members have no
continuing relationship with the County, the Authority board approves its own budget and
appoints management, the County is neither [egaUy nor morally obUgated for the Authodty's debt,
the County has no claim on surpluses or responsibility for financing deficits, and the Authority sets
its own rates. The County has no equity interest in the Authority.
Charlottesville-Albemarle Airport Authoritv
The Authority is excluded from the reporting entity because the County has no control over
Authority.fiscal matters. Board members have no continuing relationship with the County, the
Authority board approves its own budget and appoints management, the County is neither legally
nor morally obUgated for the Authority's debt, the County has no claim on surpluses or
responsibiUty for financing deficits, and the Authority sets its own rates. The County has no
equity interest in the Authority.
Rivanna Water Authoritv and Rivanna Solid Waste Authoritv
The Authorities are excluded from the reporting entity because the County has no control over
either Authodty's fiscal matters. Both Authority boards approve each their own budget and
appoint management; the County is not legally or morally obUgated for their Authority debt, has
no claims on surpluses, or responsibiUty for financing deficits, and the Authorities set their own
rates. The County has no equity interest in either Authority.
Region Ten Communitv Services Board
The Region Ten Community Services Board was created to provide Mental Health, Mental
Retardation and Substance Abuse Services to the residents of the City of Charlottesville and the
Counties of Albemarle, F[uvanna, Greene, and Ne[son. The Board members are appointed by each
participating locality. No locality appoints a majority of the Board members. The participating
locaUties contribute annual operating grants to the Board, but are not required to do so. The
participants have no ongoing financial responsibilities to or equity interest in the Board. The
County appropriated S294,500 for an operating grant to the Board in fiscal 1999.
15
COUNTY OF ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
Other Related Organizations (Continued)
Financial reports for the jointly governed organizations can be obtained as follows:
Albemarle-Charlottesville Jail Authority and the
Emergency Operations Center
Director.of Finance
County of Albemarle
401 Mclntire Road
Charlottesville, Virginia 22902
Jefferson-Madison Regional Library
Director of Finance
City of Charlottesville
City Hall
Charlottesville, Virginia 22902
Albemarle County Service Authority
168 Spotnap Road
Charlottesville, Virginia 22902
Charlottesville-Albemarle Airport Authority
Airport Road
Charlottesville, Virginia 22901
Rivanna Water Et Sewer Authority and Rivanna
SoUd Waste Authority
Frank[in Street
Charlottesville, Virginia 22901
Region Ten Community Services Board
Preston Avenue
Charlottesville, Virginia 22902
D. Financial Statement Presentation
The accompanying financial statements are prepared in accordance with pronouncements issued
by the Governmental Accounting Standards Board. The principles prescribed by GASB represent
generally accepted accounting principles applicable to governmental units.
The County applies all GASB pronouncements as well as the Financial Accounting Standards Board
pronouncements issued on or before November 30, 1989 unless these pronouncements conflict
with or contradict GASB pronouncements.
16
COUNTY OF ALBEMARLE:, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
D. Financia[ Statement Presentation: (Continued)
The accounts are organized on the basis of fund classifications, each of which is considered to be
a separate accounting entity. The operations of each fund are accounted for by providing a
separate set of self-balancing accounts which comprise its assets, liabilities, fund eq~ty,
revenues, and expenditures or expenses. The various funds are grouped in the financial
statements as follows:
Governmental Funds account for the expendable financial resources, other than those
accounted for in Proprietary and Fiduciary Funds. The Governmental Funds utilize the
modified accrual basis of accounting, where the measurement focus is upon determination of
financial position and changes in financial position, rather than upon net income
determination as would apply to a commercial enterprise. The individua[ Governmental Funds
are:
General Fund accounts for all revenues and expenditures applicable to the general
operations of the County which are not accounted for in other funds.
Special Revenue Funds - Special Revenue Funds account for the proceeds of specific revenue
sources (other than those derived from special assessments, expendable trusts, or dedicated
for major capital projects) requiring separate accounting because of legal or regulatory
provisions or administrative action. Special Revenue Funds consist of the Federal/State Grant
Fund and Enhanced 911 Fund. A description of the nature and purpose of each fund follows:
Federal/State Grant Fund - accounts for various federal and state grant funds including the
funding for the Comprehensive Services Act program, criminal justice grants, Section 8 housing
program and other related programs.
Enhanced 911 Fund accounts for County revenues assessed for the operation and
maintenance of the Enhanced 911 emergency response system.
Courthouse Maintenance Fund - accounts for courthouse maintenance fees collected resulting
from traffic and related fines.
Tourism Fund - accounts for funds appropriated for tourism projects.
Debt Service Funds - The Debt Service Funds account for the accumulation of resources for
and the payment of general long-term debt principal, interest and related charges. The Debt
Service Funds consist of the General Debt Service Fund and the Visitor Center Debt Service
Fund. A description of the nature and purpose of each fund follows:
17
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE ~30, 1999 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
D. Financial Statement Presentation: (Continued)
General Debt Service Fund - accounts for payments on general obligation debt of the County.
Financing is from General Fund revenues.
Visitor Center Debt Service Fund - accounts for payment on the Visitor Center general
obligation debt. Financing is provided by rentals received from the Visitor Center.
Capital Pro~ects Funds - The Capital Projects Funds account for financial resources to be used
for the acquisition or construction of major capital facilities. Capita[ Project Funds consists of
the Fire Service Fund, General Capital Improvements Fund, Storm Water Control Fund, and the
Jail Reserve Fund. A description of the nature and purpose of each fund follows:
Fire Service Fund - accounts for advance and loans to volunteer fire and rescue organizations
which serve the County. Financing is provided from General Fund revenues and repayments of
adVances and loans.
General Capital Improvements Fund - accounts for capital project expenditures for general
public improvements and large equipment acquisitions. Financing is provided by governmental
grants, capital leases and general fund revenues.
Storm Water Control Fund - accounts for expenditures for drainage and other systems for
storm water control. Financing is provided primarily from General Fund revenues.
Jail Reserve Fund - accounts for resources accumulated for the County's share of the regional
jail expansion.
Proprietary Funds The Proprietary Funds account for operations that are financed in a
manner similar to private business enterprises. The Proprietary Fund measurement focus is
upon determination of net income, financial position and cash flows. The Proprietary Funds
consist of the Internal Service Funds.
Internal Service Funds - account for the financing of goods and services provided by one
department or agency to other departments or agencies of the County government. The
Internal Service Funds consist of the HeaLth Insurance Fund and the DupLication Fund.
Health Insurance Fund - accounts for all activities of the County and School Board employee
health insurance program. Other jointly governed organizations also participate in the
program.
Duplication Fund - accounts for revenues received for copying, printing and related services.
18
COUNTY OF' ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
D. Financial Statement Presentation: (Continued)
m
Fiduciary Funds (Trust and ARency Funds) account for assets held by the County in a trustee
capacity on behalf of others. TFust funds account for assets held by the government under the
terms of a foFmal trust agreement. A description of the nature and purpose of each fund
follows:
Trust Funds:
H. E~ L. Graves Trust Fund - to account for monies provided by a private donor, the corpus of
which is nonexpendable. Interest earned on assets may be used by property owners in the
Walnut Creek Park area in the event of flooding extends beyond the boundaries of an
easement.
AAclntire Trust Fund - to account for monies provided by a private donor, the corpus of which is
nonexpendable. Interest and other earnings on assets may be used for educational purposes.
Juanise Dyer Trust Fund - to account for monies provided by private donors, the corpus of
which is nonexpendable. Interest earned on assets may be used to provide for college
scholarships for a graduate of one of the County high schools.
Nicole Thompson Trust Fund - to account for monies provided by private donors, the corpus of
which is nonexpendable. Interest earned on assets may be used to provide for college
scholarships for special education or economically disadvantaged students who graduate from
the County school system.
Weinstein Trust Fund - to account for monies provided by private donors, the corpus of which
is nonexpendable. Interest earned on assets may be used to provide for the instaUation of
traffic control devices for a certain area of the County.
Crozet Crossings Trust Fund - to account for monies provided by private donors, the corpus of
which is nonexpendable. Interest earned on assets may be used to provide for assistance to
persons who qualify for the purchase of homes in the Crozet Crossings project.
Proffer Trust Fund - to account for funds received for proffers for two communities located in
the County. Earnings on these funds may be used for the construction of or upgrade of certain
public improvements in the communities.
19
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
D. Financial Statement Presentation: (Continued)
A~enc¥ Funds:
Special Welfare Fund - accounts for monies provided primarily throUgh private donors for
assistance of children in foster care, needy senior citizens and Others. This fund is also used
to account for monies received from other governments and individuals (i.e., socia[ security
and child support) to be paid to special we[fare recipients.
Hunting{ and Fishin~ License Fund - accounts for funds received for state hunting and fishing
Ucenses. The funds are remitted to the state on a periodic basis.
Deferred Compensation Fund - accounts for assets representing emptoyee deferral of salaries
to future years ptus accumulated earnings thereon. The ptan was established pursuant to
Internal Revenue Code Section 457. This fund was discontinued in fiscal 1998.
DruR Fund - accounts for monies received from state and federal authorities for the prevention
of drug abuse and distribution of iUega[ substances.
Payroll Suspense Fund - accounts for various employee payroll withholdings and payments of
employee benefits.
Performance Bond Fund - accounts for the receipt and disbursements of performance bonds
required by the County for erosion and sediment control, and other items relative to
construction by private developers.
Fire Pro~ram Fund - accounts for fire program funds received from the state. The funds are
allocated to the various County volunteer fire companies.
HUD Family Self Sufficiency Fund - accounts for funds received from various sources for
families participating in the County housing programs.
Teen Pro~ram Fund - accounts for funds received from various sources for teen programs.
Juvenile Detention Center Fund - accounts for funds received from participating IocaUties for
the construction of a regional juvenile detention faciUty.
4. Account Groups are used to account for genera[ obligation long-term debt and general fixed
assets. The following are included in the County's account groups:
2O
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 1--Summary of Significant Accounting Policies: (Continued)
D. Financial Statement Presentation: (Continued)
General Fixed Assets Account Group - This account group is established to account for all fixed
assets of the County. Alt fixed assets in this account group are valued at historical cost or
estimated historical cost if actual cost is not available. Donated fixed assets are valued at fair
market value as of the date received. Fixed assets used in governmental fund type operations
(general fixed assets) are accounted for in the General Fixed Assets Account Group, rather
than in the governmental funds. Public domain ("infrastructure") general fixed assets
consisting of certain improvements other than buildings, including roads, bridges, and
drainage systems, are not capitalized along with other general fixed assets.
General Lon~-Term ObURations Account Group - This account group is established to account
for all long-term obligations of the County, which are expected to be financed from
governmental funds.
5. Component Unit School Board - A description of the nature and purpose of the School Board
fund and account groups follows:
School Fund - accounts for the operation of the County's public school system. Financing is
provided primarily by state and federal grants and appropriations from the County of
Albemarle.
School Cafeteria Fund - accounts for operations of the County's school food service program.
Financing is provided primarily by food sales and transfer from the School Fund.
School Debt Service Fund - accounts for debt service expenditures for the school system for
the payments of principal and interest on the school system's general long-term debt.
Financing is provided by appropriations from the County of ALbemarle.
School Capital Pro~ects Fund - accounts for school construction expenditures. Financing is
provided primarily from debt proceeds, construction grants and appropriations from the
County of ALbemarle.
.Account Groups:
General Fixed Assets Account Group - accounts for general fixed assets of the school system.
General Lon~-Term Obligation Account Group - accounts for all general long-term obligations
of the school system including general obligation debt, capital leases, and claims, judgements
and compensated absences.
21
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL. STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
D. Financial Statement Presentation: (Continued)
Combined/Combinin~ Format - Combined Financial Statements are referred to as Genera[
Purpose Financial Statements and provide a summary overview of the financial position of
funds and account groups and of the operating results of all funds. Ali funds and account
groups of a specific fund classification are combined and presented as one in the financial
statements. For example, ail funds ctassified as Special Revenue Funds are combined and
presented under the caption "Special Revenue Funds".
BudRetary Comparison Statements - The Combined Statement of Revenues, Expenditures, and
Changes in Fund Balances - Budget and Actual, compare budget and actual data for all
governmental funds for which budgets were adopted. A review of the budgetary comparisons
presented herein will disclose how accurately the governing body was able to forecast the
revenues and expenditures of the County.
Tota[ Columns on the Combined Statements - Overview - The total columns on the combined
statements - Overview are captioned "Memorandum Only" to indicate that they are presented
only to facilitate financial analysis. Data in these columns do not present financial position,
results of operations, or changes in cash flow in conformity with generally accepted
accounting principles. Neither is such data comparable to a consolidation. Interfund
etiminations have not been made in the aggregation of this data.
E. Basis of Accounting
Governmental Funds - Governmental funds utilize the modified accrual basis of accounting
under which revenues and related assets are recorded when measurable and available to
finance operations during the year. According[y, rea[ and persona[ property taxes are
recorded as revenues and receivables when billed, net of allowances for uncollectible
amounts. Property taxes not collected within 45 days after year-end are reflected as deferred
revenues. Taxes collected during the year and taxes due at June 30 collected within 45 days
after that date are recognized as revenue in the accompanying financial statements. Sales
and utility taxes, which are collected by the State or utilities and subsequently remitted to
the County, are recognized as revenues and receivables upon collection by the State or utility,
which is generally 30 to 60 days preceding receipt by the County. Licenses, permits, fines and
rents are recorded as revenues when received. Intergovernmental revenues, consisting
primarily of Federal, State and other grants for the purpose of funding specific expenditures,
are recognized when earned or at the time of the specific expenditure. Revenues from
genera[ purpose grants, such as entitlement programs, are recognized in the period to which
the grant applies.
22
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENT5
JUNE 30, 1999 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
E. Basis of AccountinR (Continued)
Expenditures, other than compensated absences and interest on long-term debt, are recorded
as the related fund liabilities are incurred. Compensated absences are recorded as a general
long-term obligation when incurred and recorded as an expenditure of the appropriate fund
when paid. Interest on genera[ tong-term debt is recognized when due except for the amount
due on July 1, which is accrued.
Proprietary Funds - The proprietary funds account for operations that are financed in a
manner similar to private business enterprises. The Proprietary Funds utilize the accrual basis
of accounting where the measurement focus is upon determination of net income, financial
position, and changes in financial position. The Proprietary Fund consists of the Internal
Service Funds.
Internal Service Funds - The internal service funds account for the financing of goods or
services provided by one department or agency to other departments or .agencies of the
County government.
Fiduciary Funds - The nonexpendable trust fund utiUzes accounting simi[ar to the proprietary
funds. Using the accrual basis of accounting as described above, nonexpendable trust funds
account for assets of which the pdndpa[ may not be spent. The agency funds are custodial in
nature and do not present results of operations or have a measurement focus. Agency funds
are accounted for using the modified accrual basis of accounting. These funds are used to
account for assets that the government holds for others in an agency capacity.
F. BudRets and BudRetaryAccountinR
Budgets were legally adopted and employed as a management control device during the year for
the fo[towing funds:
Genera[ Fund
Federal/State Grant Fund
E-911 Fund
Courthouse Maintenance Fund
Tourism Fund
General Debt Service Fund
Visitor Center Debt Service Fund
Capita[ Improvement Fund
Storm 'Water Control Fund
School Fund
School Cafeteria Fund
School Debt Service Fund
School Capital Projects Fund
Budgets were not adopted for the Fire Service, Jail Reserve, Health Insurance and Duplication
Funds.
23
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 1-Summary of Significant Accountin~ Policies: (Continued)
F. Budgets and BudRetaryAccountin8 (Continued)
The budgets as presented are prepared on the same basis of accounting as the basic financial
statements described above. The following procedures are used by the CountY in establishing the
budgetary data reflected in the financial statements:
Prior to March 30, the County Executive submits to the Board of Supervisors a proposed
operating and capital budget for the fiscal year commencing the following July 1. The operat-
lng budget and capital budget include proposed expenditures and the means of financing
them.
2. Public hearings are conducted to obtain citizen comments.
3. Prior to June 30, the budget is Legally enacted through passage of an Appropriations
Resolution.
The Appropriations Resolution places legal restrictions on expenditures at the fund, function
and department level. The appropriation for each fund, function and department can be
revised only by the Board of Supervisors. However, the School Board may transfer budgeted
amounts within the School system's categories at the function level. The Director of Finance
is authorized to transfer amounts between line items at the department level. Supplemental
appropriations in addition to the original budget were made during the year.
5. All budgets are adopted on the modified aCcrual method used for financial statement
purposes.
6. Appropriations lapse on June 30, for all County and School Board funds.
7. All budget data presented in the accompanying financial statements is the revised budget as of
June 30.
If budget amendments exceed 1% of the original adopted budget, or $500,000, whichever is
less, the Board of Supervisors may legally amend the budget only by following procedures used
in the adoption of the original budget. There were no budget amendments that exceeded the
1% or $500,000 limitation.
24
COUNTY OF ALBE~LARLE, VIRGINIA
NOTES TO FINANCIAL STATEAAENTS
JUNE 30, 1999 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
F. BudRets and BudRetarvAccountinR (Continued)
ReconciUation of Exhibits 2 and 3 for the Capital Projects Funds:
Exhibit 2
Total revenues .................. S
Total expenditures ................
Excess (deficiency) of revenues
over expenditures ............... S
Total other financing sources - net .....
Excess (deficiency) of revenues and other
financing sources over expenditures and
other financing uses .............. S
Fund balance, beginning ............
328,058 $
3~532~939
(3,204,881) $
2 ~ 186~ 892
(1,017,989) $
7~354~752
Fund balance, ending .............. $ 6~336~763 $
Adjustments
Total revenues ............................. S
Fire Service Fund ...........................
Total expenditures:
Fire Service Fund ........................... $
Fund balance, beginning:
Fire Service Fund ........................... $
Jail Reserve Fund ...........................
Total .................................. $
Fund balances, ending:
Fire Reserve Fund .......................... S
Jail Reserve Fund ...........................
Fund balances, ending ................ .........
Adjustments
2~300~000
2~300~000
2,000,000
300~000
2~300~000
2,000,000
300~000
2~300~000
Exhibit 3
S 328,058
3~532~939
S (3,204,881)
2~186~892
S .(1,017,989)
5~354~752
S 4~036~763
Cash Equivalents - For purposes of the Statement of Cash Flows, cash equivalents are defined as
short-term highly liquid investments that are both (a) readily convertible to known amounts of
cash, and (b) so near the maturity that they present insignificant risk of changes in value because
of changes in interest rates. GeneraUy, only investments with original maturities of three months
or tess meet this definition.
25
COUNTY OF ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 1-Summary of Significant Accounting Policies: (Continued)
Je
No
Investments - Investments, consisting of common funds, U.S. government securities, the local
government investment pool and the state non-arbitrage program are stated at fair value. These
investments are reported in the accompanying financial statements as cash equivalents.
Investments of the Nonexpendable Trust Funds are also reported at fair value.
Inventon/ - Inventories are accounted for under the consumption method where purchases of
goods are recorded as expenditures when the goods are used. Inventories are valued at last
invoice price which approximates the first in, first out method.
Compensated Absences - Vacation and sick leave expenditures are recognized in the governmental
fund types to the extent paid during the year and the unpaid vested amount which is expected to
be paid within ninety days after year-end. The Liability for the amount expected to be paid within
ninety days of year-end is included in compensation payable. The liability for the remainder of
the vested vacation and sick Leave is recorded in the General Long-Term Debt Account Group.
AlLowance for UnCoLlectible Accounts'- The County calculates its allowance for uncollectible
accounts using historical collection data and, in certain cases, specific account analysis. The
allowance amounted to $400,000 at June 30, 1999 and is composed solely of property taxes.
Fixed Assets - Fixed assets used in governmental fund types of the government are recorded in the
general fixed assets account group at cost or estimated historical cost if purchased or
constructed. Donated fixed assets are recorded at their estimated fair value at the date of
donation. Assets in the general fixed assets account group are not depreciated. Interest incurred
during construction is not capitalized on general fixed assets.
Public domain (infrastructure) general fixed assets (e.g., roads, bridges, sidewalks and other
assets that are immovable 'and of value only to the government) are not capitalized.
The cost of normal maintenance and repairs that do not add to the value of the asset or
materially extend assets' lives are not included in the general fixed assets account group or
capitalized in the proprietary funds.
Retirement Plan - Retirement Plan contributions are actuadally determined and consist of current
service costs and amortization of prior service costs over a 30-year period. The County's policy is
to fund pension cost as it accrues.
Use of Estimates - The preparation of the County's financial statements in conformity with
generally accepted accounting principles requires management to make estimates and
assumptions that affect reported amounts of revenues and expenditures/expenses during the
reporting period. Actual results could differ from those estimates.
26
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 2-Cash and Investments:
Deposits At year-end the carrying value and bank balances of the primary government and
components included in the reporting entity were as follows:
Bank Balances
Carrying Bank Insured and/or
Value Balances CoLtateralized
Primary Government ................
Component units:
School Board ....................
$ (3,018,703) $ 1,780,442 $ 1,780,442
Total cash in banks .............. $ (3,018~703) $ 1~780~442 $
1 ~780~442
Under the Virginia Security for Deposits Act, banks holding public deposits in excess of the amounts
insured by FDIC must pledge co[Lateral in the amount of 50% of excess deposits to a collateral pool in
the name of the State Treasury Board. Savings and Loan institutions are required to coliateraUze 100%
of deposits in excess of FDIC Limits. The State Treasury Board is responsible for monitoring compUance
with the cottateraUzation and reporting requirements of the Act and for notifying Local governments of
compliance by banks and savings and Loans. The State Treasury Board may make additional
assessments against participating financial institutions in the event the pool cannot cover tosses.. The
security for bank" balances of deposit are U.S. government securities. The funds covered under the
Act are considered to be coL[ateraUzed. The collateral is held in the name of the State Treasury Board
rather than the name of the Locality. Deposits covered under the Act are considered to be insured.
Investments - Statutes authorize the County to invest in obligations of the United States or agencies
thereof, obligations of the Commonwealth of Virginia or political subdivisions thereof, '0bUgations of
the International Bank for Reconstruction and Development (World Bank) and Asian Development
Bank, the African Development Bank, commercial paper rated A-1 by Standard and Poor's Corporation
or P-1 by Moody's Commercial Paper Record, banker's acceptances, repurchase agreements, the state
Treasurer's Local Government Investment Pool (LGIP), and the Virginia State Non-Arbitrage Program
(SNAP). In addition to the County's investments, investments were included for the Nonexpendable
Trust Fund which consists of common funds and U. S. Government securities held in trust.
Investments are categorized into these three categories of credit risk:
(1) Insured or registered, or securities held by the government or its agent in the government's
name.
(2) Uninsured and unregistered, with securities held by the counter-party's trust department or
agent in the government's name,
(3) Uninsured and unregistered, with securities held by the counter-party or by its trust department
or agent but not in the government's name.
27
COUNTY OF ALBEAAARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 2-Cash and Investments: (Continued)
Investments- (Continued)
At year end, the government's investments are categorized into these three categories of risk:
Primary Government:
Category Not Carrying
~ 2~_ 3 Categorized Amount
U.S. government secUrities S 15,000 S $ S - $ 15,000
Repurchase agreements .. 4~595~202 - 4~595~202
Total ............. $ 15~000 $~ $ 4~595,202 - 4,610,202
Fai r
Value
15,000
4,595,202
4,610,202
Common funds $
Virginia Local Government Investment Pool ..........
Money market mutual funds .....................
Total investments .......................... '~
311,457 S 311,457 $ 311,457
26,395,320 26,395,320 26,395,320
582~601 582~601 582~60t
27~28%378 $ 31~89%580
S 31~89%580
Component Unit School Board:
Virginia State Non-arbitrage Program (SNAP) ........ $
Virginia Local Government Investment Pool ........ ..
Total ................................. $
2,643,669 S 2,643,669 $ 2,643,669
15~104~053 15~104~053 15~104~053
17~747~722 $17,747~722 S 17~747~722
Total investments ....................... $ 45~037~100 $ 4%647~302 $ 4%647~302
The following is a reconciliation of cash and investments:
Summary of cash and investments
Primary School
Government Board Total
Cash on hand ...........................
Deposits ...............................
Investments ............................
4,325 $ 675 $ 5,000
(3,018,703) (3,018,703)
31,899,580 17,747,722 49,647,302
Total ................................ $ 28,885~202 $ 17,748,397 $46,633~59g.
Per financial statements
Cash and cash equivalents .................. $ 28,561,380 $ 17,748,397 546,309,777
Investments- restricted ................... 323,822 323,822
Tota[ .............................. $ 28~885~202.... $ 17~748~397 $46,633,599.
28
COUNTY OF ALBE/RARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENT5
JUNE 30, 1999 (CONTINUED)
Note 3-Taxes Receivable:
Taxes receivable at June 30, 1999 include:
Unco[[ected rea[ and persona[ property taxes .......... S
Less: Allowance for doubtful accounts ...............
Total .................................... S
3,603,172
400~000
3~203~ 172
Property is assessed at its value on January 1. Property taxes attach as an enforceable lien on
property as of January 1. Taxes are payable in two installments for both rea[ and persona[ property
on June 5th and December 5th. The County bi[Es and collects its own property taxes.
Note 4-Due From Other Governmental Units:
Amounts due from other governmental units are summarized as follows:
Special Capita[ Component
Genera[ Revenue Projects Unit School
Fund Funds Funds Board
Commonwealth of Virginia:
Rolling stock tax ................
Local sales tax ...................
State sa[es tax ...................
Other State aid and reimbursements .....
Public assistance and welfare administration
Comprehensive services .............
Criminal justice grants ..............
Transportation grant ...............
Total from Commonwealth of Virginia . ..
i32,066 S $ S
i,532,675
- 1,239,648
517,681 450,622
131,892
707, 811
30,172
94~ 124
S 2~314~314 S 832~107 $ $ 1~690~270
Federal Government:
Federal categorical aid .............. S
Public assistance and welfare administration
Community development block grant .....
Planning grant ....................
Criminal justice grant ...............
Total due from Federal Government .... S
2,809 $ $
201,373 369,299
11,362
24,068
35~485
204~182 S 440~214 $
Total due from other governmental units $ 2~518~496 S 1~272~321 S
$ 318,218
$ 318~218
S 2~008~488
29
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note S-Advances to Other Public Entities:
The Board of Supervisors entered into various asreements w~th certain volunteer fire companies and
rescue squads. These asreements provide for the County to advance funds to these orsanizations, and
accordinBly, these funds have been reserved and reflected as unavaiLabLe for appropriation.
Repayments of these advances are to be used to fund future advances to the volunteer fire companies
and rescue squads. The balances of these advances at June 30, 1999 are as follows:
CharlottesviLLe-Atbemade Rescue Squad ..................
Crozet VoLunteer Fire Company .............. ' .........
Earlysvi[le Volunteer Fire Company .....................
North Garden Fire Department ........................
Scottsvi[[e Rescue Squad ............................
ScottsvitLe VoLunteer Fire Company .....................
Seminole Trail VoLunteer Fire Company ..................
Stony Point Volunteer Fire Company ....................
Western ALbemarLe Rescue Squad ......................
East Rivanna VoLunteer Fire Company ...................
Total advances ................................
S 9,000
230,775
147,546
283,488
307,02'7
116,631
4,886
299,195
106,750
268,800
S 1 ~774~098
Note 6-1nterfund Balances:
The foLlowin8 is a summary of interfund balances at June 30, 1999.
General Fund ...........................
Federal/State Grant Fund ...................
PayroLL Suspense Fund .....................
JuveniLe Detention Center Fund ...............
Total ..............................
ReceivabLe
$ 714,231
S 714~231
Payable
221,139
62,301
430~791
714~231
3O
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 7-Mclntire Trust Fund:
The revenues and expenses from the Mclntire Trust Fund are shown in Exhibit 4, Endowment principaJ
can increase or decrease depending on sales and purchases by the trustee during the year. The
principal of the fund was held in trust as foLLows on June 30, 1999:
Investments (at fair value):
Common funds:
Wachovia Bank, CharLottesviLLe, Virginia, Trustee ............... $
NationsBank, N.A., CharLottesviLLe, Virginia, Trustee .............
Treasurer of Virginia (Series G Bonds) ......................
194,426
114,396
15~000
Total investments .................................. $ 323~822
Note 8-Fixed Assets:
The following is a summary of changes in the general fixed assets account group during the fiscal year:
Primary Government:
BaLance BaLance
JuLy 1, 1998 Additions DeLetions June 30, 1999
Land ........................... S
Building and building improvements ......
Improvements other than buildings .......
Machinery, furniture, fixtures, and equipment
VehicLes .........................
2,870,812 $ 41,900 $ $ 2,912,712
16,651,197 16,651,197
5,136,246 314,466 5,450,712
4,369,214 206,142 128,149 4,447,207
4~941 ~210 870~484 58~469 5~753 ~225
Total Component Unit--SchooL Board ..... $ 33~968~679 $. 1~432~992 $ 186~618 $ 35~215~053
Component Unit-School Board:
BaLance BaLance
JuLy 1~ 1998 Additions DeLetions June 30~1999-
Land ........................... $ 4,170,920
BuiLding and building improvements ...... 122,523,607
Improvements other than buildings ....... 1,635,833
Machinery, furniture, fixtures, and equipment 4,173,360
VehicLes ......................... %22%651
$ 14,817 $ $ 4,185,737
8,953,556 131,477,163
229,596 1,865,429
663,752 4,837,112
106~816 9~775 9,326~692
Total Component Unit--SchooL Board ..... $141~733~371 $ %968~537 $ %775 $ 151~692~t33
31
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 9-Deferred Revenue:
Deferred revenue represents amounts for which asset recognition criteria have been met, but for
which revenue recognition criteria have not been met. Under the modified accrual basis of
accounting, such amounts are measurable, but not available. Deferred revenue totaling $3,452,806 is
comprised of the following:
Primary Government:
Deferred Property Tax Revenues
Deferred revenue representing uncollected tax billings
expenditures totaled $2,640,451 at June 30, 1999.
not available
for funding of current
Property Taxes Received in Advance
Real and personal property taxes for the second installment due December 5, 1999 were received
in the amount of $596,944.
C. Other
Health insurance charges received in advance totaled S114,691.
Component Unit - School BOard:
Summ er School Tuition
Summer school tuition received prior to June 30, 1999 for courses to be taken'after July 1, 1999
amounted to S105,589.
Note lO-Claims, Judgments and Compensated Absences:
The County has accrued the Liability arising from outstanding claims and judgments and compensated
absences.
Primary Government:
County employees earn vacation and sick leave at various amounts depending on the Length of service.
Benefits or pay is received for unused sick leave or retirement bonus upon termination. There are
various restrictions both for sick leave and retirement bonus upon termination of employment.
AccumuLated vacation up to 36 days is paid upon termination. The County has outstanding accrued
vacation and sick pay totaling $1,327,958 in the General Long-term ObLigation Account Group.
Component Unit-School Board:
Certain School Board employees accrue vacation and sick leave.
The School Board has outstanding accrued vacation and sick pay totaling $944,209 in the General Long-
term Obligation Account Group.
32
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTs
JUNE 30, 1999 (CONTINUED)
Note 11-General Long-term Obligations:
Primary Government:
Annual requirements to amortize long-term obUgations, other than accrual for compensated absences,
and related interest are as follows:
Capital Lease Obtigation Notes Payable
Year PHncipa[ Interest PHncipa[ Interest
2000 $ 116,656$ 12,639$ 42,626$ 25,107
2001 47,207 20,527
2002 52,279 15,454
2003 57,897 9,837
2004 64,118 3, 615
2005 2;738 3;037
Tota[ $ 116t656 $ 12;639 $ 266t865 $ 77;577
The foltowing is a summary of long-term obligation transactions for the year ended June 30, 1999:
Compensated
Absences
Total genera[ long-term obligations at
July 1, 1998 ................ $ 1~213~764
Increases in long-term obligations:
Compensated absences * ........ $
114;194 $
Reti rements:
Capita[ lease obligation ......... $
Note payabte ...............
Total retirements ............ $
Total general long term obligations
outstanding at June 30, 1999 ..... S 1~327~958 $
Capital Lease Notes
Obligation Payable
Total
233~311 S 305~355 $ 1~752~430
116,655 $
116~655 $
S $ 114~194
$ 116,655
38t490 38~490
38~490 S 155~145
116;656 $ 266~865 S 1~711;479
*Gross increases and decreases are not available.
33
COUNTY OF ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 11-General Long-term Obligations: (Continued)
Primary Government: (Continued)
A summary of genera[ long-term obUgations oUtstanding at June 30, 1999 follows:
Notes payable:
5575,000 issued August 1, 1984, due in monthly installments of 5 5,645, including
interest at 10.25% through August 1, 2004, Thomas Jefferson Visitor Center
revenues pledged as collateral (Note 16) ............................
Capital lease obligation:
5466,621 issued August 1, 1995 due in installments of 5 129,294 including principal
and interest at 6.9% ............................ ' ..............
Compensated absences ..........................................
Total long-term obligations outstanding June 30, 1999 .................. 5
Amount
Outstanding
$ 266,865
116,656
1 ~327~958
1 ~711 ~4,79
Component Unit School Board:
Annual requirements to amortize [ong-term debt and related interestare as fo[tows:
General Long-Term Obligations:
Year Ending VRS Loans School Bonds
June~ 30 Prindpa[ Interest Principal Interest
2000 5 200,418 5 95,507 5 4,910,000 5 3,535,341
2001 216,451 79,474 4,580,000 3,236,266
2002 233,767 62,158 4,760,000 2,989,143
2003 252,469 43,456 4,460,000 2,739,795
2004 272,666 23,259 4,340,000 2,496,164
2005 18,071 1,446 4,440,000 2,250,875
2006 4,310,000 2,003,021
2007 4,235,000 1,469,073
2008 4,135,000 1,521,792
2009 4,125,000 1,287,252
2010 3,930,000 1,057,458
2011 3,150,000 859,234
2012 2,955,000 694,571
2013 2,235,000 558,998
2014 2,170,000 447,048
2015 2,085,000 337,799
2016 2,065,000 230,432
2017 1,675,000 133,549
2018 1,380,000 54,188
2019 360~ 000 9~ 188
Total $ 1~193~842 5 305~300 5 66~300~000 S 27~911~187
literary Fund Loans
Principal Interest
5 512,258 5 93,640
487,258 77,272
410,608 61,654
287,258 48,336
269,758 38,718
220,858 29,626
200,000 22,000
200,000 15,000
100,000 8,000
100,000 4,000
5 2~787~998 5 398~246
Compensated absences are not included in the schedule reflecting annual requirements to amortize
long-term obligations since it cannot be estimated when they wilt be paid.
34
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 11-General Long-term Obligations: (Continued)
Meat
Component Unit School Board: (Continued)
The following is a summary of SchooJ Board long-term obligation transactions for the year ended June
30, 1999:
Total genera[ long-term
obligations, July 1, 1998 .... $
VRS
Compensated Literary School Early
Absences Loans Bonds Retirement Total
826,867 $3,325,256 $ 63,425,000 $ 1,407,330 $68,984,453
Increases in long-term obligations:
School bonds . . . .......... $ $
Corn pensated Absences ...... 117,342
Total increases ........... $
Retirements:
School bonds ............. $
State Literary Loans .........
VRS EaHy Retirement .......
Total retirements ......... $
Total general Long-term
obligations, June 30, 1999 ... $
$ 7,245,000 $ $ 7,245,000
117,342
117,342 $ $ 7,245,000 $ $ 7,362,342
$ $ 4,370,000 $
537,258
213,488
S 4,370,000
537,258
213,488
$ 537,258 S 4,370,000 $ 213,488 S 5,120,746
944,209 $2,787,998 S 66,300,000 $ 1~193.~842 571~226,049
This space left blank inten'tionall¥.
35
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 11-General Long-term Obligations: (Continued)
Component Unit School Board: (Continued)
A summary of School Board genera[ tong-term obligations outstanding at June 30, 1999 follows:
Amount
General Obligation Bonds: Outstanding.
School Bonds:
$20,455,000, 1997 I Series, issued November 20, 1997, maturity in various annual
installments through January 15, 2018, interest at rates from 4.35% to 5.35% ......... $19,430,000
$5,900,000, 1996B Series, issued November 14, 1996, maturing in annual installments of
$295,000 through July 15, 2017, interest payable semiannua[[yat various interest rates .. 5,310,000
$7,850,000, 1995C Series, issued December 21, 1995, maturing in various annual
installments of $395,000 and 5390,000 through July 15, 2015, interest payable
semiannually at various interest rates ................................... 6,665,000
$450,000 issued November 22, 1994, due in various annual installments of $ 20,000 and
$25,000 through July 15, 2014 interest payable semiannually at various rates ......... 350,000
$11,900,000 genera[ obligation school bond, 1993 series, issued November 18, 1993,
maturing in various annual installments through December 15, 2013, interest at 4.741% . .
7,290,000
$24,710,000 general obligation school bond, refunding series 1994A, issued January 3,
1994 maturing in various annual installments through December 15, 2011, interest at
6.3314% ....................................................... 16,215,000
$3,000,000, 1991A Series, issued May 23, 1991, maturity in various annual installments
through December 15, 2010, interest at 6.454% ............................. 1,955,000
$2,885,000, 1992B Series, issued December 17, 1992, maturity in various annual
installments through December 15, 2012, interest payable semiannually at various interest
rates ......................................................... 1,840,000
$3,000,000, 1998B Series, issued November 19, 1998, maturity in various annual
installments through July 15, 2019, interest payable semiannually at various interest rates 3,000,000
S4,245,000 1998B Series, issued November 19, 1998, maturity in various annual
installments through July 15, 2019, interest payable semiannually at various interest rates 4~245~000
To[at school bonds .............................................. $ 66~300~000
State Literary Fund Loans:
$800,000 issued AAarch 15, 1971, due in annual installments of $26,650 through March 15,
2001, interest payable semiannually at 3% ................................ $ 53.,300
$700,000 issued April 15, 1972, due in annual installments of $23,350 through April 15,
2002, interest at 3% ............................................... 70,050
36
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
J
Note 11-General Long-term Obligations: (Continued)
Component Unit School Board: (Continued)
Amount
Outstanding
State Literary Fund Loans: (continued)
$500,000 issued June 15, 1980, due in annual installments of $25,000 through June 15,
2000 plus interest at 3% due semiannually ................................ 25,000
$1,000,000 issued June 15, 1981, due in annual installments of $50,000 through June 15,
2001, interest payable semiannually at 3% ................................ 100,000
$1,000,000 issued August 15,198.1, due in annual installments of $50,000 through August
15, 2001, interest payable semiannually at 3% .............................. 150,000
Sl,000,000 issued June 15, 1982, due in annual installments of $50,000 through June 15,
2002, interest payable semiannually at 3% ................................. 150,000
$349,904 issued February 1, 1983, due in annual installments of $17,500 through February
1, 2003, interest payable semiannually at 3% .............................. 70,000
$977,505 issued February 15, 1984, due in annual installments of $ 48,900 through
February 15 2004, interest payable semiannually at 3% ........................ 244,500
$239,317 issued November 15, 1984, due in annual installments of $11,900 through
November 15, 2004, interest payable semiannually at 3% ...................... 71,400
$179,152 issued December 28, 1984, due in annual installments of 58,958 through January
1, 2005, interest payable semiannuaUy at 3% .............................. 53,748
52,000,000 completed July 21 ,1986, due in annual installments of 5100,000 through July
21, 2006, interest payable semiannually at 3% ........................... -... 800,000
$2,000,000 completed June 1, 1989, due in annual installments of 5100,000 through June
1, 2009, interest payable annually at 4?0 .................................. 1~000~000
Total state Literary fund Loans ...................................... $ 2~787~998
VRS Earty Retirement Incentive Obligation:
$2,595,723 issued May 15, 1992, payable in annual installments through 2004, interest at 8?0 1~193~842
Compensated Absences ............................................. 944~209
Total Long-term obligations .......................................... $ 71~226~049
Prior Year Advance Refunding: of Debt:
On January 3, 1994, the County issued $24,710,000 General ObUgation Bonds, Refunding 1994A Series
to advance refund $14,095,000 of General Obligation Bonds, Series 1991 and 510,615,000 General
Obligation Bonds Series 1989B. As a result, the 1991 Series and the 19898 Series bonds are considered
fully defeased and the Liability for those bonds has been removed from the general Long-term debt
account group. At June 30, 1999, $9,330,000 of the 1991 Series bonds are stilt outstanding and
56,885,000 of the 1989B Series bonds are stilt outstanding, respectively.
37
COUNTY OF ALBEMARLE~ VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 12-Contingent Liabilities (Including Federally Assisted Programs and Compliance Audits):
Federal programs in which the County participates were audited in accordance with the provisions
of U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments and
Non-Profit Or.~anizations.- Pursuant to the provisions of this circular att major programs and
certain other programs were tested for compliance with appUcab[e grant requirements. While no
major matters of noncompliance were disclosed by audit, nonmajor matters are disclosed in the
Schedule of Findings and Questioned Costs. Further, the Federal Government may subject grant
programs to additional compliance tests which may result in disallowed expenditures. In the
opinion of management, any future disallowances of current grant program expenditures, if any,
would be immaterial
Be
The County has been named as a party along with the City of CharlottesviLle and Rivanna Solid
Waste Authority as defendants relating to the operation of the Ivy Landfill. The plaintiffs allege
that pollutants have been and are being dischaFged into the air, and undeFground and surface
waters in violation of various federal and state laws. The plaintiffs are seeking injunctive Fe[ief of
$25,000 per day in civil penalties for violations of federal and state environmental Laws and
$5,000,000 in compensatory damages, and payment of all attorneys fees. Counsel is of the
opinion that the County's liability appears to be Umited by the abiUty of the Rivanna Solid Waste
Authority to fund appropriate remediation and settlement of the claims.
On November 26, 1996, a citizen petition was filed by certain qualified voters of the City of
Charlottesville to initiate a judicial determination as to whether the City should revert to Town
status. On July 1, 1997, the court dismissed the petition because of the petitioners' failure to
give proper notice. The petitioners and the citY of Charlottesville have indicated they wilt appeal
the dismissal. Counsel is of the opinion that the earliest likely date a reversion could occur if a
reversion is initiated by the City would be the year 2000. If a change in status is ordered by the
court, the County may be responsible for the provision of certain, services provided by the City.
The additional cost to provide such services is unknown at this time.
The School Board has commenced the construction of a new school building for the Piedmont
Regional Education Program. A substantial amount of the project costs have been incurred by
June 30, 1999. Estimated costs to complete the project are approximately $500,000.
Juvenile Detention Center - This is a joint effort between the City of Charlottesville, Albemarle,
Greene and Ftuvanna counties. These locaUties have formed a commission to finance, construct
and operate the facility. The City and Albemarle County have Purchased the land for the facility.
The site of the facility is adjacent to the current regional jail
Albemarle County and the City will morally guarantee the debt service of the Commission through
annual continuing appropriations. The counties of Greene and Fluvanna will be responsible for
their share of the debt service through a intergovernmental agreement .which requires them to
pay for a certain number of beds in the faciUty, whether they use them or not. These guarantee
amounts will be paid to the City and Albemarle as reimbursements for their share debt service.
Per diem charges wi[[ be made to all of the participating and other localities that require bed
space as the space is utilized.
38
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
.JUNE 30, 1999 (CONTINUED)
Note 12-Contingent Liabilities (Including Federally Assisted Programs and ComplianCe Audits):
(Continued)
ALbemarle County is the fiscal agent for the Commission.
Estimated construction costs are 58,000,000.
Financing is antici pated to occur as foLLows:
Revenue bonds (moralLy guaranteed by the City and ALbemarle) .. $
CommonweaLth of Virginia construction grants .............
6,000,000
2~000~000
Total ....................................... $ 8~000~000
Northern Area Elementary School - This project has been approved and is included in the School
Board's Capital Improvements Program. Site location has Commenced. The estimated cost of the
project is $10,000,000. Financing is anticipated to be from state conStruction grants and the
issuance of general obligation school bonds.
Go
E-91 t System - The City of CharlottesviLle, University of Virginia and ALbemarLe County participate
in the Emergency 911 system. The County is the fiscal agent for the operations and capital
portion of the system. The City, U. Va. And County are in the process of upgrading the CAD
system and plan to upgrade the radio communications system. The expected cost of the CAD
system is $2,000,000 and the estimated cost of the communications system upgrade is
$13,000,000. Financing of these items has not been finalized.
Note 13-Deferred Compensation Plan:
mae
The County offers its employees-a deferred compensation plan created in accordance with Internal
Revenue Code Section 457. The plan, available to all County employees, permits them to defer the
payment of a portion of their salary until future years. The deferred compensation is not available to
employees until termination, retirement, death, or unforeseeable emergency. All amounts of
compensation deferred, including the investments and earnings thereon, are vested with the
individual employees in trusteed plans, and are as such, not subject to the claims of the County's
general creditors.
Note 14-PartoTime Employee Pension Plans:
The County contributes to the County of Albemarle Pension PLan for Permanent Part-time EmpLoyees,
a defined contribution plan for its permanent part-time employees. Under the terms of the plan
administered by Qualified Plans Services, employees are eligible to participate following five years of
service. Between five and ten years of service participants receive a contribution of five percent (5%)
of covered payroll. Between ten and fifteen years of service participants receive a contribution of
seven percent (7%) of covered payrolL. Between fifteen and twenty years of service participants
receive a contribution of nine percent (9%) of covered payroLL.
39
COUNTY OF ALBEMARLE:, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 14-Part-Time Employee Pension Plans: (Continued)
Participants with over twenty (20) years of service receive a contribution of eleven percent (11%) of
covered payrolL. The County and School Board provide alt contributions to the plan (the employee
makes no contributions to the plan). In a defined contribution plan, benefits depend solely on
amounts contributed to the pLan.pLus investment earnings.
The County and School Board's contributions to the plan for fiscal year 1999 was $6,063 and $136,704,
respectively. Total payroll for covered County employees was $8§,575 and School Board employees
was $2,049,107. The contribution averaged 7.09% and 6.67% of the covered payrolls of the County and
School Board, respectively. The County and School Board had no investments with the plan at any
time during the year.
Note 15-Annexation and Revenue Sharing Agreement:
An Annexation and Revenue Sharing Agreement dated February 17, 1982 between the County and the
City of CharLottesville, Virginia was approved in a public referendum on May 18, 1982. The agreement
requires the County and City annually to contribute portions of their respective real property tax bases
and revenues to a Revenue and Economic Growth Sharing Fund. Distribution of the fund and the
resulting net transfer of funds shat[ be made on each January 31 white this agreement remains in
effect.
During the time this agreement is in effect, the City wit[ not initiate any annexation procedures
against the County. ALso, pursuant to this agreement, a committee was created to study the
desirability of combining the governments and the services presently provided by them.
This agreement became effective JuLy 1, 1982 and remains in effect untiL:
1. The County and City are consolidated into a single political subdivision, or
2. The concept for independent cities presently existing in Virginia is altered by State taw in
such a manner that real property in the City becomes a part of the County's tax base, or
3. The County and City mutuaLLy agree to cancel or change the agreement.
During the fiscal year, the County paid $5,587,013 to the City as a result of this agreement. Amounts
to be paid pursuant to this agreement are to be funded from revenues of the fiscal year in which paid.
4O
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 16-Thomas Jefferson Memorial Foundation:
During 1985, the County and the City of Charlottesville jointly purchased a parcel of land from the
Commonwealth of Virginia. The City subsequently conveyed its interest in the property to the County;
however, the County has agreed to reconvey a one-half interest in the property back to the City after
twenty years. The property has been leased to the Thomas Jefferson Memorial Foundation by the
County for a period of twenty years with periodic tease payments of 567,734 per annum. The
Foundation has assumed responsibility for substantially all operating costs relating to the property
such as utilities, repairs and insurance. At the end of the lease term, the County will retain title to
the property, subject to the reconveying of the one-half interest to the City.
The acquisition of the property by the County was financed with a twenty year revenue note totaling
5575,000, which is carried as part of the County's general long-term debt and has a balance
outstanding of 5266,865 at June 30, 1999. The note is payable solely from revenues generated from
the lease of property to the Foundation. The related revenues and expenditures are shown in the
Debt Service Fund.
Note 17-Defined Benefit Pension Plan:
The County and Component Unit School Board participate in the Virginia Retirement System defined
benefit pension plan.
Plan Description:
Name of Plan:
Identification of Plan:
Administering Entity:
Virginia Retirement System (VRS)
Agent and Cost-Sharing Multiple-Employer Defined Benefit Pension Plan
Virginia Retirement System (System)
All full-time, salaried permanent employees of participating employers must participate in the VRS.
Benefits vest after five years of service. Employees who retire with a reduced benefit at age 55 (age
50 for participating law enforcement officers and firefighters) with at least five years of credited
service are entitled to an annual retirement benefit payable monthly for life in an amount equal to 1.5
percent of their average final salary (AFS) up to $13,200 plus 1.65 percent of AFS over $13,200 for
each year of credited service. An optional, reduced retirement benefit is available to members of VRS
as early as age 50 with 10 years of credited service. Employees with 35 years or more of credited
service are entitled to an annual benefit equal to 1.65 percent of AFS for each year of credited
service. In addition, retirees qualify for annual cost-of-living increases beginning in their second year
of retirement. AFS is defined as the highest consecutive 36 months of salary. Benefits are actuadally
reduced for retirees who retire prior to becoming eligible for full retirement benefits. Participating
law enforcement officers and firefighters may receive a monthly benefit supplement if they retire
prior to age 65. The VRS also provides death and disability benefits. Title 51.1 of the Code of Virginia
(1950), as amended, assigns the authority to establish and amend benefit provisions to the State
Legislature.
41
COUNTY OF ALBEMARLE:, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 17-Defined Benefit Pension Plan: (Continued)
Plan Description: (Continued)
The System issues a publicly available comprehensive annual financial report that includes financial
statements and required supplementary information for YRS. A copy of that report may be obtained
by writing to the System at P.O. Box 2500, Richmond, VA 23218-2500.
Funding[ Po[icy:
Plan members are required by Title 51.1 of the Code of Virqinia (1950), as amended, to contribute 5%
of their annual salary to the VRS. This 5% member contribution may be assumed by the employer. In
addition, the County and School Board are required to contribute the remaining amounts necessary to
fund participation in the VRS using the actuarial basis specified by the statute and approved by the
VRS Board of Trustees. The County and SchoOl Board non-professional employee contribution rates for
the fiscal year ended 1999 were 6.22% and 4.52% of annual covered payroll, respectively.
The School Board's contribution rate for the VRS statewide cost sharing pool for its professional
employees was 8.49%.
Annual Pension Cost:
For fiscal 1999, the County's annual pension cost of $913,904 (does not include the employee share
assumed by the County which was $734,649) was equal to the County's required and actual
contributions. The required contribution was determined as part of the June 30, 1996 actuarial
valuation using the entry age normal actuarial cost method.
In fiscal 1999, the County of ALbemarle School Board's annual pension cost for the Board's non-
professional employees was $178,940 (does not include the employee share assumed by the Board-
which was $197,942) which was equal to the Board's required and actual contributions. The reqUired
contribution was determined as a part of the June 30, 1996 actuarial valuation using the entry age
normal actuarial cost method.
The School Board professional employees are included in the VRS statewide cost-sharing pool. The
Board's required employer and employee contributions to this pool was $3,585,240 and $2,111,449,
respectively.
42
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE ~30, 1999 (CONTINUED)
Note 17-Defined Benefit Pension Plan: (Continued)
Annual Pension Cost: (Continued)
The actuarial assumptions used for fiscal 1999 contributions are as follows:
Valuation date ..................
Actuarial cost method .............
County
June 30, 1996
Entry Age Normal
Non-Professional
School Board
June 30, 1996
Entry ABe' Normal
Amortization method ..............
Payroll growth rate ...............
Remaining amortization period ........
Asset valuation method .............
Actuarial assumptions:
Level percent, open
4%
10 Years
Modified market
Level percent, open
4%
30 Years
Modified market
Investment rate of return ~ ........ 8.00% 8.00%
Projected salary increases
Non LED Employees ............
LED Employees ...............
Cost-of-living adjustments .........
Includes inflation at 4%.
4.00% to 6.15%
4.25% to 6.00%
3.5%
4.00% to 6.15%
3.5%
43
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 17-Defined Benefit Pension Plan: (Continued)
Annual Pension Cost: (Continued)
The following trend information is presented for two years on[y, since only two years' information is
available.
Annual Percentage Net
Fiscal Year Pension of APC Pension
Ending Cost (APC) (1) Contributed ObUgation
County:
June 30,1998 ............. S
June 30, 1999 .............
1,031,463 100% S
913,904 100% -
School Board Non-Professiona[:
June 30, 1998 ............. $
June 30, 1999 .............
160,499 100% S
178,940 100%
(1) Employer portion only
Required Supplementary Information: Schedule of Funding Progress
Actuarial Actuarial Unfunded
Value of Accrued (Excess Funded)
Valuation Assets Liability Actuarial
Date (AVA) ' (AAL) Accrued Liability
Funded
Ratio
(2) (3)
County:
06/30/96 S 23,747,578 S 23,164,742 S (582,836)
06/30/98 S 33,731,551 S 31,186,219 $ (2,545',332)
102.5%
108.2%
School Board Non-Professional:
06/30/96 S 5,224,135 $ 5,274,266 $ 50,131
06/30/98 $ 7,279,588 $ 6,980,628 $ (298,960)
99.0% S
104.3% $
Annual
Covered
Payroll
UAAL
as %
of PayroU
(4)(6)
S 13,120,323
S 15,951,001
(4.4%)
(16.0%)
3,349,648
3,712,390
1.5%
(8.1%)
44
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 18--Legal Compliance:
Ae
Fund Cash Overdrafts:
Warrants (checks) were issued in excess of available fund cash in the amounts as indicated:
Federal / State Grant Fund ........................
Payroll Suspense Fund ...........................
Juvenile Detention Center .........................
Total ....................................
$ 221,139
62,301
430~791
$ 714,231
These checks were issued in anticipation of state and federal grant and other reimbursements.
These amounts are reported as due to the General Fund. See Note 6.
Expenditures in Excess of Appropriations:
Expenditures did not exceed appropriations in any fund at June 30, 1999
Fund Deficits
There are no funds with deficit balances at June 30, 1999
Note 19-Self Insurance/Risk Management:
The County administers employee health and unemployment insurance programs. The' health
insurance activity has accounting in an internal service fund. Unemployment programs have
accounting in the General and School funds.
Employee Health Insurance:
Albemarle County, Albemarle County School Board, Albemarle County Water and Sewer Authority, and
several other, entities established a public entity risk pool to provide for consolidated health care
benefits plan for their employees. The plan is based on a service contract with a private carder in
which bills are derived from actual expenses incurred or claims filed. The plan includes a maximum
liability amount of 25% over the annual estimate provided by the carder. The participating agencies
have established a reserve fund to meet the 25% potential liability. Each participating agency is
responsible for paying amounts billed by the County.
Liabilities for unpaid claims and claim adjustment expenses are estimated based on the estimated
ultimate cost of settling the c[ai.ms, including the effects of inflation and other societal and economic
factors.
45
COUNTY OF ALBEMARLE:, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 19-Self Insurance/Risk Management: (Continued)
Changes in the balances of claim Liabilities during the past three years are as follows:
Fiscal Year
CLaims Current Claims
Liability Year CLaims Claims and liability
Beginning and Changes Other End of
of Year in Estimates Payments Year
1997
1998
1999
Unemp[ovmentlnsurance:
478,479 $ 4,551,221 $ 4,155,302 S 874,398
874,398 5,982,167 5,713,854 1,142,711 ·
1,142,711. 6,895,026 6,854,373 1,183,358
The County is fully self-insured for employment claims. The Virginia Employment Commission bills the
County for alt unemployment claims. The [iabiUtY for bitted but unpaid claims has been accrued in the
General and School Funds. No liability has been recorded for estimated unreported claims. The
amount of estimated unreported claims is not expected to be significant.
Property and Casualty Insurance:
The County and School Board contracts with the Virginia Municipal Group Self Insurance Association to
provide coverages. In the event of a loss deficit and depletion of all assets and available insurance of
the Association, the Association may assess al[ members in the proportion ,which the premium of each
bears to the total premiums of att members in the year in which such deficit occurs.
The County and School Board contract with private insurance carriers for property damage, employee
crime and dishonesty and general liabiUty coverages. The property coverages are for specific amounts
based on values assigned to the insured properties. Uability coverages are for $2,000,000.
The County contracts with the Virginia Department of Risk Management for public officials and Law
enforcement Liability coverages. This program is similar to the Virginia Municipal Group Self Insurance
Association as described above. Uabitity coverages are for $1,000,000.
Other:
The County has not had reductions in insurance coverages or settlements in excess of insurance
coverages for the past three fiscal years.
46
COUNTY OF ALBEMARLE, VIRGINIA
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 20-Surety Bonds:
The following County officials are covered by surety bonds in the following amounts:
Fidelity and Deposit Company of Maryland - Surety:
Shelby J. Marshall, Clerk of the Circuit Court .....................
Melvin A. Breeden, Director of Finance .........................
Terry W. Hawkins, Sheriff ..................................
Director of Finance and Subordinate Employees-Blanket Bond .........
United States Fidelity and Guaranty Company - Surety: .................
Tina Pendteton Fuller, Clerk of the School Board ...................
All County Employees (Finance & Social Services) - Blanket Bond ........
Ella W, Carey, Clerk of the Board of Supervisors ...................
Robert W. Tucker, Jr., County Executive ........................
Satt.y H. Thomas, Supervisor .................................
Charlotte Y. Humphds, Supervisor .............................
Waiter F. Perkins, Supervisor ................................
David P. Bowerman, Supervisor ..............................
Charles S./~artin, Supervisor ................................
Forrest Marshall, Supervisor ................................
25,000
750,000
30,000
50,000
10,000
100,000
5,000
5,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
Note 21-Accrued Landfill Costs:
In 1991 the County transferred its share of the joint City-County landfill operations and the related
assets and liabilities (including remediation and post-closure liabilities) to the Rivanna Solid Waste
Authority. However, the Keene landfill site was not transferred as a part of this action. The Keene
landfill was dosed prior to October, 1993 when the federal and state regulations required more
extensive monitoring and post-closure care of the landfill site. The County performs routine
maintenance and monitoring of the site on an annual basis. Future postciosure monitoring and
maintenance costs are not expected to be significant.
Note 22-Other Post-Employment Benefits:
Pursuant to County and School Board personnel poUcies, the County and School Board provide health
insurance benefits for persons who retire from County and Sch'oot Board employment and meet certain
other criteria. In fiscal 1999, sixty-nine persons were in the program and the County and School Board
combined cost was $136,500.
47
COUNTY OF ALBEMARLE, VIRGINIA
NOTE5 TO FINANCIAL STATEMENTS
JUNE 30, 1999 (CONTINUED)
Note 23-Subsequent Event:
On September 1, 1999 the Board of Supervisors authorized the issuance of general obligation school
bonds in the amount of $2,835,000 for the financing of capita[ improvements for the County public
school system.
Note 24-Year 2000 Conversion:
The Year 2000 problem arose because many existing computer programs and embedded computer
chips use only the Last two digits to refer to a year. If not addressed, computer programs that are
date sensitive may not have the ability to properly recognize dates in the year 2000 and beyond. The
result Could be the disruption of operations and the processing of transactions.
The County has completed an analysis of the impact and costs relating to the Year 2000 problem and
has developed an implementation plan to address information technology, non-information technology
and third party readiness issues.
The County. believes that its compliance plan should mitigate any adverse effects on its operations
from the year 2000 problem. However, if the County has failed to identify and fix material non-
complying software or equipment, or third parties are unable to fulfill significant commitments to the
County as a result of their failure to effectively address their Year 2000 problems, the County's ability
to carry out its operations could be adversely affected.
48
Combining Financial Statements
This Page Left Blank Intentionally
SPECIAL REVENUE FUNDS
Federat/State Grant Fund - accounts for various federat and state grant funds inctuding the
funding for the Comprehensive Services Act program, cdminat justice grants, Section 8
housing program and other related programs.
Enhanced 911 Fund - accounts for County revenues assessed for the operation and
maintenance of the Enhanced 911 emergency response system.
Courthouse Maintenance Fund accounts for courthouse maintenance fees collected
resutting from traffic and related fines.
Tourism Fund - accounts for funds appropdated for tourism projects.
COUNTY OF ALBEMARLE, VIRGINIA
Spectal Revenue Funds
Combining Balance Sheet
At June 30, 1999
Exhibtt A- 1
ASSETS
Cash and cash equivalents
Accounts receivable
Due from other governments
Total assets
Federal/ Enhanced Courthouse
State 911 Maintenance Tourism
Grant Fund Fund Fund Fund
3,955
1,272,321
$ 1,276,276
2,248,065 $ 30,843 $ 850,478 $
80,790 3,116
2,328,855 $ 33,959 $ 850,478
Totals
3,129,386
87,861
1,272,321
4,489;568
LIABILITIES AND EO. UITY
Liabilities:
Accounts payable
Compensation payable
Due to other funds
Total liabilities
Equity:
Fund Balances:
Unreserved:
Undesignated
Total liabilities and equity
476,318
66,827
221,139
$ 2,379 S S $
S 764,284 S 2,379 S S S
511,992
1,276,276
2,326,476 33,959 850,478
S 2,328,855 S 33,959 S 850,478 S
478,697
66,827
221,139
766,663
3,722,905
4,489,568
The accompanying notes to financial statements are an integra[ part of this statement.
52
COUNTY OF ALBEMARLE, VIRGINIA
Special Revenue Funds
Combining Statement of Revenues, Expenditures and Changes In Fund Balances
Year Ended June 30, 1999
Exhibit A-2
Revenues:
Other local taxes
Revenue from use of money and property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal Government
Total revenues
Expenditures:
Current:
Judicial administration
Public safety
Public works
Health and welfare
Community development
To[at expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Operating transfers from component unit
Total other financing sources (uses)
Excess (deficiency) of revenues E other
sources over expenditures ~t other uses
Fund balances at beginning of year
Fund balance at end of year
Federal
State Enhanced Courthouse
Grant 911 /~intenance
Fund Fund Fund
$ 771,343 $
4,233 132,545
34,079
92,490
33,152
2,806,237
2,396,138
$ 5,332,250 $ 903,888
$ 97,086 $
637,756 788,197
372,770
4,349,825
1~438~185
$ 6,895,622 $ 788,197
$ 34~079 $
Toudsm
Fund
30,223
30,223
$ $ $
$ s
$ (1~563~372) $ 115,691 $ 34,079 $
$
(48,970)
(48~970) $
$ (14,891)
48,850
$ 33,959
$ 1,511,693 $ $
(40,078)
386,735
Totals
1,858,350 $ $
$ 294,978 $ 115,691
217~014 2,210,785
$ 511,992 $ 2,326,476
771,343
136,778
64,302
92,490
33,152
2,806,237
2,396~138
6,300,440
323~314
323,314
97,086
1,425,953
372,770
4,349,825
1~761~499
$ 8,007,133
(293,091) $ (1,706,693)
831,142
$ 2,342,835
(89,048)
386,735
831,142 $ 2,640,522
538,051 S 933,829
312,427 2,789,076
850,478 $ 3,722,905
The accompanying notes to financial statements are an integral part of this statement.
53
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Special Revenue Funds
Year Ended June 30, 1999
Revenues:
Other local taxes
Revenue from use of money and property
Charges for services'
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal Government
Total revenues
Expenditures:
Current:
Judicial admi nistration
PubUc safety
Public works
Health and welfare
Community development
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other finandngsources (uses):
Operating transfers in
Operating transfers out
(3 perating transfers from component unit
Total other finandng sources (uses) 5.
Excess (deficiency) of revenues Et other
sources over expenditures Et other uses
Fund balances at beginning of year
Fund balance at end of year
Federal/State Grant Fund
Budget Actual
Enhance 911 Fund
Variance Variance
Favorable Favorable
(Unfavorable) Budget Actual (Unfavorable)
$ $ $ 700,000 $ 771,343 $ 71,343
4,233 4,233 132,545 132,545
140,128 92,490 (47,638)
18,072 33,152 15,080
2,907,273 2,806,237 (101,036)
3,588,150 2,396,138 (1,192,012)
6,653,623 $ 5,332,250 $ (1,321,373)
105,716 $ 97,086 $ 8,630
726,083 637,756 88,327
444,037 372,770 71,267
4,821,985 4,349,825 472,160
2,334,681 1,438,185 896,496
$ 700,000 $ 903,888 $ 203,888
$ $ $
1,509,313 788,197 721,116
S 8,432,502 S 6,895,622 S 1,536,880 S 1,509,313 S 788,197 $ 721,116
S (1,778,879) S (1,563,372) S 215,507
S 1,511,943 $ 1,511,693 S (250) S
(176,850) (40,078) 136,772
386,735 386,735
1,721,828 $ 1,858,350 $ 136,522 $
S (57,051) S 294,978 S 352,029
57,D51 217,014 159,963
S $ 511,992 $ 511992
S (809,313) S 115,691 S 925,004
S $
$ $
$ (809,313) S 115,691 S 925,004
809,313 2,210,785 1,401,472
$ S 2,326,476 S 2,326,476
The accompanying notes to financial statements are an integral part of this statement.
54
Exhibit A-3
Courthouse Maintenance Fund
Budget Actual
Variance
Favorable
(Unfavorable)
TouHsm Fund
Bud~[et Actual
Variance
Favorable
(Unfavorable)
$ $ $ $ $ $
31,730 34,079 2,349 -
39,200 30,223 (8,977)
2,349 $
$ 31,730 $ 34,079 S
Total
Bud~[et Actual
Variance
Favorable
(Unfavorable)
39,200 S 30r223 $
$ 700,000 S 771,343 $ 71,343
136,778 136,778
31,730 34,079 2,349
179,328 122,713 (56,615)
18,072 33,152 15,080
2,907,273 2,806,237 (101,036)
3,588~150 2,396,138 (1,192,012)
(8~977) $ 7,424~553 $ 6~300,440 $
(1,124,113)
$ $ $
S $ S
$ 31,730 S 34,079 S
$ S $
936,800 323~314
$ 936,800 $ 323,314 $
2,349 S (897,600) S (293,091) $
613~486
S 105,716 S 97,086 $ 8,630
2,235,396 1,425,953 809,443
444,037 372,770 71,267
4,821,985 4,349,825 472,160
3,271,481 1,761,499 1~509,982
613,486 $ 10,878,615 S 8,007,133 S
604,509 S (3,454,062) S (1,706,693) S
2,871,482
1,747,369
S S S
(48,970) (48,970)
$ (48~970) S (48,970) S
$ (17,240) $ (14,891) $
17,240 48,850
S $ 33,959 $
$ 831,150 $ 831,142 $
S 831,150 S 831,142 S
2,349 S (66,450) S 538,051 S
31,610 66,450 312,427
33,959 $ $ 850,478 $
(8) S 2,343,093 S 2,342,835 S (258)
(225,820) (89,048) 136,772
386,735 386,735
(8) $ 2,504,008 $ 2~640,522 $ 136,514
604,501 S (950,054) S 933,829 S 1,883,883
245,977 950,p54 - 2,789,076 1,839,022
850,47~$ ~ $ 3~722,90~ $ 3,722,90~
55
This Page Left Btank Intentionatty
DEBT SERVICE FUNDS
General Debt Service Fund - accounts for payments on general obligation debt of the
County. Financing is from General Fund revenues.
Visitor Center Debt Service Fund - accounts for payment on the Visitor Center
general obligation debt. Financing is provided by rentals received from the Visitor
Center.
This Page Left Blank Intentionally
Exhtbit B-1
COUNTY OF ALBEMARLE, VIRGINIA
Debt Service Funds
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Year Ended June 30, 1999
Revenues:
Revenue from use of money and property $
Expenditures:
Debt service:
Pdnci pa[ $
Interest
Total expenditures $
Excess (deficiency) of revenues
over expenditures $
Other financing sources (uses):
Operating transfers in $
Excess (deficiency) of revenues E other
sources over expenditures E other uses $
Fund batances at beginning of year
Fund balance at end of year $
Visitor
General Center
Debt Debt
Service Service
Fund Fund
Totals
67,734 $ 67,734
116,655 $ 38,490 $ 155,145
12,639 29,244 41,883
129,294 $ 67,734 $
(129,294) $ $
129,294 $ $
$ $
$ $
197~028
(129,294)
(1'29,294)
The accompanying notes to financial statements are an integra[ part of this statement.
59
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual - Debt Service Funds
Year Ended June 30, 1999
Revenues:
Revenue from use of money and property
Expenditures:
Debt service:
PMncipat
Interest
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Operating transfers in
Excess (deficiency) of revenues R- other
sources over expenditures ~t other uses
Fund balances at beginning of year
Fund balance at end of year
General Debt Service Fund
Budget Actual
VaMance
Favorab~
(Unfavorable)
$ $ $
$ 380,068 $ 116,655 $ 263,413
12,840 12~639 201
$ 392,908$ 129,294 $ 263,614
(392,908) $ (129,294) $ (263,614)
$ 392~908 $ 129,294 S (263~614)
S S S
S S S
The accompanying notes to financiat statements are an integra[ part of this statement.
6O
Exhibit
Visitor Center Debt Service Fund
Budget
Actual
Vartance
Favorable
(Unfavorable)
Total
Budget
Actual
Variance
Favorable
(Unfavorable)
$ 68,000 $ 67,734 $ (266) $ 68,000 $
67,734 $ (266)
$ 32,000$ 38,490$ (6,490) $ 412,068 $ 155,145 $ 256,923
36,000 29,244 6,756 48,840 41,883 6,957
$ 68,000 S 67,734 $ 266 $ 460,908 $
197~028 $ 263,880
S S $
$ (392,908) (129,294) (263,614)
$ $ $
$ 392,908 129,294 (263,614)
S S S $ $ $
$ $ $ $ $ $
61
This Page Left Blank Intentionally
CAPITAL PROJECTS FUNDS
Fire Service Fund - accounts for advance and loans to volunteer fire and rescue
organizations which serve the County. Financing is provided from General Fund
revenues and repayments of advances and loans.
General Capital Improvements Fund - accounts for capital project expenditures
for general public improvements and large equipment acquisitions. Financing is
provided by governmental grants, capital leases and general fund revenues.
Storm Water Control Fund - accounts for expenditures for drainage and other
systems for storm water control. Financing is provided primarily from General
Fund revenues.
Jail Reserve Fund - accounts for resources accumulated for the County's share
of the regional jail expansion.
COUNTY OF ALBEMARLE, vIRGINIA
Capital Projects Funds
Combining Balance Sheet
At June 30, 1999
Exhibit C-1
ASSETS
Cash and cash equivalents
Accounts receivable
Advances to other entities
Total assets
General Storm
Fire Capital Water Jail
Services Improvements Control Reserve
Fund Fund Fund Fund
S 225,902
1,774,098
$ 2~000,000
Totals
$ 4,473,854 S 838,119 S 300,000 S 5,837,875
106,956 106,956
1 ~774,098
$ 4,580,810 $ 838r119 $ 300~000 $ 7,718,929
LIABILITIES AND EC~UITY
Liabilities:
Accounts payable
Total liabilities
Equity:
Fund Balances:
Reserved for advances to other entities
Unreserved:
Designated for capital projects
Undesignated
Total fund balances
Total liabilities and equity
S 1,307~754 ~$ 74,412 S S 1,382~166
S 1~307,754 S 74~412 $ $ 1,382,166
1,774,098 S S S S 1,774,098
225,902 3,273,056 763,707 300,000 4,562,665
S 2,000~000 S 3,273,056 S 763,707 S 300,000 S 6,336,763
S 2,000,000 S 4,580,810 S 838z119 S 300~000 S 7,718,929
The accornpanying notes to financial statements are an integral part of this statement.
64
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes In Fund Balances-
Capttal Project Funds.
Year Ended June 30, 1999
Exhibit C-2
General Storm
Ftre Capital Water ~ Jail
Service Improvements Control Reserve
Fund Fund Fund Fund
Totals
Revenues:
Revenue from use of money and property
Charges for services
Miscellaneous revenue
Recovered costs
Revenue from the Commonwealth
Totat revenues $
Expenditures:
Current:
Capital projects S
Total expenditures S
Excess (deficiency) of revenues
over expenditures S
Other financing sources (uses):
Operating transfers in $
Operating transfers out
Total other financing sources (uses) $
Excess (deficiency) of revenues E other
sources over expenditures ~t other uses S
Fund balances at beginning of year
Fund balance at end of year $
$ 205,568 $ 49,916 $
72,574
$ 278~142 $ 4%916 $
$ 3,370~820 $ 162,119 $
S 3~370~820 $ 162,119 $
$ (3,092,678) $ (112,203) S
S 2,238,967 S 110,000 S
(162,075)
$ .2,238,967 $ . (52,075) S
255,484
0
0
0
72~574
$ 328,058
$ 3,532,939
$ 3,532~939
$ (3,204,881)
$ 2,348,967
(162~075)
$ 2~186~892
S (853,711) S (164,278) $ S (1,017,989)
2,000,000 4,126~767 927,985 300,000 7,354,752
2,000,000 $ 3,273,056 $ 763,707 $ 300,000 $ 6,336;763
The accompanying notes to financial statements are an integral part of this statement.
65
COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances--
Budget and Actual--Capital ProJect Funds
Year Ended June 30, 1999
(Funds for Which Bud~[ets Were Adopted)
General Capital Improvements Fund
Variance
Favorable
Budget Actual (Unfavorable)
Revenues:
Revenue from use of money and property
Charges for services
Miscellaneous revenue
Revenue from the Commonwealth
Totat revenues
$ 66,000 $ 205,568 $ 139,568
2,593 (2,593)
12,000 (12,000)
153,852 72~574 (81,278)
$ 234,445 $ 278,142 $ 43~697
Expenditures:
Current:
Capita[ projects
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources (uses):
Proceeds from long-term debt
Operating transfers in
Operating transfers out
To[at other financing sources (uses)
Excess (deficiency) of revenues E other
sources over expenditures Et other uses
Fund balances at beginning of year
Fund batance at end of year
$ 9,612,435 $ 3,370,820 $ 6,241,615
$ 9,612,435 $ 3,370,820 $ 6,241,615
$ (9,377,990) $ (3,092,678) $ 6,285,312
2,484,734 $ $ (2,484,734)
2,866,604 2,238,967 (627,637)
$ 5,351,338 $ 2,238,967 $ (3,112,371)
$ (4,026,652) $ (853,711) $ 3,172,941
4,026,652 4,126,767 100,115
$ $ 3,273,056 $ 3,273,056
The accompanying notes to financial statements are an integra[ part of this statement.
66
J
Exhibit C-3
Storm Water Control
Budget
Actual
VaHance
Favorable
(Unfavorable)
Totals
Budget
Actual
Variance
Favorable
(Unfavorable)
s s
49,916 $
S s
49,916 S
66,000 S 255,484 $ 189,484
2,593 0 (2,593)
12,000 0 (12,000)
153,852 72,574 (81,278)
49,916 S 49,916 $ 234r445 $
328,058 $ 93,613
S 872,768 $ 162,119 $
S 872,768 S 162,119 $
$ (872,768) $ (112,203) $
s s
110,000
(162,075)
S
110,000
(162,075)
$ (52,075) S (52,075) S
710,649 $ 10,485,203 $ 3,532,939 $ 6,952,264
710,649 $ 10,485,203 $ 3,532,939 $ 6,952,264
760,565 $ (10,250,758) $ (3,204,881) $ 7,045,877
S 2,484,734 $
2,976,604
(162,075)
$ 5,299,263 $
2,348,967
(162,075)
$ (2,484,734)
(627,637)
2,186,892 S (3,112,371)
$ (924,843) $ (164,278) $ 760,565 $ (4,951,495) $ (1,017,989) $ 3,933,506
924,843 927,985 3,142 4,951,495 5,054,752 103,257
$ 4,036,763 $ 4,036,763
s S
763,707 $
763,707 S
67
This Page Left Blank Intentionally
INTERNAL SERVICE FUNDS
Hearth Insurance Fund - accounts for att activities of the
County and Schoot Board emptoyee hearth insurance program.
Other jointty governed organizations aJso participate in the
program.
Duptication Fund accounts for revenues received for
copying, printin~ and rel. ated services.
COUNTY OF ALBEMARLE, VIRGINIA
Internal Service Funds
Combining Balance Sheet
At' June 30, 1999
Exhibit D-1
ASSETS
Cash and cash equivalents
Accounts receivable
Total assets
Health
Insurance Duplication
Fund Fund
$ 3,139,516 $ 317,789
504,731 477
$ 3,644,247 $ 318,266
Totals
$ 3,457,305
505,208
$ 3~962,513
LIABILITIES AND EQUITY
Liabilities:
Accounts payable
Accrued liabilities
Deferred revenue
Total liabilities
Equity:
Retained earnings:
Reserved for health insurance claims
Unreserved
Total equity
Total liabilities and equity
53,518 $ 7,948
1,183,358
114,691
1,351,567 $ 7,948
2,292,680
310,318
$ 61,466
1,183,358
114,691
$ 1~359,515
2,292,680
310,318
2.,292,680 310,318 2,602,998
3,644,247 $ 318,266
$ 3,962,513
The accompanying notes to financial statements are an integra[ part of this statement.
70
County of Albemarle, Virginia
Internal Service Funds
Combining Statement of Revenues, Expenses and Changes in Equity
Year Ended June 30, 1999
Exhibit D-2
Operating revenues:
Charges for services
Miscellaneous revenue
Total revenues
Operating expenses:
Health insurance claims
Duplicating costs
Total operating expenses
Operating income (toss)
Nort-operating revenues (expenses):
Interest income
Net income
Retained earnings, beginning of year
Retained earnings, end of year
Health
Insurance Duplication
Fund Fund
$ 7,093,695 $ 213,577
58,433
$ 7~152,128 $ 213,577
6,854,373 $ S
222~758
6,854,373 $ 222,758 $
297,755 $ (9,181) $
147,559 $ $
445,314 $ (9,181)-$
1,847,366 319,499
S 2,292,680 $ S
Totals
$ 7,307,272
58~433
$ 7~365~705
6,854,373
222,758
7,077,131
288,574
147,559
436,133
2,166,865
2~602,998
The accompanying notes to financial statements are an integral part of this statement.
71
COUNTY OF ALBEMARLE, VIRGINIA
Internal Service Funds
Combining Statement of Cash Flows
Year. Ended June 30, 1999
Exhibit D-3
Cash flows from operating activities:
Operating income (loss)
Adjustments to reconcile operating income to
net cash provided by operating activities:
Changes in operating assets and liabilities:
(Increase) decrease in:
Accounts receivable
Interest receivable
Increase (decrease) in:
Accounts payable
Accrued liabilities
Deferred revenues
Net cash provided by operating activities
Cash Flows from Investing Activities:
Interest income
Increase in cash and cash equivalents for the year
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
HeaRh
Insurance
Fund
Duplication
Fund
$ 297,755 $ (9,181)
93,955
5,268
(43,703)
40,647
125
674
5,374
$ 394,047 $ (3,133)
$ 147,559 $
Totals
$ 288,574
94,629
5,268
(38,329)
40,647
125
390,914
147,559
S 541..606 $ (3,133) $ 538,473
2,597,910 ' 320~922 2,918,832
$ 3,139,516 $ 317,789 $ 3,457,305
The accompanying notes to financial statements are an integral part of this statement.
72
FIDUCIARY FUNDS
Trust Funds:
H. E L. Graves Trust Fund - to account for monies provided by a private donor, the corpus of which is
nonexpendable. Interest earned on assets may be used by property owners in the WaLnut Creek Park
area in the event of flooding extends beyond the boundaries of an easement.
Mclntire Trust Fund - to account for monies provided by a private donor, the corpus of which is
nonexpendable. Interest and other earnings on assets may be used for educationa~ purposes.
Juanise Dyer Trust Fund - to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for coLLege scholarships for a graduate
of one of the County high schools.
NicoLe Thompson Trust Fund - to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for coLLege scholarships for special
education or economicaLLy disadvantaged students who graduate from the County school system.
Weinstein Trust Fund to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for the instaLLation of traffic control
devices for a certain area of the County.
Crozet Crossinqs Trust Fund - to account for monies provided by private donors, the corpus of which is
nonexpendable. Interest earned on assets may be used to provide for assistance to persons who qualify
for the purchase of homes in the Crozet Crossings project.
Proffer Trust Fund - to account for funds received for proffers for two communities Located in the
County. Earnings on these funds may be used for the construction of or upgrade of certain public
improvements in the communities.
A~ency Funds:
Special WeLfare Fund - accounts for monies provided primarily through private donors for assistance of
children in foster care, needy senior citizens and others. This fund is also used to account for monies
received from other governfi~ents and individuals (i.e., social security and child support) to be paid to
special welfare recipients.
Huntin~ and Fishinq License Fund - accounts for funds received for state hunting and fishing Licenses.
The funds .are remitted to the state on a periodic basis.
Deferred Compensation Fund - accounts for assets representing employee deferral of salaries to. future
years plus accumulated earnings thereon. The plan was established pursuant to Internal Revenue Code
Section 457. This fund was discontinued in fiscal 1998.
Dru~ Fund - accounts for monies received from state and federal authorities for the prevention of drug
abuse and distribution of iLLegaL substances.
PayroLL Suspense Fund - accounts for various employee payroLL withholdings and payments of employee
benefits.
Performance Bond Fund - accounts for the receipt and disbursements of performance bonds required by
the County for erosion and sediment control, and other items relative to construction by private
developers.
Fire Program Fund - accounts for fire program funds received from the state. The funds are aLLocated to
the various County volunteer fire companies.
HUD FamiLy SeLf Sufficiency Fund accounts for funds received from various sources for families
participating in the County housing programs.
Teen Pro~ram Fund - accounts for funds received from various sources for teen programs.
JuveniLe Detention Center Fund - accounts for funds received from various sources for the construction
of a regional juvenile detention center.
COUNTY OF ALBEMARLE, VIRGINIA
Fiduciary Funds
Combintnil Balance Sheet
At June 30, 1999
ASSETS
Cash and cash equivatents
Investment with trustees,
at fair vatue
Accounts receivabte
Total assets
Nonexpendable Trust Funds
H Et L Juantse Nicole Crozet
Graves Mclntire Dyer Thompson Weinstein Crossings Proffer
Trust Trust Trust Trust Trust Trust Trust
Fund Fund Fund Fund Fund Fund Fund
$ 2,719
$ 2,719
$ $ 8,903 $ 10,383 $ 68,392 $ 24,600 $ 157,668
323,822
$ 323,822 $ 8,903 $ 10,383 $ 68,392 $ 24,600 $ 157,668
LIABILITIES AND EO. UITY
Liabitities:
A~counts payabte and
accrued expenses
Due to other funds
Amounts held for others
$ $ S $ $ $ $
Totat Uabitities S S S S S S S
Equity:
Fund Batances:
Reserved for endowments
Total [iabiUties and equity
S 2,719 S
S 2,719 S
323,822 S 8~903 S 10,383 S 68,392 S 24,600 S 157,668
323~822 S 8,903 $ 10,383 S 68,392 S 24,600 $ 157,668
The accompanying notes to financial statements are an integra[ part of this statement.
Exhibit E- 1
Special
Welfare
Fund
Hunting
and Fishing
License
Fund
N)ency Funds
Juvenile
Detention Payroll
Drug Center Suspense
Fund Fund Fund
HUD Famt~
Pe~ormance Fire Serf
Bond Program Sufficiency
Fund Fund Fund
Totals
S 35,534 S
538 S 38,319 $ $
432,147 63~640
S 35,534 $
538 $ 38,319 $ 432,147 $
S 348,989 S 35,462 $
17,454 $ 748,961
323,822
495~787
63,640 $ 348,989 $ 35,46~ $
17,454 $ 1~568;570
$ s
35,534
538 $
8,510 $ 1,350 $ 1,300 $ $ $
430,791 62,301
29,809 6 39 348,989 35,462
$ 35,534 $
538 $ 38,319 $ 432~147 $ 63,640 $
s s
s s S s
S 35,534 $
538 S 38,319 S 432,147 $ 63,640 S
348,989 S 35~462 S
S S
348~989 S 35,462 S
S 11,698
493,092
17,454 467~293
17,454 S 972,083
$ 596~487
17,454 S 1;568,570
75
COUNTY OF ALBEMARLE, VIRGINIA
Nonexpendable Trust Funds
Combining Statement of Revenues, Expenses and Changes in Fund Balances--
Year Ended June 30, 1999
Exhibit E-2
H E L Juantse Nicole Crozet
Graves MclnUre Dyer Thompson Weinstein Crossings Proffer
Trust Trust Trust Trust Trust Trust Trust
Fund Fund Fund Fund Fund Fund Fund
Totals
Operating revenues:
Revenue from use of money:
Interest and investment
gains
Miscellaneous revenue
Donations
Total revenues
Expenses:
Education
Health and welfare
Public works
Total expenses
Net operating income
Fund balances at beginning
of year
Fund balance at end of year
$ 59 $ 35,833 $ 447 $ 514 $ 2,835 $ 1,412 $ 30,708 $ 71,828
98,000 98,000
$ 59 $ 35,853 $ 447 $ 51.4 $ 2,835 $ 1,412 $ 128,708 $ 169,828
S $ 6,905 $ S 1,000 $ S S
S 59 S
3,000
6,905 1,000 3,000
28,948 S 447 S (486) $ 2,835 S (1,588)
530~224
$ 7,905
3,000
530,224
530,224 541~129
$ (401,516) $ (371,301)
2,660 294,874 8,456 10,869 65,556 26,188
$ 2,719 $ 323,822 $ 8,903 $ 10,383 $ 68,391 $ 24,600
559,184 .967,787
$ 157,668 $ 596,486
The accompanying notes to financial statements are an integral part of this statement.
76
COUNTY OF ALBEMARLE, VIRGINIA
Nonexpendable Trust Funds
Combining Statement of Cash Flows
Year Ended June 30, 1999
Exhibit E-3
Cash flows from operating activities:
Net operating income (loss)
Adjustments to reconci[e net
operating income to net cash
provided by operating activities
Interest and investment gains
reported as operating income
Changes in operating assets
and liabilities
(Increase) decrease in:
Accounts receivable
Interest receivable
Net cash provided by operating
activities
Cash flows from investing
activities:
Interest and investment gains
Purchase of investments
Total from (to) investing
activities
H & L Juanise Nicole Crozet
Graves Mclntire Dyer Thompson Wetnstein Crossings Proffer
Trust Trust Trust Trust Trust Trust Trust
Fund Fund Fund Fund Fund Fund Fund
Net cash flows
Cash and cash equivalents at
beginning of year
Totals
59 $ 28.948 $ 447 $ (486) $ 2,835 $ (1,588) $ (401,516)$ (371,301)
(59) (28,948) (447) (514) (2,835) (1,412) (30,708) (64,923)
3,000 3,000
20 25 157 62 1,322 1,586
$ 20 $ (975) $ 157 $ (2,938) $~5 (431,638)
59 $ 28,948 $
(28,948)
447 $ 514 $ 2,835 $ 1,412 $ 30,708 $ 64,923
(28,948)
$ 59 $ $ 447 $
$ 59 $ $ 467 $
514
(461)
2,835 $ 1,412 $ 30,708 $ 35,975
2,992 $ (1,526) $ (397,194) $ (395,663)
2~660 8~436 10,844 65~400 26~126 554~862 668~328
Cash and cash equivalents at
endofyear $ 2,719 $
$ 8,903 $ 10,383 $ 68,392 $ 24,600 $ 157,668 $ 272,665
The accompanying notes to financial statements are an integra[ part of this statement.
77
COUNTY OF ALBEMARLE, VIRGINIA
Agency Funds
Statement of Changes in Assets and UabtUUes
Year Ended June 30, 1999
Exhibit E-4
(Continued to next page)
Special Welfare Fund:
Assets:
Cash and cash equivalents $
Liabilities:
Amounts held for others $
Hunting and Fishing License Fund:
Assets:
Cash and cash equivalents $
Liabilities:
Accounts payable $
Drug Fund:
Assets:
Cash and cash equivalents $
Accrued interest receivable
Total assets $
Liabilities:
Accounts payable S
Amounts held for others
Total liabilities S
Juvenile Detention Center:
Assets:
Cash and cash equivalents S
Accounts receivable
Total assets S
Uabilities:
Accounts payable S
Due to other funds
Amounts held for others
Total liabilities S
Payroll Suspense Fund:
Assets:
Cash and cash equivalents S
Accounts receivable
Total assets S
Liabilities:
Accounts payable S
Due to other funds
Amounts held for others
Total liabilities S
Performance Bond Fund:
Assets:
Cash and cash equivalents S
Liabilities:
Amounts held for others S
Balance Balance
July 1, June 30,
1998 Additions Deletions 1999
37,34~S 169,157 S 170~970 S 35,53
37~347 S 169,157 S 170,970 $ 35,534
481 $ 8,708 S 8,651 S 538
481 S 8,708 S 8,651 S 538
59,117 $ 6,344 S 27,142 S 38,319
107 107
59,224 $ 6,344 $ 27,249 $ 38,319
605 $ 8,510 $ 605 $ 8,510
58,619 (2,166) 26~644 29,809
59,224 $ 6,344 $ 27,249 S 38,319
S 422,594 S 422,594 $
432,147 432,147
854,741 S 422,594 S 432,147
1,350 S S 1,350
430,790 430,790
422,601 422,594 7
S 854,741 S 422,594 S 432,147
$ $ $
21,598 63,640 21,598 63,640
21,598 $ 63,640 S 21,598 S 63,640
102 $ 1,300 $ 102 $ 1,300
21,457 62,301 21,457 62,301
39 39 39 39
21,598, $ 63,640 $ 21,598 $ 63~640,
291,498 S 486,856 S 429,365 S 348,989
291,498 S 486,856 S 429,365 S 348,989
78
COUNTY OF ALBEMARLE, VIRGINIA
Agency Funds
Combining Statement of Changes in Assets and UabtUUes
Year Ended June 30, 1999 (ConUnuedI
Exhibit E-4
(Continued from previous page)
Balance Balance
July 1, June 30,
1998 Additions DeleUons 1999
Fire Program Fund:
Assets:
Cash and cash equivalents $ 51,294 $
Accrued interest receivable 127
127 $ 15,959 $ 35,462
127
Total assets
Liabilities:
Amounts held for others
51,421 $ 127 $ 16,086 $ 35,462
51~421 $ 12~$ 16,086 $ 35,462
HUD Family Self Sufficiency Fund:
Assets:
Cash and cash equivalents
$ 31,684 $ $ 14,230 $ 17,454
LiabiUties:
Amounts held for others
31,684 $ $ 14,2305 17,45
Teen Programs Fund:
Assets:
Cash and cash equivalents
Accounts receivabte
$ 339 $ 339 $
339 339
Total assets
S 339 S 339 S 678 S
Liabilities:
Due to other funds
Amounts held for others
S 339 $ S 339 S
339 339
Total liabilities
Totals--All Agency Funds:
Assets:
Cash and cash equivalents
Accounts receivable
Accrued interest receivable
S 339 $ 339 S 678 S
S 471,421 S 1,094,125 $ 1,089,250 $ 476,296
21,937 495,787 21,937 495,787
234 234
Total assets S 493,592 S 1~589,91~S 1,111,42~S
Liabilities:
Accountspayabte S 1,188 S 19,868 S 9,358 $
Due to other funds 21,796 493,091 21,796
Amounts held for others 470,608 1,076,953 1 ~080~267
Total liabilities $ 493,592 .$ 1,58%91~S 1,111,42. . 1 $
972,083
11,698
493,091
467~294
972,083
The accompanying notes to financial statements are an integral part of this statement.
79
This Page Left Blank Intentionatty
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in Proprietary Fund operations.
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Fixed Assets by Source - PHmary Government
and Discretely Presented Component Unit
At June 30, 1999
Exhibit F-1
Component
Primary Unit -
Government School Board
Total
Land
Buitding and building improvements
Improvements other than buildings
A~achinerY, furniture, fixtures, and equipment
Vehicles
Total general fixed assets
2,912,712 $ 4,185,737
16,651,197 131,477,163
5,450,712 1,865,429
4,447,207 4,837,112
5,753,225 9,326~692
S 35,215,053 S 151,692,133
$ 7,098,449
148,128,360
7,316,141
9,284,319
15,079,917
S 186,907,186
Investment in general fixed assets from:
Proceeds from indebtedness
Generat fund revenues
Gifts and other miscetlaneous revenue sources
Totat investment in genera[ fixed assets
$ 16,202~918 S 50,611,690 S 66,814,608
18,354,293 101,080,443 119,434,736
657,842 657,842
S 35;215,053 S 151,692~133 S
186,907,186
The accompanying notes to financial statements are an integral part of this statement.
82
COUNTY OF ALBEMARLE, VIRGINIA
Exhibit F-2
Schedule of Fixed Assets by Function and Activity
PHmary Government and Discretely Presented Component Unit
At June 30, 1999
Machinery,
Building and Improvemer~ts Furniture &
Building other than Fixtures, and
Land Improvements Buildings Equipment Vehicles Total
Primary Government:
General Government Administration:
Board of Supervisors $
520~429 $ 7~949,206 $ 241,949 S 37~683 $ $ 8~74%267
Genera[ and Financial Management
County Executive $ $ $ $ 11,301 $ $ 11,301
Finance 157,937 112,262 270,199
· County Attorney 7,460 7,460
Information services 1,870,919 1,870,919
Board of Elections 375~682 375,682
Total genera[ and financial
management $ $ $ $ 2,423~299 S 112,262 $ 2,535~561
Judicial Administration:
Clerk of circuit court $ $ $ $ 126,328 $ $ 126,328
Sheriff 71,614 8,158 270,003 349,775
Other courts 40,277 2,187,754 32,281 2,260,312
Tota[judicial administration $ 40,277 $ 2,259,368 $
$ 166,767 $ 270,003 $ 2,736,415
Public Safety:
Poticedepartment $ 6,575 $ $ $ 365,637 $ 3,049,874 $ 3,422,086
Po[ice animal control 56,191 56,191
Fire and rescue 79,916 1,024,132 1,104~048
Inspections 15,839 164,861 180,700
Other public safety 191,337 1,736,943 248,110 2,176,390
Total public safety $ 197,912 $ 1,736,943 $ $ 461,392 $ 4,543,168 $ 6,939,415
Public Works:
Engineering $ 266,784 $ - $ $ 17,031 $ 136,370 $ 420,185
Staff Services 714,242 189,908 904,150
Keene landfill 220,534 220,534
Total pubticworks $ 266,784 $ $ 220,534 $_ 731,273 $ 326,278 $ 1,544,869
Health and Welfare:
Sociat services $ $ 7,189 $ $ 29,516 $ 166,363 $ 203,068
Joint health building 17,816 854,635 872,451
Office of housing - 1,927 1,927
Total health and we[fare
$ 17,816 $ 861,824 $ $ 31,443 $ 166,363 $ 1,077,446
Parks, Recreation and Cultural $ 1,869,494 $ 3~843~856 $ 4,914,683 $ 550~899 $ 218,603 $ 11,397~535
Community Development:
Community deve[opment $ $ $ $ 26,898 $ 7,755 $ 34,653
Zoning 73~546 17~553 108~793 199~892
Total community development $ $
73,546 $ 44,451 $ 116,548 $ 234,545
Total Primary Government
Component Unit - School Board:
$ 2,912,712 $ 16,651,197 $ 5,450,71_ 2 $ 4,447,207 $ 5,753,22~$ 35,215_,053
Education
$ 4,185,73~$ 131,477,163 $ 1,865,42~$ 4,837,112 $ 9,326,692 $ 151,692,13
The accompanying notes to financial statements are an integra[ part of this statement.
83
COUNTY OF ALBF./RARLE, VIRGINIA
Schedule of Changes in Fixed Assets by Function and Activity
Primary Government and Discretely Presented Component Unit
Year Ended June 30, 1999
Exhibit F-3
Balance Balance
July 1, June 30,
1998 Additions Deletions 1999
Primary Government:
General Government Administration:
Board of Supervisors S
General and Financial Management
County Executive S
Finance
County Attorney
Information services
Board of Elections
Total general and financial management S
Judicial Administration:
Clerk of circuit court S
Sheriff
Other courts
Total judicial administration S
Public Safety:
Po[ice department S
Police animal control
Fire and rescue
Inspections
Other public safety
Total public safety S
Public Works:
Engineering S
Staff services
Keene landfill
Total public works S
Health and Welfare:
Social services S
Joint health building
Office of housing
Total health and welfare S
Parks, Recreation and Cultural S
Community Development:
CommUnity development S
Zoning
Total community development S
Total Primary Government S
Component Unit - School Board:
8,577,318 S 171,949 S S 8,749,267
11,301 S S $ 11,301
247,825 22,374 270,199
7,460 7,460
1,928,673 70,395 128,149 1,870,919
359,420 16,262 375,682
2,547,219 S 116,49! S 128~149 $ 2~535~561
126,328 S $ S 126,328
288,705 61,070 349,775
2,260,312 2,260,312
2~675,345 $ 61~070 S S 2,736~415
3,118,781 $ 361,774 S 58,469 S 3,422,086
56,191 56,191
756,717 347,331 1,104,048
180,700 180,700
2,176,390 2,176~390
6,288,779 S 709,105 S 58,469 $ 6,939,415
396,940 $ 23,245 S S 420,185
856,863 47,287 904,150
220,534 220,534
1,474,337 S 70,532 S S 1,544,869
170,668 S 32,400 S S 203,068
872,451 872,451
1,927 1,927
1,045,046 S 32,400 S - S 1,077,446
11,149,8t8 S 247,717 S S' 11,397~535
29,133 S 5,520 S S 34,653
181,684 18,208 199,892
210,817 S 23,728 $ S 234,545
33,968,679 S 1,432,99~S 186,610S 35,215,053
Education S 141,733,37 S 9,968,537 S 9,775 S 151,692,133
The accompanying notes to financial statements are an integrat part of this statement.
84
COMPONENT UNIT SCHOOL BOARD
Governmental Funds:
School Fund - accounts for the operation of the County's public school system. Financing is provided
primarily by state and federal grants and appropriations from the County of ALbemarle.
School Cafeteria Fund - accounts for operations of the County's school food service program. Financing
is provided primarily by food sales and transfer from the School Fund.
School Debt Service Fu.nd - accounts for debt service expenditures for the school system for the
payments of principal and interest on the school system's general Long-term debt. Financing is provided
by appropriations from the County of AlbemarLe.
School Capital Proiects Fund - accounts for school construction expenditures. Financing is provided
primarily from debt proceeds, construction grants and appropriations from the County of ALbemarLe.
Account Groups:
General Fixed Assets Account Group - accounts for general fixed assets of the school system.
General Lone-Term Oblh{ation Account Group - accounts for aL! general tong-term obligations of the
school system including general obligation debt, capital leases, and claims, judgements and
compensated absences.
COUNTY OF ALBEMARLE, VIRGINIA
Combining Balance Sheet
Discretely Presented Component Unit - School Board
At June 30, 1999
Governmental Funds
School Debt Capital
School Cafeteria Service ProJects
Fund Fund Fund Fund
ASSETS AND OTHER DEBITS
Assets:
Cash and cash equivalents
Receivables (net of allowances for
uncottectibtes):
Accounts
Due from other governments
Inventory, at cost
Prepaid items
Fixed assets
.Other debits:
Amount available for debt service
Amount to be provided for the retirement of
generaly tong-term debt and accrued leave
10,080,701 $ 927,421 $ 1,644,600 $ 5,095,675
974,601 19,047
1,975,695 32,793
204,426 22, 750
7,819
88,596
Total assets and' other debits
$ 13,243,242 $ 1,002,011 $ 1,644,6005 5,184,271
LIABILITIES~ EO. UITY AND OTHER CREDITS
Liabilities:
Accounts payable and accrued expenses
Compensation payable
Deferred revenues
Accrued vacation and sick leave
Genera[ obligation bonds payable
State literary fund loans payable
VRS early retirement incentive obligation
1,530,789 $ 63,373 $ $ 1,041,090
8,207,648 152,492 530
105,589
TOtal liabilities
$ 9,844,026 $ 215~865 $ $ 1,O41,620.
Equity and other credits:
Investment in genera[ fixed assets
Fund balances:
Reserved for inventory
UnreserVed:
Designated:
Subsequent year's expenditures
Debt service
Capita[ projects
Undesignated
$ $ $ s
204,426 22,750
630,428
2,564,362 763,396
1,644,600
4,142,651
Total equity and other credits
S 3~399~216 $ 786,146 S 1,544,600 $ 4,142,651
Total liabilities, equity and other credits
$ 13,243,242 $ 1,002,011 S 1,644,600 S 5,184,271
The accompanying notes to financial statements are an integral part of this statement.
86
Exhtblt G-1
Account ,Groups
General General
Fixed Long-term
Assets Debt
Totals
~= S
S 17,748,397
151,692,133
1,082,244
2,008,488
227,176
7,819
151,692,133
1,644,600 1,644,600
69,581,449 69,581,449
$ 151,692,133 S 71,226,049 $ 243,992,306
S S
S S
S 151,692,133 S
944,209
66,300,000
2,787,998
,1,193,842
S 2,635,252
8,360,670
105,589
944,209
66,300,000
2,787,998
1,193,842
71,226,049 S 82~327~560
$ 151,692,133
227,176
630,428
1,644,600
4,142,651
3,327,758
$ 151,692,133
S 161,664,746
$ 151,692,,133 $ 71,226,04~$ 243~992,306_=
87
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COUNTY OF ALBEMARLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Discretely Presented Component Unit - School Board
Year Ended June 30, 1999
Exhibit G-2
Revenues:
Revenue from use of money and
property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal
Government
Total revenues
Expenditures:
Current:
Education
Capita[ projects
Debt service:
Principal retirement
Interest and fiscal charges
Total expenditures
Excess (deficiency) of
revenues over expenditures
Other financing sources (uses):
Proceeds from long-term debt
Operating transfers in
Operating transfers out
Operating transfer from primary
government
Operating transfers to primary
government
Total other financing sources (uses)
Excess (deficiency) of revenues E other
sources over expenditures E other uses
Fund balances at beginning
of year
Fund balance at end of year
School School
School Debt Capital
School Cafeteda Service ProJects
Fund Fund Fund Fund
Totals
99,083 $ 37,738 $ $ 371,458 $ 508,279
2,081,883 1,891,593 3,973,476
229,668 3,486 233,154
1,410,800 561,110 1,971,910
27,689,307 50,180 806,562 28,546,049
2,133~540 780,859
$ 33,644,281 $ 2,763,856 $ $ 1,739,130
2,914,399
$ 38,147,267 ~
81,848,487 $ 2,595,754 $ $ $ 84,444,241
15,732,178 15,732,178
5,120,746 5,120,746
3,756,174 3,756,174
$ 81,848~487 $ 2,595,754 $ 8,876,920 $ 15~732,178 $ 109,053,339
$ (48,204,206) $ 168,102 $ (8,876,920) .$ (13,993,048) $ (70,906,072)
$ $ $ 7,245,000
25,000 295,925
(295,925) (25,000)
49,231,488 7,558,748 300,000 57,090,236
(453,550)
48,507,013 $ (25,000) $ 7,854,673
$ 7,245,000
320,925
(320,925)
(453,550)
$ 7,545,000 $ 63,881,686
302,807 $ 143,102 $ (1,022,247) $ (6,448,048) $ (7,024,386)
3,096,409 643,044 2~666~847 10,590,699 16,996,999
3,399,216 $ 786,146 $ 1~644~600 $ 4~142~6515 9,972,61~
The accompanydng notes to financial statements are an integra[ part of this statement.
89
COUNTY OF ALBEAL6,RLE, VIRGINIA
Combining Statement of Revenues, Expenditures and Changes in Fund Balances-Budget and Actual
Discretely Presented Component Unit - School Board
Year Ended June 30, 1999
SchoolFund
School Cafeteria Fund
Variance
Favorable
Budget Actual (Unfavorable) Budget Actual
Variance
Favorable
(Unfavorable)
Revenues:
Revenue from use of money
and property
Charges for services
Miscellaneous
Recovered costs
Revenue from the Commonwealth
Revenue from the Federal
Government
$ 62,000 $ 99,083 $ 37,083$ $ 37,738 $
2,230,898 2,081,883 (149,015) 1,979,842 1,891,593
177,294 229,668 52,374 3,486
1,398,414 1,410,800 12,386
27,506,287 27,689,307 183,020 45,000 50,180
2,129,177 2,133,540 4,363 720,000 780,859
37,738
(88,249)
3,486
5,180
60,859
Total revenues
$ 33,504,070 $ 33,644,281 $ 140,211 $2,744,842 $2,763,856 S 19,014
Expenditures:
Current:
Education
Capita[ projects
Debt service:
Principal retirement
Interest and fiscal charges
$ 83,169,641 $ 81,848,487 $ 1,321,154 $ 2,744,842 $ 2,595,754 $ 149,088
Total expenditures
S 83,169,641 $ 81,848,487 S 1,321,154 S 2,744,842 S 2,595,754 S 149,088
Excess (deficiency) of
revenues over expenditures
S (49,665,571) S (48,204,206) S 1,461,365 S S 168,102 $ 168,102
Other financing sources (uses):
Proceeds from long-term debt
0 perating transfers in
Operating transfers out
Operating transfers from primary
government
Operating transfers 'to primary
government
S S $ S S S
25,000 25, O00
(295,925) (295,925) (25,000) (25,000)
49,047,158 49,231,488 184,330
(453,550), (453,550)
Total other financing sources (uses) $ 48,297,683 S
48,507,013 S 209,330 $ - S (25,000) $ (25,000)
Excess (deficiency) of revenues E
other sources over expenditures
and other uses
$ (1,367,888) S 302,807 S 1,670,695 S S 143,102 S 143,102
Fund balances at beginning
ofyear
Fund balance at end of year
1,367,888 3,096,409 1,728,521 643,044
S__S 3,399,216, S 3,399,21~S~$ 786,146
643,044
S 786,146
The accompanying notes to financial statements are an integral part of this statement.
90
Exhibit G-3
School Debt Service Fund
,-- Budl~et Actual
Variance
Favorable
(Unfavorable)
School Capttal Projects Fund Totals
Variance Variance
Favorable Favorable
Bud!let ,, Actual (Unfavor, able) Bud~let Actual (Unfavorable)
~ $ $ S S'
100,000 S 371,458 $ 271,458$ 162,000S 508,279 $ 346,279
4,210,740 3,973,476 (237,264)
177,294 233,154 55,860
502,000 561,110 59,110 1,900,414 1,971,910 71,496
604,565 806,562 201,997 28,155,852 28,546,049 390,197
2,849,177 2,914,399 65,222
S S S S 1,206,565 S 1,739,130 S 532,565 S 37,455,477 S 38,147,267 $ 691,790.
$ S S S $ S $ 85,914,483 S 84,444,241 $ 1,470,242
18,617,024 15,732,178 2,884,846 18,617,024 15,732,178 2,884,846
5,153,183 5,120,746 32,437 5,153,183 5,120,746 32,437
3,730,239 3,756,174 (25,935) 3,730,239 3,756,174 (25,935)
S 8,883,422 S 8,876,920 S
6,502 S 18,617,024 S 15,732,178 $ . 2,884,846 .$ 113,414,929 S 109,053,339 S
4,361,590
-- S (8,883,422)S~S
6,502 S.(17,410,4593 $~$ 3,417,411 $~S (70,906,072).S 5,053,380
$ $
295,925 295,925
$ 7,137,127 S 7,245,000 $ 107,873 S 7,137,127 $ 7,245,000 $ 107,873
295,925 320,925
(295,925) (320,925)
7,558,748 7,558,748 300,000 300, DO0 56,905,906 57,090,236 184,330
S 7,854,673 S 7,854,673
$ 7,437,127 $. 7,545,000 .$
(453,550) (453,550)
107,873 S 63,589,483 $ 63,881,686 $ 292,203
S (1,028,7493 $ (1,022,2473 S
6,502 S (9,973,332) S (6,448,0483 $ 3,525,284 $ (12,369,9693 S (7,024,386) S 5,345,583
1,028,749 2,666,847 1,638,098 9,973,332 10,590,699 617,367 12,369,969 16,996,999 4,627,030
S__$ 1,644,600S 1,644,600$~$ 4,142,655 4,142,65~$ $ 9,972,613 $ 9,972,613
91
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Supporting Schedules
This Page Left Btank Intentionatty
COUNTY OF ALBEMARL£, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 1999
Schedule 1
(Continued to next page)
Fund, Ma;Ior and Minor Revenue Source Bud~let
PHmary Government:
General Fund:
Revenue from local sources:
General property taxes:
Real property taxes
Public service corporation taxes:
Real and personal
Personal property taxes
Mobile home taxes
Machinery and tools taxes
Penalties
Interest and costs
Total genera[ prol~erty taxes
Other local taxes:
Local sales and use taxes
Transient lodging taxes
Consumer utiUty taxes
Motor vehicle licenses
Bank franchise taxes
Taxes on recordation and wills
Business license taxes
Utility company licenses
Contractors licenses
· Seller's tax
Meats tax
Penalties and interest
Total other local taxes
Permits, privilege fees and
regulatory licenses: Animal licenses
Other permits, privilege fees and regulatory licenses
Total permits, privilege fees and
regulatory licenses
Fines and forfeitures:
Fines and forfeitures
Revenue from use of money and property:
Revenue from use of money
Revenue from use of property
Total revenue from use of money
and property
Charges for services:
Charges for Commonwealth Attorney
Police and sheriff department fees
Clerk's fees
Charges for parks and recreation
Charges for misceJlaneous services
Total charges for services
Actual
Variance
Favorable
(Unfavorable)
39,641,000 $ 40,231,757
$ 590,757
1,590,000 1,647,789 57,789
20,331,200 18,048,880 (2,282,320)
51,200 59,850 8,650
977,800 1,054,064 76,264
397,700 392,715 (4,985)
245~000 265,606 20,606
63,233,900 $ .61,700,661
8,457,100 $ 8,556,890
976,000 1,385,237
5,338,700 5,175,295
1,286,300 1,373,050
155,600 277,764
474,600 651,324
3,784,000 4,365,318
462,100 428,457
710,000 723,360
198,700 249,972
2,300,000 3,124,103
34,000 51,894
24~177~100 $ 26,362,664
$ (1,533,239)
$ 99,790
409,237
(163,405)
86,750
122,164
176,724
581,318
(33,643)
13,360
51,272
824,103
17,894
$ 2,185~564
16,000
1,077~350
1,093,350
187,700
1,200,000
193,000
1,393~000
1,700
238,445
208,400
230,200
263,936
$ 942,681
12,990 $ (3,010)
1,076,251 (1~099)
1,089,241 $ (4,109)
243,320 $ 55~620
707,863 $ (492,137)
178~954 .(14,046)
886,817 $ (506,183)
2,020 $ 320
322,874 84,429
239,848 31,448
223,218 (6,982)
203,016 (60,920.)
990,976 $ 48,295
95
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 1999 (Continued)
Schedule 1
(Continued to next page)
Fund, Major and Minor Revenue Source
Primary Government: (Continued)
General Fund (Continued)
Revenue from local sources: (Continued)
Miscellaneous revenue:
Miscellaneous Income
VPA refunds
Total miscellaneous revenue
Recovered costs:
E-911 costs
Other
Total recovered costs
Total revenue from local sources
Revenue from the Commonwealth:
Payments in lieu of taxes
Non-categorical aid:
ABC profits
Wine tax
Motor vehicle ti[ting tax
Mobile home titling taxes
Personal property tax relief
Leased vehicle tax
Rolling stock-rails
Total non-categorical aid
Categorical aid:
Shared expenses:
Commonwealth Attorney
Sheriff
Finance
Medical examiner
Registrar/Electoral board
Clerk of the circuit court
Total shared expenses
Other categorical aid:
Police Department
Recordation fees
Virginia housing assistance program
Public assistance and welfare administration
F_~S funds
Multiple response system
Bud~[et
Actual
Variance
Favorable
(Unfavorable)
38,200 S (1,841) S (40,041)
10~000 70,019 60~019
$ 48,200 $ 68~178 $ 19,978
77.1,688 S 779,952 $ 8,264
288,.186 410,478 122,292
S 1,059,874 $ 1,190~430 $
$ 92,135,805 $ 92,532,287 S
130,556
396,482
$ 136,100 $ 136,916$ 816
151,976
67,788
5,600
100,000
261,600
111,081
698,045
195,291 S 43,315
95,593 27,805
4,563 (1,037)
114,663 14,663
1,826,100 1,826,100
268,819 7,219
127,503 16,422
2,632,532
$ 1,934,487
366,469
477,133
435,300
800
45,444
366~500
1,691,646
366,415 $
447,721
477,494
390
45;388
357~216
1,694,624 $
(54)
(29,412)
42,194
(41o)
(56)
(9,284)
2,978
605,458
580,920
65,000
1,229,337
31,714
5,000
576,077
585,640
61,773
1,196,760
31,715
11,417
(29,381)
4,720
(3,227)
(32,577)
1
6,417
96
m
Schedule 1
(Continued to next page)
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 1999 IContinued)
Fund, Major and Minor Revenue Source
Primary Government: (Continued)
General Fund (Continued)
Revenue from the Commonwealth: (Continued)
Other categorical aid: (Continued) Crime control
Fire program funds
DCJS - COPS
Medicaid UVA- State
Arts grant
Economic development partnership grant
Bud~[et
Actual
$ 202,445 $ 202,~'H.
94,640 89,t87
27,302 63,560
105,885 63,453
4,75O 4,750
150,000 150,000
Vartance
Favorable
(Unfavorable)
(1)
(5,453)
36,258
(42,432)
Total other categorical aid
Total categorical aid
Total revenue from the Commonwealth
3~102~451
4,794,097
5~628,242
3,036,776
4,731,400
7, 500,848
$ (65,675)
$ (62,697)
$ 1,872,606
Revenue from the Federal Government:
Payments in lieu of taxes
Categorical aid:
HUD-moderate rehabilitation
Medicaid
COPS grant
Gypsy moth
FBI - tower rental
Public assistance and welfare administration
Total categorical aid
$ 11,800 $ 10,743
$ 128,800
105,897
211,600
4,200
1,500
2~114,037
2,566,034 $
$ (1 ,o57)
137,504 $ 8,704
63,453 (42,444)
208,931 (2,669)
2,881 (1,319)
2,625 1,125
2~261~851 147,814
2,677,245
111,211
Total revenue from the Federal
Government
$ 2~577,834 $ 2,687.988 $ 110,154
Total General Fund
Special Revenue Funds:
Federal / State Grant Fund:
Revenue from local sources:
Revenue from use of money and property:
Use of money
$ 100,341,881
S 102,721,123
2,379,242
$ 4,233 $ 4,233
Miscellaneous revenue:
Miscellaneous
Recovered costs:
City of Charlottesville:
Other recovered costs
140,128 $ 92,490
18,072 $ 33,152
(47,638)
15,080
15,080
Total recovered costs
$ 18,072 $ 33,152 $
Total revenue from local sources
$ 158,200 $ 129~875 $
(28,325)
97
COUNTY OF ALBEMARLE, VIRGINIA
Schedule 1
(Continued to next page)
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 1999 IContinued)
Fund, Ma:ior and Minor Revenue Source Bud!~et
Primary Government: (Continued)
Special Revenue Funds: (Continued)
Federal / State Grant Fund (Continued):
Revenue from the Commonweatth:
Other categorical aid:
Comprehensive services grant $ 1,783,010 $
Forestry grant 1,000
Bright Stars grant 120,017
Criminal justice grants 35,508
Emergency medical services 4,930
Transportation initiative 444,037
Community Corrections Act '435,148
Victim/witness 70,208
Other 13,415
Total revenues from the Commonwealth $ $
2,907,273
Actual
1,776,392
1,000
120,017
35,508
372,770
435,148
61,578
3~824
2,806,237
Variance
Favorable
(Unfavorable)
(6,618)
(4,930)
(71,267)
(8,630)
(9,s91)
$ (101,036)
Revenues from the Federal Government:
Metro planning grant (CDBG)
CDBG - AHIP
Section 8 housing
Moderate family rehabilitation
Child care grants'
Family unification
Transportation safety grant
COPS grant
Law Enforcement Block Grant
Criminal justice grants
Family support grant
TOtal revenue from the Federal Government
Total Federal / State Grant Fund
Enhanced 911 Fund:
Revenue from local sources:
Other local taxes:
E-911 tax
31,158 $ 30,590
770,989 24,069
.232,026 221,589
1,012,694 981,250
195,713 195,680
280,024 263,773
13,253 13,253
73,205 12,547
44,340 44,340
280,380 82,716
654,368 526,331
$ 3;588,150 $ 2,396,138 $
$ 6,653,623 $ 5,332,250 $
(568)
(746,92o)
(10,437)
(31,444)
(33)
(16,251)
(60,658)
(197,664)
(128,037)
(1,192,012)
700,000 S 771,343 S 71,343
Revenue from the use of money and property:
Revenue from the use of money
Total Enhanced 911 Fund
CourthouSe Maintenance Fund
Revenue from local sources:
Charges for services:
Courthouse maintenance fees
Tourism Fund
Revenue from local sources:
Miscellaneous
Contributions
Total Special Revenue Funds
S 700,000
1,32~545
$ 903,888
$ 31,730 S 34,07
39,200
7,424,553
98
132,545
$ 203,888
$ 2,349
$ 30,223 $ (8,977)
$ 6,300,440 $ (.1,124,113)
COUNTY OF ALBEMARLE, VIRGINIA
Schedule 1
(Continued to next page)
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 1999 (Continued)
Fund, Major and Minor Revenue Source
Primary Government: (Continued)
Debt Service Funds:
General Debt Service Fund
Revenue from local sources:
Miscellaneous
Visitor Center Debt Service Fund:
Revenue from local sources:
Revenue from use of money and property:
Rent - Visitor's center
Total Debt Service Funds
Capital Proiects Funds:
General Capital Improvements Fund:
Revenue from local sources:
Revenue from the use of money and property:
Revenue from the use of money
Revenue from the use of property
Total Revenue from the use of money and property
Charges for services:
Miscellaneous
Miscellaneous revenue:
Miscellaneous $
Recovered costs:
Miscellaneous $
Budget
Actual
$ $ S
$ 68~000 $ 67,734
S 68,000 ~ 67,734
66,000
66,000
2,593
12,000
S 205,568
$ 205,568
Variance
Favorable
(Unfavorable)
$ (266)
$ (266)
$ 139,568
$ 139,568
S (2,593)
S (12,o0o)
Total revenue from local sources
80,593 S
205,568 S
124,975
Revenue from the Commonwealth:
Categorical aid:
VDOT S
Total revenue from the Commonwealth S
To[at Genera[ Capita[ Improvement Fund S
Capital Pro|ects Funds:
Storm Water Control Fund:
Revenue from local sources:
Revenue from use of money and property
Revenue from use of money $
Charges for services
Total Storm Water Control Fund $
Total Capita[ Projects funds $
Grand Total Revenues - - Primary Government $
99
153,852 $ 72,574 S
153,852 S 72,574 $
234,445 $ 278,142 $
234,445
108,068,879
(81,278)
(81,278)
43,697
S 49,916 S 49,916
$ 49,916
S 328,058
$ 109,417,355
49,916
93,613
1~348,476
Schedule 1
(Continued to next page)
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30, 1999 (Continued)
Fund, Major and Minor Revenue Source
Component Unit School Board:
Special Revenue Funds:
School Fund:
Revenue from local sources:
Revenues from use of money and property:
Revenues from use of money
Revenues from use of property
Budget
62,000
Actual
3,537
95,546
S
Variance
Favorable
(Unfavorable)
3,537
33,546
Total revenues from use of money and property $
62,000 $
99,083 S
37,083
Charges for services:
Tuition from private and other sources
Vehicle maintenance fees
Miscellaneous charges for services
Total charges for services
Miscellaneous revenue:
Miscellaneous
1,811,768
267,125
152,005
2,230,898
177,294
1,677,027 $
261,392
143i464
2,081,883 $
(134,741)
(5,733)
(8,541)
(14%015)
229,668 S
52,374
Recovered costs:
C.B.I.P. severe revenue
ED program
Personnel services
Other
624,602
541,125
163,692
68,995
608,367
539,473
163,692
99,268
$ (16,235)
(1,652)
30,273
Totat recovered COSTS
Total revenue from local sources
Categorical aid:
Share of State sales tax
Basic school aid
Special education
Vocational education
Remedial education
Fringe benefits
Other state funds
Total revenue from the Commonwealth
Revenue from the Federal Government:
Chapter I and migrant education
Chapter 2
Vocational education
Title VI-B
Preschool program
Goals 2000
School food
Total revenue from the Federal Government
Total School Fund
1,398,414
3,868,606
6,794,952
12,616,899
2,584,395
229,388
235,965
1,640,402
3,404,286
27,506,287
777,628
59,314
117,125
1,027,860
68,508
53,742
25,000
1,410,800
3,821,434
S 12,386
S (47,172)
6,984,506 $ 189,554
12,637,440 20,541
2,558,636 (25,759)
229,853 465
214,864 (21,101)
1,669,998 29,596
3,394,010 (10,276)
27,689,307 $ 183,020
756,218 $ (21,410)
53,598 (5,716)
123,816 6,691
1,057,083 29,223
61,863 (6,645)
29,383 (24,359)
51,579 26,579
S 2,129,177 S 2,133,540 $ 4,363
$ 33,504,070 S 33,644,281 $ 140,211
100
COUNTY OF ALBEMARLE, VIRGINIA
Governmental Funds and Discretely Presented Component Unit
Schedule of Revenues - Budget and Actual
Year Ended June 30~ 1999 (Continued)
Fund, Major and Minor Revenue Source
Component Unit School Board: (Continued)
Special Revenue Funds: (Continued)
School Cafeteria Fund:
Revenue from local sources:
Revenue from the use of money and property:
Revenue from the use of money
Charges for services:
Cafeteria sa[es
Miscellaneous revenue:
Miscellaneous
Total revenue from local sources
Revenue for the Commonwealth:
Categorical aid:
School food programs
Revenue from the Federal Government:
Categorical aid:
School food programs
Total School Cafeteria Fund
Total Special Revenue Funds
Capital Projects Fund:
School Capital Projects:
Revenue from local sources:
Revenue from use of money and property:
Use of money
Use of property
Use of money
Recovered costs:
Contributions and other
Revenue from the Commonwealth:
Categorical aid:
School construction and technology grants
Total School Capital Projects Fund
Grand Total Revenues - - Component
Unit - - School Board
Grand Total Revenues - - All Governmental
Funds and Discretely Presented Component Unit
Schedule 1
(Continued to next page)
Budget
Actual
Variance
Favorable
(Unfavorable)
$ 37,738 $ 37,738
1,979,842 1,891,593 (88,249)
3~486 3,486
1~979,842 $ 1,932,817 $ (47,025)
45,000 S
50,18o S
5,180
720,000
2,744,84Z
36,248,912
S 780~859
S 2,763,856
$ 36,408~137
60,859
19,014
159,225
100,000 S
371,458 S
271,458
100,000 S
371,458 S
271,458
502,000 S
561,110 S
59,110
604,565 S
1,206,565 S
37,455,477 $
145,524,356 $
806~562 $
201,997
1,739,130
38,147,267
147~564,622
$ 532,565
$ 691~790
$ 2~040,266
1'01
COUNTY OF ALBEMARLE, VIRGINIA
Schedule 2
(Continued to next page)
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 1999
Fund, Function, Activity and Elements
Pdmary Government:
General Fund:
General Government Administration:
Legislative:
Board of Supervisors
Genera[ and Financial Administration:
County executive
Community resources
Personnel
Legal services
Director of finance
Data processing
Total genera[ and financial administration
Board of Elections:
Electoral board and officials
Total general government administration
Judicial Administration:
Courts: Circuit court
General district court
Magistrate
Juvenile and domestic relations court
Clerk of the circuit court
Sheriff
Total Courts
Commonwealth Attorney:
Commonwealth attorney
Total judicial administration
Public Safety:
Law Enforcement and Traffic Control:
Police department
91 q Service
Total [aw enforcement and traffic contro[
Fire and Rescue Services:
Fire departments
Fire / rescue
Fire/rescue tax credit
Fire prevention
Ambulance and rescue service
Fire extinction service
City of Charlottesville
Total fife and rescue services
Correction and Detention: Regional jail
Juvenile detention home
Offender aid and restoration
Bud~[et Actual
Variance
Favorable
(Unfavorable)
S 329,171 $ 297,911 S 31,260
S 541,469 S 509,571
80,901 76,852
314,185 299,476
420,552 418,784
2,517,599 2,374,587
1,405,530 1,390,054
S 5,280,236 S
S 208~962 S
S $
5,069,324
191,,500
5,558,735 S
$ 73,382 $ 73,100
15,330 11,816
18,020 16,380
132,984 112,377
527,603 507,627
960,032 954~834
S 1,727,351 S 1,676,134
S 489,829 S 485,833
$ 2,217,180 S 2,161,967
31,898
4,049
14,709
1,768
143,012
15,476
210,912
17,462
$ 6,479,723 S 6,414,862
810,969 810,969
S 7,290,692 S 7,225,831
25%634
$ 282
3,514
1,640
20,607
19,976
5,198
S 51,217
S 3,996
S 55,213
S 64,861
S 64,861
813,475 $ 762,568 S 50,907
526,183 473,776 52,407
65,000 54,751 10,249
201,122 '233,883 (32,761)
189,710 189,710
13,800 13,758 42
656,040 652,192 3,848
2,465,330 S 2,380,638
354,445 S 354,435
163,661 163,660
40,872 40,872
S 84,692
S 10
1
Total correction and detention
S 558,978 $ 558,967 $
11
102
COUNTY OF ALBEA~RLE, VIRGINIA
Schedule 2
(Continued to next page)
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 1999 (Continued~
Fund, Function, Activity and Elements
Budget Actual
VaHance
Favorable
(UnfaVorable)
Primary Government: (Continued)
General Fund: (Continued)
Inspections $ 706,805 $ 625~084 $ 81,721
Other Protection:
SPCA shelter contribution
$ 37,440 $ 37,440
Total other protection
37,440 $ 37,440 $
Total public safety
$ 11,059,24 $ 10~827,960 $
Public Works:
Maintenance of Highways, Streets, Bridges and
sidewalks:
Engineering $ 1,078,586 $ 1,028,355
Street signs 79,709 71,838
Water resources 98~657 77~601
231,285
50,231
7,871
21,056
Tota[ maintenance of highways, streets, bridges and si $ 1,256,952 $ 1,177,794 $
79,158
Sanitation and Waste Removal:
Refuse collection and disposal
309,429 195,742 113,687
Maintenance of Buildings and Grounds:
Staff sersdces
1,049,034 978~595 70,439
Total public works
Health and Welfare:
Health:
Supplement to local health department
2,615,415 . $ 2,352,131
$ 703,,821 $ 703,821
$ 263,284
Mental Health and Mental Retardation:
Region Ten Community Services Board
$ 294,500 $ 294,500
Welfare / Social Services:
Welfare administration
Public assistance
Employment services program
Medicaid - University of Virginia
Property tax relief for the elderly
Other social services
$ 383,112$ 399,192 $ (16,080)
3,299,296 3,248,217 51,079
752,662 764,757 (12,095)
209,527 175,459 34,068
231,000 152,158 78,842
951,947 940,814 11,133
Total welfare/social services
$ 5,827,544 $ 5,680~597 $
146,947
Total health and welfare
Education:
Contribution to community college
Parks, Recreation, and Cultural:
Parks and recreation
Darden Towe Memorial Park
Gypsy moth
Albemarle Charlottesville Teen Center
Total parks and recreation
$ .6,825,865 $ 6,678,918 $
$ 8,53 5 8,535 $
1,123,446 $ 1,069,206
110,685 108,623
24,235 6,697
98,822 71,532
$ 1,357,188 $ 1,256,058
54,240
2,062
17,538
27,290
$ 101,130
103
COUNTY OF ALBEMARLE, VIRGINIA
Schedule 2
(Continued to next page)
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual.
Year Ended June 30, 1999 (Continued)
Fund, Function, Activity and Elements
Primary Government: (Continued)
General Fund: (Continued)
Budget Actual
Variance
Favorable
(Unfavorable)
Library:
Regional Library
$ 1,778,314 $ 1,778,314 $
Cultural Enrichment:
Miscellaneous contributions
$ 47,920 $ 47,920
Total parks and recreation and cultural
Community Development:
Planning and Community Development: Planning
Redevelopment and housing
Zoning
Contributions to other agencies
Revenue Sharing Agreement - City of Charlottesville
Other
$ 3,183,422 = $ 3,082,292 $ 101,130
$ 1,188,431$ 975,518
89,977 87,235
416,679 392,708
511,223 510,260
5,587,013 5,587,013
1,098,616 816,077
212,913
2,742
23,971
963
282,539
523,128
171
12,352
Total p[anning and community development
$ 8,891~939 S 8,368~811 $
Environmental Management:
Soil and Water Conservation District
32,825 $ 32r654 $
Cooperative Extension Program:
Horticulture and Family resources
S 151,104 S 138,752 $
Total Community Development
Total General Fund
S 9,075,868 $ 8,540,217
S 40,803,899 S 39,210,755
535,651
,593,144
Special Revenue Funds:
Federal / State Grant Fund:
Judicia[ Administration
Victim/w~tness
Drug court
$ 70,208 $ 61,578
35,508 35,508
8,630
Total judicial administration
$ 105,716 S 97,'086 $ 8~630
Public Safety:
Public safety grants
Criminal justice
185,030 $ 84,002
541,053 553,754
101,028
(12,701)
Total public safety
S 726~083 S 637,756 $ 88,327
Public Works:
Public works grants
Transportation initiative
S 444,037 S 372,770 $ 71,267
Health and Welfare:
Health and welfare
Comprehensive services grant
At risk 4 year olds
$ 1,081,738 $ 623,984
3,420,101 3,419,367
320,146 306,474
457,754
734
13~672
Total health and welfare
S 4,821,985 $ 4,349,825 $ 472~160
104
COUNTY OF ALBEMARLE, VIRGINIA
Schedule 2
(Continued to next page)
Governmental Funds and Discretely Presented Component U nit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 1999 (Continued)
Fund, Function, Activity and Elements
Budget Actual
Variance
Favorable
(Unfavorable)
Primary Government: (Continued)
Special Revenue Funds: (Continued)
Federal / State Grant Fund (Continued):
Community development:
MetropoUtan planning programs
AHIP
Moderate housing rehabiUtation and related programs
$ 38,948$ 38,712 $ 236
770,989 24,069 746,920
1,524~744 1,375,404 149,340
Tota[ community development
$ 2,334,681$ 1,438,185$ 896,496
Total Federal / State Grant Fund
$ 8,432,502 $ 6,895,622 $ 1~536~880
Enhanced 911 Fund:
Public Safety:
Law Enforcement and Traffic Control:
911 Service
$ 1,509,313 $ 788,197 $ 721,116
Tourism Fund:
Community development:
Visitors Bureau
Tourism development
Other
$ 124,315 $ 118,314 $ 6,001
150,000 150,000
662,485 55,000 607~485
Total Tourism Fund
$ 936,800 $ 323,314 $ 613,486
TotatSpecial Revenue Funds
$ 10,878~61~ $ 8,007,133 $ 2,871,482
Debt Service Funds:
General Debt Service Fund:
Principal retirement
Interest and other debt costs
$ 380,068 $ 116,655 $ 263,413
12~840 12,639 201
Total General Debt Service Fund
$ 392,908 $ 129,294 $ 263,614
Visitor Center Debt Service Fund:
Principal retirement
Interest and other debt costs
$ 32,000 $ 38,490 $ (6,490)
36,000 29,244 6,756
Total Visitor Center Debt Service Fund
Total Debt Service Funds
S__68,000 S ~ 67,73 S 266
$ 460~908 $ 197,028 $ 263r'880
Capital Proiects Funds:'
Capital Improvements Fund:
Capital Projects: Information systems
Fire departments ans service vehicles
Street and sidewalks improvements
Emergency Operations Center
Parks and recreation
Libraries
Others
$ 218,555 $ 198,623 19,932
777,135 317,580 459,555
1,036,277 370,925 665,352
977,709 874,512 103,197
1,074,476 524,422 550,054
395,569 201,547 194,022
5~132,714 883,211 4,249,503
To[at Capital Improvement Fund
S 9,6,12,435 $ 3,370,820 $ 6,241,61~
105
COUNTY OF ALBENtARLE, VIRGINIA
Schedule 2
(Continued from previous page)
Governmental Funds and Discretely Presented Component Unit
Schedule of Expenditures - Budget and Actual
Year Ended June 30, 1999 (ContinuedI
Fund, Function, Activity and Elements
Primary Government: (Continued)
Capital Projects Funds: (continued)
Budget Actual
Variance
Favorable
(Unfavorable)
Storm Water Control Fund:
Capital projects
Stormwater control
$ 872,768 $ 162,119 $
710,649
6,952,264
11~680,770
Total Capital Projects Funds
Grand Total Expenditures - - Primary
Government
Component Unit School Board
Special Revenue Funds:
School Fund:
Education: Instruction
Administration, and attendance and health
Pupil transportation services
Operation and maintenance
Facilities
Other
Total School Fund
S 10,485,20 S 3 532,939 $
S 62,.628,625 S 50,947,855 S
S 63,925,285 S 62,773,941 S 1,151,344
3,650,457 3,574,018 76,439
5,819,615 5,569,019 250,596
7,751,202 7,784,936 (33,734)
25,600 70,502 (44,902)
1,997,482 2,076,071 (78,589)
S 83,169,641 S 81,848,487 S 1,321,154
School Cafeteria Fund:
Education:
Operating costs
$ 2,744,842 $ 2,595,754 S 149,088
Total School Cafeteria Fund
$ 2,744,842 $ 2,595,754 S 149,088
Total Special Revenue Funds
S 85,914,483 S 84,444,241 S 1,470,242
Debt Service Fund:
School Debt Service Fund:
Principal retirement
Interest and other debt costs
S 5,153,183 $ 5,120,746 S 32,437
3,730,239 3,756,174 (25,935)
Total Debt Service fund
$ 8,883~422 S 8,876~92o S 6,502
Component Unit School Board
Capital Projects Fund:
School Capital Projects Fund:
Avon Street - Rt 20 connector
/~ontice[io High School
Technology equipment
School building renovations and related items
PREP
$ 297,555 $ 292,490 S 5,065
5,764,670 5,474,400 290,270
1,074,586 982,365 92,221
8,588,166 6,715,027 1,873,139.
2,892,047 2~267,896 624,151
Total School Capital Projects Fund
Grand Total Expenditures - - Component
Unit - - School BOard
$ 18,617,024$ 15,732,178S 2,884,846
113,414,929 $ 109,053,339 $ 4,361,590
Grand Total Expenditures - - All Governmental
Funds and Discretely Presented Component Unit
176,043,554 $ 160,001,194 S 16,042,360
106
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability
At June 30, 1999
Schedule 3
Assets held by the Director:
Cash on hand/petty cash
Cash in banks:
Checking:
Wachovia Bank
One Valley Bank
Nationsbank
Nationsbank - DMV
Investments:
Wachovia Bank time deposit
Wachovia Bank - performance bonds
Capitoline Investment Services
Local Government Investment Pool
Virginia State Non-Arbitrage Program
MclnUre Trust Fund-Investments
Regional Jail Authority Investments
Total assets
Liabilities of the Director:
Balance of County funds (Schedule 4)
Balance of Commonwealth Credit Account (Schedule 5)
Balance of Charlottesville-Albemarle Joint Health Center Building (Schedule 6)
Balance of Albemarle-Charlottesville Regional Jail Authority (Schedule 7)
Balance of Emergency Operations Center (Schedule 8)
Balance of Darden Towe Memorial Park (Schedule 9)
Balance of Region Ten Community Service Board (Schedule 10)
Balance of Charlottesville-Albemarle Teen Center (Schedule 11)
Balance of DMV account
Other liabilities
Total liabilities
5,000
2,356,955
2,719
52,530
2,617
1,000,000
348,989
582,601
41,499,373
2,643,669
323,822
3,508~747
52,327~022
46,633,599
137,339
5,144,536
396,312
1,536
2,617
11~083
52,327,022
107
COUNTY OF ALBEA~RLE, VIRGINIA
Schedu!e of Director of Flnance's Accountability to the County
All County Funds and Component Units
Year Ended June 30, 1999
Governmental Funds
Special Debt Capital
General Revenue Service Projects
Balance July 1, 1998
Receipts:
General property taxes
Other local taxes
Permits, privilege fees and
regulatory licenses
Fines and forfeitures
Revenue from use of money
and property
Charges for services
Miscellaneous
Recovered costs
Intergovernmental
Proceeds from indebtedness
Total receipts
Total available
Disbursements (net):
Warrants (checks) issued
Principal retirement
Interest and fiscal charges
13,255,699 $ 2,499,635 $
$ 61,632,109
26,128,780
1,089,241
243,320
1,008,633
990,976
68,178
1,190,430
10,654,886
$ $ $
753,092
143,537
34,079
153,710
33,152
4,651,591
$ 103,006,553 $ 5,769,161
$ 116,262~252 $ 8~268,796
$ 39,281,005 $ 7,779,932
Total disbursements $ 39,281,005 $ 7,77%932
Interfund transfers:
Transfers in $ 106,893 $ 2,729,570
Transfers out (61,700,287) (89,048)
$ 15,387,853 $ 3,129,386
Balance, June 3a, 1999
67,734
$ 67,734
$ 67,734
S
155,145
41,883
S 197,028 S
S 129,294 S
S S
5,582~234
267,846
72,574
340,420
5,922,654
2,271,671
2,271,671
2,348,967
(162,075)
5,837,875
Note: These schedule is reported on the cash basis. Revenues and expenditures
reflected in the other supplementary data and basic financial statements are
recorded on the accrual and/or modified accrual basis, excePt as otherwise
noted.
108
Schedule 4
Proprietary Fiduciary Component
Funds Funds Unit Total
Internal Trust & School "Memorandum
Service A~ency Board Only"
S 2,918,832 $ 1,434,623 S 24~471,472 S 50~162~495
$ S $ $ 61,632,109
26,881,872
152,827 66,509
6,948,328
58,433 1,192,125
$ 7~159,588 $
$ 10,078,420 $
1,089,241
243,320
517,313 2,156,665
4,227,527 12,200,910
233,154 1,773,334
1,971,910 3,195,492
31,943,297 47,322,348
7,245,000 7,245,000
1,258,634 $ 46,138~201 . $ 163,740,291
2,693,257 $ 70,609,673 $ 213,902~786
$ 6,621,115 $
$ 6,621,115 $
1,620,474 $ 100,621,042 $ 158,195,239
5,120,746 5,275,891
3,756,174 3,798,057
1,620,474 $ 109,497,962 $ 167,26%187
$ $
3,457,305
57,411,161 $ 62,725,885
(774,475) (62,725,885)
1,072,783 $ 17,748,397 $ 46,633,599
109
Schedule 5
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability to the Commonwealth
Year Ended June 30, 1999
Balance
July 1,
1998
Receipts Remittances
Balance
June 30,
1999
1999 Taxes:
Estimated income taxes
1998 Taxes:
Estimated income taxes
Other Collections:
Share of fees of
sheriff and deputies
Totats S
S 80,788 S 80,788 S
358,604 358,604
82,176 82,176
S 521,568 S 521.,568 S
This schedule is presented on the cash basis.
110
Schedule 6
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability
To The Charlottesville-Albemarle Joint Health Center Building Fund
Year Ended June 30, 1999
Balance July 1, 1998 $ 101,362
Receipts 60~370
Total receipts and balance $ 161,732
Disbursements:
Checks issued 24~393
Balance June 30, 1999 $ 137,339
This schedule is presented on the cash basis of accounting.
111
Schedule 7
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability
To The Albemarle -Charlottesville Regional Jail Authority
Year Ended June 30, 1999
Balance July 1, 1998
Receipts
Total receipts and balance
Disbursements:
Checks issued
Balance June 30, 1999
9,866,800
8,171,149
18,037,949
12~893~413
5,144,536
This schedule is presented .on the cash basis of accounting.
112
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Flnance's Accountability
To The Emer~Jency Operations Center
Year Ended June 30, 1999
Schedule 8
Balance July 1, 1998
Receipts
Total receipts and balance
Disbursements:
Checks issued
Balance June 30, 1999
$ 294,022
1,810,483
$ 2,104,505
1~708~193
S 396,312
This schedule is presented on the cash basis of accounting.
113
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Ftnance's Accountability
To The Darden Towe Memorial Park
Year Ended June 30, 1999
Schedu~ 9
Balance JuJy 1, 1998
Receipts
Tota[ receipts and baJance
Disbursements:
Checks issued
Balance June 30, 1999
$ (6,781)
180,809
$ 174,07.8
172,492
S 1,536
This schedu[e is,presented on the cash basis of accounting.
114
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Director of Finance's Accountability
To The Region Ten Community Services Board
Year Ended June 30, 1999
Balance July 1, 1998
Receipts
Total receipts and balance
Disbursements:
Checks issued
Balance June 30, 1999
Schedule 10
135,575
12,169,126
12,304,701
12,304,701
This schedule is presented on the cash basis of accounting.
115
This Page Left Blank Intentiona[ty
Statistical Tables
COUNTY OF ALBEAAARLE, VIRGINIA
General Governmental Expenditures By Function (1)
Last Ten Flscal Years
Fiscal
Year
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
Note:
General Judicial
Admini- Admtni- Public Public
stration straUon Safety Works
3,146,963 $ 1,176,793 $ 5,060,428 $ 1,651,055
3,659,806 1,280,160 5,536,227 1,535,652
3,720,634 1,250,310 6,139,038 1,394,094
4,100,162 1,302,764 6,677,486 1,583,418
4,175,173 1,371,235 7,006,265 1,792,164
4,525,198 1,514,116 7,780,936 1,989,329
5,028,092 1,734,130 8,819,633 1,950,935
5,226,856 1,871,955 11,166,096 2,234,899
5,574,630 2,078,915 11,578,473 2,299,190
5,558,735 2,259,053 12,253,913 2,724,901
(1) Includes General, Special Revenue, Debt Service, Capita[ Project Funds and
Discretely Presented Component Unit.
Health
and
Welfare
Education
3,142,192 $ 50,283,CH9
3,192,268 54,557,352
3,442,659 55,142,637
3,709,255 58,549,105
4,961,226 61,140,363
5,675,298 65,475,319
6,749,142 69,212,453
8,193,475 73,191,000
9,082,674 76,622,637
11,028,743 84,452,776
118
Table I
Parks,
Recreation
and
Cultural
$ 1,786,920
1,899,417
2,337,209
2,492,222
2,509,508
2,630,543
2,781,119
2,903,511
2,933,075
3,082,292
Community
Development
$ 5,164,766
5,250,748
6,168,473
6,992,704
7,273,781
7,717,868
8,537,897
9,090,116
9,789,023
10,301,716
Capital
Projects
$ 11,390,894
10,207,270
15,967,658
8,382,828
13,170,964
5,804,471
10,838,430
19,967,723
21,946,149
19,265,117
Debt
Service
$ 2,735,975
3,668,279
4,655,968
5,918,035
6,173,135
7,798,027
7,179,750
7,074,253
7,231,073
9,073,948
Total
85,539,035
90,787,179
100,218,680
99,707,979
109,573,814
110,911,105
122,831,581
140,919,884
149,135,839
160,001,194
119
COUNTY OF ALBEMARLE, VIRGINIA
General Governmental Revenues by Source (1)
Last Ten Fiscal Years
Permit,
Privilege
General Fees and Fines
Fiscal Property Other Local Regulatory and
Year Taxes Taxes Licenses Forfeitures
1990 (2) $ 31,174,684 $ 12,970,521 $ 785,722 $ 183,980
1991 39,460, 352 13,834,927 654,497 187,434
1992 39,693,578 14,767,928 694,540 112,786
1~93 41,868,387 16,626,535 716,188 169,631
1994 45,814,504 17,695,347 815,276 189,909
1995 49,057,317 18,744,077 794,158 155,715
1996 (3) 70,456,150 19,287,058 782,795 169,773
1997 57,098,367 20,280,373 945,134 247,136
1998 59,736,838 23,140,529 999,107 216,888
1999 61,700,661 27,134,007 1,089,241 243,320
Notes:
(1) Includes General, Special Revenue, Debt Service, Capital Project Funds and
Discretely Presented Component Unit.
· (2) Recovered costs were classified as miscellaneous revenues.
(3) First year of split-billing of real estate
Revenues
From Use
of Money
and
Property
2,315,074
1,487,244
1,232,167
1,054,422
1,167,332
1,817,855
2,034,236
2,604,589
2,330,261
1,855,092
Charges
for
Services
2,591,605
2,944,887
3,747,690
3,432,631
3,695,994
3,782,524
4,680,429
5,269,215
4,594,379
4,998,531
120
Table 2
Mbcel-
laneous
1,778,680
400,024
387,982
499,467
715,941
214,825
446,166
487,045
527,858
424,045
Recovered
Costs
$
2,490,070
1,536,697
1,568,013
1,340,059
1,284,197
2,304,450
3,070,269
2,571,115
3,195,492
Intergov-
ernmental
Total
$ 24,325,791 $ 76,126,057
26,158,153 87,617,588
24,917,448 87,090,816
29,132,827 95,068,101
30,501,342 101,935,704
32,580,254 108,430,922
35,130,486 135,291,543
37,355,357 127,357,485
38,931,191 133,048,166
46,924,233 147,564,622
121
COUNTY OF ALBFJaARLE, VIRGINIA
General Governmental Tax Revenues by Source
Last Ten Fiscal Years (1)
(Amounts Expressed in Thousands)
Local
Sales Transient Consumer Motor Bank
Fiscal Property and Use Lodging Meals Utility Vehicle Franchise
Year Tax Tax Tax Tax Tax Tax Tax
1990 $ 31,217 S 4,688 $
1991' 39,490 4,741
1992 39,694 5,065
1993 41,868 6,046
1994 45,815 6,367
1995 49,057 6,999
1996 (2) 70,456 7,254
1997 57,098 7,786
1998 59,737 8,060
1999 61,701 8,557
Notes:
(1) Includes all governmental funds
(2) First year of split-billing for real estate taxes
278 $
279
277
301
3§0
358
403
887
,38§
1,137
3,124
3,748
3,917
4,122
4,384
4,632
4,658
4,787
4,796
5,111
5,175
758 $ 54
1,070 62
1,086 61
1,108 79
1,169 69
1,204 167
1,225 128
1,222 151
1,323 212
1,373 278
122
Table 3
Recordation
and Wills
Tax
Business
License
Tax
Utility
Company
Tax
Contractors
License
Tax
Seller's
Tax
E-911
Tax
Other
Total
434 $
290
335
352
453
314
406
427
539
651
2,172 $
2,468
2,456
2,685
2,854
3,186
3,323
3,519
3,835
4,365
299 $
255
271
357
383
385
391
423
432
428
494 $
494
433
441
560
526
518
643
648
723
$
130
129
130
166
138
172
189
204
250
$
129
532
566
578
584
661
671
714
771
$
64
51
38
54
44,142
53,325
54,461
58,317
63,381
67,568
89,743
77,379
82,877
88,835
123
COUNTY OF ALBEMARLE, VIRGINIA
Property Tax Levies and Co[lecUons
Last Ten Fiscal Years
Table 4
Fiscal
Year
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
(1)
(2)
Percent of Percent of
Current Percent Delinquent Total Tax Outstanding Delinquent
Total Tax of Levy Tax Total Tax Collections Delinquent Taxes to
Tax Levy (1) Collections Collected Collections Collections to Tax Levy Taxes Levy
S 31,182,140 $ 30,147,129 96.68% S 553,006 $ 30,700,135 98.45% $
40,335,602 38,021,859 94.26% 633,452 38,655,311 95.83%
39,963,612 38,549,230 96.46% 597,561 39,146,791 97.96%
41,747,726 40,191,779 96.27% 992,785 41,184,564 98.65%
46,269,210 44,499,274 96.17% 671,147 45,170,421 97.63%
49,082,673 47,441,817 96.66% 884,225 48,326,042 98.46%
(2) 70,483,330 69,025,719 97.93% 957,435 69,983,154 99.29%
56,158,141 54,348,735 96.78% 2,096,760 56,445,495 100.51%
59,986,411 57,198,574 95.35% 1,958,685 59,157,259 98.62%
63,707,535 61,569,278 96.64% 1,855,459 63,424,737 99.56%
Net of land use, tax relief, and fire / EMS deferrals and exemptions
Increase in tax levy and current tax collections resulted from implementation of split billing
of real estate taxes in fiscal 1996
2,319,308
2,449,398
2,910,523
2,950,092
3,809,572
3,658,270
4,495,656
3,614,212
3,574,245
3,040,451
7.44%
6.07%
7.28%
7.07%
8.23%
7.45%
6.38%
6.44%
5.96%
4.77%
124
COUNTY OF ALBEMARLE, VIRGINIA
Assessed and Estimated Actual Value (In Thousands) of Taxable Property
Last Ten Fiscal Years
Table 5
Real Estate (5)
Estimated
Fiscal Assessed Actual
Year Value Value (1)
1990 $ 2,280,357 $ 3,280,811
1991 3,011,253 3,631,359
1992 3,725,844 4,041,149
1993 3,881,444 4,190,227
1994 4,278,835 4,531,335
1995 4,412,887 4,568,206
1996 4,731,824 4,868,132
1997 4,798,901 4,952,426
1998 5,094,332 5,235,696
1999 5,331,847 5,440,660
Personal
Property (2,4,6) Machinery and Tools Public Utility
Estimated Estimated Estimated
Assessed Actual Assessed Actual Assessed Actual
Value Value Value Value Value Value
213,436 $ 213,436 $ 16,883 $ 16,883 $ 137,360 $ 137,360
217,332 217,332 17,070 17,070 140,822 140,822~
276,431 276,431 17,718 17,718 159,849 159,849
276,539 276,539 17,884 17,884 171,429 171,429
313,171 313,171 20,097 20,097 176,368 176,368
351,455 351,455 20,131 20,131 195,279 195,279
398,220 398,220 21,290 21,290 222,883 222,883
434,291 434,291 22,231 22,231 201,471 201,471
455,627 455,627 22,917 22,917 228,208 228,208
494,353 494,353 24,016 24,016 229,985 229,985
(1) Estimated actual value of real estate based on sales ratio percentages for the corresponding tax years
as computed by the Virginia Department of Taxation.
(2) Personal property includes personal property, business personal property and mobile homes.
(3) Increase in tax assessment due to split bitting and proration of personal property effective January 1, 1992.
(4) Personal property, machinery and tools, and public utility property is assessed as 100% fair market value.
(5) Rea[ estate net of exemptions for [and use deferral and tax relief for the elderly.
(6) Personal property includes exemptions for mobile home tax relief for the elderly and the fire/rescue
tax credits which went into effect January 1992.
Total
Assessed
Value
2,648,036
3,386,477
4,179,842
4,347,296
4,788,471
4,979,752
5,374,217
5,456,894
5,801,084
6,080,201
Estimated
Actual
Value
$ 3,648,490
4,006,583
4,495,147
4,656,079
5,040,971
5,135,071
5,510,525
5,610,419
5,942,448
6,189,014
125
COUNTY OF ALBEMARLE, VIRGINIA
Property Tax Rates
Last Ten Fiscal Years
Table 6
Fiscal
Year
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
Notes:
Public Service
Real Personal Machinery
Property Property and Tools Real Personal
$ .72 $ 4.40 $ 4.40 $ .72 $ 4.40
.74 4.40 / 4.30 4.40 / 4.30 .74 / .72 4.40 / 4.30
.72 4.30 / 4.30 4.30 / 4.30 .72 / .72 4.30 / 4.30
.72 4,30 / 4.28 4.30 / 4.28 .72 / .72 4.30 / 4.28
.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
.72/.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
.72/.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
.72/.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
.72/.72 4.28 / 4.28 4.28 / 4.28 .72 / .72 4.28 / 4.28
(1) 100% of fair market value
(2) The assessed value of mobile homes is included in personal property.
(3) Split billing and proration for personal property, machinery and tools and public service adopted fiscal year 1992.
(4) The basis for property tax rates is S 100.00 of assessed valuation.
126
COUNTY OF ALBEMARLE, VIRGINIA
Special Assessment Billings and Collections
Last Ten Fiscal Years
Table 7
Specia[ assessments of property taxes have not been made and, accordin!~ty, are not presented. The County has not utilized special
assessments for pubtic works improvements or other purposes.
127
COUNTY OF ALBEMARLE, VIRGINIA
Computation of Legal Debt Margin, Direct and overlapping Debt
and Revenue Bond Coverage
At June 30, 1999
Table 8
Legal Debt Margin:
The County of ALbemarLe is not subject to tegat debt computations per the Code of Virginia.
Computation of Direct and Overlapping Debt
The County of AlbemarLe has not issued any debt which is overlapping v~th other Governments during the last ten fiscal years.
Since there is no overlapping debt with other governments, there is no table of property tax rates for att overlapping governments
nor are there any computations of overlapping debt.
Revenue Bond Coverage
The County of Albemarle has not issued revenue bonds nor were any revenue bonds outstanding during the last ten fiscal years.
128
COUNTY OF ALBEA6ARLE, VIRGINIA
Ratio of Net General Obligation Bonded Oebt
TO Assessed Taxable Value and Net General Obligation Bonded Debt Per Capita
Last Ten Fiscal Years
Table 9
alma
(2)
Fiscal (1) Assessed
Year Population Value
1990 66,120 $ 3,645,051,845
1991 68,040 3,394,267,979
1992 69,700 4,773,691,256
1993 70,300 4,920,818,467
1994 72,400 5,581,065,455
1995 74,300 5,737,717,742
1996 75,900 6,160,785,549
1997 77,000 6,378,332,299
1998 (4) 79,500 6,608,803,080
1999 (5) 82,000 6,860,103,018
Note: (1) Virginia Department of Taxation.
(2) Includes land use and tax relief.
Less: Debt
Gross Payable from Net Ratio of Net Net Bonded
Bonded Enterprise Bonded Bonded Debt to Debt per
Debt Revenues Debt (3) Assessed Value Capita
24,498,089 $ $ 24,498,089 0.0067 S 371
25,375,252 25,375,252 0.0075 373
39,293,415 39,293,415 0.0082 564
39,257,526 39,257,526 0.0080 558
50,287, 511 50,287, 511 O. 0090 695
46,311,072 46,311,072 0.0081 623
48,199,772 48,199,772 O. 0078 635
50,262,514 50,262,514 0.0079 653
66,750,256 66,750,256 0.0101 840
69,087,998 6%087,998 0.0101 843
(3) Does not include VRS Earty Retirement obligation and capita[ leases.
(4) We[don Cooper Center for Pubtic Service
(5) Estimated by Department of Finance
129
COUNTY OF ALBEMARLE, VIRGINIA
Ratio of Annual Debt Service Expenditures for General Obligation Bonded
Debt to Total General Governmental Expenditures
Last Ten Years
Table 10
Total
Total General
Fiscal Debt Governmental
Year Principal Interest Service (2) Expenditures (1)
1990 $ 1,663,653 $ 1,072,322 S 2,735,975 $ 74,148,141
1991 1,957,353 1,370,102 3,327,455 80,579,909
1992 2,446,859 2,038,696 4,485,555 84,251,022
1993 2,900,066 2,484,800 5,384,866 91,325,151
1994 3,418,317 2,645,703 6,064,020 106,893,715
1995 4,880,437 2,849,856 7,730,293 110,911,105
1996 4,454,945 2,498, 317 6,953,262 122,831,581
1997 4,129,440 2,815, 519 6,944,959 140, 919,884
1998 4,171,802 2,929,977 7,101,779 149,135,839
1999 5,159,236 3,785,418 8,944,654 160,001,194
(1) Includes all Governmental Funds of the Primary Government and
the DiscreteLy Presented Component Unit -- School Board.
(2) Does not include capital Leases
Ratio of
Debt Service
to General
Governmental
Expenditures
3.69%
4.13%
5.32%
5.90%
5.67%
6.97%
5.66%
4.93%
4,76%
5.59%
130
COUNTY OF ALBEMARLE, VIRGINIA
Demographic Statistics
Last Ten Fiscal Years
'Fable 11
Per
Fiscal Capita Median School
Year Population Income (3) Age (5) Enrollment (1)
1990 66,120 $ 19,218 31.6 10,144
1991 68,172 20,124 31.6 10,188
1992 69,500 21,015 31.6 10,436
1993 70,300 23,973 31.6 10,581
1994 72,400 24,837 31.6 10,889
1995 74,300 24,837 (4) 31.7 11,123
1996 75,900 24,837 (4) 31.7 11,344
1997 77,000 (4) 24,837 (4) 31.7 11,626
1998 79,500 (6) 23,357 (5) 31.7 11,513
1999 82,000 (4) 29,063 (5) 31.7 12,188
Source:
Unemployment
Rate
2.70%
3.70%
4.4O%
3.20%
3.20% (2)
2.70% (2)
2.10% (2)
2.20% (2)
1.40% (2)
1.50% (2)
Above information obtained from the We[don Cooper Center for Public Service unless otherwise noted.
(1) Albemarle County Public Schools
(2) Virsinia Employment Commission
(3) Includes City of Charlottesville
(4) Estimate by Department of Finance
(5) Bureau of Census
(6) We[don Cooper Center for PubUc Service
131
COUNTY OF ALBEA/LARLE, VIRGINIA
Property Value, Construction Activity, and Bank Deposits
Last Ten Fiscal Years
Table 12
Residential Commercial
Fiscal Property value (1) * Construction Construction Bank *
Year Commercial Residential Exemptions Total # of Units Value * # of Units Value * Deposits (2) (3)
1990 $ 455,041 $ 3,238,533 $ 412,763 $ 3,280,811 1,065 $ 84,037 246 $ 19,045 $ 384,997
1991 498,990 3,547,117 414,748 3,631,359 661 51,179 205 16,881 427,160
1992 536,104 4,098,437 593,392 4,041,149 780 67,153 218 17,422 442,538
1993 546,041 4,237,860 593,674 4,190,227 640 59,510 174 9,777 432,418
1994 612,664 4,689,827 771,156 4,531,335 886 88,554 229 20,629 458,422
1995 615,413 4,832,060 879,267 4,568,206 533 65,254 184 10,669 455,539
1996 692,929 5,170,761 985,521 4,878,169 541 82,761 225 27,699 300,750
1997 704,096 5,239,956 991,626 4,952,426 620 93,041 221 43,305 Not Available
1998 729,017 5,598,135 1,091,456 5,235,696 575 95,765 54 38,168 (4) Not Available
1999 744,161 5,759,213 1,092,714 5,440,660 687 127,328 51 22,586 (4) NotAvailabte
* Amounts expressed in thousands
(1)
Estimated assessed value from Table 5
(2) Source: Financial Institutions Data Exchange - 1988 through 1996
(3) Source FDIC - includes financial institutions insured by the FDIC - 1997
(4)
Number of commerda[ units for 1998 and 1999 include only new construction. Does not inlcude alterations, renovations or additions.
132
COUNTY OF ALBEAAARLE, VIRGINIA
Principal Real Property Taxpayers
Year Ended June 30, 1999
Table 13
Taxpayer
Charles W. Hurt
JWK Properties
University Real Estate Foundation
Shopping Center Associates
Ja-Zan
State Farm Insurance Company
G E Fanuc
Westminister - Canterbury
First Interstate -Chartottesville
Farmington
Totals
Type of
Business
Developer
Individual
Retirement Community
Shopping
Condominiums
Insurance
Manufacturer
Retirement ~4[lage
Shopping Mall
Country Club
1999
Assessed
Valuation (1)
$ 36,175
39,382
28,575
27,594
23,443
20,065
19,804
19,489
19,450
16,529
S 250,506
(1) Based on 1999 real estate tax assessment records, Amounts are in thousands.
Percentage
of Total
Assessed
ValuaUon
0.63%
0.69%
O. 50%
0.48%
0.41%
0.35%
0.35%
O. 34%
O. 34%
0.29%
4.38%
133
This Page Left Btank Intentionatty
Compliance
This Page Left Btank Intentionally
ROBINSON, FARMER, COX ASSOCIATES
A PROFESSIONAL LIMITED L/ABILITY COMPANY
CERTIFIED PUBLIC ACCOUNTANTS
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER
FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
TO THE BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE , VIRGINIA
We have audited the financial statements of the County of Albemarle, Virginia as of and for the year
ended June 30, 1999, and have issued our report thereon dated October 14, 1999. We conducted our
audit in accordance with generally accepted auditing standards; Specifications for Audits of Counties,
Cities and Towns, issued by the Auditor of Public Accounts of the Commonwealth of Virginia; and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States.
Compliance
As part of obtaining reasonable' assurance about whether the County of Albemarle, Virginia's financial
statements are free of material misstatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct
and material effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do
not express such an opinion. The results of our tests disclosed no instances of noncompliance that are
required to be reported under Government Auditing Standards.
Internal Control Over Financial Reportin~
In planning and performing our audit, we considered the County of Albemarle, Virginia's internal
control over financial reporting in order to determine our auditing procedures for the purpose of
expressing our opinion on the financial statements and not to provide assurance on the internal
control over financial reporting. Our consideration of the internal control over financial reporting
would not necessarily disclose all matters in the internal control over financial reporting that might be
material weaknesses. A material weakness is a condition in which the design or operation of one or
more of the internal control components does not reduce to a relatively low level the risk that
misstatements in amounts that would be material in relation to the finandat statements being audited
may occur and not be detected within a timely period by employees in the normal course of
performing their assigned functions. We noted no matters involving the internal control over financial
reporting and its operation that we consider to be material weaknesses.
137
However, we noted other matters involving the internal control over financial reporting that we have
reported to management in a separate Letter dated October 14, 1999.
This report is intended for the information of the Board of Supervisors, management and federa[
awarding agencies and pass-through entities. However, this report is a matter of public record and its
distribution is not limited.
Chariottesvikte, Virginia
October 14, 1999
138
ROBINSON, FARMER, COX ASSOCIATES
A PROFESSIONAL LIMITED LIABILITY COMPANY
CERTIFIED PUBLIC ACCOUNTANTS
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM
AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
TO THE BOARD OF SUPERVISORS
COUNTY OF ALBEMARLE, VIRGINIA
Compliance
We have audited the compliance of the County of Albemarle, Virginia with the types of compliance
requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement that are applicable to each of its major federal programs for the year ended
June 30, 1999. The County of Albemarle, Virginia's major federal programs are identified in the
summary of auditor's results section of the accompanying schedule of findings and questioned costs.
Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its
major federal programs is the responsibility of the County of Albemarle, Virginia's management. Our
responsibility is to express an opinion on the County of Albemarle, Virginia's compliance based on our
audit.
We conducted our audit of compliance in accordance with generally accepted auditing standards; the
standards applicable to financial audits contained in GoVernment Auditing Standards, issued by the
Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local
Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we
plan and perform the audit to obtain reasonable assurance about whether noncompliance with the
types of compliance requirements referred to above that could have a direct and material effect on a
major federal program occurred. An audit includes examining, on a test basis, evidence about the
County of Albemarle, Virginia's compliance with those requirements and performing such other
procedures as we considered necessary in the circumstances. We believe that our audit provides a
reasonable basis for our opinion. Our audit does not provide a legal determination on the County of
Albemarle, Virginia's compliance with those requirements.
In our opinion, the County of AlbemarLe, Virginia complied, in alt material respects, with the
requirements referred to above that are applicable to each of its major federal programs for the year
ended June 30, 1999.
Internal Control Over Compliance
The management of the County of Albemarle, Virginia is responsible for establishing and maintaining
effective internal control over compUance with requirements of taws, regulations, contracts and
grants applicable to federal programs. In planning and performing our audit, we considered the
County of Albemarle, Virginia's internal control over compUance with requirements that could have a
direct and material effect on a major federal program in order to determine our auditing procedures
for the purpose-of expressing our opinion on compliance and to test and report on internal control
over compliance in accordance with OMB Circular A-133.
139
Our consideration of the internal control over compliance would not necessarily disclose all matters in
the internal control that might be material weaknesses. A material weakness is a condition in which
the design or operation of one or more of the internal control components does not reduce to a
relatively iow level the risk that noncompliance with applicable requirements of laws, regulations,
contracts and grants'that would be material in relation to a major federal pro~ram bein~ audited may
occur and not be detected within a timely period by employees in the normal course of performin~
their assigned functions. We noted no matters involvin~ the internal control over compliance and its
operation that we consider to be material weaknesses.
This report is intended for the information of the Board of Supervisors, management and federal
awarding agencies and pass-through entities. However, this report is a matter of public record and its
distribution is not limited.
CharlottesviLle, Virginia
October 14, 1999
140
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Expenditures of Federal Awards
Primary Government and Discretely Presented Component Unit
Year Ended June 30, 1999
Federal Granting Agency/
Recipient State Agency/
Grant Program/Grant Number
Federal
Catalogue
Number
Expenditures
Primary Government:
Department of Agriculture:
Pass Through Payments:
State Department of Agriculture:
Cooperative Forestry Assistance - Gypsy Moth
Department of Social Services:
Food Stamp Program (12-35-5133)
Food Stamp Administration
Total Department of Agricutture
10.664
10.551
10.561
S
2,881
1,360,371
537,457
1,900,707 ....
Department of Health and Human Services:
Pass Through Payments:
Department of Social Services:
Temporary Assistance to Needy Families
Low-Income Home Energy Assistance
Foster Care - Title IV-E
Social Services Block Grant
Child Care and Development
Foster Care - Title IV-E - Family Support Program
Administrative Cost of Medicaid EUgibiUty - University of Virginia Hospital
Resettlement Assistance
Total Department of Health and Human Services
93.558
93.568
93.658
93.667
93.596
93.658
93.714
93.787
463,119
10,481
306,476
625,410
510,357
526,331
63,453
3,331
$ 2,508~958
Department of Housing and Urban Development:
Direct Payments:
Lower Income Housing Assistance Program
(Section 8 - Existing Housing and State Agency Program)
Moderate rehabilitation program (Section 8)
Pass through payments:
Department of Housing and Community Development:
Development:
Community Development Block Grant/States' Program
14.156
14.182
14.228
221,589
1,382,527
54,659
Total Department of Housing and Urban Development
$ 1,658,775
Department of the Interior:
Direct payments:
Bureau of Land Management
Humber 97-258 (National Forest Acreage Payments)
10.665 $ 10~743
Department of Justice:
Pass through payments:
Department of Criminal Justice Services
Law Enforcement Block Grant
Public Safety and Community PoUcing Grants
Anti-Drug Abuse Act
16.300
16.710
16.579
44,340
222;378
82,716
Total Department of Justice
141
349,434
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Expenditures of Federal Awards
Primary Government and Discretely Presented Component Unit
Year Ended June 30, 1999 (Continued)
Federal Granting Agency/
Recipient State Agency/
Grant Pro.~ram/Grant Number
Federal
Catalogue
NUmber
Expenditures
Primary Government: (Continued)
Department of TransPortation:
Pass through payments:
Department of Motor VehicLes:
State and Community Highway Safety Program
20.600 $ 13~253
Total Department of Transportation
$ 13,253
Total Federal Assistance - Primary Government
$ 6,441,872
Component Unit - School Board:
Department of Agriculture:
Pass Through Payments:
State Department of AgricuLture:
Food Distribution
National School Breakfast Program
National School Lunch Program (SL-4) (SL-11 )
ChiLd Care Food Program (After SchooL)
10.555
10.553
10.555
10.558
156,835
109,618
671,241
51,579
Total Department of Agriculture'
Department of Education:
Pass through payments
Department Of Education:
Education ConsoLidation and Improvement Act of 1981:
Title 1:
EducationaLLy Deprived Children
Migrant Education, Basic State FormuLa
TitLe 2:
Im proving School Programs State BLock Grant
ELementary and Secondary Education Act:
TitLe VI-B:
Assistance to States for Education of
Handicapped Children:
Handicapped-State Grants
Preschool programs
GoaLs 2000
Vocational Education
Basic Grants to States
84.010
84.011
84.151
84.027
84.173
84.267
84.048
989,273
$ 630,910
125,308
53,598
1,057,083
61,863
29,383
123,816
Total Department of Education
Total Federal Assistance - Component Unit- School Board
Total Expenditures of Federal Awards - (Memorandum OnLy) - Reporting Entity
$ 2,081,961
$ 3,071,234
$ 9,513,106..
(*) These programs are identified as major federal assistance programs.
This schedule is prepared on the accrual basis of accounting.
142
COUNTY OF ALBEMARLE, VIRGINIA
Schedule of Findings and Questioned Costs
Year Ended June 30, 1999
SecUon I - Summary of Auditor's Results
financial Statements
Type of auditor's report issued:
Internal controi over financial reporting:
MaterJal weaknesses identified?
Reportable conditions identified not considered
to be material weaknesses?
NoncompUance material to financiai statements noted?
Federal Awards
Internal control over major programs:
Material weaknesses identified?
Reportable conditions identified not considered
to be materJa~ weaknesses?
Type of auditor's report issued on compUance for major programs:
Any audit findings disclosed that are required to be
reported in accordance with Circular A-133,
Section .510 (a)?
Identification of major programs:
CFDA #
10.551
10.561
84.027
Name of Federal ProRram or Cluster
Food Stamp Program
Food Stamp Administration
Title VI-B- Education of the Handicapped
Unqualified
No
None reported
No
No
None reported
Unqualified
No
Dollar threshold used to distinguish between Type A and Type B programs
Auditee qualified as iow-risk auditee?
Section II - Financial Statement Findings
There are no financial statement findinss to report,
Section III - Federal Award Findings and Questioned Costs
There are no federal award findinss and questioned costs to report.
Yes
S300,O00
143
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