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Home My WebLink AboutSP201600018 Review Comments Special Use Permit 2016-08-22COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 August 19, 2016 Valerie Long Williams Mullen 321 East Main Street, Suite 400 Charlottesville, VA 22902 RE: SP201600011: Malloy Ford Outdoor Storage & Display SP201600018: Malloy Ford Body Shop Dear Valerie: Fax (434) 972-4176 Staff has reviewed your submittal with revision date of July 18, 2016 for the above referenced applications for the Malloy Ford automobile dealership. We have the following comments. The following reviewers had a comment of "No Objection": • Zoning: Ron Higgins • Engineering: Matthew Wentland • Fire/Rescue: Robbie Gilmer • Building Official/Inspections: Jay Schlothauer • Albemarle County Service Authority: Alexander Morrison • Rivanna Water and Sewer Authority: Victoria Fort Current Development Please note that this proposal will require an amendment to the site plan and may be processed as a minor amendment. This minor amendment will be the last one allowed before a major amendment is required to incorporate all approved changes with previous minors and letters of revision. Entrance Corridor/Planning The Architectural Review Board reviewed this proposal on June 6, 2016. A copy of the action letter is attached to this correspondence. 1. The ARB recommended the following condition: "Vehicles shall not be elevated anywhere on site." The note added to the revised plans does not include this exact language. For clarity, the plan should be revised to include the exact recommended language. The note applies to all vehicles on site. 2. Regarding the body shop proposal: The plan shows an existing wooded area on site for screening the vehicles awaiting repair. Trees do not exist in this location. On-site screening is required to eliminate visibility from any public street or residential property. This includes the view down the slope from Berkmar Drive. Revise the plan to show new screening trees to be planted or some other means of screening. Charles A. Kilpatrick, P.E. Commissioner COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1601 Orange Road Cuipeper Virginia 22701 August 11, 2016 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Margaret Maliszewski Re: SP -2016-00011 Malloy Ford Outdoor Storage & Display SP -2016-00018 Malloy Ford Body Shop Review #2 Dear Ms. Maliszewski: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plans as submitted by Shimp Engineering, last revised 18 July 2016, and offers the following comment: In our 25 May 2016 review letter we noted that the entrances to TMPs 45-68C 1 & 45- 68A would need to be consolidated in order to meet current Access Management Regulations. It is preferable that this be done during the special permit process, so that review of the consolidation may begin, but may be addressed during site plan review. Likewise concerning the requested traffic generations and turn lane warrant analysis. If further information is desired, please contact Justin Deel at 434-422-9894. A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the Charlottesville Residency Transportation and Land Use Section at (434) 422-9399 for information pertaining to this process. Sincerely, yo� . tL Gwv-"- Adam J. Moore, P.E. Area Land Use Engineer Charlottesville Residency Virginial)OT.org WE KEEP VIRGINIA MOVING MIT911 Comments from Adam Moore with VDOT are copied below. Note that VDOT prefers entrance consolidation to be addressed now, but Adam indicates that it can be addressed with the site plan. Charies A, Kilpatrick, RE Cr,nmirinnw COXIMONW-T.'A 11TH of Vjk(j11N1A August IL 2016 County of Albemarle Dcparintent of Community Development 401 McIntire Road Charlotiesvift. VA 22902 Aunt: NLrg=t Nialiszewski R,--: SP -2016 -(Ml I Malloy Ford Outdoor Storage & Display SP-2016-OWIS Mulloy Ford Body Shop Revie-w #2 Dc'Ir "vls. The L)cpkrtrrtente.['I"fatispoiiation- Charlottesville Residency Transporimior Lrw. ],.Ind 1",c Scc non, has rivimcd the above referenced plans as submitted by Sidnip Engineering, Last 18 July 016, and offers the folln wing comnwnt: I. In our 125,Nelay 2016 review Icitcr we noted °hat the entrances tOTIMPS 45-68CI & 45- 6qA would ncml to Inc cowiolidaicd in order to meet current Access Munaecment Regulations. It vi p-cfembIc that th—'s be dcinc during the special Permit procesi, so thu: review of 111V Lx1:1s;):ijA1im1 111ay begin, but nix, he tuldrrssed during sac plan review, Likewise,concemin,,,, the rc:uested trafflc rnrrutirrns and turn lane warTani analysis, It further information is desired, please contact Justin Deel at 434-422-91194. A VDOT Lind Use Permit will be required prior to any work within the nglil-r)f-way. The owncrtdcvc1oper must contact the Charlottesville Residency Trunsportafion and Land Use Section a((434) 422-9399 for information pertaining to this precess. Sincerely. % V'61x__11 N-Jarn J Nloore, P.E. AteL Lind Use Engineer Clix1cme,sville Rc6lency Virginia(DOT.cig SP Conditions At this point in the review process, we anticipate that recommended conditions of approval for the Special Use Permits will include those conditions recommended by the Architectural Review Board and a condition related to the screening of the vehicles awaiting repair in the body shop. I recommend revising the plan to correct the elevated vehicles note and to clarify the screening of vehicles awaiting repair prior to moving forward to the Planning Commission. Action after Receipt of Comments After you have read this letter, please take one of the actions identified on "Action After Receipt of Comment Letter" which is attached. Resubmittal If you choose to resubmit, please use the attached form. A resubmittal including only the two revisions requested above will not incur a fee and I can accept that resubmittal at any time. A resubmittal including revisions other than those requested will incur a fee and must be submitted according to the resubmittal schedule, which is provided for your convenience. Notification and Advertisement Fees Recently, the Board of Supervisors amended the zoning ordinance to require that applicants pay for the notification costs for public hearings. Prior to scheduling a public hearing with the Planning Commission, payment of the following fees is needed: $ 338.00 Cost for newspaper advertisement ($169 x 2 applications) 430.00 Cost for notification of adjoining owners (minimum $200 + actual postage/$1 per owner after 50 adjoining owners; $215 x 2 applications) $ 768.00 Total amount due prior to Planning Commission public hearing ($384 x 2 applications) Prior to the Board of Supervisor's public hearing, payment of the newspaper advertisement for the Board hearing needed. $ 338.00 Additional amount due prior to Board of Supervisors public hearing ($169 x 2 applications) $ 1106.00 Total amount for all notifications ($553 x 2 applications) Fees may be paid in advance. Payment for both the Planning Commission and Board of Supervisors public hearings may be paid at the some time. Additional notification fees will not be required unless a deferral takes place and adjoining owners need to be notified of a new date. Feel free to contact me if you wish to meet or need additional information. My email address is mmaliszewski@albemarle.org. Sincerely, Margaret Maliszewski Principal Planner, Planning Division cc: B Properties LC, PO Box 7627, Charlottesville, VA 22906 enc: Action After Receipt of Comments Resubmittal Schedule Resubmittal Form ft COGNTY OF ALBEMARLE Department of Community Dn-clotinicial 4111 VIclutiry Road, Nitrih Wilk� Ch,Arloiteyvifle, Virginia -.12902-45% bone 1: ;1 %, 1.1;141 9,7Z-4126 June 10, 2016 Valerie Lr--,r..g Williams kl,Alen 321 Past Mafn Sbeet Charlotlesville, VA 22902 kE: ARB 2016 $3, Malloy Ford Outdoor SalesiStoragej' D-ar Nis Lnnc, -1-e A,Dernarle Counpi Arcnitectwa. Review Board, at ft Meeting On June 6, 2016, corrip eted an advisory ,ev;ew of re above -noted request to establish an auto dealershto with Wooer sale.,Ustoraos,'display W autorricbOes TI -e Board by a vote of 3:0, forwatrded the fall w, rKm-=-endabon to he Fian-,ing Cc-rmissic:-. The ARB exprosses, rio objection;o the special use permi-.-'.,ezonirg, sub ' �act I% the follovwkq conditions: I Veniclos shall be displaed dor stored only in areas indicated for display 00 s on the plan unlined lCtoceptual Special Use "ication Plan for Malloy Fcrd* do10 Apo 18, 2016 (the C price ,t Plan) 2. ldr,- "ce, ava"y she" z:,e parked in sl-ipod pa king spaces 3 Ve-��',esshall rot he e'eva-ar a-%yvehzrc on site. 4 F,'ill site par, app -oval is subjcc-.o ARB approval of the ljqP%,plan submitted with Itic site plan:. Maximum height of pole 6g,1-ts (Pre-iudinq oases and fixtures), shall not exceea 20'. Maxim urn light levels shall not exceed .30 too"n4les in the dispay IW. and 20 leotcandles in all other lctcafictns,Nor-corif arming pole lights shall be removed or fixtures shaii be -cpkx*d with f,A cutoff fixtures to match other proposedlrixtures. Fina! situ plan approval is subject to ARB approval of the tardscapwith plan (submitted th.P sie plan), Landscapv)q shown an !he plan may be raqi !red to be in excess of the onimVirrt requirements of I - PAR 8 qu del-, net, andlcr *he Zor, ng Ordjnar� to mittigate, visual itirpactsi of -.he pirc,posed, use and shazi rude, but not be limilod to, the fullowtfig Pant- g area along ii -e Entrance Cwidce It Q,itape sha', be increased, if necessary, to ac co rn rn oz. ate plar, t ng vehicle of taftwe 0 tS t, Large s-ade tremas shall be eventy disribwed ;3-. tte,nteriU of the d sptayr lot at a :atC 041 'ree nor uvury 'D spam cast and sukAhsides of the front display area extend the islana side of `he dtSPlayares to add an add nf%.r�l *reia and st—Libs, (i SM.nr. proyced at the penrne-or of t.0 display arta *hat)t,- u 1-nuIrInwro Of 23* -28' high at pla-t-Q. 0. Largc shade ;reel spaced r47 on center Shall be pt:)vtded on new planting beds, cr islands &ong the sc4ul.h pertiersat the !rwddle vehicle storage area. You-nay suornit your application for pry :mirarj ARS review at your ca= vstconveotemce Applicalicr,, fomis. che:K :s1s arch sc:"edvlos are awailable v -lire at www If you have any cijes!lans cunce,ning any of thf� ease feel free -a call me Margaret Ma szew.•sx PInrcipal R'Anner 1C: B Pfooemes I.0 PO Box 7627 C,r,aroHesville VA .72O66 F* DEPARTMENT OF COMMUNITY DEVELOPMENT ACTION AFTER RECEIPT OF COMMENT LETTER Within 30 days of the date of this letter, please do one of the following: (1) Resubmit in response to review comments (2) Request indefinite deferral (3) Request that your Planning Commission public hearing date be set (4) Withdraw your application (1) Resubmittal in Response to Review Comments If you plan to resubmit within 30 days, make sure that the resubmittal is on or before a resubmittal date as published in the project review schedule. The full resubmittal schedule may be found at www.albemarle.org in the "forms" section at the Community Development page. Be sure to include the resubmittal form on the last page of your comment letter with your submittal. The application fee which you paid covers staff review of the initial submittal and one resubmittal. Each subsequent resubmittal requires an additional fee. (See attached Fee Schedule.) (2) Request Indefinite Deferral If you plan to resubmit after 30 days from the date of the comment letter, you need to request an indefinite deferral. Please provide a written request and state your justification for requesting the deferral. (Indefinite deferral means that you intend to resubmit/request a public hearing be set with the Planning Commission after the 30 day period.) (3) Request Planning Commission Public Hearing Date be Set At this time, you may schedule a public hearing with the Planning Commission. However, we do not advise that you go directly to public hearing if staff has identified issues in need of resolution that can be addressed with a resubmittal. After outstanding issues have been resolved and/or when you are ready to request a public hearing, staff will set your public hearing date for the Planning Commission in accordance with the Planning Commission's published schedule and as mutually agreed by you and the County. The staff report and recommendation will be based on the latest information provided by you with your initial submittal or resubmittal. Please remember that all resubmittals must be made on or before a resubmittal date. By no later than twenty-one (21) days before the Planning Commission's public hearing, a newspaper advertisement fee and an adjoining owner notification fee must be paid. (See attached Fee Schedule) Your comment letter will contain the actual fees you need to pay. Payment for an additional newspaper advertisement is also required twenty-two (22) days prior to the Board of Supervisors public hearing. Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning Commission's public hearing will be allowed during the life of the application. The only exception to this rule will be extraordinary circumstances, such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. As always, an applicant may request deferral at the Planning Commission meeting. (4) Withdraw Your Application If at any time you wish to withdraw your application, please provide your request in writing. Failure to Respond If we have not received a response from you within 30 days, we will contact you again. At that time, you will be given 10 days to do one of the following: a) request withdrawal of your application, b) request deferral of your application to a specific Planning Commission date as mutually agreed to with staff, or c) request indefinite deferral and state your justification for requesting the deferral. If none of these choices is made within 10 days, staff will schedule your application for a public hearing based on the information provided with your original submittal or the latest submittal staff received on a resubmittal date. Fee Payment Fees may be paid in cash or by check and must be paid at the Community Development Intake Counter. Make checks payable to the County of Albemarle. Do not send checks directly to the Review Coordinator. ' The reviewing planner will contact applicant to discuss comments of reviewers and advise that changes that are me--ded are significant enough to warrant an additional submittal or advise that the the project is ready fora public hearing. If changes weeded are minor, the planner will advise that the project go to public hearing. — The legal ad deadline is the last date at which an applicant can decide whether to resubmit or go to public hearing- If an applicant decides to go to public hearing against the advice of the reviewing planner, a recommendation for denial VAH likely result. Generally, the applicant will YAP have only one opportunity to defer the PC public hearing fbr the project once it has been advertised for public hearing- Additional deferrals will not be allowed except in extraordinary circumstances such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention- 2016 Submittal and Review Schedule Special Use Permits and Zoning Map Amendments Resubmittal Schedule Written Coninients and Earliest Planning Commission Public Hearing" Resubmittal Dates Comments to applicant for decision on whether to proceed to Public Hearing ' Request for PC Public Hearing, Legal Ad Payment Due Planning Commission Public Hearing No sooner than* COB Auditorium Monday Friday Monday Tuesday Nov 2 201 t'7, Dec4 2015 Dec 21 2015 Jan 12 Nov 16 2015 Dec 18 2015 Jan 04 Jan 26 Dec 7 2015 Jan 08 Jan I I Feb 02 Dec 21 2015 Jan 22 Feb 01 Feb 23 Jall 04 Feb 05 Feb 08 Pvla r 01 Tue Jan 19 Feb '19 Feb 22 Mai -15 Fe 01 Mar 04 h1ar 14 Apr 05 Tue Feb 16 r,,l a r 18 Apr 04 Apr 26 h1ar 07 Api-08 Apr 11 rvlay 03 Niar 21 Apl-22 klay 09 rlay 31 Apr 04 tylay 06 Nlay 09 Nlav 31 Apr 18 May 73 Ma y 30 Jun 21 10ay 02 Jun 03 Jun 20 JI -11,12 f,vlay 16 Jun 17 Jun 20 Jul 12 Jun 06 Jul 08 Jul 18 Aug 09 Jun 20 Jul 22 Aug 01 Aug 23 Tue Jul 05 Aug 05- Auq 22 Sep 13 Jul 18 Au, 10 Aug 22 Sep 13 Aug 01 Sep 02 Sep 05 Sep 27 Aug 15 Sep 165 Sep 19 Oct 11 Tue Sep 06 Oct 07 Oct 10 Nov 01 Sep '19 Oct 21 Oct 31 Nov 22 Oct 03 Nov 04 Nov '14 Dec 06 Oct 17 Nov '18 Nov 28 Dec 20 Nov 07 Dec 09 Dec 19 Jan '10 2017 Nov 21 Dec 2.3 Jan 09 20,17 Jan 31 2017 Dec 05 Jan 06 2017 Jan 16 20,17 Feb 07 2017 Dec 19 Jan 20 2017 Feb 06 2017 Feb 28 2017 Jan 03 2017 Feb 03 20,17 Feb 13 2017 Mar 07 2017 Bold italics = submittal/meetino day is different due to a holiday. Dates vAth shaded background are not 20,16, 12017 dates are tentative. ' The reviewing planner will contact applicant to discuss comments of reviewers and advise that changes that are me--ded are significant enough to warrant an additional submittal or advise that the the project is ready fora public hearing. If changes weeded are minor, the planner will advise that the project go to public hearing. — The legal ad deadline is the last date at which an applicant can decide whether to resubmit or go to public hearing- If an applicant decides to go to public hearing against the advice of the reviewing planner, a recommendation for denial VAH likely result. Generally, the applicant will YAP have only one opportunity to defer the PC public hearing fbr the project once it has been advertised for public hearing- Additional deferrals will not be allowed except in extraordinary circumstances such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention- FOR OFFICE 1 -SE ONLY SP Fei.A.-w= I — Date Paid By wino' P-eipt the By - Resubmittal of information for 11 Ir T 'F% Special use Permit PROJECT NUMBER THAT H.35 BEEN ASSIGNED: 0-tvaerApplicant Must Read and Sign I herebv certify that the information provided with this re -submittal is whit haz, been requested from staff Simahire of Owner. Contract Purchaser Date Print I+tarue Daytime phcue number of Siqnitcn� FFFS to be imid after aimfication For original Special Use Permit fee of S1.075 First resubmission (To BE PAiD mms THE msLmnssioN IS NLADE TO LN-TALT STAM Free Each additional resubmission (TO BE PAID 11TIEN TMr RESUBMISSION IS RUDE TO L-,-T-ART STAFF) Fuc ia_y<al Spnia L ;e �entut fee :f S`1 Kiri int resubmssion(TOBE PADINBY-N THE RESUMMSIONISUADE TOWrART STAFF} Fee 7ach additional re.-mbmission (IO BE P.ADAXTIEN THE RFSUBNESSION IS \LADE To rr7Aja STAFF) County of Albemarle Department of Community Development 401 McIntire Road Charlottesi-Me, VA 22902 Voice: (434) 296-583-1 Fax: (434) 972-4126 P -Ki Ed 11 2 '-V15 Pada 1 d 1 10