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Home My WebLink AboutSDP201600018 Action Letter 2016-10-18Christopher Perez From: Christopher Perez Sent: Thursday, October 13, 2016 7:18 AM To: 'Justin Shimp, P.E.'; Valerie Long Cc: 'Ellie Ray'; Stephanie Mallory; David Benish Subject: SDP2016-12 Nationwide - Special Exceptions & SDP201600018 - Better Living Berkmar —Special Exceptions Justin & Valarie, SDP2016-12 Nationwide - Special Exceptions SDP2016-18 - Better Living Berkmar — Special Exceptions Each of the special exceptions (SE) for both of the above mentioned projects were approved last night by the BOS (10-12-16) on consent agenda. Please assure the site plans are provided with a note listing out the SEs that were approved and the date of the BOS approval. Thanks Christopher P. Perez I Senior Planner Department of Community Development ICounty of Albemarle, Virginia 401 McIntire Road I Charlottesville, VA 22902 434.296.5832 ext. 3443 COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4126 September 28, 2016 Justin Shimp, Shimp Engineering 201 E. Main Street, Suite M Charlottesville VA 22902 SDP201600018 Better Living Berkmar- Initial Site Plan Mr. Shimp, The Agent for the Board of Supervisors hereby grants administrative approval to the above referenced site plan. This approval shall be valid for a period of five (5) years from the date of this letter, provided that the developer submits a final site plan for all or a portion of the site within one (1) year after the date of this letter as provided in section 32.4.3.1 of Chapter 18 of the Code of the County of Albemarle, and thereafter diligently pursues approval of the final site plan. In accordance with Chapter 18 Section 32.4.2.8 Early or Mass Grading may be permitted after the following approvals are received: 1. ARB conditions to be satisfied prior to issuance of a grading permit: "If existing trees are to be utilized for screening or any other EC requirements label them as preserved', provide tree protection fencing and sped the individual tree locations, canopy limits, caliper and species. " 2. Submittal of a tree conservation checklist with areas for tree preservation identified. 3. Engineering approval of a VSMP plan meeting the requirements of Chapter 17 of the Code of the County of Albemarle. 4. Approval of all easements for facilities for stormwater management and drainage control. The final site plan will not be considered to have been officially submitted until the following items are received: 1. A final site plan that satisfies all of the requirements of section 32.6 of Chapter 18 of the Code. 2. A fee of $1,613. Please submit 10 copies of the final plans to the Community Development Department. The assigned Lead Reviewer will then distribute the plans to all reviewing agencies. Once you receive the first set of comments on the final site plan, please work with each reviewer individually to satisfy their requirements. The Department of Community Development shall not accept submittal of the final site plan for signature until tentative approvals for the attached conditions from the following agencies/reviewers have been obtained: SRC Members: Albemarle County Planning Services (Planner) - 3 copies [Christopher Perez ext 34431 Albemarle County Planning Services (ARB) - 1 copy [Paty Saternye ext. 3250] Albemarle County Engineering Services (Engineer) - 1 copy [Matthew Wentland ext 3458] Albemarle County Information Services (E911) - 1 copy [Andrew Slack ext 3384] Albemarle County Department of Fire Rescue - 1 copy [Robbie Gilmer 434-296-5833] Virginia Department of Transportation - 1 copy [Adam Moore 434-422-9894] Albemarle County Building inspections — 1 copy [Jay Schlothauer ext 3228] Albemarle County Service Authority (ACSA) - 1 copy [Alex Morrison 434-977-4511 ext 116] If you have any questions about these conditions or the submittal requirements please feel free to contact me at Extension 3443, cperez@albemarle.org. Sincerely�.-� Senior Planner A U vIRGt1�P County of Albemarle Department of Community Development 401 McIntire Road, Charlottesville, VA, 22902 Phone 434-296-5832 Memorandum To: Justin Shimp From: Christopher P. Perez, Senior Planner Division: Planning Date: September 28, 2016 Subject: SDP201600018 Better Living Berkmar - Initial Site Plan Fax 434-972-4126 The County of Albemarle Planning Division will recommend approval of the plan referenced above once the following comments have been satisfactorily addressed (The following comments are those that have been identified at this time. Additional comments or conditions may be added or eliminated based on further review.): [Each comment is preceded by the applicable reference, which is to the Subdivision/Zoning Ordinances unless otherwise specified.] 1. A site plan meeting all the requirements of section 32.6 of Chapter 18 of the Code. 2. [32.7.2.1] Vehicular access to site. Each entrance onto any public street shall be designed and constructed as required by the standards of the Virginia Department of Transportation (VDOT). VDOT approval of the entrance to the site shall be required prior to final site plan approval (see attached Sept 13, 2016 VDOT comments). 3. [21.7, 4.20(a)21 Front -maximum setbacks. Building `A' does not meet the maximum 30 foot front setback from Berkmar Drive. The applicant has requested a special exception (SE) to this requirement of the ordinance. Prior to final site plan approval the applicant shall receive approval of the SE by the Board of Supervisors (BOS) or redesign the site to meet the maximum front setback. This item is scheduled for the Oct 12, 2016 BOS meeting. If approved on sheet I list all special exceptions that were approved along with the date of approval. 4. [21.7, 4.20(a)31 Side setback. Storage Shed D is located closer than 50 feet from the adjacent residentially zoned properties of TMP 45-112 & 45-112E. Also, there are 18 proposed parking spaces located closer than 20 feet to these residentially zoned parcels. The applicant has requested a SE to the side setback requirement of the ordinance. Prior to final site plan approval the applicant shall receive approval of the SE by the BOS or redesign the site to meet the side setbacks. This item is scheduled for the Oct 12, 2016 BOS meeting. If approved on sheet 1 list all special exceptions that were approved along with the date of approval. 5. [21.7(c)] Buffer zone adjacent to residential districts. Improvements (18 parking spaces, grading, retaining walls, and street tree plantings) are proposed within the 20 foot undisturbed buffer between the residentially zoned parcels of TMP 45-112 & 45-112E and the site. The applicant has requested a SE to the buffer requirement of the ordinance. Prior to final site plan approval the applicant shall receive approval of the SE by the BOS or redesign the site to meet the buffer requirements. This item is scheduled for the Oct 12, 2016 BOS meeting. If approved on sheet I list all special exceptions that were approved along with the date of approval. 6. [32.5.2(a), 4.2.1, 4.2.2(b)] General information. Portions of this development are proposed on TMP 45-68C 1 (0.16 acres) and TMP 45-112A (0.715 acres), which rely on a boundary line adjustment (BLA) with these properties. Prior to final site plan approval the lot line adjustments shall take place on a subdivision plat to be reviewed by the County, approved, and then recorded in the Clerk's Office. The DB page information of this action shall be provided on the final site plan. 7. [32.5.2(k), 32.7.5.1, 4.11 Water and sewer facilities. As part of the BLA of TMP 45-112A the reduced parcel will be reviewed to assure it contains adequate sewer and water services onsite. If the existing home is without either of these, it shall be required to connect to public water and/or public sewer as it is located in the jurisdictional area of the County. In order to not connect to both of these, the applicant shall provide a completed application for an exemption. Prior to BLA approval, the exemption shall be reviewed and a finding shall be made to either approve or deny the request. If the request is denied then public water and sewer shall be provided onsite and ACSA shall review/approve this aspect of the proposal. If the exemption request is approved to not provide public sewer and/or public water, the Health Department will be required to review/approve the BLA to assure adequate septic & water systems are provided onsite. 8. [32.5.2(i)] Easements. Improvements are proposed within the existing publically dedicated access easement (DB 1429 PG 122). The applicant proposes to relocate the easement in a New 15' VDOT access easement as depicted on TMP 04500-00-00-068C1. The easement shall be platted prior to final site plan approval. The plat shall be reviewed by the County & VDOT, approved, and then recorded in the Clerk's Office, the DB page information of this action shall be provided on the final site plan. 9. [32.5.1(c)] As proposed offsite grading is taking place on TMP 45-68C1 and TMP 45-68A. All offsite grading easements shall be applied for/reviewed/approved/recorded prior to final site plan approval. 10. [32.5.2(k)] Proposed sewer & water facilities. The proposed sanitary sewer line is located on TMP 45-68C1 and 45- 68.. The final site plan shall depict the entire extent of this easement on these properties from where the line originates along Route 29 to where it connects to Building A. Also, the proposed water connection for this site is located on TMP 45-112E. All offsite water and sewer easements shall be reviewed by the County, approved, and then recorded in the Clerk's Office prior to final site plan approval. The DB page information of this action shall be provided on the final site plan. 11. [32.5.20)] Existing sewer and drainage facilities. Label, dimension, and depict the existing and proposed water and sewer facilities and easements. 12. [32.7.2.3] Sidewalks and other pedestrian walkways. Are customers permitted within Building C? If so, it is suggested the applicant provide pedestrians a safe and convenient walkway/marked path from the parking area to the building. 13. [32.5.2(b)] Proposed use. Some aspects of the proposal which are depicted on the initial site plan do not match what is proposed/depicted on the ARB submission and vice-versa. For example: 1) the extent of the screening fence along the northern property line 2) evergreen screening along the northern property line (25 plantings of eastern arborvitae & 4 plantings ofpin oaks). Prior to final site plan approval the differences between the two plans shall be rectified and properly depicted on the final site plan. 14. [4.12.15(g)] Curb and Gutter. Provide curb and gutter in the parking area and along the travelways. 15. [32.5.2(a)] General Information. Throughout the plan depict the zoning and the current uses of all abutting parcels (specifically the residentially zoned properties TMP 45-112 & 45-112E). 16. [32.5.2(n)] Existing and proposed improvements. If there is to be a sign for the proposed use, on the final site plan depict and label the sign location. (Depicting the sign on the final site plan is not approval of the sign location or type). 17. [32.5.2(a)] Approval from the ARB is required prior to final site plan approval. See attached ARB review comments. 18. [Comment] The screening fence is blocking access to the stormwater treatment area. For maintenance purposes assure there is a way to access this area of the site. 19. [32.5.2(n) & (p)] The following will be required for final site plan approval: - Outdoor lighting information including a photometric plan and location, description, and photograph or diagram of each type of outdoor luminaire [Sec. 32.7.8 & Sec. 4.17] - A complete landscape plan in accordance with [Sec. 32.7.9] Please contact Christopher P. Perez in the Planning Division by using cperez a,albemarle.oig or 434-296-5832 ext. 3443 for further information. Charles A. Kilpatrick, P.E. Commissioner COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 16o1 orange Road Culpeper, Virginia 22701 September 13, 2016 County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Attn: Christopher Perez Re: Better Living Berkmar Drive- Initial site plan SDP -2016-00018 Review #2 REVISED Dear Mr. Perez: The Department of Transportation, Charlottesville Residency Transportation and Land Use Section, has reviewed the above referenced plan as submitted by Shimp Engineering, dated March 6, 2016, with a revision date of June 13, 2016 and offers the following comments: Land Use 1. Please provide sight distance lines on the plans as well as the landscape plan sheet. Additionally please provide a sight distance profile on the plans. 2. Please see Road Design Manual appendix F -Access Management design standards for entrances and Intersections, figure 4-10 commercial entrance design. Provide a right turn lane warrant analysis as shown in F-96. Please refer to F-109 to provide the appropriate design vehicle and turning radius by land use. 3. Please conform to the pavement widening WP -2, 302_02 in the 2008 Road and Bridge standards. 4. Please provide Route number, Street name, Speed limit, and Right of Way width on all plan sheets. 5. Virginia Code 24VAC30-70-120 requires commercial entrances be shared with only limited exceptions. The applicant shall arrange to share a commercial entrance with the neighboring parcel owned by the Wood/Von Storch partnership and prepare for this entrance to be the sole access point for both properties. One acceptable arrangement would be to provide an access easement to the property line to allow access to the neighboring parcel through the currently proposed layout. Please note that the final site plan must show conformance with the VDOT Road Design Manual Appendices B (1) and F, as well as any other applicable standards, regulations, or other requirements. September 13, 2016 Mr. Perez - Page Two Please provide two copies of the revised plan along with a comment response letter. If further information is desired, please contact Willis C. Bedsaul at 434-422.9866. A VDOT Land Use Permit will be required prior to any work within the right-of-way. The owner/developer must contact the VDOT Charlottesville Residency Land Use Section at (434) 422-9399 for information pertaining to this process _ Sincerely, 444&, 9 , qRLA--1 Adam J. Moore, P.E. Area Land Use Engineer Charlottesville Residency WE KEEP VIRGINIA MOVING Project Name: Date Completed: Reviewer_ Department/DivisiontAgency: Reviews Comments: ��. etter Living O-erkmar - Initial :ridgy, r°uly X18, 2016 "atthew Wentland Engineering Initial Site Plan Based on plans dated 06 13-2016, the following comments should be addressed on the final site plan and the VSMP plan - 1. r=': WPO submittal will be required containing ESO and SWM pians and a SWPPP [17-300. 7-301]. 2 Provide a barrier/guardrail where retaining walls are next to travelways. 3. Provide curb r, gutter where necessary to control or direct stormwater runoff ['18 4.12.15(g)J 4 Tne County recommends acquiring temporary easements when work takes place within 5'-,f the propery line. 5- Yate condition and adequacy of the exis'Jng storm sewer may need to be verified for the VSMP submittal. 6.7 -he runoff south of Buildings C & D may need to be directed to an adequate channel or converted to sheet flow. SDP201600018 Project Name: utter Living Berkmar - nitial Date Completed: Vionday, � my ` 1. 2016 Reviewer: Robbie Gilmer Department/Division!Agency: E Fire Rescue Reviews Comments: Based on plans dated 6.113/16.- -- -- Initial Site Plan r 1 _ Please add a note .o the plans " Knox Box required. please contact Albemarle County Fire Marshal o- ice for location" 12. Fire Flow test required before fina� approval. 3. Hydrant spacing shall be a maximum of 400' per travel way. Please add a hydrant to the larger island as you enter the loading & Storage area. 14. FDC shall be located on the address side of the struci;ure. 5. FDC shall have a hydrant with 100' per travel way. This will require a second hydrant located on Berkmar a. the entrance. 6. Structures over 30' in height require aerial truck access of 26' clear travel way. Please increase the travel way in the east parking lot to 26' he travel lane to the north of the structure is already 26'. but it shows a grade of 10% and our aerial trucks can only over come 8% front to back. COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4126 August 19, 2016 Justin Shimp/Shimp Engineering 201 East Main Street, Ste M Charlottesville VA 22906 RE: ARB201600039 Better Living — Berkmar Dear Mr. Shimp, At its meeting on Monday, August 15, 2016, the Albemarle County Architectural Review Board, by a vote of 3:0 voted to forward the following recommendations on the above -noted Initial Site Development Plan to the agent for the Site Review Committee: • Regarding requirements to satisfy the design guidelines as per § 18-30.6.4(2), (3) and (5): A Certificate of Appropriateness is required prior to final site plan approval. 1. Revise the plan to clearly show the limits of the "Loading & Storage Area", with hatching or other method. If the storage area extends to the north side of "Building B Open Shed" provide additional screening along the north side of the parcel to eliminate visibility of this area. 2. Screening of the storage area may be provided by walls, plantings or fencing, or a combination of these. When accomplished by new vegetation, do not provide the screening in rigid rows. Instead provide a less fon-nal layout and include multiple species to blend with the surrounding area. At a minimum provide evergreen shrubs 24" at planting along the chain link fence adjacent to the stormwater management area. 3. If existing trees are to be utilized for screening or any other EC requirements label them as `preserved', provide tree protection fencing and specify the individual tree locations, canopy limits, caliper and species. 4. Expand the wording of the note under "Proposed Use" on the coversheet to say, "Items stored within the outdoor storage area shall not exceed the height of the landscaping, or other methods of screening installed, and shall not be visible from the Entrance Corridor." 5. Indicate on the plan the walls of the buildings and sheds that will be open. 6. Eliminate visibility of any mechanical equipment from the EC. Specify the location of mechanical equipment, and method of screening utilized for them, on the site plan. 7. Add the standard mechanical equipment note to the architectural plans. 8. Provide details on how the "Roll Off Dumpster" will be screened from the EC or specify in the site plan that the "Roll OffDumpster" will be kept within the designated "Loading and Storage Areas" at all times. 9. Label the stormwater pond that is located east of "Storage Shed E". 10. Provide landscaping to integrate the stormwater areas, on the east and west sides of "Storage Shed E", into the landscape. II. Provide proposed topographical information for the "Proposed Storm Water Treatment Area" at the northeast corner Of "Building C". 12. Provide evergreen shrubs 24" minimum at planting along the north side of the northern travelway. Update the landscaping calculations to reflect the additional shrubs. 13. Consider providing native plants on the proposed graded slope. 14. Add plants on the terraced retaining walls. 15. Modify the label on the retaining wall to be "James River" color. 16. Provide a material & color sample for this type of retaining wall. 17. If existing trees to remain are not to be "preserved" then do not include them in any EC required landscaping. • Regarding conditions to be satisfied prior to issuance of a grading permit: If existing trees are to be utilized for screening or any other EC requirements label them as `preserved', provide tree protection fencing and specify the individual tree locations, canopy limits, caliper and species. You may submit your application for continued ARB review at your earliest convenience. Application forms, checklists and schedules are available on-line at www.albemarle.or /g ARB. Please be certain that your ARB submittal addresses the above -noted issues. If you have any questions concerning any of the above, please feel free to call me. Sincerely, �- ? Patribia Saterny Senior Plann cc: B Properties PO BOX 7627 Charlottesville VA 22906 • Regarding recommendations on the plan as it relates to the guidelines: None `o� • Regarding recommended conditions of initial plan approval: o Prior to Initial Plan approval 1. Revise the plan to clearly show the limits of the "Loading & Storage Area", with hatching 4 or other method. If the storage area extends to the north side of "Building B Open Shed" + d provide additional screening along the north side of the parcel to eliminate visibility of this area, or submit an application for a special use permit. 2. Screening of the storage area may be provided by walls, plantings or fencing, or a combination of these. When accomplished by new vegetation, do not provide the screening in rigid rows. Instead provide a less formal layout and include multiple species o to blend with the surrounding area. At a minimum provide evergreen shrubs 24" at planting along the chain link fence adjacent to the stormwater management area. 3. If existing trees are to be utilized for screening or any other EC requirements label them as a `preserved', provide tree protection fencing and specify the individual tree locations, 43 canopy limits, caliper and species. f4. Expand the wording of the note under "Proposed Use" on the coversheet to say, "Items £ stored within the outdoor storage area shall not exceed the height of the landscaping, or j other methods of screening installed, and shall not be visible from the Entrance Corridor." 5. Indicate on the plan the walls of the buildings and sheds that will be open. 6. If existing trees to remain are not to be "preserved" then do not include them in any EC required landscaping. • Regarding conditions to be satisfied prior to issuance of a grading permit: If existing trees are to be utilized for screening or any other EC requirements label them as `preserved', provide tree protection fencing and specify the individual tree locations, canopy limits, caliper and species. You may submit your application for continued ARB review at your earliest convenience. Application forms, checklists and schedules are available on-line at www.albemarle.or /g ARB. Please be certain that your ARB submittal addresses the above -noted issues. If you have any questions concerning any of the above, please feel free to call me. Sincerely, �- ? Patribia Saterny Senior Plann cc: B Properties PO BOX 7627 Charlottesville VA 22906 Phone 434-296-5832 County of Albemarle Department of Community Development 401 McIntire Road, Charlottesville, VA, 22902 Memorandum To: Christopher Perez From: Paty Saternye, Senior Planner Division: ARB Date: September 27, 2016 Subject: SDP201500039 Better Living — Initial Site Plan Fax 434-972-4126 I have reviewed the revised Initial Site Plan submittal against the requirements and recommendations approved by the Architectural Review Board on August 15, 2016, and offer the following comments: Prior to Initial Plan approval 1. Revise the plan to clearly show the limits of the "Loading & Storage Area", with hatching or other method. If the storage area extends to the north side of `Building B Open Shed" provide additional screening along the north side of the parcel to eliminate visibility of this area, or submit an application for a special use permit. Rev1: Comment Addressed. Limits of the loading and storage area have been shown as dashed lines with labels. 2. Screening of the storage area may be provided by walls, plantings or fencing, or a combination of these. When accomplished by new vegetation, do not provide the screening in rigid rows. Instead provide a less formal layout and include multiple species to blend with the surrounding area. At a minimum provide evergreen shrubs 24" at planting along the chain link fence adjacent to the stormwater management area. Rev1: Comment Addressed. Screening is being accomplished with buildings and a 16' tall concrete wall. 3. If existing trees are to be utilized for screening or any other EC requirements label them as `preserved', provide tree protection fencing and specify the individual tree locations, canopy limits, caliper and species. Rev1: Comment Addressed. No existing trees are being utilized for screening and therefore do not need to be preserved. 4. Expand the wording of the note under "Proposed Use" on the coversheet to say, "Items stored within the outdoor storage area shall not exceed the height of the landscaping, or other methods of screening installed, and shall not be visible from the Entrance Corridor." Rev1: Comment Addressed. The note has been revised. 5. Indicate on the plan the walls of the buildings and sheds that will be open. Rev1: Comment Addressed. Labels have been provided specifying which sides of the sheds are open. 6. If existing trees to remain are not to be "preserved" then do not include them in any EC required landscaping. Rev1: Comment Addressed. No existing trees are being utilized to meet EC required landscaping and therefore 00% not need to be preserved. Please contact Pat err ye in the Planning Division by using psaternye(a)-albemarle.org or 434-296-5832 ext. 3250 for further inf r atif�in. Christopher Perez From: Alexander Morrison<am orri son @serviceauthority.org> Sent: Monday, July 25, 2016 10:31 AM To: Christopher Perez Subject: SDP201600018: Better Living Berkmar - Initial Chris, I have reviewed the resubmittal and hereby recommend approval of SDP201600018 with the following conditions: • ACSA construction plan submittal will be required for the final site plan. • Fire protection on site will be required (fire hydrant placement will be reviewed in the construction plan submittal). Let me know if you have any questions. Alexander J. Morrison, P.E. Civil Engineer Albemarle County Service Authority 168 Spotnap Road Charlottesville, Virginia 22911 (0) 434-977-4511 Ext. 116 (C) 434-981-5577 (F) 434-979-0698 SDP201600018 Project Name: steer Living Berkmar - nitial Date Completed: Monday, 'une 20, 2016 Initial Site Plan Reviewer: 'ay Schlothauer DepartmentrDivisiow'Agency: Inspections Reviews Comments, Based on pans revised ,dune 13. 20416. `' No further comments or conditions. Project Name. - Date Completed: Reviewer: Department/Division?'Agency: Reviews Comments, I NO Objection. I r%eview Comments SDP201600018 atter Living EArkmar - Initial rhursday, une 23, 2016 Initial Site Plan E911