HomeMy WebLinkAboutCLE201600195 Application 2016-09-30Application for Zoning Clearance
CLE # hallo — i9s
K
OFFICE U E TLY
PLEASE REVIEW ALL 3 SHEETS Check # U1 Date:4111,
Receipt # 1059 J R Staff:A
P
PARCEL INFORMATION
Tax Map and Parcel: 05900-00-00-23B1
Parcel Owner: Kirtley Family Holdings
Existing Zoning Light Industrial
Parcel Address: 640 Kirtle Drive City Charlottesville
(include suite or floor)
State Virginia Zip 22901
PRIMARY CONTACT
Who should we caWwrite concerning this project? Kevin Silson, University of Virginia
Address: 1003 West Main Street
City Charlottesville
Office Phone: (434) 243.8032 Cell # 434.962.5023 Fax #
I APPLICANT INFORMATION
State Virginia Zip 22904
E-mail pks3k@virginia.edu
Check any that apply: Change of ownership Change of use Cfhange of name New business
Business Name/Type: The Rector and Visitors of the University of Vi
Previous Business on this site The Rector and Visitors of the University of Virginia
Describe the proposed business including use, number of employees, number of shifts, available parking spaces, number of
vehicles, and any additional information that you can provide:
invno#jn�Finn.+ _
*This Clearance will only be valid on the parcel for which it is approved. If you change, intensify or move the use to a new location, a new Zoning
Clearance will be required.
I hereby certify that I own or have the owner's permission to use the space indicated on thi a I also certify that the information provided
is true and accurate to the best of my knowledge. I have read the conditions of approval, t I will abide by them.
Signature (Da'►. �km Printed I1111M
APPFAOVAL INFORMATION
['L^pproved as proposed [ ] Approved with conditions [ ] Denied
j ] Backflow prevention device and/or current test data needed for this site. Contact ACSA, 9774511, x117.
[ ] No physical site inspection has been done for this clearance. Therefore, it is not a determination of compliance with the existing
site plan.
[ ] This site complies with the site plan as of this date.
Notes:
Building Official Date S 1 e—
Zoning Official Date
Other Official Date
County of Albemarle Department of Community Development
401 McIntire Road Charlottesville, VA 22902 Voice: (434) 296-5832 Fax: (434) 972-4126
Revised 11/02/2015 Page 2 of 3
Intake to complete the following:
Is
Is us LI, HI or PDIP caning?
Engineer's Report (CER) packet.
If so, give applicant a Certified
Y l
Will a be food preparation?
If so, give applicant a Health Department form.
Zoning review can not begin until we receive approval from Health
Dept. FAX DATE
Circle the one that applies
Is parcel on private well or public water?
If private well, provide Health Department form.
Zoning review can not begin until we receive approval from Health
Dept. FAX DATE
Circle the one that applie
Is parcel on septic or p He sew
Y / _ 1®
Wil you be putting up a new sign of any kind? If so, obtain proper
Sign permit.
Permit #
Qi
IN
ll there be any new construction or renovations?
If so, obtain the proper Pen"il.
Permit #
Zoning to complete the following;:
Reviewer to complete the following:
Square footage of Use:'J
D/ N
formitted as: r } 1 ,� 4
Under Section• 04 [� go )
Supplementary regulations section:
Parking formula: i Act !�
Required spaces: jn f
Y 1 —
Itemm be verified in the field:
Yiolations:
Y)IN
If so, List:
Proffers:
Y/N
If so, List:
Variance:
Y/N
If so, List:
SP,
Y/
If so, ist:
r
Clearances:
SDP's
Revised l l/l/2015 Page 3 of 3
Thank you.
Charlie
Charlie wrote to County Zoning Administrator:
Amelia,
A number of weeks ago, we spoke about a proposed use for the Kirtley Warehouse (Parcel ID 05900-00-00-023B 1, #640 Kirtley Ln), zoned light
industrial, and I wanted to follow-up.
The University proposes to build -out a portion of the current structure as office space for research use by the School of Medicine at the University of
Virginia. The space will house the Gait Lab, and will include office space, a changing room, an evaluation roony and an evaluation area that contains
equipment used to evaluate and assess the physical condition of athletes.
The Gait Lab is an exploratory research facility that determines the limitations of athletes through biomechanical investigations. The results are
evaluated and an individualized improvement plan is developed for the athlete. The plan includes exercises to improve strength and flexibility, and
training drills that enhance biomechanical efficiency, and reduce the chance of injury.
The Gait Lab performs a comprehensive assessment in a single investigative session and provides the athlete with a detailed overview of potential
musculoskeletal imbalances and problems. This information is then used by physical therapy clinics, such UVA-Health-South Outpatient Sports
Medicine Center, to provide physical therapy services to athletes who have been evaluated by the Lab. The athlete's physician or physical therapist
may use the information and recommended functional interventions to develop a comprehensive program that promotes healing and prevention of
reoccurring symptoms.
My understanding is this use would be permitted by the zoning code as it could be categorized a number of ways to include, a research use, a public
use, or as an independent office within a structure existing prior to April 3, 2014.
If you agree the Gait Lab would be a permitted use, please let me know; our contractor is prepared to apply for a building permit upon your approval.
Th 3,355 4 space, shown in blue, on the attached represents a schematic of the proposed lab.
Charlie Hurt
434 982-5914
From: Myers, James L *HS PM&R[mailto:JLM4A(ahscmail.mcc.virainia.edu�
Sent: Wednesday, July 20, 2016 5:23 PM
To: Fox, Kevin E. (kef4q); Hurt, Charles William (cwh4cm)
Cc: jvh8a
Subject: RE: Gait Lab / Sports Academy
Kevin,
You are correct, we did not receive any additional space for our academy and the current space
is being used as previously discussed.
James L. Myers
Administrative Director
Department of Physical Medicine and Rehab
UVA Health System
Phone (434) 243-5623
Fax (434) 243-5639
Cell (434) 981-5797
From: Fox, Kevin E *HS
Sent: Wednesday, July 20, 2016 5:11 PM
CERTIFICATION THAT NOTICE OF THE
APPLICATION HAS BEEN PROVIDED TO THE LANDOWNER
This form must accompany zoning applications (Some Occupation, Zoning Clearance, Zoning
A&Mnistrator Determinations or Appeals, Sign Permits, Building Permits) if the application is not the
owner.
I certify that notice of the application, B2016-00158AC
[County application name and number]
was provided to Kirtley Family Holdings LLC the owner of record of Talc Map
[name(s) of the record owners of the parcel]
and Parcel Number 05900-00-00-023B!
manner identified below:
by delivering a copy of the application in the
Hand delivering a copy of the application to _Wally Kirtely
[Name of the record owner if the record owner is a
person; if the owner of record is an entity, identify the recipient of the record and the recipient's
title or office for that entity]
on
Date
5�0� Mailing a copy of the application to _Wally Kirtley
[Name of the record owner if the record owner is a person;
if the owner of record is an entity, identify the recipient of the record and the recipient's title or
office for that entity]
on July 26, 2016 to the following address:
Date P.O. Box 247
Ivy, Virginia 22945
[address; written notice mailed to the owner at the last known address of the owner as shown on
the current real estate tax assessment books or current real estate tax assessment records satisfies
this requirement].
Signature of Applicant
The Rector and Visitors of the University of Virg!
David J. Boling, AVP Finance & Comptroller
-7/a4lr4,
Date
To: Hurt, Charles W
Cc: Myers, James L *HS PM&R; Hurley Smith, Jessica V *HS
Subject: FW: Gait Lab / Sports Academy
Charlie,
I understand that the lab may be in use and we need to get our certificate of use asap. You are
correct, the performance academy use was specifically discussed and determined to not only be
a prohibited use under new County zoning but it there wasn't any space allocated for it
either. James? We need to resolve this quickly or run the risk of the action from the County.
James please clarify and confirm that use of the new Gait lab is as previously agreed to.
Kevin
From: Hurt, Charles William (cwh4cm) ma i Ito: cw h4cm eservices.vir inia.edu]
Sent: Tuesday, June 28, 2016 3:54 PM
To: Fox, Kevin E *HS<KEF4Q@hscmail.mcc.virginia.edu>
Cc: Kopetzky, Cavell *HS<CAK3W@hscmail.mcc.vireinia.edu>; Gilliam -Williams, Louise B. (Gilliam Williams) (Ibg6n)
<lbg6n@vireinia.edu>
Subject: Gait Lab / Sports Academy
Kevin,
The County of Albemarle approved the School of Medicine conducting research at the Kirtley
Warehouse as described below. It has come to light the space may be used for a Sports
Academy, in particular an English as a Second Language Golf Summer Camp. This use was not
shared with the County and was not part of the approval conversation. We may be able to have
this use approved, but we will need to further interface with the County and potentially seek
approval through the Board of Supervisors.
Please let me know if you would like to pursue this additional approval?
Thank you.
Charlie
I understand that the lab is in use. We need to get the C
Approved Use
The University proposes to build -out a portion of the current structure as office space for
research use by the School of Medicine at the University of Virginia. The space will house the
Gait Lab, and will include office space, a changing room, an evaluation room, and an evaluation
area that contains equipment used to evaluate and assess the physical condition of athletes.
The Gait Lab is an exploratory research facility that determines the limitations of athletes
through biomechanical investigations. The results are evaluated and an individualized
improvement plan is developed for the athlete. The plan includes exercises to improve strength
and flexibility, and training drills that enhance biomechanical efficiency, and reduce the chance
of injury.
The Gait Lab performs a comprehensive assessment in a single investigative session and
provides the athlete with a detailed overview of potential musculoskeletal imbalances and
problems. This information is then used by physical therapy clinics, such UVA Health -South
Outpatient Sports Medicine Center, to provide physical therapy services to athletes who have
been evaluated by the Lab. The athlete's physician or physical therapist may use the
information and recommended functional interventions to develop a comprehensive program
that promotes healing and prevention of reoccurring symptoms.
Charlie Hurt
Director, Real Estate and Leasing Services
University of Virginia
P.O. Box 400884 (mail)
One Boar's Head Pointe
Charlottesville, Virginia 22904-4884
434 982-5914 (direct)
chart virginia.edu
6
Grubbs, Robert
From: Jay Schlothauer <JSCHLOTH @albemarle.org>
Sent: Friday, August 05, 2016 1:47 PM
To: Grubbs, Robert
Subject: RE: Building Permit B2016-00158 AC - Occupancy Letter
Bobby,
I checked our files and asked around, and I don't think that the application, which is what you forwarded, has yet been
submitted to the County.
Jay Schlothauer
Manager of Building Inspections 1 Building Official
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
telephone: (434) 296-5832, ext. 3228
fax: (434) 972-4126
jschloth@albemarle.org
From: Grubbs, Robert [mailto:RGrubbs@GilbaneCo.com]
Sent: Monday, August 01, 2016 9:35 AM
To: Jay Schlothauer <JSCHLOTH @albemarle.org>
Subject: RE: Building Permit B2016-00158 AC - Occupancy Letter
Importance: High
Jay,
I received this email and completed Zoning Clearance application form from the University of Virginia last week while I
was on vacation. I just want to confirm the University has already sent this to the Albemarle County office.
Can you confirm you have this in hand now?
Please advise,
Thanks
Bobby Grubbs I Project Manager[ Gilbane Building Company
M: (434)-566-1105
www.eilbaneco.com I Like us on Facebook J Follow us on Twitter
Building More Than Buddings0 for 141 Years
Gilbane, a three -time member of Fortune's "100 Best Places to Work" list and a ten -time member of Training Magazine's
Top 125
From: Jay Schlothauer FinailtoOSCHLOTN@albemarle.ongl
Sent: Friday, June 10, 2016 11:22 AM
To: Grubbs, Robert
Subject: RE: Building Permit B2016-00158 AC - Occupancy Letter
Bobby,
Sorry for the extended delay in getting back to you. The approval letter has been written, but J find that there is one
more administrative issue for the occupants of the space. Application for a "zoning clearance" is required before we can
issue the approval letter. Applying for a zoning clearance is a simple procedure, and it may be easier if a representative
of the gait lab is the actual applicant.
Jay Schlothauer
Manager of Building Inspections / Building Official
Albemarle County Department of Community Development
401 McIntire Road
Charlottesville, VA 22902
telephone: (434) 296-5832, ext. 3228
fax: (434) 972-4126
0schloth _ albemarle.org
From: Grubbs, Robert (mailto:RGrubbs@GilbaneCo.com]
Sent: Monday, June 06, 2016 9:36 AM
To: Jay Schlothauer <JSCHLOTH@albemarle;ors>
Cc: Scott Reuschling <sreuschliniR0albemarle.ore>
Subject: RE: Building Permit B2016-00158 AC - Occupancy Letter
Importance: High
Reference: Building Permit B2016-00158 AC
Jay,
Just a follow-up to our discussions 5/26/16 specific to the Final Inspection at Kirtley Warehouse for the Gait Lab
occupancy. Based on our discussions, you were going to issue a Letter documenting the approval to occupy Phase 1 of
the Project here at Kirtley Warehouse.
I also submitted the Phase 2 documents to your office on Friday 5/27/16 that will add to the renovation on areas
adjacent to the Phase 1 completion.
Just checking to see if the Letter of Approval will be issued in the upcoming week to pass on to the University of Virginia
for their records?
Please call me if you have any questions, -thanks in advance,
Bobby Grubbs I Project Managers Gilbane Building Company
M: (434)-566-1105
www.eilbaneco.com f Like us on Facebook I Follow us on Twitter
Building More Than Buildings' for 141 Years
Gilbane, a three -time member of Fortune's "100 Best Places to Work" list and a ten -time member of Training Magazine's
Top 125
From: Grubbs, Robert
Sent: Wednesday, May 25, 2016 12:22 PM
To: ischloth@albemarle.org
Cc: sreuschling@albemarle.om
Subject: Building Permit B2016-00158 AC - Occupancy
Importance: High
Jay,
I came by the County Office earlier today to talk with you about the Final Inspection i have called in for tomorrow
5/26/16 in the afternoon. I also left a voice mail on your phone. The Building Permit No. is B2016-00158-AC at 640
Kirtley Lane, Charlottesville VA 22903.
I have called in a Final Inspection for this Permit to move occupants into the renovated space, but the University of
Virginia would like to keep the Permit 'Open' since I will bringing in updated drawings with the additional renovation and
fit -out of adjoining / but separated space inside the existing building.
The requirements for this Permit will be met for Final Inspection of this approved scope of work; UVa would just like to
keep the permit open for tracking purposes and will pay the additional fees for the additional renovation scope being
submitted later this week.
1 have attached a page of the original Permit Plan and also a page of the upcoming additional renovation in the adjoining
but separated area for reference and discussion.
I will be happy to come by your office and explain better in detail if needed anytime this afternoon. I just wanted to
bring this up prior to the Final Inspection tomorrow afternoon.
Please let me know if I can answer any additional questions in this matter. Or feel free to call me on my cell phone 434-
566-1105
S;nccrcly,
Bobby Grubbs I Project Managed Gilbane Building Company
M: (434)-566-1105
www.gilbaneco.com I Like us on Facebook J Follow us on Twitter
Building More Than Buildings® for 141 Years
Gilbane, a three -time member of Fortune's "100 Best Places to Work" list and a ten -time member of Training Magazine's
Top 125
Define, William G. (w9d4c)
From: Define, William G. (wgd4c) <wgd4c@eservices.virginia.edu>
Sent: Tuesday, July 26, 2016 3:59 PM
To: Gilliam -Williams, Louise B. (Gilliam Williams) (Ibg6n)
Subject: RE: Gait Lab / Sports Academy
Thanks, Louise. We did some follow up as well and were informed that the performance academy is indeed being
reconsidered by the SOM administration.
From: Gilliam -Williams, Louise B. (Gilliam Williams) (Ibg6n)
Sent: Tuesday, July 26, 2016 3:05 PM
To: Define, William G. (wgd4c)
Subject: RE: Gait Lab / Sports Academy
I spoke with Wally Kirtly and he wishes the Gait Lab well and will look for a copy of the signed zoning
clearance form.
Thanks for your help.
Louise
Louise B. Gilliam Williams
Lease Administrator for Real Estate
University of Virginia
Real Estate and Leasing Services
F.O. Box 400884
Charlottesville, VA 229044884
Physical Address:
One Boar's Head Pointe
Charlottesville, VA 22903
Phone: (434) 982.5844
lNbn gvirginia.edu
From: Define, William G. (wgd4c)
Sent: Tuesday, July 26, 2016 11:08 AM
To: Gilliam -Williams, Louise B. (Gilliam Williams) (Ibg6n)
Subject: RE: Gait Lab / Sports Academy
I need to include his address as well. Please let me know.
From: Define, William G. (wgd4c)fmailto:wgd4cC&eservices.virginia.eduj
Sent: Tuesday, July 26, 2016 11:06 AM
To: Gilliam -Williams, Louise B. (Gilliam Williams) (Ibg6n)
Subject: RE: Gait Lab / Sports Academy
Thanks, will do.
From: Gilliam -Williams, Louise B. (Gilliam Williams) (Ibg6n)
Sent: Tuesday, July 26, 2016 11:05 AM
To: Define, William G. (wgd4c)
Subject: RE: Gait Lab / Sports Academy
Let's check the box for being mailed to Wally and I'll call him today.
Thanks for your help.
Louise
Louise R Gilliam Williams
Lease Administrator for Real Estate
University of Virginia
Real Estate and Leasing Services
P.O. Box 400884
Charlottesville, VA 22904-4884
Physical Address:
One Boar's Head Pointe
Charlottesville, VA 22903
Phone: (434) 982.5844
lbe5nQvir inia.edu
From: Define, William G. (wgd4c)
Sent: Tuesday, July 26, 2016 11:05 AM
To: Gilliam -Williams, Louise B. (Gilliam Williams) (Ibg6n)
Subject: FW: Gait Lab / Sports Academy
Hi Louise,
I think I maybe annoying Charles, Jr. but I don't want Dave to sign a form that misrepresents our actions. Could you
please let me know which box to check — hand delivery or mailing — and I'll take it from there.
Thanks,
Bill
From: Hurt, Charles William (cwh4cm)
Sent: Tuesday, July 26, 2016 11:02 AM
To: Define, William G. (wgd4c); Gilliam -Williams, Louise B. (Gilliam Williams) (Ibg6n)
Subject: RE: Gait Lab / Sports Academy
Yes, we will review the form and perform as required. Thanks.
Charlie Hurt
434 982-5914
From: Define, William G. (wgd4c)
Sent: Tuesday, July 26, 2016 10:58 AM
To: Hurt, Charles William (cwh4cm); Gilliam -Williams, Louise B. (Gilliam Williams) (Ibg6n)
Subject: RE: Gait Lab / Sports Academy
It looks like it needs to be hand delivered, but if that's R nuisance, could Louise follow up on the call by mailing a copy?
From: Hurt, Charles William (cwh4cm)
Sent: Tuesday, July 26, 2016 10:23 AM
To: Define, William G. (wgd4c); Gilliam -Williams, Louise B. (Gilliam Williams) (Ibg6n)
Subject: RE: Gait Lab / Sports Academy
Bill,
I will ask Louise to call Wally Kirtley (owner's rep) today and let him know we are doing this. Louise has a good rapport
with Wally and he is supportive of our efforts.
Thank you..
Charlie
Charlie Hurt
434 982-5914
From: Define, William G. (wgd4c)
Sent: Tuesday, July 26, 2016 9:58 AM
To: Hurt, Charles William (cwh4cm); Gilliam -Williams, Louise B. (Gilliam Williams) (Ibg6n)
Subject: RE: Gait Lab / Sports Academy
Charlie,
Since you're comfortable I'll present to Dave when we meet on Thursday.
One question: it appears that Dave needs to sign both the application and the certification. The certification notes that
notice was provided by hand but no date is indicated. Do you know when that happened?
Thanks,
Bill
From: Hurt, Charles William (cwh4cm)
Sent: Thursday, July 21, 2016 1:23 PM
To: Define, William G. (wgd4c); Gilliam -Williams, Louise B. (Gilliam Williams) (Ibg6n)
Subject: FW: Gait Lab / Sports Academy
<< File: Building Permit 2.19.16.pdf >> << File: Zoning_Clearance Gait LAb.pdf >>
Bill,
Below is an email from James Myers indicating the GAIT lab is operating as originally presented to the County. I am
comfortable with Dave signing the
Clearance letter.