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HomeMy WebLinkAboutSP201500001 Review Comments Special Use Permit 2015-03-09RIV rs)MR.13olun;�.11� Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4176 March 9, 2014 Ms. Sue Albrecht 255 1ps-Mch Place Charlottesville VA 22901 RE: SP201500001 Roslyn Farm Dear Ms. Albrecht -- Thank you for the recent application for this special use permit. Please find review comments included in this letter. Please see the attached re -submittal schedule for a list of dates on which you can submit your revisions and responses to review comments (below and attached), as well as for possible Planning Commission dates. (Please note that the listed dates are the earliest possible, but actual dates need to be selected to suit the revision schedule for each project.) Review Comments Planning — Rural Areas Scott Clark ■ Please note that, as with any special use permit, this request will be evaluated based on its appropriateness under the County°s land -use goals in the Comprehensive Plan and on its impacts (safety, traffic, noise, etc.) for the surrounding area. As noted in the pre - application meetings, we expect noise and traffic to be significant issues during this review. Water -quality impacts will also be important, especially given this proposal's proximity to the South Fork Rivanna reservoir and the use of structures in the stream buffer. Application Narrative: c Traffic: The trip -generation counts on page 7 appear to be off by a factor of two -- they seem to be counts of vehicles, not trips. Please confirm and correct. o Noise ■ Please provide more specifics on precisely how the barn would he constructed/renovated to reduce sound impacts. ■ We would recommend that the prohibition on outdoor amplification apply to all sound, not just to music. ■ Would the barn entrance include a vestibule, which might help limit the noise that gets out, or would the door(s) open directly into the area where the amplified sound would be? a Note that expanding the number of events from 24 per year to 52 per year, as requested, is a significant increase compared to other similar uses and would noticeably increase impacts on the surrounding area. It might be advisable to apply for a smaller number of events, establish the use and demonstrate that noise, traffic, and other impacts can be managed appropriately, and then apply to amend the permit to request more events. o Also —please clarify the number of events. The application requests 52 events per year, and seems to imply that only one would be held per week. However, other venues typically have multiple events per week during warm weather and few/none in the winter. PIease verify that you are requesting one event per week, and not 52 events that could be scheduled at any time of year. • Conceptual Plan: o Elevation contours should be shown on the plan. • Please clarify the "preservation area" that is labeled on the plan (or remove the label). No boundaries for this area are shown, and the plan does not establish any standards for what would be preserved or prohibited in this area. a Existing and proposed tree/vegetation lines should be shown on the plan. o The location of the stream buffer established by the Water Protection Ordinance should be shown on the plan. o Proposed grading should be shown on the conceptual plan. a Along the driveway to the barn, parking spaces are separated from the driveway by area that appear to include grass and/or trees. Parking spaces should be directly accessed from the paved/surfaced driveway. Also, as noted above, existing and resulting tree lines should be shown. o The area of 20 parking spaces near the existing house also has many spaces that area not directly accessed from the driveway, but across an area of grass or trees. These spaces need to be accessed from a driveway, and may need o be moved. o Please show the actual boundaries of the cemetery on the plan, and establish the distance from the adjacent parking spaces to the cemetery boundary. a The inset photo of the Roslyn Farm house is not needed on the plan. Zoning jFrancis MacCalI) Please see attached memo. Planning — Current Development (Megan Yani Ios • A site plan will be required for this use. • If parking can be seen from either Hydraulic Road or adjacent residences, landscape screening in accordance with 32.7.9 will be required during the site plan. Historic Resources/Architectural Review Board Mar aret Maliszewski ■ In terms of historic resources, there is no objection to the proposal if the architectural and historical significance of the property is not compromised by the proposed use. • DHR survey information indicates that the Roslyn Farm property was surveyed in 1988 and was recommended not eligible for listing. Please indicate where Roslyn Farm stands in the current designation process and forward any preliminary comments received from the Department of Historic Resources so far in this designation process. ■ The applicant's narrative suggests that the barn would be considered a significant, contributing structure. As such, there is a concern that the proposed expansion could jeopardize its integrity and potential contributing status. Please clarify how the architectural and historical significance of the barn will be maintained with the proposed expansion. • Indicate if the other outbuildings are being considered significant structures that contribute to the historic and architectural integrity of the overall property. Engineering (Michelle Rober-e • Please see attached memo Fire/Rescue (Robbie Gilmer) • A fire safety plan will be required. Please contact the FM offices for direction on the plan. • For weddings with 250 people, one trained crowd manager will be required_ • Water supply shall be addressed either with a dry hydrant installed at the pond or a new pressurized hydrant at the end of the driveway. Vir inia Department of Trans ortation f Shelly Plaster • Please see attached memo Virginia Department of Health Josh Kirtley� ■ VDH staff has requested that you meet in person with them to discuss the proposed use and the related water and septic -system issues. We would recommend that you have that meeting and revise the application accordingly before resubmitting. If we have not received a response from you within 30 days, we will contact you again. At that time, you will be given 10 days to do one of the following: a) request withdrawal of your application, b) request deferral of your application to a specific Planning Commission date as mutually agreed to with staff,, or c) request indefinite deferral and state your justification for requesting the deferral. If none of these actions is taken, staff will schedule your application for a public hearing based on the information provided with your original submittal. Please be advised that, once a public hearing has been advertised, only one deferral prior to the Planning Commission's public hearing will be allowed during the life of the application. The only exception to this rule will be extraordinary circumstances, such as a major change in the project proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention. As always, an applicant may request deferral at the Planning Commission meeting. Please feel free to contact me if you wish to meet or need additional information. I would be happy to meet with you to discuss the issues raised by this application. Sin rely,, �r f Scott Clark Senior Planner, Planning Division County of Albemarle Department of Community Development Memorandum To: Scott Clark, Senior Planner From: Francis MacCall, Principal Planner Division: Zoning Date: February 27, 2015 Subject: SP 2015-001 Roslyn Farm — Special Events — initial zoning comments Please consider the following comments: If you have duplicative comments then please disregard mine. 1. Provide documentation from the Health Department regarding the private water supply and the onsite sewage system that will serve the proposed special event site, the ability of the water supply and the onsite sewage system to handle the proposed events, and any need to improve the supply or the system in order to handle the proposed events. Any improvements needed should be incorporated into a condition. 2. The narrative describes parallel parking and I did not see that on the plan. Please clarify. 3. The parking areas shall be screened from abutting parcels by topography, structures or new or existing landscaping. I looks like additional screening along the property line shared with TMP 61-2D and along the southern side of the new access road being proposed will be needed. 4. Provide a note to the plan that the grass parking areas shall be reseeded yearly or as determined by the zoning administrator. 5. The concept plan should show locations for directional signage that directs exiting guests to the entrance/exit on Roslyn Ridge Rd. That said, having a gate at the farm/residential entrance on Roslyn Heights Road should be considered. 6. The narrative describes fighting to be used. Show the areas where the lighting will be provided and provide a note to the plan that all new lighting will comply with the requirements of Section 4.17. 7. Label the setbacks on the plan. The area is shown with dotted lines but there is no label noting what the distances are. Front 75' Side 25' and Rear 35'. The rear is superseded by the 100' stream buffer that should be shown on the concept plan as well. 8. A condition that there shall be no outdoor amplified music will be needed. 9. As noted in the narrative regarding sound attenuation there should be a condition for use of in house sound equipment that will limits DBs with some sort of built-in governor on sound output. In addition to this there should always be someone onsite with a sound meter and that person should be accessible by phone to the neighbors, An appropriate condition can be formulated for this. 10. As noted in the narrative all amplified sound should be cutoff after 10pm. I would think that all events should end by 12am. 11. It is recommended that they ask the BOS to waive the requirement of a site plan. commended that a condition be provided that the site be used for special events in al accord with the conceptual plan drawn by DESIGN ENVIRONS CORPORATION dated 1015 and revised ... eve that the date on the plan should have been 2015 and not 2014) dditional fee for the special exceptions to modify Section 5 is needed. That fee is $425. !'hone 434-296-5832 County- of Albemarle Department of Community Development 401 McIntire Road, Charlottesville, VA, 22902 Memorandum To: Megan Yaniglos From: Michelle Roberge, Engineering Department Division: Engineering Date: March 4, 2015 Subiect: Roslvn Farm Fax 434-972-4126 I have reviewed the plan for the applications noted above and offer the following recommendations for the applicant. The comments are those that have been identified at this time. Additional comments may be added or eliminated based on further review. SP201500001 Special Use Permit 1) It appears the existing driveway surface is asphalt. The proposed travelways appear to be a different surface material. Please clarify if you intend to use a different material. 2) The applicant is proposing more than 4 parking spaces. Per section 4.12.15(a), paved surfaces are required. A waiver can be submitted to the County Engineer for an alternative road surface. 3) Where is the drain field proposed? Please show outside the stream buffer area. 4) There are perpendicular parking spaces along the travelway. 1 do not recommend this along the existing drive with 6% grade. All parking should be 5% in all direction. Please note a VSMP application will be required at the site plan phase. When sheet flow is not possible, it may be easier to treat runoff if parking is clustered within a fat. 5) Clarify the travelways and surface material for the horse drawn carriage. There are travelways that extend to TMP61-1 D. Is it intended for horses to use the adjacent property? 6) Please note all proposed travelway, including paths for horses, will be included in the limits of disturbance. Erosion control and stormwater management should be addressed. This can be submitted at the site plan phase. 7) It appears the rain harvesting system will not meet the quality requirement. Additional stormwater management may be necessary on site. This can be verified at the site plan phase. Rainwater harvesting must meet the following design criteria to apply as a valid BMP. • Annual runoff reduction volume credit is only awarded for dedicated year-round drawdownldemand for the water. Seasonal practices (such as irrigation) may be incorporated into the site design, but the cistern design must be supplemented by a secondary runoff reduction drawdown practice with an equal or greater drawdown rate during the non -seasonal months in order to be credited with an annual runoff reduction volume credit (for stormwater purposes). Therefore, the basic cistern design configurations include the following: ■ 1. Year-round indoor use with seasonal indoor and/or outdoor uses; ■ 2. Year-round indoor use with seasonal indoor and/or outdoor uses that are supplemented with a secondary runoff reduction drawdown practice; and • 3. Seasonal indoor and/or outdoor uses that are supplemented with a secondary runoff reduction drawdown practice. Also, it is not clear what the daily water demand is for the barn. Applicant noted rain harvesting system will be used for a maximum of 250 guests, drinking water for an unknown number of horses and livestock, unknown irrigation size, etc. Please clarity. The Virginia Cistern Design spreadsheet is primarily intended to provide guidance in sizing cisterns for purposes of achieving a runoff reduction volume credit for storms less than or equal to a depth of 1-inch. This credit is then entered into the VRRM compliance spreadsheet for compliance with the water quality requirements. 8) 1 recommend for the applicant to verify with the Health Dept that catered events above horse stables is compliant with health codes. 9) There are critical slopes near the proposed main entrance. Please note a critical slopes waiver is required. I recommend submitting the waiver at this time to verify that the main entrance is a suitable location. 10) Please clarify the limits of the preservation area and cemetery. Also, provide more info on the preservation area. Is this existing and platted? It is not clear if the proposed road and parking is within the preservation area. 11) Please address noise impacts to adjacent properties. No assessments have been submitted. Please contact Michelle Roberge in the Engineering Department at mroberge{cDalbemarle.org or 434-296-5832 ext. 3458 for further information. COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1801 Orange R ?Ad CulAeoer Virginia 2-2701 Charles A. Kilpatrick, P.E. Commissioner February 26, 2015 Mr. Scott Clark County of Albemarle Department of Community Development 401 McIntire Road Charlottesville, VA 22902 Re: SP-2015-00001 Roslyn Farm Dear Mr. Clark: We have reviewed the Special Use Permit for Roslyn Farm, submitted by Sue Albrecht on January 16, 2015 and offer the following comments: l . Adequate sight distance should be demonstrated for the proposed entrances. 2. The proposed entrances should meet the commercial entrance standards, which can be found in Appendix F of the Road Design Manual. 3. The proposed entrances will need to meet the corner clearance requirement, as defined in the Access Management Regulations in Appendix F of the Road Design Manual. 4. We recommend removing the proposed entrance, located on Roslyn Heights Road, since it will not meet the comer clearance requirements. If you need further information concerning this project, please do not hesitate to contact me at (434) 422-9894. Sincerely, Shelly A. Plaster Land Development Enj�, neer Culpeper District WE KEEP VIRGINIA MOVING 2015 Submittal and Review Schedule Special Use Permits and Zoning Map Amendments Resubmittal Schedule Written Comments and Earliest Planning Commission Public Hearing* Resubmittal Dates Comments to applicant for decision on whether to proceed to Public Hearing * Request for PC Public Hearing, Legal Ad Payment Due ** Planning Commission Public Hearing No sooner than* COB Auditorium Monday Wednesday Monday Tuesday Nov 03 Dec 03 Dec 22 Jan 13 Nov 17 Dec 17 Jan 05 Jan 27 Dec 01 Tue Dec 30 Jan 05 Jan 27 Dec15 Jan 14 Feb 02 Feb 24 Jan 05 Feb 04 Feb 09 Mar 03 Tue Jan 20 Feb 18 Feb 23 Mar 17 Feb 02 Mar 04 Mar 16 Apr 07 Tue Feb 17 Mar 18 Mat-30 Apr 21 Mar 02 Apr 01 Apr 13 May 05 Mar 16 Apr 15 A r 27 May 19 Apr 06 May 06 May 11 Jun 02 Apr 20 May 20 Ma 25 Jun 16 May 04 Jun 03 Jun 22 Jul 14 May 18 Jun 17 Jun 22 Jul 14 Jun 01 Jul 01 Jui 06 Jul 28 Jun 15 Jul 15 Jul 27 Au 18 Jul 06 Aug05 Aug 10 Sep 01 Jul 20 Aug19 Tue Sep 01 Sep 22 Aug 03 Sep 02 Sep 14 Oct 06 Aug 17 Sep 16 Sep 28 Oct 20 Tue Sep 01 Sep 30 Oct 19 Nov 10 Sep 14 Oct 14 Oct 26 Nov 17 Oct 05 Nov 04 Nov 16 Dec 08 Oct 19 Nov 18 Nov 23 Dec`15 Nov 02 Dec 02 Dec 21 Jan 12 2016 Nov 16 Dec 16 Dec 21 Jan 12 2016 ❑ec 07 Jan 06 Jan 11 2016 Feb 02 2016 ❑ec 21 Jan 20 2016 Feb 01 2016 Feb 23 2016 Jan 04 2016 Feb 03 2016 Feb 08 2016 Mar 01 2016 Bold italics = submittallmeeting day is different due to a holida y. Dates with shaded background are not 2015. 2016 dates are tentative- ' The reviewing planner will contact applicant to discuss comments of reviewers and advise that changes that are needed are Significant enough to warrant an additional submittal or advise that the the project is ready for a public hearing. If changes needed are minor, the planner will advise that the project go to public hearing. — The legal ad deadline is the last date at which an applicant can decide whether to resubmit or go to public hearing. If an applicant decides to go to public hearing against the advice of the reviewing planner. a recommendation for denial will liXely result. Generally, the applicant wrli will have only one opportunity to defer the PC public hearing for the project once it has been advertised for public hearing. Additional deferrals will not be allowed except in extraordinary circumstances such as a major change in the protect proposal by the applicant or more issues identified by staff that have not previously been brought to the applicant's attention.