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HomeMy WebLinkAboutSP201500023 Correspondence 2015-10-06COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4126 October 23, 2015 Valerie Long 321 East Main St Suite 400 Charlottesville VA 22902 RE: SP201500023 5th Street Station -Drive through Windows (Signs # 47 & 48) Dear Ms. Long, The Albemarle County Planning Commission, at its meeting on October 6, 2015, by a vote of 7:0 recommended approval of the above -noted petition to the Board of Supervisors. Please note that this recommendation is subject to the following conditions: When adjacent to a public street the drive-through windows shall be located on the side or rear of the building. Drive-through lanes shall not be located between a building and a public street unless separated from the right of way by a 10 foot landscaped area meeting the requirements of section 32.7.9.5(b)(c)(d) and (e). 3. Drive-through lanes shall be separated from sidewalks, and any vehicular travel areas by a planting strip at least 5 feet in width. 4. Where pedestrian access crosses drive-through lanes a 5 foot wide raised pedestrian travelway or a 5 foot wide pedestrian travelway containing a change in texture and visual markings shall be provided. Drive-through lanes shall be a minimum of 11 feet wide. Drive-through shall not enter directly from or exit directly to any public street. 7. Entrances to drive-through lanes shall be more than 50 feet from any intersection with a public or private street or travelway without parking (interior circulation in shopping areas). Drive-through lane length shall be a minimum of 100 feet measured from the center of first window or service point. This length may be reduced if a study is submitted and approved by the Director of Community Development or their designee. Sarah Baldwin From: Joan Albiston <albiston@cstone.net> Sent: Tuesday, October 06, 2015 11:53 AM To: Planning Commission Cc: Logan McKinley; Patrick Crusse; Sarah Baldwin Subject: SP201500023-5th St Station Drive -Through Windows request --impacts on Willoughby To Albemarle County Planning Commission members -- As a Willoughby property owner directly adjacent to the 5th St Station development, I ask that you carefully review and consider the request and initial designs proposed by the developer of 5th St Station for multiple drive-through windows within the development on October 6, 2015 Although the headlights of vehicles moving through drive-through lanes may not adversely affect the appearance of the 5th St Entrance Corridor or interior site safety, they have a direct bearing on the welfare of Willoughby residential property owners, who already anticipate frequent direct headlight glare from traffic exiting the shopping center onto Bent Creek Drive at multiple locations of the development. I request that on- site screening of Willoughby properties from headlights of vehicles using drive-throughs be required at each site as a condition for approval. I appreciate the developer's substantial efforts to create an attractive and environmentally sensitive development and to take time to listen to the concerns of Willoughby property owners. But I have become increasingly cautious in my acceptance of site details developed for the project, as they have not always turned out as initially planned, described, or hoped for As the most recent example, park and greenway trail land was proffered and sounded attractive within the developer's 2012 proffers (see link: ZMA200900001 Proffers 2012-09-12[Iconj), but the actual lay of the land that now remains following construction of the retaining wall along Moore's Creek makes the existing landscape appear exceedingly challenging for the County trail staff to work with to find sufficient room for an uninterrupted and safe walkable trail, much less one that is inviting next to a looming wall and within yet -to -be - installed plantings below the wall necessary for wetland mediation. See below for two photographs of the wall. In a meeting with Willoughby homeowners on Sept 22nd, County trails staff acknowledged that the land now remaining between the oppressively tall and stark wall and Moore's Creek is far less conducive for the development of a Class A trail than originally considered when reviewed on paper It was suggested that the trail may now need to follow Bent Creek Drive above the wall in a much more heavily trafficked location. Some participants at the meeting further suggested that Willoughby's common area trail across the creek from the development now might better accommodate the public trail that was proposed for the 5th St Station land. In addition, access to the proffered bridge across Moore's Creek to Willoughby (at the location shown in the first photograph below) also appears to be more challenging than anticipated and perhaps not handicapped accessible from Bent Creek Drive. Willoughby property owners should not have to bear the brunt of unlimited intrusion by headlights from multiple drive-throughs, nor be asked to consider providing land or easements for proffers made by the 5th St Station developer when anticipated site improvements shown on plans and documents may not be accommodated following construction. ,. 'M too} #,C '+y 'M too} #,C '+y & Opel J `' jy COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax(434) 972-4126 September 18, 2015 Valerie Long 321 East Main St Suite 400 Charlottesville Va 22902 RE. SP201500023 5th Street Station -Drive through Windows (Signs # 47 & 48) Dear Ms. Long, This letter is to notify you that your above -referenced petition has been scheduled for public hearings as follows. This petition will be reviewed and public comment received at the ALBEMARLE COUNTY PLANNING COMMISSION MEETING ON TUESDAY, OCTOBER 6, 2015. The Albemarle County Planning Commission will meet at 6 00 p m., Lane Auditorium, Second Floor, County Office Building, 401 McIntire Road, Charlottesville, Virginia. You or your representative must be present at this meeting; you may call this office during the week of the meeting to ask the tentative time the item is scheduled on the agenda. After the Commission has taken action on the proposal, a second public hearing will be scheduled for the Board of Supervisors. The Board's meeting begins at 6.00 p m (evening meeting) or 9-00a. m (day meeting) You or your representative must be present at this meeting; A letter of notification of this hearing will not be sent to adjoining owners, however, you may check this website http.//albemarle.org/upload/images/webapps/zoning/ for SIGN # 47 & 48 to see its status at any time. Alternatively, you may sign up for A -mail by going to www.albemarle.orq (Go to the "Department" tab at the top and select County Executive. At the County Executive's page, you will see "Albemarle County A -mail" by going to the menu on the far right of the page It is the last item. Select this item and sign up from there.) If you do not have internet access, please feel free to contact me by phone at 434/296-5832 x 3393. YOU OR YOUR REPRESENTATIVE MUST BE PRESENT AT BOTH OF THESE MEETINGS At least fifteen (15) days preceding the commission's public hearing, the Zoning Administrator or designee shall erect on the property, subject to the above -referenced application(s), a sign (or signs) indicating the property is to be subject to public hearing and referencing how to obtain additional information regarding such hearing. The sign shall be erected within ten (10) feet of whatever boundary line of such land abuts a public road and shall be so placed as to be clearly visible from the road If more than one such road abuts the property, then a sign shall be erected in the same manner as above for each such abutting road If no public road abuts thereon, then signs shall be erected in the same manner as above on at least two boundaries of the property abutting land not owned by the applicant. The filing of the petition or application shall be deemed to grant consent to the Zoning Administrator or designee to enter upon the property and to erect the signs COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4126 September 18, 2015 RE SP201500023 5th Street Station -Drive through Windows (Signs # 47 & 48) Dear Sir or Madam This letter is to notify you as an adjacent property owner of the above -referenced petition described as follows SP201500023 5th Street Station -Drive through Windows (Signs # 47 & 48) MAGISTERIAL DISTRICT Scottsville TAX MAP/PARCEL 076M10000002A0, 076M10000002B0, and 076M10000004A PROPOSAL. Request for multiple drive-through windows ZONING Planned Development Shopping Center COMPREHENSIVE PLAN Regional Mixed Use — residential (up to 34 units/acre), regional serving retail, service and office uses, non -industrial employment centers EC Entrance Corridor — Overlay to protect properties of historic, architectural or cultural significance from visual impacts of development along routes of tourist access AIA Airport Impact Area — Overlay to minimize adverse impacts to both the airport and the surrounding land This petition will be reviewed and public comment received at the ALBEMARLE COUNTY PLANNING COMMISSION MEETING ON TUESDAY, OCTOBER 6, 2015 The Albemarle County Planning Commission will meet at 6 00 p m , Lane Auditorium, Second Floor, County Office Building, 401 McIntire Road, Charlottesville, Virginia. Should you wish to attend this meeting, you may call this office during the week of the meeting to ask the tentative time the item is scheduled on the agenda. After the Commission has taken action on the proposal, a second public hearing will be scheduled for the Board of Supervisors The Board's meeting begins at 6 00 p m (evening meeting) or 9-00a.m (day meeting) A letter of notification of this hearing will not be sent to adjoining owners; however, you may check this website http.//albemarle.org/upload/images/webapps/zoning/ for SIGN # 47 & 48 to see its status at any time. Alternatively, you may sign up for A -mail by going to www.albemarle.org (Go to the "Department" tab at the top and select County Executive At the County Executive's page, you will see "Albemarle County A -mail" by going to the menu on the far right of the page It is the last item Select this item and sign up from there ) If you do not have internet access, please feel free to contact me by phone at 434/296-5832 x 3313 Should you have any questions regarding this project, please feel free to contact me at the above noted telephone number or via e-mail at sbaldwin@albemarle.org. Should you simply wish to review file material pertaining to the project, this information is available for review in the Community Development Department during normal business hours (8 a.m -5p m , Mon -Fri) To assure the information is ready for your viewing and to allow staff to be available to help with any questions, we encourage you to schedule a viewing time Please contact me during business hours to schedule an appointment. While an appointment is not required, we do give priority to those with appointments Those without appointments may find the materials are in use by others and/or staff is not available to help Sincerely, W�� Sarah Baldwin Senior Planner Planning Division ABUTTING PROPERTY OWNERS 5TH STREET STATION VENTURES LLC ALBEMARLE-CHARLOTTESVILLE REGIONAL JAIL AUTHORITY AVON HOLDINGS LLC BLUE RIDGE JUVENILE DETENTION COMMISSION C/O ROBERT W TUCKER JR CHAIRMAN BODDIE-NOELL ENTERPRISES, INC BOSWELL SUPPLY LTD BOYER, AMY C OR JEFFREY S BUI, DUONG BURGERBUSTERS INC CROUCH, GRAHAM H OR MOLLY E DELANEY, SEAN D OR ANNE M DEMICHELE FOXCROFT OWNERS ASSOCIATION INC FTV INVESTMENTS LLC HANEY, DAVID OR SARAH HAWKINS, DAVID S OR SARA P KINDLEY, KIMBALL JADE OR KYLE H MCGINTY, MICHAEL B OR JASMIN L MCI TELECOMMUNICATIONS CORP OF VA MILLER, CHARLES A OR KRISTIN I MONMOUTH REAL ESTATE INVESTMENT CORPORATION C/O FEDEX TAX DEPT (A3418) MOORES CREEK LLC NIXON, SHAY T OR ANITA R PARENTE, WILLIAM R OR KELSEY M PATEL, DHARMA B OR SAURABH GODHWANI PERINI, REBECCA L SHACKELFORD, ELLIE WICHTER TAYLOR, DARNELL A TIGER FUEL COMPANY WILLOUGHBY PROPERTY OWNERS ASSO INC C/O REAL PROPERTY INC cc: Valerie Long 321 East Main St Suite 400 Charlottesville Va 22902 City Manager PO Box 911 Charlottesville, VA 22902 File AFFIDAVIT September 18, 2015 I, Stephanie L Collier, hereby certify that the attached notification letter was sent on the above date to those persons listed on said notification A total of 30 letters were sent (this includes those listed receiving a copy) My commission expires May 31, 2016 FILE. SP201500023 Sarah Baldwin From: Davies, Ashley <adavies@williamsmullen com> Sent: Thursday, June 25, 2015 11 37 AM To Sarah Baldwin Subject: 5th Street Station Community Meeting Hi Sarah, I'm happy to hear that you will be working with us on the 5th Street Drive-Thru SP request. I was wondering if you could go ahead and send me the property owners we will need to invite to the community meeting, so we can get the wheels turning. Also, we would like to hold the meeting at the County Could you tell me if rooms are available for the dates below? Thanks! July 20th July 27th -- <<n�Y v k,# ntg& MIS, August 3rd `r"_ Ashley Davies Land Use Planner Williams Mullen 321 East Main St. Suite 400 Charlottesville, VA 22902-3200 T 434.951.5725 F 434.817.0977 adavies@williamsmullen.com www.williamsmullen.com Follow us on Linkedln. Facebook. Twitter and YouTube. Sign up for legal email alerts here. NOTICE: Information contained in this transmission to the named addressee is proprietary and is subject to attorney-client privilege and work product confidentiality If the recipient of this transmission is not the named addressee, the recipient should immediately notify the sender and destroy the information transmitted without making any copy or distribution thereof Direct Dial 434 951 5725 adavies@williamsmullen corn September 16, 2015 Re Special Exception Requests for SP201500023 Ms Baldwin Fifth Street Station Ventures, LLC is the owner of approximately 60 56 acres of land identified as Albemarle County tax map parcel numbers 76M1 -2A, 76M1-26, and 76M1 -4A (the "Ventures Property") and Avon Holdings, LLC is the owner of approximately 21 38 acres of land identified as Albemarle County tax map parcel numbers 77-E1 (the "Avon Property") The Ventures Property and Avon Property are referred to collectively hereafter as the "Property", and Fifth Street Ventures, LLC and Avon Holdings, LLC are referred to collectively as the "Owners" On behalf of the Owners of the Fifth Street Station Development, we formally request the following special exceptions to accompany our Special Use Permit request for drive-throughs within the Fifth Street Station Development. Both of these requests are reflected in the proposed conditions that accompany SP201500023 Special Exception #1. 4.12.17 (c) 2- Travelway Width One-way access aisles. One-way circulation is allowed provided the circulation loop or pattern is contained within the site or sites. Public streets or private roads shall not be used as part of the circulation loop or pattern The minimum travelway width for oneway access aisles shall be twelve (12) feet, We request a minimum travel width of 11 feet for one way access aisles servicing drive- throughs This width comfortably accommodates vehicles approaching and travelling through a drive-through, while allowing more room for other design features on site such as planted buffers Special Exception #2. 4.12.6 MINIMUM NUMBER OF REQUIRED PARKING SPACES FOR SCHEDULED USES -for Financial Institution and Restaurant. Financial institution One (1) space per one hundred fifty (150) square feet of gross floor area. This requirement may be reduced by twenty-five (25) square feet per drive-in aisle Each drivethrough lane serving a financial institution shall provide a minimum of five (5) stacking spaces that shall not impede any required parking or loading spaces or any pedestrian or vehicular circulation aisles. (Amended 2-5- 03) Restaurant: Thirteen (13) spaces per one thousand (1, 000) square feet of gross floor area including areas for accessory dancing Drive-through lanes serving restaurants shall provide a minimum of five (5) stacking spaces that shall not impede any required parking or loading spaces or any pedestrian or vehicular circulation aisles. The five (5) stacking spaces shall be provided at the order board and additional spaces may be provided at the payment or pick-up windows. (Added 2- 5-03) The Special Use Permit request includes a condition for 100 feet minimum drive-through lane length, with the option to potentially reduce the lane length with an approved study This length is measured from the center of first window or service point. We request a waiver from the 321 East Main Street, Suite 400 Charlottesville, VA 22902 T 434 951 5700 F 434.817 0977 williamsmullen.com I A Professional Corporation September 16, 2015 Page 2 above drive-through lane information included within the parking standards for financial institutions and restaurants requiring 5 stacking spaces plus room for the car at the service window The current County interpretation of this standard would require 120 feet of stacking, while 100 feet of drive-through lane is adequate for the uses contemplated at Fifth Street Station Both staff and the Owners have reviewed multiple studies to confirm that 100 feet is a reasonable standardized number to use as a condition for the multiple drive-throughs Thank you for your assistance during this process, and we appreciate your consideration of these two Special Exception requests Please let us know if you need any additional information Sincerely, VAS� f_lv�'r Valerie Long Thank you in advance for your time and careful consideration of my request for on-site screening of multiple drive-through windows at the 5th St Station development from residential properties within Willoughby --Joan Albiston 921 Royer Dr Charlottesville, VA Retaining wall between proposed elevated Bent Creek Drive and Moores Creek, showing break in wall for proposed pedestrian access (sloping down to left in photo). Retaining wall between proposed elevated Bent Creek Drive and Moores Creek, looking east toward 5th St. (where additional park land was proffered) COUNTY OF ALBEMARLE Department of Community Development 401 McIntire Road, North Wing Charlottesville, Virginia 22902-4596 Phone (434) 296-5832 Fax (434) 972-4126 Memorandum To Valerie Long From- Sarah D Baldwin Date June 11, 2015 Subject: Mandatorypre-application meeting for 5th Street Station The following are County staff comments regarding the above noted pre -application meeting. This meeting satisfies the requirement for a pre -application meeting prior to submittal of your zoning map amendment application ("rezoning") and/or a special use permit application The purpose of for the meeting is summarized below - The purposes for a pre -application meeting are to. (i) provide the applicant and the county a common understanding of the proposed project, (ii) inform the applicant about the proposed project's consistency with the comprehensive plan, other relevant policies, and county regulations, (iii) broadly identify the planning, zoning and other issues raised by the application that need to be addressed by the applicant; (iv) inform the applicant about the applicable procedure, and (v) allow the director to identify the information the applicant must submit with the application, including the supplemental information delineated in subsection (c) Receiving the relevant supplemental information will allow the application to be comprehensively and efficiently reviewed. The following are staff comments: (ii) Consistency with the Comprehensive Plan • The Plan designates this area as Community Service/Mixed Use -community scale retail wholesale businesses and medical offices, mixed use core communities and/or employment services and residential. • The proposed Southern and Western Plan, which is not yet adopted, proposes this area as Regional Mixed Use -serving retail and service and office uses and residential. (iii) Broadly identify the planning, zoning and other issues raised by the application that need to be addressed by the applicant • According to the applicant, only one tenant location was proposed. The biggest concern we discussed is that the exit is too close to the intersection. There are problems with trucks using the one way lane as an egress and blocking sight distance. • Other possible drive-thru locations were discussed, but it is difficult to review since they have not committed to an actual layout. Staff will be looking into changing the ordinance to come up with some drive thru standards and Glenn is in the process of creating a system of some sort, like a rating/metric system for drive thrus. Another suggestion is to provide actual studies of other businesses to verify stacking lanes or other ordinance requirements are adequate • Staff suggests for the applicant to think about the following items as they design the drive thrus o Bypass — A bypass lane allows drivers to exit prior to the order/teller window They are parallel to the stacking lane With multiple lanes fully stacked, this bypass will only be beneficial to the most adjacent drive thru lane. Also, some sites may not achieve the full bypass lane due to space constraints. One idea is to provide an escape lane from the stacking lane without having to drive to the order/teller window o Good Circulation —Design a good circulation to minimize the conflicts between vehicles and pedestrians. o Stacking — Provide an adequate drive thru length for stacking, which is separate from the main travelway The key is to avoid queuing on travelways. o Multi -Lane —Multi -lanes can be beneficial if extra stacking is necessary o Entrance/exit placement — There should be a good distance from the order window to the entrance of the travelway The exit should be situated away from road intersections Also, think of the impacts when multi -lanes converge to one lane. Will it provide queuing problems where the exit intersects the main road? o Pedestrian Safety — Avoid pedestrians walking through queued vehicles beyond the staking lane. Plan a safe pedestrian route when queuing does extends beyond the drive thru lane. o Another thing to consider with a bank drive thru is visibility from surrounding areas. This may be a safety concern for the customers using the atms in the evening. Staff suggests that you confirm that any new conditions do not conflict with the approved rezoning. (iv) Applicable procedures If the applicant knows of any of any waivers or modifications that are needed to implement the proposed plan, staff recommends that those requests be submitted with the initial application. Staff will then determine if the waivers should be approved with the special permit or deferred for action with site plan and/or subdivision plat approval. Community Meeting -the applicant is required by ordinance to undertake a community meeting process as part of the review of the SP request. This meeting should be held if possible within 30 days from the date the application is submitted. Adjacent property owners and neighborhood and staff should receive advance notice of the meeting. (v) Identify the information the applicant must submit with the application, including the supplemental information • Staff recommends that the applicant review that existing standards for drive-thru's (4 12.17c) and the definitions for potential uses (Section 3) for conditions of the SP and/or offer alternative conditions from studies. • Conceptual plan If you have any further questions, please contact me. Sincerely, Sarah D Baldwin